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Home My WebLink About09/09/2002 Council PacketAMENDED AGENDA CITY OF LINO LAKES Monday September 9, 2002 Council Chambers 6:30 P.M. (Scheduled to be broadcast on Channel 16) Call to Order and Roll Call Pledge of Allegiance Setting the Agenda: Addition or deletion of agenda items Consent Agenda — A) Consideration of Expenditures: i) September 9, 2002 (Check No. 66003 through 66107 in the amount of $322,746.53). ii) Centennial Fire District (Check No. 13378 through 45510 in the amount of $10,492.34). iii) Consider Consider Resolution 02 -118, Approving Temporary Set -up Liquor License Permit for One -Day Event, Lino Lakes Lions Club 2. Open Mike 3. Finance Department Report, Al Rolek A) Consider Resolution No. 02 -104, Adopting Proposed Budget B) Consider Resolution No. 02 -105, Adopting Preliminary Levy C) Consider Resolution No. 02 -106, Setting Truth -in- Taxation Hearing Date D) Consider setting public hearing for October 21, 2002 -- Delinquent Sewer and Water Utility Bills 4. Administration Department Report, Dan Tesch A) Consider adopting Resolution 02 -95, Accepting Anoka County's Design for Reconstructing CSAH 49 from Lake Drive to County Road J, Linda Waite Smith B) Consider Electrical Inspections Contract, Linda Waite Smith C) Consider adopting Resolution No. 02 -121 Authorizing $26,000 expenditure to address Civic Complex Air Quality, Linda Waite Smith Page 1 AMENDED AGENDA 5. Public Safety Department Report, Dave Pecchia None. 6. Public Services Department Report, Rick DeGardner None. 7. Community Development Department Report, Michael Grochala A) JADT Addition, Bob Kirmis (NAC) i) Consideration of Resolution No. 02 -111 Approving Preliminary Plat ii) Consideration of Resolution No. 02 -112 Approving Site and Building Plans. iii) Consideration of Resolution No. 02 -113 Approving Conditional Use Permit for an Accessory Drive Through, Lot 4, JADT Addition B) Consider 2°d Reading of Ordinance 07 -02 Rezoning Certain Real Property from R, Rural to R -1X, Single Family Executive, Stoneybrook, Michael Grochala C) Consideration of Resolution No. 02 -107 Authorizing preparation of plans and specifications, Marshan Lane Utilities, Jim Studenski D) 21°` Avenue Street and Storm Sewer Improvements, Jim Studenski i) Consideration of Resolution No. 02 -108, Approving Joint Powers Agreement with the City of Centerville ii) Consideration of Resolution No. 02 -109, Authorizing preparation of plans and specifications, 21' Avenue Street and Storm sewer Improvements. flow o,, Friday) . • . 1 . F) Consideration of Resolution No. 02 -114 Approving Classification of Tax Forfeit Properties, with Notice to Obtain the Properties, Michael Grochala 8. Unfinished Business None. 9. New Business Approval of Meeting Minutes: A) August 21, 2002 Council Work Session B) August 26, 2002 Council Meeting Page 2 AMENDED AGENDA 10. Community Calendar, September 10, 2002 through September 23, 2002: A) Primary Election Day, Tuesday, September 10, 2002, Polls Open 7:00 a.m. - 8:00 B) Planning & Zoning Board Meeting, Wednesday, September 11, 2002, 6:30 p.m. C) Community Gathering to Commemorate September 11 -- Wednesday, September 11, 2002, Senior High gymnasium (white building), 7:00 p.m D) City Council, Joint Meeting with the cities of Centerville and Hugo, Thursday, September 12, 2002, Hugo City Hall, 7:00 p.m. E) Council Work Session, Wednesday, September 18, 2002, 5:30 p.m. F) City Council Meeting, Monday, September 23, 2002, 6:30 p.m. 11 Adjourn Revised alb 09/05/02 9:30 a.m. Page 3 EXPENDITURES SEPTEMBER 9, 2002 • • Date: 08/30/2002 Time: 13:33:33 City of Lino Lakes FM Entry - Invoice Journal Ranges: Vendor #: (A) . Invoice #: (A) Entry Journal #: (R) 2637 - 2637 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000089 ACCENT HOMES 1 500.00 500.00 .00 .00 000110 A T & T WIRELESS 2 826.95 826.95 .00 .00 000203 WINGFOOT COMMERCIAL TIRE SYSTEMS, LLC 1 172.23 172.23 .00 .00 000356 RICK BOSCHEE HOMES, INC. 1 500.00 500.00 .00 .00 000401 ROTO- ROOTER 1 253.95 253.95 .00 .00 000452 BOWLER, MICHELE 1 61.00 61.00 .00 .00 000454 BURNOSKI, BRYAN J. 1 98.79 98.79 .00 .00 000455 IGO,KIM 1 73.75 73.75 .00 .00 000456 KARKELA CONSTRUCTION, INC. 1 5,071.25 5,071.25 .00 .00 000459 MCCLUSKEY, DEBRA 1 73.75 73.75 .00 .00 000460 MCLEAN, WALLY 1 5.00 5.00 .00 .00 •61 BONFE HOME BUILDERS 1 500.00 500.00 .00 .00 000462 MORAN, THERESA 1 54.00 54.00 .00 .00 000470 NELSON, CINDY 1 12.00 12.00 .00 .00 000475 KAAR, THOMAS 1 510.25 510.25 .00 .00 000476 NEUMEN, CRYSTAL 1 66.00 66.00 .00 .00 000477 MARK D. OLSEN QUALITY CONSTRUCTION 1 500.00 500.00 .00 .00 000479 RECKSIEDLER - JOHNSON, PAMELA 1 50.50 50.50 .00 .00 000481 WESTBRANCH GUN CLUB 1 200.00 200.00 .00 .00 000528 QWEST 1 53.52 53.52 .00 .00 000670 BERNSTEIN, BARRY 1 117.90 117.90 .00 .00 000713 TAYLOR MADE HOMES 1 500.00 500.00 .00 .00 • Date: 08/30/2002 Time: 13:33:34 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 2 Discount •or # Name # of items Net Gross Discount Lost 000843 HAGER, DALE 1 339.64 339.64 .00 .00 000873 RUSINAK, JOANN 1 61.00 61.00 .00 .00 000882 CORNERSTONE HOME BUILDER 1 500.00 500.00 .00 .00 000957 NEWTON, ROXANNE 1 55.00 55.00 .00 .00 001057 MINNESOTA PLAYGROUND, INC. 1 258.80 258.80 .00 .00 001110 CIRCLE PINES, CITY OF 1 39.44 39.44 .00 .00 001115 CHICILO HOMES, INC. 1 500.00 500.00 .00 .00 002552 MENARDS, INC. 1 10.35 10.35 .00 .00 003390 OFFICEMAX, INC. 1 264.49 264.49 .00 .00 003451 PERA /REGULAR 1 16,600.98 • 16,600.98 .00 .00 004311 SWIFT CONSTRUCTION 1 500.00 500.00 .00 .00 004400 TESCH, DAN 1 105.85 105.85 .00 .00 004440 TJB SUPER ENERGY HOMES 2 1,000.00 1,000.00 .00 .00 900058 HANSON BUILDERS, INC. 1 500.00 500.00 .00 .00 900145 MORNING SUN HOMES, INC. 1 500.00 500.00 .00 .00 900436 HOMES BY JAMES, INC. 1 500.00 500.00 .00 .00 1111117 BLOOMINGTON, CITY OF 1 30.00 30.00 .00 .00 900523 OLSON SEWER SERVICE, INC. 1 137.00 137.00 .00 .00 Grand Totals: 42 32,103.39 32,103.39 .00 .00* • Date: 09/04/2002 Time: 09:09:11 Ranges: Vendor #: (A) • Invoice #: (A) Entry Journal #: (R) 2639 - 2639 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) City of Lino Lakes FM Entry - Invoice Journal Operator: 'JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000020 A & L SUPERIOR SOD CO, INC. 1 7.67 7.67 .00 .00 000157 ALL SEASONS RENTAL, INC. 1 119.15 119.15 .00 .00 000158 ALL STAR SPORTS, INC. 4 17,882.74 17,882.74 .00 .00 000176 GRAYBAR ELECTRIC COMPANY, INC. 1 177.35 177.35 .00 .00 000203 WINGFOOT COMMERCIAL TIRE SYSTEMS, LLC 1 18.06 18.06 .00 .00 000210 AMERICAN FASTENER & SUPPLY 2 54.65 54.65 .00 .00 000293 WIPERS AND WIPES, INC. 1 126.22 126.22 .00 .00 000370 CENTRAL COMMUINICATIONS 2 446.57 446.57 .00 .00 000478 ARCADE ASPHALT, INC. 1 4,900.00 4,900.00 .00 .00 000482 UNIVERSITY OF MINNESOTA 1 180.00 180.00 .00 .00 000483 ANCOM COMMUNICATIONS, INC. 1 223.12 223.12 .00 .00 •84 ARMOR SECURITY, INC. 1 100.00 100.00 .00 .00 000485 COTRONEO, MOLLY 1 62.00 62.00 .00 .00 000486 COORDINATED BUSINESS SYSTEMS, LTD. 2 21,522.98 21,522.98 .00 .00 000488 HLB TAUTGES REDPATH, LTD. 1 75.00 75.00 .00 .00 000489 MINNESOTA REAL ESTATE JOURNAL, INC. 1 75.00 75.00 .00 .00 000491 MUSKA ELECTRIC COMPANY 1 276.68 276.68 .00 .00 000494 NORTH SUBURBAN FOOTBALL LEAGUE 1 800.00 800.00 .00 .00 000598 MINNESOTA PIPE & EQUIPMENT, INC. 2 771.94 771.94 .00 .00 000606 INVENSYS METERING SYSTEMS /NORTH AMERICAN 1 115.70 115.70 .00 .00 000668 CAMPOBASSO, DEBI 2 1,080.00 1,080.00 .00 .00 000860 BROADWAY AWARDS, INC. 1 316.84 316.84 .00 .00 • Date: 09/04/2002 Time: 09:09:12 # Name City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 2 Discount # of items Net Gross Discount Lost 000877 ST. LOUIS PARK PARK & REC 1 170.50 170.50 .00 .00 000930 WILLIAM G. HAWKINS & ASSOCIATES 1 12,816.80 12,816.80 .00 .00 000946 C. P. OFFICE PRODUCTS 3 866.87 866.87 .00 .00 000950 C. W. HOULE, INC. 1 3,290.00 3,290.00 .00 .00 001048 HARMON AUTOGLASS, INC. 1 206.75 206.75 .00 .00 001050 CENTENNIAL SCHOOLS 1 245.00 245.00 .00 .00 001057 MINNESOTA PLAYGROUND, INC. 1 510.14 510.14 .00 .00 001072 GAMETIME 1 1,150.09 1,150.09 .00 .00 001100 CIRCLE PINES POST OFFICE 1 416.06 416.06 .00 .00 001104 LAKE COUNTRY /NORTH STAR CHAPTER 1 70.00 70.00 .00 .00 001380 EARL ANDERSON ASSOCIATION, INC. 1 159.65 159.65 .00 .00 001520 FLANAGAN SALES, INC. 1 4,429.34 4,429.34 .00 .00 001540 FORESTRY SUPPLIERS, INC. 1 234.18 234.18 .00 .00 001600 GALL'S INC. 1 306.93 306.93 .00 .00 001630 GOA COMPANY, INC. 1 229.40 229.40 .00 .00 001860 KENNEDY AND GRAVEN, INC. 1 1,150.09 1,150.09 .00 .00 1030 HUGO FEED MILL & ELEVATOR, INC. 1 3.71 3.71 .00 .00 001971 INFRATECH TECHNOLOGIES, INC. 1 630.00 630.00 .00 .00 002030 J- CRAFT, INC. 1 4,096.00 4,096.00 .00 .00 002120 KELLY INSURANCENTER 2 78,159.00 78,159.00 .00 .00 002324 LEROY J. HOULE CONTRACTING 1 350.00 350.00 .00 .00 002550 MENARDS, INC. 2 204.93 204.93 .00 .0D 002786 MINNESOTA CRIME PREVENTION ASSOCIATION 1 290.00 290.00 .00 .00 003070 MTI DISTIBUTING, INC. 3 1,810.98 1,810.98 .00 .00 003320 NORTHWEST ASST CONSULTANT, INC. 5 5,934.34 5,934.34 .00 .00 003524 PITNEY BOWES 1 247.78 247.78 .00 .00 003880 SHORT - ELLIOTT - HENDRICKSON, INC. 2 5,344.00 5,344.00 .00 .00 • Date: 09/04/2002 Time: 09:09:13 •or # Name City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 3 Discount # of items Net Gross Discount Lost 003900 SAFETY KLEEN CORPORATION, INC. 1 75.00 75.00 .00 .00 004070 CONSTRUCTION BULLETIN MAGAZINE 6 788.88 788.88 .00 .00 004173 STATE OF MINNESOTA /BUILDING CODES & STAN 1 70.00 70.00 .00 .00 004251 SUBURBAN INSPECTIONS, INC. 1 1,731.60 1,731.60 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 3 9,394.77 9,394.77 .00 .00 004350 T.K.D.A. 18 103,100.29 103,100.29 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 3 1,783.38 1,783.38 .00 .00 004530 TURF SUPPLIES, INC. 1 422.59 422.59 .00 .00 004709 VARSITY PHOTOS, INC. 1 148.00 148.00 .00 .00 004840 WINNICK SUPPLY, INC. 1 305.45 305.45 .00 .00 005015 NORTH METRO CHAMBER OF COMMERCE 1 38.00 38.00 .00 .00 900549 A SEASON TO TASTE CATERING, INC. 1 130.97 130.97 .00 .00 Grand Totals: 106 290,643.14 290,643.14 .00 .00* • Date: 09/04/2002 Time: 09:22:38 Operator: JAL • Ranges: Options: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 2638- 2644 Bank #: (A) Cash #: (A) Payroll Check Dates: (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name 66007 66010 66011 66012 66013 66015 0 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount ACCENT HOMES BONFE HOME BUILDERS BOWLER, MICHELE BURNOSKI, BRYAN J. CHICILO HOMES, INC. CORNERSTONE HOME BUILD COTRONEO, MOLLY 66017 HANSON BUILDERS, INC. 66018 HOMES BY JAMES, INC. 66004 M IGO,KIM 66019 KAAR, THOMAS 66020 KARKELA CONSTRUCTION, 0 KELLY INSURANCENTER 66021 MARK D. OLSEN QUALITY 005 M MCCLUSKEY, DEBRA 022 MCLEAN, WALLY 6025 MORAN, THERESA 66026 MORNING SUN HOMES, INC 66027 NELSON, CINDY 66028 NEUMEN, CRYSTAL 66029 NEWTON, ROXANNE 0 NORTHWEST ASST CONSULT 66031 OLSON SEWER SERVICE, I 66032 PERA /REGULAR 66034 RECKSIEDLER- JOHNSON, P 66035 RICK BOSCHEE HOMES, IN 66037 RUSINAK, JOANN 66038 SWIFT CONSTRUCTION 0 T.K.D.A. 66039 TAYLOR MADE HOMES 66041 TJB SUPER ENERGY HOMES 0 WILLIAM G. HAWKINS & A 0 KELLY INSURANCENTER • REIMB BLDG ESCROW /633 HI * * * * * * ** REIM BLDG ESCROW /2223 FL * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMBURSE BLDG PERMIT /77 * * * * * * ** REIMB BLDG ESCROW /1461 S * * * * * * ** REIMB BLDG ESCROW /6467 L * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMB'BLDG ESCROW /2325 I * * * * * * ** REIMS BLDG ESCROW /1138 H * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMB BLDG PERMIT /1970 R * * * * * * ** REIMB BLDG ESCROW /591 AP * * * * * * ** DISHONESTY BOND * * * * * * ** REIMB BLDG ESCROW /1123 S * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMB BLDG ESCROW /7657'M * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** TECHNICAL ASSISTANCE * * * * * * ** PUMP TANK /MCDONALD SITE * * * * * * ** PAYROLL WITHHOLDING * * * * * * ** REIMS ELECTRICAL PERMIT/ * * * * * * ** REIMB BLDG ESCROW /1223 P * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** REIMB BLDG ESCROW /7663 M * * * * * * ** WEST SHADOW PONDS /JUNE * * * * * * ** REIMB BLDG ESCROW /6374 M * * * * * * ** REIMS BLDG ESCROW /6430 L * * * * * * ** MUNICIPAL /CRIMINAL ATTOR * * * * * * ** Total for Dept ** WORKERS COMP INSURANCE PROGRAM Total for Dept 200 500.00 500.00 61.00 98.79 500.00 500.00 62.00 500.00 500.00 73.75 510.25 5,071.25 52,104.00 500.00 73.75 5.00 54.00 500.00 12.00 66.00 55.00 2,369.24 137.00 16,600.98 50.50 500.00 61.00 500.00 19,020.87 500.00 1,000.00 125.00 103,111.38* 1,216.00 1,216.00* "Date: 09/04/2002 Time: 09:22:38 Operator: JAL City of Lino Lakes • FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount Page: 2 0 ALL STAR SPORTS, INC. T- SHIRTS /SOCKS /SHIN GUAR ADULT SP 1,327.40 0 BROADWAY AWARDS, INC. AWARDS ADULT SP 316.84 Total for Dept 202 1,644.24* 0 ALL STAR SPORTS, INC. HOOPS /BALLS /CROQUET SET/ OTHER 380.10 Total for Dept 204 380.10* 0 CENTENNIAL SCHOOLS PROGRAM REC SPECIAL 245.00 0 ST. LOUIS PARK PARK & PROGRAM REC SPECIAL 170.50 Total for Dept 205 415.50* 0 ALL STAR SPORTS, INC. T- SHIRTS YOUTH IN 14,005.04 0 NORTH SUBURBAN FOOTBAL LEAGUE REGISTRATION YOUTH IN 800.00 0 VARSITY PHOTOS, INC. PHOTOS YOUTH IN 148.00 Total for Dept 207 14,953.04* 0 ALL STAR SPORTS, INC. T- SHIRTS /SOCKS /SHIN GUAR YOUTH SP 2,170.20 Total for Dept 208 2,170.20* 0 A SEASON TO TASTE CATE BOX LUNCHS MAYOR /CO 130.97 0 CAMPOBASSO, DEBI DESKTOP PUBLISH /NEWSLETT MAYOR /CO 480.00 0 KELLY INSURANCENTER WORKERS COMP INSURANCE MAYOR /CO 80.00 0 TIMESAVER OFF -SITE SEC AUG 12, AUG 21 MAYOR /CO 918.88 Total for Dept 401 1,609.85* 66006 A T & T WIRELESS MONTHLY SERVICE /AUGUST ADMINIST 27.33 O HLB TAUTGES REDPATH, L REGISTRATION /3 ADMINIST 25.00 O KELLY INSURANCENTER WORKERS COMP INSURANCE ADMINIST 182.00 •6040 TESCH, DAN MILEAGE ADMINIST 105.85 Total for Dept 402 340.18* 0 C. P. OFFICE PRODUCTS OFFICE SUPPLIES ELECTION 230.33 O KELLY INSURANCENTER WORKERS COMP INSURANCE ELECTION 6.00 Total for Dept 403 236.33* O KELLY INSURANCENTER WORKERS COMP INSURANCE CABLE 6.00 Total for Dept 404 6.00* 66006 A T & T WIRELESS MONTHLY SERVICE /AUGUST SENIORS 89.05 0 KELLY INSURANCENTER WORKERS COMP INSURANCE SENIORS 59.00 Total for Dept 406 148.05* O HLB TAUTGES REDPATH, L REGISTRATION /3 FINANCE 25.00 O KELLY INSURANCENTER WORKERS COMP INSURANCE FINANCE 116.00 66030 OFFICEMAX, INC. OFFICE SUPPLIES FINANCE 31.93 Total for Dept 407 172.93* 0 KENNEDY AND GRAVEN, IN LEGAL SERVICE /FRANCHISE LEGAL CO 1,150.09 0 WILLIAM G. HAWKINS & A MUNICIPAL /CRIMINAL ATTOR LEGAL CO 11,384.80 Total for Dept 414 12,534.89* Date: 09/04/2002 Time: 09:22:38 Operator: JAL • Check # Page: City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount 66006 A T & T WIRELESS MONTHLY SERVICE /AUGUST 0 KELLY INSURANCENTER WORKERS COMP INSURANCE O MINNESOTA REAL ESTATE SUBSCRIPTION O NORTH METRO CHAMBER OF GUBNERNATORIAL DEBATE Total for Dept 415 ECONOMIC ECONOMIC ECONOMIC ECONOMIC 0 KELLY INSURANCENTER WORKERS COMP INSURANCE PLANNING 0 NORTHWEST ASST CONSULT PROFESSIONAL SERVICE /JUL PLANNING O TIMESAVER OFF -SITE SEC AUG 14 PLANNING Total for Dept 416 O T.K.D.A. PROFESSIONAL SERVICE /JUN ENGINEER Total for Dept 417 O HLB TAUTGES REDPATH, L REGISTRATION /3 Communit 0 KELLY INSURANCENTER WORKERS COMP INSURANCE Communit 0 SHORT - ELLIOTT - HENDRICK PROFESSIONAL SERVICE -JUL Communit Total for Dept 418 66006 0 0 0 0 66016 0 0 66030 •6003 A T & T WIRELESS ANCOM COMMUNICATIONS, C. P. OFFICE PRODUCTS OFFICE SUPPLIES POLICE CENTRAL COMMUINICATION CELLULAR PACKET /JUNE -JUL POLICE GALL'S INC. UNIFORM SUPPLIES POLICE HAGER, DALE KELLY INSURANCENTER MONTHLY SERVICE /AUGUST POLICE CABLE ADAPTER POLICE REIMBURSE TUITION WORKERS COMP INSURANCE MINNESOTA CRIME PREVEN REGISTRATION /DALE H & KE OFFICEMAX, INC. WESTBRANCH GUN CLUB OFFICE SUPPLIES TRAINING Total for Dept 420 O KELLY INSURANCENTER WORKERS COMP INSURANCE 0 LAKE COUNTRY /NORTH STA REGISTRATION /PATRICK M 66030 OFFICEMAX, INC. OFFICE SUPPLIES O STATE OF MINNESOTA /BUI REGISTRATION /PETE K O SUBURBAN INSPECTIONS, ELECTRICAL INSPECTIONS 0 UNIVERSITY OF MINNESOT REGISTRATION /PETE K Total for Dept 422 0 EARL ANDERSON ASSOCIAT STREET SIGNS O KELLY INSURANCENTER WORKERS COMP INSURANCE 0 LEROY J. HOULE CONTRAC HAUL BRUSH /GRIND STUMP O T.A. SCHIFSKY AND SONS FINE ASPHALT Total for Dept 430 66006 0 0 0 0 A T & T WIRELESS AMERICAN FASTENER & SU GOA COMPANY, INC. HARMON AUTOGLASS, INC. HUGO FEED MILL & ELEVA MONTHLY SERVICE /AUGUST PARTS /SUPPLIES GREASE /OIL WINDSHIELD CONN LINK POLICE POLICE POLICE POLICE POLICE BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET 30.84 31.00 75.00 38.00 174.84* 192.00 3,565.10 505.50 4,262.60* 14,721.21 14,721.21* 25.00 233.00 2,500.00 2,758.00* 49.00 223.12 118.93 446.57 306.93 339.64 6,693.00 290.00 20.23 200.00 8,687.42* 455.00 70.00 25.52 70.00 1,731.60 180.00 2,532.12* 159.65 8,197.00 350.00 9,394.77 18,101.42* 27.51 54.65 229.40 206.75 3.71 Date: 09/04/2002 Time: 09:22:38 • Check # 0 0 0 0 66042 0 Operator: JAL Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description J- CRAFT, INC. KELLY INSURANCENTER. MTI DISTIBUTING, INC. WINGFOOT COMMERCIAL TI WINGFOOT COMMERCIAL TI WINNICK SUPPLY, INC. SNOW PLOW EQUIPMENT WORKERS COMP INSURANCE FILTER /PRECLEANER SUPPLIES TIRES TAPE /BALLS /FLARE TOOL Total for Dept 431 0 ARMOR SECURITY, INC. REPAIR DRIVE SHAFT 0 C. P. OFFICE PRODUCTS OFFICE SUPPLIES 66014 CIRCLE PINES, CITY OF MONTHLY SERVICE /AUGUST 0 COORDINATED BUSINESS S MAINTENANCE CONTRACT O KELLY INSURANCENTER DISHONESTY BOND 0 MUSKA ELECTRIC COMPANY TROUBLESHOOT P W BUILDIN 66030 OFFICEMAX, INC. OFFICE SUPPLIES 0 PITNEY BOWES POSTAGE METER RENTAL /OCT 0 WIPERS AND WIPES, INC. JANITORIAL SUPPLIES Total for Dept 432 0 A & L SUPERIOR SOD CO, 66006 A T & T WIRELESS O ALL SEASONS RENTAL, IN 66009 BLOOMINGTON, CITY OF 66014 CIRCLE PINES, CITY OF O CONSTRUCTION BULLETIN O FORESTRY SUPPLIERS, IN O KELLY INSURANCENTER 0 MENARDS, INC. 023 MENARDS, INC. O MINNESOTA PLAYGROUND, 6024 MINNESOTA PLAYGROUND, O MTI DISTIBUTING, INC. 66033 QWEST 0 TURF SUPPLIES, INC. 66006 66008 0 0 A T & T WIRELESS BERNSTEIN, BARRY CAMPOBASSO, DEBI KELLY INSURANCENTER ROLLS OF SOD MONTHLY SERVICE /AUGUST READY MIX MPSA MEETING MONTHLY SERVICE /AUGUST ADVERTISING FIRE PUMP WORKERS COMP INSURANCE SUPPLIES PARTS /SUPPLIES WOOD FIBER NETS SMALL TOOLS MONTHLY SERVICE /AUGUST MAINTENANCE SUPPLIES Total for Dept 450 Dept FLEET FLEET FLEET FLEET FLEET FLEET Amount GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS MONTHLY SERVICE /AUGUST RECREATI MILEAGE RECREATI DESKTOP PUBLISH /PARK & R RECREATI WORKERS COMP INSURANCE RECREATI Total for Dept 451 O TIMESAVER OFF -SITE SEC JULY 31, AUG 5, AUG 7 Total for Dept 452 66006 A T & T WIRELESS MONTHLY SERVICE /AUGUST 0 KELLY INSURANCENTER WORKERS COMP INSURANCE 0 TIMESAVER OFF -SITE SEC JULY 31, AUG 5, AUG 7 Total for Dept 461 PARK BOA ENVIRONM ENVIRONM ENVIRONM 4,096.00 1,140.00 107.51 18.06 172.23 89.30 6,145.12* 100.00 517.61 26.63 320.22 1,276.00 276.68 186.81 247.78 126.22 3,077.95* 7.67 157.04 119.15 30.00 12.81 117.64 234.18 2,421.00 204.93 10.35 510.14 258.80 1,703.47 53.52 422.59 6,263.29* 204.19 117.90 600.00 704.00 1,626.09* 128.50 128.50* 27.33 85.00 230.50 342.83* Date: 09/04/2002 Time:; 09:22:39 Operator: JAL • Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount 0 KELLY INSURANCENTER WORKERS COMP INSURANCE 0 SAFETY KLEEN CORPORATI RECYCLE USED OIL Total for Dept 462 SOLID WA 323.00 SOLID WA 75.00 398.00* 66006 A T & T WIRELESS MONTHLY SERVICE /AUGUST WATER 66043 M CIRCLE PINES POST OFFI UTILITY POSTAGE WATER 0 GRAYBAR ELECTRIC COMPA FILTER /COUPLER /BRIDGE CO WATER 0 INVENSYS METERING SYST REPAIR RADIO FREQUENCY WATER O KELLY INSURANCENTER DISHONESTY BOND WATER 0 MINNESOTA PIPE & EQUIP MARKING PAINT /FLAG WATER 0 WINNICK SUPPLY, INC. TAPE /BALLS /FLARE TOOL WATER Total for Dept 494 66043 M CIRCLE PINES POST OFFI 0 INFRATECH TECHNOLOGIES 0 KELLY INSURANCENTER O MINNESOTA PIPE & EQUIP 66036 ROTO - ROOTER UTILITY POSTAGE UNPLUG SANITARY SEWER DISHONESTY BOND COVER /MARKING PAINT PREVENTIVE MAINTENANCE Total for Dept 495 214.66 208.03 177.35 115.70 877.00 113.10 216.15 1,921.99* SEWER 208.03 SEWER 630.00 SEWER 1,763.00 SEWER 658.84 SEWER 253.95 3,513.82* O ARCADE ASPHALT, INC. REGRADE /PHEASANT HILLS 1 OTHER 0 C. W. HOULE, INC. INSTALL IRRIGATION /TART OTHER O CONSTRUCTION BULLETIN ADVERTISING OTHER 0 COORDINATED BUSINESS S COPIER OTHER O FLANAGAN SALES, INC. BENCH /TABLE & SEATS /TRAS OTHER O GAMETIME PAINT /TOOL KIT /ETC FOR B OTHER O SHORT - ELLIOTT - HENDRICK BLACK DUCK PUMPING STATI OTHER O T.K.D.A. STORM WATER MANAGEMENT /J OTHER . 0 WILLIAM G. HAWKINS & A MUNICIPAL /CRIMINAL ATTOR OTHER Total for Dept 499 • 4,900.00 3,290.00 671.24 21,202.76 4,429.34 1,150.09 2,844.00 69,358.21 1,307.00 109,152.64* Grand Total 322,746.53* 0 • • Centennial Fire District Check Register 9/4/2002 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME 9/3/2002 13378 9/3/2002 13379 9/3/2002 13380 9/3/2002 13381 9/3/2002 13382 9/3/2002 13383 9/3/2002 13384 9/3/2002 13385 9/3/2002 13386 9/3/2002 13387 9/3/2002 13388 9/3/2002 13389 9/3/2002 13390 9/3/2002 13391 9/3/2002 13392 9/3/2002 13393 9/3/2002 13394 9/3/2002 13395 9/3/2002 13396 9/3/2002 13397 Anoka - Hennepin Technical College Cameron Haapoja Centennial Utilities Emergency Apparatus Maintenance Fire Marshals Assn. of Minnesota Metrocall Milo Bennett Northland Fire & Security Oxygen Service Company Randy D. Lauderbaugh Sedgwick Verizon Wireless Verizon Wireless Viking Office Products Arthur Mohler Lino Lakes Park & Recreation Dept. David Bruder Stock Building Supply Sweeney Construction & Design Company ***VO I D*** 1 of 1 ACCOUNT AMOUNT 42220 - Travel, Conference, School 150.00 42280 - Miscellaneous Expense 39.00 42251 - Station 1 - Gas 68.45 42000 - Vehicle Maintenance 1,441.73 42200 - Dues and Memberships 35.00 42240 - Telephone Expense 73.47 42180 - Office Supplies 12.77 42130 - Equipment Expense 60.00 42270 - Breathing Air 137.30 42220 - Travel, Conference, School 504.87 42110 - Other Maintenance 242.00 45500 - FF Cell Phone Expense 118.91 42240 - Telephone Expense 51.92 42180 - Office Supplies 99.48 45010 - Safety Camp Expense 22.24 45010 - Safety Camp Expense 1,243.55 45510 - Garage Expense 104.16 45510 - Garage Expense 3,948.45 45510 - Garage Expense 2,139.04 00000 - VOID 0.00 Total $10,492.34 Agenda Item — lA iii Staff Originator: Ann J. Blair, City Clerk Date: September 9, 2002 Topic: Consider Request from Lino Lakes Lion's Club for a one -day temporary consumption and display permit (set -up license) for one -day event Votes Required: Simple Majority (3/5) Background Non - profit organizations are allowed, under the State Gambling Statutes, to apply for a temporary license(s) in connection with a social activity occurring within the city and sponsored by the organization. The City may not issue more than 10 such licenses in any one -year period. The Lino Lakes Lion's Club has requested a temporary set -up license for an event to be held at St. Joseph's Church on September 28, 2002. The fee for such a license is $25.00, which is set by the State. If granted, the permit will allow consumption and display of intoxicating liquor, but does not allow the sale of intoxicating liquor. The Lino Lakes Lions Club applied for and on August 26, 2002, received from the Council a temporary gambling permit for this event. The Police Department has performed the necessary background checks for this event, and the organization is in compliance with City Ordinances. Approval of this item is recommended. Resolution No. 02 -118 approves the requested temporary license. Options 1. Motion to Approve Resolution No. 02 -118. 2. Motion to Deny Resolution No. 02 -118. Recommendation Option 1. CITY OF LINO LAKES RESOLUTION NO. 02-118 TEMPORARY SET UP LIQUOR LICENSE PERMIT APPROVAL FOR ONE -DAY EVENT, LINO LAKES LION'S CLUB WHEREAS, the City Council of the City of Lino Lakes met at its regularly scheduled meeting of September 9, 2002, and; WHEREAS, the Lino Lakes City Council discussed a temporary set up liquor license for a one -day event conducted by the Lino Lakes Lion's Club to be held at St. Joseph's Church, and; WHEREAS, the City of Lino Lakes has conducted an investigation of the Lino Lakes Lion's Club, and; WHEREAS, the Lino Lakes Lion's Club has applied for and received an off -site gambling permit for this event also, and; WHEREAS, the Lino Lakes Lion's Club is in compliance with City Ordinance, and; WHEREAS, the Lino Lakes Lion's Club appears to take into consideration the best interest of the City of Lino Lakes, and; NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Lino Lakes hereby approves the temporary set up liquor license permit for a one -day event to be held on September 28, 2002, in the City of Lino Lakes, Adopted by the Lino Lakes City Council this day of , 2002. John Bergeson, Mayor ATTEST: Ann J. Blair, City Clerk Resolution No. 02 -118 Councilmember introduced Resolution No. 02 -118 and moved its adoption. Resolution No. 02 -118, Temporary Set Up Liquor License Permit Approval for One -Day Event, Lino Lakes Lions Club. The motion for adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION OF RESOLUTION NO. 02-118 STATE OF MINNESOTA ) COUNTY OF ANOKA ) CITY OF LINO LAKES ) I, the undersigned, being the duly qualified City Clerk of the City of Lino Lakes, Minnesota, do hereby certify that the attached document is a true copy of Resolution No. 02 -118 with the original thereof on file in the City Clerk's office, and the same is a full, true and complete copy insofar as the same relates to: RESOLUTION NO. 02 -118, TEMPORARY SET UP LIQUOR LICENSE PERMIT FOR ONE -DAY EVENT, LINO LAKES LIONS CLUB. Witness my hand as said City Clerk and the Corporate Seal of the City this 9th day of September, 2002. Ann J. Blair (SEAL) • AGENDA ITEM 3A STAFF ORIGINATOR Al Rolek DATE September 4, 2002 TOPIC Consideration Resolution 02 -104 adopting the proposed 2003 Operating Budget for the City of Lino Lakes VOTE REQUIRED BACKGROUND Simple Majority Minnesota State Statutes require the City of Lino Lakes to adopt and certify a proposed 2003 operating budget on or before September 15th of each year. The 2003 budget is proposed with a 4.04% increase over the 2002 budget. The City experienced a market value growth of 16.59% over the same period. The departmental budgets within the proposed budget will be further reviewed by the City Council and staff between September 9th and December 9th, for changes, if needed. OPTIONS 1. Adopt Resolution 02 -104 adopting the proposed 2003 Operating Budget. 2. Refer back to staff for further review. RECOMMENDATION Option 1 • CITY OF LINO LAKES RESOLUTION NO. 02 -104 RESOLUTION ADOPTING THE PROPOSED 2003 GENERAL OPERATING BUDGET FOR THE CITY OF LINO LAKES. WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a resolution setting out proposed General Fund revenues and expenditures for the upcoming fiscal year. NOW, THEREFORE BE IT RESOLVED that the following Proposed General Fund operating budget be adopted for 2003: 2003 PROPOSED GENERAL FUND BUDGET REVENUES: Property Taxes $5,214,932 Intergovernmental Revenue 527,735 Licenses and Permits 775,175 Charges for Services 173,000 Fines & Forfeitures 100,000 Interest on Investments 75,000 Miscellaneous 156,500 TOTAL PROPOSED GENERAL FUND REVENUES $7 022.342 EXPENDITURES: Administration $1,119,138 Community Development 787,005 Public Safety 2,709,809 Public Services 2,332,904 Other 73,486 TOTAL PROPOSED GENERAL FUND EXPENDITURES $7 022.342 Adopted by the Lino Lakes City Council this 9th day of September, 2002. Ann J. Blair, City Clerk John J. Bergeson, Mayor • • • AGENDA ITEM 3B STAFF ORIGINATOR Al Rolek DATE September 4, 2002 TOPIC Consideration of Resolution 02 -105 adopting the preliminary 2002 Tax Levy, collectible in 2003. Simple Majority VOTE REQUIRED BACKGROUND Minnesota State Statutes require the City of Lino Lakes to adopt and certify a preliminary tax levy for the coming year on or before September 15th of each year. Minnesota cities over 2,500 in population are subject to levy limits. The levy limits set for 2002 are very tight, with an inflation factor of only 0.76% plus adjustments for growth in households and 50% of growth in new commercial /industrial values. The tax levy proposed for 2002 collectible in 2003 is the maximum levy allowed under the city's levy limit. The proposed levy will result in a decrease in the city's tax rate for 2003 and should reduce the city share of the tax bill for most property owners. The proposed levy may be decreased when the final levy is adopted in December. The final levy can not be more than the proposed levy. The total levy includes dollars for the general operating budget as well as dollars for general bonded debt. The levy will be further reviewed by the City Council and staff between September 9th and December 9th, for changes if necessary. OPTIONS 1. Adopt Resolution 02 -105 adopting the proposed 2002 tax levy, collectible in 2003. 2. Return to Staff for further review. RECOMMENDATION Option 1 • • • CITY OF LINO LAKES RESOLUTION NO. 02-105 RESOLUTION ADOPTING AND CERTIFYING THE PRELIMINARY 2002 TAX LEVY, COLLECTIBLE IN 2003. WHEREAS, Minnesota State Statutes grant local governments the authority to levy property taxes to finance the operations of the local jurisdiction; and, WHEREAS, the City of Lino Lakes annually levies property taxes to finance General Fund operating costs and annual debt service on outstanding indebtedness; and, WHEREAS, the City Council of Lino Lakes has reviewed the proposed 2003 General Fund operating budget and the preliminary 2002 tax levy collectible in 2003; and, WHEREAS, the preliminary levy is the maximum that the City will levy for tax year 2002 collectible in 2003, and which may be lowered but cannot be increased before adopting the final tax levy; and, WHEREAS, the City Council must certify the preliminary 2002 tax levy collectible in 2003 to the Anoka County Auditor by September 16, 2002. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes, Anoka County, Minnesota, hereby does levy on a preliminary basis the following upon taxable property in said City of Lino Lakes: 1 Total amount levied in the year 2002 to be spread for taxes due and payable in the year 2003 is $6,124,621. 2. The total amount above levied is for the following purposes: General Operating Levy $5,172,776 Special Levies Increased PERA Contribution 8,156 General Bonded Debt Public Project Revenue Bond 123,955 Civic Complex Bond 1998A 345,959 G.O. Improvement Bond 1998B 153,192 Equipment Certificates of 2000 120,705 Equipment Certificates of 2001 130,473 Equipment Certificates of 2002 69,405 Total General Obligation Bonded Debt 943,689 TOTAL LEVIES $6 124 621 Adopted by the Lino Lakes City Council this 9th day of September, 2002. Ann J. Blair, City Clerk John J. Bergeson, Mayor • • • AGENDA ITEM 3C Staff Originator: Al Rolek Date: September 4, 2002 Topic: Resolution 02 -106 setting dates of Truth in Taxation hearings Vote Required: Simple Majority All government entities are required to hold Truth in Taxation hearings to receive public input on the proposed levy and general operation budget. Cities may not hold their hearings on the same dates as Counties and School Districts. Resolution 02 -106 would set Monday, December 9, 2002, at 6:00 p.m. as the date for the City's Truth in Taxation hearing. A continuation hearing, if needed, would be held Monday, December 16, 2002 at 6:00 p.m. with final adoption of the 2003 tax levy and general operating budget immediately following the continuation hearing on December 16, 2002. Staff recommends adoption of Resolution 02 -106 setting the Truth in Taxation hearing dates. 1. Adopt Resolution 02 -106 setting Truth in Taxation Hearing dates. 2. Approve alternate dates for Truth in Taxation Hearings. en Option 1. • • • CITY OF LINO LAKES RESOLUTION NO. 02 -106 RESOLUTION SETTING DATES FOR THE TRUTH IN TAXATION HEARINGS FOR THE PROPOSED 2003 OPERATING BUDGET AND 2002 TAX LEVY COLLECTIBLE IN 2003. WHEREAS, governmental entities are required to hold Truth in Taxation hearings to receive public input on the proposed operating budget and tax levy; and, WHEREAS, cities may not hold their hearings on the same dates as Counties and School Districts; and, WHEREAS, the first two Mondays in December have been set aside exclusively for cities to hold their Truth in Taxation Hearings; and, WHEREAS, the City Council of Lino Lakes wishes to set their Truth in Taxation Hearings on these exclusive dates. NOW THEREFORE BE IT RESOLVED, that the City of Lino Lakes, Anoka County, Minnesota, that: 1. The initial Truth in Taxation hearing date is hereby set for Monday, December 9, 2002, at 6:00 p.m. 2. A continuation hearing, if needed, is scheduled for Monday, December 16, 2002 at 6:00 p.m. with final adoption of the 2002 -2003 tax levy and 2003 general operating budget immediately following the continuation hearing on December 16, 2002. Adopted by the Lino Lakes City Council this 9th day of September, 2002. Ann J. Blair, City Clerk John J. Bergeson, Mayor • AGENDA ITEM 4A STAFF ORIGINATOR: Linda Waite Smith, City Administrator MEETING DATE: September 9, 2002 TOPIC: Consider Resolution 02 -103 Accepting Anoka County's Design for Reconstructing CSAH 49 VOTE REQUIRED: 3/5 BACKGROUND: In July 2002, the City notified Anoka County by letter that reconstruction of CSAH 49/Hodgson Road from Lake Drive to County Road J is so important that the City is willing to accept the County's proposed design even though it does not include some of the elements recommended by area residents who participated in a lengthy design review process. The City requested in the July letter that the County include the reconstruction of CSAH 49 in its Capital Improvement program as soon as possible. There are many projects competing for Anoka County Capital Improvement funding. We have been advised that more formal documentation would strengthen the City's request. Therefore we have developed Resolution 02 -103 for City Council consideration. By adopting the resolution, the mayor and council members indicate their individual and group commitment to having the reconstruction project included in the County's Five - year Capital Improvement Program. OPTIONS: 1. Adopt Resolution 02 -103 Accepting Anoka County's Design for Reconstructing CSAH 49 from Lake Drive to County Road J. 2. Decline to Adopt Resolution 02 -103 Accepting Anoka County's Design for Reconstructing CSAH 49 from Lake Drive to County Road J. 3. Return to staff for further review and/or action. RECOMMENDATION: 1. Option #1: Adopt Resolution 02 -103. • • CITY OF LINO LAKES RESOLUTION NO. 02 -103 RESOLUTION ACCEPTING THE COUNTY OF ANOKA'S DESIGN FOR RECONSTRUCTION OF CSAH 49 WHEREAS, County State Aid Highway 49, between Lake Drive (CSAH 23) and County Road J, is located in the City of Lino Lakes and the County of Anoka, and WHEREAS, Anoka County plans to reconstruct the CSAH 49 bridge over Rice Creek, and the intersection of Lake Drive and CSAH 49, and WHEREAS, it is in the best interest of the City and the County to reconstruct CSAH 49 from Lake Drive to County Road J at the same time the bridge and intersection are reconstructed, and WHEREAS, the City and County have discussed design issues for reconstruction of CSAH 49 for two years, and WHEREAS, Anoka County has proposed to construct the project in accordance with the following: a. Remove the shoulder to narrow the overall street width; b. Reduce the Right -of -way width to 100 feet; c. Remove the median south of Birch Street if the speed limit can be reduced through implementation of landscaping and streetscaping; and WHEREAS, the design will include context sensitive design elements that contribute to lower speed limits NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City of Lino Lakes accepts Anoka County's design for reconstructing CSAH 49. 2. The City of Lino Lakes is prepared to participate financially in providing context sensitive design elements of the reconstructed roadway. 3. The City of Lino Lakes urges Anoka County to include plans to reconstruct CSAH II 49, the bridge over Rice Creek and the intersection of Lake Drive and CSAH 49 in the 2003 -2008 Highway Improvement Plan. • Adopted by the Lino Lakes City Council this day of , 2002. ATTEST: Aim J. Blair, City Clerk • • John J. Bergeson, Mayor AGENDA ITEM 4B STAFF ORIGINATOR: Linda Waite Smith, City Administrator MEETING DATE: September 9, 2002 TOPIC: Consider Changes to Electrical Inspections Resolution 02 -119, Terminating Contract with K. L. Peterson, d /b /a Suburban Inspections Ordinance 10 -02, Repealing Ordinance 18 -95. Establishing Position of Electrical Inspector Resolution 02 -120, Authorizing Contract with State of Minnesota to Provide Electrical Inspections VOTE REQUIRED: 3/5 BACKGROUND: We are in the middle of a two -year contract with K. L. Peterson, Inc., doing business as Suburban Inspections, to provide electrical inspections. The contract contains insurance requirements, which if not met, make the contract terminate immediately. Mr. Peterson's insurance coverage expires September 10, 2002, and he has indicated he will not renew it. Therefore, the City must officially terminate the contract and make alternative arrangements to provide electrical inspections. Staff is recommending the City contract with the State of Minnesota to provide electrical inspections and we have been advised that can occur within 30 days. We have also been advised that Ordinance 18 -95 which authorized the City to establish an Electrical Inspector position and collect permit fees must be appealed before we can contract with the State. Given the short notice of Mr. Peterson's intent and the need to maintain electrical inspections, the City Attorney has advised we can use an emergency ordinance to repeal Ordinance 18 -95. Therefore, we are requesting Council action on three items: 1. Adopt Resolution 02 -119, terminating the contract with K. L. Peterson, Inc., d/b /a Suburban Inspections, effective September 10, 2002. 2. Approve Emergency Ordinance 10-02, appealing Ordinance 18 -95, establishing the position and duties of electrical inspector. 3. Adopt Resolution 02 -120, Authorizing the City of Lino Lakes to Contract with the State of Minnesota to Provide Electrical Inspections. OPTIONS: 1. Accept staff recommendation to adopt Resolution 02 -119, Emergency Ordinance 10 -02 and Resolution 02 -120. 2. Decline to accept staff recommendation to adopt Resolution 02 -119, Emergency Ordinance 10 -02 and Resolution 02 -120. 3 Return to staff for further review and/or action. RECOMMENDATION: 1. Option #1 CITY OF LINO LAKES RESOLUTION NO. 02-119 RESOLUTION TERMINATING ELECTRICAL INSPECTIONS CONTRACT WITH K.L. PETERSON, DB /A SUBURBAN INSPECTIONS WHEREAS, the City of Lino Lakes entered into a contract with K. L. Peterson, Inc., doing business as Suburban Inspections, to perform electrical inspections; and WHEREAS, Section 8 of the contract specifies the insurance requirements the contractor must meet; and WHEREAS, Section 8.4 of the contract states the City may "immediately terminate this Contract f o r failure of Contractor to ... comply with the insurance requirements;" and WHEREAS, the contractor's insurance coverage expires September 10, 2002 and he has indicated he will not renew it NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby terminates the electrical inspections contract with K. L. Peterson, Inc., doing business as Suburban Inspections. Adopted by the Lino Lakes City Council this day of , 2002. John J. Bergeson, Mayor A1 "PEST: Ann Blair, City Clerk CITY OF LINO LAKES ORDINANCE NO. 10-02 AN EMERGENCY ORDINANCE REPEALING ORDINANCE 18-95 ESTABLISHING POSITION AND DUTIES OF ELECTRICAL INSPECTOR WHEREAS, the City Council of Lino Lakes adopted Ordinance 18 -95 to establish an electrical inspector position rather than receive services from the State of Minnesota; and WHEREAS, the contractor acting as electrical inspector for the City has failed to comply with contract requirements and the contract has been terminated; and WHEREAS, the State of Minnesota has the ability and availability to provide electrical inspections; and WHEREAS, the State cannot contract with the City to provide services unless Ordinance 18 -95 is repealed; and WHEREAS, termination of the previous contract has occurred on very short notice and the City does not want to deprive property owners of electrical inspections that are necessary for health and safety and therefore declares this an Emergency Ordinance that is effective the date it is adopted . NOW, THEREFORE THE CITY COUNCIL OF LINO LAKES ORDAINS: Ordinance 18 -95, Establishing the Position and Duties of Electrical Inspector is repealed. Passed by the Lino Lakes City Council this 9th day of September, 2002. John J. Bergeson, Mayor Ai 1EST: Ann Blair, City Clerk CITY OF LINO LAKES RESOLUTION NO. 02-120 RESOLUTION AUTHORIZING CONTRACT WITH STATE OF MINNESOTA TO PROVIDE ELECTRICAL INSPECTIONS WHEREAS, the City of Lino Lakes needs to provide electrical inspections services; and WHEREAS, the State of Minnesota has the ability and availability to provide electrical inspections; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby authorizes entering into a contract with the State of Minnesota to provide electrical inspections in the City of Lino Lakes. Adopted by the Lino Lakes City Council this A 1'1'EST: Ann Blair, City Clerk day of !` , 2002. John J. Bergeson, Mayor AGENDA ITEM 4C STAFF ORIGINATOR: Linda Waite Smith, City Administrator MEETING DATE: September 9, 2002 TOPIC: Consider Resolution 02 -121 Authorizing Expenditure of $26,000 from Capital Improvement Fund (401) to Address Civic Complex Air Quality Issues VOTE REQUIRED: 3/5 BACKGROUND: During the past six months we have experienced an increasing number of problems with air temperature and quality in the Civic Center Complex. We have engaged two specialists to examine our HVAC system to identify the source of the problems and recommend potential solutions. The recommendations include installing carbon monoxide detectors at several locations, a centralized electronic monitoring system that alerts us to problems and allows us to check those areas from one location, and a programming control override to help dehumidify air brought in from outside. The estimated costs for checking the system and installing necessary equipment to resolve the problems is $26,000. We are requesting authorization to use $26,000 from the Capital Improvement Program Fund (401) to pay these costs. Depending on the final outcome of the system review, it may be necessary to implement additional measures in the future. OPTIONS: 1. Adopt Resolution 02 -121 Authorizing $26,000 in Expenditures from the Capital Improvement Fund (401) for Measures to Address Air Quality Issues in Civic Center Complex. 2. Decline to Adopt Resolution 02 -121 Authorizing $26,000 in Expenditures from the Capital Improvement Fund (401) for Measures to Address Air Quality Issues in Civic Center Complex. 3. Return to staff for further review and/or action. RECOMMENDATION: 1. Option #1: Adopt Resolution No. 02 -121 Authorizing $26,000 in Expenditures from the Capital Improvement Fund (401) for Measures to Address Air Quality Issues in Civic Center Complex. COUNTY OF ANOKA CITY OF LINO LAKES RESOLUTION NO. 02-121 RESOLUTION APPROVING THE EXPENDITURE OF FUNDS TO IMPROVE CIVIC COMPLEX AIR QUALITY AND DESIGNATING FUNDING SOURCE WHEREAS, city staff has learned of the need to improve the air quality in the Civic Center Complex, and WHEREAS, staff has conducted research to locate the source of the problems and identify solutions to make the necessary improvements, and WHEREAS, staff recommends measures be taken including installing carbon monoxide detectors at several locations, installing a centralized electronic monitoring system that alerts us to problems, and providing a programming control override to help dehumidify the air, and WHEREAS, the total cost of the proposed improvements is estimated to be $26,000, and WHEREAS, the funding source for these proposed improvements would be the Capital Improvement Fund (401); NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Lino Lakes authorizes and approves the expenditure of approximately $26,000 for the purpose of taking measures to improve the air quality in the Civic Complex and designating the Capital Improvement Fund (401) as the funding source. Approved by the City Council of the City of Lino Lakes this 9TH day of September, 2002. John J. Bergeson, Mayor ATTEST: Ann J. Blair, City Clerk • • AGENDA ITEM 7A STAFF ORIGINATOR: Bob Kirmis (NAC) CITY COUNCIL MEETING DATE: September 9, 2002 TOPIC: JADT Addition Resolution 02 -111, Preliminary Plat, Resolution 02 -112, Site and Building Plan Review Resolution 02 -113, CUP (for an accessory drive - thru) REQUESTED ACTION: BACKGROUND 3/5 Vote to approve Preliminary Plat 3/5 Vote to approve Site Plan 3/5 Vote to approve Conditional Use Permit JADT Development Group, LLC. has requested preliminary plat approval to allow a four lot, commercial subdivision (JADT Addition) on property located east of County Road 23 between Apollo Drive and I -35W. The subject 7.0 acre development overlays Outlot B of the Lino Lakes Commercial Development (PDO) which was approved last year. In conjunction with the preliminary plat request, the applicant is also requesting site and building plan approval to allow the construction of a 14,172 square foot retail strip center upon proposed Lot 4 of the subdivision and a conditional use permit to allow a drive -thru facility. The subject property is zoned SC, Shopping Center with a PDO, Planned Development Overlay (to allow various design flexibilities). This review is based on the following plan submittals: Preliminary Plat dated 7/15/02 Preliminary Site Plan dated 7/15/02 Preliminary Utility Plan dated 7/15/02 Preliminary Grading Plan dated 7/15/02 Site Plan dated 7/15/02 Floor Plan dated 7/15/02 Building Elevations dated 7/15/02 Planting Plan dated 7/15/02 Landscape Details dated 7/15/02 Lighting Plan dated 7/15/02 • JADT Addition Page 2 of 10 City Engineer Comments dated 8/9/02 Environmental Board Comments dated 8/6/02 ANALYSIS Preliminary Plat Review Access. Access to three of the four lots (Lots 1 through 3) will be provided via an existing private street located east the adjacent McDonald's site. While the Ordinance requires all lots be provided access via a public street access, flexibility to this requirement can be accommodated via the PDO. As part of the City's previous consideration of the McDonald's proposal, a determination was made that access to the subject property would be provided by the existing private street. A cross easement and operation and maintenance agreement will be required as part of the Development Agreement. Lots. The SC District requires a minimum lot size of three acres. Through the PDO however, flexibility to this requirement can be provided without need for a variance. As shown on the preliminary plat, the proposed lots range in size from 1.7 to 2.3 acres. As demonstrated via the submission of site plans, the configuration of the proposed lots are conducive to future commercial development. Utilities. A utility plan has been submitted for review by the City Engineer. Water and Sanitary sewer service were provided to service the site as part of the Lake /Apollo Drive improvement project. As a condition of preliminary plat approval, the utility related modifications and comments as set forth in the City Engineer's memo should to be incorporated into the plans. Grading and Drainage. A grading and drainage plan has been submitted for review by the City Engineer. As a condition of preliminary plat approval, the grading and drainage related modifications and comments as set forth in the City Engineer's memo should to be incorporated into the plans. The plan is also subject to review and approval from the Rice Creek Watershed District. Easements. As shown on the preliminary plat, drainage and utility easements have been proposed along all property lines and over wetland and ponding areas. The acceptability of such easements should be subject to comment and recommendation by the City Engineer. As a condition of final plat approval, cross parking and access easements will need to be recorded with the property. Such easements should be subject to review and approval by the City Attorney. • • • JADT Addition Page 3 of 10 Tree Preservation. The tree preservation plan has been superimposed upon the preliminary grading plan. According to the plan, 22 significant trees exist upon the subject property. Of those significant trees, 16 are to be saved. All trees to be saved are to be flagged and protected by snow fence prior to construction. Park Dedication. As part of the previous platting of the property, park dedication was not received. As a result, the proposed subdivision will be subject to park dedication requirements. For commercial development, a park dedication requirement of $2,175 per acre is required. With the subdivision comprising 6.4 acres of upland area (exclusive of ponding), a park dedication of $13,920 will be required prior to the recording of the subdivision. Environmental Issues. The Environmental Board reviewed the request at their July 31, 2002 meeting and recommended approval. Their comments are attached to this report. CEPTED Review. The CEPTED review was completed on June 21, 2002. The primary issues, as addressed on the attached report, regard traffic flow through the development. The development has been redesigned to address these issues. Rice Creek Watershed District Review. The proposed development is subject to Rice Creek Watershed District (RCWD) approval for both a Land Development Permit and a Wetland Alteration The RCWD issued a TWAFAA ( Tabled with Authorization for Administrative Action) at it's August 28, 2002 meeting. Site and Building Plan Review As indicated previously, the applicant is seeking site and building plan approval to allow the construction of a 14,172 square foot retail commercial center upon proposed Lot 4. At such time when specific development projects exist for the remaining lots in the subdivision (Lots 1 -3), they will likewise be subject to a site and building plan review process. At this point, the site plans provided for Lots 1 -3 are conceptual in nature and are intended to demonstrate the developability of the lots and a comprehensive stormwater management and circulation system. Access. Access to the proposed retail center is to be provided via two 30 foot wide curb cuts along Apollo Drive. While the westerly curb cut is in direct alignment with an existing curb cut to the north, the easternmost curb cut is slightly off -set from an existing curb cut to the north. As a condition of site and building plan approval, the easterly curb cut should be shifted approximately 15 feet to the west to create a direct alignment. Additionally, approval of the easterly curb cut will require an access agreement with Kohl's. • • • JADT Addition Page 4 of 10 Circulation. The proposed circulation is considered well conceived and is integrated into the overall circulation system proposed for the subdivision. One minor concern that exists in regard to site circulation is the temporary dead -end parking arrangement on the west side of the site. To address this concern, a temporary turn- around should be provided at the western terminus of the parking area (either on site or within Lot 3). Lot Size and Setbacks. While the Planned Development Overlay designation can provide flexibility from the strict terms of the Ordinance, the requirements of the underlying SC, Shopping Center District are considered an appropriate guideline. The lot and building performance standards for properties within the SC District are listed below. * Flexibility requested Within SC zoning districts, a 50 foot setback is required from arterial streets. As shown on the preliminary site plan, a 30 foot principal building setback has been proposed along I -35. At 2.3 acres in size, the subject property also fails to meet the minimum 3 acre lot requirement imposed in the SC District. The PDO section of the Ordinance does state however, that perimeter setbacks can be established by applying the setback requirements of the surrounding district or can be related to the height of the buildings. While both the proposed setback and lot area deviations can be accommodated via the PDO, City officials should determine their acceptability. Required Proposed Lot size minimum 3 acres 2.3 acres* Lot width minimum 100 feet 643 feet Setbacks — building Apollo Drive I -35 side lot line Setbacks - parking Apollo Drive I -35 side lot line 50 feet 50 feet 10 feet 15 feet 15 feet 5 feet 70 feet 30 feet* 50 feet 15 feet 20 feet NA on west side (shared access proposed) Building height 45 feet 36 feet Green space 25 percent 46 percent * Flexibility requested Within SC zoning districts, a 50 foot setback is required from arterial streets. As shown on the preliminary site plan, a 30 foot principal building setback has been proposed along I -35. At 2.3 acres in size, the subject property also fails to meet the minimum 3 acre lot requirement imposed in the SC District. The PDO section of the Ordinance does state however, that perimeter setbacks can be established by applying the setback requirements of the surrounding district or can be related to the height of the buildings. While both the proposed setback and lot area deviations can be accommodated via the PDO, City officials should determine their acceptability. • • • JADT Addition Page 5 of 10 Architecture/Building Materials. As a condition of site and building plan approval, a determination should be made that the proposed building is consistent with the design guidelines of the Lino Lakes Marketplace PDO. As shown on the submitted building elevations, the proposed building replicates many of the design features of the adjacent Target and Kohl's buildings including: • Colonial Style gable roof forms • Cornice details • A defined base • Accentuated building corners • Finish colors The architectural appearance of the building, finish materials and color selections are considered consistent with the Marketplace PDO design guidelines. Parking. The standards for calculating the off - street parking requirements for shopping centers are outlined in Section 3, Subdivision 5 of the City Code. For the purposes of calculating parking spaces, the ordinance requirement is to use 90% of the gross building area. Use Gross Area 90% of Gross Area Ratio Required Spaces Shopping Center 14,172 s.f. 12,755 s.f. 5 1/2 spaces per each 1,000 square feet of gross leasable area (exclusive of common areas) 70 As shown above, a total of 70 off - street parking stalls are required for the proposed shopping center. The applicant's plan calls for 72 stalls and exceeds the minimum off - street parking supply requirement. To be noted however, is that one additional handicap parking stall (totaling three spaces) should be provided to satisfy applicable State requirements. At 18 feet in depth and 9 feet in width, all off - street parking stalls have been found to meet the minimum dimensional requirements of Section 3, Subd. 5 of the Ordinance. Likewise, the proposed 24 foot wide drive aisles also meet minimum Ordinance requirements. Landscaping. In accordance with the original PDO approval, a tree replacement plan was required to be designed in cooperation with City Staff. A one for one replacement was intended for this site. The tree inventory previously prepared by the applicant identified 217 significant trees (8 inches or greater) within the proposed subdivision. Of these trees, 16 are intended to be • • • JADT Addition Page 6 of 10 preserved. This would require 201 trees to be provided as part of the development of the entire site. As shown on the landscape plan, a variety of trees are proposed on site. Specifically, a mixture of Scotch Pine, Colorado Blue Spruce and Cranberry Viburnum have been proposed along the Interstate corridor while a row of Little Leaf Linden trees have been proposed along Apollo Drive. Additionally, row of Dogwoods has been proposed along the site's wetland. In review of the landscape plan, staff recommends the following: 1. The Little Leaf Linden trees along Apollo Drive be changed to a Red or White Oak and spaced at 50 feet. 2. Additional landscaping be added to the plaza area in front of the proposed building. 3. The coniferous trees along I -35 be changed to Austrian Pine and White Spuce. 4. The proposed Purpleleaf Plum trees be changed to disease resistant ornamental crab trees. 5. Plantings within the limits of the east ponding area be eliminated. 6. Tamerack Trees be provided around the east ponding area (to tie into the Marketplace development) and be located above the 100 year HWL. Additionally, a master landscaping plan, encompassing the entire subdivision, should be sumbitted for City review and approval. The plan should demonstrate conformance with the tree replacement requirements for the development. Trash Enclosures. According to Section 3, Subd. 4.G of the Ordinance, all refuse and recyclable materials must be stored within the principal building or within an accessory structure (within a side or rear yard) that is totally screened from eye level view from neighboring uses and public rights of way. As shown on the submitted site plan, trash enclosures have been proposed on east and west sides of the building. While the proposed locations technically meet the requirements of the Ordinance, some concern exists in regard to the placement of the westerly structure. Of specific concern is the visibility of the enclosure from Apollo Drive. To de- emphasize the enclosure, it is suggested that it be shifted to the south and attached to the northwest side of the principal building or additional landscaping be included to more adequately screen the enclosure. Signage. While the multi -tenant building sign requirements of the Marketplace PDO design guidelines are specific to buildings north of Apollo Drive, it is believed the requirements should likewise be applied to the subject building in order to maintain area consistency. In this regard, wall signs for the subject building should be in accordance with the following: • • JADT Addition Page 7 of 10 1. Building fronts should have a maximum average sign height of 30 inch and a maximum width equal to 80 percent of the lease width. Capitol letters should not exceed 36 inches. 2. Building rears should have a maximum average sign height of 24 inches and a maximum width equal to 60% of the lease width. Capitol letters should not exceed 30 inches. 3. In no case should the total sign area, per business, exceed 100 square feet for building fronts and 75 square feet for building rears. The applicant is proposing one freestanding sign in the southwest corner of the development. Such sign location is considered acceptable but should not exceed 25 feet in height, consistent with other signs in the Marketplace development. Lighting. As required by ordinance, a lighting plan identifying illumination levels on the subject site has been provided. The proposed illumination levels and fixture details have been found to be acceptable. Details regarding fixture type have not been submitted. As a condition of site and building plan approval, specific fixture details should be submitted subject to review and approval by staff. According to the Ordinance, the source of lights should be hooded and controlled so as not to illuminate adjacent properties or public rights -of -way. Development Agreement: Prior to the commencement of any site work, the applicant will be required to enter into a development agreement with the City and post all the necessary securities required by it. Conditional Use Permit As previously indicated, the applicant is requesting approval of a conditional use permit to allow an accessory drive -thru facility. The proposed drive -thru lane is located on the east side of the building and is configured to provide ample stacking space and minimize site disruptions. It is estimated that stacking space exists for a minimum of eight vehicles. In considering conditional use permit requests, the Ordinance states that the Planning and Zoning Board shall recommend approval and the City Council shall order the issuance of such permit only if it finds that such use at such location: 1. Will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the City. Comment: Drive -thru facilities currently exist within the City of Lino Lakes. The • proposed use in not anticipated to be detrimental or endanger the public. • • • JADT Addition Page 8 of 10 2. Will be harmonious with the general and applicable specific plans and policies of the comprehensive plan of the City and this ordinance. Comment: The Comprehensive Plan suggests commercial use of the site. Thus, the proposed land use satisfies the land use directives of the Plan. 3. Will be designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing and /or intended character of the general vicinity and will not change the essential character of that area. Comment: The building design is consistent with the design guidelines of the Marketplace PDO and therefore will not change the character of the area. 4. Will be served adequately by essential public facilities and services, including street, police and fire protection, drainage structures, refuse disposal, water and sewer systems, and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. Comment: As a condition of project approval, the building will be adequately served by essential public facilities and services. 5. Will not create excessive additional requirements at public cost for public facilities and services and will not be detrimental to the economic welfare of the community. Comment: This development is not expected to increase public costs, nor be detrimental to the economic welfare of the community. 6. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. Comment: The proposed commercial use of the property is not expected to create any excessive externalities that would be abnormal to the character of commercial sites. • • • JADT Addition Page 9 of 10 7. Will have vehicular approaches to the property which are so designed as not to create traffic congestion or an interference with traffic on surrounding public thoroughfares. Comment: The site layout meets standards held within the City's Zoning Ordinance including turn lanes, access width, and access spacing/location. 8. Will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. Comment: The applicant is currently working with the RCWD and City Engineer to satisfy drainage related issues. 9. Will conform to specific standards of this ordinance applicable to the particular use. Comment: The proposed use will as a condition of approval meet the applicable requirements of the Ordinance. PLANNING & ZONING BOARD The Planning & Zoning Board reviewed the Preliminary Plat, Site and Building Plan and Conditional Use Permit for an accessory drive - through at its August 14, 2002 regular meeting. The board recommended approval of all three requests with the conditions outlined in the staff recommendation. OPTIONS. A. Preliminary Plat 1. Approve the preliminary plat request based on the findings in Resolution 02 -111 and subject to the conditions in the resolution. 2. Deny the preliminary plat request. 3. Table the request and request more information B. Site and Building Plan 1. Approve the site and building plan request based on the findings in Resolution 02- 112 and subject to the conditions in the resolution. • • • JADT Addition Page 10 of 10 2. Deny the site and building plan request. 3. Table the application and request more information. C. Conditional Use Permit 1. Approve the conditional use permit request based on the findings in Resolution 02- 113 and subject to the conditions in the resolution. 2. Deny the preliminary plat request. 3. Table the application and request more information. RECOMMENDATION Staff recommends that the City Council approve the preliminary plat, site and building plan and conditional use permit requests as outlined in Resolutions 02 -XX, 20 -XX and 02 -XX (Options A.1, B.1 and C.1). ATTACHMENTS 1. Resolution No. 02 -111, Approving Preliminary Plat 2. Resolution No. 02 -112, Approving Site and Building Plans 3. Resolution No. 02 -113, Approving Conditional Use Permit 4. City Engineer's Report 5. Environmental Board Report 6. CEPTED Review 7. Preliminary Plat 8. Preliminary Site Plan 9. Preliminary Utility Plan 10. Preliminary Grading Plan 11. Lot 4 Site Plan 12. Lot 4 Building Elevations 13. Landscape Plan 14. Lighting Plan • CITY OF LINO LAKES RESOLUTION NO. 02-111 RESOLUTION APPROVING THE PRELIMINARY PLAT FOR THE JADT ADDITION WHEREAS, the City has received an application for preliminary plat approval for property currently described as Outlot B, Lino Lakes Commercial Development; and WHEREAS, the applicant is proposing to subdivide the property into four parcels describes as: Lots 1 - 4, Block 1, JADT Addition ; and WHEREAS, the preliminary plat approval request is based on the plat drawing prepared by Ryan Engineering dated 7/15/02; and WHEREAS, at their meeting on August 14, 2002, the Planning & Zoning Board conducted a public hearing and recommended approval of the preliminary plat subject to the conditions listed in the meeting minutes; and 111 WHERAS, the City finds the proposed lot sizes (less than the minimum SC District requirement) to be acceptable as part of the Planned Development Overlay District (PDO); and • WHEREAS, the proposed preliminary plat meets all other requirements of the City's zoning ordinance and subdivision ordinance; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Lino Lakes hereby approves the preliminary plat for the JADT Addition subject to the following conditions: 1. The conditions of the City Engineer's memo (dated 8/9/02) related to grading, drainage and utilities shall be satisfied. 2. Cross parking and access easements shall be recorded with the property at the time of final plat. Prior to recording, such easements shall be subject to review and approval by the City Attorney. 3. A park dedication of $13,920 shall be required prior to the recording of the final plat. 4. Prior to the commencement of any site work, the applicant shall enter into a development agreement with the City and post all the necessary securities required by it. The agreement shall also contain and operation and maintenance agreement that addresses pond maintenance and incorporates the use of Best Management Practices. 5. All federal, state, county, and watershed district permits shall be obtained prior to IIIFinal Plat approval and commencement of site improvements. Passed by the Lino Lakes City Council this 9th day of September 2002. ATTEST: Ann Blair, City Clerk • John J. Bergeson, Mayor • • CITY OF LINO LAKES RESOLUTION NO. 02-112 RESOLUTION APPROVING SITE AND BUILDING PLANS FOR LINO LAKES COMMERCIAL CENTER LOT 4, BLOCK 1, JADT ADDITION WHEREAS, the City has received an application for site and building plan approval for a 14,172 square foot retail center; and WHEREAS, the legal description of the property is: Lot 4, Block 1, JADT Addition ; and WHEREAS, the subject property is zoned SC, Shopping Center with a PDO, Planned Development Overlay; and WHEREAS, the site and building plan approval request is based on the following plans prepared by Ryan Engineering and KKE Architects and related correspondence: Preliminary Plat dated 7/15/02 Preliminary Site Plan dated 7/15/02 Preliminary Utility Plan dated 7/154/02 Preliminary Grading Plan dated 7/15/02 Site Plan dated 7/15/02 Floor Plan dated 7/15/02 Building Elevations dated 7/15/02 Planting Plan dated 7/15/02 Landscape Details dated 7/15/02 Lighting Plan dated 7/15/02 City Engineer Comments dated 8/9/02 Environmental Board Comments dated 8/6/02 ; and WHEREAS, at their meeting on August 14, 2002, the Planning & Zoning Board considered the site and building plan application and recommended approval subject to the conditions listed in the meeting minutes; and WHEREAS, The City finds the proposed 30 foot principal building setback from I -35W to be acceptable as part of the Planned Development Overlay District (PDO); and WHEREAS, The proposed site and building plans meet all other applicable requirements • of the City's Zoning Ordinance and Subdivision Ordinance. • • NOW, THEREFORE, BE IT RESOLVED that the City Council of Lino Lakes hereby approves the site and building plan subject to the following conditions: 1. The City approves the JADT Addition final plat. 2. The easterly curb cut be shifted approximately 15 feet to the west to align with an existing curb cut to the north. 3. A temporary turn- around be provided at the western terminus of the parking area (either on -site or within Lot 3). 4. One additional handicap parking stall (totaling three spaces) be provided to satisfy applicable State requirements. 5. To de- emphasize the westerly trash enclosure, additional landscaping shall be required to more adequately screen the enclosure. 6. Wall signs for the subject building be in accordance with the following requirements of the Market place PDO: a. Building fronts shall have a maximum average sign height of 30 inch and a maximum width equal to 80 percent of the lease width. Capitol letters shall not exceed 36 inches. b. Building Rears shall have a maximum average sign height of 24 inches and a maximum width equal to 60% of the lease width. Capitol letters shall not exceed 30 inches. c. In no case shall the total sign area, per business, exceed 100 square feet for building fronts and 75 square feet for building rears. 7. The proposed freestanding sign not exceed 25 feet in height. 8. Light fixture details be submitted subject to staff approval. 9. The source of lights shall be hooded and controlled so as not to illuminate adjacent properties or public rights -of -way. 10. The conditions of the City Engineer's memo (dated 8/9/02) related to grading, drainage and utilities be satisfied. 11. The following modification be made to the landscape plan: • • • a. The Little Leaf Linden trees along Apollo Drive be changed to a Red or White Oak and spaced at 50 feet. b. Additional landscaping be added to the plaza area in front of the proposed building. c. The coniferous trees along I -35 be changed to Austrian Pine and White Spuce. d. The proposed Purpleleaf Plum trees be changed to disease resistant ornamental crab trees. e. Plantings within the limits of the east ponding area be eliminated. f. Tamerack Trees be provided around the east ponding area (to tie into the Marketplace development) and be located above the 100 year HWL. 12. A revised master landscaping plan, encompassing the entire subdivision, should be sumbitted for City review and approval. The plan shall demonstrate conformance with the tree replacement requirements for the development. 13. All federal, state, county, and watershed district pennits shall be obtained prior to issuance of a building permit and commencement of site improvements. 14. Prior to the commencement of any site work, the applicant enter into a development agreement with the City and post all the necessary securities required by it. The agreement shall also contain an operation and maintenance agreement. 15. An access easement is acquired from Kohl's (to allow access to the sites easterly curb cut). Passed by the Lino Lakes City Council this 9th day of September 2002. ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor • • CITY OF LINO LAKES RESOLUTION NO. 02-113 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN ACCESSORY DRIVE -THRU FACILITY LOT 4, BLOCK 1, JADT ADDITION WHEREAS, the City has received an application for a conditional use permit to allow an accessory drive -thru facility within a 14,172 square foot retail center; and WHEREAS, the conditional use permit request is being sought concurrently with site and building plan approval; and WHEREAS, the legal description of the property is: Lot 4, Block 1, JADT Addition ;and WHEREAS, the subject property is zoned SC, Shopping Center with a PDO, Planned Development Overlay; and WHEREAS, the conditional use permit approval request is based on the following plans prepared by Ryan Engineering and KKE Architects and related correspondence: Preliminary Plat dated 7/15/02 Preliminary Site Plan dated 7/15/02 Preliminary Utility Plan dated 7/154/02 Preliminary Grading Plan dated 7/15/02 Site Plan dated 7/15/02 Floor Plan dated 7/15/02 Building Elevations dated 7/15/02 Planting Plan dated 7/15/02 Landscape Details dated 7/15/02 Lighting Plan dated 7/15/02 City Engineer Comments dated 8/9/02 Environmental Board Comments dated 8/6/02 ; and WHEREAS, at their meeting on August 14, 2002, the Planning & Zoning Board considered the conditional use permit application and recommended approval subject to the conditions listed in the meeting minutes; and • • • WHEREAS, the City Council of the City of Lino Lakes makes the following findings of fact, as required by Section 2 Subd. 2.B.7 of the Zoning Ordinance which establishes conditional use permit evaluation criateria. a. This application will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the City. b. This application will be harmonious with the general and applicable specific plans and policies of the Comprehensive Plan of the City and the Zoning Ordinance. c. This application will be designed, constructed and operated, and maintained so as to be harmonious and appropriate in appearance with the existing and/or intended character of the general vicinity and will not change the essential character of that area. d. This application will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems, and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. e. This application will not create excessive additional requirements at public cost for public facilities and services and will not be detrimental to the economic welfare of the community. f. This application will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. g. This application will have vehicular approaches to the property that are so designed as not to create traffic congestion or an interference with traffic on surrounding thoroughfares. h. This application will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. i. This application will conform to specific standards of the Zoning Ordinance applicable to the particular use. WHEREAS, the City Council of the City of Lino Lakes makes the following findings of fact, as required by Section 7 Subd. 5.H.3 of the Ordinance which establishes accessory drive -thru facilities as conditionally permitted uses in SC, Shopping Center zoning districts provided that: • • • a. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. b. At the boundaries or a residential district, a strip of not less than ten (10) feet shall be landscaped and screened in compliance with Section 3, Subd. 4.S of the Ordinance. c. Parking areas shall be screened from view of abutting residential districts in compliance with Section 3, Subd. 4.S of the Ordinance. d. Parking areas and driveways shall be curbed with continuous curbs not less than six (6) inches high above the parking lot or driveway grade. e. Vehicular access points shall be limited, shall create a minimum of conflict with through traffic movements, shall comply with Section 3, Subd. 5. of the Ordinance and shall be subject to the approval of the City Engineer. f. The entire area shall have a drainage system which is subject to the approval of the City Engineer. g. The entire area other than occupied by buidings or structures or planting shall be surfaced with a concrete or bituminous material which will control dust and drainage and which is subject to the approval of the City Engineer. h. All signing and information or visual communication devices shall be in compliance with Appendix C of the City Code. NOW, THEREFORE, BE IT RESOLVED that the City Council of Lino Lakes hereby approves the conditional use permit to allow an accessory drive -thru facility subject to the following conditions: 1. The City approve the JADT Addition final plat and all applicable conditions of such approval are satisfied. 2. The City approves the submitted site and building plans for the Lino Lakes Commercial Center and all applicable conditions of such approval are satisfied. Passed by the Lino Lakes City Council this 9th day of September 2002. ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor • • • Memorandum DATE: August 9, 2002 TO: Mike Grochala FROM: James E. Studenski, City Engineer g RE: JADT Addition A review of the submitted documents has been performed. The submittal included a six -page plan set dated July 15, 2002, and drainage documents dated July 15, 2002, July 31, 2002, which were received on August 5, 2002. The following comments must be addressed prior to final approval given for the project: Preliminary Plat: The plat meets the City requirements and will be reviewed upon completion of the storm sewer design. Watermain: No gatevalves are shown. Watermain lines must be Class 52 ductile iron pipes. The 6000 sf service retail building doesn't a hydrant. Adequate water system supply must be confirmed. The submittal meets all remaining design standards required by Lino Lakes. Upon receiving the final plans and specifications for the project, the specific details of materials, construction standards, and testing requirements will be reviewed. Sanitary Sewer: Sanitary sewer grades should be lowered servicing east buildings. Sanitary sewer grade can't change slopes without a manhole for the east retail building. Sanitary sewer crossings of the watermain are to have a minimum of 18 inches of vertical separation. The submittal meets all remaining design standards required by Lino Lakes. Upon receiving the final plans and specifications for the project, the specific details of materials, construction standards, and testing requirements will be reviewed. 600 Town Center Parkway, Lino Lakes, Minnesota 55014-1182 Phone: 651 -982 -2400 • Fax: 651 -982 -2499 TDD: 651- 982 -2410 • Memorandum Dated August 9, 2002 Page 2 Street Standards: - Layout allows adequate traffic movement. - The most easterly street connection is onto private property and would require an access agreement. Storm Sewer: - The storm sewer and drainage package complete submittal was not received until August 5th and is currently being reviewed. Grading Standards: General design meets the requirements by the City of Lino Lakes. Further review will be required upon addressing issues as outlined in the storm sewer review. Documentation of material entering and leaving the site will be necessary prior to approval of the plans. Minimum ditch grades of 2% will be required. Recommendation: The design generally meets City requirements. Upon completion of the above issues, final approval can be given for the proposed JADT Addition. • Memo To: Michael Grochalla From: Marty Asleson Date: August 6, 2002 Re: Recommendations of the July 31, 2002 Environmental Board Environmental Board Meeting Date: July 31, 2002 Topic: JADT Plat Review • Recommendations: • Remove or substitute green parking for the four parking stalls on the East side of the proposal near the pond. Substitute green parking for some of the lots by the retaining wall and the wetland mitigation area. • Change the island parking lot areas to depressional infiltration areas if possible, similar to the Target/Kohls site. • Provide a one - for -one tree replacement for significant trees removed from the site. • Preserve as much as possible the oaks in front of the "V" shaped building, and plant shade trees in front of this building for trees removed. Provide a pervious type of surface in front of this building. • Eliminate driveway on the East side. • Use the same lighting that is on Apollo Drive side of Target. That is, downward focused, low - spill, low- impact, low- intensity lighting. • Fill in street trees along Apollo Drive at 50 Foot spacing with alternating red and white oaks instead of Lindens. • Substitute White spruce for Colorado Spruce along Freeway. • Substitute Austrian Pine for Scotch pine along the Freeway. • Move tree species to above 100 -year flood elevation around the pond on the East side. Plant oaks and or Tamarack in this area. • • • Substitute a disease resistant ornamental Crab, or thornless Hawthorn for Purpleleaf plum. • Provide a project- sequencing plan similar to the plan submitted by Target/Kohls. • Provide a BMP Plan similar to Target/Kohls. Joint agreement with Target Kohl's is recommended. • Provide an irrigation plan for all non - native landscape areas. • Use the City seed schedule for all infiltration, swale and wetland/pond areas. Motion By O'Connell, Second By O'Dea to Approve with the above recommendations. All were in favor. Motion passed. • Page 2 Department of Public Safety POLICE David J. Pecchia Public Safety Director / Chief of Police Officer Mike Rumpsa Lino Lakes Police Department CPTED Review of the JADT Development 06 -21 -02 I have reviewed the plans for the JADT Development, and have a comment on the traffic flow. It appears that the traffic flow is directed thru the parking lots. For instance, if a person enters the development via the McDonalds entrance and is attempting to visit Retail space three or four, they would have to navigate thru the parking lots, avoiding vehicles backing out of parking spots and other traffic entering or leaving the development. If vehicles are unable to leave the development parking areas due to congestion on Apollo Dr, the problem will compound deeper into the parking lot, increasing the chances of an accident. Depending on the volume of traffic and the amount of traffic in the development, the chances of property damage accident is high. A way to remedy the problem would be to put a service road in that would allow access to each retail structure thus eliminating the . congestion in the lots and the feeder roads. Another area of concern would be the entrance /exit on the East end of the development, and the roadway between Kohl's and Target. With the traffic that Target/Kohl's is projected to generate, these exits may be difficult to use. Motorists leaving via the East Exit and the center exit will be waiting not only for the vehicles entering Target/Kohl's, but also waiting for vehicle to leave Target/Kohl's before they would be allowed to enter the Apollo Drive traffic. Motorists no doubt will be taking chances to blend with traffic by attempting to merge with vehicles on Apollo Drive increasing the chances of a property damage or personal injury accident. 640 Town Center Parkway • Lino Lakes, Minnesota • 55014 -1182 Public Administration /Records: 651- 982 -2300 • Fax: 651- 982 -2399 WEST IJNE OF THETHE SWI %4 OF THE SE94 SEC. B f wP}w Ing ggqq n viva Van' 101 /0 z o N ?Q TAO \ f T,e, ,a N 0� T ■ N • \ / 1 / / `. 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L11 j [fl IJ NW `saw' oui1 LIU f toqi POI 1" W#1 11 Milli 11/1 oal OEJ i II IF . r 11 rcz5:-. EN t P x ) ir .. <c S t 2 > E r) rri--1 P. s / , So 1 CD 2 Er P f el" r — I Ei) 11111111 • • AGENDA ITEM 7B STAFF ORIGINATOR: Michael Grochala CITY COUNCIL MEETING DATE: September 9, 2002 TOPIC: Second Reading of Ordinance 07 -02, Approving Rezoning from R, Rural to R -1X, Single Family Executive ACTION REQUIRED: 3/5 Vote — Rezoning BACKGROUND Tollefson Development, Inc., has submitted an application for preliminary plat approval of Stoneybrook, a 102 lot single family residential subdivision. The request also required approval to allocate MUSA to the site and a Rezoning from R, Rural District to R -1X, Single Family Executive Residential District. The City Council, approved the First Reading of Ordinance 07 -02, Rezoning the property from R, Rural to R -1X, Single Family Executive on August 26, 2002. The City Council also approved Resolution No. 02 -77 Allocating MUSA to the site and Resolution No. 02- 78 Approving the Preliminary Plat on August 26, 2002. ANALYSIS The site is located adjacent to and south of Birch Street and a quarter mile west of Centerville Road. Project Overview Project Data: Total Site Area: 78.07 acres Upland Area: 54.73 acres Number of Lots: 102 Single Family Residential Lots 6 Outlots Gross Density: 1.30 units /acre Net Density (Upland Only) 1.86 units /acre Existing Land Use: The project consists of a 78 acre parcel that is currently in agricultural use containing approximately 19 acres of wetland. Surrounding land uses include sewered residential to the north (Pheasant Hills Preserve), unsewered large lot residential to the west and south, and a single family dwelling, pasture and wetland to the east. • • Land Use Plan: Zoning: The project site is currently zoned R, Rural District. Surrounding zoning includes R -1X, Single Family Executive to the north, and R, Rural to the east, west and south. Rezoning: As previously indicated, the applicant has requested the rezoning of the subject property from R, Rural to R -1X, Single Family Executive. In consideration of rezonings, the City Council must consider possible adverse effects of the proposed amendment based on the following criteria: 1. The proposed action has been considered in relation to the specific policies and provisions of and has been found consistent with the official City Comprehensive Plan. Comment: The proposed rezoning is consistent with the City's 2001 Comprehensive Plan. The proposed R -1X zoning is consistent with the Low Density Sewered Residential Land Use designation for the property. The Comprehensive Plan was approved by Metropolitan Council on August 14, 2002. 2. The proposed use is or will be compatible with present and future land uses of the area. Comment: The proposed R -1X single family residential zoning is consistent with existing and proposed land uses of the area. The proposed gross development density of 1.30 units per acre provides for a suitable transition from surrounding large lot residential developments. 3. The proposed use conforms with all performance standards contained herein. Comment: The proposed residential subdivision is in conformance with all applicable performance standards. Stoneybrook Page 2 Comprehensive Plan (2001) Site Low Density Sewered Residential (Growth Area 1) North Low Density Sewered Residential East Low to Medium Density Residential (Growth Area 2) South Low Density, Unsewered Residential West Low Density, Unsewered Residential Zoning: The project site is currently zoned R, Rural District. Surrounding zoning includes R -1X, Single Family Executive to the north, and R, Rural to the east, west and south. Rezoning: As previously indicated, the applicant has requested the rezoning of the subject property from R, Rural to R -1X, Single Family Executive. In consideration of rezonings, the City Council must consider possible adverse effects of the proposed amendment based on the following criteria: 1. The proposed action has been considered in relation to the specific policies and provisions of and has been found consistent with the official City Comprehensive Plan. Comment: The proposed rezoning is consistent with the City's 2001 Comprehensive Plan. The proposed R -1X zoning is consistent with the Low Density Sewered Residential Land Use designation for the property. The Comprehensive Plan was approved by Metropolitan Council on August 14, 2002. 2. The proposed use is or will be compatible with present and future land uses of the area. Comment: The proposed R -1X single family residential zoning is consistent with existing and proposed land uses of the area. The proposed gross development density of 1.30 units per acre provides for a suitable transition from surrounding large lot residential developments. 3. The proposed use conforms with all performance standards contained herein. Comment: The proposed residential subdivision is in conformance with all applicable performance standards. Stoneybrook Page 2 4. The proposed use can be accommodated with existing public services and will not IIIoverburden the City's service capacity. • • Comment: The proposed use can be accommodated by existing public services. 5. Traffic generation by the proposed use is within capabilities of streets serving the property. Comment: The proposed use will require the installation of left and right turn lanes on Birch Street (CSAH 10) at Pheasant Hills Drive and Sherman Lake Road. The developer will be responsible for making these improvements. Planning and Zoning Board The Planning and Zoning Board held a public hearing and reviewed the proposal at its July 10, 2002 regular meeting. The Board recommended approval of the Rezoning RECOMMENDATION Staff recommends approval of Second Reading of Ordinance 07 -02 Rezoning the subject property from R, Rural District to R -1X, Single Family Executive District. ATTACHMENTS 1. Ordinance No. 07 -02, Rezoning 2. Preliminary Plat Stoneybrook Page 3 • • • CITY OF LINO LAKES ORDINANCE NO. 07-02 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF LINO LAKES BY REZONING CERTAIN REAL ESTATE FROM R RURAL TO R -1X SINGLE FAMILY EXECUTIVE The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: Section 1. The City Council makes the following findings regarding the application for rezoning the property described below, based on the factors listed in Section 2, Subd. 1.E. of the Lino Lakes zoning ordinance: 1. The proposed rezoning action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the 2001 City Comprehensive Plan, which guides the site for low density sewered residential uses in a Stage 1 growth area. 2. The proposed use will be compatible with present and future land uses of the area. The site is guided for low density sewered residential uses. Land north and west of the site is already developed with single family homes. The proposed gross development density of 1.30 units per acre provides for a suitable transition from surrounding large lot residential developments to the west and south. 3. The proposed use conforms with all performance standards contained herein. The accompanying plat proposal meets the zoning and subdivision requirements contained in City ordinances. 4. The proposed use can be accommodated with the extension of existing public services and will not overburden the City's service capacity. 5. Traffic generation by the proposed use is within capabilities of streets serving the property, in conjunction with required road improvements to Birch Street (CSAH 10). The developer will be responsible for making these improvements. Section 2. 10, 2002. A public hearing was held before the Planning & Zoning Board on July Section 3. The Zoning Ordinance of the City of Lino Lakes, Anoka County, Minnesota, passed by the City Council on July 14, 1997 is hereby amended by rezoning from R, Rural, to R -1X, Single Family Executive, the following described real estate: • • • The East Half (1/2) of the Southeast Quarter (1/4), Section 27, Township 31, Range 22, except the East 1 'h rods thereof, according to the United States Government Survey thereof and situated in Anoka County, Minnesota. Section 4. As above amended, said Zoning Ordinance shall stand as initially passed and previously amended. Section 5. Upon its passage, this ordinance shall be in force and effect 30 days following its publication. Passed by the Lino Lakes City Council this 9th day of September, 2002. ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor et• aWFWIMM2.9 WWWM LU2S21. LU k nai zggg g gg 6 2 1 0 g 3 r 111. r--- • 1-41-7----7-7---- — t— -17 • 4r 4.* I i 1 1 _ I —I; I-- H 1 1 i • • AGENDA ITEM 7C STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: September 9, 2002 TOPIC: Consideration of Resolution No. 02 -107 Authorizing Preparation of Plans and Specifications, Marshan Lane Utility Improvements. VOTE REQUIRED: Simple Majority BACKGROUND: The City received a Petition from 4 of the 10 residents on May 13, 2002, requesting installation of sanitary sewer and water utilities on Marshan Lane. A Public Hearing was held on July 8, 2002, for the improvements. On August 5, 2002, a neighborhood meeting was held to address any questions regarding the project. The 60 -day comment period has expired. The comment period ended without any further petitions received by the City either for or against the improvements. The estimated cost of the project is $291,285.00. Attached is a copy of the preliminary assessment roll for the 16 Tots. A proposed schedule is as follows: Order Plans and Specifications September 9, 2002 Receive Plans and Specifications, December 9, 2002 Authorize Advertisement of Bids Open Bids January 30, 2003 Assessment Hearing February 10, 2003 Contract Execution March 24, 2003 Construction Begins May 2003 Construction Completed July 2003 OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No. 02 -107 authorizing preparation of plans and specifications for the Marshan Lane Utility Improvements project. 3. Not adopt Resolution No. 02 -107. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution No. 02 -107 be adopted. • • • CITY OF LINO LAKES RESOLUTION NO. 02-107 RESOLUTION AUTHORIZING THE PLANS AND SPECIFICATIONS — MARSHAN LANE UTILITIES WHEREAS, a resolution of the City Council adopted the 10th day of June, 2002, fixed a date for a council hearing on the proposed improvements for Marshan Lane Utilities by constructing sanitary sewer and watermain, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon July 8, 2002, at which time all persons desiring to be heard were given an opportunity to be heard, WHEREAS, it has previously been determined the installation of the improvements is feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City Engineer is designated as the engineer for this improvement and he is directed to prepare the plans and specifications for the construction of the Marshan Lane Utility improvements. Adopted by the Lino Lakes City Council this 9th day of September, 2002. ATTEST: Ann J. Blair, City Clerk John J. 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L V1 L .0 .0 L L 7 C C "C C` 0 0 0 0 CU 0 C) m tU m C) C0 '- a) L 7 7 7 7 C [CCCCCL2 mUintLu-LLrL Q m 0 0 L L L L L Q m =ma= N N W ZCn U) U) W W m a ) m m m 1) 1) 0) 0) 0) 1) 1) 0) 1) 1) 1) c C C c C C c c c C cc C C cc t4 CC ca N C9 as as as m m m CO CIS CO CO as J J J J J J J J J J J J J J J J C C C C C C C C C C C C C C C C R1 CO CO CO N CO as co CC CC as CO CO CO m m L L L L L L L L L 0_C L L L L L V) co co 0 0) 0 N E y N co co N N U) CO CO CO MI CO CCI CID 03 CO CO CO CO CO CO CO CO MMM 222222222222 N 0 0 0 0 0 0 0 0 LO Lo Lo LO N N Lo t�O 10 (4) LC)) CO (4) LO 00) COO � (OO LO l(l) LOO (1) N NN V" 'at V `7 ft 0)N CO IN CO LO 0 0 0 0 0 0 0 0 0 0 0 0 0 a�eFv�a'T T tam N C N� N C N, C N, C N, C N� C N� N Fl M T C7 M CO M CO N O T O) m 00 NN IN -r`rN7r;IN IN IN N C CO N N FR O 0) O 0 0 O Cc n 0 O 0 N 0) E9 0 0 0 N 64 O co [it CD O 0 al 6. co ON) N 64 N m 0) CO • AGENDA ITEM 7D i STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: September 9, 2002 TOPIC: Resolution No. 02 -108, Joint Powers Agreement, 21St Avenue Street and Storm Sewer Improvements. VOTE REQUIRED: 3/5 Vote Required BACKGROUND: After discussions with the City of Centerville, a Joint Powers Agreement (JPA) for 21st Avenue was approved by the Lino Lakes City Council on August 10, 1998. Minor changes to the JPA were approved by the Lino Lakes City Council on June 11, 2001. An additional change is proposed as shown in italics on the attached version. The change effects item "a" on page 1 defining the street improvement to a length of 600 feet south of Main Street. The City of Centerville will consider the Joint Powers Agreement at their September 11, 2002, meeting. Staff has reviewed the changes and recommends approval. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No. 02 -108, Approve the revised Joint Powers Agreement for the Reconstruction of 21st Avenue contingent upon the City of Centerville approving the same agreement. 3. Adopt Resolution No. 02 -108 with revisions. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution No. 02 -108 be adopted. • • CITY OF LINO LAKES RESOLUTION NO. 02 -108 RESOLUTION APPROVING THE REVISED JOINT POWERS AGREEMENT WITH THE CITY OF CENTERVILLE FOR THE RECONSTRUCTION OF 21ST AVENUE AND TO AUTHORIZE THE MAYOR AND DEPUTY CITY CLERK TO SIGN THE AGREEMENT. WHEREAS, Minnesota Statutes, Section 471.59, authorizes political subdivisions to enter into Joint Powers Agreements, and WHEREAS, the City of Lino Lakes approved a Joint Powers Agreement with the City of Centerville for the reconstruction of 21st Avenue on August 10, 1998, and WHEREAS, the City of Lino Lakes approved the revised Joint Powers Agreement with the City of Centerville for the reconstruction of 21st Avenue on June 11, 2001, and WHEREAS, a minor revision is proposed to the agreement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Hereby approves the Revised Joint Powers Agreement with the City of Centerville for the 21st Avenue reconstruction and authorizes the Mayor and Deputy City Clerk to sign the Agreement. Adopted by the Lino Lakes City Council this 9th day of September, 2002. ATTEST: Ann J. Blair, City Clerk John J. Bergeson, Mayor • • • JOINT POWERS AGREEMENT BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING 21ST AVENUE ROADWAY, PHASE I, IMPROVEMENTS AND MAINTENANCE THIS AGREEMENT, made and entered into on the day and year hereinafter set forth by and between the City of Lino Lakes and the City of Centerville; both of which are governmental subdivisions of the State of Minnesota located in the County of Anoka. RECITALS a. The City of Lino Lakes and the City of Centerville desire to improve 215` Avenue by constructing street, curb and gutter between Main Street and 600 feet south of Main Street and storm sewer from Main Street to the south.. b. The City of Lino Lakes has prepared a feasibility study of the Project as defined by this agreement. c. A portion of the Project is to be constructed within the corporate limits of the City of Lino Lakes and a portion is to be constructed within the corporate limits of the City of Centerville. (Exhibit A). d. Subject to the terms hereof, Lino Lakes is assuming full responsibility for the design and construction of the Project to be built both within the corporate limits of Lino Lakes and Centerville. e. Lino Lakes and Centerville recognize and acknowledge that the Project will benefit both Lino Lakes and Centerville. • • f. Lino Lakes and Centerville will both assess the benefited properties within their jurisdictions for all, or a portion of the relevant costs of the Project, all as is more fully set forth below. PURPOSE The purpose of this Agreement is to set forth the terms of the agreement Lino Lakes and Centerville have reached regarding the design and construction, maintenance and financing of the Project both within the corporate limits of Lino Lakes and Centerville, in accordance with Minnesota Statutes, Section 471.59. AGREEMENT NOW, THEREFORE, in consideration of the mutual undertakings herein expressed, Lino Lakes and Centerville agree as follows: 1. Lino Lakes is responsible for the design and construction of both the portion of the Project located within Lino Lakes and the portion of the Project located within Centerville. Therefore, the parties agree that: a. Lino Lakes shall design the Project, administer the construction and conduct inspections of the construction process. Centerville shall have the right to inspect, review and comment upon construction of the Project. Centerville shall have the right to review and approve the final plans and specifications prior to advertisement for bids. b. For purposes of performing its obligations under this Agreement, Centerville hereby grants to Lino Lakes the rights to use the streets, public ways, and easements of Centerville for purposes of constructing the Project, including any excavations necessary to perform work incidental to the performance of this agreement; • • and Centerville hereby agrees, through its departmental agencies, to cooperate to the fullest extent in the protection of any excavations or barricades that may be necessary for the work performed by Lino Lakes. c. Lino Lakes agrees to notify and coordinate with businesses in Lots 7, 8 and 9 of the Centerville Industrial Park (along the existing gravel segment of 21st Avenue) as early as practical the construction schedule of the Project. 2. Construction costs and design engineering shall be divided proportionally, 50% to Lino Lakes and 50% to Centerville, for the Project. Legal, administrative and construction engineering costs shall be paid separately by each City. 3. Each city has the right to terminate Agreement prior to award of construction contract. 4. Each municipality shall be solely responsibly for their share of the costs of the Project. Each municipality shall be responsible for the sale of bonds, if any, and levy of special assessments against properties within their cities boundaries. 5. City of Lino Lakes shall receive, from the City of Centerville, monthly payments, as certain portions of the construction are completed. The Project amounts are then due and payable for work completed. Upon completion of the entire Project, the City of Lino Lakes shall prepare a final cost statement and submit it to the City of Centerville. Payment of the statement shall be completed within 45 days upon receipt of the statement. 6. Before this Agreement shall become binding and effective it shall be approved by an appropriate resolution of the City Council of Lino Lakes and of the City Council of Centerville, which shall be attached hereto as Exhibits B and C, respectively. • • • 7. The City of Lino Lakes shall maintain 21st Avenue by performing annual street sweeping, crack sealing and pothole filling. The City of Centerville shall maintain 21st Avenue by plowing snow and winter sanding /de- icing. 8. The City of Lino Lakes and the City of Centerville will sealcoat the roadway on a 5 -7 year interval by separate cost share agreement. 9. Other projects, such as reconstruction and overlays, shall be completed by separate agreement between the City of Lino Lakes and the City of Centerville. 10. The City of Lino Lakes shall maintain the storm sewer consisting of performing periodic inspections of the conveyance system/pond and by taking any necessary corrective action, all by a separate cost share agreement. • • • IN WITNESS WHEREOF, Lino Lakes and Centerville have caused this Agreement to be executed on behalf of the proper officers. Dated: CITY OF LINO LAKES Mayor City Clerk Dated: CITY OF CENTERVILLE Mayor City Clerk AGENDA ITEM 7D ii STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: September 9, 2002 TOPIC: Resolution No. 02 -109, Authorizing Preparation of Plans and Specifications — 21st Avenue Street and Storm Sewer. VOTE REQUIRED: 4/5 Vote Required BACKGROUND: At the August 12, 2002, City Council meeting, a hearing was held on the proposed installation of roadway and storm sewer improvements on 21st Avenue and a portion of Northern Lights Boulevard. Following the public hearing, city staff held a meeting with the City of Centerville and reviewed the Joint Powers Agreement and the proposed improvements. The Joint Powers Agreement will be on the City of Centerville's September 11, 2002, Council Meeting. In accordance with Minnesota State Statutes 429, the next step is to order the improvement and preparation of construction documents. • OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No. 02 -109, Authorize Preparation of Plans and Specifications for the 21st Avenue Street and Storm Sewer improvement project contingent upon approval of the JPA by the City of Centerville, RECOMMENDATION: Option No. 2 - Staff recommends that Resolution No. 02 -109 be adopted. • • • • CITY OF LINO LAKES RESOLUTION NO. 02 -109 RESOLUTION AUTHORIZING THE IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS — 21st AVENUE STREET AND STORM SEWER IMPROVEMENT WHEREAS, a resolution of the City Council adopted the 24th day of June, 2002, fixed a date for a council hearing on the proposed improvement of 21st Avenue and Northern Lights Boulevard by constructing roadways, storm sewer, and ponding. WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held on August 12, 2002, at which time all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The improvement is hereby ordered contingent of the City of Centerville approving the Joint Powers Agreement. 2. The City Engineer, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Lino Lakes City Council this 9th day of September, 2002. ATTEST: Ann J. Blair, City Clerk John J. Bergeson, Mayor • AGENDA ITEM 7F STAFF ORIGINATOR: Michael Grochala DATE: 9 /9/02 TOPIC: Consideration of Resolution No. 02 -114 Approving the Classification of Tax Forfeit Properties with notice to obtain the properties VOTE REQUIRED: Simple majority BACKGROUND: Two parcels of property in Lino Lakes have forfeited to the State of Minnesota because of delinquent property taxes. If the parcels are not repurchased within six months, the City can choose to obtain title to them for public use. The Anoka County Land Commissioner, Gene Rafferty, has asked the City Council to approve the classification of the parcels. Outlot A, School Subdivision (see map) can be used as a future buffer between commercial uses and residences, as well as a buffer for nearby wetlands. Tract E, Reg. Land Survey No. 112 (see map) is within a drainage ditch. Staff is recommending the city obtain both parcels. OPTIONS: 1. Adopt Resolution No. 02 -114 Approving Tax the Classification of Tax Forfeit Properties with notice to obtain the properties. 2. Do not adopt the resolution, allowing the parcels to be purchased at public auction when the repurchase period expires. 3. Return to staff for further consideration. RECOMMENDATION: Option 1 • • • • CITY OF LINO LAKES RESOLUTION NO. 02 -114 RESOLUTION APPROVING THE CLASSIFICATION OF TAX FORFEIT PROPERTIES WITH NOTICE TO OBTAIN THE PROPERTIES WHEREAS, the Anoka County Board of Commissioners has prepared a list describing lands designated as Classification List Number 99 which describes land forfeited to the State of Minnesota pursuant to Chapter 282 of the Minnesota Statutes, and has determined that it is advisable to sell said land; and, WHEREAS, Two properties within Lino Lakes listed as: 1. Outlot A, School Subdivision 2. Tract E, Reg. Land Survey No. 112 are included in the Classification List; and, WHEREAS, the Anoka County Land Commissioner has requested the Lino Lakes City Council approve classification of the parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The classification of the parcels is hereby approved. 2. Staff is authorized and directed to notify the Anoka County Land Commissioner that the City would like to obtain title to the properties for public purposes. Adopted by the Council of the City of Lino Lakes this 9`h day of September, 2002. John Bergeson, Mayor Ann Blair, City Clerk b Outeriti r ti / / o tr, 1 J 589°09'41"E --- 449.62 ---- 460.29 270 ' / .... 5 /' 4, (/4� i ;o g to �1 4 (1) 17f,/Nr /A /OEPEAJDE•t/r SCL/bOL O/s7A?/cr /r/a. /01 op- 14143-4/A/ raA/ , Cu/SR40 . 4J/? 4A)04-A Cou.vr /E5 IA 5 89°5-3'4/"E It la 0 b 291.38 440.00 0 tt (2) 125' C-911/frl, POw+ER 455✓ E425E. 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