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HomeMy WebLinkAbout10/03/2011 Council PacketREVISED WORK SESSION AGENDA CITY OF LINO LAKES Monday, October 3, 2011 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. Special Council Meeting Sawh v. City of Lino Lakes — Hearing on Mr. Sawh's motion to modify stay Regular Work Session 1. City Hall Skate Park Closure (from 9/26 Open Mike) 2. Maintenance of Island at Civic Complex 3. Organized Solid Waste Collection 4. Weekly Progress Report 5. Mayor and Council Salaries 6. Review October 10 Council Agenda Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 September 28, 2011 TO: Mayor Reinert and City Council Members FROM: Rick DeGardner, Public Services Director SUBJECT: City Hall Skate Park Closure In response to questions raised during the September 26, 2011 City Council meeting, I am providing some background pertaining to the recent City Hall Skate Park closure. A Tier One Skate Park was installed at City Hall Park in the fall of 2001 (A Tier One Skate Park has all structures generally less than 3' in total height). A 60' X 80' bituminous pad was installed along with approximately $20,000 of skate park equipment. Over the past several years the City Hall Skate Park area has experienced problems including vandalism to the park building, graffiti on ramps and bituminous, vehicles illegally parked on the grass, damage to trees, and trash tossed on the ground. In 2010, a notice (Exhibit A) was placed at the skate park informing the users of problems that we've encountered and a warning that if conduct didn't improve, the skate park may be closed. In 2011, destructive behavior continued. In June, the park building sustained $4,000 in damages. On June 22, several brightly colored, laminated flyers (Exhibit B) were posted at the Skate Park stating that the skate park would be closed unless information is provided to the Lino Lakes Police Department on who committed the damage to the park building. The Park Board discussed this issue at their July, 2011 Park Board meeting and unanimously approved the motion to close the Skate Park. City staff had made numerous attempts the past several years to rectify /minimize the ongoing problems at the City Hall Skate Park facility. With no evident improvement (even after the threat of closure) we felt we had no other option than to close the skate park. The Park Board and City staff will keep the skate park concept on our radar should a more suitable situation arise. A4.4.4-4 Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 October 11, 2010 ATTN: SKATE PARK USERS The City Hall Skate Park area continues to experience the following problems: • Vehicles illegally parked on the grass • Trash tossed on the ground • Graffiti on ramps and bituminous • Trees damaged Please spread the word that all skate park users must park their vehicles in the parking lot area and properly use the trash receptacles provided. If all skate park users don't respectfully utilize this area, the City will be forced to close down the skate park. C•4Atifcl- Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 June 22, 2011 ATTN: SKATE PARK USERS The City Hall Skate Park area continues to experience vandalism, graffitti, and trash. On June 7th the park building sustained almost $4,000 in damages. The City of Lino Lakes cannot continue to provide dollars to make repairs for skate park users that are not respectful of park property. Unless information is provided to the Lino Lakes Police Dept (651- 982 -2300) on who committed the damage to the park building, the Skate Park will be permanently closed on Thursday, June 30. WS — Item 2 WORK SESSION STAFF REPORT Work Session Item 2 Date: October 3, 2011 To: City Council From: Jeff Karlson, City Administrator Re: Maintenance of Island at Civic Complex Background A couple of weeks ago Councilmember Rafferty expressed concerns about the outside appearance of the Civic Complex. Staff agrees that the landscaping at city hall needs improvement. Maintenance staff recently irrigated, planted, and mulched the landscaped areas near the police department and ECFE. They were hoping to re- landscape the area outside the council chambers this summer. However, the re- landscaping project was postponed until the auxiliary sidewalk (north of the main entrance) is replaced. Other residents have complained about the appearance in front of city hall. One thing that was considered in the past is to re- landscape the island in front of city hall with new trees, flowers, and shrubs. Staff thought this would be a good time to revisit this issue. WS — Item 3 WORK SESSION STAFF REPORT Work Session Item 3 Date: October 3, 2011 To: City Council From: Jeff Karlson, City Administrator Re: Organized Solid Waste Collection Background The City Council recently received a letter from a Lino Lakes resident who requested that the City consider an organized citywide trash collection program. Attached is a table that lists the advantages and disadvantages of organized collection systems. This was included in a 2009 report commissioned by the Minnesota Pollution Control Agency, which analyzed waste collection service arrangements. Using examples from cities across Minnesota, the analysis provides details on these programs based on: (1) cost; (2) impacts on the environment; (3) efficiency and effectiveness of solid waste management systems; and (4) outcomes as they relate to MPCA's strategic plan, such as renewable energy and reduced greenhouse gas emissions. The primary advantages of organized collection are lower prices, reduced truck traffic, and greater community control over decisions related to waste management. The primary disadvantage is the loss of control a household has in choosing a hauler. Attachments Letter from Lino Lakes Resident Table 2 -2: Advantages/Disadvantages of Organized Collection Systems Analysis of Waste & Recyclable Materials Collection Arrangements (Summary of report mentioned above) r ; (w) 121 September 14, 2011 City Council Members 600 Town Center Pkwy. Lino Lakes, MN 55014 Dear Council Members, My name is Sarah Hovseth and I live on Pheasant Run. I'm writing to you in hope that you will consider the possibility of having a city wide organized trash collection program. This is something that several neighboring cities have started utilizing or have begun investigating the option, including White Bear, Vadnais Heights, Roseville, and others. I believe that the city of Lino Lakes and its residents could benefit greatly from an organized collection system for multiple reasons. An organized trash - hauling program would result in much less wear and tear on the roads. The average garbage truck weighs approximately 33,000 pounds, or 16.5 tons, and usually picks up garbage once a week and recycling every other week. This means that one garbage truck will make its route on my street about six times per month, but between the thirteen houses on my street there are at least four different collection companies being used. During the course of one month roughly twenty -four garbage drive down Pheasant Run and likely have routes throughout the rest of the city. All of this adds up and contributes to damage on the roads which requires repairs, time, and money. The use of an organized collection system would greatly benefit the citizens of Lino Lakes because it's likely they would be paying lower rates for trash pickup. The typical fee for curbside collection is $11 -$15 per month, but the White Bear Lake city manager Mark Sather, says that residents using the organized trash - hauling program are billed $9.70 per month for thirty gallon barrels. A common issue with trying to employ a trash pickup program is that hauling companies coordinate campaigns against such programs and residents decide that they want to exercise their right to make their own decisions. The solution to this is to offer people the option to opt out of the program if they are very against the organized collection system. The additional benefits of an organized collection system are that it would also cut back on pollution, noise disruption, and a cleaner city. I appreciate your time and consideration. Sincerely, Sarah Hovseth 6609 Pheasant Run Lino Lakes, MN 55014 Table 2 -2 Advantages /Disadvantages of Organized Collection Systems Advantages . Increased efficiency enabling a lower cost per household . Decreased impacts from truck traffic . Decreased fuel consumption . Greater control to establish service requirements including: ■ Ability to standardize service makes public education simpler ■ Ability to provide access to special service needs at known, controlled costs ■ Volume -based pricing to achieve waste abatement goals ■ Delivery destinations for processing and overall solid waste management ■ Factors affecting recycling and diversion such as variable rate pricing ■ Improved control over residents actually using garbage service ■ Ability to set specifications on the size and quality of trucks used . Ability to competitively bid service on a regular basis helping promote lower costs . Can be used to generate revenues to support other services Disadvantages . Households do not have a choice of their hauler . Greater administrative involvement by the public entity . Small haulers have higher "entry" requirements to get in the business along with competitive opportunities limited to contract openings . Current organized collection statutory process to convert from open to organized is cumbersome and difficult politically The primary potential advantages of organized collection are three -fold — lower prices, reduced truck traffic, and community control over decisions related to waste management. There are several factors involved in each of these three primary advantages. Greater efficiency, competitive bidding, rate increases structured into contracts, and variable rate pricing options can all result in more cost effective service provision. Fewer trucks stopping at every house results in less truck traffic at slower speeds. Public entities have responsibility and potential liability for proper solid waste management and organized collection provides better tools and control of decisions that affect solid waste management. The primary disadvantage is the loss of individual household control over the selection of a hauler and the associated direct relationship. Along with increased control for the public entity comes the requirement to provide the resources necessary to properly manage the decisions. 6 •Foth Infrastructure & Environment, LLC R - Analysis of Waste Collection Service Arrangements.doc June 2009 Analysis of Waste & Recyclable Materials Collection Arrangements Minnesota Pollution Control Agency Presented by Jeff Schneider 4 -16 -2009 2. Typical Municipal Goals & Objectives "City expresses interest in organizing" because... • Reduce Amount of Truck Traffic & Related Impacts • Reduce Monthly Cost / Rates per Household • Improve Program Outcomes & Standardize Services • Improve Management of Waste According to SWM Plans & Hierarchy 00 00 00 N 69 M 00 00 EA C--- 00 yg 00 6f} 00 Q) 0 a) N ct 0A 0 1) N 0 1 a con Hei • is (avera• e o 6 com.ames ' osevi e (average o 7 com.anies a ewood (avera_e o 9 haulers O N 0 z la o.ee, 2004 -200" 1 ittle Canada, 2002 (most recent rates listed iteBe rLa ti water, 3 years endin • 12/31/0" O O Q L O cz .�,�',, N n N p O E 70 2 O t!) U -0 0 cn U N N C s_ C O co _co -0 O -0 CD CD = o a) w = CD _CD CD a� 0 ocu >� 4-� >, -0 c 0 0 o CD ca f _ c E CZ u) D °,a - of _ 0 -Z 0_ co � _ o cn O O CD E co E+ L_ 0 • 2 0 0 U N 0 O j a . U (!) O _ e c' 0 w C c6 .L 5. Impact on Roads • Data available relating a garbage truck to other types of vehicles • Equivalent Single Axle Load (ESAL) • MnDOT uses a formula of one garbage truck equivalent to 1,000 car trips • City of Falcon Heights attributed the impact of garbage trucks on roads as • High in alleys (-86% of impact due to garbage trucks) • Low in heavily traveled areas (-8% due to garbage trucks) Q = a) � it; O O ,a) E �O CO ea j L big O 0 -2 a) a) V (0 c CV CI3 c3 E 4 1-8 7(3 00 L.., CD O O O'O cic' 0O M O uj 7.3 (i) ^L^'' . co W co �� O 0 171) (1) - O (1) ..0 Po-. 8 S CZ RS _c O O X00 O0 N O 00 N > „.73 U 2 (a U U (n . �- • 6. Greenhouse Gas Differences • Calculating a difference on a household basis and applying it to the 30 municipal survey cities households with open systems provides an estimated additional 6,070 metric tons. • Total estimate = 9,415 metric tons of COZe WS — Item 4 MANAGEMENT TEAM'S Weekly Progress Report October 3, 2011 Item Last Action Taken Staff Status Five -Year Financial Plan Early Childhood/Family Education Center (ECFE) Lease 4/4/11 Staff presented a first draft of the plan 5/2/11 Council directed staff to begin marketing the space at city hall currently occupied by the ECFE Al Mike Will be reviewed during the Nov. 7 work session The YMCA is considering leasing the space for a day care center WS — Item 5 WORK SESSION STAFF REPORT Work Session Item 5 Date: October 3, 2011 To: City Council From: Jeff Karlson, City Administrator Re: Mayor and Council Salaries Background Periodically the City Council is required to review its own compensation. The last time Council acted to increase its salaries was in 2007 when an ordinance was passed to increase salaries by three percent in years 2008, 2009, and 2010. In 2009 the Council considered a reduction for 2010, but an ordinance was not introduced. The 2012 budget does not include a salary adjustment for the Council. However, for the Council to even consider an increase in 2013, an ordinance would need to be adopted before this coming municipal election. Requested Council Direction Staff is looking for direction on whether to include a first reading to amend the Lino Lakes City Code by increasing Council salaries per the Council's recommendation. Attachments Ordinance Adopted in 2007 1st Reading: 10/8/2007 Published: 10/30/2007 2nd Reading: 10/22/2007 Effective: 1/1/2008 To County Recorder n/a Councilmember adoption: Reinert introduced the following ordinance and moved its CITY OF LINO LAKES ORDINANCE NO. 14 -07 AN ORDINANCE AMENDING THE LINO LAKES CITY CODE BY INCREASING THE SALARIES OF THE MAYOR AND CITY COUNCIL MEMBERS The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: The City Code of the City of Lino lakes, Section 203.01 Subdivision 1 is amended as follows: Pursuant to the provision and allowance of Minnesota State statute 415.11, the salary of the Mayor of the City of Lino Lakes shall be six thousand four hundred sixty dollars ($6,460) and the salary of each council member shall be five thousand one hundred sixty nine dollars ($5,169) for the year beginning January 1, 2008. Salaries for each subsequent two (3) years shall be as follows: YEAR MAYOR COUNCIL 2008 $6,460 $5,169 2009 $6,654 $5,324 2010 $6,854 $5,483 2008 - 2010 salaries have been adjusted to reflect a 3% annual increase. II. This ordinance shall be effective January 1, 2008 Passed by the City Council of Lino Lakes this 22nd day of October, 2007 n e eson, Mayor ATT ST: ��Julie artell, it rk The motion for the adoption of the foregoing ordinance was duly seconded by Council Member O'Donnell and upon vote being taken thereon, the following voted in favor thereof: Reinert, O'Donnell, Bergeson The following voted against same: Carlson, Stoltz Whereupon said ordinance was declared duly passed and adopted.