HomeMy WebLinkAbout05/05/2004 Council PacketWORK SESSION AGENDA
CITY OF LINO LAKES
Wednesday
May 5, 2004
CITY COUNCIL WORK SESSION
Community Room (not televised)
5:30 P.M.
1. Speiser Subdivision Update, Jeff Smyser
2. Holly Drive Improvement Project Update, Jim Studenski
3. Public Safety Updates, Dave Pecchia
a) Public Safety Grants
b) Promotion of reserve officer
4. Hugo — Elmcrest Avenue residential development, Michael Grochala
5. East Lino Lakes Master Planning Process Update, Michael Grochala
6. Comprehensive Plan Review Process, Michael Grochala
7. Proposed Revisions to City Council Minutes
a) April 7, 2004
b) April 8, 2004
c) April 12, 2004
8. Regular Agenda Items
9. Adjourn
Revised 04/29/04 mmg 1:58 a.m.
PAGE 1
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Memorandum
DATE: May 5, 2004
TO: Mayor and City Council
FROM: James E. Studenski, City Engineer
RE: Holly Drive Reconstruction
A second neighborhood meeting was held on April 28'h to further discuss the project
and receive additional feed back from the residents regarding the improvements.
Concerns continued to be raised by several residents regarding the tree loss and the
buffer loss that will occur by installing the trial along the east side of Holly Drive
between Cripple Creek Pass and South Trappers Crossing. Following the meeting,
staff has received concerns from other residents that don't want the trail to be
eliminated.
Staffs review of eliminating this portion of the trail system still has generally the same
impacts to the trees that currently exist in the right -of -way due to the grading
necessary for the road construction and drainage issues. We have been able to
adjust the street and trail design to almost completely eliminate any grading activity
outside of the right -of -way. These changes will allow for preservation of some existing
trees previously identified for removal.
Marty Asleson, City Environmentalist, has reviewed the area and found most of the
trees affected by the improvements to be of minimal value. Rick DeGardner, Parks
and Recreation, supports following the City's Park and Trail System Plan which shows
the trail following Holly Drive. Rick doesn't support using the subdivision streets as the
route for the trail system. Public service has also proposed additional landscaping
(tree replacement) and boulevard maintenance along the trail corridor.
It is staffs recommendation to leave the trail system along Holly Drive and to continue
to try and minimize the tree loss from the improvements.
600 Town Center Parkway, Lino Lakes, Minnesota 55014-1182
Phone: 651 - 982 -2400 • Fax: 651 - 982 -2499 • TDD: 651 - 982 -2410
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WS -3a
WORK SESSION AGENDA ITEM 3a
STAFF ORIGNINATQR: Gordon Heitke
MEETING DATE: May 5, Work Session
TOPIC: Public Safety Grants
BACKGROUND:
The Lino Lakes Police Department constantly monitors grant programs and submits
applications in those cases where the grant resources would benefit the Police
Department operations and the City. Chief Pecchia has applied for funding for three
additional police officers and a volunteer coordinator from two grant programs. The City
has recently been informed that both applications for the police officers and volunteer
coordinator has been approved.
COPS Universal Hiring Program Grant
The U.S. Department of Justice has awarded the City an estimated $225,000 to be used
within a three year period for the hiring of three full -time officers. The additional
officers will be used to further the department's community policing initiatives and
address homeland security issues within the City.
Citizens Corps Grant
The Minnesota Department of Public Safety has awarded the City $54,000 to hire a
Volunteer Coordinator. The primary responsibility of this position would be to assist the
Police Department in the coordination of Public Safety Citizen's Committee's activities.
Financial Impact of Grants and Increases Staffing
The acceptance of the COPS UHP grant will provide an estimated $225,000 for the
period 2004 -2005 for personnel- related costs for three additional officers. It is estimated
that the City will need to provide approximately $67,721 of local funds during this period
to support unfunded and ineligible expenditures. The unfunded costs of $8,070 in 2004
will be accommodated within the existing budget, however $59,651 will need to be
budgeted in 2005. It is the expectation of the granting agency that these three positions
will be retained and locally funded following the grant period. The estimated costs of
supporting these three positions following the grant period is $218,019 in 2006,
increasing to approximately $300,000 by 2009.
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The Citizen Corps Grant will provide $54,000 for coordinator personnel- related costs and
volunteer uniforms in 2004 and 2005. There will be no local funds required in 2004 and
an estimated $28,505 will be required in 2005. Beginning in 2006, after grant funds are
expended, the annual cost of maintaining this position and uniforms will be
approximately $39,000, increasing to $42,000 by 2009.
(A detailed financial analysis is attached.)
Future Staffing Needs
As the City grows in population and amount of development and value of property to
serve and protect, and increases miles of streets and utilities, and acres of park to
maintain, there will obviously be the need to increase staff resources to maintain a level
of service acceptable to the public. Based on the 2000 census, Metropolitan Council
estimates and City estimates based on the current growth management policies, by the
year 2010, the City will have a population of 23,000 — 24,000 persons, an increase of 30
— 36% from 2000.
The amount and value of property to serve and protect is also increasing. The taxable
market value of property in the City has increased from $872,369,300 in 2000 to
$1,339,374,700 in 2003, a 53% increase. During this period, $216,279,703 of new
construction has occurred, ranging from $44,843,400 to $64,026,175 annually during this
period.
In 2003, the City prepared the Five Year Financial Plan (2003- 2007). Within that plan,
future staffing needs were identified. Staff has since identified additional positions
needed by 2009, as an initial step to update the plan. The existing Five Year Plan and
initial 2008 and 2009 positions (unfilled) are show below:
2003-200% 7 2008 -2009
Administration 0 1
Finance J' ! 1
Community Development 1 2
Police 4 5
Public Services 2 1
It needs to be recognized that the 2003 —2007 staffing plans were reduced from the
original cited needs in response to concerns related to declining state aid revenues, and
are therefore conservative numbers.
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In summary, the growth of the community has and will continue to require additional
staff resources in order to maintain, at a minimum, the present level of services. The
Police Department, as well as all other departments presently have or will have staffing
needs in the near future, which will need to be accommodated within future budgets. The
recent 16% annual increase in taxable market value represents new revenue to fund
necessary additional staff positions. The decision on accepting these grants and
committing to hire additional staff needs to be made in context of our future growth,
other staffing needs within the organization, and increased future revenues from an
increasing tax base.
ATTACHMENTS:
1. U.S. Department of Justice COPS Grant award letter, March 19, 2004.
2. Minnesota Department of Public Safety Citizen Cops Grant awarded correspondence,
April 19, 2004.
3. Minnesota Citizens Corps Grant Application.
4. COPS Grant Impact Analysis.
5. Taxable Market Value Analysis.
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Office of the Director
1100 Vermont Ave, NW
Washington, DC 20530
March 19, 2004
Chief David Pecchia
Lino Lakes Police Department
640 Town Center Parkway
Lino Lakes, MN 55014
RE: Grant for: Lino Lakes Police Department
ORI: MN00207 Grant Number: 2004UMWX0035
Dear Chief Pecchia:
It is with great pleasure that I write to inform you that your department will receive a
COPS Universal Hiring Program grant award for 3 full -time and 0 part -time new, additional
officer positions. The estimated amount of federal funds to be awarded to your jurisdiction over
the three -year grant period is $225,000.00. The grant award start date is March 1, 2004, which
means that your agency may be reimbursed for salaries and expenses of additional officer(s)
hired after this date.
Upon budget approval for the awarded officer positions, your agency will be mailed a
Universal Hiring Program grant award packet, which will include the official award document,
budget clearance memorandum, and Grant Owner's Manual. The memorandum will specify the
actual award amount and will identify any disallowed costs such as uniforms or overtime. If
your agency requested a waiver of the 25% local match, your award packet will contain
information about whether your waiver request was granted.
To accept your grant, please sign the award document and return it to the COPS Office
within 90 days. Failure to submit the signed award document within the 90 -day acceptance
period could result in the COPS Office withdrawing your agency from the grant program and de-
obligating any funds under this specific grant award.
We are pleased that your department has elected to participate in the Universal Hiring
Program and look forward to working with you in a productive partnership to further your
community policing efforts. Should you have any questions, please do not hesitate to contact
your COPS Grant Program Specialist by calling the Department of Justice Response Center at
1.800.421.6770.
Sincerely,
0,0
Carl R. Peed
Director
Steve Mortenson
erom: Walter, Dennis [Dennis.Walter @state.mn.us]
Sent: Monday, April 19, 2004 3:28 PM
To: Steve Mortenson (E -mail)
Subject: 2004 Citizen Corps Grant
Congratulations, and Welcome to the Minnesota Citizen Corps Family! The City of Lino
Lakes has been selected to receive a 2004 Citizen Corps grant in the following amounts for
the programs listed:
Citizen Corps Council: Will be established using local funds. Medical Reserve Corps
(MRC): No Award Neighborhood Watch: No Award Community Emergency Response Teams (CERT):
No Award Volunteers in Police Service (VIPS): $54,000
TOTAL 2004 CITIZEN CORPS GRANT: $54,000
NOTES: Please do a new budget breakout for us by Friday 4/23. For the VIPS Program,
please break the total amout requested into how much will be spent for training,
exercising or equipment expenses.
Please feel free to contact me with any questions you may have about your grant or about
the Citizen Corps program. I will be in Chicago at a conference for the remainder of the
week, returning on Tuesday, April 27th. Thanks in advance for your help with this.
DENNIS E. WALTER
Volunteer Resource Coordinator
Minnesota Division of Homeland Security &
mergency Management
44 Cedar Street, Suite 223
St. Paul, MN 55101 -6223
(651) 215 -6947 (Voice) (651) 296 -0459 (Fax) dennis.walter @state.mn.us
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MINNESOTA DEPARTMENT OF PUBLIC SAFETY
DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT
444 CEDAR STREET, SUITE 223
ST. PAUL, MINNESOTA 55101 -6223
PHONE: (651) 296 -2233
FAX: (651) 296 -0459
2004 Citizen Corps Program
Grant Application
Jurisdiction /Community /Organization Name* Lino Lakes Police Department
Federal Employer Identification Number 41- 0883446
Organization Address _640 Town Center Pkwy
City Lino Lakes State MN ZIP 55014
* Organization /agency must be eligible to receive federal grant monies.
Chief Elected Official _David J. Pecchia
Title Public Safety Director /Chief of Police
Address _640 Town Center Parkway
City _Lino Lakes State MN ZIP 55014
Telephone _651- 982 -2301 _ E -Mail dpecchia @pd.ci.lino - lakes.mn.us
Who is the contact person for this grant?
Name _Steve Mortenson Title Administrative Sergeant
Mailing Address 640 Town Center Parkway
City Lino Lakes State MN ZIP 55014
Phone ( 651 ) 982-2304 E -Mail _ smortenson @pd.ci.lino- lakes.mn.us
2004 Citizen Corps Grant Application
February 9, 2004
Page 1 of 10
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NARRATIVE (Attach additional sheets, if necessary)
In 2003 the Lino Lakes Police Department worked with citizens throughout the community and established a
Public Safety Citizen's Committee. The purpose of this committee is to provide formal structure to share
information and offer an opportunity for officers and citizens to analyze topics of community concern, share
information with the community related to the police department, provide feedback on potential police
department initiatives, offer advice on pending policy considerations, and serve as communicators to policy
makers on police issues and concerns. There are currently 11 members on this committee and the Lino Lakes
Police Department is looking to hire a volunteer coordinator to assist the police department in the continued
coordination of this committee. This committee is made up of members from local business owners, members
who participated in the Public Safety Citizen academy, clergy, school board members and Neighborhood
Watch captains.
One of the first tasks completed by the Public Safety Citizen's Committee was to work with the police
department in establishing a volunteer program. "Getting the Community Involved with their Police
Department." Citizens employ their specialized skills to meet a particular community need, or by becoming
public safety partners through their businesses or civic associations. Volunteers work because they want to and
it creates civic spirit. Further, the volunteers are looking for something meaningful. It was found through a
citizen survey that the community supports the Lino Lakes Police Department and their public safety efforts.
With help from the citizen committee, we advertised that the police department was looking for citizens to
employ their specialized skills to assist the police department in a variety of areas such as: Crime Prevention,
Emergency Management, Police Records, Investigation, Property Room, Computers, Equipment, and/or
Special Programs/Projects. Other tasks we would like to assign to the volunteer program include:
• Assist in school -based programs such as DARE
• Assist with after - school programs
• Staff community policing sub - station
• Assist with special events
• Provide short-term care of juveniles in protective custody
• Assist with fmgerprinting
• Assist with Homeland Security Community Threat Assessment
• Assist with Responding to Disasters or WMD events
• Coordinate volunteer response to local disasters
• Assist Red Cross with sheltering and congregate care
• Assist with sheltering of domestic animals and pets in the event of a disaster
• Assist with updating the Homeland Security and Emergency Management plan and resource
manual
The police department and citizen committee will strive to reach their projected goals in the recruitment of
volunteers. As a result of some of this recruitment, volunteers have assisted the police department with
inventory of the property room, inventory of police equipment, data entry, police reserve program and other
administrative duties.
Applications and job descriptions have been designed. We are now in the recruiting phase of the program and
hope to recruit a minimum of two volunteers in each of the noted seven categories mentioned above. We do
hope to increase the membership in the reserve program from 10 unit members to 21.
In 2004, citizen committee members are asked to assist police officers in attaining the 2004 police department
goals which are: Emergency Management, Traffic Issues throughout the city, and Volunteerism.
The main focus of our volunteer initiative is to "get the word out" that the police department is looking for
volunteers. Committee members have agreed to go out into the community and solicit volunteerism by
attending meetings such as: monthly meetings at the VFW and American Legion., pastor's meetings at the
local churches, girl scout/boy scout meetings, PTA/PTO meetings, Lino Lakes Senior meetings, Neighborhood
Watch Group meetings, and many more. Other ways to "get the word out" is delivering the Volunteer
brochure in new resident packets, church bulletins, city quarterly newsletter, 10 -8 Crime watch newsletter,
mailing and other sources. The volunteers will be required to assist the department in enhancing our
community policing philosophy through the activities identified above. They will be involved in activities or
2004 Citizen Corps Grant Application Page 5 of 10
February 9, 2004 r r'
perform services that exclusively benefit our department and the citizens we serve.
BUDGET
Volunteer Coordinator
Salary including Worker's Compensation, PERA, benefits $31,779 (annually)
14 volunteers in specialized positions (uniforms) - $500.00 x 14 = $7,000
It is the goal of the Lino Lakes Police Department to equip an office for the volunteer coordinator to work
from. This office would need the following equipment (costs are estimated costs):
• Desk Unit - $2,700.00
• Desktop Computer, Scanner, Color Printer $2,600.00
• 4 drawer lateral file - $610.00
• Task chair with arms - $320.00
• Guest chair with arms (2) - $230.00
• Telephone - $320.00
Total = $6,780.00
Other expenses would include recruiting materials - $500.00, training/travel/meeting expenses - $1,000.00,
printing costs for brochures, displays, flyers, and other materials - $2,000.
Total = $3,500.00
The Lino Lakes Police Department currently has 11 volunteer police reserve officers and would like to
increase that number to 21 in 2004. As a result of this, we would request VIPS funding to assist in the cost
of new police reserve officers to cover the uniform costs. The Reserve Officer program will assist the
newly formed Volunteer Program by providing assistance at various community events through staffing
booths at local school carnivals, church events and other civic events. The Reserve Officers will continue
to assist the department and citizens of Lino Lakes by enhancing their current duties which include:
• Traffic control
• Patrol parks and trails
• Home security surveys
• Prisoner transport
• Conduct annual community threat assessments
• Business security checks
• Assistance with securing a crime scene
• Search and rescue
• Safety Camp counselor /instructor
• National Night Out events
• Assist in Public Safety Citizens academy
• Participate in role plays and training scenarios for officers in Homeland Security and Emergency
Management exercises
Approximate cost to equip a new police reserve officer with uniforms and equipment is $900.
$900 times 10 new police reserve officers = $9,000.00
VIPS TOTAL $58,059
2004 Citizen Corps Grant Application
February 9, 2004
Page 6 of 10
PARTNERSHIPS WITH THE VOLUNTEER COMMUNITY: Describe what roles volunteers and
voluntary agencies currently play in your emergency preparedness and response program. Do you have a
Volunteer Coordinator in your jurisdiction? Also indicate your plans for increasing opportunities for
volunteers and voluntary agencies.
Currently our Reserve Officer volunteer program have assisted in the department's emergency
preparedness and response program by participating in training drills with members of the Lino Lakes
Police Department, Centennial Fire District, Correctional Facility and Paramedic services within the
community. We anticipate that members of the Volunteer program will assist the police department with
continued training in Homeland Security and Emergency Management disaster drills, update the
department's emergency preparedness manual, and update the fax numbers of the area businesses who
participate in our fax tree notification system. Currently the department does not have a volunteer
coordinator however a liaison staff person is currently filling in with these duties. As mentioned before,
we anticipate hiring a person to fill this position. Our plans to increase opportunities are noted above in
the recently designed job descriptions.
PROGRAM SUSTAINMENT — Describe how your jurisdiction plans to continue support for the Citizen
Corps Council and Citizen Corps programs after the grant program ends. Identify possible sources of alternate
funding or donations from local businesses, foundations and other sources.
We plan to utilize the community resources through donations from local businesses and associations such
as the Chamber of Commerce, VFW, American Legion and Centennial Fire Relief Fund. It is also planned
to include this program in our budgeted resources beginning in 2006.
2004 Citizen Corps Grant Application Page 9 of 10
February 9, 2004
VULNERABLE POPULATIONS /AREAS PRONE TO DISASTER OR EMERGENCY: From your
jurisdiction's hazard analysis, please identify any vulnerable populations (senior citizens, low income,
disabled, single parent, those for which English is a second language, etc.), and areas within the jurisdiction
that are especially vulnerable to emergencies /disasters (floodplains, near nuclear power plants, major
transportation routes, airports, etc.). Estimate how many vulnerable people or people in disaster /emergency
prone areas may benefit from your proposed program(s).
The City of Lino Lakes has a senior center and a senior housing complex which proposes a need for
establishing a plan for emergencies /disasters. In addition, we have a Manufactured Home Park in which
our volunteers could assist officers with our Crime Free Multi- Housing initiatives, as well as
emergency /disaster plans. In the event of a major disaster with the MCF -Lino Lakes prison, Regional
Juvenile Center, and Anoka County Workhouse located within our jurisdiction we would utilize the
volunteers to provide:
• Traffic control
• Fax Tree Crime Alert to notify local businesses near these facilities
• Assistance with security at the crime scene
• Assist with initial sheltering of residents and animals
• Identification badges for local residents
• Other Homeland Security and Emergency Management initiatives as they emerge through the grant
period
Certification by the Jurisdiction Representative
I have reviewed the contents of this grant application, including
narrative and budget details. I certify the information contained
herein, and our jurisdiction's desire to participate in the Citizen
Corps program as indicated in our proposal. If our proposal is
selected, the jurisdiction will complete indicated products and
submit progress reports on the program as required. I understand
that failure to do so may result in limited or no reimbursement
from the 2004 Citizen Corps Grant Program.
Signature
Printed Name and Title
Date
2004 Citizen Corps Grant Application
February 9, 2004
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Page 10 of 10
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Officer 1 Salary
Officer 2 Salary
Officer 3 Salary
Officer 1 Holiday
Officer 2 Holiday
Officer 3 Holiday
Cops Grant Impact Analysis
4/15/2004
Start Date 2004 2005 2006 2007 2008 2009
6/1/04 20,836 42,676 49,957 57,622 61,994 63,854
9/1/04 11,753 40,733 48,454 56,080 61,994 63,854
11/1/04 5,860 39,279 47,453 55,053 61,994 63,854
2,061 3,693 4,323 4,987 5,365 5,526
1,783 3,525 4,193 4,853 5,365 5,526
1,274 3,399 4,106 4,764 5,365 5,526
Total Salary 43,568 133,306 158,486 183,359 202,077 208,140
Medicare 632 1,933 2,298 2,659 2,930 3,018
PERA 4,052 12,397 14,739 17,052 18,793 19,357
Health 8,043 26,728 32,073 38,488 46,186 55,423
Dental 130 396 436 479 527 580
Life 153 153 153 153 153 153
Disab 113 347 412 477 525 541
Work Comp 681 2,083 2,476 2,865 3,157 3,252
Total Benefits 13,804 44,037 52,588 62,173 72,272 82,324
• Total Salary plus Benefits 57,371 177,342 211,074 245,532 274,349 290,464
Testing 3,600 - - -
Licensing - POST 135 - 135 -
Training 1,200 3,000 3,000 3,000 3,000 3,000
Uniform /Equip 5,400 1,875 1,950 2,025 2,100 2,100
Prof Liab Ins 595 1,603 1,995 2,431 2,845 2,845
Furniture /Cubicle 3,600 - -
Squad - Additional 37,000 27,000 -
Total Other 14,530 43,478 6,945 7,591 34,945 7,945
Total Personnel Cost 71,901 220,820 218,019 253,123 309,294 298,409
Annual Cost per Officer 65,365 73,607 72,673 84,374 103,098 99,470
Federal Cops Grant Eligible Expenses
Officer 1
Officer 2
Officer 3
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29,698 62,673 73,459 85,008 93,150 343,988
20,338 60,562 53,870 83,332 93,150 311,252
13,935 58,982 32,422 82,216 93,150 280,705
Total Eligible Grants Expenses 63,971 182,217 159,750 250,557 279,449 935,945
Cops Grant Reimbursable 63,831 161,169 - -
Net Cost to City 8,070 59,651 218,019 253,123 309,294 298,409
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Cops Grant Impact Analysis
4/15/2004
MN Dept of Public Safety Citizen Corps Program
(1)
Volunteer Coord - 3/4 time 2004 2005 2006 2007 2008 2009
Salary 11,475 23,639 24,348 25,078 25,830 26,605
FICA/Medicare 878 1,808 1,863 1,918 1,976 2,035
PERA 635 1,307 1,346 1,387 1,428 1,471
Health 2,700 5,400 5,400 5,400 5,400 5,400
Dental 131 261 261 261 261 261
Life /Disab 35 102 104 106 108 110
Work Comp 11 44 46 47 48 50
Total Salary & Benefits 15,864 32,561 33,367 34,197 35,052 35,932
Recruiting
Training /Travel /Meetings
Uniforms & Equipment
Furniture & Equipment per grant
Total Other
500
1,000 1,000 1,000 1,000 1,000 1,000
1,800 500 500 500 500 500
6,780
10,080 1,500 1,500 1,500 1,500 1,500
Total Personnel cost 25,944 34,061 34,867 35,697 36,552 37,432
Volunteer Expenses
Uniforms - 14 Volunteers
Uniforms /Equip - 10 Reserves
Brochures, Displays, etc.
7,000 1,750 1,750 1,750 1,750 1,750
9,000 2,250 2,250 2,250 2,250 2,250
2,000 500 500 500 500 500
Total Volunteer Expenses 18,000 4,500 4,500 4,500 4,500 4,500
Total Eligible Grant Expenses 43,944 38,561 39,367 40,197 41,052 41,932
Grant Reimbursable 43,944 10,056
Net Cost to City (0) 28,505 39,367 40,197 41,052 41,932
(1) 1st year salary a& benefits for Volunteer Coordinator is for 6 months
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Present Personnel
Officers Salaries
CSO /Clerical Salaries
Holiday Pay
Overtime
Cops Grant Impact Analysis
4/15/2004
2004 2005 2006 2007 2008 2009
1,268,819 1,322,527 1,362,203 1,403,069 1,445,161 1,488,516
158,167 162,912 167,799 172,833 178,018 183,359
102,374 106,799 110,003 113,303 116,703 120,204
40,000 45,000 50,000 55,000 60,000 65,000
Total Salary 1,569,360 1,637,239 1,690,006 1,744,206 1,799,882 1,857,079
FICA/Medicare 32,562 33,841 34,909 36,007 37,135 38,296
PERA 139,988 146,121 150,845 155,695 160,678 165,796
Health 194,400 233,280 279,936 335,923 403,108 483,729
Dental 8,808 9,689 10,658 11,723 12,896 14,185
Life /Disab 5,219 5,685 5,822 5,963 6,108 6,256
Work Comp 20,516 21,403 22,093 22,802 23,530 24,277
Total Benefits 401,493 450,019 504,262 568,113 643,454 732,540
Subtotal Salary & Benefits 1,970,852 2,087,258 2,194,268 2,312,319 2,443,336 2,589,619
New Officers Salary & Benefits 57,371 177,342 211,074 245,532 274,349 290,464
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Volunteer Coord Salary & Benefits
15,864 32,561 33,367 34,197 35,052 35,932
Total Salary & Benefits 2,044,087 2,297,161 2,438,709 2,592,048 2,752,737 2,916,015
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Taxable Market Value Analysis
Beginning Taxable Market Value
Appreciation
Residential
C/1
Ag
Total
New Construction
Residential
C/I
Ag
Total
Ending Taxable Market Value
Total Increase in Taxable Mkt Value
Increase in Taxable Mkt Value
% Increase from Appreciation
Increase from New Construction
Ratio of Increased Value
Appreciation
New Construction
2000/2001 2001/2002 2002/2003 2003/2004
775,398,200 872,369,300 990,227,200 1,154,609,100
44,717,500
6,053,900
1,365,300
52,136,700
41, 541, 700
3,144,400
148,300
44,834,400
99,997,170
7,871,312
3,071,900
63,880,290 110,940,382
112,155,163
4,962,904
3,621,358
120,739,425
46,672,130 44,048,137
6,769,388 19,736,296
241,742
53,977,610 53,441,518 64,026,175
872,369,300 990,227,200 1,154,609,100 1,339,374,700
96,971,100 117,857,900 164,381,900 184,765,600
12.51%
6.72%
5.78%
13.51%
7.32%
6.19%
53.77% 54.20%
46.23% 45.80%
16.60%
11.20%
5.40%
16.00%
10.46%
5.55%
67.49% 65.35%
32.51% 34.65%
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MEMORANDUM
DATE: May 3, 2004
TO: City Council
FROM: Michael Grochala
RE: Hugo — Elmcrest Avenue Residential Development
Work Session Agenda Item No. 4
The City of Hugo is currently considering the approval of a 333 lot residential
development, proposed by Centex Homes and Pratt Investments, located adjacent to
Elmcrest Avenue (24th Avenue) approximately 1/2 mile north of Main Street.
The specific concern for Lino Lakes is the impact of traffic on Elmcrest Avenue.
Elmcrest is a gravel road that straddles the Lino Lakes and Hugo border. There are
currently no plans to upgrade the road from its current status, but development in either
Lino Lakes or Hugo would required the developer to upgrade the road.
The City's 2001 Comprehensive Plan guides the land west of Elmcrest for future
Commercial and Industrial development. Ultimately, it is anticipated that Otter Lake
Road will be extended northeasterly from Main Street and connect with Elmcrest at a
point north of Main Street. This roadway will serve as a collector route for both Hugo
and Lino Lakes.
City staff has begun preliminary discussions with the City of Hugo to prepare an overall
concept for improving the street as development occurs. As an interim measure the City
of Hugo is requiring the developer to pave Elmcrest Avenue from Main Street to the
north boundary of the subject property.
City staff has evaluated this proposal and believe it is an acceptable interim measure.
The City Engineer will be review the proposed improvements with the City of Hugo to
insure a suitable design.
J: \Staff Reports \City Council \Work Sessions\2004 \5 -5 -04 Hugo Development.dot
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MEMORANDUM
To: Mayor and Council
From: Mary Divine
Date: 05/03/04
Re: Benchmark Community Builder Collaborative Master Planning
Process
cc: Mike Grochala
John Feges of Benchmark Community Builder Collaborative met with city council and
citizen advisory boards at a special work session on April 29 regarding the 360 -acre site
north of County Road 14 and west of 35E. His goal at that meeting was to explain his
approach to master planning the site by involving all interested stakeholders in a
community planning process.
At its April meeting, EDAC recommended that the city move forward with this type of
planning process. It is staff's sense that those attending last week's meeting were also in
favor of this planning approach. Staff is seeking direction from the council regarding
whether they should move ahead with Mr. Feges on this process.
The next step would entail Benchmark Community Builder Collaborative working with
city staff to brainstorm all of the many stakeholders and identify all key audiences. From
there, an action plan will be created to seek input and buy -in from these groups. This
input is likely to come from a combination of face -to -face meetings with individuals,
focus groups, charettes, written surveys, task forces and listening sessions.
If the council directs staff to move forward, the city can apply for a Metropolitan Council
Opportunity Grant to enlarge the scope of this master planning process to include the
greater 35E corridor within Lino Lakes. These funds are available for preparing master
plans, conducting design workshops, developing zoning and land use implementation
tools, environmental reviews, etc. Because the city has already been collaborating with
neighboring cities and the counties on transportation planning, we should have a strong
application. The application deadline is June 2.
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MEMORANDUM
DATE: May 4, 2004
TO: City Council
FROM: Michael Grochala
RE: Comprehensive Plan Review Process
Work Session Agenda Item No. 6
At the April 22" City Council work session staff suggested setting a date for a joint City
Council /Planning & Zoning Board meeting to review the status of the City's 2001
Comprehensive Plan. Staff has previously indicated to the Council that there are
elements of the existing plan that need to be reexamined. Specifically, I am becoming
increasingly concerned over conflicts between the plan elements (i.e., land use, sanitary
sewer, transportation, etc.), conflicting goal and policy statements, as well as unintended
consequences created by the growth management ordinance.
To address these issues staff is recommending a process that involves a review of the
existing plan elements including the following:
1. Transportation Plan
2. Land Use Plan
3. Sanitary Sewer Plan
4. Water Plan
5. Natural Resources Plan
6. Park Plan
as well as the Goals & Policies set forth in the plan and the Growth Management
Ordinance.
It is staff's intent to provide a written summary of the plan purpose, plan elements, policy
implications, and identified conflicts for presentation to the City Council and Planning
and Zoning Board. This review will provide the basis for discussions on the plan to
determine what, if any, revisions to the plan should be examined further. If it is
determined that the City should examine possible revisions to the plan a separate
participatory process would be developed.
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The involvement of the Planning and Zoning Board is imperative to insure a successful
process. As provided for in Minnesota Statutes, section 362.354 and established in City
Code (Section 212.01) the Planning and Zoning Board serves as the City's "Planning
Agency ". With regard to the Comprehensive Plan, Minnesota Statutes, section 462.355
states the following:
Subdivision 1. Preparation and review. The planning agency shall prepare the
comprehensive municipal plan. In discharging this duty the planning agency shall
consult with and coordinate the planning activities of other departments and
agencies of the municipality to insure conformity with and to assist in the
development of the comprehensive municipal plan. In its planning activities the
planning agency shall take due cognizance of the planning activities of adjacent
units of government and other affected public agencies. The planning agency
shall periodically review the plan and recommend amendments whenever
necessary.
Staff is requesting City Council direction on how to proceed, as well as a timeline for
completion of the review. Staff can complete the review documents by the first week in
June. Staff is recommending that a special work session be held to allow the appropriate
time for the presentation and discussion. While we would prefer to present the
information at a joint meeting with the Planning & Zoning Board and City Council, we
could review the information with the P &Z first and forward comments and /or
recommendations to the City Council in late June or early July.
Attachments
1. Excerpt from City Code, Section 212
2. Excerpt from Minnesota Statues, Sections 462.354 & 462.355
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land.
211.04 Appointment and Compensation of Members. The Board shall consist of
seven (7) members and they shall be appointed by a majority of the Council and shall
receive a quarterly salary set annually by Council resolution.
212. Planning and Zoning Board
212.01 Planning and Zoning Board Established and Membership. A city planning
board to be known as the Planning and Zoning Board is hereby established. The Planning
and Zoning Board shall serve as the city's planning agency as deemed by M. S. 462.354.
Membership of the Planning and Zoning Board shall consist of seven (7) members who shall
be appointed by the Mayor, with City Council approval, for three (3) year terms commencing
on January 1st. Terms shall be staggered so that no more than one -half of the members'
terms expire at one time. Both the original and successive appointee shall hold their
respective offices until their successors are appointed and qualified. Vacancies during the
term shall be filled in the same manner as the original appointments are made for the
unexpired portion of the term vacated. Every appointed member shall before entering upon
the discharge of his duties, have taken an oath that he will faithfully discharge the duties of
his office. (Amended by Ordinance No. 07 - 89 passed January 8, 1990, amended by
Ordinance No. 05 - 92, passed February 10, 1992)
212.02 Meetings, Officers, Procedures. The board shall establish regular meeting
dates and shall hold at least one regular meeting each month. Special meetings may be called
by any two members of the board upon three days written notice to all members. The
commission shall establish such rules of procedure as may be deemed necessary. The board
shall select a chairperson, vice- chairperson and secretary from its membership who shall
serve for terms of one year, beginning January 1, of each year.
212.03 Removal. Any board member may be removed prior to the end of the term
only by two- thirds vote of the council.
212.04 Duties. The planning board shall have such duties as assigned in this code,
and any other ordinances of the city.
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Minnesota Statutes 2003, 462.354 Page 1 of 1
462.354 Organization for planning.
Subdivision 1. Planning agency. A municipality may
by charter or ordinance create a planning agency. A planning
agency created by ordinance may be abolished by two - thirds vote
of all the members of the governing body. The planning agency
shall be advisory, except as other powers and duties are imposed
on it by sections 462.351 to 462.364, by statute, by charter, or
by ordinance consistent with the municipal charter. The
planning agency may take the following alternative forms:
(1) It may consist of a planning commission, which may or
may not include municipal officials among its members. The
planning commission may be provided with staff which may be a
division of the administrative structure of the municipal
government. The commission shall be advisory directly to the
governing body.
(2) It may consist of a planning department with a planning
commission advisory to it and shall function as a department
advisory to the governing body and the municipal
administration. The planning department may be provided with an
executive director and other staff as in the case of other
municipal departments.
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Minnesota Statutes 2003, 462.355 Page 1 of 2
Minn. esotaStatutes2003, Table of Chapters
Table of contents for Chapter 462
462.355 Prepare, adopt, and amend comprehensive
municipal plan.
Subdivision 1. Preparation and review. The planning
agency shall prepare the comprehensive municipal plan. In
discharging this duty the planning agency shall consult with and
coordinate the planning activities of other departments and
agencies of the municipality to insure conformity with and to
assist in the development of the comprehensive municipal plan.
In its planning activities the planning agency shall take due
cognizance of the planning activities of adjacent units of
government and other affected public agencies. The planning
agency shall periodically review the plan and recommend
amendments whenever necessary.
Subd. la. Plan update by metropolitan municipalities.
Each municipality in the metropolitan area, as defined in
section 473.121, subdivision 2, shall review and update its
comprehensive plan and fiscal devices and official controls as
provided in section 473.864, subdivision 2.
Subd. 2. Procedure for plan adoption and amendment.
The planning agency may, unless otherwise provided by charter or
ordinance consistent with the municipal charter, recommend to
the governing body the adoption and amendment from time to time
of a comprehensive municipal plan. The plan may be prepared and
adopted in sections, each of which relates to a major subject of
the plan or to a major geographical section of the
municipality. The governing body may propose the comprehensive
municipal plan and amendments to it by resolution submitted to
the planning agency. Before adopting the comprehensive
municipal plan or any section or amendment of the plan, the
planning agency shall hold at least one public hearing thereon.
A notice of the time, place and purpose of the hearing shall be
published once in the official newspaper of the municipality at
least ten days before the day of the hearing.
Subd. 3. Adoption by governing body. A proposed
comprehensive plan or an amendment to it may not be acted upon
by the governing body until it has received the recommendation
of the planning agency or until 60 days have elapsed from the
date an amendment proposed by the governing body has been
submitted to the planning agency for its recommendation. Unless
otherwise provided by charter, the governing body may by
resolution by a two- thirds vote of all of its members adopt and
amend the comprehensive plan or portion thereof as the official
municipal plan upon such notice and hearing as may be prescribed
by ordinance.
Subd. 4. Interim ordinance. If a municipality is
conducting studies or has authorized a study to be conducted or
has held or has scheduled a hearing for the purpose of
considering adoption or amendment of a comprehensive plan or
official controls as defined in section 462.352, subdivision 15,
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