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HomeMy WebLinkAbout06/09/2004 Council PacketWORK SESSION AGENDA CITY OF LINO LAKES Wednesday June 9, 2004 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Economic Development Advisory Committee Action Plan, Mary Divine 2. CSAH 14 (Main St) Improvement Study Update, Michael Grochala 3. Country Lane /Marilyn Drive Utility Extension Petition, Jim Studenski 4. LaMotte Drive Water Main Extension (City of Centerville), Michael Grochala 5. Recording of Minutes, Review, Approval Process a. Review of Unapproved Minutes 6. Regular Agenda Items 7. Adjourn Revised 06/07/04 ajb 11:35 a.m. PAGE 1 MEMORANDUM To: City Council From: Mary Divine Date: June 7, 2004 Re: Economic Development Advisory Committee Action Plan cc: EDAC periodically updates its working plan and presents it to the City Council for approval. The 2004 -2005 Action Plan is on the City Council agenda for June 14 and the plan is included in your Council packet as Agenda item 6A. EDAC is asking that the City Council approve the plan as presented as a confirmation that it is pursuing an appropriate course of action for diversifying Lino Lakes' tax base. If the Council does not wish to approve the plan, EDAC is requesting direction regarding any items that are not considered in conformance with the Comprehensive Plan or city policies. Mr. Howard Juni is chairman of EDAC and will be presenting the item to the Council. MEMORANDUM DATE: June 7, 2004 TO: City Council FROM: Michael Grochala RE: CSAH 14 (Main Street) Planning Process Update City staff has been working with the City of Centerville and Anoka County on Phase I of the County Road 14 (Main Street) study. The goal of Phase I is to select a design concept for reconstruction of the roadway between I -35W and I -35E. The study included an examination of regional access alternatives including additional access points to I -35E and I -35W as well as a northerly bypass of Centerville. Two public meetings have been held during the process to collect comments from area residents and business owners. A third public meeting, to present the results of the study, is scheduled for June 24, 2004. Anoka County staff and consultants have also met with the City of Centerville's Economic Development committee and business owners. The recommended design concept for CSAH 14 is based on the following: • Anticipated daily and peak hour traffic volumes the roadway is expected to carry • The number of access points (driveways) or intersections provided on the roadway • The character of the adjacent land use. The CSAH 14 corridor between I -35W and I -35E varies in the characteristics as it flows through parkland, commercial areas and residential areas. The Design Concept divides the roadway into three major segments. Segment 1, between I -35W and the Rice Creek Bridge, is proposed as a two lane section with left and right turn lanes. Segment 2, between the Rice Creek Bridge and 20th Avenue (CSAH 21), is proposed as a three lane section with a continuous center left turn lane. Segment 3, from 20t Avenue to I -35E is proposed as a four lane divided section with left and right turn lanes. The County and S: \CITY COUNCIL \Staff Reports \Staff Reports - 2004 \06 June Items\Jun 14 2004 \W.S. Item #2 - CSAH 14 Plan.doc their consultant are working with the City of Centerville to examine urban design concepts as well as pedestrian/bicycle trails through Segment 2. Regional Access Alternatives The Phase I study anticipated that the appropriate design concept- that is the number of lanes needed for CSAH 14 reconstruction — could depend upon the presence or absence of new interstate access. Six regional access alternatives were considered with attention to their relationship to the proposed reconstruction project. Maps of the regional access alternatives can be viewed on the project website. Review of the six alternatives concluded that the CSAH 14 project can meet the study area's transportation needs independent of possible regional access improvements. Also, the proposed design concept for the roadway does not need to be modified to accommodate the alternatives. Following the June 24, 2004 public meeting a final report of the Phase I study will be prepared. Staff is anticipating presenting the study to the council in late June or early July and requesting approval of the preferred design concept. The design concept will be further developed during the Preliminary Design (Phase II) and finalized with the development of construction documents (Phase III) and constructed in 2006 -2007. S: \CITY COUNCIL \Staff Reports \Staff Reports - 2004 \06 June Items\Jun 14 2004 \W.S. Item #2 - CSAH 14 Plan.doc Memorandum DATE: June 7, 2004 TO: Mayor and City Council Members FROM: James E. Studenski, City Engineer RE: Marilyn Drive /Country Lane Utilities Petition The City has received a petition from residents and property owners on Country Lane and Marilyn Drive for sanitary sewer and water service. The petition consisted of 5 parcels on the two streets. City Council directed staff to send a letter to the residents in the area to find out if there is more interest in extending city utilities. It has been a month since the letter has been sent out and we have received a response from a total of 14 of the 54 residents (map attached). All of them were in favor of moving forward in the process. Currently the City Attorney has sent a letter dated June 1, 2004 to four residents in this area regarding non - compliance with replacing a fail septic system within 24 months of notification. This letter gives them ten days to bring their system into compliance (copy attached). The area of the petition is defined as Low Density Unsewered Residential. It is outside of the Stage 1 and 2 Growth Areas. Country Lane is outside of the MUSA boundary. City Staff is requesting further direction from the City Council on how to proceed with this petition to extend city utilities. /1 AimmEMENIEMIA SIN. it 4241* A tri zit 11'?iifil44719 " ME ts. "�+R�. I1 1 ar L►r OFRs Or William G. Hawkins and Associates 2140 Fousni AvExuE Nom ANOKA, MEPlssoTA 55303 PHout (763) 427 -8877 Fax(763)421 -4213 E -MAn. HawkLaw 1 c aol.com WILLIAM G. H. wKINs BARRY A. Sui.uvAN June 1, 2004 Legal Assistants TAmrrci J. UvEGEs Houx G. Paovo Daniel Grubisch 6474 - 12t Avenue Lino Lakes, MN 55038 Dear Mr. Grubisch: Please disregard our letter of May 28, 2004 regarding pumping of your septic system, which was sent in error. I am writing as the Lino Lakes City Attomey concerning information I have received from City staff that you have failed to respond to correspondence from Peter Kluegel, Uno Lakes Building Official, regarding compliance of your failing septic system within twenty -four (24) months of the date of Mr. Kluegel's letter. Failure to comply with this section of the ordinance is a misdemeanor with a maximum punishment of 90 days In jail and a $1 1000 fine. I am therefore requesting that you bring your septic system into compliance within ten (10) days from the date of this letter. Your failure to do so may result in our office commencing a criminal proceeding against you for violation of the ordinance. If you believe you have complied with the ordinance, please contact Ms. Carri Villella, Lino Lakes Permit Technician at (651) 982 -2420. 'Sincerely, taiViadm3g/424,GC4i4 William G. Hawkins Uno Lakes City Attorney WGH/tju cc: Michael Grochala 7708 CAROLE DRIVE AUGER - TRISTY A & MEIER AARON W 7708 CAROLE DRIVE LINO LAKES MN 55014 2182 CEDAR STREET BISON DEVELOPMENT COMPANY INC 9174 ISANTI STREET BLAINE MN 55434 6372 HODGSON RD ROBINSON SCOTT M & MARICELA 6732 HODGSON RD LINO LAKES MN 55014 647412 AVE GRUBISCH DANIEL M 6474 12Th AVE LINO LAKES MN 55038 7870 COUNTRY LANE CAVEGN ANTHONY & KIMBERLY J 7870 COUNTRY LANE LINO LAKES MN 55014 7761 MARILYN DRIVE BEACH WILLIAM & MARY J 7761 MARILYN DRIVE LINO LAKES MN 55014 873 MAPLE STREET VOULGARAKIS WILLIAM P & TRICIA 873 MAPLE STREET LINO LAKES MN 55014 354) MAIN STREET B & B MAIN STREET PARTNERS PO BOX 779 MOOSE LAKE MN 55767 8038 ELBE ST NE GREENE CHRISTINA J & JEREMY 8038 ELBE ST NE LINO LAKES MN 55014 6937 WEST SHADOW LAKE DRIVE NUGENT RANDY J & CHRISTINE 6937 WEST SHADOW LAKE DRIVE LINO LAKES MN 55014 7572 PATTI DR STUTE PETER M & THERESA M 7572 PATTI DR LINO LAKES MN 55014 7769 MEADOW VIEW TRAIL NASE GREGORY J & LISA R 7769 MEADOW VIEW TRAIL LINO LAKES MN 55014 31 LILAC STREET VANBERGEN JOHN F & AMY L F ALafl S t F{ 41.A. odS . VA" 1 J 20c' 31 LILAC STREET LINO LAKES MN 55014 7773 MARILYN DRIVE GUNDERSON PRISCILLA 7773 MARILYN DRIVE LINO LAKES MN 55014 8104 WOOD DUCK TRAIL GLENNON DANIEL & SUZETTE 8104 WOOD DUCK TRAIL LINO LAKES MN 55014 920 BIRCH STREET . RILEY VIRGINIA S 920 BIRCH ST LINO LAKES MN 55014 7718 COUNTRY LANE SHURTLEFF STEVEN & TINA 7718 COUNTRY LANE LINO LAKES MN 55014 7546 JEANNE DRIVE TRUSSELL GEORGE III & CLUDIA 7546 JEANNE DRIVE LINO LAKES MN 55014 C 1 T Y F IN L KES MEMORANDUM DATE: June 7, 2004 TO: City Council FROM: Michael Grochala RE: LaMotte Drive Water Main Extension City of Centerville The City of Centerville is currently proceeding with the reconstruction of LaMotte Drive, from its intersection with Heritage Street to its corporate limits with Lino Lakes. The project will include the extension of water main to service property within Centerville. LaMotte Drive provides the only access to the Lake View Place and LaMottes 2nd Addition residential developments within Lino Lakes. This area is currently serviced with sanitary sewer but has no existing municipal water service. From a financial and engineering viewpoint the supply of water to the area from the Centerville system is the most feasible alternative. In discussions with Centerville, staff has requested the extension of the water main to the corporate limits (approximately 80 feet) to allow for future water service to the Lino Lakes developments and to avoid the need to reconstruct a new street within Centerville. The estimated cost of the extension is approximately $9,000 that would be funded from the City's Trunk Utility Area and Unit fund. One property within Lino Lakes can be serviced by the extension subject to the City's assessment policy upon connection. A Joint Powers Agreement (JPA) will need to be approved by Lino Lakes and Centerville to provide for water services. Staff will be working with the City Attorney and City of Centerville to develop the agreement. Attachments 1. General Location Map S: \CITY COUNCIL \Staff Reports \Staff Reports - 2004 \06 June Items\Jun 14 2004 \W.S. Item #4 - Lamotte Dr Watermain Ext.doc MIMMIIMP T VIt,E 14 2 n'- 15 14 S I I I O 23 kt4 1 Q ©. En 16 \ I S I11 E. FOX nal 3� 1 Em MBA E� r_ 22 J 9 HAYFIELD -•A� ©m.. : �Sd �S 4 31 I 2 3 45 � P13 PAM F4, r ffin 19 12111 NE Z i Sm WEGLEITN W EFS 24, 3 LAKE g. PET 2 NC 293 21 .11./ fA .0 12 13 JDITOR'S SUBDI 1 -10N 48 ATE EX re mug ME.." oD .. s � ® 1111111111311111111111111111111111 .:::::. ENTER STREE RatiliffeB &MEE 98 veal J i�l�V R A MOTTE u ,PAS C EN1 Hrp,4 1311,6 OL/Tr.0T C 5 4 by ■aye V ? CITY OF CENTERVILLE CITY OF LINO LAKES MERGANS_R 2 IaN 11i>r jkSO.L.A II jOUTLOT �tPj7O.L.A A "1 II v I3 6I 5 3 14.41 _' OUTLOT 4 3 SPBF 4� n O.L 1 `2 2 3 PNEA 341 NT NT -r- Date: From: WORK SESSION STAFF REPORT Work Session Item No. 5 CITE' ;' ' of RN � KE Council Work Session, Wednesday, June 9, 2004 City Council Gordon Heitke, City Administrator Recording of Council, Advisory Board Minutes Background: For several years, the City of Lino Lakes has used contracted services for the recording of minutes for council meetings and some advisory board meetings. In speaking with the Directors, we feel that with a change in the scope of contents of the minutes, it would be possible and also advantageous to prepare the minutes internally. The purpose of minutes is to provide for a written record of the actions of a council or board. The briefest form of minutes is the identification of the issue and a statement of the action taken. The most detailed form of minutes is a verbatim of record of everything stated at the meeting. The recent form of minutes in Lino Lakes falls between these two extremes, with the degree of content and specificity left to the recording officer. As presently done, sometimes the discussion of the council is described in detail and at other times it is not. Sometimes the comments of some individual council members are included, while the comments of other members are not. I have heard council members question why "their" comment or opinion was not included in the minutes. Of course, if the minutes were to include every comment made by every person, the minutes would resemble a verbatim record in terms of length. Other concerns that I have received relate to the accuracy of the individual's comments as described in the minutes. These types of concerns can be expected when minutes go beyond describing the activities of the council body and attempt to include select comments of individual council members. Since only the council as a body that has any authority and the minutes are an account of the actions of that body, including comments of individuals is not essential for the public record. Therefore, it is being suggested that the Council consider a change in the contents of the - minutes and having them prepared intemally. The new structure of the minutes would be: 1) a description of the issue, 2) any request or direction of the council outside of the action, and 3) the formal action of the council. If the Council feels that it is important for the minutes to reflect individual council member's positions on issues,.a roll call vote could be taken on all issues or upon request, which would be included in the minutes. The original audio or videotape of each meeting would remain as a verbatim record of the meeting. As part of this change in written minutes, staff would institute the practice of having duplicate audio or videotapes of the meetings available to the public and council members for their review or purchase. The advantages and disadvantages of the proposed change are as follows: Advantages Increase in accuracy of minutes due to staffs technical understanding of topics. Saving of time at meetings dealing with changes and corrections. Savings of $20,000 annually for contracted services. Better utilization of staff time. (Staff presently expends time reviewing draft minutes and at times has to listen to or view tapes to clarify the minutes and verify suggested changes.) Disadvantages Staff has to allocate time to perform the task. Council Action: Direct staff as to whether minutes should be prepared internally and limited in contents, or continue to be prepared as they presently are.