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Home My WebLink About12/16/2002 Council PacketAGENDA CITY OF LINO LAKES Monday December 16, 2002 Council Chambers 6:30 P.M. (Scheduled to be broadcast on Channel 16) Call to Order and Roll Call Pledge of Allegiance Setting the Agenda: Addition or deletion of agenda items . Consent Agenda — A) Consideration of Expenditures: i) December 23, 2002 (Check No 66931 through 67015 in the amount of $333,67629). Consideration of Resolution 02 -188 Authorizing The Transfer Of Funds From The Area And Unit Fund To The Water Operating Fund For Payment Of 1996B G.O. Water Revenue Bond Consideration of Resolution 02 -189 Authorizing A Transfer Of Funds From The Area And Unit Fund To The 1999A G.O. Improvement Bond Debt Service Fund 2. Open Mike A) Councilmember O'Donnell -- Presentation on Proposed YMCA 3. Finance Department Report, Al Rolek A) Consideration of Resolution 02 -183 Adopting the 2002 Tax Levy Collectible in 2003 Consideration of Resolution 02 -184 Adopting the 2003 General Operating Budget C) Consideration of Resolution 02 -185 Adopting the 2003 Water and Sewer Operating Budgets D) Consideration of Resolution 02 -186 Adopting the 2003 Recreation Fund Budget E) Consideration of Resolution 02 -187 Adopting the 2003 -2007 Five Year Financial Plan Page 1 AGENDA 4. Administration Department Report, Dan Tesch A) Consider Resolution No. 02 -182 Designating Volunteer Coordinator for City History Project, Linda Waite Smith ) Consider Non - Union Salary Recommendations for 2003, Dan Tesch C) Consider Resolution No 02 -180 Authorizing Contract for Engineering Analyses, Linda Waite Smith D) Consider Resolution No 02 -181 Authorizing Advertisement for Bids for Mold Remediation, Linda Waite Smith 5. Public Safety Department Report, Dave Pecchia None. 6. Public Services Department Report, Rick DeGardner A) Consideration of Resolution 02 -177, Approving Deed Restriction for Clearwater Creek Park, Rick DeGardner Consideration of Resolution 02 -178, Approving Quitclaim Deed for Trail Easement, Outlot C, Pheasant Hills Preserve 11th Addition, Rick DeGardner Consideration of Resolution 02 -179, Receiving Bids and Awarding Playground Equipment Project for Highland Meadows Park, Rick DeGardner (to follow on Friday) 7. Community Development Department Report, Michael Grochala A) Consideration of Resolution No 02 -190 Approving Change Order No. 1 and Pay Request No 1, Twilight Acres Utility Improvements, Jim Studenski Consideration of Resolution No. 02 -191 Awarding Contract Pond and Ditch Cleaning, Jim Studenski Consideration of Removing from table, and action on Resolution No. 02 -174 Approving Site and Building Plans and Conditional Use Permit for Car Wash and Quick Lube, 7327 Lake Drive, Bob Kirmis, NAC (to follow on Friday) Consideration of Resolution No. 02 -192 Authorizing Eminent Domain Process, Elm Street Reconstruction, Jim Studenski Consideration of Resolution No. 02 -193 Authorizing Eminent Domain Process, 62nd Street Reconstruction, Jim Studenski 8. Unfinished Business A) Consider Approval of Council Minutes of October 28, 2002 9. New Business Page 2 AGENDA Consider Approval of Council Minutes of November 25, 2002 10. Community Calendar, December 17, 2002 through January 13, 2003: A) City Hall Closed, Tuesday, December 24, 2002 B) City Hall Closed, Wednesday, December 25, 2002, Christmas Day C) City Hall Closed, Tuesday, December 31, 2002 D) City Hall Closed, Wednesday, January 1, 2003, New Year's Day E) Park Board Meeting, Monday, January 6, 2003, 6:30 p.m. F) Planning & Zoning Board Meeting, Wednesday, January 8, 2003, 6:30 p.m. G) Council Work Session, Wednesday, January 8, 2003, 5:30 p.m. H) EDAC Meeting, Thursday, January 9, 2003, 7:00 a.m. I) Charter Commission Meeting, Thursday, January 9, 2003, 7:00 p.m. J) Public Safety Citizen's Academy begins, Thursday, January 9, 2003, 7 10 p.m., Centennial Fire Station #2, 7741 Lake Drive (each Thursday evening through February 20, 2003) City Council Meeting, Monday, January 13, 2003, 6:30 p.m. 11. Adjourn Revised alb 12/11/02 1:23 p.m. Page 3 EXPENDITURES DECEMBER 16, 2002 Date: 12/10/2002 .Tune: 09:32:18 Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 2819 - 2819 Trans #:'(A) Line #: (A) 'Due Date: (A). Bank #: (A) -.Options: Detail / Summary: S Sort.: N Vendor # Name. City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Invoice Status: A # of copies: 1 Check Over Expend: N # of items Page: 1 Discount Net Grose Discount Lost 000155 O'DEA, MARY JO • 000156 SCHNEIDER, NIKKI 000162 BARNA, GUZY & STEFFEN, LTD. 000163 ;TOLER HALEN,.PATRICE 000184 BOYLE, KATIE 000203 WINGFOOT. COMMERCIAL TIRE SYSTEMS, LLC 000210 AMERICAN FASTENER & SUPPLY 000236 O'CONNELL, TERESA 000242 MINNESOTA ZEPHER 000262 MITEL COMMUNICATIONS SOLUTIONS, INC. 000303 INSTRUMENTAL RESEARCH, INC. KUSTERMAN, BILL 000366 ORIENTIAL TRADING COMPANY, INC. 000408 AFSCME COUNCIL #14 000468 RELIASTAR LIFE INSURANCE COMPANY 000526 SHADE TREE CONSTRUCTION 000528 QWEST 000548 GRUNDHOFER, CONSTANCE 000613 O'CONNOR, MICHAEL 000705 BRW, INC. 000771 PowerPlan 000900 BUMPER TO BUMPER, INC. 1 1 200.00 200.00 .00 .00 150.00 150,00 .00 .00 24.00 .00 .00 200.00 200.00 . .00 .00 100.00 100.00 .00 00 71.10 71.10 .00 00. 14.61 14.61 .00 .00 200.00 200.00 .00 .00 2,077.00 2,077.00 .00 .00 368.00 368.00 .00 .00 77.00 77.00 .00. 50.00 50.00 .00 26.55 26.55 .00 598.03 598.03 :00 1,143.86 1,143.86 .00 500.00 500.00 .00 53.80 53.80 .00 200.00 200.00 .00 100.00 100.00 .00 275.88 275.88 .00. 1,005.64 1,005.64 .00 227.76 227.76 .00 00 00 . 00 -.00 00 . 00 .00 . 00 .00 .00 .00 Date: 12/10/2002 Time: 09:32:19 City of Lino Lakes FM Entry - Invoice Journal •or # Name 000930 000946 000960 001000 001187 001222 001260 001270 001292 001301 001329 001336 001530 001550 001560 001618 11110.9 001620 001622 001626 001628 001630 001720 001768 001875 002208 002245 # of items Operator: - <' JAL • Page:" Discount Net Gross Discount. Lost , WILLIAM G. HAWKINS & ASSOCIATES 1 12,854.00 12,854.00 .00 .00 C. P. OFFICE PRODUCTS 2 353.29 353.29 .00 .00 CAPITOL CITY WELDING, INC. 1 5..27 5.27 .00 .00 CATCO PARTS, INC. 1 371.45 371.45 .00 '.00 CONNEXUS ENERGY 1 2;049.77 :2,049.77 .00 00 ENCOMM MIDWEST, LLC 1 23,013.75 23,013.75 .00 .00 D.C.A. INC. 1 261.30 261.30 .00 .00. DALCO, INC. 1 224.74 224.74 00 .00 DEHN OIL COMPANY, INC. 1 2,313.81 2,313.81 .00 .00 DELTA DENTAL PLAN OF MINNESOTA 1 3,002.20 3,002.20 .00 .00 - DONLIN, AMY 1 200.00 200.00 .00 .00 STS CONSULTANTS, LTD 1 548.55 548.55 .00 .00 FOREST LAKE FORD, INC. i 400.02 400.02 ..00 .00 FORTIS BENEFITS, INC. 1 735.04 735.04 .00 .00 FRATTALLONE'S HARDWARE, INC. 1 46.04 46.04 .00 .00. .GLENN REHBEIN EXCAVATING, INC: 1 8,230.00 8,230.00 .:00 .00 CUSTOM HOSE TECH, INC. 2 647.55 647.55 .00 .00 GLENWOOD INGLEWOOD, INC. 1 52.01 52.01 • .00 .00 LINO LAKES LANDSCAPING, INC. 1 305.53 305.53' .00 .00 LAMOTTE, CLYDE 1 110.25 110.25 .00 .00 PREMIER SERVICES, LLC 1 202.21 202.21 .00 00 GOA COMPANY, INC. 1 258.40 258.40 .00 00 W. W._GRAINGER, INC. 1 86.27 86.27 00 .00 H & L MESABI, INC. 1 327.13 327.13 .00 .00 EDELMAN, PAT 1 100.00 100.00 .00 .00 LAW ENFORCEMENT LABOR SERVICES, INC. 1 665.00 665.00 .00 .00 LANG BUILDERS, INC. 2 1,000.00 1,000.00 .00 .00 Date: 12 /10/2002 Time: 09:32:20 City of Lino Lakes FM Entry - Invoice Journal 002328 LEEF BROTHER, INC. 002355 LINDY, GEORGE' 002467 MAC MAY HOMES 002540 MEDICA 002694 MINNCOMM PAGING, INC. 002900 MN. DEPARTMENT OF SAFETY 003011 MONTAIN, PAUL 003050 MRPA 003250 XCEL ENERGY 003320 NORTHWEST ASST CONSULTANT, INC. 003370 NYSTROM PUBLISHING COMPANY, INC. 003451 PERA /REGULAR 003452 SERA /COUNCIL 003600 PRESS PUBLICATIONS, INC. 003700 RECTOR, JON 003880 . SHORT- ELLIOTT- HENDRICKSON, INC. 0 SAFETY KLEEN CORPORATION, INC. 004350. T.K.D.A. 004367 TASCHUK, PAM 004410 THANE HAWKINS POLAR CHEVROLET, INC. 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 004620 ' UNIVERSITY OF MINNESOTA 004727 VILLELLA, CARRI ..900415 CRAIG SEVERSON CONSTRUCTION 900436 HOMES BY JAMES, INC. 900464 GREENMAN TECHNOLOGIES OF MN, INC. 900520 MIDWEST DIESEL SERVICE, INC. Operator: JAL Page: 3 Discount # of items . Net Gross Discount Lost 1 12.77 12.77 .00 .00 1 150.00 150.00 .00 .00 1 `500.00 500.00 .00 .00 1 29,166.47 29,166.47 .00 .00 1 27.02 27.02 .00 .00 1 16.50 16.50 .00 .00 50.00 50.00 .00 .00 2 421.50 421.50 .00 .00 1 2,859.84 2,859.84 .00 .00 9 .11,944.09 11,944.09 .00 .00 1 4,860.35 4,860.35 .00 ..00' 1. 16,727.38 16,727.38 .00 .00 1 214.38 214.38 .00 .00 1 179.69 179.69 .00 .00 1, 365.00 365.00, .00 .00 2 2,070.00 '2,070.00 00. .00 4 301.68 301.68 .00 .00 41 194,111.61 194,111.61 .00 .00 1 100.00 100.00 .00 .00 1 407.20 407.20 .00 .00 2 740.00 740.00 .00 .00 1 62.00 62.00 .00 .00 1 133.77 133.77 .00 .00 1 250.00 250.00 .00 .00 1 500.00 500.00 .00 .00. 1 800.00 800.00 .00 .00 1 132.73 132.73 .00 .00 Date: 12/10/2002 Time: 09:32:22 VP or # Name • City of Lino Lakes -.. FM Entry - Invoice Journal Operator: JAL Page: 4 Discount # of items Net "GrOSS D1sCOunt Lost 900523 OLSON SEWER SERVICE, INC. 900524 BURGER, LUANN 950061 KUKONEN, ROD Grand Totals: 1 187.50 187.50 .00 .00 1 133.00 133.00 .00 .00 1 225.00 225.00 .00 .00 136 333,676.29 333,676.29 .00 .00* Date: 12/10/2002 Time: 09:35:28 Operator: JAL Page: City of Lino Lakes FM Entry - Invoice Payment 1 Approval of Bills Ranges: Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: Cash #: Payroll Check Dates: Options: (A) (A) (A) (A) (A) (R) (A) (A) (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name 4.0 0 0 0 0 0 2822 - 2822 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount AFSCME COUNCIL #14 DELTA DENTAL PLAN OF M HOMES BY JAMES, INC. LANG BUILDERS, INC. LAW ENFORCEMENT LABOR O LINO LAKES LANDSCAPING MAC MAY HOMES MEDICA - MINNESOTA ZEPHER NORTHWEST ASST CONSULT PERA /COUNCIL PERA /REGULAR 0 0 0 0 0 0 0 0 0 0 PAYROLL WITHHOLDING * * * * * * ** DENTAL INSURANCE * * * * * * ** REIMB BLDG ESCROW /6386 M * * * * * * ** REIMB BLDG ESCROW /1478 S * * * * * * ** PAYROLL WITHHOLDING * * * * * * ** REIMBURSE HYDRANT METER REIMS BLDG ESCROW /690 HI MEDICAL INSURANCE EMPLOYEE DINNER TECHNICAL ASSISTANCE PAYROLL WITHHOLDING PAYROLL WITHHOLDING PREMIER SERVICES, LLC REIMBURSE HYDRANT METER * * * * * * ** PRESS PUBLICATIONS, IN ADVERTISING * * * * * * ** RELIASTAR LIFE INSURAN LIFE INSURANCE * * * * * * ** SHADE TREE CONSTRUCTIO REIMB BLDG ESCROW /631 HI * * * * * * ** T.K.D.A. CLEARWATER CREEK 5TH /OCT * * * * * * ** 0 VILLELLA, CARRI EMPLOYEE RECOGNITION DIN * * * * * * ** 0 WILLIAM G. HAWKINS & A CRIMINAL /MUNICIPAL ATTOR * * * * * * ** Total for Dept ** MRPA 9 TEAM REGISTRATIONS Total for Dept 202 ORIENTIAL TRADING COMP Total for Dept 205 O BURGER, LUANN DANCE CLASS Total for Dept 207 O MINNESOTA ZEPHER EMPLOYEE DINNER O NYSTROM PUBLISHING COM WINTER NEWSLETTER 0 TIMESAVER OFF -SITE SEC NOVEMBER 20 Total for Dept 401 ADULT SP SPECIAL YOUTH IN MAYOR /C0 MAYOR /CO MAYOR /C0 BARNA, GUZY & STEFFEN, PROFESSIONAL SERVICES ADMINIST 598.03 1,718.12 500.00 1,000.00 665.00 305.53 500.00 8,551.49 377.00 2,945.95 214.38 16,727.38 202.21 50.00 813.02 500.00 69,553.70 133.77 495.00 105,850.58* 394.00 394.00* 26.55 26.55* 133.00 133.00* 1,700.00 4,860.35 740.00 7,300.35* 24.00 'Date: 12/10/2002 Time: 09:35:28 Operator: JAL Page: City of Lino Lakes FM Entry - `Invoice Payment = Approval of Bills Vendor Alpha Name Description Dept Amount 0 D.C.A. INC. FLEXIBLE SPENDING ADMINI ADMINIST O DELTA DENTAL PLAN OF M DENTAL INSURANCE • ADMINIST O FORTIS BENEFITS, INC. LONG TERM DISABILITY' INS ADMINIST O MEDICA MEDICAL INSURANCE ADMINIST O PRESS PUBLICATIONS, IN ADVERTISING ADMINIST O RELIASTAR LIFE INSURAN LIFE INSURANCE ADMINIST Total for Dept 402 O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS SENIORS 0 RELIASTAR LIFE INSURAN LIFE INSURANCE SENIORS Total for Dept 406 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE FINANCE 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS FINANCE O NEDICA MEDICAL INSURANCE FINANCE 0 RELIASTAR LIFE INSURAN LIFE INSURANCE FINANCE Total for Dept 407 O WILLIAM G. HAWKINS & A CRIMINAL /MUNICIPAL ATTOR LEGAL CO 12,304.00 Total for Dept 414 12,304.00* 261.30 104.80 64.89 1,189.09 129.69 23.75 1,797.52* 4.17 4.75 8.92* 91.70 41.48 588.49 16.63 738.30* 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY O MEDICA MEDICAL INSURANCE 0 RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 415 ECONOMIC INS ECONOMIC ECONOMIC ECONOMIC 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS O MEDICA MEDICAL INSURANCE 0 NORTHWEST ASST CONSULT PROFESSIONAL SERVICES /NO O RELIASTAR LIFE INSURAN LIFE INSURANCE '0 SHORT- ELLIOTT- HENDRICK PROFESSIONAL SERVICES/0C Total for Dept 416 T.K.D.A. PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING ENGINEERING - OCTOBER ENGINEER Total for Dept 417 O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY 0 MEDICA MEDICAL INSURANCE 0 RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 418 0 0 0 0 0 0 CONNEXUS ENERGY DELTA DENTAL PLAN OF M FORTIS BENEFITS, INC. LAMOTTE, CLYDE MEDICA MN. DEPARTMENT OF SAFE Communit INS Communit Communit Communit MONTHLY SERVICE /NOVEMBER DENTAL INSURANCE LONG TERM DISABILITY 147 PAIR /GOPHER FEET MEDICAL INSURANCE LICENSE TABS POLICE POLICE INS POLICE POLICE POLICE POLICE 26.20 11.49 300.30 4.75 342.74* 52.40 21.85 600.60 8,998.14 9.50 457.50 10,139.99* 14,484.13 14,484.13* 52.40 24.37 588.49 9.50 674.76* 10.65 329.60 272.05 110.25 8,201.26 16.50 Date: 12 /10/2002 Time: 09:35:28 Operator: JAL Check # • Page: City of Lino Lakes FM Entry - Invoice Payment = Approval of Bills Vendor Alpha Name Description Dept Amount 0 RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 420 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS O MEDICA MEDICAL INSURANCE O RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 421 O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS O MEDICA 1. MEDICAL INSURANCE O RELIASTAR LIFE INSURAN LIFE INSURANCE '0 UNIVERSITY OF MINNESOT REGISTRATION /VERN R Total for Dept 422 O CONNEXUS ENERGY MONTHLY SERVICE /NOVEMBER O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS O MINNCOMM PAGING, INC. MONTHLY SERVICE /NOVEMBER 0 RECTOR, JON REIMBURSE CLOTHING ALLOW O RELIASTAR LIFE INSURAN LIFE INSURANCE O XCEL ENERGY MONTHLY SERVICE /NOVEMBER Total for Dept 430 O AMERICAN FASTENER & SU O BUMPER TO BUMPER, INC. O CAPITOL CITY WELDING, 0 CATCO PARTS, INC. O CUSTOM HOSE TECH, INC. 0 DEHN OIL COMPANY, INC. O DELTA DENTAL PLAN OF M O FOREST LAKE FORD, INC. O FORTIS BENEFITS, INC. O FRATTALLONE'S HARDWARE O GOA COMPANY, INC. O H & L MESABI, INC. O LEEF BROTHER, INC.' O MEDICA O MIDWEST DIESEL SERVICE O PowerPlan O RELIASTAR LIFE INSURAN O SAFETY KLEEN CORPORATI O THANE HAWKINS POLAR CH 0 WINGFOOT COMMERCIAL TI PARTS /SUPPLIES PARTS /SUPPLIES DEMURRAGE RENTAL FITTING /HOSE HOSE /FITTING GASOHOL DENTAL INSURANCE PARTS /SUPPLIES LONG TERM DISABILITY PARTS /SUPPLIES OIL /DRUM DEPOSIT 'SNOW PLOW PARTS SHOP TOWELS MEDICAL INSURANCE FILTER REPAIR PARK BRAKE LIFE INSURANCE SORBENT OIL PARTS /SUPPLIES TIRES POLICE FIRE FIRE FIRE FIRE BUILDING BUILDING BUILDING BUILDING BUILDING STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET INS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET Total for Dept 431 O C. P. OFFICE PRODUCTS OFFICE SUPPLIES GOVERNME O CONNEXUS ENERGY MONTHLY SERVICE /NOVEMBER GOVERNME O CRAIG SEVERSON CONSTRU REPAIR SHINGLES/GUTTER GOVERNME 123.50 9,063.81* 31.47 1,724.29 14.25 1,846.79* 104.80 42.05 2,023.70 17.34 62.00 2,249.89* 679.12 104.80 56.18 9.00 365.00 27.79 2,859.84 4,101.73* 14.61 227.76 5.27 371.45 647.55 2,313.81 26.20 400.02 11.39 .73 258.40 327.13 12.77 1,489.39 132.73 1,005.64 5.46 76.68 407.20 71.10 7,805.29* 353.29 809.36 250.00 Date: 12 /10/2002 Time: 09:35:28 Operator: JAL Page: 4 City of Lino Lakes .FM Entry - Invoice Payment _ Approval of Bills Check # Vendor Alpha Name Description Dept Amount 0 DALCO, INC. JANITORIAL SUPPLIES GOVERNME 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS GOVERNME O GLENWOOD INGLEWOOD, IN MONTHLY SERVICE /NOVEMBER GOVERNME 0 MEDICA MEDICAL INSURANCE GOVERNME O MITEL COMMUNICATIONS S EQUIPMENT GOVERNME 0 RELIASTAR LIFE INSURAN LIFE INSURANCE GOVERNME Total for Dept 432 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE PARKS O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS PARKS O tMEDICA MEDICAL INSURANCE PARKS O QWEST MONTHLY SERVICE /NOVEMBER PARKS 0 RELIASTAR LIFE INSURAN LIFE INSURANCE PARKS Total for Dept 450 0 DELTA DENTAL PLAN OF M O FORTIS BENEFITS, INC. O MEDICA O MRPA 0 RELIASTAR LIFE INSURAN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BOYLE, KATIE HUELMAN, PAT KUSTERMAN, BILL LINDY, GEORGE MONTAIN, PAUL O'CONNOR, MICHAEL TASCHUK, PAM DENTAL INSURANCE LONG TERM DISABILITY MEDICAL INSURANCE MEETING /BARRY B LIFE INSURANCE Total for Dept 451 QUARTERLY STIPEND QUARTERLY STIPEND QUARTERLY STIPEND QUARTERLY STIPEND QUARTERLY STIPEND QUARTERLY STIPEND QUARTERLY STIPEND Total for Dept 452 DELTA DENTAL PLAN OF M DONLIN, AMY FORTIS BENEFITS, INC. GRUNDHOFER, CONSTANCE KUKONEN, ROD MEDICA O'CONNELL, TERESA O'DEA, MARY JO RELIASTAR LIFE INSURAN SCHNEIDER, NIKKI TOLER HALEN, PATRICE DENTAL INSURANCE QUARTERLY STIPEND LONG TERM DISABILITY QUARTERLY STIPEND QUARTERLY STIPEND MEDICAL INSURANCE QUARTERLY STIPEND QUARTERLY STIPEND LIFE INSURANCE QUARTERLY STIPEND QUARTERLY STIPEND Total for Dept 461 DELTA DENTAL PLAN OF M FORTIS BENEFITS, INC. GREENMAN TECHNOLOGIES MEDICA RECREATI INS RECREATI RECREATI RECREATI RECREATI PARK BOA PARK BOA PARK BOA PARK BOA PARK BOA PARK BOA PARK BOA ENVIRONM ENVIRONM INS ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM DENTAL INSURANCE LONG TERM DISABILITY INS RECYCLING DAY MEDICAL INSURANCE RELIASTAR LIFE INSURAN LIFE INSURANCE SAFETY KLEEN CORPORATI RECYC'T,F USED OIL SOLID SOLID SOLID SOLID SOLID SOLID WA WA WA WA WA WA 224.74 8.75 52.01 588.49 368.00 4.75 2,659.39* 144.10 56.39 1,387.09 53.80 26.13 1,667.51* 57.64 32.68 418.00 27.50 15.20 551.02* 100.00 100.00 50.00 150.00 50.00 100.00 100.00 650.00* 11.79 200.00 5.90 200.00 225.00 264.82 200.00 200.00 2.14 150.00 200.00 1,659.65* 2.62 1.31 800.00 58.85 .47 225.00 Date: 12/10/2002 - ':Times' "09:35:28 Operator: CAL FM Entry Check # Vendor Alpha Name Page: City of Lino Lakes Invoice Payment 1 Approval of Bills Description Dept Amount Total for Dept 462 0 DELTA DENTAL PLAN OF M O FORTIS BENEFITS, INC. O MEDICA 0 RELIASTAR LIFE INSURAN 0 CONNEXUS ENERGY O DELTA DENTAL PLAN OF M O t FORTIS BENEFITS, INC. O FRATTALLONE'S HARDWARE 0 INSTRUMENTAL RESEARCH, 0 MEDICA O MINNCOMM PAGING, INC. ;0. RELIASTAR LIFE INSURAN O T.K.D.A. 0 W. W. GRAINGER, INC. 0 0 0 0 0 0 0 0 DENTAL INSURANCE LONG TERM DISABILITY MEDICAL INSURANCE LIFE INSURANCE Total for Dept 463 FORESTRY INS FORESTRY FORESTRY FORESTRY MONTHLY SERVICE /NOVEMBER WATER DENTAL INSURANCE WATER LONG TERM DISABILITY INS WATER PARTS /SUPPLIES WATER WATER SAMPLES WATER MEDICAL INSURANCE WATER MONTHLY SERVICE /NOVEMBER WATER LIFE INSURANCE WATER ENGINEERING- OCTOBER WATER PORTABLE PUMP WATER Total for Dept 494 CONNEXUS ENERGY MONTHLY SERVICE /NOVEMBER DELTA DENTAL PLAN OF M DENTAL INSURANCE FORTIS BENEFITS, INC. LONG TERM DISABILITY INS MEDICA MEDICAL INSURANCE MINNCOMM PAGING, INC. MONTHLY SERVICE /NOVEMBER OLSON SEWER SERVICE, I CLEAN LIFT STATION RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 495 BRW, INC. ENCOMM MIDWEST, LLC GLENN REHBEIN EXCAVATI SHORT - ELLIOTT - HENDRICK STS CONSULTANTS, LTD T.K.D.A. WILLIAM G. HAWKINS & A SEWER SEWER SEWER SEWER SEWER SEWER SEWER INFLOW /INFILTRATION STUD OTHER CONTRACTOR /CL WTR BOOSTE OTHER CLEARWATER PARK -TOP SOIL OTHER PROFESSIONAL SERVICES /SE OTHER TESTING /INSPECTION OTHER 12TH /HOLLY - OCTOBER OTHER CRIMINAL /MUNICIPAL ATTOR OTHER Total for Dept 499 1,088.25* 11.79 5.89 264.82 2.14 284.64* 325.35 43.23 21.36 45.31 77.00 463.65 13.51 11.42 114.72 86.27 1,201.82* 225.29 43.23 21.37 463.65 4.51 187.50 11.37 956.92* 275.88 23,013.75 8,230.00 1,612.50 548.55 109,959.06 55.00 143,694.74* Grand Total 333,676.29* Centennial Fire District Check Register 12/16/2002 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME 12/16/2002 13555 12/16/2002 13556 12/16/2002 13557 12/16/2002 13558 12/16/2002 13559 12/16/2002 13560 12/16/2002 13561 12/16/2002 13562 12/16/2002 13563 12/16/2002 13564 12/16/2002 13565 12/16/2002 13566 12/16/2002 13567 12/16/2002 13568 12/16/2002 13569 12/16/2002 13570 Anoka - Technical College David Bruder Emergency Apparatus Maintenance Fire Instructors Assn. of Minnesota Frattallone's Hardware Heiman Fire Equipment, Inc. Loffler Business Systems Milo Bennett National Fire Codes Subscription Service Orkin Exterminating Oxygen Service Company, Inc. Qwest Viking Office Products Xcel Energy Zep Manufacturing Company BoundTree Medical 1 of 1 ACCOUNT AMOUNT 42220 - Travel, Conference, School 1,020.00 42130 - Equipment Expense 501.09 42000 - Vehicle Maintenance 44.28 42180 - Office Supplies 375.53 42110 - Other Maintenance 9.01 42110 - Other Maintenance 146.60 42180 - Office Supplies 17.84 42180 - Office Supplies 327.98 42210 - Subscriptions 495.00 42110 - Other Maintenance 159.75 42270 - Breathing Air 66.33 42240 - Telephone 297.71 42180 - Office Supplies 228.19 42254 - Station 2 - Electric 396.90 42230 - Cleaning Supplies 18.71 42130 - Equipment Expense 16,066.08 Total $20,171.00 AGENDA ITEM 1B STAFF ORIGINATOR Al Rolek MEETING DATE 12/16/02 TOPIC Resolution No 02 -188 Authorizing the Transfer of funds from Area and Unit Fund to the Water Operating Fund VOTE REQUIRED Simple Majority ti BACKGROUND Each year a transfer is budgeted from the Area and Unit Fund to the Water Operating Fund to pay principal and interest on the 19968 G.O. Water Revenue Bonds. This transfer is a part of the funding mechanism set up in the original bond documents. The amount of the transfer is $304,075. It is staffs recommendation that Council authorize this transfer as budgeted. OPTIONS 1. Adopt Resolution 02 -188 transferring funds from the Area and Unit fund to the Water Operating Fund. 2. Refer back to Staff for further consideration. 3. Deny Resolution 02 -188. RECOMMENDATION Option 1 CITY OF LINO LAKES RESOLUTION NO. 02-188 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND UNIT FUND TO THE WATER OPERATING FUND FOR PAYMENT OF 1996B G.O. WATER REVENUE BOND WHEREAS, a transfer was budgeted in 2002 to the Water Operating Fund from the Area and Unit Fund to cover principal and interest on the 1996B G.O. Water Revenue Bonds due in 2002, and WHEREAS, it is staffs recommendation that this transfer be completed effective December 31, 2002. NOW, THEREFORE BE IT RESOLVED by the City Council of Lino Lakes, that the following transfer be authorized and recorded effective December 31, 2002: Increase Decrease Water Operating Fund (601) $304,075 Area and Unit Fund (406) $304,075 Adopted by the City Council of Lino Lakes this 16th day of December, 2002. Ann Blair, City Clerk John Bergeson, Mayor CONSENT AGENDA ITEM 'IC STAFF ORIGINATOR Al Rolek MEETING DATE 12/16/02 TOPIC Resolution No 02 -189 VOTE REQUIRED Simple Majority BACKGROUND Each year a transfer is made into the 1999A Bond Fund to cover the deficit balance. These bonds were originally sold to finance the West Central Trunk. In 1995, funds were transferred to the Area and Unit Fund from TIF funds to defray the cost of the trunk. The transfer is to cover bond principal and interest payments only The amount of the transfer is $391,681. OPTIONS 1. Adopt Resolution 02 -189 Transferring funds from the Area and Unit fund to the 1999A G.O. Improvement Bond fund to eliminate the deficit. 2. Refer back to Staff for further consideration. RECOMMENDATION Option 1 • CITY OF LINO LAKES RESOLUTION NO. 02-189 RESOLUTION AUTHORIZING A TRANSFER OF FUNDS FROM THE AREA AND UNIT FUND TO THE 1999A G.O. IMPROVEMENT BOND DEBT SERVICE FUND WHEREAS, The 1999A Bond Debt Service Fund has a deficit balance, and WHEREAS, these bonds were originally sold to finance the West Central Trunk, and WHEREAS, resources of the Area and Unit Fund were pledged toward the retirement of the 1999A Bond issue, and WHEREAS, a transfer is made annually from the Area and Unit Fund to the 1999A Bond Debt Service Fund to cover debt service payments. NOW THEREFORE BE IT RESOLVED, that the following transfer be adopted: Imp. Bonds 1999A (320) Increase $391,681 Decrease Area and Unit Fund (406) $391,681 Adopted by the City Council of Lino Lakes this 16th day of December, 2002. Ann Blair, City Clerk John Bergeson, Mayor AGENDA ITEM 3A STAFF ORIGINATOR Al Rolek DATE December 16, 2002 TOPIC Consideration of Resolution No 02 -183 adopting the Final 2002 Tax Levy, collectable in 2003. VOTE REQUIRED Simple Majority BACKGROUND Truth in Taxation requires the City of Lino Lakes to adopt and certify a final 2002 tax levy, collectable in 2003 on or before December 28th. The total levy includes dollars for the general operating budget as well as dollars for general bonded debt. The levy includes funding for con tinued implementation of a vehicle replacement program, salary and wage adjustments, continued implementation of the comprehensive plan, and a contingency for unforeseen emergencies. The levy remains the same as proposed and adopted in September of this year A Truth in Taxation public hearing was held on the tax levy on December 9. Tax levy information was presented and discussed during the public hearing and public testimony was received. The City Council needs to take final action on the tax levy at this time. Staff recommendation is to adopt Resolution 02 -183 approving the final 2002 Tax Levy, collectible in 2003. OPTIONS. 1. Approve Resolution No. 02 -183 adopting the final 2002 tax levy, collectable in 2003. 2. Refer to Staff for further review. 3 Deny Resolution No. 02 -183. 1 RECOMMENDATION Option 1 OCITY OF LINO LAKES RESOLUTION NO 02 -183 RESOLUTION ADOPTING THE FINAL 2002 TAX LEVY, COLLECTIBLE IN 2003. WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenditures for General Fund operating costs anticipated in the year 2003; and WHEREAS, the City of Lino Lakes is in need of certain funds to pay the annual debt service on outstanding indebtedness; and WHEREAS, the City Council adopted its preliminary 2002 tax levy, collectible in 2003, in anticipation of the above expenses; and, WHEREAS, the City Council has published in the official newspaper all notices required by Minnesota statutes and the City Charter; and WHEREAS, the City Council held its Truth in Taxation public hearing on December 9, 2002. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes, Anoka County, Minnesota, approves its final 2002 tax levy, collectible in 2003, upon taxable property within the City of Lino Lakes as follows: 1. Total amount levied in the year 2002 to be spread for taxes due and payable in the year 2003 is $6,124,621. The total amount above levied is for the following purposes: General Operating Levy $5,172,776 Special Levies Increased PERA Contribution 8,156 General Bonded Debt Public Project Revenue Bond 123,955 Civic Complex Bond 1998A 345,959 G.O. Improvement Bond 19986 153,192 Equipment Certificates of 2000 120,705 Equipment Certificates of 2001 130,473 Equipment Certificates of 2002 69.405 Total General Obligation Bonded Debt 943,689 TOTAL LEVIES $6,124,621 Adopted by the Lino Lakes City Council this 16th day of December, 2002. Ann Blair, City Clerk John Bergeson, Mayor A -2 AGENDA ITEM 3B STAFF ORIGINATOR Al Rolek MEETING DATE December 16, 2002 TOPIC Consideration of adopting Resolution 02 -184 adopting the final 2003 General Fund Operating Budget for the City of Lino Lakes VOTE REQUIRED Simple Majority BACKGROUND State Statutes require the City of Lino Lakes to adopt and certify a final 2003 operating budget on or before December 28. A Truth in Taxation public hearing was held on the budget on December 9. A summary of the proposed budget and tax levy was presented and discussed during the public hearing and public testimony was received. The final 2003 budget represents a 4.12% increase over the 2002 budget. The City experienced growth in the tax base of 16.66% over the same period. The City Council needs to take final action on the budget at this time. Staff recommendation is to adopt Resolution 02 -184 approving the final 2003 General Fund Operating Budget. OPTIONS 1. Adopt Resolution 02 -184 adopting the final 2003 General Fund Operating Budget. 2. Refer to Staff for further review. 3. Deny Resolution 02 -184. RECOMMENDATION`. Option 1 CITY OF LINO LAKES RESOLUTION NO. 02-184 RESOLUTION ADOPTING THE FINAL 2003 GENERAL OPERATING BUDGET FOR THE CITY OF LINO LAKES. WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a resolution setting out final General Fund revenues and expenditures for the upcoming fiscal year NOW THEREFORE BE IT RESOLVED: That the following final General Fund operating budget be adopted for 2003: 2003 ANAL GENERAL FUND BUDGET REVENUES: Property Taxes $5,214,932 Intergovernmental Revenue 527,735 Licenses and Permits 775,175 Charges for Services 173,000 Fines & Forfeitures 100,000 Interest on Investments 75,000 Miscellaneous 161,500 TOTAL FINAL GENERAL FUND REVENUES $7,027,342 EXPENDITURES: Administration $1,119,138 Community Development 787,005 Public Safety 2,714,809 Public Services 2,332,904 Other 73,486 TOTAL FINAL GENERAL FUND EXPENDITURES $7,027,342 Adopted by the Lino Lakes City Council this 16th day of December, 2002. John Bergeson, Mayor Ann Blair, City Clerk AGENDA ITEM 3C STAFF ORIGINATOR Al Rolek MEETING DATE December 16, 2002 TOPIC Consideration of adopting Resolution 02 -185 adopting the final 2003 Water and Sewer Operating Budgets VOTE REQUIRED Simple Majority BACKGROUND The City Council reviewed the proposed 2003 Water and Sewer. Operating Budgets at their Budget work session held August 28, 2002. No adjustments have been made to the proposed budgets since that date. The budgets include the cost of depreciation of infrastructure as and expense, and recovery of this cost is incorporated into the utility rate structure. It has been the practice of the City Council to adopt the Water and Sewer Operating budgets by resolution. Staff recommendation is to adopt Resolution 02 -185 adopting the final 2003 Water and Sewer Operating Budgets. OPTIONS 1. - Adopt Resolution 01 -185 adopting the final 2003 Water and Sewer Operating Budgets. 2. Retum to staff for further review. 3. Deny Resolution 01 -185. RECOMMENDATION' Option 1. A -4 CITY OF LINO LAKES RESOLUTION NO. 02-185 RESOLUTION ADOPTING THE 2003 WATER AND SEWER OPERATING BUDGETS WHEREAS, the City Council has reviewed the proposed 2003 Water and Sewer Operating Budgets during their work session held August 28, 2002, and WHEREAS, the City Council has reviewed and made adjustments to the utility rate schedule for the years 2001 -2003 sufficient to fund the utility operations in those years, and WHEREAS, the City Council each year adopts the Water and Sewer Operating Budgets by resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES that the following Water and Sewer Operating Budgets for the year 2003 are hereby adopted: 2003 Water Operating Budget 2003 Sewer Operating Budget Operating Revenues $ 991,700 $1,130,000 Transfers 301,355 -0- Total Revenues & Transfers $1,293,055 $1,130,000 Operating Expenses $ 863,477 $1,129,250 Debt Service 415.389 -0 Total Expenses $1,278,836 $1,129,250 Revenues/Transfers overt Under Expenses $ 14,219 750 Adopted by the City Council of Lino Lakes, Minnesota, this 16th day of December, 2002. John Bergeson, Mayor Ann. Blair, City Clerk AGENDA ITEM 3D 4110 STAFF ORIGINATOR Al Rolek MEETING DATE December 16, 2003 TOPIC Consideration of adopting Resolution 02 -186 adopting the 2003 Recreation Fund Operating Budgets VOTE REQUIRED Simple Majority BACKGROUND The City Council reviewed the proposed 2003 Recreation Fund Operating Budgets at their Budget work session held August 28, 2002. The budget being presented for approval has not changed since the work session. The Recreation Fund is a special revenue fund and operates from revenues collected from recreation fees. No part of the tax levy is used to finance Recreation Fund operations. The budget for 2003 estimates that a small surplus of $22,659 will be realized in this fund. It has been the practice of the City Council to adopt the Recreation Fund Operating budgets by resolution. Staff recommendation is to adopt Resolution 02 -186 adopting the final 2003 Recreation Fund Operating Budget. FOPT/ONS 1. Adopt Resolution 02 -186 adopting the final 2003 Recreation Fund Operating Budgets. 2. Retum to staff for further review. 3. Deny Resolution 02 -186. RECOMMENDATION"` Option 1. CITY OF LINO LAKES RESOLUTION NO. 02 -186 RESOLUTION ADOPTING THE 2003 RECREATION FUND BUDGET WHEREAS, the Recreation Fund is a Special Revenue Fund, and WHEREAS, Special Revenue Funds are required to adopt a budget for the forthcoming year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES that the following Recreation Fund Operating Budget for the year 2003 is hereby adopted: 2003 RECREATION FUND BUDGET REVENUES EXPENDITURES Adult Instructional $ 12,500 $ 10,350 Adult Leagues 49,100 42,400 Youth Instructional 128,410 119,931 Youth Leagues 53,850 46,870 Special Events 4,140 5,790 Program Totals $248,000 $225,341 Operating Surplus 0 22,659 Recreation Fund Totals $248,000 $248,000 Adopted by the City Council of Lino Lakes, Minnesota, this 16th day of December, 2002. Ann Bair, City Clerk John Bergeson, Mayor A -5 AGENDA ITEM 3E STAFF ORIGINATOR AI Rolek MEETING DATE December 16, 2002 TOPIC Consideration of Resolution 02 -187 Adopting Five -Year Financial Plan for 2003 — 2007 VOTE REQUIRED BACKGROUND Simple Majority The Lino Lakes City Charter Section 7.05 requires the annual preparation of a five -year financial plan. The elements to be included in the plan are a Public Service Program, Revenue Program, Capital Improvement Program and a Capital Budget. The Charter requires that a public hearing be held on the plan and that a summary of the approved plan be published. Staff has prepared a draft Five -Year Financial Plan for the years 2003 -2007. The plan includes all of the required elements. The Plan first addresses the Public Service Program and lists anticipated personnel and other resources needed to meet these needs over the five -year term. Projections of the City's tax capacity and tax levy authority are presented next, followed by projected revenues (Revenue Program) for the next five years. A detailed projection of anticipated program expenditures follows. Finally, the Capital Improvement Plan (CIP) is presented which addresses future needs in the areas of infrastructure extension and replacement, equipment replacement and park improvements. Project descriptions, cost estimates, financial resources and cash flow analyses are included within the CIP, and constitute projected budgets for future capital needs. The assumptions used in the plan are based upon both historical data and projections of future growth and needs. In general, an inflation rate of three percent (3 %) was used in projecting future expenditures. This percentage varies somewhat based upon what is known about particular factors, industries, etc. Existing statutes were used to calculate available taxing capacity and taxing authority. More detailed assumptions and factors are listed throughout the document. The plan has been reviewed by the City Council at several work sessions, and a public hearing was held on December 9, 2002. The City Council needs to take final action Five -year Financial Plan for 2003 -2007. Staff recommendation is to approve Resolution 02 -187 adopting the Five -year Financial Plan for 2003 -2007. `OPTIONS== 1. ,Adopt Resolution 02 -187 adopting the Five -year Financial Plan for 2003 - 2007. 2. Refer to Staff for further review. 3. Deny Resolution 02 -187. RECOMMENDATION: Option 1 CITY OF LINO LAKES RESOLUTION NO. 02-187 RESOLUTION ADOPTING THE 5 -YEAR FINANCIAL PLAN FOR 2003 -2007 WHEREAS, Chapter VII, Section 7.05 of the City Charter calls for the preparation of a five -year financial plan, and, WHEREAS, City staff has prepared such five -year financial plan for the years 2003 2007, including all elements as listed in the City Charter, and, WHEREAS, City staff has reviewed the proposed 2003 -2007 Five -Year Financial Plan with the City Council, and, WHEREAS, the City Council has held a public hearing and taken public comment on the proposed 2003 -2007 Five -Year Financial Plan as required by the City Charter. NOW, THEREFORE, BE IT RESOLVED, that the Lino Lakes City Council hereby adopts the proposed 2003 -2007 five -year financial plan. In accordance with the City Charter, the City Council hereby orders a summary of the Five -Year Financial Plan be published in the official newspaper. Adopted by the Lino Lakes City Council this 16th day of December, 2002. ATTEST: Ann J. Blair, City Clerk John J. Bergeson, Mayor STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: AGENDA ITEM 4A Linda Waite Smith, City Administrator December 16, 2002 Consider Resolution 02 -182 Designating Volunteer Coordinator for Lino Lakes History Project 3/5 BACKGROUND: The Lino Lakes City Council has wanted to collect and organize information about the City's history before documentation is lost and memories of long -time residents can no longer be captured. The City requested assistance from the community and one of the respondents was Ms. Betsy Friesen. Ms. Friesen is a twenty -one year resident of Lino Lakes. She is also a librarian and historian. Because of her interest and qualifications, staff is recommending the City Council designate Ms. Friesen, through Resolution 01 -182, Volunteer Coordinator of the Lino Lakes History Project. We anticipate that Ms. Friesen will assess the documentation the City has in its possession, then develop a plan for systematically gathering additional information and organizing it. That information will include maps, newspaper articles, historical documents, photographs and oral histories. The City will provide periodic work space, staff assistance, storage space and supplies out of the current operating budget. This project will be ongoing and the City will continue to encourage residents to participate in the project or contribute information to it. OPTIONS: 1. Adopt Resolution 02 -182 Designating Ms. Betsy Friesen the Volunteer Coordinator of the Lino Lakes History Project. 2. Decline to Adopt Resolution 02 -182. 3. Return to staff for further review and/or action. RECOMMENDATION: 1. Option #1 COUNTY OF ANOKA CITY OF LINO LAKES RESOLUTION NO. 02-182 DESIGNATING VOLUNTEER COORDINATOR FOR CITY HISTORY PROJECT WHEREAS, it is important to maintain an accurate history of the evolution of Lino Lakes as a city, and WHEREAS, some documentation exists but is not organized, and WHEREAS, the opportunity to capture memories of long -time residents lessens with each passing year, and WHEREAS, city staff has inadequate time to devote to capturing and organising historical information, and WHEREAS, the City requested volunteer assistance from the community, and WHEREAS, Ms. Betsy Friesen, a librarian, historian and long -time resident of Lino Lakes, has graciously responded to the city's'request; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Lino Lakes designates Ms. Betsy Friesen the Volunteer Coordinator of the ongoing Lino Lakes History Project and directs staff to assist Ms. Friesen in her efforts. Approved by the City Council of the City of Lino Lakes this 16TH day of December, 2002. John J. Bergeson, Mayor ATTEST: Ann J. Blair, City Clerk AGENDA ITEM 4B STAFF MEMBER Daniel Tesch, Director of Administration DATE 2002 SUBJECT 2003 Non -union salaries VOTE REQUIRED 3/5 BACKGROUND Using the same salary market analysis used for all employees, we are making the following recommendation for 2003 non -union salary adjustments. Position Market C.O.L.A. Total City Clerk 0 3% 3% Office Manager / Police 0 3% 3% City Administrator 3% 3% 6% Director of Administration 0 3% 3% Community Development Director 2% 3% 5% Recreation Supervisor II 0 3% 3% Finance Director 2% 3% 5% Public Safety Director 1% 3% 4% Public Services Director 1% 3% 4% Public Works Supt. 3% 3% 6% OPTIONS l Approve salary recommendations for 2003 based upon uniformly applied standards for market and cost of living adjustments. 2. Reject the salary recommendations. RECOMMENDATION Number One. AGENDA ITEM 4C STAFF ORIGINATOR: Linda Waite Smith, City Administrator MEETING DATE: December 16, 2002 TOPIC: Consider Resolution 02 -180 Authorizing Expenditure Not to Exceed $20,000 from Capital Improvement Fund (401) to Pay for Analyses of Civic Complex VOTE REQUIRED: 3/5 BACKGROUND: As we continue to address mold issues in the civic complex, we have been advised by a representative of the Institute for Environmental Assessment and by an attorney who specializes in litigating mold cases, to obtain independent third party analyses of the building shell and of the mechanical systems. The purpose of the evaluations is to identify the source of the mold. Therefore, the analysis should be done before we proceed with remediation measures in the remaining two sections of the complex. The cost of the two analyses is estimated to be $20,000. Our consultants will assist us in selecting qualified evaluators. Per Resolution 02 -180, we are requesting authorization to spend up to $20,000 from the Capital Improvement Program Fund (401) to pay for analyses of the civic complex building shell and mechanical systems. OPTIONS: 1. Adopt Resolution 02 -180 Authorizing Expenditures Not to Exceed $20,000 from the Capital Improvement Fund (401) for Analyses of the Civic Center Complex. 2 Decline to Adopt Resolution 02 -180. 3 Return to staff for further review and/or action. RECOMMENDATION: 1. Option #1 COUNTY OF ANOKA CITY OF LINO LAKES RESOLUTION NO. 02-180 AUTHORIZING EXPENDITURES NOT TO EXCEED $20,000 FOR ENGINEERING ANALYSES OF CIVIC CENTER COMPLEX WHEREAS, mold is present in the Civic Center Complex, and WHEREAS, it is crucial to locate the source of the problems in order to prevent future problems, and WHEREAS, independent third party analysis of the building shell and the mechanical systems is key to diagnosing the source of the mold, and WHEREAS, city consultants have estimated the cost for hiring qualified engineerin firms to perform the analyses will be $20,000.00, and WHEREAS, the funding source for these proposed improvements would be the Capital Improvement Fund (401); NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Lino Lakes authorizes staff to contract for engineering analyses of the Civic Center Complex building shell and mechanical systems and approves the expenditure of not more than $20,000.00 for those analyses and designates the Capital Improvement Fund (401) as the funding source. Approved by the City Council of the City of Lino Lakes this 16TH day of December, 2002. ATTEST: Ann J. Blair, City Clerk John J. Bergeson, Mayor AGENDA ITEM 4D STAFF ORIGINATOR: Linda Waite Smith, City Administrator MEETING DATE: December 16, 2002 TOPIC: Consider Resolution 02 -181 Authorizing Advertising for Bids for Mold Remediation in City Hall and Police Station VOTE REQUIRED: 3/5 BACKGROUND: The City has engaged the Institute for Environmental Assessment to assist us in addressing mold issues in the Civic Center Complex. IEA representatives have estimated the cost of mold remediation in the City Hall and Police Station sections of the complex will be between $50,000 and $70,000. We are required to follow the bidding process on expenditures of this magnitude. IEA will help write bid specifications and evaluate the bids received. In the meantime, in order to proceed in a timely manner, we are seeking City Council authorization to advertise for bids as soon as the bid specifications are completed. City Council approval will be required at a later date to designate the winning bid and authorize work to proceed. Per Resolution 02 -181, we are requesting authorization to advertise for bids for mold remediation in City Hall and the Police Station. OPTIONS: 1. Adopt Resolution 02 -181 Authorizing Advertisement for Bids for Mold Remediation in City Hall and the Police Station. 2 Decline to Adopt Resolution 02 -181. 3 Return to staff for further review and/or action. RECOMMENDATION: 1. Option #1 COUNTY OF ANOKA CITY OF LINO LAKES RESOLUTION NO. 02-181 AUTHORIZING STAFF TO ADVERTISE FOR BIDS FOR MOLD REMEDIATION IN CITY HALL AND THE POLICE STATION WHEREAS, mold is present in the City Hall and Police Station sections of the Civic Center Complex, and WHEREAS, for the health and safety of staff and the public, mold remediation measures must be performed by qualified personnel; and WHEREAS, city consultants have estimated the cost of remediation for City Hall and the Police Station will exceed $50,000, and WHEREAS, expenditures exceeding $50,000 require a public bidding process; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Lino Lakes authorizes staff to advertise for bids for mold remediation in City Hall and the Police Station. Approved by the City Council of the City of Lino Lakes this 16Th day of December, 2002. ATTEST: Ann J. Blair, City Clerk John J. Bergeson, Mayor AGENDA ITEM NO. 6A STAFF ORIGINATOR: Rick DeGardner, Public Services Director COUNCIL MEETING DATE: December 16, 2002 TOPIC: Consideration of Resolution 02 -177, Approving Deed Restriction for Clearwater Creek Park Vote Required: Simple Majority BACKGROUND: As you may recall, the City of Lino Lakes was awarded a $125,000 Outdoor Recreation Grant from the Department of Natural Resources to assist with the development of Clearwater Creek Park. The grant agreement states, "The Grantee shall have the following condition recorded with the deed(s) to all lands within the park as it was described in the Agreement and submit an attested copy of the deed and the condition to the Grantor.,, The -City Attorney has suggested we place a restrictive covenant on the property that was recorded as "Park" on the Clearwater Creek 3rd Addition final plat. The restrictive covenant states: "In order to comply with the Department of Natural Resources Project agreement the City of Lino Lakes does hereby impose the following restrictions on the property: 1. The property shall be permanently managed and maintained for outdoor recreation purposes consistent with the approved grant agreement OR02- 010. 2. The Grantee shall not at any time convert any portion of the park area to uses other than public outdoor recreation uses specified in this Agreement without the prior written approval of the Grantor." Resolution 02 -177 directs the City Attorney to prepare the restrictive covenants identified above and authorizes the Mayor and Clerk to sign it. OPTIONS 1. Approve Resolution 02 -177. 2 Do not approve Resolution 02 -177. RECOMMENDATION: Option 1 12/11/02 RD /Parks /Neighborhood Parks/C Creek/greensheet deed restriction CITY OF LINO LAKES RESOLUTION NO. 02-177 RESOLUTION APPROVING DEED RESTRICTION FOR CLEARWATER CREEK PARK WHEREAS, The City of Lino Lakes was awarded a $125,000 Outdoor Recreation Grant from the Department of Natural Resources to assist with the development of Clearwater Creek Park; and WHEREAS, The grant agreement states, "The Grantee shall have the following condition recorded with the deed(s) to all lands within the park as it was described in the Agreement and submit an attested copy of the deed and the condition to the Grantor; "and WHEREAS, The City Attorney has suggested we place a restrictive covenant on the property that was recorded as "Park" on the Clearwater Creek 3rd Addition final plat; and WHEREAS, The restrictive covenant states: "In order to comply with the Department of Natural Resources Project agreement the City of Lino Lakes does hereby impose the following restrictions on the property: 1. The property shall be permanently managed and maintained for outdoor recreation purposes consistent with the approved grant agreement OR02 -010. 2. The Grantee shall not at any time convert any portion of the park area to uses other than public outdoor recreation uses specified in this Agreement without the prior written approval of the Grantor." NOW, THEREFORE, BE IT RESOLVED, the Lino Lakes City Council hereby directs the City Attorney to Resolution 02 -177 directs the City Attorney to prepare the restrictive covenants identified above and authorizes the Mayor and Clerk to sign it. Adopted by the Lino Lakes City Council this 16th day of December, 2002. ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor • AGENDA ITEM NO. 6B STAFF ORIGINATOR: Rick DeGardner, Public Services Director COUNCIL MEETING DATE: December 16, 2002 TOPIC: Consideration of Resolution 02 -178, Approving Quitclaim Deed for Trail Easement, Outlot C, Pheasant Hills Preserve 11th Addition VOTE REQUIRED: Simple Majority BACKGROUND: City Staff has attempted the past several years to provide a trail connection in the northeastern portion of the Pheasant Hills Development (identified in the Comprehensive Park Plan and Development Guide as Trail No. 43). This trail would provide an additional connection to the. Regional Park Reserve Trail System. Also, the trail would complement the trail recently completed adjacent to Timberwolf Trail and provide a nice trail loop for residents in the Pheasant Hills Development. Past attempts to make this trail connection a reality has not been successful. Last month, staff was approached by members of the Pheasant Hills Preserve Homeowners Association regarding providing a path in the northeastern area of Pheasant Hills. This trail is located in Outlot C of the Pheasant Hills 11th Addition. I have attached a map indicating the location of the proposed trail. The approximately 700 feet long trail has recently been constructed with base material to raise it to the proper elevation. Also, two culverts to provide drainage have been installed. Four inches of aggregate and two inches of bituminous still need to be installed to complete the trail. The Park Board has recommended approval of the following arrangement for City Council consideration: The Pheasant Hills Home Owners Association will provide the following: 1. A commitment to remove trees damaged by the path construction and removal of any fill material that has strayed from the construction area. (DONE) 2. A letter from the Rice Creek Watershed District indicating their approval of the construction recently done. (DONE) 3. A signed quitclaim deed providing a 20' wide trail easement where the existing trail is located. (DONE) The City of Lino Lakes will be responsible for the following: 1 Reimburse the owner of Outlot C $750 for the installation of the culverts. 2. Pay for the aggregate that will be installed by the owner of Outlot C. 3. Commit to asphalt the trail when funds become available. 4. Continue this trail to connect with the existing Regional Park Reserve Trail System when funds become available. The estimated cost to complete the trail project, including material cost for the aggregate, installation of the bituminous, and extending the trail to the Regional Park Reserve. Trail System is $35,000. Staff recommends approval of Resolution 02 -178 directing the City Attorney to execute the quitclaim deed for a twenty foot wide trail easement on Outlot C, Pheasant Hills 11 to Addition. OPTIONS 1. _ Approve Resolution 02 -178. Do not approve Resolution 02 -178. RECOMMENDATION: Option 1 12/11/02 RD/Trails /greensheet PH quitclaim CITY OF LINO LAKES RESOLUTION NO. 02-178 RESOLUTION APPROVING QUITCLAIM DEED FOR TRAIL EASEMENT OUTLOT C, PHEASANT HILLS PRESERVE 11TH ADDITION WHEREAS, City Staff has attempted the past several years to provide a trail connection in the northeastern portion of the Pheasant Hills Development; and WHEREAS, This trail would provide an additional connection to the Regional Park Reserve Trail System and provide a nice trail loop for residents; and WHEREAS, Past attempts to make this trail connection a reality has not been successful; and WHEREAS, City staff was approached by members of the Pheasant Hills Preserve Homeowners Association regarding providing a path in the Outlot C of the Pheasant Hills 11th Addition. The approximately 700 feet long trail has been constructed with base material to raise it to the proper elevation. Two culverts to provide drainage have been installed; and WHEREAS, The Park Board has recommended approval of the following arrangement for City Council consideration: The Pheasant Hills Homeowners Association will provide the following: 1. A commitment to remove trees damaged by the path construction and removal of any fill material that has strayed from the construction area. 2. A letter from the Rice Creek Watershed District indicating their approval of the construction recently completed. 3. A signed quitclaim deed providing a 20' wide trail easement where the existing trail is located. The City of Lino Lakes will be responsible for the following: 1. Reimburse the owner of Outlot C $750 for the installation of the culverts. 2. Pay for the aggregate that will be installed by the owner of Outlot C. 3.. Commit to asphalt the trail when funds become available. 4. Continue this trail to connect with the existing Regional. Park Reserve Trail System when funds become available. NOW, THEREFORE, BE IT RESOLVED, the Lino Lakes City Council hereby directs the City Attorney to execute the quitclaim deed for a twenty foot wide trail easement on Outlot C, Pheasant Hills 11th Addition. Adopted by the Lino Lakes City Council this 16th day of December, 2002. John J. Bergeson, Mayor ATTEST: Ann Blair, City Clerk R. L. S. �10 PP CT !E A,OITO NUM CENTERVILLE LAKE m; ODrLor C PHEASANT' CITY OF CENTERVILLE COY OF LINO LAKES MAMA COUNTY MOMYT NpIR-OF flY PLAT 00.11 BBBBO MOOD 10 0 0 7 • 0- 110/ Ana ,14 1 T el gVgis 1 ', r �y fir.-.'. i / ,c2 3R0Q, dak B u tf n 2ND WHIT ►_ 2 NZAtt 0 tp b ■ ! • • • •• \ a .t♦ • - -1- '_, r -•, -T1 ■ -7n r*.' • .% • ! • ••• -T- r -. ot Q4 • tx 4 r r ps • • 3■A rot $ro.T4trE Jeso I • il - ' � tir x ill • • AGENDA ITEM 7A STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: December 16, 2002 TOPIC: Resolution No. 01 -190, Approving Change Order No. 1 and Payment Request No.1, Twilight Acres Sanitary Sewer Extension VOTE REQUIRED: 3/5 Vote Required BACKGROUND: At the - September 10, 2001, meeting the City Council received the bids for the referenced project. The low bid was received from Volk Sewer and Water, Inc. in the amount of $257,373.50. Since that time the City has had to obtain the well variances from the residents. Not all the residents were cooperative and changes had to make to the plan design. The Minnesota Department of Health also required additional changes related to the locations of the existing wells. City staff has continued to move forward with the project due to the failing septic system issues that initiated this project which including receiving CDBG Funding and the costs already incurred by the city to this point. The Change Order addresses the change in quantities and bid items associated with the Well variances and Minnesota Department of Health. It is staffs recommendation to approve Change Order No. 1, which results in a total project cost increase of $33,108.90 and authorizes Payment No. 1 of $90,123.03. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 01 -190. 3. Not adopt Resolution No. 01 -190. RECOMMENDATION: Option No 2 - Staff recommends adoption of Resolution Number 01 -190. CITY OF LINO LAKES RESOLUTION NO. 01 -190 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND PAYMENT REQUEST NO.1 FOR THE TWILIGHT ACRES SANITARY SEWER EXTENSION IMPROVEMENTS. WHEREAS, the construction of the project has been substantially completed, AND WHEREAS, Volk Sewer and Water, Inc. has provided costs for the change in the work scope required by the well variances and the Minnesota Department of Health; I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Change Order No.1 and Pay Request No. 1 in the amount of $90,123.03 is approved for the Twilight Acres Sanitary Sewer Improvements project. Adopted by the Lino Lakes City Council this 16th day of December, 2002. John J. Bergeson, Mayor Ann J. Blair, City Clerk AGENDA ITEM 7B • STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: December 16, 2002 TOPIC: Resolution No 02 -191, Receive Quotes and Award Contract, Ditch /Pond Cleaning VOTE REQUIRED: 3/5 Vote Required BACKGROUND: Quotes were received and publicly opened on December 10, 2002. The results of the quotes are presented below. City Council action is required to award a contract to the lowest responsible bidder. Contractor Amount of Bid Amt Construction Company, Inc. $49,731.70 C.W. Houle, Inc. No Bid Glen Rehbein Excavating No Bid Ro -So Contracting No Bid W.B. Miller, Inc. No Bid Attached is a copy of the submitted quote. We received calls from most of the bidders and they were unsure about placing a bid due to the competitiveness of this type of work. This project will perform the necessary maintenance work as part of the Surface Water Management Projects. The funding for this work is provided by the Surface Water Management Fund. This fund was established in 1992 as a revenue source in order to meet the "administrative, planning, ponding, mitigation, and water quality needs" of the City. It is reimbursed through assessments to new subdivisions and is also collected as property owners connect to City utilities. OPTIONS: 1. Retum to staff for further review. 2. Adopt Resolution Number 02 -191, accepting quotes and awarding a contract to Amt Construction Company, for the Ditch /Pond Cleaning project. 3. Not adopt Resolution No 02 -191. RECOMMENDATION: Option No 2 Staff recommends adoption of Resolution Number 02 -191. CITY OF LINO LAKES RESOLUTION NO. 02 -91 RESOLUTION ACCEPTING QUOTES AND AWARDING A CONTRACT - DITCH /POND CLEANING PROJECT. WHEREAS, pursuant to a request for quotes for the construction of the Ditch /Pond project, Quotes were received, opened and tabulated according to law, and the following quotes were received complying with the request Contractor Amount of Bid Amt Construction Company $49,731.70 C.W. Houle, Inc. No Bid Glen Rehbein Excavating No Bid Ro -So Contracting, Inc. No Bid W.B. Miller, Inc. No Bid AND WHEREAS, it appears that Amt Construction Company is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Arnt Construction Company, in the name of the City of Lino Lakes for the construction of the Ditch /Pond Cleaning Improvements according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the S deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council this 16th day of December 2002. John J. Bergeson, Mayor Ann J. Blair, City Clerk AGENDA ITEM 7D STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: December 16, 2002 TOPIC: Resolution No 02 -192, Authorizing Eminent Domain Process, EIm Street Reconstruction VOTE REQUIRED: Simple Majority BACKGROUND: Due to the deteriorating condition of EIm Street between Sunset Road and Grey Heron Drive, the City Council authorized the preparation of plans and specifications for the EIm Street Reconstruction project. As part of this project, acquisition of additional right -of -way is necessary for the completion of the street and storm sewer construction. In order to meet the spring construction schedule, the Eminent Domain must start in the next couple of weeks. The City will continue to pursue the acquisition of land through negotiations with the property owners. However, if those negotiations breakdown, the Eminent Domain process must be in process to meet the construction schedule. OPTIONS: 1. Adopt Resolution 02 -192, Authorizing the Eminent Domain Process, EIm Street Reconstruction. 2. Not Adopt Resolution No 02 -192. 3. Retum to staff for further review. RECOMMENDATION: Option No 1 Staff recommends that Resolution No 02 -192 be adopted. . CITY OF LINO LAKES RESOLUTION NO. 02-192 RESOLUTION AUTHORIZING THE EMINENT DOMAIN PROCESS - ELM STREET RECONSTRUCTION OF STREET AND STORM SEWER PROJECT. WHEREAS, pursuant to resolutions of the Council adopted May 14, 2001, a study has been prepared by the City Engineer, with reference to the improvement of Elm Street Reconstruction by constructing Street, storm sewer, sanitary sewer and watermain extensions, and WHEREAS, pursuant to resolutions of the Council adopted October 28, 2002, authorizing the preparation of plans and specifications for the Reconstruction of Elm Street, and WHEREAS, the improvement consisting of construction of storm sewer and street improvements is herein determined necessary to provide for safety of the public, and WHEREAS, permanent easements and fee simple interests over certain lands are required to provide for said construction, and WHEREAS, Lino Lakes has authority to acquire right -of -way for said improvements Eminent Domain pursuant to Minnesota Statutes, and WHEREAS, Lino Lakes has the right to acquire right -of -way prior to the filing of an award by the court appointed commissioners, pursuant to Minnesota Statues 117.011 and 117.042; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA 1. Authorizes the acquisition of land by Eminent Domain and to take title and possession of that land prior to the filing of an award by the court appointed commissioner, pursuant to Minnesota Statues no 117, and 2. The City Attorney is requested to file the necessary Petitioner therefor, and to prosecute such action to a successful conclusion or until it is abandoned, dismissed, or terminated by the City or the Court. Adopted by the Lino Lakes City Council this 16th day of December, 2002. Ann Blair, City Clerk John J. Bergeson, Mayor AGENDA ITEM 7E STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: December 16, 2002 TOPIC: Resolution No 02 -193, Authorizing Eminent Domain Process, 62nd Street Reconstruction VOTE REQUIRED: Simple Majority BACKGROUND: Due to the continued development and growth of the area increasing the traffic on this road and the deteriorating condition of 62nd Street between Ware Road and Red Maple Lane, the City Council authorized the preparation of plans and specifications for the 62nd Street Reconstruction project. As part of this project, acquisition of additional right -of -way is necessary for the completion of the street and storm sewer construction. In order to meet the spring construction schedule, the Eminent Domain must start in the next couple of weeks. The City will continue to pursue the acquisition of land through negotiations with the property owners. However, if those negotiations breakdown, the Eminent Domain process must be in process to meet the construction schedule. OPTIONS: 1. Adopt Resolution 02 -193, Authorizing the Eminent Domain Process, 62nd Street Reconstruction. 2. Not Adopt Resolution No 02 -193. 3. Retum to staff for further review. RECOMMENDATION: Option No 1 - Staff recommends that Resolution No 02 -193 be adopted. . CITY OF LINO LAKES RESOLUTION NO. 02 -193 RESOLUTION AUTHORIZING THE EMINENT DOMAIN PROCESS — 62nd STREET RECONSTRUCTION OF STREET AND STORM SEWER PROJECT. WHEREAS, pursuant to resolutions of the Council adopted May 14, 2001, a study has been prepared by the City Engineer, with reference to the improvement of 62nd Street Reconstruction by constructing Street, storm sewer, sanitary sewer and watermain extensions, and WHEREAS, pursuant to resolutions of the Council adopted October 28, 2002, authorizing the preparation of plans and specifications for the Reconstruction of Elm Street, and WHEREAS, the improvement consisting of construction of storm sewer and street improvements is herein determined necessary to provide for safety of the public, and WHEREAS, permanent easements and fee simple interests over certain lands are required to provide for said construction, and WHEREAS, Lino Lakes has authority to acquire right -of -way for said improvements Eminent Domain pursuant to Minnesota Statutes, and WHEREAS, Lino Lakes has the right to acquire right -of -way prior to the filing of an award by the court appointed commissioners, pursuant to Minnesota Statues 117.011 and 117.042; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Authorizes the acquisition of land by Eminent Domain and to take title and possession of that land prior to the filing of an award by the court appointed commissioner, pursuant to Minnesota Statues no. 117, and 2. The City Attorney is requested to file the necessary Petitioner therefor, and to prosecute such action to a successful conclusion or until it is abandoned, dismissed, or terminated by the City or the Court. Adopted by the Lino Lakes City Council this 16th day of December, 2002. Ann Blair, City Clerk John J. Bergeson, Mayor