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11/26/2001 Council Packet
• AMENDED AGENDA CITY OF LINO LAKES Monday November 26, 2001 6:30 P.M. - Call to Order and Roll Call - Pledge of Allegiance Setting the Agenda: Addition or deletion of agenda items 1. Consent Agenda — A) Consideration of Expenditures: i) November 26, 2001 (Check No. 63559 through 63611 in the amount of $172,562.05) ii) Centennial Fire District (Check No. 12936 through 12952 in the amount of $12,417.64) III 2. Open Mike 3. Finance Department Report, Al Rolek None. 4. Administration Department Report, Dan Tesch None. 5. Public Safety Department Report, Dave Pecchia Consider Acceptance of Grant Funds from Minnesota Department of Public Safety, Division of Emergency Management, Hazardous Materials and Emergency Preparedness (HMEP) for September, 2001 disaster drill. • 6. Public Services Department Report, Rick DeGardner A. Consideration of Authorization to Advertise for Playground Equipment Bids — Clearwater Creek Park, Rick DeGardner Club and Lino Lakes State Bank for amily Turkey Shoot 7. Community Development Department Report, Michael Grochala Page 1 AMENDED AGENDA A) Consideration of Resolution 01 -185 Approving Minor Subdivision, SSR &W Development, LLC, Jeff Smyser B) Consideration of Resolution 01 -186 Approving Final Plat of Royal Pines, Jeff Smyser C) First Reading, Ordinance 22 -01, Trail Realignment, West Shadow Ponds, Jeff Smyser D) Consideration of Resolution 01 -187 Approving Final Plat of Lino Lakes Commercial Development, JADT Development Group, Michael Grochala 8. Unfinished Business 9. New Business 10. Community Calendar, November 27, 2001 through December 10, 2001: A) Environmental Board Meeting, Wednesday, November 28, 2001, 6:30 p.m. B) Park Board Meeting, Monday, December 3, 2001, 6:30 p.m. C) Council Work Session, Wednesday, December 5, 2001, 5:30 p.m. D) City Council Meeting, Monday, December 10, 2001, 6:30 p.m. E) Council Work Session, Wednesday, December 12, 2001, 5:30 p.m.* F) Planning & Zoning Board Meeting, Wednesday, December 12, 2001, 6:30 p.m. G) City Council Meeting, Monday, December 17, 2001, 6:30 p.m.* *Regular meeting dates changed due to December holiday schedule 11. Adjourn Revised ajb 11/20/01 12:40 p.m. Page 2 • EXPENDITURES NOVEMBER 26, 2001 • • Date: 11/08/2001 Time: 10:46:50 CITY OF LINO LAKES FM Entry - Invoice Journal Ranges: • Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 2062 - 2062 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000145 ELFRING SOFT FONTS, INC. 1 130.00 130.00 .00 .00 000408 AFSCME COUNCIL #14 1 548.18 548.18 .00 .00 000558 BACCHUS HOMES, INC. 1 500.00 500.00 .00 .00 000604 RYLANDER, VERNON 1 59.94 59.94 .00 .00 000694 HAMMER BUILT HOMES 1 500.00 500.00 .00 .00 000882 CORNERSTONE HOME BUILDER 1 450.00 450.00 .00 .00 000930 WILLIAM G. HAWKINS & ASSOCIATES 1 16,386.65 16,386.65 .00 .00 000998 AGGREGATE INDUSTRIES 2 4,519.20 4,519.20 .00 .00 001003 GROCHALA, MICHAEL 1 202.08 202.08 .00 .00 001004 JANIGO, TODD AND CHRISTYN 1 475.00 475.00 .00 .00 001010 MINNESOTA MUNICIPAL UTILITIES ASSOC 1 218.00 218.00 .00 .00 1111 PROVIDENCE HOMES, INC. 1 500.00 500.00 .00 .00 001014 T/C BUILDERS, INC. 2 1,000.00 1,000.00 .00 .00 001015 WICKS BUILDERS 1 85.00 85.00 .00 .00 001100 CIRCLE PINES POST OFFICE 1 68.00 68.00 .00 .00 001187 CONNEXUS ENERGY 1 2,491.99 2,491.99 .00 .00 001932 ICMA /MANAGEMENT ASSOCIATION 1 3,647.69 3,647.69 .00 .00 002517 MEADOW VIEW HOMES 1 500.00 500.00 .00 .00 002890 MILLER, CHRIS 1 355.00 355.00 .00 .00 003250 XCEL ENERGY 1 3,368.60 3,368.60 .00 .00 003451 PERA /REGULAR 1 14,623.92 14,623.92 .00 .00 004440 TJB SUPER ENERGY HOMES 2 1,000.00 1,000.00 .00 .00 • Date: 11/08/2001 Time: 10:46:53 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 2 Discount Ve or # Name # of items Net Gross Discount Lost 900058 HANSON BUILDERS, INC. 1 500.00 500.00 .00 .00 900224 NORTH COUNTRY BUILDERS 2 1,000.00 1,000.00 .00 .00 Grand Totals: 28 53,129.25 53,129.25 .00 .00* Date: 11/15/2001 Time: 12:08:20 Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 2085 - 2085 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 1 Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000051 A T & T 1 96.33 96.33 .00 .00 000528 QWEST 1 2,154.51 2,154.51 .00 .00 000670 BERNSTEIN, BARRY 1 167.37 167.37 .00 .00 000756• GONYEA HOMES, INC. 1 500.00 500.00 .00 .00 000782 HOPPE CONSTRUCTION 1 500.00 500.00 .00 .00 000882 CORNERSTONE HOME BUILDER 2 1,000.00 1,000.00 .00 .00 000922 BURSACK, ELIZABETH 1 302.36 302.36 .00 .00 000990 NEW HOLLAND PLAN 1 68.59 68.59 .00 .00 000999 LANGER TREE SERVICE 1 405.00 405.00 .00 .00 001016 BRAND, JON & JENNY 1 500.00 500.00 .00 .00 001017 CHIODO, MEG 1 23.00 23.00 .00 .00 111118 ERICKSON, LEE 1 470.00 470.00 .00 .00 001040 CENTENNIAL FIRE DISTRICT 1 251.60 251.60 .00 .00 001298 DEGARDNER, RICK 1 128.01 128.01 .00 .00 001506 FIRSTAR BANK USA, N.A. 1 23.79 23.79 .00 .00 002153 KNOWLAN'S SUPER MARKETS, INC. 1 17.73 17.73 .00 .00 002570 METRO COUNCIL WASTEWATER SERVICES 1 103,509.00 103,509.00 .00 .00 002694 MINNCOMM PAGING, INC. 1 43.62 43.62 .00 .00 002700 MINNEGASCO ACCOUNTS PAYABLE, INC. 1 276.46 276.46 .00 .00 003053 MR. BAKERY, INC. 1 28.50 28.50 .00 .00 003250 XCEL ENERGY 1 4,551.40 4,551.40 .00 .00 003639 QUALITY CHECKED CONSTRUCTION 2 1,000.00 1,000.00 .00 .00 Date: 11/15/2001 Time: 12:08:27 CITY OF LINO LAKES FM Entry- Invoice Journal Operator: JAL Page: 2 Discount Ve or # Name # of items Net Gross Discount Lost 003910 SAM'S CLUB, INC. 1 448.53 448.53 .00 .00 004765 WARGO NATURE CENTER 1 420.00 420.00 .00 .00 900058 HANSON BUILDERS, INC. 2 1,000.00 1,000.00 .00 .00 900076 PROCRAFT HOMES, INC. 1 500.00 500.00 .00 .00 900224 NORTH COUNTRY BUILDERS 1 500.00 500.00 .00 .00 900383 OLSON, TERRY 1 47.00 47.00 .00 .00 900474 VAUGHAN, ED 1 500.00 500.00 .00 .00 Grand Totals: 32 119,432.80 119,432.80 .00 .00* Date: 11/21/2001 Time: 12:05:31 Operator: JAL 1111 Ranges: Options: Page: CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 2063 Bank #: (A) Cash #: (A) Payroll Check Dates: (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name 2088 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount 63559 AFSCME COUNCIL #14 PAYROLL WITHHOLDING * * * * * * ** 63561 BACCHUS HOMES, INC. REIMB BLDG ESCROW /6495 C * * * * * * ** 63585 BRAND, JON & JENNY REIMB BLDG ESCROW /1440 S * * * * * * ** 63588 CHIODO, MEG REIMBURSE PROGRAM REC * * * * * * ** 63564 CORNERSTONE HOME BUILD REIMB BLDG ESCROW /6520 L * * * * * * ** 63589 CORNERSTONE HOME BUILD REIMB BLDG ESCROW /6537 C * * * * * * ** 63591 ERICKSON, LEE REIMS BLDG ESCROW /6567 C * * *. * * * ** 63593 GONYEA HOMES, INC. REIMB BLDG ESCROW /6496 L * * * * * * ** 63567 HAMMER BUILT HOMES REIMS BLDG ESCROW /6360 C * * * * * * ** 63568 HANSON BUILDERS, INC. REIMB BLDG ESCROW /2306 I * * * * * * ** 63594 HANSON BUILDERS, INC. REIMB BLDG ESCROW /6554 L * * * * * * ** 63595 HOPPE CONSTRUCTION REIMB BLDG ESCROW /6734 T * * * * * * ** 63569 ICMA /MANAGEMENT ASSOCI PAYROLL WITHHOLDING * * * * * * ** 63570 JANIGO, TODD AND CHRIS REIMB BLDG ESCROW /7859 M * * * * * * ** 49 71 MEADOW VIEW HOMES REIMB BLDG ESCROW /1132 H * * * * * * ** 8 METRO COUNCIL WASTEWAT OCTOBER SAC /DECEMBER SEW * * * * * * ** 74 NORTH COUNTRY BUILDERS REIMB BLDG ESCROW /6417 L * * * * * * ** 63603 NORTH COUNTRY BUILDERS REIMB BLDG ESCROW /1460 S * * * * * * ** 63604 OLSON, TERRY REISSUE LOST CHECK #6340 * * * * * * ** 63575 PERA /REGULAR PAYROLL WITHHOLDING * * * * * * ** 63605 PROCRAFT HOMES, INC. REIMB BLDG ESCROW /2232 F * * * * * * ** 63576 PROVIDENCE HOMES, INC. REIMB BLDG ESCROW /1127 S * * * * * * ** 63606 QUALITY CHECKED CONSTR REIMB BLDG ESCROW /2238 F * * * * * * ** 63578 T/C BUILDERS, INC. REIMB BLDG ESCROW /2366 T * * * * * * ** 63579 TJB SUPER ENERGY HOMES REIMB BLDG ESCROW /6420 L * * * * * * ** 63609 VAUGHAN, ED REIMB BLDG ESCROW /6739 T * * * * * * ** 63580 WICKS BUILDERS REIMS BLDG ESCROW /790 LO * * * * * * ** 63581 WILLIAM G. HAWKINS & A MUNICIPAL ATTORNEY * * * * * * ** Total for Dept ** 63562 CIRCLE PINES POST OFFI STAMPS 63610 WARGO NATURE CENTER PROGRAM REC Total for Dept 205 63587 CENTENNIAL FIRE DISTRI REIMB SAFETY CAMP 63610 WARGO NATURE CENTER PROGRAM REC SPECIAL SPECIAL YOUTH IN YOUTH IN 548.18 500.00 500.00 23.00 450.00 1,000.00 470.00 500.00 500.00 500.00 1,000.00 500.00 3,647.69 475.00 500.00 69,437.00 1,000.00 500.00 47.00 14,623.92 500.00 500.00 1,000.00 1,000.00 1,000.00 500.00 85.00 2,470.00 103,776.79* 68.00 180.00 248.00* 251.60 240.00 Date: 11/21/2001 Time: 12:05:32 • Check # Operator: JAL Page: 2 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount 63601 MR. BAKERY, INC. Total for Dept 207 PASTRY /ELECTION Total for Dept 403 63565 ELFRING SOFT FONTS, IN SIGNATURE FONT Total for Dept 407 63581 WILLIAM G. HAWKINS & A MUNICIPAL ATTORNEY Total for Dept 414 63566 GROCHALA, MICHAEL 63583 63563 63599 63608 63582 A T & T CONNEXUS ENERGY MINNCOMM PAGING, INC. SAM'S CLUB, INC. XCEL ENERGY 63592 FIRSTAR BANK USA, N.A. 63577 RYLANDER, VERNON 63560 63563 63572 11111939 2 AGGREGATE INDUSTRIES CONNEXUS ENERGY MILLER, CHRIS MINNCOMM PAGING, INC. XCEL ENERGY 63602 NEW HOLLAND PLAN 63583 63563 63592 63600 63607 63582 63611 A T & T CONNEXUS ENERGY FIRSTAR BANK USA, N. MINNEGASCO ACCOUNTS QWEST XCEL ENERGY XCEL ENERGY 63590 DEGARDNER, RICK 63597 LANGER TREE SERVICE 63599 MINNCOMM PAGING, INC. MONTHLY 63600 MINNEGASCO ACCOUNTS PA MONTHLY 63607 QWEST MONTHLY 63582 XCEL ENERGY MONTHLY 491.60* ELECTION 28.50 28.50* FINANCE 130.00 130.00* LEGAL CO 12,950.95 12,950.95* REIMBURSE CONFERENCE LOD PLANNING Total for Dept 416 MONTHLY SERVICE MONTHLY SERVICE MONTHLY SERVICE SUPPLIES MONTHLY SERVICE Total for Dept 420 POLICE POLICE POLICE POLICE POLICE EARBUD /MONTHLY SERVICE BUILDING REIMBURSE CLOTHING ALLOW BUILDING Total for Dept 422 WINTER SALT MONTHLY SERVICE REIMBURSE CLOTHING MONTHLY SERVICE MONTHLY SERVICE Total for Dept 430 SWITCH ASSEMBLY Total for Dept 431 STREETS STREETS ALLOW STREETS STREETS STREETS MONTHLY SERVICE MONTHLY SERVICE A. EARBUD /MONTHLY SERVICE PA MONTHLY SERVICE MONTHLY SERVICE MONTHLY SERVICE MONTHLY SERVICE Total for Dept 432 CONFERENCE /MEALS OMITTED PAY /PREVIOUS SERVICE SERVICE SERVICE SERVICE • FLEET GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME PARKS INV PARKS PARKS PARKS PARKS PARKS 202.08 202.08* 59.59 10.65 12.05 448.53 3.14 533.96* 18.84 59.94 78.78* 4,519.20 487.20 355.00 9.02 3,187.29 8,557.71* 68.59 68.59* 36.74 975.22 4.95 137.64 1,937.53 4.94 3,329.37 6,426.39* 128.01 405.00 4.51 24.07 161.08 40.28 Date: 11/21/2001 Time: 12:05:34 Operator: JAL • Page: 3 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount 63611 XCEL ENERGY MONTHLY SERVICE PARKS 26.18 Total for Dept 450 789.13* 63584 BERNSTEIN, BARRY MILEAGE RECREATI 167.37 63586 BURSACK, ELIZABETH MEETING /CONFERENCE RECREATI 302.36 63599 MINNCOMM PAGING, INC. MONTHLY SERVICE RECREATI 9.02 Total for Dept 451 478.75* 63596 KNOWLAN'S SUPER MARKET RECYCLING DAY SOLID WA 17.73 Total for Dept 462 17.73* 63563 CONNEXUS ENERGY MONTHLY SERVICE WATER 853.82 63599 MINNCOMM PAGING, INC. MONTHLY SERVICE WATER 4.51 63600 MINNEGASCO ACCOUNTS PA MONTHLY SERVICE WATER 114.75 63573 MINNESOTA MUNICIPAL UT WORKSHOP /T BUDIG & T HIL WATER 218.00 63607 QWEST MONTHLY SERVICE WATER 55.90 63611 XCEL ENERGY MONTHLY SERVICE WATER 310.29 Total for Dept 494 1,557.27* 63563 CONNEXUS ENERGY MONTHLY SERVICE SEWER 165.10 63598 METRO COUNCIL WASTEWAT OCTOBER SAC /DECEMBER SEW SEWER 32,922.00 63599 MINNCOMM PAGING, INC. MONTHLY SERVICE SEWER 4.51 63582 XCEL ENERGY MONTHLY SERVICE SEWER 132.95 63611 XCEL ENERGY MONTHLY SERVICE SEWER 885.56 Total for Dept 495 34,110.12* 63598 METRO COUNCIL WASTEWAT OCTOBER SAC /DECEMBER SEW OTHER 1,150.00 63581 WILLIAM G. HAWKINS & A MUNICIPAL ATTORNEY OTHER 965.70 • Total for Dept 499 2,115.70* Grand Total 172,562.05* • EXPENDITURES #2 NOVEMBER 26, 2001 Date: 11/26/2001 Time: 09:20:39 Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 2095 2095 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) CITY OF LINO LAKES Operator: JAL Page: 1 FM Entry - Invoice Journal Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000080 ABLE HOSE AND RUBBER, INC. 2 193.61 193.61 .00 .00 000100 AID ELECTRIC SERVICE, INC. 1 182.95 182.95 .00 .00 000110 A T & T WIRELESS 1 64.60 64.60 .00 .00 000112 CHIEF SUPPLY, INC. 1 31.98 31.98 .00 .00 000120 ST. JOSEPH'S CHURCH 1 200.00 200.00 .00 .00 000158 ALL STAR SPORTS, INC. 1 358.80 358.80 .00 .00 000162 BARNA, GUZY & STEFFEN, LTD. 1 36.00 36.00 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 202.10 202.10 .00 .00 000210 AMERICAN FASTENER & SUPPLY 3 27.41 27.41 .00 .00 000247 ARMORED FIRE GUN SHOP /RANGE, INC. 1 38.34 38.34 .00 .00 000293 WIPERS AND WIPES, INC. 1 76.30 76.30 .00 .00 000303 INSTRUMENTAL RESEARCH, INC. 1 70.00 70.00 .00 .00 000311 VANA, MATT 1 133.93 133.93 .00 .00 000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 193.08 193.08 .00 .00 000364 NORTHERN AIR CORPORATION 1 2,167.31 2,167.31 .00 .00 000366 ORIENTIAL TRADING COMPANY, INC. 1 24.40 24.40 .00 .00 000368 BML BUILDERS, INC. 3 1,500.00 1,500.00 .00 .00 000420 ANOKA COUNTY 1 60.00 60.00 .00 .00 000430 ANOKA COUNTY G.I.S. DIVISION 1 28.00 28.00 .00 .00 000465 MN DEPT OF ADMIN /INTECH GROUP 1 37.00 37.00 .00 .00 000515 IMC SALT, INC. 1 5,735.95 5,735.95 .00 .00 000522 INTERSTATE BATTERIES, INC. 1 211.77 211.77 .00 .00 Date: 11/26/2001 Time: 09:20:42 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 2 Discount Vendor # Name # of items Net Gross Discount Lost 000528 QWEST 1 99.18 99.18 .00 .00 000558 BACCHUS HOMES, INC. 4 2,000.00 2,000.00 .00 .00 000607 VOPAK /VW & R ST. PAUL, INC. 1 410.03 410.03 .00 .00 000617 MICRO WAREHOUSE, INC. 1 62.49 62.49 .00 .00 000668 CAMPOBASSO, DEBI 1 1,200.00 1,200.00 .00 .00 000770 BOYER TRUCKS, INC. 1 18.15 18.15 .00 .00 000810 BRAUER & ASSOCIATES, LTD. 2 5,326.90 5,326.90 .00 .00 000922 BURSACK, ELIZABETH 1 55.12 55.12 .00 .00 000946 C. P. OFFICE PRODUCTS 1 267.51 267.51 .00 .00 000950 C. W. HOULE, INC. 1 828.50 828.50 .00 .00 000998 AGGREGATE INDUSTRIES 1 3,210.49 3,210.49 .00 .00 001000 CATCO PARTS, INC. 1 191.50 191.50 .00 .00 001038 ANDERSON, SUSIE 1 60.00 60.00 .00 .00 001042 ASPLUNDH TREE EXPERT COMPANY 1 1,392.48 1,392.48 .00 .00 001043 CENTRAL LANDSCAPING, INC. 1 1,340.00 1,340.00 .00 .00 001044 CHOICEPOINT SERVICES, INC. 1 120.00 120.00 .00 .00 001045 POTHEN, DAVE 1 500.00 500.00 .00 .00 001046 F.M. FRATTALONE EXC /GRADING, INC. 1 34,859.00 34,859.00 .00 .00 001047 GORMAN CONSTRUCTION 1 500.00 500.00 .00 .00 001048 HARMON AUTOGLASS 1 194.93 194.93 .00 .00 001052 INTERSTATE COMPANIES, INC. 1 1,921.00 1,921.00 .00 .00 001055 INVER GROVE HEIGHTS, CITY OF 1 12.00 12.00 .00 .00 001056 KINKO'S 1 28.18 28.18 .00 .00 001057 MINNESOTA PLAYGROUND, INC. 1 12,344.17 12,344.17 .00 .00 001059 MTGF CONFERENCE 1 185.00 185.00 .00 .00 001060 YOUNG, KEATH 1 27.50 27.50 .00 .00 001115 CHICILO HOMES 1 440.23 440.23 .00 .00 Date: 11/26/2001 Time: 09:20:45 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost 001148 CLEARWATER CREEK CONVENIENCE CENTER, INC 1 85.20 85.20 .00 .00 001255 CY'S UNIFORMS, INC. 1 1,152.15 1,152.15 .00 .00 001270 DALCO, INC. 1 247.47 247.47 .00 .00 001292 DEHN OIL COMPANY, INC. 1 1,936.57 1,936.57 .00 .00 001480 HAWKINS WATER TREATMENT GROUP, INC. 1 5,591.53 5,591.53 .00 .00 001530 FOREST LAKE FORD, INC. 1 88.20 88.20 .00 .00 001560 FRATTALLONE'S HARDWARE, INC. 2 1,501.32 1,501.32 .00 .00 001584 FUNKHOUSER, JAMES & JUDITH 1 2,317.58 2,317.58 .00 .00 001620 GLENWOOD INGLEWOOD, INC. 1 75.15 75.15 .00 .00 001630 GOA COMPANY, INC. 1 199.37 199.37 .00 .00 001680 GOPHER STATE ONE -CALL, INC. 1 381.30 381.30 .00 .00 001880 HUGO FEED MILL & ELEVATOR, INC. 1 34.97 34.97 .00 .00 001932 ICMA /MANAGEMENT ASSOCIATION 1 3,647.69 3,647.69 .00 .00 002000 INTL UNION OF OPER ENGR 1 377.00 377.00 .00 .00 002036 JACKSON - HIRSH, INC. 1 65.51 65.51 .00 .00 002053 J. R.'S APPLIANCE DISPOSAL, INC. 1 1,173.00 1,173.00 .00 .00 002180 KRUEGER INTERNATIONAL 1 192.77 192.77 .00 .00 002208 LELS 1 132.00 132.00 .00 .00 002310 LEAGUE OF MINNESOTA CITIES 2 120.00 120.00 .00 .00 002328 LEEF BROTHER, INC. 1 13.79 13.79 .00 .00 002340 IMAGE PRINTING & GRAPHICS 1 449.48 449.48 .00 .00 002485 MARUDAS, INC. 1 5,332.32 5,332.32 .00 .00 002486 MATT PARROTT AND SONS COMPANY, INC. 1 135.78 135.78 .00 .00 002517 MEADOW VIEW HOMES 4 2,000.00 2,000.00 .00 .00 002550 MENARDS, INC. 1 294.50 294.50 .00 .00 002552 MENARDS, INC. 1 51.89 51.89 .00 .00 002565 METRO ATHLETIC SUPPLY, INC. 1 42.55 42.55 .00 .00 Date: 11/26/2001 Time: 09:20:51 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 4 Discount Vendor # Name # of items Net Gross Discount Lost 002584 METRO SALES INCORPORATED 1 98.31 98.31 .00 .00 002691 MIKE TORKELSON DEVELOPMENT, INC. 2 857.25 857.25 .00 .00 003050 MRPA 1 10.00 10.00 .00 .00 003091 MINN NCPERS GROUP LIFE INSURANCE 1 276.00 276.00 .00 .00 003123 NATURE CALLS, INC. 1 43.65 43.65 .00 .00 003320 NORTHWEST ASST CONSULTANT, INC. 2 641.05 641.05 .00 .00 003451 PERA /REGULAR 1 15,005.76 15,005.76 .00 .00 003457 ARCH WIRELESS 1 22.84 22.84 .00 .00 003492 PETTY CASH 1 270.05 270.05 .00 .00 003512 PIONEER RIM & WHEEL COMPANY, INC. 1 51.80 51.80 .00 .00 003524 PITNEY BOWES 1 222.69 222.69 .00 .00 003789 RIVARD ELECTRIC COMPANY, INC. 1 119.50 119.50 .00 .00 003882 SHRED -IT, INC. 1 54.95 54.95 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 3 453.24 453.24 .00 .00 003973 SENSIBLE LAND USE COALITION 1 200.00 200.00 .00 .00 004240 STREICHER'S, INC. 3 3,509.51 3,509.51 .00 .00 004251 SUBURBAN INSPECTIONS, INC. 1 1,200.80 1,200.80 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 1 181.45 181.45 .00 .00 004388 TEAMSTER LOCAL 320 1 690.54 690.54 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 4 1,041.00 1,041.00 .00 .00 004530 TURF SUPPLIES, INC. 1 969.57 969.57 .00 .00 004562 U.S. FILTER /WATERPRO, INC. 1 9,758.93 9,758.93 .00 .00 004759 WAITE SMITH, LINDA 1 59.85 59.85 .00 .00 004803 WENCK ASSOCIATES, INC. 1 1,016.66 1,016.66 .00 .00 004840 WINNICK SUPPLY, INC. 1 10.41 10.41 .00 .00 006304 TBS OFFICE AUTOMATIONS, INC. 1 268.94 268.94 .00 .00 900076 PROCRAFT HOMES, INC. 1 500.00 500.00 .00 .00 Date: 11/26/2001 Time: 09:20:56 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 5 Discount Vendor # Name # of items Net Gross Discount Lost 900081 INTERNATIONAL CITY MANAGERS ASSOC. 1 712.93 712.93 .00 .00 900524 BURGER, LUANN 1 418.00 418.00 .00 .00 900529 DELL MARKETING L.P. 1 13,679.95 13,679.95 .00 .00 900591 CORPORATE EXPRESS, INC. 2 75.60 75.60 .00 .00 Grand Totals: 131 159,228.21 159,228.21 .00 .00* Date: 11/26/2001 Time: 09:22:02 Operator: JAL Ranges: Options: Page: 1 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 2096 - 2096 Bank #: (A) Cash #: (A) Payroll Check Dates: (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount O AMERICAN FAMILY LIFE A O ANDERSON, SUSIE 0 ANOKA COUNTY G.I.S. DI 0 BACCHUS HOMES, INC. O BML BUILDERS, INC. O CHICILO HOMES O GORMAN CONSTRUCTION O ICMA /MANAGEMENT ASSOCI O INTL UNION OF OPER ENG 0 KINKO'S 0 LELS O MEADOW VIEW HOMES 0 MIKE TORKELSON DEVELOP O MINN NCPERS GROUP LIFE O NORTHWEST ASST CONSULT O PERA /REGULAR O PETTY CASH 0 POTHEN, DAVE O PROCRAFT HOMES, INC 0 TEAMSTER LOCAL 320 O YOUNG, KEATH PAYROLL WITHHOLDING REIMBURSE PROGRAM REC SELECTED AREA MAPS REIMB BLDG ESCROW REIMS BLDG ESCROW /2377 REIMB BLDG ESCROW /6513 REIMB BLDG ESCROW /6485 PAYROLL WITHHOLDING PAYROLL WITHHOLDING COPIES PAYROLL WITHHOLDING REIMB BLDG ESCROW /2362 REIMB BLDG ESCROW /2200 PAYROLL WITHHOLDING TECHNICAL ASSISTANCE PAYROLL WITHHOLDING * * * * * * ** REIMBURSE PETTY CASH * * * * * * ** REIMB BLDG ESCROW /1484 0 * * * * * * ** REIMB BLDG ESCROW * * * * * * ** PAYROLL WITHHOLDING * * * * * * ** REIMBURSE PROGRAM REC * * * * * * ** Total for Dept ** O BURSACK, ELIZABETH REC SUPPLIES O IMAGE PRINTING & GRAPH PRINTING SERVICE O ORIENTIAL TRADING COMP SUPPLIES O ST. JOSEPH'S CHURCH RENTAL FEE Total for Dept 205 0 BURGER, LUANN DANCE CLASSES O METRO ATHLETIC SUPPLY, SOFTBALLS O MINNESOTA PLAYGROUND, PAINT /GOALS /NETS Total for Dept 207 O ALL STAR SPORTS, INC. BAGS O MINNESOTA PLAYGROUND, PAINT /GOALS /NETS SPECIAL SPECIAL SPECIAL SPECIAL YOUTH IN YOUTH IN YOUTH IN YOUTH SP YOUTH SP 202.10 60.00 28.00 2,000.00 1,500.00 440.23 500.00 3,647.69 377.00 28.18 132.00 2,000.00 857.25 276.00 139.50 15,005.76 134.33 500.00 500.00 690.54 27.50 29,046.08* 55.12 157.57 24.40 200.00 437.09* 418.00 42.55 3,086.04 3,546.59* 358.80 9,258.13 Date: 11/26/2001 Time: 09:22:03 Operator: JAL Page: 2 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check $ Vendor Alpha Name Description Dept Amount 0 CAMPOBASSO, DEBI Total for Dept 208 WINTER NEWSLETTER Total for Dept 401 0 ANOKA COUNTY 0 BARNA, GUZY & STEFFEN, O CHOICEPOINT SERVICES, O INTERNATIONAL CITY MAN 0 INVER GROVE HEIGHTS, C O LEAGUE OF MINNESOTA CI 0 TIMESAVER OFF -SITE SEC O WAITE SMITH, LINDA FILING FEE PROFESSIONAL SERVICES DRUG TESTING '02 MEMBERSHIP MEETING /JEAN V REGISTRATION /L WAITE NOV 5, NOV 7 MEETING /PARKING Total for Dept 402 O MATT PARROTT AND SONS FORMS Total for Dept 407 O SENSIBLE LAND USE COAL MEMBERSHIP DUES Total for Dept 415 0 IMAGE PRINTING & GRAPH PRINTING SERVICE O NORTHWEST ASST CONSULT PROFESSIONAL SERVICES Total for Dept 416 9,616.93* MAYOR /CO 480.00 480.00* ADMINIST 60.00 ADMINIST 36.00 ADMINIST 120.00 ADMINIST 712.93 ADMINIST 12.00 SMI ADMINIST 120.00 ADMINIST 791.00 ADMINIST 59.85 1,911.78* O A T & T WIRELESS MONTHLY SERVICE O ARMORED FIRE GUN SHOP / RANGE TIME O C. P. OFFICE PRODUCTS OFFICE SUPPLIES O CHIEF SUPPLY, INC. TOWELETTES 0 CLEARWATER CREEK CONVE CAR WASHES O CORPORATE EXPRESS, INC OFFICE SUPPLIES O CY'S UNIFORMS, INC. UNIFORM SUPPLIES O DELL MARKETING L.P. COMPUTERS O FRATTALLONE'S HARDWARE PARTS /SUPPLIES O GLENWOOD INGLEWOOD, IN MONTHLY SERVICE O IMAGE PRINTING & GRAPH PRINTING SERVICE O METRO SALES INCORPORAT TONER O MN DEPT OF ADMIN /INTEC SEPTEMBER USAGE O PETTY CASH REIMBURSE PETTY CASH O SHRED -IT, INC. DESTROY CONFIDENTIAL MAT O STREICHER'S, INC. UNIFORM SUPPLIES O VANA, MATT YEARLY FEE Total for Dept 420 O ARCH WIRELESS MONTHLY SERVICE O CLEARWATER CREEK CONVE CAR WASHES O SUBURBAN INSPECTIONS, ELECTRICAL INSPECTIONS Total for Dept 422 O AGGREGATE INDUSTRIES WINTER SAND FINANCE 135.78 135.78* ECONOMIC 200.00 200.00* PLANNING 19.06 PLANNING 501.55 520.61* POLICE 64.60 POLICE 38.34 POLICE 267.51 POLICE 31.98 POLICE 80.94 POLICE 70.82 POLICE 1,152.15 POLICE 13,679.95 POLICE 20.94 POLICE 66.26 POLICE 272.85 POLICE 98.31 POLICE 37.00 POLICE 135.72 POLICE 54.95 POLICE 3,509.51 POLICE 133.93 19,715.76* BUILDING 22.84 BUILDING 4.26 BUILDING 1,200.80 1,227.90* STREETS 3,210.49 Date: 11/26/2001 Time: 09:22:04 Operator: JAL Page: 3 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount O ASPLUNDH TREE EXPERT C TREE SERVICE O C. W. HOULE, INC. CATCHBASINS O IMC SALT, INC. WINTER SALT O RIVARD ELECTRIC COMPAN REPLACE STREET LAMP 0 T.A. SCHIFSKY AND SONS ASPHALT O VOPAK /VW & R ST. PAUL, CHEMICALS O WENCK ASSOCIATES, INC. REMEDIAL INVESTIGATION Total for Dept 430 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 AMERICAN FASTENER BOYER TRUCKS, INC. CATCO PARTS, INC. DEHN OIL COMPANY, FOREST LAKE FORD, & SU PARTS /SUPPLIES PARTS /SUPPLIES COUPLING /FITTINGS INC. GASOHOL INC. PARTS /SUPPLIES FRATTALLONE'S HARDWARE GOA COMPANY, INC. HARMON AUTOGLASS HUGO FEED MILL & ELEVA INTERSTATE BATTERIES, INTERSTATE COMPANIES, LEEF BROTHER, INC. PIONEER RIM & WHEEL CO SAFETY KLEEN CORPORATI WINNICK SUPPLY, INC. PARTS /SUPPLIES GREASE WINDSHIELD REPAIR CASTOR WHEEL ASSEMBLY BATTERIES PARTS /SUPPLIES SHOP TOWELS PARTS /SUPPLIES PARTS CLEANER PARTS /SUPPLIES Total for Dept 431 O AMERIPRIDE LINEN /APPAR O CORPORATE EXPRESS, INC O DALCO, INC. 0 FRATTALLONE'S HARDWARE O GLENWOOD INGLEWOOD, IN 0 JACKSON - HIRSH, INC. O KRUEGER INTERNATIONAL O MICRO WAREHOUSE, INC. 0 NORTHERN AIR CORPORATI O PITNEY BOWES O QWEST O VOPAK/VW & R ST. PAUL, O WIPERS AND WIPES, INC. 0 BRAUER & ASSOCIATES, L O FRATTALLONE'S HARDWARE O MENARDS, INC. O MTGF CONFERENCE O NATURE CALLS, INC. 0 TBS OFFICE AUTOMATIONS O TURF SUPPLIES, INC. MAT RENTAL OFFICE SUPPLIES JANITORIAL SUPPLIES PARTS /SUPPLIES MONTHLY SERVICE FORMS KEYBOARD TRAYS FUSER BOTTLE SERVICE TECH POSTAGE METER RENTAL MONTHLY SERVICE CHEMICALS TOWELS Total for Dept 432 CONSTRUCTION DOCUMENTS PARTS /SUPPLIES CULVERT CONFERENCE /MIKE H PORTABLE RESTROOM OFFICE SUPPLIES OVERSEEDER Total for Dept 450 STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME PARKS PARKS PARKS PARKS RENTAL PARKS PARKS PARKS 1,392.48 828.50 5,735.95 119.50 181.45 205.02 1,016.66 12,690.05* 27.41 18.15 191.50 1,936.57 88.20 1,281.07 199.37 194.93 34.97 211.77 1,921.00 13.79 51.80 253.44 10.41 6,434.38* 193.08 4.78 247.47 1.16 8.89 65.51 192.77 62.49 2,167.31 222.69 63.16 205.01 76.30 3,510.62* 57.00 97.12 346.39 185.00 43.65 94.13 969.57 1,792.86* • Date: 11/26/2001 Time: 09:22:04 Operator: JAL Page: 4 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount O CAMPOBASSO, DEBI WINTER NEWSLETTER RECREATI 720.00 O MRPA CONFERENCE /BARRY B RECREATI 10.00 0 TBS OFFICE AUTOMATIONS OFFICE SUPPLIES RECREATI 174.81 Total for Dept 451 904.81* O TIMESAVER OFF -SITE SEC NOV 5, NOV 7 PARK BOA 100.00 Total for Dept 452 100.00* O TIMESAVER OFF -SITE SEC 10 -24 Total for Dept 461 O J. R.'S APPLIANCE DISP RECYCLING DAY O SAFETY KLEEN CORPORATI RECYCLE USED OIL Total for Dept 462 ENVIRONM 150.00 150.00* SOLID WA 1,173.00 SOLID WA 199.80 1,372.80* 0 ABLE HOSE AND RUBBER, SUPPLIES WATER 193.61 O AID ELECTRIC SERVICE, CHECK PRELUBE TIMER WATER 182.95 O FRATTALLONE'S HARDWARE PARTS /SUPPLIES WATER 101.03 O GOPHER STATE ONE -CALL, MONTHLY SERVICE WATER 190.65 O HAWKINS WATER TREATMEN CHEMICALS WATER 5,591.53 O INSTRUMENTAL RESEARCH, WATER SAMPLES WATER 70.00 0 MARUDAS, INC. UTILITY MAILERS WATER 2,666.16 0 QWEST MONTHLY SERVICE WATER 36.02 O U.S. FILTER /WATERPRO, WATER METER PARTS WATER 9,758.93 Total for Dept 494 18,790.88* O CENTRAL LANDSCAPING, I STREET REPAIR /WARE ROAD SEWER 1,340.00 O GOPHER STATE ONE -CALL, MONTHLY SERVICE SEWER 190.65 O MARUDAS, INC.' UTILITY MAILERS SEWER 2,666.16 Total for Dept 495 4,196.81* O BRAUER & ASSOCIATES, L CONSTRUCTION DOCUMENTS OTHER 5,269.90 O F.M. FRATTALONE EXC /GR PARK SITE IMPROVEMENTS OTHER 34,859.00 O FUNKHOUSER, JAMES & JU LAND PURCHASE OTHER 2,317.58 Total for Dept 499 42,446.48* Grand Total 159,228.21* • Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784 -7472 - Office (651) 784 -2427 - Fax November 20, 2001 TO: City Council City of Centerville City Council City of Circle Pines City Council • City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12936 — 12952, in the amount of $12,417.64 is hereby requested. • • DATE CHECK# NAME 11/20/2001 12936 11/20/2001 12937 11/20/2001 12938 11/20/2001 12939 11/20/2001 12940 11/20/2001 12941 11/20/2001 12942 11/20/2001 12943 11/20/2001 12944 11/20/2001 12945 11/20/2001 12946 11/20/2001 12947 11/20/2001 12948 11/20/2001 12949 11/20/2001 12950 11/20/2001 12951 11/20/2001 12952 • Centennial Fire District Check Register Allina Health System Amoco Oil Company ANCOM Communications, Inc. Anoka Technical College Best Buy Fire Instructors Assn. of Minnesota Malloy, Montague, Karnowki, & Radosevich Metro Fire Postmaster Qwest Randy T. Rolstad Reliant Energy Minnegasco Rivard Tailoring Rolltex Computers Ross Industries, Inc. Stacy's Specialty Stitching Xcel Energy Page 1 of 1 ACCOUNT AMOUNT 42220 - Travel, Conference, School 4,200.00 42100 - Fuel and Lube 195.65 42130 - Equipment Expense 1,311.00 42220 - Travel, Conference, School 60.00 42130 - Equipment Expense 848.73 40100 - Logistical Expense 435.89 42160 - Accounting Services 232.00 42130 - Equipment Expense 2,444.20 42180 - Office Supplies 102.00 42240 - Telephone Expense 297.85 42220 - Travel, Conference, School 89.81 42253 - Station 2 - Gas 198.68 42120 - Uniform Expense 103.31 42130 - Equipment Expense 1,206.10 42190 - Fire Prevention Supplies 276.22 42280 - Miscellaneous Expense 42.00 42254 - Station 2 - Electric 374.20 Total $12,417.64 • • • AGENDA ITEM 5/A STAFF ORIGINATOR David J. Pecchia, Public Safety Director /Chief of Police DATE November 26, 2001 TOPIC VOTES REQUIRED: BACKGROUND Accepting State of Minnesota, Department of Public Safety, Division of Emergency Management, Hazardous Materials Emergency Preparedness (HMEP) Grant Funds 3/5 votes On September 29, 2001 the Lino Lakes Police Department held a mock disaster drill. The major objective of the drill was a rapid response to a call of an explosion with the potential of a hazardous material leak set off by terrorists. We have been awarded a grant amount of $585.00. The Lino Lakes Police Department is requesting that we accept the grant funds to reimbursement dollars spent for travel, office supplies, and printing /copying. OPTIONS 1. Accept the grant funds. 2. Not accept the grant funds. RECOMMENDATION Option No. 1 • STATE OF MINNESOTA GRANT CONTRACT ACCOUNTING INFORMATION: PROVIDING AGENCY'S Seller Fund Seller Agency Agency: P07 Fiscal Year: 2002 Vendor Number: 053466001 Total Amount of Contract: $585.00 Amount of Contract First FY: $585.00 Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3: Fiscal Year: 2002 Fiscal Year: Fiscal Year: Object Code: 5B00 Object Code: Object Code: Fund: 300 Fund: Fund: Appr.: 217 Appr. Appr. Org. /Sub.:2282 Org. /Sub. Org. /Sub. Rept. Catg.: TRNG Rept. Catg.: Rept. Catg.: Amount: $585.00 Amount: Amount: Processing Information: (Some entries ma not apply) 61/2_ 6%o ( Requisition: 2000 -1292 Solicitation: Number/Date/Entry Initials Contract: Number/Date/Entry Initials Number/Date/Entry Initials Order: 2000 -6151 Number/Date /Signatures (Individual signing certifies that funds have been encumbered as required by Minn. Stat. §16A15 and 16C.05) NOTICE TO GRANTEE: You are required by Minnesota Statutes. Section 270.66 to provide your social security number or Federal employer tax identification number and Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This grant contract will not be approved unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant contract and the payment of state obligations. Grantee Name and Address: City of Lino Lakes 640 Town Center Parkway Lino Lakes, MN 55014 Soc. Sec. or Federal Employer I.D. No. If �?Il , %icy t Minnesota Tax I.D. No. (if applicable) 679.421./.22 THIS PAGE OF THE GRANT CONTRACT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE Chapter A If you circulate this grant contract internally, only offices that require access to the tax identification number AND all individuals /offices signing this grant contract should have access to this page. ADM IN 1051 grc.doc (07- 01 -98) Grant Contract Department of Public Safety/Emergency Management &City of Lino Lakes) Page 0 THIS grant contract, and amendments and supplements thereto, between the State of Minnesota, acting through its Department of Public Safety, Division of Emergency Management (hereinafter STATE) and City of Lino • Lakes, an independent contractor, not an employee of the State of Minnesota, address 640 Town Center Parkway, Lino Lakes, MN 55014 (hereinafter GRANTEE), witnesseth that: WHEREAS, the STATE, pursuant to Minnesota Statutes § 12.22, is empowered to allocate and disburse federal aid made available through the United States Department of Transportation; and WHEREAS, the purpose of the Hazardous Materials Emergency Preparedness (HMEP) Grant Program, Catalog of Domestic Assistance No. 20.703, is to reimburse expenses of organizations and local units of government associated with the start-up, improvement and implementation of local planning advisory committees, the exercising of emergency response plans, and conferences relating to hazardous materials planning and response; and WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: I. GRANTEE'S DUTIES (Attach additional page if necessary which is incorporated by reference and made a part of this agreement.) GRANTEE shall perform the services and tasks for a Exercise, as submitted and approved by the STATE in GRANTEE'S grant application, which is hereby incorporated by reference, labeled Attachment A, and made a part of this agreement. II. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant contract shall be paid by the STATE as follows: 1. Compensation shall not exceed Five Hundred Eighty Five dollars ($585.00), and shall be in compliance with itemized categories approved by the STATE in GRANTEE'S grant application. If additional Hazardous Materials Emergency Preparedness (HMEP) funds become available and/or are reallocated to the STATE during the federal fiscal year, the STATE may increase the GRANTEE'S grant reimbursement under this grant contract by encumbrance. This shall be done using the Grant Adjustment Notice Re- obligation form; a sample of this form is attached to this agreement and labeled Attachment D. Any additional funds will be governed by this grant contract and any amendments to this grant contract. 2. Matching Requirements. (If Applicable) GRANTEE certifies that the following matching requirement, for the grant, will be met by GRANTEE: None 3. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this grant contract in an amount not to exceed ADMIN 1051 grc.doc (07- 01 -98) Grant Contract Department of Public Safety/Emergency Management &City of Lino Lakes) Page 1 N/A dollars ($ N/A ); provided, that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Non- managerial Unrepresented Employees Plan" promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel from the STATE. The total obligation of the STATE for all compensation and reimbursements to GRANTEE shall not exceed Five Hundred Eighty Five dollars ($585.00). B. Terms of Payment 1. Payments shall be made by the STATE promptly after GRANTEE'S presentation of invoices for services performed and acceptance of such services by the STATE'S authorized representative pursuant to Clause VI. Invoices shall be submitted in a form prescribed by the STATE and according to the following schedule: GRANTEE shall submit itemized invoices in arrears at least quarterly but not more often than monthly, and within 30 days of the period covered by the invoice, for work satisfactorily performed. Final invoice shall be received no later than November 15, 2001. Payment to GRANTEE by the STATE shall be made following the submittal, by the GRANTEE to the STATE, of the required financial documents and quarterly reports. 2. (When applicable) Payments are to be made from federal funds obtained by the STATE through the Federal Hazardous Material Transportation Law (49 U.S.C. Section 5101 et. seq. and amendments thereto). If at any time such funds become unavailable, this grant contract shall be terminated immediately upon written notice of such fact by the STATE to the GRANTEE. In the event of such termination, GRANTEE shall be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 3. If the grant application involves the formation of a planning advisory committee, the applicant may request that up to twenty -five percent (25 %) of the grant award be advanced to help offset start-up costs. The balance of the funds would be due upon report completion. III. CONDITIONS OF PAYMENT All services provided by GRANTEE pursuant to this grant contract shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its authorized representative, and in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. IV. TERMS OF CONTRACT This grant contract shall be effective on September 29, 2001, or upon the date that the final required signature is obtained by the STATE, pursuant to MS § 16C.05, Subd 2, whichever occurs later, and shall remain in effect until September 30 ,2001, or until all obligations set forth in this grant contract have been satisfactorily fulfilled, whichever occurs first. ADMIN 1051 grc.doc (07- 01 -98) Grant Contract Department of Public Safety /Emergency Management &City of Lino Lakes) Page 2 V. CANCELLATION This grant contract may be cancelled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. STATE may cancel grant immediately if the STATE finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, the STATE may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. VI. STATE'S AUTHORIZED REPRESENTATIVE The STATE'S authorized representative for the purposes of administration of this grant contract is Erny Mattila, Grants Specialist. Such representative shall have final authority for acceptance of GRANTEE'S services and if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause II, paragraph B. The GRANTEE'S authorized representative for purposes of administration of this grant contract is Steve Mortenson. The GRANTEE'S authorized representative shall have full authority to represent GRANTEE in its fulfillment of the terms, conditions and requirements of this grant contract. VII. ASSIGNMENT GRANTEE shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the STATE. VIII. AMENDMENTS Any amendments to this grant contract shall be in writing, and shall be executed by the same parties who executed the original grant contract, or their successors in office. IX. LIABILITY GRANTEE agrees to indemnify and save and hold the STATE, its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by the STATE, arising from the performance of this grant contract by GRANTEE or GRANTEE'S agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the STATE'S failure to fulfill its obligations pursuant to this grant contract. X. STATE AUDITS The books, records, documents, and accounting procedures and practices of the GRANTEE relevant to this grant contract shall be subject to examination by the State and/or the State Auditor or Legislative Auditor as appropriate for a minimum of six years from the end of this contract. XI. REPORTS AND DOCUMENTS REQUIRED FROM THE GRANTEE A. Federally- mandated steps required for compliance with the drug -free workplace and lobbying restrictions must be met by all grantees. B. Planning Advisory Committee Progress Report. If the grant is for the start-up, improvement or implementation of a planning advisory committee, a progress report will be submitted to the Division of Emergency Management with each request for payment, and will describe the performance of, or accomplishment of, objectives /activities stated in the GRANTEE'S grant application. ADMIN 1051 grc.doc (07 -01 -98) Grant Contract Department of Public Safety/Emergency Management &City of Lino Lakes) Page 3 C. Exercise Evaluation Report. If the grant is for the exercising of emergency response plans, an evaluation report based on the Federal Hazardous Materials Exercise Evaluation Methodology must be submitted to the Division of Emergency Management with each request for payment. D. Conference Evaluation Report. If the grant is for a conference relating to hazardous materials planning and/or response, a conference evaluation report will be submitted to the Division of Emergency Management with each request for payment, and will describe the performance of, or accomplishment of, objectives /activities stated in the GRANTEE'S grant application. E. Financial Reporting. To obtain financial information concerning the use of federal funds, the Hazardous Materials Transportation Act requires that recipients of these funds submit timely financial documents for review. Documentation may follow GRANTEE'S normal accounting procedures, but must show and document work completed as specified in the grant application. The GRANTEE also agrees to keep records that support these expenses and make these records available upon request by the STATE. Financial reports will be submitted with each invoice. XII. DATA PRACTICES ACT The GRANTEE must comply with the Minnesota Data Practices Act, Minnesota Statute, Chapter 13, as it applies to all data provided by the STATE in accordance with this Grant Contract and as it applies to all data created, collected, received, stored,; used, maintained or disseminated by the GRANTEE in accordance with this Grant Contract. The civil remedies of Minnesota Statutes Section 13.08 apply to the release of the data referred to in this Article by either the GRANTEE or the STATE. In the event the GRANTEE receives a request to release the data referred to in this Article, the GRANTEE, must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. XIII. OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS A. The STATE shall own all rights, title and interest in all of the MATERIALS conceived or created by the GRANTEE, or its employees or subgrantees, either individually or jointly with others and which arise out of the performance of this grant contract, including any inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentation, computer based training modules, electronically, magnetically or digitally recorded material, and other work in whatever form ( "the MATERIALS "). The GRANTEE hereby assigns to the STATE all rights, title and interest to the MATERIALS. GRANTEE shall, upon request of the STATE, execute all papers and perform all other acts necessary to assist the STATE to obtain and register copyrights, patents or other forms of protection provided by law for the MATERIALS. The MATERIALS created under this grant contract by the GRANTEE, its employees or subgrantees, individually or jointly with others, shall be considered "works made for hire" as defined by the U.S. Copyright Act. All of the MATERIALS, whether in paper, electronic, or other form, shall be remitted to the STATE by the GRANTEE, its employees and any subgrantees, shall not copy, reproduce, allow or cause to have the MATERIALS copied, reproduced or used for any purpose other than performance of the GRANTEE'S obligations under this grant contract without the prior written consent of the STATE'S authorized representative. ADMIN 1051 grc.doc (07- 01 -98) Grant Contract Department of Public Safety/Emergency Management &City of Lino Lakes) Page 4 B. GRANTEE represents and warrants that MATERIALS produced or used under this grant contract do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names, and service marks and names. GRANTEE will indemnify and defend the STATE at GRANTEE'S expense from any action or claim brought against the STATE to the extent that it is based on a claim that all or part of the MATERIALS infringe upon the intellectual property rights of another. GRANTEE shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to, reasonable attorney fees arising out of this grant contract, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in GRANTEE'S or the STATE'S opinion is likely to arise, GRANTEE shall at the STATE'S discretion either procure for the STATE the right or license to continue using the MATERIALS at issue or replace or modify the allegedly infringing MATERIALS. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. XIV. PUBLICITY Any publicity given to the program, publications, or services provided resulting from this grant contract, including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with others, or any subgrantees shall identify the STATE as the sponsoring agency and shall not be released, unless such release is a specific part of an approved work plan included in this grant contract prior to its approval by the STATE'S authorized representative. XV. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from the commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073. It is hereby agreed between the parties that Minnesota Statutes, Section 363.073 is incorporated into this contract by reference. XVI. WORKERS' COMPENSATION (When applicable) In accordance with the provisions of Minnesota Statutes, Section 176.182, the STATE affirms that GRANTEE has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, Section 176.181, Subdivision 2. XVII. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVIII. JURISDICTION AND VENUE This grant contract, and amendments and supplements thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant contract, or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. XIX. OTHER PROVISIONS (Attach additional pages as necessary): A. FEDERAL AUDIT REQUIREMENTS, which are hereby incorporated by reference, labeled Attachment B, and made a part of this agreement. ADMIN 1051 grc.doc (07- 01 -98) Grant Contract Department of Public Safety /Emergency Management &City of Lino Lakes) Page 5 • B. CERTIFICATION OF COMPLIANCE WITH GOVERNMENT -WIDE GUIDANCE ON LOBBYING RESTRICTIONS (31 U.S.C. 1352), which is hereby incorporated by reference, labeled Attachment C, and made a part of this agreement. C. ASSURANCE OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, which is hereby incorporated by reference, labeled Appendix B, and made a part of this agreement. GRANTEE shall comply with Attachments A, B, and C, and Appendix B, which are hereby incorporated by reference and made a part of this agreement. IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: City of Lino Lakes GRANTEE certifies that the appropriate person(s) have executed the contract on behalf of the GRANTEE as required by applicable articles, by -laws, resolutions, or ordinances. By Title 410 Date By Title Date Distribution: Agency - Original (fully executed) contract Grantee State Authorized Representative 2. STATE AGENCY: By (authorized signature) Title Date ADMIN 1051 grc.doc (07- 01 -98) Grant Contract Department of Public Safety/Emergency Management &City of Lino Lakes) Page 6 Organization/Agency Name* Lino Lakes Police Department Organization Address 640 Town Center Parkway State mkt City Liiao Lakes * Orgalizationiagency must be eligible to receive federal grant monies. ZIP 55014 • D. Federal Grants Attachment A MINNESOTA Public Safety MINNESOTA DEPARTMENT OF PUBLIC SAFETY DIVISION OF EMERGENCY MANAGEMENT 444 CEDAR STREET, SUTFE 223 ST. PAUL, MINNESOTA 55101 -6223 PHONE: (651) 296 -2233 FAX: (651) 296 -0459 Grant Application for a Exec ti S Who is the contact person? Name Steve Mortenson Mailing Address 640 Town Center Parkwa Title .Sergeant City Lino Lakes Phone (651)982 -2304 State MN Zip 55014 Who is the local emergency nrnanagemejat director? • Name Dave Pecchi a Mailing Address 640 Town Center Parkway Title Public Safety Director City Lino Lakes Phone (651) 982 -2300 • State MST zip 55014 Minnesota Emergency Management Director's Handbook March 1, 2000 A -1 MAJOR OBJECTIVES (Must include prevention of, response to, and recovery from hazardous materials or terrorism incidents): Jul. b. LUUI 3 :36PM D. Federal Grants LINO LAKES POLICE DEPARIMENT No.8032 P._3 DESCRIBE YOUR PLANNING ADVISORY COMMITTEE (PAC): DESCRIBE HOW THIS PAC WILL WORK IN COORDINATION WITH 'I tlE LOCAL EMERGENCY MANAGEMENT DIRECTOR: e local r ;enc• mana;ement director is •art of •lannin. adviso Committee. He is kept informed about the progress of the meetings as well as the layout /plan in store for the actual disaster drill. LIST NUMBER OF MEETINGS HELD OR PLANNED; s at least -et „dame other start�� the Rapid response to a call of au explosion with the potential of a hazardous material leak set off by terrorists. The area of the explosion will be across the street from a state 'rison, county juvenile center & Medium securi "ail. Ob ective is for police to secure the areas around these facilities, while t ing to maintain preservation of evidence_ Lockdown and /or trans 'ortation of prisioners out of the. area .so they are not affected b• the hazardous material. Fire dept. will aid in any injuries /casualties and main ob ective is too contain the hazardous material. Call out of state bomb squad. Attach copy of any formal operating procedures adopted by the committee, including bylaws, memberships, and dues, and any resolutions of the local political subdivision which recognize the Committee. Minnesota Emergency Management Director's Handbook March 1, 2000 A -2 P v• LVUI v•vurm D. Federal Grants - LIM/ L11MLJ rVLIUt utrAtIlMtNl No • 8032 P v 4 • so 1 - . involved. AN'T'ICIPATED RESULTS/BENEFITS: t if an communication roblems we have between the agencies Since this is something that truly could happen: Police determine how quick the area can be secured, outer perimeter security for the correctional facilities. Fire delartment2Deteraine how quickly they can contain a hazardous material s ill & if they have the proper equipment to do so. Correctional facilities: Do they have the proper procedures in place for containment or o ep - transport of o rs 1 :a. i - 3.7177-179--, • s • LIST PERSONS INVITED TO PARTICIPATE ON TAE COMMII'I'EE (indicate with an * those persons who are active members): ave ecchia Steve Kortenson Dispatchers /Coordinators Milo Bennett Bruce Wojak DISCIPLINE Public Safety Director - Lino Lakes P.D. Sergeant - Lino Lakes P.D. Anoka County Central Communications Fire Chief - Centennial Faire District .Anoka County Central Communications Prison Officials Paramedics MN. Correctional Facility - Lino Lakes North Memorial Ambulance MN Department of Emergency Nanagenent Minnesota Emergency Management Director's Handbook March 1, 2000 A -3 • 'I• v • [. V V I J J U I IYI D. Federal Grants LLNV LNNEO ruLnnt UtrIk IMtr BUDGET (For documentation purposes, please list all costs *) Expense ategory VOLUNTEER PERSONNEL (Although this is Number/Hours not an reimbursable expense, please assign a value to these hours for documentation purposes) No.8032 p._5 Travel Facility Rental $250.00 Office Supplies $230.00 $100.00 $100.00 *50.00 $730.00 *Grant may not cover all costs. Minnesota Emergency Management Director's Handbook March 1, 2000 A -4 $730.00 ATTACHMENT B FEDERAL AUDIT REQUIREMENTS 1. For subrecipients who are state (includes Indian tribes) or local governments • If the grantee expends total direct and indirect federal assistance of: Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with the Single Audit Act of 1984 (Public Law 98 -502) and the federal Office of Management and Budget (OMB) Circular A -133. The law and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departments, agencies or establishments that received, expended, or otherwise administered federal financial assistance during the year. Audits shall be made annually unless the State or local government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only for fiscal years beginning before January 1, 1987. 2. For subrecipients who are institutions of higher education, hospitals, or other nonprofit organizations - If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A -133. The audit must be organization wide audit, unless it is a coordinated audit in accordance with OMB Circular A -133. However, when the $300,000 or more was expended under only one program, the subrecipient may have an audit of that one program. • Audits shall usually be made annually, but not less frequently than every two years. 3. All audits shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's Standards for Audit of Governmental Organizations, Programs, Activities, and Functions. 4. Audit reports shall state that the audit was performed in accordance with the provisions of OMB Circular A -133, as applicable. The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards (SAS) 58, "Reports on Audited Financial Statements" or, SAS 62, "Special Reports ", as applicable. The reporting requirements for audit reports on compliance and internal controls shall be in accordance with AICPA's SAS 63, "Compliance Auditing Applicable to Governmental Entities and Other Recipients of Governmental Financial Assistance" and Statement of Position (SOP) 89 -6, "Auditors' Reports in Audits of State and Local Governmental Units." In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary a statement describing the reason it is not should accompany the audit report. 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to comply with the Single Audit Act and OMB Circular A -133, as applicable. B -1 6. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and the OMB Circular A -133, as applicable. v The grantee agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports must be filed with the Office of the State Auditor, Single Audit Division and with the Department of Public Safety, within 30 days after the completion of the audit, but no later than one year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscal and Administrative Services 444 Cedar Street, Suite 126, Town Square St. Paul, MN 55101 -5126 9. Recipients expending more than $300,000 in federal funds are to submit one copy of the audit report within 30 days after issuance to the clearinghouse at the following address: Bureau of the Census, Data Preparation Division 1201 East 10th Street Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse • • B -2 • ATTACHMENT C Anti- Lobbying Certification CERTIFICATION OF COMPLIANCE WITH GOVERNMENT -WIDE GUIDANCE ON LOBBYING RESTRICTIONS (31 U.S.C. 1352) The undersigned Grant Recipient certifies, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the Grant Recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Grant Recipient shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The Grant Recipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for such failure. GRANTEE: City of Lino Lakes By: Title: Date: By: Title: Date: • C -1 • APPENDIX B APPENDIX B ASSURANCE OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 DEPARTMENT OF TRANSPORTATION During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor" agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in Federally assisted programs of the Department of Transportation (hereinafter "DOT ") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitation for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the State of Minnesota or the Research and Special Programs Administration (RSPA) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to the State of Minnesota or the Research and Special Programs Administration as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with nondiscrimination provisions of this contract, the State of Minnesota shall impose contract sanctions as it or the Research and Special Programs Administration may determine to be appropriate, including, but not limited to: (a) withholding of payments to the contractor under the contract until the contractor complies; and/or (b) cancellation, termination, or suspension of the contract, in whole or in part. • APPENDIX B — PAGE 1 • • • 6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the State of Minnesota or the Research and Special Programs Administration may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the State of Minnesota to enter into such litigation to protect the interests of the State of Minnesota, and in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. APPENDIX B — PAGE 2 • • ATTACHMENT D STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY Division of Emergency Management 444 Cedar Street, Suite 223 St. Paul, Minnesota 55101 -6223 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS (HMEP) GRANT REOBLIGATION FORM GRANT PERIOD September 29, 2001 - September 30, 2001 Steve Mortenson City of Lino Lakes 640 Town Center Parkway Lino Lakes, MN 55014 GRANT AWARD AMOUNT: REOBLIGATION AMOUNT: $ TOTAL GRANT AWARD AMOUNT: $ Vendor #: 053466001 Doc. #: 2000 -6151 Invoice #: HMEP GRANT Dept.: P07 FY: 2002 Fund: 300 Orgn: 2282 Appr: 217 Object: Amount: Date: Fed Rptg Cat: TRNG Task: I hereby certify that the goods or material covered by this claim have been inspected and received or the services have been performed, and are in accordance with specifications and are in proper form, kind, amount and quality, and payment, therefore, is recommended: System Assign. Ref. No. Dept. Authorized Signature AGENDA ITEM NO. 6A STAFF ORIGINATOR: Rick DeGardner, Public Services Director COUNCIL MEETING DATE: November 26, 2001 TOPIC: Authorization to Advertise for Playground Equipment Bids — Clearwater Creek Park VOTE REQUIRED: Simple Majority BACKGROUND: I am requesting authorization to advertise for playground equipment bids for Clearwater Creek Park. Vendors will be given a maximum dollar amount of $40,000. They will be expected to design separate play equipment structures that will service pre - schoolers and elementary school age children. All proposals are expected to meet requirements set forth in the American with Disabilities Act. All equipment in these bids must meet guidelines as published by the United States Products Safety Commission. After receiving the bids, the project will be evaluated by city staff and the Park Board, with input from area residents through scheduled playground equipment reviews at city hall from January 3 - 8, 2002. The project will be awarded to the vendor that provides the city with the best value for the funds available. The best value analysis will include an evaluation of quality, durability, safety, equipment longevity, aesthetic appeal, and the play experience provided. After review, a recommendation will then be made at the January 14, 2002 City Council meeting. The playground equipment will be installed using a certified playground installer (provided by vendor), city staff, and neighborhood volunteers. This will be done on a Saturday in April or May. Once the playground equipment is installed, city staff will install the safety surface and borders to meet ADA specifications. Funding for this playground equipment project will be from a combination of Dedicated Park Funds and the Outdoor Recreation Grant funding the city was awarded earlier this year. RECOMMENDATION: It is my recommendation that the City Council pass a motion authorizing staff to advertise for bids for playground equipment at Clearwater Creek Park. 11/20/01 RD /Parks /Clearwater /greensheet author for playground bid • • AGENDA ITEM 7 A STAFF ORIGINATOR: Jeff Smyser C. C. MEETING DATE: November 26, 2001 TOPIC: Resolution No. 01- 185 Minor Subdivision, NE 1/4 NE 1/4 of Section 9 SSR & W Development, LLC (Willard Morton) VOTE: 3/5 BACKGROUND Mr. Willard Morton's firm, SSR & W Development, LLC, owns property in Lino Lakes. The SSR & W property includes 80+ acres in Section 9. The application is to split off 11 acres from an existing 40 -acres parcel, and combine the new 11 -acre piece with a one- acre strip that connects to Main St. SSR & W would then sell the new lot to allow for a new home site. Staff understands that Mr. Brad Racutt wants to buy the property and build a new home. The application raises numerous important issues regarding implementation of the long - range plan for the City, as represented in the 2001 comprehensive plan. ANALYSIS The land use and zoning are shown in the following table. The comprehensive plan guides the site for low density sewered residential development. That is, the long -range plan for the site and much of its immediate area is to serve it with utilities to allow for residential development. It is in a stage 2 area, so utilities will not be available until after year 2010. It is important to protect the long -range plan by ensuring the ability to serve future development with appropriate services. This includes road access and circulation as well as utilities. There is a conceptual greenway indicated over much of the area. A greenway is an area that may be appropriate as protected open space because of environmental features. Greenways are conceptual because creating them is opportunity based: short of actually Existing Land Use Map New Comprehensive Plan Land Use Map Zoning site Rural Low Dens. Sewered, post -2010 Rural north Rural Low Density Unsewered Rural east Rural Low Dens. Sewered, post -2010 Rural south Rural Low Density Unsewered Rural west Rural Low Dens. Sewered, post -2010 Rural The comprehensive plan guides the site for low density sewered residential development. That is, the long -range plan for the site and much of its immediate area is to serve it with utilities to allow for residential development. It is in a stage 2 area, so utilities will not be available until after year 2010. It is important to protect the long -range plan by ensuring the ability to serve future development with appropriate services. This includes road access and circulation as well as utilities. There is a conceptual greenway indicated over much of the area. A greenway is an area that may be appropriate as protected open space because of environmental features. Greenways are conceptual because creating them is opportunity based: short of actually • SSR & W Minor Subdivision page 2 purchasing the land, the City must depend on the development proposals submitted. The long -range plan for a road in the area will, at the appropriate time, need to consider the potential for preserving a greenway. Zoning, Subdivision Requirements The site is zoned Rural, with a minimum lot size of 10 acres with a minimum of 20% upland. The proposal meets the lot size requirements. Park dedication is $1665 for each lot created by a subdivision. The City's subdivision ordinance requires all lots to have their full frontage on a publicly dedicated street (Sec. 1001.08 Subd. 6(1)). The intent is to prevent flag lots and provide for safe, efficient access and circulation within the City, including adequate police and fire department access. In past discussions regarding this application, City staff has suggested a means to address this requirement. Staff recommended creating a road easement along the eastern edge of the property, including the one -acre strip leading to Main St. The applicant took a different approach by proposing a road easement along the southern portion of the property. Access to the property would be from Main St. • This is discussed more fully below, under "Transportation ". Transportation As noted above, the City requires that all new lots have the full frontage on a public road. City staff recommended creating a road easement along the eastern edge of the property, including the one -acre strip leading to Main St. This would provide frontage on a public road right of way, though there would be no need to actually construct the road now. Recommendations for Planning District 3 from the 2001 Comprehensive Plan include investigating the possibility of an easterly connection to Main St.. The Transportation Plan recommends this connection in the vicinity of the eastern end of Oak Lane and West Rondeau Lake Rd. An access management study was prepared for Main St. by Anoka County and participating cities including Lino Lakes. The study, completed in 1999, recommends a full access intersection at West Rondeau Lake Rd. Because W. Rondeau Lake Rd. already exists, this is a logical location. The Metropolitan Council also requires the City to preserve right of way to accommodate future development. The road easement dedication recommended by staff along the east edge of the site best responds to this requirement. The proposal submitted by SSR & W is to dedicate additional right of way for Dupont Ave. along the southern edge of the property. This road would not be constructed. The • • SSR & W Minor Subdivision page 3 prospective buyer of the new 11 -acre lot would use the one -acre strip for access to Main St. There are several problems with this proposal. Currently, both Dupont Ave. and Duffee Drive are 1/2 rights of way (33 ft. wide). Dupont runs along the southern edge of the site. Duffee Drive meets Dupont at the southeastern corner of the site. The proposed additional easement would extend along Dupont to Lois Lane. There is no connection to Main St. Currently, an electric power transmission line easement follows the Dupont Ave. alignment: the location for the road easement proposed by the applicant. It would be very difficult to convert this location to a road. In contrast, Oak Lane is a full 66' right of way now except 200 feet just west of the freeway. The option recommended by staff would use this to plan the future Main St. connection. Much of the land in the area is wetland. Construction of the future road connection would involve wetland impacts regardless of the alignment. Adjacent Property Access Access to future development is an important issue. Another important issue is the current access situation for the adjacent land owner. The property at 1196 Main St. currently accesses Main St. via a driveway in the one -acre piece. The current residents there, Steve Martichuski and Kathy Matzke, have explained to staff that it was their understanding that a public road was to be constructed there. The deed to their property refers to a road easement, they say. For this reason, they oriented their garage to the east, with their driveway connecting to the long driveway that runs to Main St. The fact that the one -acre piece is 66 feet wide indicates that, sometime in the past, someone planned the strip for a road. However, we have no information indicating that the City has any rights or ownership in the property now. PLANNING & ZONING BOARD RECOMMENDATION The P & Z considered the application on November 14. The staff report included the recommendation that the minor subdivision be approved only if a road easement is dedicated to the City that includes the one -acre piece and the eastern 66 feet of the larger 11 -acre portion. The P & Z agreed that a road easement is appropriate. The P & Z thought the full 66 feet should be dedicated on the north, which would include the one -acre strip. However, the P & Z recommendation is to reduce the right of way dedication on the southern portion of the site to 33 feet instead of the full 66 feet. The other 33 feet is to be acquired when and • if property to the east develops. This would distribute the burden of supplying land for the future right of way. SSR & W Minor Subdivision page 4 Staff supports this minor change to the recommendation, and this is what appears in the resolution as a condition of approval. Conditions of Approval 1. A road easement shall be dedicated to the City that includes the 66' x 597' northern parcel and the eastern 33 feet of the southern, 11 -acre portion. A revised survey showing the right of way and a warranty deed for the right of way shall be submitted and reviewed by the City before the City certifies the resolution or any deed or document approving the minor subdivision. 2. Park dedication of $1665 shall apply and shall be submitted before the City certifies the resolution or any deed or document approving the minor subdivision. SUMMARY Approval of the application as submitted is to forego an opportunity for implementation of the City's long -range plan. If the City is to implement its long range plan, as represented in the 2001 comprehensive plan, it must recognize opportunities to put together the individual pieces. The 2001 comprehensive plan, the transportation plan which is a key element, and the 1999 access management plan all point to providing for a future road connection. This would provide safe access and circulation for existing properties and for future development, if it occurs. The subdivision ordinance supports this by prohibiting the creation of flag lots. Access to the new lot will be from Main St. As long as this is the access intended by both the City and the applicant, it is reasonable to make the access a public right of way that accomplishes a number of public purposes. In addition, it provides continued access to the adjacent property. OPTIONS 1. Approve the minor subdivision as proposed. 2. Approve the minor subdivision with the conditions listed above. 3. Deny the proposed minor subdivision. 4. Return to staff with direction. RECOMMENDATION Option 2 01 -185 Council Member SSR & W Minor Subdivision page 5 introduced the following resolution and moved its adoption. CITY OF LINO LAKES RESOLUTION NO. 01-185 RESOLUTION APPROVING A MINOR SUBDIVISION OF PROPERTY IN THE NE 1/a OF THE NE IA OFSECTION9 WHEREAS, the City of Lino Lakes has received an application for a minor subdivision of land, and WHEREAS, the application includes land described as: The south % of the north 1/2 of the NE1/4 of Section 9, Twp. 31 Range 22, subject to easement of record and The east 66 feet of the north 1 of the NE 1/a of the NE 1/ of Section 9, Twp 31 Range 22, except road, subject to easement of record. • and, WHEREAS, the application complies with the minimum lot size of 10 acres in the Rural zoning district, and WHEREAS, the City has reviewed the application with consideration of the 2001 Comprehensive Plan, the 2001 Transportation Plan, and the 1999 TH 242 /CSAH 14 Access Management Study, and WHEREAS, the it is necessary for the City to preserve future right of way to implement those plans and study and to protect the public health, safety, and welfare, NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the minor subdivision as indicated and described on the attached document entitled "Proposed Minor Subdivision For: Willard Morton ", prepared by Glenn Rehbein Companies, Inc., and dated BE IT FURTHER RESOLVED that the following conditions apply: 1. A road easement shall be dedicated to the City that includes the 66' x 597' northern parcel and the eastern 33 feet of the southern, 11 -acre portion. • A revised survey showing this right of way and a warranty deed for this right of way shall be submitted and reviewed by the City before the City certifies this resolution or SSR & W Minor Subdivision page 6 any deed or document approving the minor subdivision. 2. Park dedication of $1665 shall apply and shall be submitted before the City certifies this resolution or any deed or document approving the minor subdivision. Adopted by the Lino Lakes City Council this day of , 2001 John J. Bergeson, Mayor ATTEST: Ann Blair, City Clerk The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. • riliV30.--SEEMININ 91412 �pGPrman apon� NM©� .......it R o , ��/_1�.zn., gel a ,,�� \`\ _. _nil IN i -mil O I - \ ©� s SS& 11561 EL s \. MARK es BMW -4A?001 1v►- �sg�+ ©p :r 0 MOIL wr- IR NVOE0P- f6 ,I •cAr m �v miVIWAIW m w v � 4rnraooip edinyy Gov 1 Iov mocR mit y a Agurtmagamm ilumu ml; IIIIllhIi --Imam = a0Q Z fl ........•n At to mmigov no o� °Afi opmeooemmmmeoeomemee�. qs lir a gaga ; . , �iiiiIllliiiiilM lanig El 44 .mi p e.. M o FSArlopm. 0 IIIV 1 1110 Irl All ►l Ilgrif 11111 1 . 1 ,. , „ ti 0! . . . .,./ my�. � ` t 1 GEORGE WATCH LAKE ' \, • ••••••S 89 "3"9.3fa= •••7390.39••••;• • .ie 89- Sf- 3Siv•- 7fLwz.2Z -� acs.. 7 - ...C.S.A.H- N0_ 14 N. E. 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PELTIEI N RURAL PEL1 GEORGE WATCH LAKE *s. • • 411 a -J EIDIVISION 7-1 rCity Hall Park RONDE) LAKE • Sunset Road Pine Street `Main Streeit s <1 Carl Street Lilac Street Fourth Ave d Ron ak m ac qr Oak i s� I 401 .• i •� Go • KO�6' • • • George Watch Lake Peltier Lake Centerville Lake Reshanau Lake w LEGEND Four -Lane Divided Four -Lane Undivided Two -Lane Existing Proposed Note: Alignment of all proposed roads is conceptual 7 SRF CITY OF LINO LAKES TRANSPORTATION PLAN RECOMMEN D ROADWAY SYSTEM e >4a; / 11 getal Parcel) omer" II% \ tl\\ \\\\ \ 3 INE E OF MILANO 1 RECEIVED 1 OCT 2 5 2001 cFrY OF LINO LAKES X•14.—..-4CLUL L41-- C I N '1 VOL 11. 1147WI"MFL ,..111111AMMAril. 111,11§8 1111..,-,..,...tIll ,J1,0MyIPP.•••''wOonlia,.. • .-:•=mMS ta........---- m i 1 \\ \ \ r. N.." s•-, I \ \ / r \ \ \ if \ l N., GLENN EHBEN COMPANIES fALL 1 156 866.8 . f'"••-•'/ -`1 WETLAND : . R • / / o) r■ ji,,,, , .4t. 04 ) ' t. r'. "1- 05 , (..• • r" If) ‘,......,„; ,,. 0 (1) , \ i 0 ../.7 \ ' ---- ----- — -- .,...- 7.-7. ,-/-41,4-----7.4,--- ----4A-7--' - A •• ,,..„......,\ _ .:,_ • • • '.> i t ,.' I. . i 11 r 730.0 Ft. i- --../... / t 1 . ; ,,, , • t r! . i • / 4 '— . t , ..,_. ___ . ........ .0 ,• . —.-it - - . l, \ 5 , • . . t t i ! ...--N. ...." f -.• i :1 .-: -4I • 4 . ,. . ,/ .. C . 7 I ' .t\\ \-1\ t- i /1 1 9 3 Ac _ 5 . 4 . ' . , roposed . ., I I i Division ----.. . ,._ - -J . . Lin e : . e (., . Ce\ rr) 1 • ! \ . ,, i..- ( • \ • • -._..----- --.._ -- ...............- \ k,,. \ * t • 1 , . ( • ''"1 ' i ; Gr•Dnied 0 Per , .... ... .... D oc. -....'3s. ' . 320796 (\ \ o . i.n 1- 4 3 ...■ \ . i v , % ... _ 'Assn. (uPA) \ . 1 t 89.47122E 'L,L664;00 EDGE OF WETLAND .E. Cor. Sec. 9. T. 31, R 22. Min— St.—prt() ) . e. No. 14 )— At4OKA CCUt4Tst 11V11. RK3E4T-CF-7:AV PLAT C. 25 N • \ 5. 5. Ns. 5. N89644'0 66.00 r' 66 AG4.■ 5. 14 0 ) . D — a 0 • 66 1 PinNer Frl el% RIO X Per Way / 73Q.00 N. •,.; 1,1 ( esg" 3 2077g n—T- Easement ts.1 see 33 Fef).ti f.7.1 4110 Pr.( AGENDA ITEM 7 B STAFF ORIGINATOR: Jeff Smyser C. C. MEETING DATE: November 26, 2001 TOPIC: Resolution No. 01 -186 Final Plat, Royal Pines (12th & Holly) Land Holding Group & Solid Ground Development VOTE: 3/5 BACKGROUND Royal Pines is the name given to the 13 -lot development on 12th Holly. The City Council approved the preliminary plat with Resolution 01 -120 on August 27. The project is being managed for Land Holding Group by Solid Ground Development. The City has several requirements for final plat approval: 1. Final plat must substantially conform to approved preliminary plat. 2. Development agreement, including financial securities. 3. Title information approved by City Attorney. 4. Conditions of approval (preliminary plat approval) must be met. The submitted final plat conforms to the preliminary plat. We expect to have the financial securities for the development agreement by meeting time. The City Attorney has reviewed the title. The conditions of approval are addressed in the development agreement. OPTIONS 1. Approve Resolution 01 -186. 2. Return to staff with direction. RECOMMENDATION Option 1 • S 01 -186 Council Member adoption. • introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 01-186 RESOLUTION APPROVING THE FINAL PLAT FOR ROYAL PINES WHEREAS, a request has been submitted to the City for the approval of a final plat, and WHEREAS, review and approvals of plats are governed by state statutes and City ordinances, and WHEREAS, the preliminary plat for the project at 12th & Holly, subsequently named Royal Pines, was approved with Resolution 01- 120 by the City Council on August 27, 2001, and WHEREAS, the final plat for Royal Pines received by the City November 2, 2001 complies with City requirements; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby approves the final plat for Royal Pines. Adopted by the Lino Lakes City Council this ATTEST: Ann Blair, City Clerk day of , 2001. John J. Bergeson, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. -- -NORTH UNE OF THE SOUTH 000 FEET OF ' THE SE 1/4 OF SEC. 28, T. 31, R 22 / N89 °41'26 "E \279.07 • • 7/.27:3 /`y \`. ROYAL PINES 580.81 \�, \ 135.00 \ 41471:746• / — s! a a`a` J,y / l.'. 6 'b ' N34'54'00 "EQ ,SA 4.1 Rases J \ ,1,' 127.32 id 1:0 10 In 0 101 L. 134.42 8 1 4 S89'33'07'E s 1 ci J 0 fV 0 z 4/" 4 r 4 / „bit s'f*. / P% .-.1/ // '4). `�0�'eo AJ L�4.08 9 6.2";88 2 09'02' 3 589'33'07TE 211.94 r I In 1 I I I I I I I L J 95.00 95.97 1 3i 101 1 L 115.97 1 11597 0 - -17.97 , S89.33'07'E 210.97 HOLLY • n ;# ,T:2 1r. a• , oo °�/ j°;"-6.02 '-'41/ r �l n1 nL nom ^ •0 -I F 3 U1 N 0 o° 1 r-- --T3679a - -- - --1 10 183:33'07E S 11 1 IF lc CCppQQ C r is .ii+i 'Q7 . / — J / � / o rn r 12 268.37 s S89 3'07 "E 289.02 / 13 J DRIVE 589'33'07_E __ r- a • usn Nkv ,P S \ I56 04 269.84 ___--__ rn 0 °o 33 40.00 40 W z W 40 40 60 F llJ r\ • r. r. r -r \r• 1 1.,' r a L I 4, L- I.? - 1 1 • •• 1 L_ • S89 °41'26 "W \\ 580.81 •-S01111 UNE OF SEC. 2a, T. 31. R 22 •. ., 1 • • r\ r♦ 1 • 1 r\ ` L ; 1 1` 1 1\ 1 1 • • / 1 \I 1 I -1 •• L.• • 'r\ r• 1 -4-.1 -\ \ 1 I\ I 1I 11 I 11 1\v \ LI L/ 1 1 1 \ 1 40 (I / L.\ . 2 /a I.L. L 50 0 25 50 100 SCALE: 1 INCH = 50 FEET O DENOTES 1/2 INCH BY 14 INCH IRON PIPE MONUMENT SET. FOR THE PURPOSES OF THIS PLAT, THE EAST LINE OF SEC. 28, T. 31, R. 22 IS ASSUMED TO BEAR N 00'02'07" E. n 1 , 1 L1J LL. Ir\ \_I L I J L_ I L I J LL. DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: (NOT TO SCALE) \ - -SE CORNER OF SEC. 28, T,.31, R 22 ANOKA CO. Ci.Y. BEING S FEET IN 210111, UNLESS OTHERVASE INDICATED, AND ADJOINING LOT UNES, AND 10 FEET IN %D111, UNLESS 0THERYASE INDICATED. AND ADJOINING RIGHT-Of-WAY UNES, AS SHOWN ON THE PLAT. RE.CFRFFTn NOV 202001 CITY OF f_f3'k V LAKES' CITY OF LINO LAKES COUNTY OF ANOKA, MINNESOTA SEC. 28, T. 31, R. 22 KNOW ALL MEN BY THESE PRESENTS: That Roger A. Jensen, single, fee owner of the following described property situated In the County of Anoka, State of Minnesota to wit: The South 600 feet of the East 580.6 feet of the Southeast Quarter of Section 28, Township 31 North, Range 22. Anoka County, Minnesota. Hos caused the same to be surveyed and platted as ROYAL PINES and does hereby donate the dedicate to the public for public use forever the Avenue, Circle, and Drive and the easements for drainage and utility purposes only, as shown on this plat. In witness whereof said Roger A. Jensen, single, has hereunto set his hand this __ day of 2001. SIGNED: ROGER A. JENSEN . By. STATE OF MINNESOTA COUNTY OF The foregoing Instrument was acknowledged before me this ____ day of _____ __, 2001, by Roger A. Jensen, single. Notary Public, _ �__ County, Minnesota My Commission Expires January 31,-2005 SURVEYOR'S CERTIFICATE I hereby certify that I have surveyed and platted the property described on this plat as ROYAL PINES; that this plat is a correct representation of said survey, that all distances are correctly shown in feet and hundredths of a foot; that all monuments have been correctly placed in the ground as shown or will be placed as required by the local governmental unit; that the outside boundary lines are correctly designated on said plot; and there are no wet lands os defined in IIMS 505.02, Subd. 1, or public highways to be designoted other than as shown on the plat. Paul A. Johnson, Land Surveyor, Minn. Lic. No. 10938 STATE OF MINNESOTA COUNTY OF ANOKA The foregoing Surveyor's Certificate was acknowledged before me this __ day of , 2001, by Paul A. Johnson, Land Surveyor. Notary Public, Anoka County, Minnesota My Commission Expires January 31, 2005. CITY OF UNO LAKES We hereby certify that the City Council of the City of Lino Lakes, Anoka County, Minnesota, duly accepted and approved the plot of ROYAL PINES at a regular meeting thereof held this day of __ 2001. If applicable, the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer hove been received by the City or the prescribed 30 -day period had elapsed without receipt of such comments and recommendations, as provided by Minn. Statutes, Section 505.03, Subd. 2. By Mayor By Clerk ANOKA COUNTY SURVEYOR This plat has been checked and approved this __ day of ______ , 2001. By. Anoka County Surveyor McCOMBS FRANK ROOS ASSOCIATES, INC. ENGINEERS AND LAND SURVEYORS • AGENDA ITEM 7 C STAFF ORIGINATOR: Jeff Smyser C. C. MEETING DATE: November 26, 2001 TOPIC: First Reading: Ordinance 22 -01 Conveying City Land To Allow For Trail Realignment West Shadow Ponds ACTION: 3/5 vote BACKGROUND The City Council approved the preliminary plat for West Shadow Ponds on August 13. Existing residents to the north of the project expressed concern with the planned alignment of a park trail. The City and the developer agreed to move the trail. The approved preliminary plat includes the new location. • The City owns the land that includes the trail's original alignment. In order to change the trail location, the City must deed to the developer that 0.38 -acre parcel. The new trail corridor will be dedicated as parkland as part of the final plat. The attached drawings show the originally planned trail location and the alignment in the approved preliminary plat. The final plat cannot be completed until the developer owns the property. The ordinance requires two readings and a 30 -day period after publication before the ordinance is effective. Staff recommends approving the first reading, and the second reading will be scheduled for December 10. After publication December 17, the ordinance will become effective January 17, 2002. OPTIONS 1. Approve the first reading of Ordinance 22 -01. 2. Return to staff with direction. RECOMMENDATION Option 1 22 -01 Council Member introduced the following ordinance and moved its adoption. CITY OF LINO LAKES ORDINANCE NO. 22-01 AN ORDINANCE CONVEYING CERTAIN CITY PROPERTY TO FACILITATE THE REALIGNMENT OF A PUBLIC TRAIL IN THE WEST SHADOW PONDS DEVELOPMENT The City Council of the City of Lino Lakes, Anoka County, Minnesota does hereby ordain: Section 1 Findings The City Council finds that: A) The City of Lino Lakes currently owns a parcel of 0.38 acres in Section 32 that originally was intended to provide for a public park trail that will access Birchwood Acres Park. This parcel currently has the PID# 32 31 22 13 0008 and the legal description as described in Attachment A. • B) The City Council approved Resolution 01 -113 on August 13, 2001, approving the West Shadow Ponds preliminary plat. C) The West Shadow Ponds plat design realigns the proposed public park trail onto land currently owned by the developer of the plat, and includes a residential lot on the land currently owned by the City. D) It is therefore necessary to convey the City parcel to the developer to facilitate the platting of the property as approved. E) The 0.38 -acre parcel is no longer needed for the trail. The City will require the developer to dedicate the new trail corridor to the City with the recording of the final plat. Section 2 The City Council hereby approves the sale of the described land to Richard Carlson & Associates for the price of one dollar ($1.00). Passed by the Lino Lakes City Council this day of , 2001 • John J. Bergeson, Mayor • • • ATTEST: Ann Blair, City Clerk The motion for adoption of the foregoing ordinance was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said ordinance was declared passed and adopted. • • • Attachment A, City of Lino Lakes Ordinance 22 -01 Legal Description: That part of the East 1/2 of the West 1 of the Southwest 1/4 of the Northeast 1,4 of Section 32, Township 31, Range 22, and that part of the West 1h of the East 1/2 of the Southwest 1/4 1/4 lying Northwesterly of the following described line: Commencing at the Northeast corner of the West 1/z of the East % of the Southwest 1/4 1/4 , thence North 89 degrees 59 minutes 57 seconds West (bearing assumed) 220.48 feet along the North line of the Southwest 1/4 1/4 to the West right -of -way line of West Shadow Lake Drive and the point of beginning of said line; thence South 0 degrees 0 minutes 03 seconds West 30.00 feet; thence North 89 degrees 59 minutes 57 seconds West 236.83 feet; thence South 40 degrees 10 minutes 8 seconds 155.35 feet to its intersection with a line parallel to and 100.00 feet East of the West line of the East Half of the West Half of the Southwest IA 1/4 and said line there terminating, subject to easement of record. € w 1".5.5s1 -I 133.30 ap( 3.$4, 1 6 Zi 6 , 20 589 °26' W N'* �A.3 y1 0,N69 °28E ti , (38) r). R.60 0:e (36) . Ni0 ` •-I ` 544 N Z r .04) W 2 o.ry` , 0> q .a'EOUTLOT A ,hco /(371 ,6'p V-,40 =4 `4'9'.4.)) .. . . .• V E »t A( FOX � ►r i it %I •1: Eas71 iS1 ROA /00.07 ti • m 0 A9- 39.0.94• • E M LY W 1/4) 4- /O[LDD•s (r4) • • 9.88 A.. (9) 3JfI' 1 (I) ARNOLD E.& KATHLEEN REHBEIN VE1/4 OF SWI /4 OF NE1 /4) be • ••- ' 42 1:41i 1 5 4 $ a 7 6 to i1.) ��I� (IC) Is 128.08 N N >a_ 46.38w 236, 16 A.-1033-301-7\ I17) 6 C 0 a` 0 N •14 -17 -e 86.45 -23E 18.32 227.63 2 5 (1 5) 4 oa a (131 rn 2 , 150 NO -00 -19 E f N 169,8 [6.5 TER o 7.1 . n /Jf /J8 /JS• eY /35.0/ 5138 /3s R t 2`'pO 0 T /Fsa/ ' a h (0) ., 4. a /3S ( &s) 3 sw., /oS37 i% \ iS1 ROA /00.07 ti • m 0 A9- 39.0.94• • E M LY W 1/4) 4- /O[LDD•s (r4) • • 9.88 A.. (9) 3JfI' 1 (I) ARNOLD E.& KATHLEEN REHBEIN VE1/4 OF SWI /4 OF NE1 /4) be • ••- ' 42 1:41i 1 5 4 $ a 7 6 to i1.) ��I� (IC) Is 128.08 N N >a_ 46.38w 236, 16 A.-1033-301-7\ I17) 6 C 0 a` 0 N •14 -17 -e 86.45 -23E 18.32 227.63 2 5 (1 5) 4 oa a (131 rn 2 , 150 NO -00 -19 E f N 169,8 [6.5 TER o 7.1 . n S 8989157' E 849.99 43,890 SF a \' \ • , \\ I J \ 39.146 SF 1 y \ \ % 1 \�;'.• , \ \ \ \(\2 wt 2 .R:glrs t3 /pey,sF `b"' rlf . t 38.151 sr% ' 0. s • C.Y. 4 '21" ru \ 42.409 sF \ 4..,- \ a $\ \ 4.725 SF a NUT r, \ 711 a 95 SF g 00 ' 4 \ e \ 20.009 Sr \ $ \ \ \ •9 8.00 5 .\ \ ` \ \ . \ \ \ \ \ \ \\ \ \ ` \ \ \ \ \ • I� \\ ; \ \\ \ \ \ \ \ \\ \ \ \ ,t \ \\ \ ` 26a. is • \.\ \\\\ \ \\ \" E nolv d' - . et N 8958i5' w t 891.14 4 leinpnirny 011 de sot. huGN, NI, WV, viy Hood l nsnnrn/ J� PARK 2 Fox Rood Zoned R -1K 5 4. pLOCK; 5 1) 4 ? i �� \ \ i,4 oY BLOCS 3 5 r % 4 LZoned R-1 o Fox Road (n 041.,.1,1•■ S 893 57" •e 5 E 888.5 4 7 8 X BLOCK 4 1 Zoned R- 1X 7 5 5 I � 1 gI 1 JO, J65 Srl 4 •.hw.e• vso 6 7 Zoned, \I 4) ned Rural 15,772 SF' 791.08 2 n .e r s- N 89'58'25" W 1 891.14 `• 4' Above nigh 1414.+ The South Line of the Southwest 1/4 of the Northeast 1/4 of Section 32 Zoned Rural 4 Zone¢' RL 62nd �trz 1 ` 1\ hereby certify that this survey was prepored by me or under my direct supervision. and that 1 am o duly Registered Land Surveyor under the laws of the State of Minnesota. C✓. %'f.o . Tedd W. Mattke. RLS Date: Y /21�ef Minn. Reg. No. 15612 NO DATE • • AGENDA ITEM 7 D STAFF ORIGINATOR: Michael. Grochala C.C. MEETING DATE: November 26, 2001 TOPIC: Resolution No. 01 -187 Lino Lakes Commercial Development Final Plat Approval BACKGROUND The City Council approved the preliminary plat on April 26, 1999. A final plat of the proposed development was originally approved by the City Council on February 14, 2000. However, due to issues regarding the easterly extension of Apollo Drive, the plat was not recorded. Staff has since worked with the Developer to acquire the property needed for the Apollo Drive extension. A purchase agreement was executed by the City and Developer on October 22, 2001. The Developer is now submitting a revised plat for approval, dated November 21, 2001, that removes the property covered by the purchase agreement and modifies the configuration of Lot 1, Block 1 to reflect the approved McDonald's Site Plan (City Council Resolution 01 -168). ANALYSIS Plat Review The revised plat creates three lots: Lot 1, Block 1 (McDonald's site), Outlot A (Private Road) and Outlot B. Lot 1 and Outlot A will be developed as part of the McDonald's development. Outlot B will not be developed at this time. The proposed number of lots and configuration is consistent with the preliminary plat approval excluding the Apollo Drive parcel, which is being purchased by the City. The plat provides all necessary drainage and utility easements with the exception of easements across Outlot B for the McDonald's (Lot 1, Block 1) stormwater outfall. The easement(s) for this purpose have not been included on the plat due to the unknown configuration of the future development on Outlot B. Staff has been informed, by McDonald's, that a separate agreement for drainage purposes across Outlot B has been prepared. Submittal of a copy of this agreement to the City is included as a condition of plat approval. The plat provides the necessary right -of -way dedication and access control for • Lake Drive (CSAH 23). Lino Lakes Commercial Development Final Plat Page 2 Title Information JADT Development Group is in the process of acquiring title for part of the property included in the plat. As a condition of plat approval all necessary title information, as required by the City Attomey, must be submitted for review before release of the final plat. Development Agreement Staff is in the process of preparing the development contract. Since the City is constructing the necessary public improvements and no development is proposed at this time for Outlot B the agreement will deal primarily with the Lake Drive /Apollo Drive improvement assessments. The McDonald's site improvements (Lot 1, Block 1) will be covered by a separate site development agreement. Execution of the development contract by the Developer is a condition of final plat approval. Apollo Drive Acquisition On October 22, 2001 the City entered into a purchase agreement with JADT Development Group to acquire approximately 1.6 acres of land to be used, in part, for the easterly extension of Apollo Drive. The closing for the property is scheduled for Tuesday, November 27, 2001. Conveyance of the property, so described, to the City is included as a condition of final plat approval. OPTIONS 1. Adopt Resolution 01 -187 approving the final plat of Lino Lakes Commercial Development with the conditions setforth therein. 2. Retum to staff with direction. RECOMMENDATION Option 1. ATTACHMENTS. 1. Resolution No. 187 2. Final Plat • • 01 -187 Council Member adoption. • • introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 01-187 RESOLUTION APPROVING THE FINAL PLAT FOR LINO LAKES COMMERCIAL DEVELOPMENT WHEREAS, a request has been submitted to the City for the approval of a final plat, and WHEREAS, review and approvals of plats are governed by state statutes and City ordinances, and WHEREAS, the preliminary plat for Lino Lakes Commercial Development was approved by the City Council on April 26, 1999 and the final plat was approved by the City Council on February 14, 2000, and WHEREAS, the previously approved final plat has been revised to incorporate changes to the McDonald's Site Plan approved by the City Council on October 22, 2001 (Resolution 01 -168) and the proposed acquisition, by the City, of the Apollo Drive right - of -way, and WHEREAS, final plat for Lino Lakes Commercial Development prepared by McCombs, Frank, Roos Associates, Inc., dated November 21, 2001, complies with the City requirements; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby approves the final plat for Lino Lakes Market Place subject to the following conditions: 1. Receipt of title information for the property to be platted and approval of said information by the City Attorney. 2. Execution of a Development Contract by JADT Development Group and the City of Lino Lakes. 3. Conveyance of property, contiguous to and northerly of Lot 1, Block 1 of the plat of Lino Lakes Commercial Development from JADT to the City of Lino Lakes consistent with the purchase agreement, dated October 22, 2001. 4. Submittal of a easement or suitable agreement across Outlot B for drainage and utility purposes in favor of Lot 1, Block 1, Lino Lakes Commercial Development. • BE IT FURTHER RESOLVED that the Mayor and Clerk shall not execute the plat on behalf of the City of Lino Lakes until such time as the above enumerated conditions have been fulfilled. Adopted by the Lino Lakes City Council this ATTEST: Ann Blair, City Clerk day of , 2001. John J. Bergeson, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. • • • LINO LAKES COMMERCIAL DEVELOPMEN KNOW ALL PERSONS BY THESE PRESENTS: That JADT Development Group, LLC, a Minnesota limited liability company, fee owner and Lino Lakes State Bank, a Minnesota corporation, mortgagee, of the following described property situated in the County of Anoka, State of Minnesota to wit: That part of the Southwest Quarter of the Southeast Quarter (SW1 /4 of SE1 /4) of Section Eight (8), Township Thirty —one (31), Range Twenty —two (22), that is described as follows: Commencing at the intersection of the South line of said Section Eight (8), and the East line of State Highway No. 8 as the same is now laid out and traveled; thence continuing in a Northeasterly direction along the east line of said Highway No. 8, a distance of two hundred thirty —five (235) feet to the actual point of beginning; thence continuing in a Northeasterly direction along the east line of said Highway No. 8, a distance of two hundred nine (209) feet; thence continuing Easterly and parallel to the South line of said Section Eight (8), a distance of four hundred thirteen (413) feet; thence continuing in a Southwesterly direction and parallel to the first course a distance of two hundred nine (209) feet; thence continuing Westerly and parallel to the second course a distance of four hundred thirteen (413) feet to the actual point of beginning, Anoka County, Minnesota. EXCEPT the following described property: Commencing at the intersection of the South line of said Southwest Quarter of the Southeast Quarter and the easterly line of County State Aid Highway No. 23 (formerly known as State Highway No. 8); thence on an assumed bearing of North 25 degrees 20 minutes 54 seconds East a distance of 309.52 feet along said easterly right —of —way line to the point of beginning of the and to be described: thence continuing North 25 degrees 20 minutes 54 seconds East, along said easterly line, a distance of 134.48 feet; thence South 89 degrees 12 minutes 02 seconds East a distance of 413.00 feet; thence South 25 degrees 20 minutes 54 seconds West o distance of 209.00 feet; thence North 89 degrees 12 minutes 02 seconds West a distance of 121.53 feet; thence northwesterly a distance of 272.12 feet along a tangential curve concave northeasterly having a central angle of 29 degrees 10 minutes 16 seconds and a radius of 534.47 feet to the paint of beginning. All that part of the South Half of Section 8, Township 31 North, Range 22 West, Anoka County, Minnesota, beginning at the intersection of the South line of Section 8, Township 31 North, Range 22 west, Anoka County, Minnesota, with the Easterly right of way line of Minnesota Highway No. 8: thence Northeasterly along said easterly right of line of Minnesota Highway No. 8 for 235 feet; thence East and parallel with said South line of Section 8 for 1225 feet, more or less to its intersection with the Northwesterly right of way line of Minnesota Interstate Highway No. 35; thence Southwesterly along said Northwesterly right of way line of Minnesota Interstate No. 35W for 494 feet, more or less to its intersection with said South line of Section No. 8; thence West along said South line of Section 8 for 880 feet, more or less It the point of beginning. All that part of the North Half of the Northeast Quarter of Section 17, Township 31 North, Range 22 West, lying Northwesterly of the right of way of Minnesota Interstate Highway No. 35W and Southeasterly of Minnesota Highway No. 8. Have caused the same to surveyed and platted as LINO LAKES COMMERCIAL DEVELOPMENT and do does hereby donate and dedicate to the public for public use forever the drive and the easements as shown on this plat for drainage and utility purposes only. In witness whereof said JADT Development Group, LLC, a Minnesota Limited liability company, has caused these presents to be signed by its proper officers this ____ day of 2001. JADT Development Group, LLC STATE OF MINNESOTA COUNTY OF _________ 03 as The foregoing instrument was acknowledge before me this ___ day of 2001, by as and as of JADT Development Group, LLC, a Minnesota limited liability company. Notary Public, County, My Commission Expires January 31, 2005. TCITY OF HAM LAKE COUNTY OF ANOKA, MINNESOTA SEC. 8 & SEC. 17, T. 31 N, R. 32 W In witness whereof said Lino Lakes State Bank, a Minnesota corporation, has caused these presents to be signed by its proper officers this __ day of , 2001. Lino Lakes State Bank STATE OF MINNESOTA COUNTY OF as _, as The foregoing instrument was acknowledged before me this ____ day of 2001, by _ _, as and , as _ __________ of Lino Lakes State Bank, a Minnesota corporation. Notary Public _ County, Minnesota My Commission Expires January 31, 2005 I hereby certify that I have surveyed and platted the property described on this plat as LINO LAKES COMMERCIAL DEVELOPMENT; that this plat is a correct representation of said survey; that all distances are correctly shown in feet and hundredths of a foot; that all monuments have been correctly placed in the ground as shown or will be placed as required by the local government unit; that the outside boundary lines are correctly designated on this plat and that there are no wet lands as defined in Minnesota Statutes, Section 505.02, Subd.1, or public highways to be designated other than as shown an said plat. Paul A. Johnson, Land Surveyor, Minn. Lic. No. 10938 STATE OF MINNESOTA COUNTY OF ANOKA The foregoing Surveyor's Certificate was acknowledged before me this ____ day of 2001, by Paul A. Johnson, Land Surveyor. Notary Public, Anoka County, Minnesota My Commission Expires January 31, 2005 The plat of LINO LAKES COMMERCIAL DEVELOPMENT was approved and accepted by the City Council of the City of Lino Lakes, Minnesota, at a regular meeting thereof held this _ _ day of 2001. If applicable. the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer have been received by the City or the prescribed 30 —day period had elapsed without receipt of such comments and recommendations, as provided by Minn. Statutes, Section 505.03, Subd. 2. By. Mayor By. Clerk This plat has been checked and approved this _ —_ day of By. Anoka County Surveyor _, 2001. McCOMBS FRANK ROOS ASSOCIATES, INC. ENGINEERS AND LAND SURVEYORS SHEET 1 OF 2 SHEETS • CITY OF HAM LAKE COUNTY OF ANOKA, MINNESOTA SEC. 8 & SEC. 17, T. 31 N, R. 32 W 1 1 11 1iv L_ %I 1 1 1 1 BLOCK 1 - -SOUTN Gwf OF N89R2'02V 87A70 (I!EAS) 800.00! (DEED) • SEG 4 T. Jr, R 22 m.._..1_.._._.._ _.._). --NMDI Itl1F LP Tiff N V2 60 Q 30 80 120 SCALE: 1 INCH = 60 FEET O DENOTES 1/2 INCH BY 14 INCH IRON PIPE MONUMENT SET AND MARKED BY REGISTRATION NO. 10938. DENOTES CONTROLLED ACCESS FOR THE PURPOSES OF THIS PLAT, THE SOUTH LINE OF SEC. 8, T. 31 N, R. 22 W IS ASSUMED TO BEAR S 8712'02" E SHF.F.T 2 OF 2 SHF.RTS