Loading...
HomeMy WebLinkAbout09/08/2004 Council Packet• • • WORK SESSION AGENDA CITY OF LINO LAKES Wednesday September 8, 2004 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Centennial Fire District Budget — Fire Chief, Milo Bennett 2. 2005 Budget — Al Rolek 3. Request for Policing Services — Gordon Heitke 4. Fox Den - Conservation Design — Michael Grochala 5. Discussion of Regulations for Exterior Exhibits — Michael Grochala 6. Legacy At Woods Edge, Mary Divine — Michael Grochala 7. I -35E Corridor Master Planning Update — Michael Grochala 8. Purchase Agreement for EDA Property — NE comer of Lake Drive & Hodgson Road — Mary Divine 9. Regular Agenda Items 10. Adjourn Revised 09/02/04 ajb 9:15 a.m. PAGE 1 • Centennial Fire District 7741 Lake Drive Lino Lakes MN 55014 651- 784 -7472 2005 Budget The attached 2005 budget for has a 4.18% increase over the 2004 budget. Some of the adjustments are putting back some funds that we took out for the 2004 budget. The accounts that major changes are discussed below. Firefighter Payroll Fire Calls, Rescue Calls, Training Drills, Maintenance Drills A change in the firefighter pay rate changes the above listed accounts. The pay rate proposed is: Firefighter 1, First Responder 7.50 per hr. Firefighter 2 1.50 per hr. extra Emergency Medical Technician 1.50 per hr. extra • A firefighter 2 who is an EMT would get 7.50 plus 1.50 FF2 extra and 1.50 EMT extra for a total of 10.50 per hr. Vehicle Maintenance As vehicles age and hourly rate increase there needs to be more in this account. Experience also indicates a need for an increase. Equipment This account was reduced for 2004 and this increase is 50% of the decrease. Travel, Conferences, and Schools 50 % of what was reduced in 2004 has been added back because of the cost of EMT training and costs for education of new firefighters. Secretary, District Chief, Inspector, and Taxes and Benefits These cost are increasing because of anticipated wage adjustments. Also included is the 2005 formula for the distribution of cost between the three cities and a breakdown of costs compared to population and market values. • •ccou nt CENTENNIAL FIRE DISTRICT BUDGET 9/3/2004 2003 2004 2005 Change % Change 600 Logistic Supplies 1,000 1,000 1,000 0 0.00% 602 Fire Calls 38,000 38,000 42,000 4,000 10.53% 603 Rescue Calls 36,000 36,000 40,000 4,000 11.11% 604 Training Calls 18,000 18,000 20,000 2,000 11.11% 605 Maintenance Drills 13,000 13,000 14,500 1,500 11.54% 745 Inspection Wages 46,350 48,500 51,000 2,500 5.15% 606 Fire Prevention Wages 5,000 5,000 5,000 0 0.00% 610 Vehicle Maintenance 22,000 24,000 26,000 2,000 8.33% 611 Fuel and Lube 7,000 7,000 7,000 0 0.00% 612 Other Maintenance 12,000 10,000 10,000 0 0.00% 620 Uniforms 2,500 2,500 2,500 0 0.00% 625 Equipment 32,000 28,000 30,000 2,000 7.14% 650 Insurance 27,000 27,000 27,000 0 0.00% 655 Medical Physicals 3,000 3,000 3,000 0 0.00% 670 Accounting Services 4,000 4,000 4,000 0 0.00% 675 Legais 2,000 0 0 0 680 Office Supplies and Printing 6,000 6,000 6,000 0 0.00% 695 Community Service 3,000 3,000 3,000 0 0.00% 705 Dues and Memberships 2,000 1,000 1,000 0 0.00% AI706 Subscriptions 500 500 500 0 0.00% 710 Travel and Conferences /School: 14,000 8,000 12,000 4,000 50.00% 715 Cleaning Supplies and Services 7,000 7,000 7,000 0 0.00% 720 Telephone 10,000 9,000 9,000 0 0.00% 730 Utilities 22,000 22,000 22,000 0 0.00% 735 Medical Supplies 4,000 4,000 4,000 0 0.00% 740 Breathing Air 2,500 1,000 1,000 0 0.00% 601 Salaried Positions 16,000 14,500 14,500 0 0.00% 750 Secretary 37,704 38,835 40,500 1,665 4.29% 755 District Chief 75,000 77,250 79,600 2,350 3.04% 765 Payroll Taxes and Benefits 35,000 38,000 39,200 1,200 3.16% Contingency 0 2,000 2,000 0 Total 503,554 497,085 524,300 27,215 5.47% Relief Association 22,500 23,000 23,500 500 2.17% Depreciation Common Area Charges 21,727 20,824 19,920 (904) - 4.34% Total 547,781 540,909 567,720 26,811 4.96% Capital Equipment 100,000 100,000 100,000 0 0.00% Total Budget 647,781 640,909 667,720 26,811 4.18% Centennialx/Centennial Budget 2003 O d o N (j co 0- o co o co o o o p o p o O O O CO ti O c O I` 4 co ti (o 0 N CO CO M Co r h `r). M � 4 O 10 T L() N LC) (- N CO NOT 10 Co M co CI T Oro N N N N N N N N.- so CD ,o M,0 O) ,o O O N N O M o T o N- o co o N o O o M o r o szr o d o T° (n o 4\ co O CO O N N O r O O �` CO O O) M O O M • (NI ct O d O O `,"=,). N O CO L( ) co 4 4 Lti N CO � ; MO d-7 co N d �M NN NT Nti NN NM Cri co co o L O Co 0 6) d' N T ti 0 0 r M Oo I� tf • h (q N co • N 7 () • ti LID T 4 CO cif moo co co (o Lo O T M V O CD o CO ° . 1 op 0 � o � o CO LC) M 0)) r h .q) Ln O(0 L[7 110 • M N () N N M N N N N N ++ i N O \° N \° O- ti N c M T Co Co N N CO (O (O o O o M O o (o o O o (n o o O o (y o O o .O O O O O N M O O ti ci O O O ti M N _ CO T ti O O L1j M M Ir) op Ln V O V' Co • y 1 N O r O d O Co 00 M T- T- O Co (V Lf) N O N Co N N N N T v W r oo w � r` � 'r � , N ,9 O � O 0 N � CD s ° L() N (O ° M ° CO °_ co ° ti ° CO ° T ° Co ° N ° I• N CD ? O ~ N O ~ O d O M O M d ti co- Ln d ti N d Ln co- N N N N .(ti E O N CO T r M O d T- O r d' N Ln V r M Ln C 0 4+ ai L Co Ln O (0 N,o co s T N N ('7 O r o CO o o CO o o o U) o O 0- (o o O o O o z4. O O N Co w r O (� N � N ti 0 O () co N- M Ln O) Q O O M O d 00 L0 M C T 4 Co' T • M M O N d Lf) N N N • N N (O CO N O (O CO N ti O CO (V Cr) O O O O T M Ln (5) CDti �o O O o rfl o O 0) ( I O CO O co L~f) Ln O N (rj M co c 0) 0.) c co 0 L = ® � N o > N U o 0 N U Circle Pines ° ti o CO LC) O ti r O 0) 0) N = 0) O a) c U O as (0 0 0 U 00 U 'I CU Y O J O O O a O a Oc"-:g To o (5Oo _I 1- Q U O 0 a Circle Pines O o CO Lc) ti M ° (o O N _ N 4 CO o p o N CO in N (,) N C O 0 0) 0) 0 i 0 y 0 r U a O c U O d 0 O d O 'CO o o_ o O 0 c U o 0 U 'moo CD N O • Lino Lakes LO N O • o O • N .fir C N 0 o O o 0 o 0 o 07 0 d 0 co o o0 0 C.) 0 0 0 0 Lo() O 4 co p 1- r� r M (C) CO O O ai 7: ++ O Ln C� 00 C) N cF LC) 4 ((p r- M ++ (a N ti 0 N 00 N CO (NI N ,N:5(1:.5, M //• co r v- 1 r r 1 co 0 co 6 ti N Aiwa)w.t r N o0 N � r t 0 o 0 O O 0 L() ti \° (() \ r \° O O O° O° CO ° C° N° O° '� V7 O ~ CO N ti N o�0 N M CO p o0 0 N 0 • 0 �O OL() �N ON fit- OM 4ti Ln .03 = U N 0) N M M r (0 r r 1 I Ni = Qi N 0000 r� O) Q) t C) Oo Oo .0 ,o, 00 :o 00 0° p0 ° 000 po CO o CO 0)o 0 O O LC) CT' N N O N O Q r O CO CO C) M I� 4 00 In r c.4 Loco • r MO `t co Mp co r 0) M r CO • r 1 r 1 r 1 1 N d) Cfl 4 ti co co N N M M- r r V O° p'. 0 co 0 Cr) Oo CO° •/- O 0° 0 - ON, 'Z1: r �? (') O co 0 V lf� • N M— co LOO tiL(7 d M 7 r r r 1 1 1 CO r r r N ` O r co d) N O M LC) O N N r C: r r M Oo 0� Oo o C0 o ° 0 Oo N r CO CO 't a) h- O 0) d) 0) 4 M O M M l) v- N p d N co M • N 4 6 co O 4 u) V Cfl LO r co N r r r 1 I 1 CO ti O V' r-- co co r (NI O) M r _ o N o U, a O 0 co ,.„9 CO O M 0) ( O p N o00 CO O Q N Via' `oM (�� LC°nrn Leo (°ri L�Ln `n co r CO CO N O I� O • o, 00 00 00 00 0') 0 0 o- 09 op (0 f� co 0 O r 0) r M NCO •d- ' CNJ LSi r ti 4 00 ti N co r co co ° M 0 0 COO N O LSO cN O) CO N L!) O L() r r r I I I C O :`+ (C 7 To > 0) 0) 0) 0) 0 0) 0) 0) a) C c C C O c c c c () (0 y N c (6 (0 y (0 (0 (0 -C a) L V) .0 L L a) .0 co L L -U cO N0 U _ 0 cO a) 0 0 Y Y C L O O co O O O O co O O ++ C o U o 0 0 (0 0 . C o V o 0 0 (o 0 (0 a) �- c o N a) i C o o0 U . 1- N0 U 1- (0 o > U Centennial Fire District 2005 Funding Formula R005 Budget Centerville Circle Pines Lino Lakes Total 1999 Runs 112 261 484 857 2000 Runs 104 237 556 897 2001 Runs 111 188 542 841 2002 Runs 124 199 575 898 2003 Runs 126 220 587 933 Total 577 1,105 2,744 4,426 Five Year Average 115.40 221.00 548.80 885.20 Market Value per Anoka County 242,357,000 274,912,500 1,339,381,700 1,856,651,200 Market Value divided by 1,000,000 242.36 274.91 1,339.38 1,856.65 Population per Met Council 3,557 4,742 18,368 26,667 Population divided by 100 35.57 47.42 183.68 266.67 CALCULATION Five Year Average of Runs 115.40 221.00 548.80 885.20 Market Value divided by 1,000,000 242.36 274.91 1,339.38 1,856.65 Population divided by 100 35.57 47.42 183.68 266.67 1 Total 393.33 543.33 2,071.86 3,008.52 Percentage of Total 13.1% 18.1% 68.8% 100.0% 2005 Budget 87,471 120,857 459,391 667,720 Lino Lakes 68.8 CentennialX/2005 Formula Centennial Fire 2005 Budget Contribution by City Centerville 13.1 Circle Pines 18.1 9/3/2004 • • C 1 T Y'E�r "JO F IN KE WS -2 WORK SESSION MEMORANDUM To: City Council From: Al Rolek & Michael Grochala Date: September 8, 2004 Re: Work Session Item 2, 2005 Proposed Budget cc: At the August 26, 2004 City Council budget work session the council requested clarification and additional information relative to a few items. The following is in response to these requests. Charter Commission The proposed budget presented to Council did not include resources for Timesavers for taking minutes at commission meetings. Staff has added $700 to the budget for this purpose. A question was also raised as to the control over the commission budget. State statutes require the city to provide up to $1,500 for the commission to perform its functions; however, it provides that the Council, at its discretion, may provide a greater amount. The statute is silent as to a formal `budget' for the commission and does not require commission control over such a budget, but only requires that the funds be provided for the functions as directed by the commission. It may be interpreted that charter related expenses initiated outside of the commission may be allocated to a charter commission budget as long as the charter commission is provided its statutory amount. Street maintenance /improvements While the Pavement Management Plan being prepared by TKDA has not been completed, staff has identified some general parameters for consideration by the council for street maintenance and improvement purposes. Based on the Pavement Rating Index streets generally fall into three categories; 1. Need Sealcoating 2. Need Overlay 3. Need Reconstruction • Categories 1 & 2 are generally considered maintenance activities to prolong the life of the streets. • The estimated cost for sealcoating in the year 2005 is $20,000 per street mile. The estimated cost for overlays in the year 2005 is $180,000 per street mile. Although the Pavement Management Plan is not completed, TKDA has estimated that approximately $320,000 to $330,000 per year is necessary to adequately fund sealcoating and overlays to maintain the current conditions. This breaks down to approximately 7 to 8 miles of sealcoating and 1 mile of overlay annually. These dollar amounts do not include funding for streets that are currently in need of reconstruction. The proposed 2005 budget currently includes approximately $30,000 for overlays and $60,000 for sealcoating, for a total of $90,000. Assuming an increase in the streets budget of approximately $145,000, the city could make a substantial step towards the optimal funding level. Increasing the budget for this purpose would maintain a level tax rate from 2004 to 2005. Staff is requesting Council direction on how it would like to proceed with this matter. Options for Blue Heron Days contribution Staff has included $3,000 for the 2005 Blue Heron days celebration. There are a few options for the form that the city contributions will take, but at this time staff s recommendation is for providing in -kind services, such as policing , staff coordination, etc. This can be discussed further as the event is being planned for the coming year. We can discuss these issues further at the work session on September 8. I hope that this memo helps to clarify and answer questions that the Council had at our last budget work session. If you have any further questions please feel free to contact staff at your convenience. • • • WS -3 WORK SESSION MEMORANDUM To: City Council From: City Administrator, Gordon Heitke Date: September 8, 2004 Re: Work Session Item No. 3 Request for Policing Services At the August 11, 2004 Council Special Work Session, Council informed Staff that they would be willing to provide policing services to other communities through a contractual arrangement. Since that time, the City of Centerville has requested a proposal from the City of Lino Lakes to provide policing services through a contract. Staff is currently preparing this requested proposal for Lino Lakes City Council consideration and City of Centerville consideration. • WS -4 WORK SESSION MEMORANDUM To: City Council From: Michael Grochala Date: September 8, 2004 Re: Work Session Item #4 Fox Den Acres The City Council recently adopted the City's Parks, Natural Open Space /Greenways and Trail System Plan. An integral component of the plan implementation is to pursue conservation development through a collaborative City /Developer process. As Jeff Schoenbauer from Brauer & Associates previously discussed with the council, the proposed Fox Den Acres subdivision provides an excellent opportunity for the City to begin implementation of the plan. Royal Oaks Development has submitted a conventional development plan for Fox Den Acres to the City for review and approval. While their proposal does attempt to provide open space and minimize impacts to wetlands, city staff, with the assistance of Jeff Shoenbauer, has identified several opportunities to further improve the design through the conservation development approach. As shown in the attached side by side comparison, Mr. Schoenbauer has laid out a preliminary sketch that generally strives to obtain the following public values: 1. Preserve more natural open space 2. Restore /enhance ecological systems on the site 3. Protect off -site ecological systems 4. Ensure long -term natural resource stewardship 5. Provide public park and trail opportunities consistent with the System Plan 6. Manage stormwater (flow rates and quality) 7. Preserve open space aesthetic 8. Maintain natural buffer between established and new developments While Royal Oaks is still pursuing a conventional development plan, they have agreed to work concurrently with the City to explore the possibility of a conservation development. As part of the process, the Rice Creek Watershed District is providing in -kind Page 2 • • • engineering services to provide an in -depth assessment of the area wetlands to aid in planning. It is anticipated that we could have a preliminary design laid out by the end of September. During discussions with Royal Oaks, they have continually expressed concern over "losing their place in line" and the availability of lots in accordance with the City's growth management ordinance. This is the primary reason for pursuing approval of a conventional subdivision. This concern routinely comes up in staff /developer discussions regarding conservation development opportunities. Staff has been evaluating options alleviate this concern while still meeting the Comprehensive Plan's policy of "limit residential growth to an average of 147 units per year... ". One possible alternative is to allow a developer to advance lots under the phasing guidelines set forth in the growth management ordinance in exchange for the conservation development design that provides the identified public values. For Example: Under the existing Growth Management Ordinance requirements and the current lot availability for 2005 and 2006, a conventional Fox Den Acres development would fall within the following phasing scenario: 2005 2006 11 lots 44 lots In return for the conservation design the city could allow the developer to advance the 2006 lots for construction in 2005. While this method front loads 2005 by 44 lots it would still decrease the number of lots available in 2006 by 44 lots. The end result is that the same number of lots would be created over the two year period. It is important to note that under either the current growth management requirements or the alternative example, the total number of approved lots for Fox Den Acres at the end of 2006 is 55. The main difference is that, under the alternative example, we have a subdivision that provides for greater public values. While staff is not requesting action by the council on this alternative, it is our intent to gauge the council's interest in whether or not to pursue this discussion with Royal Oaks and the city attorney as a possible incentive to facilitate the conservation development. ATTACHMENTS 1. Fox Den Acres Comparison Page 2 • CITY O F IN•KE WS -5 WORK SESSION MEMORANDUM To: City Council From: Michael Grochala Date: September 8, 2004 Re: Work Session Item # 5 — Regulations for Exterior Exhibits The City recently received a request from the Circle -Lex VFW Post asking for approval for the installation of a decommissioned Bell AH -1 Cobra Helicopter on their new building site located at 7868 Lake Drive. The helicopter is approximately 50 feet long and will be mounted on a post located along their north property line (see attached). City staff and the city attorney have reviewed the City's development regulations and find no requirements regarding exterior exhibits of this type. There are no permits required nor are there any adopted restrictions. While US Military equipment are often seen on veteran association properties, parks or in conjunction with public memorials the lack of regulations does create a concern. Particularly, aside from the VFW' s specific request, what other exhibits could be displayed in absence of any regulation? Should they be allowed? Should they be allowed in residential districts? Staff is requesting council comments of the VFW' s specific request as well as direction regarding establishment of zoning requirements for these types of exhibits. ATTACHMENTS 1. VFW request 2. Site Map • August 24, 2004 METRO Mr. Jim Studenski, City Engineer City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014. Re: Circle -Lex VFW Helicopter Installation Dear Mr. Studenski, LAND SURVEYING & ENGINEERING RECEIVED AUG 2 4 2004 CITY OF LINO LAKES As previously discussed, the Circle -Lex VFW Post is requesting the City's approval for the installation of a decommissioned Bell AH -1 Cobra Helicopter on their new building site located at 7868 Lake Drive. The purpose of the installation will be to provide a visual feature for the site that will hopefully provide an interesting viewing opportunity for guests at the VFW establishment and for residents of the City of Lino Lakes. The location of the helicopter exhibit will be in the pond area on the northern edge of the site. As you requested in our previous meeting, the base for the structure will be positioned in the pond area (below grade) and will not reduce the storage capacity of the pond. Attached to this letter please find a site plan, showing the proposed location of the helicopter. The helicopter will be mounted on brackets and a 10" x 10" post that extends from the concrete base to the bottom of the structure. The base of the helicopter (landing rails) will be positioned 3' above the curb elevation and the structure itself will be > 5' horizontally from the back of curb. This location will provide a 10' minimum separation from the property line to the north. A copy of the structural design for the concrete base and the supporting elements is attached to this letter. Listed below are the maintenance and safety items that have been identified regarding the helicopter exhibit: • The helicopter will be decommissioned by the US" Military (the electronic components and munitions will be removed prior to delivery to the site). • . The VFW will provide a maintenance schedule for the exhibit, which will include cleaning, painting and inspection of the support structure. • The VFW will provide 24 -hour surveillance of the exhibit and the pond area with exterior cameras. The Circle -Lex VFW Post believes that this helicopter exhibit will provide a great site amenity and will be a source of military pride for the area. If you have any questions regarding the helicopter structure or any related issues, please contact Jerry Peterson 651- 248 -5604. Please contact me at 763 - 428 -5130 you have any questions or comments regarding the above information. Sincerely yours, r Brian J. Bourassa, P.E. Project Manager Cc: Jerry Peterson, Circle -Lex VFW Post Dean Johnson, Circle -Lex VFW Post Little Canada Office: 412 East County Road D Little Canada, MN 55117 Phone (651) 766 -0112 Fax (651) 766 -0612 Burnsville Office: 3200 Corporate Center Drive - Suite 117 Burnsville, MN 55306 Phone (952) 707 -9299 Fax (952) 707 -0036 Pine City Office: 1639 Main Street North.- Suite 7 Pine City, MN 55063 Phone (320) 629 -3267 Fax (320) 629 -0176 Rogers Office: 12510 Fletcher Lane North - Unit B Rogers, MN 55374 Phone (763) 428 -5130 Fax (763) 428 -5172 E -mail survey@metrols.com Website: www.metrols.com 'SS'�•25'Sg.. WOO AVOSS SEE 6II2^0 h P OP 250.89 WOODEN E.5EE SPA LS 0 a W 0 „I0. SIGN N89•05' 08' EVHIGH W 0 SSEE 1 0) SIO.SHEACIDSDRE. WG.0" HIGH OODEEHC�SEE C 10.11 589.05'08' E 189.89 40HD WOOD' 7 ■It. N�SDIS,tP TONED GENE` 805I` \NEB 91, 401 151'4E41 R.034 S, IIM SIZE S SURE AGE 260,90 Ip R1ouSSOREACE� ?PRO REQ��RED P P REa�, INIA0 101 MBE TpfAEN10SE. 9O SSAI'I"S ED PA R PRpV1D �AG�S °' it HDCP S 4RpVI 101AI.90 • • C 1 T Y��t��3 O F IN EKE WS -7 WORK SESSION MEMORANDUM To: City Council From: Michael Grochala Date: September 8, 2004 Re: Work Session Item 7 — I -35E Master Planning Staff is continuing to work with the development team interested in master planning the 360 -acre site north of County Road 14 and west of 35E. The development team hired Landform, a planning and engineering consultant, to lead the master planning effort that will begin with a public meeting on Sept. 20 at the Senior Center. Because of the future growth potential along the 35E corridor, city staff has been investigating the potential for completing an AUAR (Alternative Urban Areawide Review), which is a large scope environmental assessment. Staff has asked John Shardlow of Dahlgren Shardlow and Uban to develop a work plan and cost estimate for completing the AUAR process. The city did not receive Opportunity Grant funds from the Metropolitan Council to complete this study. However, a planning loan may be available from the Metropolitan Council. Other funding sources for the AUAR can include the 360 -acre development, and other development projects that could occur within the study area. Anoka County has also indicated their interest in participating financially in the study. • • WS -8 WORK SESSION STAFF REPORT Work Session Item No. 8 Date: Council Work Session, Wednesday, Sept. 8, 2004 To: City Council From: Mary Divine Re: EDA Meeting September 27 Please mark you calendars for a 6 p.m. EDA meeting before the regular city council meeting on September 27 to consider the sale of EDA owned property on the northeast corner of Lake Drive and Hodgson Road (see map). This parcel is approximately four acres and is zoned General Business. RUD Surveyors, currently located in Lexington, are interested in purchasing the parcel for the purpose of relocating their offices to the site. An appraisal was completed and RUD has made an offer to buy the property for $300,000, with the city splitting the cost of burying the power line that runs across the site. When the EDA sells property, a public hearing is required. A resolution will then be considered that authorizes staff and the city attorney to enter into a purchase agreement. I Area Map 8 D P7 CrT m D AR A Of N Side Rice Lake Circle Pines G?= LN den Lake �`' 6.2001::Deiotme. Street Atlas USA; © 2001 GDT, Inc., Rel. 01/2001 Baldwin Lake a w acowsta GQRPCLrL 49 t 1N�ICT�Is1._'- 1'1N�A