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HomeMy WebLinkAbout01-13-14 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday , January 13 , 201 4 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16 ) City Council: Mayor Reinert , C ouncil Members Roeser, Rafferty, Stoesz and Kusterman City Administrator: Jeff Karlson  Oath of Office – Mayor Reinert; Council Members Rafferty and Kusterman  Oath of Police Service – Officer Jesse Clark  Call to Order – 6:30 p.m.  Roll Call - Council Members Stoesz, Roeser, Rafferty, Kusterman, and Mayor Reinert were present  Pledge of Allegiance  Open Mike / Public Comment Dean Hausladen voiced concerns related to the city charter, storm water utility and the police department  Setting the Agenda: Addition or deletion of agenda items The agenda was amended to remove Item 3B. 1. CONSENT AGENDA A) Consideration of Expenditures: i) Ja nuary 13, 2014 (Check No. 97229 through 97366 ) in the amount of $459,466.92; ii) Centennial Fire District (Check No. 6174 through 6194 & 2013011 ) in the amount of $5,185.11 ); B) Consider approval of December 19, 2013 Work Session Minutes C) Consider approval of December 19, 2013 Council Meeting Minutes Action Taken: Motion by Rafferty , seconded by Stoesz , to approve the Consent Agenda , Items 1A through 1C, as presented, was adopted 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Annual Appointments, Jeff Karlson Action Taken: Motion by Rafferty , seconded by Stoesz , to approve the annual appointments as presented, was adopted Council Agenda -2- January 13, 2014 EXPANDED AGENDA 4. P UBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPOR T No report 6. COMMUNITY DEVELOPMENT REPORT No Report 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Action Taken: Motion by Roeser , seconded by Kusterman , to adjourn at 6:50 pm, was adopted Upon adjournment of the regular meeting, the council will be reconvening as the Economic Development Authority (EDA) for the purpose of conducting the EDA Annual Meeting (see separate agenda) Community Calendar – A Look Ahead January 13, 2014 through January 27, 2014 Monday, January 20 CITY HALL CLOSED Martin Luther King Monday, January 27 5:30 pm, Community Room Council Work Session Monday, January 27 6:30 pm, Council Chambers City Council Meeting CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 1/1/2014 - 1/3/2014Jan 03, 2014 03:27PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 01/1401/03/2014617410275ALADTEC, INCF IRE MGMT SYSTEM ANNUAL 1,395.00 01/1401/03/2014617510280PATRICK W. AL DRICHFEMA-INSTRUCTOR HOURS162.00 01/1401/03/2014617610850ANOKA CO UNTY TREASURY DJANUARY COMMUNICATIONS187.50 01/1401/03/2014617711565ASPEN MI LLS, INCUNIFORMS11.60 01/1401/03/2014617830485CENTER MARTNOV & DEC FUEL374.15 01/1401/03/2014617930500CENTURY LI NKCENTERVILLE PHONE57.13 01/1401/03/2014618060050FISDAPMEDICA L TRAINING TESTING200.00 01/1401/03/2014618160300FIRE SAFETY U SA, INCEQUIPMENT HELMET231.61 01/1401/03/2014618260650FRATTALLONE'S HARDWARE SMISC SUPPLIES7.79 01/1401/03/2014618370300MATTHEW M GI ESEFEMA-INSTRUCTOR HOURS72.00 01/1401/03/2014618470578GRAI NGERSMALL TOOL55.41 01/1401/03/2014618580240ALEXANDER J HATTS TROMFEMA-INSTRUCTOR HOURS144.00 01/1401/03/2014618690005IAFC MEMBERSHIPIAFC MEMBERSHIP DUES 2014209.00 01/1401/03/20146187130828MN DEPT OF LABOR & INDUSTSTATION 2 PRESSURE VESSEL10.00 01/1401/03/20146188131500MY ALARM CENTER, LLC3 MOS STATION 1 MONITORIN108.48 01/1401/03/20146189140420NO CENT RAL EMS COOPERATI2014 MEMBERSHIP DUES BR75.00 01/1401/03/20146190150025OCEANIDTOW SHIELD735.00 01/1401/03/20146191150145OFFICE MAXOFFICE SUPPLIES104.08 01/1401/03/20146192160130PERFORMANCE PLUS LLCFEMA-PREPLACMENT PHYS675.00 01/1401/03/20146193220200VERIZON WI RELESSCOMMUNICATIONS96.04 01/1401/03/20146194260570JAREN ZECH FEMA-INSTRUCTOR HOURS72.00 Grand Totals:4,982.79 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 12/21/2013 - 12/31/2013Jan 03, 2014 03:34PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 12/1312/23/20132013011210300US BANKV ISA DP-MISC PHOTOS202.32 Grand Totals:202.32 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 1 Input Dates: 12/21/2013 - 12/31/2013Jan 03, 2014 03:35PM NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period 12/23/2013 210300 US BANK US BANK2103001223131InvoiVISA DP-CLEANING SU PPLIES12/23/201312/23/2013 40.31801-42-2210-20212/13 US BANK2103001223132InvoiVISA DP-BATTE RY12/23/201312/23/201368.55801-42-2210-40412/13 US BANK2103001223133InvoiVISA DP-VEH SUPPL IES12/23/201312/23/2013 21.40801-42-2210-21312/13 US BANK2103001223134InvoiVISA DP-MISC PH OTOS12/23/201312/23/2013 72.06801-42-2210-49512/13 Total 210300 US BANK:202.32 Total 12/23/2013:202.32 12/23/2013 GL Period Summary GL PeriodAmount 12/13202.32 Grand Totals:202.32 Grand Totals:202.32 Report GL Period Summary GL PeriodAmount 12/13202.32 Grand Totals:202.32 Vendor number hash:210300 Vendor number hash - split:841200 Total number of invoices:1 Total number of transactions:4 Terms DescriptionInvoice Amount Discount AmountNet Invoice Amount Open Terms202.32.00202.32 Grand Totals:202.32.00202.32 CITY COUNCIL WORK SESSION December 19, 2013 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : December 19, 2013 4 TIME STARTED : 5:30 p.m. 5 TIME ENDED : 6:2 0 p.m. 6 MEMBERS PRESENT : Council M ember Stoesz (arr @5:40pm), 7 O’Donnell, Rafferty , Roeser (arr @5:41 pm) 8 and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator Jeff Karlson; Community Development 12 Director Michael Grochala; Julie Ba rtell, City Clerk. 13 14 1. Update on Amendment to Centennial Fire District (CFD) Joint Powers 15 Agreement (JPA)– Administrator Karlson explained that the CFD Steering Committee 16 has been having discussions about the governance of the District. The steering grou p is 17 made up of two representatives from each of the three member cities (Lino Lakes, 18 Centerville and Circle Pines). A restructure idea was brought forward by Lino Lakes but 19 was voted down by the two other cities. The group has now agreed to the concept of 20 extending the time of discussion by 30 days to allow more time to consider a change. 21 Each council must approve that action in the fo rm of an amendment to the JPA – an 22 amendment that would allow more time to hamme r out an agreement . 23 24 Mayor Reinert comme nted that things seem to be moving in a positive direction with 25 participation of all cities in the discussion. He is committed to having as many meetings 26 as is necessary to review the matter. 27 28 Council Member Rafferty noted that although he is not a memb er of the steering 29 committee, he has attended recent meetings of the group. He could see that there was 30 some misunderstanding or perhaps questions about the change to the JPA proposed by 31 Lino Lakes. More time is appropriate. He also noted that City staf f has done a great job 32 cutting costs and reducing the city’s budget but yet the Fire Department budget isn’t 33 handled through the same process. 34 35 Council Member Roeser spoke to the propos ed amendment that would grant veto power 36 and noted that the powers prop osed would be granted to all three cities. He is aware that 37 there are issues ahead for the Fire District and it is important to have the governance of 38 the district on good ground with a good process to get through those issu es. Mayor 39 Reinert agreed, not ing that it is sensible to have the discussion about a governance change 40 now because it will be inevitable down the line. There must be discussions about the 41 elements of the Fire Department’s budget, understanding that individual city councils do 42 not have line item control over that budget. 43 44 CITY COUNCIL WORK SESSION December 19, 2013 DRAFT 2 Council Member Elect William Kusterman asked if that budget authority should be a part 45 of the discussion, depending on what happens in the 30 day extension period; should 46 there be a “Plan B”? Mayor Reinert suggested t hat, when it comes to public safety 47 services such as fire, caution is absolutely warranted. Mayor Reinert replied that with 48 discussion still underway between the member cities, he is confident there will be an 49 agreement. Council Member Roeser added that the Fire Department is an important 50 resource and it is vital that it be used well. 51 52 Administrator Karlson pointed out that the Fire Department will be part of the new joint 53 law enforcement data system and that system will provide them with more information to 54 guide response. 55 56 Brad Racutt , Lino Lakes resident and Centennial Fire District employee, told the council 57 that the Centennial Fire District is a good value – the cost of the services provided are the 58 lowest in Anoka County. Mayor Reinert noted that th e serv ices are not an issue – it is 59 governance of the district at issue only. When Mr. Racutt was asked how he feels about 60 the proposed governance change, he suggested that he personally doesn’t have a problem 61 with it but he sees how the other member citi es may view it and as they have said, “don’t 62 make changes if it is working well”. Mr. Racutt said his concern is really about the idea 63 of Lino Lakes pulling out of the district. Mayor Reinert noted the growth of the Fire 64 District administration and that more growth is being looked at; he sees costs rising 65 through staff increases and other changes proposed. The mayor added that the concept of 66 pulling away from the district is one that would occur over a two year planned period. He 67 appreciates that the ch ief took the time to point out the good work of the firefighters. 68 69 The amendment will be considered at the regular council meeting following the work 70 session this evening. 71 72 Review Regular Council Agenda of December 19, 2013 – 73 74 Administrator Karlson exp lained Consent Item 1E, Termination of Part -Time Building 75 Inspector Position . Staff has been discussing this change in personnel for some time. It 76 makes sense since building activity is up and down and the joint powers agreement with 77 the City of Hugo an d Centerville allows the city to make use of their assistance when 78 activity is up. This is a staff recommended change. 79 80 The meeting was adjourned at 6:20 p.m. 81 82 These minutes were considered, corrected and approved at the regular Council meeting held on 83 Ja nuary 13, 2014 . 84 85 86 Julianne Bartell, City Clerk Jeff Reinert , Mayor 87 88 COUNCIL MINUTES December 19, 2013 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : December 19, 2013 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 6:45 p.m. 6 MEMBERS PRESENT : Council M ember Stoesz , O’Donnell, Rafferty , 7 Roeser , and Mayor Reinert 8 MEMBERS ABSENT : none 9 10 S taff members present: City Administrator Jeff Karlson and City Clerk Julie Bartell 11 12 PUBLIC COMMENT 13 14 No one wa s present to address the council regarding a matter not on the agenda. 15 16 SETTING THE AGENDA 17 18 The agenda was approved as presented. 19 20 SPECIAL PRESENT ATIONS 21 22 Mayor Reiner presented outgoing Council Member Jeff O’Donnell with a plaque honoring his years 23 of service as a city council member. 24 25 Mayer Reinert presented William Kusterman with a plaque honoring his years of service as a member 26 of the Park Board . 27 28 CONSENT AGENDA 29 30 Council Member O’Donnell moved to approv e the Consent Agenda, Items 1A and 1C through 1E, as 31 presented. Council Member Roeser seconded the mot ion. Motion carried on a unanimous voice vote . 32 33 Council Member O’Donnell moved to approve Con sent Agenda Items 1B as presented. Council 34 Member Roeser seconded the motion. Motion carried on a voice vote; Council Member Stoesz 35 abstained from voting. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 December 19, 2013 (Check No. 97157 – 42 97228 , $149,528.36 ) Approved 43 44 Centennial Fire District ($7,918.55) Approved 45 COUNCIL MINUTES December 19, 2013 DRAFT 2 46 December 2, 2013 Council Work Session 47 Minutes Approved 48 49 December 9, 2013 Council Meeting Minutes Approved 50 51 December 9, 2013 Closed Council Meeting Minutes Approved 52 53 Eli minate Part -Time Building Inspector Position Approved 54 55 FINANCE DEPARTMENT REPORT 56 57 There was no report from the Finance Department. 58 59 ADMINISTRATION DEPARTMENT REPORT 60 3A) Amendment to Centennial Fire District Joint Powers Agreement (Section XI, Entitled 61 Wi thdrawal”) – Mayor Reinert explained tha t this amendment relates to current discussions with the 62 Fire District about the Joint Powers Agreement that governs the Fire Department. Negotiations are 63 underway with the other member cities so this will extend t he period of discussion for another month, 64 into January . 65 Council Member Roeser moved to approve the amendment to the joint powers agreement as 66 presented. Council Member Rafferty seconded the motion. Motion carried on a voice vote. 67 68 PUBLIC SAFETY DEPARTME NT REPORT 69 70 There was no report from the Public Safety Department. 71 72 PUBLIC SERVICES DEPARTMENT REPORT 73 74 There was no report from the Public Services Department. 75 76 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 77 78 There was no report from the Community Development Depa rtment. 79 80 UNFINISHED BUSINESS 81 82 There was no Unfinished Business. 83 84 NEW BUSINESS 85 86 There was no New Business. 87 88 89 COUNCIL MINUTES December 19, 2013 DRAFT 3 COMMUNITY EVENTS 90 91 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, December 21 92 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 93 94 WARGO HOSTS A HOLIDAY SAMPLER Event will be held on Sunday, December 22 at Wargo 95 Nature Center from 1:00 p.m. – 3:00 p.m. Advanced registration is required. Adults $7, children $5. 96 For more information call: 651 -4 29 -8007. 97 98 WARGO NATURE CENTER REC CAMP will hold a one day camp for kids in grades 3 to 5 on 99 Thursday, December 26 from 9:00 a.m. – 3:00 p.m. Advanced registration is required. For more 100 information call: 651 -429 -8007. 101 102 COMMUNITY CALENDAR 103 104 Commun ity Calendar – A Look Ahead 105 December 19, 201 3 through January 13, 2014 106 Monday, January 6 5:30 pm, Community Room Council Work Session 107 Monday, January 6 6:30 pm, Council Chambers Park Board 108 Wednesday, January 8 6:30 pm, Council Chambers Planning & Zoning 109 110 ADJOURN 111 112 There being no f urther business, Council Member O’Donnell moved to adjourn at 6:45 p.m. Council 113 Member Roeser seconded the motion. Motion carried unanimously. 114 115 These minutes were considered and approved at the regular Council Meeting, January 13, 2014 . 116 117 118 119 120 Julianne Bartell, City Clerk Jeff Reinert , Mayor 121 122 CITY COUNCIL AGENDA ITEM 3A STAFF ORIG INATOR: Jeff Karlson, City Administ r ator MEETING DATE: January 13 , 201 4 TOPIC: Annual Appointments VOTE REQUIRED: 3/5 INTRODUCTION Below is a list of annual appointments the City Council acts on the fi rst meeting of the year. RECOMMENDATION 201 3 201 4 1. Acting Mayor Jeff O’Donnell William Kusterman 2. Legal Newspaper Quad Community Press Quad Community Press 3. Legal Services Barna, Guzy & Steffen Kennedy & Graven Ratwik, Roszak & Maloney Geck, Duea & Olson Barna, Guzy & Steffen Kennedy & Graven Ratwik, Roszak & Maloney Geck, Duea & Olson 4. Labor Services Barna, Guzy & Steffen Riley, Dettman & Kelsy Springsted, Inc. Barna, Guzy & Steffen Riley, Dettman & Kelsy Springsted, Inc. 5. Fiscal Agent Springsted, Inc. Springsted, Inc. 6. Assessor Anoka County Anoka County 7. North Metro Telecommunications Committee Dale Stoesz Rob Rafferty Dale Stoesz Rob Rafferty 8. Centennial Fire Steering Committee Jeff Reinert Dave Roeser Je ff Reinert Dave Roeser Rob Rafferty (Alternate) 9. Vadnais Lake Watershed District Rob Rafferty Dave Roeser (Alternate) Rob Rafferty Dave Roeser (Alternate) 10. County Corrections Program Jeff O’Donnell John Swenson William Kusterman John Swenson 11. Joint Law Enforcement Council Dale Stoesz John Swenson Dale Stoesz John Swenson William Kusterman (Alternate) 12. City Depositories First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank Merrill Lynch RBC Capital Mar kets Morgan Stanley Sterne, Agee & Leach Bank of the West F&M Bank Others as needed First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank Merrill Lynch RBC Capital Markets Morgan Stanley Sterne, Agee & Leach Bank of the West F &M Bank Others as needed 13. City Treasurer Al Rolek Al Rolek 15. City Engineer WSB & Associates WSB & Associates 1 6 . Data Practices Officer Julie Bartell Julie Bartell 1 7 . City Auditor Larson Allen Larson Allen 1 8 . Twin Cities Gateway Mary Alice Divine Michael Grochala 19 . Anoka Co./Blaine Airport Advisory Commission Dean Quimby Dean Quimby 2 0 . Hearing Officer John Swenson Rick DeGardner (alternate) John Swenson Rick DeGardner (alternate) AGENDA ECONOMIC DEVELOPMENT AUTHORITY ANNUAL MEETING MONDAY , JANUARY 1 3 , 201 4 City Council Chambers Following the regular City Council Meeting 1. Call to Order and Roll Call 2. Consideration of Minutes of August 26, 2013 3. Consideration of Annual Appo intments 4. Adjourn EDA MINUTES AUGUST 26, 201 3 DRAFT 1 DATE : August 26 , 2013 TIME STARTED : 6:18 p.m. TIME ENDED : 6:22 p.m. MEMBERS PRESENT : Commissioners O’Donnell, Roeser, Reinert, Rafferty , Stoesz MEMBERS ABSENT : None OTHERS PRESENT: : Michael Grochala The m ee ting was called to order at 6:18 p.m. by President R oeser . CONSIDERATION OF THE MINUTES OF MAY 28 , 2013 EDA Member Reiner moved to approve the May 28 , 2013 minutes as presented . EDA Member Stoesz secon ded the motion. Motion carried on a unanimous voi ce vote. RESOLUTION NO. 13 -06 , APPROVING EASEMENT AGREEMENT OVER OUTLOT D, VILAGE NO. 3 IN FAVOR OF LINO LAKES ASSISTED LIVING, LLC Mr. Grochala explained that the city was granted special legislation by the State to provide for conveyance of the tax fo rfeited Legacy property and that now allows the city to grant an easement over property abutting the Assisted Living facility property. The easement will allow construction of a driveway to the Assisted Living project that makes more sense and doesn’t re quire utility relocation and street disturbance. Staff recommends that the EDA approve the resolution that allows for said easement. EDA President Roeser confirmed that the easement agreement will be properly recorded so that future owners will be full y aware. Mr. Grochala confirmed adding that he doesn’t see any future issues in that area. EDA Member O’Donnell moved to approve Resolution No. 13 -06 , as presented. EDA Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. AD JOURNMENT There being no further business, EDA member Rafferty moved to adjourn. EDA Member Stoesz seconded the motion. Motion carried on a unanimous voice vote . Meeting adjour ned at 6:22 p.m. LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY AGENDA ITEM 3 STAFF ORIGINATOR: Michael Grochala MEETING DATE : January 14, 2014 TOPIC: Annual Appointments VOTE REQUIRED : Simple Majority BACKGROUND Each year the Economic Development Authority is requi red by its by -laws to hold an annual meeting and to make a number of appointments . The following is a list of appointments for your consideration: 201 3 201 4 Recommended 1. President Dave Roeser Dave Roeser 2 . Vice President Jeff O’Donnell Dale Stoesz 3. Treasurer Dale Stoesz William Kusterman 4. Secretary Community Development Director Community Development Director 5. Assistant Treasurer Finance Director Finance Director 6. Executive Director City Administrator City Administrator 7. O fficial Newspaper Quad Community Press Quad Community Press 8. Legal Depositories LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank Merrill Lynch RBC Capital Markets Morgan Stanley Sterne, Agee & Leach F&M Bank First Resource Bank Others a s needed LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank Merrill Lynch RBC Capital Markets Morgan Stanley Sterne, Agee & Leach F&M Bank First Resource Bank Others as needed 201 3 201 4 Recommended 9. Legal Services Kennedy & Grave n Barna, Guzy & Steffan, Ltd. Ratwick, Roszak & Maloney Deck, Duea & Olson Kennedy & Graven Barna, Guzy & Steffan, Ltd. Ratwik, Roszak & Maloney Deck, Duea & Olson Staff suggests that if changes are to be made to the appointments of Presiden t, Vice Presid ent and Treasurer, they be made in separate motions. The remaining appointments can be made in one motion. RECOMMENDATION Staff is recommending Council prerogative or as recommended.