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12/10/2012 Council Packet
EXPANDED AGENDA Updated 12 -10 -12 CITY :::... OF L CITY COUNCIL AGENDA Monday, December 10, 2012 * * * * * * * * * ** EDA Meeting 6:15 p.m. City Council Chambers City Council Meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order — 6:30 p.m. ➢ Roll Call - Council Members Stoesz, O'Donnell, Roeser & Rafferty, and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment None ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented SPECIAL PRESENTATION Swearing In Ceremony — Lino Lakes Officer Robert Strub and Officer Tou Vang 1. CONSENT AGENDA A) Consideration of Expenditures: i) December 10, 2012 (Check No. 94744 through 94804) in the amount of $249,875.78; ii) Centennial Fire District (Check No. 5596 through 5611 & 2012010) in the amount of $31,839.07); iii) 2012 Signal Projects payment to WSB ($778,107.65 B) Consider approval of November 26, 2012 Work Session Minutes C) Consider approval of November 26, 2012 Council Meeting Minutes D) Consider Resolution No. 12 -118 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2003A G.O. Improvement Bond Debt Service Fund E) Consider Resolution No. 12 -119 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2005B G.O. Improvement Bond Debt Service Fund F) Consider Resolution No. 12 -120 Authorizing an Interfund Loan from the Sanitary Sewer Fund to the 2005A G.O. Improvement Debt Service Fund Council Agenda -2- December 10, 2012 EXPANDED AGENDA G) Consider approval of Resolution No. 12 -121 Approving Transfers for Installment Payment on Interfund Loan for Recreation Complex Land Action Taken: Motion by Roeser, seconded by Rafferty, to approve the Consent Agenda, Items 1A through 1G, as presented, was adopted 2. FINANCE DEPARTMENT A) Public Hearing — 2012/13 Property Tax Levy and 2012 Budget i) Consider Resolution No. 12 -122, Adopting the Final 2012 Tax Levy Collectible in 2013 Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 12 -122 as presented, was adopted ii) Consider Resolution No. 12 -123, Adopting the Final 2013 General Operating Budget Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -123 as presented, was adopted iii) Consider Resolution No. 12 -124, Adopting the 2013 Water and Sewer Operating Budget Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -224 as presented, was adopted iv) Consider Resolution No. 12 -125, Adopting the 2013 Recreation Fund Budget Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 12 -125 as presented, was adopted B) Consider Resolution No. 12 -126 Amending the 2012 General Operating Budget Action Taken: Motion by Roeser, seconded by Stoesz, to approve Resolution No. 12 -126 as presented, was adopted C) Consider Resolution No. 12 -127 Committing Specific Revenue Sources in Special Revenue Funds Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -127 as presented, was adopted 3. ADMINISTRATION DEPARTMENT A) 2013 City Fee Schedule, Julie Bartell i) Consider Second Reading and Adoption of Ordinance No. 12 -12 approving the 2013 City Fee Schedule Action Taken: Motion by O'Donnell, seconded by Roeser, to approve 2 "d reading & adoption of Ordinance No. 12 -12as presented, was adopted: Yeas, 5; Nays none. Council Agenda -3- December 10, 2012 EXPANDED AGENDA ii) Consider Resolution No. 12 -134, Approving summary publication of Ordinance No. 12 -12 Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 12 -134 as presented, was adopted B) Consider Resolution No. 12 -136, Authorizing execution of a Joint Powers Agreement with Anoka County regarding Conduct of Elections, Julie Bartell Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -136 as presented, was adopted C) Consider Resolution No. 12 -128, Approving a Labor Agreement between the City of Lino Lakes and Law Enforcement Labor Services, Local #299 (Police Officers), Jeff Karlson Action Taken: Motion by Stoesz, seconded by Roeser, to approve Resolution No. 12 -128 as presented, was adopted D) Approve Appointment of Lisa Hogstad to Deputy City Clerk position, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Roeser, to approve the appointment as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT A) Authorize hiring Kristen Thorstad as Police Records Technician in the Police Department, John Swenson Action Taken: Motion by O'Donnell, seconded by Rafferty, to approve the hiring as presented, was adopted 5. PUBLIC SERVICES DEPARTMENT No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Bill's Superette i. Consider Resolution No. 12 -129, Approving Preliminary Plat, Bill's Superette. Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -129 as presented, was adopted ii. Consider Resolution No. 12 -130, Approving Conditional Use Permit, Motor Fuel Station Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -130 with addnl conditions, was adopted iii. Consider Resolution No. 12 -135, Approving Off -Sale Liquor and Tobacco License, WCR Liquors, Inc (G -Will Liquors), at 865 Main St Action Taken: Motion by Rafferty, seconded by Roeser, to approve Resolution No. 12 -135 as presented, was adopted Council Agenda -4- December 10, 2012 EXPANDED AGENDA B) Consider Resolution No. 12 -131 Approving a Modification of Tax Increment Financing Plan for Tax Increment Financing District No. 1 -5 Action Taken: Motion by Roeser, seconded by O'Donnell, to approve Resolution No. 12 -131 as presented, was adopted C) Consider Resolution No. 12 -132, Final Pay Request, 2012 Surface Water Management Project Action Taken: Motion by Rafferty, seconded by Roeser, to approve Resolution No. 12 -132 as presented, was adopted D) Consider Resolution No. 12 -133, Authorizing Professional Services to Prepare Amendment to the Wellhead Protection Plan Action Taken: Motion by O'Donnell, seconded by Roeser to approve Resolution No. 12 -133 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Rafferty to adjourn at 8:05 p.m. was adopted. Following adjournment of the regular meeting, the council will reconvene to a special closed work session to discuss labor negotiations Community Calendar — A Look Ahead December 10, 2012 through December 26, 2012 4. Wednesday, Decemberl2 6:30 pm, Library Wednesday, December 12 6:30 pm, Council Chambers 4. December 24 & 25 CITY HALL CLOSED Environmental Board Planning & Zoning Christmas Holiday • Updated 12 -10 -12 CITY COUNCIL AGENDA Monday, December 10, 2012 * * * * * * * * * ** EDA Meeting 6:15 p.m. City Council Chambers City Council Meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Swearing In Ceremony — Lino Lakes Officer Robert Strub and Officer Tou Vang 1. CONSENT AGENDA A) Consideration of Expenditures: i) December 10, 2012 (Check No. 94744 through 94804) in the amount of $249,875.78; ii) Centennial Fire District (Check No. 5596 through 5611 & 2012010) in the amount of $31,839.07); iii) 2012 Signal Projects payment to WSB ($778,107.65 B) Consider approval of November 26, 2012 Work Session Minutes C) Consider approval of November 26, 2012 Council Meeting Minutes D) Consider Resolution No. 12 -118 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2003A G.O. Improvement Bond Debt Service Fund E) Consider Resolution No. 12 -119 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2005B G.O. Improvement Bond Debt Service Fund F) Consider Resolution No. 12 -120 Authorizing an Interfund Loan from the Sanitary Sewer Fund to the 2005A G.O. Improvement Debt Service Fund G) Consider approval of Resolution No. 12 -121 Approving Transfers for Installment Payment on Interfund Loan for Recreation Complex Land Council Agenda -2- December 10, 2012 2. FINANCE DEPARTMENT A) Public Hearing — 2012/13 Property Tax Levy and 2012 Budget i) Consider Resolution No. 12 -122, Adopting the Final 2012 Tax Levy Collectible in 2013 ii) Consider Resolution No. 12 -123, Adopting the Final 2013 General Operating Budget iii) Consider Resolution No. 12 -124, Adopting the 2013 Water and Sewer Operating Budget iv) Consider Resolution No. 12 -125, Adopting the 2013 Recreation Fund Budget B) Consider Resolution No. 12 -126 Amending the 2012 General Operating Budget C) Consider Resolution No. 12 -127 Committing Specific Revenue Sources in Special Revenue Funds 3. ADMINISTRATION DEPARTMENT A) 2013 City Fee Schedule, Julie Bartell i) Consider Second Reading and Adoption of Ordinance No. 12 -12 approving the 2013 City Fee Schedule *Council may vote to dispense with full reading of ordinance * Roll call vote is required for adoption of the ordinance ii) Consider Resolution No. 12 -134, Approving summary publication of Ordinance No. 12 -12 B) Consider Resolution No. 12 -136, Authorizing execution of a Joint Powers Agreement with Anoka County regarding Conduct of Elections, Julie Bartell C) Consider Resolution No. 12 -128, Approving a Labor Agreement between the City of Lino Lakes and Law Enforcement Labor Services, Local #299 (Police Officers), Jeff Karlson D) Approve Appointment of Lisa Hogstad to Deputy City Clerk position, Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT A) Authorize hiring Kristen Thorstad as Police Records Technician in the Police Department, John Swenson 5. PUBLIC SERVICES DEPARTMENT No report • • • • • Council Agenda -3- December 10, 2012 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Bill's Superette i. Consider Resolution No. 12 -129, Approving Preliminary Plat, Bill's Superette. ii. Consider Resolution No. 12 -130, Approving Conditional Use Permit, Motor Fuel Station. iii. Consider Resolution No. 12 -135, Approving an Off -Sale Liquor and Tobacco License for WCR Liquors, Inc (G -Will Liquors), at 865 Main Street. B) Consider Resolution No. 12 -131 Approving a Modification of Tax Increment Financing Plan for Tax Increment Financing District No. 1 -5 C) Consider Resolution No. 12 -132, Final Pay Request, 2012 Surface Water Management Project D) Consider Resolution No. 12 -133, Authorizing Professional Services to Prepare Amendment to the Wellhead Protection Plan 7. UNFINISHED BUSINESS None NEW BUSINESS 8. None Adjournment Following adjournment of the regular meeting, the council will reconvene to a special closed work session to discuss labor negotiations Community Calendar — A Look Ahead December 10, 2012 through December 26, 2012 1 Wednesday, Decemberl2 6:30 pm, Library Wednesday, December 12 6:30 pm, Council Chambers 1 December 24 & 25 CITY HALL CLOSED Environmental Board Planning & Zoning Christmas Holiday City of Lino Lakes Public Hearing on Proposed 2013 Operating Budget and Property Tax Levy December 10, 2012 City of Lino Lakes Proposed Tax Levy in 2013 City of Lino Lakes levy: — General Levy for Operations — Special Levies for Debt Service, Abatement payments and PERA — $11,631 less than levy for 2012 — $1,434,000 below former State - imposed limit — no limit for 2013 City of Lino Lakes Tax Base contracted 7.3% for 2013 $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 $6,500,000 $6,000,000 $5,500,000 $5,000,000 City of Lino Lakes Change in City Tax Levy 244,338 $8,695,414 $8,660,000 (5.95 %) (0.41 %) $8,227,259 $8,215,628 (5.00 %) (0.14 865,905 879,182 940.760 1,034,441 1,025,090 8,247,178 7,768,238 7,675,424 7,138,640 7,140,310 2009 2010 2011 2012 2013 ■ Special • Debt • General 160.000% 140.000% 120.000% 100.000% 80.000% 60.000% 40.000% 20.000% 0.000% City of Lino Lakes Change in Tax Rates 2010 2011 41.146• 40.010% 44.328' 44.865% 2012 2013 ® Other ❑ Lino Lakes ■ Anoka Co ■ ISD 12 City of Lino Lakes 2013 Property Tax Distributio City of Lino Lakes to Property Tax Computation 2012 Market Value - $214,300 Market Value $214,300 MV Exclusion ( 17,953) Taxable MV $196,347 City Tax Rate x.42894 et City Tax 7.3% avg decrease in value Market Value $198,656 MV Exclusion ( 19,361) Taxable MV $179,295 City Tax Rate x.4672 Difference'' Why Did My Taxes Go Up When The Levy and My Value Went Down? 2012 Property Values (000) Total Value - $2,500 2012 Tax Distribution $ 1,072 $1,072 81,072 $1.072 $1,072 $1,072 $1,07 $1,072 $1,072 Total Tax Levy - $10, 720 Why Did My Taxes Go Up When the Levy and My Value Went Down? 2013 Property Values (000) 2013 Tax Distribution Total Value — $1,950 $897 $1,15.1 $897 $897 $1,026 $897 Total Tax Levy - $10,000 City of Lino Lakes City Tax Rate Ranking in Anoka County • 2009 - 9th out of 21 cities /townships • 2010 - 1 l th out of 21 cities /townships • 2011 - 11th out of 21 cities /townships • 2012 - 13th out of 21 cities /townships • 2013 - 13th out of 21 cities /townships Proposed 2013 General Operating Budget City of Lino Lakes Budget Preparation Calendar • February - May - City Council establishes budget priorities and objectives • June /July - Departmental budgets are prepared • August / Sept 10 - Council reviews proposed budget • September 10 - Council approves preliminary 2013 Tax Levy and Budget & sets public hearing date • September 15 - Preliminary Tax Levy, Budget & public hearing dates certified to County Auditor City of Lino Lakes Budget Preparation Calendar • Mid - November - County mails notice of proposed property tax • December 10 - Council holds public hearing on proposed 2013 Budget and Tax Levy and adopts the final • By December 28 - City certifies final 2013 Tax Levy and Budget to County Auditor City of Lino Lakes Major Factors in 2013 • City of Lino Lakes budget includes: — Maintaining city services at current levels — Increased effort for Street Maintenance — Maintained effort for Storm Drainage maintenance projects — Amount for replacing office equipment, computers, etc. — Contingency for unknowns City of Lino Lakes General Fund Budget 2009 -2013 $1 0,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 2009 2010 2011 2012 2011 City of Lino Lakes Proposed 2013 Revenues Property Tax Licenses & Permits Intergovernmental Fines & Forfeitures Charges for Service Interest Income Transfers & Misc Total Revenues $7,3' a18 415,400 474,051 135,000 302,400 40,000 457,933 $9,167,602 013 %City ,'; $7,3 < X38 347,800 435,000 140,000 243,600 40,000 289,447 $8,841,385 0.04% (16.27 %) (8.24 %) 3.70% (19.44 %) 0.00% (36.79 %) (3.56 %) City of Lino Lakes Proposed 2013 Revenues icenses & Permits 3.93% Inter`gover n 4.92% Service Interest Fines 2.76% 0.45% 1.58% Tfrs & Misc 3.27% City of Lino Lakes Proposed 2013 Expenditures Administration Community Development Public Safety Public Services Other Total 2012 , 2013 Ch 1,161,541 1,124,998 (3.15 %) 728,192 719,239 (1.23 %) 3,888,495 3,804,834 (2.15 %) 2,572,124 2,532,239 (1.55 %) 817,250 660,075 (19.23 %) 9,167,602 8,841,385 (3.56 %) Public Service 28.64° a Tfrs & Other 7.47% Administration 12.67% Community Development 7.94° City of Lino Lakes Proposed 2013 Water Budget • Debt service - retired in 2012 $l,loo • Water rates under $900 review for 2013 $700 $500 S300 $100 UAL ~dfioh ���tPr�.. s �cN -- 2011 • 2012 •20131 City of Lino Lakes Proposed 2013 Sewer Budget • MCES Treatment costs increased 9% $1,900 • Repair of capital $1,700 equipment $1,500 • Sewer rates under $1,300 review for 2013 $1,100 $900 $700 $500 2011 2012 2013 City of Lino Lakes Still A V. - ��. City Services no akes Services for a , 98,656 Home Approximate Monthly Cost Police Protection $24 Fire Protection $4 Street Maintenance /Snow Plowing $10 Parks & Recreation $7 Sanitary Sewer $21 City of Lino Lakes Public Hearing on Proposed 2013 Operating Budget and Property Tax Levy Thank you for attending. December 10, 2012 • • C I T Y OF LNC;�L• KES CITY COUNCIL AGENDA Monday, December 10, 2012 * * * * * * * * * ** EDA Meeting 6:15 p.m. City Council Chambers City Council Meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Swearing In Ceremony — Lino Lakes Officer Robert Strub and Officer Tou Vang 1. CONSENT AGENDA A) Consideration of Expenditures: i) December 10, 2012 (Check No. 94744 through 94804) in the amount of $249,875.78 B) Consider approval of November 26, 2012 Work Session Minutes C) Consider approval of November 26, 2012 Council Meeting Minutes D) Consider Resolution No. 12 -118 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2003A G.O. Improvement Bond Debt Service Fund E) Consider Resolution No. 12 -119 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2005B G.O. Improvement Bond Debt Service Fund F) Consider Resolution No. 12 -120 Authorizing an Interfund Loan from the Sanitary Sewer Fund to the 2005A G.O. Improvement Debt Service Fund G) Consider approval of Resolution No. 12 -121 Approving Transfers for Installment Payment on Interfund Loan for Recreation Complex Land Council Agenda 2. FINANCE DEPARTMENT -2- December 10, 2012 A) Public Hearing — 2012/13 Property Tax Levy and 2012 Budget i) Consider Resolution No. 12 -122, Adopting the Final 2012 Tax Levy Collectible in 2013 ii) Consider Resolution No. 12 -123, Adopting the Final 2013 General Operating Budget iii) Consider Resolution No. 12 -124, Adopting the 2013 Water and Sewer Operating Budget iv) Consider Resolution No. 12 -125, Adopting the 2013 Recreation Fund Budget B) Consider Resolution No. 12 -126 Amending the 2012 General Operating Budget C) Consider Resolution No. 12 -127 Committing Specific Revenue Sources in Special Revenue Funds 3. ADMINISTRATION DEPARTMENT A) 2013 City Fee Schedule, Julie Bartell i) Consider Second Reading and Adoption of Ordinance No. 12 -12 approving the 2013 City Fee Schedule *Council may vote to dispense with full reading of ordinance * Roll call vote is required for adoption of the ordinance ii) Consider Resolution No. 12 -134, Approving summary publication of Ordinance No. 12 -12 B) Consider Resolution No. 12 -136, Authorizing execution of a to follow Joint Powers Agreement with Anoka County regarding Conduct of Elections, Julie Bartell C) Consider Resolution No. 12 -128, Approving a Labor Agreement between the City of Lino Lakes and Law Enforcement Labor Services, Local #299 (Police Officers), Jeff Karlson D) Approve Appointment of Lisa Hogstad to Deputy City Clerk position, Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report • • • Council Agenda -3- December 10, 2012 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Bill's Superette i. Consider Resolution No. 12 -129, Approving Preliminary Plat, Bill's Superette. ii. Consider Resolution No. 12 -130, Approving Conditional Use Permit, Motor Fuel Station. B) Consider Resolution No. 12 -131 Approving a Modification of Tax Increment Financing Plan for Tax Increment Financing District No. 1 -5 C) Consider Resolution No. 12 -132, Final Pay Request, 2012 Surface Water Management Project D) Consider Resolution No. 12 -133, Authorizing Professional Services to Prepare Amendment to the Wellhead Protection Plan E) Consider Resolution No. 12 -135, Approving an Off -Sale Liquor to follow and Tobacco License for WCR Liquors, Inc (G -Will Liquors), at 865 Main Street, Julie Bartell 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar — A Look Ahead December 10, 2012 through December 26, 2012 4- Wednesday, Decemberl2 6:30 pm, Library 4- Wednesday, December 12 6:30 pm, Council Chambers 1 December 24 & 25 CITY HALL CLOSED Environmental Board Planning & Zoning Christmas Holiday EDA MINUTES January 9, 2012 DRAFT DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT: : January 9, 2012 . 7:25 p.m. . 7:29 p.m. : Commissioners O'Donnell, Roeser, Reinert, Rafferty, Stoesz None : Mary Divine, Mike Grochala The meeting was called to order at 7:25 p.m. by President Rafferty. CONSIDERATION OF THE MINUTES OF AUGUST 22, 2011 EDA Member Reinert moved to approve the August 22, 2011 minutes. EDA Member Roeser seconded the motion. Motion carried. CONSIDERATION OF ANNUAL APPOINTMENTS Mary Divine, Economic Development Coordinator, informed the members that each year the EDA is required to hold an annual meeting and make a number of appointments; the list was before the authority for consideration. She noted that at a previous council work session, members discussed appointing EDA member Rafferty to another term as president, EDA member Roeser as vice president, and EDA member O'Donnell as Treasurer. EDA member Reinert moved the appointments as discussed. EDA member Stoesz seconded the motion. Motion carried unanimously. EDA member O'Donnell moved to approve other appointments as outlined in the staff report, with the addition of F &M bank to the list of legal depositories. EDA Member Roeser seconded the motion. Motion carried unanimously. Ms. Divine handed out a summary of 2011 EDA activity and economic development initiatives that were carried out in 2011 for EDA members' review. ADJOURNMENT There being no further business, EDA Member Reinert moved to adjourn. EDA Member O'Donnell seconded the motion. Motion carried unanimously. Meeting adjourned at 7:29 p.m. • • AGENDA ITEM 3 STAFF ORIGINATOR: Mary Alice Divine DATE: December 10, 2012 TOPIC: Consideration of Resolution No. 12 -01 Approving Amendment of Tax Increment Financing Plan for Tax Increment Financing District No. 1 -5 VOTE REQUIRED: 3/5 BACKGROUND: The Economic Development Authority created TIF District No. 1 -5 in 1992. The establishment of this Housing District was intended to provide a source of revenue for development of the Cottages of Willow Ponds affordable senior housing project. In January of 2012 the final payment was made to the Senior Cottages. The authorized budget of the district is $915,000 and after meeting all obligations it is estimated that there will be a fund balance of $100,000 by the end of this year. Assuming the collection of similar tax increment into the future of the District, approximately $330,000 would be available over the next five years before the budgetary limit is met. The City has the ability to "pool" tax increment from housing districts for the purpose of providing affordable housing within the City. The City has been working on development opportunities within Legacy at Woods Edge, and exploring additional revenue sources that could be available to assist with future projects that meet the goals of the City and not create any negative fiscal impacts. Staff is recommending the EDA consider the approval of the administrative amendment to TIF Plan for TIF District No. 1 -5. ATTACHMENTS 1. Resolution No. 12 -01 Amending the TIF Plan for TIF District No. 1 -5 2. Amended TIF Plan for TIF District No. 1 -5 • LINO LAKES ECNOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 12 -01 RESOLUTION APPROVING MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1 -5 WHEREAS, by a resolution approved December 28, 1992 the Lino Lakes Economic Development Authority (the "Authority ") approved the Tax Increment Financing Plan (the "Plan") for Tax Increment Financing (Housing) District No. 1 -5 (the "TIF District "), pursuant to and in conformity with Minnesota Statutes, Sections 469.090 through 469.1081 (the "EDA Act ") and Sections 469.174 to 469.179 (the "TIF Act "); and WHEREAS, by a resolution approved December 28, 1992, the City Council of the City of Lino Lakes (the "City "), after a duly notice public hearing, approved the Plan for the TIF District; and WHEREAS, the TIF District is located within Development District No. 1 (the "Project Area "), which is a development district established under Minnesota Statutes, Sections 469.124 to 469.133; and WHEREAS, the City and Authority have determined a need to modify the budget of tax increment expenditures in the Plan; and WHEREAS, under Section 469.175, subd. 4 of the TIF Act, the Authority may modify the Plan for the TIF District without the notice and hearings required for a new district, if the changes are not those described in Section 469.175, subdivision 4(b), clauses (1) through (6); and WHEREAS, the proposed modifications to the TIF Plan include revised line items of expenditures to finance additional afford housing in the Project Area, but do not increase the total estimated cost of the project or the total amount of bonded indebtedness. NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Lino Lakes Economic Development Authority as follows: 1. The administrative modification to the Plan is hereby approved in substantially the form on file in City Hall. 2. Upon approval of the modification to the Plan by the City Council of the City, the Community Development Director is authorized to forward a copy of the modified Plan to the Department of Revenue and the State Auditor pursuant to Minnesota Statutes 469.175, subd.4a. 414975v1 SJB LN140 -80 • • 3. The City Clerk is authorized and directed to forward a copy of the Plan to Anoka County for information purposes. DATED: December 10, 2012 ATTEST: Secretary 414975v1 SJB LN140 -80 President 2 • Economic Development Authority of the City of Lino Lakes Modification No. 1 to Tax Increment Financing Plan for Tax Increment Financing (Housing) District No. 1-5 • Dated: December 28, 1992 Administrative Amendment Dated: November 29, 2012 (DRAFT) Prepared by: SPRINGSTED INCORPORATED 380 Jackson Street, Suite 300 St. Paul, MN 55101 -2887 (651) 223 -3000 WWW.SPRINGSTED.COM • • • INTRODUCTION The Authority, on December 28, 1992 created Tax Increment Financing District No. 1-5, within Development District No. 1 (Project Area), and adopted a Tax Increment Financing Plan (the "Plan ") in connection therewith. The boundaries of Tax Increment Financing District No. 1-5 are not being modified due to this amendment. The Authority intends to administratively amend the Plan for Tax Increment Financing District No. 1-5 on December 10, 2012 (this amendment) to provide for the financing of certain eligible housing project costs within the Project Area and City of Lino Lakes. Specifically the Authority intends to use available tax increments from the Tax Increment Financing District No. 1 -5 for financing of eligible affordable housing project within the development area generally known as "Legacy at Woods Edge ", including property within existing Tax Increment Financing District No. 1-11 (Legacy at Woods Edge), and property adjacent to the TIF District. The purpose of the administrative amendment to the Plan is to adjust the existing authorized tax increment revenues and public costs to authorize for 'pooling' of increment to pay for eligible housing project costs related to new anticipated development in the Legacy at Woods Edge area. This amendment does not make any of the changes specified in Minnesota Statutes, Section 469.175, subd. 4, clauses (1) to (6), and therefore may be approved without the hearings and notices required for approval of the initial Plan. The sections of the Plan for Tax Increment Financing District No. 1 -5 specifically being modified include Subsection I: Modification of TIF Plan; Subsection J: Use of Tax Increment; Subsection R: Estimate of Project Costs; Subsection S: Estimate of Bonded Indebtedness and Subsection W: Estimate of Impact on Other Taxing Jurisdictions. TABLE OF CONTENTS • Tax Increment Financing Plan for Tax Increment Financing District No. 1 -5 Subsection I. Modification of TIF Plan 1 J. Use of Tax Increment 1 R. Estimate of Project Costs 1 S. Estimate of Bonded Indebtedness 2 W. Estimate of Impact on Other Taxing Jurisdictions 2 Map of the Tax Increment Financing District EXHIBIT I Map of the Development District EXHIBIT I • • • • • Economic Development Authority of the City of Lino Lakes, Minnesota Subsection I Modification of TIF Plan The Plan for the TIF District No. 1 -5 may be modified by the Authority, provided that any enlargement of geographic area of the TIF district, increase in amount of bonded indebtedness to be incurred, including a determination to capitalize interest on the debt if that determination was not a part of the original Plan, or to increase or decrease the amount of interest on the debt to be capitalized, increase in the portion of the captured tax capacity to be retained by the Authority, increase in total estimated tax increment expenditures or designation of additional property to be acquired by the Authority shall be approved upon the notice and after such discussion, public hearing and findings as required for approval of the original Plan. The Authority is proposing an administrative amendment to the TIF Plan to which there will not be any of the prior listed activities that would cause the need for notice and public hearing as required for approval of the original Plan. As included in Subsection R below, the Authority intends to adjust specific project costs of the original Plan budget to authorize for the spending of available tax increments on eligible 'pooling' activities of the Project Area. Specifically, the Authority intends to use available tax increments for the construction of affordable housing within the Project Area and Authority project referenced as Legacy at Woods Edge. Subsection J. Use of Tax Increment Pursuant to Section 469.176, Subd. 4 of the TIF Act, all revenues derived from TIF District No. 1 -5 will be used in accordance with the Plan. The revenues will be used to finance or otherwise pay the capital and administrative costs of development activities within Development District No. 1 as identified in the Program and the Plan for TIF District No. 1 -5. The Authority will comply with the limitations on the use of increment within Development District No. 1 but outside of TIF No. 1 -5 required by Section 469.1763 of the TIF Act. Under Modification No. 1 to this Plan, the City is authorizing expenditure of tax increments outside the TIF District to finance additional affordable housing projects, which expenditures are deemed to be activities within the TIF District under Section 469.1763, subd. 2 of the TIF Act. Subsection R Estimate of Public Costs The estimated public costs of the TIF District are listed below. Such costs are eligible for reimbursement from tax increments of the TIF District. SPRINGSTED Page 1 Original Approved - Budget (December 28, 1992) Administrative Amendment December 10, 2012 Site Excavation and preparation 160,000 Utilities /Assessments 200,000 130,900 Streets 125,000 81,950 Landscaping 200,000 Land Acquisition 155,000 101,750 Site Improvements 235,950 Subtotal 840,000 550,550 Administrative 75,000 30,450 Other Public Improvements 0 Construction of Affordable Housing 334,000 Total 915,000 915,000 SPRINGSTED Page 1 Economic Development Authority of the City of Lino Lakes, Minnesota The Authority reserves the right to administratively adjust the amount of any of the items listed above or to incorporate additional eligible items, so long as the total estimated public cost is not increased. The Authority initially provided financial assistance to the proposed development within the TIF District through issuance of a pay -as- you -go note in the principal amount of $840,000, without interest. As tax increments were collected from the TIF District, a portion of these taxes were distributed to the developer /owner as reimbursement for public costs incurred. However, the amount paid under the prior note was approximately $550,000 (due to reduction in tax increment revenues because of several factors, including property tax reform). Under this Plan as amended, the Authority estimates additional costs in the amount of $334,000 (see chart above) to finance construction of affordable housing in the Legacy at Woods Edge area, which meets the requirements of Minnesota Statutes, Section 469.1761. Such additional costs represent amounts qualifying under Minnesota Statutes, Section 469.1763, subdivision 2(b) and 4. Subsection S Estimate of Bonded Indebtedness It is not anticipated that TIF Bonds will be sold with regard to TIF District No. 1 -5 but the Authority expects to enter into a development agreement with the developer which will contain a revenue obligation in an amount necessary to reimburse the developer for the above costs. As noted in Section R, above, the City may finance additional affordable housing project costs through any obligations permitted under law, provided that any additional bonds or note will not exceed $290,000, such that the total estimated bonded indebtedness from the TIF District does not exceed the original authorized bonded indebtedness of $840,000. Subsection W Estimate of Impact on Other Taxing Jurisdictions The City does not anticipate that modification of the TIF Plan will change the fiscal impacts of the TIF District on other taxing jurisdictions, other than to retain the TIF District for its maximum duration. The original TIF Note was fully paid earlier in 2012, and the City has determined to continue to collect tax increment in order to stimulate development of additional affordable housing. Such additional housing will not be within the TIF District, and as such will not create additional fiscal impacts (other than positive impacts in the form of additional tax base not captured as tax increment). SPRINGSTED Page 2 Original TIF (August 11, 2003) Modification No. 1 July 18, 2011 (DRAFT) Tax increment revenue 915,000 900,000 Interest on invested funds 0 15,000 Other 0 0 Total 915,000 915,000 The Authority initially provided financial assistance to the proposed development within the TIF District through issuance of a pay -as- you -go note in the principal amount of $840,000, without interest. As tax increments were collected from the TIF District, a portion of these taxes were distributed to the developer /owner as reimbursement for public costs incurred. However, the amount paid under the prior note was approximately $550,000 (due to reduction in tax increment revenues because of several factors, including property tax reform). Under this Plan as amended, the Authority estimates additional costs in the amount of $334,000 (see chart above) to finance construction of affordable housing in the Legacy at Woods Edge area, which meets the requirements of Minnesota Statutes, Section 469.1761. Such additional costs represent amounts qualifying under Minnesota Statutes, Section 469.1763, subdivision 2(b) and 4. Subsection S Estimate of Bonded Indebtedness It is not anticipated that TIF Bonds will be sold with regard to TIF District No. 1 -5 but the Authority expects to enter into a development agreement with the developer which will contain a revenue obligation in an amount necessary to reimburse the developer for the above costs. As noted in Section R, above, the City may finance additional affordable housing project costs through any obligations permitted under law, provided that any additional bonds or note will not exceed $290,000, such that the total estimated bonded indebtedness from the TIF District does not exceed the original authorized bonded indebtedness of $840,000. Subsection W Estimate of Impact on Other Taxing Jurisdictions The City does not anticipate that modification of the TIF Plan will change the fiscal impacts of the TIF District on other taxing jurisdictions, other than to retain the TIF District for its maximum duration. The original TIF Note was fully paid earlier in 2012, and the City has determined to continue to collect tax increment in order to stimulate development of additional affordable housing. Such additional housing will not be within the TIF District, and as such will not create additional fiscal impacts (other than positive impacts in the form of additional tax base not captured as tax increment). SPRINGSTED Page 2 • • • Exhibit I . •' � 1 6e is megilawriry JP; NW*, is . J iyimYi 17 t ti 67.pi.oaIIi _ MIMI = /' 124 p oiiqST c d � r . ioev i�°n� j .0,,c, .0, msa oo=r Y r ! l®e� �Onr sun= 0 I�i�i1Oi.®a. MIO%' � yam .o...�; •-J .eauai5 i - Q -,a I l �u E��,BOQ�ElQQZ,,,: SPRINGSTED Development District No. 1 Outlined in Heavy Dark line Tax Increment Financing District No. 1 -5 Noted .by. Slash Marks. Page 3 Development District No. 1 City of Lino Lakes Anoka County, Minnesota EXPENDITURES December 10, 2012 • CHECK NO. 94744 - 94804 $249,875.78 • Date: 12/03/2012 Time: 09:29:21 City of Lino Lakes FM Entry - Invoice Journal Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 10664 - 10665 Trans #: (A) eiDe #: (A) Due Date: (A) Bank #: (A) Operator: TJT Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: A Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000100 AID ELECTRIC CORPORATION 3 1,316.48 1,316.48 .00 .00 000157 ALL SEASONS RENTAL, INC. 1 53.23 53.23 .00 .00 000084 ALLINA HOSPITALS /CLINICS 1 2,185.59 2,185.59 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 751.18 751.18 .00 .00 000318 AMERIPRIDE SERVICES, INC. 1 127.75 127.75 .00 .00 000320 ANCHOR PAPER COMPANY, INC. 1 751.38 751.38 .00 .00 005026 ANOKA COUNTY ATTORNEY'S OFFICE 1 260.80 260.80 .00 .00 000420 ANOKA COUNTY PROPERTY RECORDS & TAXATION 1 276.00 276.00 .00 .00 000421 ANOKA COUNTY TREASURY DEPT 1 4,498.77 4,498.77 .00 .00 008739 BAUER BUILT TIRE 1 1,446.30 1,446.30 .00 .00 000861 BEE LINE ALIGNMENT SERVICE 3 668.04 668.04 .00 .00 008293 BIFF'S INC. 12 328.25 328.25 .00 .00 C4103 JAMES BLACKBIRD 1 244.90 244.90 .00 .00 008234 CURT BOEHME 1 177.97 177.97 .00 .00 007776 CENTURYLINK 1 52.92 52.92 .00 .00 001100 CIRCLE PINES POST OFFICE 1 595.30 595.30 .00 .00 008755 CURTIS 1000 INC. 1 2,147.87 2,147.87 .00 .00 001270 DALCO, INC. 1 402.18 402.18 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,555.05 4,555.05 .00 .00 008756 ELECTRIC PUMP 1 664.47 664.47 .00 .00 001561 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 1 69.58 69.58 .00 .00 007698 FRATTALLONE'S /CIRCLE PINES ACE 1 44.35 44.35 .00 .00 Date: 12/03/2012 Time: 09:29:21 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 2 Discount Vendor # Name # of items Net Gross Discount Lost 011111 FRONTIER PRECISION, INC. 1 59.09 59.09 .00 .00 D02328 G &K SERVICES, INC. 1 71.68 71.68 .00 .00 001480 HAWKINS, INC. 3 2,057.10 2,057.10 .00 .00 008034 HEART & SOUL 1 49.50 49.50 .00 .00 008740 HYDRAULICS PLUS & CONSULTING, LLC 1 88.67 88.67 .00 .00 001971 INFRATECH 1 307.80 307.80 .00 .00 000476 INTERSTATE POWER SYSTEMS, INC. 1 2,755.51 2,755.51 .00 .00 007701 LINCOLN NATIONAL LIFE INS CO 1 1,097.58 1,097.58 .00 .00 008757 LINDSTROM, KELLY 1 900.00 900.00 .00 .00 008123 LUBRICATION TECHNOLOGIES, INC. 1 4,468.11 4,468.11 .00 .00 003230 TERRY MECKLE 1 105.53 105.53 .00 .00 008224 MEDICA 1 33,864.69 33,864.69 .00 .00 002584 METRO SALES INCORPORATED 2 862.30 862.30 .00 .00 008750 MINNESOTA COACHES, INC. 1 490.00 490.00 .00 .00 002822 MINNESOTA COUNTY ATTORNEYS ASSOC 1 40.71 40.71 .00 .00 008021 MN METRO NORTH TOURISM 1 4,230.00 4,230.00 .00 .00 001752 PATRICK MOONEN 1 328.39 328.39 .00 .00 0 NEXTEL COMMUNICATIONS 1 528.23 528.23 .00 .00 008758 NOVAK- FLECK, INC. 1 2,950.00 2,950.00 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 4 43.35 43.35 .00 .00 000217 POLAR CHEVROLET & MAZDA 2 996.86 996.86 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,386.52 1,386.52 .00 .00 005022 RESERVE ACCOUNT 1 4,000.00 4,000.00 .00 .00 000405 LESTER RYDEEN 1 87.96 87.96 .00 .00 003880 SEH TECHNOLOGY SOLUTIONS INC 1 206.25 206.25 .00 .00 003882 SHRED -IT USA MINNEAPOLIS 1 16.95 16.95 .00 .00 004100 SPRINGSTED, INC. 1 19,756.05 19,756.05 .00 .00 • Date: 12/03/2012 Time: 09:29 :22 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost 01111, STATE OF MN - DEPT OF FINANCE 1 130.40 130.40 .00 .00 008320 KATHRYN STEFFENS 1 25.00 25.00 .00 .00 008352 JOHN SWENSON 1 53.58 53.58 .00 .00 008530 SYSCO 1 280.85 280.85 .00 .00 000539 TARGET BANK 1 365.33 365.33 .00 .00 004350 TKDA 2 97,044.00 97,044.00 .00 .00 007682 TOUSLEY COLLISION & GLASS 5 995.55 995.55 .00 .00 004840 WINNICK SUPPLY, INC. 2 51.60 51.60 .00 .00 002609 GEORGIA WOLTJER 1 37.74 37.74 .00 .00 007421 WRIGHT /HENNEPIN CO -OP ELECTRIC ASSOC 2 990.00 990.00 .00 .00 008395 WSB & ASSOCIATES, INC. 14 38,633.76 38,633.76 .00 .00 003250 XCEL ENERGY 1 7,900.78 7,900.78 .00 .00 Grand Totals: 103 249,875.78 249,875.78 .00 .00* • • Date: 12/03/2012 Time: 09:30:09 Operator: TJT Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report 41111s: Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 10666 10667 Bank #: (A) Options: Print Ranges /Options: Y it of copies: 1 Page on Department: N Department Vendor Name Description Amount AMERICAN FAMILY LIFE DEC 2012 PREMIUMS 751.18 ANOKA COUNTY PROPERT EASEMENT ENCROACHMENT 13 46.00 ANOKA COUNTY PROPERT EASEMENT ENCROACHMENT 63 46.00 ANOKA COUNTY PROPERT EASEMENT ENCROACHMENT 63 46.00 ANOKA COUNTY PROPERT EASEMENT ENCROACHMENT 86 46.00 RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 1,193.78 DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 2,101.16 MEDICA DEC 2012 PREMIUMS 2,125.24 Total for Department 6,355.36* ADMINISTRATION RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 13.95 ADMINISTRATION DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 180.67 ADMINISTRATION LINCOLN NATIONAL LIF DEC 2012 PREMIUMS 66.15 ADMINISTRATION MEDICA DEC 2012 PREMIUMS 2,045.33 Total for Department 402 2,306.10* FINANCE RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 9.00 FINANCE DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 180.67 FINANCE LINCOLN NATIONAL LIF DEC 2012 PREMIUMS 56.42 FINANCE MEDICA DEC 2012 PREMIUMS 1,794.84 Total for Department 407 2,040.93* ECONOMIC DEVELOPMENT RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 3.00 ECONOMIC DEVELOPMENT DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 40.15 ECONOMIC DEVELOPMENT LINCOLN NATIONAL LIF DEC 2012 PREMIUMS 19.22 ECONOMIC DEVELOPMENT MN METRO NORTH TOURI OCTOBER 2012 TOURISM LOD 4,230.00 ECONOMIC DEVELOPMENT MEDICA DEC 2012 PREMIUMS 333.99 Total for Department 415 4,626.36* PLANNING & ZONING ANOKA COUNTY PROPERT VARIANCE ON PKG SET BACK 46.00 PLANNING & ZONING SEH TECHNOLOGY SOLUT 2012 MISC SERVICES 116.25 Total for Department 416 162.25* ENGINEERING WSB & ASSOCIATES, IN MAIN ST MEDIAN PLANTING 118.50 ENGINEERING WSB & ASSOCIATES, IN OCT 2012 GENERAL ENGINEE 4,366.67 ENGINEERING WSB & ASSOCIATES, IN SURFACE WATER MGMT PLAN 1,514.50 Total for Department 417 5,9- 99.67* COMM DEV RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 6.00 COMM DEV DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 40.15 Date: 12/03/2012 Time 09:30:09 Operator: TJT tment COMM DEV COMM DEV COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FIRE FIRE FIRE FIRE BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING STS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET • Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount INSPECTIONS INSPECTIONS INSPECTIONS INSPECTIONS INSPECTIONS INSPECTIONS INSPECTIONS NEXTEL COMMUNICATION 10/13 - 11/12/12 NEXTEL SE SEH TECHNOLOGY SOLUT 2012 MISC SERVICES LINCOLN NATIONAL LIF DEC 2012 PREMIUMS Total for Department 418 17.57 90.00 41.42 195.14* AID ELECTRIC CORPORA CIVIL SIREN FALL MAINTEN 814.00 RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 78.00 DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 1,008.50 MINNESOTA COUNTY ATT 2012 FORFEITURE FORMS 40.71 XCEL ENERGY NOV 2012 ELECTRIC 3.59 LINCOLN NATIONAL LIF DEC 2012 PREMIUMS 482.51 HEART & SOUL CPR CERTIFICATIONS 49.50 MEDICA DEC 2012 PREMIUMS 17,129.54 BOEHME, CURT DIGITAL RECORDER &MICROPH 177.97 SWENSON, JOHN BATTERIES 53.58 Total for Department 420 19,837.90* RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 12.00 DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 80.30 LINCOLN NATIONAL LIF DEC 2012 PREMIUMS 56.32 MEDICA DEC 2012 PREMIUMS 1,189.66 Total for Department 421 1,338.28* RELIASTAR LIFE INSUR DEC 2012 PREMIUMS DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS COMMUNICATION 10/13- 11/12/12 NEXTEL SE CLOTHING ALLOWANCE -FLEET MILEAGE LASERFISCHE DEC 2012 PREMIUMS DEC 2012 PREMIUMS Department 422 NEXTEL MOONEN, PATRICK WOLTJER, GEORGIA NATIONAL LINCOLN MEDICA Total LIF for ANOKA COUNTY TREASUR RELIASTAR LIFE INSUR BLACKBIRD, JAMES DELTA DENTAL PLAN OF NEXTEL COMMUNICATION MECKLE, TERRY XCEL ENERGY WRIGHT /HENNEPIN CO -0 LINCOLN NATIONAL LIF CENTURYLINK MEDICA WSB & ASSOCIATES -, IN WSB & ASSOCIATES, IN MEET 2012 3RD QTR SIGNAL MAIN DEC 2012 PREMIUMS CLOTHING ALLOWANCE -TARGE DEC 2012 DENTAL PREMIUMS 10/13- 11 /12/12 NEXTEL SE CLOTHING ALLOWANCE -FLEET NOV 2012 ELECTRIC STREET LIGHTS DEC 2012 PREMIUMS SIGNAL PHONE SERVICE 11/ DEC 2012 PREMIUMS 2012 STORM WATER PROJECT SIGN INVENTORY Total for Department 430 POLAR CHEVROLET & MA #219 REPLACED PURGE VALV POLAR CHEVROLET & MA #362 ELECTRICAL SYSTEM R RYDEEN, LESTER CLOTHING ALLOWANCE -RW SH 6.90 100.37 35.25 328.39 37.74 40.56 855.67 1,404.88* 4,498.77 19.95 244.90 240.90 35.14 105.53 4,960.09 990.00 99.38 52.92 1,857.64 1,228.00 2,615.00 16,948.22* 290.88 705.98 87.96 Date: 12/03/2012 Time 09:30:09 Operator: TJT D0ment FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GNMENT BUILDINGS ENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS • RELIASTAR LIFE INSUR BEE LINE ALIGNMENT S BEE LINE ALIGNMENT S BEE LINE ALIGNMENT S O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE DELTA DENTAL PLAN OF EMERGENCY AUTOMOTIVE WINNICK SUPPLY, INC. WINNICK TOUSLEY TOUSLEY TOUSLEY TOUSLEY TOUSLEY LINCOLN SUPPLY, INC. COLLISION & COLLISION & COLLISION & COLLISION & COLLISION & NATIONAL LIF LUBRICATION TECHNOLO MEDICA BAUER BUILT TIRE HYDRAULICS PLUS & CO Total for ALLINA HOSPITALS /CLI AID ELECTRIC CORPORA AMERIPRIDE SERVICES, ANCHOR PAPER COMPANY TARGET BANK DALCO, INC. G &K SERVICES, INC. METRO SALES INCORPOR SHRED -IT USA MINNEAP RESERVE ACCOUNT WSB & ASSOCIATES, IN Total for ALL SEASONS RENTAL, RELIASTAP. LIFE INSUR DELTA DENTAL PLAN OF NEXTEL COMMUNICATION XCEL ENERGY LINCOLN NATIONAL LIF MEDICA SIFF'S INC. BIFF'S INC. BIFF'S INC. BIFF'S INC. BIFF'S INC. BIFF'S INC. DEC 2012 PREMIUMS #368 WHEEL ALIGNMENT #377 WHEEL ALIGNMENT #541 L -FRONT WHEEL BEARI FUEL FILTER OIL FILTER OIL FILTERS, FUEL FILTER SUCTION GUN DEC 2012 DENTAL PREMIUMS VEHICLE 313 HORIZONTAL M SOLID WIRE TUBE CUTTER WHEEL #313 REPLACE SPARK PLUGS #322 REPLACED BLEND DOOR #374 HEATER ASY /ANTI -FRE #375 CAP ASY #376 SWITCH DEC 2012 PREMIUMS 1,493.7 87NL 10% ETH DEC 2012 PREMIUMS 12 FIREHAWK PVS BW 98 NEW BRINE SETUP #215 #21 Department 431 1.95 75.00 75.00 518.04 9.94 5.14 19.73 8.54 40.15 69.58 37.45 14.15 307.25 441.89 107.45 21.00 117.96 14.12 4,468.11 855.67 1,446.30 88.67 9,827.91* HEARTSAFE PACKAGE 2,185.59 REPLACE BAD LIGHT SWITCH 204.48 MAT RENTAL 127.75 PAPER 751.38 HOOVER VAC 132.29 MULTI -FOLD TOWELS, CAN L 402.18 SHOP TOWELS 71.68 QUARTERLY COPIER MAINTEN 862.30 SHREDDING SERVICE 16.95 PITNEY BOWES POSTAGE 4,000.00 PUBLIC WORKS SITE GRADIN 3,329.00 Department 432 12,083.60* HIGH WEED MOWER RENTAL DEC 2012 PREMIUMS DEC 2012 DENTAL PREMIUMS 10/13- 11/12/12 NEXTEL SE NOV 2012 ELECTRIC DEC 2012 PREMIUMS DEC 2012 RESTROOM RESTROOM RESTROOM RESTROOM RESTROOM RESTROOM PREMIUMS RENTAL BIRCH PA RENTAL CENTENNI RENTAL HIGHLAND RENTAL LINO PAR RENTAL MARSHAN RENTAL RICE LK 53.23 16.50 180.67 257.71 131.14 86.74 2,994.85 42.78 73.34 9.17 15.28 24.45 24.45 Date: 12/03/2012 Time 09:30:10 Operator: TJT •ment PARKS PARKS PARKS PARKS PARKS PARKS RECREATION RECREATION RECREATION RECREATION RECREATION Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY RY RY F TRY BIFF'S INC. RESTROOM RENTAL RICE LK BIFF'S INC. RESTROOM RENTAL RICE LK BIFF'S INC. RESTROOM RENTAL SUNRISE BIFF'S INC. RESTROOM RENTAL SUNRISE BIFF'S INC. RESTROOM RENTAL SUNRISE WSB & ASSOCIATES, IN 2012 TRAIL SEALCOATING P Total for Department 450 24.45 24.45 25.98 39.45 24.45 128.00 4,177.09* RELIASTAR LIFE INSUR DEC 2012 PREMIUMS 9.60 DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS 128.48 NEXTEL COMMUNICATION 10/13- 11/12/12 NEXTEL SE 17.57 LINCOLN NATIONAL LIF DEC 2012 PREMIUMS 48.99 MEDICA DEC 2012 PREMIUMS 839.11 Total for Department 451 1,043.75* RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF NEXTEL COMMUNICATION FRONTIER PRECISION, LINCOLN NATIONAL LIF DEC 2012 PREMIUMS DEC 2012 DENTAL PREMIUMS 10/13- 11 /12/12 NEXTEL SE POWER KIT FOR 6000 SERIE DEC 2012 PREMIUMS MEDICA DEC 2012 PREMIUMS Total for Department 461 RELIASTAR LIFE INSUR DEC 2012 DELTA DENTAL PLAN OF DEC 2012 LINCOLN NATIONAL LIF DEC 2012 MEDICA DEC 2012 PREMIUMS DENTAL PREMIUMS PREMIUMS PREMIUMS Total for Department 462 RELIASTAR LIFE INSUR DEC 2012 PREMIUMS DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS LINCOLN NATIONAL LIF DEC 2012 PREMIUMS MEDICA DEC 2012 PREMIUMS Total for Department 463 Total for Fund 101 STEFFENS, KATHRYN SENIOR TRIP REFUND -CHRIS Total for Department SPECIAL EVENTS /TRIPS TARGET BANK GOBBLER GAMES SUPPLIES SPECIAL EVENTS /TRIPS SYSCO BREAKFAST WITH SANTA SUP SPECIAL EVENTS /TRIPS MINNESOTA COACHES, I BUS - HISTORY THEATRE Total for Department 205 DEBT SERVICE • Total for Fund 201 SPRINGSTED, INC. PRELIM TO ISSUANCE OF G. Total for Department 470 1.05 14.05 35.57 59.09 6.83 116.90 233.49* .90 12.05 5.85 100.19 118.99* 1.05 14.05 6.82 116.90 138.82* 88,838.74* 25.00 25.00* 220.85 280.85 490.00 991.70* 1,016.70* 19,756.05 19,756.05* Date: 12/03/2012 Time: 09:30:10 Operator: TJT ment OTHER OTHER OTHER OTHER OTHER OTHER OTHER WATER WATER WATER WATER WATER WATER WATER WATER WATER W WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER • Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount Total for Fund 335 WSB & ASSOCIATES, IN OTTER LAKE ROAD EXTENSIO LINDSTROM, KELLY APPRAISE PROPERTY NE QUA Total for Department 499 19,756.05* 15,686.45 900.00 16,586.45* Total for Fund 406 16,586.45* WSB & ASSOCIATES, IN 2012 MILL & OVERLAY PROJ WSB & ASSOCIATES, IN 2012 SEALCOAT PROJECT Total for Department 499 2,754.00 128.00 2,882.00* Total for Fund 421 2,882.00* TKDA BIRCH ST /WARE RD INTERSE TKDA MAIN ST /LAKE DR INTERSEC WSB & ASSOCIATES, TN BIRCH ST /WARE RD /LAKE DR Total for Department 499 Total for Fund 475 AID ELECTRIC CORPORA RELIASTAR LIFE INSUR CIRCLE PINES POST OF DELTA DENTAL PLAN OF NEXTEL COMMUNICATION HAWKINS, INC. HAWKINS, INC. HAWKINS, INC. INFRATECH XCEL ENERGY FRATTALLONE'S /CIRCLE LINCOLN NATIONAL LIF MEDICA WSB & ASSOCIATES, IN WSB & ASSOCIATES, IN CURTIS 1000 INC. REPAIR BROKEN CONTROL CO DEC 2012 PREMIUMS POSTAGE FOR UTILITY BILL DEC 2012 DENTAL PREMIUMS 10/13- 11 /12/12 NEXTEL SE AA151 -91 FS PUMP CHLORINE CYLINDER CHLORINE CYLINDERS BLUE AND RED MARKING PAI NOV 2012 ELECTRIC PRESSURE GAUGE, BUSHINGS DEC 2012 PREMIUMS DEC 2012 PREMIUMS 2012 WATER & WASTE WATER OCT 2012 GENERAL ENGINEE PAPER & ENVELOPES FOR UT Total for Department 494 Total for Fund 601 RELIASTAR LIFE INSUR DEC 2012 PREMIUMS INTERSTATE POWER SYS GENERATOR OIL &COOLANT CH TARGET BANK 2 CALCULATORS CIRCLE PINES POST OF POSTAGE FOR UTILITY BILL DELTA DENTAL PLAN OF DEC 2012 DENTAL PREMIUMS NEXTEL COMMUNICATION 10/13- 11/12/12 NEXTEL SE XCEL ENERGY NOV 2012 ELECTRIC LINCOLN NATIONAL LIF DEC 2012 PREMIUMS MEDICA DEC 2012 PREMIUMS 41,939.79 55,104.21 1,196.50 98,240.50* 98,240.50* 298.00 6.44 297.65 96.38 60.53 1,977.10 20.00 60.00 307.80 1,189.14 44.35 33.09 754.59 768.00 833.32 1,073.94 7,820.33* 7,820.33* 6.45 2,755.51 12.19 297.65 96.35 68.89 1,616.82 33.16 754.57 Date: 12/03/2012 Time 09:30:10 Operator: TJT Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report DSment Vendor Name Description Amount SEWER WSB & ASSOCIATES, IN 2012 WATER & WASTE WATER 768.00 SEWER WSB & ASSOCIATES, IN OCT 2012 GENERAL ENGINEE 833.32 SEWER CURTIS 1000 INC. PAPER & ENVELOPES FOR UT 1,073.93 SEWER ELECTRIC PUMP SERVICE CALL LIFT #53 664.47 Total for Department 495 8,981.31* Total for Fund 602 8,981.31* ANOKA COUNTY PROPERT RECORDING FEES CUP @ 622 46.00 ANOKA COUNTY ATTORNE NOV 2012 FORFEITURE DIST 260.80 STATE OF MN - DEPT 0 NOV 2012 FORFEITURE DIST 130.40 WSB & ASSOCIATES, IN BILL'S SUPERETTE 1,259.50 WSB & ASSOCIATES, IN FOXBOROUGH 1,107.00 NOVAK- FLECK, INC. ESCROW RELEASE 2,950.00 Total for Department 5,753.70* Total for Fund 801 5,753.70* Grand Total 249,875.78* CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 11/28/2012 - 12/7/2012 Dec 07, 2012 09:06AM ozz Criteria: eport type: Summary GL Check Check Vendor Period Issue Date Number Number Payee Description Check Amount 12/12 12/07/2012 5596 12/12 12/07/2012 5597 12/12 12/07/2012 5598 12/12 12/07/2012 5599 12/12 12/07/2012 5600 12/12 12/07/2012 5601 12/12 12/07/2012 5602 12/12 12/07/2012 5603 12/12 12/07/2012 5604 12/12 12/07/2012 5605 12/12 12/07/2012 5606 12/12 12/07/2012 5607 12/12 12/07/2012 5608 12/12 12/07/2012 5609 12/12 12/07/2012 5610 12/12 12/07/2012 5611 • Grand Totals: 20119 30490 30500 31008 31137 60300 60650 90085 90151 120450 140600 160050 190315 190850 220200 240100 = Manual Check, V = Void Check BAROTT DRILLING SERVICES I CENTERPOINT ENERGY CENTURY LINK COMCAST CONNEXUS ENERGY FIRE SAFETY USA, INC FRATTALLONE'S HARDWARE S IDEAL ADVERTISING IMAGE PRINTING & GRAPHICS CITY OF LINO LAKES NAC PAETEC MIKE SCHWEIGERT JERRY STREICH VERIZON WIRELESS XCEL ENERGY BLDG MTC STATION 2 296.50 STATION 2 GAS 234.47 STATION 3 PHONE 56.55 INTERNET STATION 1 203.00 ELECTRIC STATION 1 306.36 1 HELMET WITH SHIELDS 190.00 CLEANING SUPPLIES 23.95 UNIFORM SWEATSHIRTS 1,533.00 BUSINESS CARDS 128.26 OCTOBER REIMBURSEMENTS 22,830.44 STATION 2 FURNACE MTC 364.75 PHONES STATION 2 149.61 POSTAGE REIMB 18.00 TUITION REIMB 2012 3,750.00 COMMUNICATIONS 183.78 ELECTRIC STATION 2 384.05 30,652.72 & Associates, Itrc. Owner: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 -1182 Date: 11/29/2012 For Period: 10/16/2012 to 11/29/2012 Request No.: 2 Contractor: Valley Paving - Shakopee 8800 13th Ave. East Shakopee, MN 55379 Pay Voucher LINO - 2012 Signal Projects Client Contract No.: Project No.: 02029 -38 Client Project No.: Project Summary 1 Original Contract Amount $1,693,428.16 2 Contract Changes - Addition $0.00 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $1,693,428.16 5 Value Completed to Date $1,334,566.64 6 Material on Hand $0.00 7 Amount Earned $1,334,566.64 8 Less Retainage 5% $66,728.33 9 Subtotal $1,267,838.31 10 Less Amount Paid Previously $489,730.66 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 2 $778,107.65 THIS S TO CERTIFY THAT THE ITEMS OF WORK SHOWN IN THIS CERTIFICATE OF PARTIAL PAYMENT HAVE BEEN ACTUALLY FINISHED FOR THE WORK COMPRISING THE ABOVE MENTIONED PROJECTS IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS HERETOFORE APPROVED. Recommended for Approval by: WSB & s sociates, Inc. Specified Contract Completion Date: Comment: • Construction Observer: Approved by Owner: City of Lino Lakes Date: j 7 - Page 1 Project Material Status Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date Project 1 - Birch Street (CSAH 34) Ware Road 1 2021.501 MOBILIZATION LUMP SUM $30,000.00 1 1 0.75 $30,000.00 2 2101.501 CLEARING ACRE $5,553.00 0.35 0.35 0.35 $1,943.55 3 2101.502 CLEARING TREE $307.00 1 7 7 $2,149.00 4 2101.506 GRUBBING ACRE $2,276.00 0.35 0.35 0.35 $796.60 5 2101.507 GRUBBING TREE $102.00 1 7 7 $714.00 6 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT $3.20 280 210 210 $672.00 7 2104.501 REMOVE BITUMINOUS CURB LIN FT $1.10 75 75 0 $82.50 8 2104.503 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ FT $0.50 2433 1893 10 $946.50 9 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $3.20 2142 2650 2263 $8,480.00 10 2104.505 REMOVE BITUMINOUS TRAIL . SQ YD $3.20 838 868 77 $2,777.60 11 2104.509 REMOVE SIGN TYPE C EACH $46.00 7 8 3 $368.00 12 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT $1.60 5178 2847 1386 $4,555.20 13 2104.523 SALVAGE MAIL BOX AND SUPPORT EACH $51.00 7 9 9 $459.00 14 2104.523 SALVAGE & REINSTALL IRRIGATION SYSTEM EACH $320.00 2 0 0 $0.00 15 2104.523 SALVAGE SIGN TYPE C EACH $46.00 3 3 0 $138.00 16 2104.525 ABANDON STRUCTURE EACH $1,637.00 1 0 0 $0.00 17 2105.501 COMMON EXCAVATION CU YD $8.60 1390 1200 1200 810,320.00 18 2105.511 COMMON CHANNEL EXCAVATION CU YD $8.60 1121 1121 1121 $9,640.60 19 2105.525 TOPSOIL BORROW (LV) MOD CU YD $34.00 115 122 122 $4,148.00 20 2105.525 TOPSOIL BORROW (CV) CU YD $17.60 329 0 0 $0.00 21 2105.601 DEWATERING LUMP SUM $960.00 1 0 0 $0.00 22 2211.503 AGGREGATE BASE (CV) CLASS 5 CU YD $21.50 1012 747 682.5 $16,060.50 23 2221.503 AGGREGATE SHOULDERING (CV) CLASS 2 MOD CU YD $52.70 50 0 0 $0.00 24 2232.501 MILL BITUMINOUS SURFACE (2.0 ") SQ YD $0.77 7646 0 0 $0.00 25 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,E) TON $63.20 1205 0 0 $0.00 26 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON $65.00 67 0 0 $0.00 27 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B) TON $58.30 580 771.27 670.77 $44,965.04 28 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON $60.00 89 128 128 $7,680.00 29 2501.515 24" RC PIPE APRON EACH $1,237.00 1 1 1 $1,237.00 30 2501.602 TRASH GUARD FOR 24" PIPE APRON EACH $389.00 1 1 1 $389.00 31 2502.541 4" PERF PE PIPE DRAIN LIN FT $7.20 100 400 400 $2,880.00 32 2502.602 4" PE PIPE DRAIN CLEANOUT EACH $307.00 1 1 1 $307.00 33 2503.541 15" RC PIPE SEWER DES 3006 CL II LIN FT $29.70 660 685 78 $20,344.50 34 2503.541 18" RC PIPE SEWER DES 3005 CL II LIN FT $33.70 414 370 0 $12,469.00 35 2503.541 24" RC PIPE SEWER DES 3006 CL II LIN FT $40.90 220 260 27 $10,634.00 36 2504.602 ADJUST GATE VALVE EACH $230.00 6 3 3 $690.00 37 2504.602 CONNECT TO EXISTING WATER MAIN EACH $1,739.00 1 1 1 $1,739.00 38 2504.602 HYDRANT EACH $2,925.00 2 2 2 $5,850.00 39 2504.602 6" GATE VALVE EACH $1,115.00 2 2 2 $2,230.00 40 2504.602 1" CORPORATION STOP EACH $153.00 4 4 4 $612.00 41 2504.602 1" CURB STOP & BOX EACH $240.00 4 4 4 $960.00 42 2504.603 1" TYPE K COPPER PIPE LIN FT $21.50 119 117 117 $2,515.50 43 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT $29.70 13 15 15 $445.50 44 2504.603 8" WATERMAIN DUCTILE IRON CL 52 LIN FT $34.80 425 399 399 $13,885.20 45 2504.604 2" POLYSTYRENE INSULATION SQ YD $15.30 50 7.1 7.1 $108.63 46 2504.608 DUCTILE IRON FITTINGS POUND $5.00 288 281 281 $1,405.00 47 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN H LIN FT $215.00 19.3 17.2 0 $3,698.00 48 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 402 LIN FT $266.00 8 7 7 $1,862.00 49 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT $266.00 21.7 29.2 14.6 $7,767.20 50 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60 -4020 LIN FT $532.00 4.87 10 5 $5,320.00 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 51 2506.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH $1,637.00 1 1 1 $1,637.00 52 2506.516 CASTING ASSEMBLY EACH $736.00 9 10 10 $7,360.00 53 2506.522 ADJUST FRAME & RING CASTING EACH $624.00 5 0 0 $0.00 54 2506.602 CONSTRUCT POND OVERFLOW EACH $1,601.00 1 1 1 $1,601.00 55 2511.501 RANDOM RIPRAP CLASS III CU YD $107.00 30 5.3 5.3 $567.10 56 2521.501 4" CONCRETE WALK SQ FT $4.30 2490 1430 1430 $6,149.00 57 2521.501 4" CONCRETE WALK SPECIAL (COLORED CONCRETE) SQ FT $5.10 3449 767 767 $3,911.70 58 2521.511 2" BITUMINOUS TRAIL SQ FT $0.92 7059 0 0 $0.00 59 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $46.00 84 178.2 178.2 $8,197.20 6D 2531.501 CONCRETE CURB & GUTTER DESIGN B418 LIN FT $10.90 3002 2603 2603 $28,372.70 61 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $22.50 100 0 0 $0.00 62 2531.501 CONCRETE CURB & GUTTER DESIGN D412 LIN FT $11.80 470 470 470 $5,546.00 63 2531.618 TRUNCATED DOMES SQ FT $36.00 96 48 48 $1,728.00 64 2540.602 INSTALL MAIL BOX AND SUPPORT EACH $51.00 7 0 0 $0:00 65 2540.602 MAILBOX SUPPORT EACH $102.00 7 0 0 $0.00 66 2554.509 GUIDE POST TYPE 5 EACH $61.00 1 0 0 $0.00 67 2563.601 TRAFFIC CONTROL LUMP SUM $35,803.00 1 0.85 0.45 $30,432.55 68 2564.531 SIGN PANELS TYPE C SQ FT $35.80 60.5 0 0 $0.00 69 2564.537 INSTALL SIGN TYPE C EACH $87.00 3 0 0 $0.00 70 2564.602 INSTALL DELINEATOR EACH $77.00 4 0 0 $0.00 71 2565.511 TRAFFIC CONTROL SIGNAL SYSTEM B SIG SYS $170,829.00 1 0.6 0.6 $102,497.40 72 2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM B LUMP SUM $4,501.00 1 0 0 $0.00 73 2565.601 TRAFFIC CONTROL INTERCONNECTION LUMP SUM $15,344.00 1 1 1 $15,344.00 74 2573.530 STORM DRAIN INLET PROTECTION EACH $53.00 11 11 11 $583.00 75 2573.540 FILTER LOG TYPE COMPOST LOG LIN FT $1.53 2400 260 260 $397.80 76 2573.601 CULVERT END PROTECTION LUMP SUM $133.00 1 0 0 $0,00 77 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $693.00 1 0 0 $0.00 78 2575.501 SEEDING ACRE $1,535.00 0.85 0 0 $0.00 79 2575.502 SEED MIXTURE 350 POUND $4.30 72 0 0 $0.00 80 2575.511 MULCH MATERIAL TYPE 3 TON $382.30 1.7 0 0 $0.00 81 2575.519 DISK ANCHORING ACRE $183.60 0.85 0 0 $0.00 82 2575.532 FERTILIZER TYPE 4 POUND $1.00 128 0 0 $0.00 83 2582.501 PAVT MSSG (RT ARROW) PREFORMED THERMOPLASTIC EACH $307.00 11 0 0 $0.00 84 2582.501 PAVT MSSG (LT ARROW) PREFORMED THERMOPLASTIC EACH $307.00 6 0 0 $0.00 85 2582.502 4" SOLID LINE WHITE -EPDXY LIN FT $0.39 6390 0 0 $0.00 86 2582.502 4" SOLID LINE YELLOW -EPDXY LIN FT $0.39 1080 0 0 $0.00 87 2582.502 4" DOUBLE SOLID LINE YELLOW -EPDXY LIN FT $0.78 3125 0 0 $0.00 88 2582.502 24" SOLID LINE WHITE- PREFORMED THERMOPLASTIC LIN FT $21.30 125 0 0 $0.00 89 2582.502 24" SOLID LINE YELLOW- PREFORMED THERMOPLASTIC LIN FT $21.80 380 0 0 $0.00 90 2582.503 CROSSWALK MARKING- PREFORMED THERMOPLASTIC SQ FT $11.76 756 0 0 $0.00 Totals For Section Project 1 - Birch Street (CSAH 34) Ware Road: $458,569.07 Project 2 - Lake Drive (CSAH 23) Main Street (CSAH 14) 91 2021.501 MOBILIZATION LUMP SUM $53,000.00 1 1 0 $53,000.00 92 2101.502 CLEARING TREE $161.00 19 15 10 $2,415.00 93 2101.507 GRUBBING TREE $46.00 19 15 10 $690.00 94 2102.502 PAVEMENT MARKING REMOVAL - (STOP BAR) LIN FT $3.10 110 0 0 $0.00 95 2102.604 PAVEMENT MARKING REMOVAL - (CROSSWALK) SQ FT $3.10 180 0 0 $0.00 96 2104.501 REMOVE PIPE CULVERTS LIN FT $11.20 110 152 0 $1,702.40 97 2104.501 REMOVE SEWER PIPE (STORM) LIN FT $15.30 100 96 0 $1,468.80 98 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT $2.13 1449 1370.5 0 $2,919.17 Paae 3 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 99 2104.501 REMOVE BITUMINOUS CURB LIN FT $0.10 556 656.5 0 $65.85 100 2104.503 REMOVE CONCRETE MEDIAN SQ FT $0.70 1778 1778 0 $1,244.60 101 2104.503 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ FT $0.40 4770 8818 0 $3,527.20 102 2104.505 REMOVE CONCRETE WALK (PEDESTRIAN RAMP) SQ YD $9.60 135 135 0 $1,296.00 103 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $0.58 2201 4143 0 $2,402.94 104 2104.509 REMOVE FLARED END SECTION EACH $614.00 2 2 0 $1,228.00 105 2104.509 REMOVE WOOD POLE W/ LIGHT FIXTURE & FLASHER EACH $320.00 2 4 0 $1,280.00 106 2104.509 REMOVE SIGN TYPE C EACH $46.00 22 22 0 $1,012.00 107 2104.509 REMOVE DRAINAGE STRUCTURE EACH $537.00 2 2 0 $1,074.00 108 2104.509 REMOVE PIPE APRON EACH $128.00 5 5 0 $640.00 109 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT $1.60 2453 2845.5 0 $4,552.80 110 2104.523 SALVAGE MAIL BOX AND SUPPORT EACH $51.00 11 0 0 $0.00 111 2104.523 SALVAGE SIGN TYPE C EACH $46.00 28 28 0 $1,288.00 112 2104.602 RELOCATE STREET LIGHT EACH $511.00 1 0 0 $0.00 113 2105.501 COMMON EXCAVATION CU YD $7.20 2329 2329 0 $16,768.80 114 2105.511 COMMON CHANNEL EXCAVATION CU YD $7.20 406 406 0 $2,923.20 115 2105.525 TOPSOIL BORROW (LV) MOD CU YD $34.10 90 90 0 $3,069.00 116 2105.525 TOPSOIL BORROW (CV) CU YD $17.60 591 0 0 $0.00 117 2105.601 DEWATERING LUMP SUM $960.00 1 0 0 $0.00 118 2211.503 AGGREGATE BASE (CV) CLASS 5 CU YD $21.60 1256 1256 0 $27,129.60 119 2221.503 AGGREGATE SHOULDERING (CV) CLASS 2 MOD CU YD $44.40 218 163.5 163.5 $7,259.40 120 2231.603 PAVEMENT CRACKING SQ YD $0.46 13865 11520 11520 $5,299.20 121 2231.603 PAVEMENT SEATING SQ YD $0.27 13865 11520 11520 $3,110.40 122 2232.501 MILL BITUMINOUS SURFACE (1.5 ") SQ YD $0.37 7400 7413 7413 $2,742.81 123 2232.501 MILL BITUMINOUS SURFACE (2.0 ") SQ YD $0.49 14967 9044 9044 $4,431.56 124 2232.501 MILL BITUMINOUS SURFACE (3.5 ") SQ YD $0.81 13865 11663 11663 $9,447.03 125 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,E) TON $59.70 4024 3470.37 3453.06 $207,181.09 126 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B) TON $55.80 2895 3086.43 1822.02 $172,222.79 127 2501.511 12" CS PIPE CULVERT LIN FT $23.50 96 123 27 $2,890.50 128 2501.515 12" GS PIPE APRON EACH $266.00 4 5 1 $1,330.00 129 2501.515 15" RC PIPE APRON EACH $1,442.00 2 2 0 $2,884.00 130 2501.602 TRASH GUARD FOR 12" GS APRON EACH $112.00 4 4 0 $448.00 131 2501.602 TRASH GUARD FOR 15" PIPE APRON EACH $205.00 2 2 0 $410.00 132 2502.541 4" PERF PE PIPE DRAIN LIN FT $7.00 100 70 0 $490.00 133 2502.602 4" PE PIPE DRAIN CLEANOUT EACH $307.00 1 0 0 $0.00 134 2503.541 12" RC PIPE SEWER DES 3006 CL II LIN FT $35.80 8 8 0 $286.40 135 2503.541 15" RC PIPE SEWER DES 3006 CL II LIN FT $37.80 140 215.2 103.2 $8,134.56 136 2504.602 RELOCATE HYDRANT EACH $3,733.00 1 1 0 $3,733.00 137 2504.602 ADJUST HYDRANT EACH $562.00 1 1 1 $562.00 138 2504.602 ADJUST GATE VALVE EACH $230.00 7 5 4 $1,150.00 139 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT $358.00 8.3 8.8 2.2 $3,150.40 140 2506.516 CASTING ASSEMBLY EACH $649.00 2 2 0 $1,298.00 141 2506.522 ADJUST FRAME & RING CASTING EACH $624.00 15 4 3 $2,496.00 142 2506.602 CONSTRUCT POND OVERFLOW EACH $1,601.00 2 2 0 $3,202.00 143 2511.501 RANDOM RIPRAP CLASS III CU YD $107.40 66 60 0 $6,444.00 144 2521.501 4" CONCRETE WALK SQ FT $2.91 6754 6379.3 1178.5 $18,563.76 145 2521.501 4" CONCRETE WALK SPECIAL (COLORED CONCRETE) SQ FT $6.65 1290 1199.8 554.8 $7,978.67 146 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $47.41 54 128.4 36.6 $6,087.44 147 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD $58.05 170 93.4 0 $5,421.87 148 2531.501 CONCRETE CURB & GUTTER DESIGN B418 LIN FT $12.53 934 1233.2 0 $15,452.00 Page 4 • Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 149 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $12.12 1228 764 18 $9,259.68 150 2531.618 TRUNCATED DOMES SQ FT $35.80 232 140 56 $5,012.00 151 2535.501 BITUMINOUS CURB LIN FT $5.30 260 360 360 $1,908.00 152 2540.602 WHEEL STOPS EACH $64.00 21 21 21 $1,344.00 153 2540.602 INSTALL MAIL BOX AND SUPPORT EACH $51.00 11 34 34 $1,734.00 154 2540.602 MAIL BOX SUPPORT EACH $102.00 11 34 34 $3,468.00 155 2554.509 GUIDE POST TYPE B EACH $61.00 6 6 6 8386.00 156 2563.601 TRAFFIC CONTROL LUMP SUM $27,619.00 1 1 0.1 $27,619.00 157 2564.531 SIGN PANELS TYPE C SQ FT $35.80 99 99 99 $3,544.20 158 2564.537 INSTALL SIGN TYPE C EACH $86.90 28 28 28 $2,433.20 159 2564.602 INSTALL DELINEATOR EACH $77.00 2 2 2 $154.00 160 2565.511 TRAFFIC CONTROL SIGNAL SYSTEM A SIG SYS $191,288.00 1 0.7 0.1 $133,901.60 161 2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM A LUMP SUM $4,194.00 1 0 0 $0.00 162 2565.616 REVISE SIGNAL SYSTEM SYSTEM $4,501.00 1 0.7 0.7 $3,150.70 163 2573.530 STORM DRAIN INLET PROTECTION EACH $53.00 5 10 5 $530.00 164 2573.540 FILTER LOG TYPE COMPOST LOG LIN FT $1.50 500 980 595 $1,470.00 165 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $2.10 400 400 400 $840.00 166 2573.601 CULVERT END PROTECTION LUMP SUM $320.00 1 1 0 $320.00 167 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $533.00 1 0 0 $0.00 168 2575.501 SEEDING ACRE $1,535.00 1.05 1 1 $1,535.00 169 2575,502 SEED MIXTURE 350 POUND $4.30 89 80 80 $344.00 170 2575.511 MULCH MATERIAL TYPE 3 TON $383.00 2.1 0 0 $0.00 171 2575.519 DISK ANCHORING ACRE $184.00 1.05 1 1 $184.00 172 2575.532 FERTILIZER TYPE 4 POUND $1.00 157.5 150 150 $150.00 173 2582.501 PAVT MSSG (RT ARROW) PREFORMED THERMOPLASTIC EACH $307.00 7 7 7 $2,149.00 174 2582.501 PAVT MSSG (LT ARROW) PREFORMED THERMOPLASTIC EACH $307.00 8 6 8 $2,456.00 175 2582.502 4" SOLID LINE WHITE -EPDXY LIN FT $0.39 15805 18700 18700 $7,293.00 176 2582.502 4" SOLID LINE YELLOW -EPDXY LIN FT $0.39 2000 1489 1489 $580.71 177 2582.502 4" BROKEN LINE YELLOW -EPDXY LIN FT $0.39 3420 590 590 $230.10 178 2582.502 4" DOUBLE SOLID LINE YELLOW -EPDXY LIN FT $0.78 7005 5496 5496 $4,286.88 179 2582.502 24" SOLID LINE WHITE- PREFORMED THERMOPLASTIC LIN FT $21.33 186 124.6 124.6 $2,657.72 180 2582.502 24" SOLID LINE YELLOW - PREFORMED THERMOPLASTIC LIN FT $21.83 575 567.2 567.2 $12,381.98 181 2582.503 CROSSWALK MARKING- PREFORMED THERMOPLASTIC SQ FT $11.76 1062 756 756 $8,890.56 Totals For Project 2 - Lake Drive (CSAH 23) Main Street (CSAH 14): $875,997.57 Project Totals: $1,334,566.64 Page 5 Contract Changes Type No. Project Payment Status Owner: City of Lino Lakes Client Project No.: Client Contract No.: Project No.: 02029 -38 Contractor: Valley Paving - Shakopee Date Description Amount Change Order Totals: $0.00 rayment No. aurnmary From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Total Payment + Retainage Work Certified Per Payment Total Work Certified 1 9/1/2012 10/15/2012 $489,730.66 $489,730.66 $25,775.30 $25,775.30 $515,505.96 $515,505.96 $515,505.96 2 10/16/2012 11/29/2012 $778,107.65 $1,267,838.31 $40,953.03 $66,728.33 $1,334,566.64 $819,060.68 $1,334,566.64 Payment Totals: $1,267,838.31 $66,728.33 $1,334,566.64 $1,334,566.64 Project Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $1,267,838.31 $66,728.33 $1,334,566.64 Original Contract: Contract Changes: Revised Contract: $1,693,428.16 $0.00 $1,693,428.16 Page 6 • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 • • CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES November 26, 2012 : November 26, 2012 . 5:30 p.m. . 6:30 p.m. : Council Member Stoesz, O'Donnell, Rafferty, Roeser and Mayor Reinert : None Staff members present: City Administrator Jeff Karlson; Public Safety Director John Swenson; Community Development Director Michael Grochala; City Engineer Jason Wedel; City Clerk Julie Bartell 1. Records Technician Position — Public Safety Director Swenson noted that this matter appears on the Council Consent Agenda. The Police Department has been involved in a hiring process and has two top individuals that will be interviewed again after background is complete. Hiring for this position would fill a vacancy that is an authorized position in the current and proposed budget. When Council Member Rafferty asked where the new hire would fall on the salary scale for this position, Chief Swenson explained that it would depend on qualification including experience. 2. Assessment Services — Contract with Anoka County — Administrator Karlson noted that consideration of this contract is on the regular agenda for this evening. It was postponed from the last council meeting to allow time for staff to research other options. He has provided information on three methods used by cities. The first is to hire an in- house assessor as is done in thirteen cities in the metro area (average salary is over $100,000). The budget for Anoka County Services is $129,000 and his estimate for in- house, all inclusive of salary, benefits, equipment, etc, would be in the range of $130,000. There are four cities in Anoka County that contract with a private firm for assessment services. A negative for that scenario is quality control — service levels go up and down and can impact quality (an article is attached to the staff report). He added that it would take a year to implement a new contract. He recommends that the city remain with Anoka County for the five year period. Council Member Stoesz indicated that he also has done research on what services are available. Although he hasn't finalized his research enough to fully answer the question of why cities utilize the county, he is comfortable staying with Anoka County with the information received. Council Member Roeser concurred that continuation of the current services with staff that knows the city appears to be the best option. 3. Review Regular Council Agenda - The council reviewed the agenda and questions were posed as follows: • • • CITY COUNCIL WORK SESSION November 26, 2012 DRAFT 46 Item 3C — 2013 City Fee Schedule Ordinance — Charges that were deemed to be 47 obsolete by staff were questioned and an additional suggestion offered by a council 48 member to make the city code book, city charter and environmental handbook available 49 under the per page cost. 50 51 Mayor Reinert touched on the subject of excessive information requests. Sometimes the 52 impact of such requests is costly (legal or consultant response). He'd like a discussion 53 clarifying how those type of services are handled and costs involved. The goal isn't to 54 refuse information but to offer it in the most efficient form. 55 56 Council Member Stoesz noted the charges for vehicle lock out services provided by the 57 Police Department. He is interested in hearing from the Police Chief the type and 58 frequency of those services and the cost to the city. 59 60 Not on Printed Agenda - Council Member Rafferty noted in the area of Lake Drive and 61 Main Street there is road construction. Some of the roadway, particularly south on Lake 62 Drive, appears to be poorly done (not smooth). Is that a finished roadway? Community 63 Development Director Grochala explained staff did notice the finish and has spoken to 64 Anoka County about it. It appears they are satisfied with product and that portion of the 65 project was done at their cost. City Engineer Wedel added that the roadway was actually 66 done as a crack and seat project in that area, meaning that the concrete underlayment is 67 actually cracked and asphalt laid over it. The end project isn't always as smooth as with 68 other techniques. Mr. Wedel suggested that although a less smooth service may appear to 69 be poor work, it doesn't reflect quality at all but is really just a ridability issue. Removing 70 all the concrete to avoid the crack and seat would be very costly. 71 72 Council Member Roeser asked if staff has made progress on the council's request to get 73 information added to the city website on the progress of the two signal projects. Mr. 74 Wedel responded that staff is working on that. 75 76 Council Member Roeser noted that the council will soon be considering appointments to 77 advisory boards and commissions. He wonders if current conditions in the city call for 78 the number of advisory boards that exist. Mayor Reinert explained that he has been 79 involved with the city during much busier times and has seen the valuable contribution 80 those boards make. 81 82 The meeting was adjourned at 6:30 p.m. 83 84 These minutes were considered, corrected and approved at the regular Council meeting held on 85 December 10, 2012. 86 87 88 89 90 Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • COUNCIL MINUTES November 26, 2012 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : November 26, 2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:00 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Jason Wedel; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 John DeHaven, 1612 Birch Street, reported that there is an area of unsightly space east of the County 18 Road 14 bridge over 135E, just before the city of Hugo. Also he is concerned that the Charter 19 Commission is slowing progress in the city. 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented. 24 25 CONSENT AGENDA 26 27 Council Member Rafferty moved to approve the Consent Agenda, Items 1A through 1E, as presented. 28 Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 November 26, 2012 (Check No. 94631 - 35 94743, $844,447.07) Approved 36 37 Centennial Fire District (Check No. 5586- 38 5595, $2,663.96) Approved 39 40 November 5, 2012 Council Work Session 41 Minutes Approved 42 43 November 13, 2012 City Council Meeting 44 Minutes Approved 45 COUNCIL MINUTES November 26, 2012 DRAFT 411 46 Application to Conduct Excluded Bingo for Blue Heron 47 Elementary Approved 48 49 FINANCE DEPARTMENT REPORT 50 51 There was no report from the Finance Department. 52 53 ADMINISTRATION DEPARTMENT REPORT 54 55 3A) Nonexclusive Gas Franchise to Circle Pines /Centennial Utilities, Jeff Karlson 56 i. Consider 2nd Reading of Ordinance No. 09 -12, granting a nonexclusive gas franchise to Circle 57 Pine /Centennial Utilities 58 59 ii. Consider Resolution No. 12 -1 14, summarizing Ordinance No. 12 -09 for publication purposes 60 61 Administrator Karlson briefly reviewed the terms of the proposed 20 year franchise agreement with 62 Centennial Utilities. He is requesting that the council approve the second reading of the ordinance on 63 the agreement. He is also requesting approval of a resolution authorizing summary publication of the 64 ordinance. 65 66 Council Member Roeser moved to waive full reading of Ordinance No. 09 -12. Council Member 67 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 68 69 Council Member O'Donnell moved to approve the 2nd reading and adoption of Ordinance No. 09 -12 70 as presented. Council Member Roeser seconded the motion. Motion carried: Yeas; 5; Nays none. 71 72 Council Member Roeser moved to approve Resolution No. 12 -114 as presented. Council Member 73 Rafferty seconded the motion. Motion adopted on a unanimous voice vote. 74 75 3B) Resolution No. 12 -109, Approving a Joint Powers Agreement with Anoka County for 76 Assessment of Property — Administrator Karlson explained that, based on council direction, staff has 77 reviewed the prospect of obtaining assessment services through other means, i.e. a contract with a 78 private company or having in -house staff. As he explained at the council work session, he isn't 79 seeing savings through other means that would justify a contract change. Staff is recommending that 80 the city continue the contract with Anoka County for the services. 81 82 Council Member Roeser moved to approve Resolution No. 12 -109, as presented. Council Member 83 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 84 85 3C) 1st Reading of Ordinance No. 12 -12, Establishing the 2013 City Fee Schedule — City Clerk 86 Bartell explained that for efficiency and clarity, city fees are consolidated into one schedule that is 87 adopted annually. The 2013 proposed fee schedule is before the council and it includes several staff 88 recommended changes that are noted in red in the ordinance. The changes are to remove obsolete 89 language and to adjust building permit and land use fees. Staff is recommending that the council 90 approve the 1st reading of Ordinance No. 12 -12. • COUNCIL MINUTES November 26, 2012 DRAFT 91 4D92 Council Member O'Donnell moved to approve the 1st Reading of Ordinance No. 12 -12 as presented. 93 Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 94 95 PUBLIC SAFETY DEPARTMENT REPORT 96 97 There was no report from the Public Safety Department. 98 99 PUBLIC SERVICES DEPARTMENT REPORT 100 101 There was no report from the Public Services Department. 102 103 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 104 105 6A) Resolution No. 12 -117, Authorizing Land Acquisition for the Otter Lake Road Extension 106 Project — Community Development Director Grochala reviewed the past year and half's work on 107 putting together this road extension project. There are two properties affected by the expansion and 108 staff has met with those owners. State law provides the process to proceed with the type of property 109 acquisition required. A settlement agreement will be sought and brought to the council. Staff 110 requests authorization to proceed on offers for land acquisition. 111 112 Council Member Rafferty moved to approve Resolution No. 12 -117 as presented. Council Member 113 Stoesz seconded the motion. Motion carried on a unanimous voice vote. . 114 115 B) Consider Resolution No. 12 -115 Approving Pay Request 2F (Final) and Compensating 116 Change Order No. 1, 2011 Sealcoat Project — City Engineer Wedel explained that the resolution 117 approves the final payment and change order to finalize the 2011 Sealcoat Project. The change order 118 relates primarily to additional crack sealing that was required and is a reasonable change. The total 119 project cost is still within the city's budget. 120 121 Council Member Rafferty moved to approve Resolution No. 12 -115 as presented. Council Member 122 Roeser seconded the motion. Motion carried on a unanimous voice vote. 123 124 C) Consider Resolution No. 12 -116 Approving Pay Request 2F (Final), Change Order #1 & 125 Compensating Change Order #2, 2012 Mill & Overlay Project — City Engineer Wedel explained 126 that the resolution approves the final payment and two change orders to finalize the 2012 Mill and 127 Overly project. The changes are reasonable and staff is recommending the resolution be approved. 128 129 Mayor Reinert thanked Mr. Wedel for his fine work, recognizing that one of the change orders is 130 actually a reduction. 131 132 Council Member Roeser moved to approve Resolution No. 12 -116 as presented. Council Member 133 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 134 135 UNFINISHED BUSINESS 136 • 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 •159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 • COUNCIL MINUTES DRAFT There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY CALENDAR November 26, 2012 Community Calendar — A Look Ahead November 26, 2012 through December 10, 2012 4 Monday, December 3 6:30 pm, Council Chambers Park Board Monday, December 3 5:30 pm, Council Chambers Council Work Session . Thursday, December 6 8:00 am, Community Room EDAC 4. Monday, December 10 6:30 pm, Council Chambers City Council Meeting COMMUNITY EVENTS December 8, Breakfast with Santa at the Lino Lakes Senior Center from 8:30 to 10:00 a.m. Everyone will enjoy a delicious breakfast and children ages 18 months — 10 years will have the opportunity to decorate gingerbread cookies, make holiday crafts and have their picture taken with Santa. Advance registration is required. Please download the Breakfast with Santa form from the city website at www.ci.lino - lakes.mn.us. December 12 and 13, Secret Holiday Shop, Lino Lakes City Hall from 4:30 — 7 p.m.: The Secret Holiday Shop is the perfect opportunity for children to shop in a safe and supervised environment, learn how to budget their money, make decisions and buy something special for their family and friends. Items range in price from $0.25 - $15. All children will be assisted by high school volunteers through their shopping experience (from gift selection to gift wrap), as accompanying adults are not allowed in the show. Remember, this is a secret shop! Come and shop anytime during open hours. The holiday shop is restocked after the first night so shopping is just as good on the second night as the first. No registration is required ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:00 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting December 10, 2012. Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Resolution No. 12 -118 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2003A G.O. Improvement Bond Debt Service Fund VOTE REQUIRED Simple Majority BACKGROUND The 2003A Debt Service Fund was established to service the debt on several 2003 improvement projects and to refund the 1996A bond issue. The 1996A debt was to be retired using special assessments and resources of the Area and Unit Fund. Resolution No. 12 -118 authorizes the transfer of necessary funds from the Area and Unit Fund for 2012 debt service needs. The amount of the transfer is $80,538.00. RECOMMENDATION Staff recommends that the City Council approve Resolution No. 12 -118. ATTACHMENTS Resolution 12 -118. • • • CITY OF LINO LAKES RESOLUTION NO. 12 -118 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND UNIT FUND TO THE 2003A G.O. IMPROVEMENT BOND DEBT SERVICE FUND WHEREAS, a portion of the 2003A bond issue refunded the original 1996A bond issue, and WHEREAS, the refunded portion of this bond issue was originally sold to finance 1996 Construction Projects, and WHEREAS, resources of the Area and Unit Fund were pledged toward the retirement of the 1996A bond issue. NOW, THEREFORE, BE IT RESOLVED, that the following transfer be adopted: Increase Decrease Imp. & Refunding Bonds 2003A (324) $80,538.00 Area and Unit Fund (406) $80,538.00 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • CITY COUNCIL CONSENT AGENDA ITEM lE STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Resolution No. 12 -119 Authorizing the Transfer of Funds from the Area and Unit Fund to the 2005B G.O. Improvement Bond Debt Service Fund VOTE REQUIRED Simple Majority BACKGROUND The 1998A Debt Service Fund was established to service the debt on the 1997 and 1998 improvement projects. The 1998A issue was subsequently refunded by the 2005B bond issue. The original debt was to be retired using special assessments to benefited properties and resources of the Area and Unit Fund. The 2005B fund is currently in a deficit situation. Resolution 12 -119 would transfer the necessary funds from the Area and Unit Fund to eliminate this deficit. The amount of the transfer is $375,078.00. RECOMMENDATION Staff recommends approval of Resolution 12 -119. ATTACHMENTS Resolution 12 -119. • CITY OF LINO LAKES RESOLUTION NO. 12 -119 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND UNIT FUND TO THE 2005B G.O. IMPROVEMENT BOND DEBT SERVICE FUND WHEREAS, the 2005B Bond Debt Service Fund has a deficit balance; and, WHEREAS, a portion of this issue refunded the original 1998A bond issue, and WHEREAS, these bonds were originally sold to finance 1997 and 1998 Construction Projects, and WHEREAS, resources of the Area and Unit Fund were pledged toward the retirement of the 1998A Bond issue. NOW, THEREFORE, BE IT RESOLVED, that the following transfer be adopted: Increase Decrease Imp. Bonds 2005B (328) $375,078 Area and Unit Fund (406) $375,078 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • CITY COUNCIL AGENDA ITEM IF STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Consider Resolution No. 12 -120 Authorizing an Interfund Loan From the Sanitary Sewer Fund to the 2005A G.O. Improvement Debt Service Fund VOTE REQUIRED Simple Majority BACKGROUND As the City Council is aware, the property for the Legacy at Woods Edge project has gone tax forfeit. As such, delinquencies in the collection of special assessments levied against the property have been unpaid and, in fact, the assessments have been de- certified. The special assessments financed the installation of public improvements in the development and were needed to service the outstanding debt on those improvements. Due to the tax forfeit status of the property and the delinquency of special assessments on the developed parcels, a cash deficit now exists in the debt service fund. Since 2008 staff has recommended that interfund loans be authorized at necessary intervals to service the outstanding debt until the delinquent special assessments are collected or until alternative financing solutions are available, at which time the loans will be repaid. Most recently the Municipal Buildings and Facilities fund has been the source of the interfund loans. Special legislation approved in 2011 allows the city to use tax increments from TIF District 1 -10 toward the retirement of this debt, reducing the burden on the Municipal Buildings and Facilities fund. Resolution No. 12 -120 authorizes an interfund loan from the Municipal Buildings and Facilities Fund to the 2005A G.O. Improvement Debt Service Fund to temporarily service the outstanding debt and eliminate the existing cash deficit. RECOMMENDATION Staff recommends the approval of Resolution 12 -120. ATTACHMENTS Resolution 12 -120. • • • CITY OF LINO LAKES RESOLUTION NO. 12 -120 RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE MUNICIPAL BUILDINGS AND FACILITIES FUND TO THE 2005A G.O. IMPROVEMENT DEBT SERVICE FUND WHEREAS, the 2005A G.O. Improvement Debt Service Fund currently has a cash deficit due to delinquencies in the collection of special assessments, and WHEREAS, an interim source of financing is necessary to service the outstanding debt, and WHEREAS, it is staffs recommendation that an interim interfund loan be made from the Municipal Buildings and Facilities Fund until the delinquent special assessments are collected or an alternative financing source is established, at which time the interfund loan will be repaid. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, that the following interfund loan be authorized and recorded effective December 31, 2012: Increase Decrease 2005A G.O. Imp Fund (327) $533,388.00 Mun Buildings & Facilities Fund (401) $533,388.00 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • STAFF ORIGINATOR MEETING DATE TOPIC VOTE REQUIRED BACKGROUND CITY COUNCIL AGENDA ITEM 1G Al Rolek December 10, 2012 Consideration of Resolution No. 12 -121 Approving Transfers For Installment Payment On Interfund Loan For Recreation Complex Land Simple Majority In 2006, the City Council approved Resolution No. 06 -212 providing for the repayment of the interfund loan for the purchase of the Recreation Complex land. The attached Resolution No. 12 -121 approves the transfers necessary to make the 2012 installment of the approved repayment program. RECOMMENDATION Staff recommends approval of Resolution No. 11 -122. ATTACHMENTS Resolution 12 -121. • • • CITY OF LINO LAKES RESOLUTION NO. 12 -121 RESOLUTION APPROVING TRANSFERS FOR INSTALLMENT PAYMENT ON INTERFUND LOAN FOR RECREATION COMPLEX LAND WHEREAS, in 1999 the City purchased land for the purpose of creating a recreation complex, and; WHEREAS, a temporary interfund loan was made from the Area and Unit Fund (406) to the Dedicated Parks Fund (405) for the purchase of said land, and; WHEREAS, the City Council to approved Resolution No. 06 -212 providing for a plan to repay the interfund loan. NOW, THEREFORE, BE IT RESOLVED, by the Lino Lakes City Council that the following transfers are approved to pay the 2012 installment on the Recreation Complex Interfund Loan: From To Amount General Fund Dedicated Parks Fund $100,000.00 Dedicated Parks Fund Area and Unit Fund $100,000.00 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor AGENDA ITEM 2A (i) STAFF ORIGINATOR Al Rolek DATE December 10, 2012 TOPIC Consideration of Resolution No. 12 -122 adopting the Final 2012 Tax Levy, Collectible in 2013. VOTE REQUIRED Simple Majority BACKGROUND Minnesota State Statutes require the City of Lino Lakes to adopt and certify a fmal 2012 tax levy, collectible in 2013 on or before December 28th. The total levy includes dollars for the general operating budget as well as dollars for special levies for tax abatement and general bonded debt. The levy provides resources for City operations, capital outlay and equipment replacement, street and storm drainage maintenance and a contingency for unforeseen emergencies. The total proposed tax levy for 2012/13 is $8,215,628, a reduction of $11,631 from the 2011 /12 tax levy. A public hearing was held on the tax levy for this evening. Tax levy information was presented and discussed during the public hearing and public testimony was received. The City Council needs to take fmal action on the tax levy at this time. RECOMMENDATION Staff recommendation is to adopt Resolution No. 12 -122 approving the final 2012 Tax Levy, collectible in 2013. ATTACHMENTS Resolution 12 -122. • • • • CITY OF LINO LAKES RESOLUTION NO. 12 -122 RESOLUTION ADOPTING THE FINAL 2012 TAX LEVY, COLLECTIBLE IN 2013 WHEREAS, the City of Lino Lakes has budgeted to pay expenditures for General Fund operating costs anticipated in the year 2013; and, WHEREAS, the City of Lino Lakes has budgeted to pay the annual debt service on outstanding indebtedness; and, WHEREAS, the City Council adopted its preliminary 2012 tax levy, collectible in 2013, in anticipation of the above expenses; and, WHEREAS, the City Council has published in the official newspaper all notices required by Minnesota statutes and the City Charter; and, WHEREAS, the City Council held its public hearing on December 10, 2012. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes, Anoka County, Minnesota, approves its final 2012 tax levy, collectible in 2013, upon taxable property within the City of Lino Lakes as follows: 1. Total amount levied in the year 2012 to be spread for taxes due and payable in the year 2013 is $8,215,628. 2. The total amount above levied is for the following purposes: General Operating Levy $7,140,310 Special Levies PERA Employer Contribution 50,228 General Bonded Debt G.O. Improvement Bond 2003B 23,781 G.O. Improvement Refunding Bond 2005B 134,528 G.O. Tax Abatement Bonds 2006C 245,511 G.O. CIP Refunding Bond 2006E 459,060 Equipment Certificates of 2010 64,890 Equipment Certificates of 2011 42,851 Equipment Certificates of 2012 54,469 - Total General Obligation Bonded Debt 1,025,090 TOTAL LEVIES 8 21 2 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • CITY COUNCIL AGENDA ITEM 2A (ii) STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Consideration of adopting Resolution No. 12 -123 adopting the fmal 2013 General Fund Operating Budget for the City of Lino Lakes VOTE REQUIRED BACKGROUND Simple Majority State Statutes require the City of Lino Lakes to adopt and certify a fmal 2013 General Fund operating budget on or before December 28. A public hearing was held tonight to take public comment on the budget. A summary of the proposed budget and tax levy was presented and discussed during the public hearing. • The fmal 2013 budget represents a 3.56% decrease from the 2012 adopted budget. The City's tax base contracted by about 7% over the last year. The City's tax levy for 2012/13 will decrease by $11,631 from the 2011/12 levy. Funding for street maintenance is increased by 5% and storm drainage maintenance and repair efforts are maintained for 2013. A contingency for unforeseen circumstances is also included in the budget. Delaying some capital equipment replacement to future years and the use of debt fmancing for equipment acquisition help in reducing the budget and tax levy for the coming year. Accumulated prior year budget surpluses is used to balance the budget and to keep the tax levy from increasing. The City Council needs to take final action to approve the budget at this time. RECOMMENDATION Staff recommends adoption of Resolution 12 -123. ATTACHMENTS Resolution 12 -123. • • • • CITY OF LINO LAKES RESOLUTION NO. 12 -123 RESOLUTION ADOPTING THE FINAL 2013 GENERAL OPERATING BUDGET FOR THE CITY OF LINO LAKES. WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a resolution setting out final General Fund revenues and expenditures for the upcoming fiscal year. NOW, THEREFORE, BE IT RESOLVED: That the following final General Fund operating budget be adopted for 2013: 2013 FINAL GENERAL FUND BUDGET REVENUES: Property Taxes $7,345,538 Intergovernmental Revenue 435,000 Licenses and Permits 347,800 Charges for Services 243,600 Fines & Forfeitures 140,000 Interest on Investments 40,000 Miscellaneous 289,447 TOTAL FINAL GENERAL FUND REVENUES $8,841,385 EXPENDITURES: Administration $1,124,998 Community Development 719,239 Public Safety 3,804,834 Public Services 2,532,239 Other 660,075 TOTAL FINAL GENERAL FUND EXPENDITURES $8,841,385 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor CITY COUNCIL AGENDA ITEM 2A (iii) • STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Consideration of adopting Resolution No. 12 -124 adopting the final 2013 Water and Sewer Operating Budgets VOTE REQUIRED Simple Majority BACKGROUND The City Council reviewed the proposed 2013 Water and Sewer Operating Budgets at their budget work sessions. The budgets include the cost of depreciation of infrastructure as an expense, and recovery of this cost is incorporated into the utility rate structure. Water and sewer rates are being reviewed and any adjustments will be implemented in 2013. It has been the practice of the City Council to adopt the Water and Sewer Operating budgets by resolution. Staff recommendation is to adopt Resolution No. 12 -124 adopting the final 2013 Water and Sewer Operating Budgets. RECOMMENDATION • Staff recommends adoption of Resolution 12 -124. ATTACHMENTS Resolution 12 -124. • • • CITY OF LINO LAKES RESOLUTION NO. 12 -124 RESOLUTION ADOPTING THE 2013 WATER AND SEWER OPERATING BUDGETS WHEREAS, the City Council has reviewed the proposed 2013 Water and Sewer Operating Budgets during their budget work sessions, and, WHEREAS, the City Council each year adopts the Water and Sewer Operating Budgets by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that the following Water and Sewer Operating Budgets for the year 2013 are hereby adopted: Operating Revenues Transfers 2013 Water Operating Budget 2013 Sewer Operating Budget $1,191,500 $1,543,500 -0- -0- Total Revenues & Transfers Operating Expenses Debt Service Total Expenses Revenues /Transfers over/ Under Expenses Use of Fund Surplus $1,191,500 $1,543,500 $1,174,357 $1,730,397 -0- -0- $1,174,357 $1,730,397 $ 17,143 $ (186,897) -0- $ 186,897 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • CITY COUNCIL AGENDA ITEM 2A (iv) STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Consideration of adopting Resolution 12 -125 adopting the 2013 Recreation Fund Operating Budgets VOTE REQUIRED Simple Majority BACKGROUND The City Council has reviewed the proposed 2013 Recreation Fund Operating Budgets during their budget work sessions. The budget being presented for approval has not changed since the work session. The Recreation Fund is a special revenue fund and operates from revenues collected from recreation fees. No part of the tax levy is used to finance Recreation Fund operations. A transfer to the General Fund is budgeted to offset fixed costs. The budget for 2013 estimates that a surplus will be realized in this fund. It has been the practice of the City Council to adopt the Recreation Fund Operating budgets by resolution. Staff recommendation is to adopt Resolution 12 -125 adopting the fmal 2013 Recreation Fund Operating Budget. RECOMMENDATION Staff recommends adoption of Resolution 12 -125. ATTACHMENTS Resolution 12 -125. A -5 • • CITY OF LINO LAKES RESOLUTION NO. 12 -125 RESOLUTION ADOPTING THE 2012 RECREATION FUND BUDGET WHEREAS, the Recreation Fund is a Special Revenue Fund, funded through fees generated by recreation programming; and, WHEREAS, Special Revenue Funds are required to adopt a budget for the forthcoming year. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that the following Recreation Fund Operating Budget for the year 2012 is hereby adopted: 2012 RECREATION FUND BUDGET REVENUES EXPENDITURES Adult Instructional $ 5,400 $ 5,100 Adult Leagues 26,500 17,400 Youth Instructional 75,450 69,725 Youth Leagues 59,000 53,000 Special Events 7,275 9,380 Senior Programs 24,500 24,400 Program Totals $198,125 $179,005 Operating Surplus 0 9,120 Transfer to General Fund 0 10,000 Recreation Fund Totals Sl9R,125 8 12 Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk A -5 Jeff Reinert, Mayor City of Lino Lakes Public Hearing on Proposed 2013 Operating Budget. and Property Tax Levy December 10, 2012 City of Lino Lakes Proposed Tax Levy in 2013 City of Lino Lakes levy: — General Levy for Operations — Special Levies for Debt Service, Abatement payments and PERA — $11,631 less than levy for 2012 — $1,434,000 below former State - imposed limit — no limit for 2013 City of Lino Lakes Tax Base contracted , -- 7.3% for 2013 City of Lino Lakes Change in City Tax Levy $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 $6,500,000 $6,000,000 $5,500,000 $5,000,000 • Special • Debt • General 2009 2010 2011 2012 2013 City of Lino Lakes Change in Tax Rates 160.000% .140.000% 120.000% ''100.000% - 80.000% 60.000% 40.000% 20.000% 0.000% ❑ Other ❑ Lino Lakes ■Anoka Co ® ISD 12 2010 2011 2012 2013 Lino Lakes 33% Anoka County 31% City of Lino Lakes Property Tax Computation 2012 2013 Market Value - $214,300 Market Value $214,300 MV Exclusion ( 17,953) Tax.b $196 347 7.3% avg decrease in value Market Value $198,656 MV Exclusion ( 19,361) bi.: 295 Tax Capacity $1,793 City Tax Rate x.46728 Difference ($4) Why Did My Taxes Go Up When The Levy and My Value Went Down? $1,072 $ 1,072 $1,072 Why Did My Taxes Go Up When the Levy and My Value Went Down? 2013 Property Values (000) 2013 Tax Distribution [Total Value — $1,950 Total Tax Levy - $10,000 City of Lino Lakes City Tax Rate Ranking in Anoka County • 2009 - 9th out of 21 cities /townships • 2010 - 1 l th out of 21 cities /townships • 2011 - 11th out of 21 cities /townships • 2012 - 13th out of 21 cities /townships • 2013 - 13th out of 21 cities /townships Proposed 2013 General Operating Budget City of Lino Lakes Budget Preparation Calendar • February - May - City Council establishes budget priorities and objectives June /July - Departmental budgets are prepared August / Sept 10 - Council reviews proposed t' budget • September 10 - Council approves preliminary 2013 Tax Levy and Budget & sets public hearing date • September 15 - Preliminary Tax Levy, Budget & public hearing dates certified to County Auditor City of Lino Lakes Budget Preparation Calendar • Mid - November - County mails notice of proposed property tax • December 10 - Council holds public hearing on proposed 2013 Budget and Tax Levy and adopts the final • By December 28 - City certifies final 2013 Ta Levy and Budget to County Auditor City of Lino Lakes Major Factors in 2013 • City of Lino Lakes budget includes: — Maintaining city services at current levels — Increased effort for Street Maintenance — Maintained effort for Storm Drainage maintenance projects — Amount for replacing office equipment, computers, etc. — Contingency for unknowns City of Lino Lakes General Fund Budget 2009 -2013 10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 2009 2010 2011 2012 2013 City of Lino Lakes Proposed 2013 Revenues Property Tax Licenses & Permits Intergovernmental Fines & Forfeitures Charges for Service Interest Income Transfers & Misc Total Revenues $7, 3 $7,345,538 ; 415,400 347,800 �� (16.27 %) 474,051 435,000 (8.24 %) 135,000 140,000 3.70% 302,400 243,600 (19.44 %) 40,000 40,000 0.00% 457,933 289,447 (36.79 %) $9,167,602 $8,841,385 (3.56 %) City of Lino Lakes Proposed 2013 Revenues Licenses & Permits 3.93% Intergovern 4.92% Fines 1.58% Chgs for Service Interest 2.76% 0.45% Tfrs & Misc 3.27% City of Lino Lakes Proposed 2013 Expenditures Administration 1,161,54 " `,124,998 (3.15 %) Community Development 728,192 719,239 (1.23 %) Public Safety 3,888,495 3,804,834 (2.15 %) Public Services 2,572,124 2,532,239 (1.55N Other 817,250 660,075 (1 9.23N Total 9,167,602 8,841,385 (3.56N Public Service 28.64% Tfrs & Other 7.47% Administration 12.67% Public Safety 43.03% Community Development 7.94% City of Lino Lakes Proposed 2013 Water Budget • Debt service - retired in 2012 $1,100 Water rates under $900 •. review for 2013 $700 $500 $300 $100 • 2011 • 2012 • 2013 City of Lino Lakes Proposed 2013 Sewer Budget MCES Treatment costs increased 9% • Repair of capital equipment • Sewer rates under review for 2013 $1,900 $1,700 $1,500 $1,300 $1,100 $900 $700 $500 2011 2012 2013 City of Lino Lakes Still A Value in City Services Lino Lakes Servi Approxi ``:`te Monthly Cost Police Protection $24 Fire Protection $4 Street Maintenance /Snow Plowing $10 Parks & Recreation $7 Sanitary Sewer $21 City of Lino Lakes Public Hearing on Proposed 2013 Operating Budge and Property Tax Levy Thank you for attending. December 10, 2012 • CITY COUNCIL AGENDA ITEM 2B STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Consideration Resolution 12 -126 amending the 2012 General Operating Budget for the City of Lino Lakes VOTE REQUIRED Simple Majority BACKGROUND The City Council has made a number of fiscal decisions through the year which have an impact on the general operating budget. Additionally, economic conditions and projected changes in budget projections have had a significant impact on the City's budget for 2012. Staff has examined the potential budget areas that will be impacted by these factors. The impacts include reductions in revenue areas affected by economic conditions, such as building activities, etc., as well as changes in expenditure areas due to personnel changes, changes to contracted services, transfers for street reconstruction and park land loans and other factors. Staff has prepared a listing of proposed budget adjustments for conditions that are known today for City Council consideration. Staff recommends that the City Council approve Resolution 12 -126 amending the 2012 General Operating Budget. RECOMMENDATION Staff recommends adoption of Resolution 12 -126. ATTACHMENTS Resolution 12 -126. • CITY OF LINO LAKES RESOLUTION NO. 12 -126 RESOLUTION AMENDING THE 2012 GENERAL OPERATING BUDGET WHEREAS, the City Council has adopted a general operating budget for 2012, and, WHEREAS, the City Council has made certain fiscal decisions through the year which have an impact on the general operating budget, and, WHEREAS, changes in economic conditions and changes in budget forecasts have made it necessary for the City Council to reconsider portions of the adopted general operating budget, and, WHEREAS, it is good management and accounting practice to amend the general operating budget to reflect such changes. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes that the general operating budget for 2012 be amended as follows: REVENUES: ACCOUNT 101- 3010 -000 101- 3040 -000 101 - 3213 -000 101- 3215 -000 101 - 3250 -000 101 - 3251 -000 101- 3254 -000 101 - 3225 -000 101 - 3345 -000 101-3350-000 101 - 3361 -000 101 - 3417 -000 101 - 3422 -000 101- 3470 -000 101 - 3511 -000 101- 3730 -000 101 - 3900 -000 EXPENDITURES: General Property Tax Fiscal Disparities Contractors Licenses Rental Housing Licenses Building Permit Fees Plan Inspection Fees Heating/Air Conditioning Fees Lodging Tax MSA Gas Franchise Fees Other Solid Waste Aerial Map Fees Police Other Revenue Park Revenues ACE Fees Refunds & Reimbursements Use of General Fund Reserves TOTAL AMENDMENTS ACCOUNT 101- 401 - 4300 -000 101 - 402 -4310 -000 101- 403 -4322 -000 101 -407 -41xx -000 101- 407 -4410 -000 101- 414- 4301 -000 101 - 415- 4300 -000 101 - 415- 4900 -000 101- 416 -41 xx -000 101- 416- 4300 -000 101- 417- 4300 -000 101- 420-41 xx -000 Mayor /Council Professional Service Admin Other Contractural Elections Postage Finance Personal Services Contractual Services General Legal Econ Devel Professional Services Econ Devel Marketing Planning & Zoning Personal Services Planning & Zoning Professional Services Engineering Professional Services Police Personal Services ADJUSTMENT AMOUNT $ (1,030,200) 1,030,200 (6,000) 2,500 (75,000) (15,000) (7,000) 10,000 18,000 (55,000) 26,000 7,000 (50,000) 4,000 20,000 20,000 100,000 $ -0- ADJUSTMENT AMOUNT (5,000) (3,000) (3,000) (20,000) (4,000) 10,000 (9,000) 5,000 (20,000) (5,000) (20,000) (20,000) • 101- 420 -5000 -000 101 -422- 4304 -000 101- 422 -1300 -000 101- 430 -4223 -000 101- 430 - 4421 -000 101 -431 -4363 -000 101- 432 - 4211 -000 101 -432- 4300 -000 101 -432- 4361 -000 101 - 432 - 4383 -000 101 - 450- 4382 -000 101 - 461 -41xx -000 101- 462 -4410 -000 101 -499- 4905 -000 101- 499 - 4910 -000 Police Capital Outlay Building Inspections Engineering Building Inspections Professional Services Streets Signs Streets Storm Maintenance Fleet Auto Insurance Govt Buildings Maintenance Supplies Govt Buildings Professional Services Govt Buildings Insurance Govt Buildings Heat Parks Utilities Environmental Personal Services Solid Waste Contracted Services Contingency Operating Transfers Out TOTAL AMENDMENTS (8,000) (5,000) (4,000) (9,000) (10,000) (7,000) 15,000 45,000 (8,000) (20,000) 7,500 13,000 6,000 (21,500) 100,000 $ -0- Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: 0 ATTEST: Julianne Bartell, City Clerk • Jeff Reinert, Mayor • CITY COUNCIL AGENDA ITEM 2C STAFF ORIGINATOR Al Rolek MEETING DATE December 10, 2012 TOPIC Consideration of adopting Resolution 12 -127 Committing Specific Revenue Sources in Special Revenue Funds VOTE REQUIRED Simple Majority INTRODUCTION The City has implemented Governmental Accounting Standards Board (GASB) Statement #54 which requires that fund balances be divided into categories from most restricted to uncommitted funds. The City Council must annually adopt a resolution to `commit' certain funds. BACKGROUND The City Council has approved a policy implementing Governmental Accounting Standards Board (GASB) Statement #54. This statement's definition of special revenue funds states that special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. The term "proceeds of specific revenue sources" establishes that one or more specific restricted or committed revenues should be the foundation for a special revenue fund and comprise a substantial portion of the fund's revenues. Resolution 12 -127 commits the specific revenue sources of the Recreation Special Revenue Fund specifically for operating City - sponsored recreation programming. This commitment may only be changed by resolution of the City Council. RECOMMENDATION Staff recommends adoption of Resolution 12 -127. ATTACHMENTS Resolution 12 -127. • • CITY OF LINO LAKES RESOLUTION NO. 12-127 RESOLUTION COMMITTING SPECIFIC REVENUE SOURCES IN SPECIAL REVENUE FUNDS WHEREAS, the Governmental Accounting Standards Board's Statement #54 definition of special revenue funds states that special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects; and, WHEREAS, the term "proceeds of specific revenue sources" established that one or more specific restricted or committed revenues should be the foundation for a special revenue fund and comprise a substantial portion of the fund's revenues; and, WHEREAS, WHEREAS, investment earnings and transfers from other funds do not meet the definition of a specific revenue source; and, council action is required to formalize the commitment of the specific revenue sources to specified purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes as follows: 1. The specific revenue sources of each special revenue fund and the specific purposes for which they are committed are as follows: Fund Specific Revenue Sources Committed For Recreation Program Recreation Fees Committed for expenditures associated with City Sponsored Recreation Programs Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Julie Bartell, City Clerk DATE: December 10, 2012 TOPIC: First Reading of Ordinance No. 12 -12 Establishing the 2013 Fee Schedule VOTE REQUIRED: 3/5 INTRODUCTION In order to provide for a more efficient and timely method of reviewing and adjusting the various fees charged by the City, fees are consolidated into one schedule to be reviewed and adopted on an annual basis. BACKGROUND The City's current fee schedule has been circulated to department directors with a request to update or amend the schedule as appropriate for 2013. Ordinance No. 12 -12 (the proposed 2013 Fee Schedule) is attached. Recommended amendments to the ordinance are printed in red. The changes proposed for 2013 are outlined below for your review: Removal of obsolete charges — Staff has reviewed the fee schedule for items that are no longer needed or appropriate. Building Permit and Land Use Fees — Staff has adjusted fees to account for inflationary increases; they are generally consistent with neighboring cities. Other non - monetary changes have been made for formatting purposes. RECOMMENDATION The council approved first reading of the ordinance on November 26, 2012. The 2013 Fee Schedule Ordinance is now presented for council consideration of second reading and final adoption. 1St Reading: November 26, 2012 Publication: 2 "d Reading: Effective: • • City of Lino Lakes Ordinance No. 12 -12 AN ORDINANCE ADOPTING THE 2013 CITY OF LINO LAKES FEE SCHEDULE AND PROVIDING FOR THE ISSUANCE OF LICENSES, PERMITS AND COLLECTION OF FEES THEREOF; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND PREVIOUS FEE SCHEDULES THAT CONFLICT THEREWITH. The City of Lino Lakes City Council does ordain the following: Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code, and upon a review of a study conducted by City Staff, a fee schedule for City services and licensing is hereby adopted as follows: 2013 FEE SCHEDULE ALCOHOLIC BEVERAGES 3.2 Beer Investigation, Initial Application Only 3.2 Beer Off -Sale 3.2 Beer On -Sale 3.2 Beer On -Sale Temporary Club License Liquor License Investigation Fee, Initial Application Only Liquor On -Sale License Liquor Off -Sale Liquor Temporary Permit Temporary Set -Up License Wine License Investigation Fee, Initial Application Only Wine Sunday Liquor On -Sale Brewer Taproom Off -Sale Growler AMUSEMENT & COMMERCIAL RECREATION Cabaret License Dances Gambling Permit Application State Licensed Gambling BUSINESS & MISCELLANEOUS Assessment Search Fee Burning Permit Dog Kennel - Private Dog Kennel — Commercial Dog License Male /Female 1 $250.00 (1 or 2); $450.00 (3 +) $200.00 /Year $300.00 /Year $50.00 + $5.00 /Day $300.00 $250.00 (1 or 2); $450.00 (3 +) $4,500.00 /Year $200.00 $50.00 $25.00 $250.00 (1 or 2); $450.00 (3 +) $500.00 /Year $200.00 /Year $500 /Year $200 /Year $35.00 $200.00 /Year $10.00 Regulation Tax 0.10% of gross receipts less prizes paid $20.00 /Search $50.00 $20.00 /Year $100.00 /Year $10.00 • • Dog License Male /Female Copies: Mailed Minutes Copies: Per Page Copies: New Resident Labels Copies: Aerial /Topo Map City Charter City Code Book City Map Comp. Plan. Computer DiskCD or DVD Environmental Handbook Fax Charge Garbage Hauler License Overweight Permit Pawn Shop Class A Pawn Shop Class B Class A Secondhand Goods Dealer Class B Secondhand Goods Dealer Class C Secondhand Goods Dealer Pawn Shop Investigation Pawn Shop In -State Investigation Pawn Shop Out -State Investigation Peddler, Solicitor, Transient Merchant Rental License (annual) Rental License Re- inspection Fee Special Event Permit des Audio- Topes. Vide Tobacco License Return Check Charge Zoning Maps Zoning Ordinance PARK & RECREATION USER FEES Field Rental - Resident Only Baseball /Softball Drag Only Baseball /Softball Drag & Chalk Soccer (Excluding Youth) Picnic Shelter Reservation Playground Grab Bags FIRE REGULATIONS Annual Permit for Sale 2 $5.00 (Spayed or Neutered) $36.00 /Year $12.00 /Year 1st 10 Copies Free, then .25 per Page $5.00 per Month Flat Fee $10.00 1St Copy Free; $10.00 Each Add'l $75.00 $2.50 $55.00 $7.00 $55.00 1st 10 Pages Free, then .25 per Page $75.00 /First Truck; $45.00 each add'l $20.00 $10,000.00 $7,000.00 $720.00 $105.00 No Fee $15,000 (deposit on costs) $750.00 $20,000.00 $250.00/6 months 4St $50.00 for 1 or 2 units $50.00 + $10 per unit for 3 or more units (fee to be reduced by 50% if issues less than six months from expiration date) $50.00 $50.00 $10.00 $15.00 $50.00 $30.00 $5.00 /Large or Colored $25.00 $20 /Evening $30 /Evening $65 /Evening Residents - No Fee Non - Resident - $25 $10.00 / $25.00 • • • Of Consumer Fireworks $350 exclusive retail seller / $100 in conjunction with existing retail store POLICE FEES (Costs include all applicable taxes) Achieving Compliance through Education (ACE) Program Fees Equipment Violation $50.00 Moving Violation $100.00 Ordinance Violation $75.00 Parking Violation $100.00 Status Offense $50.00 Other Violations $100.00 Copy of Report Free to subject of data up to 3 pages; 4th page $1.00; then $.25 add'l pages up to 100 Copy of Report - Mail In $4.00 up to 4 pages; $.25 per page thereafter Vehicle Lockouts No charge Clearance Letter $5.00 Fingerprinting $10.00, by appt. Video Image Printing $5.00 Photographs $25.00 plus developing cost Booking Photographs $5.00 Electronic Photographs $5.00 per page of four False Alarms 3 free; 4 -10 $50.00; 11 or more $100.00 /calendar yr. Vehicle Forfeiture Fee $100.00 per vehicle Videotape Copy $25.00 Dangerous Dog Registration $250/Year BUILDING - CONSTRUCTION UTILITIES Building Permit Fee Schedule Building Permit Fees shall be based on the Fee Table. Fire Suppression Permit fee shall be based on Fee Table Minimum fee of $60.00 for all permits Fee Table Total Valuation Fee $1.00 to $590- 001,360.00 $23.5060.00 $501.001,361.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 3 • • • $1,000,001.00 and up $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00, or fraction thereof Building Permit Fees shall be based on the Fee Table. Fire Suppression Pertnit fee shall be bascd on Fcc Table Minimum fee of $50.00 for all permits Other Inspections and Fees: Work commencing before permit issuance Erosion Control Inspection Fee (single, two - family, townhomes up to 8 units) Multi - family > 8 units, Commercial, Industrial and Institutional determined by separate agreement. Erosion Control Re- inspection Fee Inspections outside of normal business hours Re- inspection fee Inspections for which no fee is specifically designed Additional plan review required by changes, additions, or revisions For use of outside consultants for plan checking and inspections, or both Double Permit Fee $150.00 $5060.00 per trip $5060.00 per hour* $5960.00 per trip $5060.00 per trip $50.00 per hour ** Actual Cost * ** $111.00 450,00 Plan Review Fee a. 65% of the Building Permit Fee b. 25% of the Building Permit Fee for review of similar plans (Master Plan) in a 12 month period Easement Encroachment Fee $55.O0county recording fee plus $25.00 Accessory Building Permit: 120 sq, ft. or under in size Accessory Building Permit: over 120 sq. ft. in size Fence Permit: 6 feet or under in height Fence Permit: over 6 feet in height Grading Permit Grading Permit Escrow Deposit Roofing Permit Siding Permit Swimming Pool Permit: In Ground Swimming Pool Permit: Above Ground $60.00 See Building Fee Table $5060.00 See Building Fee Table $150.00 $300.00 $100.00 $100.00 $150.00 $100.00 Window Replacement Permit \Vii dow /Door Perm.* Door Replacement (including patio) Permit 4 $100.00$75.00 per window (max. $150.00) $100.00 • • • Retaining Wall Permit $3060.00 1 Residentia' Mechanical (HVAC) Permit: Residentials; (except new construction? -and onditio g $3060.00 Mechanical (HVAC) Permit: New Construction Residential $6075.00 Gemmer-eial-Mechanical (HVAC) Permit: Commercial Manufactured Home Permits Plumbing Permit Sewer Connection Fee Water Connection Fee Contractor License Verification Contractor Lead Certification Verification (effective Feb 1, 2011) Contractor License SAC (Sewer Availability Charge) 3 /a" Water Meter 1" Water Meter MXU Unit Touch Pad Curb Stop Covers Septic Installation or Repair Permit Septic Pumping Permit Demolition Permit Lawn Sprinkler /Irrigation System Permit (effective June 26, 2008) Irrigating or Watering of New Landscaping Permit (sod or seed) Lawn Sprinkling Violation 1% of the contract price ($50.00 minimum fee) 4-2% of the contract price ($360.00 minimum fee) $9150.00 9.00 per fixture ($360.00 minimum fee) $200.00 $250.00 $5.00 per permit $5.00 per permit $50.00 Per Met Council City cost plus 10% handling fee and sales tax City cost plus 10% handling fee and sales tax City cost plus 10% handling fee and sales tax Driveway Replacement Permit Sign Permit: Existing Billboard 5 $18.00 plus sales tax $70.00 plus sales tax $150.00 $310.00 $360.00 $360.00 No Charge $25.00 for first violation $50.00 for each subsequent citation $5060.00 $85.00 per year • • • Sign Permit: Permanent Sign Permit: Sandwich Board Sign Permit: Temporary (portable/banner) See Building Fee Table $25.00 $25.00 /Term Fee Refund — Per applicant request, City staff may refund permit fees up to 80% for voided permits. Plan review fees and state surcharge fees are non - refundable._No refund shall be provided if permit has expired. All permits issued are subject to applicable State surcharge fees. * Inspections made out side of normal business hours is a three -hour minimum charge ** Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. * ** Actual costs include administrative and overhead costs. Sign Permit Temporary (portable /banner) etc 00 /Term $25.00 An escrow may be required, as determined by the City Engineer, to cover all costs incurred by the City for plan revision and construction observation. ESCROW DEPOSITS In order to obtain a Certificate of Occupancy, escrow deposits shall be collected if exterior work cannot be completed due to inclement weather, as determined by City Staff, whereupon a Temporary Certificate of Occupancy would be issued subject to the execution of an escrow agreement and payment thereof. Any unfinished work must be completed within six months (weather permitting) from the date of issuance. The following escrow amounts are hereby established: a. Driveway - $1,000.00 b. Exterior Concrete - $1,000.00 c. As -built Surveys - $1,000.00 d. Stucco (final coat only) - $ 1,000.00 e. Garage Floor - $1,000.00 f. Landscaping - $2,500.00 (landscaping may be escrowed year -round per City Staff) Escrow deposits include a $50.00 non - refundable administrative fee. Escrow deposits can be submitted through one of the following procedures: a.) Escrow can be paid to the City upon execution of an agreement signed by both the payee and the City. b.) The title company or lending institution can hold the escrow upon execution of an agreement signed by both the title company or lending institution and the City. RIGHT -OF -WAY MANAGEMENT Excavation Permit Fees Hole (includes administration, plan review, inspection, testing and mapping) $125.00 Trench (includes administration, plan review, inspection, testing & mapping)...$70.00 per 100 lineal feet plus hole fee 6 • Obstruction Permit Fee (includes administration, recording, review & inspection)...$50.00 plus $.05 per lineal foot Permit Extension Fee (includes administration, recording & review) $55.00 Delay Penalty $60.00 for up to three days of non - completion and non -prior notice before specified date. After three days an additional charter of $10.00 per day will be levied Degradation Fee Formula: This formula covers degradation for depreciation caused by intrusion into the right -of -way. The depreciation applies to the original surface of the right -of -way and to the overlays and seal -coats applied to the surface. The formula includes life expectancy schedules for each and has an estimated cost per square yard based on the quality of the right -of -way surface required for different levels of traffic. This formula creates a degradation fee which is determined by the cost per square yard for street, overlay, and seal -coat, multiplied by the depreciation schedule, multiplied by the area of the street patch. Degradation Fee: (cost per square yard for street overlay, and seal -coat x depreciation schedule rates) x area of street patch = degradation fee. UTILITY FEES Sewer Rate Metered Sewer Flat Sewer Only $52.00 /Quarter /Reu $1.00 Per 1000 Gallons Over 10,000 Gallons (based on winter average) $62 /Quarter /Reu Water Meter Rental $400.00 (Deposit) / $25 Per Month Additional Accessories $25.00 Per Month Utility Non - Payment Certification Fee $30.00 Underground Utility Permit $50.00 Meter Testing (Our Cost, Delivered To Minneapolis) 5/8" — 3/4" Meter Test 1" Meter Test 1-1/2" — 2" Meter Test City Trunk Utility Connection Fees Sanitary Sewer Unit Water Unit $50.00 $65.00 $100.00 $2,8402,911.00 Per Sac Unit $03,854.00 Per Sac Unit Lateral Service Connection Fees (Bisel Amendment) Sanitary Sewer $37.00 Per Front Foot Watermain $34.00 Per Front Foot Water Utility Rates (as amended December 8, 2008) Residential $10.00 per Quarter / REU *, plus $1.80 per Thousand Gallons (0 — 20,000 Gal.) $2.00 per Thousand Gallons (20,001 — 40,000 Gal.) $2.50 per Thousand Gallons (40,001 — 80,000 Gal.) 7 • • • $3.00 per Thousand Gallons (80,001 — 120,000 Gal.) $3.50 per Thousand Gallons (over 120,000 Gal.) Non - Residential Domestic $10.00 per Quarter / REU *, plus $1.80 per Thousand Gallons (0 — 20,000 Gal.) $2.00 per Thousand Gallons (20,001 — 40,000 Gal.) $2.25 per Thousand Gallons (over 40,000 Gal.) Non - Residential Irrigation $2.50 per Thousand Gallons (0 — 40,000 Gal.) $3.00 per Thousand Gallons (40,001 — 80,000 Gal.) $3.50 per Thousand Gallons (over 80,000 Gal.) Late Penalty: 10% of unpaid balance, assessed quarterly * REU = a residential equivalent connection: 1. Residential — a single housing unit 2. Non - Residential REU = per Met Council Service Availability Charge Procedures Manual SURFACE WATER MGMT Land Use Type I. Single /Two Family Lots II. Multi Family Lots III. Commercial/Industrial/ Institutional Property Fee Charge per Sq. Ft. of Development Area $ 0.1352 $ 0.1795 $ 0.1994 Surface Water Management Charge: Applied to developing parcels in accordance with the policy provisions established in Resolution No. 92 -70. Credits may be earned for watershed improvements. CULVERT PRICES All culvert prices are based on market prices and include tax & delivery and 15% administration fee LAND USE ESCROW FEE DEPOSIT* Alternative Urban Area -wide Review (AUAR) To be charged to land development applications within I -35E Corridor AUAR area that require preliminary plats; conditional use permits; site and building plans; and planned unit developments. Once paid, the same land will not be charged again. $269 per acre Administrative Permit - Home Occupation Level B $20 Application Fee (Required With Each Submittal) $100.00 Comprehensive Plan Amendment 40 Acres or Less More Than 40 Acres 8 $1,500 $5,000 • • • Conditional Use Permit Residential $750 Commercial /Industrial /Institutional $5,000 Environmental Assessment Worksheet $10,000 Interim Use Permit $750 Ordinance Amendment Map Amendment (Rezone) 40 Acres or Less $1,500 Over 40 Acres $5,000 Text Amendment $1,500 Planned Unit Development General Concept Plan $2,500 Development Stage Plan $10,000 Final Plan $2,500 $2,500 per unit $2,175 per acre liark--Dedieatiefi- Commercial / di:14nel Site Plan Review Subdivision Concept Plan Review Minor Subdivision / Lot Split Preliminary Plat 40 Acres or Less Over 40 Acres Final Plat $5,000 $1,500 $1,000 $2,500 $10,000 $1,500 Tax Increment Financing or Tax Abatement $7,500 Vacation (Street, Utility, Drainage) $500 Variance or appeal $500 Zoning Confirmation Letter $25 *An escrow account shall be established as indicated above to cover all expenses incurred by the City as part of the plan review. In the case of applications including multiple requests the highest escrow deposit amount will be the only one initially required. The applicant is responsible for all costs incurred by the City during plan review. If the escrow account drops below 10% of the original deposit amount the City will require the submittal of an additional escrow deposit sufficient to cover any anticipated expenses. Upon City determination that the project is complete or expired, the City will return the remaining escrow deposit to the applicant. 9 • DEVELOPMENT FEES Aerial Photo Cost Recovery Park Dedication - Commercial / Industrial Park Dedication - Residential Street Sealcoating Tree Preservation Mitigation Fee ENGINEERING Flood Plain Elevation Certificate Elevation Certificate Survey Digital Contour Mapping STAFF TIME $90.00 per lot $2,175 per acre $2,500 per unit $0.30per square foot $300.00 per tree $200.00 Fee Add'l $1,000.00 Escrow Deposit $800 per 'A Section Increment Staff time for chargeable event/projects shall be charged as the employee's hourly rate of pay plus benefits plus calculated overhead costs (when applicable). Overtime will be charged at 1.5 times the calculated hourly rate. • LATE FEE Late penalty fee: a late charge of 10% or $25.00, whichever is greater, will be charged for any fees not paid when due. Section 2. Effective Date of Ordinance. This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Passed by the Lino Lakes City Council this 10th day of December, 2012. ATTEST: Julie Bartell, City Clerk • 10 Jeff Reinert, Mayor • • • AGENDA ITEM 3Aii STAFF ORIGINATOR: Julie Bartell, City Clerk DATE: December 10, 2012 TOPIC: Resolution No. 12 -134, Summary of Ordinance No. 12 -12 for publication (2013 Fee Ordinance) VOTE REQUIRED: 4/5 vote BACKGROUND: Ordinance No. 12 -12 establishing 2013 fees will be considered for second reading and approval by the city council on December 10, 2012. Due to the length of this ordinance, if the council approves the ordinance, staff is requesting authorization to publish the ordinance in a summary form. Minnesota Statutes, Section 412.191 allows for summary publication when appropriate; a copy of the summary is attached to Resolution No. 12 -134. RECOMMENDATION: Staff recommends that the City Council approve Resolution No. 12 -134, Authorizing Summary Publication of Ordinance No. 12 -12 (the 2013 City Fee Schedule). CITY COUNCIL AGENDA ITEM 3B • STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: December 10, 2012 TOPIC: Consideration of Resolution No. 12 -136, Authorizing Execution of a Joint Powers Agreement with Anoka County for Conduct of Elections VOTE REQUIRED: 3/5 INTRODUCTION As part of 2013 budget discussions, staff informed the council of plans initiated by Anoka County to replace their voting equipment and implement equipment replacement throughout all cities and school districts in the county. BACKGROUND The process to prepare for equipment replacement has been led by Anoka County Elections staff and has included: a) Development of a proposal for equipment; b) Creation of a multi jurisdictional joint powers election agreement (the "JPA ") that establishes Anoka County as the owner of the voting equipment system and calls for an annual fee to be paid by cities to supplement system costs; c) Inclusion within the JPA of provisions to address other elections duties and responsibilities and a cost sharing plan; d) Development of a timeline for approval of the JPA and for purchase of equipment early next year so that new equipment can be utilized in the 2013 fall elections. A memorandum is attached that includes details about the JPA as well as equipment cost history and projections for city contributions under the JPA for a ten year period. The Anoka County Board of Commissioners approved the JPA on November 27, 2012 and is requesting that jurisdictions in the county also approve the agreement with language that allows for administrative approval of non - substantive changes. RECOMMENDATION Staff recommends adoption of Resolution No. 12 -136, Authorizing Execution of a Joint Powers Agreement with Anoka County for Conduct of Elections ATTACHMENTS Memorandum from Anoka County outlining JPA Preliminary Cost Sharing Plan CITY OF LINO LAKES RESOLUTION NO. 12 -136 AUTHORIZING EXECUTION OF A JOINT POWERS AGREEMENT WITH ANOKA COUNTY REGARDING CONDUCT OF ELECTIONS WHEREAS, Anoka County provides assistance to cities in conducting elections; and WHEREAS, Anoka County Elections Department staff are implementing a program to replace voting equipment throughout the county; and WHEREAS, a multi jurisdictional joint powers agreement has been developed that provides for purchase of voting equipment, cost sharing and addresses elections duties and responsibilities; and WHEREAS, the Anoka County Board of Commissioners approved the joint powers agreement on November 27 and requested consideration by local jurisdictions; WHEREAS, Anoka County is requesting that participating jurisdictions also approve the agreement and that they include language that allows for administrative approval of non - substantive changes; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota that the Joint Powers Agreement between Anoka County and the municipalities, townships and school districts in Anoka County regarding allocation of election expenses be approved for the term beginning January 1, 2013 through December 31, 2016 with provisions for renewal. Adopted by the City Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • • • • ANOKA COUNTY ELECTIONS AND VOTER REGISTRATION 325 East Main Street Anoka MN 55303 (763) 323 -5275 (763) 422 -7526 (fax) elections@co.anoka.mn.us MEMORANDUM TO: Anoka County Management Committee FROM: Cindy Reichert, Anoka County Elections Manager SUBJECT: Joint Powers Agreement for Conduct of Elections DATE: November 13, 2012 A voting equipment system is comprised of many components that work together to define ballots, cast and count votes, report, transmit, and display election results, and produce election audit information. The system includes ballot counters, ballot boxes, ADA compliant ballot markers, various software and hardware programs, servers, modems, and other ancillary system components. The system currently in use in all precincts of Anoka County is the "Accuvote Precinct Optical Scan System" purchased in 2000 from Global Election Systems. That purchase was based on a shared ownership model and required each city in Anoka County to purchase ballot counters and ballot boxes for use in the city voting precincts. The County also purchased several ballot counters to use as back -ups should any of the city -owned equipment need replacement, and has since purchased several reconditioned ballot counters to ensure successful operation of elections through calendar year 2012. The county has continually maintained responsibility for components used county -wide, like system software, servers, and modems. The time has come to replace the system. The equipment and its software run in a DOS platform that is no longer supported, and new units and parts are no longer available in the marketplace. The most unstable component is our system server which also operates on a DOS platform. That server cannot be replaced and the software that drives the system will not run in a more modern environment. It is imperative that the entire voting equipment system be replaced at the earliest opportunity. Anoka County has been working toward a complete system replacement scheduled for early 2013. Our staff has collaborated with Election Managers of several other MN Counties, and with the Office of the Secretary of State to determine our-needs and options. We've also-procured grant funds issued through the Help America Vote Act to partially offset the cost of the replacement. Changes in election law, technology and equipment certification standards have affected not only the technology we use, but the business model of system vendors. As a result, costs have risen considerably. Our planning has required us to consider many factors and we've worked to engage our partner cities and school districts in discussion. The result is a proposal to enter into a Joint Powers Agreement which addresses not only the equipment purchase itself, but also establishes a model for delivery of election services within our county. Process for Proposal Development In 2010 County election staff organized the "ACE Work Group" comprised of city and school district election administrators. Together we performed a systematic examination of the processes, responsibilities and obligations of each party to Anoka County's election system. We looked at administrative and technical processes, discussed how election services could be delivered in the most logical and cost - effective way, and implemented organizational and procedural improvements in our precincts and respective offices. Throughout the study and planning process the following basic premises were considered by our participants: • The electoral process is the bedrock of democracy and must be administered with the utmost level of professionalism and integrity • Government should provide necessary services in an efficient and effective manner at the lowest possible cost • Solutions developed must ease administrative burden and control the cost of services • The division of duties between county and local governmental units must be logical and effective • System security and legal defensibility must be maintained • Cost- sharing models to support the voting system must be equitable for all parties We also developed a cost sharing proposal for the next equipment purchase that goes beyond the initial capital purchase and provides on -going support to ensure the future integrity of the system. Following development of the ACE Work Group proposal, the "Anoka County Voting Equipment Task Force" was convened. This group, comprised of city and school administrators and board members, has met twice in 2012 to review, discuss, and adjust the plan. We are now ready to propose its adoption. Proposed Multi- Jurisdiction Election Agreement The ACE Workgroup and Anoka County Voting Equipment Task Force are recommending adoption of an agreement between election jurisdictions in Anoka County that establishes Anoka County as the sole owner of the voting equipment system and calls for an annual fee to be paid to the county by cities and school districts to supplement system costs. The model used for our last system purchase separated ownership of the system into various pieces and parts, and did not address issues related to the system as a whole such as maintenance, required software and hardware upgrades, and replacement of non - functioning units. Establishing Anoka County as sole owner allows us to more effectively manage the vendor contracts and administrative tasks that apply county -wide. Rather than transferring ownership of individual components to our cities and schools, the county would collect a fee to supplement system costs. The proposed fee will be based on actual (and defined) capital and operating costs of the voting equipment system with cities paying 30% of the total cost and schools paying 15 %, leaving the county with responsibility for 55% of the tatal cost. Within those percentages, the cost to each individual city and school district will be based upon their population at the time of the 2010 census. We are also recommending that the agreement include provisions to address other election duties and responsibilities. Statutes require the Office of the Secretary of State to develop a cost sharing plan for jurisdictions that share the same ballot. That plan allows cities to invoice school districts according to a complex formula for services that are not well defined. Jurisdictions can choose to use either the OSS cost sharing plan or share costs according to a negotiated agreement, as long as that agreement addresses all expenses included in the 055 plan. Our recommendation is to include language in our agreement that addresses each election duty spelled out in the OSS cost sharing plan. Both cities and schools would contribute their share to the county -wide system via • • • • the annual fee outlined above. The contribution of 15% of the total cost of the election system from schools effectively reduces the amount cities would be responsible for from 45% to 30 %. In turn, cities would be prohibited from invoicing the schools for the "other election costs" specified in the agreement. This formula recognizes each party's statutory obligation to share costs, simplifies the fee structure, eliminates the flurry of potentially disparate invoices, and allows all parties to plan for a relatively stable budget expenditure each year. 2013 Voting Equipment Purchase Instability in the marketplace has led to a crisis in development and manufacturing of voting equipment in the United States. New laws were put into place with the adoption of the Help America Vote Act and a new federal agency, the Election Assistance Commission (EAC), was created to oversee voting equipment certification and distribution of federal grants for voting equipment replacement. That agency proved ineffectual and certification of equipment was at a near stand -still for several years. In the meantime, a series of corporate acquisitions left just a handful of vendors in business, seriously reducing competition. As a result, Minnesota (which requires all voting equipment to meet federal certification standards) has not certified "next generation" voting equipment. We are currently in a certification application blackout time period that will lift on December 1, 2012. We expect to see applications to our state from at least two voting equipment manufacturers in December. Once our choices have been established we must act quickly to make the purchase so that our new system can be fully operational in time for the fall 2013 local elections. Deployment of the system for 2013 local elections is highly desirable so that election administrators, poll workers, and voters can become familiar with the system well in advance of the State General Election of 2014. Purchase and Agreement Approval Timeline Timing of the certification and subsequent equipment purchase affects our agreement approval timeline. Though our cities and schools have expressed agreement in concept, specific system costs will not be known until early 2013. In the meantime, detailed estimates have been prepared and forwarded to each city and school district in Anoka County to include in their 2013 budget. Members of the Anoka County Board of Commissioners have been consulted throughout the process and are supportive of the efforts and recommendation made by the Work Group and Task Force. The County budget has also been structured to incorporate all elements of the equipment purchase and cost - sharing proposal. The Anoka County Elections Manager is scheduled to attend several city /school meetings and work sessions to answer questions and address concerns_during the months of November and December. The proposed timeline for review and approval is as follows: Anoka County Management Committee review and approval Anoka County Board review and approval Deadline for approval by all parties to the agreement November 13 November 27 December 31 Anoka County Contract No. 2012 - JOINT POWERS AGREEMENT BETWEEN ANOKA COUNTY AND THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY TO ALLOCATE COSTS FOR ELECTION EXPENSES This is a joint Powers Agreement ( "JPA ") between the County of Anoka ( "County ") and THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY ( "Governmental Entities ") entered into pursuant to Minn. Stat. § 471.59, for the purchase, maintenance and use of election equipment, including conducting elections, by the County on behalf of the County and the Governmental Entities. Section 1 Term 1. This JPA shall be in effect for a four year term, beginning January 1, 2013 until December 31, 2016, subject to automatic renewal on January 1 of each subsequent calendar year beginning January 1, 2017. Section 2 Contract Termination 2. During the initial four year term, this JPA may only be terminated by written agreement of the County with the effected Governmental Entity. Beginning January 1, 2017, a Governmental Entity's participation in this agreement may be terminated by that Governmental Entity providing written notice to the remaining parties no later than June 1 of any year, effective on January 1 of the following year. Upon termination of the agreement, all right title and interest in any election equipment purchased by the County under the terms of this agreement for use by the Governmental Entity shall remain with the County. Any Governmental Entity withdrawing from this agreement assumes all costs, responsibilities and liabilities related to the purchase, maintenance and use of voting equipment in the conduct of elections in that jurisdiction. Any amounts of the Governmental Entity's share of the of the initial cost of procurement of the Voting Equipment System and their proportional share of any other costs incurred by the County on their behalf that remain unpaid .as of the date off-termination shall become immediately due and payable by the Governmental Entity to the County. Section 3 Voting Equipment System Definition 3. For purposes of this agreement, the Anoka County Voting Equipment System means a system in which the voter records votes by means of marking a ballot, so that votes may be counted by automatic tabulating equipment in the polling place where the ballot is cast or at a counting center. An electronic voting system includes automatic tabulating equipment; non - electronic ballot markers; electronic ballot markers, including electronic ballot display, audio ballot reader, and devices by which the voter will register the voter's voting intent; software used to program automatic tabulators and layout ballots; computer programs used to accumulate precinct results; ballots; system documentation; and system testing as well as software used to manage the Page 1 of 11 • • • S assignment, deployment, chain of custody, and associated logistical operations of said equipment in Anoka County. • • Section 4 Applicability 4. This agreement, and the use of the Voting Equipment System defined herein, between the County and the Governmental Entities is applicable for any election at which offices or questions for the following categories are voted on: Category A: Federal Offices State Offices or Constitutional Amendments Judicial Offices County Offices or Ballot Questions Soil and Water District Offices or Ballot Questions Category B: Municipal (Township) Offices or Ballot Questions Category C: School District Offices or Ballot Questions Category D: Hospital District Offices or Ballot Questions Section 5 County Responsibilities 5. Except as otherwise provided in this contract or required by statute or state or federal rule, the County shall be responsible for preparing the specifications for the purchase and maintenance of the Voting Equipment System as defined herein and for the purchase and maintenance of the system, including making all payments and expenditures for capital and on -going operating costs related to the voting equipment system. In addition, for all Category A, B, C and D Elections, Anoka County shall: 5.1. Perform voting equipment system programming including ballots, ballot counters, ballot markers, and other components of the voting equipment system used to mark, count, record or report election returns and statistics. 5.2. Perform programming and testing of the State Election Reporting System interface, subject to policies of the State. 5.3. Program and develop a voting equipment testing plan for each election according to statutory requirements. 5.4. Provide ballot design and layout services, and arrange for the printing of ballots to be used in the elections. Section 6 Governmental Entities' Responsibilities 6. Except as otherwise provided in this contract, each individual Governmental Entity shall be responsible for and shall perform all duties and assume all costs associated with the production of test decks, and conduct of pre - election and post - election tests and audits of Page 2 of 11 precinct voting equipment for each election and shall utilize county provided software, as determined necessary by the County, to track the testing, assignment, deployment, chain of custody, and associated logistical operations of said equipment in Anoka County, as follows: 6.1. When Category A and /or B or D offices or questions appear on the ballot: 6.1.1. The municipality shall be responsible for and assume all costs associated with the production of test decks, and conduct of pre - election and post - election tests and audits of precinct voting equipment for all elections which include a Category A and /or B or D office or question. 6.1.2. The municipality shall assume all costs required to arrange for the use of polling places in the manner required by the Minnesota election law, for ensuring the physical set up of rooms and furnishings are conducive to the voting process, and for ensuring that all necessary equipment and supplies are delivered to the polling place for use on Election Day. 6.1.3. The municipality shall assume all costs related to picking up ballots, supplies and equipment from the Anoka County Elections and Voter Registration Office in Anoka and other storage locations that may be arranged from time to time, and transporting them to and from the polling place. 6.1.4. The municipality shall assume all costs related to issuing, receiving and processing absentee ballots cast by in- person absentee voters in that municipality including procurement and preparation of physical spaces, equipment, and staff needed to administer the process, and costs for delivery of voted ballots to the Anoka County Central Count Absentee Precinct. 6.1.5. The municipality shall assume all costs related to recruiting, hiring, and paying Election Judges for all hours served including, training, testing, election day assignments, and any other work assignments associated with the election. 6.2. When only Category C offices or questions appear on the ballot: 6.2.1. The School District shall be responsible and shall assume all costs associated with the production of test decks, and conduct of pre - election and post - election tests and audits of precinct voting equipment for all elections which include only Category C offices or questions. 6.2.2. The school district shall assume all costs required to arrange for the use of polling places in the manner required by law, for ensuring the physical set up of rooms and furnishings are conducive to the voting process, and for ensuring that all necessary equipment and supplies are delivered to the polling place for use on Election Day. 6.2.3. The school district shall assume all costs related to picking up ballots, supplies and equipment from the Anoka County Elections and Voter Registration Office in Anoka and other storage locations that may be arranged from time to time, and transporting them to and from the polling place. Page 3 of 11 • • • • • • 6.2.4. The school district shall assume all costs related to issuing, receiving and processing absentee ballots cast by in- person absentee voters in the school district including procurement and preparation of physical spaces, equipment, and staff needed to administer the process, and costs for delivery of voted ballots to the Anoka County Central Count Absentee Precinct. 6.2.5. The school district shall assume all costs related to recruiting, hiring, and paying Election Judges for all hours served including, training, testing, election day assignments, and any other work assignments associated with the election. Section 7 Allocation of Election Expenses 7. Except as already specifically provided for herein, the Voting Equipment System procurement, maintenance and support cost shall be divided between the county, its municipalities, and school districts as follows: 7.1. The County shall incur 55% of the actual cost of procurement, operation and maintenance of the system over the duration of this contract. 7.2. Municipalities located wholly or in part in Anoka County shall, collectively, incur 30% of the actual cost of procurement, operation and maintenance of the system over the duration of this contract. 7.3. School Districts located wholly or in part in Anoka County shall incur 15% of the actual cost of procurement, operation and maintenance of the system over the duration of this contract. 7.4. Anoka County shall make all payments and expenditures for capital and on- going operating and maintenance costs related to the system throughout the duration of this contract. 7.5. The annual fee for each jurisdiction shall be established as follows: 7.5.1 Each individual municipality shall pay a fee equal to that percentage of the total Anoka County population residing in that municipality at the time of the 2010 census multiplied by the municipal share (30 %0) _of the actual cost of procurement (prorated over ten annual installments), plus the actual cost of operation and maintenance of the system, as solely determined by the County, calculated annually throughout the duration of the contract 7.5.2. Each individual school district shall pay a fee equal to that percentage of the total Anoka County population residing in that school district at the time of the 2010 census multiplied by the school district share (15 %) of the actual cost of procurement (prorated over ten annual installments), plus the actual cost of operation and maintenance of the system, as solely determined by the County, calculated annually throughout the duration of the contract. Page 4 of 11 7.5.3. Each Governmental Entity shall be invoiced annually on June 1 for each calendar year of the agreement for the above referenced fees. Said fees shall be due and payable within thirty (30) calendar days of invoicing. 7.5.4. The Governmental Entities hereby agree that they will not reallocate any of the costs incurred herein. 7.6. For each governmental entity, the County shall determine that proportion of the ballot devoted to offices and questions for that entity as a percentage of the total number of column inches on the ballot, and provide an invoice to the governmental entity for that share of the cost of ballot printing, paper and normal delivery charges. 7.7. The County shall pay the cost of postage for all domestic mailed absentee ballots cast in the county and absentee ballots cast under the Uniformed Overseas Citizens Absentee Voting Act (UOCAVA) except those absentee postage costs incurred by Municipalities designated to administer absentee voting laws under M.S. 203B.05. Section 8 Documentation of Election Expenses 8. Documentation of actual expenditures as required by the County is required for the allocation of election expenses pursuant to this agreement. Invoices or billing statements are acceptable documentation for goods or services purchased for vendors. Section 9 Ownership 9. The Governmental Entities acknowledge that the County owns the Voting Equipment System and that the Governmental Entities are authorized to use said Voting Equipment System for official election related purposes. Use of the Voting Equipment System by the Governmental Entities for any other purpose is strictly prohibited absent express written consent of the County. The Governmental Entities hereby acknowledge and agree that the Voting Equipment System may contain proprietary and trade secret information that is owned by a third party and is protected under federal copyright law or other laws, rules, regulations and decisions. The Governmental Entities shall protect and maintain the proprietary and trade secret status of the Voting Equipment System in their possession. Section 10 Handling Of Equipment and Insurance 10. Each municipality shall be responsible for storage of elections equipment assigned by the county to that municipality. Municipalities shall make all necessary elections equipment in its possession available to other entities as directed by the county. Each Governmental Entity acknowledges that it shall be responsible for the Voting Equipment System while it is in the Governmental Entity's custody. Each Governmental Entity, either through insurance or a self- insurance program, shall be responsible for all costs, fees, damages and expenses including but not limited to personal injury, storage, damage, repair and /or replacement of the Voting Equipment System while it's in the Page 5 of 11 • • • • • • Governmental Entity's custody and this contract is in effect unless such costs, fees, damages and expenses are then currently covered under a manufacturer warranty covering said equipment. The Governmental Entities shall be responsible for, provide coverage for and shall provide proof of general liability and worker's compensating insurance (Hold Harmless Agreement) for all individuals providing services required by this contract. In addition to the foregoing, the Governmental Entities shall, during the term of this contract, maintain, through commercially available insurance or on a self - insured basis, property insurance coverage on all of the voting systems used or intended for use in this agreement to cover all repairs or replacement of the voting equipment if damaged or stolen. The Governmental Entities are responsible for any deductible under their policy. Section 11 Independent Contractor 11. It is agreed that nothing in this contract is intended or should be construed as creating the relationship of agents, partners, joint ventures, or associates between the parties hereto or as constituting the County or the Governmental Entities as the employee of the other entity for any purpose or in any manner whatsoever. The County is an independent contractor and neither it, its employees, agents, nor its representatives are employees of the Governmental Entities. From any amounts due the County, there shall be no deductions for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer - employee relationship unless required by law. Section 12 Data Practices 12. AU data created, collected, received, maintained, or disseminated for any purpose in the course of this contract is governed by the Minnesota Government Data Practices Act, any other applicable statute, or any rules adopted to implement the Act or statute, as well as federal statutes and regulations on data privacy. Section 13 No Waiver 13. No delay or omission by either party hereto to exercise any right or power occurring upon any noncompliance or default by the other party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof unless the same is consented to in writing. A waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be observed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement herein contained. All remedies provided for in this Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies available to either party at law, in equity, or otherwise. Section 14 Governing Law 14. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Page 6 of 11 Section 15 Entire Agreement 15. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof and hereby rescinds and replace all prior Agreements with the respective Governmental Entities with this Agreement. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto__ Section 16 No Assignment 16. Neither party shall assign, sublet or transfer this Agreement, either in whole or in part, without the prior written consent of the other party, and any attempt to do so shall be void and of no force and effect. Section 17 No Warranty 17. The Governmental Entities agree that the County is furnishing the Voting Equipment System on an "as is" basis, without representation or any express or implied warranties, other than those provided by any maintenance agreement entered into by the County for the maintenance of the Voting Equipment System, including but not limited to, fitness for particular purpose, merchantability or the accuracy and completeness of the Voting Equipment System. The Governmental Entity's exclusive remedy and the County's sole liability for any substantial defect which impairs the use of the Voting Equipment System for the purposes stated herein shall be the right to terminate this agreement. The County does not warrant that the Election Voting Equipment System will be error free. The County disclaims any other warranties, express or implied, respecting this agreement or the Voting Equipment System. In no event shall the County be liable for actual, diFect, indirect, special, irrcidental, consequential damages (even if the County has been advised of the possibility of such damage) or loss of profit, loss of business or any other financial loss or any other damage arising out of performance or failure of performance of this Agreement by the County. Except as otherwise specifically provided for in this agreement, County and the Governmental Entities agree each will be responsible for their own acts and omissions under this Agreement and the results thereof and shall to the extent authorized by law defend, indemnify and hold harmless the other party for such acts. Each party shall not be responsible for the acts, errors or omissions of any other party under the Agreement and the results thereof. The parties' respective liabilities shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This paragraph shall not be construed to bar legal remedies one party may have for the other party's failure to fulfill its obligations under this Agreement. Nothing in this Agreement Page 7 of 11 • constitutes a waiver by the Governmental Entities or County of any statutory or common law defenses, immunities, or limits on liability. Section 18 Notice 18. Any notice or demand shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: To the Governmental Entity: To the person and address designated by each Governmental Entity in writing. To the County: Anoka County Administrator ADDRESS Copy to: Anoka County Elections Manager ADDRESS Section 19 Audit Provision 19. Both parties agree that either party, the State Auditor, or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other party and involve transactions relating to this Agreement. Such materials shall be maintained and such access and rights shall be in force and effect during the period of the contract and for six (6) years after its termination or cancellation. Section 20 Survival of Provisions 20. It is expressly understood and agreed that the obligations and warranties of the Governmental -Entity and County hereof shall survive the completion of performance and termination or cancellation of this Agreement. Section 21 Authority 21. The person or persons executing this Joint Powers Agreement on behalf of the Governmental Entity and County represent that they are duly authorized to execute this Joint Powers Agreement on behalf of the Governmental Entity and the County and represent and warrant that this Joint Powers Agreement is a legal, valid and binding obligation and is enforceable in accordance with its terms. (Rest of page left intentionally blank) Page 8 of 11 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands. COUNTY OF ANOKA By: Rhonda Sivarajah, Chair, Anoka County Board of Commissioners Dated: By: Jerry Soma, Anoka County Administrator Dated: APPROVED AS TO FORM: By: Thomas Haluska Assistant Anoka County Attorney Dated: Page 9 of 11 • • • • CITY OFF * ** By: * * * *, Its Mayor Dated: By: * * *, Its City Clerk Dated: Page 10 of 11 C) Co (O CO D- CO M n Cr CD Co CO Cr to CO C O o) W r Cr CD r C) N O O) CO CD r- t` O N W . • J N N' CD N d' r co CD CD O N N N N O N N C CD C W O C M CD O M O M CD N C N C co- M CU to O 3. N r C 63 63 69 64 63 E3 63 63 63 6403 63 69 69 63 63 69- 63 63 63 63 O ( C O N CD O CD LO O r N N LO C Cr Cr) OD co N Lo W O C O OD CO O O M r O N O N CD CD N N N N CD O N r 0 CO r CD CO N r `Cr CD N CD CD to O r C O N • O O O7 e- O D CD Co co O C r C CO r 0 CD n C CD O T- s-. .0 0 op cv .- C N CD C) C e- r r r (C = O O f- U 63 63 63 63 63 69 64 64 69 63 64 63 6. 63 63 69 63 63 64 63 69 W CO CC) N CO Cr) O O N CD N_ O O M N C) N r CO CD O IWWW N CD 0 VD 0 Cr CO CO CCD N 0). 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Go O Ln LD N LLI Z J n Q u In rL 111 V1V1 4A Vl4A4A V} 4A*Ati? *1111 0 ,-/ N m a 141 LD IN CO 01 O *4 N >` 0 0 0 0 0 0 0 0 0 0 0 0 0 „4 43 41 43 43 43 43 43 43 41 41 rV N R 14 r0 R R R 0) 10 R R R R ro 7 7 7 7 7 7 7 7 3 3 7 7 0 u u u u u u u u u u u u u Q Q a Q Q Q a Q Q Q Q a AutoMARKS purchased m 0) m LOn Z N 10 Z 0 L.) co 10.: 0) rsi 4R O N m O N -• N 0 0 rn 0 r1 LD ti 4A -4 n 4n 0 m m 41} n 0) a IA- r4 0 N 03 O1 0 a` 0 N H rn C n N 0) m r1 LD m 1A N m oD 34 Lb ri iA m CO c n Vl n 0 a m m ..1 N "4- N' V} Actual 2000 -2012 co N m 0 00 r4 0 n 14 W n in c4 CO n 0, m uL m N N T a- a n m .-3 b ri 4A - 0 u 7 0 r CITY OF LINO LAKES RESOLUTION NO. 12 -134 APPROVING A SUMMARY OF ORDINANCE NO. 12 -12 FOR PUBLICATION WHEREAS, the City Council approved Ordinance No. 12 -12, establishing the 2013 Fee Schedule, for first reading on November 26, 2012 and second reading and final passage on December 10, 2012; and WHEREAS, Ordinance No. 12 -12 is lengthy and MN statute 412.191 allows the city to publish a summary of an ordinance, and WHEREAS, the City Council has determined that the summary clearly informs the public of the intent and effect of the ordinance, and WHEREAS, the publication in the official newspaper will include a notice that a full printed copy of the ordinance is available at City Hall; NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota: That the City Council approves the summary in Attachment A for publication according to state law and the City Charter. Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk • Jeff Reinert, Mayor and • • • ATTACHMENT A, RESOLUTION 12 -134 CITY OF LINO LAKES SUMMARY OF ORDINANCE NO. 12 -12 AN ORDINANCE ADOPTING THE 2013 CITY OF LINO LAKES FEE SCHEDULE; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND PREVIOUS FEE SCHEDULES THAT CONFLICT THEREWITH. The City of Lino Lakes City Council does ordain the following: Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code, and upon a review of a study conducted by City staff, a fee schedule for City services and licensing is hereby adopted as follows: 2013 FEE SCHEDULE A. Alcoholic Beverages; B. Amusement and Commercial Recreation; C. Business and Miscellaneous; D. Park & Recreation User Fees; E. Fire Regulations; F. Police Fees; G. Building — Construction Utilities; H. Escrow Deposits; I. Right -Of -Way Management; J. Utility Fees; K. Surface Water Management; L. Culvert Prices; M. Land Use; N. Engineering; O. Staff Time; P. Late Fee Section 2. Effective Date of Ordinance. This ordinance shall be effective 30 days after its publication. Passed by the Lino Lakes City Council on December 10, 2012. This is a summary of the adopted ordinance. A full printed copy of the ordinance is available at City Hall. • • • CITY COUNCIL AGENDA ITEM 3C STAFF ORIGINATOR: Jeff Karlson MEETING DATE: December 10, 2012 TOPIC: 2012 -2013 Labor Agreement with LELS Local No. 299 VOTE REQUIRED: 3/5 INTRODUCTION The Council is requested to consider Resolution No. 12 -128, approving a labor agreement between the City and Law Enforcement Labor Services (LELS) Local No. 299, representing the licensed police officers. BACKGROUND The police officers existing collective bargaining agreement expired December 31, 2011. The two parties were unable to resolve all the issues, which included a mediation session on May 30, 2012. Subsequently, eight issues were certified to the Minnesota Bureau of Mediation Services on July 25, 2012 for interest arbitration. Two issues were resolved prior to arbitration, which left the arbitrator with the following six issues to decide: (1) & (2) wages for 2012 & 2013; (3) HSA contribution for 2013; (4) & (5) City's contribution to health insurance premium in 2012 & 2013; (6) opt out provision for 2013. The hearing was conducted by the arbitrator, Richard J. Dunn, on October 17, 2012. The arbitrator rendered his decision on November 27, as follows: (1) & (2) Wages: 1% July 1, 2012; 1.5% January 1, 2013; (3) 2013 Annual HSA Contribution: 2013 family - $2,500, single - $1,000; (4) & (5) Health Insurance Contributions: 2012 family - $855.66/mo., single - $333.99; 2013 family - $869.72/mo. (' /2 of 3% premium increase), single - $344.01; (6) 2013 Opt Out Provision - $300. RECOMMENDATION Approve Resolution No. 12 -128, approving labor agreement between the City and LELS, Local No. 299 for years 2012 and 2013. ATTACHMENTS Resolution No. 12 -128 • CITY OF LINO LAKES RESOLUTION NO. 12 -128 APPROVING LABOR AGREEMENT BETWEEN THE CITY OF LINO LAKES AND LAW ENFORCEMENT LABOR SERVICES, LOCAL NO. 299 FOR YEARS 2012 AND 2013 WHEREAS, the City of Lino Lakes and Law Enforcement Labor Services (LELS) Local 299, representing the police officers, negotiated to replace the existing collective bargaining agreement, which expired on December 31, 2011; and WHEREAS, the parties were unable to resolve all the issues; and WHEREAS, eight issues were certified to the Minnesota Bureau of Mediation Services for interest arbitration pursuant to Minn. Stat. 179A.16, subd. 2; and WHEREAS, the hearing in this matter was conducted by a neutral arbitrator on October 17, 2012; and WHEREAS, the arbitrator, Richard J. Dunn, rendered his decision on November 27, 2012. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes approve the following terms of the labor agreement: 1. Wages: 2012 — 1% July 1, 2012; 2013 — 1.5% January 1, 2013 2. Health Insurance Contribution: 2012 family -- $855.66/mo., single -- $333.99; 2013 family -- $869.72/mo. (' /z of 3% premium increase), single -- $344.01 3. Annual HSA Contribution: 2012 family -- $3,000, single -- $1,500; 2013 family -- $2,500, single — $1,000 4. Opt Out Provision: 2012 -- $333.99/mo.; 2013 -- $300 /mo. Adopted by the Council of the City of Lino Lakes this day of , 20_. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • CITY COUNCIL AGENDA ITEM 3D STAFF ORIGINATOR: Jeff Karison MEETING DATE: December 10, 2012 TOPIC: Appointment of Deputy City Clerk VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Lisa Hogstad for the position of Deputy City Clerk. BACKGROUND Jean Viger has submitted her resignation as Deputy Clerk. Her last official day will be Monday, December 31, 2012. The position was posted internally and two applications were received. We conducted interviews on November 30 and have offered the position to Ms. Hogstad, who currently works part-time as an Office Technician I. Lisa has been employed by III the City since 2000 with a variety of job responsibilities. Due to budget cuts in 2009, Lisa's full -time position became part-time in 2010. Ms. Hogstad's part-time position will not be filled. She will maintain a few of her current duties, but most of her tasks will be transferred to other positions. RECOMMENDATION Approve the appointment of Lisa Hogstad to the position of Deputy City Clerk, starting December 17, 2012. • CITY COUNCIL AGENDA ITEM 3D • STAFF ORIGINATOR: Jeff Karlson MEETING DATE: December 10, 2012 TOPIC: Appointment of Deputy City Clerk VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Lisa Hogstad for the position of Deputy City Clerk. BACKGROUND Jean Viger has submitted her resignation as Deputy Clerk. Her last official day will be Monday, December 31, 2012. The position was posted internally and two applications were received. We conducted interviews on November 30 and have offered the position to Ms. Hogstad, who currently works part-time as an Office Technician I. Lisa has been employed by the City since 2000 with a variety of job responsibilities. Due to budget cuts in 2009, Lisa's full -time position became part-time in 2010. Ms. Hogstad's part-time position will not be filled. She will maintain a few of her current duties, but most of her tasks will be transferred to other positions. RECOMMENDATION Approve the appointment of Lisa Hogstad to the position of Deputy City Clerk, starting December 17, 2012. • • • STAFF ORIGINATOR: MEETING DATE: CITY COUNCIL AGENDA ITEM 4A Chief John Swenson December 10, 2012 TOPIC: Hiring of a Records Technician VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Police Department is requesting council approval to hire Kristen Thorstad as a Records Technician. The hiring of a Records Technician will fill the current Record Technician opening. During the Council Meeting on November 26, 2012, Council voted unanimously to authorize filling the Record Technician Position. BACKGROUND On October 12, 2012, Record Technician Jackie Bowdich resigned from the Lino Lakes Police Department. The police department has been engaged in a Record Technician hiring process to fill the vacancy created by the resignation. This hiring process included: 1. Application/Experience Scoring (80 Applicants) 2. Initial Oral Interview (14 Participants) 3. Background Investigation (2 Participants) 4. Final Interview (2 Participants) This hiring process has been extensive and has identified candidates that will continue high level of customer service and dedications to the Lino Lakes community. During the Council Meeting on November 26, 2012, Council voted unanimously to authorize filling the Record Position. The 2012 Approved and 2013 Requested Police Department budget is funded for 2 Record Technician positions. The hiring of a Record Technician will maintain the police department at 2 positions. Approval of this request will not result in an increase to personnel cost for the police department. Kristen Thorstad start date is December 17. 2012 at Step 1 of the AFSCME Labor contract ($18.218 per hour). RECOMMENDATION Staff recommends the Council approve the hiring Kristen Thorstad as a Record Technician within the police department. • ATTACHMENTS None • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: 3/5 INTRODUCTION CITY COUNCIL AGENDA ITEM 6A Breanne Rothstein, WSB & Associates December 10, 2012 Consider Resolution No. 12 -129, Approving Preliminary Plat, Bill's Superette Consider Resolution No. 12 -130, Approving Conditional Use Permit for a Motor Fuel Station Staff is requesting City Council consideration of a preliminary plat for a 2 lot commercial subdivision and a conditional use permit for a Motor Fuel Station. Review Deadline: • BACKGROUND • Application deemed complete — October 18, 2012 60 day review deadline — December 17, 2012 120 day review deadline — February 15, 2013 Grant Rademacher has applied to the city for a preliminary plat review to subdivide the existing lot located on the northeast corner of Main Street and Lake Drive into two lots. The existing lot is 4.65 acres, and is proposed to be divided into a southern lot (2.41 acres) and a northern lot (2.11 acres). Also, the applicant has submitted an application for a conditional use permit to locate a motor fuel= station on the southern property. The Bill's Superette motor fuel station is proposed to be 8,460 square feet in size, with a total of 16 fuel pumps. Finally, the city requires an administrative site plan review for the proposed 13,362 square foot G -Will liquor store to be located on the northern parcel. The subject property is a vacant lot, previously occupied by a single family home. It is relatively flat in elevation and has natural vegetation with mixed species of trees on the property. The site currently has one driveway opening along Lake Drive. The property is surrounded by a single - family neighborhood to the north and east, a motor fuel station and multitenant building to the southwest, a restaurant and auto body shop to the west, and a US Bank to the south. The intersection is currently controlled by a four -way stop control, however, construction to upgrade this to a signalized intersection is currently in progress. The city is in receipt of a plan set dated September 7, 2012, revised November 7, 2012. Staff has the comments, as listed below. Land Use /Zoning: The property is guided for commercial in the Comprehensive Plan, and is zoned GB- General Business. The proposed use of the southern lot as a motor fuel station requires the approval of a conditional use permit. The proposed liquor store on the northern lot • • is a permitted use in the General Business Zoning District. In accordance with city code, the applicant must prove that all conditions set forth for the motor fuel station land use have been satisfied related to vehicular access, architectural standards, fuel storage systems, drainage, landscaping, and lighting, which will be addressed below in detail. Generally, the application meets the general and specific conditional use permit criteria in city code. Lot Size /Setbacks: The two newly created lots meet the minimum lot size and frontage for the General Business zoning district. The proposed buildings meet all applicable setbacks from property lines, road rights -of -way, and residential areas. Architectural Standards /Height: As part of the conditional use permit application, the applicant must meet specific architectural standards for motor fuel stations and their canopies. Face brick and rock face block are proposed as the predominant materials to be used on the buildings and the canopy regulations are proposed to be met. The height of the buildings and canopy meetthe city code standards as follows: Structure Proposed Height (feet) Maximum Allowed (feet) Motor Fuel Station 19 45 Liquor Store 21 45 Canopy 18 18 Section 3 of city code also requires that commercial buildings meet architectural standards relating to harmonious finish treatment. Based on the submitted renderings, the proposed building meets standards for the usage of earth tone with accent colors and limitations on the use of EFIS /stucco and decorative metal. The police department submitted comments recommending the addition of windows on the south and/or east side of both buildings to aid in crime prevention efforts. However, the applicant was not supportive of this request based on their experience. Utilities: This site is proposed to be serviced by the city sewer and water systems. As city policy, all sewer lines must be extended to the extent of the property, which is proposed by the plans. The plans, as revised, have addressed staff's concerns regarding utilities. Traffic /Access: The intersection of Lake Drive and Main Street is currently being upgraded to a signal_ As the plat is proposed, there is sufficient right -of -way to complete this upgrade. Anoka County Highway Department is requiring the dedication of an additional 15 feet of right -of- way along Main Street. The County has also submitted an advisory comment regarding future median installation by the County at some time in the future, which may restrict these full turning movements. The site proposes to gain access from both Lake Drive and Main Street with full turning movements (left and right exit lanes and one entrance lane) to be shared by both the Bill's Superette gas station and the G -Will liquor store. The plans have been revised to address staff's comments regarding driveway width. A traffic study has been completed for the site that recommends right turn lanes be installed along Lake Drive and Main Street in order to increase the safety of the intersections. Anoka County Highway Department also discusses right turn lane installation. The Lino Lakes Police Department also recommends turn lanes as part of their review. Therefore, the applicant has added these to the plan set. Off - Street Loading Areas: City code sets forth standards for loading dock areas, and the proposed plan is satisfactory to city staff and the City Engineer. Parking: The proposed plans indicate a total of 86 stalls of parking for both the Bill's Superette and the G -Will Liquors site. City code requires one stall per 200 square feet of building area (with a 10 percent credit for unusable floor area), resulting in a total of 99 required stalls. The applicant is proposing "proof -of parking" areas for the deficient 12 stalls. In an effort to reduce impervious surfaces and mitigate storm water runoff, city code allows for "parking deferment" when evidence is provided by the applicant to suggest that the required number of parking stalls are not needed. The applicant has constructed several stores and has provided evidence from these stores that the parking demand is lower than city code requires. Staff and the Planning and Zoning Board are comfortable with the level of parking proposed and allowing a deferment of the remaining 21 stalls. The site plan does not indicate a perimeter curb along the sidewalk/walkway areas adjacent to the building. The applicant has requested this to reduce liability and increase ease for people using the area. Bollards are proposed to provide pedestrian and vehicle separation. Surface Water Management /Pollution Prevention: City code restricts impervious surfaces to no more than 75 percent of the site, which the proposed plan meets. Stormwater is proposed to be routed to an infiltration basin located in the southwest corner of the site. Stormwater management comments were provided to the applicant in the engineering review memo, dated November 5, 2012. The majority of these comments were addressed by the applicant in revised plans received by the City on November 19, 2012. However, two concerns in the engineering review memo were not addressed in the revised documents: • Runoff is directed across the south driveway, which could lead to icy conditions when thawing and freezing occurs. • The proposed swale on the east property line may not have adequate capacity during large rainfall events. This could cause channelized runoff to enter the property east of the site duringlarge rainfall events. Based on discussions with the applicant's engineer (MFRA), these two concerns will be addressed by installing a culvert under the south driveway and by increasing the depth of the proposed swale on the east property line. With these two modifications to the plans, we feel that the project is able to meet or exceed the city's stormwater management requirements. The Rice Creek Watershed District will require a permit for the storm water management on this site, and have submitted several comments regarding this review. An operation, inspection, and maintenance agreement should be completed that indicates the land owner is responsible for the stormwater facilities. Grading /Drainage: For all motor fuel stations, oil/grit separators are required as a mechanism for limiting polluted run -off from entering the storm water system. The applicant has submitted satisfactory plans for the separation of oil /grit, per the city code. The applicant is required to provide proof of NPDES permit prior to commencing with grading. A final soils report has been submitted, and is satisfactory to staff. Easements: The plans have been revised to indicate a larger easement between Lots 1 & 2 and along the eastern property line. All other easements are satisfactory to staff. Landscaping /Tree Preservation: City code and the conditional use permit section for motor fuel stations outlines detailed requirements with regard to landscaping in five different categories: standards for canopy cover, boulevard trees, foundation landscape, and open areas, and buffering/screening. City code also requires replacement ratios for trees that must be removed as part of the site grading. After detailed discussions with staff, the plan has been revised to meet the requirements for canopy cover by including four landscaped islands within the parking lot. The foundation landscaping requirements are met, with the exception of locating the large trees a maximum of 15 feet from the foundation. The ordinance does allow for flexibility in planting locations where service locations or other constraints make the standards difficult to meet. This site requires substantial landscape buffering from the adjacent residential uses. A six foot privacy fence is proposed that is off -set every 75 feet and the planting of shrubs along 50 percent of the fence. Also, a significant number of trees are proposed that would, at full growth, extend over the top of the fence and provide additional screening. Staff has requested that the fence be off -set by a minimum of ten feet from the eastern property line to allow for maintenance of the landscaping and that one row of trees be located on the eastern side of the fence. Seven existing trees are proposed to be preserved over the site. There are some minor discrepancies between the tree preservation plan and the landscape plan, as the landscape plan indicates the preservation of several trees along the eastern property line. Additional new trees should be added to provide a full landscape screen in those areas that incorrectly show existing trees. All trees to be preserved must be protected from grading with tree save fencing, and will be verified prior to acceptance of the site improvements. All other trees on site will be removed as part of the building plans. The lost trees are mitigated according to city code by the perimeter tree plantings proposed. Lighting: The requirements of the city code and conditional use permit restrict and limit the design, height, and brightness of all lighting on site. According to the submitted plans, the proposed gas station and liquor store meets these requirements for height, maximum foot - candle at right -of -way, and light fixtures. Full canopy illumination shall be limited to the hours of 5:00 a.m. to 11:00 p.m. After 11:00 p.m. lighting will be reduced to approximately 10% of full illumination. Signage: Per the conditional use permit requirements, signage is limited to either the wall of the building or the canopy and the plans indicate only wall signage. One monument sign per frontage is permitted for motor fuel stations and one per property is allowed for all other businesses. All signage will require separate permitting. Parks /Trails: As part of the preliminary plat review the Planning and Zoning Board requested the dedication of a trail easement and construction of trails extending from the intersection along the southernmost property line and north along the westernmost property line. Based on the need for additional right of way, we propose locating the trail within the County right -of- way which has been verified with the County. The applicant will receive a park dedication fee • credit for these improvements. The applicant needs to confirm with the power company that the proposed trail easement can be recorded within the power line easement. The board also recommended the addition of pathways leading from the trail segments to the buildings. This has been incorporated into the revised plans. Development Fees: The applicant will be required to pay appropriate park dedication (less credits), sewer, water, and surface water trunk and connection charges as part of this subdivision and site plan review. These fees will be calculated at the time of final plat and the drafting of the development agreement. RECOMMENDATION The Environmental Board met on October 24, 2012, and recommended several changes to the site plan, as outlined in the attached memo. The plan set has been revised to address these comments. Soil borings are still needed to verify the suitability of soils for infiltration. The Planning and Zoning Board met on November 14, 2012, and held a public hearing regarding these applications. Public testimony was taken and the primary concerns were related to the number of liquor stores allowed within the city, a desire for a limit to the number of licenses issued, and the number of existing vacant storefronts. Other issues discussed and addressed by staff included a plan for gasoline spillage, sewer and water extensions, groundwater contamination, the extent of buffering proposed (fence height should be increased), and a request for a trail to be installed. The Planning and Zoning Board recommended approval with several conditions on a 7 -0 vote, and adding a condition that the trail be installed both along Main Street and Lake Drive. The recommended conditions have been revised subsequent to the Board meeting, based on the applicant's revised submittal. Staff recommends approval of the preliminary plat for Bill's Superette, subject to the following conditions: 1) A trail is installed along both Lake Drive and Main Street; 2) Cross- access easements are submitted and approved by city staff to allow both businesses to utilize both accesses; 3) Obtain all necessary permits from the Rice Creek Watershed District, and provide a copy of that permit to the city; 4) Pond areas must be planted with a native seed mix acceptable to the city and managed for a minimum of three years by an approved city contractor; 5) Execution of a Stormwater Operation and Maintenance Agreement between the City and/or RCWD prior to issuance of a building permit; 6) All outstanding land use fees or escrows shall be paid in full prior to issuance of a building permit; 7) Title work satisfactory to the City Attorney shall be submitted and reviewed prior to final plat recording; 8) Preliminary plat approval shall be valid for one year from the date of this approval. The plat and associated development agreement shall be recorded within one year of approval. Staff recommends approval of the conditional use permit to allow Bill's Superette motor fuel station, subject to the following conditions: 1) Submission of a revised plan set that incorporates the comments from the City Engineer regarding stormwater management; 2) Obtain all necessary permits from the Rice Creek Watershed District, and provide a copy of that permit to the city; 3) Pond areas must be planted with a native seed mix acceptable to the city and managed for a minimum of three years by an approved city contractor; 4) Bollards are installed at the terminus of each parking space on the site plan, and that raised curbing is installed on the north side of each building; 5) The proposed buffer fence is set back a minimum of 10 feet from the eastern property line to allow for ease of maintenance; 6) The landscape plan is revised to indicate additional buffer plantings along the eastern property line (where existing trees are incorrectly shown); 7) All outstanding land use fees or escrows shall be paid in full prior to issuance of a building permit; Furthermore, staff recommends including the following on -going conditions in the conditional use permit: 1) Canopy illumination level shown on the photometric plan shall be allowed between 5:00 a.m. and 11:00 p.m. Outside of these hours, the fuel pumps may operate but the canopy light level shall be significantly reduced to approximately 10 percent of full illumination; 2) Canopy light is restricted to only the lighting of the pump island area, and that the canopy itself is not backlit and does not have lighting on it; 3) The public address system shall be limited to an intercom system and shall not play music or advertising; 4) Any video advertising devices integrated into the fuel pumps shall be inaudible from the surrounding properties and rights -of -way; ATTACHMENTS: 1) Resolution No. 12 -129 2) Resolution No. 12 -130 3) Plan Set, dated September 7, 2012, most recently revised November 7, 2012 4) Anoka County Highway Department memo dated November 2, 2012 5) Recommendation memo from the Environmental Board discussion dated October 24, 2012 6) Lino Lakes Police Department memos, dated September 12 and September 14, 2012 • • • • CITY OF LINO LAKES RESOLUTION NO. 12 -129 RESOLUTION APPROVING THE PRELIMINARY PLAT FOR BILLS SUPERETTE WHEREAS, the City has received an application for preliminary plat approval for Bill's Superette; and WHEREAS, City staff has completed a review of the proposed plat based on the following plans and information: • Boundary /Topographic Survey, dated and revised November 7, 2012 • Preliminary Plat dated and revised November 7, 2012 • Preliminary Utility Plan dated and revised November 7, 2012 • Preliminary Grading and Erosion Plan dated and revised November 7, 2012 • Preliminary Landscape and Tree Preservation Plan dated and revised November 7, 2012 ; and WHEREAS, a public hearing was held before the Planning & Zoning Board on November 14, 2012 and the Board recommended approval of the preliminary plat application; and WHEREAS, the proposed preliminary plat meets the requirements of the City's Zoning and Subdivision Ordinances; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes hereby approves the preliminary plat of Bill's Superette, subject to the following conditions: 1) A trail is installed along both Lake Drive and Main Street; 2) Cross access easements are submitted and approved by city staff -to allow both businesses to utilize both accesses; 3) Obtain all necessary permits from the Rice Creek Watershed District, and provide a copy of that permit to the city; 4) Pond areas must be planted with a native seed mix acceptable to the city and managed for a minimum of three years by an approved city contractor; 5) Execution of a Stormwater Operation and Maintenance Agreement between the City and/or RCWD prior to issuance of a building permit; 6) All outstanding land use fees or escrows shall be paid in full prior to issuance of a building permit; 7) Title work satisfactory to the City Attorney shall be submitted and reviewed prior to final plat recording; • • • 8) A development agreement is entered into between the City and the Developer as part of the final plat approval process; 9) All development fees shall be calculated according to the fees in effect at the time of the final plat; 10) Preliminary plat approval shall be valid for one year from the date of this approval. The plat and associated development agreement shall be recorded within one year of approval; Adopted by the Council of the City of Lino Lakes this the 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • • CITY OF LINO LAKES RESOLUTION NO. 12 -130 RESOLUTION APPROVING CONDITIONAL USE PERMIT TO ALLOW A MOTOR FUEL STATION AT THE PROPERTY LOCATED ON THE NORTHEAST CORNER OF LAKE DRIVE AND MAIN STREET WHEREAS, Grant Rademacher has submitted a request to the City for a conditional use permit to allow for the construction of a motor fuel station (Bill's Superette) located on the property located on the northeast corner of Lake Drive and Main Street; and WHEREAS, the legal description of the property (Subject Property) is: All of Lots 5, 6 and 7, Forest View Acres and those parts of the vacated service road and Lot 1, Forest View Acres, lying South of the North line of Lot 5 extended Westerly to the highway right of way, Anoka County, Minnesota and lying southeasterly of the northwesterly 30 feet of said Lot 1; and WHEREAS, staff has prepared a review of the plan set, dated September 7, 2012, most recently revised November 7, 2012; and WHEREAS, the Planning and Zoning Board held a public hearing on November 14, 2012 and unanimously recommended approval with conditions; and WHEREAS, the City Council of the City of Lino Lakes makes the following findings: a. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan. b. The proposed development application is compatible with present and future land uses of the area. c. The proposed development application conforms to performance standards herein and other applicable City Codes subject to conditions of approval. d. Traffic generated by a proposed development application is within the capabilities of the City. e. The proposed use will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. f. The proposed use will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. • • • g. The proposed use meets the standards regarding architecture, setbacks, lighting, height, dust control, landscaping, circulation, parking, noise, and outside storage specifically set forward for motor fuel stations. NOW, THEREFORE, BE IT RESOLVED THAT the Lino Lakes City Council approves the conditional use permit to allow a motor fuel station (Bill's Superette) on the Subject Property, subject to the following conditions: 1) Submission of a revised plan set that incorporates the comments from the City Engineer regarding stormwater management; 2) Obtain all necessary permits from the Rice Creek Watershed District, and provide a copy of that permit to the city; 3) Pond areas must be planted with a native seed mix acceptable to the city and managed for a minimum of three years by an approved city contractor; 4) Bollards are installed at the terminus of each parking space on the site plan, and that raised curbing is installed on the north side of each building; 5) The proposed buffer fence is set back a minimum of 10 feet from the eastern property line to allow for ease of maintenance; 6) The landscape plan is revised to indicate additional buffer plantings along the eastern property line (where existing trees are incorrectly shown); 7) All outstanding land use fees or escrows shall be paid in full prior to issuance of a building permit; BE IT FURTHER RESOLVED THAT the following conditions apply to the on -going use of the property as a motor fuel station: 1) Canopy illumination level shown on the photometric plan shall be allowed between 5:00 a.m. and 11:00 p.m. Outside of these hours, the fuel pumps may operate but the canopy light level shall be significantly reduced to approximately 10 percent of full illumination; 2) Canopy light is restricted to only the lighting of the pump island area, and that the canopy itself is not backlit and does not have lighting on it; 3) The public address system shall be limited to an intercom system and shall not play music or advertising; 4) Any video advertising devices integrated into the fuel pumps shall be inaudible from the surrounding properties and rights -of -way. Adopted by the Lino Lakes City Council this the 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • ATTEST: Julie Bartell, City Clerk • Jeff Reinert, Mayor Mike Grochala City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 -1182 Re: Site Plan - Bill's Superette Dear Mike, COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304 -4005 (763) 862 -4200 FAX (763) 862 -4201 "Our passion is your safe way home." November 2, 2012 We have reviewed the site plan for Bill's Superette, to be located in the northeast quadrant of CSAH 14 (Main Street) and CSAH 23 (Lake Drive) within the City of Lino Lakes, and I offer the following comments: Based on a review of the current right of way information, it has been determined that the existing • right of way along CSAH 23 adjacent to this site equals 70 feet, which should be adequate for future reconstruction purposes. However, the existing right of way along CSAH 14 adjacent to this site equals 60 feet, which will not be adequate, as 75 feet of right of way will be required for future reconstruction purposes. Consequently, an additional 15 feet of right of way along CSAH 14 adjacent to this site should be dedicated to Anoka County. If the additional right of way cannot be dedicated through the City's site plan process, the setbacks to buildings, structures, etc. should take the future right of way needs along CSAH 14 into consideration. Contact Curt Kobilaresik, Engineering Program Manager (email: Curt.Kobilaresik @co.anoka.nm.u.s , phone: 763.862A223) should you have questions regarding right of way for this site plan. The site plan proposes 1 new access point onto CSAH 14 and 1 new access point onto CSAH 23. It should be noted that while neither access point meets current access spacing guidelines, denying access to the county highway system for this parcel is not an option as there are no local roadways available for the site to gain access from. Given the close proximity of the access points to the CSAH 14 /CSAH 23 intersection, they do have the potential to be problematic from a safety perspective. Consequently, construction of a NB CSAH 23 right turn lane and a WB CSAH 14 right turn lane at the new access points for this site will be required to be completed by the developer /City in conjunction with this development. At some point in the future, both CSAH 23 and CSAH 14 will be reconstructed to include raised median channelization, so both access points will become right in/right out (RI/RO) access points when medians are constructed. The right of access along the remaining portions of CSAH 14 and CSAH 23 should be dedicated to Anoka County. It appears that there are sight distance deficiencies for the Intersection Sight Distance Requirements on CSAH 14 and CSAH 23 at the proposed accesses, with the obstruction being bushes. It is anticipated that the bushes will be removed as a part of the site development. Please note no signs or plantings will be permitted within the county right of way. In addition, care should be exercised when locating buildings, structures, plantings, berms, etc. outside of the county right of way, so as not to create any new sight distance obstructions at the access points. Affirmative Action / Equal Opportunity Employer • The ACHD Engineering Plan Review Process will apply to this site plan. Calculations must be provided along with a grading and erosion control plan that delineates the drainage areas for this site. The post - development rate /volume of runoff must not exceed the pre - developed rate /volume of runoff for the 10 -year, critical design storm. An engineering plan review fee estimated at $500.00 will apply for this development. Contact Brett Voth, Engineer 11! (email: Brett.Voth @co.anoka.m.n.us ; phone: 763.862.4263), should you have any questions regarding the ACHD Engineering Plan Review Process for this site. Following completion of the ACHD Engineering Plan Review Process, the ACHD Permit Process can begin. Two Access Permits (Commercial Access Permits = $250 /each = $500.00 fee) and two ROW Permits (ROW Permits = $150 /each = $300.00 fee) will be required and must be obtained prior to the commencement of any construction. Contact Terri Vaughan, Permit Technician, (email: Terri.Vaughan @co.anoka.mn.us ; phone: 763.862.4239) for further information regarding the permit process, or view the information online at: http: / /ww2.anokacounty.us /v3_highway /permits.aspx Thank you for the opportunity to comment. Feel free to contact me if you have any questions regarding this review. Sincerely, Jane K. Rose Traffic Engineering Manager xc: File: CSAH 14 -1-CSAH 23/Plats+Developments /2012 Curt Kobilarcsik, Engineering Program Manager Larry Hoium, County Surveyor Randy Bettinger, Traffic Engineering Coordinator Josie Scott, Traffic Engineering Technician Terri Vaughan, Permit Technician Brett Voth, Engineer 111 • Recommendations of the Lino Lakes Environmental Board October 24th, 2012 Bill's Superette The following recommendations were made by the Lino Lakes Environmental Board concerning the Bill's Superette project on Lake Drive and Main Street: • In the Landscape Plan change the Sugar maples and Lindens to a species more adapted to droughty soils. Recommendations for substitution species include, but are not limited to Oaks, hackberry, disease resistant American elms such as Princeton, Heritage, Accolade or New Horizon, and Red maple. • Find a lower growing plant to substitute for the Alpine current in the parking lot island. Plants should not exceed 22 inches. • Move trees inside Great River Energy power line easement out to at least 35 feet. Otherwise obtain an encroachment agreement with Great River Energy. • Demonstrate how future buffer requirements will be addressed in the "phantom" parking lot areas should the parking spaces be used. • CPTED review must be submitted. • All sod areas must be irrigated. • Developer showed - interest in changing the top vegetation to a native fescue instead of recommended Blue Gramma. The County is planting native Blue Grama on the top side of their pond. Staff recommended similar material; however, native fescue would work. • Tree preservation measures must be shown for adjacent property trees that have dripline within the project limits. The tree preservation plan should also have tree identity numbers depicted on the tree preservation map. • SWPPP notes, on the construction details must include the name and phone number of the person responsible on site for SWPPP implementation. The phone number must be a 24 hr accessible number. The plan must show the location on site of the SWPPP plan, and all required inspection sheets. • • • • Recommend removal of infiltration pond rock bottoms • Recommend changing the clay lined pretreatment ponds to a storm chamber type of oil grit separator large enough to accommodate the water volumes generated on the site and include the 800 gal oil capture capacity as required by city code. • Recommend soli borings to verify that all infiltration areas including swales are not in the SoA soil type. • Recommend that the site meet the .5 inch infiltration requirement to the extent possible, and a variance given from RCWD to the project for remainder of this requirement not attainable. • Recommend that as a part of their MS4 requirements that maintenance plan and yearly inspection submittal to the city be submitted for all storm water features on the site. • Recommend that the second well shown registered to the original owner in the county well point index be located and sealed if it can be located. This well point is located on the eastern property line. Lino Lakes Police Department *Memo • • To: Chief John Swenson From: Officer William Owens CC: Sergeant Mike Rumpsa Date: September 12, 2012 Re: CPTED Review After reviewing the plans there are no obvious drastic public safety problems. However there are some things which may require some more attention or explanation. • Is the "C" store a 24 hour operation? • Will the car wash operate 24 hours a day or have a closing time? Traffic: • The City should consider the results of a traffic study on Lake Drive and on Main Street to determine if the new driveways will cause traffic congestion. A solution would be to add a turn lane on westbound Main Street leading up to the driveway and a passing lane for eastbound Main Street on the south side of the roadway. The same should be considered for the Lake Drive driveway. • Within the lot, we should be aware of the car wash and the issues it will present in the winter. The water which drips from cars as they leave the wash will freeze onto the road. If vehicles cut through the parking iot between the gas pumps and the gas station it could present a slipping hazard to people walking from the pumps to the gas station and a hazard to passing motorists. Natural Surveillance: • There are no windows on the south side or east side of the gas station which will inhibit natural surveillance into and out of the business. By adding a set of windows we could alleviate this. This is particularly a concern for the east side because that is where the trash enclosure is. As it stands now, employees are taking the trash out and are concealed by the tree line and no windows. • For the liquor store, there is only one set of windows on the building, which incorporates the front door. I would recommend adding more windows to increase natural surveillance. • Encourage both the C store and the Liquor store to limit advertisements placed on glass doors and window that block natural surveillance into the businesses. Camera's /Locks • I would like to view a camera /security outline when available • Locks should be an anti- spreading type and have dead bolt capability. • • • Snow Removal: • Snow removal can be a concern with this type of design. If they are going to pile the snow on -site we should be conscious of where it is being stored. We want to avoid storing the snow in area which will obstruct the view of traffic entering and exiting the complex. Additionally, we want the snow to be stored in an area which does not affect the natural surveillance of the parking lot. Lighting: • I am unable to read the lighting plan for the business complex as it was not included with the full size plan. A white LED shining down on the lot and canopy should be a good option, as long as it does not alter the color of vehicles when viewed through the surveillance cameras. Wall packs are a good option, but care should be used when installing them to not blind passing motorist and hinder natural surveillance. Pole mounting is the best option as it does not hinder natural surveillance and allows for a more uniform light pattern. • Page 2 Lino Lakes Police Department • Memo To: Chief John Swenson From: Officer William Owens CC: Date: September 14, 2012 Re: CPTED Recommendation for Bill's Superette's lighting After reviewing the photometric plans for the Bill's Superette project I have an additional recommendation. Within the crime prevention field it is a general recommendation the foot - candle levels around the entrances and exits of a businesses be five foot - candles. As it stands the foot - candle levels for the entrance to the liquor store are between 2.4fc and 1.2fc. 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G 9H3V NI AaV W Wt'ls V3HV J o o O .o i — TEMPORARY STORAGE AND PARKING AREA NISV91N3NLO3S ASVSOd1A131 T 301A30 NOLLD31OSd 131NI T a o n 3 A w O a 0 . 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DUST ON THE SITE SHALL BE CONTROLLED. THE USE OF MOTOR OILS AND OTHER PETROLEUM BASED OR TOXIC LIQUIDS FOR DUST SUPPRESSION OPERATIONS IS PROHIBITED. U R >_ 58 5g ggAA ER 7 M9 95 �c y; aR sg a� 2 1 5 0 8 9 ° iA 52 o5 so 55 5 2 5 Y 8 SO 88 9953 R�? 5 $ow m=m EFA g*gE� a a 59 0 IP P9 9 92 3 9 5 o° �a € 5 95 9 fA 5 $° v c> 5 oczi ; s c= o 9 0 9 2 9 9 0 9 9 9 4 P, 5 0 569 age WA 9599 5359 9599 siIll! 98 5908 1,22% 5599 o$$m R50; $io zF� g a 4 O {a 30$ ga ;$�� >A ail g; =g5" ° op ao $$ 9998 03 Fp og QT iz 8595 5595 !! l 11 Qg OF ill o �9 p� 55 2" 29 99 Ro 299 g� A F. $ AS oI 559 9 595 5; 98 Ay 3, 959 595 o p mgt' AA 5 88 F4 g 11 9_= 5 =2 $11 F a m 598 a 9 ;g; g z�g 525 Io? � =o o 998 ;55 Q. a;s a °c zgo ;II Aso 1�g 99 Si s 558529 _ 5 9 855895 >999335 qg9i46gT °g § ;m sw59.10 "oons F1 aa�mc� $ 6m�m gg n- lgyz96g _5°59 APIga qinq nogg AMgE z 8992,A 299009 9599 8 g 59 EROSION & SEDIMENTATION CONTROL NOTES & DETAILS / ONVONV1S TBNOLLJIOSIWIr1V7OI z W uo!sinab •oN hays 8992 5599 °"992 a; 0 q91, W C r— O N 7 1, rn ppp���yyy LEGEND 0 PROPOSED EXISTING CURB & GUTTER STORM SEWER �N� ® w' -i /' • / SANITARY SEWER �� ► -� ® P� ra ----J , o FORCEMAIN (SAN.) O- ►1E1 ►_p Q p nt O / / 21" PVC SANITARY STUB WATERMAIN l� I w( Q 1 / 21 °PLUG, IE= 891.77 - PPP - PPP - - P -sat - enQIn88RnQ8uNeylOQ planning energy EASEMENT / 1 GAS U ICE DD 14800 2661 Ave. N. Ste 140 HYDRANT GAS DIVE UG s" RSV Plymouth, Minnesota 55447 FES 8'%6" REDUCER ELECTRIC -� uE 063) 476.6010 telephone 77 Li- 12 "CMP @OAS% ' uT TELEPHONE UT m �, 8631476.8532 facsimile fra.COM IE= 916.60 /-- i 1/- + - UTILITY CONSTRUCTION NOTES wwN.mtrd.com / y _ _ _ A. THE UTILITY IMPROVEMENTS FOR THIS PROJECT SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE "STANDARD UTILITIES f / - -� SPEOFICATIONS" AS PUBLISHED BY THE CITY ENGINEERS ASSOCIATION OF MINNESOTA (CEAM), EXCEPT AS MODIFIED HEREIN. Client / / Y, o- o -o -p- CONTRACTOR SHALL OBTAIN A COPY OF THESE SPECIFICATIONS. / ` 44 / <7 / 1. ALL UTILITIES SHALL BE CONSTRUCTED IN ACCORDANCE TO CITY REQUIREMENTS. LlrA.B+tir,��pY • / - - �i k i� I ) 2. CONTRACTOR SHALL NOT OPEN, TURN OFF, INTERFERE WITH, OR ATTACH ANY PIPE OR HOSE TO OR TAP WATERMAIN ��TTi�►��L.a:I�.C..a[ Patterson BELONGING TO THE CITY UNLESS DULY AUTHORIZED TO DO SD BY THE CRY. ANY ADVERSE CONSEQUENCES OF ANY / E�IEIIE /�. � p / CONSTRUCTION SCHEDULED OR UNSCHEDULED DISRUPTIONS OF SERVICE TO THE PUBLIC ARE THE LIABILITY OF THE CONTRACTOR IE =916 y ��' / Y �"r ^ - 3 A MINIMUM VERTICAL SEPARATION OF 18 INCHES 5 REQUIRED AT ALL WATERMAIN AND SEWER MAIN (BUILDING, STORM 3 CY RIPR _ AND SANITARY) CROSSINGS. Y // / /I/ , O B. ALL MATERIALS SHALL BE AS SPECIFIED IN CEAM SPECIFICATIONS EXCEPT AS MODIFIED HEREIGL / 1/ / / 1. ALL MATERIALS SHALL COMPLY WITH THE REQUIREMENTS OF THE CRY. Project \� // / ®' SAN SERVICE C ` /- IF li - (2) CLEAN OUT 2. ALL SANITARY SEWER TO BE PVC SDR -35, UNLESS NOTED OTHERWISE. / O 2 "DIP ATEBMAIN . ® IE= 909.10 BILL'S `" i / LIQUOR STORE • III 3. ALL WATERMAIN TO BE DUCTILE IRON - CLASS 52, WITH 7.5 FEET MINIMUM COVER. P ETT s j �/ I 13,362 SF a) 6 "- BEND t / I FEE= 917.60 4. ALL STORM SEWER PIPE TO BE REINFORCED CONCRETE PIPE WITH R-4 JOINTS, AND RUBBER GASKETS. 12" ROOF DRAIN l: 6 " DIP WM • I 3LF -21 "PVC 6" CONDUIT FOR CONNECTION i / C @p -iigy I // 5. RIP RAP SHALL BE Mn /DOT CLASS 3. FUTURE WATER - CONNECTION �� • 5 =91355 MH -101 /off /� \1 MH -105 _ tar INVERT AT BOTTOM OF WALL ►cI>�� l �% C. CONTRACTOR SHALL REFER TO ARCHITECTURAL PLANS FOR EXACT LOCATIONS AND DIMENSIONS OF VESTIBULE, EXIT PORCHES, rT,_ 8 LF - 15` HOPE @T1:59k% I _ WITH SAFL BAFFLE _ ELEIL= 91350 !■ RE= 917.50 /oj RAMPS, TRUCK DOCKS, PRECISE BUILDING DIMENSIONS AND EXACT BUILDING UTILITY ENTRANCE LOCATIONS. I I�' IE73.45 / /J / RE 913.00 11. Sp LF -12 "HOPE @3.15% 1 / /f /'% F6.3O1 / IE= 'ffi _ ■ MH-102 II I = 97 LF = 6" ICE 2 D. THE CONTRACTOR IS SPECIFICALLY CAUTIONED THAT THE LOCATION AND /OR ELEVATION OF EXISTING UTILITIES AS SHOWN ON THESE IE =908.ffi SUMP = 906.86 RE= 916.60 SAN SERVICE @ 1.2% PLANS IS BASED ON RECORDS OF THE VARIOUS UTILITY COMPANIES AND, WHERE POSSIBLE, MEASUREMENTS TAKEN IN THE FIELD. CY CL3 RIP RAP /1' ...-111--11-1 x INSTALL 90°ELBMP 10- 911.87 II Location / /► \ 1•. MIN. 1' INTO SUMP II SAN WYE THE INFORMATION 5 NOT TO BE RELIED ON AS BEING EXACT OR COMPLETE. THE CONTRACTOR MUST CALL THE APPROPRIATE UTILITY /� 12" GATE ALVE �!�J w� IE=908.02 ® COMPANY AT LEAST 48 HOURS BEFORE ANY EXCAVATION TO REQUEST EXACT FIELD LOCATION OF UTILITIES. R SHALL BE THE LINO LAKES MN %/ - £� `` 118 LF -15" HOPE @ 0.78%1' - 5,;,-,. u.'_ 6" GATE VALVE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS / /-:' ' 1 8" GATE VALVE f J HOPE @ 3.15% 8" X 6` REDUCER SHOWN ON THE PLANS. THE LOCATIONS OF SMALL UTILITIES SHALL BE OBTAINED BY THE CONTRACTOR, BY CAWNG GOPHER STATE 12` X 6" :. / 321F% 12" HOPE @ 23% + ` - - - ---SAN VA•F - 8" CROSS ��VII ONE CALL AT 454-0002. w--,2 / I 1 '� I \ I \C /�B� 8" DIP WATERMAIN ) IE= 907.65 ► - HYDRANT �V I 6" RSV E. THE CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES DURING THE MH 02 . 4/ 1 4 4 188'LF -a I,. @ 1.5% N 4 4`�OO LF -8" PV� @ 1.5% 4 4 • 8 "X6" REDUCER CONSTRUC ION PHASES OF THIS PROJECT. THE CONTRACTOR WILL BE HELD SOLELY RESPONSIBLE FOR ANY DAMAGES TO THE OUTSIDE.DROP / / ,f Lr J15` NDPE @ 10% I- 7 ~ �ED9 LF 1 HOPE 0.5 8`X6" REDUCER ADJACENT PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES OF THIS PROJECT. CBMH -106 \ir-- BMH -104 „� Mil 03 IE3902.12E _ ..8Ey12,1i_ E= 914.72 ��a - RE =914.82 \ E= 891.33 NE,.SW , 4 - IE= 909.601N) E= 909.78 - F. SAFETY NOTICE TO CONTRACTORS: IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE CONTRACTOR WILL \ / 21 LF -15" HOPE @ 0.7% �a®J�� 6" GATE VALVE IE= 907.94 BE SOLELY AND COMPLETELY RESPONSIBLE FOR CONDITIONS ON THE JOB SITE, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY • 7 �IE= 9085815Wai0L AS F6 -302 L� PRINSCO TANK MH D3 6`- BEND DURING PERFORMANCE OF THE WORK. THIS REQUIREMENT WILL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING 32 LF -6' PVC HOURS. THE DUTY OF THE ENGINEER OR THE DEVELOPER TO CONDUCT CONSTRUCTION REVIEW OF THE CONTRACTOR'S .. / RE= 91304 • CB-303 _ IE= 908.15 WOU6090B E=905.04 E__ SAN SERVICE @ 1.5% RE= 91a.40 PERFORMANCE IS NOT INTENDED TO INCLUDE REVIEW OF THE ADEQUACY OF THE CONTRACTOR'S SAFETY MEASURES IN, ON OR NEAR 3 CY CL3 RIP RAP IE =908.4711N) !-I IE= 904.99 W SAN SERVICE IE= 910.30E Certification E 7 /0 / IE =908.301OUT) ® ".I CLEAN OUT �__ % THE CONSTRUCTION SITE. CeL tification 12* DIP WATERMAIN T► ti / 1 ®' _ IE= 908 -13 1 6` - BEND • 25 LF - 32 PVC @ 2.0% Thereby certify that this plan, specification or 12° WYE CONNECTION, G. AU. AREAS OUTSIDE THE PROPERTY BOUNDARIES THAT ARE DISTURBED BY UTILITY CONSTRUCTION SHALL BE RESTORED IN KIND. _ �i GAS STATION �t 12" ROOF DRAIN report was prepared by me or under my direct O- . 1 %' / / / / 1 C� - 4 i m M' CONNECTION p - SODDED AREAS SHALL BE RESTORED WITH 61NCHE5 OF TOPSOIL PLACED BENEATH THE SOD. supervision and that) am a duly licensed w; 188LF- 21"PVC 1 3 I - 8,087 SF IE=91072 I I 1' professional ENGINEER under the laws or the state PVC @0.7% _ GAS PUMP; H. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC CONTROL DEVICES SUCH AS BARRICADES, of Minnesota / -- I. FEE 915.90 6" DIP W • F { / / I CANOPY WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. TRAFFIC h i�'h II �/ / iI - -- : I 1 ® CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MINNESOTA DEPARTMENTOF TRANSPORTATION STANDARDS. / y-- L ALL-SOILS TESTING SHALL BE COMPLETED BY AN INDEPENDENT SOILS ENGINEER. EXCAVATION FOR THE PURPOSE OF REMOVING i \ \�\ \ / 4EI -- UNSTABLE OR UNSUITABLE 501L5 SHALL BE COMPLETED AS REQUIRED BY THE SOILS ENGINEER. THE UTILITY BACKFILL CONSTRUCTION Michae. C. Bra dt /� I' \ \, ,/ • I 3� I --) I SHALL COMPLY WITH THE REQUIREMENTS OF THE 501L5 ENGINEEP. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING Reg.nration NO 42661 Dam. 1S/20 2012 \ PPP 1 � . L ALL REQUIRED SOILS TESTS AND-SOIL INSPECTIONS THE SOILS ENGINEER. ILappl'oble, contact vs torawe signed copy o7 this 1 / ► /;ti \\ \ \,\ 1 - = c � -107 ' S� - pan which is available upon request at MFNA, Inc, WITHSAR BAFFLE g's°^NAM ` A GEOTECHNICAL ENGINEERING REPORT HAS BEEN COMPLETED BY Plymouth, MN Office. 271E -21 "PVC i /,/ \ ° \. -''RE =91211 \ MH 01 \`95 LF -12 "HOPE @1.3% PRINSCO TANK IE= 909.21 �`-L - -� / ' PVC @0.7% e / Roo \,\ - COMPANY: BRAUN INTERTEC WOU6090B ADDRESS: 11001 HAMPSHIRE AVE. MINNEAPOLIS, MN �(i F6-303 SUMP= 905.13 511117 m a ry • '\��' 1' •)i T • \ \ \.\ IE =90820 - IE= 906.67IIN) INSTALL INTO ELBOW 12 9�ND \ 3 CY CL 3 RIP RAP E • IE908.50 (OUT) MIN. 1' 1 `� PHONE: 952A95 -2272 NE \. DCSignCd'MB Drawn: RA / SRI I DATED: 11 -12 -12 • ��:1 w / ION KDL(ISDN[ ERM \ 15U -12 "HOPE @p -7% ! - - -- 1 Approved: ouM Book /Page: 717/55 / 1.1 IELDry� \VER7 AN gQ4710N• \ N I I i __� 1 THE CONTRACTOR SHALL OBTAIN A COPY OF THIS SOILS REPORT. Phase: PRELIM Initial Issue: 09/07/2012 • :TM T /�emgYE�,P1N0 30 TALL HYDR NT\\ FES-304 /s- ��- _ -T"� -- -'.' ■ - J. PRIOR TO PLACEMENT OF AGGREGATE BASE, ATEST ROLL WILL BE REQUIRED ON THE STREET AND PARKING AREA SUBGRADETHE Revision History h r 1 taCONN TO EXI*ING Wq'JERMAIN ` \\ \ . 1E= 90630) CBMH -LOS CONTRACTOR SHALL PROWDEA LOADED TANDEM AXLE TRUIX WITH A GROSS WEIGHT OF 25 TONS. THE TEST ROLLING SHALL BE AT NO. Date By Submittal FIELD IfSKLO N \ \ \' RE= 911.80 THE DIRECTION OF THE SOILS ENGINEER -AND SHALL BE COMPLETED IN AREAS AS DIRECTED BY THE SOILS ENGINEER. THE SOILS III - \ CL3 RIP RAP . . ENGINEER SHALL DETERMINE WHICH SECTIONS OF THE STREET OR PARKING AREA ARE UNSTABLE. CORRECTION OF THE SUBGRADE A D3/2D/12 ssG WATERSHED COMMENTS $ \ I \` 30 LF -15" HOPE @ 1.3% IE-9D9.32 (N) a 10/15/12 RA CITY COMMENTS / / _ FES-305 \ _ IE =908.82 (W) SOILS SHALL BE COMPLETED IN ACCORDANCE WITH THE REQUIREMENTS OF THE SOILS ENGINEER. * 1 ;/ \��/ - / C 10.25.12 Mr CM LANDSCAPE COMMENTS r z a 1 - - I3 RIP RAP • _-'``` n` / FES-306 t \ 1----- 14 LF -15" HOPE @ 1.1% D 11D>.li RA CLIENT COMMENTS ,� 3 CY 0.3 RIP RAP •••' 8 K. THE TREES AND OTHER NATURAL VEGETATION WITHIN THE PROTECT AND /OR ADJACENT TO THE PROJECT ARE OF PRIME CONCERN TO `i .h _ \���,_�- '^?�•'�- 3 CL 3 RIP RAP - A- , b'4(1 _ • �__-7� -- - w o. - _ • 1 � THE CONTRACTOR'S OPERATIONS. HE WILL BE REQUIRED TO PROTECTTHE TREES WHICH ARE TO BE SAVED TO BE SURE THAT ° Ye" 3, ow T EQUIPMENT IS NOT NEEDLESSLY OPERATED UNDER NEARBY TREES AND SHALL EXERCISE EXTREME CAUTION IN WORKING ADJACENT 40 LF -11" HOPE @ 1.0% _� o"' °M / °w yx TO TREES. SHOULD ANY PORTION OF THE TREE BRANCHES REQUIRE REMOVAL TO PERMIT OPERATION OF THE CONTRACTOR'S R / .� "'- S - - " - ""' -- "'- " "- EQUIPMENT, HE SHALL OBTAIN THE SERVICES OF A PROFESSIONAL TREE TRIMMING SERVICE TO TRIM THE TREES PRIOR TO THE n T,. .._... _ ........ .. __..._ _ _ __._......._._ _. .____... -. ..... _. .... ............ k. ........... coca CUT "- -` ---- _,... g �� BEGINNING OF THE OPERATION. SHOULD THE CONTRACTORS' OPERATIONS RESULT IN THE BREAKING OF ANY LIMBS, THE BROKEN g - o»- MAIN STREET LIMBS SHOULD BE REMOVED IMMEDIATELY AND CUTS SHALL BE PROPERLY PROTECTED TO MINIMIZE ANY DAMAGE. COSTS FOR / / - - - - - - - -- - - -- - - - _ - TRIMMING SERVICES SHALL BE CONSIDERED INCIDENTAL TO THE GRADING CONSTRUCTION AND NO SPECIAL PAYMENT WILL BE / d .._.. , _c MADE. IN / °^ _ _.._. - ...... ....... ... ._._. - L THE CONTRACTOR SHALL SUBMR 2 COPIES OF SHOP DRAWINGS FOR MANHOLE AND CATCH BASIN STRUCTURES TO Sheet Title - '- - " " "- - -- " -- - " "" _ "' "- CONTRACTOR SHALL ALLOW 5 WORKING DAYS FOR SHOP DRAWING REVIEW. / M. THE CONTRACTOR AND THEIR SUPPLIER SHALL DETERMINE THE MINIMUM DIAMETER REQUIRED FOR EACH STORM SEWER UTILITY PLAN STRUCTURE. =SUBSURFACE UTILITY NOTE • THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE PLANS IS A UTILITY QUALITY LEV EL D. THIS QUALITY LEVEL WAS / \ DETERMINED ACCORDING TO THE GUIDELINES OF ASCE /CI 38 -02, TITLED "STANDARD GUIDEUNES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA? THE CONTRACTOR AND /OR SUBCONTRACTORS SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK, BY CONTACTING THE NOTIFICATION CENTER Sheet No. Revision (GOPHER STATE ONE FOR MINNESOTA). THE CONTRACTOR AND /OR SUBCONTRACTOR AGREE TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES, WHICH MIGHT BE OCCASIONED BY HIS OR HER FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND Cj 6•01 D ALL UTILITIES (UNDERGROUND AND OVERHEAD). NORTH IF THE CONTRACTOR ENCOUNTERS ANY DRAIN TILE WITHIN THE SITE, HE OR SHE SHALL NOTIFY THE ENGINEER WITH THE 0 40 80 LOCATION, SIZE, INVERT AND IF THE 111E UNE 5 ACTIVE. NO ACTIVE DRAIN TILE SHALL BE BACKFILLED WITHOUT APPROVAL FROM THE PROJECT ENGINEER. 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Om 30 os mo F F z wo ; =$$$ >mo�'a��55iA�% oz�l °I9me�0os ozog3 'Ay'�x5`-a"J igiVr rp $ 35C',- $' - � z ogm9PE m d' -0" MIN i,wnamg8NPcyUy y50 C5r�61m 2�� AyaAF AP,W,$c? 152'9"y cziix� t< oli F iF m oo pF�, c° AT A v AO 00 1 E8 m� 9 c_) CIS' •Np' 23) CP YE • — 11191101911,1 490.0 SF OF CANOPY COVERAGE ASSIGNED TO EACH DECIDUOUS TREE CANOPY PROVIDED SF OF CANOPY COVERAGE ASSIGNED TO EACH DECIDUOUS TREE ASSIGNED CANOPY COVERAGE VALUE PLANTING LOCATION EXISTING TREE 12'.+ DBH EXISTING TREE 6 -12" DBH SMALL TREE MEDIUM TREE m EXISTING TREE 12 "+ 01311 EXISTING TREE 6 -12" DBH F MEDIUM TREE LARGE TREE s N aT O SF (O TREES) 0 5F (O TREES) 0 5F (O TREES) ., W 8 2850 SF r 0 T ag g r 950 SF (OR 12005F1N ISLANDS OF 3+ TREES) 5 s z 0 INTERIOR PARKING - ISLANDS D SF (O TREES) m P m 3,500 SF (14 TREES) A O Si y 0 mi 950 SF m > 600 5F 50% OF CANOPY SF WITHIN 7' OF VEHICULAR HARDSURFACE 0 SF (0 TREES) 0 SF (O TREES) z D N/A z D N r 300 SF 25% OF CANOPY SF 7' -12' FROM VEHICULAR HARDSURFACE 1 0 5 3S 001'09 AS '0390 N34010101 5 9 030151339 AS T68'60 0 c n 0 s A z O 0 C 0 II n O m Y . aG C G r 5'°°' P P . . 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(G -Will Liquors) 3/5 INTRODUCTION As part of a new commercial development, WCR Liquors, Inc. is proposing to open an off - sale intoxicating liquor store called G -Will Liquors to be located at 865 Main Street. WCR Liquors, Inc. has submitted an application to the city requesting an On -Sale Liquor and Tobacco License. BACKGROUND The license applications have been reviewed by city staff and the related license fees have been paid. Since the facility is new construction, staff has worked with the applicant to ensure that certain license details will be provided before the facility opens, including the required liquor liability insurance coverage. The licenses themselves will not take effect until September 1, 2013. The Lino Lakes Police Department has conducted the required background investigation on the members of the corporation and reports no information that would prevent issuance of a liquor license. In accordance with the Lino Lakes Code of Ordinances, Section 701 relating to Liquor Licensing, the application requires approval by the City Council. The code also requires that opportunity shall be given to any person to be heard for or against the granting of the license. A representative of WCR Liquors, Inc. will be present at the council meeting. If local approval is granted, the application for an off -sale license will be forwarded to the Minnesota Alcohol & Gambling Enforcement Division for review and the applicant is aware that approval is subject to all the provisions and conditions of the laws of the city, state and federal government. RECOMMENDATION Approve Resolution No. 12 -135, Approving an Off -Sale Liquor and Tobacco License for WCR Liquors, Inc. CITY OF LINO LAKES RESOLUTION NO. 12 -135 APPROVING ISSUANCE OF AN OFF -SALE INTOXICATING LIQUOR AND TOBACCO LICENSE TO WCR LIQUORS, INC. (G -WILL LIQUORS) AT 865 MAIN STREET WHEREAS, WCR Liquors, Inc has submitted an application for an off -sale intoxicating liquor and tobacco license for a new facility at 865 Main Street in Lino Lakes; and WHEREAS, city staff has reviewed said application and determined that the request meets the requirements of the City Code and Minnesota State Statutes for the type of licenses requested; and WHEREAS, the Police Department of the City of Lino Lakes has conducted an investigation of the applicants, and; WHEREAS, the applicant will provide proof of insurance as required and has paid the necessary fees; and WHEREAS, the facility that will house G -Will Liquors is not yet built but the applicant has received preliminary site approval from the State of Minnesota Alcohol and Gambling Division for the building plans and will received final approval upon completion of construction; NOW, THEREFORE BE IT RESOLVED that The City Council of The City of Lino Lakes hereby approves an off -sale intoxicating liquor and tobacco license for WCR Liquors, Inc. (G -Will Liquors), effective September 1, 2013 and subject to compliance to all the provisions and conditions of the laws of the city, state and federal government. Adopted by the Council of the City of Lino Lakes this 10th day of December, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • • • • CITY COUNCIL AGENDA ITEM 6 -B STAFF ORIGINATOR: Mary Alice Divine MEETING DATE: TOPIC: VOTE REQUIRED: December 10, 2012 Consideration of Resolution No. 12 -131 Approving a Modification of the Tax Increment Financing Plan for TIF District No. 1 -5 3/5 INTRODUCTION The Lino Lakes Economic Development Authority (EDA) earlier this evening considered a resolution which would amend the Tax Increment Plan for TIF District No. 1 -5 to allow pooling of existing and future revenues of the District which can be used outside the District to finance additional affordable housing projects. This is an administrative amendment that does not require a public hearing. According to State statute, the City Council is also required to consider approval of a modification of the TIF Plan. BACKGROUND IPTIF District No. 1 -5 was created in 1992 for the purpose of assisting in the development of the Cottages of Willow Ponds senior housing. All obligations have been met for this project. State statute allows pooling of increment from housing districts for the purpose of creating affordable housing outside the district. This administrative amendment allows for the pooling of revenues already budgeted within the TIF Plan for the purpose of assisting future affordable housing within the City. RECOMMENDATION Approve Resolution No. 12 -131 approving the Modification of TIF District No. 1 -5 ATTACHMENTS 1. Resolution No. 12 -131 (Modified TIF Plan was included in your EDA packet) • • • • CITY OF LINO LAKES RESOLUTION NO. 12 -131 RESOLUTION APPROVING MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1 -5 WHEREAS, by a resolution approved December 28, 1992 the Lino Lakes Economic Development Authority (the "Authority ") approved the Tax Increment Financing Plan (the "Plan ") for Tax Increment Financing (Housing) District No. 1 -5 (the "TIF District "), pursuant to and in conformity with Minnesota Statutes, Sections 469.090 through 469.1081 (the "EDA Act ") and Sections 469.174 to 469.179 (the "TIF Act "); and WHEREAS, by a resolution approved December 28, 1992, the City Council of the City of Lino Lakes (the "City "), after a duly notice public hearing, approved the Plan for the TIF District; and WHEREAS, the TIF District is located within Development District No. 1 (the "Project Area "), which is a development district established under Minnesota Statutes, Sections 469.124 to 469.133; and WHEREAS, the City and Authority have determined a need to modify the budget of tax increment expenditures in the Plan; and WHEREAS, under Section 469.175, subd. 4 of the TIF Act, the Authority may modify the Plan for the TIF District without the notice and hearings required for a new district, if the changes are not those described in Section 469.175, subdivision 4(b), clauses (1) through (6); and WHEREAS, the proposed modifications to the TIF Plan include revised line items of expenditures to finance additional afford housing in the Project Area, but do not increase the total estimated cost of the project or the total amount of bonded indebtedness. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota as follows: 1. The administrative modification to the Plan is hereby approved in substantially the form on file in City Hall. 2. Upon approval of the modification to the Plan by the board of commissioners of the Authority, the Community Development Director is authorized to forward a copy of the modified Plan to the Department of Revenue and the State Auditor pursuant to Minnesota Statutes 469.175, subd.4a. 414895v1 SJB LN140 -80 • • • 3. The City Clerk is authorized and directed to forward a copy of the Plan to Anoka County for information purposes. DATED: December 10, 2012 ATTEST: Julianne Bartell, City Clerk 414895v1 SJB LN140 -80 Jeff Reinert, Mayor 2 • • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Jason C. Wedel MEETING DATE: December 10, 2012 TOPIC: Consider Resolution No. 12 -132 Approving Pay Request 2F (Final) and Compensating Change Order No. 1 2012 Surface Water Management Project VOTE REQUIRED: 3/5 BACKGROUND At the August 27, 2012 meeting, City Council awarded the 2012 Surface Water Management Project to C.W. Houle, Inc. The contractor is requesting City approval of Payment Request 2F (Final) in the amount of $14,397.30. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment is Compensating Change Order No. 1 in the amount of $9,549. A copy of the change order is attached. With this change order, the final project amount is $84,817.00 Compensating Change Order No. 1 is an increase to the contract related primarily to an increase in pond excavation and restoration. The project plans included a small amount of pond excavation near the two inlet pipes for the pond located within the Rice Lake Estates development. However, since we had an unusually dry summer the entire pond was dry. We therefore had a unique opportunity to excavate the entire pond to restore it to its original design. The final project cost breaks down as follows: Construction $84,817.00 (Including Compensating Change Order No. 1) Engineering $15,000.00 Total $99,817.00 The total 2012 budget for surface water management projects is $125,000. The project is therefore $25,183 under budget. • i RECOMMENDATION Approve Resolution 12 -132, Approving Payment Request No. 2F (Final) and Compensating Change Order No. 1, 2012 Surface Water Management Project ATTACHMENTS Pay Request No. 2F (Final) Change Order No. 1 • • CITY OF LINO LAKES RESOLUTION NO. 12 -132 APPROVING PAYMENT REQUEST NO. 2F (FINAL) AND COMPENSATING CHANGE ORDER NO. 1, 2012 SURFACE WATER MANAGEMENT PROJECT WHEREAS, pursuant to the resolution of the Council adopted August 27, 2012, awarding the contract for the 2012 Surface Water Management Project to C. W. Houle, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 2F (Final) and Compensating Change Order No. 1; NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota that Payment Request No. 2F (Final) and Compensating Change Order No. 1 are approved for a final contract amount of $84,817.00. Adopted by the Council of the City of Lino Lakes this day of , 20_. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • 2012 STORMWATER MAINTENANCE PROJECTS CITY OF LINO LAKES PROJECT NO. 12-03 WSB PROJECT NO. 2029 -25 CHANGE ORDER NO. 1 NOVEMBER 29, 2012 OWNER: CONTRACTOR: CITY OF LINO LAKES 600 TOWN CENTER PARKWAY LINO LAKES, MN 55014 C. W. HOULE, INC. 1300 WEST COUNTY ROAD I SHOREVIEW, MN 55126 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: This compensating change order shows the actual quantities installed at the unit price bid amounts (see attached itemization). ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET. IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: $75,268.00 ORIGINAL CONTRACT TIME: 9/30/2012 PREVIOUS CHANGE ORDERS: N/A $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: NONE CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $75,268.00 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 9/30/2012 NET INCREASE OF THIS CHANGE ORDER: $9,549.00 NET INCREASE OF CHANGE ORDER: NONE CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $84,817.00 CONTRACT TIME WITH APPROVED CHANGE ORDERS 9/30/2012 RECOMMENDED BY: APPROVED BY: JASON C. WEDEL, PE, PROJECT MANAGER CONTRACTOR SIGNATURE WSB & ASSOCIATES, INC. C. W. HOULE, INC. ENGINEER CONTRACTOR APPROVED BY: CITY ENGINEER CITY ADMINISTRATOR DATE DATE Page 1 K:102029- 2501AdminlConstruction Admin1 2029 -25 Change Order 1- 112912C0 1 • CHANGE ORDER NO. 1 DETAIL 2012 STORMWATER MAINTENANCE PROJECTS CITY OF LINO LAKES PROJECT NO. 12 -03 WSB PROJECT NO. 2029-25 NOVEMBER 29, 2012 ADDED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount 73 2105.607 POND EXCAVATION 42 CU YD $21.00 $882.00 74 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) 0.2 ACRE $4,000.00 $800.00 75 2575.502 SEED MIXTURE 260 40 POUND $5.00 $200.00 76 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 1100 SQ YD $4.00 $4,400.00 77 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 80 SO YD $15.00 $1,200.00 78 2104.505 REMOVE BITUMINOUS PAVEMENT 5 SQ YD $10.00 $50.00 79 2550.604 PATCH 5 SQ YD $69.00 $345.00 80 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 50 SQ YD $50.00 $2,500.00 81 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V 8 LIN FT $53.00 $424.00 82 2575.505 SODDING, TYPE LAWN (INCL TOPSOIL & FERT) 40 SQ YD $11.00 $440.00 • TOTAL ADDED ITEMS CHANGE ORDER NO. 1 $11,241.00 DELETED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount 83 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 50 SQ YD $6.00 $300.00 84 2501.511 18" RC PIPE CULVERT CLASS III 6 LIN FT $57.00 $342.00 85 2575.502 SEED MIXTURE 260 20 POUND $5.00 $100.00 86 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) 0.1 ACRE $4,000.00 $400.00 87 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 50 SQ YD $11.00 $550.00 TOTAL DELETED ITEMS CHANGE ORDER NO. 1 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT Page 2 $1,692.00 $9,549.00 K:102029- 2501Admin1Construction Adminl 2029-25 Change Order 1- 112912C0 1 Detail • • Owner: City of Lino Lakes 600 Town Center Parkway WSB Lino Lakes, MN 55014-1182 For Period: 10/27/2012 to 11/29/2012 Contractor: C. W. Houle, Inc. 1300 W County Road c 1_sstic°rc1 (, hsc. Shoreview, MN 55126 Pay Voucher LINO - 2012 Storm Water Projects Client Contract No.: Project No.: 02029 -25 Client Project No.: 12 -03 Date: 11/29/2012 Request No.: 2 & FINAL Project Summary 1 Original Contract Amount $75,268.00 2 Contract Changes - Addition $9,549.00 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $84,817.00 5 Value Completed to Date $84,817.00 6 Material on Hand $0.00 7 Amount Earned $84,817.00 8 Less Retainage $0.00 9 Subtotal $84,817.00 10 Less Amount Paid Previously $70,419.70 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 2 & FINAL $14,397.30 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WSB & Associates, Inc. Construction Observer: Approved by Contractor: Approved by Owner: C. W. Houle, Inc. City of Lino Lakes Specified Contract Completion Date: Date: Comment: • • Project Material Status Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date Area 1 - Quail Ridge 1 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 2 2101.501 CLEARING ACRE $4,500.00 0.05 0.05 0 $225.00 3 2101.506 GRUBBING ACRE $7,500.00 0.05 0.05 0 $375.00 4 2105.501 COMMON EXCAVATION CU YD $48.00 10 10 0 $480.00 5 2105.601 SITE GRADING LUMP SUM $2,200.00 1 1 0 $2,200.00 6 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.05 0.05 0 $200.00 7 2575.502 SEED MIXTURE 260 POUND 85.00 10 10 0 $50.00 8 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $6.00 100 100 0 $600.00 Totals For Section Area 1 - Quail Ridge: $4,630.00 Area 2 - Blue Heron Drive and Sandhill Drive 9 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 10 2101.501 CLEARING ACRE $4,500.00 0.1 0.1 0 $450.00 11 2101.506 GRUBBING ACRE $7,500.00 0.1 0.1 0 $750.00 12 2105.607 POND EXCAVATION CU YD $21.00 150 150 0 $3,150.00 13 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.1 0.1 0 $400.00 14 2575.502 SEED MIXTURE 260 POUND $5.00 20 20 0 $100.00 15 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $4.00 400 400 0 $1,600.00 Totals For Section Area 2 - Blue Heron Drive and Sandhill Drive: $6,950.00 Area 3 - Rice Lake Estates (Near Hodgson Road) 16 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 17 2105.501 COMMON EXCAVATION CU YD $39.00 10 10 0 $390.00 18 2101.502 CLEARING TREE $650.00 1 1 0 $650.00 19 2101.507 GRUBBING TREE $650.00 1 1 0 $650.00 20 2105.601 SITE GRADING LUMP SUM $4,700.00 1 1 0 $4,700.00 21 2563.601 TRAFFIC CONTROL LUMP SUM $875.00 1 1 0 $875.00 22 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,500.00 0.05 0.05 0 $225.00 23 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00 24 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $6.00 250 250 50 $1,500.00 Totals For Section Area 3 - Rice Lake Estates (Near Hodgson Road): $9,540.00 Area 4 - Marcia Lane and Patti Drive 25 2021.501 MOBILIZATION LUMP SUM 8500.00 1 1 0 8500.00 26 2105.501 COMMON EXCAVATION CU YD $39.00 10 10 0 $390.00 27 2105.601 SITE GRADING LUMP SUM $1,700.00 1 1 0 81,700.00 28 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,500.00 0.05 0.05 0 $225.00 29 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00 30 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $15.00 20 20 0 $300.00 Totals For Section Area 4 - Marcia Lane and Patti Drive: $3,165.00 Area 5 - 4th Avenue and Andall Street 31 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 32 2105.501 COMMON EXCAVATION CU YD $39.00 20 20 0 $780.00 33 2105.601 SITE GRADING LUMP SUM $2,600.00 1 1 0 $2,600.00 34 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,500.00 0.05 0.05 0 $225.00 35 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00 36 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $15.00 20 20 0 $300.00 Totals For Section Area 5 - 4th Avenue and Andall Street: $4,455.00 Area 6 - Joyer Lane 37 2021.501 MOBILIZATION LUMP SUM $1,300.00 1 1 0 $1,300.00 38 2101.502 CLEARING TREE $2,650.00 1 1 0 $2,650.00 39 2101.507 GRUBBING TREE $1,900.00 1 1 0 $1,900.00 40 2104.501 REMOVE PIPE CULVERTS LIN FT $23.00 70 70 0 $1,610.00 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 41 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $10.00 35 35 0 5350.00 42 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $7.00 60 60 0 $420.00 43 2501.511 18" RC PIPE CULVERT CLASS III LIN FT $57.00 70 70 6 $3,990.00 44 2501.515 18" RC PIPE APRON WITH TRASH GUARD EACH $2,760.00 2 2 0 $5,520.00 45 2550.604 PATCH SQYD $69.00 35 35 0 $2,415.00 46 2563.601 TRAFFIC CONTROL LUMP SUM 5700.00 1 1 0 $700.00 47 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.1 0.1 0 $400.00 48 2575.502 SEED MIXTURE 260 POUND 55.00 20 20 0 $100.00 49 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $11.00 60 60 $660.00 Totals For Section Area 6 Joyer Lane: 522,015.00 Area 7 - Lois Lane and Greenwood Lane 50 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 51 2101.511 CLEARING AND GRUBBING LUMP SUM 51,800.00 0 $1,800.00 52 2105.501 COMMON EXCAVATION CU YD $39.00 20 20 0 $780.00 53 2105.601 SITE GRADING LUMP SUM $2,130.00 2 2 0 $4,260.00 54 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE 54,000.00 0.1 0.1 0 $400.00 55 2575.502 SEED MIXTURE 260 POUND 55.00 20 20 0 $100.00 56 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 55.00 500 500 0 $2,500.00 Totals For Section Area 7 - Lois Lane and Greenwood Lane: $10,340.00 Area 8 - 974 Aspen Lane 57 2021.501 MOBILIZATION LUMP SUM $750.00 1 1 0 $750.00 58 2104.602 SALVAGE AND INSTALL 15" RC APRON EACH $1,850.00 1 1 0 $1,850.00 59 2105.523 COMMON BORROW CU YD $35.00 15 15 0 $525.00 60 2433.507 REMOVE RETAINING WALL LUMP SUM $525.00 1 0 $525.00 61 2501.602 SKIMMER EACH $1,740.00 1 1 0 $1,740.00 62 2503.541 CONNECT TO EXISTING STORM SEWER EACH $1,610.00 1 1 0 $1,610.00 63 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $53.00 16 16 0 $848.00 64 2575.502 SEED MIXTURE 260 POUND 55.00 20 20 20 $100.00 65 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.1 0.1 0.1 $400.00 66 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SQYD $11.00 50 50 0 $550.00 67 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $11.00 50 50 0 $550.00 Totals For Section Area 8 - 974 Aspen Lane: $9,448.00 Area 9 - Sargant Court and Ash Street 68 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 69 2104.602 SALVAGE AND REINSTALL CONCRETE APRON EACH $3,400.00 1 1 0 $3,400.00 70 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE 54,500.00 0.05 0.05 0 $225.00 71 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 550.00 72 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $11.00 50 50 0 $550.00 Totals For Section Area 9 - Sargant Court and Ash Street: $4,725.00 Change Order 1 73 2105.607 POND EXCAVATION CU YD $21.00 42 42 42 $882.00 74 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.2 0.2 0.2 $800.00 75 2575.502 SEED MIXTURE 260 POUND $5.00 40 40 40 $200.00 76 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 54.00 1100 1100 1100 54,400.00 77 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQYD $15.00 80 80 80 $1,200.00 78 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $10.00 5 5 5 $50.00 79 2550.604 PATCH SQ YD $69.00 5 5 5 $345.00 80 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQYD $50.00 50 50 50 $2,500.00 81 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 553.00 8 8 8 $424.00 82 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SQ YD $11.00 40 40 40 $440.00 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 83 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD ($6.00) 50 50 50 ($300.00) 84 2501.511 18" RC PIPE CULVERT CLASS III LIN FT ($57.00) 6 6 6 ($342.00) 85 2575.502 SEED MIXTURE 260 POUND ($5.00) 20 20 20 ($100.00) 86 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE ($4,000.00) 0.1 0.1 0.1 ($400.00) 87 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD ($11.00) 50 50 50 ($550.00) Totals For Change Order 1: $9,549.00 Project Totals: $84,817.00 • • • r • Project Payment Status Owner: City of Lino Lakes Client Project No.: 12 -03 Client Contract No.: Project No.: 02029 -25 Contractor: C. W. Houle, Inc. No. Type Date Description Amount CO1 Change Order 11/29/2012 Change Order No. 1 (see change order document for description). $9,549.00 Change Order Totals: $9,549.00 Payment Summa No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Total Payment + Retainage Work Certified Per Payment Total Work Certified 1 9/10/2012 10/26/2012 $70,419.70 $70,419.70 $3,706.30 $3,706.30 $74,126.00 $74,126.00 $74,126.00 2 & FINAL 10/27/2012 11/29/2012 $14,397.30 $84,817.00 ($3,706.30) $0.00 $84,817.00 $10,691.00 $84,817.00 Payment Totals: $84,817.00 $0.00 $84,817.00 $84,817.00 Protect Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $84,817.00 $0.00 $84,817.00 Original Contract: Contract Changes: Revised Contract: $75,268.00 $9,549.00 $84,817.00 • • • • • • CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Jason C. Wedel MEETING DATE: December 10, 2012 TOPIC: Consider Resolution No. 12 -133, Authorizing Professional Services to Prepare Amendment to Wellhead Protection Plan VOTE REQUIRED: 3/5 BACKGROUND On June 6, 2012, City staff met with representatives from the Minnesota Department of Health to discuss the requirements for amending the City's Wellhead Protection Plan. The amendment is broken down into Part I and Part II. Part I of the amendment includes the following items: • Delineations of the Wellhead Protection Area (WHPA) • Delineations of the Drinking Water Supply Management Area (DWSMA) • Well and aquifer vulnerability assessments The goal of the plan amendment is to prevent human - caused contaminants from entering the water supply wells and to protect all who use the water supply from adverse health effects associated with groundwater contamination. The City Council is being asked to consider authorizing professional services for Part I only of the plan amendment. The City is required to complete Part I by December 2013. The City Council will be asked to consider authorization for professional services for Part II at a later date. Part II is required to be completed by March 10, 2015. The majority of the work for Part I involves ground water modeling. WSB has teamed up with Leggette, Brashears, & Graham, Inc. (LBG) to provide the ground water modeling. The costs break down as follows: LBG $14,000 WSB $ 3,500 Total $17,500 It should be noted that LBG was able to reduce their fee for the modeling since they will be concurrently working on the modeling for the City of Hugo. Funding for the plan amendment is proposed to come from the City's Water Fund. WSB and LBG are immediately available to begin work on the Wellhead Protection Plan Amendment Part I. 0 RECOMMENDATION Staff is recommending that the City Council adopt Resolution 12 -133 authorizing WSB & IllAssociates, Inc. to provide professional engineering services for the Wellhead Protection Plan Amendment Part I. ATTACHMENTS, Proposal from WSB & Associates, Inc. dated November 21, 2012 • • • • • • • • • • CITY OF LINO LAKES RESOLUTION NO. AUTHORIZING PROFESSIONAL ENGINEERING SERVICES TO PREPARE AMENDMENT TO WELLHEAD PROTECTION PLAN - PART I WHEREAS, The City Council is required by the Minnesota Department of Health to prepare an amendment to the Wellhead Protection Plan; WHEREAS, The City has received a proposal from WSB & Associates, Inc. to prepare Part I of the required amendment to the Wellhead Protection Plan; NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota, that an amendment to the City's Wellhead Protection Plan — Part I is authorized to be performed by WSB & Associates, Inc at a cost of $17,500. Adopted by the Council of the City of Lino Lakes this day of , 20_. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert. Mayor WSB Arommassik &Associates, Inc. Infrastructure a Engineering a Planning • Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 - 541 -1700 November 21, 2012 Rick DeGardner City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal to Provide Professional Engineering Services for the Wellhead Protection Plan Amendment Part 1 Dear Mr. DeGardner: WSB is pleased to present this proposal to provide engineering services as they relate to the City's Wellhead Protection Plan (WHPP) Amendment Part 1. The preparation of the City's WHPP is a requirement of Minnesota Rules 4720.5100 to 5720.5590. Part 1 of the WHPP includes: • Delineations of the Wellhead Protection Area (WHPA). • Delineations of the Drinking Water Supply Management Area (DWSMA). • Well and aquifer vulnerability assessments. • Associated reporting requirements. The goal of the Plan is to prevent human- caused contaminants from entering the water supply wells and to protect all who use the water supply from adverse health effects associated with groundwater contamination. A scoping meeting with the Minnesota Department of Health (MDH) for the development of Part 1 of the WHPP was held on June 6, 2012. At that meeting the MDH introduced the contact persons and discussed requirements to complete the WHPP. The City has until March 10, 2015, to complete both Parts 1 and 2 of the WI PP. Project Approach/Scope of Services To complete the WHPP Part 1, WSB has teamed with Leggette, Brashears, & Graham, Inc. (LBG) to satisfy the groundwater modeling requirements of the plan. LBG' s proposal is attached. WSB and LBG will be completing the following scope of services in cooperation: • Coordinate with the MDH and other applicable agencies. • Respond to information requests. • Assemble data elements. • Delineate the WHPA using MODFLOW • Delineate Porous Media and Fracture Flow Capture Zones, WHPAs and DWSMA. • Assess wellfield and DWSMA vulnerability. • Prepare report. C\Usersyason.wedellAppDmall ocaM -Loos fi1117ndons1Temporury Intern. F7Ies &Cnmenr.OullooklE8ZE)R7Z\L7R PROP -LL- 110612-IMPP part 1.doc November 21, 2012 Page 2 In addition, there are a number of project and public meetings that are required throughout the preparation of the WHPP. WSB and LBG will be present at the meetings and will prepare meeting information as necessary. Proposed Fee WSB proposes to complete the above scope of services on an hourly basis in accordance with our 2012 billing rate schedule for an estimated fee of $17,500. LBG's fee of $14,000 is included in the proposed fee and will be passed through to the City with no mark -up. Please note that LBG provided two different fees in their proposal and was able to provide the lower fee to the City since they will concurrently be working on the City of Hugo's groundwater modeling for their wellhead protection plan amendment. The fee may vary depending on MDH review and requirements not presented during the scoping meeting. In MDH's letter dated July 3, 2012, the MDH states that they will review data and results of our analysis as they become available and may adjust their requirements. Schedule WSB and LBG can begin work immediately and estimate the work for Part 1 can be completed within the allowable time detailed by the MDH. Once Part 1 has been completed, we can • provide you with a proposal to complete Part 2 by the MDH deadline. Part 2 will need to be completed during 2014 to meet the 2015 MDH deadline. This letter represents our understanding of the project scope. If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact -meat 763 -541- 4800. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. Sincerely, WSB & Associates, Inc. on Wedel, PE City Engineer cc: Nancy Zeigler, WSB & Associates, Inc. (email only) C: I( Jscrsyason. nedelleippDouA LoceM7lcros )7InFindowslrc Pororr lniernet Files1Cameni.OutloaklE8ZHIR7ZILTT2 PROP -LL- !10612-177IPP pmt 1.dnc