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HomeMy WebLinkAbout04/20/2005 Council Packet• • • WORK SESSION AGENDA CITY OF LINO LAKES Wednesday April 20, 2005 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Request for 2 A.M. Closing for On -Sale Liquor Establishments, Ann Blair 2. Retail Proposal on Schwan's Site, Mary Divine 3. Pavement Management Policies, Jim Studenski 4. Road Reconstruction Projects, Jim Studenski 5. Financial Accounting for Charter- Related Expenditures 6. Parade Float 7. Regular Agenda Items 8. Adjourn Revised 04/18/05 ajb 1:35 p.m. PAGE 1 AMENDED WORK SESSION AGENDA CITY OF LINO LAKES Wednesday April 20, 2005 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Request for 2 A.M. Closing for On -Sale Liquor Establishments, Ann Blair 2. Retail Proposal on Schwan's Site, Mary Divine 3. Pavement Management Policies, Jim Studenski 4. Road Reconstruction Projects, Jim Studenski 5. Financial Accounting for Charter - Related Expenditures 6. Parade Float 7. Regular Agenda Items 8. LMC Request to Present to the Charter Commission 9. Set Date for Administrator's Review 10. Adjourn LMC • League of Minnesota Cifies Cities promoting excellence • League of Minnesota Cities 145 University Avenue West, St Paul, MN 55103 -2044 (651) 281 -1200 • (800) 925 -1122 Fax: (651) 281 -1299 • TDD: (651) 281 -1290 www.imnc.org April 13, 2005 Gordon Heitke, City Administrator City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Dear Mr. Heitke: Today, I received a request from charter commission member Lisa Handrick to speak to the Lino Lakes Charter Commission on July 14, 2005. I would be happy to speak to the commission. However, before accepting, I request an invitation from the city council to speak at the July 14 meeting, since the city itself is the member of the League. My presentation will be similar to the discussion that I had with the city council. Typically, I cover the charter form of government, the role of the charter commission, and what constitutes a well - drafted charter. Thank you for your consideration. If you have any questions, please feel free to contact me. Sincerely, Rylee R zer Staff Attorney 651- 281 -1226 rretzer a-lmnc.org AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER • • WS -1 WORK SESSION MEMORANDUM To: City Council From: Ann Blair, City Clerk Date: April 20, 2005 Re: Consider Request for Ordinance Change to allow for 2 a.m. Closing time at On -Sale Liquor Establishments At the August 5, 2003 Work Session, the City Council considered the issue of bar closing hours. This was in response to the July 1, 2003 state legislature's change making it possible for on -sale liquor establishments to stay open until 2 a.m., provided the City's ordinance allows this. Attached is a copy of my memorandum to the Council at that time, outlining the status of surrounding communities. At that time, the cities surveyed were split on this issue. The opinion of City Staff at that time was that there was no hurry to adopt a 2 a.m. policy, and there was an interest in determining whether or not this created additional problems for other communities. Council expressed a willingness to consider the matter further in the future. Also attached is a copy of that portion of the current City Code specifying the closing hours. Chad Wagner, of Miller's on Main, contacted me recently to request that the Council consider an ordinance change to allow for the 2 a.m. closing, and stated other establishments in the city support this request also. He stated he felt Lino Lakes establishments were losing business due to the current restriction on hours. Following this request, I received a copy of a letter dated April 12, 2005, requesting this change from Chad Wagner of Miller's on Main, Tom Katt of Red Oak Steaks & Wine, and Jeff Moore, of Trapper's Bar & Grill. (copy attached) Page 2 • • • I reviewed the "surrounding communities survey" conducted in 2003, and updated it. Since 2003, neighboring communities have now predominantly chosen to allow for a 2 a.m. closing time, as follows: Spring Lake Park -- 2 a.m. Mounds View -- 2 a.m. Centerville -- 2 a.m. Blaine — 2 a.m. Hugo -- 2 a.m. Forest Lake -- 1 a.m. Lexington -- 2 a.m. Circle Pines -- 2 a.m. (ordinance allows it; currently there are none that close at 2 a.m., however) White Bear Lake -- 2 a.m. This seems an appropriate time for the Council to reconsider the matter, as the annual licensing process is due to begin shortly. The Council has the authority to keep the current hours as they are. I spoke with Dave Pecchia, Public Safety Director, and he stated that due to the fact that neighboring communities are now predominantly 2 a.m., this makes it less likely that bar patrons would specifically target Lino Lakes at this point in time. If the Council wishes to consider a 2 a.m. closing, a very minor change to the existing ordinance would be required and this could be brought forth in time to accommodate the annual licensing cycle. If the Council should desire to make an ordinance change, and this occurred, establishments would then also complete the 2 a.m. application to allow for a later closing. Establishments would need to individually apply for the 2 a.m. closing. Let me know if you have any questions, concerns, or need additional information. Thank you, Ann Blair, City Clerk Page 2 • • • MEMORANDUM Date: August 5, 2003 To: City Council From: Ann J. Blair, City Clerk Re: Issue of Bar Closing Hours -- Consider Request from Miller's on Main Current Status of Closing Hours in Lino Lakes Effective July 1, 2003, the state legislature made it possible for on -sale liquor license holders to keep their establishments open until 2 a.m., so long as this is consistent with the ordinances of individual cities. Any establishment wishing to remain open until 2 a.m. must make application for this license and have this approved by their local municipality, as well as the state, and pay a fee. Some cities find themselves in a position of having their Code inconsistent with the new state law. For cities that did not have hours of operation specifically listed in their ordinance, the July 1, 2003 effective date of the legislation resulted in a de facto closing time of 2 a.m., provided individual establishments made application for the license. However, our City Code provides in relevant part that: 1) State law is adopted, 2) the City of Lino Lakes may be more restrictive than state law, where allowed, and 3) the hours of operation are specifically listed, providing for a 1 a.m. closing time in the city. Therefore, we are at a closing time of 1 a.m., and our ordinance is consistent with the state law. If the Council wishes to consider allowing a 2 a.m. closing time then, an ordinance change would be necessary to accomplish this. We have received one application, from Miller's on Main, to consider the 2 a.m. closing hours. Therefore, we have put consideration of a 2 a.m. closing time on the Council work session agenda. I have notified the other on -sale establishments of the request and that the Council will discuss this matter at the August 6, 2003 work session. Status of Surrounding Communities The State's Department of Public Safety website contains a link that lists the establishments who have currently applied for and received the 2 a.m. closing license. Communities which have made ordinance changes very recently may not yet be represented on the list. • • • Bar Closing Hours -- Memo Page 2 http://www.dps.state.mn.usialegamb/2amlicensesissued.htm In surveying neighboring communities to ascertain the status of their ordinances, you will find that whether or not they are "1 a.m." communities or "2 a.m." communities is not the only relevant question. The second part is whether they have considered the question since the change in state law, and therefore whether the resulting policy is deliberate or de facto. For example, the City of Blaine is currently a "1 a.m." community. They will consider the possiblity of going to 2 a.m. in September, 2003. Like Lino Lakes, they would need an ordinance change to do so. According to my most recent survey on this issue, the current status of other nearby communites is as follows: Spring Lake Park -- 2 a.m. Mounds View -- 2 a.m. Centerville -- 2 a.m. Blaine -- 1 a.m. (will consider change in September) Hugo -- 2 a.m. Forest Lake -- 1 a.m. Lexington -- 1 a.m. Circle Pines -- 1 a.m. White Bear Lake -- 2 a.m. Issues / Considerations If the Council should decide to direct an Ordinance change, the language changes needed are minor, and this could be easily accomplished. Does the Council wish to consider an ordinance change? If the Council does wish to consider it, do they wish to do this at the present time? • 701.09 Restrictions on Purchase and Consumption. Subdivision 1. Liquor in Unlicensed Places. No person shall mix or prepare liquor for consumption in any public place or place of business unless it has a license to sell liquor On -Sale or a permit from the Commissioner of Public Safety under Minnesota State Statute, Section 340.119. No person shall consume liquor in any such place, unless licensed or peimitted. Subd. 2. Consumption in Public Places. No person shall consume intoxicating liquor on a public highway or in a public park or other public place. Subd. 3. Hours. No on -sale or off -sale of liquor shall be made, nor any licensed premises be occupied, after 1:00 a.m. on Sunday nor until 8:00 a.m. on Monday, except that a holder of a Sunday On -Sale license may sell liquor between 10 a.m. on Sunday and 1:00 a.m on Mondays. No on -sale shall be made between the hours of 1:00 a.m. and 8:00 a.m. on any weekday. No on -sale shall be made after 8:00 p.m. on December 24. No off -sale shall be made before 8:00 a.m. or after 10:00 p.m. of any day except that no off -sale shall be made on December 24 after 8:00 p.m. No off -sale shall be made on New Year's Day, January 1; Independence Day, July 4; Thanksgiving Day; or Christmas Day, December 25. Amended by Ordinance No. 13 -83, 12/27/83. 110 Amended by Ordinance No. 11 -89, 12/11/89. Amended by Ordinance No. 13 -02, 10/28/02 Subd. 4. Vacation of Premises. No licensee shall permit any person other than his employees to remain on the licensed premises more than thirty minutes after the time during which sales of liquor may legally be made. No person other than the licensee or his employees shall remain on the licensed premises more than thirty minutes after the time during which sales of liquor may legally be made. The presence of any person other than the licensee or his employees within, entering or leaving the premises more than thirty minutes after the time during which liquor may legally be sold shall be prima facie evidence of violation of this subdivision. For purposes of this subdivision, "premises" shall mean any portion of the address or legal description to which the license is issued, including, but not limited to, the entire land area of the parcel, the interior or exterior of buildings or portions of buildings thereon, any entrance ways into such buildings, any sidewalk, parking lots, whether paved or not, and any adjoining unimproved land areas in such parcels. 701.10 Revocation, Denial or Suspension. Subdivision 1. General. A license issued or to be issued by the City may be denied, suspended, or revoked by the City Council for any of the following causes: • Tuesday, April 12, 2005 City of Lino Lakes RE: 2am bar closing To whom it may concern: We are requesting that the current ordinance regarding bar closing time be changed. We would like the opportunity to stay open until 2am. Many cities in the area (White Bear Lake, Blaine, Lexington, ect...) have already made this change successfully. If you have any questions feel free to contact us or we would be willing to appear at a workshop. Sincerely, Chad Wagner Millers on Main S Tom Katt Red Oak Jeff Moore Trappers Bar & Grill • • • WS- WORK SESSION STAFF REPORT Work Session Item No. 2- Date: Council Work Session, Wednesday, April 20, 2005 To: Mayor and City Council From: Mary Divine Re: Proposal for Schwan's site Background Schwan's new facility is under construction in the Marshan Business Park and the site on Lake Drive is for sale for commercial use. One of the original goals in development of the MarketPlace area was to provide access to Market Drive. Currently, 77th Street is a right - in/right out, and residents living north of MarketPlace often cut through Schwan's to get to Market Drive. A commercial developer met with city staff and is interested in purchasing the Schwan's site on Lake Drive for a retail use. The development as proposed could not provide access to Market Drive without cutting through the Schwan's site and making it unusable for the retailer. The developer explored alternative development plans that might improve site and road issues, including the potential for incorporating the Vacha property to the north. Proposed Alternative Development The proposed alternative development is attached. This alternative accomplishes the following: 1. Provides a roadway to Market Drive that will not occur otherwise. 2. Incorporates the Vacha property into the commercial shopping center area. 3. Creates commercial pads for two additional retail users. • • ws -a, 4. While this proposal does not show 77th Street closed, it could provide an opportunity to do so, eliminating this right - in/right -out onto Lake Drive. Alternative Development Costs Costs of acquiring both sites make the project economically unfeasible for this developer. According to the initial pro forma, it would take $500,000 in TIF assistance. An initial TIF analysis determined it would require 10 years of TIF. Council Direction Staff is seeking Council direction in regards to whether the benefits gained from providing an established roadway, redeveloping the Vacha property, and providing additional commercial tax base that meets the objectives of the Comprehensive Plan outweighs 10 years of foregoing the new taxes. If the Council does not wish to proceed with this alternative, the developer will continue to pursue the first option of developing only the Schwan's site. 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Aaeedmi *NW a0lirlar owr0 ereerra • • • WS -3 WORK SESSION MEMORANDUM To: City Council From: Gordon Heitke /James E. Studenski Date: April 20, 2005 Re: Work Session Item 3 — Pavement Management Policies Background As part of the Pavement Management Program (PMP), staff presented the Draft Pavement Management Policies to the Council on April 6, 2005. A copy of the draft policy is attached. The intent of the policy is to establish the procedures for implementation of the PMP. These procedures include the overall street condition rating, project financing, special assessment determination and maintenance. Requested Council Direction Staff is requesting direction from the Council as to any changes that may be needed to the polices prior to staff placing this on the May 9th Council meeting for adoption. Staff also needs to know whether any significant changes to these policies should be expected as staff is in the process of updating the Five Year Financial Plan, using these policies as the basis for identifying, scheduling and funding pavement management projects. • Draft Draft 4 -18 -2005 Draft PAVEMENT MANAGEMENT POLICIES TABLE OF CONTENTS I. PURPOSE 1 II. ESTABLISHMENT OF RATING SYSTEM 1 III. PAVEMENT MANAGEMENT CATEGORIES 1 A. Street Reconstruction B. Street Maintenance IV. PROJECT SELECTION CRITERIA 2 V. FINANCING 2 VI. STORM WATER UTILITY 3 VII. ASSESSMENTS 3 VIII. MAXIMUM ASSESSMENT RATE 5 • IX. TERM OF ASSESSMENTS 5 X. INTEREST RATE ON ASSESSMENTS 6 XI. CORNER LOTS 6 XII. IRREGULARLY SHAPED LOTS 6 XIII. LOT WIDTH 6 XIV. COLLECTOR STREET CREDITS 6 XV. CAPITAL IMPROVEMENT PROGRAM 6 XVI. MAINTENANCE OF STREETS 6 XVII. MUNICIPAL UTILITIES 7 XVIII. CITY STANDARD STREET DESIGN 8 XIX. SENIOR CITIZEN /DISABILITY SPECIAL ASSESSMENT DEFERRALS 8 • Pavement Management Policy i 04/18/05 • • Draft Draft 4 -18 -2005 Draft I. PURPOSE The Pavement Management Program (PMP) sets forth a system for the optimal maintenance of streets to extend their useful life and the reconstruction of streets, which have exceeded their useful life, and establishes a funding strategy to maximize available resources to carry the maintenance and reconstruction activities. The Pavement Management Program Policies will guide the timing and type of maintenance actions and reconstruction activities and the financing of activities. These policies will preserve the City's asset of streets, provide for the safe and efficient travel of its citizens, retain property values, keep the City attractive and desirable, and minimize costs to the property owners and taxpayers of the City. II. ESTABLISHMENT OF RATING SYSTEM A. Background. In 2004, the City and TKDA investigated and evaluated every block of City pavement to establish its condition based upon what defects each block contained. City records were investigated to obtain knowledge of how old each block is and what maintenance has occurred throughout its history. This information was then entered into a nationally accepted computer program that identifies and analyzes all defects in each block of road and records it together with all relevant information concerning that block to determine the capable condition of the street. B. Index. The program rates the streets by using an Overall Condition Index (OCI) having a 1 -100 scale with 100 being a perfect new street. It then projects the OCI of a segment and gives budget- dependent maintenance protocols for a given time period. It is the City's goal to maintain an overall OCI rating of 70. C. Rating Procedure. Each City street shall be rated every four years by the public works /engineering staff. This will be accomplished by reviewing 25% of the street mileage every year. III. PAVEMENT MANAGEMENT CATEGORIES The pavement management categories considered for City streets will be as follows: A. Street Reconstruction (OCI 0 -40, "Problem" category) Includes: Storm Sewer Grade Changes Subgrade Correction (Major /Minor) Install Concrete Curb and Gutter Pavement Management Policy 1 04/18/05 • • Draft Draft 04 -18 -2005 Draft Recycle Existing Pavement Financing: Lot/Unit Assessment Commercial /Industrial = 50% of project cost up to maximum assessment rate Residential = 50% of project cost up to maximum assessment rate City contributes balance from General Fund, State Aid Funds, or other sources. B. Street Maintenance. 1. Overlay (OCI 40 -70, "Marginal" category) Includes: Crack Filling Milling Surface Patching Pothole Subgrade and Base Correction Repair or Replace Concrete Curb and Gutters 1 '/2 Inch Bituminous Surface Overlay Financing: City General Fund or other sources 2. Sealcoat (OCI 70 -100, "Adequate" category) Includes: Pothole Filling Crack Filling Sealcoat Financing: City General Fund or other sources IV. PROJECT SELECTION CRITERIA The OCI rating shall serve as the base criteria for project selection. In addition to the OCI, streets shall be evaluated according to Average Daily Traffic (ADT), Stormwater Management, Public Utilities and project priority groupings to achieve economies of scale. The City Engineer shall annually prepare a five year Street Maintenance & Reconstruction Plan based on these criteria for review and approval by the City Council. V. FINANCING The components of the Pavement Management Program (PMP) will be financed as follows: A. Maintenance (Sealcoating and Overlays) — The City will levy a property tax each year to pay for annual maintenance costs as outlined in the PMP. B. Local Street Reconstruction — The City will use: Pavement Management Policy 2 04/18/05 Draft • Draft 04 -18 -2005 Draft 1. General Obligation Street Reconstruction Bonds authorized under Minnesota Statutes Chapter 475 for reconstruction projects where the existing street width is adequate and /or where no additional improvements, such as curb and gutter, are needed. 2. General Obligation Improvement Bonds authorized under Minnesota Statutes Chapter 429 for reconstruction projects where the existing street width is not adequate and /or where additional improvements, such as curb and gutter, are needed and at least 20% of the project cost is to be assessed. 3. General Obligation Bonds authorized under Minnesota Statutes Chapter 475 for reconstruction projects where the existing street width is not adequate and/or where additional improvements, such as curb and gutter, are needed and less than 20% of the project cost will be assessed. Street reconstruction projects financed through these means will be funded from special assessments to benefited properties, proceeds from the storm water utility, and city tax levies and other sources. C. Municipal State Aid Streets. III 1. MSA funds or bonds will be used to finance reconstruction of streets designated as part of the City's MSA system. 2. Properties benefiting from these projects will specially assessed according to the same formula used for benefited properties on local streets. • 3. Other financing sources, including but not limited to, proceeds from the storm water utility and city tax levies may also be used. VI. STORM WATER UTILTY The City Council shall establish and maintain a storm water utility as authorized under Minnesota Statutes Chapter 444, for the purpose of financing those costs of the PMP related to storm water improvements, and for maintaining the storm water management system. VII. ASSESSMENTS A. The following is the general Street Reconstruction Policy for special assessments to benefiting property. 1. It is the policy of the City to special assess abutting benefiting property for street reconstruction costs, but not in excess of the special benefit to the Pavement Management Policy 3 04/18/05 Draft Draft 04 -18 -2005 Draft • property. This policy applies to all streets that are the responsibility of the City. 2. The maximum assessment rate for the reconstruction of previously paved streets shall be determined according to Section VIII of this policy. 3. Assessments shall not exceed any of the following: (a) the special benefit to the property being assessed; (b) the total project cost. (c) the maximum assessment rate. 4. Project cost includes both direct construction costs, including land acquisition, and all indirect costs such as engineering, legal, fiscal and administration. B. Method of Assessment The City Council, shall assess street improvements on the basis of a Lot/Unit assessment. The Lot /Unit assessment shall be calculated as follows: 1. Rural, Single Family, Two Family Residential Districts. (a) One half of the total cost of the improvements shall be divided by the total front footage for the improvement. The quotient of this shall be the Calculated Assessment Rate. (b) The Calculated Assessment Rate shall be compared to the Maximum Assessment Rate, as provided for under this policy and the lesser of the two shall be the Assessment Rate. (c) The Assessment Rate shall be multiplied by the minimum required lot width of the respective zoning district that applies. The product of this shall be the Lot/Unit Assessment (d) Exceptions. Where parcels in Rural Zoning Districts have less than the minimum required lot width they shall be evaluated under the lot width requirements of the most applicable single family district. ii. Where parcels within zoning districts have less than the minimum required lot width of the respective district the Lot /Unit Assessment shall be calculated by multiplying the individual lot width by the Assessment Rate. Pavement Management Policy 4 04/18/05 Draft Draft 04 -18 -2005 Draft • 2. Medium & High Density Residential, Commercial and Industrial Districts • • (a) One half of the total cost of the improvements shall be divided by the total front footage for the improvement, as determined under this policy. The quotient of this shall be the Calculated Assessment Rate. (b) The Calculated Assessment Rate shall be compared to the Maximum Assessment Rate, as provided for under this policy and the lesser of the two shall be the Assessment Rate. (c) The Assessment Rate shall be multiplied by the minimum required lot width of the respective zoning district that applies. The product of this shall be the Lot/Unit Assessment. (d) Parcels shall be converted into an equivalent number of parcel units by dividing the area of the parcel by the minimum lot area of the respective zoning district. The quotient of this shall be the Unit Assessment Multiplier. (e) The Lot /Unit Assessment shall be multiplied by the Unit Assessment Multiplier. The product of this shall be the assessment amount. 3. When an assessable parcel from an improvement project is subdividable under City Code, the City will assign the maximum number of Lots/Units to the parcel that would result from a future subdivision under the current City Code. 4. Nothing herein shall preclude the City Council from assessing 100% of a project cost upon receipt of a Petition and Waiver of Irregularity and Appeal from 100% of the property owners benefiting from the project. VIII. MAXIMUM ASSESSMENT RATE The base year for the street assessment under the Pavement Management Program will be 2005. The maximum assessment rate shall be $77.00 per front footage. This rate shall be adjusted annually (January 1) using the National Engineering News Record (ENR) cost index. IX. TERM OF ASSESSMENTS Project costs assessed under this policy will be collected over a 15 year period. Pavement Management Policy 5 04/18/05 • • Draft Draft X. INTEREST RATE ON ASSESSMENTS 04 -18 -2005 Draft An interest rate of assessments shall be charged at 2% over the rate of bonds issued to finance the project. The minimum interest rate shall be 7% per annum. XI. CORNER LOTS Corner lots in Single Family, Two Family and Medium Density Districts where single - family homes, two - family homes, townhomes, or condominiums are- built, will be a part of the improvement and assessment process if the driveway for the subject corner lot is on the improvement street. Such lot shall be assessed on a unit basis the same as interior lots. However, regardless of driveway location, where a lot is subdividable and such subdivision fronts the improvement street, the parcel shall be assessed for all units in excess of the original lot. XII. IRREGULARLY SHAPED LOTS Irregularly shaped lots will be considered on an individual basis. Such lots will be measured and assessed on their average width with the lot width at the front setback line taken into consideration. XIII. LOT WIDTH Lot width is generally considered the lot width at the front setback line, with the exception of irregularly shaped lots. XIV. COLLECTOR STREET CREDITS All residential properties, with the exception of properties with a density of greater than 6 units /acre, will only be assessed for a city standard street as defined in Section XVIII., of this policy. Residential properties with greater than 6 units per acre density and commercial /industrial properties will be assessed toward the entire cost of street improvement as outlined in these policies. XV. CAPITAL IMPROVEMENT PROGRAM The Street Maintenance and Reconstruction Plan, established per Section IV, shall be part of the City's Capital Improvement Program which is prepared during the budgeting process. XVI. MAINTENANCE OF STREETS A. General Maintenance. An important element of a good street Pavement Management Plan Program is to provide good maintenance practices. Streets should be swept as early as possible in the spring to help dry the streets; cracks should be filled as early as possible in the year to prevent moisture into the sub- Pavement Management Policy 6 04/18/05 e • Draft Draft 04 -18 -2005 Draft base; filling of potholes should be made as necessary to prevent travel hazards and damage to sub -base; and special maintenance shall be consistently performed to protect and prolong the life of the pavement. The City Council needs to provide the necessary funding in the budget to perform the necessary maintenance work in a timely and professional manner. B. Special Maintenance. Special maintenance shall be include timely seal coating and bituminous overlays on streets as follows: C. Minor Maintenance. 1. Public Works will perform minor maintenance on the streets to address safety issues that may occur. When a street is scheduled for reconstruction, only pothole filling or other safety measures will occur on that road. It is not cost effective for the City to expend funds on temporary street maintenance on a road that has deteriorated to the point of requiring reconstruction. 2. In such cases the City, where conditions warrant, may post signs cautioning the public of poor street surface conditions and recommending reduced speed. XVII. MUNICIPAL UTILITIES. A. In instances where street reconstruction is proposed within areas not currently serviced by municipal sanitary sewer and /or water, the City shall provide for the extension of these services in conjunction with the improvement project subject to the following: 1. Municipal sanitary sewer and water are available to service the project area. 2. The City's Comprehensive Plan guides the area for sewered development. Pavement Management Policy 7 04/18/05 Age of Street Maintenance Action 5 — 7 years First sealcoating 10 — 14 years Second sealcoating 15 — 21 years Third sealcoating 20 — 28 years First overlay 25 — 35 years First sealcoating 30 — 42 years Second sealcoating 35 — 49 years Second overlay 40 — 56 years First sealcoating 47 — 65 years Road reconstruction C. Minor Maintenance. 1. Public Works will perform minor maintenance on the streets to address safety issues that may occur. When a street is scheduled for reconstruction, only pothole filling or other safety measures will occur on that road. It is not cost effective for the City to expend funds on temporary street maintenance on a road that has deteriorated to the point of requiring reconstruction. 2. In such cases the City, where conditions warrant, may post signs cautioning the public of poor street surface conditions and recommending reduced speed. XVII. MUNICIPAL UTILITIES. A. In instances where street reconstruction is proposed within areas not currently serviced by municipal sanitary sewer and /or water, the City shall provide for the extension of these services in conjunction with the improvement project subject to the following: 1. Municipal sanitary sewer and water are available to service the project area. 2. The City's Comprehensive Plan guides the area for sewered development. Pavement Management Policy 7 04/18/05 • • • Draft Draft 04 -18 -2005 Draft 3. With the exception of trunk improvements (i.e., oversizing or overdepth) sanitary sewer and water main extension shall be 100% assessed to benefited properties. Such assessments shall be in accordance with Minnesota Statute 429 and City Charter requirements. XVIII. CITY STANDARD STREET DESIGN A. The City Standard Street Design shall be 32 feet from back of curb to back of curb . 1. Exception. In cases were the existing street proposed for reconstruction is 29 feet wide or less, and not a Municipal State Aid Road, County, or other designated collector road, the street shall be reconstructed to a maximum width of 29 feet from back of curb to back of curb. All such streets constructed to such width shall be limited to parking on one side and be signed accordingly. B. The pavement section shall consist of a minimum 7 -ton design, which consists of 1 -1/2 inches of bituminous wearing course, 2 inches of bituminous base course, and 8 inches of Class 5 aggregate base course. XIX. SENIOR CITIZEN /DISABILITY SPECIAL ASSESSMENT DEFERRALS. Owners of homestead property aged 65 or older, or who are retired by virtue of permanent and total disability may, if eligible, apply for deferral of special assessments in accordance with Ordinance 07 -90. Pavement Management Policy 8 04/18/05 • WS -4 WORK SESSION MEMORANDUM To: City Council From: James E. Studenski 2 Date: April 20, 2005 Re: Work Session Item 4 — Road Reconstruction Projects Background At the last City Council meeting, it was requested to review the Road Reconstruction projects at the next Council Work Session. Also, staff needs to know how to proceed with this years and future years reconstruction projects. Requested Council Direction Staff is requesting direction from the Council as to whether: 1) Only have the Shenandoah Reconstruction project for the 2005 Referendum. 2) Prepare West Shadow Lake Drive Feasibility Study without utility improvements. 3) Replace the failed West Shadow Lake Drive project with another street reconstruction for the 2005 Referendum. 4) Schedule the failed West Shadow Lake Drive project for a 2006 Referendum. • • WS -5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: Council Work Session, Wednesday, April 20, 2005 To: City Council From: Gordon Heitke, City Administrator Re: Charter Commission Request Background At the April 6, 2005 Council Work Session, the Council discussed the requests of the Charter Commission to modify the 2004 financial records to account for staff initiated charter - related expenditures differently and to account for them differently in the future. Since the draft minutes of the Charter Commission infer that there was something "wrong" with the accounting of expenditures, staff requested that the City Council either confirm that there was nothing technically improper with the 2004 accounting of expenses, based on the City Auditor's opinion, or further investigate this issue in order to make a determination. The Council intended to discuss this issue at the April 14 joint Council/Charter Commission meeting. Since the City Attorney suggested to Council members that the meeting should occur after the Charter Commission's meeting with the LMC staff attorney, I am assuming that this issue was not resolved at the April 14 meeting and will require further Council direction. Requested Council Direction Staff is requesting that the City Council: 1 • • • 1) either confirm that there was nothing technically improper with the 2004 accounting of expenses, based on the City Auditor's opinion, or further investigate this issue in order to make a determination. If the Council wishes to modify the 2004 financial records to account for these types of expenditures differently than what occurred, staff needs to be directed to make such modifications. It is staff's recommendation that any modification of the 2004 financial records be done only after consultation with the City Auditor regarding such modification to ensure that Generally Accepted Accounting Principles are being adhered to, 2) provide direction to staff as to how similar expenses are to be accounted for in 2005, and have the City Auditor review and comment on the proposed accounting for compliance with Generally Accepted Accounting Principles. 2