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HomeMy WebLinkAbout10/14/2009 P&Z Minutes APPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I. CALL TO ORDER AND ROLL CALL: Chair Tralle called the Lino Lakes Planning and Zon ing Board meeting to order at 6: 32 p.m. on October 14, 2009. II. APROVAL OF AGENDA The Agenda was approved as presented. III. APPROVAL OF MINUTES: September 9, 2009 Mr. Laden made a MOTION to approve the September 9, 2009 Minutes. Motion was supported by Mr. Hyden. Motion carried 6 - 0. IV. OPEN MIKE Chair Tralle declared Open Mike at 6:34 p.m. There was no one present for Open Mike. Mr. Pogalz made a MOTION to close Open Mike at 6:35 p.m. Motion was supported by Ms. Brady. Motion carried 6 - 0. V. ACTION ITEMS DATE : October 14, 2009 TIME STARTED : 6:32 P.M. TIME ENDED : 7:50 P.M. MEMBERS PRESENT : Elizabeth Brady, Michael Hyden, Perry Laden, Robert Nelson, Brian Pogalz (Vice Chair), Michael Root, Paul Tralle (Chair) MEMBERS ABSENT : None STAFF PRESENT : Paul Bengtson Planning & Zoning Board October 14, 2009 Page 2 APPROVED MINUTES A. PUBLIC HEARING to Amend the Planned Unit Developmen t for Legacy at Woods Edge to modify the Lino Lakes Town Center Des ign and Development Guide Land Use Plan and the requirements for assist ed living facilities in the Mixed Use District Mr. Bengtson presented the staff report. He distri buted and discussed updated plans and proposed text amendments to the board. Chair Tralle opened the Public Hearing at 6:47 p.m. Keith Schupp, Winkelman Building Corp., 340 Hwy 10 S., St. Cloud, MN and Scott Koester, WAI Continuum, 381 E. Kellogg Blvd., St. P aul, MN were present as representatives of the applicant. Mr. Koester explained that the existing hotel is co nducive for conversion into assisted living/memory care as they will mostly be changing the use of existing spaces. They are proposing two access changes, one for a kitchen and one for a beauty/barber shop on site. The beauty/barber shop may be accessible to the pub lic as well. The biggest change to the floor plan will be converting the existing pool area into a dining/socialization area. The windows to the streetscape make a great opportu nity for the dining location. There is no proposed change to the exterior elevation. They will utilize the existing structure as best they can. They will convert the existing hote l rooms into living quarters with minor changes for accessibility and little change to actu al living spaces. Mr. Koester noted that staff was concerned about the creation of the kitch en area, in regards to equipment and exhaust. He explained that they will need to creat e a dormer for the exhaust hood, but no additional site equipment will be necessary as the exhaust and ductwork are already in place. They will modify one window into a doorway for access to the beauty/barber shop. He stated that they will continue to work th rough the details as they move forward with the project. Mr. Koester responded to questions from the board. No exterior fenced area or formal garden is planned for the site. Their goal is for a total of 70-72 residential units. They confirmed that MN building code allows for the exis ting structure to be used for assisted living. They anticipate the entire third floor to be used f or memory care patients and accessible only by key-card. Upgrades to the elevator system will be necessary to allow for key- card access. Traffic to the site should be less than with the ho tel, as no residents will be driving, and visitors are usually expected over lunchtime or in the evening. A typical resident at the facility will be one who requires assistance with two or more daily activities. Residents will not be expected t o be out in the community unless they are accompanied by family or staff. Mr. Schupp stated that they are looking at a total time frame for conversion of about four months. Planning & Zoning Board October 14, 2009 Page 3 APPROVED MINUTES Mr. Koester confirmed that the kitchen entrance wil l be used for deliveries. Ms. Brady made a MOTION to close the Public Hearing at 7:06 p.m. Motion was supported by Mr. Pogalz. Motion carried 6-0. Mr. Pogalz made a MOTION to recommend approval of t he Amendment to the Planned Unit Development for Legacy at Woods Edge to modify the Lino Lakes Town Center Design and Development Guide Land Use Plan and the requirements for assisted living facilities in the Mixed Use District. Motion was s upported by Mr. Nelson. Motion carried 6-0. B. CONTINUED PUBLIC HEARING to consider amending the Z oning Ordinance to clarify requirements for Home Occupati ons, and Residential Storage/Parking Associate Planner Paul Bengtson presented the staff report, addressing any changes made since the September meeting. Under the Home Occupation Section, staff drafted am endments to the hours of operation, the number of allowed business trips, and the numbe r of allowed delivery trips. A number of board members agreed that the proposed allowable hours were too restrictive. They commented that there should be s ome allowance for evening hours. Since there is a limit to the number of trips, they don’t feel it necessary for the city to be unnecessarily restrictive with the hours. Other board members thought that strict boundaries are necessary to encourage home businesses to be good neighbors. They considered t he importance of preserving the residential area, and felt that if a business gets to a point that they need to accommodate more customers at later hours, it may be time to ge t a building to conduct their business. Board Members discussed whether Tier B should requi re a permit and/or a fee. Some members agreed that it is restrictive enough for th e city to enforce requirements and regulations without requiring a permit or a fee. O ther members felt there needs to be teeth in an ordinance for it to be effective. Staff reminded the board that requirements should b e measurable and not open to interpretation. Under Parking Regulations, staff added text to allo w for environmentally-friendly surface options. Staff combined trailers with recreational vehicles, and added text to prohibit the use of recreational vehicles as living quarters whi le parked on a property. There were no new proposed changes to the area of E xterior Storage since the last meeting. Planning & Zoning Board October 14, 2009 Page 4 APPROVED MINUTES Mr. Laden made a MOTION to amend the restricted hou rs of operation under Tier C to “Between the hours of 9 p.m. and 7 a.m. no customer s or employees…” Motion was supported by Mr. Root. Motion carried 4-3. (Brady , Pogalz and Hyden voting nay.) Staff explained that the reason for charging a perm it fee for Tier B is to cover the administrative time to verify the applicant address , confirm the requirements of the proposed use, and enter the permit information into a database tracking system. A site visit would require additional time by the city bui lding official if necessary. Mr. Laden asked if it would be possible to charge a fee only if a site visit is required. Staff replied that they would have to establish a t hreshold for determining when a site visit would be required. Mr. Tralle commented that a split in fees may create problems. Mr. Nelson wondered why the city should even track home occupations falling under Tier B. Staff replied that anytime a customer or e mployee enters a building they should be assured of life-safety codes. Mr. Nelson made a MOTION to remove the issuance of a permit and fee for Tier B. Motion was supported by Mr. Laden. Motion carried 4-3. (Pogalz, Brady and Root voting nay.) Board members commented that even tho ugh no permit will be required, they believe it is a good idea to have regulations in place and clarity as to what is allowed. Mr. Nelson made a MOTION to close the Public Hearin g at 7:46 p.m. Motion was supported by Mr. Hyden. Motion carried 6-0. Mr. Nelson made a MOTION to recommend approval of A mending the Zoning Ordinance to clarify requirements for Home Occupati ons, and Residential Storage/Parking. Motion was supported by Mr. Laden . Motion carried 4-2. (Pogalz and Brady voting nay.) VI. DISCUSSION ITEMS A. Comprehensive Plan Update Mr. Bengtson gave the board an update that the plan was submitted to the Metropolitan Council in August. Staff met with the Met Council to discuss questions and submitted additional information to Met Council as requested. B. Governor Declares “Community Planning Month” Mr. Bengtson stated that the month of October is Na tional Community Planning Month. Included in the board member packets was a Proclama tion signed by Governor Tim Pawlenty declaring October as Community Planning Mo nth in the State of MN. VII. ADJOURNMENT Planning & Zoning Board October 14, 2009 Page 5 APPROVED MINUTES Mr. Hyden made a MOTION to adjourn the meeting at 7:50 p.m. Motion was supported by Mr. Pogalz. Motion carried 6 - 0. Respectfully submitted, Dawn Bugge Community Development Assistant