HomeMy WebLinkAbout05-11-26 - City Council Work Session MinutesLino Lakes City Council
Work Session
Minutes
DATE: May 11, 2026
TIME STARTED: 6:00 P.M.
TIME ENDED: 6:27 P.M.
LOCATION: Community Room
MEMBERS PRESENT: Mayor Rafferty Councilmembers Lyden, Nelson, Ruhland and Rennaker
MEMBERS ABSENT: None
Staff Members Present: City Administrator Karen Anderson, City Clerk Roberta Colotti, Human
Resources and Communications Manager Meg Sawyer, Community Development Director Mike
Grochala, City Planner Katie Laresen, City Engineer Diane Hankee and Chief of Police Curt Boehme.
1. Call to Order and Roll Call
Mayor Rafferty called the meeting to order at 6:00 p.m.
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was adopted as presented.
3. Review Regular Agenda
The City Council reviewed the regular agenda for this evening.
The Chief of Police reviewed Item 1N, 3M Golf Open Cooperative Agreement. He stated that the
City of Blaine is requesting assistance to keep the event safe and secure and they will make the
final selection of personnel for the event.
The Human Resources and Communications Manager reviewed Item 3A, Appointment of Police
Officer.
The Chief of Police stated that regarding the overall recruitment of Police Officers, conditional
offers have been made to current CSO's, and the department will be conducting additional
candidate interviews in the next two weeks.
The City Planner reported that Item 7A, Lyngblomsten Planned Unit Development (PUD)
Amendment #4 — Mixed Use Building, was presented in detail at the last City Council Work
Session and there have been no changes to the plan since that presentation.
Council Member Ruhland asked if the conditions for Resolution NO. 26-66, CUP for Residential
Apartments for Lyngblomsten needed to state that the building restricted to ages 55+.
The Community Development Director stated that the resolution would not need to include that
specification.
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The City Engineer reviewed Item 7C, Resolution No. 26-71, Rejecting Bids and Authorizing Rebid,
2026 Birch Street Sewer Crossing Project. She stated that the bids came in over budget. That
when the project was bid the construction timeline was limited to the summer when school was
not in session. They believe by extending the timeline it may be possible to get better bid prices.
The Community Development Director reviewed Item 7D, Public Works Building Bid Package #2
Contract Awards. He stated that on Monday, May 10th the bids were opened. The bids came in
on budget, there were a few project pieces that did not receive a bid, and quotes will be sought
for that work. There are three bids that have alternates as part of the bid.
The Community Development Director stated that staff is planning a "Building Breaking" event to
kick off the start of the old building demolition and construction of the new building.
Mayor Rafferty stated that those working in the current building have put up with a lot and it is
exciting to see this new facility being built.
Council Member Rennaker stated that to avoid any appearance of a conflict of interest, with his
employer, he would be abstaining from the vote on Resolution No. 26-78, Accepting bids,
Awarding Construction Contracts, Bid Package 2, Category 8B Sectional and Specialty Doors.
The Community Development Director stated that Resolution No. 26-80 and 26-81 relate to
rejecting the low bid and awarding the contract to the 2nd bid. This is because the low bids did
not meet the bidding requirements for submitting a bid per the bid instructions.
Councilmember Lyden stated that he was opposed to Resolution No. 26-82, Approving
Amendment to Professional Services Contract with Oertel Architects, Civil Engineering. He did
not favor a $25,600 increase in professional services fees over the current contract.
The Community Development Director stated that the city made changes to the scope of the
structural, electrical, plumbing, utility location and parking. In addition, the irrigation was not
originally included. This resulted in a change in the scope of the work for Oertel Architects.
Mayor Rafferty reviewed the scope of work change and professional services fees as a
percentage of the total project.
The City Administrator provided a report on the follow-up to public comments received by the
Council during the public comment period.
• The Environmental Specialist followed up with Mr. Roadfeldt, regarding the garbage truck
oil spills reported at the April 27, 2026, meeting. He provided him with information
including on the city licensing requirements for garbage trucks.
The Community Development Director has been working with Teresa O'Connell regarding
her suggestions/questions regarding the water and sewer system plans for the public
works facility. It was shared that the municipal water has a higher upfront cost but a
better long-term benefit. The sanitary sewer system would be cost neutral and cost
effective over the short and long-term. In addition, if a septic system was installed on -site
it would take up valuable space on an already constrained site.
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• The City Council scheduled a Special City Council Meeting on May 1, 2026 to provide a
Public Input Session regarding Great River Energy (GRE) Easement Maintenance. As a
result the comments of Mr. Hermann regarding this matter presented at the April 271h
meeting were incorporated in the communication with GRE following the May 15t
meeting.
At the April 27th meeting High School Student Nathan N. requested that the Council
consider an ordinance prohibiting the sale of Menthol and Other Flavored Commercial
Tobacco Product sales. It would require a motion/second by the Council to schedule this
for further consideration.
Motion by Councilmember Nelson and seconded by Councilmember Rennaker to
schedule a discussion at a future work session regarding adopting an ordinance
prohibiting the sale of Menthol and Other Flavored Commercial Tobacco Product sales.
Councilmember Ruhland clarified that tobacco sales are currently limited to ages 21+.
4. Adjournment
Mayor Rafferty adjourned the meeting at 6:27 p.m.
These minutes were approved at the regular Council Meeting on May 26, 2026.
Roberta Colotti, CIVIC
City Clerk
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Rob Ra ferty,
Mayor