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Home My WebLink About04/10/2013 P&Z Minutes APPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES 1 . CALL TO ORDER AND ROLL CALL : Chair Tralle called the Lino Lakes Planning and Zoning Board meeting to order at 6 :30 p.m . on April 10 , 201 3 . 2 . A PR OVAL OF AGENDA The agenda was approved as presented. 3 . SWEARING IN OF BOARD MEMBERS This item was postponed. 4. ELECTION OF CHAIR AND VICE CHAIR This item was postponed. 5. A PPROVAL OF MINUTES: March 13 , 201 3 M r. Hyden made a MOTION to appro ve the March 13 , 201 3 Meeting Minutes. Motion was supported by Mr. Nelson . Motion carried 5 - 0 . (Laden & Tralle abstained.) 6 . OPEN MIKE Chair Tralle declared O pen M ike at 6:3 3 p.m . D ATE : April 10 , 2013 TIME STARTED : 6 :30 P.M . TIME ENDED : 7 :33 P.M. MEMBERS PRESENT : Neil Evenson, Michael Hyden (Vice Chair), Perry Laden, Lou Masonick, Robert Nelson, Michael Root , Pa ul Tralle (Chair) MEMBERS ABSENT : None STAFF PRESENT : M ichael Grochala , Katie Larsen , Jason Wedel Planning & Zoning Board April 10 , 2013 Page 2 APPROVED MINUTES There w as no one present for Open Mike. Mr. Hyden made a MOTION to close Open Mike at 6 :3 3 p.m. M otion was supported by M r . Nelson . Motion carried 6 - 0 . (Tralle abstained.) 7 . ACTION ITEMS A. PUBLIC HEARING for Preliminary Plat and Final Plat for Main Street Shoppes Katie Larsen, City Planner, presented the staf f report. Staff recommended approval of the Preliminary Plat and Final Plat for Main Street Shoppes. Ms. Larsen explained that the city received an application for Site Plan Review from McDonald’s. She noted that a ny future applications for permitted us e for this project will be approved by staff. Ms. Larsen explained that future development of Outlot A will require a plat submittal and will be reviewed by the board. Jason Wedel, City Engineer, explained the development process for Otter Lake Road. St aff noted that the original wetland on the site was delineated through the R ice Creek Watershed District Chair Tralle open e d the Public Hearing at 6:45 p.m. Lee P erau l t , representing the Bernier Family Farm, stated that he sold the property to Mr. Miller and is in s upport of this project. He noted that development will not occur on the farm property until this development takes place. He believes this project will be good for everyone mone tarily, for taxes , and for jobs in this community. He reiterated that he strongly supports thi s project. Mr. Hyden made a MOTION to close the Public Hearing at 6:47 p.m. Motion was s upported by Mr. Laden. Motion passed 6 -0. (Tralle abstained.) Mr. Laden made a MOTION to recommend approval of the Preliminary Plat and Final Plat for Main Street Shoppes . Motion was s upported by Mr. Hyden. Motion carried 6 -0. (Tralle abstained.) Staff noted that this project will be reviewed by the City Council on May 13. Project applicant, Bruce Miller of MFC Propertie s, thanke d the board for the recommendation to approve. Mr. Miller appreciated the opportunity to speak and stated Planning & Zoning Board April 10 , 2013 Page 3 APPROVED MINUTES that he is looking forward to this project. He noted that they are pursuing other users, but have no commitments yet. They do anticipate future dev elopment. B. P lanned Unit Development Fina l Plan/Final Plat for Lino Lakes Assisted Living Addition Katie Larsen, City Planner, presented the staff report . Staff recommended approval of the PUD Final Plan/Final Plat for Lino Lakes Assisted Living Additi on. Staff explained that this project includes a Final Plan/Final Plat, Site Plan Review and a Variance. Ms. Larsen noted that vacation of a drainage and utility easement will be acted on by the council. Ms. Larsen stated that the applicant was not able to attend the meeting but extended their excitement for the project. Staff noted that the application meets the seven criteria required to approve a variance. The connection between the buildings will be an enclosed walkway. The proposed additional wil l concentrate on memory care. Board member c omments included the following : • Suggestion that the proposed shakes be expanded to a larger size. • Concern about the individual air conditioning units. (Staff is addressing.) • Concern about approving variances o n a lot -by -lot basis. Not the best interest for the Legacy. Staff should consider amending ordinance requirements instead. • The design standards for the Legacy should be re -evaluated to avoid piece meal development. • Would like a 15 -foot setback requiremen t. • Would like to see additional benches along the pedestrian walkway. Staff noted that the city is working with Landform to determine how this area can be repositioned to fit the current market. Staff is proposing to come back to the board with a plan la ter in the year. Staff added that the city is in the pro cess of acquiring land and agreed that the development standards should be re -addressed. Mr. Wedel explained the relocation of the water main for this site. Mr. Nelson made a MOTION to approve the Final Plan/Final Plat for Lino Lakes Assisted Living Addition based on the following conditions: 1. All comments highlighted in red on the Site Plan Review Worksheet, Attachment D, shall be addressed. 2. All comments from City Engineer Letter dated March 21, 20 13 shall be addressed. 3. All comments from Environmental Coordinator Letter dated March 25, 2013 shall be addressed. Planning & Zoning Board April 10 , 2013 Page 4 APPROVED MINUTES 4. Other comments by staff, Planning & Zoning Board, City Council and/or other agencies shall be addressed. 5. Documentation that the applicant has submitted to the Rice Creek Watershed District or the Vadnais Lake Area Water Management Organization, as applicable, a complete application as defined by those agencies. Such documentation shall be issued by the respective agency. 6. Cover/title sheet for plan set shall be provided. 7. Final Plat: a. Highway shall be spelled correctly for Interstate Highway 35W written within right of way. b. Cross Access Easement shall be extinguished. c. New drainage and utility easement over relocated watermain shall be shown on fin al plat or recorded separately. d. One (1) up -to -date (within 3 months) title insurance commitment fo r the property being subdivided shall be provided. e. Cost estimates for public and private improvements shall be provided. f. A Development Contract shall be draft ed by the City and signed by the applicant. 8. Elevations a. Shakes shall be added to northwest elevation similar to southeast elevation. b. Should a decorative louver be incorporated into gable? c. Double doors as shown on southeast elevation shall be constructed to emphasize building entry. d. More detail shall be provided for individual air conditioning units. Units shall be flush mounted, color matched and integrated into the building elevation. 9. Site Plan a. New concrete sidewalk along northwest side shall be extended a nd connect to existing sidewalk. b. Parking stall calculations shall be shown on sheet. c. Driveway setback shall be 5 feet from side yard. d. Variance required for 19 foot front yard setback. e. Snow removal/piling shall not occur within required parking stalls. f. Heig ht of future canopies shall be provided. g. “No Parking” signs shall be located near hydrants and connection. h. Vehicle turning radius template shall be provided for emergency vehicles. i. Light poles shall not impede with emergency vehicles. 10. Landscape Plan a. Founda tion planting shall be required. See Site Plan Review Worksheet. b. Planting bed around foundation perimeter shall be installed. c. Trees and landscaping shall be planted within the property lines. d. Seed mix information shall be provided. e. Irrigation shall be req uired at the perimeter and interior of the site. f. Landscaping shall be increased along the sidewalk leading to southeast entrance to emphasize the building entry. g. Benches shall be installed along the sidewalk leading to the southeast entrance. Planning & Zoning Board April 10 , 2013 Page 5 APPROVED MINUTES h. Please see At tachment F: Environmental Coordinator Letter. 11. Fire protection plan shall be submitted. Motion was supported by Mr. Evenson. Motion carried 5 -1 . (Laden vot ed Nay. Tralle abstained.) Staff updated the board on the progress of the p edestrian bridge ov er I 35 -W, installation of signals at Lake Dr ./Main St. and Birch St./Ware Rd., and the Bill’s Superette project . Mr. Tralle requested a joint meeting between the P&Z Board and the City Council . 8 . DISCUSSION ITEMS A. None 9 . ADJOURNMENT M r. Hyden made a MOTION to a djourn the meeting at 7 :33 p .m. Motion was supported by M r. Evenson . Motion carried 6 - 0 . (Tralle abstained.) Respectfully submitted, Dawn Bugge Community Development Ass istant