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HomeMy WebLinkAbout02/13/2002 P&Z MinutesAPPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I.CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning and Zoning Board meeting to order at 6:32 p.m., February 13, 2002. II. APPROVAL OF AGENDA Chair Schaps requested additions or deletions to this evening’s agenda. Chair Schaps requested Item III be deleted from the agenda. The agenda was approved with the above noted changes. III.Deleted IV.APPROVAL OF MINUTES – January 9, 2002 Mr. Corson made a MOTION to approve the minutes of the January 9, 2002, meeting of the Lino Lakes Planning and Zoning Board, and was supported by Mr. Hyden. Motion carried 7-0. V.OPEN MIKE Chair Schaps declared open mike open at 6:35 p.m. Mr. John Powell stated he will no longer be the city engineer. He introduced Mr. Jim Studenski, TKDA, as his replacement. Mr. St udenski recapped his qualifications to the board. DATE: February 13, 2002 TIME STARTED: 6:32 P.M. TIME ENDED: 7:18 P.M. MEMBERS PRESENT: Corson, Hyden, Lane, Lyden, Rafferty, Schaps, and Zych MEMBERS ABSENT: None STAFF PRESENT: City Planner Smyser; City Engineer Powell; Community Development Director Grochala; and Assoc. Planner Gretz Planning & Zoning Board February 13, 2002 Page 2 APPROVED MINUTES Chair Schaps and the Board wished Mr. Powell well and thanked him for a job well done, and then he welcomed Mr. Studenski to the position. Mr. Rafferty made a MOTION to close Open Mike at 6:40 p.m., and was supported by Ms. Lane. Motion carried 7-0. VI.ACTION ITEMS A. PUBLIC HEARING, Lino Lakes Market Place 2 nd Addition, Preliminary Plat Chair Schaps declared the public hearing opened at 6:40 p.m. Staff reviewed that in August of 2001 C ity Council approved the PDO (Ordinance 16-01) for Lino Lakes Market Place. Final Plat for the development was approved in October of 2001 and included Outlot D and Outlot E. The two Outlots were intended to be combined with the remnant parcel created fr om the Apollo Drive right-of-way acquisition per the approved PDO Site Plan. Ordi nance No. 16-01 states, under Section 2.D.3 entitled “Special Provisions,” the following: Development of Outlot D and Outlot E as depicted in the site Plan shall be contingent on the developer acquiring title to the adjacent parcel and follow platting requirements of the Lino Lakes Subdivision Ordinance. Development of said lots as specified herein and in c onformance with the Site Plan (Exhibit C) shall not require amendment to the Planned Development Overlay (PDO). Staff advised that the applicant, Ryan Compan ies US, Inc., is in the process of purchasing the Apollo Drive remnant parcel from the City of Lino Lakes and requesting preliminary plat approval in accordance with Ordinance 16-01. The Market Place 2 nd Addition is a replat of Lot 2, Block 1, Outlot D and Outlot E of Lino Lakes Market Place and includes the Apollo Drive remnant parcel. This will allow for the development of the site consistent with the PDO approval. Sta ff indicated their report is based on the most current submittal, consisting of the prelimin ary plat prepared by Westwood Professional Services, Inc., dated February 5, 2002. Staff noted the site is zoned Planned De velopment Overlay District. The underlying zoning is SC, Shopping Center. The submitted information indicates the establishment of three lots, as follows: Lot 1 equals 45,803 sq. ft., Lot 2 equals 57,690 sq. ft., and Lot 3 equals 42,764 sq. ft. The proposed lots are consistent with the Site Plan approved as part of the Lino Lakes Market Place PDO. Staff advised that the Gradi ng, Drainage and Erosion Control Plans were approved with the Market Place PDO. Grading for individual lo ts will be subject to the site plan review process. Utility Plans to service the proposed lots were approved with the Market Place PDO. Planning & Zoning Board February 13, 2002 Page 3 APPROVED MINUTES Staff noted the proposed lots will be serviced by a private road per the Market Place PDO and by the easterly extension of Apollo Drive from Lake Drive. The dedicated right-of- access along Lake Drive should be extended to the southerly boundary of Lot 2, Block 1. All drainage and utility easements are provided as required. Staff presented the Board’s options to r ecommend approval of the Preliminary Plat, recommend denial of the Preliminary Plat, or re turn to staff and continue to next meeting. Staff stated it finds the proposed Prelimin ary Plat is consistent with the City’s Subdivision regulations and the Lino Lakes Market Place PDO and recommends approval of the Preliminary Plat with the condition that access control along Lake Drive be extended to the southern boundary of Lot 2, Block 1. Chair Schaps asked if anyone would like to address the board. No one commented. Ms. Lane made a MOTION to close the public hearing at 6:44 p.m., and was supported by Mr. Zych. Motion carried 7-0. Mr. Lyden asked why the plans showed thirty spaces for cars when the City only required a minimum of eighteen parking spots per City Ordinance. He asked if the Bank could, on any given, indicate how many employees are in the bank at that time. He stated he was worried about only having eighteen spaces. He stated this could end up to be too few spaces for the employees and public. Mr. Grochala stated this would be discussed in the next section of the meeting. Ms. Lane made a MOTION to find that the pr oposed Preliminary Plat is consistent with the City’s Subdivision regulations and the Lino Lakes Market Place PDO and recommend approval of the Preliminary Plat with the condition that access control along Lake Drive be extended to the southern boundary of Lot 2, Block 1, and was supported by Mr. Hyden. Motion carried 7-0. B. TCF Bank, Marketplace, Site Plan Review Chair Schaps declared the public hearing opened at 6:45 p.m. Staff reviewed that in August of 2001 the City Council approved the Lino Lakes Market Place PDO (Ordinance No. 16-01), which incl uded the development of a bank to be located at the northeast corner of the Lake Drive and Apollo Drive intersection. While the PDO established the general use and design parameters within the Market Place development, the Special Provisions secti on of Ordinance No. 16-01 requires that the development of single tenant buildings on the site, including the proposed bank, be subject to site plan review approval in accordance with the Lino Lakes Zoning Ordinance. Staff explained that the applicant, TC F Bank, has now submitted an application to construct a 4,500 sq. ft. building upon a 57,690 sq. ft. lot, as previously proposed in the PDO. The property is being platted by Ryan Companies US, Inc. under separate application and in conformance with the Li no Lakes Market Place PDO. Staff indicated Planning & Zoning Board February 13, 2002 Page 4 APPROVED MINUTES its review is based on the most current submittal, consisting of the following plans: Site Plan dated 2.4.02; received 2.4.02; Gradi ng Plan dated 2.4.02; received 2.4.02; Utility Plan dated 2.4.02; received 2.4.02; Lands cape Plan dated 2.4.02; received 2.4.02; Photometric Lighting Plan dated 2.4.02; recei ved 2.4.02; Exterior Elevation Plan dated 2.6.02; received 2.7.02; and Site Detail Plans (undated); received 1.14.02. Staff noted the 57,690 sq. ft. lot is consistent with the approved Lino Lakes Market Place PDO Site Plan In addition, all applicable building and parking lot setbacks have been satisfied. Staff explained the building materials for the site are specified within the Market Place PDO, under “Design Guidelines” (Section 2.B ), which delineate a number of materials, colors, finishes and accents to be used fo r any building constructed within the Market Place complex in order to achieve a uniform ar chitectural aesthetic. Staff reviewed the building material requirements for single use te nants as noted in Section 2.B.5. Materials to be used on the proposed bank include a brick face and gabled roof. The proposed material colors are consistent with the Market Place PDO specifications. Staff advised that according to the Zoni ng Ordinance, no building within a Shopping Center (SC) Zoning District may exceed 45 feet in height. At 13 feet in height, the proposed bank complies with the Ordinance requirement. Staff noted that in accordance with site a nd building plan submission requirements, a landscape plan has been provided for review. The landscape plan includes both trees and shrubs adequate for screening and aesthetic purposes. The landscape plan meets with CPTED approval and is consistent with the approved Market Place PDO Landscaping Plan. 78% of the site is covered with impe rvious surface. The SC District requires that impervious surface coverage not exceed 75% coverage. Staff next reviewed that the access to the site from Lake Drive (C.S.A.H. 23) is via either Apollo Drive or the secondary entrance at Market Place Drive. A private road connecting Apollo Drive and Market Place Drive borders the eastern side of the site. An entrance/exit driveway is located at the northeas tern corner of the site. The site contains a drive-thru lane, as proposed with the a pproved Market Place PDO. Accessory drive- thru facilities are subject to the following requirements: 1. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or ar ea so as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. The Site and Building Plans are consistent with the approved Market Place PDO. 2. At the boundaries of a residential use or distri ct, a strip of not less than ten feet shall be landscaped and screened in complia nce with Section 3, Subd. 4.S. of this Ordinance. Planning & Zoning Board February 13, 2002 Page 5 APPROVED MINUTES The site does not abut any residential dist ricts. Landscaping is provided around the perimeter of the site in accordance with the approved Market Place PDO Landscaping Plan. 3. Parking areas shall be screened from vi ew of abutting residential districts in compliance with Section 3, Subd. 4.S. of this Ordinance. The site does not abut any residential districts. 4. Parking areas and driveways shall be curbed with continuous curbs not less than six inches high above the parking lot or driveway grade. Curbing complies with regulations. 5. Vehicular access points shall be limited, shall create a minimum of conflict with through traffic movements, shall comply w ith Section 3, Subd. 5. Of this Ordinance and shall be subject to the approval of the City Engineer. Access to the site is limited to the northeast corner of the site in conformance with the Market Place PDO site plan. Adequate prov isions for traffic separation and stacking have been made. 6. The entire area shall have a drainage system which is subject to the approval of the City Engineer. A drainage plan has been submitted for review by the City Engineer. 7. The entire area other than occupied by buildi ngs or structures or plantings shall be surfaced with a material which will control dust and drainage and which is subject to the approval of the City Engineer. Bituminous surfacing of parking areas is proposed in conformance with city requirements. Staff explained that financial institutions a nd banks are required to provide parking at a rate of four off-street parking spaces for each 1,000 square feet of floor area. A minimum of 18 stalls are required by City Ordinance for the proposed bank building. The proposed site plan provides 30 stalls. Staff noted the plans show sidewalks on the south and east sides of the site, linking the site to the other businesses within the Ma rketplace development. Sidewalks within the larger Marketplace site link to a planned trail along Lake Drive. Sidewalks will be constructed by Ryan Companies, the developer of the Marketplace complex. Staff reviewed the lighting fixtures are shoebox style with downcast lighting, in conformance to City standards and similar to fixtures within the rest of the Market Place complex. The Market Place PDO requires that any building mounted accent lighting Planning & Zoning Board February 13, 2002 Page 6 APPROVED MINUTES should conform to standards noted in the PDO. The lighting plan meets with the approval of the CPTED review. Staff advised that the Lino Lakes Market Place PDO, Section 2.C.1.d, states that wall signage for single tenant buildings within the Lino Lakes Marketplace complex “shall be designed in accordance with the sign require ments of the Shopping Center (SC) Zoning District as specified in Ordinance No. 12-97” (Lino Lakes Sign Ordinance). According to the Lino Lakes Sign Ordinance, signage in the SC District is limited to one wall sign limited in size to 20% of the building face. Building signage for the proposed bank will be on the west façade, facing Lake Drive, and measure approximately twenty-six (26) square feet (2 X 13). Eighteen inch-high ra ised black plastic letters spelling out “TCF BANK” will be installed. A 12 foot high x 9 foot wide monument sign with a 35 square foot sign face was approved with the Mark et Place PDO. The proposed TCF monument sign will need to conform to the design re quirements of the PDO approval. Standard small directional signage will be located throughout the site. Staff pointed out that the trash equipment will be confined to a fully enclosed structure, which will be constructed of brick to matc h the principle building and located at the southeast corner of the site. Staff presented the Board’s options to recommend approval of the Site Plan with conditions, recommend denial of Site Plan, or return to staff and continue to next meeting. Staff finds the propos ed Site Plan is consistent with the City’s Zoning Ordinance and the Lino Lakes Market Place PDO. Staff recommends approval of the TCF Bank Site Plan with three conditions. Mr. Grochala stated Staff had several talk s with TCF Bank for revisions. TCF bank has revised the plans and they will be resubmitted. Mr. Corson asked if there was an ATM machine at the site. Mr. Grochala stated the inside drive thru lane has one. Mr. Grochala stated this site would have an association that would cover all maintenance and services. Mr. Corson asked if there is a final plat a pproval. Mr. Grochala stated there would be final plat approval with the City Council. Ms. Lane stated she only saw twenty parking spots instead of thirty on the plans. She wanted to know if this meets the 75% green space required by the City. Mr. Grochala stated he counted thirty spots and this would meet the 75% but the City is requesting 78% green space. Mr. Lyden stated that if they blocked off tw o parking spots would this meet the required green space needed for approval. Mr. Grochala stated that would work if the developers needed the additional green space. Ms. Lane stated at the workshop she attended someone stated the City is overcompensating for the number of parking spaces required per 1,000 square feet of Planning & Zoning Board February 13, 2002 Page 7 APPROVED MINUTES floor area. Mr. Grochala stated this would be something they would need to address in the future. Chair Schaps asked the applicant if he or his engineer would like to make comment. Mike Kraft from Shea Architects, Inc. stated they came up with a look that is compatible with what the Board was looking for. The building will have a standing seam metal roof, stucco pattern material around cornice facing, and pillars. The building color will be beige which is compatible with the neighborhood. He also stated the brick colors will be the same as the other brick work in the development. Mr. Kraft stated they would be able to make up for the 3% difference in green space by taking 300 feet away from the drive up area. Mr. Kraft stated one of the differences with TCF Bank is that it is built for customer convenience. He stated TCF Bank has more employees than the average bank and this would account for more parking spaces. He stated there would always be an available parking space for customers also. He stated people have higher expectations for service from TCF Bank. Mr. Rafferty asked if the colored floor plan shown was consistent with the color elevation being shown. Mr. Kraft stated the revised copy is shown on the north side of the building where another proposed entrance would be. Mr. Rafferty asked if the cornice would have stucco on it. Mr. Kraft stated the cornice would not be actual stucco; it would be stucco-like in appearance. Mr. Rafferty asked if there would be a way to detract from the drive-thru. Mr. Kraft stated the colonial form of the building brings attention to the building and not to the drive –thru. Mr. Corson made a MOTION to close the public hearing at 7:08 p.m., and was supported by Mr. Lyden. Motion carried 7-0. Mr. Corson made a MOTION to recommend a pproval of the TCF Bank Site Plan with the following conditions: 1. That a site development agreement be executed by and between the City of Lino Lakes and TCF Bank. 2. Revised Site Plan be submitted that sa tisfies the impervious surface coverage requirements. 3. Revised Floor Plan and Details be submitted that reflects the change in building entrance. The motion was supported by Mr. Rafferty. Planning & Zoning Board February 13, 2002 Page 8 APPROVED MINUTES Motion carried 6-0, (Chairman Schaps abstained due to a conflict of interest. He stated he was involved with a competing bank). VII. DISCUSSION ITEMS A. Growth Update – Mr. Smyser reviewed the 2000 census. He stated he would be reporting new updates every quarter to the Board. Mr. Smyser stated that with the state correction facility being located in the City, the inmates are considered part of the City’s population. Mr. Smyser stated that the census did occur in the year 2000 in the beginning of the year. He stated it was impossible to count how many new houses built in 2000 were included in the census. He simply added all permits from year 2000 to the census count. He stated his numbers are just estimates and he thinks that his estimates are higher than what is actually there. Mr. Smyser stated based on the method, they had 5,300 households by the end of 2001 with an estimated population of 17,000 not including the prison population. If prison population were included, it would bring the total population to over 18,000 people. Mr. Smyser stated that in 1990 the average household size in the City was 3.25, in 2000 the average household size declined to 3.20. He explained this is smaller in size than in the metro area in general. He stated that people are having fewer children so this reduces the per-household size. Mr. Smyser stated he would continue to track the population in the City and would come back in the next quarter and update the Board. Chair Schaps thanked him for the information. Mr. Zych asked if the Board could move the June meeting to either a week earlier or a week later. Chair Schaps asked if Mr. Smyser could look into this and get back to the board. Mr. Smyser stated he would check on dates and get back to the board. VIII.ADJOURNMENT Ms. Lane made a MOTION to adjourn the meeting at 7:18 p.m., and was supported by Mr. Rafferty. Motion carried 7-0. Respectfully submitted, Planning & Zoning Board February 13, 2002 Page 9 APPROVED MINUTES Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc .