HomeMy WebLinkAbout02-24-14 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday , Febru ary 24 , 201 4
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16 )
City Council: Mayor Reinert , C ouncil Members Kusterman, Rafferty, Roeser and Stoesz
City Administrator: Jeff Karlson
COU NCIL WORK SESSION, 5:30 P.M.
Community Room (not televised)
1. Dave Unmacht, Springsted – Proposal for Fire Department Analysis
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Ivy Cavegn, Adam LaMere and Bill Neeck v oiced concern related to
withdrawing from the Centennial Fire District.
Setting the Agenda: Addition or deletion of agenda items
The agenda was amended to remove Item 3B.
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) Februar y 24 , 20 14 (Check No. 97513 through 97598 ) in the
amount of $233,397.20 ;
ii) Centenni al Fire District (Check No. 6235 through 6267 ) in the amount
of $20,925.32 );
B) Consider approval of February 3, 2014 Work Session Minutes
C) Consider approval of February 1 0, 2014 Council Meeting Minute s
D) Consider approval of February 10, 2014 Closed Council Meeting Minutes
E) Consider approval of Application to conduct two Excluded Bingo events, Rice
Lake Elementary PTO
F) Consider Resolution No. 14 -19 , Peddler License for Edward Jones Financial
Advisors.
Action Taken: Motion by Rafferty , seconded by Stoesz , to approve the
Consent Agenda Items 1A through 1F, with changes , was adopted
Council Agenda -2 - February 24, 2014
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Resolut ion No. 14 -20 , Approving an On -Sale Wine and 3.2 Beer
License with Sunday Sales for Hometown Pizza, 6511 W are Road, Jeff
Karlson
Action Taken: Motion by Roeser , seconded by Kusterman , to approve
Resolution No. 14 -20 as presented, was adopted.
4. P UBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Second Reading of Ordinance 01 -14 to Rezone Property from R,
Rural and R -1, Single Family Residential to PUD -Planned Unit Devel opment
for Saddle Club , Katie Larsen
*Council may vote to dispense with full reading of ordinance
* Roll call vote is required for adoption of the ordinance
Action Taken: Motion by Rafferty , seconded by Stoesz to approve
2 nd reading of Ordin ance 01 -14 as presented, was adopted:
Action Taken: Motion by Kusterman , seconded by Roeser to
adopt Ordin ance 01 -14 as presented, was adopted: Yeas 5; Nays
none.
7. UN FINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Motion by Rafferty , seconded by Stoesz to adjourn at 7:15 p.m. was adopted
Following adjournment of the regular meeting, the Cou ncil will reconvene to a special
closed session to discuss 35E Assessment Appeals
Community Calendar – A Look Ahead
February 24 , 2014 through March 10 , 2014
Council Agenda -3 - February 24, 2014
Wednesday, February 26 6:30 pm, Council Chambers Environmental Board
Monday, March 3 5:30 pm, Community Room Council Work Session
Monday, March 3 6 :30 pm, Council Chambers Park Board
Thursday, March 6 8:00 am, Community Room EDAC
Monday, March 10 6:30 pm, Council Chambers City Council Meeting
WS – Item #1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: February 24, 2014
To: City Council
From: Jeff Karlson
Re: Springsted Proposal to Conduct a Fire Department Analysis
Background
On February 4, city officials met with Sprin gsted, Inc. to discuss how they could assist
Lino Lakes with a fire department analysis. We discovered that Springsted has
conducted several similar projects, so to get the process moving quickly, we asked
Springsted to submit a Phase I analysis that prov ides initial findings and identifies several
options for the city council to consider.
The project coordinator, Dave Unmacht, will be at the work session to review
Springsted’s proposal.
Requested Council Direction
Accept Phase I proposal or direct st aff to request other proposals.
Attachments
Springsted Proposal to Conduct a Fire Department Analysis
LETTER OF TRANSMITTAL
February 18 , 2014
Mr. Jeff Karlson, City Administrator
City of Lino Lakes
600 Town Center Parkway
Lino Lakes , Minnesota 55014
Re: Request for Proposal to Conduct a Fire Department Analysis
Dear Mr. Karlson:
On behalf of the Springsted t eam , we are pleased to submit our proposal to conduct a fire department
analysis for the provision of fire services in the City of Lino Lakes . We greatly appreciate the
opportunity to submit a proposal and confidently believe we can partner with you to successfully
accomplish all your objectives.
The Springsted t eam consists of a comb ination of experienced professionals in the fields you are seeking
with proficient skills t o meet and exceed your analysis expectations. They include the following: fire
services, facility, equipment and capital needs to analyze present needs and plan fo r the future ; and
staffin g and structure to evaluate the baseline options for service delivery. Finally, strong facilitation
skills to effectively engage City leaders and stakeholders in helping to shape the future of the fire service.
Our team works sea mlessly within our specialty areas, and our coordination results in practical and
realistic ideas and recommendations.
We un derstand the intent of the analysis is to develop recommendations and provide options f or future
planning and decision -making. B e assured , we will partner with you to provide a comprehensive analysis
that will secure your ability to confidently determine your future fire services – in the short and long -term
– within the Lino Lakes community .
Thank you very much for the opport unity to submit our proposal. We are available to meet with you to
answer any questions and review our process and work plan. Feel free to contact me at 651 -223 -3047 or
dunmacht@springsted.com.
Respectfully submitted,
David J. Unmacht
Springsted Inc orporated
kmd
Springsted Incorporated
380 J ackson S treet, S uite 300
Saint Paul, MN 55101 -2887
Tel: 651 -223 -3000
Fax: 651 -223 -3002
www.springsted.com
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 1
City of Lino Lakes , Minnesota
Proposal to Conduct
a Fire Department Analysis
I. Background, E xperience and R eference L ist
Project Manager
Mr. David Unmacht
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, Minnesota 5510 1
651 -223 -3047
dunmacht@springsted.com
Consultant Subcontractor
Mr. Nick Dragisich
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, Minnesota 55101
651 -223 -3012
ndragisich@springsted.com
Mr. Patrick Simp son
Fire & Emergency Consulting
100 East Main Street
Burkittsville, Maryland 21718
301 -712 -5525
PL_Simpson@hotmail.com
Assignments and Short Bios of Project Team
The team consists of t hree primary consultants. Springsted staff is conveniently locat ed close to
the City . This will ensure greater accessibility and will promote an ease in communication and
scheduling flexibility. Summary biographies of the team members are included below. Additional
detailed information on each is available upon requ est. The project will be coordinated and
managed by Mr. David Unmacht. He will be responsible for all aspects of the process, work
product and communication with the City. M r. Unmacht will ensure that the team works in tandem
and accomplishes all of the tasks on time and on budget.
Each of the team members is supported by staff within their respective firm. The support
personnel will be involved in the project to assist in providing data analysis, logistics and general
administrative responsibilit ies. The team has partnered together for several years and has an
excellent working relationship. Information on each is contained in the reference section. We take
great pride in ensuring that our work is directed to the needs of the City and we are fl exible,
practical and solution oriented in our analysis.
David J. Unmacht
Project Manager
Mr. Unmacht is Director of Springsted’s Organizational Management/ Human
Resources group. He is a long time local government professional who brings
a passi on and commitment to excellence in his service and relationships.
Mr. Unmacht brings more 15 years of county administration experience,
having worked for Scott and Dakota counties, Minnesota. He has also worked
as City Manager in Prior Lake and City Admi nistrator in Belle Plaine,
Minnesota. Mr. Unmacht’s professional career has been leading communities
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 2
through change and challenging experiences. He has a master’s in Public Administration from Drake
University and a bachelor’s degree in Business Admini stration and Political Science from Wartburg
College. Mr. Unmacht is also a Credentialed Manager with the International City/County
Management Association (ICMA) and a community faculty member with Metropolitan State
University in Saint Paul , Minnesota. He teaches a course on leading and managing organizational
change in the public and non -profit sectors.
Mr. Unmacht’s work with fire departments includes the time when he was city administrator and city
manager, and then through multi -level experiences throughout his county career. He is thoroughly
knowledgeable about fire service practices in Minnesota and fire department intergovernmental
collaborations with municipalities. His consulting work includes facilitation, goal setting, strategic
planning, organizational assessments, local government collaborative and activities that enhance and
improve the efficiency and effectiveness of local governments.
Nicholas R. “Nick” Dragisich , PE
Executive Vice President
Mr. Nick Dragisich is team leader fo r Springsted’s Management Consulting
Services team. He has over 28 years of management experience , including service
as a city administrator and city engineer. He joined Springsted Incorporated as a
Management Consultant in 2000 and become the team leade r for Management
Consulting Services in 2003. Mr. Dragisich has been directly responsible for or
involved in numerous utility expense and cost analysis studies a s well as in the
development of Excel ®-based computer models for utilities in Iowa, Kansas,
Ma ryland, Minnesota, Missouri, North Carolina , North Dakota, Virginia, Washington and Wisconsin.
He holds a master’s degree in business administration , a bachelor’s degree in civil engineering and is a
licensed professional engineer in Minnesota and Washin gton.
Patrick Simpson
Fire Services Consultant
Mr. Patrick Simpson has over 32 years of combination and career fire department
experience, including 20 years as a Chief Executive Fire Officer. Chief Simpson
has much knowledge of fire ground operatio ns, emergency medical services,
hazardous materials, technical rescue, code enforcement, fire investigation,
community fire defense planning, personnel management, budgeting and public
relations. During his career , he has published many articles on the fi re service.
Chief Simpson has taught fire science technology at a college level and chaired the
fire science department of Dodge City/Community College for eight years. Chief Simpson is the Past
President of Muskegon, Michigan Area Fire Chiefs Associatio n and Kansas Fire Chiefs Association. His
department in Kansas was a recipient of the International Award for Fire Service Excellence as presented
by the I nternational Association of Fire Chiefs. Chief Simpson also served as a governor’s appointee on
the Nebraska State Board of EMS.
Chief Simpson has a Master of Arts degree in Public Administration, with emphasis on municipal
administration. In 1989, he graduated the National Fire Academy’s Executive Fire Officer Program.
He has been a program manager for over 30 fire department studies including Deerfield Beach, F lorida ;
Muskego , Wisconsin ; Upper Providence Township , Pennsylvania ; Pike Township , Indiana ; Aurora ,
Illinois ; Elgin, I llinois ; Ocean City , New Jersey; Frederick County, Maryland ; Rockbridge C ounty ,
Virginia . He recently completed studies for Nassau County , Florida and Charleston , West Virginia .
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 3
Project Examples for References 1. City of Eugene and Springfield, Oregon – Fire Department Merger (2010 and 2011)
The two cities contracted with Ka ren Ray and Associates of Hugo, Minnesota to facilitate a
process to support the merger of the two Fire Departments. Ms. Ray subcontracted with Mr.
Unmacht for his strategic planning, municipal government and fire department knowledge.
Ms. Ray and Mr. Un macht were on -site for a series of meetings and facilitation sessions in
2010 and 2011. We worked directly with representativ es of both city administrations and
top fire officials, including union leadership.
Ms. Karen Ray
Karen Ray and Associates
454 1 Victor Path, Suite 8
Hugo , Minnesota 55038
612 -377 -2128
2. City of Minnetonka, Minnesota – Public Safety Management and Operations Study (2010)
The City of Minnetonka contracted with Mr. Unmacht and Mr. Simpson to prepare a public
safety management and op erations study. Based on the foundation with the City’s
comprehensive plan , the team evaluated facility locations, public safety strategies, future public
safety services and environmental conditions that will impact the City’s ability to delivery public
safety services over the next decade. The study included police and emergency services as well
as a major focus on the fire department including a station location analysis and a review of the
present staffing model.
Ms. Geralyn Barone , City Manager
Cit y of Minnetonka
14600 Minnetonka Boulevard
Minnetonka, Minnesota 55345
651 -939 -8598
3. City of Inver Grove Heights, Minnesota – Station Location Analysis (2011)
The City of Inver Grove Heights contracted with Mr. Simpson to prepare a station location
analy sis. A Risk and Demand Analysis was provided that determined current response times
and identified areas of specific fire and rescue service need in the community. From this work
we were able to identify locations within the City to locate a third fire s tation that will provide
a balanced response pattern to all parts of the C ity. This work included consideration of
current and future growth patterns, residential locations of current staff and fire fighters as well
as potential future recruitment areas i n order to assure adequate and long -term response to the
new station and to the City.
Although not a participant in the City’s fire study, Mr. Unmacht has worked with Chief Thill in
strategic planning and has provided direct support to the City in his wor k with the Ms. Thill.
She can also be a reference for Mr. Unmacht too.
Ms. Judy Thill , Fire Chief
City of Inver Grove Heights
8150 Barbara Avenue
Inver Grove Heights , Minnesota 55077
651 -450 -2495
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 4
4. City of Roseville, Minnesota – Station Location, App aratus and Staffing Analysis (2008)
The City of Roseville contracted with Mr. Simpson to conduct an analysis and prepare
recommendations for the number and location of the C ity’s fire stations as well as
recommendations for the appropriate level of on -duty staffing to meet service demands.
Central to the study was an analysis to determine how the C ity’s fire and emergency medical
services should be deployed to best accommodate service demands.
Mr. Tim O’Neal , Fire Chief
Roseville Fire Department
2660 Civic Center Drive
Roseville, M innesota 55113
651 -775 -3560
5. Shakopee Mdewakanton Sioux Community, Minnesota – Management an d Operations Assessment (2011)
The Mdewakanton Emergency Services protect all of the assets of the tribe. In addition to the
full -time re sidents, the MES also protects a major casino operation, thus the population
increases significantly, especially during weekends. The MES has one station and is operating
multiple response vehicles from the f acility. The purpose of this study was to anal yze the
performance of the MES’s management structure and operation. Particularly important was a
detailed analyses of the MES’s ability to provide effective services including management,
operations, training and support services.
Although not part of t he SMSC fire study, Mr. Unmacht worked closely with Mr. Rudnicki for
many years as the County Administrator in Scott County. Mr. Rudnicki can provide a
supporting reference for him as a project manager.
Mr. Bill Rudnicki , Business Manager
Shakopee Mdewa kanton Sioux Community
2330 Sioux Trail, NW
Prior Lake , Minnesota 55372
952 -445 -8900
6. City of Virginia, M innesota – Fire Department Study (2013 )
The City retained Springsted to conduct an organizational review of the Fire Department and
the EMS service. The study encompassed a cost benefit analysis of the present ambulance
service as well as a facility and station location assessment, staffing analysis, potential for
intergovernmental agreements, operational culture and assessment of present equipment. T he
study presented recommendations in each area and concluded that changes were needed in the
staffing of the department to be more cost effective in obtaining potential EMS revenues.
Mr. Daniel L’Allier, Fire Chief
City of Virginia
115 4th Street Nort h
Virginia, M innesota 55792
218 -748 -7520
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 5
7. City of Falcon Heights, Minnesota – Fire Department Study (2012)
The City retained Springsted to conduct an organizational review ; encompassing staffing,
department leadership structure, intergovernmental part nerships, operational culture, service
delivery options and best practices. The study presented recommendations in each area and
concluded that although some changes are needed to strengthen the present and future
department, the City was receiving excell ent fire service for the level of tax dollars invested.
Mr. Bart Fischer , City Administrator
City of Falcon Heights
2077 W. Larpenteur Avenue
Falcon Heights, M innesota 55113
651 -792 -7611
II. Proposed M ethods and A pproaches in C onducting this Analysis
The consulting team will be responsible for meeting and exceeding all expectations of the City. We
understand that the primary analysis topics are to help the City implement a new fire department. In
order to accomplish t his objective the following compo nents are essential to Phase I :
• Overview of baseline fire service including risk, demand , deployment and response time
• Identify different options and models for organizing a fire department
• E valuate the one -facility model with a preliminary location on Birch Street
• Develop a list of essential needs required to begin a new fire department
• Identify pros and cons of combining the police and fire department
We will maintain open communication and create strong partnerships with all City , d epartment an d
community members we come in contact with. The City is looking for creative ideas to consider and
plan for the future of the Fire Department. In partnership with the City, we will use and apply
community demographics and population trends as desired.
The Springsted team will bring an unsurpassed commitment to quality; in fact one of our distinctive
qualities is the commitment we have to ensure the success of the analysis . To that end, o ur experience and
project approach takes into consideration tw o key variables: process credibility and outcome credibility.
Process credibility is the realization to all involved, in particular the elected officials and staff, that the
methodology used is credible, reasonable and fair to all concerned. In addition , the information and
communication must be transparent, honest and timely. Outcome credibility is the realization that the
information and data used to develop the findings and recommendations is comprehensive, complete and
applied consistently and appro priately without bias or preference to any particular person, persons or
individual agenda. If these two objectives are realized, the recommendations, outcomes and future
implementation plans are on a strong foundation. This distinction is unique in our business and is a
contributing factor to the benefits and strengths of the Springsted team.
The key to our organizational approach is our project manager, Mr. Unmacht, who has the single -
point of responsibility and accountability. Project managers have the responsibility of planning,
executing and delivering all products and services requested in accordance with contract terms.
As part of management responsibilities, the project manager oversees all work under the contract,
provides input on every asp ect of the project and coordinates the various analysis areas.
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 6
The project manager meets and interacts with representatives of the City on a regular basis to discuss
the project schedule and status of work and related issues.
The overall approach Sprin gsted will use for this analysis has proven to be successful in working on
similar projects and comparable studies. It is comprehensive, yet keeps within budget by its
efficiency. The details of the approach are tailored to the particular issues and ques tion s being asked
by the City. This approach achieves the best possible efficiency and ensures that our work is
relevant, practical and cost -effective.
Phase I
We are available to begin the project immediately upon approval by the City. The followin g four
tasks represent Phase I of the analysis process . Task I. Dev elop Project Action Plan
We will schedule a meeting immediately to introduce the team, discuss the tasks,
timetables, mutual expectations, resource needs and any outstanding issues that need to be
resolved for a successful analysis . We will also review our travel plans for the initial site
visit and plan a tight schedule of meetings in order to efficiently use everyone’s time. The
action plan will include a list of officials that we should meet with during the initial or
subsequent visits.
Task II. Review Backgroun d Information
Many of our recommendations are based on quantitative and qualitative data. CAD,
mapping and other data should be provided in electronic format. At the beginning of the
analy sis , we will identify the information that is needed to support the work. We will work
with you on how to collect this information in the most efficient and effective manner.
Task III. Meet with City Officials and Stakeholders
We will schedule our first site v isit to begin the analysis, research and to also triage any
outstanding issues. During the site visit, our project team will conduct a series of meetings
with all key officials and stakeholders to develop a thorough understanding of existing
conditions an d to learn what these individuals believe are the issues and long term concerns .
We will meet with the Mayor and City Council, and key fire department personnel as well
as , those departments that impact fire service including public works, community
devel opment, finance and administration.
Task IV. Data Analysis
Springsted will conduct a thorough review and analysis of data (historical, present, future
projections) to understand their impact and influence on the fire service.
Phase I Deliverable
At the conclusion of Phase I , the Springsted team will schedule a meeting to present our overview
and summary of findings . The purpose of this meeting will be to present the general data and
findings and to receive important and critical feedback on the cont ent before proceeding to Phase II.
Specific Phase I deliverables include:
• An overview of the baseline fire service model using city identified and national standards
• Issues and opportunities if the City wishes to pursue a joint fire -police department
• L ist of options including pros and cons of identified fire service business models
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 7
• Evaluate the one -facility capital model with a preliminary location on Birch Street
• Facilitated discussions with C ity o fficials on the Phase I findings
Phase II Concept Only
After the completion of Phase I and delivery of the initial findings, if approved to move forward, the
Springsted team will begin Phase II . The details for Phase II require further elaboration and input
and will be finalized upon completion of Pha se I, but in general include: Task I. Explore Options and Ideas for the Future
Starting from the findings and feedback in Phase I , we will explore future ideas and
options for the community fire service.
Task II. Develop Business Models
We will develop the identifi ed business model and also undertake detail costing of the
model including capital, staffing and personnel, operational and facility needs. We will
prioritize critical issues and identify specific needs and suggestions for addressing them.
Task III. Develop P hased Plan
We will develop a thorough and easily understandable phasing plan that addresses all
aspects within the analysis (and any other issues that may have come up from our work).
In partnership with the City , we will offer a prioritization process to assess the options
using criterion to determine which issues should be addressed first and which can be
handled at a later date.
Task IV. Develop Report
Based upon the field work, data analysis, F indings and discussions with the City, we will
prepare our report . The report will include all components as previously discussed. We
will provide the City with an initial draft and offer the opportunity to review and comment
before finalizing. We will prepare and submit as many copies as required and will be
availab le for presentations as needed.
Phase II Deliverables
At the completion of Phase II, Springsted will have delivered the following: a report including
recommendations on the topics, c opies as needed and a presentation(s) as requested.
III. Fee and E xp enses
The fee for the Phase I analysis of Fire Service is between $15,000 and $20,000. The range is
provided to reflect the fee based on the identified scope; prior to beginning we will finalize the actual
fee. The fee will -not -exceed $20,000. T his f ee is all inclusive and not based on any hourly rate. The
costs for project deliverables and reimbursable expenses will -not -exceed $2,000. The majority of the
reimbursable expenses will be for travel related expenses. This includes two trips to the City for the
s ub -consultant Mr. Pat Simpson. There will also be minor expenses for teleconference costs,
mailings and preparation of documents , but these are anticipated to be minimal. There will be no
expenses or extra costs for meetings , nor will there be additional costs for changes to the work plan
unless they are clearly out of the scope and agreed upon by the City i n advance of the work. The
total not -to -exceed range of expenses for the City is: $17,000 to $22 ,000.
City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 8
The fee for the Phase II impleme ntation analysis of Fire Service will be determined at a later date.
The fee will be based on a scope of services that is not yet determined.
IV. Projected T imeline
The projected timeline for the Phase I analysis is between t wo and three months . We anticipate 30 to
45 days of preparation, document review, on -site field work, data collection and analysis and
development of our findings . Once completed, we anticipate up to 45 days of review, meetings and
interactions with the City. A detailed s chedule will be p repared at the beginning of the analysis . The
project will be completed on time for the City to consider any possible funding needs in the 201 5
budget process.
CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 1
Input Dates: 2/4/2014 - 2/10/2014Feb 10, 2014 03:09PM
NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period
02/06/2014
20353 BLAINE BROTHERS, INC
BLAINE BR20353123333001InvoiL21 MTC & TIRE S12/31/201312/31/20135,446.81801-42-2210-40412/13
Total 20353 BLAINE BROTHERS, INC:5,446.81
Total 02/06/2014:5,446.81
2/6/2014 GL Period Summary
GL PeriodAmount
12/135,446.81
Grand Totals:5,446.81
CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 2
Input Dates: 2/4/2014 - 2/10/2014Feb 10, 2014 03:09PM
NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period
02/07/2014
11565 ASPEN MILLS, INC
ASPEN MIL115651455091InvoiUNIFORMS 02/07/201402/07/201464.50801-42-2210-21802/14
ASPEN MIL115651455101InvoiUNIFORMS 02/07/201402/07/201495.75801-42-2210-21802/14
Total 11565 ASPEN MILLS, INC:160.25
30480 CENTENNIAL UTILITIES
CENTENNI304800207141InvoiJAN UTILITIES STAT ION 102/07/201402/07/2014 806.79801-42-2210-38002/14
Total 30480 CENTENNIAL UTILITIES:806.79
30490 CENTERPOINT ENERGY
CENTERP304900207141InvoiSTATION 2 GA S02/07/201402/07/2014932.54801-42-2210-38002/14
Total 30490 CENTERPOINT ENERGY:932.54
60650 FRATTALLONE'S HARDWARE STORE
FRATTALL606500207141InvoiBLDG MTC 02/07/201402/07/20144.16801-42-2210-40102/14
Total 60650 FRATTALLONE'S HARDWARE STORE:4.16
130297 MARTIN-MCALLISTER CONSULTING
MARTIN-M13029789061InvoiRECRUITMENT EMPLOY EE AS02/07/201402/07/20141,800.00801-42-2210-30802/14
Total 130297 MARTIN-MCALLISTER CONSULTING:1,800.00
160050 PAETEC
PAETEC16005064003451InvoiPHONES STATION 2 02/07/201402/07/2014157.63801-42-2210-32102/14
Total 160050 PAETEC:157.63
180600 CITY OF ROSEVILLE
CITY OF R18060002183531InvoiFEB IT SERVICES JPA MIS02/07/201402/07/2014988.00801-42-2210-32002/14
CITY OF R18060002183831InvoiFEB PHON E02/07/201402/07/2014167.00801-42-2210-32102/14
Total 180600 CITY OF ROSEVILLE:1,155.00
210050 UDOR USA
UDOR USA210050840301InvoiSMALL TOOLS 02/07/201402/07/201462.14801-42-2210-20402/14
Total 210050 UDOR USA:62.14
Total 02/07/2014:5,078.51
2/7/2014 GL Period Summary
GL PeriodAmount
02/145,078.51
Grand Totals:5,078.51
CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 3
Input Dates: 2/4/2014 - 2/10/2014Feb 10, 2014 03:09PM
NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period
02/10/2014
999953 MICHAEL H. BEEBE
MICHAEL H9999530210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999953 MICHAEL H. BEEBE:500.00
999954 HARRY M. EVERTH
HARRY M. 9999540210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999954 HARRY M. EVERTH:500.00
999955 JUSIN D. HITE
JUSIN D. HI9999550210141InvoiFEMA-REFERRA L BONUS02/10/201402/10/2014 100.00801-42-2350-30702/14
Total 999955 JUSIN D. HITE:100.00
999956 STEVIE M. KLATKE
STEVIE M. 9999560210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999956 STEVIE M. KLATKE:500.00
999957 JASON F. MARKUSON
JASON F. 9999570210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999957 JASON F. MARKUSON:500.00
999958 ALEX R. MERRITT
ALEX R. M9999580210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999958 ALEX R. MERRITT:500.00
999959 ANTHONY M. NELSON
ANTHONY 9999590210141InvoiFEMA -RETENTION BONUS02/10/2014 02/10/2014500.00801-42-2350-30702/14
Total 999959 ANTHONY M. NELSON:500.00
999960 MARTIN J. NELSON
MARTIN J. 9999600210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999960 MARTIN J. NELSON:500.00
999961 MICHAEL D. NELSON
MICHAEL D9999610210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999961 MICHAEL D. NELSON:500.00
999962 RICHARD C. PHELPS, JR
RICHARD 9999620210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999962 RICHARD C. PHELPS, JR:500.00
999963 THOMAS J. POPSUN
THOMAS J. 9999630210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999963 THOMAS J. POPSUN:500.00
999964 DANIEL W. RAGEN II
DANIEL W. 9999640210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 4
Input Dates: 2/4/2014 - 2/10/2014Feb 10, 2014 03:09PM
NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period
Total 999964 DANIEL W. RAGEN II:500.00
999965 HOLLY A. ROHWER
HOLLY A. 9999650210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999965 HOLLY A. ROHWER:500.00
999966 JEFFREY T. ST. MARTIN
JEFFREY T9999660210141InvoiFEMA-REFERRAL BONUS02/10/201402/10/2014 100.00801-42-2350-30702/14
Total 999966 JEFFREY T. ST. MARTIN:100.00
999967 JESSE SAWYER
JESSE SA 9999670210141InvoiFEMA-RETENTION BONUS 02/10/201402/10/2014500.00801-42-2350-30702/14
Total 999967 JESSE SAWYER:500.00
999968 CAREY SCHIFERLI
CAREY SC9999680210141InvoiFEMA-REFERRAL BONUS02/10/201402/10/2014 100.00801-42-2350-30702/14
Total 999968 CAREY SCHIFERLI:100.00
999969 ADAM D. SCHRAG
ADAM D. S9999690210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999969 ADAM D. SCHRAG:500.00
999970 TONY A. SIPE
TONY A. SI9999700210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999970 TONY A. SIPE:500.00
999971 EVAN STURZL
EVAN STU 9999710210141InvoiFEMA-RETENTION BONUS 02/10/201402/10/2014500.00801-42-2350-30702/14
Total 999971 EVAN STURZL:500.00
999972 CHARLES E. STRUZYK
CHARLES 9999720210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999972 CHARLES E. STRUZYK:500.00
999973 STEPHEN A. SZAFLARSKI
STEPHEN 9999730210141InvoiFEMA-REFERRAL BONUS02/10/201402/10/2014 100.00801-42-2350-30702/14
Total 999973 STEPHEN A. SZAFLARSKI:100.00
999974 SCOTT M. WIDSTROM
SCOTT M. 9999740210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999974 SCOTT M. WIDSTROM:500.00
999975 CHRISTIAN J. WORBY
CHRISTIAN 9999750210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014500.00801-42-2350-30702/14
Total 999975 CHRISTIAN J. WORBY:500.00
CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 5
Input Dates: 2/4/2014 - 2/10/2014Feb 10, 2014 03:09PM
NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period
999976 MADDISON M. ZIKMUND
MADDISON 9999760210141InvoiFEMA-RETENTION BONUS02/10/201402/10/2014 500.00801-42-2350-30702/14
Total 999976 MADDISON M. ZIKMUND:500.00
Total 02/10/2014:10,400.00
2/10/2014 GL Period Summary
GL PeriodAmount
02/1410,400.00
Grand Totals:10,400.00
Grand Totals:20,925.32
Report GL Period Summary
GL PeriodAmount
02/1415,478.51
12/135,446.81
Grand Totals:20,925.32
Vendor number hash:25025848
Vendor number hash - split:25025848
Total number of invoices:35
Total number of transactions:35
Terms DescriptionInvoice Amount Discount AmountNet Invoice Amount
Open Terms20,925.32.0020,925.32
Grand Totals:20,925.32.0020,925.32
CITY COUNCIL WORK SESSION February 3, 2014
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : February 3, 2014 4
TIME STARTED : 5:30 p.m. 5
TIME ENDED : 6:30 p.m. 6
MEMBERS PRESENT : Councilmember Stoesz , O’Donnell, 7
Rafferty (arrived at 6:25), Roeser and 8
Mayor Reinert 9
MEMBE RS ABSENT : None 10
11
12
Staff members present: City Administrator Jeff Karlson; Environmental Coordinator 13
Marty Asleson; City Planner Katie Larsen; Public Services Director R ick DeGardner; 14
City Engineer Jason Wedel; Public Safety Director John Swenson; Community 15
Development Director Michael Grochala; City Clerk Julie Bartell 16
17
1. Civil Complex Island – Environmental Coordinator Asleson presented a conceptual 18
landscaping plan f or the island located directly in front of City Hall. He explained the 19
original concept of the island was an attempt to blend the new construction of the city 20
complex with the existing natural environment. The concept he is presenting now would 21
maintain a low impact design but provide more visual interest through use of some 22
perennial and some annual plants. There is an irrigation system in place as well as a trail 23
that would be opened up. The conceptual plan include s some eco -grass that could be 24
mowed or left to grow to about five or six inches (w ithin the city’s regulations) and 25
would set a good example for environmentally responsible landscaping. He expects that 26
the area garden club may be willing to help with the planning and planting of the island . 27
28
The mayor noted that the island has been a topic of public discussion and rightfully so 29
since it’s really the first thing people see when they come to city hall; he’s hearing that 30
it’s time to try something other than the natural grass concept. Mr. A sleson said that the 31
trees have grown on the island so they now provide the shade needed to balance growing 32
and make it more comfortable for relaxing on benches . He estimates the cost of the 33
la ndscaping change at approximately $5,500, not including additi onal irrigation. Council 34
Member Roeser said he likes the idea of a demonstration project (eco grass). Public 35
Services Director DeGardner noted that he isn’t certain that the conceptual plan presented 36
is necessarily what people are looking for; he belie ves the desire is for a more maintained 37
look . Mayor Reinert suggested that the new concept could be tried and then more 38
mowing or maintenance be included if that becomes necessary. Council Member Roeser 39
suggested that staff should look for grant funding if this is going to be a demonstration . 40
The mayor suggested that staff continue to develop the plans, update Council Member 41
Rafferty and get his thoughts, and report back at the next work session . 42
43
2. Met Council Thrive MSP 2040 Update – City Planner La rsen noted that the 44
Metropolitan Council is starting the process for their long -range plan for a regional vision 45
CITY COUNCIL WORK SESSION February 3, 2014
DRAFT
2
for the next 30 years. They ask cities to review preliminary information. Staff will 46
continue to receive information from them and will con tinue to share it with the council. 47
Community Development Director Grochala added that staff will also be using the 48
information when the city moves into its Comp Plan update in future years. 49
50
3. Accessory Buildings – City Planner Lar sen recalled that the council has recently 51
discussed the city’s regulation on accessory building s . Discussion has been in response to 52
an accessory building permit requested in the Spirit Hills neighborhood. The building 53
plan meets city regulations but the council heard so me neighborhood concern that the size 54
of the proposed structure is not appropriate (too large). The matter was brought before 55
the Planning and Zoning Board for review and that group did not opt to recommend any 56
change s to the city’s zoning regulations. A fter reviewing records, staff doesn’t see any 57
problem indicated by accessory building permits issued in the past. The neighborhood in 58
question here does have a covenant in place and that could be pursued as a civil matter by 59
the property owners. Council Member Stoesz confirmed that building s under a certain 60
size (small storage sheds) wouldn’t count toward the total building footage allowed and 61
suggested that needs to be clear in the city’s regulations. 62
63
4. Saddle Club Residential Development (Regular Ag enda Item) – City Planner 64
Larsen distributed a rendering of the preliminary plat for the proposed development. She 65
reviewed on a map where roadways would be included and connect within the 66
development and also where trails would be located. The developm ent would be a 67
conservation subdivision that would include incorporating wetl and as much as possible 68
and would include narrower than average streets. She noted that the Environmental 69
Board and Park Board have both reviewed the plans and have offered comm ents but none 70
that would impact moving forward. A public hearing on the project was held before the 71
Planning and Zoning Board; some comments were heard regarding the extension of Fox 72
Road but that extension was always planned as part of future development in the are a. 73
She noted the location of possible cul -de -sacs to deal with traffic. Police Chief Swenson 74
indicated that his department provided official comments for the report. Ms. Larsen then 75
reviewed the lot sizes proposed. 76
77
When Council Member Stoes z asked abou t changing the name “Old Birch Street”, Ms. 78
Larsen indicated that the name would indeed be change d to Pheasant Run. Mayor 79
Reinert noted concern that the narrow street may be harder to travel with a vehicle and 80
Community Development Director G rochala e xplained that the city limit s parking to one 81
side on a smaller street. Ms. Larsen added that there will be some area of sidewalk for 82
pedestrian traffic ; staff has been thoughtful in looking for that only where it makes sense . 83
Council Member Roes er asked who would maintain the sidewalk and Mr. G rochala 84
suggested that generally the city maintains especially if it’s linked to the trail system. 85
Public Services Director DeGardner added that there is a n expectation for maintenance 86
when it is a public trail or even connected to a public trail . The future may be having 87
homeowners deal with sidewalks in front of their homes. 88
89
CITY COUNCIL WORK SESSION February 3, 2014
DRAFT
3
The council discussed the adjacent area owned by Comcast and the desire to plan for a 90
sewer line through that property connect ion. Engineer Wedel explained that the (out of 91
town) ownership of the propert y makes it difficult to communicate the subject of 92
acquisition. The council indicated in terest in seeing the developer of this project deal 93
with getting that property rather t han the city. 94
95
The mayor suggested that he is not hearing concern about the development as presented 96
and staff has done a good job bringing it together , including addressing area traffic 97
concerns . He is wondering if more information is needed on the adja cent land 98
acquisition though. Community Development Director Grochala suggested it may be 99
premature to think that the land acquisition is ready to go; discussion is very preliminary. 100
Council Member Stoesz asked if it would be possible to hold up the Fox Road of the 101
project in lieu of that discussion but staff recommended against that because it would 102
have impacts on the plan as a whole including utilities. 103
104
The council sees the benefit of having the discussion on the adjacent Comcast land and 105
would lik e to see that begin. Ms. Larsen reiterated that this is a preliminary plan 106
recommendation and there will be more opportunity for review in the future. Mayor 107
Reinert suggested a con dition be added to the resolution for council consideration. 108
109
5. Wirele ss Communications Update – Public Services Director DeGardner reviewed 110
his staff letter that is reporting back on the ma tter of a possible sell off the city’s wireless 111
communicati ons leases (for facilities located on city property ) for a lump sum payment. 112
The city has six leases in place, a recent reduction from eight with Nextel recently 113
decommissioning their leases. There is a possibility of fu rther reduction with the 114
merging of companies. He reviewed information provided on possible lease terms, bas ed 115
on current lease numbers (without further reduction). He is looking fo r city council 116
direction on the possibility of selling the communications leases for a lump sum payment. 117
The city’s annual income from the leases is about $140,000 and the revenue i s directed to 118
the Buildings and Facilities Fund. If the council is interested selling, he’d recommend 119
going out for an RFP to get an idea of the real value. His recommendation would be to 120
sell because it seems like technology is changing but that is not a strong opinion. 121
122
The mayor asked staff if the industry itself will be growing or contracting but Mr. 123
DeGardner said that there is uncertainty in that area ; as far as what other cities are doing , 124
he has found that they are going both ways – keeping l eases or selling them. The mayor 125
suggested that issuing an RFP seems to make sense; get some real numbers without any 126
risk. Mr. DeGardner noted that there woul d be a cost involved in putting together an RFP 127
(perhaps $1,000). The mayor recommended that staff include taking a look at what these 128
companies are offering other cit ies in like circumstances; if the cost of the RFP looks to 129
go over $5,000, the council will need to review. Mr. DeGardner indicated that he will 130
keep the council updated. 131
132
6. Pave ment Management Program – Community Development Director Grochala 133
reviewed his staff report containing additional information on the three options for 134
CITY COUNCIL WORK SESSION February 3, 2014
DRAFT
4
pavement management financing previously reviewed by the council. T he three options 135
are to pay 100% thro ugh special assessments; pay with a combination of special 136
assessments and property taxes using improvement bonds; or pay for 100% of 137
improvements with property taxes using street reconstruction bonds. He indicated that 138
the first option is eliminated at this point because of the diff iculty in justifying assessing 139
the full cost. 140
141
The council discussed doing a project this fall under the current City Charter provisions. 142
Staff explained that the city could also do some steps under an alternative option(s ) so 143
movement in another direction is possible. A council member suggested also sending an 144
amendment to the Charter Commission; the amendment on the ballot in 2012 actually 145
received a majority vote. Director Grochala suggested amending the 2012 charter 146
a mendment proposal to address concerns brought forward . The council wants to reach 147
out to the new Charter Commission chair on getting work doing together. 148
149
7. Cisco IP Desktop Conference Station – Administrator Karlson explained that 150
Council Member Stoesz asked staff to check into the possibility of doing conferencing 151
during council work sessions. Staff has researched the matter and has determined the best 152
solution would be purchase of a conferencing “station” (as used by other cities and the 153
fire de partm ent) at a cost of $780. Council Member Stoesz noted that his company 154
subscribes to a service that allows people to call in on an 800 line (a service rather than 155
hardware). 156
157
The council discussed how the equipment could be used – it couldn’t be used to create a 158
quorum when it doe sn’t exist. The mayor called for a discussion about how this could be 159
used. Administrator Karlson said he’s spoken to staff about their use (of calling into 160
meetings) and he doesn’t see that being a frequent use – they come to meetings when they 161
are needed. Mr. Karlson said he doesn’t recommend having the public ca ll in to the 162
meetings because of the difficulty in following an agenda. 163
164
The mayor said he’d li ke to have the capability of using it when it is needed but he isn’t 165
sure how often that would be (for the cost) unless staff could identify other ways to 166
increase use. He supports transparency but th e meetings are fully recorded. 167
168
The council discussed experience with conference calls, webinars, replaying recordings, 169
st reaming on the Internet, or using the phone in the room already. 170
171
8. Parks Funding Initiatives – Public Services Director DeGardner reviewed his staff 172
report containing information on funding initiatives for the recreation center land that 173
have been di scussed. He also reviewed information on how parks in the city have 174
historically been funded, elements of the city park system, use of resources to build park 175
facilities, how the Birch Street and Centerville Road property has been used and what a 176
sale of that property could look like. The mayor remarked that the report is a good 177
starting point of providing information about the park system and how the city can keep 178
development of the park land on the radar screen. Council Member Roeser suggested 179
CITY COUNCIL WORK SESSION February 3, 2014
DRAFT
5
that the city also needs a goal and a plan so that people can see what will happen. The 180
mayor concurred that involvement in a plan is key, suggesting that the youth athletic 181
associations in the area are interested and a goal has to be to get them involved (per haps 182
through matching what they can fundraise). 183
184
Community Development Director Grochala noted the possibility of bonding for capital 185
funds. An amount such as $40,000 budget ed each year could be debt service on an 186
$800,000 bond project. That’s how you could manage financing. He suggests that the 187
city look at what can be done moving forward in phases, including phased financing. 188
189
Mayor Reinert said he sees the vision for that land and he thinks it is a good one; selling 190
the land isn’t what he wants t o do. Moving forward needs to be around a manageable 191
goal and one that will create momentum and get people involved. 192
193
Council Member Stoesz suggested an option of letting someone else develop facilities – 194
like Schwan’s for instance. He believes that t he National Sports Center group in Blaine 195
is looking for more fields. The mayor suggested that a casual call to that group just 196
feeling out the situation would be approp riate but certainly no official offers. 197
198
Staff will explore bonding opportunities and council will engage with the sports 199
organizations in the area (such as youth baseball). Staff will also look at park dedication 200
fees to make sure they are at an appropriate level. 201
202
9. Monthly Progress Report – Administrator Karlson highlighted the following: 203
204
ECFE Building - Realtor reports that the couple interested in opening a day care is still 205
awaiting final approval of their business financing. There is another interested party also. 206
207
Centennial Fire District – One meeting has been held amo ng Lino Lakes ’ staff, assets 208
are being value d , and some consultation will be sought on the process of moving ahead 209
on fire services for the city including personnel. The mayor promised work ahead on 210
options and that professional services will be used as needed. 211
212
The mayor recalled a council request for a summary of expenses (fleet related) separated 213
by year. Administrator Karlson will follow up. Council Member Stoesz asked that the 214
information include allocation information – i.e. costs per employe e . Additionally the 215
mayor would like to see a rundown of fire department costs including station (building) 216
operation costs. 217
218
The regular agenda of February 10, 2014 was reviewed and there were no changes. 219
220
The meeting was adjourned at 9:35 p.m. 221
222
These minutes were considered, corrected and approved at the regular Council meeting held on 223
February 24, 2014 . 224
CITY COUNCIL WORK SESSION February 3, 2014
DRAFT
6
225
226
227
228
Julianne Bartell, City Clerk Jeff Reinert , Mayor 229
230
COUNCIL MINUTES February 10, 2014
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
4
DATE : February 10, 2014 5
TIME STARTED : 6:30 p.m. 6
TIME ENDED : 7:23 p.m. 7
MEMBERS PRESENT : Council M ember Stoesz , Kusterman, Rafferty , 8
Roeser , and Mayor Reinert 9
MEMBERS ABSENT : none 10
11
Staff members present: City Administrator Jeff Karlson ; Community Development Director Mi chael 12
Grochala; Environmental Coordinator Marty Asleson; City Planner Katie Larsen; City Engineer Brian 13
Bourassa; Chief of Police John Swenson; and City Clerk Julie B artell 14
15
16
PUBLIC COMMENT 17
18
Brian Bourassa, Lino Lakes r esident, updated the council on the Chain of Lakes Rotary Club. The 19
club is celebrating its official charter on the evening of March 1 and council members are invited to 20
attend. He offered thanks to Po lice Chief Swenson for his participation with the club. 21
22
D. Willis, law student, asked to meet with Chief Swenson for a school project, after the meeting. 23
Chief Swenson concurred. 24
25
SETTING THE AGENDA 26
27
The agenda was approved as presented. 28
29
CONSENT AGENDA 30
31
Council Member Rafferty moved to approv e the Consent Agenda, Items 1A through 1D as presented . 32
Council Member Stoesz seconded the moti on. Motion carried on a unanimous voice vote. 33
34
ITEM ACTION 35
36
Consideration of Expenditures: 37
38
February 10, 2014 (Check No. 97447 – 97512 , 39
$363,118.75 ) Approved 40
41
Centennial Fire District (Check No. 6221 - 6234 , 42
$59,007.72 ) Approved 43
44
January 27, 2014 Council Work Session Minutes Approved 45
COUNCIL MINUTES February 10, 2014
DRAFT
2
46
January 27, 2014 Council Meeting Minutes Approved 47
48
Resolution No . 14 -16, Authorizing Issuance of 49
2014 Certificates of Indebtedness Approved 50
51
FINANCE DEPARTMENT REPORT 52
53
There was no report from the Finance Department. 54
55
ADMINISTRATION DEPARTMENT REPORT 56
57
There was no report from the Administration Department. 58
59
PUBLIC SAFETY DEPARTMENT REPORT 60
61
4A) Approve hire of Jacob Swanson as part -time Community Service Officer (CSO) – Police 62
Chief Swenson reviewed the process used to bring forward a recommendation to hire Mr. Swanson as 63
a CSO for the department. The position is currently vacant due to a promotion and it is authorized in 64
the current budget. 65
66
Council Member Rafferty moved to approve the hiring of Jacob Swanson as recommended. Council 67
Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 68
69
PUBLIC SERVICES DEPARTMENT REPORT 70
71
There was no report from the Public Services Department. 72
73
COMMUNITY DEVELOPMENT DEPARTMENT REPORT 74
75
6A) Resolution No. 14 -13, Approving Environmental Board Goals for 2014 – Environmental 76
Coordinator Asleson introduced En vironmental Board member Barbara Bor who reviewed the goals. 77
78
Council Member Roeser asked for an update on the community gardens. Ms. Bor explained that the 79
garden space was fully utilized last season. They are not proposing an increase but would like to 80
require an escrow in the future to guarantee clean up. 81
82
Council Member Kusterman moved to approve Resolution No. 14 -13 as presented. Council Member 83
Roeser seconded the motion. Motion carried on a unanimous voice vote. 84
85
6B) Resolution No. 14 -14, Accep ting 2014 Anoka County Recycling and Recycling 86
Enhancement Grants – Environmental Coordinator Asleson reviewed his written report requesting 87
authorization to request grant funding from Anoka County. The funds a re available to cities for solid 88
waste recycl ing programs and there is additional funding available for cities to enhance their recycling 89
COUNCIL MINUTES February 10, 2014
DRAFT
3
efforts. He noted that he would like to use some grant funds to hire an intern to assist with 90
enhancement o f organic gardening and reach out to businesses. 91
92
Co uncil Member Roeser moved to approve Resolution No. 14 -14 as presented. Council Member 93
Kusterman seconded the motion. Motion carried on a unanimous voice vote. 94
95
6C) Saddle Club 96
i. 1 st Reading of Ordinance No. 01 -04 to rezone Property from R, Rural an d R -1, 97
Single Family Residential to PUD -Planning Unit Development; 98
ii. Resolution No. 14 -15, Approving Development Stage Plan/Preliminary Plat 99
100
City Planner Larsen indicated the proposed development plans on an overhead. This is a 55 lot 101
residential su bdivision conservation development. The action requested of the council is to approve a 102
rezoning and preliminary plat as well as a development agreement. Staff has applied the city’s 103
regulations to the plans and a public hearing on the proposal has been held before the Planning and 104
Zoning Board. On the overhead she showed the council the project details, including access points, 105
connection points with adjacent lands, trail connections and wetlands . At the access point on Birch 106
Street, there will be roa d improvements, including a turn lane that will improve safety conditions 107
there. The Environmental Board and the Park Board have also reviewed the plans. 108
109
Mayor Reinert noted that the sewer access for the area was questioned and ultimately the council s aw 110
the need to have that plan in place as this project moves forward. Director Grochala noted that staff is 111
working with the developer on plans and explaining the benefits of a Fox Road connection (requiring 112
certain land acquisition). There is language in the resolution that preserves the opportunity to have 113
sewer access from Fox Road rather than Birch Street. 114
115
Council Member Stoesz noted comments from the advisory boards and asked if there is a need to 116
address those comments at this juncture. Planner Larsen indicated that there were no big concerns 117
noted and she is comfortable that they can be addressed for the final plans. 118
119
Council Member Roeser moved to approve the 1 st Reading of Ordinance No. 01 -04 as presented. 120
Council Member Kusterman seconded the motion. Motion carried on a unanimous voice vote. 121
122
Council member Roeser moved to approve Resolution No. 14 -15 as presented. Council Member 123
Kusterman seconded the motion. Motion carried on a unanimous voice vote. 124
125
UNFINISHED BUSINESS 126
127
There was no Unfinished Business. 128
129
NEW BUSINESS 130
131
There was no New Business. 132
133
COMMUNITY CALENDAR 134
COUNCIL MINUTES February 10, 2014
DRAFT
4
135
Community Calendar – A Look Ahead 136
February 10 , 2014 through February 24, 2014 137
138
Wednesday, February 12 6:30 pm, Council Chambers Planning & Zoning 139
Monday, February 24 5 :30 pm, Community Room Council Work Session 140
Monday, February 24 6 :30 pm, Council Chambers City Council Meeting 141
142
143
ADJOURN 144
145
There being no further business, Council Member Roeser moved to adjourn at 7:23 p.m. Council 146
Member Kusterman seconded the motion. Motion carried unanimously. 147
148
These minutes were considered and approved at the regular Council Meeting, February 24 , 2014 . 149
150
151
152
153
Julianne Bartell, City Clerk Jeff Reinert , Mayor 154
155
CITY COUNC I L
AGENDA ITEM 1 E
STAFF ORIGINATOR: Li sa Hogstad -Osterhues , Deputy City Clerk
DATE: February 2 4 , 201 4
TOPIC: Approve Application of Rice Lake Elementary PTO
to Conduct Two Excluded Bingo Event s
VOTE REQUIRED: 3/5
INTRODUCTION
The C ity has received an application from a representative of the Rice Lake Elementary
PTO to conduct two excluded bingo events at the school at 575 Birch Street on April 6 and
September 1 2 , 201 4 .
BACKGROUND
Under Minnesota Statute s, Section 349.166, excluded bingo may be conducted by an
organization that conducts four or fewer bingo occasions in a calendar year, or in
connection with a county fair, the state fair, or a civic celebration if it is not conducted for
more than 12 consecutive days. The Rice Lake E lementary PTO organization meets this
requirement . T he organization also meets the requirements of the Lino Lakes City Code
since the physical site where the organization regularly conducts its activities is located
within the c ity .
The application and ba ckground information are on file in the city clerk’s office.
RECOMMENDATION:
Ap prove the request to conduct two bingo event s .
CITY COUNCIL
AGENDA ITEM 1 F
STAFF ORIGINATOR: Lisa Hogstad -Osterhues , Deputy Clerk
MEETING DATE: April 8 , 201 3
TOPIC: Resolution No. 1 4 -19 , Approving a Peddler License for
E dward Jones Financial
VOTE REQUIRED: 3/5
BACKGROUND
A representat ive from Edward Jones Financial, 100 Village Center Drive, Suite 200,
North Oaks, MN 55127 , has submitted a peddle r’s license application to the C ity C lerk's
office. The company representative who would be working in Lino Lakes is Mr. Daniel
Babbitt, Fin ancial Advisor . He p lan s to travel through the Lino Lakes’ neighborhoods
going door to d oor offering financial services to interested potential clients .
The City has received all the necessary forms required to issue this company a license and
indicates no reason to deny the application.
The application and all other required information is on file in the C ity C lerk's office for
review.
RECOMMENDATION
Approve Resolution No. 1 4 -19 , A pproving the issuance of a Peddler License for a si x
month period comm encing February 25 , 201 4 .
CITY OF LINO LAKES
COUNTY OF ANOKA
RESOLUTION NO. 1 4 -19
APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL
WHEREAS, E dward Jones Financial has submitted a peddlers license application to the city
clerk's office; and
WHEREAS, E dward Jones Financial has complied with all of the provisions of Chapter 613 of
the Lino Lakes City Code for obtaining the necessary license for a for -profit business; and
WHEREAS, the Lino Lakes Police Department is conduct ing a background check on the
company repre sentative s that would be working in Lino Lakes, Mr. Daniel Babbitt;
NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves
the request of Edward Jones Financial to sell ser v ic es door to door for a period of six -months
beginning February 25 th , 201 4 and ending August 25 th , 201 4 3.
Adopted by the Council of the City of Lino Lakes this 24 th day of February , 201 4 .
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________ and was duly seco nded by Council Member ___________ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Jeff Reinert , Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
AGENDA ITEM 3A
STAFF ORIGINATOR: Lisa Hogstad -Osterhues, Deputy Clerk
MEETING DATE: February 24 , 201 4
TOPIC Consider Resolution 1 4 -20 , Approving
On -Sale Wine and 3.2 Beer License with
Sunday Sales for Hometown Pizza
VOTE REQUIRED: 3/5
INTRODUCTION
Hometown Pizza is a new restaurant that will be opening in the Spirit Hills Mall at 6511 Ware
Road the first week of March. The restaurant owner, Mr. Anthony Pounds, has applied for a
license to serve wine and strong beer.
BACKGROUND
The application submitted to the City is complete, the related fees have been requested and
insurance information has been provided to the City as required. In addition, the Lino Lakes
Police Department has conducted the required background investigation on the applicant and,
based on a review of the city attorney, is not recommending denial of the license.
In accordance with the Lino Lakes Code of Ordinances, Section 701 relating to Liquor
Licensing, this application requires approval by the City Council. T he code also requires that
opportunity shall be given to any person to be heard for or against the granting of the license.
The council may then, in its discretion, grant or refuse the application.
If local approval is granted, Mr. Pounds application fo r a wine license will be forwarded to the
Minnesota Alcohol & Gambling Enforcement Division for review. The State of Minnesota is the
licensing authority for wine and liquor licenses; the City can grant beer licenses.
The applicant is aware that appr oval is subject to all the provisions and conditions of the laws of
the city, state and federal government.
RECOMMENDATION
Staff recommends the approval of the On -Sale Wine and 3.2 Beer License with Sunday Sales for
Hometown Pizza
ATTACHMENTS
Resoluti on No . 1 4 -20
CITY OF LINO LAKES
RESOLUTION NO. 1 4 -20
APPROVING ISSUANCE OF NEW ON -SALE WINE AND BEER LICENSE
FOR HOMETOWN PIZZA, 6511 WARE ROAD
WHEREAS, the city has received an application for a wine and 3.2 beer license from
Anthony Pounds , owner of Hometown Pizz a at 6511 Ware Road; and
WHEREAS, city staff has reviewed said application and determined that the request
meets the requirements of the City Code and Minnesota State Statutes for the type of
licenses requested; and
WHEREAS, the Police Department of the City of Lino Lakes has conducted an
investigation of the applicants, and;
WHEREAS , the applicant has provided proof of insurance as required and paid the
necessary fees;
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Lino
Lakes here by approves a new on -sale wine and beer license for Hometown Pizza subject
to all the fees, provisions and conditions of the laws of the city, stat e and federal
government and the applicant will comply with all said laws.
Adopted by the Lino Lakes City Co uncil this 24th day of February 2014 .
The motion for the adoption of the foregoing resolution was introduced by Council
Member
_____________and was duly seconded by Council Member ________ and upon vote
being taken thereon, the following voted in favor th ereof:
The following voted against same:
______________________________
Jeff Reinert, Mayor
ATTEST:
______________________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIG INATOR: Jeff Karlson
MEETING DATE: February 24, 2014
TOPIC: Non -Union Compensation
VOTE REQUIRED: 3/5
INTRODUCTION
The City Council is being asked to consider a resolution establishing the 201 4 compensation
plan for non -union employees.
BACKGROUND
The non -union employees include the city administrator, department directors, police captains,
and city clerk. The 201 4 compensation plan includes a two percent sa lary adjustment, which
would be retroactive to January 1, 201 4.
No n -union employees have had a performance appraisal within the last year with ratings that
met expectations or exceeded expectations based on the established criteria.
The 2014 budget incl udes a two percent wage increase for city personnel.
RECOMMENDATION
Approve Resolution No. 1 4 -18 , establishing the 201 4 compensation plan for non -union
employees, effective January 1, 201 4 .
ATTACHMENTS
Resolution No. 1 4 -18
CITY OF LINO LAKES
RESOLUTION NO. 1 4 -1 8
RESOLUTION ESTABLISHING 201 4
COMPENSATION PLAN FOR NON -UNION EMPLOYEES
WHEREAS , Section 207.04 of the Code of Ordinances requires the City Administrator to
establish and maintain a compensation plan for all posit ions in the City, which is to be reviewed
and approved by the City Council; and
WHEREAS , this plan is in compliance with Minnesota Statute 471, which is referred to as the
Pay Equity Law; and
WHEREAS , the compensation plan for non -union employees was rev ised to include a two
percent (2 %) wage increase retroactive to January 1, 201 4 ; and
WHEREAS , a two percent wage increase was included in the 2014 budget for city personnel.
NOW, THEREFORE , BE IT RESOLVED by t he City Council of T he City of Lino Lakes tha t
the following salary schedule by adopted .
City of Lino Lakes 201 4 Compensation Plan
Effective January 1, 201 4
Position
Minimum
Monthly
Step 2
Step 3
Step 4
Step 5
Maximum
Monthly
City Administrator 8,789 9,22 8 9,668 10,107 10,547 10,986
Public S afety Director 7,660 8,043 8,426 8,809 9,192 9,575
Finance Director 7,4 10 7,780 8,151 8,521 8,892 9,262
Public Serv. Director 7,182 7,541 7,900 8,259 8,61 8 8,977
Comm. Dev. Director 6,933 7,279 7,62 6 7,973 8,319 8,66 6
Police Captain 6,333 6,64 9 6,966 7 ,283 7,599 7,916
City Clerk 4,767 5,006 5,244 5,482 5 ,721 5,959
Adopted by the Lino Lakes City Council this 24 th day of February 20 1 4 .
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly se conded by Council Member ________ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________________
Jeff Reinert , Mayor
ATTEST:
______________________________________
Julianne Bartell, City Clerk
1
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIG INATOR: Katie Larsen, City Planner
MEETING DATE: February 24, 2014
TOPIC: Consider Second Reading of Ordinance 01 -14 to Rezone Property
from R, Rural and R -1, Single Family Residential to PUD -Planned
Unit D evelopment for Saddle Club
*Council may vote to dispense with full reading of ordinance
* Roll call vote is required for adoption of the ordinance
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration of the 2 nd r eading of t h e proposed ordinance to
rezone property from R, Rural and R -1, Single Family Residential to PUD -Planned Unit
Development for the Saddle Club development. The 1 st reading was approved by Council on
February 10, 2014.
BACKGROUND
The applicant has submitted a Land Use Application for a residential subdivision located south
of Birch Street off of Old Birch Street. Fifty -five (55) single family lots are proposed on the
39.80 gross acre site.
The northern two -thirds of the site is currently zoned R -1, Singl e Family Residential and the
southern one -third is zoned R, Rural. The property requires rezoning to PUD -Planned Unit
Development to allow for the following flexibilities:
• Minimum lot size (contiguous buildable area) of less than standard 10,800 s.f.
• Red uced front and rear yard setback from 30 feet to 25 feet.
• Reduced road right of way from 60 feet to 50 feet.
• Reduced street width from 32 feet to 28 feet.
These PUD flexibilities are provided to establish a future roadway connection to Fox Road,
complete the greenway corridor, reduce t he development footprint in environmentally sensitive
areas and provide c onservation easements to protect natural habitats and wetlands areas.
2
The rezoning is consistent with the Zoning Ordinance and Comprehensive Plan . T he purpose and
intent of the PUD is being met by preserving and enhancing the desirable site characteristics
such as existing vegetation, natural topography and geologic features and by promoting an
efficient use of land resulting in smaller networks of utili ties and streets.
RECOMMENDATION
The Planning & Zoning Board held a public hearing on November 13, 2013 and continued the
hearing to the January 8, 2014 meeting. The Board and s taff recommend approval of Ordinance
01 -14 to rezone p roperty from R, Rural and R -1, Single Family Residential to PUD -Planned Unit
Development . The 1 st reading was approved by Council on February 10, 2014.
ATTACHMENTS
1. Site Location Map
2. Ordinance 01 -14
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1 st Reading: Publication:
2 nd Reading: Effective:
CITY OF LINO LAKES
ORDINANCE NO. 01 -14
ORDINANCE TO REZONE PROPERTY FROM R, RURAL AND R -1, SINGLE
FAMILY RESIDENTIAL TO PUD -PLANNED UNIT DEVELOPMENT FOR
SADDLE CLUB
“The City Council of Lino Lakes ordains".
Secti on 1
The City of Lino Lakes makes the following Findings of Fact:
1. The City received a Land Use Application to rezone certain property from R,
Rural and R -1, Single Family Residential to PUD -Planned Unit Development .
2. The Planning and Zoning Board held a public hearing on November 13, 2013.
3. The proposed action has been considered in relation to the specific policies and
provisions of and has been found to be consistent with the official City
Comprehensive Plan.
4. The proposed use is or wi ll be compatible with present and future land uses of the
area.
5. The proposed use conforms with all performance standards contained herein.
6. The proposed use can be accommodated with existing public services and will not
overburden the City’s service capacit y.
7. Traffic generation by the proposed use is within capabilities of streets serving the
property.
8. The rezoning meets the purpose and intent of the PUD -Planned Unit
Development by preserving and enhancing the desirable site characteristics such
as existing vegetation, natural topography and geologic features and by promoting
an efficient use of land resulting in smaller networks of utilities and streets.
Section 2
The Zoning Ordinance of the City of Lino Lakes is hereby amended to rezone the
following desc ribed property from R, Rural and R -1, Single Family Residential to PUD -
Planned Unit Development :
The Southeast Quarter of the Southwest Quarter of Section 28, Township 31, Range 22,
Anoka County, Minnesota, together with an easement for roadway purposes over the
Northerly 60 feet of the Easterly 60 feet of the East 330 feet of the Southwest Quarter of
the Southwest Quarter of Section 28, Township 31, Range 22 as contained in Document
No. 144111 .
2
Section 3
The development shall conform to the plans, requ irements, and conditions of approval as
listed in Resolution 14 -15 and associated information.
Section 4
This ordinance shall be in force and effect from and after its passage and publication
according to the Lino Lakes City Charter.
Adopted by the Lino Lakes City Co uncil this ____ day of __________________, 2014 .
The motion for the adoption of the foregoing ordinance was introduced by Council
Member_____________and was duly seconded by Council Member ___________ and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk