HomeMy WebLinkAbout12/03/2012 Council PacketWORK SESSION AGENDA
CITY OF LINO LAKES
Monday, December 3, 2012
CITY COUNCIL WORK SESSION
Community Room (not televised)
5:30 P.M.
1. Joint Powers Agreement for Conduct of Elections — Cindy Reichert, Anoka County
Elections Manager
2. Lake Weeds — Surfside Seaplane Services (from 11/13/12 open mike)
3. Preliminary Plat and Conditional Use Permit, Bill's Superette see council packet
111 4. Advisory Board Appointments
5. Final 2013 Budget Review
6. Five -Year Financial Forecast to follow
Review Regular Council Agenda
Adjourn
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WS — Item 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: December 3, 2012
To: City Council
From: Julie Bartell, City Clerk
Re: Joint Powers Agreement with Anoka County for Conduct of Elections
Background
As part of 2013 budget discussions, staff informed the council of plans initiated by
Anoka County to replace their voting equipment and implement equipment replacement
throughout all cities and school districts in the county.
The process to prepare for equipment replacement has been led by Anoka County
Elections staff and has included:
a) Development of a proposal for equipment;
b) Creation of a multi jurisdictional joint powers election agreement (the "JPA ")
that establishes Anoka County as the owner of the voting equipment system
and calls for an annual fee to be paid by cities to supplement system costs;
c) Inclusion within the JPA of provisions to address other elections duties and
responsibilities and a cost sharing plan;
d) Development of a timeline for approval of the JPA and for purchase of
equipment early next year so that new equipment can be utilized in the 2013
fall elections.
Attached you will find a memorandum including details about the process outlined above
as well as equipment cost history and projections for city contributions under the JPA for
a ten year period.
We have since received the attached communication announcing that the Anoka County
Board has approved the JPA and are requesting approval by local jurisdictions. The
county is requesting that council approval include language that allows for administrative
approval of non - substantive changes to this agreement since some minor details remain.
Anoka County Elections Manager Cindy Reichert will be present at the work session to
review the JPA and answer questions.
Requested Council Direction
Staff is requesting that the council authorize city staff to place the JPA on the next
council meeting agenda for consideration of approval.
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Attachments
1. Anoka County Memorandum outlining Joint Powers Agreement for Conduct of
Elections
2. Proposed Joint Powers Agreement
3. Election Equipment History and Ten -Year Projections of Costs to Cities and School
Districts
4. Communication announcing Anoka County Board approval of JPA
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ANOKA COUNTY ELECTIONS AND VOTER REGISTRATION
325 East Main Street
Anoka MN 55303
(763) 323 -5275
(763) 422 -7526 (fax)
elections@co.anoka.mn.us
MEMORANDUM
TO: Anoka County Management Committee
FROM: Cindy Reichert, Anoka County Elections Manager
SUBJECT: Joint Powers Agreement for Conduct of Elections
DATE: November 13, 2012
A voting equipment system is comprised of many components that work together to define ballots, cast and
count votes, report, transmit, and display election results, and produce election audit information. The system
includes ballot counters, ballot boxes, ADA compliant ballot markers, various software and hardware programs,
servers, modems, and other ancillary system components.
The system currently in use in all precincts of Anoka County is the "Accuvote Precinct Optical Scan System"
purchased in 2000 from Global Election Systems. That purchase was based on a shared ownership model and
required each city in Anoka County to purchase ballot counters and ballot boxes for use in the city voting
precincts. The County also purchased several ballot counters to use as back -ups should any of the city -owned
equipment need replacement, and has since purchased several reconditioned ballot counters to ensure
successful operation of elections through calendar year 2012. The county has continually maintained
responsibility for components used county -wide, like system software, servers, and modems.
The time has come to replace the system. The equipment and its software run in a DOS platform that is no
longer supported, and new units and parts are no longer available in the marketplace. The most unstable
component is our system server which also operates on a DOS platform. That server cannot be replaced and the
software that drives the system will not run in a more modern environment. It is imperative that the entire
voting equipment system be replaced at the earliest opportunity.
Anoka County has been working toward a complete system replacement scheduled for early 2013. Our staff has
collaborated with Election Managers of several other MN Counties, and with the Office of the Secretary of State
to determine our needs and options. We've also procured grant funds issued through the Help America Vote
Act to partially offset the cost of the replacement. Changes in election law, technology and equipment
certification standards have affected not only the technology we use, but the business model of system vendors.
As a result, costs have risen considerably.
Our planning has required us to consider many factors and we've worked to engage our partner cities and
school districts in discussion. The result is a proposal to enter into a Joint Powers Agreement which addresses
not only the equipment purchase itself, but also establishes a model for delivery of election services within our
county.
Process for Proposal Development
In 2010 County election staff organized the "ACE Work Group" comprised of city and school district election
0 administrators. Together we performed a systematic examination of the processes, responsibilities and
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obligations of each party to Anoka County's election system. We looked at administrative and technical
processes, discussed how election services could be delivered in the most logical and cost - effective way, and
implemented organizational and procedural improvements in our precincts and respective offices. Throughout
the study and planning process the following basic premises were considered by our participants:
• The electoral process is the bedrock of democracy and must be administered with the utmost level of
professionalism and integrity
• Government should provide necessary services in an efficient and effective manner at the lowest
possible cost
• Solutions developed must ease administrative burden and control the cost of services
• The division of duties between county and local governmental units must be logical and effective
• System security and legal defensibility must be maintained
• Cost - sharing models to support the voting system must be equitable for all parties
We also developed a cost sharing proposal for the next equipment purchase that goes beyond the initial capital
purchase and provides on -going support to ensure the future integrity of the system.
Following development of the ACE Work Group proposal, the "Anoka County Voting Equipment Task Force" was
convened. This group, comprised of city and school administrators and board members, has met twice in 2012
to review, discuss, and adjust the plan. We are now ready to propose its adoption.
Proposed Multi- Jurisdiction Election Agreement
The ACE Workgroup and Anoka County Voting Equipment Task Force are recommending adoption of an
agreement between election jurisdictions in Anoka County that establishes Anoka County as the sole owner
of the voting equipment system and calls for an annual fee to be paid to the county by cities and school
districts to supplement system costs.
The model used for our last system purchase separated ownership of the system into various pieces and parts,
and did not address issues related to the system as a whole such as maintenance, required software and
hardware upgrades, and replacement of non - functioning units. Establishing Anoka County as sole owner allows
us to more effectively manage the vendor contracts and administrative tasks that apply county -wide.
Rather than transferring ownership of individual components to our cities and schools, the county would collect
a fee to supplement system costs. The proposed fee will be based on actual (and defined) capital and operating
costs of the voting equipment system with cities paying 30% of the total cost and schools paying 15 %, leaving
the county with responsibility for 55% of the total cost. Within those percentages, the cost to each individual
city and school district will be based upon their population at the time of the 2010 census.
We are also recommending that the agreement include provisions to address other election duties and
responsibilities.
Statutes require the Office of the Secretary of State to develop a cost sharing plan for jurisdictions that share the
same ballot. That plan allows cities to invoice school districts according to a complex formula for services that
are not well defined. Jurisdictions can choose to use either the OSS cost sharing plan or share costs according to
a negotiated agreement, as long as that agreement addresses all expenses included in the OSS plan.
Our recommendation is to include language in our agreement that addresses each election duty spelled out in
the OSS cost sharing plan. Both cities and schools would contribute their share to the county -wide system via
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the annual fee outlined above. The contribution of 15% of the total cost of the election system from schools
effectively reduces the amount cities would be responsible for from 45% to 30 %. In turn, cities would be
prohibited from invoicing the schools for the "other election costs" specified in the agreement. This formula
recognizes each party's statutory obligation to share costs, simplifies the fee structure, eliminates the flurry of
potentially disparate invoices, and allows all parties to plan for a relatively stable budget expenditure each year.
2013 Voting Equipment Purchase
Instability in the marketplace has led to a crisis in development and manufacturing of voting equipment in the
United States. New laws were put into place with the adoption of the Help America Vote Act and a new federal
agency, the Election Assistance Commission (EAC), was created to oversee voting equipment certification and
distribution of federal grants for voting equipment replacement. That agency proved ineffectual and
certification of equipment was at a near stand -still for several years. In the meantime, a series of corporate
acquisitions left just a handful of vendors in business, seriously reducing competition.
As a result, Minnesota (which requires all voting equipment to meet federal certification standards) has not
certified "next generation" voting equipment. We are currently in a certification application blackout time
period that will lift on December 1, 2012. We expect to see applications to our state from at least two voting
equipment manufacturers in December. Once our choices have been established we must act quickly to make
the purchase so that our new system can be fully operational in time for the fall 2013 local elections.
Deployment of the system for 2013 local elections is highly desirable so that election administrators, poll
workers, and voters can become familiar with the system well in advance of the State General Election of 2014.
Purchase and Agreement Approval Timeline
Timing of the certification and subsequent equipment purchase affects our agreement approval timeline.
Though our cities and schools have expressed agreement in concept, specific system costs will not be known
until early 2013. In the meantime, detailed estimates have been prepared and forwarded to each city and school
district in Anoka County to include in their 2013 budget. Members of the Anoka County Board of Commissioners
have been consulted throughout the process and are supportive of the efforts and recommendation made by
the Work Group and Task Force. The County budget has also been structured to incorporate all elements of the
equipment purchase and cost - sharing proposal.
The Anoka County Elections Manager is scheduled to attend several city /school meetings and work sessions to
answer questions and address concerns during the months of November and December. The proposed timeline
for review and approval is as follows:
Anoka County Management Committee review and approval
Anoka County Board review and approval
Deadline for approval by all parties to the agreement
November 13
November 27
December 31
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Anoka County Contract No. 2012 -
JOINT POWERS AGREEMENT BETWEEN
ANOKA COUNTY AND THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS
IN ANOKA COUNTY
TO ALLOCATE COSTS FOR ELECTION EXPENSES
This is a joint Powers Agreement ( "JPA ") between the County of Anoka ( "County ") and THE
MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY
( "Governmental Entities ") entered into pursuant to Minn. Stat. § 471.59, for the purchase,
maintenance and use of election equipment, including conducting elections, by the County on
behalf of the County and the Governmental Entities.
Section 1
Term
1. This JPA shall be in effect for a four year term, beginning January 1, 2013 until
December 31, 2016, subject to automatic renewal on January 1 of each subsequent
calendar year beginning January 1, 2017.
Section 2
Contract Termination
2. During the initial four year term, this JPA may only be terminated by written agreement of
the County with the effected Governmental Entity. Beginning January 1, 2017, a
Governmental Entity's participation in this agreement may be terminated by that
Governmental Entity providing written notice to the remaining parties no later than June 1 of
any year, effective on January 1 of the following year.
Upon termination of the agreement, all right title and interest in any election equipment
purchased by the County under the terms of this agreement for use by the Governmental
Entity shall remain with the County. Any Governmental Entity withdrawing from this
agreement assumes all costs, responsibilities and liabilities related to the purchase,
maintenance and use of voting equipment in the conduct of elections in that jurisdiction.
Any amounts of the Governmental Entity's share of the of the initial cost of procurement of
the Voting Equipment System and their proportional share of any other costs incurred by the
County on their behalf that remain unpaid as of the date of termination shall become
immediately due and payable by the Governmental Entity to the County.
Section 3
Voting Equipment System Definition
3. For purposes of this agreement, the Anoka County Voting Equipment System means a
system in which the voter records votes by means of marking a ballot, so that votes
may be counted by automatic tabulating equipment in the polling place where the
ballot is cast or at a counting center. An electronic voting system includes automatic
tabulating equipment; non - electronic ballot markers; electronic ballot markers,
including electronic ballot display, audio ballot reader, and devices by which the voter
will register the voter's voting intent; software used to program automatic tabulators
and layout ballots; computer programs used to accumulate precinct results; ballots;
system documentation; and system testing as well as software used to manage the
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1111 assignment, deployment, chain of custody, and associated logistical operations of said
equipment in Anoka County.
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Section 4
Applicability
4. This agreement, and the use of the Voting Equipment System defined herein, between the
County and the Governmental Entities is applicable for any election at which offices or
questions for the following categories are voted on:
Category A: Federal Offices
State Offices or Constitutional Amendments
Judicial Offices
County Offices or Ballot Questions
Soil and Water District Offices or Ballot Questions
Category B: Municipal (Township) Offices or Ballot Questions
Category C: School District Offices or Ballot Questions
Category D: Hospital District Offices or Ballot Questions
Section 5
County Responsibilities
5. Except as otherwise provided in this contract or required by statute or state or federal rule,
the County shall be responsible for preparing the specifications for the purchase and
maintenance of the Voting Equipment System as defined herein and for the purchase and
maintenance of the system, including making all payments and expenditures for capital and
on -going operating costs related to the voting equipment system. In addition, for all
Category A, B, C and D Elections, Anoka County shall:
5.1. Perform voting equipment system programming including ballots, ballot counters, ballot
markers, and other components of the voting equipment system used to mark, count,
record or report election returns and statistics.
5.2. Perform programming and testing of the State Election Reporting System interface,
subject to policies of the State.
5.3. Program and develop a voting equipment testing plan for each election according to
statutory requirements.
5.4. Provide ballot design and layout services, and arrange for the printing of ballots to be
used in the elections.
Section 6
Governmental Entities' Responsibilities
6. Except as otherwise provided in this contract, each individual Governmental Entity shall be
responsible for and shall perform all duties and assume all costs associated with the
production of test decks, and conduct of pre - election and post - election tests and audits of
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precinct voting equipment for each election and shall utilize county provided software, as
determined necessary by the County, to track the testing, assignment, deployment, chain of
custody, and associated logistical operations of said equipment in Anoka County, as follows:
6.1. When Category A and /or B or D offices or questions appear on the ballot:
6.1.1. The municipality shall be responsible for and assume all costs associated with
the production of test decks, and conduct of pre - election and post - election tests
and audits of precinct voting equipment for all elections which include a Category
A and /or B or D office or question.
6.1.2. The municipality shall assume all costs required to arrange for the use of polling
places in the manner required by the Minnesota election law, for ensuring the
physical set up of rooms and furnishings are conducive to the voting process,
and for ensuring that all necessary equipment and supplies are delivered to the
polling place for use on Election Day.
6.1.3. The municipality shall assume all costs related to picking up ballots, supplies and
equipment from the Anoka County Elections and Voter Registration Office in
Anoka and other storage locations that may be arranged from time to time, and
transporting them to and from the polling place.
6.1.4. The municipality shall assume all costs related to issuing, receiving and
processing absentee ballots cast by in- person absentee voters in that
municipality including procurement and preparation of physical spaces,
equipment, and staff needed to administer the process, and costs for delivery of
voted ballots to the Anoka County Central Count Absentee Precinct.
6.1.5. The municipality shall assume all costs related to recruiting, hiring, and paying
Election Judges for all hours served including, training, testing, election day
assignments, and any other work assignments associated with the election.
6.2. When only Category C offices or questions appear on the ballot:
6.2.1. The School District shall be responsible and shall assume all costs associated
with the production of test decks, and conduct of pre - election and post - election
tests and audits of precinct voting equipment for all elections which include only
Category C offices or questions.
6.2.2. The school district shall assume all costs required to arrange for the use of
polling places in the manner required by law, for ensuring the physical set up of
rooms and furnishings are conducive to the voting process, and for ensuring that
all necessary equipment and supplies are delivered to the polling place for use
on Election Day.
6.2.3. The school district shall assume all costs related to picking up ballots, supplies
and equipment from the Anoka County Elections and Voter Registration Office in
Anoka and other storage locations that may be arranged from time to time, and
transporting them to and from the polling place.
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6.2.4. The school district shall assume all costs related to issuing, receiving and
processing absentee ballots cast by in- person absentee voters in the school
district including procurement and preparation of physical spaces, equipment,
and staff needed to administer the process, and costs for delivery of voted ballots
to the Anoka County Central Count Absentee Precinct.
6.2.5. The school district shall assume all costs related to recruiting, hiring, and paying
Election Judges for all hours served including, training, testing, election day
assignments, and any other work assignments associated with the election.
Section 7
Allocation of Election Expenses
7. Except as already specifically provided for herein, the Voting Equipment System
procurement, maintenance and support cost shall be divided between the county, its
municipalities, and school districts as follows:
7.1. The County shall incur 55% of the actual cost of procurement, operation and
maintenance of the system over the duration of this contract.
7.2. Municipalities located wholly or in part in Anoka County shall, collectively, incur
30% of the actual cost of procurement, operation and maintenance of the
system over the duration of this contract.
7.3. School Districts located wholly or in part in Anoka County shall incur 15% of the
actual cost of procurement, operation and maintenance of the system over the
duration of this contract.
7.4. Anoka County shall make all payments and expenditures for capital and on-
going operating and maintenance costs related to the system throughout the
duration of this contract.
7.5. The annual fee for each jurisdiction shall be established as follows:
7.5.1. Each individual municipality shall pay a fee equal to that percentage of
the total Anoka County population residing in that municipality at the time
of the 2010 census multiplied by the municipal share (30 %) of the actual
cost of procurement (prorated over ten annual installments), plus the
actual cost of operation and maintenance of the system, as solely
determined by the County, calculated annually throughout the duration of
the contract
7.5.2. Each individual school district shall pay a fee equal to that percentage of
the total Anoka County population residing in that school district at the
time of the 2010 census multiplied by the school district share (15 %) of
the actual cost of procurement (prorated over ten annual installments),
plus the actual cost of operation and maintenance of the system, as
solely determined by the County, calculated annually throughout the
duration of the contract.
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7.5.3. Each Governmental Entity shall be invoiced annually on June 1 for each
calendar year of the agreement for the above referenced fees. Said fees
shall be due and payable within thirty (30) calendar days of invoicing.
7.5.4. The Governmental Entities hereby agree that they will not reallocate any
of the costs incurred herein.
7.6. For each governmental entity, the County shall determine that proportion of the ballot
devoted to offices and questions for that entity as a percentage of the total number of
column inches on the ballot, and provide an invoice to the governmental entity for that
share of the cost of ballot printing, paper and normal delivery charges.
7.7. The County shall pay the cost of postage for all domestic mailed absentee
ballots cast in the county and absentee ballots cast under the Uniformed
Overseas Citizens Absentee Voting Act (UOCAVA) except those absentee
postage costs incurred by Municipalities designated to administer absentee
voting laws under M.S. 203B.05.
Section 8
Documentation of Election Expenses
8. Documentation of actual expenditures as required by the County is required for the
allocation of election expenses pursuant to this agreement. Invoices or billing
statements are acceptable documentation for goods or services purchased for
vendors.
Section 9
Ownership
9. The Governmental Entities acknowledge that the County owns the Voting Equipment
System and that the Governmental Entities are authorized to use said Voting Equipment
System for official election related purposes. Use of the Voting Equipment System by the
Governmental Entities for any other purpose is strictly prohibited absent express written
consent of the County. The Governmental Entities hereby acknowledge and agree that the
Voting Equipment System may contain proprietary and trade secret information that is
owned by a third party and is protected under federal copyright law or other laws, rules,
regulations and decisions. The Governmental Entities shall protect and maintain the
proprietary and trade secret status of the Voting Equipment System in their possession.
Section 10
Handling Of Equipment and Insurance
10. Each municipality shall be responsible for storage of elections equipment assigned by the
county to that municipality. Municipalities shall make all necessary elections equipment in
its possession available to other entities as directed by the county.
Each Governmental Entity acknowledges that it shall be responsible for the Voting
Equipment System while it is in the Governmental Entity's custody. Each Governmental
Entity, either through insurance or a self- insurance program, shall be responsible for all
costs, fees, damages and expenses including but not limited to personal injury, storage,
damage, repair and /or replacement of the Voting Equipment System while it's in the
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Governmental Entity's custody and this contract is in effect unless such costs, fees,
damages and expenses are then currently covered under a manufacturer warranty covering
said equipment. The Governmental Entities shall be responsible for, provide coverage for
and shall provide proof of general liability and worker's compensating insurance (Hold
Harmless Agreement) for all individuals providing services required by this contract. In
addition to the foregoing, the Governmental Entities shall, during the term of this contract,
maintain, through commercially available insurance or on a self- insured basis, property
insurance coverage on all of the voting systems used or intended for use in this agreement
to cover all repairs or replacement of the voting equipment if damaged or stolen. The
Governmental Entities are responsible for any deductible under their policy.
Section 11
Independent Contractor
11. It is agreed that nothing in this contract is intended or should be construed as creating the
relationship of agents, partners, joint ventures, or associates between the parties hereto or
as constituting the County or the Governmental Entities as the employee of the other entity
for any purpose or in any manner whatsoever. The County is an independent contractor
and neither it, its employees, agents, nor its representatives are employees of the
Governmental Entities. From any amounts due the County, there shall be no deductions for
federal income tax or FICA payments, nor for any state income tax, nor for any other
purposes which are associated with an employer - employee relationship unless required by
law.
Section 12
Data Practices
12. All data created, collected, received, maintained, or disseminated for any purpose in the
course of this contract is governed by the Minnesota Government Data Practices Act, any
other applicable statute, or any rules adopted to implement the Act or statute, as well as
federal statutes and regulations on data privacy.
Section 13
No Waiver
13. No delay or omission by either party hereto to exercise any right or power occurring upon
any noncompliance or default by the other party with respect to any of the terms of this
Agreement shall impair any such right or power or be construed to be a waiver thereof
unless the same is consented to in writing. A waiver by either of the parties hereto of any of
the covenants, conditions, or agreements to be observed by the other shall not be construed
to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement
herein contained. All remedies provided for in this Agreement shall be cumulative and in
addition to, and not in lieu of, any other remedies available to either party at law, in equity, or
otherwise.
Section 14
Governing Law
14. This Agreement shall be governed by and construed in accordance with the laws of the
State of Minnesota.
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II Section 15
Entire Agreement
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15. It is understood and agreed that the entire Agreement between the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter hereof and hereby rescinds and replace all prior
Agreements with the respective Governmental Entities with this Agreement. All items
referred to in this Agreement are incorporated or attached and are deemed to be part of this
Agreement. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an amendment to
this Agreement signed by the parties hereto.
Section 16
No Assignment
16. Neither party shall assign, sublet or transfer this Agreement, either in whole or in part,
without the prior written consent of the other party, and any attempt to do so shall be void
and of no force and effect.
Section 17
No Warranty
17. The Governmental Entities agree that the County is furnishing the Voting Equipment System
on an "as is" basis, without representation or any express or implied warranties, other than
those provided by any maintenance agreement entered into by the County for the
maintenance of the Voting Equipment System, including but not limited to, fitness for
particular purpose, merchantability or the accuracy and completeness of the Voting
Equipment System.
The Governmental Entity's exclusive remedy and the County's sole liability for any
substantial defect which impairs the use of the Voting Equipment System for the purposes
stated herein shall be the right to terminate this agreement.
The County does not warrant that the Election Voting Equipment System will be error free.
The County disclaims any other warranties, express or implied, respecting this agreement or
the Voting Equipment System.
In no event shall the County be liable for actual, direct, indirect, special, incidental,
consequential damages (even if the County has been advised of the possibility of such
damage) or loss of profit, loss of business or any other financial loss or any other damage
arising out of performance or failure of performance of this Agreement by the County.
Except as otherwise specifically provided for in this agreement, County and the
Governmental Entities agree each will be responsible for their own acts and omissions
under this Agreement and the results thereof and shall to the extent authorized by law
defend, indemnify and hold harmless the other party for such acts. Each party shall not be
responsible for the acts, errors or omissions of any other party under the Agreement and the
results thereof. The parties' respective liabilities shall be governed by the provisions of the
Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This
paragraph shall not be construed to bar legal remedies one party may have for the other
party's failure to fulfill its obligations under this Agreement. Nothing in this Agreement
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constitutes a waiver by the Governmental Entities or County of any statutory or common law
defenses, immunities, or limits on liability.
Section 18
Notice
18. Any notice or demand shall be in writing and shall be sent registered or certified mail to the
other party addressed as follows:
To the Governmental Entity: To the person and address designated by each
Governmental Entity in writing.
To the County: Anoka County Administrator
ADDRESS
Copy to: Anoka County Elections Manager
ADDRESS
Section 19
Audit Provision
19. Both parties agree that either party, the State Auditor, or any of their duly authorized
representatives at any time during normal business hours, and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt,
and transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of the other party and involve transactions relating to
this Agreement. Such materials shall be maintained and such access and rights shall be in
force and effect during the period of the contract and for six (6) years after its termination or
cancellation.
Section 20
Survival of Provisions
20. it is expressly understood and agreed that the obligations and warranties of the
Governmental Entity and County hereof shall survive the completion of performance and
termination or cancellation of this Agreement.
Section 21
Authority
21 The person or persons executing this Joint Powers Agreement on behalf of the
Governmental Entity and County represent that they are duly authorized to execute this
Joint Powers Agreement on behalf of the Governmental Entity and the County and
represent and warrant that this Joint Powers Agreement is a legal, valid and binding
obligation and is enforceable in accordance with its terms.
(Rest of page left intentionally blank)
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is IN WITNESS WHEREOF, the parties hereto have hereunto set their hands.
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COUNTY OF ANOKA
By:
Rhonda Sivarajah, Chair,
Anoka County Board of Commissioners
Dated:
By:
Jerry Soma,
Anoka County Administrator
Dated:
APPROVED AS TO FORM:
By:
Thomas Haluska
Assistant Anoka County Attorney
Dated:
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CITY OF * **
By:
* * * *, Its Mayor
Dated:
By:
* * *, Its City Clerk
Dated:
Page 10 of 11
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* ** SCHOOL DISTRICT * **
By:
* * * *, Its Superintendent
Dated:
By:
* ** Its * **
Dated:
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Page 11 of 11
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Julie Bartell
Subject: FW: JPA Approved by County Board
Attachments: JPA Election Equipment and Services - Nov 27.pdf; Election Equipment JPA - Management
• Committee.docx; AC Equipment System Cost - History & Projected.pdf; Estimates 2013
Budgets.pdf
Importance: High
From: Cindy Reichert [ mailto :Cindy.Reichert@co.anoka.mn.us]
Sent: Tuesday, November 27, 2012 3:11 PM
To: Steve.kerr @anoka.k12.mn.us; (martini @flaschools.org; Larry W. Dalien; Thomas G. Haluska; AMY OEHLERS; Barb
Held; Barb Nelson; Cathy Sorensen; CORRIE LADOUCER; DEB SKOGEN; DORIS NIVALA; Elizabeth Mursko; EMMY
ROBINSON; GINGER BERG; JANE CROSS; Jean Viger; JO THIELING; JUDY HANNA; LINDA PITCHFORD; Mary Vinzant;
MICHELLE HARTNER; Peggy Bauman; RUTH NELSEN; SHARON AYSHFORD; SHERRY FISKEWOLD
(SFISKEWOLD @CLOAK- GROVE.MN.US); TERESA BENDER; Tori Leonhardt; Wanda Brown; Wendy Warren; Chambers,
Londa; daguen @wbl.whitebear.k12.mn.us; Dawn Hoium; DBORLE @forestlake.k12.mn.us; JJosephson @ISD12.orq;
Johnson, Ann; Karen George; Karen Stifter (kstift @districtl6.orq); Karen, Jacob,; Scott Nelson
Cc: Stella M. Hegg; Teri McKusick; Katie L. Porath
Subject: JPA Approved by County Board
Importance: High
Motion Approving the Elections JPA
At this morning's meeting, the Anoka County Board approved the Elections JPA with the following motion:
•
Motion to approve Contract #2012 -0362, a Joint Powers Agreement between Anoka County and the
municipalities, townships, and school districts in Anoka County to allocate costs for election expenses,
and authorizing the Management Committee Chair and County Board Chair to approve minor non -
substantive contract changes through the approval process of the other governmental entities.
Our reality is that we are in the midst of a complex approval process that will take place over the next 3 -4 weeks in 30
separate meetings. In the end it is important that the same document be approved and executed by all parties to the
agreement.
We are recommending that your governing body's motion to approve the contract also allows for administrative
approval of non - substantive changes. I will let you know if changes occur as we move through the process. The last
approval meeting is scheduled for 12/18.
Execution /Signatures
Some of the entities require signatures from officials that are not listed on the signature pages. I need to consult with
my attorney and will let you know if he has any concerns in that regard.
Attached Documents
I have attached the
�1. Contract as approved by our County Board this morning
2. Copy of the cover report that you can use in your agenda item
3. Estimates for the annual contributions from each entity
•
•
•
WS — Item 2
WORK SESSION STAFF REPORT
Work Session Item No. 2
Date: December 3, 2012
To: City Council
From: Marty Asleson
Re: Vegetation Obstructions Surrounding the Surfside Seaplane Base
Background
The Surfside Seaplane Base is a private airport located on the west side of Rice Lake. Mr.
Bruce Hanson, owner, appeared at open mike at the November 12, 2012 City Council
Meeting to request assistance regarding the possible impact of lake plants on his business.
Staff has previously met with Mr. Hanson to discuss the aquatic vegetation on Rice Lake.
In the past several years, the lake has been inundated with Curley Leaf Pondweed. The
Curley Leaf Pondweed has shifted over to Coontail within the past few years. Although
Coontail is native vegetation and much more preferable in an environmental sense to the
invasive Curley Leaf Pondweed, Mr. Hanson has stated that any kind of dense plant
growth is detrimental to seaplane use. Surfside is training pilots from around the world
and the aquatic plants interfere with rudder function of planes during take -off.
Since Rice Lake is classified as a shallow natural resources lake, there will always be
aquatic plants growing to the surface. Mr. Hanson was informed by staff that the DNR
can issue permits to harvest or treat lake plants.
In October, the city received a call from Mr. Rick Braunig of MnDOT's office of
Aeronautics. Mr. Braunig stated that aquatic plants are a hindrance in taxi and initial
take -off operations. Another issue discussed was that the runway is of shorter length
while still acceptable, but that ends of the runway were starting to be obstructed with tree
growth.
Mr. Hanson has removed obstructive trees on the north end of the runway and will
remove trees on his property on the south side of the runway. Mr. Hanson is discussing
vegetation management with his neighbors that have trees further to the south. There are
no airport easements on these properties.
Requested Council Direction
Mr. Hanson has requested city assistance. The city does not have any funding available
for plant harvesting or remediation in the lake. Since Rice Lake is an impaired water
under the Clean Water Act, there may be grant opportunities through the RCWD if
removal could be shown to improve water quality. Staff is requesting council direction
regarding Mr. Hanson's request.
0 Attachments
1. South Side Surfside Seaplane Base
2. North Side Surfside Seaplane Base
•
South Side Surfside Seaplane Base
Attachment 1
•
•
North Side Surfside Seaplane Base
Attachment 2
•
•
•
WS — Item 4
WORK SESSION STAFF REPORT
Work Session Item No. 4
Date: December 3, 2012
To: City Council
From: Julie Bartell
Re: Annual Board Appointments
Background
Openings for the city's advisory boards were advertised and applications received during
the month of October. Attached is an outline of the applicants for each of the boards or
committee.
Park Board — 2 seats, 2 applicants
P &Z — 3 seats, 3 applicants
Environmental Board — 4 seats, 4 applicants (one 2 -year term; three 3 -year
terms)
EDAC — 3 seats, 2 applicants
There was a resignation from the Environmental Board and EDAC so there are two
applicants that are new to the process and have not been interviewed previously.
Requested Council Direction
The council should determine the application review process:
1. Who will be interviewed (i.e., only new applicants).
2. Establish a date for the interview process.
Attachments
List of applicants
(applications will be provided to council previous to the interview date)
•
s}ue3!IddV pieoe £JOS!Apy
060Z /L it fiuiuui6eq LuaaJ MaN
•
•
WS — Item 5
WORK SESSION STAFF REPORT
Work Session Item 5
Date: December 3, 2012
To: City Council
From: Al Rolek
Re: Final Review of the 2013 Proposed Budget
Background
At the November work session the Council requested a final review of the 2013 proposed
budget. Attached are summaries of the General Fund proposal, preliminary tax levy and
the estimated tax rate. The only adjustments made to the budget previously presented are
1) $50,000 additional revenue from Centennial Utilities franchise fee, and 2) reduction in
the health insurance expenditures from an estimate 10% increase to an actual 3%
increase. The budget is balanced by adding these amounts to the budget contingency,
bringing that amount from $75,000 to $145,075. The 2013 General fund budget is
proposed at $8,841,385, which is $321,053 less than the 2012 budget. The City Council
approved the preliminary 2013 levy of $8,215,628 on September 10. Staff will present
the final budget and levy proposal at the public hearing to be held on December 10.
Requested Council Direction
Following the review, staff requests Council consensus on a final budget to be presented
at the December 10 public hearing.
Attachments
2013 Proposed General Fund Budget summaries
Preliminary 2012 Tax levy
Estimated Tax Rate Calculation
CITY OF LINO LAKES
OTHERS (101 -4991
BUDGET DETAIL
005 -000 Contingency 145,075
4910 -000 Operating Transfers 2012 2013 515,000
Street Maintenance - Sealcoating & Overlay (per PMP) 467,250 490,000
Capital Equipment Replacement - Certificates of Indebtedness 250,000 -
Office Equipment Replacement 25,000 25,000
Trail System Extensions - -
Road Reconstruction Fund -
CITY OF LINO LAKES
OTHERS (101 -4991 Staff Council
Object Actual Actual Budget YTD Requested Preliminary Adopted Increase/
Description Code 2010 2011 2012 2012 2013 2013 2013 Decrease
CONTINGENCY 4905 -000 0 0 75,000 0 75,000 145,075
OPERATING TRANSFERS 4910 -000 612,698 741,964 742,250 742,250 840,000 515,000
TOTAL OTHERS 612,698 741,964 817,250 742,250 915,000 660,075 11.96%
SUMMARY BY CATEGORY
PERSONAL SERVICES 5,898,789 5,895,666 5,730,147 4,152,005 5,645,153 5,601,813
SUPPLIES 389,332 461,151 440,220 294,289 432,500 412,500
OTHER SERVICES AND CHARGES 892,180 895,394 993,755 616,300 991,725 986,725
NTRACTUALSERVICES 1,191,628 1,184,192 1,135,732 727,622 1,141,772 1,141,772
APITAL OUTLAY 10,041 29,597 50,498 33,601 35,500 38,500
OTHERS 612,698 741,964 817,250 742,250 915,000 660,075
TOTAL EXPENDITURES
•
(1.48 %)
(1.75 %)
(0.20 %)
0.53%
(29.70 %)
11.96
8,994,668 9,207,964 9167,602 6,566,067 9,161,650 8,841,385
D -93
0.06
CITY OF LINO LAKES
2013 GENERAL FUND BUDGET
PROPOSED EXPENDITURES
Staff Council
Actual Actual Budget YTD Requested Preliminary Adopted Increase/
•DEPT# DESCRIPTION 2010 2011 2012 2012 2013 2013 2013 Decrease
ADMINISTRATION
401 MAYOR AND COUNCIL 89,055 71,610 85,818 36,675 85,851 80,851 0 (5.79 %)
402 ADMINISTRATION 352,414 466,007 396,391 264,282 376,264 377,052 0 (4.88 %)
403 ELECTIONS 19,213 7,953 23,145 8,011 10,125 13,125 0 (43.29 %)
404 CABLE TV 1,639 2,154 2,715 1,512 2,717 2,717 0 0.07%
405 CHARTER ADMINISTRATION 1,475 1,500 1,500 303 1,500 1,500 0 0.00%
406 SENIORS (merged to RECREATION) 35,527 0 0 0 0 0 0 "`
407 FINANCE 472,964 498,416 511,972 391,250 517,562 509,753 0 (0.43 %)
414 LEGAL CONSULTANTS 170,206 171,875 140,000 95,288 140,000 140,000 0 0.00%
TOTAL ADMINISTRATION 1,142,493 1,219,515 1,161,541 797,321 1,134,019 1,124,998 0 (3.15 %)
COMMUNITY DEVELOPMENT
415 ECONOMIC DEVELOPMENT 132,567 142,207 135,058 95,040 145,969 145,688 0 7.87%
416 PLANNING AND ZONING 240,065 202,638 135,738 89,550 122,656 122,375 0 (9.84 %)
417 ENGINEERING 174,470 113,186 114,900 56,212 106,400 106,400 0 (7.40 %)
418 COMMUNITY DEVELOPMENT 230,259 227,807 199,653 142,815 201,352 201,352 0 0.85%
461 ENVIRONMENTAL 88,339 61,250 61,925 57,050 61,670 61,572 0 (0.57 %)
462 SOLID WASTE ABATEMENT 34,548 37,343 35,476 31,636 36,034 35,949 0 1.33%
463 FORESTRY 54,327 57,780 45,442 35,474 46,001 45,903 0 1.01%
TOTAL COMMUNITY DEVELOPMENT 954,575 842,211 728,192 507,777 720,082 719,239 0 (1.23 %)
PUBLIC SAFETY
420 POLICE PROTECTION 3,105,167 3,063,369 3,133,593 2,230,444 3,070,522 3,062,425 0 (2.27 %)
421 FIRE PROTECTION 516,044 525,842 542,778 407,084 533,672 533,672 (0) (1.68 %)
422 BUILDING INSPECTIONS 184,784 208,597 212,124 144,229 209,130 208,737 0 (1.60 %)
TOTAL PUBLIC SAFETY 3,805,995 3,797,808 3,888,495 2,781,757 3,813,324 3,804,834 (0) (2.15 %)
PUBLIC SERVICES
430 STREETS 925,611 931,251 929,105 540,521 941,969 940,734 0 1.25%
431 FLEET MANAGEMENT 358,914 393,042 379,234 271,146 378,662 358,269 0 (5.53 %)
432 GOVERNMENT BUILDINGS 408,920 429,555 402,255 308,677 389,554 389,554 0 (3.16 %)
450 PARKS DEPARTMENT 511,829 575,003 573,350 408,260 578,631 553,318 0 (3.49 %)
0 451 RECREATION 273,633 277,715 288,180 208,398 290,409 290,364 0 0.76%
TOTAL PUBLIC SERVICES 2,478,907 2,606,566 2,572,124 1,737,002 2,579,225 2,532,239 0 (1.55 %)
•
OTHERS
499 CONTINGENCY/TRANSFERS /OTHERS 612,698 741,964 817,250 742,250 915,000 660,075 (0) (19.23 %)
TOTAL OTHERS 612,698 741,964 817,250 742,250 915,000 660,075 (0) (19.23 %)
TOTAL GENERAL FUND EXPENDITURES 8,994,668 9,208,064 9,167,602 6,566,107 9,161,650 8,841,385 (0) (3.56 %)
D -2
4111Propertv Taxes
General Property Tax 101- 3010 -000 6,359,330 6,326,947 7,192,818 3,121,298 7,202,169 7,190,538 (0.03 %)
Delinquent taxes 101- 3020 -000 118,947 193,773 140,000 57,147 140,000 140,000 0.00%
Delinquent taxes - Tax Abatements 101 - 3025 -000 652 682 0 125 0 0
Manufactured Home Tax 101 - 3030 -000 0 0 0 0 0 0
Fiscal Disparities 101- 3040 -000 963,968 977,707 0 515,099 0 0
Fiscal Disparities - Tax Abatements 101- 3045 -000 0 0 0 0 0 0
Excess Tax Increments 101 - 3050 -000 123,202 0 0 0 0 0
Tax Abatements 101 - 3055 -000 0 0 0 0 0 0
Tax Forfeits 101 - 3060 -000 0 0 0 0 0 0
Penalties & Interest 101- 3150 -000 8,957 20,636 10,000 7,361 15,000 15,000
7,575,056 7,519,745 7,342,818 3,701,030 7,357,169 7,345,538 0.04%
CITY OF LINO LAKES
2013 PROPOSED GENERAL FUND REVENUE
Staff Council
Account Actual Actual Budget YTD Proposed Prelim Increase/
Number 2010 2011 2012 2012 2013 2013 Decrease
Special Assessments
Current Assessments
101- 3110 -000 1,215 1,177 0 452 0 0
1,215 1,177 0 452 0 0
Intergovernmental Revenue
Federal COP Grant 101- 3315 -000 0 0 0 0 0 0
Other Federal Revenue 101- 3319 -000 15,674 0 0 0 0 0
Local Government Aid 101- 3340 -000 0 0 0 0 0 0
Market Value Homestead Credit 101- 3341 -000 3,907 3,405 0 0 0 0
Municipal State Aid 101- 3345 -000 184,652 198,292 200,000 218,473 200,000 200,000 0.00%
Police State Aid 101 - 3346 -000 181,398 164,305 185,000 7,970 165,000 165,000 (10.81 %)
Other State Revenue 101- 3348 -000 186,356 183,722 54,051 15,128 35,000 35,000 (35.25 %)
Anoka County Solid Waste 101- 3360 -000 33,641 32,276 35,000 18,576 35,000 35,000 0.00%
Illitnoka County Special Detail 101- 3364 -000 0 4,000 0 0 0 0
iveable Communities Grant 101 - 3370 -000 0 0 0 0 0 0
605,628 586,000 474,051 260,147 435,000 435,000 (8.24 %)
Business Licenses and Permits
Liquor License - Bar 101- 3201 -000 19,976 13,500 14,500 13,500 13,500 13,500 (6.90 %)
Liquor License - Beer 101- 3202 -000 600 0 1,000 200 600 600 (40.00 %)
Off-Sale Liquor 101 - 3203 -000 1,700 1,283 1,500 1,200 1,200 1,200 (20.00 %)
Sunday Liquor License 101 - 3204 -000 1,600 800 1,500 800 1,000 1,000 (33.33 %)
Club Liquor License 101- 3205 -000 300 300 300 300 300 300 0.00%
Beer Permit 101- 3206 -000 0 200 100 0 100 100 0.00%
Investigation Fee 101- 3208 -000 3,000 250 0 0 0 0 " *'
Garbage Removal License 101- 3209 -000 1,585 1,155 1,800 0 1,500 1,500 (16.67 %)
Temporary Consumption Permit 101 - 3210 -000 350 310 200 250 200 200 0.00%
Cigarette License 101 - 3211 -000 450 400 500 550 500 500 0.00%
Contractor's License 101- 3213 -000 10,380 9,372 15,000 7,445 10,000 10,000 (33.33 %)
Rental Housing License 101- 3215 -000 3,575 4,578 3,500 5,375 4,000 4,000 14.29%
Kennel License 101- 3218 -000 0 0 0 0 0 0 "*
Dance 101- 3219 -000 235 235 300 270 300 300 0.00%
Fireworks License 101- 3220 -000 0 100 200 200 100 100 (50.00 %)
Peddlers License 101- 3223 -000 750 0 1,000 750 1,000 1,000 0.00%
Gambling Tax 101- 3224 -000 604 718 1,000 590 1,000 1,000 0.00%
Lodging Tax 101- 3225 -000 44,418 52,245 40,000 35,258 45,000 45,000 12.50%
89,523 85,446 82,400 66,688 80,300 80,300 (2.55 %)
•
R -4
•lon- Business Licenses and Permits
Building Permits 101- 3250 -000 130,663 126,839 205,000 98,565 150,000 150,000 (26.83 %)
Plan Inspection Fees 101- 3251 -000 61,313 63,735 80,000 51,811 70,000 70,000 (12.50 %)
Erosion Control Permits 101- 3252 -000 4,650 5,100 5,000 3,150 5,000 5,000 0.00%
Plumbing Permits 101 - 3253 -000 9,984 10,232 8,000 6,887 10,000 10,000 25.00%
Mechanical Permits 101- 3254 -000 18,364 14,601 20,000 9,605 17,000 17,000 (15.00 %)
Septic Plumbing Permit 101- 3255 -000 3,260 3,850 3,000 2,390 4,000 4,000 33.33%
Septic System Permit 101- 3256 -000 3,200 3,850 3,000 1,800 4,000 4,000 33.33%
Fence Permit 101- 3259 -000 1,560 1,500 2,000 1,210 1,500 1,500 (25.00 %)
Dog License 101- 3260 -000 1,680 1,499 1,500 1,592 1,500 1,500 0.00%
Sign Permit 101- 3262 -000 2,346 1,463 1,500 760 1,500 1,500 0.00%
Road Overweight Permit 101- 3263 -000 120 100 1,000 60 500 500 (50.00 %)
Underground Utility Permit 101- 3264 -000 400 1,050 1,000 450 1,000 1,000 0.00%
Miscellaneous Permits 101- 3266 -000 1,060 1,365 2,000 1,225 1,500 1,500 (25.00 %)
238,600 235,184 333,000 179,505 267,500 267,500 (19.67 %)
CITY OF LINO LAKES
2013 PROPOSED GENERAL FUND REVENUE
Staff Council
Account Actual Actual Budget YTD Proposed Prelim Increase/
Number 2010 2011 2012 2012 2013 2013 Decrease
Charges for Services
Land Use Fee 101- 3265 -000 2,015 1,400 1,500 670 1,500 1,500 0.00%
Sale of Supplies 101- 3404 -000 127 11 100 781 100 100 0.00%
Assessment Searches 101- 3405 -000 360 480 300 800 500 500 66.67%
Election Filing Fees 101- 3409 -000 0 40 0 0 0 0 "'
Return Check Fee 101 - 3413 -000 30 90 0 30 0 0
Materials for Resale 101- 3416 -000 0 0 0 887 0 0 "'
Aerial Map Fee 101 - 3417 -000 0 90 3,000 10,530 5,000 5,000 66.67%
Public Works Fees 101 - 3433 -000 2,859 3,292 3,000 2,183 3,000 3,000 0.00%
Other Park Revenues 101- 3470 -000 0 0 0 4,054 0 0 0.00%
dikOther Recreation Fees 101 - 3472 -000 0 0 0 0 0 10,000 "`
girl 5,391 5,403 7,900 19,935 10,100 20,100 27.85%
Public Safety
Police Reports 101- 3420 -000 1,482 1,487 1,500 1,188 1,500 1,500 0.00%
Police Other Revenues 101- 3422 -000 279,220 290,821 220,000 120,371 150,000 150,000 (31.82 %)
Common Space Revenues 101 - 3423 -000 15,402 14,500 15,000 0 14,000 14,000 (6.67 %)
296,104 306,808 236,500 121,559 165,500 165,500 (30.02 %)
Municipal Fines
Fines & Forfeits 101- 3510 -000 109,286 99,542 110,000 77,316 110,000 110,000 0.00%
ACE Fees 101- 3511 -000 17,917 54,478 25,000 39,757 30,000 30,000 20.00%
Driving Diversion Program (DDP) 101 - 3512 -000 0 0 0 100 0 0 0.00%
127,203 154,020 135,000 117,173 140,000 140,000 3.70%
Investments
Interest on Investments 101- 3620 -000 45,811 54,390 40,000 19,363 40,000 40,000 0.00%
45,811 54,390 40,000 19,363 40,000 40,000 0.00%
•
R -4
•Administrative Charges
Administrative Charge - Bonds 101- 3490 -000 0 0 0 0 0 0
Investment Management Charge 101 - 3494 -000 50,000 50,000 50,000 25,000 50,000 50,000 0.00%
Administrative Charge - Escrows 101 - 3493 -000 0 0 0 0 0 0
Administrative Charge - TIF 101 - 3491 -000 0 0 0 0 0 0
Engineering /Planning Charges 101 - 3492 -000 14,148 5,048 8,000 5,712 8,000 8,000 0.00%
CITY OF LINO LAKES
2013 PROPOSED GENERAL FUND REVENUE
Staff Council
Account Actual Actual Budget YTD Proposed Prelim Increase/
Number 2010 2011 2012 2012 2013 2013 Decrease
64,148 55,048 58,000 30,712 58,000 58,000 0.00%
Miscellaneous
Use of Fund Reserves 0 0 268,183 0 445,369 165,947 (38.12 %)
Transfer From Other Funds 101 - 3920 -000 0 0 0 0 0 0
Circle Pines Gas Franchise 101 - 3350 -000 93,991 91,203 110,000 786 90,000 50,000 (54.55 %)
Other Solid Waste 101- 3361 -000 4,153 4,392 4,000 2,902 4,000 4,000 0.00%
SAC /Surcharge Fee 101- 3414 -000 977 1,178 1,000 649 1,000 1,000 0.00%
Building Rentals 101- 3640 -000 0 0 0 0 0 0 "'
Gambling Ordinance Funding 101 - 3710 -000 0 0 0 0 0 0
Donations 101- 3720 -000 176 250 5,000 2,910 5,000 5,000 0.00%
Other Grants (Non -govt) 101- 3725 -000 0 0 0 0 0 0
Refunds & Reimbursements 101- 3730 -000 26,841 33,186 20,000 24,782 25,000 25,000 25.00%
Tree Refunds - Escrows 101- 3631 -000 0 0 0 0 0 0
Cable TV 101- 3630 -000 56,934 57,915 48,750 48,824 37,500 37,500 (23.08 %)
Miscellaneous Revenue 101- 3810 -000 1,741 607 1,000 1,025 1,000 1,000 0.00%
Sale of Fixed Assets 101- 3910 -000 0 0 0 0 0 0 "'
184,813 188,731 457,933 81,878 608,869 289,447 (36.79 %)
Total Revenues 9,233,492 9,191,952 9,167,602 4,598,442 9,162,438 8,841,385 (3.56 %)
•
•
R -4
9,162,438
•
•
General Fund Levy
Special Levy - PERA Contribution
Total Operating Levy*
City of Lino Lakes
2013 Proposed Tax Levy
Adopted Adopted Preliminary Difference
2011 2012 2013 2011 -2012
7,675,424 7,138,640 7,140,310 1,670
43,816 54,178 50,228 (3,950)
7,719,240 7,192,818 7,190,538 (2,280)
Debt Levy
Certificate of Indebtedness 2008 80,808
Certificate of Indebtedness 2009 127,008 127,617 (127,617)
Certificate of Indebtedness 2010 64,864 64,617 64,890 273
Certificate of Indebtedness 2011 - 43,365 42,851 (514)
Certificate of Indebtedness 2012 54,469 54,469
Taxable G.O. Imp Bond 2003B 21,917 20,248 23,781 3,533
G.O. Improvement Refunding Bond 2005B (1) 124,172 134,863 134,528 (335)
G.O. Tax Abatement Bond 2006C (2) 196,581 235,011 245,511 10,500
G.O. CIP Refunding Bond 2006E (3) 325,410 408,720 459,060 50,340
Total Debt Levy 940,760 1,034,441 1,025,090 (9,351)
Total Levy
8,660,000 8,227,259 8,215,628 (11,631)
(1) Levy result of Street Referendum
(2) Levy result of participation in YMCA project
(3) Levy result of Civic Complex Construction. Levy amount is decreased by School District lease
City of Lino Lakes
Net Tax Capacity Calculation
Actual
2011
Actual
2012
Estimated
2013
Difference
Taxable Market Value
Annual % Change
Total Net Tax Capacity Value - estimate
Less FD Contribution in Value - estimate
Less Captured Value for Tax Increment - estimE
Total Net Tax Capacity Value
Annual % Change
Total Levy
*Less FD Distribution
Total Net Levy
% of increase /(decrease)
1,804,121,500
(9.88 %)
19,783,539
1,576,375
251,890
1,640,455,854
(9.07 %)
17,999,453
1,246,881
279,219
1,520,678,706
(7.30 %)
16,616,726
1,205,918
234,471
(119, 777,148)
(1,382,727)
(40,963)
(44,748)
17,955,274 16,473,353
(10.43 %) (8.25 %)
Net Tax Capacity Rate Calculation
Adopted
2011
8,660,000
1,111,501
Adopted
2012
8,227,259
1,161,407
15,176,337 (1,297,016)
(7.87 %)
Estimated
2013
8,215,628
1,124,143
7,548,499
(0.65 %)
7,065,852
(6.39 %)
7,091,485
0.36%
City Tax Capacity Rate
42.042% 42.)
.728%
•
4
•
WS -6
WORK SESSION STAFF REPORT
Work Session Item 6
To: Mayor and Council Members
From: Al Rolek
Date: December 3, 2012
Re: 2013 -2017 5 -year Financial Forecast —1st Draft
CC:
Background
Attached is the 1st draft of the 2013 -2017 5 -year Financial Forecast for discussion at this
evening's work session meeting. The forecast was developed following the process
approved by the City Council, with the underlying values of meeting our obligations to
the citizens of Lino Lakes and maintaining service levels.
The first draft is a compilation of projected needs over the coming five -year period
submitted by the department directors for their respective areas of responsibility. It
anticipates an overall increase in expenditures of 15.41% for the five -year period. While
the real estate market is still relatively weak, there has been some improvement over the
last year. Anticipated change in the tax base was revised from the previous plan, ranging
from a 7% decrease in 2013 to a 2.0% increase in each of the last 3 forecast years. The
forecast includes both market adjustments and new construction. The net result is a tax
base contraction of 2.23% over the five -year period. Given this rate of contraction in
the tax base, the city tax rate in the plan is projected to go from 42.893% in 2012 to
54.024% in 2017. The primary reason for the increasing tax rate is the reduction in the
tax base forecast.
Following the year 2013, a factor of 0 - 2 % per year was used throughout the plan for
most expenditure projections. A number of areas, such as energy, fuels, health insurance,
etc., were increased at a greater rate in accordance with anticipated market adjustments.
Staffing levels were assumed to remain constant over the plan term. The primary drivers
for increases within the draft plan are personnel costs, pavement management, capital
equipment replacement planning, and energy costs. Planning for long -term capital outlay
is continued throughout the term of the plan. Greater efforts in funding future street
r
reconstruction and park development (not currently included in this draft) through the
annual levy will result in additional tax increases in the financial plan.
It must be recognized and reiterated that this is a financial forecast, not a budget, and it
does not constitute authorization for future spending. The city budget will continue to be
prepared annually, and current appropriations will continue to be presented to and
approved by the City Council on an annual basis. While it is the Council's and staffs
intention to be fiscally responsible, it is possible that future budgetary needs may differ
from what is outlined in the draft five -year forecast, resulting in a tax rate higher or lower
than anticipated in the plan. Likewise, the five -year forecast will be updated each year
and city needs reassessed at the time of renewal.
Requested Council Direction
Staff is seeking direction from the City Council in its vision for the future of the city and
how it will be managed financially. A review of service policies and priorities will be
necessary to obtain direction for preparing the final draft of this plan. It is anticipated
that this discussion will continue into future drafts, culminating into a feasible, usable
final planning document.
Attachments
Draft 2013 -2017 5 -year Forecast — 1st Draft
CITY OF LINO LAKES
FIVE -YEAR GENERAL FUND PLAN SUMMARY
2013 - 2017
1st Draft
Adopted Proposed Estimate Estimate Estimate Estimate
2012 2013 2014 2015 2016 2017
General Fund Plan
Total Estimated Expenditures 9,167,602 8,841,385 9,461,581 9,821,996 10,216,243 10,580,062
Total Estimated Revenue 9,167,602 8,841,385 9,461,581 9,821,996 10,216,243 10,580,062
Estimated Surplus /(Deficit)
Annual Change % (2.88 %) (3.56 %) 7.01% 3.81% 4.01% 3.56%
Total Change % from 2012 (3.56 %) 3.21% 7.14% 11.44% 15,41%
Tax Levies
General Fund Levy
Debt Levies
Total Tax Levy
Annual Change %
Total Change % from 2012
Voter- Approved (Referendum) Levies
Tax Rates
Tax Capacity Rate
Annual Change in Tax Rate
Total Change in Tax Rate from 2012
7,192,818 7,190,538 7,846,981 8,262,878 8,538,339 8,799,803
1,034,441 1,025,090 1,196,842 1,072,786 1,095,054 1,093,817
8,227,259 8,215,628 9,043,823 9,335,664 9,633,393 9,893,620
(5.00 %) (0.14 %) 10.08% 3.23% 3.19% 2.70%
(0.14 %) 9.93% 13.47% 17.09% 20.25%
42.893% 46.727% 52.184% 52.901% 53.604% 54.024%
3.83% 5.46% 0.72% 0.70% 0.42%
3.83% 9.29% 10.01% 10.71% 11.13%
Voter - Approved (Referendum) Rates 0.000% 0.000% 0.000% 0.000% 0.000% 0.000%
1
•
CITY OF LINO LAKES
2013 - 2017 Estimated Tax Levy
Pay Pay Pay Pay Pay Pay
2012 2013 2014 2015 2016 2017
General Fund Levy 7,192,818 7,190,538 7,846,981 8,262,878 8,538,339 8,799,803
Debt Levy
Taxable G.O. Imp Bond 2003B 20,248 23,781 -
G.O. Imp Refunding Bond 2005B 134,863 134,528 155,782 - -
G.O. Tax Abatement Bond 2006C (YMCA) 235,011 245,511 264,458 278,140 285,411 285,411
G.O. CIP Bond 2006E 408,720 459,060 443,940 449,820 460,110 460,111
G.O. Bond 2012A - 181,151 185,304 184,083 182,538
Certificate of Indebtedness 2007 - - -
Certificate of Indebtedness 2008 -
Certificate of Indebtedness 2009 127,617
Certificate of Indebtedness 2010 64,617 64,890 -
Certificate of Indebtedness 2011 43,365 42,851 43,481 -
Certificate of Indebtedness 2012 - 54,469 53,561 54,086 -
Certificate of Indebtedness 2013 54,469 53,561 54,086
Certificate of Indebtedness 2014 - 51,875 51,010 51,510
Certificate of Indebtedness 2015 - 60,354 59,180
Certificate of Indebtedness 2016 - 55,067
Total Debt Levy 1,034,441 1,025,090 1,196,842 1,072,786 1,095,054 1,093,817
Total Levy 8,227,259 8,215,628 9,043,823 9,335,664 9,633,393 9,893,621
Net Levy 8,227,259 8,215,628 9,043,823 9,335,664 9,633,393 9,893,621
•
Referendum Levies
Total
General Levy x Max Annual No Growth Increase (3.9 %) 7,192,818 7,473,338 7,764,798 8,067,625 8,382,263 8,709,171
Amount Needed General Levy Exceeds Levy Cap
•
- (282,800) 82,183 195,253 156,076 90,632
2
Taxable Market Value
Annual% Change
Total Net Tax Capacity Value
Less FD Contribution in Value
Less Captured Value for Tax Increment
Total Net Tax Capacity Value
Annual% Change
Total % Change from 2012
Total Levy
Less FD Distribution
Total Net Levy for Tax Rate
nual % Change
al % Change from 2012
;Projected City, Tax Capacity Rate
Adjustment to Maintain 2012 Tax Rate
Referendum Levy
Market Value Tax Rate
CITY OF LINO LAKES
2013 -2017 Financial Plan
Net Tax Capacity Calculation
Actual
2012
Estimate
2013
Estimate
2014
Estimate
2015
Estimate
2016
Estimate
2017
1,640,455,854
(9.07 %)
17,999,453
1,246,881
279,219
1,520,678,706
(7.30 %)
16,616,726
1,205,918
234,471
1,520,678,706
0.00%
16,616,726
1,205,918
234,471
1,551,092,280
2.00%
16,949,061
1,230,036
239,160
1,582,114,126 1,613,756,408
2.00% 2.00%
17,288,042
1,254,637
243,944
16,473,353
(8.25 %)
15,176,337 15,176, 337
(7.87 %)
(7.87 %)
0.00%
(7.87 %)
Net Tax Capacity Rate Calculation
2012 2013
8,227,259 8,215,628
1,161,407 1,124,143
2014
9,043,823
1,124,143
15,479,864
2.00%
(6.03 %)
2015
9,335,664
1,146,626
15,789,461
7,065,852 7,091,485
(6.39 %) 0.36%
0.369
'42893%
7,919,680
11.68%
12.08%
8,189,038
3.40%
15.90%
46.727% . � "52.184% ~^ 52.901
0.000%
(581,957) (1,410,152)
0.000% 0.000%
3
(1,549,320)
0.000%
2.00%
(4.15 %)
17,633,803
1,279,730
248,823
16,105,250
2.00%
(2.23 %)
2016 2017
9,633,393 9,893,620
1,169,558 1,192,950
8,463,835 8,700,670
3.36% 2.80%
19.79% 23.14%
53 :604 %' ;?. ?54:024°/0
(1,691,322) (1,792,707)
0.000% 0.000%
•
•
•
CITY OF LINO LAKES
2013 - 2017 FINANCIAL PLAN
PERSONNEL - TOTAL
2011 2012 2013 2014 2015 2016 2017
ADMINISTRATION 4.000 3.500 3.500 3.500 3.500 3.500 3.500
FINANCE 3.000 3.000 3.000 3.000 3.000 3.000 3.000
ECONOMIC DEVELOPMENT 1.000 1.000 1.000 1.000 1.000 1.000 1.000
PLANNING & ZONING 2.000 1.000 1.000 1.000 1.000 1.000 1.000
COMMUNITY DEVELOPMENT 2.500 2.000 2.000 2.000 2.000 2.000 2.000
ENVIRONMENTAL 0.350 0.350 0.350 0.350 0.350 0.350 0.350
SOLID WASTE 0.300 0.300 0.300 0.300 0.300 0.300 0.300
FORESTRY 0.350 0.350 0.350 0.350 0.350 0.350 0.350
POLICE 29.375 29.000 28.000 28.000 28.000 28.000 28.000
BUILDING INSPECTIONS 2.500 2.500 2.500 2.500 2.500 2.500 2.500
STREETS 7.000 7.000 7.000 7.000 7.000 7.000 7.000
FLEET 1.000 1.000 1.000 1.000 1.000 1.000 1.000
GOVERNMENT BUILDINGS 1.000
PARKS 5.500 5.500 5.500 5.500 5.500 5.500 5.500
RECREATION 3.200 3.200 3.200 3.200 3.200 3.200 3.200
TOTAL GENERAL 63.075 59.700 58.700 58.700 58.700 58.700 58.700
WATER 2.150 2.150 2.150 2.150 2.150 2.150 2.150
SEWER 2.150 2.150 2.150 2.150 2.150 2.150 2.150
GRAND TOTAL 67.375 64.000 63.000 63.000 63.000 63.000 63.000
Personnel are shown as Full Time Equivalents (FTE)
3a
CITY OF LINO LAKES
FIVE -YEAR GENERAL FUND REVENUE PLAN SUMMARY
2013 - 2017
Adopted Proposed Estimate Estimate Estimate Estimate
2012 2013 2014 2015 2016 2017
Total Property Taxes 7,342,818 7,345,538 7,996,981 8,412,878 8,688,339 8,949,803
Total Intergovernmental Revenue 474,051 435,000 430,000 430,000 430,000 430,000
Business Licenses and Permits 82,400 80,300 84,400 87,818 90,254 91,209
Non - Business Licenses and Permits 333,000 267,500 332,800 380,400 503,250 598,650
Charges for Services 7,900 20,100 19,900 19,900 19,900 19,900
Public Safety 236,500 165,500 151,500 151,500 151,500 151,500
Municipal Fines 135,000 140,000 140,000 140,000 140,000 140,000
Investments 40,000 40,000 35,000 40,000 45,000 50,000
Administrative Charges 58,000 58,000 60,000 61,000 62,000 63,000
Miscellaneous 457,933 289,447 211,000 98,500 86,000 86,000
Total Revenues 9,167,602 8,841,385 9,461,581 9,821,996 10,216,243 10,580,062
ANNUAL INCREASE % (2.88 %) (3.56 %) 7.01% 3.81% 4.01% 3.56%
TOTAL INCREASE % FROM 2012 (3.56 %) 321% 7.14% 11.44% 15.41%
•
CITY OF LINO LAKES
2013- 2017 FIVE YEAR FINANCIAL PLAN
GENERAL FUND EXPENDITURES
Adopted Estimated Estimated Estimated Estimated Estimated
T# DESCRIPTION 2012 2013 2014 2015 2016 2017
ADMINISTRATION
401 MAYOR AND COUNCIL 85,818 80,851 81,475 83,142 84,853 86,610
402 ADMINISTRATION 396,391 377,052 392,186 401,790 411,750 421,885
403 ELECTIONS 23,145 13,125 20,583 10,409 21,620 10,705
404 CABLE TV 2,715 2,717 2,780 2,821 2,862 2,905
405 CHARTER COMMISSION 1,500 1,500 1,500 1,500 1,500 1,500
407 FINANCE 511,972 509,753 522,171 534,504 547,249 560,428
414 LEGAL CONSULTANTS 140,000 140,000 142,800 145,656 148,569 151,541
TOTAL ADMINISTRATION 1,161,540 1,124,998 1,163,495 1,179,823 1,218,404 1,235,574
COMMUNITY DEVELOPMENT
415 ECONOMIC DEVELOPMENT 135,059 145,688 148,667 151,773 154,970 158,262
416 PLANNING AND ZONING 135,739 122,375 123,637 125,655 177,742 179,901
417 ENGINEERING 114,900 106,400 110,028 110,699 114,413 115,171
418 COMMUNITY DEVELOPMENT 199,653 201,352 205,084 208,893 212,782 216,752
461 ENVIRONMENTAL 61,925 61,572 62,341 63,134 63,953 64,799
462 SOLID WASTE ABATEMENT 35,477 35,949 36,607 37,285 37,986 38,710
463 FORESTRY 45,442 45,903 46,707 47,538 48,396 49,284
TOTAL COMMUNITY DEVELOPMENT 728,195 719,239 733,070 744,977 810,241 822,878
PUBLIC SAFETY
420 POLICE PROTECTION 3,133,593 3,062,425 3,175,419 3,252,881 3,333,204 3,425,195
421 FIRE PROTECTION 542,778 533,672 544,345 555,232 566,337 577,664
422 BUILDING INSPECTIONS 212,124 208,737 214,468 219,811 225,358 231,121
TOTAL PUBLIC SAFETY 3,888,495 3,804,834 3,934,232 4,027,925 4,124,899 4,233,980
PUBLIC SERVICES
.430 STREETS 929,106 940,734 966,529 1,018,452 1,021,245 1,049,954
431 FLEET MANAGEMENT 379,233 358,269 378,075 397,963 419,501 442,843
432 GOVERNMENT BUILDINGS 402,255 389,554 407,031 425,790 445,930 467,568
450 PARKS DEPARTMENT 573,350 553,318 567,457 583,237 598,847 615,121
451 RECREATION 288,180 290,364 296,693 302,829 309,176 315,744
TOTAL PUBLIC SERVICES 2,572,124 2,532,239 2,615,784 2,728,272 2,794,699 2,891,230
OTHERS
499 CONTINGENCY /OTHERS/TRANSFERS 817,250 660,075 1,015,000 1,141,000 1,268,000 1,396,400
TOTAL OTHERS 817,250 660,075 1,015,000 1,141,000 1,268,000 1,396,400
TOTAL GENERAL FUND EXPENDITURES 9,167,604 8,841,385 9,461,581 9,821,996 10,216,243 10,580,062
ANNUAL CHANGE
TOTAL CHANGE % FROM 2012
(2.88 %) (3.56 %)
(3.56 %)
5
7.01% 3.81% 4.01% 3.56%
3.21% 7.14% 11.44% 15.41%
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75,000
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340,000
440,000
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Surface Water Management Project
Seal Coat and Overlay Project
2015 Reconstruction Feasibility Study'
Wellhead Protection Plan Amendment
Well No. 8 & Pumphouse Design
Sanitary Sewer Rehab
Total
1Surface Water Management Project
Seal Coat and Overlay Project
Cedar Street
2015 Reconstruction Feasibility Study'
Well No. 6 & Pumphouse
Trunk Water Main SOD 10 Aqua (Fees. Stdy)
Sanitary Sewer Rehab
Woodridge Estates Trunk Watermain Ext
Fatal
Surface Water Management Project
Seal Coat and Overlay Project
RMP Implementation wwRCWD
2015 Street Reconstruction'
Sanitary Sewer Rehab
Water Tower No. 1 Exterior Renovation
Trunk Watermain Park Ct to Marshan Lane
fatal
Surface Water Management Project
Seal Coat and Overlay Project
2017 Street Reconstruction Feasibility Study"
Sanitary Sewer Rehab
Fatal
Surface Water Management Project
Seal Coat and Overlay Project
2017 Street Reconstruction'
Sanitary Sewer Rehab
Total
017 TOTALS
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FUTURE PROJECTS
Booster Station
Well No. 7
2.5 M gal Ground Storage
Raw watermain 10 wells 1,3,5 and 6
Water Treatment Plant
Redundant 16" Watermain Loop (Birch St)
12017+ Tatals
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25,000
17,000
75,000
45,000
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568,000
50,000
45,000
803,000
145,000
596,000
3,875,100
45,000
4,681,100
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588,000
50,000
758,000
145,006
596,000
741,000
3,485,000
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775,020
12th Ave (Birch to Holly Dr) (MSA)
Booster Station
Well No. 7
2.5 M gal Ground Storage
Raw watermain to wells 1,3,5 and 6
Water Treatment Plant
Redundant 16" Watermain Loop (Birch St)
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45,000
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292,500
45,000
100,000
145,000
45,000
45,000
45,000
45,000
572,500
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1 118,500
17,000
75,000
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2,524,500
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Seal Coat and Overlay Project
2015 Reconstruction Feasibility Study'
Wellhead Protection Plan Amendment
Well No. 6 & Pumphouse Design
Sanity ry Sewer Rehab
Total
Surface Water Management Project
Seal Coat and Overlay Project
Cedar Street
2015 Reconstruction Feasibility Study'
Well No. 6 & Pumphouse
Trunk Water Main BDD to Aqua (Fees. Stdy)
Sanitary Sewer Rehab
Woodrldge Estates Trunk Watemtain Fart
total
Surface Water Management Project
Seal Coat and Overlay Project
RMP Implementation w /RCWD
2015 Street Reconstruction'
Sanitary Sewer Rehab
Water Tower No. 1 Exterior Renovation
Trunk Walermaln Pork Ct In Marshan Lane _
total
Surface Water Management Project
Seal Coat and Overlay Project
2017 Street Reconstruction Feasibility Study'
Sanitary Sewer Rehab
Total
Surface Water Management Protect
Seal Coat and Overlay Project
2017 Street Reconstruction'
Sanitary Sewer Rehab
Total
2013 TO 2017 TOTALS
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FUTURE PROJECTS
12th Ave (Birch to Holly Dr) (MSA)
Booster Station
Well No. 7
2.5 M gal Ground Storage
Raw watermain to wells 1,3,5 and 6
Water Treatment Plant
Redundant 16" Watermain Loop (Birch St)
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Draft 2012 - 2016 CIP
CITY OF LINO LAKES
2013 -2017 FINANCIAL PLAN
STREET AND UTILITY CAPITAL IMPROVEMENT PROGRAM
•ding Source Summary - Street Maintenance Project Funds
Funding Source Summary - Street & Utility Project Funds
2013
2014
2015
2016
2017
Beginning Undesignated Cash Balance 1/1
478,778
483,586
488,442
493,347
498,300
Area & Unit Charges/Assessments *
400,000
400,000
400,000
400,000
400,000
Property Tax Support
490,000
515,000
541,000
568,000
568,000
Contractor's Deposits
-
78,500
40,000
-
-
MSA Participation
-
-
-
-
-
Street Maintenance Projects
(490,000)
4,808
(515,000)
4,856
(541,000)
4,905
(568,000)
4,954
(568,000)
5,003
Interest Income @ 1%
45,000
292,500
1,626,920
45,000
3,145,080
Tax Increment Financing
Ending Cash Balance 12/31
483,586
488,442
493,347
498,300
503,304
Funding Source Summary - Street & Utility Project Funds
•ndinq Source Summary - Area & Unit Fund
2013
2014
2015
2016
2017
Beginning Undesignated Cash Balance 1/1
-
-
-
-
-
Area & Unit Charges/Assessments *
400,000
400,000
400,000
400,000
400,000
Area & Unit Transfers In
92,000
2,092,500
340,000
-
-
Surface Water Management Transfers In
-
78,500
40,000
-
-
MSA Participation
-
-
-
-
-
Anoka County Participation
-
-
-
-
-
Other Financing Sources
45,000
292,500
1,626,920
45,000
3,145,080
Tax Increment Financing
-
-
-
-
-
Special Assessments
-
-
370,480
-
775,020
Property Tax Support
150,000
155,000
135,000
190,000
145,000
Interest Income @ 1%
32,158
14,890
15,453
22,229
29,129
Capital Outlay Projects
(287,000)
(2,618,500)
(2,512,400)
(235,000)
(4,065,100)
Interest Income @ 1%
-
-
-
-
-
Ending Cash Balance 12/31
-
-
-
-
-
•ndinq Source Summary - Area & Unit Fund
* Based on currently assessed amounts
** Need for transfers evaluated annually
Funding Source Summary - Surface Water Management Fund
2013
2014
2015
2016
2017
Beginning Undesignated Cash Balance 1/1
2,999,899
3,247,983
1,503,848
1,560,736
2,245,144
Area & Unit Charges/Assessments *
400,000
400,000
400,000
400,000
400,000
Area & Unit Charges - Legacy/Woods Edge
-
-
-
-
-
Flat Water Charges /Penalties
240,000
240,000
240,000
240,000
240,000
Repayment of Recreation Complex Loan
100,000
100,000
100,000
100,000
100,000
Temporary Interfund Loan
-
-
-
-
-
Interest Income @ 1%
4,420
4,279
4,521
5,167
5,818
Capital Outlay Projects -Tfrs to Project Funds
(92,000)
(2,092,500)
(340,000)
-
-
Tfrs to Project Funds
-
-
-
-
-
Debt Service Payments/Transfers "
(432,075)
(406,524)
(358,565)
(77,821)
(72,208)
Interest Income @ 1%
32,158
14,890
15,453
22,229
29,129
Ending Cash Balance 12/31
3,247,983
1,503,848
1,560,736
2,245,144
2,942,066
* Based on currently assessed amounts
** Need for transfers evaluated annually
Funding Source Summary - Surface Water Management Fund
2013
2014
2015
2016
2017
Beginning Undesignated Cash Balance 1/1
381,952
446,371
432,150
456,671
521,838
Surface Water Mgmt Charges /Assessments
60,000
60,000
60,000
60,000
60,000
Capital Outlay Projects
-
(78,500)
(40,000)
-
-
Tfrs to Project Funds
Interest Income @ 1%
4,420
4,279
4,521
5,167
5,818
Ending Cash Balance 12/31
446,371
432,150
456,671
521,838
587,657
2
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0
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0
0
0
(365,000)'
5,243
164,570
'A
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0
0
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0
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303,245
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IGrants/Rebates
Capital Outlay Projects -Tfrs to Project Funds -J
Inlerfund Loan - Debt Service 2005A (Net of TIF 1 -10)
Ending Cash Balance 12/31
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150,000
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GRAND TOTAL
• Probable Joint Venture with Anoka County - cost may be adjusted
estimated cost of 56,000,000
Public Works F
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Source Summa
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N
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226,U00
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0
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2015 f
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0
0
0
(365,000)'
5,243
164,570
2014 j
0 '
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0
0
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Beginning Unassigned Cash Balance 1/1
Cellular Antenna Leases
General Fund Contributions
1 ease Revenue (1)
IGrants/Rebates
Capital Outlay Projects -Tfrs to Project Funds -J
Inlerfund Loan - Debt Service 2005A (Net of TIF 1 -10)
Ending Cash Balance 12/31
(1) Lease of Fire Building space to North Ambulance
•
CITY OF LINO LAKES
2013 -2017 Financial Plan
Capital Equipment Replacement Financing Schedule
Police, Fire, Public Works & Parks
2013 2014 2015 2016 2017
2009 Certificate
2010 Certificate 64,890
2011 Certificate 42,851 43,481
2012 Certificate 54,469 53,561 54,086
2013 Certificate 60,086 60,787 60,979
2014 Certificate 51,875 51,010 51,510
2015 Certificate 60,354 59,180
2016 Certificate 55,067
Debt Levy 162,209 157,127 166,748 172,343 165,757
Equip Levy - 200,000 250,000 300,000 350,000
Total Levy 162,209 357,127 416,748 472,343 515,757
Annual Change in Levy (323,390) 194,918 59,621 55,595 43,414
New Certificates Issued 168,250 150,000 175,000 160,000 50,000
Equipment Replacement Fund
2013 2014 2015 2016 2017
Balance 1/1 134,735 156,004 25,741 32,123 35,951
Certificates /Levy 168,250 350,000 425,000 460,000 400,000
Unused 5% Overlevy 7,724 7,482 8,064 8,472 8,288
Scheduled Purchases
Public Services 0 (295,000) (278,000) (296,000) (205,000)
Police (108,000) (144,000) (96,000) (120,000) (120,000)
Fire (60,250) (65,000) (65,000) (65,000) (65,000)
Sale of Used Vehicles (Salvage) 12,000 16,000 12,000 16,000 16,000
Utility Fund Contribution
Interest income @ 1% 1,545 255 318 356 702
Balance 12/31 156,004 25,741 32,123 35,951 70,941
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USEABL.E LIFE YR ACQUIRED 2013 2014 2015 2016 2017 COMMENTS
13 yr 1999 202,000 Replace #246, 1999 Ford Dump Truck
9 yr 2004 40,000 Replace 4233, 2004 Ford 1/2 Ton
g yr 2005 53,000 Replace #206, 2005 Chevy 1 Ton
9 yr 15,000
13 yr 2001 25,000 Replace #119, 2001 Tractor
13 yr 2002 65,000 Replace #117, 2002 Tractor
9 yr 2006 40,000 Replace #207, 2006 Ford 1/2 Ton
9 yr 2006 53,000 Replace #208, 2006 Chevy 1 Ton
9 yr 2006 40,000 Replace #209 2006 Chevy 1/2 Ton
9 yr 2006 40,000 Replace #401 2006 Chevy 1/2 Ton
_ 13 yr 2004 202,000 Replace #249 Ford Dump Truck
9 yr 2007 40,000 Replace #223 2007 Ford F -150 Pickup
9 yr 2004 54,000 Replace #525, 2004 Ford Truck
9 yr 2007 20,000 Replace #141 Toro Groundsmaster
_ 13 yr 2004 30,000 Replace #135 2004 John Deere Tractor
9 2008 50,000 Replace #212 Ford 3/4 Ton
9 2008 50,000 Replace #213 Ford 3/4 Ton
9 yr 2008 55,000 Replace #214 Chevy 1 Ton
$0 $295,000 $278,000 $296,000 $205,000
N
Replace #246, 1999 Ford Dump Truck
O
Replace 4233, 2004 Ford 1/2 Ton
0
Replace #206, 2005 Chevy 1 Ton
0
0
N
0
r
Replace #119, 2001 Tractor
O
N
Replace #117, 2002 Tractor
0
Replace #207, 2006 Ford 1/2 Ton
0
0
Replace #208, 2006 Chevy 1 Ton
O
LO
Replace 4209 2006 Chevy 1/2 Ton
Replace #401 2006 Chevy 1/2 Ton
O
0
Replace #249 Ford Dump Truck
0
N
Replace #223 2007 Ford F -150 Pickup
O
0
ti
0
N
Replace #525, 2004 Ford Truck
0
Replace #141 Toro Groundsmaster
0
0
0
N
0-
Replace #135 2004 John Deere Tractor
0
0
0
m
Replace #212 Ford 3/4 Ton
O
0
CO
0
N
Replace #213 Ford 3/4 Ton
0
0
10
CO
0
N
Replace #214 Chevy 1 Ton
0
m
0
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CITY OF LINO LAKES
OTHERS (101 -499)
BUDGET DETAIL
I f
S i t11f1
Object Code
4905 -000 Contingency
4910 -000 Operating Transfers 2012 2013 2014 2015 2016 2017
Street Maintenance - Sealcoating & Overl 467,250 490,000 515,000 541,000 568,000 596,400
Facilities Replacement & Maintenance - - - -
Capital Equipment Replacement 250,000 - 200,000 250,000 300,000 350,000
Office Equipment Replacement 25,000 25,000 25,000 25,000 25,000 25,000
Trail System Extensions - - 25,000 25,000 25,000 25,000
Recreation Complex Loan ** - 100,000 100,000 100,000 100,000
Road Reconstruction Fund - - 50,000 100,000 150,000 200,000
742,250 515,000 915,000 1,041,000 1,168,000 1,296,400
OTHERS (101 -499)
Description
CITY OF LINO LAKES
Object Adopted Proposed Estimated Estimated Estimated Estimated
Code 2012 2013 2014 2015 2016 2017
CONTINGENCY
OPERATING TRANFERS
4905 -000 75,000 145,075 100,000 100,000 100,000 100,000
4910 -000 742,250 515,000 915,000 1,041,000 1,168,000 1,296,400
TOTAL OTHERS 817,250 660,075 1,015,000 1,141,000 1,268,000 1,396,400
ANNUAL CHANGE % 7.31% (19.23 %) 53.77% 12.41% 11.13% 10.13%
TOTAL CHANGE % FROM 2012 (19.23 %) 24.20% 39.61% 55.15% 70.87%
54