HomeMy WebLinkAbout11/28/2011 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, November 28, 2011
C I T Y �_ � ��,�a���:" O F
* * * * * * * * * **
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members O'Donnell, Gallup, Roeser & Rafferty
City Administrator: Jeff Karlson
COUNCIL VVORK SESSION, 5:30 P.M.
Community Room (not televised)
1. December Council Schedule
vrhere will be one council meeting in December on the 12th;
a special meeting can be called if necessary
2. Centennial Utilities Franchise Agreement
Staff to report back with additional data
3. Review Regular Agenda
CITY COUNCIL'i
➢ Call to Order — 6:30 p.m.
ETING, 6 :30 P.M
➢ Roll Call - Council Members O'Donnell, Roeser, Gallup & Rafferty, and Mayor
Reinert were present
➢ Pledge of Allegiance
➢ Open Mike / Public Comment
John DeHaven, 1612 Birch St, recommends that area cities merge services to save on
employees and costs
➢ Setting the Agenda: Addition or deletion of agenda items
The agenda was accepted as presented.
CONSENT AGENDA`
A) Consideration of Expenditures: Pg 1 -10
i) November 28, 2011 (Check No. 92161 through
92234) in the amount of $346,010.23; ,
ii) Centennial Fire District (Check No. 5085 through
5096) in the amount of $3,017.50
Consider approval of November 7, 2011 Work Session Minutes Pg 11 -14
Consider approval of November 14, Council Meeting Minutes Pg 15 -17
Consider approval of November 14, 2011 Canvassing Board Pg 18
Minutes
Council Agenda
EXPANDED AGENDA
-2-
November 28, 2011
E) Consider Resolution No. 11 -119 Authorizing the Transfer of Pg 19 -20
Funds from the Area and Unit Fund to the 2003A G.O.
Improvement Bond Debt Service Fund
F) Consider Resolution No. 11 -120 Authorizing the Transfer of Pg 21 -22
Funds from the Area and Unit Fund to the 2005B G.O.
Improvement Bond Debt Service Fund
G) Consider Resolution No. 11 -121 Authorizing an Interfund Loan Pg 23 -24
From the Sanitary Sewer Fund to the 2005A G.O. Improvement
Debt Service Fund
H) Consider approval of Resolution No. 11 -122 Approving
Transfers for Installment Payment on Interfund Loan for
Recreation Complex Land
Pg 25 -26
Action Taken: Motion by Gallup, seconded by O'Donnell, to
approve the Consent Agenda, Items 1A through 11I, was adopted
FINANCE DEPARTMENT REPORT, AI Rolek
A) Consider approval of Fund Balance Policy - GASB Statement #54 Pg 27 -30
Governmental Fund Balance Reporting and Governmental Fund
Type Definitions, Al Rolek
Action Taken: Motion by Rafferty, seconded by Roeser, to
approve the Fund Balance Policy, was adopted
ADMINISTRATION DEPARTMENT REPORT
A) Public Hearing and Consideration of First Reading of Ordinance Pg 31
No. 22 -11 approving the 2012 City Fee Schedule, Julie Bartell
Action Taken: Motion by O'Donnell, seconded by Roeser, to
approve first reading of Ordinance No. 22 -11 as presented, was adopted
PUBLIC SAFETY DEPARTMENT REPORT, John s
No Report
PUBLIC SERVICES
No Report
PART ME REPORT , hick DeGar
OMMUNITY OPMENT REPORT, ael Grochala
A) Consider 2nd Reading of Ordinance No. 21 -11, Amending
Section 8 of the Zoning Ordinance to Allow Exterior Storage
as an Accessory Use by Interim Use Permit in the Light Industrial
zoning district. Paul Bengtson
Action Taken: Motion by Roeser, seconded by Rafferty, to
approve the second reading and adoption of Ordinance No. 21 -11 as
presented, was adopted: Yeas; 5; Nays none.
Pg 32 -34
Council Agenda
EXPANDED AGENDA
-3- November 28, 2011
B) Consider Resolution No. 11 -117 Approving Final Payment 2011 Pg 35 -47
Street Sealcoat Project, Jason Wedel
Action Taken: Motion by Rafferty, seconded by Gallup, to
approve Resolution No. 11 -117 as presented, was adopted
C) Consider Resolution No. 11 -118, Approving Final Payment, 2011 Pg 48 -60
Street Overlay Project, Jason Wedel
Action Taken: Motion by Gallup, seconded by O'Donnell, to
approve Resolution No. 11 -118 as presented, was adopted
UNFINISHED BUSINESS
None
NEW BUSINESS
None
Adjournment
Following the regular meeting, the City Council will move to a closed meeting to discuss
union contract issues.
Community Calendar — A Look Ahead
November 29, 2011 through December 12, 2011
Wednesday, November 30
Thursday, December 1
IV Monday, December 5
Monday, December 5
Monday, December 12
6:30 pm, Council Chambers
8:00 am, Community Room
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
Environmental Board
EDAC
Council Work Session
Park Board
City Council Meeting
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CITY COUNCIL AGENDA
Monday, November 28, 2011
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members O'Donnell, Gallup, Roeser & Rafferty
City Administrator: Jeff Karlson
COUNCIL WORK °SESSION 5:30 P.M:'
Community Room (not televised)
1. December Council Schedule
2. Centennial Utilities Franchise Agreement
3. Review Regular Agenda
COTJNCIL MEETING, 630 P. .
➢ Call to Order and Roll Call
➢ Pledge of Allegiance
➢ Open Mike / Public Comment
➢ Setting the Agenda: Addition or deletion of agenda items
1. CONSENT' AGENDA
A) Consideration of Expenditures:
i) November 28, 2011 (Check No. 92161 through
92234) in the amount of $346,010.23;
ii) Centennial Fire District (Check No. 5085 through
5096) in the amount of $3,017.50
Pg 1 -10
B) Consider approval of November 7, 2011 Work Session Minutes Pg 11 -14
C) Consider approval of November 14, Council Meeting Minutes Pg 15 -17
D) Consider approval of November 14, 2011 Canvassing Board Pg 18
Minutes
E) Consider Resolution No. 11 -119 Authorizing the Transfer of Pg 19 -20
Funds from the Area and Unit Fund to the 2003A G.O.
Improvement Bond Debt Service Fund
Council Agenda
-2- November 28, 2011
F) Consider Resolution No. 11 -120 Authorizing the Transfer of Pg 21 -22
Funds from the Area and Unit Fund to the 2005B G.O.
Improvement Bond Debt Service Fund
G) Consider Resolution No. 11 -121 Authorizing an Interfund Loan Pg 23 -24
From the Sanitary Sewer Fund to the 2005A G.O. Improvement
Debt Service Fund
H) Consider approval of Resolution No. 11 -122 Approving
Transfers for Installment Payment on Interfund Loan for
Recreation Complex Land
Pg 25 -26
FINANCE D AR" fi ENT REPORT, II Rolek
A) Consider approval of Fund Balance Policy - GASB Statement #54 Pg 27 -30
Governmental Fund Balance Reporting and Governmental Fund
Type Definitions, Al Rolek
ADMINISTRAT T DEPARTMENT REPORT
A) Public Hearing and Consideration of First Reading of Ordinance Pg 31
No. 22 -11 approving the 2012 City Fee Schedule, Julie Bartell
LIC SAFETY DEPART I ±T I ; R1 PORT, John ,Swenson
No Report
ERVICES..D:
Pil
REPORT, Rick D+Gurdne•
No Report
ITY DEVELOPMENT REPORT, Michael Gro rho la'
A) Consider 2nd Reading of Ordinance No. 21 -11, Amending Pg 32 -34
Section 8 of the Zoning Ordinance to Allow Exterior Storage
as an Accessory Use by Interim Use Permit in the Light Industrial
zoning district. Paul Bengtson
*Council may vote to dispense with full reading of ordinance
* Roll call vote is required for adoption of the ordinance
B) Consider Resolution No. 11 -117 Approving Final Payment 2011 Pg 35 -47
Street Sealcoat Project, Jason Wedel
C) Consider Resolution No. 11 -118, Approving Final Payment, 2011 Pg 48 -60
Street Overlay Project, Jason Wedel
None
None
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Council Agenda
-3-
November 28, 2011
Adj ournmen
Following the regular meeting, the City Council will move to a closed meeting to discuss
union contract issues.
Community Calendar — A Look Ahead
November 29, 2011 through December 12, 2011
Wednesday, November 30
Thursday, December 2
Monday, December 5
Monday, December 5
Monday, December 12
6:30 pm, Council Chambers
8:00 am, Community Room
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
Environmental Board
EDAC
Council Work Session
Park Board
City Council Meeting
•
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To: Mayor and Council
From: Jeff Karison, City Administrator
Date: November 28, 2011
Re: Centennial Utilities Franchise Agreement
Background
The 25 -year franchise agreement with Centennial Utilities (City of Circle Pines) expires
March 31, 2012. The franchise agreement gives Centennial Utilities the right to operate
and maintain a gas utility in Lino Lakes. In exchange for that right, the City of Circle
Pines pays an annual franchise fee to Lino Lakes, which is 7% of its gross revenues from
the sale of gas within the City and 3% of its gross revenues from gas sales to customers
who receive interruptible gas service.
Lino Lakes has one representative on the Centennial Utilities Commission. There are
947 customers in Lino Lakes paying the franchise fee. In May the City received a check
for $93,956.37 for natural gas service in 2010.
There are three entities that own and operate gas distribution systems in Lino Lakes
pursuant to City franchise ordinances: Centennial Utilities, CenterPoint (formerly
Minnegasco), and Xcel Energy (formerly NSP). CenterPoint and Xcel Energy do not pay
a franchise fee.
The following table shows each gas and electric provider in Lino Lakes and the current
status of a franchise agreement.
Franchise
Provider Service Expires Franchise Fee
Centennial Utilities Natural gas 3/31/12 7%
CenterPoint Energy Natural gas 3/31/12 None
Connexus Energy Electricity No agreement None
Xcel Energy Gas & Electric No agreement None
In April 2008 the former administrator, Gordon Heitke, informed the City Council the
franchise agreement between the City of Lino Lakes and Xcel Energy was going to
expire June 2008. Mr. Heitke pointed out the following: (1) the City was collecting a
franchise fee from Centennial Utilities, (2) there was a provision in the franchise
agreement with CenterPoint Energy to collect a franchise fee but the City was not
collecting it, and (3) the City did not have an agreement with Connexus Energy. The
Council directed staff to incorporate the ability to establish franchise fees in the Xcel
Energy renewal agreement and to further explore the idea of establishing franchise fees
for the other utilities. The City Council considered implementing a franchise fee for the
other gas utilities during several meetings, but no official action was taken.
Staff had consulted with James Strommen, an attorney with Kennedy & Graven, who
specializes in utility franchise agreements. Mr. Strommen prepared a memo that included
his recommendations. He strongly recommended the adoption of a Right -of -Way
Ordinance to regulate the City's public rights -of -way, and to establish one uniform
franchise agreement and rate design for all utilities.
Attached is a graph that Finance Director Al Rolek formulated in 2008, which showed
what the potential revenues would be if the City of Lino Lakes implemented a uniform
franchise fee for gas and electric service. The numbers were based on revenues collected
by the gas and electric utilities in 2007.
Action Requested
Staff is seeking further direction from the Council on how you would like to proceed with
the franchise renewals.
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7% of Revenue
N
O
co
O
(Amt collected in 2007)
5% of Revenue
O
O
O
O
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ti
0)
d
O
O
O
M
3% of Revenue
O
M
LO
N
CO
CO
M
O
ee)
0)
N
N
co
O
O
C0
co
O
ti
1% of Revenue
CO
N
O
O)
O
O
O
N
Co)
Co)
O
N
Total Revenue
O
O
O
O
ti
O
O
CO
co
co
0)
N
co
N
O
d)
O
O
M
d)
O r
N
O
LS)
LO
N
O
M
N
O
co;
N
0
W
d
X
Natural Gas
e)
W
CenterPoint
Natural Gas
Centennial
Connexus
* Centennial Utilities has 7% and 3% (for interruptible systems) franchise fees which result in an overall fee rate of 5.88%
EXPENDITURES
NOVEMBER 28, 2011
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Ranges:
Options:
Vendor #
Vendor #: (A)
Invoice #: (A)
Entry Journal #: (R) 9747 - 9760
Trans #: (A)
Line #: (A)
Due Date: (A)
Bank #: (A)
Detail / Summary: S
Name
City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 1
Invoice Status: A # of copies: 1
Sort: A Check Over Expend: N
Discount
# of items Net Gross Discount Lost
007919 10,000 LAKES CHAPTER 1 210.00 210.00 .00 .00
000408 AFSCME COUNCIL #5 1 729.76 729.76 .00 .00
000650 ANOKA COUNTY ATTORNEY 1 1,294.98 1,294.98 .00 .00
000420 ANOKA COUNTY PROPERTY RECORDS & TAXATION 1 184.00 184.00 .00 .00
900217 ARNT CONSTRUCTION, INC. 1 91,576.43 91,576.43 .00 .00
000490 MARTY ASLESON 1 355.00 355.00 .00 .00
000541 ASPEN MILLS, INC. 1 114.85 114.85 .00 .00
007775 BATTERIES PLUS 1 122.90 122.90 .00 .00
000610 BAUER BUILT, INC. 3 1,756.69 1,756.69 .00 .00
008334 BESA 1 410.00 410.00 .00 .00
000724 BLUE TOW SERVICE, INC. 1 143.43 143.43 .00 .00
001265 BOYER TRUCKS, INC. 2 1,803.99 1,803.99 .00 •
000946 C. P. OFFICE PRODUCTS 2 386.52 386.52 .00 .00
001110 CENTENNIAL UTILITIES 1 2,952.93 2,952.93 .00 .00
007776 CENTURYLINK 1 52.26 52.26 .00 .00
001100 CIRCLE PINES POST OFFICE 1 105.60 105.60 .00 .00
008049 COLUMBUS AUTO TRUCK & TRAILER 1 75.00 75.00 .00 .00
004670 COMCAST 1 69.90 69.90 .00 .00
000726 COMMISSIONER OF FINANCE 1 647.49 647.49 .00 .00
001187 CONNEXUS ENERGY 1 4,136.17 4,136.17 .00 .00
001380 EARL F. ANDERSEN, INC 1 83.87 83.87 .00 .00
008393 EMMONS & OLIVIER RESOURCES, INC. 1 9,551.22 9,551.22 .00 .00
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Date: 11/18/2011 Time: 15:17:09 City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: P 3
Discount
for # Name # of items Net Gross Discount Lost
001540 FORESTRY SUPPLIERS, INC. 2 386.31 386.31 .00 .00
001560 FRATTALLONE'S HARDWARE, INC. 1 38.44 38.44 .00 .00
002328 G & K SERVICES, INC. 2 132.20 132.20 .00 .00
001072 GAMETIME /A PLAYCORE CO. 1 261.68 261.68 .00 .00
007406 GLOCK PROFESSIONAL, INC. 2 390.00 390.00 .00 .00
004562 HD SUPPLY WATERWORKS, LTD. 1 419.89 419.89 .00 .00
000190 INTERSTATE ALL BATTERY CENTER 1 53.10 53.10 .00 .00
000082 J. H. LARSON COMPANY, INC. 2 184.75 184.75 .00 .00
008394 JANI -KING OF MINNESOTA, INC. 2 3,624.13 3,624.13 .00 .00
007928 JONES, SHANNON G. 1 15.00 15.00 .00 .00
002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 924.00 924.00 .00 .00
002310 LEAGUE OF MINNESOTA CITIES 2 840.00 840.00 .00 .00
002330 DAVID LICHTSCHEIDL 1 122.52 122.52 .00 .00
008123 LUBRICATION TECHNOLOGIES, INC. 2 6,484.43 6,484.43 .00 .00
002550 MENARDS, INC. 2 30.07 30.07 .00 .00
11111584 METRO SALES INCORPORATED 1 140.00 140.00 .00 .00
.i80 METROPOLITAN AREA 1 20.00 20.00 .00 .00
007694 METROPOLITAN COUNCIL 2 120,164.34 120,164.34 .00 .00
003862 MINNESOTA SHREDDING LLC 1 48.00 48.00 .00 .00
002931 MN CHILD SUPPORT PAYMENT CENTER 2 1,125.62 1,125.62 .00 .00
001752 PATRICK MOONEN 1 355.00 355.00 .00 .00
003050 MRPA 2 358.00 358.00 .00 .00
008198 NATIONAL PAYMENT CENTER 1 193.37 193.37 .00 .00
008321 NORTH VALLEY, INC. 1 13,656.29 13,656.29 .00 .00
000900 O'REILLY AUTOMOTIVE STORES, INC. 7 295.07 295.07 .00 .00
003443 OTTER LAKE ANIMAL CARE CENTER, INC. 1 245.32 245.32 .00 .00
000094 PEARSON BROTHERS, INC. 1 4,696.34 4,696.34 .00 .00
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DN.: 11/18/2011 Time: 15:17:10
City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 3
Discount
Vendor # Name # of items Net Gross Discount
ill
003600 PRESS PUBLICATIONS, INC. 1 77.51 77.51 .00 .00
001832 QUAD AREA CHAMBER OF COMMERCE 1 10.00 10.00 .00 .00
007219 READY WATT ELECTRIC, INC. 1 5,869.24 5,869.24 .00 .00
900491 ROSEVILLE, CITY OF 2 6,720.88 6,720.88 .00 .00
008398 KEVIN C. SCHAFER 1 132.75 132.75 .00 .00
003926 SCHWAAB, INC. 1 44.10 44.10 .00 .00
003467 SHARPER HOMES, INC. 1 70.00 70.00 .00 .00
008504 ANDREW J. SOWADA 1 280.00 280.00 .00 .00
004099 SRF CONSULTING GROUP, INC. 1 625.49 625.49 .00 .00
900475 ST. PAUL, CITY OF 1 121.26 121.26 .00 .00
008142 STAPLES ADVANTAGE 1 327.58 327.58 .00 .00
004240 STREICHER'S, INC. 3 586.70 586.70 .00 .00
008195 SWEENEY, MURPHY & SWEENEY, P.A. 1 11,286.64 11,286.64 .00 .00
004340 T.A. SCHIFSKY AND SONS, INC. 1 1,141.62 1,141.62 .00 .00
000489 TDS METROCOM MN 1 981.04 981.04 .00 .00
008511 KELLY TERNES 1 264.00 264.00 .00 .00
004350 TKDA 6 30,256.26 30,256.26 .00
III
004469 TOUSLEY FORD, INC. 2 2,373.14 2,373.14 .00 .00
004560 U S BANK VISA 1 5,603.68 5,603.68 .00 .00
004720 JEAN VIGER 1 114.89 114.89 .00 .00
007245 JUSTIN WILLIAMS 1 112.34 112.34 .00 .00
008395 WSB & ASSOCIATES, INC. 1 627.00 627.00 .00 .00
003250 XCEL ENERGY 1 6,417.25 6,417.25 .00 .00
Grand Totals: 102 346,010.23 346,010.23 .00 .00*
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Date: 11/18/2011 Time: 15:19:50 Operator: KKF
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Ranges:
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund: (A)
Dept Id: (A)
Program: (A)
Vendor #: (A)
Invoice #: (A)
Schedule Journal #: (R) 9748 - 9761
Bank #: (A)
Options: Print Ranges /Options: Y # of copies: 1
Page on Department: N
Department Vendor Name Description Amount
AFSCME COUNCIL #5 NOV. 2011 DUES 729.76
ANOKA COUNTY PROPERT TRAM ID 14995606/6910 BL 35.50
ANOKA COUNTY PROPERT TRAN ID 14995607/6910 BL 10.50
ANOKA COUNTY PROPERT TRAN ID 15038349/124 WHI 35.50
ANOKA COUNTY PROPERT TRAN ID 15038350/124 WHI 10.50
ANOKA COUNTY PROPERT TRAN ID 15038352/1205 BU 35.50
ANOKA COUNTY PROPERT TRAN ID 15038353/1205 BU 10.50
LAW ENFORCEMENT LABO NOV. 2011 DUES 924.00
MN CHILD SUPPORT PAY CHILD SUPPORT 1,125.62
NATIONAL PAYMENT CEN GARNISHMENT 193.37
Total for Department 3,110.75*
MAYOR /COUNCIL LEAGUE OF MINNESOTA CITY LEARNING POINT /LAND 90.00
Total for Department 401 90.00*
ADMINISTRATION METROPOLITAN AREA OCT. 13, 2011 MEETING 20.00
Total for Department 402 20.00*
TIONS PRESS PUBLICATIONS, GENERAL ELECTION PUBLICA 77.51
2TIONS VIGER, JEAN REIMBURSEMENT FOR ELECTI 114.89
Total for Department 403 192.40*
FINANCE U S BANK VISA SPRINGSTED SEMINAR REGIS 125.00
FINANCE ROSEVILLE, CITY OF NOV. 2011 IT SERVICES BI 5,769.58
Total for Department 407 5,894.58*
LEGAL CONSULTANTS SWEENEY, MURPHY & SW NOV. 2011 PROSECUTION SV 11,286.64
Total for Department 414 11,286.64*
ECONOMIC DEVELOPMENT QUAD AREA CHAMBER OF QUAD EVENT - MARY DIVINE 10.00
ECONOMIC DEVELOPMENT U S BANK VISA FACILITIES AD POSTING FE 105.00
ECONOMIC DEVELOPMENT U S BANK VISA SENIOR HOUSING SUMMIT 99.00
Total for Department 415 214.00*
PLANNING & ZONING LEAGUE OF MINNESOTA CITY LEARNING POINT /LAND 60.00
PLANNING & ZONING U S BANK VISA PLANNING TEXT BOOK -VISUA 35.27
Total for Department 416 95.27*
ENGINEERING TKDA GIS /GPS 96.14
ENGINEERING TKDA STATE AID /STREETS 276.67
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D4Z6 11/18/2011 Time: 15:19:50
Department
Operator: KKF
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
ENGINEERING
COMM DEV
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
TKDA
SURFACE WATER MGMT
Total for Department 417
U S BANK VISA REMOTE CONTROL FOR LAPTO
Total for Department 418
TDS METROCOM MN MONTHLY PHONE SERVICE
ASPEN MILLS, INC. MCINTOSH UNIFORM ALLOWAN
CONNEXUS ENERGY OCT. 2011 ENERGY USAGE
METRO SALES INCORPOR SEMI - ANNUAL COPIER MAINT
OTTER LAKE ANIMAL CA IMPOUND FEES /CITY BOARDI
MINNESOTA SHREDDING DESIGNATED CONFIDENTIAL
SCHWAAB, INC.
STREICHER'S, INC.
STREICHER'S, INC.
STREICHER'S, INC.
U S BANK VISA
PRE INKED NOTARY STAMP
EXPLORERS SUPPLIES
J MCINTOSH UNIFORM ALLOW
W WEGENER UNIFORM ALLOWA
PUBLIC SAFETY CITIZENS A
READY WATT ELECTRIC, REPLACE CONTROL BATTERY
BESA RANGE RENTAL
ST. PAUL, CITY OF OCT. 2011 RADIO SVC & MA
Total for Department 420
BUILDING INSPECTIONS MOONEN, PATRICK CLOTHING ALLOWANCE REIMS
BUILDING INSPECTIONS 10,000 LAKES CHAPTER DEC 2011 SESSION "B" SEM
Total for Department 422
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
TDS METROCOM MN
CONNEXUS ENERGY
EARL F. ANDERSEN, IN
XCEL ENERGY
T.A. SCHIFSKY AND SO
TKDA
WILLIAMS, JUSTIN
CENTURYLINK
ARNT CONSTRUCTIO, IN
MONTHLY PHONE SERVICE
OCT. 2011 ENERGY USAGE
STREET SIGN -LOIS LN
MONTHLY ENERGY USAGE
AC MODIFIED /FINE ASPHALT
OTTER LAKE SVC RD CULVER
CLOTHING ALLOWANCE REIMB
SIGNAL PHONE CHARGES
OTTER LAKE SVC RD CULVER
345.83
718.64*
16.58
16.58*
672.74
114.85
21.37
140.00
245.32
48.00
44.10
182.68
222.35
181.67
375.00
5,869.24
410.00
121.26
8,648.58*
355.00
210.00
565.00*
37.34
1,189.29
83.87
248.11
1,141.62
7,904.27
112.34
52.26
91,576.43
Total for Department 430 102,345.53*
INTERSTATE ALL BATTE
BAUER BUILT, INC.
BAUER BUILT, INC.
BAUER BUILT, INC.
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
BOYER TRUCKS, INC.
BOYER TRUCKS, INC.
ACCT NO: CTLL - BOMBARDI
11R225 H DR444 TIRES - #
EQUAL 12 OZ - # 249
TRANSFORCE AT & HT BW -
HEATER/AC SW - # 114
MASTER CYL - # 367
MINI LAMP
OIL /FUEL FILTERS
REFLEX SHOCK /SPRING COMP
RETURN SPRING COMPR
TORQUE TOOL
REPAIRS - # 200
REPAIRS - # 246
53.10
1,312.38
41.75
402.56
22.72
101.52
18.17
18.30
184.33
-52.36
2.39
572.28
1,231.71
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Date: 11/18/2011 Time: 15:19:50 Operator: KKF
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
FLEET TOUSLEY FORD, INC. ENGINE OIL 1,921.44
FLEET TOUSLEY FORD, INC. REPLACE STEERING RACK - 451.70
FLEET BATTERIES PLUS 12V LEAD - WKAl2- 44C /FR 122.90
FLEET COLUMBUS AUTO TRUCK DOT INSPECTION 75.00
FLEET LUBRICATION TECHNOLO 1500.0 GALLONS UNL 4,683.16
FLEET LUBRICATION TECHNOLO 489.9 GALLONS RED B5 OPI 1,801.27
Total for Department 431 12,964.32*
GOVERNMENT BUILDINGS J. H. LARSON COMPANY 28W 48IN T8 400000HR 85C 139.64
GOVERNMENT BUILDINGS J. H. LARSON COMPANY 40W T5 COMP FLUOR 2G11 4 45.11
GOVERNMENT BUILDINGS TDS METROCOM MN MONTHLY PHONE SERVICE 158.96
GOVERNMENT BUILDINGS C. P. OFFICE PRODUCT OFFICE SUPPLIES 386.52
GOVERNMENT BUILDINGS CENTENNIAL UTILITIES OCT.2011 GAS USAGE 1,568.94
GOVERNMENT BUILDINGS CENTENNIAL UTILITIES SEPT.2011 GAS USAGE 1,299.52
GOVERNMENT BUILDINGS CONNEXUS ENERGY OCT. 2011 ENERGY USAGE 749.85
GOVERNMENT BUILDINGS G & K SERVICES, INC. ORANGE SHOP TOWELS 132.20
GOVERNMENT BUILDINGS XCEL ENERGY MONTHLY ENERGY USAGE 3,976.01
GOVERNMENT BUILDINGS U S BANK VISA CALENDAR 39.61
GOVERNMENT BUILDINGS U S BANK VISA WEED MAT 147.35
GOVERNMENT BUILDINGS COMCAST MONTHLY INTERNET CHARGES 69.90
GOVERNMENT BUILDINGS STAPLES ADVANTAGE OFFICE SUPPLIES 327.58
GOVERNMENT BUILDINGS JANI -KING OF MINNESO NOV. 2011 CLEANING SVC C 3,624.13
GOVERNMENT BUILDINGS ROSEVILLE, CITY OF NOV. 2011 PHONE SUPPORT 951.30
Total for Department 432 13,616.62*
PARKS GAMETIME /A PLAYCORE COIL SPRING MT -LOOSE FIL 261.68
PARKS CENTENNIAL UTILITIES OCT.2011 GAS USAGE -6811 17.08
AliiiiICS CENTENNIAL UTILITIES OCT.2011 GAS USAGE -6918 33.23
':S CENTENNIAL UTILITIES OCT.2011 GAS USAGE -7204 17.08
.:S CONNEXUS ENERGY OCT. 2011 ENERGY USAGE 67.41
ARKS LICHTSCHEIDL, DAVE CLOTHING ALLOWANCE REIMB 122.52
PARKS MENARDS, INC. FOAM EXPANSION JOINT /SHO 19.57
PARKS MENARDS, INC. MISC HARDWARE 10.50
PARKS WSB & ASSOCIATES, IN AUG 2011 TRAIL MAINTENAN 627.00
Total for Department 450 1,176.07*
RECREATION MRPA MEMBERSHIP RENEWAL -B HRO 188.00
RECREATION MRPA MEMBERSHIP RENEWAL -T MOZ 170.00
Total for Department 451 358.00*
FORESTRY ASLESON, MARTY CLOTHING ALLOWANCE REIMB 355.00
FORESTRY FORESTRY SUPPLIERS, SPRAYER, 1.25 GAL 48.93
FORESTRY FORESTRY SUPPLIERS, TREE ANCHOR KIT, LD, ARB 337.38
Total for Department 463 741.31*
Total for Fund 101 162,054.29*
ADULT INSTRUCTIONAL U S BANK VISA PROGRAM EQUIPMENT 50.02
ADULT INSTRUCTIONAL U S BANK VISA ZUMBA EQUIPMENT 96.40
Total for Department 201 146.42*
P7
DNB: 11/18/2011 Time: 15:19:50 Operator: KKF
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
ADULT SPORTS
U S BANK VISA GIFT CARDS
Total for Department 202
50.00
50.00*
SPECIAL EVENTS /TRIPS CIRCLE PINES POST OF LETTERS FROM SANTA STAMP 105.60
SPECIAL EVENTS /TRIPS U S BANK VISA FAMILY PERFORMANCE TICKS 136.00
SPECIAL EVENTS /TRIPS U S BANK VISA PROGRAM EQUIPMENT 257.56
SPECIAL EVENTS /TRIPS U S BANK VISA PROGRAM SUPPLIES 219.75
SPECIAL EVENTS /TRIPS U S BANK VISA SANTA LETTER SUPPLIES 44.66
SPECIAL EVENTS /TRIPS U S BANK VISA SECRET HOLIDAY SHOP SUPP 44.64
SPECIAL EVENTS /TRIPS U S BANK VISA SENIOR BOOK CLUB 258.77
SPECIAL EVENTS /TRIPS U S BANK VISA SENIOR TRIP TICKETS -FEST 78.00
SPECIAL EVENTS /TRIPS U S BANK VISA SENIOR TRIP TICKETS -OLD 1,096.50
SPECIAL EVENTS /TRIPS U S BANK VISA SENIOR TRIP - HISTORY THEA 120.00
SPECIAL EVENTS /TRIPS JONES, SHANNON G. SENIOR REFUND - AARP 15.00
Total for Department 205 2,376.48*
TEEN ACTIVITIES U S BANK VISA PROGRAM SUPPLIES 45.98
Total for Department 206 45.98*
YOUTH SPORTS U S BANK VISA GIFT CARDS 300.00
YOUTH SPORTS U S BANK VISA PROGRAM EQUIPMENT 775.59
YOUTH SPORTS SCHAFER, KEVIN C. CONTRACTED SPORTS OFFICI 132.75
YOUTH SPORTS SOWADA, ANDREW J. CONTRACTED SPORTS OFFICI 280.00
YOUTH SPORTS TERNES, KELLY CONTRACTED SPORTS OFFICI 264.00
Total for Department 208 1,752.34*
Total for Fund 201 4,371.22*
GOVERNMENT BUILDINGS U S BANK VISA PURCHASE PROJECTOR FOR C 799.99
Total for Department 432 799.99*
Total for Fund 403 799.99*
OTHER TKDA OTTER LAKE RD NORTH EXTE 6,383.12
Total for Department 499 6,383.12*
Total for Fund 406 6,383.12*
OTHER PEARSON BROTHERS, IN FINAL CERT NO. 2F -2011 S 4,696.34
OTHER TKDA 2011 OVERLAY PROJECT 244.32
OTHER NORTH VALLEY, INC. FINAL PAYMENT 2011 OVERL 13,656.29
Total for Department 499 18,596.95*
Total for Fund 421 18,596.95*
OTHER LEAGUE OF MINNESOTA CITIES STORM WATER COALI 690.00
OTHER EMMONS & OLIVIER RES OCT. 2011 PROFESSIONAL S 9,551.22
Total for Department 499 10,241.22*
Total for Fund 422 10,241.22*
•
Date: 11/18/2011 Time: 15:19:50 Operator: KKF
11111
Department Vendor Name Description Amount
OTHER SRF CONSULTING GROUP I-35E/CR14 INTERCHANGE P 625.49
Total for Department 499 625.49*
Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Total for Fund 474 625.49*
OTHER TKDA BIRCH ST /WARE RD INTERSE 7,518.68
OTHER TKDA MAIN ST /LAKE DR INTERSEC 7,210.56
Total for Department 499 14,729.24*
Total for Fund 475 14,729.24*
SHARPER HOMES, INC. CHARGED FOR CURB STOP CO 70.00
Total for Department 70.00*
WATER TDS METROCOM MN MONTHLY PHONE SERVICE 112.00
WATER CONNEXUS ENERGY OCT. 2011 ENERGY USAGE 1,672.15
WATER XCEL ENERGY MONTHLY ENERGY USAGE 2,193.13
WATER TKDA UTILITY CONNECTIONS 138.34
WATER HD SUPPLY WATERWORKS DIV PLATE /GASKET /STRAINS 419.89
Total for Department 494 4,535.51*
Total for Fund 601 4,605.51*
SEWER CENTENNIAL UTILITIES OCT.2011 GAS USAGE -SUNRI 17.08
SEWER CONNEXUS ENERGY OCT. 2011 ENERGY USAGE 436.10
SEWER FRATTALLONE'S HARDWA CHISEL /WEDGE SQUARE 38.44
SEWER TKDA UTILITY CONNECTIONS 138.33
IIIIER U S BANK VISA ANTIFREEZE /TOGGLE BOLTS 46.56
?R U S BANK VISA SEARS -SMALL TOOLS 240.45
2R METROPOLITAN COUNCIL WASTEWATER SERVICE BILL 60,082.17
SEWER METROPOLITAN COUNCIL WASTEWATER SERVICE BILL 60,082.17
Total for Department 495 121,081.30*
Total for Fund 602 121,081.30*
ANOKA COUNTY PROPERT TRAN ID 15041216 /LAKE MA 35.50
ANOKA COUNTY PROPERT TRAN ID 15041217 /LAKE MA 10.50
ANOKA COUNTY ATTORNE FORFEITURE OF PROPERTY S 1,294.98
BLUE TOW SERVICE, IN CN 11- 249755/'94 FORD CR 143.43
COMMISSIONER OF FINA FORFEITURE OF PROPERTY S 647.49
GLOCK PROFESSIONAL, ARMORER'S COURSE -A HALVE 195.00
GLOCK PROFESSIONAL, ARMORER'S COURSE -M DEMAR 195.00
Total for Department 2,521.90*
Total for Fund 801 2,521.90*
Grand Total 346,010.23*
•
P9
P10
CENTENNIAL FIRE DISTRICT
Check Register - FIRE GL Page: 1
Check Issue Dates: 11/8/2011 - 11/18/2011 Nov 18, 2011 12:10PM
Report Criteria:
Report type: Summary
GL Check Check Vendor
Period Issue Date Number Number
Payee
Description Check
Amount
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
11/18/2011
Grand Totals:
5085 10500
5086 30500
5087 31008
5088 31137
5089 40040
5090 60025
5091 70578
5092 150140
5093 160050
5094 160493
5095 220200
5096 240100
AMERICAN TEST CENTER, INC
CENTURY LINK
COMCAST
CONNEXUS ENERGY
DEEP ROCK WATER COMPANY
F.I.R.E., INC
GRAINGER
OFFICE DEPOT, INC
PAETEC
PREMIUM WATERS, INC
VERIZON WIRELESS
XCEL ENERGY
ANNUAL LADDER TESTING 915.00
CENTERVILLE PHONE 55.89
INTERNET STATION 1 94.00
ELECTRIC 223.78
BOTTLED WATER 19.25
TRAINING CITIZENS ACADEMY 350.00
GAS SPRING 329.04
OFFICE SUPPLIES 218.99
PHONES STATION 2 148.14
BOTTLED WATER 26.59
CELL PHONES 237.68
ELECTRIC STATION 2 399.14
3,017.50
M = Manual Check, V = Void Check
•
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CITY COUNCIL WORK SESSION
DATE
TIME STARTED
MEMBERS PRESENT
MEMBERS ABSENT
DRAFT
CITY OF LINO LAKES
MINUTES
November 7, 2011
: November 7, 2011
. 5:30 p.m.
: Council Member Gallup, O'Donnell,
Rafferty, Roeser and Mayor Reinert
: None
Staff members present: City Administrator Jeff Karlson; Community Development
Director Michael Grochala; Public Safety Director John Swenson; Finance Director Al
Rolek; City Clerk Julie Bartell
14 1. Temporary Signage (Planning & Zoning Board Members invited to Attend)
15 - Community Development Director Grochala noted the history of the council sending
16 the matter of the city's sign regulations to the Planning & Zoning Board for review and
17 the Board's response of no further action. Mayor Reinert attended that Board meeting
18 and received questions from the members about the city's enforcement policy and process
19 for the current regulations. Members of the Planning and Zoning Board were present
20 this evening and Board Chair Paul Tralle noted that he's been in touch with the local
21 businessman who brought up the issue of business signage. The basis of that person's
22 concern is that he feels he is being treated unfairly on his signs and, even though the
23 system is complaint driven, the city should be enforcing the regulations fairly. The
24 Mayor concurred that enforcement needs to be even. The council acknowledged that the
25 Board put much time and effort into developing the current regulations. Board Member
26 Mike Hyden recalled that the Board worked hard on regulations that would be fair and
27 workable for business owners, recognizing that it would be impossible to make everyone
28 happy.
29 Community Development Director Grochala explained the city's current enforcement.
30 Typically signs that are left on the right /of /way are picked up and, if contact with the sign
31 owner is possible, that is done. Temporary signs on a premises aren't normally dealt with
32 unless there is a complaint. Last spring, he explained, the city did send out an
33 information letter that included sign requirements and included information on obtaining
34 sign permits. When there is a violation, the city allows time for compliance but does not
35 remove signs from private property for non - compliance. Signs inside of windows are not
36 regulated. Mr. Grochala suggested that sign violations are a long standing problem for
37 cities and violations are present pretty much anytime you want to go look for them.
38 The council discussed the concept of how restrictive the city should become. Mr. Tralle
39 noted that he is comfortable with some of the current regulations but feels some could be
40 reviewed, adding that the Board's process of consideration did not include a lot of
41 business input due to businesses not coming forward during the public hearing process.
42 The mayor suggested that the discussion should be about enforcement and fairness. A
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CITY COUNCIL WORK SESSION November 7, 2011
DRAFT
43 council member suggested a fine be attached right away so that people will think about
44 the regulations. Mr. Tralle remarked that the city's not known as particularly business
45 friendly and improving that situation was on the mind of the Board as the regulations
46 were developed. Mr. Grochala added that he doesn't believe that the city's current
47 regulations are overly restrictive. A council member suggested that the city should
48 develop more of a relationship with businesses on the sign process and regulations and
49 Mr. Tralle added that he doesn't see this as a situation calling for review of the ordinance
50 as much as for the process around the regulations; if businesses want to request a review
51 of the regulations, that is fair but he doesn't think there is much change of opinion
52 currently on the Board. The Mayor added that he believes that businesses do know what
53 the regulations are but a reminder about them may help; a council member added that
54 perhaps having the businesses sign off on a review would be helpful. Staff will follow
55 up with an educational piece to businesses.
56 2. Accessory Outdoor Storage As Interim Use — Options (from 10/24 council
57 meeting) — Community Development Director Grochala reminded the council of
58 previous discussion about this outdoor storage issue. Most recently the council asked
59 staff to look at the possibility of allowing an interim use but with a sunset clause. Staff
60 and the city attorney agree that such a planwould be ill advised. Rather, staff sees that if
61 the council wishes to amend the ordinance to allow the storage with an interim use
62 permit, staff could then take the time to thoroughly review the issue and make more
63 permanent recommendations. That would make outdoor storage available to businesses
64 as an interim use. Staff's concern is that the city is backing away and relaxing the
65 intended standards a bit but perhaps the situation calls for a comprehensive look at
66 industrial districts. The council reviewed the Superl/Lakes Building situation to ensure
67 that unintended impacts won't occur. The attorney for the business in question added that
68 the business owner is still working to minimize the situation by seeking fire department
69 approval to move certain things indoors as well as intent to follow buffering
70 recommendations.
71 3. Jason's Bobby & Steve's Auto World Access Issues (from 10/24 council meeting)
72 - Community Development Director Grochala reviewed his written report that outlines
73 the history of access to and from the Auto World business. The property has been
74 impacted by the Main Street Reconstruction Project and the I35E /CSAH 14 Interchange
75 Improvement Project and the owner of the business is seeking potential access
76 alternatives. Mr. Grochala further explained that the business location has faced some
77 challenges all along, this being the third owner. There is some anticipation for
78 improvement in the future with the probable development of some type of major retail in
79 quadrant of the business. The council discussed the long -term approach of getting some
80 physical road changes through the county and a shorter term approach of directional
81 signage. Any approach should be about the entire vicinity and not just one business
82 though. Staff will continue to work on the long and short term approaches and report
83 back to the council.
2
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CITY COUNCIL WORK SESSION
DRAFT
November 7, 2011 P 13
84 4. Tap Room License Ordinance Discussion — Community Development Director
85 Grochala reviewed the staff report noting that the council has directed staff to bring
86 forward information on amending city regulations to allow beer sales in conjunction with
87 breweries. The report lays out the council actions necessary (in the Liquor Code and
88 Zoning Code) to allow for a situation such as a tap room attached to a brewery as
89 proposed by Surly Brewing Company. City Clerk Bartell explained that state law has
90 recently been changed to allow cities to establish a licensing process and fee for a
91 brewery tap room license and she reviewed the criteria outlined in state law to allow for
92 such a license. The Mayor noted that he has taken a brewery tour and heard the reasons
93 why micro - breweries are popular and acceptable in city settings. Mr. Grochala then
94 explained that an amendment to the Zoning Ordinance would also be necessary, such as
95 adding a tap room type use to certain zoning districts. The council directed staff to bring
96 the necessary ordinances forward for council consideration.
97 5. Five -Year Financial Plan Discussion - Finance Director Rolek noted that the
98 council has received this preliminary document that it has been put together using
99 estimates from staff. The Plan contains certain assumptions on such things as tax base,
100 inflation, and expenditures. The Plan assumes increases in the area of personnel,
101 pavement management, capital equipment replacement and energy costs. It begins
102 budgeting for street reconstruction over five years but includes no park development
103 plans. When the Mayor asked about assumptions for future development, residential and
104 otherwise, and Mr. Rolek explained that assumptions are included under General Fund
105 Revenue and that they are negative assumptions until 2014 and a zero percent after that.
106 The council discussed the concept of a projected approximate $2 million gap to maintain
107 the tax rate. Mr. Rolek noted that the city would need about $600 million more in tax
108 base to generate $2 million in tax capacity. When the Mayor asked about next steps, Mr.
109 Rolek remarked that would probably be taking a look at service adjustments with council
110 direction. Administrator Karlson added that staff intends to continually evaluate staff
111 levels and services and will return with ideas on prioritizing services (strategic planning).
112 The Mayor remarked that the Plan is a guess and the council can also chose to be
113 optimistic. Mr. Rolek suggested that the council should plan on adopting something by
114 March for future planning use and, in the meantime, he will continue to work on it.
115 6. Newly Elected Officials Orientation — Administrator Karlson explained that staff is
116 putting together information to be used to orientate newly elected officials. He's
117 interested in the council's feedback, perhaps based on their experience coming into
118 office. What do they see as the most important details? Council Members recalled that
119 generally they came to city hall, received a binder of information that was then reviewed
120 by staff and then did a walk through; a council member recommended that information on
121 the police department is particularly helpful.
122 7. Weekly Progress Report — Administrator Karlson reviewed the items on the
123 report. Regarding the ECFE leased space, he reviewed the steps being taken to promote
124 the leasing of that soon to be vacated area in the city complex. Regarding Charter
3
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CITY COUNCIL WORK SESSION November 7, 2011
DRAFT
125 Commission appointments, City Clerk Bartell distributed the letter that was sent to the
126 District Court Judge that listed all the applicants for the eight positions on the
127 Commission. The council discussed the appointment process. The other items on the list
128 were briefly reviewed.
129 8. Health Insurance Renewal - Administrator Karlson provided a spreadsheet
130 comparing and indicating current and proposed health care costs. He reported that the
131 city is being offered a proposal for a 5% reduction in premium costs and that equates to a
132 savings of about $40,000 of budgeted costs for 2012.
133 Regular Council Agenda — The council agenda was reviewed. The council
134 elected to remove a resolution supporting the continuance of fiscal disparities that was
135 passed by the Anoka County Board of Commissioners. The council would like to learn
136 more about fiscal disparities so as to give future consideration to a position on the matter.
137 The meeting was adjoumed.
138
139 These minutes were considered, corrected and approved at the regular Council meeting held on
140 November 28, 2011.
141
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143
144
145 Julianne Bartell, City Clerk Jeff Reinert, Mayor
146
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2
4 DATE : November 14, 2011
5 TIME STARTED : 6:35 p.m.
6 TIME ENDED : 7:00 p.m.
7 MEMBERS PRESENT : Council Member Gallup, O'Donnell, Rafferty,
8 Roeser, and Mayor Reinert
9 MEMBERS ABSENT
10
11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
12 Grochala; City Engineer Brian Boraso; Chief of Police John Swenson; and City Clerk Julie Bartell
13
14 PUBLIC COMMENT
15
16 Tim Henderson, 6987 W Shadow Lake Drive. As a candidate in the recent city elections he defends
17 and commends all those who ran for office and who faced the demands and public criticisms that go
18 with such an effort. He congratulated those who were elected to office, offered his support and
19 pledged to continue his engagement as an observer of city government. He also made a public appeal
20 for the return of his missing campaign signs.
21
22 SETTING THE AGENDA
23
24 The agenda was approved as presented.
25
26 SPECIAL INTRODUCTIONS
27
28 Kelly Fellows, Thrivent Financial for Lutherans, Rice Lake Professional Building, is pleased to open
29 an office in the city, his home town. He introduced his partner and noted other professional staff
30 available through his office. They offer a wide range of financial services through a long - standing,
31 top -rated Minnesota grown company.
32
33 Steph Lasch, Stonewater Massage, and Chad Lasch, Mastiff Fitness, Rice Lake Professional Building.
34 Ms. Lasch spoke about their two new businesses that are organic. They have felt very welcome in the
35 community. She is a strong advocate of massage therapy licensing and she asked that, since the State
36 of Minnesota currently does not have licensing, the city should institute a process. The licenses
37 establish ethical boundaries for operators. She is willing to assist with developing a licensing process.
38 The Mayor concurred with the concept and suggested that the council begin the discussion at their
39 next work session.
40
41 CONSENT AGENDA
42
43 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1C. Council
44 Member O'Donnell seconded the motion. Motion carried on a unanimous voice vote.
45
COUNCIL MINUTES November 14, 2011 P 15
DRAFT
CITY OF LINO LAKES
MINUTES
P16
COUNCIL MINUTES November 14, 2011
DRAFT
46 ITEM ACTION
47
48 Consideration of Expenditures:
49
50 November 14, 2011 (Check No. 92019 -
51 92160, $574,948.62) Approved
52
53 Centennial Fire District (Check No. 5037-
54 5074 and 2011010), $69,238.35 and $246.09) Approved
55
56 October 24, 2011 Council Work Session
57 Minutes Approved
58
59 October 24, 2011 City Council Meeting
60 Minutes Approved
61
62 FINANCE DEPARTMENT REPORT, AL ROLEK
63
64 There was no report from the Finance Department.
65
66 ADMINISTRATION DEPARTMENT REPORT
67
68 There was no report from the Administration Department.
69
70 PUBLIC SAFETY DEPARTMENT REPORT, JOHN SWENSON
71
72 4A) Resolution No. 11 -115, Authorizing Joint Powers Agreement with the Minnesota Bureau of
73 Criminal Apprehension for DMT -G breath testing instrument — Public Safety Director Swenson
74 requested approval of a joint powers agreement with the Minnesota Bureau of Criminal Apprehension
75 for new breath testing equipment.
76
77 Council Member O'Donnell moved to approve Resolution No. 11 -115 as presented. Council
78 Member Roeser seconded the motion. Motion carried on a unanimous voice vote.
79
80 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
81
82 There was no report from the Public Services Department.
83
84 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA
85
86 6A) 1st Reading of Ordinance No. 21 -11, Amending Section 8 of the Zoning Ordinance to Allow
87 Exterior Storage as an Accessory Use by Interim Use Permit in the Light Industrial zoning
88 district — Community Development Director Grochala explained that Lakes Building Components
89 has applied for an interim use permit as they would like to continue storage practices outside of their
90 facility. Staff has had several discussions with the council on the situation and ultimately a zoning
2
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COUNCIL MINUTES November 14, 2011 P1 7
DRAFT
ordinance amendment allowing storage as an interim use was reviewed by the city's advisory boards.
The Economic Development Advisory Committee (EDAC) recommended approval of the ordinance
and the Planning and Zoning Board came to a split decision (no recommendation) after their
consideration. With council direction to allow this use and after conferring with the city attorney, the
plan is to allow for an interim use process while staff reviews the city's industrial park zoning
regulations for consideration of making more permanent changes. If the ordinance is approved (first
and second reading), an application for an interim use permit could be submitted. That process would
be much like that for a conditional use permit with area notification and a public hearing before the
Planning and Zoning Board and final consideration by the council. Conditions would be an inherent
part of that process. When a council member asked if this would be a dual process that allows the
use only until further review, Mr. Grochala explained that staff sees that they will be reviewing the
zoning regulations overall for this type of use and that may or may not impact the ability of the
applicant to maintain the use or may cause for additional requirements, depending upon the findings
of that review.
Council Member Rafferty moved to approve the first reading of Ordinance No. 21 -11 as presented.
Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
There was no New Business.
COMMUNITY CALENDAR
Community Calendar — A Look Ahead
November 15, 2011 through November 28, 2011
4 Monday, November 28 5:30 pm, Community Room Council Work Session
Monday, November 28 6:30 pm, Council Chambers City Council Meeting
November 24 and 25 City Hall closed Thanksgiving Holiday
ADJOURN
There being no further business, Council Member Rafferty moved to adjourn at 7:00 p.m. Council
Member O'Donnell seconded the motion. Motion carried on a unanimous voice vote.
These minutes were considered and approved at the regular Council Meeting, November 28, 2011.
Julianne Bartell, City Clerk
Jeff Reinert, Mayor
•
•
•
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
DRAFT
CITY OF LINO LAKES
MINUTES
CANVASSING BOARD
: November 14, 2011
. 6:27 p.m.
. 6:35 p.m.
: Council Members Rafferty, Gallup,
Roeser, O'Donnell and Mayor Reinert
: none
Staff members present: City Administrator Jeff Karlson; City Clerk Julie Bartell
The Oath of Office was taken by the board members.
City Clerk Bartell noted that Minnesota Statutes require that the governing body of a city
conducting an election shall act as the canvassing board, canvass the returns and declare
the results of the election within seven days after the election. She noted that the report
to the board includes the abstract of votes cast as compiled from the official results.
Board members posed questions to staff: why were some precincts slower to report their
results than others; why were some vote tabulating machines down at times; why were
the incumbents not noted on the ballots; and how are the names rotated on ballots? City
Clerk Bartell replied with information on situations that can cause votes to be reported
slower from some locations and that voting machines can sometimes have mechanical
problems but that a process is in place to accept voted ballots safely. Ms. Bartell
indicated that she would report back to the council member with an answer on the ballot
questions. A board member requested that staff include a colored map of the city's
voting precincts in the next canvassing board report.
Canvassing Board Member Gallup moved to accept the November 8, 2011 General
Election Results, as presented. Canvassing Board Member Rafferty seconded the motion.
Motion carried.
P18
Being no further business, Canvassing Board Member O'Donnell moved to adjourn at
6:35 p.m. Canvassing Board Member Roeser seconded the motion. Motion carried.
These minutes were considered, corrected and approved at the regular Council meeting held on
November 28, 2011.
City Clerk, Julianne Bartell Jeff Reinert, Mayor
•
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•
CONSENT AGENDA ITEM 1 E
STAFF ORIGINATOR Al Rolek
MEETING DATE 11/28/11
TOPIC Resolution No. 11 -119 Authorizing the Transfer of Funds
from the Area and Unit Fund to the 2003A G.O.
Improvement Bond Debt Service Fund
VOTE REQUIRED Simple Majority
BACKGROUND
The 2003A Debt Service Fund was established to service the debt on several 2003
improvement projects and to refund the 1996A bond issue. The 1996A debt was to be
retired using special assessments and resources of the Area and Unit Fund. Resolution
No. 11 -119 would transfer the necessary funds from the Area and Unit Fund for 2011
debt service needs.
The amount of the transfer is $82,638.00. It is staff's recommendation that the City
Council approve Resolution No. 11 -119 authorizing this transfer.
OPTIONS
1. Adopt Resolution No. 11 -119.
2. Refer back to Staff for further consideration.
RECOMMENDATION
Option 1
P19
P20
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 11 -119
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND
UNIT FUND TO THE 2003A G.O. IMPROVEMENT BOND DEBT SERVICE FUND
WHEREAS, a portion of the 2003A bond issue refunded the original 1996A bond issue,
and
WHEREAS, the refunded portion of this bond issue was originally sold to finance 1996
Construction Projects, and
WHEREAS, resources of the Area and Unit Fund were pledged toward the retirement of
the 1996A bond issue.
NOW THEREFORE BE IT RESOLVED, that the following transfer be adopted:
Increase Decrease
Imp. & Refunding Bonds 2003A (324) $82,638.00
Area and Unit Fund (406) $82,638.00
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Adopted by the City Council of Lino Lakes this 28h day of November 2011.
Julianne Bartell, City Clerk
Jeff Reinert, Mayor
•
•
•
•
CONSENT AGENDA ITEM IF
STAFF ORIGINATOR Al Rolek
MEETING DATE 11/28/11
TOPIC Resolution No. 11 -120 Authorizing the Transfer of Funds from the
Area and Unit Fund to the 2005B G.O. Improvement Bond Debt
Service Fund
VOTE REQUIRED Simple Majority
BACKGROUND
The 1998A Debt Service Fund was established to service the debt on the 1997 and 1998
improvement projects. The 1998A issue was subsequently refunded by the 2005B issue. The
original debt was to be retired using special assessments to benefited properties and resources
of the Area and Unit Fund. The 2005B fund is currently in a deficit situation. Resolution 11 -120
would transfer the necessary funds from the Area and Unit Fund to eliminate this deficit.
The amount of the transfer is $396,012.00. It is staff's recommendation that the City Council
approve Resolution 11 -120 authorizing this transfer.
OPTIONS
1. Adopt Resolution 11 -120.
2. Refer back to Staff for further consideration.
RECOMMENDATION
Option 1
P21
P22
Council Member
introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 11 -120
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND UNIT
FUND TO THE 2005B G.O. IMPROVEMENT BOND DEBT SERVICE FUND
WHEREAS, the 2005B Bond Debt Service Fund has a deficit balance; and,
WHEREAS, a portion of this issue refunded the original 1998A bond issue, and
WHEREAS, these bonds were originally sold to finance 1997 and 1998 Construction Projects,
and
WHEREAS, resources of the Area and Unit Fund were pledged toward the retirement of the
1998A Bond issue.
NOW THEREFORE BE IT RESOLVED, that the following transfer be adopted:
Increase Decrease
Imp. Bonds 2005B (328) $396,012
Area and Unit Fund (406) $396,012
The motion for the adoption of the foregoing resolution was duly seconded by Council Member _
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Adopted by the City Council of Lino Lakes this 28th day of November, 2011.
Julianne Bartell, City Clerk
Jeff Reinert, Mayor
•
•
AGENDA ITEM 1G
STAFF ORIGINATOR Al Rolek
MEETING DATE 11/28/11
TOPIC Consider Resolution No. 11 -121 Authorizing an Interfund Loan
From the Sanitary Sewer Fund to the 2005A G.O. Improvement
Debt Service Fund
VOTE REQUIRED Simple Majority
BACKGROUND
As the City Council is aware, the property for the Legacy at Woods Edge project has gone tax
forfeit. As such, delinquencies in the collection of special assessments levied against the
property have been unpaid and, in fact, the assessments have been de- certified. The special
assessments financed the installation of public improvements in the development and were
needed to service the outstanding debt on those improvements. Due to the tax forfeit status of
the property and the delinquency of special assessments on the developed parcels, a cash
deficit now exists in the debt service fund.
Since 2008 staff has recommended that interfund loans be authorized at necessary intervals to
service the outstanding debt until the delinquent special assessments are collected or until
alternative financing solutions are available, at which time the loans will be repaid. Most
recently the Municipal Buildings and Facilities fund has been the source of the interfund bans.
Resolution No. 11 -121 authorizes an interfund loan from the Municipal Buildings and Facilities
Fund to the 2005A G.O. Improvement Debt Service Fund to temporarily service the outstanding
debt and eliminate the existing cash deficit. Staff recommends the approval of this resolution.
OPTIONS
1. Adopt Resolution No. 11 -121.
2. Refer back to Staff for further consideration.
RECOMMENDATION
Option 1
P23
P24
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 11 -121
RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE MUNICIPAL
BUILDINGS AND FACILITIES FUND TO THE 2005A G.O. IMPROVEMENT DEBT
SERVICE FUND
WHEREAS, the 2005A G.O. Improvement Debt Service Fund currently has a cash
deficit due to delinquencies in the collection of special assessments, and
WHEREAS, an interim source of financing is necessary to service the outstanding debt,
and
WHEREAS, it is staffs recommendation that an interim interfund loan be made from the
Municipal Buildings and Facilities Fund until the delinquent special
assessments are collected or an alternative financing source is established, at
which time the interfund loan will be repaid.
NOW, THEREFORE BE IT RESOLVED by the City Council of Lino Lakes, that the
following interfund loan be authorized and recorded effective December 31, 2010:
Increase Decrease
2005A G.O. Imp Fund (327) $535,020.00
Mun Buildings & Facilities Fund (401) $535,020.00
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Adopted by the City Council of Lino Lakes this 28th day of November 2011.
Julianne Bartell, City Clerk
Jeff Reinert, Mayor
•
•
•
•
AGENDA ITEM 1H
STAFF ORIGINATOR Al Rolek
MEETING DATE 11/28/11
TOPIC Consideration of Resolution No. 11 -122 Approving Transfers For
Installment Payment On Interfund Loan For Recreation Complex
Land
VOTE REQUIRED
BACKGROUND
Simple Majority
The City Council approved Resolution No. 06 -212 providing for the repayment of the interfund ban
for the Recreation Complex land. The attached Resolution No. 11 -122 approves the transfers
necessary to make the 2011 installment of the approved repayment program. Staff recommends
approval of Resolution No. 11 -122.
OPTIONS
1. Approve Resolution No. 11 -122.
2. Refer to Staff for further review.
RECOMMENDATION
Option 1
P25
P26
Council Member introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 11 -122
RESOLUTION APPROVING TRANSFERS FOR INSTALLMENT
PAYMENT ON INTERFUND LOAN FOR RECREATION COMPLEX LAND
WHEREAS, in 1999 the City purchased land for the purpose of creating a
recreation complex, and;
WHEREAS, a temporary interfund ban was made from the Area and Unit Fund
(406) to the Dedicated Parks Fund (405) for the purchase of said land, and;
WHEREAS, the City Council to approved Resolution No. 06 -212 providing for a
plan to repay the interfund loan.
NOW, THEREFORE, BE IT RESOLVED, by the Lino Lakes City Council that the
following transfers are approved to pay the 2011 installment on the Recreation
Complex Interfund Loan:
From To Amount
General Fund Dedicated Parks Fund $55,000.00
Dedicated Parks Fund Area and Unit Fund $100,000.00
Adopted by the Lino Lakes City Council this 28th day of November, 2011.
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Julianne Bartell, City Clerk
Jeff Reinert, Mayor
•
•
•
AGENDA ITEM 2A
STAFF ORIGINATOR Al Rolek
MEETING DATE November 28, 2011
TOPIC Consider Fund Balance Policy - GASB Statement #54 —
Governmental Fund Balance Reporting and Governmental Fund
Type Definitions
VOTE REQUIRED
BACKGROUND
Simple Majority
The Governmental Accounting Standards Board (GASB) issued Statement #54 in 2009 with
implementation scheduled for financial statements issued for 2011. The objective of this
statement is to increase the usefulness of fund balance information by providing clearer
classifications that can be consistently applied to all governments. This statement establishes
classifications that comprise a hierarchy based primarily on the extent to which a government is
bound to observe constraints imposed upon the use of the resources reported in the funds.
Staff has prepared a fund balance policy which will comply with GASB Statement #54. The
approval of this policy will allow the city to properly implement this pronouncement for the
December 31, 2011 financial statements. Staff recommends approval of this policy.
OPTIONS'
1. Approve Fund Balance Policy as recommended by Governmental Accounting Standards
Board Statement #54.
2. Refer to Staff for further review.
RECOMMENDATION
Option 1
P27
P28
CITY OF LINO LAKES, MINNESOTA
FUND BALANCE POLICY IN ACCORDANCE WITH GASB #54
Background
In February 2009, the Governmental Accounting Standards Board (GASB) issued GASB #54
Fund Balance Reporting and Governmental Fund Type Definitions. The statement substantially
changes how fund balances are categorized. It clarifies /modifies how some of the governmental
funds are presented and classified.
This policy will provide a cross reference between the Pre -GASB #54 Fund Balance
Classifications and the Post -GASB #54 Fund Balance Classifications.
Fund Balance Classifications: Current and GASB #54
Pre -GASB #54 Classifications of Fund Balance
Post -GASB #54 Classifications of Fund Balance
Reserved
Non - spendable
Not available for appropriation
Not available for spending, either now or in the future, because of
(e.g., debt retirement)
Designated
Restricted
Available for appropriation but intended for a specific use.
Constraints on spending that are legally enforceable by outside
parties.
Unrestricted
Designated
Committed
Not available for appropriation.
Constraints on spending that the
government imposes upon itself
by highest -level formal action
prior to the close of the period.
Undesignated
Assigned
Available for appropriation.
Resources intended for spending
for a purpose set by the governing
body itself or by some person or
body delegated to exercise such
authority in accordance with
policy established by the board.
Unassigned
Residual
(general fund only)
Financial Management Policy - Fund Balance
1
Ptapose
To provide a stable financial environment for the City of Lino Lakes' operations that allows the
City to provide quality services to its residents in a fiscally responsible manner designed to keep
services and taxes as consistent as possible over time. This fund balance policy is meant to serve
as the framework upon which consistent operations may be built and sustained.
Definitions
Fund Balance
Fund Balance is the difference between assets and liabilities in governmental funds (i.e. general
fund, special revenue funds, capital project funds, debt service funds and permanent funds).
Non - spendable Fund Balance
Describes the amount of a fund balance that cannot be spent because it is either not in spendable
form or there is a legal or contractual requirement for the funds to be remain intact.
Spendable Fund Balance (Overview) -
Describes the amount of fund balance that is available for appropriation based on the constraints
that control how specific amounts can be spent. Typically, a significant portion of a
government's spendable resources can be spent only for specified purposes. The following
categories define the revenue source and the level of force of the constraint on spending.
Categories should be supported by actual plans approved by either the governing body, an
appropriate officer, grant providers or enabling legislation.
Restricted Fund Balance
The restricted fund balance category includes the portion of the spendable fund balance
that reflects constraints on spending because of legal restrictions stipulated by outside
parties (e.g., encumbrances for goods or services with outside parties - creditors, grantors
outstanding at the end of the year), Also, any legal restrictions based on state statutes or
grant requirements placed on the use for specific purposes.
Committed Fund Balance
The committed fund balance classification includes the portion of the spendable fund
balance that reflects constraints that the city has imposed upon itself by a formal action of
the city council (for example, an ordinance or resolution passed by a city council). This
constraint must be imposed prior to year end but the amount can be determined at a later
date.
Assigned Fund Balance
The assigned fund balance is the portion of the spendable fund balance that reflects funds
intended to be used by the government for specific purposes assigned by more informal
operational plans (e.g. capital goods replacement - the constraint on use is not imposed by
external parties or by formal council action). In governmental funds other than the general
fund (special revenue funds, capital project funds, debt service funds and permanent funds),
assigned fund balance represents the amount that is not restricted or limited.
Unassigned Fund Balance
This is the residual classification for the government's General Fund and includes all
spendable amounts not contained in the other classifications and, therefore, not subject to
any constraints. Unassigned amounts are available for any purpose. These are the current
resources available for which there are no government self - imposed limitations or set
spending plan. Although there is generally no set spending plan for the undesignated
2
Financial Management Policy — Fund Balance
P29
P 3 0 portion, there is a need to maintain a certain funding level. Undesignated fund balance is
commonly used for emergency expenditures not previously considered. In addition, the
resources classified as undesignated can be used to cover expenditures for revenues not yet
received.
Policies
Non - spendable Fund Balance
At the end of each fiscal year, the City will report the portion of the fund balance that is not in
spendable form as Non - spendable Fund Balance on the financial statements.
Restricted Fund Balance
At the end of each fiscal year, the City will report "restricted" fund balance for amounts that
have applicable legal restrictions per GASB #54. In addition, encumbrances or funds restricted
by enabling legislation will be reported as "restricted ".
Committed Fund Balance
The City Council is the City's highest level of decision - making authority. and the formal action that is
required to be taken to establish, modify, or rescind a fund balance commitment for a specific purpose is a
motion or resolution approved by the Council at the City's Council meeting. The motion or resolution
must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the
commitment is made.
Assigned Fund Balance
The City Council has authorized the City's Finance Director as the official authorized to "assign"
fund balance to a specific purpose as approve by this fund balance policy.
Unassigned Fund Balance
Cash Flow
At the end of each fiscal year, the City will maintain Spendable — Unassigned portions of the
fund balance for Cash Flow in a range equal to 35 — 50% of the General Fund operating
expenditures. In addition to cash flow needs this accommodates emergency contingency
concerns.
In the event that amounts designated for cash flow fall above or below the desired range, the City
Administrator shall report such amounts to the City Council as soon as practical after the end of
the fiscal year. Should the actual amount designated for Cash Flow fall below the desired range,
the City shall create a plan to restore the appropriate levels. Should the actual amount designated
for cash flow rise above the desired range, any excess funds will remain undesignated pending
the Council's final decision concerning transfer to another fund. It is the policy of the City that
such excess funds will be, by council action, to be reported in the spendable limited category of
this policy.
Adopted by the Lino Lakes City Council on this 28th day of November, 2011.
3
Financial Management Policy — Fund Balance
City Administrator
•
•
•
AGENDA ITEM 3A
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: November 28, 2011
TOPIC: Public Hearing and First Reading of Ordinance No. 22 -11
Establishing the 2012 Fee Schedule
VOTE REQUIRED: Simple Majority (3/5 Vote)
INTRODUCTION
In order to provide for a more efficient and timely method of reviewing and adjusting the various
fees charged by the City, fees are consolidated into one schedule to be reviewed and adopted on
an annual basis.
BACKGROUND
The City's current fee schedule has been circulated to department directors with a request to
update or amend the schedule as appropriate for 2012.
Ordinance No. 22 -11 (the proposed 2012 Fee Schedule) is attached. Recommended amendments
to the ordinance are printed in red. The two changes proposed for 2012 are outlined below for
your review:
Investigation Fee for Liquor License Applications - In 2011 the council elected to
change when an investigation fee is charged for the background investigation
associated with liquor license applications. The fee is only charged for initial
applications and not for renewals.
Utility Fees — New language is being added to clarify that there are different sewer
rates and stating the late penalty. This language does not add new charges but rather
clarifies current practice.
The council holds a public hearing on the establishment of fees. The 2012 Fee Schedule
Ordinance is presented for council review, a public hearing and first reading. Second reading is
planned for the next regular council meeting on December 12, 2011.
RECOMMENDATION
Approve first reading of Ordinance No. 22 -11, Establishing the 2012 Fee Schedule.
P31
1st Reading:
November 28, 2011
Publication:
2nd Reading:
Effective:
City of Lino Lakes
Ordinance No. 22 -11
AN ORDINANCE ADOPTING THE 2012 CITY OF LINO LAKES FEE SCHEDULE AND
PROVIDING FOR THE ISSUANCE OF LICENSES, PERMITS AND COLLECTION OF FEES
THEREOF; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND PREVIOUS FEE
SCHEDULES THAT CONFLICT THEREWITH.
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes
City Code, and upon a review of a study conducted by City Staff, a fee schedule for City services and
licensing is hereby adopted as follows:
2012 FEE SCHEDULE
ALCOHOLIC BEVERAGES
3.2 Beer Investigation, Initial Application Only
3.2 Beer Off -Sale
3.2 Beer On -Sale
3.2 Beer On -Sale Temporary
Club License
Liquor License Investigation Fee, Initial Application Only
Liquor On -Sale License
Liquor Off -Sale
Liquor Temporary Permit
Temporary Set -Up License
Wine License Investigation Fee, Initial Application Only
Wine
Sunday Liquor
AMUSEMENT & COMMERCIAL RECREATION
Cabaret License
Dances
Gambling Permit Application
State Licensed Gambling
BUSINESS & MISCELLANEOUS
Assessment Search Fee
Burning Permit
Dog Kennel - Private
Dog Kennel - Commercial
Dog License Male /Female
Dog License Male /Female
Copies: Mailed Minutes
1
$250.00 (1 or 2); $450.00 (3 +)
$200.00/Year
$300.00/Year
$50.00 + $5.00 /Day
$300.00
$250.00 (1 or 2); $450.00 (3 +)
$4,500.00/Year
$200.00
$50.00
$25.00
$250.00 (1 or 2); $450.00 (3+)
$500.00/Year
$200.00/Year
$35.00
$200.00 /Year
$10.00
Regulation Tax
0.10% of gross receipts less prizes paid
$20.00 /Search
$50.00
$20.00 /Year
$100.00 /Year
$10.00
$5.00 (Spayed or Neutered)
$36.00/Year
Copies: Mailed Agenda
Copies: Per Page
Copies: New Resident Labels
Copies: Aerial /Topo Map
City Charter
City Code Book
City Map
Comp. Plan.
Computer Disk or DVD
Environmental Handbook
Fax Charge
Garbage Hauler License
Overweight Permit
Pawn Shop Class A
Pawn Shop Class B
Class A Secondhand Goods Dealer
Class B Secondhand Goods Dealer
Class C Secondhand Goods Dealer
Pawn Shop Investigation
Pawn Shop In -State Investigation
Pawn Shop Out -State Investigation
Peddler, Solicitor, Transient Merchant
Recycling Container Purchase
Rental License (annual)
Rental License Re- inspection Fee
Special Event Permit
Tapes: Audio
Tapes: Video
Tobacco License
Return Check Charge
Zoning Maps
Zoning Ordinance
PARK & RECREATION USER FEES
Field Rental - Resident Only
Baseball /Softball Drag Only
Baseball /Softball Drag & Chalk
Soccer (Excluding Youth)
Picnic Shelter Reservation
Playground Grab Bags
FIRE REGULATIONS
Annual Permit for Sale
Of Consumer Fireworks
2
$12.00 /Year
lst 10 Copies Free, then .25 per Page
$5.00 per Month Flat Fee
$10.00
lst Copy Free; $10.00 Each Add'l
$75.00
$2.50
$55.00
$7.00
$55.00
1St 10 Pages Free, then .25 per Page
$75.00 /First Truck; $45.00 each add'l
$20.00
$10,000.00
$7,000.00
$720.00
$105.00
No Fee
$15,000 (deposit on costs)
$750.00
$20,000.00
$250.00/6 months
1St Free / $8.00 for each Additional
$50.00 for 1 or 2 units
$50.00 + $10 per unit for 3 or more unitwft
(fee to be reduced by 50% if issues less
than six months from expiration date)
$50.00
$50.00
$10.00
$15.00
$50.00
$30.00
$5.00 /Large or Colored
$25.00
•
$20 /Evening
$30 /Evening
$65 /Evening
Residents - No Fee
Non - Resident - $25
$10.00 / $25.00
$350 exclusive retail seller / $100 in
conjunction with existing retail store
•
POLICE FEES (Costs include all applicable taxes)
Achieving Compliance through Education (ACE) Program Fees
Equipment Violation
Moving Violation
Ordinance Violation
Parking Violation
Status Offense
Other Violations
Copy of Report
Copy of Report - Mail In
Vehicle Lockouts
Clearance Letter
Fingerprinting
Video Image Printing
Photographs
Booking Photographs
Electronic Photographs
False Alarms
Vehicle Forfeiture Fee
Videotape Copy
Dangerous Dog Registration
$50.00
$100.00
$75.00
$100.00
$50.00
$100.00
Free to subject of data up to 3 pages; 4th
page $1.00; then $.25 add'I pages up to 100
$4.00 up to 4 pages; $.25 per page thereafter
No charge
$5.00
$10.00, by appt.
$5.00
$25.00 plus developing cost
$5.00
$5.00 per page of four
3 free; 4 -10 $50.00;
11 or more $100.00 /calendar yr.
$100.00 per vehicle
$25.00
$250/Year
41) BUILDING - CONSTRUCTION UTILITIES
Building Permit Fee Schedule
Fee Table
Total Valuation
Fee
$1.00 to $500.00
$23.50
$501.00 to $2,000.00
$23.50 for the first $500.00 plus $3.05 for each additional $100.00,
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00
$69.25 for the first $2,000.00 plus $14.00 for each additional
$1,000.00, or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00
$391.25 for the first $25,000.00 plus $10.10 for each additional
$1,000.00, or fraction thereof, to and including $50,000.00
$50,001.00 to $100,000.00
$643.75 for the first $50,000.00 plus $7.00 for each additional
$1,000.00, or fraction thereof, to and including $100,000.00
$100,001.00 to $500,000.00
$993.75 for the first $100,000.00 plus $5.60 for each additional
$1,000.00, or fraction thereof, to and including $500,000.00
$500,001.00 to $1,000,000.00
$3,233.75 for the first $500,000.00 plus $4.75 for each additional
$1,000.00, or fraction thereof, to and including $1,000,000.00
$1,000,001.00 and up
$5,608.75 for the first $1,000,000.00 plus $3.15 for each additional
$1,000.00, or fraction thereof
Building Permit Fees shall be based on the Fee Table.
Fire Suppression Permit fee shall be based on Fee Table
• Minimum fee of $50.00 for all permits
Other Inspections and Fees:
3
Work commencing before permit issuance
Erosion Control Inspection Fee (single, two - family, townhomes up to 8 units)
Multi- family > 8 units, Commercial, Industrial and Institutional determined
by separate agreement.
Erosion Control Re- inspection Fee
Inspections outside of normal business hours
Re- inspection fee
Inspections for which no fee is specifically designed
Additional plan review required by changes, additions, or revisions
For use of outside consultants for plan checking and inspections, or both
In Ground Swimming Pool
Above Ground Swimming Pool
Plan Review Fee
a. 65% of the Building Permit Fee
b. 25% of the Building Permit Fee for review of similar plans (Master Plan) in a 12 month period
Double Permit Fee
$150.00
•
$50.00 per trip
$50.00 per hour*
$50.00 per trip
$50.00 per trip
$50.00 per hour **
Actual Cost * **
$141.00
$50.00
Easement Encroachment Fee
Fence Permit
Roofing Permit
Siding Permit
Replacement Windows /Door Permit
Retaining Wall Permit
All Residential Mechanical Permits, (except new construction and air conditioning
Residential New Construction Mechanical Permit
Residential Air Conditioning Permit
Commercial Mechanical Permit
Manufactured Home Permits
Plumbing Permit
Sewer Connection Fee
Water Connection Fee
Contractor License Verification
Contractor Lead Certification Verification (effective Feb 1, 2011)
$55.00
$50.00
$100.00
$100.00•
$100.00
$50.00
$50.00
$60.00
1% of the contract price ($50.00 minimum fee)
1% of the contract price ($50.00 minimum fee)
$90.00
9.00 per fixture ($50.00 minimum fee)
$200.00
$250.00
4
$5.00 per permit
$5.00 per permit
•
•
Contractor License
SAC (Sewer Availability Charge)
3/" Water Meter
1" Water Meter
MXU Unit
Touch Pad
Curb Stop Covers
Septic Installation or Repair Permit
Septic Pumping Permit
Demolition Permit
Lawn Sprinkler /Irrigation System Permit (effective June 26, 2008)
Irrigating or Watering of New Landscaping Permit (sod or seed)
Lawn Sprinkling Violation
$50.00
Per Met Council
City cost plus 10% handling fee and sales tax
City cost plus 10% handling fee and sales tax
City cost plus 10% handling fee and sales tax
$18.00 plus sales tax
$70.00 plus sales tax
$150.00
$5.00
$50.00
$50.00
No Charge
$25.00 for first violation
$50.00 for each subsequent citation
Driveway Replacement Permit $50.00
Fee Refund — Per applicant request, City staff may refund permit fees up to 80% for voided permits.
Plan review fees and state surcharge fees are non - refundable._No refund shall be provided if permit has
expired.
All permits issued are subject to applicable State surcharge fees.
* Inspections made out side of normal business hours is a three -hour minimum charge
** Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision,
overhead, equipment, hourly wages, and fringe benefits of the employees involved.
* ** Actual costs include administrative and overhead costs.
Sign Permit - Temporary (portable/banner)
Sandwich Board
$25.00 /Term
$25.00
An escrow may be required, as determined by the City Engineer, to cover all costs incurred by the City for
plan revision and construction observation.
ESCROW DEPOSITS
In order to obtain a Certificate of Occupancy, escrow deposits shall be collected if exterior work
cannot be completed due to inclement weather, as determined by City Staff, whereupon a Temporary
Certificate of Occupancy would be issued subject to the execution of an escrow agreement and
payment thereof. Any unfinished work must be completed within six months (weather permitting)
from the date of issuance. The following escrow amounts are hereby established:
5
a. Driveway - $1,000.00
b. Exterior Concrete - $1,000.00
c. As -built Surveys - $1,000.00
d. Stucco (final coat only) - $1,000.00
e. Garage Floor - $1,000.00
f. Landscaping - $2,500.00 (landscaping may be escrowed year -round per City Staff)
Escrow deposits include a $50.00 non - refundable administrative fee.
Escrow deposits can be submitted through one of the following procedures:
a.) Escrow can be paid to the City upon execution of an agreement signed by both the payee and the
City.
b.) The title company or lending institution can hold the escrow upon execution of an agreement
signed by both the title company or lending institution and the City.
RIGHT -OF -WAY MANAGEMENT
Excavation Permit Fees
Hole (includes administration, plan review, inspection, testing and mapping) $125.00
Trench (includes administration, plan review, inspection, testing & mapping)...$70.00 per 100 lineal
feet plus hole fee
Obstruction Permit Fee (includes administration, recording, review & inspection)...$50.00 plus $05 per
lineal foot •
Permit Extension Fee (includes administration, recording & review) $55.00
Delay Penalty $60.00
for up to three days of non - completion and non -prior notice before specified date
After three days an additional charter of $10.00 per day will be levied
Degradation Fee Formula:
This formula covers degradation for depreciation caused by intrusion into the right -of -way. The
depreciation applies to the original surface of the right -of -way and to the overlays and seal -coats applied to
the surface. The formula includes life expectancy schedules for each and has an estimated cost per square
yard based on the quality of the right -of -way surface required for different levels of traffic. This formula .
creates a degradation fee which is determined by the cost per square yard for street, overlay, and seal -coat,
multiplied by the depreciation schedule, multiplied by the area of the street patch.
Degradation Fee: (cost per square yard for street overlay, and seal -coat x depreciation schedule rates)
x area of street patch = degradation fee.
UTILITY FEES
Sewer Rate
Metered Sewer
Flat Sewer Only
6
$52.00 /Quarter /Reu
$1.00 Per 1000 Gallons Over 10,000 Gallons
(based on winter average)
$62 /Quarter /Reu
•
•
•
Water Meter Rental
Additional Accessories
Utility Non - Payment Certification Fee
Underground Utility Permit
Meter Testing (Our Cost, Delivered To
5/8" - 3/4" Meter Test
1" Meter Test
1-1/2" -- 2" Meter Test
City Trunk Utility Connection Fees
Sanitary Sewer Unit
Water Unit
$400.00 (Deposit) / $25 Per Month
$25.00 Per Month
$30.00
$50.00
Minneapolis)
$50.00
$65.00
$100.00
$2,840.00 Per Sac Unit
$3,760.00 Per Sac Unit
Water Utility Rates (as amended December 8, 2008)
Residential
$10.00 per Quarter / REU *, plus
$1.80 per Thousand Gallons (0 - 20,000 Gal.)
$2.00 per Thousand Gallons (20,001 - 40,000 Gal.)
$2.50 per Thousand Gallons (40,001 - 80,000 Gal.)
$3.00 per Thousand Gallons (80,001 - 120,000 Gal.)
$3.50 per Thousand Gallons (over 120,000 Gal.)
Non - Residential Domestic
$10.00 per Quarter / REU *, plus
$1.80 per Thousand Gallons (0 - 20,000 Gal.)
$2.00 per Thousand Gallons (20,001 -- 40,000 Gal.)
$2.25 per Thousand Gallons (over 40,000 Gal.)
Non - Residential Irrigation
$2.50 per Thousand Gallons (0 - 40,000 Gal.)
$3.00 per Thousand Gallons (40,001 - 80,000 Gal.)
$3.50 per Thousand Gallons (over 80,000 Gal.)
Late Penalty: 10% of unpaid balance, assessed quarterly
* REU = a residential equivalent connection:
1. Residential - a single housing unit
2. Non - Residential REU = per Met Council Service Availability Charge Procedures Manual
SURFACE WATER MGMT
Land Use Type
III.
Commercial /Industrial/
Institutional Property
I.
Single /Two
Family Lots
II.
Multi Family
Lots
Fee Charge per Sq. Ft. of Development
Area
$ 0.132
$ 0.175
$ 0.194
Surface Water Management Charge: Applied to developing parcels in accordance with the policy
•rovisions established in Resolution No. 92 -70. Credits may be earned for watershed improvements.
CULVERT PRICES
All culvert prices are based on market prices and include tax & delivery and 15% administration fee
7
LAND USE
ESCROW
FEE DEPOSIT*
Alternative Urban Area -wide Review (AUAR)
To be charged to land development applications
within I -35E Corridor AUAR area that require
preliminary plats; conditional use permits; site
and building plans; and planned unit
developments. Once paid, the same land will not
be charged again.
$269 per acre
Administrative Permit - Home Occupation Level B $20
Application Fee (Required With Each Submittal) $100.00
Comprehensive Plan Amendment
40 Acres or Less $1,500
More Than 40 Acres $5,000
Conditional Use Permit
Residential $750
Commercial /Industrial /Institutional $5,000
Environmental Assessment Worksheet $10,000
Interim Use Permit $750
Ordinance Amendment
Map Amendment (Rezone)
40 Acres or Less $1,500
Over 40 Acres $5,000
Text Amendment $1,500
Planned Unit Development
General Concept Plan $2,500
Development Stage Plan $10,000
Final Plan $2,500
Park Dedication - Residential
Park Dedication — Commercial / Industrial
$2,500 per unit
$2,175 per acre
Site Plan Review $5,000
Subdivision
Concept Plan Review $1,500
Minor Subdivision / Lot Split $1,000
Preliminary Plat
40 Acres or Less $2,500
Over 40 Acres $10,000
Final Plat $1,500
8
•
•
Tax Increment Financing or Tax Abatement $7,500
Vacation (Street, Utility, Drainage) $500
Variance or appeal $500
Zoning Confirmation Letter $25
*An escrow account shall be established as indicated above to cover all expenses incurred by the City as part
of the plan review. In the case of applications including multiple requests the highest escrow deposit amount
will be the only one initially required. The applicant is responsible for all costs incurred by the City during
plan review. If the escrow account drops below 10% of the original deposit amount the City will require the
submittal of an additional escrow deposit sufficient to cover any anticipated expenses. Upon City
determination that the project is complete or expired, the City will return the remaining escrow deposit to the
applicant.
ENGINEERING
Flood Plain
Elevation Certificate
Elevation Certificate Survey
Digital Contour Mapping
STAFF TIME
$200.00 Fee
Add'l $1,000.00 Escrow Deposit
$800 per 'A Section Increment
Staff time for chargeable event/projects shall be charged as the employee's hourly rate of pay plus
benefits plus calculated overhead costs (when applicable). Overtime will be charged at 1.5 times the
calculated hourly rate.
LATE FEE
Late penalty fee: a late charge of 10% or $25.00, whichever is greater, will be charged for any fees not paid
when due.
Section 2. Effective Date of Ordinance. This ordinance shall be in force and effect from and after its
passage and publication according to the Lino Lakes City Charter.
Passed by the Lino Lakes City Council this of , 2011.
ATTEST:
Julie Bartell, City Clerk
9
Jeff Reinert, Mayor
•
•
STAFF ORIGINATOR:
CC MEETING DATE:
TOPIC:
Background
AGENDA ITEM 6A
Paul Bengtson
November 28, 2011
Zoning Ordinance Amendment — Accessory Outdoor
Storage as Interim Use
i. Second Reading of Ordinance Number 21 -11,
Amending Section 8 of the Zoning Ordinance
to add Outdoor Storage as an Accessory Use
by Interim Use Permit in the Light Industrial
zoning district
On November 14, 2011 the City Council approved the First Reading of Ordinance
Number 21 -11. The proposed ordinance amendment will allow accessory outdoor
storage within the Light Industrial district on an interim basis. The City Council had
previously discussed this request at the November 7, 2011 work session.
On October 6, 2011 the Economic Development Advisory Committee considered this
request at their regular meeting, ultimately recommending approval of the ordinance
amendment on a 3 -2 vote.
The Planning and Zoning Board held a public hearing on October 12, 2011, and
considering this request. After much deliberation, the board remained deadlocked and
forwards the request to the City Council without a recommendation.
Ordinance and Findings
The attached ordinance includes the revisions proposed by the applicant, amending the
interim use permit for outdoor storage to include both principal and accessory forms of
outdoor storage.
Based on the discussions with the Economic Development Advisory Committee and the
Planning and Zoning Board, staff has collected some findings in support of the request
and included those in Ordinance Number 21 -11.
Staff Recommendation
Staff recommends of denial based on the findings in the November 14, 2011 staff report.
Attachments
1. Ordinance Number 21 -11, Approving the Zoning Amendment
P32
P33
1st Reading:
Publication:
2nd Reading:
Effective:
Council Member
moved for adoption of the following ordinance:
CITY OF LINO LAKES
ORDINANCE NO. 21 -11
AN ORDINANCE AMENDING SECTION 8 OF THE ZONING ORDINANCE TO
ADD ACCESSORY OUTDOOR STORAGE AS AN INTERIM USE IN THE LIGHT
INDUSTRIAL ZONING DISTRICT
Section 1 Findings
Section 2, Subdivision 1 of the Zoning Ordinance requires consideration of possible
adverse effects of a proposed zoning amendment and that the judgment of a proposed
amendment to the Zoning Ordinance shall be based upon, but not limited to, the
following factors:
1. The proposed action has been considered in relation to the specific policies and
provisions of and has been found to be consistent with the official City
Comprehensive Plan.
The sites where this use would be allowed must be zoned and guided
Industrial. The owner would need to obtain an Interim Use Permit, which
must, by ordinance, include a termination date and must be reviewed by the
City Council for consistency with official controls and the Comprehensive
Plan. Therefore the request to amend the ordinance is not inconsistent with
the Comprehensive Plan.
2. The proposed use is or will be compatible with present and future land uses of the
area.
The sites where this use would be allowed must be zoned and guided
Industrial. The owner would need to obtain an Interim Use Permit, which
must, by ordinance, include a termination date and must be reviewed by the
City Council for compatibility with present and future land uses of the
surrounding area. Therefore the request to amend the ordinance does not
create incompatibility with the present and future land uses of an area.
3. The proposed use conforms with all performance standards contained herein.
The proposal includes performance standards for the proposed use. The
owner would need to obtain an Interim Use Permit, which must be reviewed by
the City Council for consistency with official controls.
•
4. The proposed use can be accommodated with existing public services and will not
overburden the City's service capacity.
As the proposed use would be accessory to an existing use, on a developed
site, the proposed use will not overburden the city's service capacity.
5. Traffic generation by the proposed use is within capabilities of streets serving the
property.
Traffic generation of the proposed use would not exceed the capabilities of the
surrounding street system for Tight industrial zoned properites.
The Lino Lakes Planning & Zoning Board held a public hearing on the amendment on
October 12, 2011, and forwarded this request without a recommendation.
Section 2 Amendment of Zoning Ordinance Approved
The City Council of Lino Lakes ordains that Section 8, Subdivisions 1.K of the Zoning
Ordinance is hereby amended as follows (deleted text in strikcthrough, added text in
underline):
1. Open and outdoor storage as a principal or accessory use provided that:
. Section 3 Zoning Ordinance and City Code Stand As Amended
•
As above amended, the Zoning Ordinance shall stand as initially passed and previously
amended.
Section 4 In Effect According to City Charter
This ordinance shall be in force and effect from and after its passage and publication
according to the Lino Lakes City Charter.
Jeff Reinert, Mayor
Attest: Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 28th day of November 2011.
The motion for the adoption of the foregoing ordinance was duly seconded by Council
Member and upon a vote being taken thereon, the following voted
in favor thereof:
The following voted against same:
Whereupon said ordinance was declared duly passed and adopted.
P34
•
•
•
AGENDA ITEM 6B
STAFF ORIGINATOR: Jason C. Wedel, City Engineer
MEETING DATE: November 28, 2011
TOPIC: Consider Resolution No. 11 -117 Approving Pay Request 2F
(Final) and Compensating Change Order No. 1, 2011
Sealcoat Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND
At the April 11, 2011 meeting, City Council awarded the 2011 Sealcoat Project contract to
Pearson Bros., Inc.
The contractor for the 2011 Sealcoat Project, Pearson Bros., Inc. is requesting City
approval of Payment Request 2F (Final) in the amount of $4,696.34. A copy of the Final
Payment is attached. The contractor has satisfactorily completed all work and has
provided all necessary documentation.
Also included with the request for Final Payment is Compensating Change Order No. 1 in
the deduct amount of $654.15. A copy of the Compensating Change Order is attached.
With this change order, the final project amount is $93,926.85, which is below the
contract amount of $94,581.00.
Approval of the Final Payment will begin the two year warranty period.
RECOMMENDATION
Approve Resolution 11 -117, Approving Payment Request No. 2F (Final) and
Compensating Change Order No. 1, 2011 Sealcoat Project.
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P36
Council Member introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 11 -117
APPROVING PAYMENT REQUEST NO. 2F (FINAL) AND COMPENSATING CHANGE
ORDER NO. 1, 2011 SEALCOAT PROJECT
WHEREAS, pursuant to the resolution of the Council adopted April 11, 2011, awarding
the contract for the 2011 Sealcoat Project to Pearson Bros, Inc.;
WHEREAS, a complete breakdown is detailed in Payment No. 2F (Final) and
Compensating Change Order No. 1;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota
that Payment Request No. 2F (Final) and Compensating Change Order No. 1 is approved
for a final contract amount of $93,926.85.
Jeff Reinert, Mayor
Julie Bartell, City Clerk
Adopted by the City Council of Lino Lakes, Minnesota this 28th day of November, 2011.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
TKDA
•
-ENGINEERING • ARCHITECTURE • PLANNING
The right time. The right people. The right compaorg
P37
444 Cedar Street, Suite 1500
Saint Paul, MN 55101
(651) 292-4400
(651) 292-0083 Fax
www.tkda.com
Proj. No. 14817.001 Cert. No. 2F St. Paul, MN, September 19 , 2011
To City of Lino Lakes, Minnesota
This Certifies that Pearson Bros.
Owner
, Contractor
For 2011 Sealcoat
Is entitled to
being 2nd
Four Thousand Six Hundred Ninety Six Dollars a nd 34/100 ($4,696.34)
FINAL
estimate for paitial payment on contract with you dated April 11 , 2011
Received payment in full of above Certificate. TKDA
71.0. c()
Pearson Bros.
�v
, 2011
e
JanC s E. Studenski, P.E.
RECAPITULATION OF ACCOUNT
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus extras
$
94,581.00
All previous payments
$
89,230.51
All previous credits
Compensating Change Order No. 1
$
(654.15)
1, ,
Credit No.
$ -
1, „
1, It
II II
AMOUNT OF THIS CERTIFICATE
$
4,696.34
Totals
$
93,926.85
$
93,926.85
$ -
Credit Balance
$
-
There will remain unpaid on contract after
payment of this Certificate
$
-
$
93,926.85
$
93,926.85
$ -
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
P38
TKDA
Engineers - Architects - Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 2F Period Ending September 19 , 20 11 Page 1 of 1 Proj. No. 14817.001
Contractor Pearson Bros. Original Contract Amount $94.581.00
Project 2011 Sealcoat
Location City of Lino Lakes, Minnesota
Total Approved Extra Work Completed $ 0.00
Approved Extra Orders Amount Completed $
Total Amount Earned This Estimate
$ 93,926.85
Less Approved Credits $
Less 0 % Retained $ 0.00
Less Previous Payments $ 89,230.51
Total Deductions $ 89,230.51
Amount Due This Estimate
Contractor
Engineer
()cots-
Pearson Bros.
James E. Studenski, P.E.
4,696.34
Date
Date q-z0 A
•
•
•
P39
• ESTIMATE NO. 2F PERIOD ENDING: September 19, 2011
2011 SEALCOAT PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14817.001
ITEM
NO. DESCRIPTION
2011 SEALCOAT
1 BITUMINOUS SEALCOATING W/ 1/8" TRAP ROCK
2 CRACK SEALING - (MATERIAL SUPPLIED BY CITY )
CONTRACT QUANTITY UNIT
UNIT QUANTITY TO DATE PRICE
AMOUNT
TO DATE
SY
LBS
83,600 81,500 $ 1.08 $ 88,020.00
2,700 3,715 $ 1.59 $ 5,906.85
TOTAL ESTIMATE NO. 2F $ 93,926.85
•
P40
CHANGE ORDER
TKDA
Engineers - Architects - Planners
Compensating
Saint Paul, MN September 19 20 11 Proj. No. 14817.001 Change Order No. 1
4orptfiA'
To Pearson Bros.
for 2011 Sealcoat
for City of Lino Lakes, Minnesota
You are hereby directed to make the following change to your contract dated
April 11 , 20 11 . The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (increase) (decrease) (not change) the contract sum by Six Hundred Fifty Four
Dollars and 15 /100 ($ 654.15 ).
COMPENSATING CHANGE ORDER
This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization):
NET CHANGE =
Amount of Original Contract
Additions approved to date (Nos )
Deductions approved to date (Nos. )
Contract amount to date
Amount of this Change Order ( ei) (Deduct) (No Change)
Revised Coati act Amount
Approved
City of Lino Lakes, Minnesota
TKDA
By J i o•.► lW ;- pat—., C_. t•r Cei e."") X12 By
Approved v
Pearson Bros.
By
$ (654.15)
$ 94,581.00
$ 94,581.00
$ (654.15)
$ 93,926.85
J. e,es E. Studenski, P.E.
White - Owner
Pink - Contractor
Blue - TKDA
•
•
•
•
September 19, 2011
PERIOD ENDING:
COMPENSATING CHANGE ORDER NO.1
2011 SEALCOAT PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14817.001
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TOTAL COMPENSATING CHANGE ORDER NO. 1
P41
P42
HOME OFFICE
2100 FLEUR DRIVE
DES MOINES, IOWA 50321 -1158
(515) 243 -8171
FAX (515) 243 -3854
CONSENT OF SURETY
TO FINAL PAYMENT
MERCHANTS
BONDING COMPANY
AUSTIN OFFICE
P. O. BOX 26720
AUSTIN, TEXAS 78755
(512) 343 -9033
FAX (512) 343 -8363
OWNER
ARCHITECT
CONTRACTOR
SURETY
OTHER
Bond No. MNC 49356
TO OWNER: ARCHITECT'S PROJECT NO.:
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, Minnesota 55014
PROJECT:
2011 Sealcoat Project
CONTRACT FOR:
2011 Sealcoat Project
CONTRACT DATED: April 11, 2011
In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the
(Insert name and address of Surety)
Merchants Bonding Company (Mutual)
2100 Fleur Drive
Des Moines, Iowa 50321-1158
, SURETY,
on bond of
(Insert name and address of Contractor)
Pearson Bros. Inc.
11079 Lamont Avenue NE
Hanover, MN 55341
, CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not
relieve the Surety of any of its obligations to
(Insert name and address of Owner)
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, Minnesota 55014
as set forth in said Surety's bond.
, OWNER,
IN WITNESS WHEREOF, the Surety has hereunto set its hand on this date: November 2, 2011
(Insert in writing the month followed by the numeric date and year.)
Attest:
(Seal):
CON 0405 (1/09)
Merchants Bonding Company (Mutual)
(Surety
(Signature of authorized representative)
Gail M Kummet
(Printed name and title)
Attorney -In -Fact
•
•
•
MERCHANT
BONDING COMPANY
POWER OF ATTORNEY
Know All Persons By These Presents, that the MERCHANTS BONDING COMPANY (MUTUAL), a corporation duly organized under
the laws of the State of Iowa, and having its principal office in the City of Des Moines, County of Polk, State of Iowa, hath made,
constituted and appointed, and does by these presents make, constitute and appoint
Debra L. Koltes, Vicky M. Hesse, Carol A. Loberg, Gail M. Kummet,
Steven R. Klaverkamp, Justin W. Pool
of St. Cloud and State of Minnesota its true and lawful Attomey -in -Fact, with full power
and authority hereby conferred in its name, place and stead, to sign, execute, acknowledge and deliver in its behalf as surety any
and all bonds, undertakings, recognizances or other written obligations in the nature thereof, subject to the limitation that any such
instrument shall not exceed the amount of:
FIVE MILLION ($5,000,000.00) DOLLARS
and to bind the MERCHANTS BONDING COMPANY (MUTUAL) thereby as fully and to the same extent as if such bond or
undertaking was signed by the duly authorized officers of the MERCHANTS BONDING COMPANY (MUTUAL), and all the acts of
said Attorney -in -Fact, pursuant to the authority herein given, are hereby ratified and confirmed.
This Power -of- Attorney is made and executed pursuant to and by authority of the following Amended Substituted and Restated By-
Laws adopted by the Board of Directors of the MERCHANTS BONDING COMPANY (MUTUAL) on November 16, 2002.
ARTICLE II, SECTION 8 - The Chairman of the Board or President or any Vice President or Secretary shall have power and
authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, arid attach the Seal of the
Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature
thereof.
ARTICLE II, SECTION 9 - The signature of any authorized officer and the Seal of the Company may be affixed by facsimile
to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking,
recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the
same force and effect as though manually fixed.
In Witness Whereof, MERCHANTS BONDING COMPANY (MUTUAL) has caused these presents to be signed by its President and
its corporate seal to be hereto affixed, this 16th day of March , 2010.
• • �Nci Co'.
;�O ?pp,P0g9iO9y
•Z. 7
1933 .• e: By
•
STATE OF IOWA
COUNTY OF POLK ss.
MERCHANTS BONDING COMPANY (MUTUAL)
President
On this 16th day of March , 2010 , before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that
he is President of the MERCHANTS BONDING COMPANY (MUTUAL), the corporation described in the foregoing instrument, and that the
Seal affixed to the said instrument is the Corporate Seal of the said Corporation and that the said instrument was signed and sealed in behalf
of said Corporation by authority of its Board of Directors.
In Testimony Whereof, I have hereunto set my hand and affixed my Official Seal at the City of Des Moines, Iowa, the day and year first
above written.
.093 + CINDY SMYTH
Commission Number 173504
pow' My Commission Expires
March 16, 2012
STATE OF IOWA
COUNTY OF POLK ss.
Notary Public, Polk County, Iowa
I, William Wamer, Jr., Secretary of the MERCHANTS BONDING COMPANY (MUTUAL), do hereby certify that the above and foregoing
is a true and correct copy of the POWER -OF- ATTORNEY executed by said MERCHANTS BONDING COMPANY (MUTUAL), which is
still in full force and effect and has not been amended or revoked.
In Witness Whereof, I have hereunto set my hand and affixed the seal of the Company on this 2nd day of December , 2010 •
POA 00D1 (1/09)
Secretary
P43
P44
ACKNOWLEDGMENT OF CORPORATE SURETY
STALE OF MINNESOTA
COUNTY OF Stearns
On the 2nd
} ss
day of November , 2011 , before me,
appeared Gail M. Kummet - Attorney In Fact
to me personally known, who being by me duly sworn, did say that he is the aforesaid officer or attorney -in -fact of
the surety company; that the seal affixed to the foregoing instrument is the corporate seal of the surety company, and that
said instrument was signed and sealed in behalf of the surety company by the aforesaid officer, by authority of its board
of directors: and the aforesaid officer acknowledged said instrument to be the free act and deed of the surety company.
11
(Notarial Seal)
MARY C. GENOSKY
ND1 ARY PUBLIC - MINNESOTA
MY COMMISSION UPIRES 01/31/15
_13 h
Notary Public Stearns
County, MINNESOTA
1 -31 -15
My commission expires
• p IB +7i45
II JEER
® ■ ■
■
a■■■
4111 M
•
•
09:09:39 a.m.
RECEIPT AND WAIVER OF MECHANICS LIEN RIGHTS
DATE: 11/2/2011
The undersigned hereby acknowledges receipt of the sum of:
CHECK ONLY ONE:
11 -04 -2011 1/2
1. As partial payment for labor, skill and materials furnished
2. As payment for all labor, skill and material furnished or to be famished to
(except the sum of $ retainage or holdback).
3._X_As FULL & FINAL payment for all labor, skill and material furnished to Pearson Bros., Inc.
pursuant to invoices #12617315 -0 and #12615828 -0, totaling 73.38 tons of CRS -2, which as
represented by Pearson Bros., Inc., was used for the following project:
LINO LAKES
And for value received hereby waives all rights acquired by the undersigned to file or record mechanic's
lien against said real property for labor, skill or material furnished to said real property (only for the amount
paid if Box 1 is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms
that all material furnished by the undersigned has been paid for, and all subcontractors employed by the
undersigned have been paid in full.
FOR:
PEARSON BROS., INC.
11079 LAMONT AVE. NE.
HANOVER, MN 55341 -4063
SUPPLIER FLINT HILLS RESOURCES, LP.
2209 CHILDS ROAD
SAINT PAUL, MN 55341
ri
P45
P46
https : / /www.mndor.state.mn.us /w c /action/con6.rmationPri
MINNESOTA. REVENUE
Contractor's Withholding Affidavit
Confirmation
PEARSON BROS INC ID 1232027
Please keep this information for your records.
Submit a copy of this page to the project owner to receive your final payment.
Confirmation number 416051 Wed Nov 02 10:52:27 CDT 2011
Project owner CITY OF LINO LAKES
Project number 2447
Project begin date June 2011
Project end date July 2011
Project location VARIOUS CITY STREETS
Subcontractors BARGEN INC 388841
•
•
•
1 of 1 11/2/2011 10:521
rage 1 or 1
• MINNESOTA. REVENUE
Contractor's Withholding Affidavit
Confirmation
•
BARGEN INC ID 3894913
Please keep this information for your records.
Submit a copy of this page to the business that hired you to receive your final payment.
Confirmation number 388841 Thu Jun 30 15:33:08 CDT 2011
Project owner CITY OF LINO LAKES
Project number 21227
Project begin date June 2011
Project end date June 2011
Project location CITY OF LINO LAKES
Subcontractors No subcontractors listed.
P47
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- ,___. _. +� +P mn „c /wc /action/confirmationPrint 6/30/2011
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AGENDA ITEM 6C
STAFF ORIGINATOR: Jason C. Wedel, City Engineer
MEETING DATE: November 28, 2011
TOPIC: Consider Resolution No. 11 -118 Approving Pay Request 3F
(Final) and Compensating Change Order No. 2, 2011 Overlay
Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND
At the April 11, 2011 meeting, City Council awarded the 2011 Overlay Project contract to
North Valley, Inc.
The contractor for the 2011 Overlay Project, North Valley, Inc. is requesting City approval
of Payment Request 3F (Final) in the amount of $13,656.29. A copy of the Final
Payment is attached. The contractor has satisfactorily completed all work and has
provided all necessary documentation.
Also included with the request for Final Payment is Compensating Change Order No. 2 in
the deduct amount of $23,869.20. A copy of the Compensating Change Order is
attached. With this change order, the final project amount is $273,125.80, which is below
the contract amount of $298,100.50.
Approval of the Final Payment will begin the one year warranty period.
RECOMMENDATION
Approve Resolution 11 -118, Approving Payment Request No. 3F (Final) and
Compensating Change Order No. 2, 2011 Overlay Project.
P48
P49
Council Member introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 11 -118
APPROVING PAYMENT REQUEST NO. 3F (FINAL) AND COMPENSATING CHANGE
ORDER NO. 2, 2011 OVERLAY PROJECT
WHEREAS, pursuant to the resolution of the Council adopted April 11, 2011, awarding
the contract for the 2011 Overlay Project to North Valley, Inc.;
WHEREAS, a complete breakdown is detailed in Payment No. 3F (Final) and
Compensating Change Order No. 2;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota
that Payment Request No. 3F (Final) and Compensating Change Order No. 2 is approved
for a final contract amount of $273,125.80.
Jeff Reinert, Mayor
Julie Bartell, City Clerk
Adopted by the City Council of Lino Lakes, Minnesota this 28th day of November, 2011.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
TKDA
ENGINEERING • ARCHITECTURE • PLANNING
The right time. The right people. The right company
P50
444 Cedar Street, Suite 1500
Saint Paul, MN 55101
(651) 292 -4400
(651) 292 -0083 Fax
www.tkda.com
Proj. No. 14817.002 Cert. No. 3F St. Paul, MN, October 31 , 2011
To City of Lino Lakes, Minnesota
This Certifies that North Valley, Inc.
For 2011 Overlay Project
Owner
, Contractor
Is entitled to Thirteen Thousand Six Hundred Fifty Six Hundred Dollars and 29/100 ($ 13,656.29)
FINAL
being 3rd estimate forial payment on contract with you dated April 11 , 2011
Received paym
North Valley, Inc.
f rH- of- ak�o�e Certificate.
, 2011
TKDA
es E. Studenski, P.E.
RECAPITULATION OF ACCOUNT
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus extras
$
298,100.50
All previous payments
$
259,469.51
All previous credits
Change Order No. 1
$
(1,105.50)
Compensating Change Order No. 2
$
(23,869.20)
$ -
AMOUNT OF THIS CERTIFICATE
$
13,656.29
Totals
$
273,125.80
$
273,125.80
$ -
Credit Balance
$
-
There will remain unpaid on contract after
payment of this Certificate
$
-
$
273,125.80
$
273,125.80
$ -
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
P51
TKDA
Engineers - Architects - Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 3F Period Ending October 31 , 20 11 Page 1 of 1 Proj. No. 14817.002
Contractor North Valley, Inc. Original Contract Amount $298,100.50
Project 2011 Overlay Project
Location City of Lino Lakes. Minnesota
Total Contract Work Completed
Total Approved Credits
Total Approved Extra Work Completed
Approved Extra Orders Amount Completed
Total Amount Earned This Estimate
Less Approved Credits $
Less 0 % Retained $
Less Previous Payments
Total Deductions
Amount Due This Estimate
$ 273,125.80
$ 0.00
0.00
$ 0.00
$ 273,125.80
0.00
0.00
$ 259,469.51
$ 259,469.51
$ 13,65629
Contractor Date 7? 7/20/(
North Valley, Incj /1- 3 2
Engineer g '�'" L``` Z, Date /1- 3- Zd / J •
James E. Studenski, P.E.
PAYMENT ESTIMATE NO. 3F
2011 OVERLAY PROJECT
•CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14817.002
PERIOD ENDING: October 31, 2011
P52
ITEM QUANTITY UNIT AMOUNT
NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE TO DATE
GENERAL
1 MOBILIZATION 1 LS 1.0 $ 6,600.00 $ 6,600.00
2 TRAFFIC CONTROL 1 LS 1.0 $ 1,000.00 $ 1,000.00
3 TOPSOIL BORROW WITH SEED 180 CY 33.0 $ 5.00 $ 165.00
4 SODDING 100 SY 0.0 $ 4.10 $ -
5 EROSION CONTROL BLANKET CATEGORY 3 WITH SEED 600 SY 255.0 $ 1.30 $ 331.50
6 SILT FENCE 20D LF 260.0 $ 2.58 $ 670.80
7 BIODEGRADEABLE FIBER EROSION CONTROL ROLLS 100 LF 98 $ 3.75 $ 367.50
SUBTOTAL GENERAL $ 9,134.80
STORM SEWER AND WATER QUALITY
8 REMOVE 15" CMP CULVERT 100 LF 170.0 $ 7.25 $ 1,232.50
9 REMOVE 30" RCP CULVERT LF 0.0 $ 10.30 $
10 REMOVE AND DISPOSE OF CATCH BASIN EA 0.0 $ 206.00 $
11 INSTALL 15" RCP STORM SEWER 100 LF 160.0 $ 30.00 $ 4,800.00
12 INSTALL 15" RCP FES 4 EA 5.0 $ 570.00 $ 2,850.00
13 INSTALL 30" RCP STORM SEWER - LF 0.0 $ 59.00 $
14 INSTALL 30" RCP FES EA 0.0 $ 775.00 $
15 CONSTRUCT 4' CURB CUT EA 0.0 $ 250.00 $
16 CONSTRUCT INFILTRATION DITCH WITH NATIVE SEEDING - LF 0.0 $ 11.00 $
17 REHABILITATE CATCH BASINS 13 EA 13.0 $ 335.00 $ 4,355.0D
SUBTOTAL STORM SEWER AND WATER QUALITY $ 13,237.50
STREET
18 ADJUST GATE VALVE 1 EA 0.0 $ 206.00 $
19 ADJUST MANHOLE 1 EA 5.0 $ 375.00 $ 1,875.00
•20 RECLAIM BITUMINOUS 19,700 SY 19485.0 $ 0.69 $ 13,444.65
21 HAUL OUT EXCESS MILLINGS (LV) 1,000 CY 1236.0 $ 6.95 $ 8,590.20
22 RESHAPE MILLINGS (3% CROWN) 58 RS 58 $ 160.00 $ 9,280.00
23 SAW CUT BITUMINOUS 300 LF 285.0 $ 2.50 $ 712.50
24 SAWCUT CONCRETE 75 LF 0.0 $ 4.50 $
25 REMOVE BITUMINOUS DRVEWAY PAVEMENT 180 SY 55.5 $ 4.85 $ 269.18
26 REMOVE CONCRETE DRIVEWAY PAVEMENT 120 SY 0.0 $ 8.00 $
27 SUBGRADE EXCAVATION 108 CY 165.0 $ 11.0D $ 1,815.00
28 SELECT GRANDULAR BORROW 108 CY 165.0 $ 15.0D $ 2,475.00
29 GEOTEXTILE STABILIZATION FABRIC 500 SY 0.0 $ 2.00 $
30 AGGREGATE BASE FOR DRIVEWAYS 90 TN 83.0 $ 16.50 $ 1,369.50
31 BITUMINOUS BASE CORSE 2360 (LVNW 35030) 2,330 TN 2304.5 $ 48.85 $ 112,574.82
32 BITUMINOUS MATERIAL FOR TACK COAT 990 GAL 860.0 $ 3.50 $ 3,010.00
33 BITUMINOUS WEARING COURSE 2360 (LVWE 45030) 1,760 TN 1363.8 $ 55.85 $ 76,169.91
34 BITUMINOUS CURBING 450 LF 888.0 $ 3.50 $ 3,108.00
35 BITUMINOUS DRIVEWAY PAVEMENT 180 SY 55.5 $ 16.50 $ 915.75
36 6" CONCRETE DRIVEWAY PAVEMENT 60 SY 0.0 $ 48.85 $
SUBTOTAL STREET $ 235,609.50
CHANGE ORDER NO. 1R
1 BITUMINOUS CURB REMOVAL LF 874 $ 3.50 $ 3,059.00
2 INLET PROTECTION EA 16 $ 150.00 $ 2,400.00
3 CLEARING AND GRUBBING EA 5 $ 250.00 $ 1,250.00
4 INSTALL CATCH BASIN STRUCTURES EA 2 $ 2,950.00 $ 5,900.00
5 INSTALL CASTINGS EA 2 $ 885.00 $ 1,770.00
6 RIP RAP (CLASS 3) CY 2.55 $ 300.00 $ 765.00
TOTAL CHANGE ORDER NO. 1R $ 15,144.00
PAYMENT ESTIMATE NO. 3F $ 273,125.80
•
P53
Saint Paul, MN
To North Valley, Inc.
for 2011 Overlay Project
CHANGE ORDER
TKDA
Engineers - Architects - Planners
Compensating
October 31 20 11 Proj. No. 14817.002 Change Order No.
2
for City of Lino Lakes, Minnesota
You are hereby directed to make the following change to
April 11 , 20 11 . The change and the work affected thereby is subject to
covenants. This Change Order will (increase) (decrease) (not change) the contract sum by
Eight Hundred Sixty Nine Dollars and 20/100 ($
COMPENSATING CHANGE ORDER
your contract dated
all contract stipulations and
Twenty Three Thousand
23,869.20 ).
This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization):
NET CHANGE =
Amount of Original Contract
Additions approved to date (Nos )
Deductions approved to dale (Nos. 1)
Contract amount to date
Amount of this Change Order () (Deduct) (N )
Revised Contract Amount
Approved
of Lino Lakes, Minnesota
By J Asp k' EZ
Approved
TKDA
c_ 0.,/6-if 2. By
North Valley, Inc.
By
(23, 86920)
298, 1 0050
(1,10550)
296, 995.00
(23, 86920)
273,125.80
SI:L4--
J. j es E. Studenski, P.E.
White - Owner
Pink - Contractor
Blue - TKDA
COMPENSATING CHANGE ORDER NO. 2
PERIOD ENDING: October 31, 2011
P54
2011 OVERLAY PROJECT
.CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14817.002
, VEM QUANTITY UNIT AMOUNT NET CONTRACT
NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE TO DATE CHANGE AMOUNT
GENERAL
1 MOBILIZATION 1 LS 1.0 $ 6,600.00 $ 6,600.00 $ $ 6,600.00
2 TRAFFIC CONTROL 1 LS 1.D $ 1,000.00 $ 1,000.00 $ $ 1,000.00
3 TOPSOIL BORROW WITH SEED 180 CY 33.0 $ 5.00 $ 165.00 $ (735.00) $ 900.00
4 SODDING 10D SY 0.0 $ 4.10 $ $ (410.00) $ 410.00
5 EROSION CONTROL BLANKET CATEGORY 3 WITH SEED 600 SY 255.0 $ 1.30 $ 331.50 $ (446.50) $ 760.00
6 SILT FENCE 200 LF 260.0 $ 2.56 $ 670.80 $ 154.80 $ 516.00
7 BIODEGRADEABLE FIBER EROSION CONTROL ROLLS 100 LF 98 $ 3.75 $ 9 367.50
34.80 $ (1,446.20) $ 10,581.00
SUBTOTAL GENERAL
STORM SEWER AND WATER QUALITY
B REMOVE 15" CMP CULVERT 100 LF 170.0 $ 7.25 $ 1,232.50 $ 507.50 $ 725.00
9 REMOVE 30" RCP CULVERT LF 0.0 $ 10.30 $ $ $
10 REMOVE AND DISPOSE OF CATCH BASIN - EA 0.0 $ 206.00 $ - $ $
11 INSTALL 15" RCP STORM SEWER 100 LF 160.0 $ 30.00 $ 4,800.00 $ 1,600.00 $ 3,000.00
12 INSTALL 15" RCP FES 4 EA 5.0 $ 570.00 $ 2,850.00 $ 570.00 $ 2,280.00
13 INSTALL 30" RCP STORM SEWER LF 0.0 $ 59.00 $ - $ $
14 INSTALL 30" RCP FES EA 0.0 $ 775.00 $ - $ $
15 CONSTRUCT 4' CURB CUT EA 0.0 $ 250.00 $ $ $
16 CONSTRUCT INFILTRATION DITCH WITH NATIVE SEEDING LF 0.0 $ 11.00 $ - $ $
17 REHABILITATE CATCH BASINS 13 EA 13.0 $ 335.0D $ 4,355.00 $ - $ 4,355.00
SUBTOTAL STORM SEWER AND WATER QUALITY $ 13,237.50 $ 2,877.50 $ 10,360.00
STREET
18 ADJUST GATE VALVE 1 EA 0.0 $ 206.00 $ $ (206.00) $ 206.00
19 ADJUST MANHOLE 1 EA 5.0 $ 375.00 $ 1,875.00 $ 1,500.00 $ 375.00
20 RECLAIM BITUMINOUS 19,700 SY 19485.0 $ 0.69 $ 13,444.65 $ (146.35) $ 13,593.00
21 HAUL OUT EXCESS MILLINGS (LV) 1,000 CY 1236.0 $ 6.95 $ 6,590.20 $ 1,640 20 $ 6,950.00
22 RESHAPE MILLINGS (3% CROWN) 5B RS 56 $ 160.00 $ 9,280.00 $ $ 9,280.00
23 SAW CUT BITUMINOUS 300 LF 285.0 $ 2.50 $ 712.50 $ (37.5D) $ 750.00
24 SAWCUT CONCRETE 75 LF 0.0 $ 4.50 $ $ (337.50) $ 337.50
25 REMOVE BITUMINOUS DRVEWAY PAVEMENT 180 SY 55.5 $ 4.85 $ 269.18 $ (603.83) $ 873.00
26 REMOVE CONCRETE DRIVEWAY PAVEMENT 120 SY 0.D $ 6.00 $ $ (960.00) $ 960.00
71 SUBGRADE EXCAVATION 108 CY 165.0 $ 11.00 $ 1,815.00 $ 627.00 $ 1,188.00
411 SELECT GRANDULAR BORROW 108 CY 165.0 $ 15.00 $ 2,475 00 $ 855.00 $ 1,620.00
GEOTEXTILE STABILIZATION FABRIC 500 SY 0.0 $ 2.0D $ $ (1,000.00) $ 1,000.00
00 AGGREGATE BASE FOR DRIVEWAYS 90 TN 83.0 $ 16.50 $ 1,369.50 $ (115.50) $ 1,485.00
31 BITUMINOUS BASE CORSE 2360 (LVNW 35030) 2,330 TN 2304.5 $ 48.85 $ 112,574.62 $ (1,245.68) $ 113,620.50
32 BITUMINOUS MATERIAL FOR TACK COAT 990 GAL 860.0 $ 3.50 $ 3,010.00 $ (455.00) $ 3,465.00
33 BITUMINOUS WEARING COURSE 2360 (LVWE 45030) 1,760 TN 1363.8 $ 55.85 $ 76,169.91 $ (22,126.09) $ 98,296.00
34 BITUMINOUS CURBING 450 LF 668.0 $ 3.5D $ 3,106.00 $ 1,533.00 $ 1,575.00
35 BITUMINOUS DRIVEWAY PAVEMENT 180 SY 55.5 $ 16.50 $ 915.75 $ (2,054.25) $ 2,970.00
36 6" CONCRETE DRIVEWAY PAVEMENT 60 SY D.0 $ 48.85 $ $ (2,931.00) $ 2,931.00
SUBTOTAL STREET $ 235,609.50 $ (26,065.50) $ 261,675.00
CHANGE ORDER NO. 1R
1 BITUMINOUS CURB REMOVAL LF 874 $ 3.50 $ 3,059.00 $ $ 3,059.00
2 INLET PROTECTION EA 16 $ 150.00 $ 2,400.00 $ $ 2,400.00
3 CLEARING AND GRUBBING EA 5 $ 250.00 $ 1,250.00 $ $ 1,250.00
4 INSTALL CATCH BASIN STRUCTURES EA 2 $ 2,950.00 $ 5,900.00 $ - $ 5,900.00
5 INSTALL CASTINGS EA 2 $ 885.00 $ 1,770.00 $ $ 1,770 00
6 RIP RAP (CLASS 3) CY 2.55 $ 300.00 $ 765.0D $ 765.00 $
TOTAL CHANGE ORDER NO. 1R $ 15,144.00 $ 765.00 $ 14,379.00
COMPENSATING CHANGE ORDER NO. 2 $ 273,125.80 $ (23,869.20) $ 296,995.00
•
P55
■o 1 NNFSOTA. REVENUE
Contractor's Withholding Affidavit
Confirmation
NORTH VALLEY INC
ID 3744649
Please keep this information for your records.
Submit a copy of this page to the project owner to receive your final payment.
Confirmation number
Project owner
Project number
Project begin date
Project end date
Project location
Subcontractors
418046 Wed Nov 09 09:13:52 CST 2011
CITY OF LINO LAKES
May 2011
September 2011
2011 OVERLAY PRJ-LINO LAKES
RANDY S KIRSCHMAN 8414399 383012
MID STATE RECLAMATION INC 1719563 405608
SAFETY SIGNS LLC 5139558 407786
Page 1 of 1
https://www.mndor.state.mmus/wc/action/confirmationPrint 11/9/2011
• MlNt',IESOTA.~REVENQE.
Contractor's Withholding Affidavit
Confirmation
RANDY S KIRSCHMAN ID 8414399
Please keep this nformation for your records.
Submit a copy of this page to the business that hired you to receive your final payment.
Confirmation number 383012 Mon May 23 20:02:12 CDT 2011
Project owner L|NDLAKES
Prc�motnumnbwr 2011|inolakee
Project begin date May 2011
Project end date May 2011
Project location LJNO LAKES MN
Subcontractors No subcontractors flsted.
•
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9a��lofl
- P56
09/23/2011
P 5 7
09:37
Received:
M I is,INESOTA • R EVEN l)
Contractor's Withho ding:Affidavit
Confirmation
MID STATE RECLAMATION INC
Please keep this information fur your;records.
Submit a copy of this page to he business that hired you to receive you tine payment,
L I ,
Confirmation number 405608 Fri Sep 23 09:21:19 CDT2011.
Project owner : CITY OF LINO LAKES
Project number 1-1132
Project begin date May 2011
Project end date : May 2011
, t
Project location 1 2011 OVERLAY PROJECT, LINO LAKE,.MN
Subcontractors ; No Subcontractors listed,
ID 1719563
Sep 23 2011 09:40am
(FAX)
https://wvvw,mndor.state.mnai /wc/action/confirrnationPrint
P.001/001
Page 1 of 1
9/23/2011
Received:
10/03/2011 13:00 9524696689
•MJNNESOTA• REVENUE
Contractor's Withholding Affidavit
Confirmation
•
•
Oct 3 2011 02:09pm
SAFETY SIGNS
SAFETY SIGNS LLC ID 5139558
SAFETY SIGNS
Please keep this information for your records.
Submit a copy of this page to the business that hired you to receive your final payment.
Confirmation number 407786 Mon Oct 03 13:24:12 CDT 2011
Project owner CITY OF LINO LAKES
Project number na
Project begin date May 2011
Project and date June 2011
Project location 2011 OVERLAY
Subcontractors No subcontractors listed,
PAGE 01/01
Pppaa§ 1 of
P59
Bond No. 54- 184336
CONSENT OF
S1iRETY COMPANY
TO FINAL, PAYMENT
ALA [OC'UM N1'G707
Otter
Architect
Contractor
Surety
Other
PROJECT: 2011 Overlay Project
(name. address)
TO: (Owner)
City of Lino Lakes
600 Town Center Pkwy
Lino Lakes, MN 55014
CONTRACTOR:
North Valley, Inc.
20015 Iguana Street NW
Nowthen, MN 55330
ARCHITECT'S PROJECT NO:
CONTRACT FOR: Construction
CONTRACT DATE: 4/11 /2011
In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the
United Fire & Casualty Company
118 Second Ave SE
Cedar Rapids, Iowa 52407
on bond of ihere insert name and address of-Contractor)
North Valley, Inc.
20015 Iguana Street NW
Nowthen, Minnesota 55330
,SURETY COMPANY
.CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not
relieve the Surety Company of any of its obligations to (here insert narnc and address of Owner)
City of Lino Lakes
600 Town Center Pkwy
Lino Lakes, MN 55014
as set .forth in the said Surety Company's bond.
,OWNER
IN W :'!`NESS WHEREOF,
the Surety Company has hereunto sct its hand this 7th day of November, 2011
Attct:
(Seal):
Surety Company
United Fire & Casualty Company
!...17/1-1...._C-1 .
Signature of Authorized Representative
Melissa M. Nordin - Attorney -In -Fact
Title
NOTE: This fonts is to be used as a companion document to ALA DOCUMENT 0706, CONTRACTOR'S AFFIDAVIT OF PAYMENT OF
DEBTS AND CI _AIMS, Current Edition
ALA DOCUMENT 0707-CONSENT OF SURETY COMPANY TO FINAL PAYMENT•APRII. 1970 EINTION•ALA'K
PAGE
ic'T 970.'11.1F. AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK, AVE., NW, WAS1IIN'GTON, D.C. 20006
ONE
•
04ifgO,FME::*S.041-ricomPANY
HOME OFFICE CEDAR RAPIDS, IOWA
CERTIFIED COPY OF POWER c.iATTotkNEY
(Original on file at. Home.Office of Company - SeaCertifi;atipn).
KNOW -:••441. MEN BY THESE PRESENTS, the UNITED FIRE & GAUA1TY CQMPANY4 a corporation dulY,..Oiganized and N'
existing i;inder the laws of the State af lowkiiidtIdOnt!ts-prin4ipM office in Pedal" Rapldsi State of owa doas make oenstitute and
appoint TERRY STAftKS:r,fjit DAVI E SELL OR OBERT E CLEMMTS, MEUSSA W P4GRDIN OR JOAN K
R6106KCIR MARK EI1>ALLSON,411R4LAig STAKS O ABETH N. JOHNSTDICOR OANIELC8 CLEMANTS,:-)ALL
INDIVIDUALLY of MINNEAPOLIS MN
„.:• ;i;,:'::" .:0::.!-
" %: :-..::: ,.„-, . .., A:':!::::- ,,,:::, •-: ..,„,
:.:•:,-:.!:,••„,::jia true'thd,::10fUl AttotheY()4htead1 with poilar apdautheiltYjpafebY COnWted•Ipsigttaeal and execute in its'"'behalf all la;411:7,
bonds,undertakings and other obligatory instruments of similar nature as follows: Any and Al 1 Bonds
:,.,,;:•,,„,,... and to.:::bind UNITED FIRE .6.....cAsugaycompoy theroygs fully andto the sam e exteetaa if su ..................... signed,biy .,„,„::.•
• At the i:i4ly authorized OfficerSitift,JNITO()-,-POE kic`A;ipuN...ty COMPANY and alt -the.:actatifreeid AttditheY,:i':pitriiiant-t9:: the authority:1:i.:..•..•
.:;••
hereby given are hereby ratified abdi!frifififinad.',„A. .•,i:..• ••••:::., .0: •• ..:, ••,::::.. .f.,,, .:;:::- :::,.:. .:.!•:,:- ..,.::: ,:••:...- ...:1:::?,..•:,.:.,: ,,,.. :••:,:. ::::::•:: :•.,,,. •:,.::::;.• --,,•••:•.: -:„.., ..!•:.: ....,•:•
, :,,,,, :•-•.'„.,••:i:t, T.a AuthPrit.h. oteo granted ik 0041.0:uiato 0tiAllcremair...i6 141 force and efrept!piol loyci0..,1:11.141.ED FikEii
.p. . AerY,comPwyBoard
-::.:-..- . :-.. •,:::.::::., ,:*::.,-.J," :::,,,-. :::::- .-..1::: ...,-::: :::,::: ,..;::k ::..: ,..,,,, .::::,...,..,:::-..- ,..:::::.: .,::,..: ;„,...:;;:,,,,...:...;:, ..:;::H.:. :.'..,...:.- .,...:.--... :;:,.. ,.....„...„.,:.:,..:..,;, ...,.....,., . .
-- - ... .....: .,—.. ....... ...:... ....„ ............. : .. . .. ....... . ,.... , .. .... ....... ... . , .,..... ..,. .... ...„„
. ........ ..
This power otAttottley is tnadaintl'eXecuted puridenttd and by authOittif th6I0116Wl.c4-"By440YOdulf4400.d by ,of
-:5--„,:•-•:-• ••••••••,:• ...„• • ...:„. •,:•„„.„...„ • ,,,,,....:......i.,i........
Diredora of the Company on April 18;1973.
"Article V - Surety Bonds and Undertakings"
••,:..,.... ..„„y$SetiOnZ Ntiljointr2PaitiffotAttorney-in-Fact The President or any Vice President or any gthet..- .
officer rnai,:::'::::::. .4
,cm....%.,.
ffOriAlliie to tirrikappdiht....htwritten certificates attorneys-in-fact to act in behalf of the Company inihi:executiPh!'#rpolipiei::: ',:••:•
. , ,. —•
. ,
... „... of ....... ,,,.
• . -
of insurance, 4,0n s un e- a ings and other obligatory instruments of like nature. The signati3raib4 any'pffiber aUtliorited:4 ':i'•:.
hereby and tho:::1::,C0fp-Oiat0','$0al, may be affixed by facsimile to any power of attorney ck iie61ii:;..00wee.bf attbhieKori••:
,.A:,•::caiitfficatio0A:pf: either authorized hereby; such signature and seal, when so used, being ad§ptadby'the.'c..4MPanY."--es.that .:
.... . .. . .
141-• g • i;iiii• riiaiiifr
-or n sig e o s • icer and the original seal of the Company, to be valid and binding 41POri the co-hi046y withigi •
same force and effect as though manually affixed. Such attorneys-in fact, subject to the limitations set forth in their
..•••,-:••••••::::::.Jespectlye'iceitificates...of authority shall have full power to bind the Company by their sionatgraand execution of any such
:1:•:.„'-ihstrumahis and to attach the seal of the Company thereto. The President or any Vica.Fittealdentthe Bard of Directors or :"...',:..
.„ 44 other officer pf the C.OMPany may at any time revoke all power and authority previously given arty
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IN vii ,
iikEdt *HEREOF the UNITED FIRE & CASUALTY COMPANY has ceaSabrtheSS Pi*santSio.:'Oe signed by
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J.• ita:V0aprasideritand its corporate seal to be hereto affixed this 3rd day of 111acril, b1(.1)::.: - .• ••••:' ,*.:-.:0,::,
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UNITED FIRE & CASUALTY COMPANY.
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:zie coskisATE
T..a 41.7.4
BY Ja.",,-,,d4.--
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State of Iowa, :004nty•oftirin •SS
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ID0.. 3T,ct.dik,i5f,'.'Nlit'ch-:, ()10.-:',;:,:lpefore me personal 1y came Dennis J . Richmann
....5....J.„,o,„ he:kripws the seal::.4said,,:porporatipre that ths..;fseal erp;,0,,,,t.p the saidjnstrument is such- corporataaeal;, that it . . was so affixed
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..,%':A..i?.•.: f6 me krieiik. who being bOria'dUly sworn, did depose and say; that he resides in Cedar Rapids, Stata.dflowa; that:hilt a vi6e,
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President of the UNITED FIRE & CASUALTY COMPANY, the corporation described in and which executed the above instrument; that
pursuant to auth06;:givah: 4,.. the Apar4.--.6f Ureetbre. of salit .corporatiOn':;andlhat he Sigped-.01a:harria perato.:.Orsuantlb like .'
,-'i ;:',•:. authority and acknoWied same t6:1::, lii#.!df riiii dei...;d''..§.fi4i.d:7orpoiifio&?: ,.,..'. :::., ''.i: .,.:,..- .:':- ''''' ' ...,-;. '.::::'. ,::.:,:::-.1,..i.:.,... :,:!;: •,:.... Ti:, i::
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commtstiOn.otietiber 71 i2p,:r
My Commission Expires 10/26/13 •
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Notary Public
•„,-! .::••r, the undersigned .„ ..... 0.11 bOr..:of„...the.„.017g..D FIRE CASOALTY'...„.. COMPANY ,:,$..6 hereby c0....if?..:„sth..... at I haVa::4omPard the :0 f.:...O...fP4. 0, ir19 4..!.?15Y,....,;:',:'
of the Power of Attorney and :•4ffrci404 and the opY:..of; tha:SaptiOti.6fthaby4lapits of s*idrpomp4py .0t set feirtkip:aaid'ewatof;i:
fAtiornvy„, with the ORIGINALS :04.:F11_, ,.E IN THE,...Homtcip.00E or •$/kit, COMPANY and that isha:Sarne are correct ttehS.PiiptS::
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•-• • tfiereitif, and of th:SiOdia pf..tha..said:„!riginals,"'„:and....1fiat....:theSaiii.,.....'lerbf.Att dineY:ties•:,ndi been revoke&e:tici.lis now id.fulflotbaind,:.:.
In testimony whereof 1 have hereunto subscribed my name and affixed theor.porate::.....saal.,;ofthe said Company... 20 ik_
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54AE 7TH NOVEMBER --•
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