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12/11/2000 Council Packet
AGENDA CITY OF LINO LAKES 6:00 P.M. CONTINUATION OF TRUTH IN TAXATION HEARING 6:15 P.M. CITY COUNCIL CLOSED MEETING Purpose: Pre - termination Hearing for Employee Monday December 11, 2000 6:30 P.M. Call to Order and Roll Call: Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda — A) Consideration of Minutes i) November 13, 2000, City Council Meeting Minutes ii) November 22, 2000, Council Work Session Meeting Minutes iii) November 27, 2000, City Council Meeting Minutes B) Consideration of Expenditures: i) December 11, 2000 (Check No. 60546 through 60637 in the amount of $167,221.00) ii) Centennial Fire District C) Accept Donations to Fire District from Centennial Fire Relief Association 2. Open Mike 3. Administration Department Report, Dan Tesch A) Conditional Job Offer to Building Inspector B) Termination of Public Works Employee C) Consideration of Hiring General Maintenance Worker - Streets Department Page 1 AGENDA . 4. Finance Department Report, Al Rolek • • A) Consider Resolution No. 00 -122, Adopting the 2001 Tax Levy B) Consider Resolution No. 00 -123, Adopting the 2001 Budget 5. Public Safety Department Report, Dave Pecchia A) Renew Contract for Animal Control Services with Otter Lake Animal Care Center 6. Public Services Department Report, Rick DeGardner A) No Report 7. Community Development Department Report A) PUBLIC HEARING - Bluebill Ponds Utility and Street Improvements, John Powell (Continue to December 18, 2000) B) PUBLIC HEARING- Ordinance 17 -00 , Vacation of Right -of -way for Lois Lane (Property known as 7870 Country Lane), Mary Kay Wyland C) Consider Approval of Preliminary Plat, Highland Meadows West 2nd Addition, Jeff Smyser D) Oak Brook Peninsula Easement Vacation, John Powell 8. Unfinished Business A) September 20, 2000, Work Session Meeting Minutes 9. New Business 10. Community Calendar, December 11 through January 8, 2001: A) Wednesday, December 13, 2000, 5:30 p.m., Council Work Session B) Wednesday, December 13, 2000, 6:30 p.m., Planning & Zoning Board Meeting. C) Monday, December 18 2000, 6:30 p.m., City Council Meeting D) Monday, December 25, 2000, CITY HALL CLOSED E) Tuesday, December 26, 2000, CITY HALL CLOSED 11. Adjourn Revised 12/06/00 jmv 3:30PM Page 2 • EXPENDITURES DECEMBER 11, 2000 Date: 11/30/2000 Time: 14:26:43 • Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 1331 1331 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) CITY OF LINO LAKES Operator: JAL Page: 1 FM Entry - Invoice Journal Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000110 A T & T WIRELESS 1 475.15 475.15 .00 .00 000509 ST. CLOUD STATE UNIVERSITY 1 2,156.00 2,156.00 .00 .00 000527 JOHNSON CONSTRUCTION, INC. 1 500.00 500.00 .00 .00 000528 QWEST 1 119.01 119.01 .00 .00 001110 CIRCLE PINES, CITY OF 1 1,486.93 1,486.93 .00 .00 001129 CITY BUSINESS 1 83.00 83.00 .00 .00 001563 FRED PRYOR SEMINARS 1 511.00 511.00 .00 .00 001600 GALL'S INC. 1 52.98 52.98 .00 .00 001680 GOPHER STATE ONE -CALL, INC. 1 302.40 302.40 .00 .00 001853 HOKANSON DEVELOPMENT, INC. 1 860.00 860.00 .00 .00 II, MTI DISTIBUTING, INC. 1 26.84 26.84 .00 .00 003091 NCPERS GROUP LIFE INSURANCE 1 12.00 12.00 .00 .00 003285 EHLERS AND ASSOCIATES, INC. 1 281.25 281.25 .00 .00 003451 PERA /REGULAR 1 9,176.98 9,176.98 .00 .00 003474 PAYNE, TIM 1 308.42 308.42 .00 .00 004130 ST. PAUL PIONEER PRESS, INC. 1 76.15 76.15 .00 .00 004150 STAR TRIBUNE, INC. 1 199.30 199.30 .00 .00 004400 TESCH, DAN 1 38.92 38.92 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 1 127.75 127.75 .00 .00 004456 TODORA, GAIL 1 880.00 880.00 .00 .00 900434 MINNESOTA TURF & GROUNDS CONFERENCE 1 440.00 440.00 .00 .00 900448 GEPHART ELECTRIC COMPANY, INC. 1 9,500.00 9,500.00 .00 .00 • Date: 11/30/2000 Time: 14:26:45 CITY OF LINO LAKES FM Entry - Invoice Journal Name Operator: JAL Page: 2 Discount # of items Net Gross Discount Lost 900591 CORPORATE EXPRESS, INC. 1 21.74 21.74 .00 .00 Grand Totals: 23 27,635.82 27,635.82 .00 .00* • • Date: 12/05/2000 Time: 14:18:19 CITY OF LINO LAKES FM Entry - Invoice Journal • Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 1341 - 1352 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000028 VIKING TROPHIES, INC. 1 96.43 96.43 .00 .00 000078 GILBERTSON, STEVE 1 165.57 165.57 .00 .00 000089 ACCENT HOMES 1 500.00 500.00 .00 .00 000106 QUEST 1 58.18 58.18 .00 .00 000111 GLEWWE DOORS, INC. 1 98.00 98.00 .00 .00 000210 AMERICAN FASTENER & SUPPLY 1 5.79 5.79 .00 .00 000212 ZERWAS, JEROME 1 16.50 16.50 .00 .00 000264 MIDWEST DELIVERY SERVICE, INC. 1 20.95 20.95 .00 .00 000299 CENTERVILLE REDI -MIX, INC. 1 1,107.04 1,107.04 .00 .00 000303 INSTRUMENTAL RESEARCH, INC. 1 63.00 63.00 .00 .00 ANOKA COUNTY 1 190.00 190.00 .00 .00 000430 ANOKA COUNTY G.I.S. DIVISION 1 28.00 28.00 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,005.61 1,005.61 .00 .00 000520 BERGENS, DIANE 1 45.64 45.64 .00 .00 000529 CHANHASSEN, CITY OF 1 76.94 76.94 .00 .00 000530 HIGH POINT CREATIVE, LLC 1 285.00 285.00 .00 .00 000531 MIDLAND PRESS 1 1,227.34 1,227.34 .00 .00 000532 PRODUCTION AIDS, INC. 1 317.52 317.52 .00 .00 000533 HEMISPHERE FIELD SERVICES 1 2,200.00 2,200.00 .00 .00 000534 KENFIELD, CAROL 1 121.17 121.17 .00 .00 000535 RON BIRCH CUSTOM HOMES 1 500.00 500.00 .00 .00 000610 BAUER BUILT, INC. 1 127.80 127.80 .00 .00 • Date: 12/05/2000 Time: 14:18:22 CITY OF LINO LAKES FM Entry - Invoice Journal Name Operator: JAL Page: 2 Discount # of items Net Gross Discount Lost 000705 BRW, INC. 1 23,447.51 23,447.51 .00 .00 000880 BRYAN ROCK PRODUCTS, INC. 1 404.52 404.52 .00 .00 000922 BURSACK, ELIZABETH 1 29.25 29.25 .00 .00 000930 WILLIAM G. HAWKINS & ASSOCIATES 1 16,482.35 16,482.35 .00 .00 001053 CENTER FRAME AND WHEEL ALIGN, INC. 1 165.00 165.00 .00 .00 001100 CIRCLE PINES POST OFFICE 1 287.62 287.62 .00 .00 001187 CONNEXUS ENERGY 1 2,004.45 2,004.45 .00 .00 001230 CRYSTEEL DIST., INC. 1 18.19 18.19 .00 .00 001292 DEHN OIL COMPANY, INC. 2 3,527.10 3,527.10 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 2,315.55 2,315.55 .00 .00 001563 FRED PRYOR SEMINARS 1 108.00 108.00 .00 .00 001600 GALL'S INC. 1 29.48 29.48 .00 .00 001610 GILLUND ENTERPRISES, INC. 1 275.28 275.28 .00 .00 001660 GOPHER BEARING COMPANY, INC. 1 94.76 94.76 .00 .00 001932 ICMA /MANAGEMENT ASSOCIATION 1 3,236.94 3,236.94 .00 .00 DIVINE, MARY 1 30.00 30.00 .00 .00 002431 LINO LAKES TRANSMISSION, INC. 1 79.68 79.68 .00 .00 002486 MATT PARROTT AND SONS COMPANY 1 75.47 75.47 .00 .00 002540 MEDICA 1 19,594.34 19,594.34 .00 .00 002550 MENARDS, INC. 4 224.72 224.72 .00 .00 002565 METRO ATHLETIC SUPPLY, INC. 1 234.99 234.99 .00 .00 002584 METRO SALES INCORPORATED 1 374.54 374.54 .00 .00 002590 MICKELSON, LESTER 1 116.06 116.06 .00 .00 002613 MIDWEST LANDSCAPES, INC. 1 20,038.00 20,038.00 .00 .00 002691 MIKE TORKELSON DEVELOPMENT, INC. 1 500.00 500.00 .00 .00 003050 MRPA 1 438.00 438.00 .00 .00 003342 NOTT COMPANY, INC. 1 315.99 315.99 .00 .00 • Date: 12/05/2000 Time 14:18:30 CITY OF LINO LAKES FM Entry - Invoice Journal Name Operator: JAL Page: 3 Discount # of items Net Gross Discount Lost 003370 NYSTROM PUBLISHING COMPANY, INC. 2 4,142.52 4,142.52 .00 .00 003451 PERA /REGULAR 1 13,483.61 13,483.61 .00 .00 003452 PERA /COUNCIL 1 217.28 217.28 .00 .00 003478 PECCHIA, DAVID CHIEF 1 98.00 98.00 .00 .00 003491 PETTY CASH 1 22.70 22.70 .00 .00 003524 PITNEY WORKS 1 162.38 162.38 .00 .00 003882 SHRED -IT, INC. 1 54.95 54.95 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 6 1,084.50 1,084.50 .00 .00 003940 SEARS COMMERCIAL ONE 2 785.05 785.05 .00 .00 004251 SUBURBAN INSPECTIONS, INC. 1 1,408.00 1,408.00 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 1 120.47 120.47 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 2 322.38 322.38 .00 .00 004467 TOWER ASPHALT, INC. 1 172.10 172.10 .00 .00 004603 UNITED WISCONSIN INSURANCE COMPANY 1 742.82 742.82 .00 .00 004610 UNIVERSITY OF MINNESOTA 1 300.00 300.00 .00 .00 III, VERIZON WIRELESS 1 403.65 403.65 .00 .00 004730 VIKING SAFETY PRODUCTS, INC. 1 315.86 315.86 .00 .00 900056 IN THE LINE OF DUTY, INC. 1 95.00 95.00 .00 .00 900217 ARNT CONSTRUCTION 1 10,980.00 10,980.00 .00 .00 900486 FUN SERVICES 1 1,647.18 1,647.18 .00 .00 900524 BURGER, LUANN 1 162.00 162.00 .00 .00 900591 CORPORATE EXPRESS, INC. 5 160.46 160.46 .00 .00 Grand Totals: 87 139,585.18 139,585.18 .00 .00* • Date: 11/30/2000 Time: 14:45:12 Operator: JAL • Ranges: Options: Page: 1 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: Cash #: Payroll Check Dates: (A) (A) (A) (A) (A) (R) (A) (A) (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name 0 0 0 0 60545 M 0 0 1340 - 1340 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount CITY BUSINESS EHLERS AND ASSOCIATES, HOKANSON DEVELOPMENT, JOHNSON CONSTRUCTION, NCPERS GROUP LIFE INSU PERA /REGULAR STAR TRIBUNE, INC. SUBSCRIPTION PROFESSIONAL SERVICES REIMBURSE TREE ESCROW /MA REIMB BLDG ESCROW /1150 D PAYROLL WITHHOLDING PAYROLL WITHHOLDING /LLPD SUBSCRIPTION Total for Dept ** O CORPORATE EXPRESS, INC CARDSTOCK Total for Dept 205 ID0 A T & T WIRELESS 0 TESCH, DAN 0 A T & T WIRELESS O FRED PRYOR SEMINARS O A T & T WIRELESS • MONTHLY SERVICE MILEAGE /MEALS Total for Dept 402 MONTHLY SERVICE Total for Dept 406 SEMINAR /4 Total for Dept 407 MONTHLY SERVICE Total for Dept 415 O FRED PRYOR SEMINARS SEMINAR /4 O GALL'S INC. TURTLENECK O QWEST MONTHLY SERVICE O ST. CLOUD STATE UNIVER TUITION /11 Total for Dept 420 O GEPHART ELECTRIC COMPA GENERATOR Total for Dept 421 SPECIAL ADMINIST ADMINIST SENIORS FINANCE ECONOMIC POLICE POLICE POLICE POLICE FIRE 83.00 156.25 860.00 500.00 12.00 9,176.98 199.30 10,987.53* 21.74 21.74* 27.24 38.92 66.16* 43.69 43.69* 54.00 54.00* 27.24 27.24* 349.00 52.98 119.01 2,156.00 2,676.99* 9,500.00 9,500.00* O A T & T WIRELESS MONTHLY SERVICE STREETS 43.48 Total for Dept 430 43.48* Date: 11/30/2000 Time: 14:45:13 Operator: JAL • Page: 2 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount O CIRCLE PINES, CITY OF MONTHLY SERVICE GOVERNME 1,468.62 Total for Dept 432 1,468.62* O A T & T WIRELESS MONTHLY SERVICE PARKS 79.06 0 CIRCLE PINES, CITY OF MONTHLY SERVICE PARKS 18.31 O FRED PRYOR SEMINARS SEMINAR /4 PARKS 54.00 0 MINNESOTA TURF & GROUN MTGF CONFERENCE /4 PARKS 440.00 O MTI DISTIBUTING, INC. KWIK SEAL PARKS 26.84 Total for Dept 450 618.21* 0 A T & T WIRELESS MONTHLY SERVICE RECREATI 14.24 O FRED PRYOR SEMINARS SEMINAR /4 RECREATI 54.00 0 ST. PAUL PIONEER PRESS ADVERTISING RECREATI 76.15 0 TODORA, GAIL 00 /01 ACTIVITIES GUIDE RECREATI 880.00 Total for Dept 451 1,024.39* 0 TIMESAVER OFF -SITE SEC NOVEMBER 6 PARK BOA 127.75 Total for Dept 452 127.75* 0 A T & T WIRELESS MONTHLY SERVICE ENVIRONM 34.25 Total for Dept 461 34.25* 0 A T & T WIRELESS MONTHLY SERVICE WATER 205.95 O GOPHER STATE ONE -CALL, MONTHLY SERVICE WATER 151.20 0 PAYNE, TIM REIMBURSE CLOTHING ALLOW WATER 154.21 Total for Dept 494 511.36* 0 GOPHER STATE ONE -CALL, MONTHLY SERVICE SEWER 151.20 0 PAYNE, TIM REIMBURSE CLOTHING ALLOW SEWER 154.21 Total for Dept 495 305.41* O EHLERS AND ASSOCIATES, PROFESSIONAL SERVICES OTHER 125.00 Total for Dept 499 125.00* Grand Total 27,635.82* • Date: 12/05/2000 Time: 14:24:23 Operator: JAL Ranges: Options: Page: 1 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 1353 - 1353 Bank #: (A) Cash #: (A) Payroll Check Dates: (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name 0 0 0 0 0 0 0 0 0 0 0 0 . 0 0 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount ACCENT HOMES ANOKA COUNTY G.I.S. DI DELTA DENTAL PLAN OF M ICMA /MANAGEMENT ASSOCI KENFIELD, CAROL MEDICA REIMB BLDG ESCROW /606 LO * * * * * * ** PARCEL SEARCH DENTAL INSURANCE PAYROLL WITHHOLDING OVERPAID ASSESSMENTS HEALTH INSURANCE * * * * * * ** * * * * * * ** * * * * * * ** * * * * * * ** MIKE TORKELSON DEVELOP REIMB BLDG ESCROW /6659 C * * * * * * ** PERA /COUNCIL PAYROLL WITHHOLDING * * * * * * ** PERA /REGULAR PAYROLL WITHHOLDING * * * * * * ** RELIASTAR LIFE INSURAN LIFE INSURANCE * * * * * * ** RON BIRCH CUSTOM HOMES REIMB BLDG ESCROW /6593 L * * * * * * ** UNIVERSITY OF MINNESOT SEMINAR /2 * * * * * * ** WILLIAM G. HAWKINS & A MUNICIPAL ATTORNEY * * * * * * ** ZERWAS, JEROME REFUND INSURANCE * * * * * * ** Total for Dept ** O METRO ATHLETIC SUPPLY, BASKETBALLS /SCOREBOOKS /W ADULT SP O MRPA BERTHS ADULT SP Total for Dept 202 O FUN SERVICES O BURGER, LUANN SUPPLIES SPECIAL Total for Dept 205 DANCE LESSONS YOUTH IN Total for Dept 207 O METRO ATHLETIC SUPPLY, BASKETBALLS /SCOREBOOKS /W YOUTH SP Total for Dept 208 O TIMESAVER OFF -SITE SEC NOVEMBER 22 MAYOR /CO Total for Dept 401 O CORPORATE EXPRESS, INC OFFICE SUPPLIES 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE O MEDICA HEALTH INSURANCE 0 NYSTROM PUBLISHING COM POSTAGE /NEWSLETTER ADMINIST ADMINIST ADMINIST ADMINIST 500.00 28.00 1,367.62 3,236.94 121.17 5,729.67 500.00 217.28 13,483.61 753.61 500.00 300.00 454.50 16.50 27,208.90* 139.14 438.00 577.14* 1,647.18 1,647.18* 162.00 162.00* 95.85 95.85* 163.88 163.88* 75.24 88.40 1,007.53 887.71 Date: 12/05/2000 Time: 14:24:24 Operator: JAL • Page: 2 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description • Dept Amount O RELIASTAR LIFE INSURAN LIFE INSURANCE ADMINIST O UNITED WISCONSIN INSUR LONG TERM DISABILITY INS ADMINIST Total for Dept 402 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE SENIORS O RELIASTAR LIFE INSURAN LIFE INSURANCE SENIORS O UNITED WISCONSIN INSUR LONG TERM DISABILITY INS SENIORS Total for Dept 406 O DELTA DENTAL PLAN OF M 0 FRED PRYOR SEMINARS O MATT PARROTT AND SONS O MEDICA O RELIASTAR LIFE INSURAN O UNITED WISCONSIN INSUR DENTAL INSURANCE SEMINAR /2 W- 2/1099 FORMS & ENVELOP HEALTH INSURANCE LIFE INSURANCE LONG TERM DISABILITY INS Total for Dept 407 O WILLIAM G. HAWKINS & A MUNICIPAL ATTORNEY Total for Dept 414 O CORPORATE EXPRESS, INC 0 DIVINE, MARY 0 FRED PRYOR SEMINARS O MEDICA O RELIASTAR LIFE INSURAN 0 UNITED WISCONSIN INSUR O WILLIAM G. HAWKINS & A OFFICE SUPPLIES REIMBURSE SENSIBLE LAND SEMINAR /2 HEALTH INSURANCE LIFE INSURANCE LONG TERM DISABILITY INS MUNICIPAL ATTORNEY Total for Dept 415 O DELTA DENTAL PLAN OF M O MEDICA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 DENTAL INSURANCE HEALTH INSURANCE RELIASTAR LIFE INSURAN LIFE INSURANCE UNITED WISCONSIN INSUR LONG TERM DISABILITY INS Total for Dept 416 ANOKA COUNTY CONNEXUS ENERGY DELTA DENTAL PLAN OF GALL'S INC. IN THE LINE OF DUTY, MEDICA SYSTEM ANALYSIS MONTHLY SERVICE M DENTAL INSURANCE UNIFORM SUPPLIES I TRAINING TAPES HEALTH INSURANCE METRO SALES INCORPORAT MAINTENANCE AGREEMENT NYSTROM PUBLISHING COM POSTAGE /NEWSLETTER PECCHIA, DAVID CHIEF FUEL /MEALS POLICE RELIASTAR LIFE INSURAN LIFE INSURANCE POLICE SHRED -IT, INC. DESTROY CONFIDENTIAL MAT POLICE UNITED WISCONSIN INSUR LONG TERM DISABILITY INS POLICE VERIZON WIRELESS MONTHLY SERVICE POLICE VIKING TROPHIES, INC. PLAQUE POLICE Total for Dept 420 20.00 69.53 2,148.41* 13.82 4.00 4.44 22.26* FINANCE 44.21 FINANCE 54.00 FINANCE 75.47 FINANCE 400.00 FINANCE 12.00 FINANCE 41.14 626.82* LEGAL CO 15,576.45 15,576.45* ECONOMIC 15.69 ECONOMIC 30.00 ECONOMIC 54.00 ECONOMIC 607.53 ECONOMIC 12.00 ECONOMIC 40.78 ECONOMIC 259.50 1,019.50* PLANNING 110.51 PLANNING 207.53 PLANNING 8.00 PLANNING 26.10 352.14* POLICE 190.00 POLICE 10.65 POLICE 327.94 POLICE 29.48 POLICE 95.00 POLICE 6,754.43 POLICE 374.54 POLICE 147.92 98.00 100.00 54.95 297.28 403.65 96.43 8,980.27* Date: 12/05/2000 Time: 14:24:25 Operator: JAL Page: 3 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount O DELTA DENTAL PLAN OF M DENTAL INSURANCE FIRE 0 MEDICA HEALTH INSURANCE FIRE O RELIASTAR LIFE INSURAN LIFE INSURANCE FIRE O UNITED WISCONSIN INSUR LONG TERM DISABILITY INS FIRE Total for Dept 421 0 CORPORATE EXPRESS, INC OFFICE SUPPLIES O DELTA DENTAL PLAN OF M DENTAL INSURANCE O MEDICA HEALTH INSURANCE O RELIASTAR LIFE INSURAN LIFE INSURANCE O SUBURBAN INSPECTIONS, ELECTRICAL INSPECTIONS O UNITED WISCONSIN INSUR LONG TERM DISABILITY INS Total for Dept 422 O CONNEXUS ENERGY O DELTA DENTAL PLAN OF O MEDICA O MICKELSON, LESTER 0 PETTY CASH 0 PRODUCTION AIDS, INC. 0 RELIASTAR LIFE INSURAN O T.A. SCHIFSKY AND SONS O TOWER ASPHALT, INC. O UNITED WISCONSIN INSUR O VIKING SAFETY PRODUCTS MONTHLY SERVICE M DENTAL INSURANCE HEALTH INSURANCE REIMBURSE CLOTHING ALLOW SUPPLIES CATCH BASIN GRATES LIFE INSURANCE FINE ASPHALT UMP MIX LONG TERM DISABILITY INS BATTERIES /ASPIRIN /DECONG Total for Dept 430 ID0 AMERICAN FASTENER & SU 0 BAUER BUILT, INC. O CENTER FRAME AND WHEEL O CRYSTEEL DIST., INC. O DEHN OIL COMPANY, INC. O DELTA DENTAL PLAN OF M O GILLUND ENTERPRISES, I O GOPHER BEARING COMPANY O LINO LAKES TRANSMISSIO O MEDICA 0 MENARDS, INC. O NOTT COMPANY, INC. O PETTY CASH O RELIASTAR LIFE INSURAN O UNITED WISCONSIN INSUR O CONNEXUS ENERGY O GLEWWE DOORS, INC. O MEDICA O MENARDS, INC. O MIDLAND PRESS 0 PITNEY WORKS • COTTER PINS MOWER PARTS ALIGN FRONT DUST CAPS DIESEL FUEL DENTAL INSURANCE PENETRANT /LUBE /CLEANER ROLLER BEARINGS SERVICE TRANSMISSION HEALTH INSURANCE BOX BOARDS HYD HOSES SUPPLIES LIFE INSURANCE LONG TERM DISABILITY BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET WHEELS /2 FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET INS FLEET Total for Dept 431 MONTHLY SERVICE ACTUATOR SWITCH HEALTH INSURANCE SUPPLIES BOOKLET COVERS POSTAGE METER RENTAL GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME 35.91 650.00 8.00 19.68 713.59* 15.69 44.20 607.53 8.00 1,408.00 23.60 2,107.02* 454.54 66.31 415.06 116.06 4.49 317.52 18.00 120.47 172.10 42.89 105.29 1,832.73* 5.79 127.80 165.00 18.19 3,527.10 22.10 275.28 94.76 79.68 400.00 6.74 315.99 2.66 4.00 9.42 5,054.51* 669.43 98.00 400.00 8.87 1,227.34 162.38 Date: 12/05/2000 Time: 14:24:26 Operator: JAL • Page: 4 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount 0 RELIASTAR LIFE INSURAN LIFE INSURANCE GOVERNME 0 UNITED WISCONSIN INSUR LONG TERM DISABILITY INS GOVERNME Total for Dept 432 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CORPORATE EXPRESS, INC DELTA DENTAL PLAN OF M GILBERTSON, STEVE HEMISPHERE FIELD SERVI MEDICA MENARDS, INC. MIDWEST DELIVERY SERVI NYSTROM PUBLISHING COM PETTY CASH QUEST RELIASTAR LIFE INSURAN SEARS COMMERCIAL ONE UNITED WISCONSIN INSUR OFFICE SUPPLIES DENTAL INSURANCE REIMBURSE CLOTHING ALLOW PROFESSIONAL SERVICES HEALTH INSURANCE LUMBER DELIVERY SERVICE POSTAGE /NEWSLETTER SUPPLIES MONTHLY SERVICE LIFE INSURANCE ROUTER LONG TERM DISABILITY INS VIKING SAFETY PRODUCTS BATTERIES /ASPIRIN /DECONG Total for Dept 450 0 BURSACK, ELIZABETH MILEAGE O CHANHASSEN, CITY OF LODGING 0 CORPORATE EXPRESS, INC OFFICE SUPPLIES 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE O HIGH POINT CREATIVE, L REC GUIDE O MEDICA HEALTH INSURANCE �0 MIDWEST DELIVERY SERVI DELIVERY SERVICE 0 NYSTROM PUBLISHING COM POSTAGE /NEWSLETTER 0 RELIASTAR LIFE INSURAN LIFE INSURANCE 0 UNITED WISCONSIN INSUR LONG TERM DISABILITY Total for Dept 451 0 MEDICA HEALTH INSURANCE 0 NYSTROM PUBLISHING COM POSTAGE /NEWSLETTER 0 RELIASTAR LIFE INSURAN LIFE INSURANCE 0 TIMESAVER OFF -SITE SEC OCTOBER 25 O UNITED WISCONSIN INSUR LONG TERM DISABILITY Total for Dept 461 PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI INS RECREATI ENVIRONM ENVIRONM ENVIRONM ENVIRONM INS ENVIRONM 4.00 8.28 2,578.30* 21.27 132.65 165.57 2,200.00 1,600.00 209.11 10.47 591.84 6.04 58.18 22.00 785.05 71.59 105.29 5,979.06* 29.25 76.94 32.57 22.10 285.00 207.53 10.48 2,367.13 12.80 30.77 3,074.57* 200.00 147.92 1.80 158.50 6.82 515.04* 0 RELIASTAR LIFE INSURAN LIFE INSURANCE SOLID WA .40 O SAFETY KLEEN CORPORATI RECYCLE USED OIL SOLID WA 1,084.50 O UNITED WISCONSIN INSUR LONG TERM DISABILITY INS SOLID WA 1.52 Total for Dept 462 1,086.42* 0 MEDICA HEALTH INSURANCE FORESTRY 200.00 0 MIDWEST LANDSCAPES, IN TREES FORESTRY 20,038.00 0 RELIASTAR LIFE INSURAN LIFE INSURANCE FORESTRY 1.80 0 UNITED WISCONSIN INSUR LONG TERM DISABILITY INS FORESTRY 6.84 Total for Dept 463 20,246.64* Date: 12/05/2000 Time: 14:24:26 Operator: JAL • Page: 5 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name 61101 M 0 0 0 0 0 0 0 0 0 61101 M 0 0 0 0 • Description Dept Amount CIRCLE PINES POST OFFI CONNEXUS ENERGY DELTA DENTAL PLAN OF M INSTRUMENTAL RESEARCH, MEDICA PETTY CASH RELIASTAR LIFE INSURAN UNITED WISCONSIN INSUR VIKING SAFETY PRODUCTS UTILITY BILLING POSTAGE MONTHLY SERVICE DENTAL INSURANCE WATER TESTING HEALTH INSURANCE SUPPLIES LIFE INSURANCE LONG TERM DISABILITY INS BATTERIES /ASPIRIN /DECONG Total for Dept 494 BRW, INC. CIRCLE PINES POST OFFI CONNEXUS ENERGY DELTA DENTAL PLAN OF M MEDICA RELIASTAR LIFE INSURAN INFLOW /INFILTRATION STUD UTILITY BILLING POSTAGE MONTHLY SERVICE DENTAL INSURANCE HEALTH INSURANCE LIFE INSURANCE O UNITED WISCONSIN INSUR LONG TERM DISABILITY INS Total for Dept 495 O ARNT CONSTRUCTION 0 BERGENS, DIANE O BRYAN ROCK PRODUCTS, 0 CENTERVILLE REDI -MIX, 0 WILLIAM G. HAWKINS & MARSHAN PARK GRADING INTEREST I DIAMOND AGG CONCRETE A MUNICIPAL ATTORNEY Total for Dept 499 WATER 143.81 WATER 642.42 WATER 19.89 WATER 63.00 WATER 103.77 WATER 9.51 WATER 7.60 WATER 23.15 WATER 105.28 1,118.43* SEWER 23,447.51 SEWER 143.81 SEWER 227.41 SEWER 19.89 SEWER 103.76 SEWER 7.60 SEWER 18.99 23,968.97* OTHER 10,980.00 OTHER 45.64 OTHER 404.52 OTHER 1,107.04 OTHER 191.90 12,729.10* Grand Total 139,585.18* • December 6, 2000 To: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes • From: Milo Bennett Subject: Ratification of expenditures and approval for payment of December payroll expense. Your approval of December payroll expense as listed on the attached copy of the check register, checks #5100 - 5145, in the amount of $26,527.67, is hereby requested. mb /nw cc: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File • Dec 06, 2000 11:11 AM CENTENNIAL FIRE DISTRICT PAYROLL COMPUTER CHECK REGISTER CHFrK# EMP NUM EMPLOYEE NAME 5100 1990 ALBERG, JOHN 5101 1980 AMACHER, JEFFREY 5102 1201 BANGERT, RICHARD M 5103 1203 BARNARD, RICHARD K 5104 1208 BEHR, SCOTT A 5105 1230 BOGENREIF, KERRY 5106 2857 BOLDT, ROBERT 5107 1260 BROKER, MICHAEL A 5108 1265 BRUDER, DAVE 5109 1340 CHEVALLIER, THIERRY 8 5110 1350 CISEWSKI, JERRY L 5111 1380 COLVARD, BRIAN T 5112 5966 COOPER, DARYL 5113 1390 CRUZ, RAYMOND 5114 1400 DOMITZ, STUART C 5115 1500 ENGLUND, DESMOND W 5116 1600 FRENCH, TOM 5117 1740 GARDNER, TODD 5118 1950 IWAN, CHRISTOPHER E 5119 2140 XERFELD, GLENN 5120 2222 LALLIER, DANIEL 5121 2210 LAUDERBAUGH, RANDY D 5122 2250 LEE, STEVE 5123 2340 MENCH, MIKE J 2360 MISCHKE, KATHY 5,La 5555 MISCHKE, SCOTT 5126 2365 MISCHKE, THOMAS G 5127 2375 MOE, DON 5128 2380 MOHLER, ARTHUR E 5129 8029 NADEAU, SCOTT 5130 2440 NORBERG, DEWAYNE C 5131 2550 OLSON, GLEN A 5132 2630 PETERSON, JERRY 5133 2640 PETERSON, MIKE T 5134 2730 REITER, RONALD 5135 2750 ROBERTSON, GORDON C 5136 2770 ROL5TAD, RANDY T 5137 2810 SCOTT, JAMES L 5138 2820 SHIKOWSKY, STEVE 5139 2825 STAFKI, ROBERT 5140 2830 STARK, MARC 5141 2860 STEWART, KEVIN J 5142 2880 SWEENEY, TERRANCE H 5143 2 920 TASCHUK, ALLEN S 5144 2940 THELL, PAUL 5145 2945 THELL, TIM PAYROLL SUMMARY Page 1 GROSS PAY DEDUCTIONS NET PAY 491.63 81.13 907.38 149.16 1,487.88 224.00 539.13 88.82 333.63 54.84 655.50 108.50 361.88 59.25 244.38 39.54 1,743.00 286.27 454.75 74.59 425.63 65.00 344.25 55.99 725.63 120.52 527.25 87.65 389.50 64.65 345.00 53.00 1,090.13 179.81 1,042.63 171.12 332.50 54.82 243.75 36.00 598.13 98.67 1,391.50 209.00 429.25 65.00 1,014.38 152.00 1,776.25 292.76 930.00 153.49 1,369.13 225.85 308.13 51.47 1,130.00 170.00 692.75 114.04 605.63 100.78 1,158.99 174.00 326.25 50.00 804.88 120.00 308.13 51.47 365.63 61.30 1,131.50 170.00 793.25 130.50 376.13 57.00 550.38 90.98 539.13 88.82 1,852.25 1,254.86 318.75 52.62 482.13 78.99 246.50 41.57 541.88 88.86 *32,726.36 410.50 758.22 1,263.88 450.31 278.79 547.00 302.63 204.84 1,456.73 380.16 360.63 288.26 605.11 439.60 324.85 292.00 910.32 871.51 277.68 207.75 499.46 1,182.50 364.25 862.38 1,483.49 776.51 1,143.28 256.66 960.00 578.71 504.85 984.99 276.25 684.88 256.66 304.33 961.50 662.75 319.13 459.40 450.31 597.39 266.13 403.14 204.93 453.02 *6,198.69 *28,527.67 FICA Social Security FICA Medicare = ederal Tax Withheld Withheld Employer Owed Withheld Employer Owed Advanced EIC Payments Made Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784 -7472 - Office (651) 784 -2427 - Fax December 7, 2000 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12442 — 12457, in the amount of $3,357.25 is hereby requested. • • DATE CHECK# NAME 12/07/2000 12442 12/07/2000 12443 12/07/2000 12444 12/07/2000 12445 12/07/2000 12446 12/07/2000 12447 12/07/2000 12448 12/07/2000 12449 12/07/2000 12450 12/07/2000 12451 12/07/2000 12452 12/07/2000 12453 12/07/2000 12454 12/07/2000 12455 12/07/2000 12456 12/07/2000 12457 • • Centennial Fire District Check Register Amaco Oil Company Anoka County Fire Protection Centennial Utilities Circle Pines Office Products Connexus Energy Emergency Apparatus Maintenance Fairview Lakes Clinic IKON Office Solutions Image Printing & Graphics Milo Bennett Pryor Resources, Inc. Qwest Reliant Energy Minnegasco Verizon Wireless Viking Office Products Nat'l Imprint/Franklin Products Page 1 of 1 ACCOUNT AMOUNT 42100 - Fuel and Lube 519.75 42200 - Dues and Memberships 210.00 42251 - Station 1 Utilities 73.50 42180 - Office Products 69.76 42252 - Station 1 - Utilities 308.32 42009 - Vehicle Maintenance 77.76 42150 - Medical Physicals 318.00 42110 - Other Maintenance 98.14 42180 - Office Supplies 65.60 42220 - Travel, School, Conference 163.70 42220 - Travel, School, Conference 118.00 42240 - Telephone 349.60 42253 - Station 2 Utilities 604.36 42240 - Telephone 148.75 42180 - Office Supplies 30.48 42190 - Fire Prevention Supplies 201.53 Total $3,357.25 • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: Background: AGENDA ITEM IC Milo Bennett, Fire Chief December 5, 2000 Donation to the Centennial Fire District from the Centennial Fire Relief Association. Simple Majority In the past years, funds from gambling profits have been donated to the Centennial Fire District, from the Centennial Fire Relief Association for many purposes. The current donation has been given to the district to purchase a new copy machine for the main office and a Thermal Image Camera for fighting fires. This donation amount given is as follows: $19,703 for the purchase of the camera and $9,090 for the new copy machine. This total donation amounts to $28,793. We are very grateful to the Centennial Fire Relief Association for all their past and present donations to our district. This check has been written to the City of Lino Lakes, so that it complies with the Gambling Control Laws. A check in return will need to be written from the City of Lino Lakes to the Centennial Fire District to transfer over these funds. Options: No action is needed, other than to accept the generous donation received from the Centennial Fire Relief Association to the Centennial Fire District. Minnesota Lawful Gambling Government Acknowledgment Form - LG503 Use of This Form 1. If an organization wishes to contribute gambling funds to a unit of government, the organization and unit of govern- ment must complete this form. 2. Approval of the Gambling Control Board is not required. 3. The form must be kept on file by the licensed organization. 4. Attach a copy of this form to your Schedule C report for the month in which the funds are spent. Lion Certain Contributions Prohibited Minnesota Statutes, section 349.12, subdivision 25(b)(6), pro- hibits "a contribution to a statutory or home rule or charter city, county, or town by a licensed organization with the knowledge that the governmental unit intends to use the contribution for a pension or retirement fund." Minnesota Rules, part 7861:0120, subpart 5D(10), prohibits "any contribution or expenditure to the extent that it results in any net monetary gain or other pecuniary benefit to the organization making the contribution or expenditure." - -a- -- Orr%fganiiation (� /� J Ate" ,AI Lie Relet ffssac:. Phone Number (6.5-7 ) 7e/— 7y 7P License Number j_,,D30j 7 Address 779; La-k.,. .Ir,, e, City 2,'..., ,... ,Za- k cs State _ /l• /t/ Zip SSo / y gCity ❑ State of Minnesota, Department of , Division of Amount of lawful purpose contribution to the unit of government: $ /9 x1.2 Amount of lawful purpose contribution rtceived: We are aware of the restrictions contained in Minnesota Statutes, section 349.12, subdivision 25(b)(6); and Minnesota Rules, part 7861.0120, subpart 1 `. ‹.._. " j q Signature of Chief Executive Officer (CEO) A J t Print Name 1`�\\ ///� �I.J C'S 1,,„,,,,,,e �NL� IUn oC Date ZU — C)-C1 / Name of Government City of 1-1r,0 bet kes Phone Number (Lb )) 9S'. -I- yea Address / Dp 4030 /e;w h CH4 I � f ' w y City 4/1;‘, / 4/t ei State A14 Zip 5.5. _ Check type of government: ❑ County ❑ Township ❑ School District No. of gCity ❑ State of Minnesota, Department of , Division of nUnited States, Department of , Division of • nOther Government Entity - specify: Amount of lawful purpose contribution rtceived: $ /C}) %a3 / % 0,04111-"""76- We are aware of the restrictions contained in Minnesota Statutes, section 349.12, subdivision 25(b)(6); and Minnesota Rules, part 7861.0120, subpart 5D(10). Signature of Government Agent Print Name (, 0.1.,. Title At, f.l ,101_ et.}l, A40444, gi-ru .4-� 22tory 2 Date The information requested on this form will be used by the Gambling Control Board to determine compliance with Minnesota statutes and rules governing lawful gambling activities. All of the information supplied on this form will become public information when received by the Gambling Control Board. This form will be made available in altemative format (i.e. large print, Braille) upon request. If you use a TTY, you can call us by using the Minnesota Relay Service at 1- 800 - 627 -3529 and ask to place a call to (612) 639 -4000. (Rev. 1018/96) • Minnesota Lawful Gambling Government Acknowledgment Form - LG503 Use of This Form 1. If an organization wishes to contribute gambling funds to a unit of government, the organization and unit of govern- ment must complete this form. 2. Approval of the Gambling Control Board is not required. 3. The form must be kept on file by the licensed organization. 4. Attach a copy of this form to your Schedule C report for the month in which the funds are spent. ormation Certain Contributions Prohibited Minnesota Statutes, section 349.12, subdivision 25(b)(6), pro- habits "a contribution to a statutory or home rule or charter city, county, or town by a licensed organization with the knowledge that the governmental unit intends to use the contribution for a pension or retirement fund." Minnesota Rules, part 78610120, subpart 5D(10), prohibits "any contribution or expenditure to the extent that it results in any net monetary gain or other pecuniary benefit to the organization making the contribution or expenditure." Organization Re-k f ..ss e C.. Phone Number (65-)) 784,- 7.‘-/ 7.2 License Number • !_� _p3 n / 7 Address 7 % � / Lo-kt .N r, i t- City ,Zi--, v 2a-1 " State fri/t/ Zip ,-s-s -O i H State of Minnesota, Department of , Division of Amount of lawful purpose contribution to the unit of government: $ p z-,04) / Amount of lawful purpose contribution received: We are aware of the restrictions contained in Minnesota Statutes, section 349.12, subdivision 25(b)(6); and Minnesota Rules, part 7861.0120, subpart 1, s Signature of Chief Executive Officer (CEO)/ Print Name ' Y+Oh 1 q Jnc -e Date l— ZU ,- 6e) A Name of Government City of 4 M 2el/e3 tt Phone Number (40 ) 9w -AyDo Address -�-- 600 �;w1, ee,t 4 - Jr fwy ti City / 4t H0 hat ke3 )G State %%n V Zip ,Jc.4'0/y Check type of government: City County j Township School District No. of State of Minnesota, Department of , Division of United States, Department of , Division of • Other Government Entity - specify: / Amount of lawful purpose contribution received: $ 9j d go -1-1 Gi9 eU We are aware of the restrictions contained in Minnesota Statutes, section 349.12, subdivision 25(b)(6); and Minnesota Rules, part 7861.0120, subpart 5D(10). . e Signature of Government Agent 'Print Name t),‘„,..6.,_ L I SP.I"' YTitle / ed-tq 14,tMt+4tcf4- 1.244,.4_ y2 ZN("17 Date The information requested on this form will be used by the Gambling Control Board to determine compliance with Minnesota statutes and rules governing lawful gambling activities. All of the information supplied on this form will become public information when received by the Gambling Control Board. This form will be made available in alternative format (i.e. large print, Braille) upon request. If you use a TTY, you can call us by using the Minnesota Relay Service at 1- 800 - 627 -3529 and ask to place a call to (612) 639 -4000. (Rev. 1018/96) AGENDA ITEM: 3A STAFF ORIGINATOR: Daniel Tesch, Director of Administration DATE: 11 December 2000 TOPIC: Hiring a Building Inspector II BACKGROUND When Tom Jackson gave notice that he would be resigning his position as building inspector II, the city began the process of searching for a replacement. After reviewing and interviewing applicants, staff is recommending an offer of employment be made to Mr. Vern Rylander. Mr. Rylander has worked on a seasonal basis for the city for the past 3 years, and has displayed an excellent working knowledge of the Uniform Building Code. We recommend Mr. Rylander be started at step 2 of the wage range for building inspector II. • OPTIONS 1. Hire Vern Rylander as building inspector II 2. Return to Staff for additional consideration RECOMMENDATION Option One • 1 • AGENDA ITEM 3B STAFF ORIGINATOR: Linda Waite Smith, City Administrator MEETING DATE: December 11, 2000 TOPIC: Termination of Employee VOTE REQUIRED: 3/5 BACKGROUND: We are recommending termination of employment for a Public Works employee whose attendance record and punctuality have been unacceptable. The background information was reviewed by employment attorney Scott Lepak as well as the employee's union representative. The notice of recommendation to terminate was sent to the employee by certified mall on December 5, 2000, and advised him that he was entitled to a pre - termination hearing with the City Council. That hearing was scheduled for 6:15 p.m. December 11, 2000, before the start of the regular City Council meeting. • The City Council is the hiring authority for the City. As such, the City Council needs to make the final determination to terminate employment as well. Background information has been provided in a confidential packet of information distributed December 4, 2000. OPTIONS: 1. Approve termination of employment of Chad Havel. 2. Decline to approve termination of employment of Chad Havel. 3. Return to staff for further review and/or action. RECOMMENDATION: 1. Option #1: Approve termination of employment of Chad Havel. • STAFF ORIGINATOR: DATE: TOPIC: AGENDA ITEM NO. 3 C Dan Tesch, Director of Administration December 11, 2000 Consideration of Hiring General Maintenance Worker — Streets Department Vote Required: Simple Majority BACKGROUND: With the approval of item 3B, I am recommending that Mr. Jim Blackbird be considered for the vacant General Maintenance - Streets position. Mr. Blackbird began his employment with the City of Lino Lakes on April 17, 2000. He has shown a tremendous work ethic and is capable of performing a variety of tasks. Mr. Blackbird's past work experiences have included operating light and heavy equipment, paving, patching, seal coating, and dirt work. Also, he has demonstrated his competency in welding, equipment repair, construction, and landscaping. Mr. Blackbird is available to begin tomorrow, December 12, 2000. Mr. Blackbird's beginning • salary is $15.93 per hour plus benefits. This position will be eligible for membership in the 49'ers Union. A physical examination and drug test will be required prior to Mr. Blackbird's becoming a full time employee. OPTIONS: 1. Approve the hiring of Mr. Jim Blackbird as General Maintenance - Streets Employee, contingent upon successful completion of drug test and physical examination. 2. Return to staff for further review. RECOMMENDATION: Option 1. 12/6/00 RD /Correspondence /City Council/ Blackbird Hiring AGENDA ITEM 4A STAFF ORIGINATOR Al Rolek DATE December 6, 2000 TOPIC Consideration of Resolution No. 00- adopting the Final 2000 Tax Levy, collectable in 2001. Simple Majority VOTE REQUIRED BACKGROUND Truth in Taxation requires the City of Lino Lakes to adopt and certify a final 2000 tax levy, collectable in 2001 on or before December 28th of each year. The total levy includes dollars for the general operating budget as well as dollars for general bonded debt. The final levy for general purposes has been reduced from the amount approved in the proposed levy. This reduction results in a tax rate for 2001 that is the same as in 2000. A Truth in Taxation public hearing was held on the tax levy on December 4 and continued to December 11. Tax levy information was presented and discussed during the public hearing and public testimony was received. The City Council needs to take final action on the tax levy at this time. Staff recommendation is to adopt Resolution 00 -122 approving the final 2000 Tax Levy, collectible in 2001. OPTIONS'. 1. Approve Resolution No. 00 -122 adopting the final 2000 tax levy, collectable in 2001. 2. Deny Resolution No. 00 -122. RECOMMENDATION Option 1 • • • • Councilmember introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 00-122 RESOLUTION ADOPTING THE FINAL 2000 TAX LEVY, COLLECTIBLE IN 2001. WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenditures for General Fund operating costs anticipated in the year 2001; and, WHEREAS, the City of Lino Lakes is in need of certain funds to pay the annual debt service on outstanding indebtedness; and, WHEREAS, the City Council adopted its preliminary 2000 tax levy, collectible in 2001, in anticipation of the above expenses; and, WHEREAS, the City Council has published in the official newspaper all notices required by Minnesota statutes and the City Charter; and, WHEREA, the City Council held a Truth in Taxation public hearing on December 4, 2000, and continued such public hearing on December 11, 2000 in compliance with Minnesota statutes. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes, Anoka County, Minnesota, approves its final 2000 tax levy, collectible in 2001, upon taxable property within the City of Lino Lakes as follows: 1. Total amount levied in the year 2000 to be spread for taxes due and payable in the year 2001, net of HACA, is $4, 2. The total amount above levied, net of HACA, is for the following purposes: GENERAL OPERATING $4,105,048 GENERAL BONDED DEBT Public Project Revenue Bonds 88,131 Civic Complex Bond 1998A 220,238 G.O. Improvement Bond 1998B 102,885 Equipment Certificates 1998 67,719 Equipment Certificates 1999 80,217 Equipment Certificates 2000 102,002 Total General Bonded Debt $ 661,192 TOTAL LEVIES $4.766.240 BE IF FURTHER RESOLVED that the general fund operating budget and special levies for Equipment Certificates, Public Project Revenue Bonds, Civic Center Bonds and G.O. Improvement Bonds as reviewed by the City Council represents the basis for this levy. Individual department budgets are subject to preliminary approval by the City Council and shall be authorized by a separate action. Page 2 Adopted by the Lino Lakes City Council this 11th day of December, 2000. John Bergeson, Mayor Ry -chel Gaustad, CMC City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: • • • AGENDA ITEM 4B STAFF ORIGINATOR Al Rolek DATE December 6, 2000 TOPIC Consideration of adopting Resolution 00 -123 adopting the final 2001 General Fund Operating Budget for the City of Lino Lakes VOTE REQUIRED BACKGROUND Simple Majority Truth in Taxation requires the City of Lino Lakes to adopt and certify a final 2001 operating budget on or before December 28 of each year. A Truth in Taxation public hearing was held on the budget on December 4 and continued to December 11. A summary of the proposed budget was presented and discussed during the public hearing and public testimony was received. • The final 2001 budget represents a 8.70% increase over the 2000 budget. The City experienced growth of 13.06% over the same period. The City Council needs to take final action on the budget at this time. Staff recommendation is to adopt Resolution 00 -123 approving the final 2001 General Fund Operating Budget. • OPTIONS 1. Adopt Resolution 00 -123 adopting the final 2001 General Fund Operating Budget. 2. Deny Resolution 00 -123. RECOMMENDATION Option 1 • Council member introduced the following resolution and moved its adoption: • CITY OF LINO LAKES RESOLUTION NO. 00 -123 RESOLUTION ADOPTING THE FINAL 2001 GENERAL OPERATING BUDGET FOR THE CITY OF LINO LAKES. WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a resolution setting out final General Fund revenues and expenditures for the upcoming fiscal year. NOW THEREFORE BE IT RESOLVED: That the following final General Fund operating budget be adopted for 2001: 2001 PROPOSED GENERAL FUND BUDGET REVENUES: Property Taxes $4,152,048 Intergovernmental Revenue 369,700 Licenses and Permits 721,318 Charges for Services 243,000 Fines & Forfeitures 100,000 Interest on Investments 90,000 Miscellaneous 371,800 TOTAL PROPOSED GENERAL FUND REVENUES $6,047,866 EXPENDITURES: Administration $1,008,051 Community Development 826,805 Public Safety 2,285,983 Public Services 1,927,027 TOTAL FINAL GENERAL FUND EXPENDITURES $6,047,866 Adopted by the Lino Lakes City Council this 11th day of December, 2000. John Bergeson, Mayor Ry -chel Gaustad, CMC City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: • • • AGENDA ITEM 3 k STAFF ORIGINATOR David J. Pecchia, Public Safety Director /Chief of Police DATE December 11, 2000 TOPIC VOTES REQUIRED: BACKGROUND Annual renewal of Otter Lake Animal Control Contract 3/5 We have had Otter Lake Animal Control Center as our contract holder for the past 5 years. Our relationship during this time with the business has been very professional and we were able to meet the needs of the citizens, Otter Lake Animal Control Center and the City by utilizing the provisions of this contract. There are no changes from last year's contract. We request that the contract be renewed for calendar year 2001. OPTIONS 1. Approve the request to enter into a renewal contract with the Otter Lake Animal Control Center. 2. Return to staff for further information. RECOMMENDATION Option No. 1 CONTRACT FOR ANIMAL CONTROL SERVICES • THIS AGREEMENT, entered into this day of 2000, by and between the City of Lino Lakes, 600 Town Center Parkway, Lino Lakes, Minnesota 55014, hereinafter referred to as the "Municipality ", and Otter Lake Animal Care Center, 6848 Otter Lake Road, Hugo, Minnesota 55038, hereinafter referred to as "Otter Lake ", regarding the provision of animal control services in the City of Lino Lakes. The parties hereto agree as follows: I. TERM The term of this contract shall be from through II. BASIC SERVICES Otter Lake agrees to provide the following services: 1. Shelter for animals on a 24 hour basis. 2. Pick up and transport to the shelter building during normal business hours, seven days per week upon the request of the appropriate Municipal official. 3. Animal examinations and veterinary care as required whenever staff is available. • 4. Boarding for up to seven (7) days. 5. Euthanasia and disposal of animals if required. 6. Assist in handling animal abuse /neglect cases in cooperation with Municipal officials when necessary. • III. COMPENSATION 1. The Municipality shall pay Otter Lake the following fees: A. IMPOUND FEE: An administration charge of $25.00 per animal for the first day of impound. B. BOARDING FEE: $10.00 per day, per animal, for each day after the first day of impound. C. QUARANTINE FEE: In addition to the regular boarding fee, $4.00 per day, per animal, for all animals which must be quarantined, not to exceed ten (10) calendar days. D. TRANSPORTATION FEE: $25.00 per pick up. E. VETERINARY SERVICE: $40.00 per hour (maximum of $200.00 on any injury charged to the city). F. FLEA DIP: $15.00 per animal. G. EUTHANASIA AND DISPOSAL FEE 0 - 30 lbs. 31 - 60 lbs. 61 lbs. and over H. VACCINATION FEE None (no vaccinations given). $10.00 $14.00 $18.00 2. The Municipality will not be charged those costs recovered from pet owners. 3. Charges for services, shall be paid monthly or within thirty (30) days after submission of the monthly claims by Otter Lake to the Municipality. A copy of the impound sheet(s) shall accompany the monthly claims. IV. COMPLIANCE WITH LAWS In providing all services pursuant to this contract, Otter Lake Shall abide by all statutes, ordinances rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. Otter Lake shall comply with all requirements of Minn. Stat. 346.37 and shall indemnify and defendant the City against any claimed violation of that statute, or any other statue, ordinance, rule or regulation pertaining to the services provided by Otter Lake. V. AUDIT DISCLOSURE AND RETENTION OF RECORDS Otter Lake agrees to make available to duly authorized representative of the Municipality and either the legislative auditor or the state auditor for the purpose to audit examination pursuant to Minn. Stat. 16B.06, any books, documents, papers and records of Otter Lake that are pertinent to Otter Lake's provision of services hereunder. Otter Lake further agrees to maintain all such required records for three (3) years after receipt of final payment and the closing of all other related matters. VI. INSURANCE Otter Lake shall purchase, maintain in full force and effect during the term of this Contract the following insurance coverage: 1. WORKER'S COMPENSATION: Coverage at statutory limits as provided by the State of Minnesota. 2. COMPREHENSIVE GENERAL LIABILITY: Coverage shall have minimum limits of $1,000,000 per occurrence, combined single limit for bodily injury liability and property damage liability. 3. BUSINESS AUTO LIABILITY: Coverage shall have minimum limits of $750,000 per occurrence, combined single limit of bodily injury liability and property damage liability. This shall include owned vehicles hired and non -owned vehicles and employee non - ownership. e • Current valid insurance certificates meeting the requirements herein identified shall be filed with the Municipality before signing of this Contract. All policies shall provide, and the certificate issued shall evidence, that the Municipality shall be notified in writing at least thirty (30) days prior to cancellation or modification of coverage. VII. EARLY TERMINATION This Contract may be terminated by either party, with or without cause, upon thirty (30) days written notice, delivered by certified mail or in person, to the other party. VIII. MODIFICATIONS Any material alteration, modifications or variations of any terms of the Contract shall be valid and enforceable only when they have been reduced to writing as an amendments and signed by the parties. Municipality shall be named as an additional insured on all insurance certificates. IX. ENTIRE AGREEMENT It is understood and agreed by the partied that the entire agreeement of the parties is contained herein and that the Contract superseded all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between Otter Lake and Municipality. The parties hereto revoke any prior oral or written agreements between themselves and agree that this Contract is the only and complete agreement regarding the subject hereof. CITY OF LINO LAKES �% • BY: BY: •l G%� TITLE: TITLE: BY: BY: TITLE: DATE: OTTER LAKE ANIMAL CARE CENTER • • ,(4.) 47/00 ! • • • AGENDA ITEM 7A STAFF ORIGINATOR: John Powell, City Engineer COUNCIL MEETING DATE: December 11, 2000 TOPIC: PUBLIC HEARING, Bluebill Ponds Utility and Street Improvements VOTE REQUIRED: 3/5 Vote required to continue the hearing BACKGROUND: Staff has discussed this matter with the City Attorney to clarify the City's options regarding assessment of existing properties for the street construction costs. We will contact the effected residents within Mar Don Acres and schedule a neighborhood meeting to specifically discuss the road assessment issue. We are hopeful this can be completed prior to the December 18, 2000, City Council meeting and are therefore requesting the hearing be continued until that time. OPTIONS: 1. Continue the public hearing to December 18, 2000. 2. Close the public hearing. RECOMMENDATION: Option No. 1 - Staff recommends continuing the public hearing. • • • AGENDA ITEM 7 B STAFF ORIGINATOR: Mary Kay Wyland MEETING DATE: December 11, 2000 TOPIC: PUBLIC HEARING, Ordinance No. 17 -00, Vacation of unconstructed cul -de -sac right -of -way on Lois Lane (property known as 7870 Country Lane) VOTE REQUIRED: 4/5`b Vote Required DESCRIPTION: Mr. Barry Przybylski of 7870 Country Lane has requested the vacation of the unconstructed cul -de -sac on the north/east corner of his property. This right -of -way was secured as a part of the Mar Don Acres plat in 1978 and is no longer necessary due to the recently developed Highland Meadows West Plat. Lois Lane now continues to the east from Mr. Przybylski's property. Staff has published the vacation, as required, in the legal newspaper and Mr. Przybylski is the only affected property owner. In our review of the request we see no reason to keep this right -of -way due to the newly constructed extension of Lois Lane easterly and would, therefore, recommend adoption of Ordinance No. 17 -00 Vacating the Right -of -Way. OPTIONS: 1. Approve First Reading of Ordinance 17 -00 2. Return to staff for further consideration RECOMMENDATION: Option 1 • • • Council Member adoption: introduced the following Ordinance and moved its ORDINANCE NO: 17 -00 CITY OF LINO LAKES COUNTY OF ANOKA AN ORDINANCE VACATING THE UNCONSTRUCTED CUL -DE -SAC RIGHT - OF -WAY ON LOT 1, BLOCK 2 MAR DON ACRES (Property known as 7870 Country Lane) I The City Council of Lino Lakes, Anoka County, Minnesota does ordain: II That the unconstructed right -of -way for a future cul -de -sac on Lot 1, Block 2 Mar Don Acres (7870 Country Lane) is hereby vacated. III This Ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with the City Charter of the City of Lino Lakes. John J. Bergeson, Mayor ATTEST: Ry -chel Gaustad CMC, Clerk/Treasurer The motion for adoption of the foregoing Ordinance was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said Ordinance was declared passed and adopted. ELEMENTARY SCHOOL o,:. 2'3 ♦ -! NORTH • • • /tr /if /if .sr 2 7� q �x 4 t \ OIS r I'1 LANE J;r n • is s bl 7 ;r ti (1) r ler4brio(Jon,/n[ JM 4f IK JJl • N. �r! /J :0) t 1 le E R.C.P. £AS£14E717 -- ♦ 4.0 M ; 1 11 /0/ N II , .n 1N fI t I . ! - - - 12 a� — — — (//) ` w 1I, /I,.#.Y! /1 60 JIf JJ0•ir•Y! w Z J 4' 1 r J "I .. I/M • ;fl 2 1J/ J n. y..f J. 2 (d) - - -r- ten. /i.i1! J (0 1000 ,ily. K•Y r: 3, t, >r "°I-'. Ir'CENTER • SELL. e lle.l L I IW Lo ay." Ills QCOI•V HII:III li4? [Flat Mapi • • AGENDA ITEM 7 C STAFF ORIGINATOR: Jeff Smyser C. C. MEETING DATE: December 11, 2000 TOPIC: Preliminary Plat Highland Meadows West 2nd Addn. VOTE REQUIRED: 3/5 BACKGROUND Highland Meadows West is a planned development overlay (PDO) which received final plat approval in April 2000. Highland Meadows West 2nd Addition includes land within the northern portion of Highland Meadows West. The 2nd Addn. will create four lots: two new single family lots and two lots which contain existing houses. It will also create a 45 ft. extension of Marilyn Drive. This report refers to the following revised plans, all received by the City November 20, 2000: Preliminary Plat Utility Plan Preliminary Grading, Drainage & Details Erosion Control Plan ANALYSIS Project Data: Total site (lots and new street) 1.28 acres 4 single family lots (2 new sites, 2 existing houses) Gross density 3.12 units per acre. Land Use and Zoning: The site is completely within the existing MUSA and is zoned for residential development. This small area of additional development is completely within the plat approved earlier this year. The current application will create four lots out of what is now Outlot E, Highland Meadows West. The purpose of platting this small area is to create separate lots for the two existing houses. In addition, the road labeled Arlo Lane was platted with Comprehensive Plan (existing) Comprehensive Plan (1998 draft) Zoning site SF Residential Low Density Sewered Resid. Resid. PDO north SF Residential Low Density Sewered Resid. Resid. PDO east SF Residential Low Density Sewered Resid. R -1 Resid. west SF Residential Low Density Sewered Resid. R -1 Resid. south SF Residential Low Density Sewered Resid. Resid. PDO and R -1 This small area of additional development is completely within the plat approved earlier this year. The current application will create four lots out of what is now Outlot E, Highland Meadows West. The purpose of platting this small area is to create separate lots for the two existing houses. In addition, the road labeled Arlo Lane was platted with Highland Meadows West 2nd Addn. December 11, 2000 page 2 a different name as part of the first plat. This 2nd Addn. plat will change it to Arlo Lane to coincide with the street on the southern border of Bluebill Ponds. Lots. Blocks The required minimum lot area is 10,800 sf of buildable land per lot in the R -1 zone. The four lots meet this requirement. The first submittal included a lot that did not have enough land above the pond elevation. This has been corrected. All lots meet the minimum width and depth requirements, of 80 ft. and 135 ft., respectively. The corner lot meets the required 100 ft. width. The blocks are well within the maximum length of 1500 ft. This 2nd Addn. plat is being created from Outlot E, Highland Meadows West. The remainder of that outlot will be renamed Outlot A, Highland Meadows West 2nd Addn. Transportation, Roads, Access, Circulation The existing roads were created with the Highland Meadows West plat. Marilyn Drive will be extended about 45 feet to provide full frontage for the new lots in the 2nd Addn. The road shown as Arlo Lane was named Elizabeth Lane in the previous plat. It will be renamed Arlo Lane with the new plat. This renaming results from the new east -west street along the south edge of Bluebill Ponds. In the future, that street will connect to this plat. The street in Bluebill Ponds was named Arlo Lane, and the developer of Highland Meadows West has agreed to rename Elizabeth Lane for consistency. This small, four -lot plat does not create any concern about additional traffic and circulation as it is only adding two house lots. However, before any additional development can occur in the large outlot, circulation in the area, including access to Main St. and the Bluebill Ponds neighborhood, must be resolved. This will be a condition of approval for this preliminary plat of the 2nd Addn. Utilities Stormwater Management and Wetlands: No wetlands exist on this location. A pond is proposed in the area north of Lot 1 and Lot 3 of Block 1. Sewer and Water: The lots will be served with sewer and water service in the streets, which will extend services from the south. The existing houses must connect to City utilities and the existing septic systems must be properly abandoned. Any existing wells may be retained only for irrigation. • • • Highland Meadows West 2nd Addn. December 11, 2000 page 3 Parks and Trails Park dedication was addressed through the platting of Highland Meadows West. The 4+ acre park land (Outlot C) and the trail (Outlot A) in the powerline area fulfilled the park dedication. Those outlots were to be deeded to the City as park dedication. ENVIRONMENTAL BOARD RECOMMENDATIONS The Environmental Board considered the original application on October 25, 2000. The Board recommended avoiding piecemeal development. PLANNING & ZONING BOARD RECOMMENDATIONS The P & Z reviewed the project at its November 8 meeting. There were a number of minor items to be corrected with revised plans before City Council review. The applicant submitted the revised plans and additional information. A lot was increased in size to meet the minimum above the pond elevation, a second outlot was attached to the larger outlot, and the Rice Creek Watershed permit was updated. Therefore, three conditions approved by the P & Z have been resolved and do not appear in the recommended conditions below. CONDITIONS OF APPROVAL The following conditions of approval should apply: 1. No additional development shall occur in Outlot A, Highland Meadows West 2nd Addition until safe and efficient circulation in the area including Main St. access is addressed to the satisfaction of the City and Anoka County. 2. Existing septic systems on Lot 1 Block 2 and Lot 1 Block 1 shall be properly abandoned. Both properties shall connect to City utilities. Existing wells may be retained only for irrigation. 3. Final utility, grading, and drainage plans must obtain approval from the City Engineer prior to site grading. OPTIONS 1. Approve the preliminary plat with the conditions listed. 2. Return to staff with direction. • RECOMMENDATION Option 1 ARENA ACRES PA K Q 4r ©©N© Iiim. war0110113111.11h .°1111111111 ,7 13 \9 25 ° hob: iv EEL 11"nni31 111 ‚'1 INE 3 4 1/ I4 12 ‘ N iku vv SFr ©- AVM dim �W00 111�_— Ide■,I OUNTY— STATE— AID— HIGNW, 19 plow Ammo ®o 0 d � Wig IO Enla g 00� Ismirrn- "112210r41 jWA 2 ; 441 Iry 4 5 8 8 0 II 12 14 IS 16 17 '4 19 20 1 22 23 ANE 3 20 A SUB. NO. 18 134 70 oaAX Oudo' 8 �0 • N 00'51'14" E 270.03 177 76 W E S T 906` - - - - -- N8' 243 / O >- to O 1c �1c �\ p N HB rs. 42 80 �� �l N "? D 908 �1� U- _ �� =.� . •--- _ — _.� r 1 908 45 53 Osi CO $1 _ 92.27_ D 81 DC JK , O! 15,224 SQ Fjy t f� CO jaa —DU —DU; J to 5.04 fr) '71=1135'50_ 8746 2 ` � MEADOWS 4701 3 2 12,338 SQ FT L's04/-- DRAINAGE & UNITY' EASEMENT 89.29 0 MARILYN 0 Ns Ns — d= 23;57'06" 200.66 d=1/110'26" 93.61 / R= 480.00 • -- DU- - -- o O 1 141 I � 14, 606 SQ FT r-I �a. 2 ° cI 1- \� v 2j i �9p� i � Q 113. 89 `— -11 SEPT /C 1 135.00 I I rA f° cr 0 68.17 N047'15 E 3 rn oo 01. etOJ 1. 10' N 047'1 1 cs of rot 101 DU 1 1 1 0 0 co N 0715" 11 135.00 1 , • OUTLOT A 1 )0'47'36" E 663.05 /^ y Ank r' 1 Q 0 CO `V 60.00 E LET: BLOC 2 ' ;, f ! r- \ 1 � l'.1 c;iljn.."‘\\ \\\ FES 134 1 133 ` 0,A ti �\ \ , M A D //.5 C.8.135 M.H. 11 1 i - / r C.B. 131 / l 'C.B.137 Q� 4 /� ., C.B.138 _ /-- T.C. 902.06 0 / . `INV. 902.12 MARILYN M.H. 136 0 41 FUTURE POND NWL 904.00 1 YR HWL 904.10 HWL 905.10 906.00 903.48 99s-- - 898- L. --'-- 900' � 904 0 -J f 910 M.H. i J I 0 ,St! i 2 1 NANCY DRIVE I ! r I t r r 1 t I t I -, 1 3 I 4 I I , 1 I 1 , • I 1 4 t, , ... 1 ' t i ' 1 1 ' 1 1 N 001.14 204.00 51.14- 204.00 z OI• Q ▪ N CO : 1 1 1 1 1 1 1 1 ANOKA MAIN STREET ;11 c:iiJJ 1 • r. 1 , I 1 i i 1, 1 lyaul I1) 0 0 7 /, 0 7- E. N 0047:36 £ -40.000 ;14 , N 005114- £ 653.77 OUTLOT A 07,603 SO FT h G h A IV 0 [11 4,0:V titz • " - •.— 2 3 0 1 1 1 N 0051.14" £ ,( " 27 0. r 'Q I j •••V E A WEST c:7/9.1v* F. • 904 0.0.01 e 0001 eelleter N 001q6 E 663.05 6$ ' 5 c - t '2,i '1 i\ I s fi ,lI l k, lf i ' , ii .N /' o_\ h_ ;7 _ H‘! , .• .„., cI ii . . . 4 .. 1: , 0 . 2 03 . 4 - -. . - 1_ -- — — A t __ / 1 \ \ ‘ \ .'..- .i - .. ‘ ' / l ' , \ . tO - j / \ ‘ 1 . 2 \ N1 1A D 0 WSN) '. . ---j _ - 1 , 1 4 ' , A , 0 t'ti[‘t ti' t . llk ' . : li • .. i‘ _:1_im.i' i: ::,oi4•_... : r .. :or,..::_.r 9::._. 0_3"a ,:I .7,_.:,1,- , . ‘ :,z •.)_w- :&% - ._.t: 1 1.. , .'.,- ..> N, 1. .• ..1a. .‘ -.* .: to.i. i., ..Mp,...,.8 I1 .S --f.T 0s..A:4Lt ,'.: * .0.iI R ' - ,g- .-,.;I• .ti.L .iiY: „l1-) N . -i.= -.., _..I.e _.I .i ._■ ,.-„ . "• iv" p1 1 ...5 .. . . , — Rt" /-” „ -* / \ \ ,, z-- „ 66 V / .e: ::; .. ,6'23706 200 4::: • -.--" .- - - - _— "r.., 10„k: 1:i::•-7 7: ; 1 :: • 6::::: 7\ 2 i;: 7i 6,' di,, sEk-- -- -::!7-i-1.- 1- 1 1 : 1,____. ...___.... 6 OUTi rnog OLOT A 1 • 14...,„ ., 1(1 17C,' • Y Leo ! 1 \ NOV 2 0 2000 riTY OF LINO LAKES SUE1WER OMER ENGIN331 SINVEVOR DESIGNER Easing ANN Proposed Zang Rasa 2 thl Proposed' Riau 2 • SCALE: 1 INCH = 80 FEET 0 BO 120 100 el-5;e5■!nntli Scale in leaf LE,00C CONTOURS IN00( INTERIN2DIATE SPOT ELEVATION OFECTION OF FLMV TAANIOLE HYDRANT VALVE CAT 01 BASIN SANITARY SEVIBR US= 0 INATERPAUN • — - • --- DRAINAGE L UTILITY EASEMENT TSMIN062pmert Ire 222 Mama 6666 64400203 Ph** l23 020832l IANIa SA:awake, Ion 8101 73n1Ave 9..63 0668p Pa* I4455128 Run. VEDI83202D25 pnylof arrN RaNNINO 181 fEinglo-Fsa* ReN144424 4 las far anglo lar* Naas ANN= Lot Ses 10002 S. 441 Wm* Wid.h SO (as *wand along IN front NI.back IN) Manaum Soltada 7,04 6.6 Rsar yard Sd. 010.1 SI& yardtomaraNal SIde rodaarogNINnor Na. SINN a no 6..00n .000n 8.4.6, 6, skeet Ilstid-wy 0. buldIng Nibs* Ilan IN ulbsd, IN a 4111N slandard 41.011 Cale of Newell* SNIN15.4213, 2008 Nolo Owego one wily BasNn. anal N pronava anNn 0.6 .4806,4,.. adiuning sIN•14911 44 *yin, 5 lea n .46014 4,2.49 JUIN kI 1Ns *I se /DANN aquirod 103 3,4 20406 20406 51.41 • • egonagi, 0 —6- 1446 Decnplosn 604(4.1)81868060 0806, sr...alIng to No roconNI*1 Carat Woos* and the p.4 of 8.6418 /sok as 2411114 and dodelled mad EIGHAN)WEN/OWS WEST, Ong .04,4y6 Ma /lath*, Women al eallsely Ina of Lol Sksi. 10. sad HG4tA1I3 4414(060 0801 Ana Bnarnary • 52368 &Nan Nal OuSols • 417,013 Saaas 6,341 - 19,179 STAN NN I 44 Aro. • 489,700 Sawn IN1 or 11 2431 Ana ENGINEERING SURVEYING PLANNING MINNESOTA 0 8 I ,t tit 1 4,, 1 of 4 • • • • • • 5 4 A R 1 s 5 - ..-- ---' �\ Tw /L /G H T \ \\ 2 k\GR '_s \ 2N0 NW M.. OUTLOT E OI/7LOT A OUTLOT E ` \\ HIGHLAND MEADOWS / 1 1 6 AOn /T /ON 1 r - r t 1 + i, l I I t i % 1 /4'1 � 11 ',[ Ill j 2 1 N.1r \ \ y,— 1 2 1 1 \ ..t \ MEADOWS\ 1 11` WEST 0.8.178 '-9 T.O. 80215 -. / i'� _J \ i ^ ~ \ ,I 10 2 \i\ \ / \ / �� \ ✓// \ 3 1+ \1 I /' 1,I / % r . t I \ _ d / 1 zi y - 2 \ / / rd0 V 2 0 2000 ofU o �-�- -x —mss 0 SCALE: 11NCH = 60 FEET 60 120 160 Scab in fear LEGEND 1 INDEX COMM 0".WIA.. 41.1`e► NIHCEDWTE 10 �-- SPOT EIEVATIW 000.00 pai.m DIRE-COON OP Row Leo WSW • • Ir1QIMT 1• vaP Y/LAE $ E CA>a WAM • • NM( SOWN 1a.11110mme wmillmmeme 1MT98LW wwwIl■ STOW SEDER Nwsu 6 ERMV6E SWIM 61111104111111 wow 3LT FENCE iimo SUEIOMDER TSM Development Ina. OWNER 222 Lbws SL Ae1du. MN 55303 Raw (512) 578-9121 ENGINEER Meek 8 Amodetes, Inc. SURVEYOR 8401.73M Ave SY- 83 DESIGNER Modde1n Park. MN 55428 Phone: (783) 533 -7596 NOTES 1. Ca,5 N.*ad eat a•Be WM. w Sam b.ub Ilpnade.b boom ow b.w Nom Wen kw Hon .m NOW by FCydblo1.10.. w.di.4 d.•.Npr. a.ww.nw . llu alder new w p.rv11.• .W u Sa. Mau m.S5*M.W1Mwlwbwr.r r.r Ma. Mewlb Mb ate b.Mm. Ca../ .W Ivey al Way RM./ yd. b mml.vnrN or melnelo. Mrdw.wn.b.l.rl br.MAM.Iy te be44bw....dm at w •e.rv. 2. M.b.Wm. are In Mwb.bw tennr..Ild mulls. weed by can.. al weed.. 3. M aenercomi tlM0 del eunpy 51111 bat ord.. and Cay eve. Sualesdoro 4. Mrdprd nb.. MW te aloud to paned.el..ad. L M1w Maeway pees dm te R.bwloM Comb pea Co. M.w MW p. n nblo.d...55 H.v..I at e.... Tow a*W.w 1.v. tow ....et.r No V . 4 Rm. p.m. NW. VW 0.5brdw a4 s mg.. .N. 1 -1n brill Morin. w.. end 1.1n bd1 NU... w a7Aw. H.wy duty p.o m . MWb.Hndw dew ..OV.i•b WIN 2.11 b... tew end 2*50 burluw vow coma P..r1a. dwen bpr 5 515 bllrbc E ROSION CONTROL 1. Owl mom.. pr.. M.1 te Wl..d ear rend. mid. Carp. due Mar. fea0Qlo WM.01rb 11 1St. Monpubl./ by w MM.wb VaSleen 75010409107.50 w Cow.Mlm DONNA f d.ldn are n.dbler. Called WWI 2. E MW. te adnb.m. rwwl.beq b dal rd 1.111. 0 ✓ o.lm m.dbw dawn M w odd. 2 1115 mewl. MW butW Abr. perbrew wtnlab. 4. The aenb..b dW rmnrw. rd w.8r..vlyda dweMNd or-.IN m pavan. rm. 5.91050500500. s o c a n . ..d by Mosbe...wpee t. dely be. . Sbr5 1.11..11lvlw..e.nd. 5. Wow b.W.lY tebubted amoral 1.16,1604115.95 W N p...d. TYPICAL LOT eEVATION a N0/N11Y areEk 400 Meet 10..II.e 3 a\10E•TINM eNNlIMI01666Eq SR01.1.011M O. 0.1a0T0S a eEM10N 1.133.35101172 101000+ w. Ow* WI IR0___ —)d e.rw.tr4. ISR I S.0_. —J0 S wr. N..1 1311. 11 .1.1w Swr.. 2.R 2.11eal3111a. .5, A t GRADING PLAN CAI a 2 of • 3 4 b1• Fs -f T 5 1 \ 2 1 \CkEs ?ND OU7LOT A OUTLOT E, HIGHLAND -F OO /r /ON 1 6 OU7LOT E M E A D O W S W E S T 09115 TOP 901.4 MV. 21111 r 1211. 141 I TOP 101.141 INV. 110.01 1 cam M. \ \ \\ 2 11 I \ \ MEADOWS> 1111. 1 HIGHLAND ■ I \ 2 1 I 4411102 10P 10101 f� 111. 1112( 1M. 11111( MN 131 44 TOP 901.4 It. e122.24 74) c.m 112. 112.1448 a rq C.0.131 T.C. 902.02 90212 at 3 \ 1 / i /4N 113 TOP WV. 11110 2 10 \ WEST // 44\ \ Ay11.1 3 ) \ RQ 1121 I ■ 1 204 B 801.00 9133.46 903.1! OUTLOT A 3411 1 �.- I \\ 1 \ 4444 2 -1- / NO v/ 2 0 2000 gM r�y� ONO LA 1 SCALE: 1 INCH = 60 FEET 0 00 120 100 s t LEGEND DODOURS: 16Ex INIEPoEDIAIE SPoi E.3.910ON DIRECTION OF ROW MANHOLE INtRANT 5ALI£ CATCH 8459 SWART SEWER WATEAY4N STORY SEWER ORNNAX UTIRY EASE1 0 Scale in feet ME, 317w9eFn •1111. ••. OMti 006 00 ooLoo • • • • = 5 • • • ■ eN.111810.e.• wwwille■ 8 41 SUBDIVIDER TSM Development, Inc. OWNER 222 Monroe SL Anoka, MN 55303 Phone. (612) 576-9121 ENGINEER MesIia 8 Assocratas. 111 . SURVEYOR 8401- 734 Ave Ste., 63 DESIGNER BindByn Parr MN 55428 Phone: (783) 533 -7595 NOTE. 1. Can....d.Wd 1W 11.).61 .n.0rw. b 1.14 .[peal..• Mallon and Mn boon 14.n ham ltm,Son ...o9.d by 1. Cry al LO, 1.x11.. and n. .v.0*. 11. np0*Y m.A1 no 0/.10.1721 N..aN.. R .n oonYM11l wd.. 4)10* w nor 1,.11.ryr. Nam a ..14 a.tl bubn Ca... NW verity Y .Any boor got b ooima.nant 444-34140. Amy B.mppol Yrl.mr 3106 be 1...913416 AMA. 414. mph.. 3. A1.r..uar an In term. to 1,4 brdrn.r..rr mgr b. 014•41 by*rmar 9.o.nm.a11Y a M mrinmb.,.on.a..0.1 omply Wel log act.. and Cloy 4-14.0 SP.... 4. M.ndand PIP.. YW be nr..d a pro.... Y 1..t.nd. 5. M now Yo l sower ppb.0 eI14 ba 8.131.40 Cora.. pp. CaM bars .b.l M nat.. ca,ve...lb Yagay gat 11 3.. Top of 1ume1 Y. tit. i nbn..n 44 Uo amps. 0. Rep/Mr pa..n..n1..41on .1 W C. e4H44 4-3 5 pyp. ..1-12 M. t1t., v10. be. .m 1 -1/2 bd1 EUnr,ou. ver. 1X.111. Irra *0y 011....011 NW be Bids e.15.9ae9a41 w.24n . b*nrr.. b . be 2-44,0, b.ar0*.....w. P.w..n. d.. .Y 18061041 CONTROL 1. e..1 mrnp.nrn 1114-. Y 4 b. 4Y.n.d be 44 .1041. oor.td. Corm YW rob b: 2114d0V6.M O.dM n 536.4 tan a. . by M M4rr.44. PNUb0 Corbal Merry and 6 lama. Ca...n.9p. 14181'.7 •. • and S.QtrpN COP. 2 .Y4b.6 con ...n.ppdbUI1b r2...W snag. 18 waken 1..X..11 da.. of peog1 2 11. conga. Yr14rr1.R.N.o. pbr b nr1 ..,t.oi. 4. n.. Po-rwmYrnnw.r.o9 w..apM*.a.da gated ea. on p..m0 .4-. 2.11 me 0.4 Nal b. ...113100 by.bo..re 1..069 on.b3Yy61Y. 114.41 .wre w not 6...1.10 2 Star be. Y0*1 b. he.W raad d otl. 614• y0* t. Ye Y pv.d. 11•,11.- ..s3 anx 879.80 B.SM0 871111 FB 879.80 9 18 f 172..14 M.(.y 4400 87280 TYPICAL LOT 91110110N 41 605011 CO.tlM4 60010.1011 201 X11011 wn AT.1M 100ea14 03000 15169 1A10.01.I1 euVAml WADING RV M5 1.3X1 LOCA1OI a SEV01nN 0.1111043 Pp1n5 0018 C0I.11 W _144 1...3 2110 ,t0-- ___1J� 1146. iR WNU__f�I� I9w03 0032 1611-_ 2.01...0 LII 1240.. 11 _S.RG*fl ..l IPR MINNESOTA UTILITY PLAN od g WS 3 of 4 • • AGENDA ITEM 7D STAFF ORIGINATOR: John Powell, City Engineer COUNCIL MEETING DATE: December 11, 2000 TOPIC: PUBLIC HEARING, First Reading, Ordinance No. 99 -17, Easement Vacation, Oak Brook Peninsula VOTE REQUIRED: 3/5 Vote Required to Close the Hearing BACKGROUND: This matter was last on the City Council agenda on July 24, 2000, at which time the hearing was continued to December 11, 2000. The property owners requesting the vacation, and their neighbors, were in mediation to resolve this and other issues. When I recently contacted the residents who requested the vacation, they indicated this issue was addressed during the mediation. I then asked if they would like to withdraw their request for the vacation, they said they would. I also contacted the neighbor and informed them the request has been withdrawn and the City would not take action on the matter. The hearing should be closed and no other action is required. Staff will send a letter to the requestor confirming termination of the vacation request consideration. We will also request a copy of the results of the mediation to verify no other action is required by the City. OPTIONS: 1. Close the public hearing. 2. Continue the public hearing. 0 RECOMMENDATION: Option No. 1 -Close the public hearing. CITY COUNCIL WORK SESSION SEPTEMBER 6, 2000 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : September 6, 2000 . 5:35 p.m. . 8:15 p.m. : Council Member Dahl (5:37), O'Donnell, Reinert, and Mayor Bergeson : Carlson Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch (part); City Engineer, John Powell; City P1 e ; ff Smyser, Community Development Director, Brian Wessel (part); Eco De to ment Assistant, Mary Divine (part); Environmental Specialist, (part); Finance Director, Al Rolek (part); and Public Services Director e + ner 2001 BUDGET DISCUSSION, AL ROLEK Staff distributed information Council had re of reserve funds in the 2001 budget propos personnel additions. Staff advised Council the follo Monday, September 11, 200 garding a breakdown of the usage annualized cost for proposed ns will appear on the regular Council agenda 1. Resolution i 0 — 80, Adopting the proposed 2001 Operating Budget for the Cit ino es 2. Resoluti •e No. 00 — 81, Adopting the proposed 2000 Tax Levy, Collectab e in 2001 3. Resolution No. 00 — 82, Establish dates of Truth in Taxation Hearings Staff advised if there is a proposed increase in the tax rate, the City must hold a public hearing and adopt a resolution prior to the truth in taxation hearings. Council directed staff to post a public hearing for the September 25, 2000, Council meeting. Council Member Reinert asked if staff is prepared with recommendations so a tax increase does occur. Staff advised they have discussed the following options to cut the 1 CITY COUNCIL WORK SESSION SEPTEMBER 6, 2000 budget: postponing police positions, delaying the transition plan by three (3) months, eliminating the GIS for another year, and adjusting the amount for trails. Mayor Bergeson inquired about any areas that will be to the good on this year's budget. Staff advised there has already been some carry over from this year's budget. Staff indicated they are unaware of any additional funds. Mayor Bergeson inquired about any additional revenue or savings from this year's budget. Staff advised they will look in to that possibility. At mid -year there were no surpluses. Mayor Bergeson advised staff to include a budget discussion on the next Council work session. A discussion must be had regarding the level of comfort with a tax increase. If the Council is not comfortable with a tax increase, staff needs a chance to make proposals that will balance the budget. TOWN CENTER UPDATE, MARY ALICE DIVINE Staff advised the City has received the second phase o help' �lic.Po 'on that is due September 22, 2000. A resolution authorizing the appli do the Livable Communities Demonstration Program is on the r _��uncil agenda September 11, 2000. Developers have been in discussions an rs. Tagg. A letter has been sent asking for some evidence of moving fo and a plan. Staff presented a slide presentation regarding the density within the enter. Mayor Bergeson inquired about t. - • • ax on a rental unit. Staff advised property taxes are almost double on a r t as mpared to an ownership unit. Ms. Elise Tagg, resident •' Lak , stated her attorney has requested another meeting with the Council. Council directed staff tech- ule a time for Mr. and Mrs. Tagg at the next Council work session. Council Member Reinert asked what was accomplished by the slide presentation regarding density. Staff advised the purpose was to explain traditional neighborhood development and how density works within that development. Council Member Dahl inquired about the acreage for commercial development. Staff advised there is approximately 14 acres for commercial development. Council Member Dahl asked why the plan for the Town Center includes housing units. Staff advised housing originally came for an economic development point of view. It is necessary to get commercial services and a critical mass to service the area. The plan is for a community center that gives the City an identity. 2 • CITY COUNCIL WORK SESSION SEPTEMBER 6, 2000 Council Member Dahl stated that with a cluster of 427 units, the project may become a city within a city that is not for the rest of the residents. Staff advised the commercial development will be focused to Lake Drive with housing in the back. Council Member Dahl stated the City does not have a lot of area to develop commercial property. She stated she believes the Town Center area is a prime area for commercial development. The City Administrator advised staff is following direction given by previous Council's. If the Council doesn't agree with the project, staff needs a new direction. Council Member Reinert stated 24 units per acre is huge and 240 rental units is way too high within the City of Lino Lakes. Densities have to be looked at in relation to the City you are in. Council Member O'Donnell stated Lino Lakes services a speci does not serve the young or old. He stated he sees this as a other demographics. raphic. The City to provide for Council Member Reinert stated high density brings, ri T:'dditional tax revenue from the housing units will go to the Police Dep police the area Council Member O'Donnell stated this prov3t.es an.portunity to keep high density in one place as opposed to being spread o H�.te. e is not necessarily supporting 24 units per acre. Support would depe the specific project. The Community Development projects look like. Crime i r st d staff needs to show the Council what the hat needs to be discussed. Council Member 0' P . nnell he would like to see specific proposals. Mayor Bergeson asked the e are individual pieces of these concepts that could be viewed within the Twin ties. The Community Development Director advised there are pieces of the concept that can be viewed. Mayor Bergeson suggested the Council review the two -(2) proposals the City already has. Council Member Reinert asked what the Metropolitan Council is getting from awarding the grant. Staff advised the Metropolitan Council is trying to promote livable communities and the fact that they can work in the suburbs. • Council Member Reinert inquired about the Metropolitan Council's specifics that are required to receive the grant. Staff advised there is a threshold of criteria. It will be what CITY COUNCIL WORK SESSION SEPTEMBER 6, 2000 is in the Design Standards — a minimum of 10 units per acre with a maximum of 30 units per acre. Staff advised they will provide Council with a copy of the specific criteria at the next Council work session. Mayor Bergeson advised a closed meeting was held prior to the last Council meeting. Mayor Bergeson directed staff to schedule another closed session prior to September 11, 2000, Council meeting if there is additional information. COMPREHENSIVE PLAN UPDATE, LINDA WAITE SMITH Staff distributed additional information from Al Brixius regarding the Comprehensive Plan. A meeting is schedule Friday, September 8, 2000, 7:00 a.m. However, if Council Member Carlson cannot be present, the meeting will be rescheduled. WEST SHADOW LAKE DRIVE CUL -DE -SAC CONCEPT, JOHN POWELL Staff advised that about a month ago they informed the Cou considering moving ahead with the West Shadow Ponds requested more detailed information. If the subdivisio pr 62nd Street, the Council must give the developer di cti• reg Staff recommended that near the southern m roadway to accommodate a full turn around. The ro however, barricades will be erected justrt 62n Council Member Reinert asked w that as long as the cul -de -sac i want to reconstruct 62nd Str not want a connection un Stre eloper was at time, staff d is not connected to ng other options. lot 3), a bubble be put in the will be constructed to 62nd Street, Street. ades will be taken down. Staff advised rary, (will remain a state aid road. The City will as the connection is made. Staff advised they do is reconstructed. Council Member O'D fed he believes the City is creating a future problem if the connection isn't made fro t. Mayor Bergeson stated that the residents on 62nd Street and in the new development will be upset when the road does go through. Council Member O'Donnell asked when 62nd Street will be reconstructed if the barricades are not put up and West Shadow Lake Drive is connected. Staff advised 62nd Street would be reconstructed as soon as possible. The City can borrow ahead from the State Aid Funds. Council Member Dahl advised residents have expressed concern regarding the trail. Staff advised the developer has indicated he can move the trail down between two (2) houses. The trail will be shown on the final plans. 4 CITY COUNCIL WORK SESSION SEPTEMBER 6, 2000 Mayor Bergeson suggested the trail be put in when the streets are put in. Staff advised the City has been doing that recently so prospective buyers know where trails will be placed. Council directed staff to move forward with the construction of 62nd Street with barricades and a temporary turn around to the north. The City Engineer introduced Mr. Jason Wedel of TKDA. Mr. Wedel will be filling in for the City Engineer next week. LACASSE DRIVE TRAIL ISSUE, RICK DEGARDNER Staff distributed a memo regarding LaCasse Drive trail. The memo outlined the background of the trail placement and the primary objective of the trail. The developer has indicated that should the City decide to vacate the trail, he wil the City $1,000 since he will not have to pay for the installation of the trail. Staff recommended the developer construct the trail. Ho decide to vacate this trail, perhaps the City may want t co block lengths in the future to avoid this problem. S aff previously suggested that the trail be kept in a gr Staff advised the trail should be paved or vac Mr. Petronack, 6601 LaCasse Drive, st the trail, the residents will take care in even though it was not shown of the trail noting it is not part the streets were put in. The signatures from the neigh :' ica the Council allowing excessive ouncil Member Carlson nd be mowed by the City. City chooses not to vacate or pave e sta ed he understands why the trail was put istributed a map indicating the placement ail segment. The trail was not put in when are also opposed to the trail. He noted he can get g their opposition to the trail. Council Member Dah staff's reason for keeping the trail. Staff advised keeping the trail is stric from a planning level regarding street layout. An agreement was made with the devel .er for the excessive block length. From a park perspective, the trail is not needed. Council Member O'Donnell asked if this situation has occurred anywhere else in the City. The City Planner advised he does not know of anywhere else this has occurred in the City. He stated that if the trail had not been put in, a road would have been put in. He noted there are a number of places within the City that blocks are too long. The City Engineer noted there was a roadway and a watermain loop on that property. Council Member Reinert asked if the staff recommendation is based on the ordinance. Staff advised the recommendation is strictly based on the ordinance. 5 CITY COUNCIL WORK SESSION SEPTEMBER 6, 2000 Council Member Dahl asked if a variance is needed if the trail is vacated. The City Planner advised a variance will not be needed. Mayor Bergeson inquired about the cost of the vacation. The City Engineer advised the legal cost is minimal. Staff time should be charged to the developer and the developer should reimburse the City for the trail installation. Historically, the City has not charged for the property. Staff advised someone else should be responsible for restoration of the land. Mr. Petronack advised he will split the cost with the neighbors to restore the land. Council Member O'Donnell stated he is in favor of vacating the easement. He stated the City needs a tool to better document these types of things. Mayor Bergeson stated that normally a developer should do w to do. It then become a legal issue between the developer an, that in this case he is not sure who would be using the tra maintain it. Council directed staff to proceed with vacating thA ement. OAK WILT UPDATE, MARTY ASLES t they are going wner. He stated would have to Staff advised two (2) years ago the „'; log a lo of trees due to a major storm. At that time it was believed that the City: =1 •s of more trees due to Oak Wilt. Oak Wilt was not a real problem last ye. • ��eve is year there is four (4) times as much Oak Wilt as last year. The City • • <d for state aid for tree removal. There is a huge increase in Oak Wilt this d it will be a financial burden to many residents. The City needs to come u • with a to take care of this problem. CSAH 49 RECONST " C ON UPDATE, JOHN POWELL Staff advised a letter has been sent to Jon Olson regarding this project. No response has been received. Anoka and Ramsey County are having a meeting September 7, 2000. Staff noted the City Engineer will be attending the meeting. Mayor Bergeson stated the County spent $1 million dollars on Birch Street and basically the City has the same road it had before. It seems that the City shot itself in the foot regarding this project. The project became a political issue. The City is now stuck with the road for 15 years. He stated this is a good case of politics interfering with engineering and getting less than what the City needs. REGULAR AGENDA, SEPTEMBER 11, 2000 6 • • CITY COUNCIL WORK SESSION SEPTEMBER 6, 2000 There were no changes to the regular agenda. The meeting was adjourned at 8:15 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on September 25, 2000. 1,(..jdb,a!,24ze:c Ry -C el Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. ti Ber son, Mayor 7 • COUNCIL MINUTES SEPTEMBER 11, 2000 CITY OF LINO LAKES MINUTES DATE : September 11, 2000 TIME STARTED : 6:35 P.M. TIME ENDED : 7:45 P.M. MEMBERS PRESENT : Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : Carlson Staff members present: City Administrator, Linda Waite Smith; City Attorney, Bill Hawkins; Acting City Engineer, Jason Wedel; Community Development Director, Brian Wessel; City Planner, Jeff Smyser; Finance Director, Al Rolek; and Public Services Director, Rick DeGardner SETTING THE AGENDA Item 7A, Resolution No. 00 — 79, Authorizing Application for t.v;., Demonstration Program, was removed from the agenda. The agenda was approved as amended. CONSENT AGENDA Council Member Dahl moved to approve t o t • s enda, as presented. Council Member O'Donnell seconded the motion. Motio d unanimously. ITEM `' ACTION MINUTES: August 14, 2000, • y Meeting Approved August 31, 2000, Co d cil Budget Meeting Approved DISBURSEMENTS: Approved September 11, 2000 (Check No. 59792 - 59875, $344,711.59) Manual Disbursements ($32,819.90) Centennial Fire District Resolution No. 00 — 83, Establishing a 1 Approved Approved COUNCIL MINUTES Public Hearing for Delinquent Utility Accounts Approved Emergency Generator for the Lino Lakes Fire Station Approved OPEN MIKE SEPTEMBER 11, 2000 Mr. Lynn Steenblock — Introduction of the New Forest Lake School District Superintendent — Mr. Lynn Steenblock came forward and introduced himself. He briefly reviewed his employment history and City Council experience. He stated he is looking forward to working with the City in a cooperative effort with the school district. No one else was present for open mike. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH There was no Administration Department report. FINANCE DEPARTMENT REPORT, AL ROLEK Consider Resolution No. 00 — 80, Adopting the pr 001 Operating Budget for the City of Lino Lakes (3/5 Vote Required), Al Rolek — S ® "= ised th in Taxation requires the City of Lino Lakes to adopt and certify a proposed 200 operati g budget on or before September 15th of each year. The 2001 budget is proposed with a se over the 2000 budget. The City experienced a growth of 13.06% over the same p The department budgets wit staff between September budget is flexible and the rop ed budget will be further reviewed by the City Council and ovember 19th, 2000, for changes, if needed. Staff noted the required to send it with the passed tax levy. Council Member Dahl inqui $5,563,672. d about the 2000 budget. Staff advised the year 2000 budget was Council Member Dahl clarified that the budget can be amended up until December 2000. Council Member O'Donnell moved to adopt Resolution No. 00 — 80, as presented. Mayor Bergeson seconded the motion. Council Member Reinert inquired about any complications if the proposed budget is not approved. Staff advised there are no complications as far as the budget is concerned. The budget can be amended until it is formally adopted. Motion carried with Council Member Dahl abstaining. 2 • COUNCIL MINUTES SEPTEMBER 11, 2000 110 Mayor Bergeson advised Council Members will continue to work on the details of the budget at • • future Council work sessions. Resolution No. 00 — 80 can be found in the City Clerk's office. Consider Resolution No. 00 — 81, Adopting the proposed 2000 Tax Levy, Collectable in 2001 (3/5 Vote Required), Al Rolek — Staff advised Truth in Taxation requires the City of Lino Lakes to adopt and certify a proposed 2000 tax levy, collectable in 2001 on or before September 15th of each year. The proposed levy may be decreased when the final levy is adopted in December, 2000. The final levy can not be more than the proposed levy. The total levy includes dollars for the general operating budget as well as dollars for general bonded debt. The levy will be further reviewed by the City Council and staff tet Se ember 15th and November 19th, 2000, for changes if necessary. Council Member Dahl inquired about this tax levy co pare to ear's levy. Staff advised this tax levy is in the amount of $5,169,934. Last year's lev ' e amount of $5,106,820. Mayor Bergeson inquired about the numbers th . const ate a 1/2 % tax increase. Staff advised the increased rate would result in a tax rate of 8 " L t year the tax rate was 35.920 %. Council Member Reinert moved to a n No. 00 — 81, with no increase over the 2000 levy limit (35.920 %). Council Membe 1 eco ed the motion. Mayor Bergeson advised he i th motion because sometimes changes are needed to the tax rate. Most years City's are .reve rom raising the tax rate because of levy limits. He advised he does not want the City to tuation that Circle Pines was in. An increase in the tax rate may be needed to continue City rvi es at the same level. Council Member Dahl stated that Lino Lakes has the highest or second highest tax rate in Anoka County. She stated the City needs to take a leadership role and tighten its belt before asking citizens for more money. She stated she wants the department heads to work towards balancing the budget so there is no tax rate increase. Mayor Bergeson stated Lino Lakes does not have the highest tax rate in Anoka County. Council Member O'Donnell stated he believes the City Council wants to hold the current tax rate. He expressed concern regarding the adoption of a lower tax rate without fully understanding the implications to citizens. He stated he will support the 1/2 % tax rate increase but will work towards reducing the tax rate to the 2000 level. 3 COUNCIL MINUTES SEPTEMBER 11, 2000 Council Member Reinert stated the City is growing which resulted in more taxes being collected last • year. Circle Pines has no potential for growth and collecting more taxes. He stated it is not likely Lino Lakes will get in the same situation. The City will grow every year and continue to collect more taxes. He stated he does not see any reason for a tax rate increase. Council Member O'Donnell inquired about the implications of not approving a tax levy limit this evening. Staff advised that without Council direction, Anoka County will levy back to the 2000 rate. Mayor Bergeson stated that if a levy is not passed this evening, the City will revert to the 2000 levy that would result in $500,000 short of this year's budget. The City Administrator advised the tax levy is based on a lot more property this year. Staff advised the tax levy is at a higher tax capacity. Motion failed with Council Member O'Donnell and Mayor Bergesp vote no Council Member O'Donnell inquired about any additional w advised no further discussion has been held regarding cutt balance the budget. Staff Council Member Reinert stated the budget issue amo 3,000. The levy limit is a separate issue. Council Member O'Donnell expressed con -• di e_ locking the City into the 35.920% tax rate and leaving no options. If the City goes pre iminary l/% rate increase, there is the opportunity to go through the budget a s° igure out where it can be cut. He advised he is in favor of keeping the levy limit at t' z lye rat owever, cuts from the budget may cut services to citizens. Council Member Reinert , tated t. parison is that Circle Pines has no growth compared to the nice growth within Lino L p •' "city that is growing like Lino Lakes can't tow the line on taxes now, it will be very difficu o d• it in the future when growth slows down. There is no reason to raise taxes in the City at this me. There may come a day when it is necessary. Council Member O'Donnell indicated he agrees with Council Member Reinert. However, the Council has three (3) months to balance the budget. He stated he is uncomfortable passing the lower tax levy without knowing the impact to citizens. Council Member Dahl stated the impact is $63,000. Mayor Bergeson stated that if a tax levy is not passed, the City will be stuck with a budget that is $500,000 short. Staff advised that if the City maintains the 2000 tax rate, $64,000 must be cut from the proposed budget. 4 • • COUNCIL MINUTES SEPTEMBER 11, 2000 Council Member Dahl stated the options given at the work session for reducing the budget indicated standards of services to residents would not be lowered. There are also other options that can be explored. Staff advised that lowered services by cutting part of the budget is subject to interpretation. Staff has proposed a budget they feel comfortable with to maintain service levels. Council Member Dahl stated only $63,000 needs to be cut to balance the budget. Council Member Reinert stated that if the City does not pass a tax levy the City will be $500,000 short. He stated it would be irresponsible to not pass a levy limit this evening. He stated he will support the 1 % increase just to get it done with the understanding that the Council and staff will work very hard to maintain the 2000 levy. Council Member O'Donnell moved to adopt Resolution No. 00 — 81 seconded the motion. esented. Mayor Bergeson Council Member O'Donnell stated he would like to schedule folw -4 ork session to reduce the budget and maintain the 2000 levy limit. Mayor Bergeson stated in the past few years, some t been set in motion that go into the Y g P Y � " g • following year. Some things are in the current b at ha • been started by a previous Council. It is not easy to cut back on some of those items. a hig wr levy is approved, discussions need to be held regarding alternatives, such as how to t say e place with a lower levy rate, reviewing City fees, surpluses and tax revenues. • Motion carried with Council Mem ` 1 v g no. The City Administrator advis e' inane Director will be out of town next week. She asked the Council if they want to b in dis i•ns without the Finance Director present. Council Member Reinert steed tie discussion needs to begin as soon as possible. A special meeting will be held if the Finance ector needs to be present. Mayor Bergeson directed staff to work on options to balance the budget and include those options in the Friday update. Resolution No. 00 — 81 can be found in the City Clerk's office. Consider Resolution No. 00 — 82, Establish Dates of Truth in Taxation Hearings (3/5 Vote Required), Al Rolek — Staff advised all government entities are required to hold Truth in Taxation hearings to receive pubic input on the proposed levy and general operation budget. Cities may not hold their hearings on the same dates as Counties and School Districts. COUNCIL MINUTES SEPTEMBER 11, 2000 Monday, December 4, 2000 at 6:00 p.m. is proposed to be the first Truth in Taxation hearing date. A • continuation hearing, if needed, is proposed for Monday, December 11, 2000 at 6:00 p.m. with final adoption of the 2001 tax levy and general operating budget immediately following the continuation hearing on December 11, 2000. Council Member Dahl moved to adopt Resolution No. 00 — 82, as presented. Council Member Reinert seconded the motion. Motion carried unanimously. Mayor Bergeson advised Council Member Carlson is on record as supporting the lower budget and will present her recommendations when she returns. Resolution No. 00 — 82 can be found in the City Clerk's office. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA There was no Public Safety Department report. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEG ARDN='' There was no Public Services Department report. COMMUNITY DEVELOPMENT DEPARTIV.IRNT.REPORT, BRIAN WESSEL Resolution No. 00 — 79, Authorizing Ap Program (3/5 Vote Required), Mary removed. Blue Bill Ponds Final Plat Co Council approved the prelimi conforms to the approve. . relimi revisions or the developm development agreement haee ivable Communities Demonstration vine - Upon adoption of the agenda, this item was n (3/5 Vote Required, Jeff Smyser — Staff advised the City at f. luebill Ponds on July 10, 2000. The submitted final plat plat. The conditions of approval will be covered by plan ent. The City Attorney has reviewed the title commitment. A prepared, including financial securities. This item was continued from the August 28, 2000 meeting. Title issues have been resolved by adding a name to the signature sheet. Council Member Dahl moved to approve final plat, Bluebill Ponds, as presented. Council Member Reinert seconded the motion. Motion carried unanimously. FIRST READING, Ordinance No. 16 — 00, Vacating an Easement Across Lots 2 -5, Block 1, Pheasant Hills Preserve 8`h Addition (4/5 Vote Required), Jason Wedel of TKDA — Staff advised the residents of Lots 2, 3, 4, and 5, all of Block 1, Pheasant Hills Preserve 8th Addition have petitioned the City to vacate a portion of the easement located in their backyards. The dimensions of • the existing easement and the proposed vacation are shown on the attached drawings. The existing easement was dedicated for drainage and utility purposes. 6 • • • COUNCIL MINUTES SEPTEMBER 11, 2000 The grading plan, as proposed by the developer's engineer, originally showed a swale through the backyards of these properties. However, when these lots were graded by the house builders, the center of the swale was moved to the rear lot line. In fact, some of the drainage as been pushed outside of the plat limits and runs across property owned by the Centennial school district. Regardless of the City's action on the proposed easement vacation, the drainage must be removed off of the school district property. A comparison of the proposed and actual swale alignments is shown on a drawing in the staff report. City staff has determined that the drainage can be conveyed using the reduced easement area as shown and recommends granting the vacation request. However, publication of the ordinance should be delayed until the drainage has been moved off the school district property. Section 12.05 of the City Charter requires that real property of the City cannot be disposed of except by Ordinance. The Ordinance will require two (2) readings, publication and a waiting period before it is in effect. The proposed schedule for this vacation is as follows: First Reading of the Ordinance Sep : °, .11, 000 Second Reading of the Ordinance 0 Publication of the Ordinance in the Legal Newspaper fte ale is confined to plat area Effective Date of the Ordinance days after publication Mr. Jim Heron, 1350 Timberwolf Trail, came f• and d stated he bought his property last June with the intent of putting a pool in He stat e .bey working with the City Engineer for quite some time to put the pool in If the poo Pere aut in now, it would be 31/2 to 4 feet from the house. He asked the Council to help him get e stated he and his neighbors believe there is not a drainage problem. The builder ha • .d . th d. He stated there is no problem with putting the drainage back into the property s :d he is the only homeowner that will change the backyard back to the way it should be f that the neighbors have to put their backyards back before he can install the pool. Pow ' requested one line along all the property. He noted he agreed to pay for all the surve in `' = d the Council for their help. P Y survey in P• Mayor Bergeson stated he is of sure that the City can vacate the easement on only one property. The Community Development Director stated the City Engineer is out of town. He requested the Council approve the vacation to keep this item on schedule. He stated he is not comfortable discussing other details without the City Engineer present. Details of the request can be changed before the second reading. Mr. Heron stated he does not have a problem if drainage is an issue. He stated he hired a surveyor to show that the pool is not a problem. He stated it is not right to hold the process up for other homeowners. He asked that the City deal with him alone. He stated maybe the easement can't be vacated individually but possibly a permit can be issued to install the pool. Mayor Bergeson advised staff would have suggested an easier route if it was possible. COUNCIL MINUTES SEPTEMBER 11, 2000 Mr. Heron stated the City Engineer said the easement should be vacated. The best way to do that is to make all the properties uniform. Mayor Bergeson stated the Council has two (2) options. The Council can approve the staff recommendation and then work on details. The Council could also table the request until the City Engineer returns. Council Member Reinert asked how the neighbors are affected. Mr. Heron stated the neighbors are affected by having to dig up their backyards to move the swale. He stated the concern is that the landscaping is already in. He asked why his pool should affect what the neighbors have to do with their backyards. He added there is no drainage problem. Council Member Reinert clarified that by passing the first reading the process keeps moving. However, nothing will be finalized until the second reading. The City Attorney advised there is no time limit between the fir Mayor Bergeson stated the second reading could be delay details. reading. eeded to work out more Council Member Reinert moved to approve FIR , Ordinance No. 16 — 00, as presented. Council Member Dahl seconded the motion. Council Member Dahl voted yea. Coun. M ber 'Donnell voted yea. Council Member Reinert voted yea. Mayor Bergeson voted ye Motion carried unanimously. SECOND READING, dinan o. 13 — 00, Vacating Elmcrest Avenue from 400 feet south of Main Street to Cedar St e ote Required, Jason Wedel of TKDA — Staff advised the developer of the Victor Ga ns formerly Wenzel Farm) project in the City of Hugo has requested the vacation of the City of Lo Lakes' portion of the Elmcrest Avenue right -of -way. This roadway is also known as 24th Avenue and Tart Lake Road. The purpose of the vacation is to allow the developer to incorporate this area into their landscaping and trail plan and provide a bugger between the residential development in Hugo and the commercial development in Lino Lakes. The first reading of this ordinance was approved by the City Council at the August 14, 2000, meeting. The only access of concern to Lino Lakes in the proposed vacation area is the Construction Laborer's Training Facility driveway. For this reason, the vacation begins 400 feet south of Main Street, and south of the driveway. City staff has determined that the use of this area for a roadway is not needed for public purposes, however, the City does need to retain a drainage and utility easement over the vacated area. 8 • • • • COUNCIL MINUTES SEPTEMBER 11, 2000 In order to show more clearly the proposed alignment of the new roadway to be constructed in Hugo, a map is included in the staff report showing its relation to Main Street, existing Elmcrest Avenue, and Cedar Street. City staff also met with the resident at 2310 Cedar Street, Caren Cunningham, on August 25 to answer her questions regarding the proposed vacation, and other development activities in the area. Section 12.05 of the City Charter requires that real property of the City cannot be disposed of except by Ordinance. The Ordinance will require two (2) readings, publication, and a waiting period before it is in effect. The publication will not occur until the replacement north/south roadway has been constructed in Hugo. Mayor Bergeson clarified that the City is not vacating the first 400 feet. He asked if the City will maintain the drainage easement. Staff advised the City will maintain the drainage easement along the whole length of the road. Council Member O'Donnell moved to approve SECOND READ ance No. 13 — 00, as presented. Council Member Dahl seconded the motion. Council Member Dahl voted yea. Council Member O'D ea. Council Member Reinert voted yea. Mayor Bergeson voted yea. Motion carried unanimously. Ordinance No. 13 — 00 can be found in the Po k'sffice. UNFINISHED BUSINESS - None NEW BUSINESS - None COMMUNITY CALENDAR 'TEMBER 12 THROUGH SEPTEMBER 25, 2000: State Primary Election, sd y, September 12, 2000 Planning & Zoning Board Meeting, Wednesday, September 13, 2000, 6:30 p.m. Special Council Work Session, Saturday, September 16, 2000, 8:00 a.m. to 10:00 a.m. Council Work Session, Wednesday, September 20, 2000, 5:30 p.m. Special Council Work Session, Saturday, September 23, 2000, 8:00 a.m. to 10:00 a.m. City Council Meeting, Monday, September 25, 2000, 6:30 p.m. COUNCIL MINUTES SEPTEMBER 11, 2000 ADJOURN There being no further business, Council Member Dahl moved to adjourn at 7:45 p.m. Council Member Reinert seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, September 25, 2000. triekbgettutact- Ry -Chel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. Joh erges ° , Mayor 10 • • COUNCIL MINUTES SEPTEMBER 25, 2000 CITY OF LINO LAKES MINUTES DATE : September 25, 2000 TIME STARTED : 6:33 P.M. TIME ENDED : 8:45 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; City Attorney, Bill Hawkins; City Engineer, John Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser; Economic Development Assistant, Mary Divine; and Chief of Police, Dave Pecchia (part). SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Carlson moved to approve the Con Dahl seconded the motion. Motion carried unan ITEM MINUTES: August 14, 2000, Coun Approved September 9, 2000, Speci. ° •rk Session Approved September 16, 2001' pe ial Work Session Approved DISBURSEMENTS: September 25, 2000 (Check No. 59877 — 60066, $197,945.20) Approved da, as presented. Council Member ACTION Centennial Fire District OPEN MIKE Approved Mr. John Christenson, Superintendent for the Centennial School District, came forward and introduced himself. He stated he looks forward to working together with the City on various projects. 1 COUNCIL MINUTES SEPTEMBER 25, 2000 Mr. Jeff Heaser, 218 Aggrate Lane, came forward and inquired about the joint Council meeting with • the City of Shoreview. The City Administrator advised a joint meeting has been scheduled for Monday, October 2, 2000, 5:30 p.m., at the Shoreview City Hall. Staff is trying to reschedule and earlier date for the November 8, 2000. Mayor Bergeson advised the joint meeting with the City of Shoreview is to discuss the proposed Hodgson Road project. No one else was present for open mike. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 2000 Community Service Award, Linda Waite Smith — Staff advis a.nomination committee is currently reviewing nominations. The committee's recommendan2 s will forwarded to the City Council. The award will be presented at the October 9, 2000, C. uncil eeting. FINANCE DEPARTMENT REPORT, AL ROLEK There was no Finance Department report. PUBLIC SAFETY DEPARTMENT REPORT, DA E PECCHIA Crime Prevention Proclamation (3/5 i to ' wire ' ), Dave Pecchia — Staff advised Crime Prevention Month was designed to h prevention awareness, generate support and participation in local anticrime eff ong civic group, schools, faith communities, businesses, and individuals as they help to nurt nal responsibility and instill pride throughout the City of Lino Lakes. Staff requested the City C owledge the proclamation in the City's support of designating the month of October 2000 Cnme Prevention Month in the City of Lino Lakes. Council Member Reinert moved to approve support of Crime Prevention Month, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER There was no Public Services Department report. COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL • Consider Variance Request for Mark Pariseau, 6101 Centerville Road (3/5 Vote Required), Jeff • Smyser — Staff advised this case involves a request to construct a 24 x 24 detached garage 21.5 feet from the front property line, 2.5' behind the existing home. The property has an address of 6101 2 COUNCIL MINUTES SEPTEMBER 25, 2000 Centerville Road with the home facing Co. Rd. J. /Ash Street and being located 19.5 feet from the front property line. The property is Zoned Rural and located on a collector roadway requiring a front setback of 40'. The lot is considered to be a pre- existing non - conforming lot of record due to the front setback and the lot size, which is approximately 150 x 227 (10 -acre minimum required). In considering all requests for variance or appeal and in taking subsequent action, the City shall make a finding of fact: 1. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. 2. That the plight of the landowners is due to physical circumstances unique to his property not created by the landowner. 3. That the hardship is not due to economic consideration • ne and when a reasonable use for that property exists under the terms of the ordnanc 4. That granting the variance requested will not privilege that would be denied by this ordi in the same district. pplicant any special r ands, structures, or buildings 5. That the proposed actions will be irt ing with the spirit and intent of the ordinance. Staff has reviewed this request and would c tha here are some hardships involved in this case. The applicant has a mound type s . ' c stem ehind the home with a slight drainage swale in EEC <. front of the system. Locating the gar • Ito the setback requirement may hamper this drainage swale and place the build' too clo o the septic system. The setback for a building from a septic system is 20', the garat,c: tructed at the 40' setback line, would be approximately 6' feet from the base of the syst " Tlere also an existing 8 x 10 storage building, on a slab, that would be located 1' from, he gar •''f constructed according to the applicant's request. The State Uniform Building Code red setback between buildings. Staff has received a letter fr.` the adjoining property owner indicating no objection to the Variance request. The Planning and Zoning Board reviewed this request at their September 13, 2000, meeting and recommended approval on a 6 -0 vote to locate the garage 30' from the front property line based on conditions. Staff also recommended approval of the variance request based on conditions. Council Member Carlson moved to approve variance request based on the following conditions: 1. Garage shall be located 30' from the front property line. • 2. Property building permits shall be obtained prior to any construction. COUNCIL MINUTES SEPTEMBER 25, 2000 Council Member O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 00 — 79, Authorizing Application for the Livable Communities Demonstration Program (3/5 Vote Required), Mary Alice Divine — Staff advised that as part of the City's participation in the Minnesota Livable Communities Act, funds are available to cities to promote the purposes of the Act. In 1997 the Lino Lakes City Council applied for planning funds through the Livable Communities Demonstration Account for the creation of compact, efficient, mixed use development. The City received $220,00 in funds to hire Calthorpe Associates - a firm specializing in Traditional Neighborhood Development — to complete a master plan and design standards for the Town Center. This year, a total of $6 9 million in funds will be given to communities for planning and implementation of projects that meet the goals of Livable Communities. Projects receiving consideration must meet certain criteria, including compact development, a mix of uses, diverse housing opportunities, transit improvements, and linkages to surround; •. neighborhoods and employment. This year the City is asking for $1.5 million in funding to be in%lerin °'ation of the master plan in The Village. The application for funding must include a r the project is located. upport from the city in which In order to remain eligible for funding, the City mailknffirm its commitment to participating in Livable Communities housing goals on an annual basis This resolution of support of the application is separate from that process. Council Member O'Donnell asked if submitted or approving continued p Livable Communities program completed application. actually approving the application as it was atio' -' n the program. Staff advised the participation in the to issue. The resolution is part of the funding cycle and Council Member O'Donn .ie•t' ere is mention of the use of the $1.5 million in the resolution. He stated that he believes t Co ncil has not yet determined how the funds would be utilized other than implementation and inf a'structure. The resolution states the funds would be used for land acquisition. Staff advised phase 1 of the application suggested the funds would be used for infrastructure. At the last Council work session there was a discussion regarding using the funds for land acquisition and having the developers put in the infrastructure. The City Council has not yet decided how the funds will be used. The Metropolitan Council is only interested in the fact that the funds will be used for implementation. Staff will be working with the Metropolitan Council to work out details. Council Member Carlson stated the Livable Communities Demonstration application had to be turned in by last Friday. She stated the resolution will not be approved until this evening. Staff advised the resolution is part of the application. The Metropolitan Council extended the deadline for the resolution. 4 • • COUNCIL MINUTES SEPTEMBER 25, 2000 Council Member Carlson stated there are two steps being taken in this action: submitting the application and adopting the resolution. Staff advised that if the resolution is not approved the City will have to withdraw the application. Council Member Carlson stated her concern is the application not the resolution. She stated there are statements in the application that the Council has not yet agreed upon. She read the statement regarding the use of funds. She stated it indicates that the City will make a financial commitment that the City has not yet decided on. Staff advised that the City has decided the money will be used for implementation of the project if the City receives the grant. Specifics of how that will work have not yet been decided. The money will be used to acquire the land. Council Member Carlson expressed concern regarding making a financial commitment to put in the infrastructure and buy the property. The Council has to make a decisio e •efore making that commitment. Staff advised no commitment is being made. The M'tropo . A Council will not give money for the project if it can't be implemented. The City will t get the nds if it can't make the project work. Council Member Carlson referred to the summary of financ asked if the information includes the City Hall proje City Hall, YMCA and land costs and infrastruct acquisition. Mayor Bergeson asked if it is fair to say funds. If the resolution is approved project is in a more viable place. many steps that are inter - relate ation in the application. She dvised the information does include the loc funds do include a figure for the land ere are many more steps to go through relating to the Lion is sent, funds will not be received until the cad, there are many more steps to this process. There are ect would come to an end if the resolution is not passed. Council Member O' Don 11 state ` e is very supportive of the project. He stated he agrees that $1.5 million in funding will he . ' He stated the City needs to maintain flexibility on how it might use the $1.5 million relatin o t e project. Staff advised the Metropolitan Council has made it very clear that they are interested in implementation of the project. Council Member Reinert asked what the Council should do with the resolution. He stated the City wants flexibility but the language in the application states the $1.5 million will go to land acquisition. The Council has not agreed to that. Staff indicated they understood that direction was discussed as a possibly cleaner method for getting to the same end. Council Member Reinert stated that there is very specific language used in the application. Options are not a part of the application. COUNCIL MINUTES SEPTEMBER 25, 2000 Mayor Bergeson suggested the possibility of added the following phrase to the motion to be conveyed to the Metropolitan Council: "Money be used to help with purchase of land and/or infrastructure." Council Member Carlson stated the City has two (2) decisions to make: is the city going to be a developer and is the City going to finance the project. The City does need to move forward but is not committing to financing the project and be the developer. The motion should be amended to included that the Council has not yet decided if it will be lead developer and may not help with the funding. Mayor Bergeson suggested Resolution No. 00 — 79 be tabled until later in the evening. Staff will review the resolution and make possible changes in the language. Council Member Reinert moved to table Resolution No. 00 — 79 until later in the meeting. Council Member Carlson seconded the motion. Motion carried unanimously. Consider Otter Lake Road, Minor Subdivision (3/5 Vote Require the City has purchased land for ponding and wetland mitigation in industrial area The purchased land must be divided from the laz er' arc and description that indicates the parcel to be created by themno ub e ff Smyser — Staff advised ater Creek light el ''Staff referred to a sketch ion. NSP power line strip is a parcel in itself, not just an eas. mend `` this were a private action, staff would be concerned about creating a parcel that is Neat s way by another parcel. After discussion with the City Attorney, staff has resolved concern. Since this is to be City land for ponding, there is no danger of a claim to a build ble lot . n either side of the NSP land. Staff referred to a letter from Mr. Hawkins indicating sup - f r this The remaining parcels to the north an, Planning and Zoning Board voted e g enough to support development. Staff noted the ve`e minor subdivision. Council Member Dahl asked ° e ppliL t is present. Staff advised this is a City project. Therefore, the City is the .plic Council Member O'Donne o ed to approve the minor subdivision, as presented. Council Member Reinert seconded the motion Motion carried unanimously. Consider Central Suburban Inc. Site Plan Review (3/5 Vote Required), Jeff Smyser — Staff advised the application includes a site plan and conditional use permit. The applicant, Central Suburban, Inc., proposes to build an addition on the existing building and use the site for its land development and construction business. All site and building plans for industrial uses requires a site plan review. • The existing building is a pole barn. The expansion of a pole barn in an industrial district requires a conditional use permit. Central Suburban will use the fenced yard for storage of trucks, equipment, and material such as pipe, manholes, culverts, lumber, sand, gravel, and the like. Under the current zoning ordinance, outdoor 6 • COUNCIL MINUTES SEPTEMBER 25, 2000 storage also requires a CUP in the GI zone. However, the site has been sued for outdoor storage of equipment and material until recently. When an existing use that was in place when the ordinance was adopted would require a CUP under the ordinance, the City policy has been to consider that use as having a "grandfathered" CUP. Even so, for the protection of both the property owner and the City, it is a good idea to define the conditions of the grandfathered conditional use to avoid confusion in the future. The conditional use then will be recorded and there will be no question about the right to conduct the specified activities. Staff recommends that the City take the opportunity to do this now. Therefore, the CUP will cover both the building expansion and an amendment to the grandfathered outdoor storage CUP. Staff presented its analysis of the site and building plan review and conditional use permit. Staff advised the Planning and Zoning Board voted to approve the site conditions. The Board also asked staff to see if approvals of any n conditions on hours of operation. The Planning Coordinator rev' w Concrete has a condition on the use of back up beepers on operation. No other time restrictions were found. and CUP based on ustrial uses included or nearby uses. Molin on hours of plant Council Member Carlson asked how long the business n at this site. Staff advised the site has • not been used for the last few months. There pre. ,10 N was :business on that site Council Member Carlson expressed cone g. ng Fatting a precedent for anyone else coming in that has been using a site for storage ille taa vised that any use that is illegal will not be grandfathered in. Council Member O'Donnell ask business. Staff advised the b the new arm and the busi ! ess wi applicant is relocating or if this will be a second site for their is b `making off and creating a new arm. This will be the site for ead quartered on this site. Council Member O'Donne o ed to approve the site plan and conditional use permit for expanding the pole building and outdoo storage based on the findings in the staff report and the following conditions: 1. An addition to the existing pole barn building shall be allowed that is 20' x 44'. The addition shall be constructed as shown on the submitted plan, building elevations, and floor plan. 2. The exterior of the north side of the existing building and addition shall be cedar siding and cedar shingle, details as described in the August 28, 2000 letter. 3. Open outdoor storage shall be allowed, including semi - trucks, trailers, construction • trucks and equipment, materials such as pipe, concrete manholes and culverts, casting, COUNCIL MINUTES SEPTEMBER 25, 2000 form lumber, sand, gravel, pumps, fuel & tool trailers, fiberglass pools and spas, and • other items and materials used with excavation and trucking operations. 4. Open outdoor storage on the site shall not include construction rubble or debris or demolition debris. The intent is that the material that is stored on this site is intended to be installed on other sites. 5. The fence along the north side of the storage yard may be moved to be flush with the front of the building. 6. The fence shall be repaired and ivy shall be plated along the entire west fence for screening. 7. The site landscaping shall be, at a minimum, as shown on the submitted survey. 8. The applicant must obtain permits from the County, any pork in the right of way. 9. The parking lot shall be paved as shown on tlesubitte�` an. If parking becomes an issue of concern for the public safety, the pe kinma lot shall be enlarged. 10. The site shall connect to City sewer 11. The existing septic system must 12. The well may be retaine well is not to be maint 13. Proper building construction co ,, $ st b and all assessments paid. y abandoned. gation only, at the discretion of the landowner. If the ation, it must be properly abandoned. ust be obtained prior to any construction and 1% of the put in escrow to insure completion of all site improvements. 14. No trash sh. ;... Xed outside. 15. Approval of t e site plan and conditional use permit is not an implied approval of signage. Any signs require a sign permit and must comply with the sign ordinance. Council Member Dahl seconded the motion. Motion carried unanimously. Consider Deer Meadow Site Plan Review (407 Main Street), (3/5 Vote Required), Jeff Smyser — Staff advised the application includes a site and building plan review for a small addition to the existing building at the Deer Meadows Golf Range. Staff presented its analysis of the site and building plan review. Staff advised the Planning and Zoning Board voted to approve the site plan based on conditions. Staff recommended approval of the site plan also based on conditions. 8 • • COUNCIL MINUTES SEPTEMBER 25, 2000 Council Member Carlson moved to approve site plan and conditional use permit based on the findings in the report and the following conditions: 1. Approval of the site plan is not an implied approval of signage. Any signs require a sign permit and must comply with the sign ordinance. 2. No additional exterior lighting shall be installed. 3. Proper building permits must be obtained prior to any construction and 1% of the construction costs must be put in escrow to insure completion of the project. Council Member Reinert seconded the motion. Motion carried unanimously. Resolution No. 00 — 64, Adopt Assessment Roll, Twilight Acres ls` and 2nd Additions (3/5 Vote Required), John Powell — Staff reviewed a summary of recent action ding this matter noting the public hearing has been continued several times to gather addition, info tion Resident Poll #2 was sent out to 32 residents in the neighbor od. io ` n responses have been received (Council Members have received copies of each spy i e). used on the responses, the residents are generally opposed to the amount of the as ess ents, the project. An "acceptable" assessment amount would be limited to the increaser f their property that is consistent with • State Statute. However, based on the appraisal r by t City, these assessments are insufficient to cover the expected costs for the p ject a urrently proposed. City staff has evaluated an alternative d at would provide sanitary sewer service only and would minimize removal and restora . erv�ro dway. The estimated cost for this alternative would be much lower; but the bene p,to `ach operty would also be lower than that provided by installing both sanitary sewer a at- ain. However, the difference between the estimated benefit and costs would be smaller t ,.ssho all with the original project. City staff recommends pursuing the use of Co wunity D e opment Block Grant (CDBG) funds to cover the shortfall. In order to conclude the pro' - ss elated to the original project, staff recommended the City Council not adopt the proposed asses ent roll. However, to demonstrate the City's commitment to respond to the resident's needs, staff is requesting the resolution also include directing City staff to do the following: initiate a new project, focus only on sanitary sewer service, and pursue CDBG funding for the expected assessment shortfall. Resolution No. 00 — 64 includes these items. Council Member Reinert clarified that by adopting Resolution No. 00 — 64, the Council is not adopting the assessment roll. Mayor Bergeson advised a yea vote for the resolution is not adopting the assessment roll. The City will continue to work on revisions of the project. • Council Member Dahl moved to close the public hearing at 7:27 p.m. Council Member O'Donnell seconded the motion. Motion carried unanimously. COUNCIL MINUTES SEPTEMBER 25, 2000 Council Member Reinert moved to adopt Resolution No. 00 — 64, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 — 64 can be found in the City Clerk's office. UNFINISHED BUSINESS - None NEW BUSINESS Public Hearing on Ordinance No. 14 — 00, Adopting a Franchise Agreement with Reliant Energy Minnegasco — Mayor Bergeson advised the public hearing will be continued to take additional comments. Another Council developed the idea of a franchise fee approximately four (4) years ago. The previous Council directed staff to work on the agreement. The current City Council will determine whether or not to approve the proposed agreement. The City Administrator advised a Home Rule Charter governs the that charter states that property taxes, which is the City's maid local improvements such as road reconstruction unless a refer fund the projects. of Lino Lakes. Chapter 8 of e ore enue, cannot be used for held and the voters agree to For several years the Charter Commission has urged ey City ouncil to identify revenue sources other than property taxes for reconstruction of 1 e al roa One potential source of revenue is franc city. State Statues, Chapter 216b.36 seta conduct business can be required t the law allows cities to charge from utility companies using im osed on utility companies that do business in a utility company that uses city rights of way to t or franchise agreement from the City. In exchange, revenue or to help defray increased city costs that result way. In Lino Lakes, three (3) ut " • ide natural gas service: Circle Pines Utilities, NSP and Minnegasco. All three (3) ` liti s have franchise agreements with the City, usually for a period of 20 years. The franchise agreement with Circle Pines includes a 7% franchise fee on gross revenues earned in Lino Lakes by Circle Pines Utilities. The franchise agreements with NSP and Minnegasco were finalized before the one with Circle Pines Utilities. Those agreements did not include any franchise fees. When the Minnegasco agreement expired and the City Council directed staff to negotiate a new agreement that would include a franchise fee of some type in order to take advantage of this potential non - property tax revenue source. Staff considered several factors in making a recommendation to the City Council. Staff acknowledged the fact that Minnegasco pays $75,000 per year in property taxes and Circle Pines 10 • • • COUNCIL MINUTES SEPTEMBER 25, 2000 Utilities pays none. Staff also considered that a fee that is a percentage of the customer's bill fluctuates a great deal. For example, there are predictions that natural gas prices will skyrocket this winter. A percentage franchise fee would bring in more revenue in a situation like this, but it would be especially burdensome to people and hard to budget for. An alternative that made more sense was a meter fee that would be the same for all customers in a particular classification every month. To establish a monthly fee amount, staff analyzed the number of customers and their average bills. Staff concluded that an average, a 3% monthly fee would be about $1.50 for a residential customer. Staff used the same formula to determine the proposed fees for other customer classifications: a fee that amounts to about 3% of the average bill for those customers. Meter fees in the proposed amounts would raise between $60,00 and $65,000 a year. Staff felt budgeting is easier if customers know their fee will be $1 hand, over the period of the franchise agreement, the value of $ staff is recommending that the 2001 fee be increase by 3% i 00 provided handouts that show the fee amounts each year uii 1 t ran residential customers will be paying $2.08 per month instea eac '" onth. On the other moth erodes. Therefore, eh year after. Staff has cise agreement expires in 2012, It is the City Council's intent that as franchise a, the same period so the City can negotiate simil year and setting different terms for the next e Council's original intent that franchise f ' nclu is exp ` e, the City will make them all cover r all rather than setting terms for one this down the road. It was also the City ed in all renegotiated agreements. The City Council has instructed tha y ewe chise fees collected will be dedicated to road reconstruction. A number of c "`` h. asked whether that is in conflict with The Charter. Staff conferred with the Chair of t er 5mmission and the City Attorney for opinions about that Both indicated there is n. hing e Charter that prohibits use of franchise fees for road reconstruction. A number of callers expressed concern that a franchise fee is just another type of tax. The City Council is aware of that and is making every attempt to ensure that people subject to the proposed fee have an opportunity to provide input. Staff sent letters to every Lino Lakes customer of Reliant Energy Minnegasco in August. Staff allowed a month before holding any public hearings, then scheduled two (2) — the first one tonight and the second on October 9, 2000. Staff has kept track of phone calls and letters of everyone who has contacted the City about the fee and forwarded them to the City Council Members. If the meter fee is approved, there must be two (2) readings of the ordinance. Those are scheduled for October 9 and October 23, 2000. Then the ordinance must be published. It would actually go into effect January 1, 2001. 11 COUNCIL MINUTES SEPTEMBER 25, 2000 The City's franchise agreement with Minnegasco, now known as Reliant Energy Minnegasco, expired, several years ago. In 1999 the City Council directed staff to work towards making all the City's franchise agreements more consistent in terms of effective dates. Staff negotiated a new agreement, which was reviewed by franchise attorney James Strommen. The agreement is based largely on a model ordinance currently being updated for the League of Minnesota Cities by Mr. Strommen and others. It expires on March 31, 2012, the same date the Circle Pines Utilities franchise agreement ends. The agreement is contained in Ordinance No. 14 — 00, which requires a pubic hearing and two (2) readings. The public hearing is scheduled this evening. The first reading and continuation of the public hearing are scheduled for October 9, 200. The second reading is scheduled for October 23, 2000. Public Hearing on Ordinance No. 15 — 00, Establishing a Meter Fee for Customers of Reliant Energy Minnegasco — Staff advised the City's franchising agreement Reliant Energy Minnegasco expired several years ago. That agreement did not im e;,� se a chise fee. In 1999 the City Council directed staff to negotiate a new agreement and in ise fee with the intent of treating all franchisees in the City consistently. The new agr* me ha seen submitted to the City Council as proposed Ordinance No. 14 — 00. In conjunctiva that greement, Ordinance No. 15 — 00 establishes a meter fee equivalent to approximately - % the rage customer bill in each category of customers. Revenue from the meter fee v 1 be dicated to road reconstruction. In August, letters were sent to more than 3,400 them of the proposed fee and ways they co Administrator received and documented to the meter fee. of Reliant Energy Minnegasco informing edback on the proposal. The City Council review, 26 phone calls from people opposed Ordinances require two (2) rea.' any .a yublic hearing. The public hearing for Ordinance No. 15 — 00 is schedule this evening. art reap mg and the continued public hearing is scheduled for October 9, 200. The sec •. d read 1 scheduled for October 23, 2000. Mayor Bergeson opened th ublc hearing at 7:38 p.m. Mr. Mike Carter, 745 Vicky Lane, came forward and stated he does not mind paying taxes for value added. He stated that a few years ago the City decided to require permits to pump septics. Part of the permit fee was for inspections. The sewer permit fee contributed nothing to the situation in Twilight Acres. He stated he has a hard time believing this tax will go to benefit roadways in Lino Lakes. Mr. Keith Winegar, 6503 White Oak Road, inquired about the revenue projections from the fee and costs of administration. The City Administrator advised the expected revenues will be approximately $60,000 - $65,000 per year. The entire revenue from the fee will go to road reconstruction. 12 • • COUNCIL MINUTES SEPTEMBER 25, 2000 • Mr. Winegar stated the County will turn their administration costs over to the residents. He inquired • about other services that are franchised. Staff advised electric and cable services are franchised. Mr. Winegar stated he does not understand why a tax on gas service will go to roads. He stated the City is taking advantage of a loophole and finding ways to tax the residents. If the City needs money for roads the funding should come from roads. He inquired about the number of calls received for and against the fee. Staff advised 26 calls from residents opposed to the fee were received. The City sent out 3,400 letters. Mr. Winegar stated there is a clear message being sent with the calls opposed to the fee. He stated he does not see a connection between gas fees and roads and the fee does make sense. Mr. Warren Ahlers, 6426 Polka Drive, came forward and stated enchi ` fee should be between the gas company and the City. The City should not be involv Staff advised State Statute requires truth in advertising franchise fee is for. Mr. Ahlers stated he has never heard of resi getting into the gas business. The City Co should be working for the residents. Th Mayor Bergeson advised the resid h g a fee from the residents. Th gas pany wants it clear what the franchise fee. It sounds like the City is it i ire : keep the residents costs down. The Council say that it needs money for road reconstruction. irc Pines do pay a franchise fee to the City of Lino Lakes. Their fee is buried in the bill ando o > ear about what the fee is for. Mr. Ahlers stated the fee 'ust art Iher form of tax to residents. Mr. Gerald Clausen, 6109 `41 dwn Lake Road, stated he has been a gas customer since the gas lines were put in. A fee was charged then and it was called a real estate tax. He referred to the letter sent out by the City noting there are two (2) different types of fees, a meter fee and franchise fee. He referred to his gas bill regarding miscellaneous fees. When the City charges the gas company for something, it will come back to the residents. He stated the City indicated his meter fee will be $18.00 per year. He stated he calculated the fee to be $114.00 per year. Mayor Bergeson advised the fee will be limited to $1.50 per month for the next year. Mr. Clausen stated if the City is charging a meter fee, it is charging him a usage fee. He stated it is not right. He asked how the City is encouraging competition through the fee. He stated there is no competition. He stated the City should get on the electric customers if the City is trying to be • consistent and equitable. The fee is not fair to gas customers. He stated he is against road 13 COUNCIL MINUTES SEPTEMBER 25, 2000 reconstruction because it turns a drag strip into a raceway. He stated the City is taking advantage of the citizens of the City. Mr. Bill Trudeau, 410 62nd Street, stated the fee is a tax no matter what the City calls it. He stated he is bothered by the way the City is taking his right away to choose which roads will be reconstructed. Citizens should run the roads themselves. Mr. Mark Husnik, 535 77th Street, asked if this type of fee is imposed by other cities. Staff advised Minneapolis and St. Paul have a franchise fee for electric and gas. Mr. Husnik asked how the City normally pays for road improvements. Mayor Bergeson advised the Charter prohibits general fund dollars going to road reconstruction. He stated a referendum is needed for major road reconstruction or the property owners must request the project and be willing to pay 51% of the costs. Mr. Husnik asked how new roads are built. Mayor Bergeson advised developers build new roads. Th i . en es the roads over and maintains them. • Mr. Husnik stated $1.50 per month is not a lot ofenio - y but i adds up to be a lot. Everyone knows 0 the fee is just another tax no matter what it is called. H ' -;stated a fee attached to a meter really bothers him. He stated a few years back the City had pro le 4ith roads aging prematurely because of the number of garbage haulers. He asked if f `' has anything to do with that problem. He noted he does not see a lot of roadways within t eed repair. Mayor Bergeson advised the C. + 't the number of garbage haulers. The roads within the City are in varying shape. Some r s do " eed major repairs. Mr. Husnik stated he reali ` y needs money. He inquired about other ways to obtain money. The City Administrator advied the City is in an unusual position because the Charter prevents the use of general funds for road repair. The City Attorney advised he is aware of one other city that has a Charter. Mr. John Humenanski, 989 Lois Lane, stated he objects to the fee for several reasons. It is the City's responsibility to make a case for road repairs or at least be honest about the fee. It is not fair for the City to single out one utility company for the fee. The fee makes the utility company a tax collector The fee is really of costs of doing business tax. He stated he hopes the fee will not be approved. The City should indicate to the residents that it needs road repairs. The fee takes the decision making process away from the property owners hands. 14 • • COUNCIL MINUTES SEPTEMBER 25, 2000 Mr. John Varone, 7782 Lake Drive, stated he lives on a County Road. He stated there is an assessment when County roads are redone. He asked if the fee will result in a double fee for those property owners living on a County road. The City Engineer advised he is unaware of an assessment for road projects on County roads. Occasionally the County will ask the City to assess for a portion of the project. Mr. Varone stated there were a lot of people that complained about the assessments when Main Street was redone. The City Engineer advised he can not speak directly about that project. He indicated he will research the assessment issue. Mr. Varone stated he is retired and lives on a fixed income. The fee doesn't sound like much but the cost of everything goes up every year. He noted taxes are up, electric groceries, hospital bills and Medicare. He stated many retired people may end up having !O en t 'er homes. He asked the Council to take that into consideration when considering the fee Mayor Bergeson advised the public hearing will continue .4 th Next buncil meeting. Council Member Dahl moved to continue the public del** ' o the October 9, 2000, Council meeting. Council Member Reinert seconded the motion. fillikcarried unanimously. Mayor Bergeson called for a short recess at 8. Mayor Bergeson reconvened the mee Resolution No. 00 — 79, Authq Program (3/5 Vote Require and include the foliowin clarific plication for the Livable Communities Demonstration y ice Divine — Staff advised the City can pass the resolution 1. WHEREAS e city is continuing to review the optimal arrangement between landowners .$• developers for the implementation of the Village Development: 2. WHEREAS, the city will enter into a contract with the Metropolitan Council only after performing its due diligence to ensure landowner and developer agreements are fiscally prudent and will result in meeting the city's and the Metropolitan Council's goals for the Village Development. Staff advised the clarifications can be made with a separate letter or be included in the resolution. Mayor Bergeson asked if the wording in the resolution is what was received from the Metropolitan Council. Staff advised the working of the resolution is what was received from the Metropolitan Council and is part of the application. 15 COUNCIL MINUTES SEPTEMBER 25, 2000 Mayor Bergeson expressed concern regarding sending up red flags if a different resolution is sent. He • stated he would prefer to send a clarifying letter with the original resolution. Council Member Reinert asked if the Metropolitan Council wrote the language in the resolution and in the application. Staff advised the Metropolitan Council wrote the language in the resolution only. Mayor Bergeson stated the options include sending the resolution as is, change the wording in the resolution, or send the resolution with a clarifying letter. Council Member O'Donnell stated he believes the problem is not with the resolution. The application needs clarity. He asked if the City could send a letter with the resolution clarifying the City's position regarding the application. Council Member Reinert stated clarity is also needed regarding the design standards and density. The Council has indicated they are comfortable with 16 -18 units per acre. TIE senior housing included 24 units per acre. Council Member Dahl stated a special meeting was held reg . n he . plication. She advised she had reservation about the application. She referred to the ;ep :er 1- Special Work Session minutes and read her concerns regarding the application. She stated she has voted twice on this program and both times voted no. She stated she woe upport this item. She noted that Council Member Reinert is correct regarding density figu Staff advised 24 units per acre does refer to that the number has been reduced. Mayor Bergeson stated it is unfortu Staff had an obligation per the up to that point. Staff did th submitted. The City can clarify Metropolitan Council and the design standards. Staff understands at t`City is in this situation with the application deadline. direction to capture the essence of the Council's discussion ey g®od in a difficult situation. The application has been of it if necessary. Staff will clarify informally with the d the Council Member's concerns. Staff requested the Council clarify if the funding should be used for acquisition or infrastructure. Council Member Carlson stated she sees the resolution as separate from the application. The problem is the two (2) of them going in at the same time and appearing to be interconnected. It is a good idea to deal with them separately. A vote should be taken on participating in the program. She stated she has concerns with the application because of the financial aspects of it. She stated that neither developer is willing to commit to a partnership with the City. She expressed concern that the City is at a point where it does not want to stop progress of The Village. However, the City is making promises that the City does not know if it can keep. The City needs to know about the financial implications before the zoning restrictions are put in place. She suggested the Council vote on participation in the program with the understanding that a letter will be prepared, reviewed and approved by the Council regarding the Demonstrations application. She stated she needs facts on financing before a letter is written. 16 • • • • COUNCIL MINUTES SEPTEMBER 25, 2000 Mayor Bergeson moved to approve Resolution No. 00 — 79, as presented, and forward to the Metropolitan Council on the condition that staff and the City Council will review the application and send a clarifying letter regarding the application. Council Member O'Donnell seconded the motion. Council Member Reinert asked if the City should write a letter or resubmit the application. Mayor Bergeson stated that a resubmission of the application would end the project. Staff advised they do not believe the Metropolitan Council will allow resubmission of the application. Motion carried with Council Member Dahl voting no. Staff advised that Council approval of the clarifying letter will come before the Council at the next Council meeting. Council Member Carlson stated financial information is needed be a 1='' r can be drafted. Mayor Bergeson inquired about when the application will be Metropolitan Council will be reviewing and setting up int be made in November and a vote taken in December 2100. sent with the resolution. gaff advised the tober 2000. A decision will ommended the clarifying letter be Council Member Carlson suggested the Counci ear fr in the City's financial consultant regarding bond information. Staff advised there are . 'onhe City can look at regarding the land purchase. Information will be brought t ®ext ouncil work session. The City Administrator advised th work session. If necessary, Je ce hector can be present at the October 4, 2000, Council will also be present. Council Member Carlson, . sked Council work session. Council direction regarding Mr. Shannon being present at the Mayor Bergeson stated the ''lance Director should contact Mr. Shannon if he feels it is necessary. Council Member Carlson stated both Mr. and Shannon and the Finance Director should be present. Council Member Reinert agreed that both Mr. Shannon and the Finance Director should be present. He stated the more information that is available the better. Mayor Bergeson stated the City should direct that request through the Finance Director. COMMUNITY CALENDAR SEPTEMBER 25 THROUGH OCTOBER 9, 2000: City Council Meeting, Monday, September 25, 2000, 6:30 p.m. 17 COUNCIL MINUTES SEPTEMBER 25, 2000 Environmental Board Meeting, Wednesday, September 27, 2000, 6:30 p.m. Joint Meeting with the City of Shoreview, Monday, October 2, 2000, 5:30 p.m., Shoreview City Hall Park Board Meeting, Monday, October 2, 2000, 6:30 p.m. Council Work Session, Wednesday, October 4, 2000, 5:30 p.m. EDAC, Thursday, October 5, 2000, 7:00 a.m. Fall Recycling Day, Saturday, October 7, 2000, 9:00 a.m. to 3:00 p.m. City Council Meeting, Monday, October 9, 2000, 6:30 p.m. ADJOURN There being no further business, Council Member Dahl move to Member O'Donnell seconded the motion. Motion carried n t 8:45 p.m. Council These minutes were considered and approved at the r `• •uncil Meeting, October 9, 2000. 4OftedetaxesaCt Ry -Chel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, 1 John ergeson, ayor 18 • • • CITY COUNCIL WORK SESSION OCTOBER 4, 2000 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : October 4, 2000 . 5:31 p.m. . 8:50 p.m. : Council Member Carlson, Dahl, O'Donnell, and Reinert : Mayor Bergeson Staff members present: City Administrator, Linda Waite Smith; Cit Engineer, John Powell; Community Development Director, Brian Wessel (part). `c. :�:mic Development Assistant, Mary Divine (part); Finance Director, Al Rolek (p hief " f Police, Dave Pecchia (part); and Public Services Director, Rick DeGar TOWN CENTER UPDATE, MARY ALICE DIVINE The Community Development Director revie Livable Communities Program noting the Cj, plan. Staff advised they are committed to re presented to the City Council in Nov with property owners and develope contract. sche e of the timeline regarding the y is c ently in the conceptual part of the ing t t plan. The revised plan will be ontinued discussions will be held bpe of zeroing in on a development The Community Develop ire o " reviewed the following Council concerns regarding the plan: Density Amount Housing Kind of Dousing Rental Commitment Affordable Crime Risk Design Staff noted that 16 -18 units per acre is the density target. Senior housing has been discussed. Rental, affordable and crime will be discussed further. The design will be reviewed. The Council must make a commitment to mixed use and what the City will further commit to. The Community Development Assistant added the commitment is to a density range and the commitment to passing a zoning ordinance for a traditional neighborhood development. CITY COUNCIL WORK SESSION OCTOBER 4, 2000 The Community Development Director reviewed the following objectives in Livable Communities Phase II proposal: • To remain competitive • To respond to input from the City Council, landowners, and developers • To present it as a preliminary concept proposal • To recognize the design standards as the basis for Livable Communities funding • To retain flexibility in putting a deal together • To keep options open for refinement per future Council action Staff reviewed Phase I and Phase II proposal noting that the City is acting as the development lead, not necessarily the developer. Staff reviewed the housing proposal relating to the application as developer. Staff advised they will work very hard to resolve C the plan. The clarifying letter needs to be sent next week with reviewed a draft of the clarifying letter. q: sed by the it concerns regarding tion. Staff Council Member Carlson asked if a special meetings still being held on Friday, October 13, 2000. Staff advised a special meeting will be hei ctober 13, 2000. Council Member Carlson expressed conce egardig the City being the lead developer. She stated the City has $1.9 million in nd and money is still owed on the property. The Council is willing t o oe A ®•.ions regarding the plan but has not committed to buying the land. S tee.; e issue of timely information should be added to the list of Council concerns. " x, preyed concern regarding staff going in only one direction. She stated she n facts before she can make a good decision. Council Member Carl market study is done. lowered. the 75 units of senior housing could be lower after the ised it is possible that the senior housing units will be Council Member Carlson stated the Council wants to look at assisted living. She stated the Council had discussed specific numbers regarding townhomes and those figures have increased. The price of the townhomes is now lower than what was originally proposed. Staff reviewed the proposed clarifying letter. The City Administrator stated the Council has a problem with the letter stating that the City intends to use the funding for the acquisition of property. She suggested the letter omit the following statement: "to acquire the property ". Council Member Reinert stated the options will diminish if the City purchases the property and it has to be developed quickly. 2 • • CITY COUNCIL WORK SESSION OCTOBER 4, 2000 The City Administrator stated the Council needs to see a final signed copy of the letter and vote on it Monday night. Council Member Carlson inquired about the difference between using the funds for infrastructure or acquiring the property. She stated the City has a bargaining tool if it has funds for infrastructure. There are still serious questions that have to be answered. The Council needs more information. Council Member O'Donnell clarified that the City is taking a "but/for" position. He stated the project needs to make economic sense to everyone involved without the $1.5 million. If the funding is received, it should benefit everyone in the City. Council Member Reinert asked if staff has indicated that the plan will not happen without the $1.5 million. Staff advised the plan would not happen today without the funding. The plan would take some time to implement. Timing is an issue„a the City needs to be competitive. Council Member Dahl asked if staff has indicated that th number of units per acre. Staff advised the committee„ co City will receive fewer points for lower density. Tie C design standards regarding density. Mrs. Elise Tagg, property owner, stated the stated she disagrees that the funding sh. d landowners. She stated she is givin ingent on a certain umber of issues. The ds to focus on the ould make economic sense. She Benefit the developers and e City. Council Member O'Donnell cl. - hat ' e plan needs to make economic sense without the $1.5 million in funding. Council Member Rei ert refe ,mod o a past proposal regarding the Livable Communities Program noting the hoY i s were lower. Staff advised negotiations with the developer will take pia ': 'reg ding the number of housing units. Council Member Reinert stated the process started with half as many units as the current plan has. Developers have indicated that 16 -18 units per acre will work. Staff advised the developer has indicated those numbers will work conceptually. Council Member Reinert stated the Council needs good accurate information. Staff advised they are making assumptions and the plan is conceptual. Council clarified that the revisions in the plan should included 16 -18 units per acre. The Finance Director came forward and stated he will answer any questions that the Council has. He stated that so far, he has not heard any financial questions. He stated the City can explore financial implications when the City knows which direction it will take. CITY COUNCIL WORK SESSION OCTOBER 4, 2000 The plan is too conceptual at this point. The Council needs to determine how it will use the $1.5 million in funding. Mr. Jerry Shannon, financial consultant, stated the City has to define what is economically viable. The City has to determine costs that will depend highly on the design standards. A timeline regarding the project also has to be determined. There are many variables that have not yet been determined. The City needs to ask the following questions: 1. What will the City do if it does not get the grant? 2. What will the City do if it does get the grant? Council Member O'Donnell inquired about the point at which the City does look at specific scenarios and the impact those scenarios will have. The Financial Director stated it is not too early to look at numbers conceptually based on differe Lscenarios. There are many options that can be explored if the language in the applicon is`groad. Mr. Shannon stated that once decisions become more spe scenarios. Definitive scenarios will be looked at befotth ork on different implemented. Council Member Carlson stated Lino Lakes is a s . The City does not have a lot of population to spread the costs over. Finan.ia i orma on is something the Council needs to determine if the City can be a deve • er. e expressed concern regarding the costs to the City, information on the t le, + • d ping, and an understanding of where the money will come from She note as significant costs coming in the future. The Finance Director stated the •ti•`s . variable need to be narrowed down before the impact can be explored each option. Mr. Shannon stated t City to look at its debt, how the project will be financed, and how that will affect cu background. uture bonds. Mr. Shannon reviewed the City's financial The Community Development Director stated a revised plan will be presented in November 2000 that will include preliminary numbers. A presentation will be made to the Metropolitan Council on October 26, 2000. No Council action will be needed before the revision is presented. The City Administrator asked how staff can assure the Council that the presentation is based on Council direction. Staff advised they will make a preliminary presentation to the Council at the next work session. Council Member Reinert asked if the City will receive the money physically or if it is kept in a bank. Staff advised it is unknown how the Metropolitan Council will dispense the money if the City receives the grant. It has been dispensed over time in the past. 4 • • • • • • CITY COUNCIL WORK SESSION OCTOBER 4, 2000 Council Member Reinert inquired about the window for the funding. Staff advised the window is 18 months to two (2) years with the expectation that the City would apply for more funding. The Community Development Assistant noted the Metropolitan Council is looking for projects that can be implemented within a year. Council Member Reinert clarified that the City has an A -3 bond rating. He stated the City knows its financial obligations. He inquired about the ceiling to keep the current rating. He stated he would like to have that information as a basis to start. The Finance Director stated he can provide information regarding bonds and the bond agency criteria. Council Member O'Donnell stated he is looking for a recommend, . ®, regarding a responsible fiscal decision. Council Member Carlson inquired about the timing regar contract with the Metropolitan Council. Staff advised a signed contract oo ' ne ) months in 1997. It is anticipated that a contract will be signed in Marc 20 Council Member Reinert asked how long the afr •uld i Flay signing the contract. Staff advised through negotiation, the City may d ay the gning 2 -3 months. Council Member Carlson stated a bi property. She inquired about the they have been in touch with • rs with the developers to mak . b' fto Mr. made in approximately six :.. eeks in e plan is the financing of the Tagg which that will be decided. Staff advised agg and the developers. Staff has to work and Mrs. Tagg. Staff advised an offer will be Council Member Carl :• m eeping the tax rate down is one of the Council's goals. It is also a goal of the prehensive Plan. She expressed concern regarding the City going in the wrong direc on. She noted the City if struggling financially now. PUBLIC HEARING REGARDING TAX RATE, AL ROLEK Staff advised the Minnesota Legislature passed a law during the 1999 legislative session which requires local governments to hold a public hearing and adopt an authorizing resolution if the tax rate of the jurisdiction for general purposes, excluding general obligation debt, will increase for the coming year. This is calculated based on a formula prescribed by the Minnesota Department of Revenue. The prescribed formula creates a "theoretical" tax rate for the previous year and does not allow for growth in the City's tax base; therefore, except in rare instances, any increase in general tax levy dollars will result in a tax rate increase for the coming year. CITY COUNCIL WORK SESSION OCTOBER 4, 2000 Even if the City Council reduces the tax levy to achieve no tax increase in the tax rate, as has been discussed, according to the prescribed formula, the tax rate for Lino Lakes will increase in 2001. Therefore, Council must adopt the authorizing resolution. Should Council not adopt the resolution, the tax rate will revert to the same theoretical rate as in 2000, which would leave the City in a serious financial shortfall situation for the 2001 budget year. Council clarified that adoption of Resolution No. 00 — 98, will not increase the tax rate for the year 2001. Council Member Carlson asked when Council will consider the staff recommendations regarding balancing the budget. Staff advised the recommendations will be reviewed at the October 13, 2000, meeting. The City Administrator suggested a handout be provided for residm that indicate the tax rate is not being increased for the year 2001. This item will appear on the regular Council agenda Mons COMPREHENSIVE PLAN UPDATE, LINDA WA ES , 2000, 6:30 p.m. Staff advised the next Comprehensive Plan metfitt is sc duled for Saturday, October 14, 2000, 8:00 a.m. to 10:00 a.m. Mr. Brixits has r- iewed the calculations and has prepared a response. Maps will go out the da pdate. Council Member O'Donnell expie special meeting. Staff advised Hopefully, the Council will e regarding redoing the figures at the xiu as included the figures and an explanation. e need to refigure the calculations. VICTOR GARDENS FORMERLY WENZEL FARMS IN HUGO) UPDATE, JOHN POWELL Staff referred to a drawl .4 of the Victor Gardens development. Staff advised the roadway that was proposed earlier is much smoother than the current proposal. Staff advised the concern is the roadway connection. Washington County and the City of Hugo are setting the road alignment. The current plan is significantly different that the original proposal. Staff advised they have not yet had time to review the plan and speak to the Police and Fire Chief. Another update will be given to the Council after further review. Council Member Dahl asked if the Hugo City Council has agreed to the new proposal. Staff advised the amended plan will be reviewed in October 2000. The current plan is more of a village concept, which is why the plan changed. Staff advised they have no details regarding the trail. 6 • • CITY COUNCIL WORK SESSION OCTOBER 4, 2000 • CSAH 49 RECONSTRUCTION UPDATE, JOHN POWELL • Staff inquired about any additional questions the Council may have to forward to the County. The County has provided a specific response to questions. Options for the project have not been explored. Council Member Reinert advised he would like to review options for the plan. Staff advised a letter will be sent to the County Engineer requesting possible options. The letter will indicate the options should be available for the November 8, 2000, meeting. Council Member Reinert suggested the City have a meeting with everyone involved with the project to come up with a solution. Council Member Carlson stated she has seen different plans from the County. The County has shown a 120' right -of -way with a path. The County's . ponse indicated the 120' did not include a path. She stated she needs clarity regard the'ounty's proposal. Staff advised the trail can not be confined in a 100' rights -w LL in areas of the roadway. Council Member Carlson stated she would like t take a vote. The key point on their proposal convey to the County what the Council is c ns and then be prepared to ,aseme t. Staff advised they will with and ask for a response. Council Member O'Donnell request rnation on the impact of all the properties along the roadway. Staff asked the Council for Council Member Car on arding what they are looking for in the plan. e is waiting for the County's proposal. Staff clarified that the I nc is looking for a proposal that minimizes the right -of -way and impact. The City of oreview is looking at shared turn lanes. Council Member O'Donnell advised he is willing to look at other options that don't included the median. Council Member Carlson asked if the County is willing to have three (3) lanes with shared turn lanes. Council Member Reinert asked if the roadway will have to be four (4) lanes immediately after construction. He suggested the four -(4) lanes be phased in over time. • Council Member Carlson suggested the bridge be built wider than the roadway for future use. CITY COUNCIL WORK SESSION OCTOBER 4, 2000 Staff asked for Council direction regarding scheduling another meeting with the City of Shoreview. Council Member Carlson stated there is a meeting next week Council Members can attend. She suggested the City schedule another meeting with the City of Shoreview after a response from the County is received. Council directed staff to schedule a joint meeting with the City of Shoreview in January 2001. The City Administrator advised she has prepared a draft of the minutes from the joint meeting. She asked for clarification regarding a number of issues. Council directed staff to prepare letters and bring them forward to Council for approval. Acting Mayor Dahl called for a short recess at 8:00 p.m. Acting Mayor Dahl reconvened the meeting at 8:10.p.nr DISCUSS PUBLIC SERVICE AWARD, C I MEMBER DAHL Acting Mayor Dahl advised the nomi Ms. Loretta Zarambo as the recipien has requested that the Quad Press Council directed staff to co na t"6e has voted on Mr. Art Hawkins and ® • f t; Community Service Award. The committee the award and recipients. uad Press regarding the award. Acting Mayor Dahl asked for ;fie, tion regarding a statement of each recipient. Council suggested the 1 `` of 'accomplishments, especially the accomplishments within the City of Lino Lakes, shout be noted during the award presentation. This item will appear on the regular Council agenda Monday, October 9, 2000, 6:30 p.m. REGULAR AGENDA, OCTOBER 9, 2000 Item 7A, Presentation of EDAC Economic Development Plan — Council directed the City Administrator to confer with the City Attorney regarding a verbal acknowledgment or a formal vote. Item 3A, 2000 Community Service Award — Council directed staff to invite the people who made the nominations to the award presentation. 8 CITY COUNCIL WORK SESSION OCTOBER 4, 2000 • Community Calendar — A special Comprehensive Plan meeting Saturday, October 14, • • 2000, 8:00 a.m. to 10:00 a.m., should be added to the community calendar. The meeting was adjourned at 8:50 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on October 23, 2000. ideta-otact Ry -Chel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. Joha'Berg ' on, Mayor 9 • COUNCIL MINUTES OCTOBER 9, 2000 CITY OF LINO LAKES MINUTES DATE : October 9, 2000 TIME STARTED : 6:30 P.M. TIME ENDED : 8:15 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch (part); City Attorney, Bill Hawkins; City Engineer, John Powell; Community Development Director, Brian Wessel; Economic Development Assistant, Mary Divine; Finance Director, Al Rolek (part); and Chief of Police, Dave Pecchia (part). SETTING THE AGENDA Mr. Powell requested the addition of an Unfinished Business sider letter to Jon Olson of Anoka County pertaining to CSAH 49 Reconstruction. The agenda was approved as revised. CONSENT AGENDA Council Member O'Donnell moved to Carlson seconded the motion. Motio onsent Agenda, as presented. Council Member imously. ITEM ACTION MINUTES: August 23, 2000, k ession Meeting Approved October 2, 2000 Spe al Council Meeting Approved DISBURSEMENTS: October 9, 2000 (Check No. 600067- 60169, $195,546.02) Centennial Fire District OPEN MIKE No one was present for open mike. 1 Approved Approved COUNCIL MINUTES OCTOBER 9, 2000 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 2000 Community Service Award, Dan Tesch — Staff advised the Lino Lakes Community Service Award was designed to recognize residents who have made a substantial contribution to the community, protection of the environment, or improved the quality of life. A Committee was organized and advertised in the newsletter and on Channel 16 requesting nominations to be submitted. Those nominations were reviewed and the Committee recommends the 2000 Community Service Award be presented to Art Hawkins and Loretta Zarambo. Mayor Bergeson read a list of accomplishments of Loretta Rambo and presented her with the 2000 Community Service Award. He extended the City's appreciation to Ms. Rambo for her contributions to Lino Lakes. All acknowledged her contribution with a round of applause. Mayor Bergeson read a list of accomplishments of Art Hawkins and presented him with the 2000 Community Service Award. He stated Mr. Hawkins is considered to • - t e environmental conscience for Lino Lakes and extended the City's appreciation to Mr. Hawki for h ontributions. All acknowledged his contribution with a round of applause. Public Hearing, FIRST READING on Ordinance No. 14 - i; t Ad ` ting a Franchise Agreement with Reliant Energy Minnegasco (continued from September ; 2000, 3/5 Vote Required), Linda Waite Smith — Mayor Bergeson noted the att AIL< Albert Swintek, representing Reliant Energy Minnegasco. Staff explained the City of Lino Lakes is g ernedb `: ome Rule Charter and Chapter 8 of that Charter states that property taxes, whic th ity's main source of revenue, cannot be used for local improvements such as road reconstru + es referendum is held and voters agree to fund the projects. For several years, the Ch. • "sion has urged the Council to identify revenue sources other than property tax r• nstruction of local roads. One potential source of revenue is franchise fees imposed on uti c pan=les that do business in the City. Staff reviewed the State Statutes that provide for i s eosin_, _' fee and advised of the utility providers in Lino Lakes. It was noted that the City's anc ise agreement with Minnegasco, now known as Reliant Energy Minnegasco, expired sever ears ago. In 1999, the City Council directed staff to work towards making all the City's franchise agreements more consistent in terms and effective dates. Staff advised of the factors considered to determine how the fee should be established and recommendation for a flat fee for similar customer classes. Staff advised that flyers were sent out but it was learned that the flyer was not clear and caused some confusion that the City was suggesting a percentage fee. Staff explained meter fees in the proposed amounts would raise between $60,000 to $65,000 and the Council has specified that any revenue raised from the franchise will be dedicated to road reconstruction. Several callers asked if this is in conflict with the City Charter. However, both the City Attorney and Charter Chair said it is not a conflict. Staff advised that several callers also expressed concern that a franchise fee is another type . of tax. It was noted that the Council is aware of that opinion and has made every attempt to make sure those who will pay the fee have had the ability to provide input. Flyers were sent out, a comment 2 • COUNCIL MINUTES OCTOBER 9, 2000 period was set aside, and public hearings scheduled. Staff has received 28 telephone calls and seven (7) letters, or 1% of the people who have been notified. The agreement is contained in Ordinance 14 — 00 which requires a public hearing and two readings. The public hearing was held on September 25, 2000 and the first reading and continuation of the public hearing is scheduled for the meeting tonight. The second reading is scheduled for October 23, 2000. Staff recommended the public hearing on Ordinance 14 — 00 be opened and continued to October 23, 2000. To approve, there must be two readings of the ordinance. Then the ordinance would need to be adopted and published before it goes into effect, which would be January 1, 2001. Mayor Bergeson noted the published time for the public hearing tonight is 7:00 p.m. However, it is only 6:45 p.m. He indicated the Council would consider Agenda Item 4A at this time and return to this matter after 7:00 p.m. FINANCE DEPARTMENT REPORT, AL ROLEK Public Hearing, Consider Resolution No. 00 — 98, Authorizing, . crA se in Tax Rate Increase for 2001, Al Rolek — Staff advised this is an informal public oeari t£` has been notified and notice published. Staff explained that the Minnesota Legi, at a law during the 1999 legislative session which requires local governments to hol a pu : ' hearing and adopt an authorizing resolution if the tax rate of the jurisdiction for gener. .o s, excluding general obligation debt, will increase for the coming year. This is calculate• ed on formula prescribed by the Minnesota Department of Revenue. The prescribed formula= create a "theoretical" tax rate for the previous year and does not allow for growth in the city's m b. the -fore, except in rare instances, any increase in general tax levy dollars will result in a t. ,; ` ncrease for the coming year. Staff presented and provided an exp arc'•n o '`: chart identifying the City's tax rate calculation. It was explained that even if the o it reduces the tax levy to achieve no increase in the tax rate, as has been discussed, accord he p scribed formula, the tax rate for Lino Lakes will increase in 2001. Therefore, Counci ; ust a .t the authorizing resolution. Should Council not adopt the resolution, the tax rate wi t the same theoretical rate as in 2000, which would leave the City in a serious financial short ; ° sit ation for the 2001 budget year. Staff recommends that following the public hearing, the Council adopt Resolution 00 — 98 authorizing an increase in the tax rate for taxes collectible in 2001. Mayor Bergeson opened the public hearing at 6:52 p.m. Council Member Carlson moved to close the public hearing at 6:52 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. In response to Mayor Bergeson, Mr. Rolek explained the resolution does not set a dollar amount or tax rate. It states the Council authorizes the County Auditor to set a tax rate higher than payable the previous year. 3 COUNCIL MINUTES OCTOBER 9, 2000 Council Member Reinert explained that year after year the City collects more taxes and this authorizes the City to take that money and spend it. Mr. Rolek stated that is correct. Council Member O'Donnell stated the reason more taxes are being collected is that there are more homes and commercial properties paying taxes than the previous year. Mr. Rolek stated that is correct. Council Member O'Donnell moved to adopt Resolution No. 00 - 98, as presented. Council Member Reinert seconded the motion. Motion carried unanimously. Resolution No. 00 - 98 can be found in the City Clerk's office. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA Resolution No. 00 - 99, Participation and Support of Safe and So '.e rant, Sergeant Hammes - Staff advised the Lino Lakes Police Department is requesting the accept grant funds of $26,500 to participate in the Safe and Sober Communities project fo e p iod of October 1, 2000 to September 30, 2001. This grant will provide overtime fundinfo to enforce seat belt laws, child safety restraint laws, speeding laws, aggressive driv 1 yR dri; ing under the influence and any other alcohol related offenses including under age cons pti rivers. The Lino Lakes Police Department participated in this grant program during-tin period last year along with other agencies within Anoka County including Anoka -fif4y, Sheri s Department, Centennial Lakes Police Department, Spring Lake Police Depart nt, ansSt. Francis Police Department. Council Member Dahl moved to adopt Carlson seconded the motion. Motio Resolution No. 00 - 99 can be on o. 00 - 99, as presented. Council Member u imously. e City Clerk's office. PUBLIC SERVICES DEPAR NT REPORT, RICK DEGARDNER Resolution No. 00 - 97, A Sh °epting Bids and Awarding Flusher Truck and Flusher Equipment Contract, Linda Waite Sim h - Staff advised sealed bids were received and publicly opened at 10:05 a.m. on September 28, 2000. Three (3) bids were received and results of the bid opening are as follows: Contractor Amount of Bid Stepp Manufacturing Company, Inc. $ 96,936.30 Ruffridge- Johnson Equipment Company, Inc. $108,521.37 Crysteel Truck Equipment $113,050.80 City Council action is required to award a construction contract to the lowest responsible bidder. The lowest bid is $11,585.07 below the next lowest bid. Upon reviewing the bid documents, staff discovered that Stepp Manufacturing bid on a SC7000 Model Set -Back Axle Truck. The SC7000 Model is a lighter framed truck and has lighter rear axles. To ensure that this new piece of equipment 4 • • COUNCIL MINUTES OCTOBER 9, 2000 lasts 20+ years, staff recommends that a SC8000 Model be used as specified. Also, Stepp Manufacturing did not provide a list of municipal users of their product as requested. The bid as submitted is incomplete. Ruffridge- Johnson Equipment Company, Inc. bid documents satisfy all requirements set forth in the bid specifications. In addition to the bid amount, there will be approximately $2,000 of additional costs for equipping the vehicle with a radio and other needed equipment. For these reasons, staff recommends adopting Resolution No. 00 — 97, rejecting the bid received from Stepp Manufacturing and awarding the contract to Ruffridge- Johnson. The funding for the Flusher Truck will be from the proceeds of the 2001 Certificates of Indebtedness. Council Member Carlson moved to adopt Resolution No. 00 — 97, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 00 — 97 can be found in the City Clerk's office. ADMINISTRATION DEPARTMENT REPORT, DAN T...`SCH - TINUED Public Hearing, FIRST READING on Ordinance N 00 Nopting a Franchise Agreement with Reliant Energy Minnegasco (continued from er 5, 2000, 3/5 Vote Required), Linda Waite Smith, Continued — Staff advisedf eed • consider two ordinances and explained the purpose of each. Mayor Bergeson opened the continued . is earing at 7:02 p.m. Robert Bening, 6788 E. Shadow L natural gas and asked how man e, t e forward and stated some residents do not receive or businesses would not be covered by this fee. Ms. Waite Smith stated t - resid ith Circle Pines utilities already pay a franchise fee and when the NSP franchise agreem es, a franchise fee will be negotiated with them as well It was explained that until the fr s agreement expires, it is difficult to renegotiate the terms and include a fee. Mr. Bening expressed concern that some homes and businesses that do not use natural gas would not participate in the payment of this fee. Ms. Waite Smith explained the franchise fee would be negotiated for both electric and gas utilities once those franchise agreements come due to be renegotiated. Mr. Bening stated he would like an answer as to how many residents would not participate in paying a franchise fee before this is adopted. Council Member stated his suppliers are Minnegasco and NSP and asked if he would be paying two franchise fees. 5 COUNCIL MINUTES OCTOBER 9, 2000 Ms. Waite Smith stated that would be the case and the Council can make that determination. Stan Zarambo, 6250 Red Maple Lane, stated his concurrence with Mr. Bening that the question is one of fairness since this is charging a fee to one resident while another resident would pay no fee and still receive a service. Mayor Bergeson stated the intention is to treat all equally as the franchise agreements expire. He advised the recommendation from staff is to continue the public hearing to the next Council meeting. Council Member Dahl asked when the NSP contract expires and comes due for renegotiation. Ms. Waite Smith estimated it may be 2009. Council Member Dahl asked how long Circle Pines has been charging a franchise fee to Lino Lakes residents. Ms. Waite Smith stated she is unsure but can provide that information to Council. Council Member Dahl suggested that information be presented to the Council . Bening. Council Member O'Donnell moved to continue the public hearing t • e O ober 23, 2000, Council meeting. Council Member Dahl seconded the motion. Moti animously. Mayor Bergeson noted the staff recommendation to conside firs ding of the two (2) draft ordinances, the first adopting a franchise agreement w l el nt Energy Minnegasco. Council Member O'Donnell moved to approve Council Member Reinert seconded the mot ST READING, Ordinance 14 — 00, as presented. Council Member Carlson stated the • ;aci k 1as riformed the idea of adopting a franchise fee to pay for roads came from the Charter Co ' g ion. She stated she is aware the City Charter allows the City to set franchise fees and t . • conflict. However, she sees the possibility of a conflict when a road is improved wh bq'tingesidents do not support the road or the width of the road, etc. She stated concern that the ' "` 'r or Co -Chair of the Charter Commission has not appeared before the Council offerin She stated that at this time she will not support this ordinance. Council Member O'Donnell arified that the motion on the floor would adopt a franchise agreement, not the franchise fee. Ms. Waite Smith stated she had invited the Charter Commission Chair to the last Council meeting when this was discussed but he did not feel it was necessary to attend. She advised that this topic is on the Charter Commission agenda for their meeting on Thursday, October 12, 2000. Upon inquiry, Ms. Waite Smith reviewed the requirements contained in the proposed ordinance, noting it also indicates the City has the right to charge a franchise fee. This means that during the next eleven (11) years, the Council can decide if they want to charge a franchise fee or add a meter fee. 6 • • COUNCIL MINUTES OCTOBER 9, 2000 Council Member Carlson asked if this would set the franchise fee. Ms. Waite Smith stated this ordinance would not set the franchise fee. Council Member O'Donnell voted yea. Council Member Reinert voted yea. Council Member Dahl voted aye. Council Member Carlson voted yea. Mayor Bergeson voted yea. Motion carried unanimously. Public Hearing, FIRST READING on Ordinance No. 15 — 00, Establishing a Meter Fee for Customers of Reliant Energy Minnegasco (continued from September 25, 2000, 3/5 Vote Required), Linda Waite Smith — Staff advised the City's franchise agreement with Reliant Energy Minnegasco expired several years ago. That agreement did not impose a franchise fee. In 1999, the City Council directed staff to negotiate a new agreement and include a franchise fee with the intent of treating all franchisees in the City consistently. The new agreement has been submitted to the City Council as proposed Ordinance 14 — 00. In connection with that agree Ordinance 15 — 00 establishes a meter fee of about $1.50 per residential user, or equiv proximately 3% of the average customer bill in each category of customers. Council Member Dahl asked if a section could be added t would be used so, in the future, it could not be used fo&so Hawkins stated that could be contained in the ordinant ger on how the revenue er than road construction. Mr. uld be amended by a future council. Council Member Dahl asked if including it in t 'sy ordiri ' r ce would require a public hearing to amend. Mr. Hawkins stated that is correct. Council Member O'Donnell stated thi as ''tt issue since no one wants to impose another tax on its residents. However, one adv a_wo be in a situation like Twilight Acres where the City was unable to assist to bring th s nt more into alignment with something reasonable. However, the questions raised t pas d again tonight are about whether this is equally shared. Council Member O'Donnell state is is an important question and he would appreciate receiving more information about th Council Member Carlson staid 22 people contacted her on this issue and raised issues about adding another tax and using it for road repair. The fact the money could legally be used for road repair is clear cut but the concern is whether the Council is trying to get around the Charter since it does not allow the use of General Funds for road repair without a Charter amendment. She stated she would need a recommendation from the Charter Commission before she would be willing to support this ordinance. Council Member Dahl suggested this ordinance be tabled to the next Council meeting to allow time to get the information requested and needed to make a good decision. • Mr. Hawkins stated a motion to table, if seconded, would be in order even though there is a motion on the floor to adopt. 7 COUNCIL MINUTES OCTOBER 9, 2000 Mayor Bergeson spoke in support of a franchise fee. He stated anytime a fee or tax is raised, it is not popular but he believes the Council has a responsibility to assure City business continues and the roads are repaired. He noted the Council has been up front with this issue and the Charter Commission is aware it is on the Council's agenda and voiced no objection. Mayor Bergeson stated his support for the fee as proposed. Ms. Waite Smith noted that Council Member Dahl sits on the Charter Commission and suggested she ask the Charter Commission to provide a written position statement. Council Member Dahl stated she would be happy to make that request. Council Member Dahl moved to table consideration of Ordinance 15 — 00 until a Charter Commission recommendation and answers to the questions asked tonight are received. Council Member Carlson seconded the motion. Motion carried with Mayor Bergeson voting against. FINANCE DEPARTMENT REPORT, AL ROLEK Public Hearing, Consider Resolution No. 00 — 98, Authorizing, se in Tax Rate increase for 2001, Al Rolek — This item was considered earlier in th PUBLIC SAFETY DEPARTMENT REPORT, DAVE PEC Resolution No 00 — 99, Participation and Sup? Safe . nd Sober Grant, Sergeant Hammes — This item was considered earlier in the meeting. PUBLIC SERVICES DEPARTMENTE Resolution No. 00 — 97, Acceptin Contract, John Powell — This COMMUNITY DEVELOPM Rl ICK DEGARDNER an' warding Flusher Truck and Flusher Equipment considered earlier in the meeting. DEPARTMENT REPORT, BRIAN WESSEL Presentation of EDAC Eck° o is Development Plan, Mary Alice Devine — Staff advised the Economic Development Ad ory Committee (EDAC), has as its directive to help the City Council encourage growth of new and existing business. EDAC has revisited its original long -range economic development plan that was completed five (5) years ago. EDAC examined what was still relevant and what needed to be updated and redirected to ensure that a plan continued to support the goals of the City. • Staff explained the five (5) year plan is intended to be a general guide for economic development based on the draft Comprehensive Plan. EDAC updates a one (1) year action plan each year with more specific goals and objectives. EDAC revisited its recommendation in the one (1) year action plan regarding housing mix and addressed the need for housing in the Town Center on a broader level. EDAC determined that the draft Comprehensive Plan and local market conditions would best direct the housing mix. The recommendation EDAC approved at its September meeting is as follows: • 8 • • • COUNCIL MINUTES OCTOBER 9, 2000 "A diverse mixture of high density multi - family homes, including rental and affordable* units, with an 80/20 mix of market rate and affordable, and a 50/50 owner /renter mix, will be encouraged in the Town Center to help ensure the principles of Traditional Neighborhood Development are met. Specifically, this recommendation: • Supports the EDAC goal to provide necessary housing for the expanding commercial and industrial labor force in Lino Lakes; • Identifies the Town Center as an ideal location for high density multi - family development, including rental and affordable housing; • Supports a minimum housing density of 22 units per acre for residential land in the Village • Recognizes that an affordable components to the housing is critical to receiving financial incentives that will help ensure the success of the Village development. Staff recommends the Council endorse the five (5) year economic de= ment plan as presented by EDAC. Council Member Dahl noted the comment this is to be a "g refers specifically to this recommendation. She asked if t few items. Ms. Devine stated the five (5) year plan is a mor City should take. The one (1) year plan is more specific actions they would like the City to and provides no ability to provide directi ut pointed out that it later guide or if it locks in quite a and overall look at what EDAC thinks the n encouraging the City with priorities and noted EDAC is a citizen advisory committee s a Council decision. Council Member Dahl asked if con era ion for the one (1) year or five (5) year plan. Ms. Devine stated both plans are being pre Council Member Dahl stated her i ession this recommendation is very specific. She stated she realizes the time and efforE a has put into this consideration and thanked them for that effort. Mayor Bergeson stated this is recommendation from EDAC, based on the Council's directive, and being presented for the Council's consideration. Fred Chase, EDAC Chair, stated they are a group of citizens and each voiced their opinion in terms of recommendations being made to the Council. He stated the Council can accept or modify the recommendation. Mr. Chase reviewed their extensive effort in dealing with each issue of consideration and noted the one (1) year plan is more specific but can be modified by the Council as they desire. Council Member Reinert stated these are EDAC opinions and recommendations and he believes the Council is lucky to have their involvement in these issues on what should be developed in the future. He noted the Council consideration is to receive this recommendation, not necessarily adopt it. 9 COUNCIL MINUTES OCTOBER 9, 2000 Council Member Carlson thanked the EDAC for the work they have put into this effort. She stated • she has attended their meetings for approximately five (5) years as a representative of various committees. Council Member Carlson stated the EDAC deserves a voice in what is determined and noted the report indicates the negotiations with the Metropolitan Council on the Comprehensive Plan are not yet concluded. She stated she will take these comments and suggestions into consideration. Mr. Hawkins stated that while there is no legal requirement for a motion to accept the report, a motion could be made. Or, the Council could simply receive the report without a motion. Council Member Carlson asked if receiving the report means the Council is bound to a greater degree to 22 units of housing than if the report is only received. Mr. Hawkins stated acknowledging the report as being completed and accepting the report would not bind the Council to adopting those recommendations. Mayor Bergeson moved to receive the five (5) year economic developpasnt plan, as presented, with thanks. Council Member Carlson seconded the motion. Motion c fed unanimously. SECOND READING, Ordinance No. 16 - 00, Vacating an Eas men Across Lots 2 -5, Block 1, Pheasant Hills Preserve 8th Addition (4/5 Vote Require), J hn P ell — Staff advised that residents of Lots 2, 3, 4, and 5, all of Block 1, Pheasant Hills Pre e 8th Addition, have petitioned the City to vacate a portion of the easement located i kck yards. Staff displayed a map depicting the dimensions of the existing easeme 'an e proposed vacation area. The existing easement was dedicated for drainage and utility The grading plan, as proposed by the dey backyards of these properties. Howe center of the swale was moved to th outside of the plat limits and ru noted the submittal of prope ' r si r's engineer, originally showed a swale through the e lots were graded by the house builders, the lot 1e. In fact, some of the drainage has been pushed roperty owned by the Centennial school district. Staff atures supporting this easement vacation. The first reading of this o ®iris. ®ce =has held on September 11, 2000. Since the first reading, the residents in the area have c act d the school district. The school district has indicated a willingness to grant the necessary drainage easements to the residents. City staff has determined that even without the school district easement the drainage can be conveyed using the reduced easement area as shown and recommends granting the vacation request. The publication of the ordinance will be delayed until either the school district easement is acquired or the swale is relocated into the existing, though reduced in size, easement. However, it is staff's understanding the easement may be executed by the school district before the City Council meeting. Section 12.05 of the City Charter requires that real property of the City cannot be disposed of except by Ordinance. The Ordinance will require two readings, publication, and a waiting period before it is in effect. Staff recommends the Council approve the second reading of Ordinance No. 16 — 00. 10 • • COUNCIL MINUTES OCTOBER 9, 2000 • Council Member Reinert moved to approve SECOND READING, Ordinance No. 16 - 00, as • • presented. Council Member Dahl seconded the motion. Council Member Reinert voted yea. Council Member Dahl voted aye. Council Member Carlson voted yea. Council Member O'Donnell voted yea. Mayor Bergeson voted yea. Motion carried unanimously. Ordinance No. 16 - 00 can be found in the City Clerk's office. Resolution No. 00 - 83, Receive Feasibility Report and Call Hearing on Improvement, Bluebill Ponds Utility and Street Improvements, (3/5 Vote Required), John Powell — Staff advised that on June 12, 2000, the City Council ordered the preparation of a feasibility report investigating the costs to construct sanitary sewer, watermain, streets, and storm sewer within the Bluebill Ponds subdivision. Bluebill Ponds is located on the south side of Main Stree -. - ross from Wood Duck Trail. In accordance with Minnesota State Statutes 429, the feasibili and a public hearing scheduled. Based on the preliminary November 13, 2000, at which time a detailed review of,the Staff recommends adoption of Resolution No. 00 es�be received by Council earing will be scheduled for report will be presented. Council Member O'Donnell asked if there is an ing thin the report that should be brought to the Council's attention. Mr. Powell stated theim ov ,w : °ts discussed are typical to what would be installed in a subdivision, noting the to area of the plat. He explained a road is proposed that would abut large siz- a.exi in_ 'ts on one side and smaller sized new lots on the other side. He reviewed staff's effort ith residents of that area to determine if they intend to subdivide. Council Member Carlson d to`'dopt Resolution No. 00 — 83, as presented. Council Member Dahl seconded the motion. ot n carried unanimously. Resolution No. 00 — 83 can be found in the City Clerk's office. Resolution No. 00 — 84, Approve Plans and Specifications and Authorize Advertisement for bids, Main Street Trunk Utilities (3/5 Vote Required), John Powell — Staff advised the plans and specifications for this project were ordered by the City Council on August 28, 2000. The next step in the Public Improvement Process for this project is to approve the plans and specifications and authorize the advertisement for bids. The bids would be received by the City Council on November 13, 2000, for construction in the Spring of 2001. This project would provide trunk utilities to Main Street. Staff recommends adoption of Resolution No. 00 — 84. COUNCIL MINUTES OCTOBER 9, 2000 Council Member O'Donnell moved to adopt Resolution No. 00 — 84, as presented. Council Member • Reinert seconded the motion. Motion carried unanimously. Resolution No. 00 — 84 can be found in the City Clerk's office. Resolution No. 00 — 85, Approve Final Payment, Lake Drive Trunk Utilities Phase 2 (3/5 Vote Required), John Powell — Staff advised the contractor for the Lake Drive Trunk Utilities Phase 2, S.J. Louis Construction, Inc., is requesting City approval of Payment No. 7 (final) in the amount of $96,001.49. The original contract amount was $1,991,329.71 and the final contract amount is $1,920,029.82. Approval of the final payment will begin the one (1) year warranty period. Staff recommends adoption of Resolution No. 00 — 85. Council Member Reinert moved to adopt Resolution No. 00 — 85, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 00 — 85 can be found in the City Clerk's office. Resolution No 00 — 86, Approve Final Payment, 2000 Sri'acWaer Management Project (3/5 Vote Required), John Powell — Staff advised the cont � acto for t e 2000 Surface Water Management, Jay Bros., Inc., is requesting City approval ayment No 1 (final) in the amount of $20,283.84. The original contract amount was $24, 04 an the final contract amount is $20,283.84. Approval of the final payment wills s egin t one (1) year warranty period. Staff recommends adoption of Resolutig� • 10 —g Council Member Dahl moved to a i.;o ' a soln No. 00 — 86, as presented. Council Member Carlson seconded the motion. ied unanimously. Resolution No. 00 — 86 c be fog'ies + 'n the City Clerk's office. Resolution No. 00 — 87, D are Costs to be Assessed and Order Preparation of Proposed Assessment, Clearwater C °ek 4th Addition (3/5 Vote Required), John Powell — Staff advised the four (4) development projects have progressed to the point where assessment rolls can be prepared. Costs for each improvement have been calculated by the City Engineer. Resolutions have been prepared ordering the preparation of the assessment rolls. State Statutes and the Lino Lakes City Charter require a formal resolution ordering preparation of an assessment roll for each improvement project. The developer installed improvement projects to be assessed are as follows: • Clearwater Creek 4th Addition • Highland Meadows West • Pheasant Hills Preserve 11th Addition • Trapper's Crossing 3rd Addition 12 • • • COUNCIL MINUTES OCTOBER 9, 2000 There are also several property owners who connected to City utilities this past year and requested the assessments be collected with their taxes. Each resolution will require a separate vote of the City Council. Staff recommends the Council adopt the resolution for each project and for the individual properties that connected. Staff advised the first consideration is adoption of a resolution related to Clearwater Creek 4th Addition. Council Member O'Donnell moved to adopt Resolution No. 00 — 87, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 — 87 can be found in the City Clerk's office. Resolution No. 00 — 88, Declare Costs to be Assessed and Order Preparation of Proposed Assessment, Highland Meadows West (3/5 Vote Required), John Poore Il — Staff advised this resolution declares costs to be assessed and orders preparation of t .;prop` d assessment related to the Highland Meadows West improvements. Council Member Dahl moved to adopt Resolution No. 00 8 O'Donnell seconded the motion. Motion carried unanirnou nted. Council Member • Resolution No 00 - 88 can be found in the City ! ei office. Resolution No. 00 — 89, Declare Costs to Assessment, Pheasant Hills Preserve advised this resolution declares costs assessment related to the Pheasant s -res Council Member Carlson mo Reinert seconded the mo on. nd Order Preparation of Proposed dition (3/5 Vote Required), John Powell — Staff es and orders preparation of the proposed e e 1 lth Addition improvements. adop Resolution No. 00 — 89, as presented. Council Member carried unanimously. Resolution No. 00 — 89 can f nd in the City Clerk's office. Resolution No. 00 — 90, Declare Costs to be Assessed and Order Preparation of Proposed Assessment, Trapper's Crossing 3rd Addition (3/5 Vote Required), John Powell — Staff advised this resolution declares costs to be assessed and orders preparation of the proposed assessment related to the Trapper's Crossing 3rd Addition improvements. Council Member Reinert moved to adopt Resolution No. 00 — 90, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 — 90 can be found in the City Clerk's office. Resolution No. 00 — 91, Declare Costs to be Assessed and Order Preparation of Proposed Assessment, Individual Properties (3/5 Vote Required), John Powell — Staff advised this COUNCIL MINUTES OCTOBER 9, 2000 resolution declares costs to be assessed and orders preparation of the proposed assessment related to • individual properties which requested connection to City utilities during the past year. Staff advised that approximately 20 property owners are involved. Council Member O'Donnell moved to adopt Resolution No. 00 — 91, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 00 — 91 can be found in the City Clerk's office. Resolution No. 00 — 92, Set Hearing on Proposed Assessment, Clearwater Creek 4th Addition (3/5 Vote Required), John Powell — Staff explained that since the City Council adopted the resolutions declaring the costs to be assessed and ordered preparation of the assessment rolls, public hearings on the proposed assessments need to be set. The following resolutions set the date for the public hearings for Monday, November 13, 2000 on the assessments to each of the projects. Each resolution will require a separate vote of the City Council. 61s Staff recommends the adoption of the resolution for each project ' nds or th-. :individual properties that connected. The first resolution for consideration sets the pu c hearing rlthe proposed assessment for the Clearwater Creek 4th Addition improvement. Council Member Dahl moved to adopt Resolution N O'Donnell seconded the motion. Motion carried s+ ousl Resolution No. 00 — 92 can be found in the , tv . rk' : office. Resolution No. 00 — 93, Set Hearin Vote Required), John Powell — S assessment for the Highland Me Council Member Carlso as presented. Council Member Assessment, Highland Meadows West (3/5 ise is resolution sets the hearing on the proposed est improvement. opt Resolution No. 00 — 93, as presented. Council Member Reinert seconded the moti tion carried unanimously. Resolution No. 00 — 93 can found in the City Clerk's office. Resolution No. 00 — 94, Set Hearing on Proposed Assessment, Pheasant Hills Preserve 11th Addition (3/5 Vote Required), John Powell — Staff advised this resolution sets the hearing on the proposed assessment for the Pheasant Hills Preserve 11th Addition improvement. Council Member Reinert moved to adopt Resolution No. 00 — 94, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 — 94 can be found in the City Clerk's office. 14 • • • COUNCIL MINUTES OCTOBER 9, 2000 Resolution No. 00 — 95, Set Hearing on Proposed Assessment, Trapper's Crossing 3rd Addition (3/5 Vote Required), John Powell — Staff advised this resolution sets the hearing on the proposed assessment for the Trapper's Crossing 3rd Addition improvement. Council Member O'Donnell moved to adopt Resolution No. 00 — 95, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 00 — 95 can be found in the City Clerk's office. Resolution No. 00 — 96, Set Hearing on Proposed Assessment, Individual Properties (3/5 Vote Required), John Powell — Staff advised this resolution sets the hearing on the proposed assessment for the individual properties that requested connection to City utilities. Council Member Reinert moved to adopt Resolution No. 00 — 96, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 — 96 can be found in the City Clerk's office. Consideration of Letter Clarifying Livable Communities ®® cation, Mary Devine - Staff advised that at the September 25, 2000 Council meeti, a resolu •n was adopted supporting the Livable Communities Demonstration Account applicat on f funding. As a condition of approval of the resolution, the Council requested a letter of claim tion t t the City has not yet determined the best method for facilitating site control. The in a t is to'continue working with the development team and the landowners to best leverage the fug: ovc to the implementation stage of this phase of The Village. The resolution and letter of clarifi part of the Phase II grant applicat approval. f ap Q°oved, would be sent to the Metropolitan Council as ff read the letter of clarification in full and recommended Mayor Bergeson asked th to indicate under his signature: "Mayor for Lino Lakes City Council." The Council coniurr Council Member O'Donnell moved to approve the letter of clarification, as revised. Council Member Reinert seconded the motion. Motion carried unanimously. UNFINISHED BUSINESS Consider Letter to Jon Olson of Anoka County pertaining to CSAH 49 Reconstruction, John Powell — Staff reviewed the letter drafted to Jon Olson, Anoka County Engineer, pertaining to CSAH 49 reconstruction and the City's expectations that County representatives will be prepared to discuss all available design options at the November 8, 2000, meeting. Staff requested Council direction pertaining to this letter as drafted. COUNCIL MINUTES OCTOBER 9, 2000 Council Member Reinert requested the addition of the following: "The City Council is very interested in exploring all alternatives and wants to know the limit of Anoka County's flexibility on this project including removal of the median and/or lowering of the speed limit." Mr. Powell stated his desire for Anoka County to explore all alternatives. He suggested language to add those two options while keeping all considerations open. Council Member Reinert moved to approve the letter to Jon Olson, Anoka County, as revised. Council Member Carlson seconded the motion. Motion carried unanimously. NEW BUSINESS - None COMMUNITY CALENDAR OCTOBER 9, THROUGH OCTOBER 23, 2000: Planning & Zoning Board Meeting, Wednesday, October 11, 2000 ¢30 p.m. Charter Commission Meeting, Thursday, October 12, 2000 Mayor Bergeson asked if the Council wants to begin a dis ssi n on t - e Comprehensive Plan if the budget discussion ends before 8:30 p.m. Ms. Waite Smithugg to the posting for the meeting be revised to allow for added discussions. Mayor Bergeg: ,`; d and asked the Council Members to advise staff of their budget questions in advance. Special Council Work Session, Friday, Oc Council Work Session, Wednesday City Council Meeting, Monda ADJOURN b 00, 7:00 a.m. 2000, 5:30 p.m. r 23, 2000, 6:30 p.m. There being no further busi ss, Council Member O'Donnell moved to adjourn at 8:15 p.m. Council Member Reinert seconded t motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, October 23, 2000. /Pia, Ry -Chel Gaustad, City Clerk Transcribed by: Carla Wirth, TimeSaver Off Site Secretarial, Inc. 16 4 John :-rgeson, ayor • • CITY COUNCIL WORK SESSION OCTOBER 18, 2000 CITY OF LINO LAKES MINUTES DATE : October 18, 2000 TIME STARTED : 5:30 p.m. TIME ENDED : 8:05 p.m. MEMBERS PRESENT : Council Member Dahl, O'Donnell, MEMBERS ABSENT and Reinert : Mayor Bergeson and Council Member Carlson Staff members present: Administration Director, Dan Tesch; C. Powell; Economic Development Assistant, Mary Divine (part), Smyser VARIANCE REQUEST, CHRIS LYDEN Mr. Lyden, resident of Lino Lakes, came forw variance to build a metal building vs. a tradi necessary five -(5) acres of land that the ordi The wetlands and setbacks impact his is on the south side of his property. Mr. Lyden advised the Buildi only concern was a permi indicated that a permit is no take measurements. eer, John Planner, Jeff d he will be requesting a age. He stated he does not have the vides for to build a metal building. only place for an accessory building istributed photos of his property. ial v sited his property. The Building Official's us obtained from the RCWD. The RCWD has roblem. However, Anoka County must visit the site and Mr. Lyden stated he has ontacted the builders and obtained pictures of the proposed building. The building ill have an overhead garage door and will be 360 square feet less than the ordinance allows. He stated a wood structure would not work for what he needs the building for. Council Member O'Donnell inquired about the purpose of the ordinance. The City Planner advised metal buildings are frowned upon except on farmland because of the aesthetics issue. Council Member O'Donnell stated the hangers at the Air Park are made out of metal and are on smaller lots. Staff advised the requirements regarding the Air Park need examination overall, a need that has become clear with several recent variance requests. Mr. Lyden noted the neighbors are not opposed to the metal building. 1 CITY COUNCIL WORK SESSION OCTOBER 18, 2000 Council Member Reinert clarified that Mr. Lyden would not need a variance if his property was .9 acres larger. Mr. Lyden stated he would like to begin construction in January 2001. The City Planner reviewed the City process regarding variance requests. He advised every variance must go through the City process. He noted the deadline for the December Planning and Zoning meeting. Council Member O'Donnell stated it looks like the spirit of the ordinance is to keep unattractive buildings off smaller lots. He stated he could support the variance request if the building has a nice design. Council Member Reinert stated it is an issue of aesthetics and he would also need to see the design of the building. Acting Mayor Dahl indicated she could support the variance TOWN CENTER UPDATE, MARY ALICE DIVINE Staff referred to a timeline regarding the Town C the next six (6) months. She stated staff will be meeting with developers +" inan Director to put together the numbers for a letter of intent and contract with the .• downers. Staff will be making a ten minute presentation to the Metropo ' -n C nci ext week. Staff advised Ms. Carolyn Krall, Studioworks, is prese . s ake a presentation regarding the development plan that was part of the Livable = application. Ms. Krall came forward an . Q e . resentation regarding the Master Plan for the Town Center noting the followi - s retting to the planning process: 1. How to the vision — make the plan more REAL 2. Underst in the site realities and the market realities 3. Bridging e gap — obtaining and effectively leveraging Livable Communities grants Ms. Krall stated she is aware of the issues regarding density and stated she needs specifics regarding the quality of housing the City wants. She reviewed the Eagle Ridge plan noting the specifics of the housing types and density. Ms. Krall reviewed the two (2) revised plans for the housing mix within the Village in detail noting the average density for the first plan is 19 units per acre with a three (3) story apartment building; 21.8 units per acre with a four (4) story apartment building. The second plan has an average density of 20.4 units per acre. 2 • • • CITY COUNCIL WORK SESSION OCTOBER 18, 2000 • Staff advised there is the need to envision the plan and have discussions regarding the • different options. Ms. Krall stated she would like to present images and designs at the next meeting. Council Member O'Donnell asked how much of what happens in the northern quadrant will impact the southern quadrant. Ms. Krall advised some uses will want to be on this site. The northern quadrant has better access to the freeway. If there is a larger anchor on the site, the smaller commercial sites may be affected. Senior housing and housing in general will affect the traffic for the retail businesses. Developers have indicated this is an issue. Council Member Reinert inquired about the dynamics of the live /work units. Ms. Krall reviewed the dynamics of live /work units noting the area will be s - ;'. ®,t more and more of them. Council Member O'Donnell inquired about a time frame e ': he may have multiple developers competing to develop the propert y al • istributed a copy of the implementation steps. She stated that she does ot . lieu � is type of housing market will slow down. However, she indicated ski:: ot s elieve there will be many developers looking to develop Traditional N �_ ` oo • evelopments in the Twin Cities because there is still the ability to bui outsi • { of this market. Ms. Krall advised the next step is to meet with the develo • t e number work. Acting Mayor Dahl requested a li stated she likes the second plan there is more open space. TEMPORARY FABRIC S ents to view within the Twin Cities. She e are not apartments along the freeway and ted a copy of both plans. CTURES UPDATE, JEFF SMYSER Staff distributed a mem reg ding temporary fabric structures. Staff advised they are made of a metal pole fr t with fabric stretched over it. People are using these structures for inexpensive storage of vehicles or other items. Staff advised these structures are not addressed in the building code. No building permit is required. Staff expressed concern regarding snow loading, but stated snow likely will slide off the fabric. Citizens who put up such a structure do so at their own risk. The placement of the structure and its size are two (2) other issues. Staff will consider these fabric structures as accessory structures. As such, they must: 1) meet setback requirements for the zoning district, and 2) the maximum accessory building square footage for the lot size will apply. The aesthetics of these structures may be questioned, but the City has no ordinance to address that. CITY COUNCIL WORK SESSION OCTOBER 18, 2000 Staff noted this information has been provided to the Planning and Zoning Board at the October 11, 2000 meeting. CSAH 49 RECONSTRUCTION UPDATE, JOHN POWELL Staff advised a letter from the City has been sent to the County regarding this issue. A response has not yet been received. The County Engineer is out of town. A meeting is scheduled for November 2000. Staff advised they will follow up on the letter. RESPONSE TO QUESTIONS FROM THE SATURDAY, OCTOBER 14, 2000 COUNCIL WORK SESSION, JOHN POWELL Staff distributed a memo regarding responses to questions from the October 14, 2000, Council work session relating to the status of the following issues: 1. Miller's on Main (Chad Wagner) 2. Dairy Queen (Archie Lessard) 3. Revised Park Dedication Fee 4. 90 -day Moratorium on Monopoles Staff advised the memo is self explanatory. Wit to the Dairy Queen site, approval of Mr. Rehbein's final plat will be cot ed at he November 13, 2000, City Council meeting. The City Attorney and M " Rehb ` 's attorney have met, exchanged correspondence, and appear to be in agr � a •n w to address the development, infrastructure, and easement costs. • ails are being incorporated into a development agreement that will be considere : >g ' i ` e final plat. A condition of the preliminary plat approval relate • ' M .` d ap revisions has not been satisfied and will be discussed with the final AENON PLACE POND LEVEL REPORT, JOHN POWELL Staff distributed a memT" eg ding the Aenon Place Pond level that included information from Jason Wedal, TKD The memo advised that the City put in 300,000 gallons of water into the pond. Adding this water raised the level of the pond by about 2.7 feet. However, since that time, the level has dropped about 3.4 feet to a level lower than the pre - filling elevation. Staff recommended the City convey this pond level information to the neighborhood and that no more water be added from the City's system. COMPREHENSIVE PLAN UPDATE, DAN TESCH Council Member Reinert advised the Council has covered densities and MUSA and is moving toward the land use. 4 CITY COUNCIL WORK SESSION OCTOBER 18, 2000 • Staff clarified that the Council has scheduled Comprehensive Plan meetings on each of the off Wednesdays in November at 6:00 p.m. BILLBOARDS, COUNCIL MEMBER O'DONNELL Council Member O'Donnell advised there is a billboard on Lake Drive advertising the television show "The Street ". He stated he feels the billboard is very inappropriate due to the school busses in the area. Council directed staff to investigate the possibility of changing the billboard. REGULAR AGENDA, OCTOBER 23, 2000 Item 3A, Public Hearing, SECOND READING, Ordinance No. 14 — 00, Adopting a Franchise Agreement with Reliant Energy Minnegasco — Council ted staff to contact the City Attorney regarding a formal letter from the Charter Co The meeting was adjourned at 8:05 p.m. These minutes were considered, corrected and appr s ve . t th- gular Council meeting held on November 13, 2000. Ry -Chel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Sec • 5 John .: erges n, Mayor COUNCIL MINUTES CITY OF LINO LAKES MINUTES DATE : October 23, 2000 TIME STARTED : 6:37 P.M. TIME ENDED : 7:25 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, and Reinert MEMBERS ABSENT : Mayor Bergeson OCTOBER 23, 2000 Staff members present: Administration Director, Dan Tesch; City Attorney, Bill Hawkins; City Engineer, John Powell; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; and Chief of Police, Dave Pecchia (part) SETTING THE AGENDA Council Member Carlson added Item Bii, Centennial Fire Distri The Administration Director added Item 9A, Clarification Council Member Carlson removed all sets of minute time to review them. The agenda was approved as amended. CONSENT AGENDA consent agenda noting she needs more Council Member O'Donnell m� to ® •rove the Consent Agenda, as amended. Council Member Carlson seconded the motion. . n c. ried unanimously. ITEM._ ACTION DISBURSEMENTS: October 23, 2000, 2000 (Check No. 60170 — 60280, $681,164.43) Centennial Fire District Youth Services Officer Agreement • Approved Approved Approved COUNCIL MINUTES OCTOBER 23, 2000 OPEN MIKE Chief Pecchia came forward and gave an update regarding the homicides in Lino Lakes. He stated the suspect has been arrested and booked. The coroner released the cause of death earlier today. The suspect will be formally charged tomorrow and a press conference will be held. Chief Pecchia thanked the City Council and the citizens of Lino Lakes for their support. Mayor Bergeson had indicated the Council would call a special meeting immediately regarding this issue, if necessary. No one else was present for open mike. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH PUBLIC HEARING, SECOND READING, Ordinance no. 14 — 00dopting a Franchise Agreement with Reliant Energy Minnegasco (3/5 Vote Required Si. , advised the City's franchise agreement with Minnegasco, now known as Reliant Engrg in gasco, expired several years ago. In 1999 the City Council directed staff to work to d all the City's franchise agreements more consistent in terms and effective towardn • ala he City's franchise agreements more consistent in terms and effective dates. Staff ne tiat d a n agreement, which was revised by franchise attorney James Strommen. The agreement i p.. argely on a model ordinance currently being updated for the League of Minnesota Cities y a . Strommen and others. It expires on March 31, 2012, the same date the Circle Pines Utilitie franc e agreement ends. The agreement is contained in Ordinance readings. The public hearing was he first reading of the ordinance also October 23, 2000 when the sec which requires a public hearing and two (2) er 25, 2000 and continued to October 9, 2000. The d one ctober 9, 2000. The public hearing was continued to g of the ordinance is scheduled. Acting Mayor Dahl open d the p hearing at 6:43 p.m. The Administration Direct' cl fied that Ordinance No. 14 — 00 is for the franchise agreement only. It does not include the franc le fee. Council Member O'Donnell moved to close the public hearing at 6:44 p.m. Council Member Reinert seconded the motion. Motion carried unanimously. Council Member Reinert moved to approve SECOND READING of Ordinance No. 14 — 00, as presented. Council Member Carlson seconded the motion. Council Member Carlson voted yea. Council Member O'Donnell voted yea. Council Member Reinert voted yea. Acting Mayor Dahl voted yea. Motion carried unanimously. 2 • COUNCIL MINUTES • Ordinance No. 14 — 00 can be found in the City Clerk's office. • OCTOBER 23, 2000 PUBLIC HEARING, FIRST READING, Ordinance No. 15 — 00, Establishing a Meter Fee for Customers of Reliant Energy Minnegasco (3/5 Vote Required) — Staff advised the City's expired franchise agreement with Reliant Energy Minnegasco did not contain a franchise fee. In 1999 the City Council directed staff to negotiate a new agreement that included a franchise fee. That agreement is contained in proposed Ordinance No. 14 — 00. In conjunction with the agreement, Ordinance No. 15 — 00 establishes a meter fee equivalent to approximately 3% of the average customer bill in each category of customers. In August 2000, letters were sent to more than 3,400 customers of Reliant Energy Minnegasco informing them of the proposed fee and opportunities to provide feedback. The City Administrator received and documented 28 phone calls opposing the meter fee. Ordinances require two (2) readings and a public hearing. A public he Ag for Ordinance No. 15 — 00 was held September 25, 2000 and continued to October 9, 2000 he t reading was scheduled for October 9 and tabled in order to obtain additional informati: co nued public hearing and the first reading of the ordinance are now scheduled for this Beni yM "second reading is scheduled for November 13, 2000. Acting Mayor Dahl opened the public hearing at 6:4 Mr. Robert Bening, 6788 East Shadow Lake Dr'e, camp forward and stated he had presented questions to the Council at the last public h e . ated he has not yet received a response. Acting Mayor Dahl stated the questio Administrator is currently on medi e. The Administration Director s to the City Administrator. The City y was having a hard time figuring out the types of customers of the utilities ompan egarding business vs. residential use Mr. Bening stated he had r es d figures that included residential numbers. The Administration Director excused himself from the meeting to look for information regarding Mr. Bening's request. Council Member Reinert stated the information that was requested is trying to show that the meter fee is unfair. He stated it is reasonable to assume that not everyone will be charged the same. Mr. Bening stated he would like to know the figures regarding usage. Acting Mayor Dahl stated that businesses are being charged differently than residents. Council Member Reinert stated he is also concerned about the issue of fairness. COUNCIL MINUTES OCTOBER 23, 2000 Council Member Carlson distributed a letter she received earlier in the day indicating opposition to • the meter fee. She stated that at the last meeting, the issue of the Charter Commission's position was brought up. She asked Acting Mayor Dahl to read the minutes from the Charter Commission's meeting regarding this issue. Acting Mayor Dahl read the draft minutes from the meeting of the Charter Commission. The minutes indicated the Charter Commission does not support the use of a franchise fee to pay for road reconstruction. The Administration Director provided Mr. Bening with information regarding his questions and the types of utility services. He reviewed the usage relating to residential use for each company. Mr. Bening stated the information answers his question to a certain extent. He clarified the number of residents using natural gas. He stated that he presumes all commercial uses natural gas. He stated that right now there are about 100 residential NSP customers that will be included in the meter fee. He stated he would prefer a more equitable way to fund roads qH� a rep sted the proposed meter fee be denied. He stated there is a mechanism within the City C art prvides for road reconstruction. Mr. Warren Ahers, 6426 Polka Drive, came forward . d asked w = ° money has been used before for street repairs. He stated the City has been going for 2': ithout this fund. Acting Mayor Dahl advised the meter fee will bused dr road reconstruction, not road repairs. Mr. Ahers asked what means the City h in the past for road reconstruction. Acting Mayor Dahl stated road rec t ction °p as been put on a ballot in the past. Mr. Ahers asked who will be e • m t f road reconstruction. The Administration Director stated the meter fee will not be sed for - w roads. The Council needs to pass a referendum to reconstruct roads because the City Ch ¢ ' f its the use of general funds for road reconstruction. The City Council has been asked to ° d a nd for reconstruction. The idea of a franchise fee came up and road reconstruction seemed ke a logical placed for the money to go. Mr. Ahers asked if the City gets gas tax money. The Administration Director stated the gas tax money goes to state or federal roadways. Mr. Ahers stated the franchise fee bothers him. He stated it sounds like a bad set up. The City Engineer stated the City of Lino Lakes gets tax revenue for heavier used roadways. Developers pay for new roads within the City. The franchise fee will go towards road reconstruction on existing roadways within the City. The Charter does have a tool for road reconstruction and it did work last time. 4 • • COUNCIL MINUTES OCTOBER 23, 2000 • Council Member O'Donnell moved to close the public hearing at 7:03 p.m. Council Member Carlson • seconded the motion. Motion carried unanimously. Council Member O'Donnell clarified with the City Attorney that a Council Member can vote against his own motion. Council Member O'Donnell moved to approve FIRST READING, Ordinance No. 15 — 00, as presented. Council Member Carlson seconded the motion. Council Member Carlson advised the City Administrator did give Council Members a report with information about Mr. Bening's questions before she went on medical leave. However, she stated she is opposed to the franchise fee for other reasons. She stated that her decision is based on an additional tax to citizens. She stated there would have to be a very good reason to be in favor of another tax. She stated one reason to be in favor of the tax is if the Charter Commission supported the franchise fee. The Charter Commission did not give the Council a, - er of support or have a representative present for the public hearing. She stated she believ `` therehould be a united front between the City Council and Charter Commission to come up ti olut en. Council Member Reinert stated he has an issue with fairn ,s r din t e fee. The City has two (2) suppliers of services. There is a fee for the customers of Cicle P Utilities. In fairness, the City should impose a tax on the rest of the citizens. He n not in favor of the fee. However, in fairness, there will be a competitive advantage fo t if t -y do not have the fee. He stated he has gone back and forth on this issue relating to :airnes d competitiveness. He stated he does not agree with the fee and does not support it. - :. st th- e is still an issue of fairness. He requested the Council have discussions about help . ;the ircle Pines Utilities customers. He stated it would be fair if all fees were erased . ity collection from everyone. He noted Reliant Energy only has a franchise fee in a. cit . There has been an outcry about the fee. The City needs to find dollars in another •• ad reconstruction. Council Member O'Donnell state a agrees with the points made by Council Member Carlson and Council Member Reinert. that Reliant Energy pays taxes to the City and Circle Pines Utilities does not. Council Member Reinert stated Circle Pines Utilities is charging its customers 7% for the franchise fee. Four (4) percent of that is for property tax; 3% is for the franchise fee. They do not pay taxes because they are a municipality. He stated the City should go after the removal of the 3% charged to customer's bills. That would level out the playing field. He stated it was a struggle for him to decide how to vote. Acting Mayor Dahl stated she is a member of the Charter Commission. She stated she listened to input at the Charter Commission's last meeting. She stated she believes the City Charter does work for reconstruction. The fee will only amount to $60,000 per year. She stated she will not support the franchise fee. She noted that a city that borders Lino Lakes had a franchise fee and eliminated it. COUNCIL MINUTES OCTOBER 23, 2000 Council Member Carlson voted no. Council Member O'Donnell voted no. Council Member Reinert voted no. Acting Mayor Dahl voted no. Motion failed unanimously. FINANCE DEPARTMENT REPORT, AL ROLEK PUBLIC HEARING, Resolution No. 00 —104, Authorizing City Clerk to Certify Delinquent Water & Sewer Utility Bills, Dan Tesch — Staff advised that each year the Utility Department experiences difficulty collecting some quarterly sewer and water utility bills. Notification has been forwarded to those residents having outstanding bills explaining the deadline for payment of those bills is November 1, 2000. Most bills unpaid when a resident moves from the City are turned over to a collection agency and delinquent bills of current residents are certified to Anoka County by resolution for collection with the property taxes. The residents named in Resolution No. 00 — 104 have received the required notification of this public hearing. Tonigh to will have the opportunity to speak to the City Council about their delinquent bills. Acting Mayor Dahl opened the public hearing at 7:16 p.m. Council Member Carlson moved to close the public hearin_` t 7 m. Council Member Reinert seconded the motion. Motion carried unanimously. Council Member Carlson moved to adopt Resolution 00 — 104, as presented. Council Member O'Donnell seconded the motion. Motion c ae ani ously. Resolution No. 00 — 104 can be foun PUBLIC SAFETY DEPART MEN PORT, DAVE PECCHIA lerk's office. There was no Public Safe, Dep PUBLIC SERVICES DE RTMENT REPORT, RICK DEGARDNER Resolution No. 00 —101, Accept Donations for Family Turkey Shoot (3/5 Vote Required) — Staff advised the Lino Lakes Parks and Recreation Department sought program sponsors for its Family Turkey Shoot to be held on Saturday, November 11, 2000. The event is a free holiday event of the families of Lino Lakes that consists of low -key competition in a variety of athletic events for prizes. The Lino Lakes State Bank and the Lino Lakes Lions Club, as program sponsors, have donated $350.00 to help defer costs of this family event. Also, Circle Pines Lexington Lions Club, as a program sponsor, has donated $250.00 to help defer costs of this family event. 6 COUNCIL MINUTES OCTOBER 23, 2000 Also, the Forest Lake Area Athletic Association (FLAAA), as a program sponsor, has donated $100.00 to help defer costs of this family event. Resolution No. 00 — 101 accepts donations for the Family Turkey Shoot. Council Member O'Donnell moved to adopt Resolution No. 00 —101, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 00 — 101 can be found in the City Clerk's office. Resolution No. 00 —102, Accept Donation from Forest Lake Area Athletic Association ( FLAAA) (3/5 Vote Required) — Staff advised in 1999, the Forest Lake Area Athletic Association (FLAAA) contributed $2,500 for improvements to the City Hall Park — East Field. The donation under consideration this evening is for an additional $2,500 to assist in improving City Hall Park — West Field. Planned improvements include new fencing along the out -of -p a eas, new player bench areas, and additional ag -lime. Estimated costs are approximately $ ` ` the Park Board has approved funding up to $4,500 from the Park Dedication Fund tco they ®ifference. Council Member Reinert moved to adopt Resolution No ! — ", asp iresented. Council Member Carlson seconded the motion. Motion carried unanim.uusly • Resolution No 00 — 102 can be found in the Cit a,'s of `'e. COMMUNITY DEVELOPMENT DEPART 4 T.,REPORT, BRIAN WESSEL Nancy Anderson, 3522 Carl Street request for a Variance from the Cit and Structures, 1. General Pro lot line then the principal bui ff Smyser — Staff advised this case involves a icing rdinance, Section 3, Subd. 4.D. Accessory Buildings o detached accessory structure shall be closer to the front its 'tacked garage. Ms. Anderson has an exis ` i- w /attached garage at 352 Carl Street. The property is Zoned Rural and located within thy' m. Air Park. There are 23 lots within the Air Park. Four (4) have hangers in front of the dwellh "g (one of these four (4) is not constructed yet but a Variance was granted in May of 2000), one has an attached hanger, eight (8) have hangers on the side or behind the principal building, eight (8) have no hanger, and three (3) lots remain undeveloped. In considering all requests for variance or appeal and in taking subsequent action, the City shall make a finding of fact: 1. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. 2. That the plight of the landowners is due to physical circumstances unique to his • property not created by the land owner. COUNCIL MINUTES OCTOBER 23, 2000 3. That the hardship is not due to economic considerations alone and when a reasonable • use for the property exists under the terms of the ordinance. 4. That granting the variance requested will not confer on the applicant any special privilege that would be denied by this ordinance to other lands, structures, or buildings in the same district. 5. That the proposed actions will be keeping with the spirit and intent of the ordinance. The proposed hanger will be located approximately 125' from the front property line and 5.5' from the side property line. The Ordinance requires a 30' front and 5' side setback. The existing house & garage is approximately 190' from the front property line. Staff has received a letter from the adjoining property owners indicating no objection to the proposed hanger location. Staff also received comments from the Air Park Association indicating this proposed location is optimum for several reasons in their letter. The main consideration is the 7/1 transi runway, which could not be achieved if the structure were located Ordinance. For this reason staff believes there is a hardship an variance request. airspace required from the home as required by the end approval of the Staff advised they are considering an Ordinance Amendmerttha• " "uld allow accessory structures to be constructed in front of the principal structure in the oning District. However, this proposal will not be initiated until the Zoning Ordinance irilftlated so e time next year. The Planning and Zoning Board reviewed t V nce,at their October 11, 2000 meeting and expressed concern regarding the 7/1 transit air space requirement. They recommended approval of the Variance pending clarification of • q i• Staff reviewed the information and discussed the requirement with Air Park Board m° sh s. f referred to a drawing detailing this information that was not available for the Plann'. s ..ping Board review. The Air Park Associatio as trie o e more diligent in recent years in maintaining their Covenants and enforcing this slope r ® . Some hangers were built in the late 1980's and early 90's that do not meet the requiremen MTh= se hangers are located on the east end of the field on Thomas Street. Staff has found, however, th tthis 7/1 transition air space requirement, while included in the Air Park Covenants, is not a required condition per MnDOT Office of Aeronautics rules for a "private" air park. After discussion with Air Park Board members and review of the information provided, staff would recommend approval of the Variance as requested. The structure can not be located in the rear yard and meet the 7/1 slope requirement. Council Member Reinert moved to approve the Variance request, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. UNFINISHED BUSINESS - None 8 • • COUNCIL MINUTES OCTOBER 23, 2000 • NEW BUSINESS • • Clarification of Friday Update, Dan Tesch — Staff advised they have requested the City Council to meet for approximately 45 minutes to discuss the search for a new Community Development Director. Staff requested Council consider November 8 and November 13, 2000, as a time to meet before the regular scheduled meeting. COMMUNITY CALENDAR OCTOBER 24, 2000 THROUGH NOVEMBER 13, 2000: Environmental Board Meeting, Wednesday, October 24, 2000, 6:30 p.m. Comprehensive Plan Meeting, Wednesday, November 1, 2000, 6:00 p.m. Clearwater Creek Park Master Plan Meeting followed by Park Board Meeting, Monday, November 6, 2000, 6:00 p.m. Election Day, Tuesday, November 7, 2000 Council Work Session, Wednesday, November 8, 2000 City Hall Closed in Observance of Veteran's Day ovember 10, 2000 Family Turkey Shoot, Saturday, November 2001 0:00 to 11:30 a.m., Centennial Middle School 6: City Council Meeting, Monday, No 000 6:30 p.m. � ° m. ADJOURN There being no further bu iness, u ci1 Member Carlson moved to adjourn at 7:25 p.m. Council Member Reinert seconded F��. in Motion carried unanimously. These minutes were consided and approved at the regular Council Meeting, November 13, 2000. 4CALL3detadateta. Ry -Chel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 9 John Bergeson, ayor