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HomeMy WebLinkAbout04/18/2011 Council PacketSPECIAL WORK SESSION AGENDA CITY OF LINO LAKES Monday, April 18, 2011 CITY COUNCIL WORK SESSION Community Room (not televised) 6:00 P.M. 1. Interview engineering firms • 6:00 p.m. SEH • 7:00 p.m. WSB • 8:00 p.m. TKDA • Next steps Adjourn MEMORANDUM DATE: April 14, 2011 TO: City Council FROM: Michael Grochala, Community Development Director RE: City Engineering Services Interviews — April 18, 2011 Interviews for City Engineering services will be held on Monday, April 18, 2011 beginning at 6:00 in the Community Room. The schedule is as follows: 6:00 SEH 7:00 WSB 8:00 TKDA The firms will be allowed approximately 15 minutes for a presentation to be followed by a question and answer period. A list of questions has been prepared and is enclosed. Each of the firms recommended for interview are full services firms and are well qualified to provide the services requested by the city. Enclosed are copies of each firm's proposal. Each firm has taken a slightly different approach to compensation. I should note that the proposals are not readily comparable. TKDA has proposed standard hourly rates for all services. SEH has proposed a "City Engineer" hourly rate and a standard hourly rate based on specific services. WSB has proposed a "Retainer" for predetermined general services and a standard hourly rate for additional projects. The WSB retainer fee is not all inclusive of engineering requirements and should not be considered a "total" fee for engineering services. Each of the proposals are open for discussion and negotiation should the council determine a preferred firm. Enclosures Engineering Interview Questions Engineering Proposals Request for Proposal Document Interview Questions — City Engineering Services Note: Interview format — 15 minute presentation followed by question and answers. 1. Please tell me what you know about our City and its engineering needs? What do you think will be the 2 most challenging issues from a Municipal Engineering perspective for the City of Lino Lakes in the next 5 years? 2. Do you work exclusively with the public sector? If not, who are your "other" clients? What percentage of revenue is from "PRIVATE" work? 3. What other cities does the primary engineer work with? Can the primary engineer respond to immediate concerns given other work commitments? 4. Situation: The City undertakes a road reconstruction project in a traditional residential neighborhood setting for which your firm is primarily responsible for the design, oversight and execution of the project. With the completion of the project in one cul -de -sac area a resident's basement is now flooding due to the elevations of road surface being altered. In your opinion, who is financially responsible to correct these elevations and to reimburse the resident for damages? 5. Does your firm have an internal "Quality Control" capability. Please explain how the City of Lino Lakes would be benefitted by such capability. Tell us about a significant mistake was made with a city client, how it was found, how it was corrected, and how did you ensure it didn't occur again. 6. What process do you use to replace a team member assigned to Lino Lakes if they should leave, retire or be reassigned within your company? 7. The City will retain the right to send out RFP's for engineering services for particular projects, would you have any issues or problems as the City's General Engineer with this approach? FOR SEH AND WSB ONLY. Would this effect your proposed "City Engineer Rates ". 8. Describe your experience preparing a Storm Water Pollution Prevention Plan (SWPPP), Plan implementation and annual reporting. FOR SEH AND WSB ONLY: Is this work included in your City Engineer Rate? 9. Describe your experience preparing and maintaining a Pavement Management Plan including pavement ratings, and recommended maintenance activities. FOR SEH AND WSB ONLY: Is this work included in your City Engineer Rate? 10. FOR SEH AND WSB ONLY: If selected as City Engineer how do you address inefficiencies during the "learning curve" for your various Project Managers and key inspectors and how long would this take? REQUEST FOR QUALIFICATIONS AND PROPOSALS FOR ENGINEERING SERVICES Proposals are due to the City by Friday, February 18, 2011 600 Town Center Parkway Lino Lakes, MN 55014 APPLICATION NOTICE The City of Lino Lakes is requesting proposals from civil engineering firms for City Engineering Services. The City expects to select an Engineering Firm who will serve the City for an indefinite period of time, commencing April 2011. As the City Engineer, the firm will be expected to play a proactive role in helping the City Council and City staff make appropriate decisions regarding City infrastructure. They will also occasionally act as a project manager for infrastructure related projects. The community desires to select the best - qualified engineering firm through the RFP process. The ideal firm should have extensive experience in municipal engineering, including public water and sewer systems, planning and reviewing of construction projects (public and private), preparation of feasibility reports, infrastructure design, construction inspection, plat review, preparation of assessment rolls, public involvement and utility studies. The firm must also have experience in designing and using alternative engineering techniques (i.e. green design). The ideal firm will be a multi- disciplined, full- service firm. The City retains the option to use alternative service methods and service providers when the City deems it appropriate. COMMUNITY PROFILE The City of Lino Lakes is a growing Minnesota community of approximately 20,000 in northeast Anoka County, in the northern part of the Twin Cities metropolitan area. The City operates under the council- administrator form of government. Policy making and legislative authority are vested in a governing council consisting of the mayor and four council members. The City Administrator is responsible for carrying out the policies and ordinances of the governing Council and for overseeing the day to day operations of the government. The city is located within a 20- minute drive of both downtown Minneapolis and St. Paul. Both Interstates 35W and 35E intersect the city, providing much potential for continued commercial and industrial growth. The city covers an area of 33 square miles. Its geography is influenced by the 3,500 -acre Rice Creek Chain of Lakes Regional Park Reserve which cuts a large swath through the center of the community. The City of Centerville is also completely surrounded by Lino Lakes. The City maintains approximately 100 miles of streets. 1 SUBMITTAL REQUIREMENTS INSTRUCTIONS TO PROPOSERS A. All proposals should be sent and all questions and correspondence should be directed to: City of Lino Lakes Attn: Michael Grochala 600 Town Center Parkway Lino Lakes, MN 55014 651- 982 -2427 Michael .grochala @ ci.lino - lakes.mn.us B. Ten copies of the proposal must be received no later than February 18, 2011. The copies shall be sealed and clearly identified with "City Engineer RFP" by the submittal deadline. Proposals submitted after the deadline will not be considered. C. Proposals should be limited to 25 pages, printed on one side including all supporting documentation. Additional material, other than that requested by the City of Lino Lakes, will be disregarded. D. Each proposal must be signed by an officer of your company who can be held accountable for all representations. E. The proposer shall designate one contact person who will be the only representative of the engineering firm to which the city will respond. Please note that all questions pertaining to the RFP are to be emailed to michael.grochala @ci.lino - lake.mn.us. An answer will be formulated as soon as possible and sent to all RFP participants by email for clarification purposes. All questions should be received by February 11, 2011. Questions received after this date will not receive a response. F. Proposals submitted must provide complete information as indicated in this request. G. In order to ensure a fair review and selection process, firms submitting proposals are prohibited from making contact with City staff or any representative of the City Council, other than as specified herein. H. The City will review the proposals and may schedule interviews for finalists. 2 I. Schedule: Distribute /Advertise RFP's January 11, 2010 RFP Submittals DUE: February 18, 2011 by 4:00 p.m. Staff Evaluation Completed by February 25, 2011 Staff /City Council Interviews, if necessary Completed by March 11, 2011 City Council Approval March 14, 2011 REQUIRED CONTENTS FOR PROPOSALS A. Title Page 1. Show the proposal subject, the name of the proposer's firm, address, telephone number, name of the contact person, and the date. B. Table of Contents 1. Include a clear identification of the material by section and by page number. C. Proposing Firm Overview 1. Describe your firm's background and history, including the number of years in business and the number and breakdown of personnel in the proposing office. 2. Provide a list of other services offered by your firm that may benefit the City. D. Identification and Qualifications of Assigned Personnel 1. Describe your firm's staffing proposal for providing city engineering services as indicated in this RFP. Describe the training and experience (including years) of the person who would be designated as the City Engineer, as well as other principals who will be providing City Engineering services. Specifically include details of experience in providing municipal engineering services. Provide resumes for all key staff that will be providing City Engineering services. 2. Describe the workload capacity of your firm and the types of work, which the firm would be able to handle. Describe the current work load of the person who would be designated as the City Engineer and what other communities he /she represents. Include any limitations you would foresee in your firm's ability to handle certain types of work, or work capacity limitations. 3. Describe your firm's staff and resource capacity to respond to time- sensitive or short notice requests and /or short notice requests and /or complicated issues. Include the proposed hours of availability of engineering and support staff. 3 4. Describe your firm's philosophy of providing municipal engineering services. 5. Describe the approach you would use to communicate and coordinate with the City Council, the City Administrator, City employees, the public and the media. 6. Provide a statement committing the aforementioned staff to this proposal. E. Related Experience 1. Describe your firm' experience and current practice in providing engineering services to governmental entities, including the names of current government clients. Describe your firm's experience in providing advice and services to City management, staff, and policy- making boards. Include a discussion of how your current and past experience will enable you to effectively and efficiently represent the City of Lino Lakes. 2. Describe your firm's experience and expertise as it specifically relates to land development 3. Provide at least two examples of complex issues your firm has successfully handled for municipal or other public agency clients, including the names of the staff members who worked on those projects. 4. Please provide your firm's experience and working relationship with the Anoka County Highway Department, Minnesota Department of Transportation (MnDOT), Rice Creek Watershed District and Vadnais Lakes Water Management Organization. 5. Provide any other information that you believe is relevant to the RFP. F. Proposer's Detailed Approach to the Scope of Services 1. The proposal shall address in detailed fashion the approach of the firm to the Scope of Services. G. Basis for Compensation Basic City Engineering services are currently provided on a per hour fee basis which includes participation at public meetings. All development /project review services are also billed at an hourly rate. 1. Provide a proposed hourly rate schedule including any multipliers and /or pay factors for overhead and profit for all positions (i.e. City Engineer, CAD Operator, Draft person, Inspector, Secretary, etc.), for those services referred to as hourly services. If you are proposing a monthly retainer, indicate what services are to be provided. 2. Include a detailed description and explanation of all other fees and /or charges that may arise for engineering services. Include any fee variation for general engineering 4 consultation, City project work or Private Development work (i.e., plan review /inspections). 3. The proposer shall provide a sample bill from a municipal client that illustrates the program and task detail that would be included in City of Lino Lakes billings. 4. These rates should be enclosed in a sealed envelope securely attached to the submittal and showing the name and address of the consultant engineering firm. It is not the intent of the City to select a firm solely on the basis of compensation, but to negotiate a list of rates with the successful proposer. H. List of References, Potential Conflicts, and Claims 1. Provide at least 5 references of public clients shall be provided, 2 of which from city clients of similar size for whom similar services have recently been provided for over three years. 2. Describe the procedure employed by your firm for identifying and resolving conflict of interest issues. State any potential conflict(s) of interest (i.e., real estate developers, other units of government, etc.) you may have in providing city Engineering Services as outlined in this RFP. 3. Provide a statement of any insurance claims and /or ethics complaints taken against the firm or firm's engineer(s) over the last five years and the status or outcomes of such action. Indicate whether the action is pending or is currently under review by the State Ethics Board. I. Funding for Municipal Projects. J. 1. Describe your Firm's experience with the application for and in receiving funding for municipal projects. Disclosures and Assurances 1. Applicant Authority. Assurance that the signatory making representation in the proposal on behalf of the proposer has the authority to do so. 2. Insurance Coverage. Provide documentation of current insurance coverage and limits, including professional liability insurance. GENERAL ENGINEERING SERVICES DESCRIPTION The City of Lino Lakes is searching for a firm that will provide professional services for engineering. The general work elements shall include, but are not limited to: 5 A. General and Project Management 1. Serves as the City's engineer. The firm's representative will hold office hours at Lino Lakes City Hall. The City engineer or graduate level engineer currently provides on- site coverage for 40 hours /week. The schedule and personnel assigned is flexible and will be subject to review by the City. 2. Takes direction from the City Council and its designated representatives. 3. Assists in planning, coordinating, supervising, and evaluating programs, plans, services, equipment, and infrastructure. 4. Develops and recommends policies and procedures for effective operation of the City consistent with City policies and relevant regulations. 5. Formulates short and long range plans for design and constructing Public Works improvements, including streets, water, sewer, storm drainage, street lights, parks, and buildings. 6. Assists in the implementation of all water resource functions, including implementation of the Storm Water Management Plan and erosion and sediment control as it relates to the MS4 NPDES requirements. 7. Provides engineering services on projects and oversees project management for the construction of municipal public works projects. 8. Reviews land use applications and construction plans for private developments for consistency with adopted City engineering specifications, City policies, and relevant, laws, rules, and regulations and ensures council actions are implemented. 9. Provide technical assistance and representation for the Municipal State Aid Street programs. 10. Ensures that costs and fees are charged back to development projects; works with the Community Development Director to monitor charges and revenues associated with development projects. 11. Assists in the development and implementation of CIPs (capital improvement plans). 12. Performs foundation surveys to confirm footing elevations for all new residential construction. 13. Prepares and implements annual Pavement Management Program including annual street condition rating inspections. The City Engineer currently uses Cartegraph pavement management software. 14. Updates maps and utility records. 15. Obtain proper approval and documentation from local, state and federal authorities prior to implementing projects. B. Construction Services 1. Plan and review construction projects and specifications. 2. Monitor the construction process for compliance with codes, regulations, standards, and approved plans; assures financial accountability of private projects as they relate to escrows and letters of credit. Provide advice to the City during performance of construction projects, and give advice to the City during the performance of services. 3. Prepare and /or review construction plans. 4. Review bids and /or prepare bid tabulations. 6 5. Perform construction staking and surveying. 6. Provide construction observation during construction for both public and private improvements. C. Preparation of Engineering Reports and Technical Correspondence 1. Determine the need for preliminary studies, reviews all preliminary studies for compliance with ordinances, comprehensive plans, engineering standards, and financial guidelines, including: • Feasibility reports • Prepare preliminary (and final) assessment rolls • Plat review • Utility studies • Traffic studies /signalization /signage /forecasting • State aid reports • Surface water system analysis and design • Wetland delineation and mitigation • Capital Improvement Program studies 2. Prepare comments regarding reports, plans and studies of other agencies. 3. Presents feasibility studies at public meetings. D. City Meetings (including, but not limited to the following) 1. Participates in internal and external meetings involving engineering questions and issues. 2. Meets with developers and members of the public on proposed development projects in order to relate the processes and procedures involved with engineering and infrastructure development. Reviews development proposals for conformance with City standards. 3. Acts as City liaison and representative with other communities and county, state and federal agencies in areas of responsibility. 4. Attends City Council meetings. The City Council holds a work session on the first Monday of the month at 5:30 p.m. The regular Council meetings are held on the second and fourth Monday of each month at 6:30 p.m. 5. Attends Planning & Zoning meetings and other City meetings, as needed. The Planning & Zoning Board meets on the second Wednesday of the month. E. Response to Constituent Requests and Issues as Directed by Staff 1. Performs field inspections. 2. Addresses constituent concerns personally and in writing. 3. Makes public presentations. 4. Provides recommendations to staff and City Council. 7 F. Other Items 1. Identify opportunities for non - traditional engineering techniques, such as the use of rainwater gardens, cisterns, pervious surfaces, and other green design, including facilities. 2. Work with other engineering firms as desired by the City on specific projects. 3. Assist with funding solutions for infrastructure projects such as grant and loan programs. 4. Identifies grant opportunities and writes grant proposals as directed by City staff and City Council. 5. Review, evaluate, and submit suggested revisions to existing fee schedules and assiessment policies, utility user rates, public improvement financing surcharges, and general financing of public improvement projects. 6. Assist with GIS /GPS information data collection and processing. PROPOSAL EVALUATION AND APPOINTMENT A. Qualification Based Selection. The City intends to retain the engineering services of the proposer evaluated to be the best qualified to perform the work for the City, with cost, compatibility, and other performance factors considered. Qualifications for the top candidates will be verified and references will be checked. B. Review and Recommendation Process. Based upon the evaluation of the applications and possible interview, City staff will recommend to the Council the finalists who are judged to be the most responsive and responsible proposer for the service requested. Interviews may be conducted in order to finalize the selection. The City Council will make the final decision for consideration and formal approval. C. Financial Liability Limitations. The City shall not be liable for any expenses incurred by the proposer including, but not limited to, expenses associated with the preparation and submission of the proposal, attendance at interviews, the preparation of a cost statement, or final contract negotiations. D. Rights of Review. The City reserves the right to reject any and all proposals or to request additional information from any and all proposers for purposes of clarification, and to accept or negotiate any modification to any proposal following the deadline for receipt of all proposals. E. Selecting Criteria for Services. In reviewing the proposals, the City will carefully weigh the following: 1. The firm's approach to and understanding of the Scope of Work. 2. The firm's experience with similar contracts and clients. 3. The experience and qualifications of the proposed staff in providing similar services. 4. The firm's demonstrated ability to deliver work on time and within budget. 8 5. The extent of involvement by key personnel. 6. Past performance of the firm and project team members on similar agreements with cities. 7. Previous City experience with the proposing firm, if any. 8. Communication skills. 9. Costs of services. 10. Other qualifications /criteria, as deemed appropriate by the City Council. CONTRACT EXECUTION A. The contract will require that the individual or engineering firm selected as City Engineer maintain general liability, automobile, worker's compensation, and errors and omissions insurance. B. The contract will also contain provisions requiring the selected individual or firm to indemnify the City and provide that the City Engineer is an independent contractor serving at the will of the City Council. C. Other required provisions will include the City Council's right to terminate the agreement, at its sole discretion, upon the provision of notice. D. 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',,i .; 41.1,1.„th:y4 d r yy yam'_. _._..- r 1 --w.,, ft I AProposal to Provide Ertcgnteerintt Clients served by WSB wsB .services for the City o(Cino Cakes & Associates, Inc. �.e E 'saw posy ip 7-- IF, , =1" s.rza 1:=7 Peg FIR PR IR 1011 - - Bruce Loney, P.G., Public Works Director provide the necessary services to the City with of salalllqudaa puu samn!qu s3i ul saaupossy oro — d E � ■ e \ \ ) { 2 G \ / j 0- o / = § has been excellent and has exceeded staff's "WSB's work performance in the past years ¥ o [ ! g - \ \ 0 \ 0_ ; § \ { \ § 9 o m E » :.G \ \ 0 - - / / _ / ƒ - y § = q - \ P' 411@Da.1 aid+ is PROVIDING YOU THE BEST VALUE • TKDA ENGINEERING • ARCHITECTURE • PUNNING SCENARIO A Intern PART TIME Assistant PARTTIME Jim Studenski FULLTIME Flexible Staffing Model SCENARIO B Assistant PARTTI ME Jim Studenski FULLTIME SCENARIO C Assistant PAFt T g. Jim Studenski PARTTJME_ Benefits to Lino Lakes Transparent Services • Puts the City in Control • Retain Access to Historical Knowledge • City Engineer = Trusted Advisor CIT OF IN KE 1 "1 am proud of my role as your City Engineer. I look forward to continuing to serve in this role and being part of the city staff, as well as this community" Jim Studenski • Senior Municipal Engineer • TKDA HISTORICAL KNOWLEDGE We Know Your Infrastructure e J0 e 5 t e 5 Infrastructure J '` ¢►t∎1/4 G° *y� 'p6 �tG'ca ��y�G J�� tG'���` o1?�G� Projects PJ° �� °,,,z,4 iti'• +. ���'� ��a ,0.1. �`��� �`Qc TKDA ENGINEERING • ARCHITECTURE • PLANNING 1982 2004 2005 2007 2009 2010 2011 ......)o. We Know How you do Business Day to Day » Asset Inventories and Condition Assessments • Capital Improvement Programs » Annual Seal Coats /Overlay Projects » Sanitary Sewer and Watermain Utilities » Building Permit Quality Control Process » Development Review Process » Development of your MS4 Permit for Stormwater Management TKDA Knowledge Benefits - » Less Problems » Faster Solutions » Less Re -work • Best Value » Most Control • Greatest Efficiency Jim Studenski • Senior Municipal Engineer • TKDA SSAGE FROM BRET fths document, it's recause. yau have contributed to WSR.,s success in 2010. We developed ourfirst Year in Review at the end of 20(19 and thought that it helped recdgnizg all' af the wonderful accan Zlishmentswe'd had throughout theyear .lrraur.°busy. fast-paced world, tFt'e arccdrrTplishmentsarrd :improvements tivatcl eran-adailybasisgetthrough by th'e purl urt cif our next goal This book a ttrrt L to ca rrr capture soe °ofthe activities tl at have imp.raved our company and our set to {our` chenta 2(� anat rerdifficult:year for the litdafesr and Minnesota. We faced r car ddeficits; high unemployment, and reducedinvestrnent -in infrastructure. SSrrre. looked atthese conditions and worrie;daboutthe; future. We saw thasee conditions and asked how we could accomplish our client's goals irranralterrrative. way. : Now. is notthe time- fa:r doing. things the ald way, but ar qp errturrity for new and innovative ap�arc chi to challenges. Mn /DOT isoalling far "l`ow, cast /high value" i rxrprzzudrrrents. These-projects may nq ,salve al af the .cctncerns with a parhttcul4'r, challenge, but can get most o.f thie wa; t q with'asmaller investment. WSB embraces this concept! We have a culture that is committed to "finding a way" to provide solutions, and that culture generated success in 2010. 2010 produced new group managers, new service areas, new clients, and our first out -of -state project. We intend to use this momentum to launch into a new decade that is shaping up to be very exciting for WSB. We're bullish about WSB's future because we're confident our staff's capability to adapt to the changing landscape and excel in times of adversity. Thanks for helping us dare to be different! Let's have fun in 2011 and find a way to be the best that we can be. CONTENTS 3 Gratitude The clients we served in 2010 4 Amplified Service New services and programs 10 Celebrating Success Highlighted projects from 2010 Recognition WSB recognizes outstanding effort 12 Events/New Team Members Giving and welcoming 13 Creativity, Results, and Relationships Customer service and honors 14 Promotions New titles and responsibilities 15 Additions and Achievements Congratulations 16 Memories A few photos to remember 2010 Office Locations Minneapolis • 701 Xenia Avenue South • Ste. 300 • Minneapolis, MN 55416 St. Cloud • 4140 Thielman Lane • Ste. 204 • St. Cloud, MN 56301 2 WSB: 2010 Year in Review Shareholders: Andi Moffatt Andy. B.rotzler Bret Weiss Chuck Rickart DeAnna Leseman Don Sterna Doug Weiszhaar Jay Kennedy JupeHale Mike Nielson Fete.Willenbring Ron Fray Sabri Ayaz Steven lsche Todd. Hubmer Tony Heppelmann Associates: Barritt Lovelace Becky Haydon Jack Forslund John Mackiewicz Kevin Kawlewski Mark Erichson Mike Rief Nancy Zeigler Full -Time Staff: Total Professional Engineers: Technical Associates: Chuck Kochmann Dave Vincent Jeff Michniewicz Merl Jewell Mike Malszycki Mike. Molitor Pete Helder Phil Tipka Scott Niemann Ted Witkowski Tim Cartony We are proud that we expanded our client base with 15 additional clients in 2010, and provided services to 163 different clients this year. We added new wind energy clients, city clients, a private college, and are adding new clientele with our environmental compliance group. We remain committed to the core government clientele that we have served since our inception, but are now adding new clients that can benefit from our expanding expertise. Lo�k ERICECOUNTY MInnaapolis clyataws IOSLVILLE El as' maw NI, Cram FOR TRANSPORTATION STUDIES ��� � [ 41 Golden Valley . Sunfish Lake r:.. Zit ae$P9' ST JOSEPH t. Michael Imo' mkki SIMITE 9NMIle Creek ILA Btof r �$BIGHTON IapeGroye MAY TOWNSHIP Laketown COON Belgrade Township j28p1pS t. ' StCloud SILVER CREEK nncuhe 4ROSEMOUNT HERSOSNA City of' Afton ty,R D Douglas County •.•wL9rlr_ BROOKLYN GILn1'Q _ [ BLOOMINGTON Bridgewater Township BURNSNUE YltimC un Grant nHPAUL • DIII4I.FIM Rees. WI 'HUGO Hopkins TOVVIVSHIP I.94 WEST- CITY OF NpREWOOD [We continually review our services and have developed metrics to measure our IJ COII - Plymouth ° ! CA, Oi MOUND NY.n.O0 performance to ensure improvement.] TOM CONntg oJer WATERSHED MELEES MANAGEMENT ORGANIZATION corm Chicago County EXCELSIOR MINNESOTA CIRCLE PINES KIM T WSB: 2010 Year in Review 3 AMPLIFIED SERVICE DISCUSSION BOARD With the belief that discussion and debate of issues and topics related to our business is valuable, WSB introduced a new feature on our intranet site establishing a discussion board. This provides an opportunity for all staff members to participate and share constructive comments and ideas on topics that are relevant to the continued growth and success of WSB. t• „■... _. Almormano In 2010, the leadership at WSB committed to enhancing our customer service and value to the clients we serve. A concerted effort was put into determining what engineering service attributes and customer service elements our clients value. Numerous discussions with our clients, contractors, 4 WSB: 2010 Year in Review and staff resulted in the development of the following initiatives: • Project Delivery Metrics - Used to track our performance on engineering projects and make improvements to our internal processes. • Customer Relationship Management Hardware - Provides a single point for data collection related to our client contacts and a method for documenting potential work opportunities. DRACL_EE CRM ON DEMAND • Project Specific Client Satisfaction Interviews - Used to gain feedback from our clients regarding our performance on specific projects and general engineering duties. • Project Change Management Flowchart — Promotes dialogue with our clients regarding project changes and makes certain that their input is documented and evaluated. The goal of these efforts is to provide our clients, and the people with whom we work, enhanced project delivery and customer service that will ultimately result in stronger and mutually beneficial relationships. DLVR DLVR PROGRAM DEVELOPING LASTING AND VALUED RELATIONSHIPS Pond Maintenance - This campaign generated our greatest number of contacts to date. As a result of those contacts, 29 clients attended the "lunch and learn" taught by Todd Hubmer and Paul Hudalla. With a timely topic, this "lunch and learn" provided WSB with an opportunity to inform our clients and allowed our staff and clients to build stronger relationships. Erosion and Sediment Control Certification Program — WSB provided an opportunity for our clients to attend a two -day Erosion and Sediment Control Certification Program taught by Erick Francis and Travis Fristed. Over 35 individuals from various cities and counties attended the program. WSB's Environmental Group provided up -to -date, real life examples of effective erosion control for small projects. INFOLINK INFQLINK *OIjflk In 2010, WSB's IS staff implemented our next generation web mapping application — InfoLink. The goal of InfoLink is to provide the GIS framework that will be required by organizations in the years to come. This begins with providing users with the ability to integrate data from other databases and web sites into a single web application. Going beyond displaying data, InfoLink provides users with the ability to update and create data through a web mapping interface. THE SOURCE The Source was developed to provide a transportation - focused newsletter featuring projects, current transportation topics, and highlighting WSB staff members. The goal of The Source is to share our transportation - related expertise with our clients. OPEN NTIC WSB started the program, Open Microphone, to enhance our staff's presentation and question answering skills. Communication is essential an we expect our staff to communicate in a manner that enhances our client's position. Presentations occur approximately twice a month over the lunch hour. In some cases, it is a presentation that has or will be given to clients or at a conference. In other cases it is something the presenter has worked on or finds interesting but is looking simply to improve. Afterwards, the audience provides constructive feedback to the presenter. In some cases, presenters have recorded their presentation so they can also critique themselves later. Nancy Zeigler led the program development and is currently coordinating it with several other engaged volunteers. Azzomama WSB produced revenue growth in 2010 and maintained a respectable profitability. The profits were reinvested into our staff retirement accounts and allowed the company to replace a portion of our fleet and invest in other capital expenditures to improve efficiency. To better accommodate our increased work in design build, we have chosen to increase our professional liability insurance to a level of $5/$10 Million. This is a significant upgrade from the $2/$4 Million that we carried previously and will allow us to compete for the significant projects that we regularly undertake. We have increased our cash balance in each of the past three years, which has allowed us to hire and maintain key staff that will help us continue to succeed in this new economy. SHARING INSIGHT Bret Weiss' article Hiring a Consultant was featured in Finance and Commerce Daily. Todd Hubmer was featured in an article about Recycled Rain in Engineering Inc., a national magazine. WSB: 2010 Year in Review 5 CELEBRATING SUCCESS Lundgren Wind Project Iowa First WSB project outside of Minnesota. This project allowed' us the opportunity to develop, implement, and expand our wind service offerings beyond our past services. - 6 WSB; 2010 Year in Review ROW Acquisition for Cedar Avenue Transitway Dakota County, MN Acquired 50% of the 160+ parcels on schedule and within budget despite the aggressive timeline and design delays. Y IE' _.._'11111NT araliM211111111M111, IZ MIMIZA Cartegraph Implementation Chanhassen, MN First local government Asset Management System designed completely around mobile GPS devices. Water Treatment Plant No. 2 Champlin, MN The treatment plant removes iron, manganese, and radium from a well that was previously taken out of service due' to radium levels above acceptable standards. Re- establishing this previously retired well was more cost effective than drilling a new well. Bren Road/Trunk Highway 169 Interchange Minnetonka, MN WSB authored a new city ordinance for this public private partnership project. WSB: 2010 Year in Review 7 CELEBRATING SUCCESS Midland Rain Garden Roseville, MN The City of Roseville received grants from the Rice Creek Watershed District and the Ramsey Conservation District to construct 20 residential rain gardens in the Rosewood Neighborhood. TH 95 Bridge 1 Princeton, MN The first roundabout on a trunk highway in District 3 and two unique bridges on the Rum River required completing nearly $7 Million in a small, congested area. 8 WSB: 2010 Year in Review Stormwater Hydraulics Review of the CCLRT System St. Paul, MN A very complex system to review - WSB staff not only identified potential flooding areas, but provided solutions to the issues presented by MetCouncil's design. CSAH 21 Roadway Reconstruction Scott County, MN Numerous agencies had jurisdictional and regulatory compliance standards, through which WSB successfully obtained compliance via innovative design options and permitting. Game Farm Road Minnetrista, MN This project involved overcoming a number of challenges from both a technical and political perspective, and allowed us to greatly strengthen our relationship with the City Council and staff. WSB: 2010 Year in Review 9 The WSB Way recognition program, started in September, rewards and recognizes individuals that have made special daily contributions to the company and demonstrate values of the WSB Way. The program recognizes performance, articulates and reinforces what we value in our culture, and makes certain that we all work on the things that make our company successful. Staff members nominate a colleague and document the activity in which the colleague is recognized. The group manager then determines a small payroll award that comes with WSB bucks. RECIPIENTS: Alison Nguyen Andy Gatlin Andy Plowman Blair Fowler Bryan Pittman Jeremy Koenen Joe Koscielak Sarah Madson Scott Niemann Sharon Montague Tanya Gytri Teresa Stoup Tim Andler SCOTT NIEMANN THUMBS UP RECIPIENT AWARDS SCOTT NIEMANN The Thumbs Up Award is presented to the staff person who has most contributed to the success of WSB in the past year. Scott Niemann has taken the development of our wind energy business very personally. He has developed relationships, initiated innovative solutions, and gone out of his way to make sure that we provide a quality product. Scott's work over the past two years has helped us develop a new service area that is both economically and personally rewarding for our staff. His strong work ethic and technical skill level has earned the respect and appreciation from both clients and coworkers. 10 WSB: 2010 Year in Review TERESA STOUP JAR AWARD RECIPIENT TERESA STOUP The JAR Award honors the staff member who characterizes superior customer service, a positive attitude, integrity, and has fun in her everyday job. The award is named after John Rhoden, a former survey staff person who passed away unexpectedly. John understood how to treat clients, their constituents, and our staff and made it a point to do what he could for them. Teresa Stoup, Business Services Marketing Coordinator, encompasses each of these attributes and continues to enhance her expertise daily. She is extremely dedicated to her work and takes pride in all that she provides for WSB. 200B INNERS JAR — Z'o�e^ Thumbs Up'. 2009 WINNERS JAR_ Thumbs Upt LeDON STERNA "the guy is two FTE's... I haven't seen anyone as passionate as him about his work" sti BRYON AMO "He shows great leadership abilities in answering all the contractors questions and keeping the job on schedule while watching the budget Bryon is living out our mission." r ALISON U. NGUYEN "Regardless of the task at hand, or how tight the deadline is, she always responds with a level of enthusiasm that goes above and beyond the already high standards we have at WSB." MARY SCHWARTZ She is a very dedicated individual who does it all. As a technician, she doesn't get involved with winning work, but the work she provides definitely helps us with retum business." DAWLEY ALEY "Morgan is willing to take on new responsibilities while continuously representing WSB with a positive attitude. He is self motivated and goes that extra mile to help others." t "Justin has excellent communication skills and dients like his attitude and attention to details." JUSTIN MESSNER 4 SCOTT NIEMANN Scott's great attitude, his awesome customer service ethic, and his dient relationships have provided us with additional work opportunities." the 2010 NOMINEES nominated by our staff TIM ANDLER "effectively communicates with both intemalextemal dients and desires to work through a task, delivering on or above expectations." TRAVIS FRISTED "He is always ready to help in any way, follows up on tasks he is assigned in a timely way, and has really improved his communication and technical skills in the last few years." JOHN MACKIEWICZ "He has great customer service skills, and is very responsive to staff needs, follows up to make sure problems and issues are taken care of." JOE KOSCIELAK rlJOE ' WARD "Joe exemplifies the WSB Way with his positive and helpful attitude and excellent quality of work He is also very dient focused and strives to exceed their expectations." %" BARB BERSIE- ASHFEL "Cheerful, professional, organized, helpful, great on the phones, keeps track of where everyone is. She is supportive and rarely frustrated." cl TED WITKOWSKI "If you need something done, Ted is the one who will do it" .. BRAD ROBINSON "Brad always completes every task with a positive attitude and is willing to work on a variety of projects." PETE BADE "He never complains and never says no, I dont think the word is in his vocabulary. Clients love working with him and request him back year after year." "For his commitment, dedication, and respect He continues to make those he works with successful, all the while just going about his job the best way he possibly can." . BRIAN BOURASSA "Brian has worked extensively to empower and encourage our staff to improve our marketing efforts and our ability to track and forecast workload." in JEREMY KOENEN "Jeremy continuously goes the extra mile in his duties to ensure timeliness, good communication, great customer service (internal and external), and is incredibly reliable." ANDI MOFFATT "Andi always covers the basics, her assignments are on time, her information is accurate and is of high quality. Her daily contributions are significant and she holds herself accountable and those around her." fl) KYLE KLASEN MIKE KLASEN "Mike listens to the dient, delivers on his assignments and looks for opportunities to add value for the dient and for WSB." "Kyle stands out among WSB staff members as a true representative of going above and beyond to contribute to WSB's success!" YOUNGQUIST "The only characteristic that exceeds his technical ability is his terrific attitude. He attadcs every opportunity with a "can -do positive attitude" that exemplifies the WSB Way!" e BRIAN B./ S JOHN M. "Brian and John successfully selected and irtplemented CRM. This has been a neeced tool at WSB for quite some time." DIANE '1> HANKEE "She is a leader in attracting new clients. She has a positive attitude, extremely dedicated to her dient base, and has a great attitude about work and the staff she works with." TIM CARTONY "He is always willing to help a co-worker. From getting extension cords to giving Bill a ride home on snow days, Tim is always willing to help out, even on his own time." MIKE RIEF "He sets the bar for customer relations, technical capability, and positive attitude. He works hard at building relationships every day" DAVE VINCENT "He continuously produces a high quality product for our clients. He adds value to all the projects he works on by incorporating his experience and work ethic into every task" TERESA STOUP "She offers genuine over -the -top customer service and is valiant in her efforts. She is extraordinarily thorough and detailed and brings a can -do attitude to everything she does." WSB: 2010 Year in Review 11 ADOPT A- PARK North Tyrol Park WELLNESS WEIGHT LOSS CHALLENGE Total Toss = 532 lbs. 33 participants WILD WINGS HUNT FOR THE TROOPS Field Sponsor DRESS DOWN FOR LEUKEMIA & LYMPHOMA Donated $4,000 SHARING AND CARING HANDS/ SECOND HARVEST HEARTLAND RAFFLE Donated $6,017 WSB continues our support of the Adopt -a- Park program. Twice a year, volunteers clean and beautify the North Tyrol Park in Golden Valley. 1st prize for individual performance - Andy Gatlin with a total weight loss of 35.7 lbs. or 18.29% weight loss. 1st prize for the team competition - Survey Group with a combined weight loss of 118.4 lbs., an average weight loss of 29.6 lbs. per person. A pheasant hunt was organized for 100 National Guard Soldiers from the 34th Infantry Division, the "Red Bulls ", who missed a hunting season while in Basra, Iraq. WSB's Andy Brotzler took part in the hunt while Jay Kennedy represented WSB as Hugo's City Engineer and field sponsor at a recognition meeting. Staff dressed down in their Hawaiian - themed attire to celebrate the donation of $4,000 to the Minnesota Leukemia & Lymphoma Society. Over the past five years, WSB has contributed over $20,000 to this important foundation! Vikrant Krishna Paul MerChlewiCZ. PE Jennifer HiIDeBranD Kelsey Johnson Jeremy Kilo Katie KasPer Tom Rousher. PE 12 WSB: 2010 Year in Review The most- attended fundraising event of the year, our 6th annual holiday raffle consisted of 70 prizes and raised $6,017 for both Sharing & Caring Hands and Second Harvest Heartland. In addition to the cash raised, staff also contributed gifts and food for these organizations. Six WSB staff members participated in the 1st annual ugly sweater contest won by Morgan Dawley. BarB Montgomery Chris Roe Alison HarwooD Dean ChamBerlain. EIT Courtnay Bot ED Youngquist MoniCa Heil, PE CREATIVITY RESULTS, and RELATIONSHIPS CAWARDS Pete Willenbring • 2010 American Public Works Association (APWA) Professional Manager of the Year in the Water Resources Category Storm Water Runoff and Filter Backwash Reuse, St. Anthony Village • 2009 -2010 Minnesota Governor's Award for Pollution Prevention TH 101 FLYOVER Rogers sew . ter the Ill 61 and 130111 Sheet Imeisedlon, & Traffic Signal Improvements Protect 1� Date, 'god. 71 713 Lyndale Avenue, Richfield and Bloomington • 2010 ACEC Excellence in Engineering - Honor Award FULLER STREETS PEDESTRIAN BRIDGE Shakopee CEREMONIES This year WSB hosted an abundance of groundbreaking and ribbon - cutting ceremonies. These well- attended events served the dual purpose of signifying our appreciation to our clients and highlighting our pride in our great engineering capabilities. _. PROPOSALS WSB staff had a very aggressive and opportunistic approach related to proposal development. The role of Proposal Facilitator was also established this year which assigns an individual to assist with strategy development and the QA/QC process. This year we produced the most proposals in the history of our company and enhanced the look of our proposals and image of WSB by producing all of the formal proposals using InDesign software. TH 95 BRIDGE North Branch TA 95 L,i,f,ie •cjeci ro ICOU. . —�--__ a :41.4 `kI1' 710�1?/lt ,�.ge ' ` WSB: 2010 Year in Review 13 VI • Sj SCR NUN, GE BR /AN BOURASSA� PE - TOENO NUM PI P E 1AY KENNEDY• P. �- V P /I ltunicipa\ Grqup ., JONN MA■KIEW /CZ IS /IT,Group Manager .fEFF M1CNN /EWICZ - Construction-.Sery ' ces Goc rdu atbS JUSTIN MESSNER, PE' - Project Manager AND/ MOFFAT.T, :PWS - environmental Group Maxia4ex ANDY PLOWMAN, pm -• 'Project Manager ' '`' }; • - Engineering IC■edllog,i■at Business Services Group' Ma�age� • - V.P. /Vfater .Resources Gfoaap • • • • MLKE R/EF PE = V.P. /Construction Services Group Aa�ag TERESA S7,-OUP - Marketing coOrdk ator • • 14 WSB: 2010 Yearin Rgvievil: . • • ADDITIONS &ACHIEVEMENTS ustin and Megan Hansen — 6 / 17 Dyson Griffin —1/26 Katie (Leseman) and Nick Norris — 9/23 (DeAnna's daughter) Jake an e y Newhall - S/g Laura Hentges — 7/31 Isaac Cunningham — 6/1 a .glesong =4710 Levi Wallerstedt - 1/ 26 Benjamin Madson — S/4 Roman Hibbard — 4/21 (Kevin's daughter) Amanda Newman — Rosemount H.S. Regan rcher- 11 /24 Anna Oberlander Minneapolis South H.S. (Roseanne's daughter) WSB: 2010 Year in Review 15 2010 MEMORIES 16 WSB: 2010 Year in Review CITY HALL POLICE STATION - e EARLY CHILDHOOD CEN FER • 91...3 Nr %NUV(RMRK � Proposal City Engineering Services City of Lino Lakes, Minnesota February 18, 2011 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 -5196 651.490.2000 1 651.490.2150 fax 1 800.325.2055 Todd Blank, PE I 651.490.2017 1 tblank @sehinc.com SEH St. Paul Office 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 651.490.2150 fax 800.325.2055 www.sehinc.com Additional metro area offices located in Minneapolis, Minnetonka, and St. Cloud Firm Overview Background and History Since 1927, Short Elliott Hendrickson Inc. (SEH ®) has helped Minnesota cities build their roads and infrastructure, track project funding, meet compliance requirements, and plan their communities' future. Because of a breadth of in -house technical disciplines, we are able to integrate an array of professional skills to address complex technical challenges. Integrating multiple in -house disciplines in a collaborative, solutions - based team structure allows us to develop whole - project solutions. With 317 employees in 11 Minnesota offices, SEH has more than 130 professional engineers registered in the state. Our Minnesota roots give us solid relationships with the agencies and entities that affect many of your projects. SEH's City Engineering Services — Minnesota Services • Architecture Aviation • Energy and Sustainability • Environmental Geographic Information Systems Geotechnical • Grant Writing and Funding Municipal Engineering • Natural Resources Public Involvement/ Communications 0 q° °0 0 0 cP o 0 0 o $o0 ° 4x o Q000 0 0 0 0 o coo Structural • Surveying • Transportation and Traffic • Urban Design, Planning, Landscape Design CO 0 • Wastewater Treatment and Operations • Water Supply, Storage, and Treatment Water Resources Short Elliott Hendrickson Inc. Aurora Avon Bayport Becker Biwabik Bigfork Brownton Cambridge Cannon Falls Chisago City Clearwater Cohasset Cold Spring Coleraine Emily Foreston Freeport Glencoe Grey Eagle Hamburg Hill City Holdingford Isle Lake St. Croix Beach Kimball La Prairie Lakeland Lakeland Shores Long Lake Montgomery Mora Pine City Pierz Proctor Remer Renville Richmond Rockville Rush City St. Augusta St. Joseph St. Mary's Point St. Stephen Sandstone Sauk Rapids Silver Lake Spicer Taylors Falls Virginia Wahkon Waite Park The City of Lino Lakes faces a difficult equation: how to satisfy residents who expect the City to tighten its budget belt without reducing service. Meanwhile, the City's infrastructure will continue to need ongoing maintenance or outright replacement. Although there isn't one easy solution, Short Elliott Hendrickson Inc. (SEH ®) has identified some opportunities to provide highly efficient, cost - effective City Engineering services that helps the City's bottom line by: • "Right sizing" engineering services • Reducing project costs • Supporting City referendum efforts As your proposed City Engineer, our team would build on the successes we have experienced in other communities, such as the City of Cambridge, where we have: • Achieved project savings of $867,000 over the last three years • Realized NO cost overruns on $23 million of 2001 -2010 street improvements • Secured $10.5 million in funding from a dedicated team of funding specialists SEH has supported the City on a range of municipal projects for more than 20 years. We look forward to building on the work that we've already completed with the City, including New Subdivisions, the Lake Drive Interchange, Town Center improvements, and our ongoing Geographic Information Systems (GIS) support. We believe these examples demonstrate our commitment to helping the City achieve its objectives across the breadth of SEH's technical disciplines. The City will receive proposals from a variety of firms with the technical expertise necessary to deliver City Engineering and support services; however, we are confident that SEH is the best fit to help the City of Lino Lakes deliver quality services in a value- oriented manner. If you have any questions, please contact me at 651.490.2017 or via email at tblank ©sehinc.com. azfvt Todd Blank, PE 1 Principal 651.490.2017 1 tblank @sehinc.com I l i st I sZinc_ 7 izhe ++ aLtonf tonLalllell ra this Propo§ l was p wed. specifically for you and rOmains proppetary information. AVc would appreciate aurdiscretion in its reproduction aifd t �. distribution. 1Itis information has been tail,' ed to }nut specific project based on our understanding-of sour :needs. Its aim is to dentore,tratti our f ides and apl>tou:h to lout project compared with cute contpetnton. We 1 ' 1ectfulh• request that distribution be limited to iudiciduals involved in your selection process. SEFI is 0 nigist) nid tr.tdemark of Short Elliutb 1lcndt ickson Inc. City of Lino Lakes • City Engineering Services 1 page 4 Basis for Compensation Our primary goal in serving you is to provide superior service at a fair price. Hourly rates are just one factor in the total cost of services and more importantly, the value that you receive. Sometimes artificially low rates mean that less experienced staff provide most of the service while spending more hours, or billing for every minute, phone conversation and meeting, resulting in higher total costs. When reviewing our hourly rates, you will find them to be fair and comparable with similarly qualified firms. We propose the following: SEH Hourly Billable Rates Principal /City Engineer $120 $140 Assistant City Engineer $95 $110 Project Manager $95 -145 Project Engineer /Architect/ Planner /Scientist $80 -125 Lead Technician $90-115 Staff Engineer /Architect/Planner / Scientist $70 -105 Senior Technician $75 -105 Survey Party Chief $65 -95 Technician $50 -80 Survey Assistant $40 -70 Associate Technician $45 -70 Office /Administrative $45 -70 Effective: January 1, 2011 Expires: December 31, 2011 Other Fees and /or Charges • Because general City engineering services (non - project work) are usually funded by your General Fund, we have reduced our standard billable rates for the City Engineer and Assistant City Engineer for these services. This type of work includes providing regular City Hall office hours, attending regular meetings with staff, managing your stormwater system, coordinating with developers, administering the Municipal State Aid street system, certificate of survey reviews, and updating your CIP and GASB annual asset inventory. • In order to provide more value for you, we will provide the following at no charge: — Attendance at your regular City Council meetings. — All work involved with the transition from your current Engineer, including attending City staff meetings and reviewing your policies, procedures and practices. — Routine phone calls. basis for compensation 1 page 1 • Rates include overtime premiums, computer costs, cell phones, and routine copying and postage. • Services will be invoiced at our proposed billing rates plus the actual cost of reimbursable expenses on a monthly basis. Reimbursable expenses include plan and report reproductions, survey equipment and mileage at the current IRS rate. • Project related work including conducting feasibility studies, preparing plans and specifications, and observing and administering construction will be invoiced at standard billing rates. • Project budgets will be reviewed and approved by City staff and Council and fees incurred above these budget limits will not be invoiced unless otherwise approved by the City. If the City is interested in negotiating a fixed retainer fee for these services instead of using an hourly basis, we will do so. The specific services covered by the retainer would be reviewed and negotiated in detail by both parties, and then reviewed and renegotiated annually. Invoices Invoices will show the detail you need and can be customized per your request. We can provide a full range of detail such as funding limits, fees to date, and other information to meet your specific requirements. Attached is a sample invoice from a past project. basis for compensation 1 page 2 SEH BILL TO: Invoice Invoice Number: 236397 FEIN: 41- 1251208 1 651.490.2000 1 800.325.2055 Michael Grochala City of Lino Lakes 600 Town Center Pkwy Lino Lakes MN 55014 REMIT TO: 3535 VADNAIS CENTER DR ST PAUL MN 55110 Project # Project Name 112316 LINOL Stormwater Utility Study Notes: Pay This Amount Due Date Invoice Date Bill Through Date Terms SEH Client # Client Project # Client PO # $3,059.04 11- NOV -10 12- OCT -10 30- SEP -10 30 NET 1405 112316 Project Manager / Email / Phone Ron Leaf / rleaf @sehinc.com / 651 -490 -2000 Client Service Manager / Email / Phone Todd Blank / tblank @sehinc.com / 651 -490 -2000 Accounting Representative / Email / Phone Alizabeth Mc. James / amcjames @sehinc.com / 651 -490 -2000 Project Description Stormwater Utility Study Preparation for and attendance at July 27, Public Meeting; Sept. 7 City Council Worksession. Direct Personnel Senior Project Manager Senior Admin Assistant Project Manager Reimbursed - Expenses Expenditure Type Mileage Reproductions Hours Amount 12.50 $2,123.70 0.75 $52.14 6.00 $743.94 e 19.25 $2,919.78 Amount $36.00 $103.26 $139.26 Invoice total $3,059.04 Short Elliott Hendrickson Inc., 3535 Vadnais Ctr Dr, Saint Paul, MN 55110 -5196 SEH is an equal opportunity employer 1 www.sehinc.com 1 651 -490 -2000 1 800 - 325 -2055 1 651 -490 -2150 fax 1 lI tilQ ffr s ` page 5 1 Short Elliott Hendrickson Inc. Approach to City Engineering for Lino Lakes As one of the largest and most diverse municipal consulting firms in the region, SEH has the comprehensive resources and staff to deliver all services identified in your request for proposals. As a key member of the City's staff, your City Engineer must function like a full -time staff member while also providing the right amount of services to meet your needs. We must constantly tailor services to meet your current needs but yet always be available to provide more when necessary. Proven Extension of City Staff We have dedicated Todd Blank as your City Engineer. Todd has over 23 years of Municipal Engineering experience, is a Principal of SEH, has provided effective City Engineering solutions for more than 15 years, and is supported by a full- service team with successful Lino Lakes experience. Todd will be assisted by Tony Kutzke. We will review your needs together with you and determine ways to reduce your engineering costs. This may include finding ways to provide accessibility to you and the public while reducing standard City Hall office hours, or finding ways to use tools like GIS to improve operations. Todd will provide flexible City Hall office hours that allow appropriate access while potentially reducing your engineering costs. We will provide a level of service that efficiently fits your current needs and creates more value for you. When not at City Hall, we are still accessible to your staff and constituents. You can expect a prompt response, sometimes within minutes, even if just to acknowledge an issue and discuss solutions. If we are not at City Hall, we can be there in less than 30 minutes. As a City Engineer, Todd has attended regular Department Head meetings, Community Development team meetings, held regular City Hall office hours and even served as acting Community Development Director when there was a staff vacancy. This experience allows us to get up to speed quickly to provide more value for you. Transition Plan When a City makes a change in their professional staff, one concern is the transition to a new firm that may not be familiar with the City or City staff. Having worked for the City for over 20 years, and most recently on the Town Center and Lake Drive Interchange projects, we are familiar with the City. Todd has also worked closely with Mike Grochala in the past as his City Engineer when Mike was Community Development Director for the City of Cambridge. Tony also has experience in serving Lino Lakes. Therefore, a transition would be relatively smooth and would not take long. To provide you better value, we will attend City staff meetings and review your policies, procedures, practices, and systems at no charge during the transition period. We will continue this until you are comfortable this transition is complete. Cost- effective Implementation of your Capital Improvement Program (CIP) With a multimillion dollar CIP and an increasing need to reconstruct your aging streets, you must be confident that your projects will be completed as expected, on time, and under budget. It also means that property owners are informed and involved, and assessments are fair for the improvement value received. For your street and utility projects, Todd Blank will be the Project Manager assisted by Tony Kutzke as the Lead Project Engineer. They will be supported by other professional staff as necessary. Todd and his team have successfully delivered these projects for other communities for over two decades and provide you confidence in your future success. For other capital projects, Todd Blank will be the Principal -in- Charge with overall responsibility for delivering our services, and will be assisted by various specialized SEH teams. We will involve project property owners, business owners and other stake- holders up front with informational meetings, design updates, clear and complete information for public hearings, and regular construction updates so that the project is accepted and successful for all. Over the last 10 years, Todd has successfully used this process to help the City of Cambridge improve over 12 miles of their downtown and surrounding neighborhoods. All of these projects, totaling $23 million, have been completed for less than the low bid amount with no contract overruns. This provides more funding for additional projects. Todd and his team have also successfully completed major street and utility reconstruction projects for the City of Oakdale every year for the last 17 years totaling more than $30 million. During the construction process, we will conduct weekly progress meetings that can also be attended by your staff. We provide written updates of weekly progress to City staff and Council, and have a full communications support staff to assist with informing the public. Advocate for the City with Agencies We have long- standing working relationships with agencies including the Minnesota Department of Transportation (Mn /DOT), Anoka County, the Rice Creek Watershed District, the Vadnais Lake Area Water Management Organization, the Minnesota Department of Natural Resources (MNDNR), the MPCA, and the Minnesota Department of Health (MDH). We routinely work with Anoka County staff at all levels on projects ranging from signal systems to freeway interchanges like your recent Lake Drive project. We also work with and maintain close working relationships with Mn /DOT staff at all levels and are fully experienced in maintaining Municipal State Aid street systems and maximizing funding opportunities from annual funding allotments to cooperative agreements to turnback projects. Some projects take creative partnerships and flexible project delivery approaches in order to be successful. An example of this is when Mn/ DOT finalized their plans to reconstruct Trunk Highway 95 in Cambridge and the City also had a need to improve two adjacent local streets. We worked closely with Mn /DOT to determine the most efficient way to achieve the best finished product and ended up designing the City's improvements, incorporating that design into Mn /DOT's, and then partnering with Mn /DOT to perform the actual construction. During construction, Public Works led the City's efforts and we supported them as needed. This flexible, non - traditional approach was the best one to use on this project, it was successful, and it saved the City money. City of Lino Lakes • City Engineering Services 1 page 6 Assigned Personnel Your Lino Lakes Team Your Lino Lakes Team, under the direction of Todd Blank, will provide effective solutions for your City Engineering needs and challenges. With one point of contact, you have access to this full service team and the support of over 317 additional engineering professionals. SEH commits the staff identified in this proposal as the specific individuals who will serve the City. CITY OF LINO LAKES City Staff Jeff Karlson, City Administrator Michael Grochala, Community Development Director Rick DeGardner, Public Services Director Alan Rolek, Finance Director City Council Jeff Reinert, Mayor Kathi Gallup, Council Member Jeff O'Donnell, Council Member Dave Roeser, Council Member Rob Rafferty, Council Member MUNICIPAL Todd Blank, PE Municipal Lead Tony Kutzke, PE Sr. Project Engineer Tim Wegwerth, El Project Engineer Jeff Thene Lead Technician Nick Domiano Lead Surveyor TRANSPORTATION & TRAFFIC Mark Benson, PE, LEED GA Transportation & Traffic Lead Tom Sohrweide, PE, PTOE Sr. Traffic Engineer John Gray, PE Traffic Signal Engineer Bob Rogers, AICP Transportation Planner WATER & NATURAL RESOURCES Ronald Leaf, PE Water Resources Lead Jeremy Walgrave, PE, CFM Drainage Design Rocky Keehn, PE, D.WRE, CFM, LEED AP Stormwater Sustainability Deric Deuschle, CWD Wetland Specialist page 7 1 Short Elliott Hendrickson Inc. GEOGRAPHIC INFORMATION SYSTEMS (GIS) Becky Blue GIS Lead Steve Hack, GISP GIS Support WATER Miles Jensen, PE Water Lead Douglas Klamerus, PE Sr. Project Manager Dan Zienty, NACE CIP, SSPC PCS Telecommunications John Thom Water Operations FUNDING Heidi Peper Funding Lead Wastewater Tracy Ekola, PE Geotechnical Wayne Wambold, PE Environmental Allen Sunderman, PG Structural Jeff Johnson, PE Outdoor Lighting Kenneth Taillon Public Involvement/ Communications Mark Benson, PE Dawn Williams CAM BRI IG Minnesota's Opportunity Communi 300 Third Avenue Northeast (763) 689 -3211 Cambridge, MN 55008 (763) 689 -6801 FAX www.ci.cambridge.mn.us February 11, 2011 To Whom It May Concern: As the City of Cambridge Community Development Director, I oversee a number of departments including engineering. I am pleased to hereby recommend SEH as a full service engineering firm, and specifically Todd Blank and his team as City Engineer. We have worked side by side with SEH and Todd for nearly 20 years, and they have served as our City Engineer for the last 15 years. I have personally worked with them closely over the last 8 years to improve our community. Todd is an effective extension of City staff. He holds regular office hours at City Hall to provide better contact with staff and the public, and is flexible with this in order to be cost effective. This can range from being on call and visiting when warranted to regularly spending 1 -2 days per week depending upon City projects under construction. This flexibility helps us because it provides the right amount of engineering services at the right time, and we don't pay for more. As City Engineer, Todd has also been a key part of our team that improves our community both commercially and residentially. From concept development through platting, site plan review and construction, he and his team assure that the City's goals and requirements are met and that costs are fairly covered from the developer. Todd also developed and continues to implement our successful street reconstruction program. This was started in 2001 with the most difficult area in the heart of downtown, and has continued annually. He works closely with City staff to develop public support and secure funding for these projects, design them cost effectively, and manage them to come in under budget. Over the last 3 years alone we have achieved over $800,000 in savings that we can now use for additional projects in these fiscally challenging times. SEH, Todd Blank and his team have supported the growth and success of our community, given us a great return on our engineering investment, and I am confident that they would do the same for you. Sincerely, jZ2 David L. Carlberg Community Development Director City of Lino Lakes • City Engineering Services 1 page 8 Todd Blank, PE City Engineer I Prnapal Todd will serve as your City Engineer and lead Municipal Engineer. He will lead the SEH tears to ensure successful delivery of SEH's services. 23 years of experience Bachelor of Science. Civil Engineering, University of Minnesota Active in City Engineers Association of MN He brings more than 15 years as a City Engineer for the City of Cambridge. As an efficient extension of City staff, Todd is a primary contact for residents, business owners and developers: prepares. updates and implements a multimillion dollar Capital Improvement Program: and maintains a Mn/ DOT Municipal State Aid street system to maximize funding. He also has more than 23 years experience covering the full range of municipal engineering. Todd has been an initial contact for developers, reviewed plats and plans, helped negotiate and draft development agreements, helped manage escrow accounts, and administered construction on many commercial and residential developments over the last 15 years. This experience helping deliver major developments including Wal -Mart. Menards. Target. Lowes. Kohls, and Cub Foods, a new 105 -acre industrial park, and more than 20 new residential subdivisions, provides confidence that your future developments will be successful. Todd currently is the Principal responsible for serving the cities of Cambridge, Oakdale. and Vadnais Heights, and leads the municipal engineering group in the SEH St. Paul office. taff Report March 30, 201 "1 have worked extensnrely years here at Vadnais Heights as ire 1 communities in the past= SEH cotues to excellent service to me and the responsive to our needs and requests treat us as a first and most important The client services manager is Todd Blank,'whom:`. known and worked with for 15 years. The day to lead professional engineer is Tony Kutzke.1have eve confidence in both of these gentlemen to continue t provide excellent service. "..`' Mark Engineer /Director of Public W City of Vadnais Heights "( 651.204.6000 page 9 1 Short Elliott Hendrickson Inc. City Engineering Services City Engineering Services that assist Lino Lakes in: • Reviewing your engineering operations and identifying ways to reduce your budget. • Assisting you with continued growth to improve your tax base. • Helping you implement a successful street reconstruction program. Improving Your Community and Tax Base We will be a key member of your team to help improve your community with new and redeveloped commercial and residential areas which in turn improves your tax base. We will be work closely with Community Development and Public Works staff to ensure that these projects achieve not just the developer's or business owner's goals, but also the City's goals and requirements. We will review concept plans and provide guidance to help shape the project, review and recommend approval of preliminary and final plats, site plans, and corresponding public infrastructure improvements, and help you administer construction to ensure that you receive the improvements you expect and also that your costs are covered. Maximizing Your State Aid Funding We will review, maintain and update your Mn /DOT Municipal State Aid (MSA) street system to help maximize your funding for street maintenance and improvement. This Mn /DOT program requires annual review and reporting, and is the basis for your share of gas tax funds which you receive annually. This is a finite revenue source shared by all Cities, so it is important that your system is properly managed to receive the most funding. Our management along with a positive working relationship with your local Mn /DOT State Aid Engineer, Greg Coughlin, assures you receive maximum funding. Todd has over 15 years experience successfully managing a state aid street system highlighted by increasing annual funding received by 20% over the last five years, securing an additional $350,000 in funds for a trunk highway turnback project — even after funding was at its capped limit, and negotiating a $2.1 million payment from Mn /DOT for another trunk highway turnback. Capital Improvement Planning (CIP) and improving Your Streets We provide you a team whose focus is street reconstruction. We will work closely with your Administrator, Public Works, Community Development, and Finance staff to review, update and successfully implement your CIP and especially your street reconstruction program. Todd and his team have helped initiate, implement and administer these programs in the cities of Cambridge, Oakdale, Vadnais Heights, Crystal, and Plymouth. Aging streets must be improved to meet your community's needs and to maintain property values. With over 100 miles of public streets to maintain, this is an increasing challenge for you. Maintenance with seal coating and overlays alone are not enough and eventually a street must be reconstructed. These projects are not always popular, and they are difficult to do with your Charter rules, but they are necessary and must be done. With our public communications support staff, we will work closely with you, your attorney, and financial advisor to fund a way to improve your streets. Our proven record of consistently delivering these projects under budget provides confidence in future success. It is difficult to implement and maintain a successful street reconstruction program. We provide you a proven team. Working closely with Mike Grochala, Todd has done this before in the City of Cambridge where, about 15 years ago, another consultant tried to start a street reconstruction program but after two years was unsuccessful. SEH performed a pavement management study, prepared a comprehensive street reconstruction program, and began implementation in 2001 with a downtown area reconstruction. Ten years later, over 12 miles of business district and residential neighborhoods have been improved at a total cost of more than $23 million with no cost overruns. Our proven record of consistently delivering these projects under budget provides confidence in future success. We look forward to this same success with Lino Lakes. 8 years of experience Master of Science, Infrastructure Systems Engineering, University of Minnesota - Twin Cities Bachelor of Science, Civil Engineering, University of Wisconsin- Madison reconstruction and Tony Kutzke, PE Assistant City Engineer As your Assistant City Engineer, Tony will work closely with Todd as an extension of your staff. Tony routinely assists the City Engineer with project design, construction administration, and attending City Council meetings. Tony was a construction site engineer for your Town Center and Lake Drive interchange projects, and he currently is the primary engineer serving the City of Vadnais Heights where he is responsible for delivering a wide variety of services including annual street maintenance projects. Todd and Tony are both located in the SEH St. Paul office, which is less than 15 miles from Lino Lakes City Hall. They are available to provide City Hall office hours to best fit your needs. Our team is less than a half -hour away and with a support staff of over 20 other municipal engineering and approximately 200 other engineering professionals from this office alone, they have the full resources to quickly meet all of your needs. Overall Study, Local Street Reconstruction Program Crystal, Minn. ,l,lwr.r� `iii t 1 aR 3 I 1.81T o PROAJMIY a5: 9 00T 8C.611 '805E13 2012 1 CRES1 701878 PHAS7 12 2011 n5s '0056 16 2016 � a... ` r� ��( lit c08550 . alaie ■ i 11311^\ r,; x,115 PH 200910 lallai • 'Mr `p14'." 2161.iir lt » . l:o PI A5C 18 2020 iylfA'P9Allori10.�9 Ili '7,Z ;TM , „ :E5 h P1 ;.5E ' LEGEND Prepared a study of the feasibility of reconstructing along the 52 miles of streets. Developed a financial strategy to reconstruct the local streets using a combination of funding sources. City of Lino Lakes • City Engineering Services page 10 Ronald Leaf, PE Water Resources Lead Ron is responsible for managing water resources projects and has extensive experience with stormwater pond and storm sewer system design, comprehensive surface water management planning. development reviews, flood studies and mapping. stormwater ordinances, NPDES permitting, stormwater low- impact development practices, and infiltration practices. He previously worked for the Minnesota Pollution Control Agency (MPCA). responsible for coordinating revisions to the State's water quality rules, providing legislative testimony on implementation of water quality programs, and developing engineering standards for storage structures and treatment systems. Ron is also experienced in managing projects that require coordinating the goals and efforts of multiple public. private, and government interests. Rocky Keehn, PE, D. WRE, CFM, LEED AP Stormwater Sustainability Rocky has more than 24 years of water resources engineering $ experience. He is regularly involved with or performs design development. project review. quality control from concept to final design, plans and specifications, and const-uctability. Rocky has also taught continuing education courses at the University of Minnesota on Hydrologic /Hydraulic design of stormwater systems. Deric Deuschle, CWD Wetland Specialist Deric is a staff scientist with 12 years of environmental and ecological consulting experience. He primarily provides wetland services, such as delineations, permitting, mitigation siting and design. and monitoring, but also provides experience in environmental documents, threatened and endangered species surveys, tree inventories, water quality analysis, aquatic invertebrate ecology, aquatic invertebrate taxonomy, stream and large river ecology. fish and wildlife studies. nutrient loading analysis, GIS, and Global Positioning Systems (GPS). page 11 1 Short Elliott Hendrickson Inc. Water Resources and Natural Resources Water and Natural Resources Engineering Services that assist Lino Lakes in: • Protection and enhancement of wetland and natural resources. • Development review to ensure stormwater compliance. • Storm Water Pollution Prevention Plans. • Adhering to National Pollutant Discharge Elimination System (NPDES) reporting requirements. • Stormwater Management Ordinance assistance. Innovative Best Management Practices With the Rice Creek chain of lakes as a centerpiece in the City, it is critical that development and growth do not provide adverse effects. SEH water and natural resource team offers a full range of planning and design services from individual site stormwater pond design to complex and large scale watershed and conveyance system analyses. One thing we are most proud of is the construction of innovative stormwater best management practices including porous pavements, green roofs and underground detention and infiltration/ filtration systems (runoff volume control). This helps us use a systems approach to projects that require stormwater treatment on a linear corridor or on a development site that has little extra space for conventional practices. We are also experienced in completing wetland assessments, mitigation site design and all aspects of the wetland conservation act. We have experience with public and private ditch system assessment, improvements and maintenance. We have more than 60 staff in our Water Resources, Natural Resources, and Environmental groups to help Lino Lakes implement its Resource Management Plan strategy to address volume control, enhance groundwater recharge, reduce loading to the impaired lakes and maintain the function of the ditch systems for agricultural land uses. Working Relationships We have worked directly for the Vadnais Lake Area Water Management Organization (VLAWMO) on improvements to Lambert Creek and assisting them in establishing their Storm Water Utility fund. We have also coordinated development reviews and project permitting with them as part of our city engineering work with the City of Vadnais Heights. Phase 10 Streets Storm Sewer Analysis and Rain Gardens Crystal, Minn. We have worked with the Rice Creek Watershed District (RCWD) on several permitting projects including work in Lino Lakes and Mounds View and in review of Local Surface Water Management Plans we prepared for Shoreview and Arden Hills. We also worked with RCWD during review of the Non - degradation Loading Assessment we completed for the City of Blaine. Like you, we have also partnered with the Anoka Conservation District to review developed urban areas and determine specific actions that can be taken to improve water runoff quality and enhance receiving waters. We worked with them in the City of Cambridge to review the City and identify areas where rain gardens, tree pits and sand filters could be installed to retrofit the urban stormwater system. NPDES Phase 11 MS4 Program SEH has assisted more than 30 cities in preparing their SWPPP and Notice of Intent for the MS4 General Permit since the program began in 2003. We are involved with the Minnesota Cities Stormwater Coalition to stay current on program requirements and help you navigate the ever - changing program, including the expected changes that will be part of the permit renewal scheduled for 2011. As the City moves forward with stormwater program improvements including addressing the Total Maximum Daily Load (TMDL) needs for Centerville and Peltier Lakes, the Lower Chain of Lakes, Clearwater Creek and Hardwood Creek, experience with TMDL development and implementation will play a critical role in how effective and efficiently the City can address the respective load allocations. Our staff has that direct experience with the allocation process and implementation program needs through our work leading the Sweeney Lake TMDL study within the Bassett Creek Watershed. SEH prepared graphic brochures of rain water garden types and worked with residents to select planting plans for the rain water gardens designed throughout this project site. Surface Water Treatment Plant Green Roof Burnsville, Minn. This project incorporated many low- impact features including water reuse and the first green roof in Burnsville. Recipient of the 2009 Natural Resource Protection and Restoration Award from the MN Environmental Initiative. Marquette and 2 "d Avenues Transitway Minneapolis, Minn. The project reduced stormwater run -off by using pervious pavers. Recipient of the 2010 Merit Award for Distinguished Engineering Achievement from the MN Society of Professional Engineers Seven Wonders of Engineering Awards Competition. City of Lino Lakes • City Engineering Services 1 page 12 Miles Jensen, PE Water Engineering Lod For more than 26 years, Miles has specialized in the design of water treatment plants. He leads SEH's Drinking Water Group and brings a focus on advanced water treatment process design, construction. and plant start -up. Miles' experience includes new or renovated plant design for ground and surface water supplied systems, operations audits, pilot studies, backwash and solids collection improvements, hydraulic profiles, lime softening and lime sludge handling /conveyance, piping layouts, and site layouts. He has experience with more than 40 water treatment design and construction projects. Water Water Engineering Services provide Lino Lakes: • Planning, design, and construction of new supply wells and storage tanks. • Telecommunications site development. • Utility user rate reviews and updates. Douglas Klamerus, PE Senior Project Manager Doug is fully experience in comprehensive water plan preparation which identify required wells, towers, water mains, and treatment facilities ±ir to meet your future growth. He also works closely with Finance Directors to conduct utility rate studies and updates to ensure that you are recovering the proper costs from the system users. He has more than 14 years of experience including water supply wells, water storage tanks, water planning, utility rate studies, and water treatment. 1.5 MG Composite Elevated Water Storage Tank Lakeville, Minn. The project included a complete second floor storage area for telecommunications equipment, SCADA interconnect, mountings for future telecommunications work, and a water load -out facility. We have a full range of water supply, distribution, storage, and treatment staff including licensed operators to help you meet all of your water needs. Our team is fully experienced with obtaining timely review, approvals, and permits from the Minnesota Department of Health (MDH) for the full range of municipal water projects including water main extensions, water supply wells, and water treatment plants. We also have telecommunications and coatings staff that will help you look for and maximize revenue from installations on your water towers. With more telecommunications entering the marketplace and adding next -phase buildouts of their services, the City of Lino Lakes can realize more revenue from efficient placement of telecommunications equipment. Over the past 14 years, our telecommunications experts have helped cities like you take charge of their telecommunications site(s) and realize their full revenue potential. SEH also completed the Water and Sewer Comprehensive Plans and Irrigation Well Study for the City. page 13 1 Short Elliott Hendrickson Inc. Telecommunications Site Development In response to the Telecommunications Act of 1996, SEH created a telecommunications site development team to help cities with zoning, height restrictions, aesthetics /screening, maintenance, site planning for co- location, and structural application issues. Over the past 14 years, our telecommunications experts have been involved in the construction of numerous telecommunications sites throughout the Upper Midwest. SEH can customize our services to address your individual needs or to develop a comprehensive site management plan that helps you take charge of your telecommunications site(s) and realize your full revenue potential. Water Treatment and Wells Cambridge, Minn. Daniel Zienty, NACE CIP, SSPC PCS Telecommunications Dan is specialized in telecommunication antennae installations and coating systems, especially water towers, to ensure that all structural support, welds, and coatings are properly performed. He also provides lease review and comments to help ensure that you maximize your revenue and received a quality product. He has extensive expertise in the field of telecommunications site development and management. This has included conceptual and final plan review, tenant /landlord facilitation, maintenance coordination, construction inspection services, and inventory mapping. John Thom Water and Wastewater Operations John is a licensed, experienced and well respected system operator whose experience includes management of water and wastewater utilities, project management, plant studies, plant start -up, preparation of maintenance and operation procedures manuals, water and wastewater operator training, and design and operation of wastewater and water treatment pilot plants. This addition to our typical engineering capabilities provides added value and assurance that your system will be user friendly. Well House No. I Fridley, Minn. SEH provided preliminary and final design, bidding services. and contract administration for a well house building with exterior treatment. The design included a well pump with appurtenant piping and equipment, separate booster pump. chemical feed and storage equipment, and an expanded SCADA system. City of Lino Lakes • City Engineering Services 1 page 14 Mark D. Benson, PE, LEED GA Transportation & Traffic Engineering Lead Mark has 25 years of varied qtransportation planning and preliminary design experience working for Mn /DOT and as a Consultant. His experience has included coordinating and managing the preliminary planning, environmental impact documentation, geometric design, and public involvement activities of numerous major highway corridor projects and interchanges. In addition, Mark has assisted communities with Comprehensive Transportation and Master Planning. Through these roles, Mark has become an expert with public involvement. all aspects of the environmental review process, and obtaining state and federal project funding. Marl< recently managed your Lake Drive Interchange project and he is also a resident of Lino Lakes. Tom Sohrweide, PE, PTOE Senior Transportation Engineer Tom has more than 35 years of traffic engineering and operations experience. He provides traffic operations support to municipalities and also manages a variety of projects, including traffic studies, traffic signal designs, roadway designs. Tom has also served as Assistant Traffic Engineer for Skokie. Illinois; and Traffic and Parking Engineer for the City of Appleton, Wisconsin. John Gray, PE Traffic Signal Engineer John has designed hundreds of traffic signal systems, flasher systems. and emergency vehicle preemption systems during his 22 years of experience. He is a recognized expert in the planning and design of traffic signal systems and routinely works with Anoka County and Mn /DOT as their Signal Engineer. page 15 1 Short Elliott Hendrickson Inc. Transportation and Traffic Transportation and Traffic Engineering Services that assist Lino Lakes in: • Advocacy with Anoka County and Mn /DOT. • Operations review and support. • Traffic signal systems. SEH combines the strengths of our nationally recognized traffic and transportation experience with our locally based commitment to long -term client relationships. We are a recognized leader in traffic engineering, transportation planning, highway design, public involvement, and context- sensitive solutions. Our industry- leading efforts have included intelligent intersection warning systems, innovative interchange designs, three -lane roadways, roundabouts, and unique treatments to accommodate on- street bicyclists within existing roadway sections. Our multi -modal experience extends from traffic management systems, high occupancy vehicle lanes and systems (HOV), bus rapid transit (BRT), structures, parking facilities, bikeways, and traffic - calming projects. With Interstates 35W and 35E both running through Lino Lakes, and a comprehensive Anoka County highway system serving the City, it is important to have a good working relationship with Mn /DOT and Anoka County so that the City's concerns are met. Our team will help you achieve your transportation goals. Anoka County Relationships SEH is a provider of engineering and planning services for Anoka County. We have designed projects ranging from signal systems to freeway interchanges. Our staff maintains relationships with all levels of staff at the County. In particular we frequently coordinate and meet with Doug Fischer and Kate Garwood. We understand how critical the county highway network is to serving the transportation needs of the City. Mn /DOT Relationships SEH is a provider of engineering and planning services for Mn /DOT. We are prequalified to plan and design the full range of project types for them. Our staff maintains close working relationships with staff at all levels at Mn /DOT. In particular we have long standing relationships with Scott McBride, the Metro District Engineer; Wayne Norris the Area Manager whose area includes Lino Lakes; and Mark Lindeberg your Area Engineer. By leveraging these relationships we can benefit the City in these ways: • Understanding the policies and procedures of Mn /DOT and Anoka County we will advise you on opportunities and issues that may affect the City. • Working on your behalf to minimize local cost participation when Anoka County or Mn /DOT is leading a project that impacts your infrastructure. • Ensuring that Anoka County and Mn /DOT include as much local work as possible in their projects (when it makes sense) to take advantage of design efficiencies and lower bid prices on larger projects. • Representing the City's interest when Mn /DOT or Anoka County propose access changes along any of their highways within the City. Transportation Engineering Services Golden Valley, Minn. Transportation Plan Shoreview, Minn. SCHOOL SPEED LIMIT 20 NHS FLASHING SEH prepared the fafe Routes to, .5chool funding application and prepared the design for school her system with a radar speed feedback signs. Transportation system plan developed in coo? dinanon with the City's Comprehensive Plan Update. City of Lino Lakes • City Engineering Services 1 page 16 Geographic Information Systems (GIS) GIS Services for Lino Lakes: • City property base, utility, and land use mapping. • User - friendly plan and data access. • Hardware and software requirement assessments. • GIS application support and training to City staff. SEH currently provides your GIS support and is very familiar with your system. We help the City gain efficiencies and cost savings by using tools such as DataView• to easily access your construction plans. We update and maintain your property base maps, utility maps, land use and zoning maps, assist with flood zone map revisions, and maintain your DataView' record plan viewing system. Our expert team will help you organize and visualize your data to increase efficiencies, improve service to your community, and streamline your operations. By serving as your City Engineer, a primary system user, there will be further opportunities to provide cost savings. GIS Services For Comprehensive Plan Lino Lakes, Minn. To help the City update its Comprehensive Plan, SEH prepared a GIS model using ArcView® GIS technology allowed SEH to efficiently prepare the information 4 Becky and her staff currently assist I ' your staff with base mapping and I '' ' provide ongoing GIS support. She has more than 18 years of varied experience in GIS Implementations, data integration and automated mapping. As GIS Operations Manager, she supports clients with developing automated mapping, facilities management and GIS. Rebecca Blue GIS Lead page 17 1 Short Elliott Hendrickson Inc. Other Specialties Wastewater Wastewater Engineering Services for Lino Lakes: • Collection system and lift station design, construction and reconstruction. • Operations support from licensed operators. • Utility user rate reviews and updates. Our engineers and operators understand the operational side of your wastewater system so we support not only design and construction but also the operations side. For Lino Lakes, SEH has designed and administered construction on projects like your Black Duck lift station reconstruction so we are familiar with your system and your staff. Our team is fully experienced with obtaining timely review, approvals and permits from the MPCA for the full range of municipal wastewater projects. Sanitary Sewer Lift Station Upgrade Buffalo, Minn. Study, design, and construction services to upgrade an existing "package" type lift station. Included larger pumps with variable frequency drives, new controls, telemetry and standby power, and using temporary submersible pumps and controls in the existing wet well during construction. IS116-4 Tracy Ekola, PE Wastewater Engineering Lead Tracy is SEH's Wastewater- Central Region Practice Center Leader and brings nearly 20 years experience working on a variety of wastewater, water and other environmental engineering projects. She provides project management, design, construction inspection, and construction administration of sanitary sewer /water systems, and wastewater treatment facilities. Geotechnical & Materials Testing Geotechnical Engineering & Materials Testing Services that assist Lino Lakes in: • Soil boring and lab test interpretation. • Foundation design for infrastructure facilities. • Construction site review and constructability recommendations. Our experienced in -house geotechnical staff helps ensure your project will perform safely and successfully while taking advantage of existing site conditions and materials. Our geotechnical engineers have a broad range of experience from large earthen dams to bridges to city streets. Winnetka Avenue Improvements Golden Valley, Minn. SEH geotechnical used lightweight fill to support road widening and raise the road profile as part of flood protection strategy. tiv Wayne Wambold, PE Geotechnical & Materials Testing Lead Wayne leads the geotechnical efforts for soil improvements, roads, levees, floodwalls, retaining walls, modular block walls, reinforced slopes, building and bridge foundations, river erosion control works, and Lakeshore protection. His analytical experience has included lateral loads, settlement analysis, bearing capacity, slope stability, buried pipe loading, seepage and pile capacity. Environmental Services Environmental and Natural Resources services that assist Lino Lakes in: • Environmental review. • Remedial investigation. In addition to strong fundamentals in science and an understanding of Minnesota's natural resources and ecological communities, SEH's staff of biologists, ecologists, and environmental scientists bring relevant project experience in environmental review, remedial investigation, natural resource planning and wetlands science. Our team has developed respected relationships with local, state, and federal regulatory personnel that help streamline reviews and permitting. Our environmental review team provides development impact assessment and preparation of environmental assessments and impact studies for a variety of projects including residential development in urban, rural, and shoreland areas; linear transportation and utility projects; and airports. I-35W Bridge Phase II ESA, Remedial Action Plan and Construction Oversight Minneapolis, Minn. SEH provided full- service environmental support for this critical timeline, high - profile project that advanced bridge construction, while maintaining positive relationships with MPCA programs. Allen Sunderman, PG Environmental & Natural Resources Lead Al helps communities manage contaminated and low impact soils from municipal construction, street and utility projects as well as brownfield and redevelopment projects. Al has helped negotiate with the MPCA to obtain site file closure and land use restrictions for redevelopment or land acquisitions. City of Lino Lakes • City Engineering Services 1 page 18 Structural SEH provides a range of structural engineering, including bridge design and inspection, building structural and miscellaneous retaining walls, drainage structures, and coating evaluations. For each project, we consider re -use and life -cycle options for existing structures, and in the design of new facilities, we explore design that minimizes materials, incorporates recycled or recyclable materials, and provides the longest service life. Our eight structural engineers and technicians are located in the metro area to provide sound ideas for your projects promptly and economically. Jeff Johnson, PE Structural Lead Jeff brings nearly 30 years of experience in structural design and management of bridges, drainage structures, and building analysis. He has designed more than 400 bridges for state and local governments. Outdoor Lighting Our lighting specialists keep abreast of new technologies that provide innovative solutions that ensure reliability, reduce maintenance costs, and reduce energy costs. We specialize in the design and installation of intelligent lighting systems for streets, parks and trails, buildings, and monuments. Kenneth Taillon Street Lighting Lead Ken has 19 years experience with a wide range of lighting design experience in downtown areas and streetscapes, roadways, landscape and architectural lighting, sports facilities, and lighting maintenance. He supports client needs by developing and providing services in areas of project management, design, planning and policy development, and construction administration for projects involving any type of lighting. page 19 Short Elliott Hendrickson Inc. Public InvolvementlCommunications Clear and open communication is an avenue to keep the community informed of progress and project needs so they can understand the long -term value of improving City -owned infrastructure. SEH will support the City with public involvement and communications services that keep your residents and businesses informed and involved. When the City needs to communicate project information, our public involvement plan will provide your residents with a high level of confidence in project outcomes. Once projects are underway, we remain sensitive to the needs of your residents who may "live" the projects every day. We also understand how critical it is for businesses to be involved in developing project solutions that minimize disruptions and provide access to their customers. Building on traditional public outreach approaches, such as open houses and newsletters, SEH offers project websites and social media tools like Facebook, Twitter, and Youtube videos to ensure that your residents have access to the information they want. Mark Benson Public Involvement, Facilitation Lino Lakes resident Mark Benson leads our Public Involvement efforts. He is trained in the nationally recognized Systematic Development of Informed Consent (SDIC) that helps keep communities informed and involved. He was Project Manager for the Stillwater Lift Bridge Facilitation Services. which was a politically charged process that Mark and his team navigated using SDIC principles. Dawn Williams Public Involvement, Communications Dawn brings 19 years experience managing public relations, media relations, issues management, and crisis communication. Dawn understands communications from our clients' perspective. having served as Public Information Manager for the City of Minneapolis Community Development Agency; Assistant Communications Director for the Minnesota Department of Transportation; and Communications Director for the City of Elgin, III. Funding Total Funding Solutions that assist Lino Lakes in: • Finding grants and loans to make projects a reality. • Funding application and administration management. • Lobbying for Lino Lakes to the State of Minnesota. Project funding is most often the biggest challenge in public improvement projects today. Our funding team will help you obtain state and federal grants and low - interest loans to get your projects built. Over the last 18 months, we've secured about $120 million in grants and low- interest loans for our Minnesota clients. Heidi Peper Funding Lead Heidi assists communities with federal funding grants, federal appropriations, and state bonding requests, all at no charge. She has over 14 years professional experience in community and economic development and marketing. Heidi coordinates affordable financing packages, including grants, low - interest loans and other financial incentive programs for the full range of municipal projects. She also assists cities with economic development services. We will review your needs and proposed improvements with you in detail and then research funding sources and help you apply for the appropriate funding programs. We will explore regional, state and federal grant and loan programs to create the most affordable financing package for your planned projects. We will also enlist our team to help you lobby for state and /or federal direct appropriations, including state bonding. Minnesota Project Funding Successes — Last 18 Months Source Projects Amount DEED Business Development Public Infrastructure Grants 6 $1,421,799 DEED Redevelopment Grant Funds 5 $3,271,235 DEED Small Cities Development Program 4 $945,780 HUD 2 $2,500,000 USDA Rural Development 11 $32,440,000 Section 569 Northeast Minnesota Environmental Assistance Program 8 $3,605,000 DEED Public Facilities Authority Drinking Water and Clean Water Revolving Fund 7 $24,655,601 ARRA Clean Water Revolving Fund 6 $17,090,635 Mn /DOT SAFETEA —LU (transportation enhancement programs) 3 $3,016,641 Special Appropriations (Trails, Infrastructure, and Economic Development Projects) (Variety) $16,617,000 EECBG Grant Funds 10 $577,350 Iron Range Resources 24 $5,255,000 Miscellaneous Grant Programs /Foundations (Variety) $3,435,000 Total Funding Secured $118,209,041 City of Lino Lakes • City Engineering Services I page 20 Related Experience Downtown Improvements Cambridge, Minn. Todd and his team provided design through construction administration services to improve a 19 -block area of downtown Cambridge. The work included complete street, sidewalk, and underground utility replacement; traffic calming; traffic signal revisions; and aesthetic improvements. Successfully delivering this complex project required: • Implementing staged construction over a seven -year period. • Securing and administering Municipal State Aid, Mn /DOT Cooperative Agreement, Trunk Highway Turnback, and Federal TEA -21 funding. • Facilitating a significant public involvement process to achieve community -wide support. page 21 I Short Elliott Hendrickson Inc. Reference David L. Carlberg Community Development Director 763.689.3211 Street Reconstruction Programs Cambridge, Minn. (2001 -2011) An annual program consisting of approximately 12 miles to date, a total cost of $23 million, with no cost overruns. Included the entire downtown business area and significant residential areas. Funding has included Municipal State Aid, Trunk Highway Turnback, Federal SAFTEA -LU, and significant special assessments. Todd's SEH team performed a Pavement Management Study, prepared a Capital Improvement Plan (CIP), annually updates the CIP, prepared and updates the assessment policy, and implements annual street and utility reconstruction projects from preliminary design through construction. Reference David L. Carlberg Community Development Director 763.689.3211 Oakdale, Minn. (1994 -2011) SEH implements an annual program consisting of approximately 45 miles to date, and a total cost over $30 million. The projects have included commercial, residential, and City park improvements with funding coordination required for Municipal State Aid, Federal Safe Routes to School, Federal SAFTEA -LU, Federal Stimulus funding, and significant special assessments (more than 700 parcels on current project). Todd's team has provided design and construction services for this entire program. Reference Brian Bachmeier, PE City Engineer /Director of Public Works 651.739.5086 City of Lino Lakes • City Engineering Services I page 22 1, €1.1 lis.111i L t :? - I , ,, . il -i- I 11,11 "Ar`i�''l 1 -ti . ice 4161 Legacy at Woods Edge, Town Center Lino Lakes, Minn. SEH provided concept plan, preliminary and final design, and construction services for your new, mixed -use town center with an extensive streetscape system and connections to regional park trails. A new town center /open space includes a gathering fountain and gardens. The plan incorporated low- impact - development (LID) strategies such as use of porous pavers in parking bay locations, underground storage chambers, and rain gardens in front of City Hall. The urban design included use of Columbia University soils for boulevard trees. reit construe construction completion *ten:tlte contractor went out ofbusines I-35W/CSAH 23 (Lake Drive) Interchange Lino Lakes, Minn. After conducting an interchange study, SEH provided funding assistance, developed preliminary and final design and associated environmental documentation for a revised interchange project that included a new bridge, traffic signals, and stormwater ponds. page 23 I Short Elliott Hendrickson Inc. Rice Creek Corporate Park Shoreview, Minn. "SEH Inc. has provided Engineering services to the City of Shoreview for a number of high profile and diverse projects. They've earned and maintained the trust of our staff and elected officials with their commitment to providing cost effective public infrastructure solutions and high quality customer service." Mark J. Maloney, PE Public Works Director /City Engineer 651.490.4600 Andover Station Commercial Area Redevelopment Andover, Minn. Todd and his team provided multidisciplined services to support the redevelopment of a 100 -acre contaminated automotive salvage site for use as commercial property. The project's street, utility, and site grading improvements required the team to balance site improvements with contamination remediation and onsite wetland mitigation. The team worked in coordination with an adjacent landfill property and the local watershed district to minimize collateral impacts. After completing an area -wide traffic study and environmental assessment review, SEH provided design and construction services for 1.8 miles of State Aid roadway and public utilities. This complex project required coordination with two counties, three cities, and Mn /DOT for project approvals, as well as coordination with a private developer. The project lowered twin 60 -inch aqueducts to accommodate the new road. The Consulting Engineers Council of Minnesota awarded the project its 2001 Grand Award. Reference David Berkowitz, PE City Engineer /Director of Public Works 763.755.5100 City of Lino Lakes • City Engineering Services 1 page 24 Disclosures and Assurances Conflict of Interest SEH has hundreds of public clients across the State of Minnesota and the surrounding area. We do not serve the City of Hugo, North Oaks, Circle Pines, or Columbus, and we occasionally do some specific project related work for the Cities of Blaine and Shoreview. Any work done in those two cities that affected the City of Lino Lakes would be done by separate staff from the Lino Lakes team and the work would be discussed with the City of Lino Lakes ahead of time to ensure no potential conflict of interest exists. We therefore do not see any conflicts of interest in serving the City of Lino Lakes. As your City Engineer we will become an effective and flexible part of your staff. Ethics and Insurance Claims We have had one ethics complaint within the last five years. When a developer failed to pay for our services, we filed a mechanic's lien against the fee owners of the subject property, one of them being a seller to the developer. The seller responded by filing an ethics charge with the state licensing board. The board found no violations of any statutes or rules and the charge was dismissed. As with any large firm operating out of almost 30 offices between Denver and Indiana, there are from time to time claims filed against the firm. A good share of the claims are nuisance or third party claims. We involve our insurance carrier early to assist in resolution of claims well before any court appearance might become necessary. Most issues are resolved through negotiation or mediation, rarely by the courts. We are unable to share any information on most of our claims because they are settled confidentially through mediation. However, one example of a potential claim relates to the permeable pavers installed on the Lino Lakes Town Center project. Settlement occurred unexpectedly in the newly place street paver bricks, SEH and the contractor worked out a solution and shared in the cost of the repair without involving the city or even our insurance carrier. It is our practice to take responsibility for our actions, and correct issues that do not meet expectations before they escalate to claims. Overall, our insurance agent contends that our claims history is better than average, which is reflected in reduced insurance premiums again this year. page 25 1 Short Elliott Hendrickson Inc. Applicant Authority Todd Blank is responsible for the management and administration of all engineering services SEH provides to the City of Lino Lakes, is a Principal of SEH, and is approved to review and sign contracts with the City of Lino Lakes. Abbreviated background and experience information has been provided for the key staff for your Lino Lakes team. If full resumes are desired, we will provide them upon request. Insurance Coverage SEH maintains general liability, automobile, worker's compensation and errors and omissions insurance that meets or exceeds industry standards. We will serve at the will of your City Council. Upon selection, we will enter into a master agreement for engineering services to be reviewed and approved by your City Attorney. ACORO CERTIFICATE OF LIABILITY INSURANCE 1 411 to M CINTPCAR U 136110 AS A METIER OF INFORMATION OILY EM COMERS NO RO1101P01 THE CERIFCATE NOIDW. M CER1RAtt 0001 NOT AEFFIMAIIVELY OR NEGATIVELY MOM, MICRO OR ELM M COVMIAGE AMMO, 0Y M POl*ci1 BELOW. M CERTIFICATE OF 00II11ANCE 0006 NOT COMMUTE A CONTRACT 9EIMEMI M MUM MIME309A AUII0000 REPREEEIITA0VE OR PRODUCER. AIM McERIECA)0 /OLDER. YPORTANT N ft war I0MW M or 0 1 0 1 9 1 1 ADDITIONAL MOUND, NNN 05 W em. 0 6t1ER0DAINM M WANG. cyst te M t o m ndm r6r oflMNpOXy Mein poll/. may Iey0a r a(OSaaNe1L A 1Yw r1614ar0Mal5 405 MOnen 301410 Ore FINOdM CU UM • 10521830-3030 Dam IraOC r WeW Farm hva. Bands USA. 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INSURERS AFFORDING COVERAGE resume. 3L Special ey Insurance CO. more a - -- wasac tn wRt COVERAGES WiTtai TE1.O'ilgTdT O COxinMArnig a 1gr,":, ni11nE5I M;"-- �T:.707WwOC� 9,,, tg7,70V""` IC Ai I DR S T[ mama NiT HE me, mom 9Y aN.oar -rl .1 - - __ __ mom La Arra.we xa4 SIR Vxwv v..r• •__ . au.r�n asn rrri r nu. omen .0 ua .mu.wu wlua vn Nno mnv' aru�t n 1 aimo+ ulry l �r r _ PTeTeSSIOnal Liability OPR9409414 10 /01 /2010 10/01/2011 .Each Claim/ SS .000.000 A Amyl Aggregate SI0.000, 000 This certificate o randl0r of insurance d00 no ateir.Htively or um ly mond. ea[Od, rar alter the coveragerafforded by Inc I e policy[ °IC daysimtice for Can ellallon if r ea son for 1101 r w - Cay11 01 preen CERTFICATE HOLOER CANCELLATION BEING ISSUED FOR INFORMATIONAL PURPOSES ONLY. soma env .......o.,,......,.................„0. . ... 010 m..^" roost romusrrror m arm ma wn us moos OA Ammon, macsomme 0000023(00051011 103 ACORD name ay Me rw3a0me man M00C0RO RD CORPORATION. A mono ream Basis for Compensation Our primary goal in serving you is to provide superior service at a fair price. When reviewing our billing rates, you will find them to be fair and comparable with similarly qualified firms. As requested in the Request for Proposal (RFP), we have enclosed the Basis for Compensation section in a separate sealed envelope. City of Lino Lakes • City Engineering Services 1 page 26 WSB & Associates, Inc. Engineering 1 Planning 1 Environmental 1 Construction 701 Xenia Avenue South Suite 300 February 18, 2011 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Mr. Michael Grochala, Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal to Provide Engineering Services for the City of Lino Lakes -- Dear Mr. Grochala: The delivery of public services is under pressure due to the redirection of public funding. Conventional thought says that you now have to get by with less. At WSB, we believe that it is time to do things differently. We have found a way to develop honest relationships and deliver engineering services in a cost effective, thoughtful, and project driven manner. In fact, we were recently asked how we are different than other engineers. We would answer that question like this: • Our City Engineering client relationships, service areas provided, and our staff numbers are growing. WSB has added five new City/Township Engineering client relationships over the past two years. Additionally, at the request of some of our clients last year, we added Community Planning and Environmental and Stormwater Compliance services to our list of expertise. Even though the recent economic downturn has caused most of our competitors to cut staff and reduce services, we have been growing! • We deliver funding to leverage city dollars. We understand that in order to be an effective City Engineer, we need to bring funding with us to the communities that we serve. From $1.5 million for a water reuse facility in St. Anthony to $9.2 million in SaM funding for an interchange in Rogers, to water system and park funding, we have been successful at doing just that. WSB is the engineer for three transportation corridor advocacy organizations (TH 169,1-94, TH 23) and we regularly advocate for projects in our communities at the State Legislature and in Washington DC. A list of some of WSB's funding successes is shown on page 22. • We understand how to deliver projects efficiently and effectively. We are creative in finding solutions with a "can do" attitude. Our approach to developing projects focuses on _ determining how a project or a task can be completed, as opposed to why it can't be done. We are confident that our municipal client references can attest to this approach, and to the high quality results of our mutually beneficial relationships. • We serve numerous municipal clients and maintain many direct City Engineering relationships. As you will see on page 13 of the proposal, we serve more than 50 municipal clients in the metro area, 21 of them as the City/Township Engineer. We have two City Engineering Clients that work with WSB as their in- house staff similar to the City of Lino Lakes' current consultant relationship (Rosemount and Champlin). We are able to utilize this base of knowledge and expertise to provide new and creative solutions for municipal projects in the City of Lino Lakes. • Municipal engineering is our primary business. 75% - 80% of our business is derived through our municipal client base. Although we have expertise in all of the engineering disciplines that will be required by the City's infrastructure projects, our core business and our strong reputation is as a City Engineering firm. Minneapolis 1 St. Cloud Equal Opportunity Employer Mr. Michael Grochala February 18, 2011 Page 2 of 2 We hope that you consider three things when you compare WSB to the other firms that are proposing their services to the City of Lino Lakes: 1. Jason Wedel has unique experience and is the most qualified candidate. Jason has experience working as a consulting engineer for the City of Lino Lakes and has been a staff Public _ Works Director /City Engineer for the City of Savage (population 25,000). He has also worked for a national land development and home building company that has been more affected by the economic downturn than any other industry. He will bring insight from multiple perspectives and has references that will attest to his character, personality, and qualifications. We hope that after you review this proposal and contact his — references, you will agree that he is highly qualified and the top candidate for your position. -- 2. WSB is proactive in delivering creative funding solutions that benefit our clients. WSB believes that by thoroughly understanding the goals related to a City's infrastructure system and economic development plan, we are able to create a roadmap that will lead to funding opportunities. We have developed a grant and funding database and have secured millions of dollars in funding assistance to address the needs of our clients. Page 22 provides some information related to WSB's assistance with our clients funding success. 3. Brian Bourassa is committed to developing a successful engineering relationship. Some of the proposal reviewers know Brian Bourassa. He is a 23 -year resident of the City of Lino Lakes who previously worked as a consultant engineer for the city, has been an active citizen, and has developed a love - for the community. You can be assured that Brian's commitment to the City of Lino Lakes will result in a high level of customer service from the WSB team and responsiveness to any and all issues. His role as the City's Client Advocate will guarantee that the City's needs are put first in our relationship. Brian's role as a member of WSB's leadership team provides him access to resources beneficial to the City. Finally, as you consider transitioning your City Engineering duties, your thoughts may turn to loss in regards to your current engineer – loss of relationships, of institutional knowledge, and efficiency. It is often said that people resist ▪ change when in reality; people don't resist change, but rather resist their real or perceived loss. WSB has transitioned into 21 communities as City Engineer over the last 15 years, with the latest being the City of Rogers. To give you a — sense of how that has gone, consider this quote from a current Rogers council member: MINIM "There were no costs incurred by the City of Rogers that I can attribute to the transition to WSB. This was impressive considering our long history with the previous consulting firm... I've seen that their thinking out of the box and personalized service has been beneficial to many of the projects we've undertaken because they've taken the time to get to know us and our community." Jay Bunting, City of Rogers Council Member We are excited about the prospect of developing a lasting, collaborative, and trustworthy relationship with you and your staff. Thank you for the opportunity to illustrate our engineering capabilities. Please contact either of us at ▪ 763- 541 -4800 to discuss our next steps together. - Sincerely, WSB & Associates, Inc. Jason Wedel, PE Brian J. Bouras §a, PE Proposed City Engineer Associate /Proposed Client Advocate yin Bring S� ei�vi1cres ,, Basis for Compensation We recognize that compensation for services is a critical component to a successful engineering relationship. Additionally, there are several options for establishing a compensation program for City Engineering Services. Some of the options for compensation that we are aware of are listed as follows: • Standard hourly rates • Reduced rate for general engineering • Variable rate for engineering services - general engineering vs. city improvement projects vs. developer projects • Reduced rate for a defined amount of hours • Hourly rate for general engineering duties with a maximum annual fee • Flat rate retainer for general engineering We recommend a customized approach to providing engineering services. Our customized approach provides a flat rate retainer for general engineering duties and standard hourly rates for additional project assignments. The flat rate retainer would provide for office hours and establish a defined list of general engineering assignments to be completed. In the Approach to Scope of Services section we have identified the list of assignments that typically would be required for a City similar to Lino Lakes. However, since each City is unique, we propose that the final list of general engineering assignments be established and mutually agreed upon during the transition period. We believe that a reduced Flat Rate Retainer for general engineering services and a standard hourly rate for WSB AIMMININk & Associates, Inc. additional engineering assignments will provide several benefits for the City: • Detailed and specific general engineering services established and agreed upon • Budget consistency • Accountability from the Engineering Consultant • Staff direction regarding the role of the City Engineer • Provides a consistent fee structure for public and private improvement projects We understand that the City's current consultant engineer provides office hours for 40 hours per week. However, based on the current economic downturn and the lack of development activity, we believe that a reduction in the office hours is warranted, provided that the general engineering duties are completed and the level of service is maintained. On the next page, there are two scenarios for you to consider regarding WSB's Customized City Engineering Services and Flat Rate Retainer Compensation Program. Basis for Compensation 11.1 Scenario 1 (Recommended) • Complete all of the general engineering activities agreed upon • Provide office hours for an average of 24 hours (three days) per week. - City Engineer for an average of 16 hours (two days) per week - Assistant City Engineer for an average of 8 hours (one day) per week • Provide additional engineering services as directed by the City Council and City Administrator according to the attached Fee Schedule. Flat Rate = $5,200.00 per month ($62,400 annually) Scenario 2 • Complete all of the general engineering activities agreed upon • Provide office hours for 40 hours (five days) per week. - City Engineer for an average of 24 hours (three days) per week - Assistant City Engineer for an average of 16 hours (two days) per week • Provide additional engineering services as directed by the City Council and City Administrator according to the attached Fee Schedule. Flat Rate = $8,500.00 per month ($102,000 annually) We understand that based on the level of development and construction activity, the City may require that the office hours remain fluid to maintain the desired level of service. We can adjust the required office hours or duties assigned as the City desires. We will also carefully track our time spent on engineering activities to facilitate an easy review and potential modification of the required office hours and assignments. We further understand that the City has strong opinions on how to structure the compensation portion of this agreement and are willing to discuss the compensation method that is the most desirable for the City of Lino Lakes. Part of the value that WSB will bring to the City of Lino Lakes is a solid business perspective. Should City staff change or the need for engineering services decrease, we will be proactive in adjusting our service. We will inform the City Administrator of our perspective on the change and recommend a modification of office hours and /or duties, to reduce the Flat Rate retainer. Our fee schedule, general approach to compensation, and sample invoices for general engineering services (retainer) and project specific services (hourly rate) are shown on the following pages. WSB & Associates, Inc Basis for Compensation Costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and mail- ing are included in our hourly rates. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. Fee Schedule Billing Rate /Hour Principal (Doug Weiszhaar, Pete Willenbring, Andi Moffatt Steve Ische) $134.00 Associate (Brian Bourassa, Barrio Lovelace, Tom Roushar) $126.00 Sr. Project Manager /Sr. Project Engineer (Jason Wedel, Brandi Popenhagen, Sonya Henning) Project Manager II /Project Engineer III (John Mackiewicz) Project Manager /Project Engineer II /Engineering Specialist III Project Engineer /Registered Land Surveyor/ Engineering Specialist II (Jeremy Koenen, Mike Malszycki, Kirk Corson, Jamie Wallerstedt) Graduate Engineer II /Engineering Specialist I/ Sr. Construction Observer (B.J. Bonin) Graduate Engineer /Engineering Technician V/ Construction Observer (Matt John) Planner (Kelsey Johnson) Engineering Technician IV /Scientist III Engineering Technician III /Scientist II Engineering Technician II /Scientist I Engineering Technician I Office Technician II Office Technician I Survey (Two- Person Crew /GPS Crew) Survey (Three- Person Crew /Expanded GPS Crew) $121.00 $112.00 $105.00 $96.00 $86.00 $76.00 $72.00 $68.00 $62.00 $56.00 $49.00 $62.00 $33.00 $140.00 $167.00} As stated in our Approach to Scope of Services, for engineering services provided that are outside the General Engineering Services, we would propose to bill at our standard hourly rate. Our 2011 billing rates are shown above. In these challenging economic times, we realize that is it not business as usual from a billing standpoint. We have continued to tighten our belts and have found efficiency and technological solutions that have allowed us to maintain the same billing rates that we have had since 2008. In addition, WSB has always maintained an open door /open communication policy with our clients and we do not charge for general telephone calls. We feel it is important for our clients to be able to call our staff for general information or advice without the anxiety of getting invoiced for a ten minute phone call. WSB's policy has been and will continue to be that we will invoice for time actually spent on a project and not round up to the nearest quarter or half hour. WSB & Associates, Inc. Basis for Compensation SAMPLE RETAINER INVOICE City of Lino Lakes Attn: Jeff Karlson, City Administrator 600 Town Center Parkway Lino Lakes, MN 55014 City Engineer Professional Services from April 1, 2011 to April 30, 2011 Professional Personnel Total Fee Percent complete $62,400.00 8.33 Reimbursable Expenses Comments: Total Eamed Previous Fee Billing Current Fee Billing Total Fee Total This Invoice May 1,2011 Project No: XXXXX -XXX Invoice No: 1 5,200.00 0.00 5,200.00 5,200.00 5,200.00 Total this invoice $5,200.00 Approved by: Reviewed by: Brian Bourassa Project Manager: Jason Wedel A WSB & Associates, Inc. Basis for Compensation al Pioposal to Prot ide E w Brain SAMPLE HOURLY INVOICE City of Lino Lakes Attn: Jeff Karlson, City Administrator 600 Town Center Parkway Lino Lakes, MN 55014 Project Title City Project No. XXX -XXX Professional Services from April 1. 2011 to April 30, 2011 Professional Personnel May 1,2011 Project No: XXXXX -XXX Invoice No: 1 Hours Rate Amount Project Management/Coordination Koenen, Jeremy 1.50 96.00 144.00 Billings to Date Totals 1.50 144.00 Total Labor 144.00 Total this invoice $144.00 Current Prior Total Labor 144.00 0.00 144.00 Consultant 0.00 0.00 0.00 Totals 144.00 0.00 144.00 Comments: Approved by: Reviewed by: Brian Bourassa Project Manager: Jason Wedel WSB & Associates, Inc. Basis for Compensation NO In Bring _ter„ - Ser- viycg:.,. Submitted by: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763.541.4800 Contact: Jason Wedel, PE Direct Line: 763.287.8520 February 18, 2011 Table of Contents Firm Overview 2 Identification and Qualifications of Assigned Personnel 4 Related Experience 12 Approach to Scope of Services 18 (!f References, Potential Conflicts, and Claims 20 Funding for Municipal Projects 22 Disclosures and Assurances 23 WSB & Associates. Inc. Company History WSB & Associates, Inc. is a Minnesota owned consulting firm providing services in the civil engineering, planning, environmental, and construction fields. Founded in 1995, WSB has grown to over 150 staff members, driven by a passion to meet challenges with new and innovative approaches. We have developed a corporate culture that values creativity, long- lasting relationships, and high technical standards. This culture allows us to offer our clients expertise that delivers cost effective, thoughtful, and successful projects. As our clients' needs have changed and expanded, WSB has extended itself to meet those new requirements. We are committed to offering our clients technical excellence in an environment of trust that is needed to face the challenges presented by today's infrastructure and environment. Through selective hiring and ongoing training, we continually develop our staff's capabilities, both in technical skills and in softer skills such as careful listening, communication, flexibility, and leadership. WSB AIIM & Associates, Inc. Number of Engineers and Areas of Specialty WSB's leadership group includes 18 Principals and ten Associates. The leadership includes members from each of the ten service areas listed below and our administration group. They are also included in our count of 53 professional engineers currently employed by WSB. The support personnel include 20 administrative staff members along with the technical staff called out below. Our skilled staff includes: • Municipal — 17 professional engineers and eight support staff currently serve over 50 communities in varying capacities and provide engineering and design solutions related to streets, storm and sanitary sewers, and water system services • Transportation and Traffic — 16 transportation and traffic engineers on staff, including two Professional Traffic Operations Engineers (PTOE), as well as a transportation planner. Firm Overview MI ammo s • Water Resources — produced more than 50 water and wetland management plans throughout the metropolitan area, including several within the Rice Creek Watershed District and is staffed with four professional engineers and six support staff • Environmental — produced over 75 different environmental review documents and was the first in Minnesota to submit and receive approval on the MPCA's required non - degradation plan, our staff includes two wetland scientists, a natural resource specialist, and an environmental compliance expert • Structural — three structural engineers supported by CADD design technicians and bridge construction observers, with experience averaging 25 years and individually as high as 43 years • Right of Way — led by the former Mn /DOT right of way program director, who is a licensed professional engineer withl5 years of right of way experience and is supported by five staff • Water/Wastewater — five professional engineers, a professional geologist and one support staff are experienced in all areas of water system planning and design, including treatment plant design, water towers, lift stations, comprehensive plans, and fee and rate analysis • Survey, Construction Staking, Construction Administration — four professional engineers, 15 survey crew members, two of which are professional land surveyors, and 21 construction observers who are all Mn /DOT certified • Geographic Information Systems — successfully implemented GIS solutions at the local, state, and federal level in areas as diverse as aviation engineering, wetland management, utility management, and city planning, currently staffed with four GIS specialists and a web designer • Community Planning — four experienced planners responsible for the management and administration duties related to all City planning needs including day -to -day planning assistance, comprehensive plans, ordinances, subdivision regulations, housing action plans, and small area studies WSB & Associates, Inc Firm Overview dentification and Qualifications of Assigned Personnel Proposed City Engineer We are proposing a unique and experienced team with proven expertise in the areas we believe to be important to the City of Lino Lakes. As shown on the organizational chart on the following page, many from our team have strong familiarity with the City and the surrounding area. Jason Wedel, PE CITY ENGINEER Jason's depth of experience makes him the ideal candidate for the Lino Lakes City Engineer role. • Consultant Engineer (Lino Lakes) • Staff Public Works Director /City Engineer (Savage) • Director of Land Development (Pulte Homes) Jason has more than 15 years of experience in municipal engineering. Jason has the experience and background necessary to assist the City in planning, design, and construction of all types of infrastructure projects with excellence. "Jason is effective at identifying, prioritizing and finding creative solutions to maintain infrastructure. He is well received by both City staff and council members." -BARRY STOCK CITY ADMINISTRATOR CITY OF SAVAGE Jason's experience working in the City of Lino Lakes will provide him with a solid foundation related to the City's infrastructure pattem and the culture of the staff and residents, which will enable him to hit the ground running on engineering matters. After working for TKDA, Jason was hired to be the Public Works Director /City Engineer for the City of Savage. During his tenure at the City of Savage he provided direction and supervision to the Engineering, Street, Utilities, and Parks Departments (total of 45 employees). His responsibilities included the following: WSB & Associates. Inc. • Oversight of the preparation of plans and specifications for City improvement projects • Updated information related to MSAS needs • Preparation and review of annual budgets • Updated the City's five year CIP • Provided direction to the City Council • Coordinated new projects with state and county officials • Applied for and received both state and federal funding for bridge and major roadway improvements Jason's experience working as the in -house Public Works Director /City Engineer provides him with the management level expertise to work cooperatively with City staff, monitor schedules and budgets, control costs, and deliver service at a high level. Jason also has experience working for a national home building company (Pulte Homes) as their Director of Land. While in that role, Jason performed duties related to land acquisition, entitlement, and development, which provides him with a unique perspective and understanding of how developers and cities can collaborate to develop mutually beneficial assets for the community. Jason's experience provided opportunities to develop projects located in 17 different communities, including the neighboring cities of Blaine and Hugo, and to observe how the various cities work with developers to achieve their goals. Jason's land development experience will provide tremendous value to the City of Lino Lakes when development activity returns and will help to meet the City's goals associated with land development projects. Additionally, Jason also spent three years as the Vice Chair of the Planning Commission for the City of Savage. Jason's experience on the Planning Commission will benefit the City of Lino Lakes by providing him with a board member perspective on understanding policy and public involvement related to development issues. Identification and Qualifications of Assigned Personnel alp MUNICI WATE RESOUR WATE' WASTEW Proposal to Provide En:eering Servnes. Experts Chosen Specifically for the City of Lino Lakes WSB has established the Lino Lakes engineering team after careful consideration. We have chosen these individuals based on their background, skill set, and their relationships with the community and other governmental agencies. As you can see from the adjacent organizational chart and their capsule resumes on the following pages, these individuals are unique in their experience and will provide the City of Lino Lakes with a focused and fresh perspective on engineering services. Our team understands the community and is the most qualified to enhance the organizational performance of engineering services for the City of Lino Lakes, based on our ability to accomplish the following: • Establish firm guidelines for engineering assignments, which will reduce the impact to the City's General Fund (and reduce engineering fees) • Work with the governmental agencies having jurisdiction in the City to streamline approval processes, obtain financial assistance that leverages City funds, and develop mutually beneficial projects • Simplify the review process for private development to encourage investment and economic development in the community, while enhancing and protecting the natural resource assets and achieving the City's long term goals • Engage the community and encourage dialogue that will raise the bar for public involvement in infrastructure improvement projects Supporting Team The following capsules provide background about the team that will be most closely supporting Jason in his work with the City of Lino Lakes. As highlighted on our organization chart, the City will have access to a wide variety of professional disciplines through WSB's in -depth staff. - OMMW Brian Bourassa, PE CLIENT ADVOCATE WSB offers this unique collaborative position with our service offering. Brian's knowledge of the City uniquely positions him to assist in the strategic development of City engineering initiatives. Brian has more than 15 years of municipal engineering experience and is a 23 year resident of the City of Lino Lakes and has developed a deep understanding and love for the community. During that time, Brian has focused on putting the needs of the community first and has been involved with numerous activities in the City, some of which are listed below: • Consultant engineer for the City of Lino Lakes (while at TKDA and OSM) • Comprehensive Plan Advisory Committee • Watershed District Task Force • Park Board Member • Consultant engineer for private development projects (while at MFRA) • School and church volunteer • Founding member of the Chain of Lakes Rotary Club Brian will work with Jason during the transition period to ensure a smooth transition of engineering duties, a thorough and complete understanding of the City's engineering goals, and that the foundation for a long -term partnership is established. He will also be involved with City engineering projects as a community resource, which will provide "on the ground" research related to specific project details. Brian will be an integral part of WSB's customer service effort which will ensure that the ongoing service provided meets or exceeds the City's expectations. He will utilize Client Satisfaction Interviews and other project related follow -up to make sure the City is satisfied in all areas related to WSB. Brian's involvement in the City of Lino Lakes will be a value added component to the WSB city engineering offering and will guarantee that the needs of the City of Lino Lakes will always be put first in this long -term partnership. Jeremy Koenen, PE ASSISTANT CITY ENGINEER Jeremy will work with Jason on day -to -day general engineering assignments, will assist with project design of City projects, and review private development plans. Jeremy has more than five years of engineering experience in design and construction inspection of infrastructure improvement projects. His design experience includes sanitary sewer (new and rehabilitation), watermain, storm sewer, streets, and drainage projects. Jeremy has experience as an in -house Assistant City Engineer with the City of Minnetrista, where he performed general engineering assignments and developer plan review. Jeremy is also the lead municipal State Aid street resource at WSB and is adept at optimizing a community's State Aid needs. Matt John, EIT MUNICIPAL Matt will work with Jason and Jeremy assisting with the design elements of City projects and providing construction observation services. Matt has two years of experience in construction inspection, compiling estimates, and municipal design. Matt has designed drainage, street and utility improvements, and prepared plans and specifications for reconstruction projects. He has prepared feasibility reports including quantity takeoffs, and construction cost estimates for several municipal projects. Identification and Qualifications of Assigned Personnel NO Immmo Doug Weiszhaar, PE TRANSPORTATION As the former Deputy Director of Transportation for Mn /DOT, Doug will advocate for Lino Lakes with experienced insight and excellent working relationships with upper level staff at Mn /DOT and Anoka County. Doug has over 30 years of experience working with local governments - and particularly with Mn /DOT - to deliver successful projects. In his 23 years as a County Engineer, he worked with many Cities as well as state and federal agencies, providing the cooperation necessary in project delivery. He served for 12 years as the Stearns County Engineer, six years as the Chisago County Engineer, and five years as an Assistant Engineer for Ottertail County. Prior to joining WSB, Doug was appointed Deputy Commissioner/ Chief Engineer for the Minnesota Department of Transportation. In that position, he was instrumental in putting together the funding packages for and delivering such major projects as the Hiawatha LRT and the R0052 highway project. Brandi Popenhagen, PE TRANSPORTATION Brandi will work with Jason on various transportation projects as required by the City. This includes traffic studies, Signal Justification Reports (SJR's), and general transportation planning. Brandi is a Project Manager in our Transportation Engineering Group with over 10 years of experience. Her experience includes various phases of preliminary design including condor studies, environmental documentation, traffic analysis, forecasting, design study reports, interchange location studies, alternative access reports, work zone alternatives, interchange, and highway design. Her final design, experience includes right of way plats, engineer estimates, highway design, and special provisions. Brandi is currently working on several federal Environmental Assessments for the Anoka County Highway Department. Pete Willenbring, PE WATER RESOURCES Pete will provide water resource assistance for the City of Lino Lakes. He is a leader of developing innovative and sustainable storm water solutions. He has a history of success in obtaining grant funding for stormwater management and flood related projects. Pete has more than 30 years of experience. He is a water resource engineering consultant who has worked on city, county, state, and federal projects that have involved virtually all aspects of water resource engineering, management, design or planning. Pete has extensive experience working with the Rice Creek Watershed District (RCWD), both as the District Engineer and as an advocate for our clients. Pete's working relationship with the RCWD has resulted in: • Designation of the City of Hugo as the Local Government Unit (LGU) • Grant funding for several cities • Coordinating and expediting RCWD project review Andrea Moffatt, PWS WATER RESOURCES Andi is the head of WSB's Environmental Planning and Natural Resource Group and will manage environmental projects for the City. Andi has more than 14 years of experience with wetland delineations, natural resource management plans, wetland function and values assessments, permitting, and mitigation plans. Andi has extensive experience with state and federal wetland and storm water management rules such as the Wetland Conservation Act, Section 404 of the Clean Water Act, and NPDES Storm Water Rules. Her work in nearby Hugo with the Rice Creek Watershed District has included wetland delineations, habitat assessments, permitting, natural resource inventories, and AUAR's. Identification and Qualifications of Assigned Personnel IMF Steve Ische, PLS CONSTRUCTION /SURVEYING Steve and his supporting staff will provide the land surveying needs for the City. Steve is a Professional Land Surveyor with over 25 years of experience in the land surveying profession. Steve serves as WSB's Survey Group Manager where he manages the day -to -day operations of up to ten survey crews. Responsibilities include pre - acquisition right of way coordination, scheduling, survey computations, budgeting, ensuring survey processes are followed and deliverables are met. In addition, he has prepared numerous preliminary and final plats, boundary and topographic surveys, ALTA/ACSM Land Title Surveys, right of way analysis, and preliminary design surveys for street improvement projects. Mike Malszycki CONSTRUCTION /SURVEYING Mike will provide supervision and inspection for all aspects of construction on City projects. In addition, he will coordinate any asset management needs the City may require. Mike has over 25 years of experience in inspection services, drafting, and surveying. His work experience also includes coordinating with a diverse level of clients including Mn/ DOT, counties, and municipalities. Mike was also involved with the initial evaluation of all of the City of Lino Lakes streets (while at TKDA) and established the database used to create the City's pavement management program. As part of Mike's regular duties he has provided training to other staff and clients in the areas of construction inspection and asset management and is knowledgeable in the use of TRACS, OneOffice, FieldOps, ArcView, AutoCAD, and Cartegraph asset management software. rQ ,F Tom Roushar, PE WATER /WASTEWATER Tom will provide wastewater project support to the City of Lino Lakes. Tom has over 37 years of experience serving as project manager or engineering manager for capital improvements covering all facets of conveyance and treatment of wastewater. His wastewater experience includes comprehensive sanitary sewer system plans, infiltration /inflow (1 /I) studies, sewer system evaluation studies, sewer rehabilitation and the planning and design of lift station & force mains, major trunk sewers, and wastewater treatment facilities. Jamie Wallerstedt, PE WATER /WASTEWATER Jamie will provide water system planning and design to the City of Lino Lakes, which would include any new wells required to meet the City's current and future water demands. Jamie has nine years of experience on a wide variety of water projects. Her water experience includes wells, pump houses, booster stations, reservoirs, treatment plants and water distribution systems. She has also completed water system comprehensive plans and is an adept distribution system modeler. Jamie has completed rate studies, funding, and permitting applications. She was also involved with the watermain interconnection between the Cities of Hugo and Lino Lakes. Identification and Qualifications of Assigned Personnel BJ Bonin, PG SPECIALTY (GEOLOGY) BJ will provide direction to the City in identifying suitable locations for new municipal wells that will maximize water production. BJ has over 15 years of experience in geology, wells, and municipal engineering projects. BJ's expertise lies in well field development and well construction including planning, design, cost estimating, and construction inspection. BJ is familiar with area geology based on siting two wells in Hugo. He has additional experience in surveying, GIS, DNR well permitting requirements, and resource assessments. Barritt Lovelace, PE SPECIALTY (STRUCTURAL) Barritt and his team will provide structural engineering expertise. Barritt is a Senior Structural Engineer in our Structural Group, with over 14 years of experience. His experience encompasses various areas including bridges, retaining walls, buildings, water and wastewater facilities, and bridge safety inspections. He has been the lead engineer for over 35 bridge projects in Minnesota. He has worked closely with Mn /DOT on a wide variety of bridge inspections and redesigns. John Mackiewicz SPECIALTY (GIS) John will provide Geographical Information System and Asset Management System analysis, design, and implementation of GIS based tools. John has more than ten years of experience related to Information and Asset Management Systems. John is currently the private business representative to the Statewide Minnesota Geographic Advisory Council and has ten years of experience managing GIS projects, AMS projects, designing databases, and performing complex analysis. Through John, WSB is a long time partner of Cartegraph Systems Inc. and is only one of two firms nationally recognized as a Gold Level consultant partner. Sonya Henning, PE SPECIALTY (RIGHT OF WAY) Sonya is a reputable right of way engineer and acquisition specialist and she will help the City work through land acquisition projects. Sonya has more than 15 years of civil engineering and right of way experience. Sonya's Iicensures in civil engineering and real estate provides a knowledgeable project manager and credible right of way acquisition agent who can explain the acquisition process as well as the design, schedule, and construction needs. This aids in creating a consistent acquisition team, trusting relationships with the property owners, and an effective voice for the City. Sonya's responsibilities include project management, acquisition, negotiation, and coordination. Kelsey Johnson SPECIALTY (PLANNING) Kelsey is available to assist the City with community planning efforts as needed. Kelsey has three years of experience as a community planner. Kelsey has served as the project manager and lead planner on comprehensive plan updates, zoning ordinance updates, subdivision regulation updates, and housing action plans. In addition to her planning experience, she is also skilled at creating and updating maps using GIS software. Kirk Corson SPECIALTY (PLANNING) Kirk is a long time resident of Lino Lakes, a former Planning Commission member, and is currently on the Economic Development Commission. Kirk is a planner (AICP), certified general real estate appraiser, and real estate broker, with almost 30 years of experience in development planning and review; municipal planning; construction; and right of way acquisition, documentation, and valuation. Identification and Qualifications of Assigned Personnel Workload Capacity WSB monitors workload on a weekly basis utilizing Deltek Project Management software, and is constantly aware of staff commitments. WSB assures the City of Lino Lakes that the staff identified in this proposal are available and have the capacity to meet your project schedules. Our workload /staffing review process ensures that team members in each area of discipline are not over - committed to other projects that would prevent them from fulfilling the duties to which they are assigned. As the proposed City Engineer, Jason will have the majority of the contact with the City Council and staff. Jason is WSB's newest employee, and as such, he has not yet been assigned to any specific clients. Jason is immediately available to work for the City of Lino Lakes in either a full or part -time capacity. Response to Time Sensitive/ Short Notice Request WSB serves many communities on an as needed basis and one of our strengths is in working with the public. WSB's engineers and Jason Wedel are personable, in addition to being technically capable. When an issue is raised by City residents or community stakeholders, the City can be assured we will respond quickly, visiting the site and those concerned, if needed. We listen to those affected and build on their ideas to find a solution. WSB staff will be available from 7:00 a.m. to 5:00 p.m. during the week, by telephone, email, or fax to address questions from residents, businesses, developers, and City Staff. Additionally, we are available to attend evening City Council and Advisory Board Meetings. It is WSB's policy to respond to telephone calls or emails within 24 hours. If complete answers to inquiries take longer to develop, we will follow up with a telephone call or an email to let the concerned individual know that we are working to find an answer to their question or a solution to their problem. Additionally, if an issue arises when we are not available, our Issue Tracker software provides another communication resource for the City to utilize. The City will be able to enter an issue into the system via the Internet, which will automatically be emailed to the appropriate staff member. Documenting the issues and resolutions in Issue Tracker's web based format will promote both efficient, open communication and will enhance trust and collaboration throughout the organization. Communication WSB's staff focuses on strong communication at all levels within the City including council, administrator, department heads, staff, residents, business owners, and the media. We understand that City Council and staff need to be able to trust that the City Engineering matters are being handled in an effective and efficient manner. We pride ourselves on providing presentations and preparing staff reports that include solid technical background information and thoughtful recommendations in an easy to understand and "boiled down" fashion. WSB & Associates, Inc Our staff continually receives training in the softer communication skills. Recently, av many of our staff attended the ,t,P following communication training s.1 "Powerful Presentation Skills" — Jean Fox and "Writing to Get Things Done" — Stan Berry. Identification and Qualifications of Assigned Personnel Proposal to Prot Ide WSB's Philosophy on Providing Municipal Engineering Services WSB has a sincere passion for Municipal Engineering. Effective municipal engineering requires: • A local, hands on approach • Understanding of the issues • Communicating in a common sense fashion with residents, City staff, and elected officials • Understanding the impact of projects on level of service, maintenance, and financing • Making certain project are creative, cost effective, and sustainable, which includes developing incremental solutions • Relationships with other governmental agencies and community stakeholders Engineering clients we have attained over the past two years. Municipal engineering is the foundation of our business and is at the core of all that we do. As Municipal Engineers, we adopt each City that we represent as our own and focus on the needs of the City first. One example of putting the needs of our municipal clients first is regarding our compensation for general engineering duties. We understand that the City's General Fund is typically used for many of the general engineering duties. In today's challenging economic times, the General Fund is a precious commodity. With those considerations in mind, WSB has developed a Customized City Engineering Program that provides a reduced cost retainer option for general engineering services that provides an easy to manage budgeting process. You will leam more about this in the Compensation Portion of this proposal. It is only through clear communication and collaboration that a City will not only survive in this economy, but thrive. Our company leaders have a thorough understanding of what it takes to be a City Engineer. In fad, our President, Bret Weiss, remains active in this facet of the business and is the City Engineer for the City of Rogers. We hire individuals who have the skills necessary to be effective City Engineers and provide internal and external training to enhance both their technical and communication skills. We have also established an internal focus group of our City Engineers that meets monthly to discuss City Engineering issues to ensure that our collective experience and "lessons learned" are shared across the group. WSB provides Municipal Engineering services in over 50 communities and are the City/Township Engineer in 21 communities. Of these communities, five are new City WSB & Associates, Inc. Commitment to Provide Staff Listed WSB commits to providing the aforementioned staff to the City of Lino Lakes. We further commit that they will have the capacity to successfully complete any engineering assignments. WSB has developed a business culture that is employee- focused. Employee - managed initiatives such as the WSB Way and WSB University are examples of internal structures that focus on employee education, development and achievement in our industry. As a result of this culture, WSB enjoys turnover rates that are far below industry averages. We feel confident that the team we are proposing will be employed at WSB for the foreseeable future and therefore available to serve the City of Lino Lakes. Identification and Qualifications of Assigned Personnel AM Immio Ins Related Experience Experience Providing Engineering Service to Governmental Entities WSB has vast experience in serving municipal clients. On the next page is a graphic that illustrates the current municipal clients that WSB serves and what specific engineering services we provide to those communities. As you will see, WSB provides engineering services to more than 50 municipalities in a wide range of areas. We are proud of the projects that we have been involved with and the lasting relationships we have developed in the communities we serve. The City of Lino Lakes will benefit from the wealth of knowledge and experiences that the staff at WSB have obtained through developing broad based projects and serving such a varied group of cities. WSB also currently serves as the City/ Township Engineer in the following communities: • Afton (Population 3,000) • Champlin (Population 24,000) • Circle Pines (Population 6,000) • Excelsior (Population 3,000) • Grant (Population 5,000) • Hanover (Population 3,000) • Hugo (Population 14,000) • Laketown Township (Population 2,000) • Lent Township (Population 2,000) • Lonsdale (Population 3,000) • Mahtomedi (Population 8,500) • May Township (Population 3,000) • Minnetrista (Population 6,000) • North St. Paul (Population 12,000) • Princeton (Population 4,500) • Rogers (Population 7,000) • Rosemount (Population 23,000) • St. Anthony Village (Population 9,000) • St. Paul Park (Population 6,000) • Sunfish Lake (Population 1,000) • Wyoming (Population 4,000) Jason and the WSB team are experienced in providing direction to City Councils, advisory commissions, and City staff as it relates to municipal projects, capital improvement plans and budgeting, maintenance of the City's infrastructure, and planning. Jason's experience as a consultant engineer, in- house Public Works Director /City Engineer and Land Development Director provide him with a unique perspective on how to give advice and service to the City of Lino Lakes. Understanding the dynamic of when a staff member can take the lead on an issue and where a consultant's expertise can add value is a key component in developing efficient and cost effective service. A WSB Additionally, using Issue Tracker to enhance communication can reduce the need for on -site consultant presence and thereby reduce the engineering fees related to general services. In addition to the day to day communication Jason will have with City staff and elected officials, he will also utilize several additional resources to keep the City apprised of what is happening in regards to engineering matters. • First, he will establish the Issue Tracker communication tool, which will ensure efficient, open communication between the City Council, staff, and the WSB team. • Second, he will provide a link on the WSB website under the "Client Zone" tab for construction projects. Anyone with internet access can go to this website and get updates on the status of any projects that are active within the City. • Third, he will provide quarterly reports to the City. These reports contain such information as project up- dates, funding opportunities, legislative information and anything else he believes will be valuable to the City. Quarterly reports have proven to be an efficient and effective tool for City Councils in staying current regarding consultant engineering activities. Related Experience MB MUNICIPAL CLIENT LIST Client Contact Person/Number GENERAL f =I Y n ME MUNICIPAL 3 = SERVICES Z u Mil 3 Ell TECNMCAUSPECIALTY n = uw' - w SERVICES = a .3 LI _ Alton Sara Irvine - (651) 438.5090 Abxandrta Martin Sdrlr- (320) 7839878 = Mil = - Alden !ells Kristine G19a - (651) 792-7800 Mil = MI - Belgrade Tony Olson- (320)254-8220 111111 Bloomington Shell Pederson- (952)5634666 - Brooklyn Captor Stew Llrmr9 - (763) 5563300 Ell =I III IM = IIIII - Brooklyn Park Keen Larson - (783) 424 -8000 = = I= = - Burnsville Ryan Prsreon - (952)6964400 111111 =I El = MI Champlin Bret Hdkanlp- (763)421 -0100 - Chanheseen Paul Oehme - (962)227 -1108 =I = = MI = = IM Circle Pines James Kekot - (763) 784-5898 IIII ME = IME ME I= MI - Cloquet 8rlsn Fr0Skgr- (210)8790.3347 - Coon Rapids Stem Gatlin - (763) 755 -2880 = = = ME = - Canoga Grove Jennifer Lend- (651)480 -2000 MI MI ME Crystal Tom Mathison - (783) 531 -1000 - Edna Yams Houle - (952(826-0443 - - - - - I- - Excelsior KW( Lugar- (952)4745233 MI MI 111111 MI MI = Mill - Golden Valley JaroMe Clancy - (783) 593-0035 MI MI ME OM = - Gnnt Tae Carr - (651) 4243383 MO 11= 11111 MN NM 111111 IIIII - Hanover Dan BucHdtr- (763)497 -3777 IN MI MN 11111 IM I= OM - Hugo Mike Ericson- (651)782-6300 MI = MI = IMI = = = - Inver Grow Heights Sods Thorsen - (851)450.2500 IIIII NM OM = = - Lakeville Kelh Winn • (952) 9854400 - Long Lake Marvin Wieser- (952) 4738981 = - Lansdale Joel Erickson - (507) 744-2327 - Mahporrredl Scan Neilson- (851)426-3344 IIIII = MI MO = 1M = MO MO - Maple Grove Ken Ashton - (763) 494-6000 ME Mil = - Mendota Heights Jahn Maratelo - (851(452 -1850 = - Minnetonka Lee Gustafson- (952(939.8200 Mil MI =I OM = = - Mkmsrls8 Wks Funk • (952) 448 -1880 MO = = MI I= = = - MontlaaSo Jeff °Neill • (763) 2714215 111111 = = NI = = IMI - Norm Branch Water &Lipp Russell Good- (651)674.7100 ME Mil = =I OM = - Norm Branch BrldgI1s Konrad- (651)874.9113 - Node SL Paul Nate Oulu -(851) 747 -2400 OM MI - Northfield Katy GMler-Iless. - (507) 845 -6832 - Orono Scott Obrsgnr - (952) 249-4800 IIII - Plymouth Bob Moberg - (783) 509 -5000 = Mill = - Princeton Mark Karnownl- (783)389 -2040 1.1 EMI ME M MI 111. IM - Prior Lake Sieve Albrecht - (952(447 -4230 - Richfield Mike Ending - ( 812) 861 -9700 - Robbinedale Richard McCoy- (7631537-4534 IN =I = - Rope. John SOW - (783)426.2253 - Rosemount CMOS Johnson - (651) 423-4411 - RoesvlBe Deb Bean - (651) 792-7000 MI = - Sated Pate Gartland - (320) 253-2171 Mill - Sauk Rapids Ron Olson - (320) 2588300 = - I= OM = - Swags John Panel - (952)5823880 MI I= = = IIIM = - Shakopee Bruce Lorry - 9952)233.9900 - Sharevvood any &own- (952(474-3234 - South 88. Paul Join Sala- (651)5549200 lill =I MI = = - 81. Anthony 6(9u MamaM - (612) 782.9301 - 8 . Cloud Skye Foes - (300) 268.7200 Mill UM = MI MI IMI - 84- Joseph Judy Weyms - (320) 383-7201 - 84- Louis Pork Scott Brink • (952)9244500 Mil =I IIM = 111111 - Sunfish Lake Catherine law -(851)7667542 = Mi ME = IIIII 11111 - Wrysab M. Kan - (962) 404-5300 MO = IMI - West SL Paul Matt Seam - (651) 5524100 MI = IIIII - Woodbury oavn Jesesp- (851) 714.3500 - Wyoming Gag Matson- (851)402-0575 - 20nm em an Owe Narva4 - (783) 5004086 = immEm Land Development Experience Our proposed City Engineer, Jason Wedel, has extensive and unmatched experience related to land development. As a former consulting engineer for the City of Lino Lakes, his duties included providing development review of the proposed projects. Some of the subdivisions he reviewed included the following: • Bluebill Ponds • Century Farms • Trappers Crossing • Pheasant Hills • Clearwater Creek In addition, he was involved with the review of several commercial projects including the following: • Super Target • Kohls • Mueller -Bies Funeral Home IN As the City Engineer for the City of Savage from 2001 to 2005 during the housing boom, he was responsible for the approvals of dozens of subdivisions and hundreds of new lots. This included single family, townhome, and commercial development, including the largest influx of retail development the City had ever experienced at the intersection of TH 13 and CSAH 42. That development included Cub Foods, A & W /KFC, Davanni's, Super Target, Buffalo Wild Wings, Wendy's, Holiday Station, Valvoline Oil Change, a bank, and various small retail stores. He was also responsible for WSB & Assoc preparing the developers' agreements, some of which were complicated and involved cost sharing for public infrastructure such as arterial streets, traffic signals, and trunk utility oversizing. United States. At Pulte Homes, Jason Jason also has unique experience related to land development, as the former Director of Land for Pulte Homes, the largest home builder in the was responsible for all aspects of land development including acquisition of new property, entitlement and platting of the various subdivisions, and contracting and managing the development of over a thousand homes across the seven county metropolitan area. This has afforded Jason the opportunity to work in 17 different cities. Jason will provide important input on how to work effectively and efficiently with developers to avoid any unnecessary conflicts, to make sure their plans are consistent with the City's Comprehensive Plan and the goals of the City, and improve the overall development process for the City of Lino Lakes. Jason also previously served the City of Savage as the Vice Chair of the Planning Commission for three years. As the Vice Chair, Jason had the opportunity to preside over a significant number of meetings and public hearings in the Chair's absence. He knows how difficult it can be for commissioners to make recommendations on projects, especially when there is public opposition, and can use his experience to facilitate meetings to reach the best possible outcomes for both the community. Related Experience Examples of Resolving Complex Issues One of the benefits of working with WSB is the depth and experience we have working on complex projects. Amongst our various disciplines, we are continually working on new and complicated projects. This provides a valuable resource for the City of Lino Lakes to utilize as a reference for future projects. Innovation Saves $2 Million One example of resolving a complex issue was B.J. Bonin's and Jamie Wallerstedt's experience working with the City of North Branch to locate their newest well. WSB located and designed Well No. 5 for North Branch Water and Light. The geology around North Branch posed significant problems that limited the yield of wells and made them prone to collapse. WSB conducted a geological study that resulted in Well No. 5 yielding 1,500 gpm of sand free water. Well No. 5 produces as much water as all of their other wells combined. This saved North Branch over $2,000,000 by eliminating the need for two or more wells, along with the associated pump houses. This project was honored with a MSPE Merit Award in 2008. Multiple Creative Concepts Facilitate Efficient State Review Another example of WSB's ability to work through complex issues is the work Brandi Popenhagen and Barritt Lovelace have done for the Anoka County Highway Department on the layout for the proposed interchange at TH 10 and CSAH 83 in the City of Ramsey. WSB's currently working through the federal EA (Environmental Assessment) process for a grade separated interchange at this location. This project involves a number of public agencies WSB MiiM & Associates, Inc. including Mn /DOT, Anoka County, BNSF Railroad, and the City of Ramsey. The federal EA process typically takes years to complete. To assist in expediting Mn /DOT's review of the interchange, Brandi and Barritt were proactive in creating 22 different alternatives for the proposed interchange. The preferred alternative has been identified and the EA is now focused on just one design, which created a much more efficient analysis for the remainder of the study. Experience with other Governmental Agencies Anoka County There are several recent and ongoing projects that WSB has been involved with Anoka County. • Federal Environmental Assessment (EA) for Lexing- ton Avenue (CSAH 14 to Bunker Lake Boulevard) — Blaine, MN • Signal Justification Report (SJR) for intersection of Bunker Lake Boulevard and Lexington Avenue — Ham Lake, MN • Pre - design and Federal EA for grade separated interchange at intersection of TH 10 and Armstrong Boulevard, including crossing of the BNSF railroad tracks — Ramsey, MN • Currently leading the first of its kind county design - build project on CSAH 14 — Coon Rapids, MN WSB's experience and familiarity with the Anoka County staff will ensure that all projects completed in the City of Lino Lakes will be coordinated efficiently. Related Experience gig Mn/DOT WSB has successfully worked on numerous projects with Mn /DOT over the years. A recent example is the new bridge that was constructed at TH 95 over 1 -35 in the City of North Branch. WSB was retained by the City to design a new four lane bridge along TH 95 with turn lanes, ramp reconstruction, and revised signal systems. The project included a pathway system as part of the pedestrian enhancements and safety improvements. The bridge was constructed in two stages to allow TH 95 to remain open throughout construction. WSB's services included the concept development, design of a Mn /DOT staff approved layout, right of way, environmental documentation, and assistance to the City in obtaining funding. The project was very important for the community; however, the City of North Branch was concerned over their share of the project cost. WSB facilitated negotiations between the City, County, and Mn /DOT that ultimately resulted in the approval of cost participation agreements. The City also received a cost savings, due to the streamlined design which led to their ability to capture stimulus funding. Based on the development of the cost participation agreements and design initiative, WSB was able to help make this project financially feasible. WSB's experience working with Mn /DOT will be invaluable to help the City maximize their MSAS Needs funding and facilitate future State Aid street projects in the future. WSB & Associates, Inc. Rice Creek Watershed District WSB has extensive experience working with the Rice Creek Watershed District. One recent project WSB completed within the RCWD is the Baldwin Park Water Reuse System located in the City of Circle Pines. This system was constructed to meet Rice Creek Watershed District's infiltration requirements. The project was part of the City of Circle Pines' 2010 Street Improvement Program. An existing irrigation system was modified so that stormwater runoff from a nearby pond could be used as the primary source for irrigation water. The system exceeds the District's rigorous infiltration requirements for the 2010 project, and will result in volume control "credits ", which the City can use to meet the District's infiltration requirements on future projects. This innovative approach facilitated retrofitting the District's infiltration requirements into an existing neighborhood. The system also reduces the potable water used for irrigation by two million gallons annually, and cost approximately $30,000 less than a conventional infiltration system to construct. WSB has a very strong working relationship with the Rice Creek Watershed District and a thorough un- derstanding of their design and permit- ting requirements. This background will provide the City of Lino Lakes with an unequaled capability to complete new projects in innova- tive and cost effective ways. It will also ensure the City of Lino Lakes has the greatest opportunity to receive any grants the watershed may be providing for special proj- ects. Over the past few years, WSB has been able to secure over $200,000 in grants from the RCWD for our clients. Related Experience Vadnais Lake Area Watershed Management Organization ( VLAWMO) WSB is familiar with the VLAWMO through our work on the City of White Bear Lake's public works facility. In addition, WSB has extensive experience working with or directly for a large variety of WMO's. We have prepared the WMO plans for the following organizations: • Elm Creek WMO (Champlin, Corcoran, Dayton, Hassan, Maple Grove, Medina, Plymouth and Rogers) • Rum River WMO (Ramsey, Anoka, Coon Rapids and Andover) • Gun Club Lake WMO (Eagan, Mendota Heights and Inver Grove Heights) • Richfield- Bloomington WMO (Richfield and Bloomington) • Lower Mississippi River WMO (Inver Grove Heights, Lilydale, Mendota Heights, St. Paul, South St. Paul, Sunfish Lake and West St. Paul) In the event that coordination is needed with the VLAWMO within the City of Lino Lakes, we are confident that our staff has the knowledge and expertise to work through any projects that may arise. WSB & Associates, Inc. Additional Relevant Information Alternative Engineering Techniques — "Green Design" Staff at WSB embraces the notion of developing sustainable or "green design" solutions. Balancing engineered solutions with natural resources and long- term maintenance is critical in developing a valuable green design. One recent example of developing a project using a green design was located in the City of St. Anthony. The City had several issues related to potable water demand and treatment, as well as drainage issues near Central Park. WSB developed a first of its kind, innovative project, which incorporated alternative uses for surface water runoff and filter media backwash water from the City water treatment plant. The design allows this water to be used for irrigation on their 20- acre City Park and City Hall site. The project reuses water currently discharged to downstream water bodies and eliminates runoff and the associated pollutants to Mirror Lake and the Mississippi River. WSB assisted the City in securing more than $1.5 million in outside grant funding from the Mississippi River WMO, Hennepin County, and the RCWD to assist in the construction of these improvements. The City did not have to contribute financially to the project! The project also received the following awards: • 2010 ACEC /MN Engineering Excellence Grand Award • 2009 LMC City of Excellence Award — Population 5,000 to 19,999 • 2009 MPWA Project of the Year — Honorable Mention • 2008 CEAM Municipal Project of the Year - Honorable Mention Related Experience 111. Approach to Scope of Services We understand that the City's current consulting engineer provides office hours to the City an average of 40 hours per week through a combination of the City Engineer's time and an associate's time. WSB is prepared to continue this level of service to the City of Lino Lakes if so desired. However, based on our experience of providing City Engineering services to other cities of comparable size, staffing levels and complexity, we believe that we can provide innovative and cost effective solutions to the City with fewer hours. Customized City Engineering Services Program As the economy has slowed over the last several years and land development has decreased, we have been proactive in refining how we provide service to our municipal clients. We also understand that no two cities are the same, so therefore the services that are provided need to be customized. WSB's Customized City Engineering Services Program is an innovative approach to providing a municipality with all of the typical benefits of a consultant City Engineering relationship and the benefits of an in -house engineer, together with a flat rate fee for general City Engineering duties. WSB developed this unique approach to providing City Engineering services based on input from Cities regarding routine engineering matters and their desire to better manage the budgeting process. At this time, we assume general engineering services to include the following items: • Hold office hours at City Hall (recommended three days per week • Attend City Council and Advisory Board meetings • Attend city staff meetings • Capital planning • Policy formulation • Infrastructure planning and maintenance reviews • Other agency technical report review "Working with WSB has helped make this extremely complex project exactly what it should be - a positive experience. The staff members have provided service beyond what we expected and they've taken immense pride in making our project a success." - MARK CAMPBELL MAYOR OF SAUK RAPIDS As discussed in the separate Compensation section, we propose the City's general engineering services be billed at a flat monthly rate and engineering services outside those general duties be billed at our standard hourly rates. WSB & Associates, Inc. • Preliminary meetings with potential developers • Respond to residents requests • Establish a library for City Engineering documents including updating maps and utility records • Compiling data annually related to sewer and water rates • Coordinating charge back costs related to developer projects • Acting as the City's liaison with other / agencies • Providing advice and recommendations to the City Administrator related to engineering needs • Developing policies for the Engineering Department • Maintain maps and GIS database • Annual MSAS Needs documentation Services outside the above services are provided at hour hourly standard rates and include items such as: • Storm water management and MS4 NPDES requirements • Miscellaneous surveying Approach to Scope of Services MN • GIS /asset management and rating of City infrastructure such as pavement and signage • Construction Services • Preparation of Engineering Reports /Studies • Private Development Review and Land Use Applications • Preliminary and Final Engineering Design • Contract /Construction Administration To fully develop the specific details regarding WSB's Customized City Engineering Services Program for the City, a complete assessment of the following information will be completed during the four to six week transition period. • Develop a comprehensive understanding of the City's policies and goals related to engineering items (Comprehensive Plan and other documents) • Develop a clear understanding of the City's engineering staff requirements - Office Hours - City Council and Advisory Board meeting schedule • Develop an understanding of any existing City Staff resources that could potentially assist with general city engineering or other engineering duties. • Identify the potential Capital Fund Engineering Projects and other Special Projects to be completed (CIP and /or Budget Review) • Identify the potential Development Projects to be completed (Review of Planning Cases) Based on this information, WSB will work with City staff to identify opportunities for increased efficiency and effectiveness in providing engineering services to the City. We are confident that we can enhance the organization performance and significantly reduce the City's existing expenditures for engineering services while still providing quality and timely service utilizing an experienced and highly motivated staff. WSB & Associates, Inc. A detailed description of our proposed service offering is provided in the attached Basis for Compensation section of this proposal. Comprehensive Transition Process We recognize that the current engineering consulting firm for the City has been in place for a number of years and that there might be some apprehension in regards to making a change and the perceived Toss of institutional knowledge. To address that concern, WSB has created a Comprehensive Transition Process. This process allows us to familiarize ourselves with the City's goals, needs, and policies. During the transition process we will review documents, meet with City staff, and educate ourselves. We expect that this process will take approximately four to six weeks to complete, after which we will deliver a report that provides the following benefits: • Clearly identifies the key elements of our relationship • Makes recommendations related to the City's goals and policies • Provides a tool for the City of Lino Lakes to look back on and measure the effectiveness of the WSB Team • Provides a resource about the City Engineering role for new staff, council, and board members All expenses incurred by WSB during the transition period will not be charged to the City. This will include time required for review and coordination that may be required with your current consultant as they complete their projects, including: • CSAH 14/35E Bridge • Ware Road and Birch Street Signal • Main Street and Lake Drive Signal Approach to Scope of Services References, Potential Conflicts, and Claims References City of Rosemount Dwight Johnson - City Administrator (651) 322 -2006 dwight.johnson@ci.rosemount.mn.us Ask Dwight about how WSB assisted the City in actively pursuing and securing a $2.96M Federal Stimulus for CR 73 (Akron Avenue). As part of this project WSB negotiated easement and deferred assessment agreements with property owners along the project in a very short time frame to keep the project eligible as shovel ready City of Champlin Mark Uglem - Mayor (763) 421 -8100 ext. 229 Ask Mark about how WSB's involvement in the City's engineering services has restored both City Council and general public confidence in the City's engineering department. Anoka County Highway Department Doug Fischer - County Engineer (763) 862 -4213 doug.fischer@co.anoka.mn.us Ask Doug about the innovative alternative designs WSB created for the proposed grade separated interchange at TH 10 and CSAH 83. Minnesota Department of Transportation Jon Chiglo - Division Director Engineering Services (651) 366 -4826 jon.chiglo @dot.state.mn.us Ask Jon about WSB's ability to keep the TH 212 design/ build project ahead of schedule or WSB's eye for detail while providing quality assurance inspections for the I -35W bridge reconstruction over the Mississippi River in Minneapolis. WSB & Associates, Inc. City of Savage Barry Stock - City Administrator (952) 882 -2646 bstock@ci.savage.mn.us Ask Barry about Jason's work as City Engineer regarding excellent public involvement and facilitating public hearings for assessments related to the Hamilton - Phase 111 improvements or the Boudin's Acres improvements. City of Circle Pines Dave Bartholomay - Mayor (763) 780 -1785 dbartholomay @ci.circle - pines.mn.us Ask Dave about the innovative storm water design that was recently built that utilizes storm water to irrigate a nearby park. City of Hugo Bryan Bear - Community Development Director (651) 762 -6320 bbear @ci.hugo.mn.us Ask Bryan about the collaboration that occurred during the Waters Edge development project that resulted in mutual benefit for the City and the developer. Rice Creek Watershed District Phil Belfiori - Administrator (763) 398 -3071 pbelfiori @ricecreek.org Ask Phil about Pete Willenbring and WSB's Water Resource group's ability to work cooperatively and creatively with the RCWD. References, Potential Conflicts, and Claims Conflict of Interest WSB does not perceive any conflicts of interest with the City of Lino Lakes. We take the issue of conflict of interest very seriously throughout our organization. Since our inception, we have chosen to work with governmental agencies and do not work for private developers involved in residential and commercial development. WSB feels that the conflict of interest in working for private developers is one that is difficult to overcome with the general public when working for public clients. While we regularly have dealings with agencies on behalf of clients, we believe in solutions with mutual benefit for our clients. WSB & Associates, Inc. Insurance Claims/ Ethics Complaints WSB has been named in two lawsuits in the past five years. The first one was a delay claim for issues out of WSB's control and was recently settled out of court in mediation. The second one was just recently filed and is related to a personal injury claim for a project that was designed by WSB and constructed by others. We are unable to provide any other information at this time in this proposal. We would be happy to meet with you individually to discuss if necessary. We have not ever had a claim end up in court and we have maintained positive relationships with all of our clients. References, Potential Conflicts, and Claims elli WIMM Proposal to Prop ICe fwd Funding for Municipal Projects WSB diligently tracks and stays atop of funding and grant opportunities. We developed an extensive grant database that gives key grant representatives within the company notifications of upcoming grants. These alerts are distributed throughout the company and are available to our clients as well. Our database also includes archived successful grant requests. These provide examples which allow us to best prepare for and position our clients for successes related to grant and funding applications. WSB staff has assisted our clients with grant /funding applications that resulted in over $65 million of financial assistance. A few examples of grant types are: • Community Conservation Assistance • FEMA Presidential Disaster Declaration • High Priority Project Requests • MnDNR Flood Hazard Mitigation • Surface Transportation Program Requests • Legislative Commission on Minnesota Resources • Metropolitan Council • Board of Soil and Water Resources • Minnesota Department of Health • Cooperative Agreements • Rice Creek Watershed District Funding Examples: • Fuller Street Pedestrian Bridge over Highway 169 — Shakopee, MN - $700,000 • SaM Interchange Grant for TH 101 /CR 144 — Rogers, MN - $9,200,000 • High Priority Project for the TH 95 Bridge — North Branch, MN - $6,700,000 WSB & Associates, Inc. • TEA21 Federal Funding for TH 13 Improvements — Savage, MN - $3,937,500 • Sauk Rapids Bridge — Sauk Rapids, MN - $20,750,000 • CSAH 18 Interchange — Monticello, MN - $2,000,000 • 11-1169 Pedestrian Bridge — Shakopee, MN - $660,000 • CR 73 (Akron Ave.) — Rosemount, MN - $3,103,436 • Bike Trails along CSAH 19 & CSAH 20 — Hanover, MN - $659,688 • CSAH 19 — Hanover, MN - $778,845 • TH 169 /Bren Road Interchange — Minnetonka, MN - $7,000,000 • TH 61 — Hugo, MN - $1,400,000 • Groundwater Monitoring — Rosemount, MN - $10,000 • Locate and Seal Well #1 — Mahtomedi, MN - $10,000 • Seal Well #1 — St. Paul Park, MN - $10,000 • Geological/Well Siting Study — Monticello, MN - $10,000 • Rosewood Neighborhood Drainage Improvements (rain gardens and wetland expansion) — Roseville, MN $50,000 • Old Wildwood Road — Mahtomedi, MN - $50,000 • Public Works Pervious Concrete Paving Parking Lot — Mahtomedi, MN - $35,000 • Wildwood Road /Lincoln town Intersection Improvements — Mahtomedi, MN $165,000 • Storm water CIP /Storm water reuse — Hugo, MN - $75,000 • Oakshore Park Project — Hugo, MN - $50,000 Funding for Municipal Projects Disclosures and Assurances The City of Lino Lakes can be assured that Brian Bourassa, as the signer of this proposal, has the authority to make the representations presented. WSB & Associates. Inc. ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMDOIYYYY) 11/16/2010 PRODUCER 952.893.1933 FAX 952.893.1819 H. Robert Anderson & Assoc., Inc. 4600 West 77th Street Suite 105 Edina, MN 55435 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED WSB & Associates, Inc. 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 1 INSURER A The Travelers Indemnity Company INSUPERB The Travelers Indemity Co. of rica NSURERC Hartford Ins. Co. of the Midwest INSURER XL Specialty Insurance Co. INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR AORL INSRO TYPE OF INSURANCE POLICY NUMBER DAATTE RisarDDIYYYYL DATE (jJMIDEVYYYY) UNITS GENERAL UA JTY X i COMMERCIAL GENERAL LIABILITY 680 8388R315 10/01/2010' 10/01/2011 EACHOCCURRENCE 'S 1,000,000 PREMISES (Ea mamma) $ 1,000,000 1 l CLAMS MADE X OCCUR ,-- MED EXP (Any one Nunn) S 10,000 PERSONAL & ADV INJURY S 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENL AGGREGATE LMIT APPLIES PER. 7 POLICY l E a F. LOC PRODUCTS - COMP/OP AGG $ 2,000,000 A AUTOMOBILE X X X LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS BA 8391R701 10/01/2010 10/01/2011 coMBWEo SINGLE LINT (Ea ac naM) S 1,000,000 BODILY INJURY (INI Paean) $ BODILY INJURY I (Pa anode.) $ S PROPERTY DAMAGE (Pat ancient) GARAGE LIAeUTY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY AGG $ $ B U EXCESSI UMBRELLA X I OCCUR J CLAMS MADE CUP 8404R215 10/01/2010 10/01/2011 EACHOCCURRENCE 5,000,000 AGGREGATE $ 5,000,000 S DEDUCTIBLE RETENTION S $ $ C WORKERS COMPENSATION 41WEC PL9374 10/01/2010 10/01/2011 X ;TORY LIiiITSI 'UER AND EMPLOYERS' IJABRRY Y I N ANY PROPRIETORIPURTNERIEXECUTNE[] OFFICER/MEMBER EXCLUDEDT I� (Mandatory in NH) unit OesaiOV *A PROVISIONS INN E L EACH ACCIDENT S 1,000,000 E.1 DISEASE - EA EMPLOYEE $ 1,000,000 E L. DISEASE - POLICY LIMIT S 1, 000,000 oTH essional Liability D Prof DPR9689491', 10/01/2010 10/01/2011 Each Claim/ 55,000,000 Annual Aggregate 510,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS This certificate or memorandum of insurance does not affirmatively or negatively amend, extend, or alter the coverages afforded by the insurance policies. *10 days notice for cancellation if reason is for non - payment of premium. CERTIFICATE HOLDER CANCELLATION ISSUED FOR INFORMATIONAL SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 305 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIAOUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. BEING PURPOSES ONLY. AU RE SENTATNE TNORe _ //� L L_ L, _ _. r ACORD 25 (2009/01) 01988 -2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Disclosures and Assurances S February 18, 2011 Proposal to Provide Ern in< <et'in� A WSB & Associates, Inc. County Hwy 14 I EH*, 'S ?'A Th VNIA PARK Sunrise Park ' ;'R BAL DWIN I ,Ai t `F. la : -R=NA ACRES HIGHLAND MEADOWS PARK MARSHAN PARK Wenzel Farms Baldwin re Lake c VI 0 rn 0 x Rice Lake LINO P.ARJ Marshan Lake CITY HALL PA RfF George Watch Lake RICE CREEK CHAIN OF LAKES REGIONAL TRAIL Reshanau Lake Wards Lake Ri! Rondeau Lake County Hwy 14 r COUNTRY LAKES PARK County Hwy 10 S PART{ GROVE PARK Centerville Lake LZ URI: AI 10T. MEMO! JAL T4 pit Sherman Lake N„,: SIRCH PARK Woods of Baldwin Lake Cedar Lake PHPASANT HILL: I- County Hwy 14 EHIfd 'S PARK • PARK Sunrise Park Baldwin Lake RF):d A C P S Rice C1-.3 Rondeau Lake C.) CM' HALL PARK HGHLANID MEADOWS Peltier. Marshan Lake MARSHAN PARK Wenzel Parris c 0 0 Woods of Baldwin Lake Rice Lake COUP,/ T:7Y LAK.ES SHENAPIDOA4,-i PARK GROVE PARK George Watch Lake RICE CREEK CHIN OF LAKES REGIONAL TRAIL Feshanau Lake L Wards Lake County Hwy 10 Cedar Lake- County Hwy 14 Centerville Lake. S he-317176a ake I , 2 _ County Hwy 21 MEN & Associates, Inc. CITY OF LINO LAKES CITY ENGINEERING SERVICES February 18, 2011 James E. Studenski, P.E. Designated City Engineer jim.studenski@tkda.com (651) 292-4503 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 ENGINEERING •ARCHITECTURE -PLANNING The right time. The right people. The right company TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERING • ARCHITECTURE • PLANNING 2011 SCHEDULE OF BILLING RATES Municipal Services Division Employee Classification t Range of Hourly Billing Rates* Senior Registered Engineer $ 117.00 to $ 170.00 Registered Engineer $ 74.00 to $ 123.00 Graduate Engineer $ 56.00 to $ 83.00 Senior Planner $ 102.00 to $ 128.00 Planner $ 51.00 to $ 82.00 Engineering Specialist II $ 97.00 to $ 114.00 Engineering Specialist I $ 65.00 to $ 97.00 Technician III $ 73.00 to $ 97.00 ** Technician II $ 46.00 to $ 73.00 ** Technician I $ 31.00 to $ 55.00 ** Key Personnel James E. Studenski, P.E. Gary M. Garr Christopher R. Winter, P.E. Senior Registered Engineer Engineering Specialist II Registered Engineer t Hourly billing rates for staff outside the Municipal Services Division will be billed at a 2.9 multiplier. * Rates effective until December 31, 2011. ** For hours worked over 40 hours per week individuals will be paid one and one -half times the above rates. 2011 SCHEDULE OF DIRECT EXPENSES TKDA shall be reimbursed at cost for the following direct expenses when incurred in the performance of the work: Rate $ 138.33 $ 106.87 $ 79.03 1. Vehicle mileage at current IRS standard rate per mile. 2. Outside professional and technical services with costs defined as the amount billed TKDA plus 10 %. 3. Identifiable reproduction and reprographic costs. 4. Other Expenses for Additional Items and Services as may be required by the City to fulfill the terms of a specific Authorization. Schedule 2900 -M90 City of Lino Lakes, MN TKDA ENGINEERING • ARCHITECTURE • PLANNING The right time. The right people. The right company February 18, 2011 Mr. Michael Grochala City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 Re: Qualifications for Engineering Services - City of Lino Lakes, Minnesota Dear Mr. Grochala: 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 (651) 292 -4400 (651) 292-0083 Fax www.tkda.com The City of Lino Lakes is a strong vibrant community with a passion for excellence and customer service. Having served your community for 29 years, we have stood next to you during infrastructure growth and budget challenges. Though many aspects of the community have changed, our commitment to providing excellent customer service and the most efficient, cost effective solutions has never wavered and will continue into the future. Our strong relationships with Lino Lakes staff stems from having the right City Engineer in place to serve your needs. Jim Studenski, P.E., has made it a priority to get to know each staff member and to understand how Engineering and TKDA staff can best serve the City. His role as team member, consultant, and leader through economic challenges and staff changes has helped the community grow, and the City carry out its vision for the residents who live and work in the community. Throughout our tenure at the City, many improvements and efficiencies have been put into place. TKDA created building permit review forms, building foundation surveys, and certificates of grading to address building construction issues. Surface water management inspection and construction programs have been put into place to meet MS4 requirements. An inventory of the surface water system was created to help establish maintenance programs and prioritize improvements. A street maintenance program called CarteGraph was initiated which, for the first time, helped to efficiently inventory and rate the condition of all City streets. It utilized City staff input and defined a cost effective maintenance program. Rehiring TKDA through this process will continue our history of providing the City with high quality professional services that are responsive to your residents and staff. We will remain flexible in support of your needs as they vary through the years, and cost effective, adding value to the City. Our formula for success: Historic Knowledge + Long Standing Relationships = Value to the City Our Proposal has been submitted pursuant to your Request for Proposals and presents our understanding of Lino Lakes' needs. Please contact Jim Studenski at (651) 292 -4503 if you have questions or need additional information. Sincerely, James E. Studenski, P.E. Project Manager, Municipal Services n 'Jack' W. G e President, , P.E. icipal Services An Employee Owned Company Promoting Affirmative Action and Equal Opportunity TKDA ENGINEERING • ARCHITECTURE • PLANNING TABLE OF CONTENTS Firm Overview 1 Personnel Qualifications 4 Related Experience 15 Approach to Services 18 References. Potential Conflicts. and Claims 20 Disclosures and Assurances 21 Basis for Compensation provided under separate cover Printed on 10% Post- Consumer Recycled Paper Stock. Firm Overview TKDA is a 100% employee -owned engineering, architecture, and planning firm headquartered in Saint Paul, Minnesota. As a recognized leader in Municipal Planning and Engineering, TKDA provides leadership and technical assistance for our Municipal Clients to plan for strong, healthy communities, and to plan, design, construct, maintain, and operate their public infrastructure. We provide high quality professional services that are responsive to community stakeholders, are flexible in service approach, and are cost effective; adding value to your community. Founded in 1910, TKDA is a strong, stable, "one stop shop" firm with the necessary complement of diversified services to support communities for almost any public infrastructure need. Lino Lakes projects will all be completed by the Saint Paul office staff listed below: Engineering: Water and Wastewater, Civil, Structural, Electrical, Mechanical, Municipal, Transportation, Bridge, Rail, Water Resources, and Aviation 126 Employees Architecture: Master Planning, Programming, Space Planning, Architectural Facility Design, Interior Design, Site Design, Landscape Architecture, and Urban Design 11 Employees Planning: Comprehensive, Land Use, Transportation, Traffic, and Environmental 5 Employees Administrative: 24 Employees City of Lino Lakes 1 City Engineering Services =• 1 FIRM OVERVIEW 1 CITY ENGINEERING SERVICES TKDA ENGINEERING • ARCHITECTURE • PLANNING Our approach to serving the City is to form a partnership and work together as an extension of City staff. The City of Lino Lakes uses the consulting engineer model to fill the position of City Engineer. The City Engineer's role is to guide development of new infrastructure, in accordance with the City's expectations for adequate public facilities, along with the responsibility of maintaining existing facilities. TKDA has performed this role for Lino Lakes in a variety of capacities since 1982. We are committed to establishing a long term relationship with the residents, City staff, City Council, and community stakeholders. We understand that these relationships are necessary for the successful delivery of our team - based professional services because these stakeholders must have confidence and trust in our work. SERVICES: • Comprehensive Infrastructure Planning • Building and Implementation of Capital Improvement Programs • Inventory and Condition Assessments • Recommendations on Rehabilitation and Maintenance Practices • Prioritization of Capital Asset Replacement and Repair • Development of Design Standards and Guidelines • Assessment Policies, Practices, and Calculations • Management of State Aid Systems • Development and Implementation of MS4 Permit Programs • Right -of -Way Management • New Policy Development such as "Complete Streets" • Traffic Calming/Traffic Sign Policies and Constituent Response • Fee Schedules /Rate Studies /User Charge Systems • Value Engineering • Public Stakeholder Involvement /Communication Plans • Preparation of Cost Estimates • Feasibility Reports and Studies • Detailed Plans and Specifications • Construction Contract Management • Construction Observation Services • Record Drawings and As -Built Record Management City of Lino Lakes 1 City Engineering Services FIRM OVERVIEW 1 MUNICIPAL SERVICES TKDA ENGINEERING • ARCHITECTURE • PLANNING TKDA Single Source Municipal Infrastructure Services City Engineering Services Our Approach is to form a partnership with your community and work together as an extension of your staff. Municipal State Aid and Local Street Improvements TKDA design teams approach each project with innovative ideas to balance the safety, cost - effectiveness, design requirements, and unique expectations of the adjacent property owners. Utility Systems: Watermain and Sanitary Sewers TKDA remains on the leading edge of underground construction technologies to assist our clients with exploring all options and to find less expensive solutions to critical infrastructure issues. Transportation Services TKDA is becoming a leader in traffic and transportation services, bridge design, roundabouts, and grade separation projects. We provide a complete menu of transportation planning and engineering services that will carry your project from the conceptual stage through construction. Planning Services /Landscape Design Our planners and landscape architects are instrumental to the success of many of our public improvement projects, by seamlessly integrating cutting edge planning and landscaping principles to enhance the quality and value of our client's communities and projects. Surface Water Resources TKDA works closely with our clients to develop and implement practical, cost effective stormwater facilities and solutions. TKDA is a leader in low- impact development. Water Supply, Treatment, and Storage TKDA is an established leader in water system engineering. Our goal is to build, maintain, and operate a safe, reliable, and self- sufficient water supply system. Wastewater Treatment By working closely with our clients, our designs are specific for each project to see that the treatment system is cost - effective to construct, operate, and maintain. Aviation Services TKDA has continually operated an Airport Engineering Division since 1943. In addition to the complete range of services we offer, we work on a daily basis with State and Federal airport officials to help Minnesota airport owners take full advantage of funding available to them. Municipal Buildings and Facilities TKDA provides planning, architecture, and engineering services for Municipal buildings and facilities. A "one - stop shop." City of Lino Lakes 1 City Engineering Services • • 3 PERSONNEL QUALIFICATIONS 1 ORGANIZATION CHART TKDA is proposing to maintain the current Lino Lakes City Engineer and engineering support team to provide services to the City of Lino Lakes; a team that has worked together, has established strong community relationships, and has a solid knowledge of the City's culture and infrastructure. John `Jack' Griffin, P.E. Vice President, Municipal Services TKDA ENGINEERING • ARCHITECTURE • PLANNING City Council Jeff Karlson City Administrator Michael Grochala Community Development Director ___ James Studenski, P.E. Designated City Engineer Christopher Winter, P.E. Municipal Engineer 1 Gary Garr Municipal Engineering Specialist TKDA Single Source Municipal Infrastructure Services To develop and deliver effective services for your City, we draw upon the experience and expertise of a large multi - disciplined team: CITY UTILITY SYSTEMS: PLANNING WATER SUPPLY. AVIATION ENGINEERING WATERMAIN AND SERVICES AND TREATMENT, SERVICES SERVICES SANITARY SEWER LANDSCAPE DESIGN STORAGE MUNICIPAL STATE TRANSPORTATION SURFACE WATER WASTEWATER MUNICIPAL AID /STREET SERVICES RESOURCES TREATMENT BUILDINGS AND IMPROVEMENTS FACILITIES COMMITMENT OF THE STAFF: TKDA has the ability, capacity, and experience to support the City in their mission, programs, and projects. Jim Studenski, P.E., currently serves as the City Engineer for Lino Lakes and if re- selected will continue to provide sound municipal engineering services in the same timely and efficient manner that the City of Lino Lakes has come to expect. While all TKDA staff in this proposal have ongoing commitments, none would preclude them from being available to work for the City of Lino Lakes. City of Lino Lakes 1 City Engineering Services • • 4 PERSONNEL QUALIFICATIONS 1 RESUMES James E. Stuc ens DESIGNATED CITY ENGINEER P.E. TKDA ENGINEERING • ARCHITECTURE • PLANNING Jim has over 20 years experience as a Municipal and City Engineer. He is currently serving as the City Engineer for Lino Lakes and has been doing so for over eight years. As City Engineer, he handles the day to day requirements of the City, financing of projects, asset management, and manages all City construction projects. His street improvements management extends from daily maintenance, State Aid Reconstructions to interchange replacements. His experience also covers smaller communities as he has previously served as City Engineer for Dellwood and Lindstrom, and Town Engineer for Columbus Township (now City of Columbus), Denmark Township, and West Lakeland Township, all in Minnesota. Project Experience APPOINTED CITY ENGINEER City of Lino Lakes 2002 - Present Serving as the City Engineer attending all Council and staff meetings, responsible for the review and implementation of private development projects, and for municipal infrastructure planning, design, and construction. • Works with City Staff to ensure infrastructure needs are efficiently met while staying within budgets. Seeks opportunities to train City staff to implement elements of required programs such as NPDES Phase II and Wellhead Protection to minimize overall costs. • Acts as City liaison and representative in meetings with other communities, Anoka County, Mn /DOT, Metropolitan Council Environmental Services, Rice Creek Watershed District, and Minnesota Cities Stormwater Coalition on matters such as regional roadway improvements, storm water management requirements and other areas impacting City infrastructure as directed by the City Administrator. • Management and administration of the City's Municipal State -Aid Street System, MS4 NPDES Phase II Permit, and Right -of -Way Management. • Responsible for tracking and reporting of engineering budget items to meet budgets and to ensure proper coding of fees to various City funds. • Reviews land use applications, development proposals and construction plans for private developments for consistency with ordinances and City Design and Construction Standards Manual. • Infrastructure planning including the Comprehensive Sanitary Sewer Plan, Water System Plan, and implementation of the 5 -year Capital Improvement Plan. • Assisted with the development and adoption of City Assessment Policy, development and implementation of the original 5 -year Street Capital Improvement Program, and development and adoption of the City Design and Construction Standards Manual. • Assisted with development for first NPDES Phase II Permit Program for the City, including implementation of work schedules, inspection forms, and capital improvement plans and erosion and sedimentation control standards. PROJECT MANAGER Holly Drive MSA Improvement Lino Lakes, MN 1 mile of city streets reconstructed utilizing silt filtrating manhole structures to minimize silt contamination into the immense surrounding wetlands. Extended 16" watermain 1000+ feet for future use by development. Realigned the roadbed for greater site distance, while widening and adding curb and gutter paralleled by a pedestrian /bike path on either side. PROJECT MANAGER 62nd Street MSA Improvement Lino Lakes, MN Utilized special dewatering techniques to maintain a dry roadbed while 20' x 36' x 150' of subgrade was removed and replaced with granular material and topped with a (continued on the following page) Education Bachelor of Science Civil Engineering University of Minnesota Registrations » Engineer - MN Professional Affiliations American Public Works Association (APWA) Engineers Society of St. Paul; Past President Minnesota Surveyors and Engineers Society City Engineers Association of MN (CEAM) City of Lino Lakes 1 City Engineering Services 5 PERSONNEL QUALIFICATIONS I RESUMES James E. StucensKi, P.E. (continuec DESIGNATED CITY ENGINEER blanket. Installed storm sewer structures to maintain proper water flowage between the two sides of the road and to minimize the amount of silt discharged into the surrounding wetland. Extended water and waste watermains lines 800+ feet servicing 20 new properties. Widened the road adding curb and gutter and pedestrian /bike path. PROJECT MANAGER Elm Street MSA Improvement Lino Lakes, MN Project included State Aid standard reconstruction of 5,000 feet of street, 1,500 feet of watermain pipe, and 3,200 feet of sanitary sewer pipe. Widened the road adding curb and gutter and pedestrian /bike path. PROJECT MANAGER 2002 - 2011 Sealcoat, Overlay, and Surface Water Management Projects Lino Lakes, MN Prepared and oversaw the plans and specifications as well as the construction. His extensive work with the lock contractors have provided value and low bid costs through the years. PROJECT ENGINEER Apollo Drive MSA Utility and Street Improvements Lino Lakes, MN Feasibility report and Environmental Assessment Worksheet, as well as engineering design, specifications, and construction administration for Apollo Drive, an arterial roadway parallel to I -35W. PROJECT ENGINEER Deferred Maintenance of Public Facilities - Metro Transit Metropolitan Council Environmental Services; MN Engineering services to inventory the existing conditions of each of Metro Transit's 35 existing public facilities, determination of proposed improvements, and preparation of improvement cost estimates. PROJECT ENGINEER Hodgson Road Trunk Watermain Lino Lakes, MN Design, plan, and specification preparation, construction administration, and easement acquisition services for installation of a 12 -inch diameter trunk watermain. TKDA ENGINEERING • ARCHITECTURE • PLANNING PROJECT ENGINEER Control and Telemetry System Improvements Lino Lakes, MN Removal, upgrade, reprogramming, and reinstallation of control panel at Lino Lakes City Hall, installation of a remote telemetry unit at the City's new elevated tank and reorientation of UHF radio antennas at the City's two well pumphouses. PROJECT ENGINEER Reshanau Lake Estates - Fourth Addition Lino Lakes, MN Street, sanitary sewer, watermain, and storm sewer designs as well as construction contract administration and project observation for the Reshanau Lakes Estates South subdivision. City of Lino Lakes I City Engineering Services 6 PERSONNEL QUALIFICATIONS 1 RESUMES Christopher R. Winter, P.E. MUNICIPAL ENGINEER TKDA ENGINEERING • ARCHITECTURE • PLANNING Chris is an experienced Municipal Engineer providing key support to Jim at Lino Lakes, as well as to other Municipal Engineers within TKDA, as needed. He is experienced working directly with City staff handling day-to-day engineering issues of City Hall, and provides excellent customer service to residents, contractors, and stakeholders. His GIS and GPS expertise is used daily at Lino Lakes to support City Staff for natural resource, surface water, police department, utility infrastructure, and other mapping and data gathering tasks. In addition, he is proficient in preparing reports, plans, engineering details, cost estimates, permit applications, plan exhibits, and serving as construction contract administrator. Project Experience CITY ENGINEER ASSISTANT City of Lino Lakes, January 2006 to Present Lino Lakes, MN Perform General Engineering tasks from Lino Lakes City Hall as assistant to the Lino Lakes City Engineer, including resident meetings, counter visits, field visits, and other resident inquiries regarding drainage, streets, signage, traffic, sealcoating, overlaying and developer projects. Provide daily GIS and GPS support to City Staff for natural resource, surface water, police department, utility infrastructure and other mapping and data gathering tasks. --- GRADUATE ENGINEER 2006 - 2011 Sealcoat, Overlay and Surface Water Management Projects Lino Lakes, MN Provide design assistance to City Engineer; serve as project manager and project contact for street maintenance and surface water management projects including watershed district and other permit requirements. GRADUATE ENGINEER West Shadow Lake Drive Improvement Project Lino Lakes, MN Completed feasibility study including the reconstruction of 8,500 feet of street, 10,480 feet of watermain pipe, and 9,005 feet of sanitary sewer forcemain and gravity pipe. GRADUATE ENGINEER 77th Street Realignment Feasibility Report Lino Lakes, MN Completed feasibility study for the proposed realignment consisting of street reconstruction, right -of -way acquisition, and storm sewer design, sanitary sewer improvements, and watermain improvements. GRADUATE ENGINEER 2006 GIS Asset Mapping Lake Elmo, MN Collect GPS data for all utility assets in the City of Lake Elmo and provide GIS maps of those assets to City staff. GRADUATE ENGINEER Pine Glen Residential and Commercial Development Lino Lakes. MN Construction administration of sanitary sewer, storm sewer, street and watermain construction for a project consisting of 70 residential and 4 commercial lots. GRADUATE ENGINEER CSAH 49 Bridge Watermain Improvements Lino Lakes, MN Construction inspection on the directional drilling of 500 feet of watermain beneath Rice Creek. MUNICIPAL ENGINEER Elk Run - Design /Build Project Drainage design on a large intersection construction project with 100 plus large box culverts. MUNICIPAL ENGINEER Hornsby Street Realignment Columbus. MN Completed the drainage design and the Rice Creek Watershed District and Wetland Impact permitting requirements for the realignment of Hornsby Street through a wetland to improve intersection safety. Education Bachelor of Science Geography (GIS) University of North Dakota Bachelor of Science Civil Engineering University of Minnesota Registrations » Engineer - MN Certifications » Certified Erosion Control Inspector Professional Affiliations » American Society of Civil Engineers City of Lino Lakes 1 City Engineering Services • 7 liwoM PERSONNEL QUALIFICATIONS 1 RESUMES Gary V. Garr MUNICIPAL ENGINEERING SPECIALIST TKDA ENGINEERING • ARCHITECTURE • PLANNING Mr. Garr has over 25 years of experience as a Civil Engineering Technician and serves as one of TKDA's senior Mn /DOT certified Construction Observers. He has provided inspection services for Lino Lakes since 1986. His services include construction management, field observation, field computations, record keeping, and construction staking for a wide variety of municipal infrastructure projects, including sanitary sewer systems, watermain installation, storm sewer systems, street reconstruction, State-Aid improvement projects, and lift station improvements. In addition, Mr. Garr has significant experience in the oversight of utility construction projects using directional drilling and pipe lining techniques. Project Experience CONSTRUCTION OBSERVATION Cedar Street Lift Station Lino Lakes, MN Completed engineering services for construction of a 50- foot -deep lift station designed to accommodate two 1,000 gpm submersible wastewater pumps. PROJECT TEAM MEMBER Birch Street Trunk Watermain Lino Lakes, MN Feasibility study, plans and specifications, and construction engineering services for installation of the 2 -mile long, 16 -inch watermain. PROJECT TEAM MEMBER Utilities and Street Improvements Lino Lakes, MN Final designs, specifications, and construction observation for sanitary sewer, watermain, storm sewer, and roadway improvements to serve the Clearwater Creek subdivision. PROJECT TEAM MEMBER Trunk Utilities Lino Lakes, MN Design services for constructing trunk watermain and sanitary sewer to serve Clearwater Creek, a 220 -acre area of the City zoned for business and light industrial uses. CONSTRUCTION MANAGER �•- Holly Drive MSA Improvement Lino Lakes, MN One mile of city streets reconstructed utilizing silt filtrating manhole structures to minimize silt contamination into the immense surrounding wetlands. Extended 16" watermain 1000+ feet for future use by development. Realigned the roadbed for a greater site distance, while widening and adding curb and gutter paralleled by a pedestrian /bike path on either side. CONSTRUCTION MANAGER 62nd Street MSA Improvement Lino Lakes, MN Utilized special dewatering techniques to maintain a dry roadbed while 20'x36'x150' of subgrade was removed and replaced with granular material and topped with blanket. Installed storm water structures to maintain proper water flowage between the two sides of the road and to minimize the amount of silt discharged into the surrounding wetland. Extended water and wastewater main lines 800+ feet servicing 20 new properties. Widened the road adding curb and gutter and pedestrian/ bike path. PROJECT TEAM MEMBER Birch Street /Hodgson Road Street Improvements Lino Lakes. MN Completed preliminary design options, final design, and construction engineering services. Project included signal, turn lane, and median construction of a heavily congested intersection. FIELD REPRESENTATIVE Elm Street MSA Improvement Lino Lakes, MN Project included State Aid standard reconstruction of 5,000 feet of street, 1,500 feet of watermain pipe, and 3,200 feet of sanitary sewer pipe. Widened the road adding curb and gutter and pedestrian /bike path. Education Associate of Arts Civil Technology and Land Surveying Dunwoody Industrial Institute Mn /DOT Certifications Aggregate Production - Level I Bituminous Street - Levels I and II Concrete Field - Levels I and II Grading and Base - Levels I and II Signals and Lighting - Levels 1 and II Erosion /Sediment Control Inspector /Installer Bridge Inspection - Mn /DOT Certified City of Lino Lakes I City Engineering Services 8 PERSONNEL QUALIFICATIONS 1 RESUMES John `Jack' W. Griffin, P.E. VICE PRESIDENT, MUNICIPAL SERVICES TKDA ENGINEERING • ARCHITECTURE • PLANNING Mr. Griffin has 21 years experience as a Municipal Engineering Consultant working with local governments to plan, finance, develop, and implement municipal infrastructure systems. He has been the City Engineering Consultant for several Minnesota Cities, Townships, and Water and Sanitary Sewer Districts. He has extensive experience in helping growing communities establish and implement policies, procedures, systems and standards to effectively manage community growth and development. His most recent work has focused primarily on city engineering services and major infrastructure projects for the cities of Lake Elmo, and Victoria, Minnesota. Mr. Griffin oversees TKDA's Municipal Services Division and is leading the division's production operations and the establishment of a formalized quality control and project management system. ▪ Project Experience IMINEwe Gomm APPOINTED CITY ENGINEER City of Lake Elmo, Minnesota 2007 - Present Serving as the City Engineer attending council and staff meetings, responsible for municipal infrastructure planning, design, and construction, and for the review and implementation for private development projects. • Lake Elmo Avenue I -94 to 30th Street Infrastructure Project includes the extension of trunk sanitary sewer service from the 1 -94 MCES interceptor sewer to the Village Area in the heart of the city. The project is being implemented to comply with the Met Council sewer service Memorandum of Understanding. The project includes 4 miles of trunk forcemain Improvements through directional drilling, and the construction of a lift station to meet both initial low flow and ultimate capacity. • Developing a Comprehensive Water System Plan in response to 2030 growth plans and groundwater PFC contamination. • Village Area planning and engineering assistance. Providing technical assistance for the master planning and implementation for the Village Area development, ..� ranging from 600 to 1,600 new residential housing units together with commercial, recreational, and institutional facilities. • Developed the 2009 -2013 Street Capital Improvement program including a complete street inventory and condition assessment, updated assessment policies and practices, and financing program. • Developed NPDES Phase 11 Permit Program for the City, including implementation of work schedules, inspection forms, and capital improvement plans. Developed erosion and sedimentation control standards and implementation plans. Mammy APPOINTED CITY ENGINEER City of Victoria, Minnesota 2001 - 2005 Served as the City Engineer attending all council and staff meetings, responsible for the review and implementation for private development projects, and for municipal infrastructure planning, design and construction. • Infrastructure planning included the 2002 Comprehensive Sanitary Sewer Plan, the 2002 Comprehensive Water System Plan, the sanitary and water system capital improvement plans together with the Water and Sewer Rate Studies, Surface Water Management Planning document, development and adoption of the City Assessment Policy, development and implementation of the 5 -year Street Capital Improvement Program, and development and adoption of the City Design and Construction Standards Manual. • Developed NPDES Phase II Permit Program for the City, including implementation of work schedules, inspection forms, and capital improvement plans. Developed erosion and sedimentation control standards and implementation plans. • Served as the City Victoria Right -of -Way Director and developed and implemented a right -of -way ordinance and permitting program. • Oversaw the City's adoption into the Municipal State -Aid Street System and provided ongoing administration of the program. Education Bachelor of Science Civil Engineering University of Minnesota Bachelor of Science Economics University of Minnesota Registrations Engineer - MN, WI Professional Affiliations Minnesota Public Works Association City Engineers Association of Minnesota American Water Works Association National Society of Professional Engineers City of Lino Lakes I City Engineering Services PERSONNEL QUALIFICATIONS Bryant J. Ficek, P.E., P.T.O.E. - Mr. Ficek has over 12 years of experience in traffic and transportation projects. He has served public and private clients, including cities, counties, and states, and understands the close coordination and consensus building necessary to be successful in one of the most visible branches of engineering. Mr. Ficek is also a Professional Traffic Operations Engineer, a certification that demonstrates his requisite knowledge, skill, and ability in the specialized application of traffic engineering. He served as the Project Manager for the Kenrick Avenue and 175th Street Roundabout project for the City of Lakeville, and as the Traffic Engineer for the I -35W St. Anthony Falls Bridge Project design -build team, and the Traffic Engineer for the Jamaica Avenue and TH 61 Interchange Reconstruction project for the City of Cottage Grove. Timothy A. Chalupnik, P.E. - Mr. Chalupnik has over 30 years of consulting experience in transportation engineering. He has been with TKDA for 18 years. His experience encompasses project management, quality management, public involvement facilitation, and design engineering for all phases of highway and traffic engineering projects. He served as TKDA's design manager on the Lyndale Avenue /I -494 interchange reconstruction project for the City of Richfield and traffic engineer on the I -35W St. Anthony Falls Bridge project. He also serves as Project Manager for the Anoka County Foley Boulevard Overpass Project. James J. Bellefeuille, P.E. - Mr. Bellefeuille has 22 years of experience in civil engineering, including extensive work in highway transportation projects for State DOT's, Counties, Cities, and Class 1 Railroads. Specific project types include road design, vehicular and railroad bridge designs, retaining wall design, and railroad facility design. His experience includes project management, project engineering, construction administration services, and client support services. He was the project manager and lead designer for the Van White Memorial Boulevard project for the City of Minneapolis, including 1.3 miles of roadway and three bridges, and the Westminister TKDA ENGINEERING • ARCHITECTURE • PLANNING Junction Bridge and the Wabasha Street Bridge projects for the City of St. Paul. Bret M. Farmer, P.E. - Mr. Farmer has over 17 years of engineering consulting practice and is an experienced Project Manager, Construction Contact Administrator, and Designer. Mr. Farmer specializes in complex regional trail projects for municipalities and multi - jurisdictional entities, usually involving state and federal funding administration, rail and roadway crossings, tunnels and bridges. He was the project manager and lead designer for the Samuel H. Morgan Bicycle and Pedestrian Trail Renovation for Saint Paul Parks and Recreation, the Ayd Mill Road Bicycle and Pedestrian Trail and award winning Lower Phalen Creek Trail project for the City of Saint Paul, the Mississippi River Regional Trail Segment for Dakota County, and the federally funded Saint Anthony Parkway Bicycle Trail for the Minneapolis Park and Recreation Board. John W. Ahern, P.E. - Mr. Ahern is Vice President of the Aviation Division with over 18 years of airport design and construction experience. He was the lead design engineer and also performed field representative duties for the reconstruction of the Owatonna Airport. John has more recently been deeply involved in the expansion of the Minneapolis /St. Paul International Airport. He has been project manager for numerous apron, taxiway, and fuel system related projects. This experience has positioned John very well, he knows the resources it takes to get a project completed on -time and within budget. Paul W. Blum, P.E. - Mr. Blum has over 33 years of engineering experience including airport, highway, municipal, environmental, and flood control projects. He has been responsible for the design of numerous projects at Minneapolis/ St. Paul International Airport (MSP). He was the lead designer of the award - winning Runway 12L Deicing Pad. Paul has also led the design effort on MSP's annual bituminous pavement rehabilitation program. City of Lino Lakes 1 City Engineering Services 10 PERSONNEL QUALIFICATIONS Verne E. Jacbobsen, P.E. - Mr. Jacobsen has over 15 years of experience at TKDA working as a Project Manager with water utility clients to plan, develop, construct, and operate water system improvements. Previously, he spent 34 years with Saint Paul Regional Water Services. He is an expert on water system design, water system operations, effective energy utilization, water rates and financing improvements. His recent work includes major water system improvements for Saint Paul Regional Water Services, Eden Prairie, Maple Grove, Stillwater Board of Water Commissioners, Mankato, and Loretto. Ted K. Field, P.E. - Mr. Field has 30 years of experience planning, designing, and performing construction engineering for water and wastewater treatment projects. As an industry leading treatment process engineer, he has led the design teams for the planning, design ,and construction services for more than 40 water and wastewater treatment plants of all sizes and types. In addition, Mr. Field has designed numerous sanitary lift stations, including new lift station projects and lift station rehabilitation projects. He has performed hydraulic analyses related to hydraulic profiles, hydraulic transients, and head loss /pressure determinations to provide efficient designs. Mr. Field was the lead design engineer and project manager for the municipal water treatment plants in the cities of Inver Grove Heights, Maple Grove, and Eagan. Ted works with Randy Thorson with Technical Review and Permitting, Bill Dunn with Funding and Legislative Affairs, and Jorja Dufresne with Biosolids Management at Met Council. Christopher W. Bryan, P.E. - Mr. Bryan is a registered engineer and licensed wastewater treatment plant operator with experience in design, construction, and operation of municipal water and wastewater systems. He was a lead design engineer for the granular activated carbon (GAC) water filtration plant for the City of Oakdale, the Victoria Water Distribution Booster Station project, and has overseen the design and construction of numerous municipal lift station projects for the Cities of Edina, Victoria, and Lino Lakes. TKDA ENGINEERING • ARCHITECTURE • PLANNING Richard L. Gray, ASLA, LEED AP - Mr. Gray has over 30 years of project management and landscape architectural experience. His professional responsibilities include master planning, site planning, design, and preparation of construction documents for college and school campuses, parks and trails, athletic facilities, corporate and industrial campuses, and highway and streetscape improvements. More specifically he has provided park planning services for the cities of Lino Lakes, Shorewood, Lake Elmo, and St. Paul Parks and Recreation. Sherri A. Buss, RLA - Ms. Buss is a senior planner and registered landscape architect. She manages TKDA's Planning Group and leads many of TKDA's complex multi - disciplined municipal projects that require a focus in the areas of public facilitation, the environment, sustainability, transit oriented design and transportation, streetscapes and complete streets . Ms. Buss has managed many metro planning and design projects over her 25 -year career, including comprehensive plans, master plans, natural resource plans, greenway and park system plans, environmental reviews, and surface water plans. She has recently facilitated the Roadway Corridor Design Task Force for the City of Woodbury and is currently leading the City Center Transit Oriented Design project for the City of New Hope. These activities emphasize strong citizen education and participation. Patrick J. McLarnon, P.H. - Mr. McLarnon is a Hydrologist with 11 years of experience in developing and implementing storm water projects for public and private entities. His expertise includes hydrologic and hydraulic modeling, water quality modeling, permitting, and design of storm water basins, wetlands, culverts, storm sewers, and open channels. He has extensive experience with industry standard models such as XP -SWMM, HydroCAD, HEC -RAS, GEOPAK Drainage, Microstation, and P8. He has designed, managed, and reviewed hundreds of engineering and construction projects across the nation, including design - build. City of Lino Lakes i City Engineering Services • • 11 PERSONNEL QUALIFICATIONS Workload, Staff, and Resource Capacity Jim has been the City Engineer for Lino Lakes since 2002. His current workload allows him to cover City Hall full -time or at any reduced number of hours. He is also Baytown Township's Town Engineer which requires a very small amount of time each month. The proposed TKDA team is committed first and foremost to Lino Lakes and does not present any limitations to meet the needs of the City relating to both specific types of work and capacity. TKDA will meet your workloads because we are already staffed to do exactly that and have successfully increased and decreased our capacity over the years since 1982. In addition, as a "one -stop shop" with engineering expertise in traffic and transportation, water resources, utility repair and replacement, water treatment, lift stations, bridge design, public buildings, and sustainable design, additional TKDA staff and professionals are readily available to provide technical assistance for the City Engineer on any infrastructure need. The already dedicated TKDA team will continue to be available for the work anticipated by the City for 2011 and beyond. Adjusting our workloads to be commensurate with the needs of the City is the nature and responsibility of the consulting engineer. We have a history for adjusting our capacity to meet the City's needs as demonstrated by ramping up to meet a peak workload demand in 2004 and ramping back down significantly in 2008, 2009, and 2010. As future work dictates, Jim, Chris, and Gary are available to adjust capacity as needed. Their hours are split between day -to -day assistance on engineering matters, projects for the City and other communities. Chris is available to complete assignments as directed by Jim at a significantly reduced hourly rate. Time Sensitive Requests TKDA is fully prepared to meet the capacity and workloads for the City of Lino Lakes, including all time - sensitive or short notice requests. Our firm currently has three full -time staff that have a full understanding of the City's existing and planned infrastructure, and with the day to day operations of the City Engineering department. This unmatched institutional knowledge and redundancy provides the City with multiple resource options for timely response and to get answers quickly as issues and emergencies may arise. TKDA ENGINEERING • ARCHITECTURE • PLANNING Our Team approach will also provide continuous service to City staff and residents by the engineering staff during vacations, illnesses, and emergency situations. If the City Engineer is not available, the assistant engineer and lead construction services staff person are available to cover office hours and respond to resident or other stakeholder concerns. Other staff is available to provide specific technical assistance for time - sensitive or short notice requests and /or complicated issues. TKDA has been successfully providing services to the City since 1982. As specific situations have arisen, TKDA has been able to adjust accordingly. We offer a continued commitment to provide the necessary services to the City. Ware Road in Lino Lakes, MN Philosophy The City Engineer is responsible for implementing the vision of the City. Infrastructure can be built a variety of ways; the engineer must assimilate the community culture and advance the management and construction of infrastructure consistent with the core values of the community. Jim remains committed to creating value for the City of Lino Lakes in line with City values as he has for the past eight years. In his time with the City, he has developed an effective approach and philosophy for serving the City based on his commitment to infrastructure. His formula for success, Historic Knowledge + Long Standing Relationships = Value to the City is described below. City of Lino Lakes 1 City Engineering Services 12 PERSONNEL QUALIFICATIONS TKDA ENGINEERING • ARCHITECTURE • PLANNING Historic Knowledge TKDA has served as City Engineer for 29 years, with Jim working at Lino Lakes for 8 years. This historic knowledge of the community is extremely valuable to City Staff and Council Members. It means that project after project there is no "learning" costs to the City; there is no additional billed time to hunt down records or determine who to ask when. In addition, our experience has driven us to create many improvements and efficiencies for the City over the years resulting in a better use of City dollars. Many responsibilities of the engineering department contain elements that are repetitive from annual regional agency reporting requirements and preparing cost estimates, to the development of feasibility reports and construction documents for annual street projects. Using templates increases quality control and the overall quality of the final product while reducing the costs and associated engineering fees. Some specific examples of efficiencies we have developed include creating building permit review forms, building foundation surveys, and Certificates of Grading to address building construction issues. Surface water management inspection and construction programs have been put into place to meet MS4 requirements. An inventory of the surface water system was created, maintenance programs were established, and improvements were prioritized. A street maintenance program called CarteGraph was initiated which, for the first time, rated all City streets, utilized City staff input, and defined a cost effective maintenance plan. Knowing how the City operates, Jim can efficiently manage any project. He manages resources by assigning the team member with the right level of expertise for a particular task, delivering the best value to the City. Long Standing Relationships Jim views the engineering staff as a critical extension of City staff. It is important that he works together with City staff to help implement the goals of the City Council. This is best accomplished through open dialog and strong relationships. Jim has made it a priority to develop a professional relationship with each staff member. He asks the tough questions when needed and prioritizes projects based on goals of staff and council. Success as City Engineer also depends on the ability to learn quickly the unwritten rules of the organization, the unmapped paths to consensus building and approvals. Having worked with a variety of staff and council members at Lino Lakes, Jim is a valuable resource who can efficiently build consensus and move projects forward to meet the City's infrastructure needs. His relationship building stretches beyond the City to residents in the community; staff at surrounding communities; regional, county, and state agencies; and contractors who work in the area. All these connections help projects move smoothly and efficiently for Lino Lakes. City of Lino Lakes 1 City Engineering Services • • 13 PERSONNEL QUALIFICATIONS Value to the City Budgets are tight. Residents are looking to Staff and Council to make decisions that improve quality of life while being fiscally responsible. TKDA is the right choice to provide for your City Engineering services. We will: 1. Build on the already - established processes to continue to reduce fees. 2. Continually search for ways to more efficiently deliver services without compromising quality. 3. Utilize City staff to assist the engineering department with tasks such as administrative mailings, permitting, and infrastructure oversight. 4. Propose TKDA staff that is most cost effective to meet the project requirements. 5. Tap into relationships locally and regionally to better serve the community. -' Approach to Communication Effective communication is the key to a successful relationship between engineering staff, City Council, Administrator and Staff, the public, and the media. Jim will continue to use effective methods of communication including face to face, telephone, and emails, along with technical review memorandums, -- engineering studies, and construction documents. Reports, memorandums, and letters will be used extensively to document key decisions for future reference. Weekly staff meetings are a critical and effective tool for the provision of cost effective and efficient public services. Staff meetings between the City Engineer and the City staff including the Community Development Director, Planners, and Building Officials are held weekly to review engineering staff priorities and to get direction on project issues. These meetings help to ensure that the engineering department is working only on necessary assignments that cannot be handled by other City staff. TKDA ENGINEERING • ARCHITECTURE • PLANNING Jim is also responsible for preparing Agenda Statements for Council meetings. When making presentations to City Councils it is important to provide the appropriate amount of information to assist them in making an informed and educated decision and to preserve the official record for the matter being decided. Presentations must be carefully executed to help the City Council make decisions, being careful to stay high level and focused on key points adding detail only as support. An example of a weekly engineering update used for the City of Lino Lakes is included at the end of this Proposal. Surface water improvements in Lino Lakes, MN City of Lino Lakes 1 City Engineering Services 14 RELATED EXPERIENCE Experience Serving Public Clients TKDA has been providing engineering services to government clients since our founding. Public infrastructure is a core function of our business and ▪ we provide the full range of engineering services, including management and operational support, ▪ capital planning, preliminary and final infrastructure design, construction administration and staking, and construction observation. The listing to the right identifies some of our municipal, regional, county, ▪ state, and federal governmental clients. City of Victoria, Downtown Redevelopment TKDA ENGINEERING • ARCHITECTURE • PLANNING TKDA's significant clients over the past 2 years: • City of Albert Lea • City of Brooklyn Center • City of Columbus • City of Cottage Grove • City of Dellwood • City of Eagan • City of Edina • City of Farmington • City of Hastings • City of Lake Elmo • City of Lino Lakes • City of Mankato • City of Maple Grove • City of Marine on St. Croix • City of Minneapolis • City of Nerstrand • City of Newport • City of Plymouth • City of Rochester • City of Shorewood • City of South St. Paul • City of St. Louis Park • City of St. Paul - Department of Public Works • City of St. Paul — Department of Planning and Economic Development • City of St. Paul — Division of Parks and Recreation • City of Victoria • City of Woodbury • Baytown Township • Denmark Township • Eureka Township • West Lakeland Township • White Bear Township • Anoka County • Hennepin County • Capital Region Watershed District • Metropolitan Council • Minnesota Valley Transit Authority • Minnesota Department of Military Affairs • Minnesota Department of Transportation • Metropolitan Airports Commission • St. Paul Regional Water Services • Stillwater Board of Water Commissioners City of Lino Lakes I City Engineering Services • • 15 RELATED EXPERIENCE - Land Development Having worked in many growing communities such as ▪ Lino Lakes, Victoria, Lake Elmo, Andover, New Prague, and for St. Paul Planning and Economic Development, TKDA staff has extensive experience relating to land development and zoning. We believe that cities need to - work in partnership with the development community to provide for the successful development of new neighborhoods and retail and business opportunities. To create and implement a successful partnership with the development community, the engineering staff must be committed to proactive and high quality infrastructure planning, the use of standards, and a well defined communication and development review process. These key factors provide clear up front expectations for all parties resulting in streamlined plan preparation and plan reviews. Immo tOmm UMW Surface water improvements in Lino Lakes, MN It is equally important to be professional, fair, prompt, —' and timely when reviewing submittals or responding to construction questions while remaining committed to building quality infrastructure that will result in low long -term operation and maintenance costs in the best interest of the City. On occasion, the engineer's commitment to infrastructure with low long -term maintenance and operations costs comes in conflict with a developer's interest to have low capital costs. When this conflict arises, it is important for the engineer to review this conflict with community ▪ development, public works, and administration staff to determine a fair and acceptable resolution for moving forward in the best interest of the City. TKDA ENGINEERING • ARCHITECTURE • PLANNING Complex Issues TKDA has a long history of working on complex issues and tackling complicated projects, from difficult public facilitation meetings for the purpose of extending sanitary sewer to the City of Lake Elmo in the aftermath of the Met Council mandate, to being a key part of the technical team for rebuilding the I -35W Bridge in the wake of its collapse. Oftentimes in municipal engineering it is the simple, less glamorous projects that can be the most complex. Two specific projects in the City of Lino Lakes had complex issues to solve. Jim was the Project Manager for both. Elm Street Reconstruction: Many obstacles were present at the start of the project design, including gaining the full confidence of the public. The area was partially served by City utilities and required several different connection locations to provide sanitary sewer and water services. Under Jim's leadership, TKDA staff embraced the active public involvement to successfully navigate the assessment process. With the unique nature of the City's Charter, public confidence in the project was essential. Through extensive resident design involvement and communication, the project was accepted by the residents. This project involved the reconstruction of a State Aid Route consisting of 5,000 feet of collector street, 1,500 feet of watermain pipe, and 3,200 feet of sanitary sewer pipe. The roadway was widened and curb and gutter were added together with a pedestrian /bike path. The existing right -of -way varied throughout the project which required many acquisitions. Also, additional storm water facilities were necessary to meet Rice Creek Watershed District's storm water requirements. This required backyard easements to increase existing storm ponding including a vacant lot purchase to install a new ponding system. Storm ponding improvements were even necessary approximately one mile away from the project. Jim facilitated extensive coordination and unique designs to address concerns from the wide variety of properties along the road. The project went past residential properties, a senior resident complex, a church, and an elementary school. Traffic calming and trails were a high priority with the significant pedestrian traffic to and from the school. Continuing access throughout the project to the various types of properties required weekly meetings and notifications. Well No. 5: Placing a public building into an existing and established residential neighborhood requires significant efforts to make it acceptable to area City of Lino Lakes 1 City Engineering Services 16 RELATED EXPERIENCE residents. The City needed to add a water supply new well. A new site was planned on the north side of Birch Street at Black Duck Drive. This was a site that would be cost effective but also had its challenges. TKDA had designed the water system to take advantage of the Birch Street watermain corridor due to the location . _ within the entire City and the geological nature of the City's aquifers. MOOSE Inman The site was originally planned as a housing development. However, because of the site's significant wetlands, it couldn't be properly developed and the site became a City parcel. The well location presented many challenges to deal with the wetlands and the surrounding residential homes. Coordination with the residents was vital to address the well's visibility and solve other concerns about living in close proximity to a well. There were many construction hurdles to address with neighboring residents regarding noise and drainage concerns. Construction access required a very detailed plan for the watermain installation due to the large number of residents affected by any road restrictions during the excavation activity. The City Council was very involved in the process. ▪ They provided significant upfront guidance in the design to provide for a successful project. The City ▪ Council decided upon a few building design options that they wanted to see. Jim's staff then prepared the building options in large scale exhibits that showed how the final products would look in the future on the site. This allowed for the City Council to make a subjective decision on the building style. All of the components careful considerations provided the City with a successful new well. TKDA ENGINEERING • ARCHITECTURE • PLANNING Agency Experience Jim, as well as numerous TKDA staff members, have a strong professional and personal relationship with the Anoka County Highway Department, the Minnesota Department of Transportation (Mn /DOT), Rice Creek Watershed District (RCWD), and Vadnais Lakes Water Management Organization (VLWMO). In the role of Lino Lakes City Engineer, Jim is in constant contact with Anoka County coordinating City and County projects. Almost daily, he is in contact with RCWD regarding City and Watershed projects and residential issues. TKDA designs and oversees several projects for Anoka County and Mn /DOT on an annual basis and has been doing so for over 15 years. Currently, TKDA is facilitating Mn/ DOT's implementation of the quality management process for design- bid - build. As the City Engineer, Jim performs all the required annual Mn /DOT reporting including Certificate of Street Mileage, traffic counts, map updating and State Aid System Updates. He has also been the VLWMO representative for their monthly meetings. Funding for Municipal Projects As Municipal and City Engineers, the capital planning for public infrastructure is one of the core functions of our expertise. Critical to this expertise is the knowledge and understanding of how to pay for municipal infrastructure projects. There are many grant and low interest rate loan programs available to local governments to assist communities when the need for infrastructure exceeds the capacity of the community to pay for it. Specific programs exist for various types of infrastructure including water supply systems, wastewater conveyance and treatment, critical transportation systems, regional and recreational trails, innovative storm water management, and infrastructure support for economic development. For many infrastructure components, such as transportation systems, there are numerous funding assistance programs with very specific goals and priorities. TKDA staff understands what these programs mean to communities and to the viability of major improvement projects. We track these programs closely, paying attention to the annual funding levels, application cycles, eligibility criteria, ranking and priority criteria, and we maintain close working relationships with the funding program staff. We remain well versed in the programs and work diligently to bring critical infrastructure funding assistance to the communities we represent. Jim has experience with funding applications and remains current on funding trends locally, regionally, and nationally. He most recently submitted an application to the Minnesota Department of Health through the Drinking Water Revolving Fund (DWRF). DWRF provides below market rate loans for public water system improvements. City of Lino Lakes 1 City Engineering Services • • 17 ammo APPROACH TO SCOPE OF SERVICES TKDA has assembled an experienced and seasoned team to continue the role of City Engineer for the City of Lino Lakes. Jim will be assigned as your City Engineer. He is an experienced municipal professional with the knowledge, professionalism, and capabilities to manage your municipal infrastructure and function as part of your staff. Chris will assist Jim, taking on many of the routine functions of the position and completing these tasks and assignments at a reduced cost. General Services To be successful at the position of "City Engineer," it is vital to have a competent professional that can understand a City's multi- faceted perspective from the viewpoint of the many stakeholders. The City Engineer must work diligently to nurture strong relationships and must become assimilated to the culture of the community. Then, the day -to -day services must be proactive, responsive, and cost effective. Providing engineering services to the City requires a close partnership between TKDA, City staff, City Council, and other stakeholders and agencies. We must work closely with the City staff to accomplish this. Conversely, TKDA will not provide a positive engineering opinion that is not supported by sound engineering principals. We will provide the engineering facts as they are, and present them for the City's consideration and decision. Throughout his appointment, Jim will provide leadership in the role of City Engineer and will provide carefully considered guidance on engineering issues. He will look for opportunities to implement efficiencies and work proactively in delivering his services to the community. Jim will work closely with the City staff and developers to solve the problems that arise. The key is to clearly communicate City standards and expectations early in the process and continue close communication throughout the project. The goal is the best possible development for the City while ensuring a well built, easily maintained infrastructure. TKDA city engineers continuously monitor funding opportunities for our client's projects. Serving as the city engineer for several metropolitan area cities allows us to divide the task and more efficiently monitor funding programs and ideas. We can then determine how our clients may benefit from them. The constant collaboration _ of our engineers provides added value for our clients. As City needs develop and change, tasks and work elements will evolve in step. TKDA will remain flexible at all times and will tailor our services and approach TKDA ENGINEERING • ARCHITECTURE • PLANNING to the needs of the City. Our philosophy is based on building a long term relationship by providing the level of service the City desires. Project Management TKDA has established a "project management culture" to emphasize quality project delivery. We define project success as completing project deliverables on time, within budget, and to the level of quality defined by our client at project start. TKDA project managers prepare written project management plans to a level of detail appropriate for the size and complexity of each project, identifying critical success factors. To further support and emphasize our project management culture, TKDA's Senior Management Committee, consisting of our CEO, President, and the Vice President of each of TKDA's operating divisions, conducts monthly reviews of five to ten projects. Having extensive training in Project Management techniques, Jim strives to have all projects completed on time and within budget. Projects are kicked -off with both a client team meeting and an internal TKDA meeting setting expectations for project budgets and outlining client defined critical success factors. Weekly tracking and reporting is used to make certain that the team remains on scope, on time, and within budget. As the City Engineer for Lino Lakes, Jim is responsible for the monthly review of invoices to the client to verify accuracy and value. From there, he creates monthly summary reports which detail the charges to the City compared to the various City fund accounts. While invoices provide detail of time charges, the goal of the financial reports are to provide transparency to the City so staff can see the big picture of how resources are being allocated. TKDA was never asked by the City to provide such detailed financial reporting. It has been TKDA's own initiative and desire for transparency that has driven the implementation of this monthly financial reporting system initiated for the City in 2006. Construction Services Communication is a primary contributor to success for any construction project. Our approach to managing construction services is to focus on the perspective of the stakeholders, namely, but not limited to, the adjacent residential and commercial properties. A strong communications plan must be prepared in writing at the start of a project. Neighborhood meetings must be held at various project stages to communicate project progress and expectations, and to engage the public. Ongoing communication with residents throughout the project using a variety of communication tools is vital to project success. City of Lino Lakes 1 City Engineering Services 18 APPROACH TO SCOPE OF SERVICES A well defined project endpoint must be created as part of the contract documents. Through the development of City standards, TKDA can ensure that every project in the City, whether a City project, outside consultant project, or private development project, incorporates contract requirements that will position the project favorably for a smooth, timely, and quality finish. Preparation of Engineering Reports and Technical Correspondence Whether routine letters or detailed reports, TKDA is careful to prepare concise and accurate correspondence. Being able to advise the City Administrator and City Council on when studies, reports, or other information is needed is a primary -- role for a City Engineer. Jim has extensive experience providing this direction to cities and preparing all types of reports and correspondence. TKDA professionals use state -of- the -art technology, communications, design software, and asset management programs. Whether it is GPS surveying equipment, EFRI ArcView, and AutoCAD 2011 for preparation of plans and specifications, or GIS and CarteGraph software for mapping and asset management systems, you can be assured that TKDA has the technology to meet your needs. City Meetings Meetings are an important part of the City Engineer position. They must be viewed as an opportunity to Immim liamme TKDA ENGINEERING • ARCHITECTURE • PLANNING establish and build relationships, and to address and resolve issues. Successful meetings typically result when a clearly defined purpose was established before the meeting was scheduled. Excellent oral and written communication skills are necessary to best represent the City when conducting or participating in meetings. It is important that the City Engineer be capable of communicating technical information in a manner that is relevant to meeting participants and will help to facilitate productive discussion and decision making. Response to Constituent Requests and Issues as Directed by Staff Responsiveness is the cornerstone to building trust and respect in any relationship. Responding in a timely manner to residents, business owners, developers, and staff is a priority for TKDA professionals. Therefore, we focus on active communication to let constituents know that we have received their request and are working to resolve their issue. We feel that if we hear from a constituent before we are able to provide them an update, then we waited too long. In addition, TKDA employees treat citizens with respect when dealing with issues. Whether in person, at a meeting, or over the telephone, citizens are always treated courteously. Telephone calls are returned promptly. We do not shy away from difficult topics and some callers actually seem surprised when called back, especially if they left a somewhat terse message. We appreciate all input from citizens, whether positive or negative, about an issue. Surface water management improvements in Lino Lakes, MN City of Lino Lakes 1 City Engineering Services 19 REFERENCES, POTENTIAL CONFLICTS, AND CLAIMS Long -term relationships and commitment to public service are the cornerstone of success for our Municipal Clients. At TKDA, we dedicate the necessary time and resources of our experienced engineers to build these relationships and oversee the details of the services that we provide. We offer you the following list of references and welcome you to contact them regarding the quality of our services. Because our team has obtained their most recent and relevant experience working in the City of Lino Lakes, we have extended our reference list beyond the Lino Lakes City staff members that would otherwise be the most representative references on our behalf. Therefore, in an effort to provide additional references, we offer the following City stakeholders who are familiar with the work of TKDA and the team being proposed: Public Sector References: City of Lake Elmo Bruce Messelt, City Administrator (651) 233 -5401 City of Victoria Don Uram, City Administrator (952) 443 -4210 White Bear Township Bill Short, Town Clerk (651) 747 -2758 Anoka County Doug Fischer, County Engineer (763) 862 -4213 Mn /DOT Greg Coughlin, State Aid Engineer (651) 234 -7761 Other References: Randy Molin, President Molin Concrete (651) 786 -7722 Jason Rud, President E.G. Rud & Sons, Inc. (651) 361 -8200 Gene Arnt, President Arnt Construction, Inc. (651) 426 -1296 Mike Quigley, President Pine Glen Development (763) 755 -6554 Marcel Eibensteiner, President Royal Oaks Realty (651) 483 -5518 TKDA ENGINEERING • ARCHITECTURE • PLANNING Disclosure of Potential Conflicts of Interest TKDA warrants that, to the best of its knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to organizational conflicts of interest for TKDA to serve as the Lino Lakes City Engineer. If after the award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing will be made to the City Administrator, which will include a description of the action TKDA has taken or proposes to take to avoid or mitigate such conflicts. In accepting the position of City Engineer, TKDA is committing its representation to the City of Lino Lakes and will decline other work opportunities that may be a real or perceived conflict of interest to the City. TKDA's Municipal Services Division works almost exclusively for public sector agencies, primarily for cities and townships. Together with TKDA's four other Divisions, Rail, Surface Transportation, Facilities, and Aviation, TKDA also provides professional services to many other local, regional, state, and federal government agencies. However, no conflicts of interest have been discovered between Lino Lakes and other agencies. As a matter of business practice, TKDA does not work for private developers in Minnesota, and specifically will not represent private developers within our client communities. TKDA occasionally represents industrial corporations and /or institutions, and has worked on major redevelopment projects for local planning and economic development authorities. Claims and Complaints There have been no insurance claims and no ethics complaints taken against TKDA, or any of TKDA's Engineers over the past five (5) years. There are no actions pending or currently under review by any state ethics boards. TKDA staff are experienced and knowledgeable professionals who hold themselves to the highest standards. TKDA Project specifications reflect decades of experience and knowledge of many engineers, clients, and the industry standard practices. Our specifications carefully and thoroughly cover project related and construction site management issues including quantity management, contractor payments, warranty issues, and construction scheduling. Through the consistent and careful use of the these tried and proven Contract Documents and Specifications, TKDA has successfully resolved project issues before reaching the court system. City of Lino Lakes 1 City Engineering Services 20 DISCLOSURES AND ASSURANCES Statement of Applicant Authority By signing this Statement of Applicant Authority, the undersigned certifies that he or she has authority to represent TKDA as described in Section J under 'Required Contents for Proposals' in the Request for Qualifications and Proposals for Engineering Services ▪ for the City of Lino Lakes, Minnesota. Nam ia• w WrImo IIMEma William E. Deitner, P.E., CEO Date ACOROa TKDA ENGINEERING • ARCHITECTURE • PLANNING Insurance Coverage TKDA maintains all necessary insurance including General and Automotive Liability with excess umbrella coverage. Workers Compensation, and Professional Liability. CERTIFICATE OF LIABILITY INSURANCE DATE (0MNONTYYI 1/25/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: H the certificate holder Is an ADDITIONAL INSURED, the poocy(In) must he endorsed. H SUBROGATION IS WAIVED, subject to the twins and conditions of the policy, certain policies may require en endorsement A statement on this certificate does not corder rights to the cerBBca% holder In lieu or such endorsement/a). PRODUCER B08 Insurance Agency, Inc. 245 E Roselawn Ave St. Paul FIN 55117 -1940 M' 555 8088 s„ per 651 288 5137 I .NRr402 810 1500 POLICY NURBER AI a1M 0230931 INSIREg8) AFFORDINGCOYERAGE NAIG8 MIMEO Toltz, Icing, Duvall, Anderson & Associates Inc dba TKDA and Cedar Street Architecture at TKDA Inc dba CSA 444 Cedar St Ste 1500 St Paul MN 55101 -2140 POORER A:Charter Oak Fire Ina Co 25615 mit..:st_ndard Fire Inc Co 19070 ..,,continental Casualty Company 02128 NE MER D: 8 1000000 POURER S; I© COAIMERCIAL GENERALLMERIIY 55,F. PROF • V THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PASSE LTE TYPE OF INSURANCE OPOLICY POLICY NURBER EFF IMMS008'YYYI POLICY EXP twormlYYYYI urns GENERAL LIABILITY EACH OCCURRENCE 8 1000000 I© COAIMERCIAL GENERALLMERIIY RENTED PEEWEES (Ea ocaarandl 6 50000 A IIIIII M 0.80 SMAOE © OCCUR P6307328N852C0610 8/28/2010 8/28/2011 iD (A,R,ar,...) 1 5000 ■ PERSONAL 8 ADV INJURY 0 1000000 ■ GENERAL AGGREGATE S 1000000 GENE AGGREGATE WAR AP�PLIE S PER PROCTS- COMROP AGG DU $ 1000000 8 X POLICY I-1 I j LOC AUTOMOBILE LUealrr QED SINGLE 1.805 8 1000000 X ANY AUTO /2011 BODILY INJURY (Par Eamon) 1 B ALL ONT ®AUTOS 10131073211911152211.10 0/28/2010 8/20 BODILY INJURY (Per a0CideN) 8 SCHEDULED AUTOS PROPERTY DAMAGE S ■ HIRED AUTOS (Pm .0dd58) III, NonowN1005101 Uninsured ARRAN Opnip1ne° 0 PIP-135119 8 urweu.0 LIAR X occuR EACH OCCURRENCE 8 1000000 © 800E88 UAB CLAwg.MADE AGGREGATE 0 1000000 III DEDUCTIBLE 6 8 B X LION 8 0 PCOP732BN85251510 8/2E /2010 8/20/2011 B 080000 COl8ISATON x 1ITCLMRI I EAR AIM EMPLOYER*. weary YIN 511( PROPRIETCPPPARTNERACAECUTIVE El EACH ACCIDENT 8 100000 © OFFyNaaaletlatwRF�belal NIA PC0e7328N85210 0/28/2010 8/28/2011 El01SE -EA EMFl0100 0 100000 DE PfAN OF OPERATIONS Now EL DISEASE- POl1CY LIMIT 8 500000 C PROFESSIOAL LIAR INCI. 0m00821.2804 0/20/2010 0/28/2011 EACH CUM 1000000 POLLOTIOB/ RETRO 8/28/61 MR110 WIDE ANNUAL AGGREGATE 1000000 DESCRIPTION OF OPERAT NR / LOCATIONS I Y9OCLES URN. ACORD 191, AG®m W RaRurlas ad,. W M. Emma yes M lumen) City of Lino Lakes 1 City Engineering Services 21 Worm ilk OM w WEEKLY ENGINEERING UPDATE TKDA ENGINEERS • ARCHITECTS •PLANERS MEMORANDUM To: James E. Studenski, P.E. Copies To: From: Date: Reference: Comm. No. Chris Winter, P.E. Routing: February 11, 2011 Following is the weekly update through the above date: ITEM 1. 2011 Sealcoat Project 2. 2011 Overlay Project 3. 2010 Surface Water Project 4. Main Street/I -35E Interchange 5. North Regional Trail Expansion 6. The Preserve DESCRIPTION City improvements City improvements City improvements Anoka County improvements Anoka County improvements Private Development 7. 745 Oak Lane Removal of Hazardous Structures Private Development 8. Marshan Meadows 9. Grandview Private Development 10. Pine Glen/Pine Glen 2nd Addition 11. Foxborough Private Development Private Development 12. Byrne Langer Private Development "' Addition 13. Oakwood View Private Development 14. Main Street Village Private Development STATUS P & S authorized by Council on 1/24/11. P & S authorized by Council on 1/24/11. Quotes received 8/17/10. MnDOT status meetings every week. Pre - construction meeting held 6/2/10. Council Appr. Grading Agreement 7/23/07. Contract Awarded on 1/12/09 Council approved Dev. Contract on 3/13/06. Council approved Final Plat 10/22/07. Council approved Final Plat 5/26/06. Council approved Plat /Dev Agree 8/10/05. Council approved at 8/25/08 meeting. Council approved Final Plat/Agree. 7/25/05. Council approved Grading Only 4/28/08. TKDA ENGINEERING • ARCHITECTURE • PLANNING 1500 Piper Jaffray Plaza 444 Cedar Street Saint Paul, MN 55101 -2140 (651) 292-4400 (651) 292 -0083 Fax www.tkda.com General Items City of Lino Lakes, Minnesota 14817.000 ACTION /OTHER Plan and specifications to Council on 2/28/11. Plan and specifications to Council on 2/28/11. Final payment will occur in the spring after restoration is complete. All major work is shut down until March or April 2011. All major work is shut down until spring. Final plat approved at the P & Z meeting on 7/14/10. City attorney submitted final documentation to the Court. Amended contract approved by City Council on 11/8/10. Project site review meeting held 10/26/10. Final work is scheduled for spring. Meeting held 8/18/10. Final work is scheduled for spring. Project status meeting held on 5/25/10. Road restoration complete. Site grading done for the winter. Final work is scheduled for spring. Developer meeting held 6/2/08. 15. Please direct any questions, revisions, clarification requests, etc., regarding this update to Jim Studenski (651/982- 2430) or Chris Winter at TKDA (651/292- 4400). City of Lino Lakes 1 City Engineering Services 22 w Immo Imam inommo BASIS FOR COMPENSATION Invoice TKDA Engineering Architecture Planning 444 Cedar Street Suite 1500 Saint Paul, Minnesota 55101 -2140 ATTN MS XXXX XKXXXXX TITLE CITY OF X70000CXX STREET ADDRESS PO BOX XX m%\ XX, MN XXXXX Project TKDA ENGINEERING • ARCHITECTURE • PLANNING Y C)k DATE Project No: J00000(X.,00C Invoice No: XXXXXXX.Y 2011 GENERAL ENGINEERING SERVICES For Engineering Services as listed below. Pursuant to our Agreement dated "000000 VOC, 2011 and pursuant to our appointment as City Engineer by the XIOOLXXXX City Council. Professional Services from XXXXXXXXX to XXXXXXXXXX Phase 00001 General Correspondance /Misc Tasks Task 001 Professional Personnel Reg Engineer Xxxxxxx, Xxxx General Correspondance/Tasks Totals Total Labor Hours Rate Amount 2.50 99.86 249.65 2.50 249.65 249.65 Reimbursable Expenses Mileage - Reimbursable XX/XX/XX Xxxxxxx, Xxxx 15.58 Total Reimbursables 15.58 15.58 Total this Task $ 265.23 Task 002 Professional Personnel Public/Resident Issues Correspondance Hours Rate Amount Reg Engineer Xxxxxxx, Xxxx 4.50 99.86 449.37 Totals 4.50 449.37 Total Labor 449.37 Total this Task $449.37 Total this Phase $ 714.60 City of Lino Lakes 1 City Engineering Services 1 Imam. BASIS FOR COMPENSATION TKDA ENGINEERING • ARCHITECTURE • PLANNING Project XXXXXXX.XXX 2011 GENERAL ENGINEERING SERVICES Invoice XXXXXXXXXXXX Phase 00012 Storm Water Utility /NPDES Phase II (Stormwater Utility Fund) Task 002 NPDES Annual Report Preparation Professional Personnel Reg Engineer Xxxxxxx, Xxxx Totals Total Labor Phase Hours Rate Amount 2.50 99.86 249.65 2.50 249.65 00013 Municipal State -Aid System (Street Fund) 249.65 Total this Task $249.65 Total this Phase $249.65 Task 001 Professional Personnel State Aide Office Correspondence Hours Rate Amount Technician II Xxxxxxx, Xxxx .25 55.92 13.98 Totals .25 13.98 Total Labor 13.98 Total this Task $13.98 Total this Phase $13.98 Total this Invoice $ 978.23 State of Minnesota ) ss County of Ramsey ) being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before me, a notary public, on this date XXXXX XX, XXXX. TOLTZ, KING, DUVALL , ANDERSON AND ASSOCIATES, INCORPORATED City of Lino Lakes 1 City Engineering Services • • 2 BASIS FOR COMPENSATION City of XXXXXXXXXX - 2011 Invoicing Summary - January TKDA ENGINEERING • ARCHITECTURE • PLANNING L January Project No. Phase Task Phase Name Amount Invoiced Year to Date Project Bud let Bud let 00001 001 00001 002 00001 003 00001 004 00001 005 00001 006 00002 001 00002 002 00002 003 00002 004 00003 -- 00004 -- 00005 -- 00006 -- 00010 -- State Aid /Streets - State Aid System Updates State Aid /Streets - Resident Street Issues State Aid /Streets - Pavement Management State Aid /Streets - I- 35E/Main Street State Aid /Streets - Birch Street Corridor State Aid /Streets - Anoka County City Meetings - Staff Meeting City Meetings - Council Meeting City Meetings - Council Work Session City Meetings - P &Z Meeting GIS /GPS Legacy of Woods Edge City Charter Tasks Miscellaneous Tasks Staff Comprehensive Plan Update 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% General Engineering Fund Monthly Totals General Engineering Fund Year to Date Totals 0.0% January Project No. Phase Task Phase Name Amount Year to Date Project Invoiced Budget Budget xxxxxxx 00008 00008 00008 00008 00008 001 Surface Water Management 002 Surface Water Management 003 Surface Water Management 004 Surface Water Management 005 Surface Water Management - Resident Drainage Issues - Subdivision Issues - RCWD Regulatory Review - FEMA - NPDES 0.0% 0.0% 0.0% 0.0% 0.0% Surface Water Management Fund Monthly Totals Surface Water Management Fund Year to Date Totals 0.0% General Engineering and Surface Water Management Fund Monthly Sub Total General Engineering and Surface Water Management Fund Sub Total 0.0% City of XXXXXXXXXX - 2011 Invoicing Summary - January January Project No. Phase Task Phase Name Amount Project Invoiced Budget Budget Year to Date xxxxxxx 00007 -- Building Permits 0.0% Building Fund Monthly Totals Building Fund Year to Date Totals 0.0% January Amount Project Project No. Phase Task Phase Name Invoiced Budget Budget Year to Date xxxxxxx 00009 00009 00009 00009 001 Utility Connections - Resident Connections 002 Utility Connections - Existing Utility Information Requests 003 Utility Connections - Utility Extension Costs 004 Utility Connections - Assesments 0.0% 0.0% 0.0% 0.0% Utility Fund Monthly Totals Utility Fund Year to Date Totals 0.0% Year to Date Monthly Grand Total Year to Date Grand Total 0.0% City of Lino Lakes I City Engineering Services 3