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HomeMy WebLinkAbout09/24/2007 Council PacketSUMMARY MINUTES Monday September 24, 2007 (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members Carlson, O'Donnell, Reinert & Stoltz City Administrator: Gordon Heitke UN . OR.K SE Community Room (not televised) A) Review of Regular Meeting Agenda ➢ Open Mike / Public Comment None ➢ Call to Order and Roll Call 6:30 p.m. — Present were Council Members O'Donnell, Reinert, Carlson, Stoltz and Mayor Bergeson ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved. A) Consideration of Expenditures: i) September 24, 2007 (Check No. 81072 through 81195) in the amount of $1,447,038.72; ii) Centennial Fire District (Check No. 2881 through 2896) in the amount of $45,965.42 B) Consider approval of August 27, 2007 Council Work Session (Budget) Minutes C) Consider approval of September 4, 2007 Council Work Session (Budget) Minutes D) Consider approval of September 5, 2007 Council Work Session Minutes E) Consider approval of September 10, 2007 City Council Meeting Minutes Council Agenda -2- SUMMARY MINUTES F) Consider approval of application of Aquinas Roman Catholic Home Education Services to conduct an excluded bingo event on November 2, 2007 at St. Joseph's Church G) Consider approval of Lino Lakes Civic Center Access Policy H) Consider Resolution No. 07 -156, Approving a Peddler's license for Minnesota Statewide Roofing & Remodeling I) Consider Resolution No. 07 -157, Approving a Peddler's license for Aspen Contracting, Inc. J) Consider Resolution No. 07 -149, Amendment to Site Lease Agreement, Water Tower #1 - Verizon Wireless LLC K) Consider Resolution No. 07 -153, Amendment To Site Lease Agreement, Water Tower #1 - Nextel Communications L) Consider Resolution No. 07 -158, Approving a Special Event Permit for Miller's on Main Oktoberfest event Action Taken: Motion by Reinert, seconded by Stoltz, to approve the Consent Agenda, Items 1A through 1L was adopted by a unanimous voice vote A) M"'" 9/24/2007 Consider Resolution No. 07 - 155, Approving 2007 General Fund Budget Amendment for Charter Commission Expenditures, Al Rolek Action Taken: Motion by O'Donnell, seconded by Reinert, to approve Resolution No. 07 -155 as presented was adopted by a unanimous voice vote A) VLAWMO i. Resolution No. 07 -160, Amending Joint Powers Agreement Action Taken: Motion by Stoltz, seconded by Carlson, to approve Resolution No. 07 -160 as presented was adopted by a unanimous voice vote ii. Resolution No. 07 -161, Approving 2008 Budget Action Taken: Motion by Carlson, seconded by O'Donnell, to approve Resolution No. 07 -161 as presented was adopted by a unanimous voice vote B) Accept resignation of Officer Tanya Tamm Council Agenda -3- 9/24/2007 SUMMARY MINUTES Action Taken: Motion by O'Donnell, seconded by Stoltz, to accept the resignation of Officer Tanya Tamm was adopted by a unanimous voice vote C) Accept resignation of Office Manager Rene Kaulfuss Action Taken: Motion by Reinert, seconded by Stoltz, to accept the resignation of Rene Kaulfuss was adopted by a unanimous voice vote /4 A) Consider Resolution No. 07 -148, Authorizing execution of a mutual aid agreement with the Minnesota Department of Corrections — Minnesota Correctional Facility — Lino Lakes, Dave Pecchia Action Taken: Motion by O'Donnell, seconded by Stoltz, to approve Resolution No. 07 -148 as presented was adopted by a unanimous voice vote B) Consider Resolution No. 07 -147, Authorizing execution of a new law enforcement mutual aid agreement with the Anoka County Sheriff's Office, Dave Pecchia Action Taken: Motion by Reinert, seconded by Carlson, to approve Resolution No. 07 -147 as presented was adopted by a unanimous voice vote C) Emergency Management Ordinance: i) Consider 2nd Reading and Passage of Ordinance No. 11 -07, Amending the city code by repealing the current Chapter 209 and adding a new Chapter 209 entitled Emergency Management, Dave Pecchia reading and roll call required Action Taken: Motion by Stoltz, seconded by O'Donnell, to approve 2 "d Reading the adoption of Ordinance No. 11 -07 as presented was adopted by the following vote: Yeas, 5; Nays none ii) Consider Resolution No. 07 -154, Approving summary publication of Ordinance No. 11 -07 Action Taken: Motion by Reinert, seconded by O'Donnell, to approve Resolution No. 07 -154 as presented was adopted by a unanimous voice vote D) Consider 2nd Reading of Ordinance No. 12 -07, Amending the city code by adding a new Chapter 509 entitled Ultimate Fighting, Dave Pecchia reading and roll call required Action Taken: Motion by Carlson, seconded by Stoltz, to approve 2 "d Reading and adoption of Ordinance No. 12 -07 was adopted by the following vote: Yeas, 5; Nays none Council Agenda -4- SUMMARY MINUTES E) Proclamation — 2007 Crime Prevention Month Action Taken: Motion by O'Donnell, seconded by Carlson, to approve the proclamation as presented was adopted by a unanimous voice vote A) 9/24/2007 No reports MU Consideration of Resolution No. 07 -124, Approving Extension of Timeline for Completion, Russian Baptist Church, Paul Bengtson Action Taken: Motion by Reinert, seconded by Carlson, to approve Resolution No. 07 -124 as presented was adopted by a unanimous voice vote B) Consideration of Resolution No. 07 -150, Accepting Water Treatment Plant Feasibility Study, Jim Studenski Action Taken: Motion by Reinert, seconded by O'Donnell, to approve Resolution No. 07 -150 as presented was adopted by a unanimous voice vote C) Consideration of Resolution No. 07 -151, Adopting Water Emergency and Conservation Plan, Jim Studenski Action Taken: Motion by O'Donnell, seconded by Reinert, to approve Resolution No. 07 -151 as presented was adopted by a voice vote — Council Member Carlson voted nay. D) Consideration of Resolution No. 07 -162, Ordering Repair/ Removal of Hazardous Structure, Michael Grochala Action Taken: Motion by Carlson, seconded by Stoltz, to approve Resolution No. 07 -162 as presented was adopted by a unanimous voice vote None 4 A) Consider approval of September 10, 2007, Liquor Compliance Hearing Council Member Reinert absent Action Taken: Motion by Carlson, seconded by Stoltz, to approve the minutes as presented was adopted by a voice vote — Council Member Reinert abstained from voting Council Agenda -5- SUMMARY MINUTES Action Taken: Motion by Carlson, seconded by Stoltz, to adjourn at 7:50 p.m. 9/24/2007 14‘- 41- Community Calendar— A Look Ahead September 25 — October 8, 2007 Wednesday, September 26 cancelled Environmental Board Monday, October 1 cancelled Park Board Monday, October 1 5:30 p.m., Community Room Council Work Session Thursday, October 4 7:00 a.m., Community Room EDAC Monday, October 8 6:30 p.m., Council Chambers Council Meeting Get dm** dant iien 5201 E River Road, Suite 308 Minneapolis, MN 55421 :1027 Phone: 7&3.57L2500 Fax 763.571.1158 September 24, 2007 z 0G 7 City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN, 55014 Attn: Peter Kluegel Re: Structural Assessment 2395 65th Street Lino Lakes, MN Ulteig Project No. 207.1172 To Whom It May Concern: The purpose of this letter is to report the findings of a structural assessment of the current condition of an existing residence. ASSIGNMENT Ulteig Engineers has been retained to provide a structural assessment of the current condition of an existing residence located at 2395 65th Street in Lino Lakes, MN as directed by Peter Kluegel, Building Official for the City of Lino Lakes. BACKGROUND The most recent owners began construction of a tuck -under garage addition off the rear of the house in 2002. The owner's proceeded with construction of the Insulated Concrete Form (ICF) walls for the garage and undermining the foundation wall of the existing house. During the initial construction, a portion of the foundation wall of the existing house collapsed. The homeowner placed temporary framing to support the end of the house that experienced the collapse. The condition of the house was left in this state with little or no further work completed on the addition or the collapsed portion of the foundation. Minneapolis, MN • Detroit Lakes, MN - - Fargo, ND - Bismarck, NO • Sioux Falls, SD www.ulteig.com City of Lino Lakes Ulteig Projcct No. 207.1172 September 24, 2007 Page 2 The house is currently owned by Wells Fargo and is up for sale. The City and a potential ownership group wishes to have an independent structural review of the current condition of the house. DESCRIPTION The house is a one and half story, bungalow style farm house constructed in the early 1900's. The foundation walls of the original house were constructed with rock foundation and the above grade construction is wood framed, with clay tile and stucco exterior. The front of the house faces east for reference in this report and the addition was being constructed on the west side of the house. OBSERVATIONS AND COMMENTS 1. The following information was obtained through a site inspection on September 14, 2007 by Jason S. Hanlon, of Ulteig Engineers: a. The original structure is approximately 44 -feet long and 26 -feet wide. The addition is approximately 24 -feet long and 34 -feet wide. b. The ICF walls for the garage are in place. The walls are approximately 14' -2" tall. The concrete has been placed and rebar is sticking out of the top of the wall. There is no wall or floor framing above these walls. c. The ICF wall stops short of the northwest corner of the house. There is an approximate 3 -foot space between the I� wall and the corner of the house. The connection at the southwest corner of the house between the ICF and the block foundation could not be confirmed at the time of the site visit. d. The opening for the overhead garage door is located on the south side of the addition. e. The following is noted regarding the west wall of the house: i There is a 12 -inch, 8 course block knee wall intended to undermine the foundation wall of the existing house. The original foundation wall is no longer in place since it was reported that it collapsed shortly after the wall was undermined. ii. There is a 2x frame wall placed on top of the block knee wall supporting the floor framing of the main level of the house. This frame wall only extends along the full basement portion of the house and stops at the crawl space area. There is no temporary frame wall under the floor framing at or near the back door of the house. • • City of Lino Lakes Ulteig Projcct No. 207.1172 September 24, 2007 Page 3 iii. There are four temporary, 3-inch diameter, shoring post placed along the length of the wall that is supporting the exterior day tile and stucco finish of the west wall. iv. There are no mechanical connections (nails or screws) noticed connecting the shoring to the block knee wall or the wall above. The connections of the frame wall could not be verified at the time of the site visit. It is assumed there are no connections to the block wall below. v. The cores of the block knee wall are visible from the top course. There appears to be no grouted cores or reinforced cores throughout the length of the wall vi. The top of the concrete strip footing supporting the block knee wall is exposed along the length of the wall. vii. There is void space behind a portion of the wall accessible from the northwest corner of the house. The void is the full height of the block wall but the length of the void space was not verified at the time of the site visit. f. The exterior veneer and framing overhangs the masonry block wall 4 to 5- inches on the south wall and the southwest corner of the house. The masonry wall was built square, but it does not line up with the construction of the existing house. g. There are vertical cracks in the stucco veneer on the west side of the house. h. There are diagonal cracks from the windows on the north side and south side of the house closest to the west end of the house. Some of these cracks daylight through the wall and are visible from the interior and the exterior of the house. The back quarter of the house is sloping down towards the west wall of the house. STRUCTURAL REVIEW 2. A structural analysis and review was completed of the current condition of the west wall of the house and the following items are noted: a. We were unable to verify all the constructed condition of the temporary frame wall supporting the main floor framing at the time of the site visit due to the wall coverings in place. However, based on the visual observations it appears the sill plate is not attached by anchor bolts or nails to the block wall below. This is an unstable condition and needs to be addressed. City of Lino Lakes T 11teig PrnjPrt No 2(171172 September 24, 2007 Page 4 b. The temporary support posts supporting the clay tile and stucco veneer are not mechanically connected at the top or at the bottom of the posts. This is an unstable condition that needs to be addressed. c. The block knee wall in its current condition is not structurally adequate. As it stands right now, the knee wall would be acting as a retaining wall, relying on the footing to help provide the counter resistance needed to support any lateral soil pressure that would be applied to the wall. However, there is no reinforcement in the wall or grouted cores to provide sufficient strength and it appears the footing is only a standard 16 -inch wide concrete footing that does not have the width to provide the resistance needed to support the wall. Currently, the soil pressure pushing on the knee wall is minimal due to the void noticed behind the wall visible from the northwest corner of the building While, this helps the wall remain intact, this condition could result in additional foundation and basement slab settlement under the house along and near this wall. If the soil settles and fills in the void, the soil would push into the masonry knee wall which would result in failure of that wall, thus collapsing the temporary frame wall supporting the main floor framing as well as the temporary posts supporting the exterior veneer. d. The undermined condition of the north and south wall, at the northwest and southwest corners respectively, is not structurally stable. At these two areas, the foundation walls are cantilevering out over their respective voids created when the area was undermined for the placement of the masonry wall. These foundation walls, and the house walls, are not intended to cantilever out as noted. This has resulted in settlement of the house towards the west wall as noticed by the cracks in the north and south wall and the slope in the floor. The current condition is unstable and if this condition is not addressed, further settlement can be expected. e. The footing for the masonry knee wall was constructed such that it would be directly under the finished floor elevation of the garage addition. This placement of the footing does not provide adequate frost protection unless the garage was to be heated or rigid insulation was to be placed out from the footing to obtain some frost protection. 3. A structural review of the ICF garage walls was completed and the following items are noted: a. The construction of the walls regarding rebar placement or strength of coiicaete _could not be verified at the time of the site visit. However, there is no floor framing above these walls to provide lateral support at the top of the • • • City of Lino Lakes T ntejo Project No i September 24, 2007 Page 5 walls It is assumed that these walls were not designed to cantilever out of the ground as they stand right now. It is our opinion that these walls are unstable in their condition and they need to be addressed. CORRECTIVE MEASURES 4. The following is our opinion on the steps necessary to insure structural stability of the west wall of the house and the ICF walls. Further analysis would need to be completed and construction details provided for all the items listed below: a. Typical foundation wall construction consists of the foundation wall being supported at the base by a concrete slab and at the top by the floor framing. The wall is then designed to span in the vertical direction and reinforced accordingly. It is suggested that the masonry knee wall be extended or replaced with a full height masonry wall up to the main floor framing and reinforced and anchored accordingly. b. The back void will need to be filled and compacted accordingly with special care taken not to overstress the wall. c. There needs to be support established for the north and south walls, at the northwest and southwest corners respectively. This could potentially be completed by providing a connection between the existing foundation walls to the walls of the addition or providing appropriate fill under the foundation walls or a combination of both. d. The floor framing and remaining construction of the addition should be completed to insure stability. 5. It may be found that the cost to complete the corrective measures as outlined above may be such that it may not be economically feasible or viable to repair the building. Other options that may be more cost effective could be as follows: a. Complete demolition of the ICF walls and bringing in backfill to the area and returning the structure to its original elevation configuration with a full basement wall at the west wall. The west foundation would still need to be designed and constructed accordingly to insure adequate support is achieved. b. Complete demolition of the ICF walls and bringing in backfill to the area and creating a walkout condition on the west wall of the structure. Again, the west foundation and frame wails would still need to be designed and constructed accordingly to insure adequate support is achieved. c. Complete demolition of the house entirely. Ot, l L1C(V LGXC's U7teigPrrljPcf No 2(17.1172 September 24, 2007 Page 6 ENGINEERING OPINION 6. It is our professional engineering opinion that a. The items as listed under "Structural Review" need to be addressed prior to any occupation or entrance into the structure by the public. b. The items listed under "Corrective Measures" are potential steps or options to provide structural stability of the building. However, further design is required and construction details would need to be provided to insure proper construction techniques are completed. GENERAL 7. The information, observations, and opinions stated in this report are based on an inspection made by Jason S. Hanlon. The inspection consisted of a visual walk - through observing exposed elements and those accessible without the removal of finished materials. 8. The observations and opinions expressed in this report were based on our professional engineering judgment and professional practice. 9. No other engineering was performed or requested for this project. If you have any questions, please contact me. Sincerely, Ulteig Engineers on S. Hanlon, PE I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed professional engineer under the laws of the State of Minnes gr...�C.J Jason S. Hanlon Date: 09/24/07 Minnesota Registration No. 4/941 • • • • EXPENDITURES SEPTEMBER 24, 2007 • • Date: 09/14/2007 Time: 07:22:21 City of Lino Lakes FM Entry - Invoice Journal Ranges: Options: Vendor # D01100 Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 6579 - 6579 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Detail / Summary: S Sort: N Operator: JAL Page: 1 Invoice Status: A # of copies: 1 Check Over Expend: N • Discount Name # of items Net Gross Discount Lost CIRCLE PINES POST OFFICE 1 523.69 523.69 .0D Grand Totals: 1 523.69 523.69 .00 .0D• • • Date: 09/07/2007 Time OB:59:21 City of Lino Lakes FM Entry - Invoice 3ou_rn.1 ettS: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 6559 - 6559 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000256 DEEP ROCK WATER COMPANY 1 97.56 97.56 .0D .D0 000408 AFSCME COUNCIL #5 1 839.08 839.08 .00 .00 001016 MINNESOTA STATE RETIREMENT SYSTEM 1 836.72 836.72 .0D .00 001550 ASSURANT EMPOLYEE BENEFITS 1 1,040.75 1,040.75 .00 .0D 002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 790.00 790.00 .00 .DD 002931 MN CHILD SUPPORT PAYMENT CENTER 1 257.03 257.03 .00 .DD D03220 FACTORY MOTOR PARTS COMPANY, INC. 1 178.61 178.61 .0D .D0 003762 RICE CREEK. WATERSHED DISTRICT 1 75,000.0D 75,000.00 .00 .DD 003971 SEMLER HOMES 1 2,450.00 2,450.00 .00 .00 900503 PFLUGER, RANDY 1 90.00 90.00 .DD .00 11111549 WEBER, JANINE 1 100.00 100.00 .00 .D0 900557 WALSH, KARA 1 55.00 55.00 .0D .00 900559 HEALTH PARTNERS 1 43,058.65 43,058.65 .00 .00 Grand Totals: 13 124,793.40 124,793.40 .00 .DD* • Date: 09/14/2007 Time: 07:27:13 City of Lino Lakes FM Entry - Invoice Journal Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 6580 6580 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N • Discount Vendor # Name # of items Net Gross Discount Lost 000093 ACE SOLID WASTE, INC. 1 530.59 530.59 .DD .DD 000157 ALL SEASONS RENTAL, INC. 1 85.88 85.88 .00 .00 000162 BARNA, GUZY & STEFFEN, LTD. 2 370.14 370.14 .0D .00 000195 MARTIN, JEANNIE 1 25.00 25.00 .00 .00 000210 AMERICAN FASTENER 6 SUPPLY, INC. 1 31.47 31.47 .00 .00 D00225 WHITE BEAR LOCKSMITH, INC. 1 37.81 37.81 .0D .00 D00234 W.H. MILLER, INC. 1 124.77 124.77 .00 .00 000283 PRIME- STRIPE, INC. 1 522.10 522.10 .00 .00 000293 WIPERS AND WIPES, INC. 1 239.63 239.63 .00 .0D 000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 106.89 106.89 .00 .00 000365 STAPLES BUSINESS ADVANTAGE 1 189.83 189.83 .00 000370 SAL COMMUINICATIONS 1 74.16 74.16 .0D 110 000371 CONNEXUS ENERGY 1 4,452.06 4,452.06 .0D .00 000413 DAKOTA COUNTY RECEIVING CENTER 1 63.00 63.00 .00 .0D 000423 TWIN CITY FAB, INC. 1 1,350.86 1,350.86 .00 .00 000440 ANOKA COUNTY GOVERNMENT CENTER 1 360.00 36D.00 .O0 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,511.13 1,511.13 .00 .0D 000489 TDS METROCOM 1 1,007.93 1,007.93 .00 .00 000492 KRISS DESIGN COMPANY, LLC 1 349.32 349.32 .00 .00 000540 AUTO - MEDICS, INC. 1 106.50 106.50 .00 .00 000541 ASPEN MILLS, INC. 3 308.86 308.86 .OD .00 000595 HOGSTAD, LISA 1 97.51 97.51 .D0 .00 • Date: 09/14/2007 Time: 07:27:13 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 2 Discount .or # Name # of items Net Gross Discount Lost 000604 RYLANDER, VERNON 1 63.02 63.02 .00 .DD 000698 KEY LAND HOMES 1 500.00 500.00 .00 .00 000724 BLUE TOW SERVICE, INC. 1 111.83 111.83 .D0 .00 000860 BROADWAY AWARDS, INC. 1 28.76 28.76 .0D .00 000688 JOHNSON, RICK /DEER & HEAVER, INC. 1 90.00 90.00 .D0 .D0 000900 O'REILLY AUTOMOTIVE, INC. 1 286.24 286.24 .D0 .D0 000930 WILLIAM G. HAWKINS & ASSOCIATES 1 13,778.40 13,778.40 .D0 .00 000946 C. P. OFFICE PRODUCTS 2 616.51 616.51 .00 .00 000983 ADMINISTRATION RESOURCES CORPORATION 1 72.12 72.12 .00 .00 000998 AGGREGATE INDUSTRIES, INC. 4 281.99 281.99 .00 .0D 001000 CATCO PARTS, INC. 1 36.94 38.94 .00 .00 001015 ALEXANDER, DAVE 1 12.50 12.50 .00 .00 D01101 CENTENNIAL LAKES POLICE DEPARTMENT 1 5,520.00 5,520.00 .D0 .00 001148 EGAN OIL COMPANY 1 7,810.51 7,810.51 .D0 .00 001240 FIREFLY ELECTRIC, INC. 1 650.00 650.00 .00 .00 1111126D ACCLAIM BENEFITS 1 190.55 190.55 .00 .0D 001267 FAST BREAK CORNER MARKET, INC. 1 23.95 23.95 .00 .00 001270 DALCO, INC. 1 B6.78 86.78 .00 .00 001530 FOREST LAKE FORD, INC. 1 17.87 17.87 .00 .00 001560 FRATTALLONE'S HARDWARE, INC. 1 511.16 511.16 .00 .00 001561 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 1 253.45 253.45 .00 .00 001621 GREG LARSON SPORTS - GLS, INC. 1 1,460.75 1,460.75 .00 .00 001720 GRAINGER, INC. 1 40.38 40.38 .00 .00 001847 HIRSHFIELD'S PAINT MANUFAClui.ING,IN 1 327.49 327.49 .DD .00 001982 O'HARA, MATT 1 70.00 70.00 .DD .DD 002310 LEAGut, OF MINNESOTA CITIES 2 13,194.00 13,194.00 .00 .00 002320 LEAGUE OF MN CITIES INS TRST 1 163,330.0D 163,330.00 .00 .00 • Date: 09/14/2007 Time, 07:27:13 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 3 Dis Vendor # Name # of items Net Gross Discount 002328 7•FFF BROTHER, INC. 1 21.62 21.62 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 1 189.94 189.94 .00 .0D 002387 LTG POWER EQUIPMENT, INC. 1 47.93 47.93 .00 .00 002420 LINO LAKES SENIOR CENTER 1 700.00 700.00 .00 .00 002487 TRANS UNION LLC 1 24.62 24.62 .00 .00 002570 METRO COUNCIL ENRIVONMENTAL SERVICES 1 62,925.03 62,925.03 .00 .00 002694 AMERICAN MESSAGING 1 29.09 29.09 .00 .00 002700 CENTERPOINT /MI1 EGASCO, INC. 1 249.14 249.14 .00 .00 002750 MN. DEPT OF AGRICULTURE 1 30.00 30.00 .00 .00 002790 TESSMAN SEED COMPANY 1 2,347.79 2,347.79 .00 .00 002980 SUMMIT FIRE PROTECTION, INC. 1 380.00 380.00 .00 .00 003021 IDEA ART, INC. 1 81.70 81.70 .00 .00 003090 NARDINI FIRE EQUIPMENT CO., INC. 1 109.78 109.78 .00 .00 003180 NEWMAN TRAFFIC SIGNS, INC. 1 411.03 411.03 .00 .00 00322D FACTORY MOTOR PARTS COMPANY, INC. 1 42.16 42.16 .00 .00 003250 XCEL ENERGY 1 86.58 86.58 .OD 003271 HSBC BUSINESS SOLUTIONS 1 207.64 207.64 .00 003445 MN DEPT OF LABOR /INDUSTRY 1 20.00 20.00 .00 .00 D03455 MINNESOTA DEVELOPMENTAL BASKETBALL, INC. 3 6,405.00 6,405.00 .00 .00 003478 PECCHIA, DAVID CHIEF 1 364.37 364.37 .00 .00 003600 PRESS PUBLICATIONS, INC. 4 325.00 325.00 .0D .00 003620 PRINTERS SERVICE, INC. 1 30.00 30.00 .00 .00 003763 DECISION RESOURCES, LTC. 1 5,000.00 5,000.00 .00 .00 003880 SHORT- ELLIOTT- HENDRICKSON, INC. 1 1,132.25 1,132.25 .00 .0D 003882 SHRED -IT, INC. 1 48.00 48.00 .00 .00 D03910 SAM'S CLUB, INC_ 1 66.72 66.72 .00 .00 003927 HENRY'S WATERWORKS, INC. 1 411.24 411.24 .00 .00 • Date: 09/14/2007 Time: 07:27:14 City of Lino Lakes FM Entry - Invoice Journal Operator: SAL Page: 4 Discount or # Name # of items Net Gross Discount Lost 004059 SMYSER, JEFF 1 305.77 305.77 .00 .00 00407D REED BUSINESS INFORMATION 1 220.77 220.77 .00 .00 004144 PERSONNEL DECISIONS INTERNATIONAL - PDI 1 950.00 950.00 .00 .DD 004224 KCEL OUTDOOR LIGHTING 1 2,573.0D 2,573.00 .D0 .0D 004240 STREICHER'S, INC. 1 1,130.09 1,130.09 .00 .DO 004340 T.A. SCHIFSKY AND SONS, INC. 1 47.69 47.69 .00 .D0 004400 TESCH, DAN 1 145.00 145.00 .00 .00 004410 THANE HAWK:INS POLAR CHEVROLET, INC. 1 255.44 255.44 .00 .00 004560 0 S BANK 1 5,231.74 5,231.74 .DD .00 D04562 HD SUPPLY WATERWORKS, LTD. 1 65.29 65.29 .0D .00 004590 UNIFORMS UNLIMITED, INC. 1 1,247.23 1,247.23 .00 .00 004670 COMCAST 1 69.90 69.90 .DD .00 D04760 WALDOCH SPORTS, INC. 1 82.91 82.91 .00 .OD 004840 WINNICK SUPPLY, INC. 1 229.B1 229.81 .00 .00 005007 LUNDA CONSTRUCTION COMPANY 1 842,287.86 842,287.66 .00 .DD •24 HUGO MILL OUTDOOR POWER, INC. 1 1,525.19 1,525.19 .00 .00 00729D OSTERBERG, ROB 1 17.50 17.50 .00 .00 007291 RORICK, JACQUILAN 1 150.00 150.00 .00 .00 007292 YANG, NAOTHAI 1 2,450.00 2,450.00 .00 .00 900235 CENTERVILLE, CITY OF 1 78,492.00 78,492.00 .DD .00 900415 CRAIG SEVERSON CONSTRUCTION 1 1,125.00 1,125.00 .00 .D0 900471 BONESTROO, INC. 1 27,761.05 27,761.05 .00 .00 900491 ROSEVILLE, CITY OF 2 5,234.36 5,234.36 .00 .00 900494 NORTHERN ESCROW, INC. 1 41,059.48 41,059.48 .DD .00 900516 CENTENNIAL COMMUNITY EDUCATION 1 95.56 95.56 .00 .00 900523 OLSON SEWER SERVICE, INC. 1 3B1.00 381.00 .00 .00 900560 DB FENCE COMPANY 1 75.00 75.00 .00 .0D • Date: 09/14/2007 Time 07:27:14 City of Lino Lakes Operator: JAL Page: 5 FM Entry - Invoice Journal nisi)Vendor # Name # of items Net Gross Discount 900566 DESIGN 1 OF EDINA LTD 1 4,152.97 4,152.97 .00 .00 900576 DRILLING, LLOYD 1 600.75 800.75 .00 .00 900577 FALLDIN, GARY 1 35.00 35.00 .00 .D0 900589 NATIONAL RIFLE ASSOC OF AMERICA 1 525.00 525.0D .00 .00 Grand Totals: 121 1,321,721.63 1,321,721.63 .00 .00* • • Date: 09/14/2007 Time: D7 :34:00 Ranges: Operator: JAL Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Find: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: (A) (A) (A) (A) (A) (R) 6561 6583 (A) Options: Print Ranges /Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description Amount MAYOR /COUNCIL MAYOR /COUNCIL MAYOR /COUNCIL MAYOR /COUNCIL •)R/ OR /COUNCIL C OUNCIL ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ELECTIONS SENIORS SENIORS SENIORS SENIORS • AFSCNE COUNCIL #5 RELIASTAR LIFE INSUR MINNESOTA STATE RETI CENTENNIAL LAKES POL LAW ENFORCEMENT LABO LEAGUE OF MN CITIES METRO COUNCIL ENVIRO MN CHILD SUPPORT PAY HEALTH PARTNERS DRILLING, LLOYD REIMBURSE PERMIT Total for Department PAYROLL WITHHOLDING LIFE INSURANCE PAYROLL WITHHOLDING EA3LEBROOK OVERTIME/MAY PAYROLL WITHHOLDING INSURANCE ALLOCATION Au UST SAC PAYROLL WITH /TERRY HEALTH INSURANCE HOGSTAD, LISA LEAGUE OF MINNESOTA LEAGUE OF MINNESOTA LEAGUE OF MN CITIES SAM'S CLUB, INC. PERSONNEL DECISIONS Total for MECIL MEMORIAL SUPPLIES MEMBERSHIP MINNESOTA MAYORS MEMBERS INSURANCE ALLOCATION PLATES /CUTLERY /FORKS /SPO PROFESSIONAL SERVICES Department 401 BARNA, GUZY & STEFFE RELIASTAR LIFE INSUR ADMINISTRATION RESOU ACCLAIM BENEFITS ASSURANT EMPLOYEE BE PRESS PUBLICATIONS, PRESS PUBLICATIONS, PRESS PUBLICATIONS, TESCH, DAN U S BANK HEALTH PARTNERS PROFESSIONAL SERVICES LIFE INSURANCE COBRA PARTICIPANTS FLEXIBLE SPENDING ADMINI INS LONG TERM DISABILITY LEGAL RATES ORDINANCE 09 -07 ORDINANCE 10 -07 REIMBURSE MILEAGE CONFERENCE /DAN T HEALTH INSURANCE Total for Department 402 SAM'S CLUB, INC. PLRI'ES /CUT RL /FORKS /SPO Total for Department 403 RELIASTAR LIFE INSUR LIFE INSURANCE TDS METROCOM MONTHLY SERVICE /AUGUST ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS LINO LAKES SENIOR CE REIMBURSE BUS CHARGES 839.08 1,149.42 836.72 5,520.00 790.00 101,249.00 18,240.75 257.03 10,164.00 800.75 139,846.75* 97.51 13,174.0D 20.0D 3,543.00 10.54 950.00 17,795.05* 370.14 23.75 72.12 190.55 82.86 22.20 92.50 70.30 145.00 238.68 2,196.77 3,504.87* 28.54 28.54* 4.75 42.21 5.29 700.00 Date: 09/14/2007 Time 07:34:00 Operator: JAL Department SENIORS FINANCE FINANCE FINANCE FIANCE Page: 2 City of Tinn Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description HEALTH PARTNERS HEALTH INSURANCE Total for Department 406 RELIASTAR LIFE INSUR LIFE INSURANCE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS ROSEVILLE, CITY OF JOINT POWERS HEALTH PARTNERS HEALTH INSURANCE Total for Department 407 LEGAL CONSULTANTS WILLIAM G. HAWKINS & CRIMINAL ATTORNEY LEGAL CONSULTANTS WILLIAM G. HAWKINS & MUNICIPAL ATTORNEY Total for Department 414 ECONOMIC DEVELOPMENT RELIASTAR LIFE INSUR LIFE INSURANCE ECONOMIC DEVELOPMENT ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS ECONOMIC DEVELOPMENT HEALTH PARTNERS HEALTH INSURANCE Total for Department 415 PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING COMM DEV COMM DEV CONM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE RELIASTAR LIFE INSUR ASSURANT EMPLOYEE BE SHORT- ELLIOTT- HENDRI SMYSER, JEFF BONESTROO, INC. HEALTH PARTNERS LIFE INSURANCE LONG TERM DISABILITY INS GIS SERVICE /AUGUST MILEAGE /TUITION /REGISTRA COMP PLAN /JULY HEALTH INSURANCE Total for Department 416 RELIASTAR LIFE INSUR LIFE INSURANCE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS HEALTH PARTNERS HEALTH INSURANCE Total for Department 418 CENTRAL COMMUNICATIO CONNEXUS ENERGY DAKOTA COUNTY RECEIV RELIASTAR LIFE INSUR TDS METROCOM KRSSS DESIGN COMPANY ASPEN MILLS, INC. BLUE TOW SERVICE, IN BROADWAY AWARDS, INC C. P. OFFICE PRODUCT FAST BREAK CORNER MA ASSURANT EMPLOYEE BE LEAGUE OF MN CITIES TRANS UNION LLC PECCEIA, DAVID CHIEF DECISION RESOURCES, SHRED -IT, INC. STREICHER'S, INC. STREICHER'S, INC. MICROPHONE MONTHLY SERVICE /AUGUST DETOX TRANSPORTATION LIFE INSURANCE MONTHLY SERVICE /AUGUST BUSINESS CARDS UNIFORM SUPPLIES TOW 'DO FORD PICK -UP NAME PLATE OFFICE SUPPLIES CAR WASHES LONG TERM DISABILITY INS INSURANCE ALLOCATION CREDIT REPORTS REIMBURSE MILEAGE /MEALS/ SURVEY RESEARCH DESTROY CONFIDENTIAL MAT UNIFORM ALLOWANCE /253 UNIFORM ALLOWANCE /264 Amount 403.34 1,155.59* 14.97 56.28 2,646.67 1,591.75 4,509.67* 11,800.00 1,522.80 13,322.80* 4.75 16.42 403.34 424.51* 9.50 30.42 667.25 305.77 27,761.05 806.68 29,560.67* 11.87 42.70 1,034.42 1,088.99* 74.16 21.31 63.0D 137.75 667.72 349.32 308.66 111.83 28.76 464.79 23.95 387.73 6,254.00 24.62 364.37 5,000.0D 48.00 26.61 81.79 • • • Date: 09/14/2007 Time: 07:34:00 • Department Operator: JAL Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FIRE FIRE FIRE BUILDING BUILDING BUILDING BUILDING BUILDING ETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET • INSPECTIONS INSPECTIONS INSPECTIONS INSPECTIONS INSPECTIONS STREICHER'S, INC. STREICHER'S INC. STREICHER'6 INC. STREICHER'S, INC. U S BANK U S BANK U S BANK U S BANK U S BANK UNIFORMS UNLIMITED, UNIFORMS UNLIMITED, UNIFORMS UNLIMITED, ROSEVILLE, CITY OF HEALTH PARTNERS NATIONAL RIFLE ASSOC UNIFORM ALLOWANCE /331 UNIFORM ALLOWANCE /452 UNIFORM ALLOWANCE /619 UNIFORM ALLOWANCE /800 EMERGENCY MEET /LAVE P GIRLS RUN SUPPORT INTERVIEW PANEL SUPPLIES LODGING /TIM N PRIZE WINNERS UNIFORM SUPPLIES /388532 UNIFORM SUPPLIES /389325 UNIFORM SUPPLIES387804 COMPUTER EQ HEALTH INSURANCE SCHOOL /TIM N Total for Department 42D RELIASTAR LIFE INSUR LIFE INSURANCE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS HEALTH PARTNERS HEALTH INSURANCE Total for Department 421 RELIASTAR LIFE INSUR LIFE INSURANCE RYLANDER, VERNON REIMBURSE CLOTHING ALLOW ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS U S BANK HEALTH PARTNERS Total HANDBOOK HEALTH INSURANCE for Department 422 CONNEXUS ENERGY MONTHLY SERVICE /AUGUST RELIASTAR LIFE INSUR LIFE INSURANCE TDS METROCOM MONTHLY SERVICE /AUGUST JOHNSON, RICK /DEER & DEER CALL /AUGUT AGGREGATE INDUSTRIES WINTER SAND ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS AMERICAN MESSAGING MONTHLY SERVICE /SEPTEMBE NEWMAN TRAFFIC SIGNS BARRICADES XCEL ENERGY MONTHLY SERVICE /AUGUST PRINTERS SERVICE, IN SHARPEN CHIPPER KNIVES T.A. SCHIFSKY AND SO ASPHALT HUGO MILL OUTDOOR PO GLOVES /CHAPS /GASKET /PIN/ CRAIG SEVERSON CONS/ REPLACE CORB /WiTTER & ST HEALTH PARTNERS HEALTH INSURANCE Total for Department 430 AMERICAN FASTENER & WHITE BEAR LOCKSMITH RELIASTAR LIFE INSUR O'REILLY AUTOMOTIVE, CATCO PARTS, INC. EX CAP /WASHERS /NUT /SPRAY KEYS LIFE INSURANCE OIL E. FUEL FILTERS /TAIL FITTING /HOSE 334.29 469.28 16.99 201.13 642.68 40.14 275.53 350.80 95.39 616.99 616.99 13.25 562.29 12,039.16 525.00 31,258.48* 14.25 44.51 1,742.21 1,800.97* 19.00 63.02 57.57 277.00 2,222.83 2,639.42* 957.53 34.91 42.22 90.00 281.99 93.55 9.70 411.03 16.04 30.00 47.69 1,172.83 475.00 3,712.23 7,374.72* 31.47 37.81 5.46 286.24 38.94 Date: 09/14/2007 Time: 07:34:OD Operator: JAL Department Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FJ.FFT FLEET GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS EGAN OIL COMPANY FOREST LAKE FORD, IN ASSURANT EMPLOYEE BE FRATTALIONE'S HARDWA EMERGENCY AUTOMOTIVE LEAGUE OF MN CITIES LEEF BROTHER, INC. FACTORY MOTOR PARTS FACTORY MOTOR PARTS THANE HAWKINS POLAR WALDOCH SPORTS, INC. HUGO MILL OUTDOOR PO HEALTH PARTNERS Total for GASOHOL SEAL /THERMOSTAT LONG TERM DISABILITY INS SPRAY /BRUSH /BULB /OIL /FAS REPLACE LED MODULE INSURANCE ALLOCATION SHOP TOWELS DISC PAD KIT ROTOR LENS REPAIR BLADE /POWERTYE GLOVES /CHAPS /GASKET /PIN/ HEALTH INSURANCE Department 431 ACE SOLID WASTE, INC DEEP ROCK WATER COMP AMERIPRIDE LINEN /APP STAPLES BUSINESS ADV CONNEXUS ENERGY RELIASTAR LIFE INSIIR TDS METRDCOM C. P. OFFICE PRODUCT FIREFLY ELECTRIC, IN DALCO, INC. ASSURANP EMPLOYEE BE LEAGUE OF MN CITIES IMAGE PRINTING & GRA CENTERPOINT /MINNEGAS SUMMIT FIRE PROTECTI NARDINI FIRE EQUIPME MN DEPT OF LABOR /IND SAM'S CLUB, INC. II S BANK COMCAST CRAIG SEVERSON CONST ROSEVILLE, CITY OF OLSON SEWER SERVICE, HEALTH PARTNERS Total for MONTHLY SERVICE /SEPTEMBE MONTHLY SERVICE /AUGUST MAT RENTAL OFFICE SUPPLIES MONTHLY SERVICE /AUGUST LIFE INSURANCE MONTHLY SERVICE /AUGUST OFFICE SUPPLIES REPAIR EXTERIOR LIGHTING TOWELS /CAN LINERS /CARPET LONG TERM DISABILITY INS INSURANCE ALLOCATION PR/NT SHIPPING LABELS MONTHLY SERVICE /AUtUUST SPRINKLER INSPECTION INSPECTION /SENIOR CENTER BOILER FEE PLATES /COTLERY /FORKS /SPO TONER CARTRIDGES MONTHLY St:KV10E /SEPTEMBE REPLACE CURB /CUu'rrk & ST TELEPHONE PUMP SEPTIC TANKS HEALTH INSURANCE Department 432 ACE SOLID WASTE, INC PRIME- STRIPE, INC. WIPERS AND WIPES, IN CONNEXUS ENERGY RELIASTAR LIFE INSUR ASSURAN'T EMPLOYEE BE FRATTALIONE'S HARDWA HIRSHFIELD'S PAINT M LTG POWER EQUIPMENT, MONTHLY SERVICE /SEPTEMBE ATHLETIC FIELDS PAINT CAN LINERS MONTHLY SERVICE /AUGUST LIFE INSURANCE LONG TERM DISABILITY INS SPRAY /BRUSH /BULB /OIL /FAS FIELD STRIPING PAINT MAINTENANCE SUPPLIES 7,810.51 17.87 14.90 65.51 253.45 7,933.00 21.62 42.16 178.61 255.44 92.91 190.37 718.68 17,984.95° 409.44, 97.56 106.89 189.83 1,520.68 4.75 137.47 131.72 650.00 86.78 10.25 32,895.00 189.94 144.55 380.00 109.78 20.00 18.12 202.32 69.90 650.00 1,825.40 361.00 403.34 40,634.92* 121.15 522.1D 239.63 7.99 28.50 80.22 56.01 327.49 47.93 • • • Date: 09/14/2007 Time: 07:34:00 • Department Operator: JAL Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PARKS PARES DS PARRS PARKS PARKS RECREATION RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY FORESTRY FORESTRY FORESTRY • ADULT SPORTS CENTERPOINT /MINN QAS TESSMAN SEED COMPANY U S BANK HUGO MILS, OUTDOOR PO HEALTH PARTNERS DB FENCE COMPANY MONTHLY SERVICE /AUGUST MAINTENANCE SUPPLIES RICK D G GLOVES /CHAPS /GASKET /PIN/ HEALTH INSURANCE FENCE MAINTENANCE /625 LO Total for Department 450 RELIASTAR LIFE INSUR LIFE INSURANCE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS HEALTH PARTNERS HEALTH INSURANCE Total for Department 451 RELIASTAR LIFE INSUR LIFE INSURANCE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS HEALTH PARTNERS HEALTH INSURANCE Total for Department 461 RELIASTAR LIFE INSUR LIFE INSURANCE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS HEALTH PARTNERS HEALTH INSURANCE Total for Department 462 RFT.IASTAR LIFE INSUR LIFE INSURANCE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS MN. DEPT OF AGRICULT OAK WILT SAMPLES HEALTH PARTNERS HEALTH INSURANCE Total for Department 463 Total for Fund 101 MARTIN, JEANNIE ALEXANDER, DAVE O'HARA, MATT OSTERBERG, ROB PFLUGER, RANDY WEBER, JANINE WALSH, KARA FALLDIN, GARY Total REIMBURSE REIMBURSE REIMBURSE REIMBURSE REIMBURSE REIMBURSE REIMBURSE REIMBURSE for Department PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM REC REC REC REC REC REC REC REC RORICK, JACQUILAN REIMBURSE TOURNAMENT PER Total for Department 202 SPECIAL EVENTS /TRIPS ANOKA COUNTY GOVERNM PROGRAM REC SPECIAL EVENTS /TRIPS IDEA ART, INC. NAME BADGES /LETTER PAPER SPECIAL EVENTS /TRIPS SAM'S CLUB, INC. PLATES /CUTLERY /FORKS /SPO SPECIAL EVENTS /TRIPS CENTENNIAL COMMUNITY PROGRAM REC Total for Department 205 • 38.46 2,347.79 47.15 161.99 1,353.23 75.00 5,454.64* 15.20 41.48 1,266.86 1,323.56* 5.23 11.58 217.20 234.01* 1.43 4.99 223.78 230.20* 2.85 5.84 30.00 217.20 255.89* 320,449.20* 25.00 12.50 70.00 17.50 90.00 100.00 55.00 35.00 405.00* 150.00 150.00* 280.00 81.70 9.52 95.56 466.78* Date: 09/14/2007 Time 07:34:00 Operator: JAL ?age: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description. Amount YOUTH INSTRUCTIONAL ANOKA COUNTY GOVERNM PROGRAM REC 80.00 YDujM INSTRUCTIONAL MINNESOTA DEVELOPMEN BASKETBALL INSTRUCTOR 6,405.00 Total for Department 207 6,485.00* YOUTH SPORTS GREG LARSON SPORTS - BRINE KITS 1,460.75 YOUTH SPORTS PRESS PUBLICATIONS, FOOTBALL /SOCCER SCHEDULE 140.00 Total for Department 208 1,600.75* Total for Fund 201 9,107.53* GOVERNMENT BUILDINGS U S BANK REPLACE DAN /MARY ALICE C 2,825.62 Total for Department 432 2,825.62* Total for Fund 403 2,825.62* OTHER NORTHERN ESCROW, INC LINO PARK GRADING /TRAIL 41,059.48 Total for Department 499 41,059.48* Total for Fund 405 41,059.48* OTHER SHORT- ELLIOTT- HENDRI GIS SERVICE /AU'UST 465.00 Oiar.x CENTERVIT•T,r, CITY OF 21ST AVENUE IMPROVEMENTS 3,492.00 Total for Department 499 3,957.00* Total for Fund 406 3,957.00* CTHER RICE CREEK WATERSHED RESOLUTION 07 -08 75,000.00 Total for Department 499 75,000.00* Total for Fund 422 75,000.00* OTHER CENTERVILLE, CITY OF 21ST AVENUE IMPROVEMENTS 75,000.00 Total for Department 499 75,000.00* Total for Fund 423 75,000.00* OTHER WILLIAM G. HARKENS & EMINENT DOMAIN I35W /LAKE 261.40 OTHER LUNDA CONSTRUCTION C CSAB 23 AT I -35W 642,287.86 Total for Department 499 B42,569.26* Total for Fund 471 842,569.26* 11-31--x REED BUSINESS INFDRM LEGAL AD 220.77 Total for Department 499 220.77* Total for Fund 472 220.77* W.B. MIT,T.RR, INC. REIMBURSE HYDRANT METER - 275.23 LEAGUE OF MN CITIES INSURANCE ALLOCATION 4,395.00 Total for Department 4,119.77* • • • Date: 09/14/2007 Time: 07:34:00 Operator: JAL i Department WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER 410WER SEWER SEWER SEWER SEWER • Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount CONNEXUS ENERGY MONTHLY SERVICE /AUGUST TWIN CITY FAB, INC. DIFFUSERS /TRAYS RELIASTAR LIFE INSUR LIFE INSURANCE TDS METROCOM MONTHLY SERVICE /AUGUST CIRCLE PINES POST OF UTILITY BILLING POSTAGE ASSURANT EMPLOYEE BE LONG TERM DISABILITY INS FRA2TALLONE'S HARDWA SPRAY /BRUSH /BULB /OIL /FAS LEAGUE OF MN CITIES INSURANCE ALLOCATION AMERICAN MESSAGING MONTHLY SERVICE /SEpTEMaE CENTERPOINT /MINNEGAS MONTHLY SERVICE / AUGOST XCEL ENERGY MONTHLY SERVICE /AUGUST HENRY'S WATERWORKS, MARKER TAPE HD SUPPLY WATERWORKS GASKET /NUTS /BOLTS WINNICK SUPPLY, INC. VALVE PORTS HEALTH PARTNERS HEALTH INSURANCE Total for Department 494 Total for Fund 601 LEAGUE OF MN CITIES INSURANCE ALLOCATION Total for Department CONNEXUS ENERGY RELIASTAR LIFE INSUR CIRCLE PINES POST OF ASSURANT EMPLOYEE BE FRATTALLONE' S HARDWA GRAINGER, INC. LEAGUE OF MN CITIES METRO COUNCIL ENVIRO AMERICAN MESSAGING HSBC BUSINESS SOLUTI U 6 BANK HEALTH PARTNERS MONrnLY SERVICE /AUGUST LIFE INSURANCE UTILITY BILLING POSTAGE LONG TERM DISABILITY INS SPRAY /BRUSH /BULB /DLL /FAS CAPACITOR INSURANCE ALLOCATION OCTOBER SEWER MONTHLY SERVICE /SEPTEMBE OFFICE SUPPLIES /OFFICEMA PIPE HEALTH INSURANCE Total for Department 495 Total for Fimd 602 ALL SEASONS RENTAL, W.B. MILLER, INC- AUTO-MEDICS, INC. KEYLAND HOMES WILLIAM G. HAWKINS & WILLIAM G. HAWKINS & SEMLER HOMES XCEL OUTDOOR LIGETIN YANG, NADTHAI DESIGN 1 OF EDINA LT GRILL RENTAL REIMBURSE HYDRANT METER TOW /'94 GMC 2500 VAN 655 LOIS LANE /REIMS BLDG MUNICIPAL ATTORNEY /MOON MUNICIPAL ATTORNEY /RUSSI 854 KELLY /REIMBURSE BLDG APOLLO LANDING DEVELOP S 940 KELLY /REIMS BLDG ESC REIMBURSE S T ESCROW /VER Total for Department 1,572.11 1,350.86 11.41 118.31 261.85 27.07 27.00 2,199.00 14.54 66.13 70.54 411.24 65.29 229.61 1,372.47 7,797.63* 11,917.40* 3,241.00 3,241.00* 372.24 11.36 261.84 27.09 362.64 40.38 1,621.00 44,684.28 4.85 207.64 236.43 969.14 48,798.91* 52,039.91* 85.88 400.00 106.50 500.00 134.00 40.20 2,450.00 2,573.00 2,450.00 4,152.97 12,892.55* Date: 09/14/2007 Time 07:34:OD Operator: JAL Page: B City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Total for Fund B01 12,892.55* Grand Total 1,447,038.72* • • • • • CENTENNIAL FIRE DISTRICT Check Register FIRE GL GL Posting Period(s): 09/07 - 09/07 Check issue Date(s): 09/06/2007 - 09/18/2007 Page: 1 Sep 19, 2007 07:48am Per Date Check No Vendor No Payee Invoice Description 09/07 09/18/07 2881 10750 ANOKA CO CENTRAL COMMUNICAT 2ND QTR 800 MHZ RADIO USER FEES 09/07 09/18/07 2882 11565 ASPEN MILLS UNIFORMS UNIFORMS Total 2882 09/07 09/18/07 2883 20120 09/07 09/18/07 2884 30465 09/07 09/18/07 2885 30485 09/07 09/18/07 2886 31137 09/07 09/18/07 2887 50120 Total 2887 09/07 09/18/07 09/07 09/18/07 09/07 09/18/07 Total 2890 BATTERIES PLUS CENTENNIAL FIREFIGHTERS RELIEF CENTER MART CONNEXUS ENERGY EMERGENCY APPARATUS MAINT, IP BATTERY 3RD QTR PMT FUEL STATION 1 ELECTRIC UTILITY 11 MTC ENGINE 21 MTC ENGINE 11 MTC ENGINE 31 MTC TANKER 21 MTC TANKER 31 PUMP TEST ENGINE 21 MTC 2888 60650 FRATTALLONE'S HARDWARE STORI VEH SUPPLIES 2889 120185 RANDY LAUDERBAUGH TRAINING 2890 120450 CITY OF LINO LAKES AUG REIMBURSEMENTS 1ST /2ND /3RD QTR AREA COMMON CHARGES 09/07 09/18/07 2891 09/07 09/18/07 2892 09/07 09/18/07 2893 09/07 09/18/07 2894 09/07 09/18/07 2895 09/07 09/18/07 2896 Totals: 120490 LOFFLER COMPANIES, INC 150140 OFFICE DEPOT, INC 170180 QWEST 190210 SAM'S CLUB 210232 UNI- SELECT 240100 XCEL ENERGY COPIER MTC OFFICE SUPPLIES PHONE EXPENSE SAFETY CAMP EXPENSE RESCUE 21 FUSES STATION 2 ELECTRIC Inv Amount 309.35 89.10 42.50 131.60 23.42 6,125.00 84.97 348.96 729.12 2,076.37 265.00 265.00 265.00 265.00 448.23 4,313.72 44.98 30.00 19,586.37 13,585.00 33,171.37 24.29 15.47 214.28 411.02 5.11 711.88 45, 965.42 M = Manual Check, V = Void Check • • • AGENDA ITEM IF STAFF ORIGINATOR: Julie Bartell, City Clerk DATE: September 24, 2007 TOPIC: Approve Application for Aquinas Roman Catholic Home Education Services to Conduct Excluded Bingo Event VOTE REQUIRED: Simple Majority (3/5 Vote) BACKGROUND: The City has received an application from the Aquinas Roman Catholic Home Education Services organization to conduct an excluded bingo event at St. Joseph's Church, 161 Elm Street, on November 2, 2007. Under Minnesota Statutes, Section 349A 66, excluded bingo may be conducted by an organization that conducts four or fewer bingo occasions in a calendar year, or in connection with a county fair, the state fair, or a civic celebration if it is not conducted for more than 12 consecutive days. The Aquinas Roman Catholic Home Education Services organization meets this requirement. The organization also meets the requirements of the Lino Lakes City Code since the physical site where the organization regularly conducts its activities is located within the city (St. Joseph's Church). City policy requires a background investigation each time a permit or license application is received. The Lino Lakes Police Department conducted an investigation and found no reason to deny the application. The application, a certificate of non - profit status from the Internal Revenue Service and the results of the background check are on file in the city clerk's office. OPTIONS: 1. Approve the request to conduct the bingo event. 2. Deny the request. RECOMMENDATION: Option No. 1 • • • AGENDA ITEM 1 G STAFF ORIGINATOR: Gordon Heitke, City Administrator MEETING DATE: September 24, 2007 TOPIC: Consider City Hall Access Policy Change VOTE REQUIRED: 3/5 BACKGROUND: The City Council discussed the current policies and procedures related to accessing City Hall at its September 5, 2007 work session. The outcome of this meeting was a desired change to the Access Control System Policies and Procedures for City Hall to include city council members as eligible to possess an access card and keys which provides council member access to exterior doors, council chambers, council work room, community room and staff office area. Upon formal approval, staff will revise the document incorporating this change. OPTIONS: 1. Approve this change in policy and procedures. 2. Deny this change in policy and procedures. 3. Refer issue back to staff with direction. • AGENDA ITEM 1 H STAFF ORIGINATOR: Julie Bartell, City Clerk DATE: September 24, 2007 TOPIC: Resolution No. 07 -157, Approving Peddlers License for Minnesota Statewide Roofing and Remodeling VOTE REQUIRED: Simple Majority (3/5 Vote) BACKGROUND: Minnesota Statewide Roofing and Remodeling, 5790 Kelsey Drive, Shorewood, MN, has submitted a peddler's license application to the city clerk's office. The company requests authorization to send representatives door to door in the city selling roofing, siding and remodeling services. The city has received the permit fee and all the necessary forms required to issue Minnesota Statewide Roofing and Remodeling a license. The Lino Lakes Police Department has performed the necessary background checks and indicated there would be no reason to recommend denial of the license. The application and all other required information is on file in the city clerk's office for review. OPTIONS: 1. Approve Resolution No. 07 -157 2. Deny Resolution No. 07 -157 RECOMMENDATION: Option No. 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 07 -157 RESOLUTION APPROVING PEDDLER LICENSE WHEREAS, Minnesota Statewide Roofing and Remodeling has submitted a peddler's license application to the city clerk's office; and WHEREAS, Minnesota Statewide Roofing and Remodeling has complied with all of the provisions of Ordinance No. 01 -89 of the Lino Lakes City Code for obtaining the necessary license for a profit business; and WHEREAS, the Lino Lakes Police Department has conducted a background check on all Minnesota Statewide Roofing and Remodeling representatives who would be soliciting; NOW, THEREFORE, Be it Resolved by the City Council of The City of Lino Lakes: Minnesota Statewide Roofing and Remodeling is hereby authorized to solicit construction services door to door for a period of six - months beginning September 24, 2007 and ending March 24, 2008 subject to all conditions and provisions of said ordinance. Passed by the City Council of the City of Lino Lakes this 24th day of September, 2007. John J. Bergeson, Mayor ATTEST: Julianne Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • AGENDA ITEM 11 STAFF ORIGINATOR: Julie Bartell, City Clerk DATE: September 24, 2007 TOPIC: Resolution No. 07 -156, Approving Peddlers License for Aspen Contracting, Inc. VOTE REQUIRED: Simple Majority (3/5 Vote) BACKGROUND: Aspen Contracting, Inc., 7701 France Av, Edina, MN, has submitted a peddler's license application to the city clerk's office. The company requests authorization to send representatives door to door in the city selling roofing, siding and gutters. The city has received the permit fee and all the necessary forms required to issue Aspen Contracting, Inc. a license. The Lino Lakes Police Department has performed the necessary background checks and indicated there would be no reason to recommend denial of the license. The application and all other required information is on file in the city clerk's office for review. OPTIONS: 1. Approve Resolution No. 07 -156 2. Deny Resolution No. 07 -156 RECOMMENDATION: Option No. 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 07 -156 RESOLUTION APPROVING PEDDLER LICENSE WHEREAS, Aspen Contracting, Inc, has submitted a peddler's license application to the city clerk's office; and WHEREAS, Aspen Contracting, Inc. has complied with all of the provisions of Ordinance No. 01 -89 of the Lino Lakes City Code for obtaining the necessary license for a profit business; and WHEREAS, the Lino Lakes Police Department has conducted a background check on all Aspen Contracting, Inc. representatives who would be soliciting; NOW, THEREFORE, Be it Resolved by the City Council of The City of Lino Lakes: Aspen Contracting, Inc. is hereby authorized to solicit construction services door to door for a period of six - months beginning September 24, 2007 and ending March 24, 2008 subject to all conditions and provisions of said ordinance. Passed by the City Council of the City of Lino Lakes this 24th day of September, 2007. John J. Bergeson, Mayor ATTEST: Julianne Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • • STAFF ORIGINATOR: DATE: TOPIC: AGENDA ITEM NO. 1J Rick DeGardner, Public Services Director September 24, 2007 Consideration of Resolution 07 -149, Amendment to Site Lease Agreement, Water Tower #1 - Verizon Wireless LLC VOTE REQUIRED: Simple Majority BACKGROUND: Verizon Wireless LLC wants to install an emergency power generator on the property at Water Tower #1 (7470 4th Avenue). The proposed generator lease area is 13' x 18'. Exhibit B -1 indicates its proposed location. AMENDMENT NO. 1 TO SITE LEASE AGREEMENT provides for an increase of rent of $2,400 annually. The revised annual rent shall increase on the 1st of January following the Increased Rent Commencement Date in accordance with the Site Lease Agreement dated February 14, 2000. AMENDMENT NO. 1 TO SITE LEASE AGREEMENT also provides for additional 5 year extensions after all other Renewal Terms in the original Site Lease Agreement, dated February 14, 2000, have expired. Either party may terminate this agreement by giving the other party written notice of its intention to terminate at least 90 days prior to the end of the term. Annual rental increases for each additional term will be on the same terms and conditions as stated in the original Site Lease Agreement, dated February 14, 2000. OPTIONS: 1. Approve Resolution No. 07 -149. 2. Deny Resolution No. 07 -149. 3. Return to staff for further review. RECOMMENDATION: Option 1. 9/19/2007 .1- \Ricks Folder \Utifities\Antenna \Greensheet Verizon amendment 9-07 .doc -45- CITY OF LINO LAKES, MINNESOTA RESOLUTION NO. 07 -149 APPROVING AMENDMENT TO SITE LEASE AGREEMENT, WATER TOWER #1 — VERIZON WIRELESS LLC WHEREAS, Verizon Wireless LLC wants to install an emergency power generator on the property at Water Tower #1 (7470 4th Avenue); and WHEREAS, The proposed generator lease area is approximately 13' x 18' as indicated on Exhibit B -1; and WHEREAS, AMENDMENT NO. 1 TO SITE LEASE AGREEMENT provides for an increase of rent of $2,400 annually. The revised annual rent shall increase on the 1st of January following the Increased Rent Commencement Date in accordance with the Site Lease Agreement dated February 14, 2000; and WHEREAS, AMENDMENT NO. 1 TO SITE LEASE AGREEMENT also provides for additional 5 year extensions after all other Renewal Terms in the original Site Lease Agreement, dated February 14, 2000, have expired. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota, that the Mayor and Clerk are hereby authorized to execute, on behalf of the City, the agreement AMENDMENT NO. 1 TO SITE LEASE AGREEMENT with Verizon Wireless LLC. Passed by the Lino Lakes City Council this 24th day of September, 2007. John J. Bergeson, Mayor ATTEST: Julianne Bartell, City Clerk • • SITE NAME: MINC Lino Lakes SITE NUMBER: MOSS & BARNETT/8/31 /07 AMENDMENT NO. 1 TO Slit, LEASE AGREEMENT This AMENDMENT NO. 1 TO SI1'E LEASE AGREEMENT ( "Amendment ") is made this day of , 200_ by and between the City of Lino Lakes, a Minnesota municipal corporation ( "Landlord ") and Verizon Wireless (VAW) LLC d/b /a Verizon Wireless ( "Tenant"), with its principal offices located at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey, 07920, with reference to the facts set forth in the Recitals below: RECITALS A. Landlord and Tenant, or their predecessors in interest, are parties to a Site Lease Agreement dated February 14, 2000 ( "Agreement "), whereby Landlord has leased a portion of Landlord's Property (as defined on Exhibit A in the Agreement) to Tenant to install, maintain and operate a communications antenna facility, equipment, cabinets and an accessory building, and uses incidental thereto, as situated substantially as shown on Exhibit B attached to the Agreement. The Agreement commenced when fully executed on February 14, 2000 and the annual rent commenced on February 14, 2000, which is the Effective Date of the Agreement. The Initial Term commenced on February 14, 2000, and terminated on December 31, 2005. The Agreement automatically renewed for an additional five (5) year term and will automatically renew for two (2) additional five (5) year terms unless the Tenant sends notice of non - renewal to Landlord no less than ninety (90) days prior to the expiration of any Renewal Term. The Agreement is currently scheduled to terminate December 31, 2020. B. Landlord and Tenant desire to (i) provide additional Leased Premises adjacent to the water tower for an emergency power generator, (ii) revise the legal description of Landlord's Property, (iii) provide for an increase in the rent payable to Landlord under the Agreement for the additional Leased Premises for the emergency power generator space, (iv) provide an updated address for notice for Tenant, and (v) provide for additional extensions after all other Renewal Terms have expired. AGREEMENT NOW, THEREFORE, in consideration of the facts contained in the Recitals above, the mutual covenants and conditions below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. ADDITIONAL LEASED PREMISES. Additional ground space as described and shown on attached Exhibit B -1 is hereby provided by Landlord for Tenant's use to place an emergency power generator. 2. LEGAL DESCRIPTON OF THE PROPERTY. Exhibit A of the Agreement is deleted in its entirety and is hereby replaced by Exhibit A -1, attached hereto and made a part herof. MINC Lino Lakes Amendment No 1 to Site Lease Agreement 1029118v2 3. RENT. Commencing on April 1, 2008, or the first day of the month following the start of construction, whichever occurs first ( "Increased Rent Commencement Date "), the annual rent is hereby increased by Two Thousand Four Hundred and No /100 Dollars ($2,400.00) as consideration for the additional ground space for an emergency power generator. A prorated payment by Tenant for the balance of the then current year, for the emergency power generator space, is due within forty-five (45) days of the Increased Rent Commencement Date. The revised annual rent shall increase on the 1st of January following the Increased Rent Commencement Date as provided in Paragraph 2 of the Agreement. 4. NOTICE ADDRESS. Tenant's address for Notice as stated in Paragraph 20 of the Agreement is hereby amended to: Tenant: Verizon Wireless (VAW) LLC d/b /a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate 5. ADDITIONAL EXTENSIONS. If at the end of the third (3rd) five (5) year extension term, the Agreement has not been terminated by either Party by giving to the other written notice of an intention to terminate it at least ninety (90) days prior to the end of such term, the Agreement shall continue in force upon the same covenants, terms and conditions for a further term of five (5) years and for five (5) year terms thereafter until terminated by either Party by giving to the other written notice of its intention to so terminate at least ninety (90) days prior to the end of such term. Annual rental for each such additional five (5) year term shall be on the same terms and conditions as stated in the Agreement. The initial term and all extensions shall be collectively referred to herein as the "Term ". 6. CONTINUED EFFECT. Except as specifically modified by this Amendment, all of the terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict between any term and provision of the Agreement and this Amendment, the terms and provisions of this Amendment shall control. In addition, except as otherwise stated in this Amendment, all initially capitalized terms will have the same respective defined meaning stated in the Agreement. All captions are for reference purposes only and shall not be used in the construction or interpretation of this Amendment. Signatures on following page The remainder of this page intentionally left blank MINC Lino Lakes Amendment No l to Site Lease Aereement 1029118x2 2 • • IN WITNESS WHEREOF, Landlord and Tenant have caused this Amendment to be executed by each party's duly authorized representative effective as of the date written below. Landlord: Tenant: City of Lino Lakes, a Minnesota municipal Verizon Wireless (VAW) LLC corporation d/b /a Verizon Wireless By: Name: By: Its: Mayor Name: Beth Ann Drohan Its: Midwest Area Vice President - Network By: Name: Its: City Administrator Date: Date: Acknowledgments on following page The remainder of this page intentionally left blank MINC Lino Lakes Amendment No 1 to Site Lease Aereement 1 -0291 18v2 Landlord ACKNOWLEDGMENT STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) This instrument was acknowledged before me on and , the Mayor and the City of Lino Lakes, a Minnesota municipal corporation, on behalf of the , 2007, by City Administrator of the Ctty. Signature of Person Taking Acknowledgment Tenant ACKNOWLEDGMENT STATE OF INDIANA ) ) SS. COUNTY OF HAMILTON ) On this day of , 200, before me, the undersigned, a Notary Public in and for the State of Indiana, duly commissioned and swom, personally appeared Beth Ann Drohan, to me known to be the Midwest Area Vice President - Network of Verizon Wireless (VAW) LLC d/b /a Verizon Wireless, that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of Verizon Wireless (VAW) LLC d/b /a Verizon Wireless, for the uses and purposes therein mentioned, and on oath stated that she is authorized to execute the said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. MINC Lino Lakes Amendment No 1 to Site Lease Agreement 1029118v2 Print or Type Name: Notary Public in and for the State of Indiana My appointment expires: 4 • • • • Exhibit "A -1" (Property Legal Description) Page 1 of 1 Outlot C, Apollo Business Park, Anoka County, Minnesota. MINC Lino Lakes Amendment No 1 to Site Lease Aereement 1029118v2 Exhibit `B-1" Page 1 of 2 (Additional Leased Premises - Generator Lease Area Legal Description) That part of Outlot C, APOLLO BUSINESS PARK, according to the recorded plat thereof, Anoka County, Minnesota, described as commencing of the southwest corner of the Northwest Quarter of Section 17, Township 31, Range 22, Anoka County, Minnesota; thence North OD degrees 14 minutes DO seconds West, assumed bearing. along the west line of said Northwest Quarter of Section 17 o distance of 728.83 feet; thence on o bearing of Eost o distance of 49.44 feet to the point of beginning of the premises to be described; thence continuing on a bearing of East a distance of 18.00 feet; thence on bearing of South o distance of 13.00 feet; thence on a bearing of West a distance of 18.00 feet thence on o bearing of North o distance of 13.00 feet to the point of beginning. MINC Lino Lakes Amendment No. 1 to Site Lease Agreement 1029118v2 • • • • Exhibit "B-1" (Sketch of Generator Lease Area) Page 2 of 2 . i i•••••••••,...—,,, EX 67110 01,i ELM ........ i :.• 1 pinion IL: CAS OE LI If COMIC MOO& LOIE 2"; I I 1 ;n1 ILI . ! I i . VISTKC 170-.E11 IISTESEO LT I kr ‘Dation; LEASE LJ in • - OSIM OMR TOMER EMS= WOOER POLE PIMP= u MOGI% tOM scow DFOOACE E*5919C1 MINC Lino Lakes Amendment No. 1 to Site Lease Agreement 1029118v2 DRAFTED BY AND RETURN TO: Moss & Barnett (JDL) 4800 Wells Fargo Building 90 South Seventh Street Minneapolis, MN 55402 -4129 (Site Name: MINC Lino Lakes) (Prepared by Carol J. Yerks Telephone No. (612) 877 -5314) (Space above this line for Recorder's use.) MEMORANDUM OF AMENDMENT NO.1 TO SITE LEASE AGREEMENT THIS MEMORANDUM OF AMENDMENT NO.1 TO SITE LEASE AGREEMENT ( "Memorandum ") evidences that an Amendment No.1 to Site Lease Agreement ( "Amendment ") was entered into as of , 200, by and between the City of Lino Lakes, a Minnesota municipal corporation ( "Landlord ") and Verizon Wireless (VAW) LLC d/b /a Verizon Wireless ( "Tenant "), with its address for notice located at 180 Washington Valley Road, Bedminster, New Jersey 07921. Landlord and Tenant originally entered into a Site Lease Agreement dated February 14, 2000, ( "Agreement ") for certain real property located at 7470 4th Avenue, in the City of Lino Lakes, County of Anoka, State of Minnesota, within the property of Landlord and being further described as shown on Exhibit "A -1" attached hereto and made a part hereof together with a right of access and to install and maintain utilities. The term of the Agreement, as amended, is for an initial term of five (5) years commencing as provided for in the Agreement, which term is subject to Tenant's rights to extend the term of the Agreement for three (3) terms of five (5) years each, and successive five (5) year automatic renewal terms thereafter. The Amendment provides for additional Leased Premises and automatic renewal terms under stated conditions, after all other renewal terms have expired. Signatures on following page The remainder of this page intentionally left blank MINC Lino Lakes Memorandum of Amendment No.I to Site Lease Agreement 1029111x2 1 • • • • • • IN WITNESS WHEREOF, Landlord and Tenant have duly executed this Memorandum as of the day and year written below. Landlord: Tenant: City of Lino Lakes, Verizon Wireless (VAW) LLC a Minnesota municipal corporation dlb /a Verizon Wireless By: By: Name: Name: Beth Ann Drohan Its: Mayor Its: Midwest Area Vice President - Network By: Name: Its: City Administrator Date: Date: Acknowledgments on following page The remainder of this page intentionally left blank MINC Lino Lakes Memorandum of Amendment No.1 to Site Lease Agreement 1029111v2 STATE OF MINNESOTA COUNTY OF ANOKA Landlord ACKNOWLEDGMENT ) SS. This instrument was acknowledged before me on , 2007, by and , the Mayor and the City Administrator of the City of Lino Lakes, a Minnesota municipal corporation, on behalf of the City. Signature of Person Taking Acknowledgment Tenant ACKNOWLEDGMENT STATE OF INDIANA ) ) SS. COUNTY OF HAMILTON ) On this day of , 200_, before me, the undersigned, a Notary Public in and for the State of Indiana, duly commissioned and sworn, personally appeared Beth Ann Drohan, to me known to be the Midwest Area Vice President - Network of Verizon Wireless (VAW) LLC d/b /a Verizon Wireless, that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of Verizon Wireless (VAW) LLC d/b /a Verizon Wireless, for the uses and purposes therein mentioned, and on oath stated that she is authorized to execute the said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Print or Type Name: Notary Public in and for the State of Indiana My appointment expires: MINC Lino Lakes Memorandum of Amendment No.1 to Site Lease Agreement 1O29111v2 3 • • • • • Exhibit "A -1" (Property Legal Description) Page 1 of 1 Outlot C, Apollo Business Park, Anoka County, Minnesota. MINC Lino Lakes Memorandum of Amendment No. ] to Site Lease Agreement ]0291]]v2 • STAFF ORIGINATOR: DATE: TOPIC: AGENDA ITEM NO. 1K Rick DeGardner, Public Services Director September 24, 2007 Consideration of Resolution 07 -153, Amendment to Site Lease Agreement, Water Tower #1 - Nextel Communications VOTE REQUIRED: Simple Majority BACKGROUND: As you may be aware Sprint and Nextel have recently merged. Consequently, all existing lease agreements are being reevaluated. The city of Lino Lakes has lease agreements with both Sprint and Nextel at each of the water towers. AMENDMENT NO. 2 adjusts the annual rent of the current Nextel Lease Agreement (at Water Tower #1) to $19,546.79 per year (In June, 2000, Nextel rent was increased $200 per month due to additional floor space being used for equipment). This is the same rent amount as the other three wireless service providers. Rent will be increased 15% at the beginning of every renewal term (each term is 5 years in length). • AMENDMENT NO. 2 also provides for renewal of up to 5 additional terms after the Current Lease Agreement expires (December 31, 2011). OPTIONS: 1. Approve Resolution No. 07 -153. 2. Deny Resolution No. 07 -153. 3. Return to staff for further review. RECOMMENDATION: Option 1. 9/19/2007 J:\Ricks Folder \Utifities\Antenna \Greensheet Nextel amendment 9 -07 .doc -58- CITY OF LINO LAKES, MINNESOTA RESOLUTION NO. 07 -153 APPROVING AMENDMENT TO SITE LEASE AGREEMENT, WATER TOWER #1 — NEXTEL COMMUNICATIONS WHEREAS, Sprint and Nextel Communications have recently merged; and WHEREAS, All existing lease agreements are being reevaluated; and WHEREAS, The City of Lino Lakes has lease agreements with both Sprint and Nextel Communications at each of the water towers; and WHEREAS, AMENDMENT NO. 2 adjusts the annual rent of the current Next& Lease Agreement (at Water Tower #1) to $19,546.79 per year. In addition, rent will be increased 15% at the beginning of every renewal term; and WHEREAS, AMENDMENT NO. 2 also provides for renewal of up to 5 additional terms after the Current Lease Agreement expires (December 31, 2011). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota, that the Mayor and Clerk are hereby authorized to execute, on behalf of the City, AMENDMENT NO. 2 with Nextel Communications. Passed by the Lino Lakes City Council this 24th day of September, 2007. John J. Bergeson, Mayor ATTEST: Julianne Bartell, City Clerk _59— • • • • Sprint Site ID: MN0038/68057 AMENDMENT NO. 2 THIS AMENDMENT NO.2 ( "Amendment ") is made effective as of the day of 20 ( "Effective Date "), by and between City of Lino Lakes, having a mailing address at 600 Town Center Parkway, Lino Lakes, MN 55014, ATTN: Public Services Director ( "Landlord ") and Nextel West Corporation, a Delaware corporation, d/b /a Nextel Communications, successor in interest to One Comm Corp. N.A., d.b.a. Nextel Communications, a Corporation organized and existing under the laws of Delaware ( "Tenant "). BACKGROUND Pursuant to a Site Lease Agreement dated January 13, 1997 and Amendment No. 1 dated June 20, 2000 (collectively, the "Agreement "), Landlord leased to Tenant a certain portion of Property located at 7470 4th Avenue, City of Lino Lakes, County of Anoka, State of MN, as more particularly described in Exhibit B to the Agreement ( "Leased Premises "). Landlord and Tenant desire to further amend the Agreement as set forth herein. Words and phrases having a defined meaning in the Agreement have the same respective meanings when used herein unless otherwise expressly stated. AGREEMENT The parties agree as follows: 1. Term. Section 4 of the Agreement is amended by adding the following: Notwithstanding anything set forth in Section 4 to the contrary, the current Term of this Agreement will expire on December 31, 2011. Commencing on January 1, 2012, the term of this Agreement ("New Initial Term ") is 5 years. The Agreement will be automatically renewed for up to 5 additional terms (each a "Renewal Term ") of 5 years each. Each Renewal Term will be deemed automatically exercised without any action by either party unless Tenant gives written notice of its decision not to exercise any option(s) to Landlord before expiration of the then current term. 2. Rent. Section 2a of the Agreement is amended by adding the following: Notwithstanding anything set forth in Section 2a to the contrary, effective January 1, 2008, Rent shall be paid in equal annual installments of Nineteen Thousand Five Hundred Forty Six and 79/100 Dollars ($19,546.79) per year, partial years to be prorated, in advance, and shall continue during the term (until increased as set forth herein). Thereafter, commencing on January 1, 2013, Rent will be increased by Fifteen percent (15 %) and every 5 years thereafter by Fifteen (15 %) of the then current Rent. Tenant initials: 1 Landlord initials: Master Template V.8, BDW Deal V.2 Sprint Site ID: MN0038 /68057 3. Modification of Tenant's Obligation to Pay - Rent Guarantee Period. Notwithstanding Tenant's obligations to pay Rent set forth under this Agreement, for a 36 -month period commencing on January 1, 2008 and ending December 31, 2010 ( "Rent Guarantee Period "), Tenant shall be obligated to pay Rent due under the Agreement and such obligation will not be subject to early termination by Tenant, unless such termination is due to (i) Landlord's lack of proper ownership of the Leased Premises; (ii) Landlord's lack of authority to enter into this Agreement; (iii) Landlord's breach of any of the terms and conditions of this Agreement or (iv) the Leased Premises being rendered inoperable due to an event beyond the reasonable control of either Tenant or Landlord, including, but not limited to eminent domain, condemnation, acts of God or criminal acts, in which event Tenant will have the authority to exercise its termination rights during the Rent Guarantee Period and the Rent Guarantee Period will no longer apply and no guaranteed Rent will be owed. Tenant may terminate this Agreement prior to the expiration of the Rent Guarantee Period even though none of the events set forth in subsections (i) through (iv) above have occurred, however, in such event Tenant shall be required to continue to pay Landlord the Rent Tenant agreed to pay Landlord during the Rent Guarantee Period. 4. Termination. Section 13 of the Agreement is amended by deleting the entire provision and substituting the following provision in its place: "Following the expiration of the Rent Guarantee Period, Tenant may terminate this Agreement at any time and for any or no reason by prior written notice to Landlord without further liability. Landlord shall be entitled to retain Rent due under this Agreement until the effective date set forth in the termination notice (calculated on a pro rata basis) unless such termination is due to (i) Landlord's lack of proper ownership of the Leased Premises; (ii) Landlord's lack of authority to enter into this Agreement; (iii) Landlord's breach of any of the terms and conditions of this Agreement; or (iv) the Leased Premises being rendered inoperable due to an event beyond the reasonable control of either Tenant or Landlord, including, but not limited to eminent domain, condemnation, acts of God or criminal acts, in which event no Rent will be due." 5. Notices. Section 21 of the Agreement is amended by deleting the entire provision and substituting the - following provision in its place: "All notices, requests, demands or other communications with respect to this Agreement, whether or not herein expressly provided for, must be in writing and will be deemed to have been delivered either five (5) business days after being mailed by United States first -class certified or registered mail, postage prepaid, return receipt requested; or the next business day after being deposited with an overnight courier service for next -day delivery to the parties at the following addresses (the addresses may be changed by either party by giving written notice): Landlord: Tenant: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 ATTN: Public Services Director Nextel West Corporation SI "1'r ID: MN0038 Sprint/Nextel Regional Property Services Mailstop KSOPHT0101 -Z2650 Tenant initials: 2 Landlord initials: Master Template V -.8; BDW Deal V.2 • with a copy to: 6391 Sprint Parkway Overland Park, KS 66251 -2650 Sprint Nextel Law Department Attn: Real Estate Attorney Mailstop KSOPHT0101 -Z2020 6391 Sprint Parkway Overland Park, KS 66251- 2020" Sprint Site ID: MN0038 /68057 6. Additional Terms and Conditions to this Amendment. This Amendment incorporates all the provisions set forth in Schedule I, attached hereto. 7. Reaffirmation; Intention to be Bound. Except as provided in this Amendment, each and every term, condition and agreement contained in the Agreement will remain in full force and effect. The parties reaffirm that the representations and warranties made by each of the parties in the Agreement are true and accurate as of the Effective Date. The parties executing this Amendment, on behalf of themselves, their assigns and successors, acknowledge and reaffirm their intention to be bound by the terms and conditions of the Agreement. The parties have caused this Amendment to be executed as of the Effective Date. LANDLORD: TENANT: City of Lino Lakes Nextel West Corporation, a Delaware corporation By: Printed Name: Title: By: Printed Name: Title: Tenant initials: 3 Landlord initials: Master Template V.8. BDW Deal V.2 Sprint Site ID: MN0038/68057 SCHEDULE I TO AMENDMENT NO. 2 Additional Lease Terms and Conditions The Agreement is amended to include the following terms and conditions: 1. Expansion of Permitted Use on Existing Lease Space: Landlord hereby grants Tenant the right to modify, supplement, upgrade, replace, remove, refurbish, relocate or expand the equipment related to the Antenna Facilities at no additional cost, including without limitation the antenna tower or pole and foundation, utility lines, transmission lines, an air conditioned equipment shelter(s), electronic equipment, antennas, coax, microwave dishes, a power generator and generator pad, and supporting equipment, within the Leased Premises, at any time during the term of this Agreement, and Landlord shall cooperate with Tenant in all respects in connection with the foregoing. Tenant may operate each Antenna Facilities at any frequency for which it has all requisite Permits. 2. Expansion of Lease Space at Leased Premises: Landlord grants Tenant the right, to the extent practicable and on a space available basis, to enlarge the Leased Premises or to make space available on the Property for Tenant so that Tenant may implement any necessary modifications, supplements, replacements, refurbishments or expansions to the Antenna Facilities or to any equipment related thereto, or for any other reasons, as determined by Tenant in its sole discretion. In the event Tenant requires an additional portion of the Property (the "Additional Leased Premises ") for such modification or upgrade, Landlord agrees to lease to Tenant the Additional Leased Premises at a pre - established monthly rate of $1.50 per square foot. Landlord agrees to take such actions and enter into and deliver to Tenant such documents as Tenant reasonably requests in order to effect and memorialize the lease of the Additional Leased Premises to Tenant. Tenant initials: 4 Landlord initials: Master Template V.8, BDW Deal V.2 • • RECORDING REQUESTED BY: WHEN RECORDED MAIL TO: Nextel West Corporation SITE ID: MN0038 Sprint/Nextel Regional Property Services Mailstop KSOPHT0101 -Z2650 6391 Sprint Parkway Overland Park, KS 66251 -2650 Sprint Site ID: MN0038 /68057 [space above this line for Recorder's use] ATTACHMENT 1 TO AMENDMENT NO. 2 MEMORANDUM OF AMENDMENT TO SHE LEASE AGREEMENT THIS MEMORANDUM OF AMENDMENT TO SITE LEASE AGREEMENT ( "Amended Memorandum "), by and between City of Lino Lakes ( "Landlord ") and Nextel West Corporation, a Delaware corporation, d/b /a Nextel Communications, successor in interest to One Comm Corp. N.A., d.b.a. Nextel Communications, a Corporation organized and existing under the laws of Delaware ( "Tenant "), evidences that the lease made and entered into by written Site Lease Agreement between Landlord and Tenant, dated January 13, 1997, and Amendment No. 1 dated June 20, 2000 ( "Agreement "), has been further amended by written agreement between the parties (the "Amendment "). The parties caused to be recorded a Memorandum of Site Lease Agreement with the Office of County Recorder, County of Anoka, State of MN, as document number on and a Memorandum of Amendment No.1 with the Office of County Recorder, County of Anoka, State of MN, as document number 011 The Amendment provides in part that Landlord leases to Tenant certain Property owned by Landlord and located at a location commonly known as 7470 4th Avenue, City of Lino Lakes, County ofAnoka, State of MN, together with non - exclusive utility and access easements (the "Leased Premises "). The Property which is the subject of the Agreement is described in Exhibit A attached hereto. The Amendment grants Tenant the option to extend the Agreement for Five (5) additional 5 -year terms after the expiration of the initial 5 -year term which commenced on January 1, 2012. SIGNATURES ON FOLLOWING PAGE Tenant initials: 5 Landlord initials: Master Template V.8; BDW Deal V.2 Sprint Site ID: MN0038/68057 IN WITNESS WHEREOF, the parties have executed this Amended Memorandum as of the day and • year indicated below. LANDLORD: TENANT: City of Lino Lakes Nextel West Corporation, a Delaware corporation By: By: Printed Name: Printed Name: Title: Title: Tenant initials: 6 Landiord initials: Master Template V.8; BDW Deal V.2 • • • STAFF ORIGINATOR: MEETING DATE: TOPIC VOTE REQUIRED: BACKGROUND: AGENDA ITEM 1L Julie Bartell, City Clerk September 24, 2007 Consider Resolution No. 07 -163, Approving a Special Event Permit for Miller's on Main Outdoor Event on October 27, 2007 Simple Majority (3/5 Vote Required) The owner of Miller's on Main, Mr. Chad Wagner, has applied to the City for permission to conduct an outdoor "Oktoberfest" event in the parking lot of his property at 8001 Lake Drive on October 27, 2007. Mr. Wagner intends to fence off a portion of his westerly parking lot where there will be tables, a grill for a pig roast, a bar and an entertainment area. The hours of the event are 12 noon to 9 p.m. He expects no more than 100 participants and he will provide wrist bands to enforce that limit; there is no entry charge for the event. The entertainment would be a small band with no sound stage or major amplification. Staff has been working with Mr. Wagner to ensure that his event plans meet local and other appropriate regulations. He has indicated that he has obtained a caterer's license from the state that allows him to serve alcohol outside of his premises and a food permit from Anoka County. The Police and Fire Departments have reviewed and approved the event application. A list of conditions has been developed relating to the application and event. All conditions are set forth as Attachment A to Resolution No. 07 -163 and it is recommended that they be attached if the Council elects to approve the permit. Mr. Wagner has accepted the conditions. The applications, site plan and all background information are available for review in the City Clerk's Office. OPTIONS: 1. Approve Resolution No. 07 -163, Special Event Permit for Miller's on Main special event on October 27, 2007 2. Deny approval of Resolution Council Member introduced the following resolution and moved its adoption: COUNTY OF ANOKA CITY OF LINO LAKES RESOLUTION NO. 07 -163 AUTHORIZING SPECIAL EVENT PERMIT FOR AN OUTDOOR EVENT AT MILLER'S ON MAIN ON OCTOBER 27, 2007 WHEREAS, Chad Wagner of Miller's on Main has submitted an application for a special event an outdoor event entitled "Oktoberfest" to be held on October 27, 2007, and WHEREAS, consistent with previous approvals, and recognizing that successfully implementing an event of this type requires ongoing communication and instruction, staff recommends that conditions of approval be attached and incorporated into this resolution; and WHEREAS, the applicant has expressed a willingness to be bound to the conditions recommended by staff (Attachment A) and to continue to work with staff to address additional concerns which may arise; WHEREAS, the Police Department and the Fire Department has reviewed the application for public safety components and event plans and conducted the necessary background investigation on the applicant and have found no reason to deny the permits; WHEREAS, proof of general liability and liquor liability insurance is on file; Now, Therefore, Be It Resolved by The City Council of The City of Lino Lakes: That the City Council authorizes the proper city staff to grant a Special Event Permit to Miller's on Main for an outdoor event on October 27, 2007 subject to the attached conditions (Attachments A) Approved by the City Council of the City of Lino Lakes this 24TH day of September, 2007. • • • • John J. Bergeson, Mayor ATTEST: Julianne Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • ATTACHMENT A (Resolution No. 07 -163) Conditions and Checklist for issuance of Special Event Permit to Chad Miller d/b /a Miller's on Main, for outdoor event on October 27, 2007: (1) The applicant has plans for parking; (2) The use of wristbands for limiting the number of persons is required; (3) The applicant must provide plans for fencing the location and the gates contained in such fence; (4) The plans for providing toilet and lavatory facilities including the source, number, and location, type and means of disposing of waste deposited; (5) The plans for holding, collection, and disposing of solid waste material; (6) The plans, if any, to illuminate the location of the event including the source and amount of power and the location of lights; (7) The applicant will provide adequate private security; (8) The plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers; All reasonably necessary precautions shall be taken by the applicant to insure that the sound of the assembly will not carry unreasonably beyond the enclosed boundaries of the location of the assembly; (9) No pryotechnics are allowed. (10) Music shall cease at the time designated; (11) Telephone service shall be in place sufficient to connect to emergency services; (12) The applicant shall provide proof of appropriate liability insurance. • • • • AGENDA ITEM 2A STAFF ORIGINATOR: Al Rolek, Director of Finance MEETING DATE: September 24, 2007 TOPIC: Consider Resolution No. 07 - 155, Approving 2007 General Fund Budget Amendment For Charter Commission Expenditures VOTE REQUIRED: 3/5 BACKGROUND: At a special city council meeting held on July 23, 2007, Charter Commission Chair Cori Duffy appeared before the council to request additional funding in 2007 for anticipated commission expenses related to publishing and legal expenses. The council recognized that the commission may need additional funding related to study of the proposed charter amendment, but asked that the commission put together more specifics including the amount requested for consideration at the August 6 work session. • Chair Duffy has submitted a letter requesting $5,250 of additional funding for outside legal services to assist in the review of the proposed charter amendment. OPTIONS: 1. Approve Resolution No. 07 -155 amending the 2007 General Fund Budget for additional Charter Commission expenditures 2. Deny Resolution No. 07 -155 • Resolution No. 07 —155 Approving 2007 General Fund Budget Amendment For Charter Commission Expenditures (To be provided at Monday 24, 2007 work session.) • • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 07-155 RESOLUTION AMENDING THE 2007 GENERAL OPERATING BUDGET FOR CHARTER COMMISSION EXPENDITURES WHEREAS, the City Council has adopted a budget for Charter Commission - initiated expenditures of $1,500 for 2007; and, WHEREAS, the Charter Commission has requested additional funding for Charter Commission - initiated expenditures in the amount of $5,250 for outside legal services; and, WHEREAS, the City Council wishes to amend the 2007 budget to utilize contingency funds to grant this request. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes that the general operating budget for 2007 be amended as follows: ACCOUNT 101 - 405 -4300 -999 CAPITAL OUTLAY 101 -499- 4905 -000 CONTINGENCY Julianne Bartell, City Clerk ORIGINAL AMENDED BUDGET AMENDMENT BUDGET $ 1,500 $ 5,250 $ 6,750 60,000 (5,250) 54,750 John J. Bergeson, Mayor Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • 600 Town Center Parkway Lino Lakes, MN 55014 September 18, 2007 Mr. John Bergeson Lino Lakes Mayor 6996 West Shadow Lake Drive Lino Lakes, MN 55014 Dear Honorable Mayor Bergeson, On behalf of the Lino Lakes Charter Commission, we hereby request to be added to your work session agenda on Monday, September 24, 2007. Per the July request of the City Council, we have received an estimate for legal services in the amount of $5,250.00 and formally request additional funding in this amount for the remainder of 2007 As you are aware, the Commission is taking its charge to study the proposed amendment very seriously and we will be utilizing outside legal resources to complete this process. By state law, we have a limited amount of time within which to do this, so time is of the essence. I believe this matter would take no more than five minutes to accommodate our request. Thank you for your time and consideration. cc: Council member Jeff Reinert Council member Donna Carlson Council member Jeff O'Donnell Council member Dan Stoltz City Clerk Julie Bartell City Administrator Gordon Heitke Respectfully, Cori Duffy Chair, Lino Lakes Charter Commission COUNCIL MINUTES — SPECIAL MEETING JULY 23, 2007 APPROVED 1 CITY OF LINO LAKES • 2 SPECIAL CITY COUNCIL MEETING 3 MINUTES 4 5 6 DATE : July 23, 2007 7 TIME STARTED : 5:20 p.m. 8 TIME ENDED : 6:00 p.m. 9 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert, 10 and Mayor Bergeson 11 MEMBERS ABSENT : Councilmember Stoltz 12 13 StRffmembers present: City Administrator, Gordon Heitke; Economic Development Coordinator, 14 Mary Alice Divine; Director of Public Safety, Dave Pecchia; City Engineer, Jim Studenski; and City 15 Clerk, Julie Bartell 16 17 18 LINO LAKES CHARTER COMMISSION 19 20 Meet with Charter Commission Chair, Ms. Cori Duffy — Ms. Duffy presented a letter to the 21 council from the Charter Commission requesting additional funding for commission expenses related 22 to publishing and legal expenses. She asked that the matter be voted upon at the council meeting later • 23 in the evening. 24 25 The council learned that the commission has an annual city budget and the amount provided in 2007 26 is $1,500, with $939 remaining. The council recognizes that the commission may need additional 27 funding related to study of the proposed charter amendment but asked that the commission put 28 together more specifics including the amount requested. The commission should have enough funds 29 remaining to provide for one additional meeting. The council would consider a more specific request 30 at their next work session on August 6. 31 32 The council discussed the amount of funds that the city has provided and may continue to provide to 33 the Citizen's Task Force to Review Charter Provisons for Local Improvements and expressed the 34 desire to review future expenses related to that group. 35 36 Request for use of City newsletter — Administrator Heitke explained that the city received an article 37 from Ms. Cori Duffy, Charter Commission Chair, with her request that the article be included in the 38 city's fall newsletter. The request is brought to the council because there is no precedent on this type 39 of information and staff needs council direction as to whether or not it should be included. 40 41 The council determined that the article is editorial in nature and they have not included that type of 42 information in the newsletter in the past. There was no council action to change that policy. 43 • • • • COUNCIL NIINUTES — SPECIAL MEETING JULY 23, 2007 APPROVED 1 Ms. Duffy pointed out a portion of the article that is informational and she asked that it be included in 2 the newsletter. There is already an article planned to announce openings for appointment to the 3 commission. 4 5 Staff was directed to work with Ms. Duffy to incorporate the informational piece of the article into the 6 the newsletter in conjunction with the announcement of openings. 7 8 There being no further business, Council Member O'Donnell moved to adjourn at 6:00 p.m. Council 9 Member Reinert seconded the motion. Motion carried unanimously — Council Member Stoltz absent. 10 11 These minutes were considered and approved at the regular Council Meeting, August 13, 2007. 12 13 14 15 16 Julianne Bartell, City Clerk John Bergeson, Mayor 17 • • AGENDA ITEM 3 A i STAFF ORIGINATOR: Gordon Heitke MEETING DATE: September 24, 2007 TOPIC: Consider Resolution No. 07 -160, Amending the Joint Powers Agreement to Protect and Manage the Vadnais Lake Area Watershed VOTE REQUIRED: 315 BACKGROUND The board of the Vadnais Lake Area Water Management Organization (VLAWMO) has proposed amending the joint powers agreement. One amendment consists of adding new provisions to allow the WMO to establish a storm water utility to generate revenues which can be used for operating and capital improvement project expenses. The second amendment clearly provides the VLAWMO Board with the authority to approve the annual operating budget and capital improvement program and budget in order to be in compliance with statutes. RECOMMENDATION 1. Staff is recommending approval of Resolution No. 07 -160 ATTACHMENTS 1. Resolution No. 07 -160 2. Roger Jensen, VLAWMO Attorney, letter 3. Final JPA Amendment 4. JPA Section VIII showing financing changes Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 07 -160 AUTHORIZING AMENDMENTS TO THE JOINT POWERS AGREEMENT TO PROTECT AND MANAGE THE VADNAIS LAKE AREA WATERSHED WHEREAS, the Board of the Vadnais Lake Area Water Management Organization (VLAWMO) has determined that the existing joint powers agreement requires amendment in order to allow for the establishment of a storm water utility to enable it to generate revenues which can be used to support the operation and capital improvement projects of the water management organization; and WHEREAS, the Board has determined that amendments are required related to financing the VLAWMO in order to bring the joint powers agreement into compliance with state statutes; and WHEREAS, VLAWMO legal counsel and the Board have prepared and recommended an amendment to the existing joint powers agreement. Now, Therefore, Be it Resolved by The City Council of the City of Lino Lakes: That the City Council approves and authorizes execution of the Amendment to Joint Powers Agreement to Protect and Manage the Vadnais Lake Area Watershed. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • Illfoger A. Jensen ames C. Erickson, Sr. *$ Caroline Bell Beckman Charles R. Bartholdi Mitchell W. Converse Kari L. Quinn* Carol A. Baldwin Mark F. Gaughan James C. Erickson, Jr. Robert C. Bell Willard L. Converse t • • LAW OFFICES OF JENSEN, BELL, CONVERSE & ERICKSON, P.A. VIA E -MAIL ONLY Ms. Stephanie McNamara Administrator — Wetlands Vadnais Lake Area Water Management Organization 800 East County Road E Vadnais Heights, MN 55127 1500 Wells Fargo Place 30 East Seventh Street St. Paul, MN 55101 RE: Amendment to VLAWMO Joint Powers Agreement Our File: 3518.1 Dear Stephanie: Telephone (651) 223 -4999 Facsimile (651) 223 -4987 * Also Admitted in Wisconsin tOf Counsel $ Certified Civil Trial Specialist I have been asked to draft an amendment to the VLAWMO Joint Powers Agreement establishing a storm sewer utility as recommended by the consultant to the VLAWMO Board. That is found in the amendments to Section VI of the Agreement, attached. I have also been asked to draft an amendment to Section VIII of the Joint Powers Agreement dealing with approval of the budget. It should satisfy BWSR's concern that a single Member can veto the budget. That amendment modifies Section VIII of the Joint Powers Agreement by providing the following: 1. Member political subdivisions are given the opportunity to review and make recommendations to the VLAWMO Board regarding the proposed operating and capital improvement budgets for the next year. 2. The VLAWMO Board makes a final determination on the operating and capital improvement budgets and the allocation of the costs among Members. 3. If a Member objects to its allocation, the decision of the Board may be appealed to final and binding arbitration before a three -party arbitration panel, one appointed by the appealing Member, another appointed by the VLAWMO Board and a neutral third -party arbitrator who will act as Chair, appointed by the Chief Administrative Law Judge of the State or the Chief Judge of the Ramsey County Page 2 09/19/07 District Court. The decision of the arbitration panel will be final and binding and will be enforceable in the District Court pursuant to Minnesota Statutes, Chapter 572, Uniform Arbitration Act. I doubt very much whether that arbitration clause will ever be used but it is appropriate so that any Member which feels it has been improperly assessed will have a means of challenging the Board decision. In addition to the clean copy of the Amendment to the Joint Powers Agreement, I have also attached a marked up copy of the changes to section VIII, so that the modifications can be clearly seen. The Amendment, and this explanation letter if you believe it is appropriate, should be circulated amongst the members for review and adoption. Call me if you have any questions. RAJ /sma Enc. Very truly yours, JENSEN, BELL, CONVERSE & ERICKSON /s/ Roger A. Jensen _ qb — • • • • • AMENDMENT TO JOINT POWERS AGREEMENT TO PROTECT AND MANAGE THE VADNAIS LAKE AREA WATERSHED THIS AMENDMENT is made and entered into as of the last date of execution by and between the participating units of local government of the cities of Gem Lake, Lino Lakes, North Oaks, Vadnais Heights and White Bear Lake and the Township of White Bear (hereinafter collectively referred to as "Members "); and WHEREAS, the parties have agreed that it is reasonable, appropriate and in the best interests of the public to amend the Agreement as hereinafter set forth. NOW, THEREFORE, said Agreement is amended, as follows: 1. Section VI is amended by adding new Subdivision 24 as follows: Subdivision 24. Storm Sewer Utility. 1) The Board may establish, operate and fund a storm sewer utility in accordance with Minnesota Statutes, Section 444.075 and subject only to the limitations thereof and of this Agreement. The utility may include all storm sewer systems and facilities including ditch systems transferred to the Commission pursuant to Minnesota Statutes, Section 103B.211, Subd.1(a)(4), drainage systems conveying surface water between Member jurisdictional boundaries and any other activities and facilities authorized by Minnesota Statutes, Section 444.075. 2) The Board may enter into such contracts with Members, other units of government or other parties as the Board deems reasonable and necessary for the operation of the storm sewer utility, including but not limited to, contracts for construction, operation, repair and maintenance of facilities, and for collection of storm sewer charges. 3) The Board may not establish rates at an amount that will result in annual charges of more than the Total Maximum Utility Charges without the consent of a majority of the Members by resolution by their governing bodies. The Total Maximum Utility Charges for 2008 are $400,000; for 2009 is $425,000; for 2010 is $450,000 and, for 2011 is $475,000. 4) The Board may set and collect fees and charges for expenses of the utility in accordance with Minnesota Statutes, Section 444.075. Ill 5) The Board may adopt and enforce rules and regulations for the operation of the storm sewer utility. 6) Any Member may create, operate and maintain its own storm sewer utility and collect fees and charges for its own stoini sewer facilities. Such utility may be operated independently by the Member or cooperatively by agreement between the Commission and the Member. 7) The Board is not authorized to issue and sell obligations to finance its utility. 2. Section VI is amended by adding new Subdivision 25 as follows: Subdivision 25. County Tax Levy. The Board shall have the authority to certify for payment by the counties all or any part of the cost of a capital project contained in the capital improvement program of the Watershed Management Plan, in accordance with Minnesota Statutes, Section 103B.251. 3. Section VI is amended by adding new Subdivision 26 as follows: Subdivision 26. Funding of Capital Projects. Capital projects may be funded by Member contributions in accordance with Subdivision 6 of this Section, Storm Sewer Utility Charges in accordance with Subdivision 24 of this Section, a County Tax Levy in accordance with Subdivision 25 of this Section, by separate agreement between the Commission and all Members contributing to the cost of a project, or any combination of such means of funding. 4. Section VIII is amended in its entirety to read, as follows: VIII FINANCING VLAWMO Subdivision 1. Annual Operating Budget. On or before July 1st of each year, the Board shall prepare a proposed annual operating budget for the following calendar year. The budget shall provide funds to operate VLAWMO for the next calendar year. The annual operating budget may be funded by one or more of the following: 1) A special tax levy authorized by the State of Minnesota; 2) VLAWMO operated Storm Water Utility authorized by the State of Minnesota; 3) Annual payment from each governmental unit party to this agreement and other entities based on an annual assessment as determined in Subdivision 2 in this Section; and 4) Service fees, grants, interest or other funding sources as available. • • • • Each Member shall pay its annual assessment in the following manner: 1) The entire amount shall be due by January 31; or 2) One -half (1/2) of each Member's entire amount shall be due by January 31 and the second one -half (1/2) of the entire amount shall be due by August 31. Failure to pay the required amounts by the due dates will cause a one (1) percent per month service fee to be added to the unpaid amount due. Subdivision 2. Budget Meeting and Approval. The proposed annual Operating and Capital Improvement budgets for the next calendar year shall be prepared by July 1 of each calendar year. Each Member shall review the proposed operating budget and may make comments to the Board regarding the operating budget on or before October 15th of each year. After submission of comments by Members, the Board shall consider said comments and shall adopt a final operating budget on or before October 15 of each year. The Secretary shall certify and prepare a statement showing the approved operating budget and the assessed amount to be paid by each Member on or before October 31 each year. Subdivision 3. Annual Assessment for Services. The annual contribution of each Member or other entity shall be calculated upon the following formula: 1) Forty percent (40 %) based upon the assessed valuation of all real property of each governmental unit within the Area; 2) Forty percent (40 %) based upon the total area of the property within each governmental unit within the Area; and 3) Twenty percent (20 %) based upon the population of each governmental unit within the Area. Subdivision 4. Capital Improvement Projects Program and Funding. On or before July 1 of each year the Board shall prepare a proposed capital improvements program and budget for projects to be started or completed in the following year as described in the Water Plan and shall submit the same for review and comment by the Members. Each proposed project shall be described and its estimated cost and time for completion shall be provided. Only projects described in the Watershed Management Plan or its amendments may be included in the capital improvement budget. Funding in the capital improvement budget shall be calculated as follows: rinn 1) If money raised by the Special tax levy or by the Storm Water Utility is to be used for Capital Projects, the Members shall be provided the opportunity to review and comment on the amount of the tax levy that will be used for Capital Projects within sixty (60) days of receipt of the Board's Capital Improvement Budget; 2) If a capital project is to be funded wholly or in part by one or more governmental unit(s), they will be provided the opportunity to review and comment on the capital improvement budget within sixty (60) days of receipt of the Board's Capital Improvement Budget; and 3) If service fees, grants, interest or other funding sources are available the source and amounts of such funds shall be shown. If comments regarding the capital improvement program and budget are received, such comments will be considered by the Board when it approves the Capital Improvement Program and Budget. Each governmental unit shall contribute its budgeted share of the cost of constructing said capital improvement projects. Subdivision 5. Appeals. In the event a member objects to the allocation of the Members' share of the Operating and /or the Capital Improvement Budgets for the next calendar year, it may appeal the determination of the VLAWMO Board to final and binding arbitration by filing a written appeal with an officer of the Board, within thirty (30) days of receipt of the Board's determination of the allocation. The arbitration procedure set forth in Section VII, subdivision 8., shall be followed. Subdivision 6. Governmental Unit Financing. Members may establish a watershed management tax district in the Area for the purpose of paying costs of the engineering and planning required to develop a watershed management plan for the Area. After the plan is adopted and approved, a tax district may be established for the purpose of paying capital costs of projects described in the plan (including normal and routine maintenance of projects). If required, the tax district shall be established by ordinance adopted after a hearing by a local government unit, following provisions of Minn. Stat. Chapter 103B. Subdivision 7. Reserve Funds. The Board may accumulate reserve funds for the purposes herein mentioned and may invest funds of the Board not currently needed for its operations in the manner and subject of the laws of Minnesota applicable to statutory cities. Any and all reserve funds must be clearly indicated on the annual financial audit provided to the Members. Subdivision 8. Gifts; Grants; Loans. VLAWMO may, within the scope of this Agreement, accept gifts, apply for and use grants or loans of money or other property from the United States, the State of Minnesota, a unit of government or other governmental unit or organization or any person or entity for the purposes described herein; may enter into any reasonable agreement • • • • required in connection therewith, shall comply with any laws or regulations applicable thereto, and may hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement related thereto. This Amendment may be executed in several counterparts and all counterparts so executed shall constitute one agreement that is binding on all of the Members notwithstanding that all of the Members are not signatory to the original of the same counterpart. IN WITNESS WHEREOF, the following parties have executed this Amendment on the day of last execution hereof by all parties: CITY OF GEM LAKE By: Mayor Dated: / / Attest: City Clerk CITY OF LINO LAKES By: Mayor Dated: / / Attest: City Clerk CITY OF NORTH OAKS By: Mayor Dated: / / Attest: City Clerk CITY OF VADNAIS HEIGHTS By: Mayor Dated: / / Attest: City Clerk CITY OF WHITE BEAR LAKE By: Mayor Dated: / / Attest: City Clerk WHITE BEAR TOWNSHIP By: Chair • Dated: / / Attest: VIII FINANCING VLAWMO CAairleS S 4© a) • Subdivision 1. Annual Operating Budget. On or before July 1st of each year, the Board shall prepare a proposed annual operating budget for the following calendar year. The budget shall provide funds to operate VLAWMO for the next calendar year. The annual operating budget may be funded by one or more of the following: 1) An authorized special tax levy authorized by the State of Minnesota for an amount approved by the Members; 2) VLAWMO operated Storm Water Utility authorized by the State of Minnesota -and approved by the Members; 3) Annual payment from each governmental unit party to this agreement and other entities based on an annual assessment as determined in Subdivision 2 in this Section; and 4) Service fees, grants, interest or other funding sources as available. Each Member shall pay its annual assessment in the following manner: 1) The entire amount shall be due by January 31st of the y r due; or 2) One -half (1/2) of each Member's entire amount shall be due by January 31 of the year due and the second one -half (1/2) of the entire amount shall be due by August 31 of the year due. Failure to pay the required amounts by the due dates will cause a one (1) percent per month service fee to be added to the unpaid amount due. Subdivision 2. Budget Meeting and Approval. The proposed annual Operating and Capital Improvement budgets for the next calendar year shall be prepared by July 1 of each calendar year. Each Member shall review the proposed operating budget and may make comments to the Board regarding the - - ... - .... .. operating budget on or before October 15th of each year. considered a royal of the proposed o e Secretary shall certify and prepare a statement showing the approved operating budget and the assessed amount to be paid by each Member on or before October 31 each year. Subdivision 3. Annual Assessment for Services. The annual contribution of each Member or other entity shall be calculated upon the following formula: • • • • • 1) Forty percent (40 %) based upon the assessed valuation of all real property of each governmental unit within the Area; 2) Forty percent (40 %) based upon the total area of the property within each governmental unit within the Area; and 3) Twenty percent (20 %) based upon the population of each governmental unit within the Area. Subdivision 4. Capital Improvement Projects Program and Funding. On or before June 1 of each year the Board shall prepare a ;o �, , capital improvements program and budget rojects to be started or completed in the following year as described in the Water Plan and submit ,a d mme for approval by the Members. Each proposed project shall be described and its estimated cost and time for completion shall be provided. Only projects described in the Watershed Management Plan or its amendments may be included in the capital improvement budget. Funding in the capital improvement budget shall be calculated as follows: 1) If money raised by the Special tax levy or by the Storm Water Utility is to be used for Capital Projects, the Members shall be provided the opportunity to review and approvc `e$� ";y the amount of the tax levy that will be used for Capital Projects within sixty (60) days of receipt of the Board's Capital Improvement Budget; 2) If a capital project is to be funded wholly or in part b one or more governmental unit(s), they will be provided the opportunity to review p and appfeve or disapprove the capital improvement budget within sixty (60) days of receipt of the Board's Capital Improvement Budget; and 3) If service fees, grants, interest or other funding sources are available the source and amounts of such funds shall be shown. the ca ital im. rovement ach governmental unit shall contribute its budgeted share of the cost of constructing said capital improvement projects. Subdivision 5 . Governmental Unit Financing. Members may establish a watershed management tax district in the Area for the purpose of paying costs of the engineering and planning required to develop a watershed management plan for the Area. After the plan is adopted and approved, a tax district may be established for the purpose of paying capital costs of projects described in the plan (including normal and routine maintenance of projects). If required, the tax district shall be established by ordinance adopted after a hearing by a local government unit, following provisions of Minn. Stat. Chapter 103B. Subdivision 6 Reserve Funds. The Board may accumulate reserve funds for the purposes herein mentioned and may invest funds of the Board not currently needed for its operations in the manner and subject of the laws of Minnesota applicable to statutory cities. Any and all reserve funds must be clearly indicated on the annual financial audit provided to the Members. Subdivision 7 $. Gifts; Grants; Loans. VLAWMO may, within the scope of this Agreement, accept gifts, apply for and use grants or loans of money or other property from the United States, the State of Minnesota, a unit of government or other governmental unit or organization or any person or entity for the purposes described herein; may enter into any reasonable agreement required in connection therewith, shall comply with any laws or regulations applicable thereto, and may hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement related thereto. • • • • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: AGENDA ITEM 3 A ii Gordon Heitke September 24, 2007 Consider Resolution No. 07 -161, Approving the 2008 Vadnais Lake Area Water Management Organization Operating Budget VOTE REQUIRED: 3/5 BACKGROUND Each year the board of the Vadnais Lake Area Water Management Organization (VLAWMO) prepares and submits its annual operating budget to the member governing bodies for approval. The City of Lino Lakes' share of the 2008 VLAWMO budget is $13,371 for administration, programs and projects, and capital improvement project costs, as compared to $8,687 in 2007. The proposed 2008 VLAWMO budget costs for Lino Lakes is included in the City's adopted 2008 preliminary budget. A detailed budget with accompanying information is attached. RECOMMENDATION Staff recommends adoption of Resolution No. 07 -161 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 07 -161 APPROVING THE 2008 OPERATING BUDGET OF THE VADNAIS LAKE AREA WATER MANAGEMENT ORGANIZATION WHEREAS, the board of the Vadnais Lake Area Water Management Organization has prepared and submitted its 2008 Operating Budget for approval by members, WHEREAS, the City of Lino Lakes is obligated to fund a portion of the annual operating budget through a joint powers agreement. Now, Therefore, Be it Resolved by the City Council of the City of Lino Lakes: That the City Council approves the 2008 VLAWMO Operating Budget and agrees to provide $13,371 as its share of the budget. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2007. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • • • 2008 Draft VLAWMO budget highlights The spreadsheet with the draft 2008 budget has 3 worksheets: one shows the Operations budget with NO CIP; the second sheet "CIP Draft 08 budget" has a modest CIP budget of $115,000 and the last sheet shows the operations & CIP budget in pie chart format with percentages. Different sections of the budget are color coded. ♦ The draft 2008 shows a DECREASE from the 2007 budget: $430,305 ('07) - $380,000 ('08) = $50,305 or 12% (decrease). Most of the decrease is in the CIP budget: $51,305. The Operations budget is almost the same: $1000 more then this year. ♦ While the 2008 budget actually spends less than the 2007, substantially more funding support is coming from local sources, whether member contributions, stormwater utility fees or a CIP levy. In 2007 $196,305 came from grant funding or VLAWMO reserves. This breaks out as $66,305 (Clean Water Partnership grant); $30,000 (reserves earmarked for completing the updated hydraulic model of the watershed) and another $ 100,000 (CWP funding still to be received). Expenses ♦ See Footnotes for those line items that either stayed the same or increased or decreased slightly. ♦ Restore reserves ($5000) — this is the Water Plan contingency approved this year (to be spent in 2007 from reserves). VLAWMO has roughly $30,000 in reserves. Our auditor several years ago recommended reserves sufficient to cover 1/3 to '/2 of our annual budget. This reserve level was fine in 2005 when the VLAWMO budget was $85,000. If the funding mechanism for the watershed moves to a Storm Water Utility (SWU) we should have half a years operating expenses — at least — in reserve. VLAWMO anticipates building its reserve fund over 2 — 3 years to an appropriate level. o $265,000 proposed 2008 operating budget o $133,000 half year operating budget (recommended reserves) o $380,000 — total proposed 2008 budget w/ $115,000 CIP o $391,933 funding generated under preliminary SWU feasibility at $1 / mo/ single family residential unit with standard exempt parcels but no credits. o Reserve restoration: $12,000 (SWU) + $5,000 (restoring used reserves) + $25,000 (existing) = $42,000 — would be the new reserves available (still about $91,000 short of the recommended. ♦ Programs and non -CIP Projects. The Sustainable Lake Management Plan, Cost - share program and monitoring and analysis program have stayed the same in 2008. Facilities maintenance increased by 3 %. A $3,000 SWU update fee was included this year to have a consultant help us update the SWU file. This could possibly be done by in -house staff. We will have a better idea when the feasibility study is complete. ♦ Capital Improvement Program. The 2008 funds three items identified in the draft Water Plan. FUNDING THIS LOCALLY IS NEW. o Whitaker pond restoration / stabilization ($50,000). This is project that had to be dropped from the 2007 work schedule because of funding. Preliminary estimated costs are $70,000 with the remainder of this project to be funded either in the 2009 budget or from the local government partners: Ramsey County, White Bear Lake, and White Bear Township. Most likely the first part of the project would be done in the winter of 2008 -2009 with the shoreline stabilization being completed in the spring of 2009. o Goose Lake - $50,000. Goose Lake is the headwaters of Lambert Creek, the focus of our Clean Water Partnership work over the last 15 years. The water ski club is actively using Little Goose all summer and is very interested in the health and swimability of the lake. This year's budget funds a feasibility study for Goose Lake: sediment analysis, chemistry & nutrient loading /cycling analysis, possibly a fish and / or macro invertebrate inventory and development of best management options. Implementation of those options may cost $250,000. o SLMP Implementation. A comment received from several agencies was that funding for the implementation of the practices recommended by the Sustainable Lake Management Plans should be moved up to immediately follow on the completion of the lake plans — while people are still excited about working on their lake. The first lake plan is in 2007. Implementation funding would start in 2008 and could include in lake treatments, fish surveys or targeted stormwater nutrient loading reduction BMP's. Income ♦ Minor income remains the same with the exception of some additional interest income from CD's. ♦ The 2008 budget assumes the implementation of the SWU. There is another column labeled: `Jan- June assistance.' If the SWU becomes the new funding mechanism for the watershed, VLAWMO's first income would be mid -year in 2008. As discussed earlier, VLAWMO reserves funds are inadequate to fund the first half of the year. (Under the contribution formula VLAWMO receives the first half of its income in January or February.) Would the communities be willing to be the `banker' for the first $190,000 (1/2 of the 2008 Budget)? This funding could be returned over the next year as the watershed moves into it's new funding cycle. If this loan is spread out using the funding formula the first half help amount from each community is the Jan-June assistance column. If this does not happen the contribution from members based on the JPA formula follows immediately. Community contributions with and without the CIP budget are included for your information in the bottom spreadsheet. June 11, 2007 70 • t 2008 OPERATING BUDGET - VLAWMO fl.PAdministrative/ Managerial x6.1.:1 4 Fl, annul :a' d' 'EXPENSES 2007 2008 toot- notes Legal fine .i?r ng (9 hrfrio ca tst or Training (staff /Board;, MiscµCcnt ., Program & Project Funds 6.3 Studies and Programs 6.3.3 Sustainable Lake Management Plans (SLMP) 6.3.4 Financial Incentives, $7.500 $7,500 17 $5,000 $5,000 18, 6.3.8 6.3.8.1 6.3 8.2 6.3.8.3 6.3 8.4 6.3.8.5 Data Analysis and Monitoring Citizen's Lake Monitoring $1.500 Ramsey Co dab work & laic assess $8,500 $1,500 $5000 S1,500 21 22 Lambert Cr. 'Data collection- equip $2,500 62,500 $2;500 23 Storm Water Utility update $0 $3,000 24 atershed :Mode pI 9 attons t uda t ubto ided 200 budge % g© 6.4 Capital Improvement Projects 6.4.1 Lambert Lake restoration $40,000 6.4.2 Lower Lambert stabilization $50,000 6.4.3 Whitaker Pond improvement/stabilization $50,000 6.4.4 Lambert Creek flume & monitoring $76,305 6.4.5 Additional water quality improvements 6.4.6 Goose Lake - study & implementation $50,000 6.4.9 SLMP Implementation $0 $15,000 Sub -Total CIP Expenses $166,305 $115,000 Total 1 $430,3051 $380,000) INCOME 2007 6.5.1 Fees for review service $2,500 6.5.2 Interest $500 1,000 6.5.3 Miscellanous WCA sub grant & other grants $3,000 6.5.4 Member Contributions* $228' 000` 25, 26 2' 28 6.5.5.1 Other funding sources: Stormwater Utility $373,500 6.5.5.2 Other funding sources: CIP Levy (103B.251) 6.5.6 Transfer from reserves (CWP $66,305. model $30K) 1496 96, 305 29 2004 tax value $72,223,600 % based on 40 -40- Assessable 20 budget Gem Lake 2.86 $43,278,300 Lino Lakes 3.58 $898,966,100 North Oaks 28.9 $828,693,400 Vadnais Heights 27.63 $828,082,200 White Bear Lake 24.12 $415,279,400 White BearTwn 12.91 $3,086,523,000 100 2007 - 2008 decrease: % decrease: 1 $50,305 12% Operations Contribution budget NO CIP Jan -Jun assistance $265.000 $265,000 $7,579 $5,434 $9,487 $6,802 $265,000 $76,585 $54,910 $265,000 $73,220 $52,497 $265,000 $63,918 $45,828 $265,000 $34,212 $24,529 $265,000 $190,000 Operations increase: CIP decrease: $1.000 $51,305 • • • • • Footnotes for the 2008 VLAWMO Budget 1. 6.1.1 - $10,000. This was left the same as 2007. This includes rent which will be increasing from $200 to $300 in '08. This increases the rent total by $1200, however some of the office upgrades (equipment for new staff) will be in place. Also included are copies, postage, supplies and internet. 2. 6.1.1.2 - $3000. Information systems — Website. This pays a monthly maintenance fee and has additional funds to do an update with the webmaster. 3. 6.1.1.2 - $5000. Information systems. This has been kept the same as 2007 as well. It includes hardware, software and maintenance. 4. 6.1.1.3 - $3300. Insurance. This is $100 higher than last year. It was increased in 2007 to accommodate additional workers compensation insurance. We are adding a renter's type insurance to cover the electronic equipment up to $10,000 and the canoe. 5. 6.1.1.4 - $4500. Audit. This was increased from $3900 to $4500 to accommodate additional federal reporting requirements. 6. 6.1.1.4 $1200 Bookkeeping. This was increased to $1740. A bookkeeper familiar with Quick Books has been hired to produce the monthly checks, Treasurer's report and reconcile the bank statements. She is starting this month. Right now we are estimating 3 hours / month at $35 / hour. The other bookkeeping expense, payroll processing done by the City of White Bear Lake for just under $45 / mo. has been shifted from the Administration budget to bookkeeping where it belongs. 7. 6.1.1.5 $2000 Legal Increased from $1500 to $2000. While the JPA questions will hopefully be behind us by next year, more projects will generate more questions. This item may change if the Board feels there would be a cost efficiency in having the VLAWMO attorney attend Board meetings. 8. 6.1.1.6 $14,000 Engineering. Both budget items were increased $2000 to provide specialized support for VLAWMO programs. Engineering: 9 hrs /mo @ $130 / hr. It provides drainage & erosion control reviews on development or VLAWMO projects & other engineering assistance. 9. 6.1.1.6 $12,000 Technical. This is increase $2000 over 2007. This can support implementation of SLMP program. $3000 of the Technical help budget is going to Ramsey Conservation District this year to provide design assistance for restoration projects and a Raingarden workshop in July. 10. 6.1.2.1 $74,460 Administrator — This has gone up because an average health insurance employer premium has been added for the first time ($4,300). There is a 1% cost of living increase. 11. 6.1.2.2 $7,700 summer intern. This element has not been increased since it began two years ago and includes a $1/hour increase 12. 6.1.2.3 $55,000 Program Coordinator. While this line item remains the same in 2008, it still allows for up to a 5.5% salary increase for the new position. 13. 6.1.3 $1500 Training. This is a $100 increase over 2007 or 7 %. This budget increased in 2007 to train the new staff. The 2008 increase acknowledges consumer price index increases which has not been done in several years. June 11, 2007 i0f- 14. 6.1.4. $8,500 Misc. & Contingency decreased. No new staff or office changes are expected. 15. 6.2 Plan development — $10,000 Local assistance. The watershed plan should be approved and the local communities have two years to update their plans and make them consistent with the watershed plan. This is the peak of the assistance need as identified on Table 6 -1 of the VLAWMO Water Plan 16. 6.2 Restore Reserves - $5000. This is the contingency fund for the water plan authorized by the Board this year that would be restored to the depleted VLAWMO reserves. VLAWMO should carry about one third to one half of its budget in reserve — that is anywhere from $127,000 to $190,000 for the proposed 2008 budget. 17. 6.3.3 $7500 Sustainable Lake Plans anticipates the next lake plan as a cost share with local match. 18. 6.3.4 $5000. Financial incentives (cost- share). The same as 2007 the first year of the program. 19. 6.3.5 $12,000 Public Education. The Water Plan anticipates an increased education program with consultants and a school component. 20. 6.3.6 $10,300 Facilities operation This is a 3% inflationary increase and is consistent with the Water Plan. 21. 6.3.8 Data — $1500 Citizens Lake Monitoring Program — same at 2007. 22. 6.3.8.2 Data $5000 — Ramsey Co Lab. This was reduced from $8500 based on 2006 expenditures. 23. 6.3.8.2 Data & equipment: $2500 — Monitoring equipment. . 24. 6.3.8.4 Data $3000 Stormwater Utility fee annual maintenance of database. This anticipates the fee. If it does not come to pass, this could be retained in the data analysis and water quality monitoring and modeling budget area. 25. INCOME. 6.5.1 Service fees remain the same 26. 6.5.2 Interest is increased due to CD investment. 27. 6.5.3 WCA subgrant & misc. income — the same as 2007. 28. 6.5.4 This line item under Income assumes the majority of the operations and project budget is coming from the current source — member contributions based on the 40 -40 — 20 formula. 29. 6.5.5.1 Other Funding Sources: Stormwater Utility Fee. This budget assumes the passage and implementation of the Stormwater Utility Fee. CIP projects may also be funded through the SWU. For the first year it might be simpler to fund the whole budget through this mechanism. The SWU may generate sufficient funds to establish an Enterprise Fund through which CIP may be funded. 30. 6.5.5.2 Other Funding Sources: CIP levy. The water plan recommends CIP funding to come from the taxes levied under State Statute 103B.251 (Capital improvements by watershed management organizations). This is a proposed JPA amendment that VLAWMO could use similar to Basset Creek WMC in Hennepin County. Maintenance levies may be included in the future. • • • • • AGENDA ITEM 3 B STAFF MEMBER Daniel Tesch, Director of Administration DATE 24 September 2007 SUBJECT Resignation VOTE REQUIRED 3/5 BACKGROUND Officer Tanya Tamm has tendered her resignation from the Lino Lakes Police Department. We wish Tanya the best of luck as she moves on to a new position in law enforcement. OPTIONS 1. Accept Officer Tamm's resignation. RECOMMENDATION Number One. • AGENDA ITEM 3 C STAFF MEMBER Daniel Tesch, Director of Administration DATE 24 September 2007 SUBJECT Resignation VOTE REQUIRED 3/5 BACKGROUND Officer Manager Renee Kaulfuss has tendered her resignation from the Lino Lakes Police Depai tment. We wish Renee the best of luck as she assumes a new position in another police depal ti lent. OPTIONS 1. Accept Office Manager Kaulfuss' resignation. RECOMMENDATION Number One. • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND AGENDA ITEM 4A David J. Pecchia, Public Safety Director/ Chief of Police September 24, 2007 Consideration to Approve Resolution No. 07 -148 entering into a mutual aid agreement between the Minnesota Department of Corrections, Minnesota Correctional Facility - Lino Lakes and the City of Lino Lakes Simple Majority Staff is requesting to approve Resolution No. 07 -148 for the City of Lino Lakes to enter into a mutual aid agreement with the Minnesota Department of Corrections, Minnesota Correctional Facility -Lino Lakes which is consistent with the updated Emergency Management plan and consistent with our new City proposed ordinance and current State law. The purpose of Resolution No. 07 -148 is to enter into a mutual aid agreement and execute the agreement. OPTIONS 1. Approve Resolution No. 07 -148. 2. Retum to staff for further consideration. RECOMMENDATION 1. Approve and sign ATTACHMENTS Resolution No. 07 -148 Mutual Aid Agreement Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 07 - 148 RESOLUTION AUTHORIZING THE CITY OF LINO LAKES TO ENTER INTO A MUTUAL AID AGREEMENT BETWEEN THE MINNESOTA DEPARTMENT OF CORRECTIONS, MINNESOTA CORRECTIONAL FACILITY -LINO LAKES Resolved by the City Council of The City of Lino Lakes: That the Lino Lakes Police Department is authorized to enter into a Mutual Aid agreement with the Minnesota Department of Corrections, Minnesota Correctional Facility -Lino Lakes John Bergeson, Mayor Attest: Julie Bartell, City Clerk Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • • Mutual Aid Agreement The Parties to this Agreement are the City of Lino Lakes ( "City") and the Minnesota Department of Corrections, Minnesota Correctional Facility -Lino Lakes ( "MCF -LL "). Whereas, City employs full time law enforcement officers for the purpose of maintaining law and order within its jurisdiction and affording police protection to their respective citizens; and Whereas, MCF -LL employs full time corrections professionals; and Whereas, both parties are desirous of having their respective officers and professionals extend their services beyond their respective jurisdictions for the purpose of providing assistance in emergency situations to enforce the statutes and ordinances enacted by the State of Minnesota. Now therefore, the parties, pursuant to the authority contained in Minn. Stat. §471.59, agree to the following: 1. Terms of Agreement 1.1 Effective date: upon obtaining all required signatures. 1.2 Expiration date: expiration of this Agreement is only upon 30 -day notice of termination by either party. 2. Agreement between the Parties 2.1 If a disaster or emergency occurs within the service area of either party, and the equipment or personnel of that party is inadequate to address the situation in a timely manner, an emergency shall exist for the purposes of this Agreement. 2.2 In the event of an emergency, the authorized representative of the party needing the assistance may call upon the authorized representative of the other party for such assistance. The responding party will make every effort to provide equipment and personnel requested, but such response will be at the discretion of the responding party. Any responding peace officer acting pursuant this Agreement has the full and complete authority of a peace officer as though appointed by the requesting authority. 2.3 This Agreement is expressly intended to authorize the request for assistance only in emergency situations and nothing herein shall be construed as authorizing requests for assistance for patrols and other routine activities. 2.4 MCF -LL assistance, other than equipment, will not extend into operations such as crowd control for general public safety projects or for the enforcement of laws associated with scheduled public events. 2.5 The MCF -LL personnel may not use weapons, ammunition, or chemical agents in providing assistance unless specifically approved by the MCF -LL authorized representative. MCF -LL personnel use of force must not go beyond that specified by statute and Minnesota Department of Corrections policy and directive. 2.6 MCF -LL may provide, if resources are available: a. Emergency transportation in MCF -LL vehicles driven by trained MCF -LL staff to transport prisoners who are in custody of the City. The City must provide sufficient staff to maintain security and control. In this situation the MCF -LL is not considered to have assumed custody of the prisoners. b. Logistical support by providing emergency supplies such as blankets, clothing, food, and similar items when necessary to protect the safety and health of others. Equipment such as vehicles, machinery, and generators may be provided, but must ordinarily be operated by MCF -LL staff, or by City staff only until emergency - situation is controlled, and the public safety is no longer endangered. -72- c. Assistance with searches for missing persons. MCF -LL may not assist in searches for felony offenders who have escaped from City custody. d. Medical support including medical equipment and supplies. e. Hostage negotiations — MCF -LL may provide equipment and trained hostage negotiators, but their activities are ordinarily to be limited to background consultations, rather than direct negotiations with prisoners or citizens. Approval to provide this service must be made through the MCF -LL authorized representative. f. Canine unit assistance pursuant to MCF -LL Division Directive 301.120, which is attached and incorporated into this Agreement. g. Special Operations Response Teams as outlined in Minnesota Department of Corrections Division Directive 300.036, "Emergency Assistance Non -State Systems," which is attached and incorporated into this agreement. 3. Authorized Representatives The MCF -Lino Lakes Authorized Representative is David R. Crist, Warden, or successor. The City Authorized Representative is , , or successor. 4. No Liability for Failure to Respond No party to this Agreement, not any officer or employee of a party shall be liable to the other party or any other person for failure to furnish equipment or personnel in response to a call for assistance under this Agreement. Further, responding party may recall any assistance provided under this Agreement if the responding party, in the best judgment of the Authorized Representative, deems it necessary to provide for the best interests of the responding party's community. Such action shall not result in liability to either party. 5. Liability for Injury or Damage to Responding Parties Personnel or Equipment A responding party shall be responsible for its own personnel, equipment and for injuries or death to any such personnel or damage to any such equipment. Responding personnel shall be deemed to be performing their regular duties for the responding parting. Insurance coverage and any financial compensation shall be the responsibility of the responding party. Each party waives the right to sue any other party for any worker's compensation benefits to its own employees or volunteers, even if the injuries were caused wholly or partially by the negligence of any other party, its officers, employees, or volunteers. 6. Liability for Injury to Third Parties or the Property of Third Parties The requesting party agrees to indemnify and defend against any claims brought or actions filed against a responding party or any officers, employees, or volunteers of the responding party for injury or death to any third person or persons or damage to the property of third persons arising out of the performance and provisions of assistance pursuant to the Agreement. Under no circumstances shall a requesting party be required to pay, on behalf of itself and other parties, any amounts in excess of the limits of liability established in Minnesota Statutes. 7. Reimbursement for Services Services provided during the initial 24 hours of an emergency shall be provided without charge to the requesting party. The requesting party shall reimburse the responding party for the actual cost of assistance provided after the initial 24 -hour period. The requesting party shall reimburse the responding party for such actual costs within thirty (30) days of submission of the itemized bill for services. • • • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND AGENDA ITEM 4B David J. Pecchia, Public Safety Director/ Chief of Police September 24, 2007 Consideration to Approve Resolution No. 07 -147 entering into a new law enforcement mutual aid agreement with Anoka County Sheriff's Office and the cities in Anoka County. Simple Majority The Anoka County Joint Law Enforcement Council is recommending that the county and the cities in Anoka County enter into a new law enforcement mutual aid agreement. The existing agreement is over 20 years old and does not address current issues. The attached agreement represents the conclusion of the Council as to its terms. It largely follows the League of Minnesota Cities recommendations for such a mutual aid agreement. The purpose of Resolution No. 07 -147 is to enter into a new law enforcement mutual aid agreement and execute the agreement. OPTIONS 1. Approve Resolution No. 07 -147 2. Retum to staff for further consideration RECOMMENDATION 1. Approve and sign ATTACHMENTS Resolution No. 07 -147 Anoka County -City Joint Powers Agreement for Mutual Aid Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 07 - 147 RESOLUTION AUTHORIZING THE CITY OF LINO LAKES TO ENTER INTO A NEW MUTUAL AID AGREEMENT WITH ANOKA COUNTY SHERIFF'S OFFICE AND THE CITIES IN ANOKA COUNTY Resolved by the City Council of The City of Lino Lakes: That the Lino Lakes Police Department is authorized to enter into a new Mutual Aid agreement with the Anoka County Sheriffs Office and the cities in Anoka County. John Bergeson, Mayor Attest: Julie Bartell, City Clerk Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • • • ANOKA COUNTY- CITY JOINT POWERS AGREEMENT FOR MUTUAL AID THIS MUTUAL AID AGREEMENT made and entered into by and between the undersigned units of government all acting by and through their governing bodies, WITNESSETH THAT: WHEREAS, Minn. Stat. 471.59 authorizes the joint and cooperative exercise of powers common to contracting governmental units; and WHEREAS, the undersigned governmental units recognize that there are circumstances where it is an efficient use of government resources to make equipment, personnel and other resources available to political subdivisions from other political subdivisions; and WHEREAS, the undersigned governmental units entered into a Law Enforcement Joint Powers Agreement in 1981, which provided for the sharing of police and law enforcement resources under certain defined circumstances; and WHEREAS, the undersigned units of government wish to modify the terms of the 1981 Joint Powers Agreement for the provision of mutual aid and assistance in order to conform to both existing law and to the current needs of the governmental units herein; and NOW THEREFORE, in consideration of the mutual covenants contained herein, the undersigned units of government do covenant and agree pursuant to Minn. Stat. 471.59 as follows: 1. PURPOSE. The intent of this agreement is to make equipment, personnel and other resources available to political subdivisions within Anoka County from other political subdivisions within Anoka County. 2. DEFINITIONS. a. "Party" means a political subdivision. Anoka Cou Sgt t {. a Ai .t:grve-n rit b. "Requesting Party" means a party that requests assistance from other parties. c. "Requesting Official" means any person designated by a Party who is responsible for requesting Assistance from other Parties. Each party to this agreement has the authority to designate such person, persons or Departments that are authorized to act as a requesting official. In the case of requests for law enforcement personnel and equipment, the Requesting Official shall be the chief law enforcement officer of the Party, or his or her designee(s). d. "Responding Party" means a party that provides assistance to a Requesting Party. e. "Responding Official» means a person or persons designated by a Party, who is responsible to determine whether and to what extent that party should provide assistance to a Requesting Party. Each party to this agreement has the authority to designate such person or persons who are authorized to act as a responding official. In the case of requests for law enforcement personnel and equipment, the Responding Official shall be the chief law enforcement officer of the Party, or his or her designee(s). f. "Assistance" means i. Law enforcement personnel and equipment ii. Fire and /or emergency medical services personnel and equipment iii. Public Works personnel and equipment iv. Utility personnel and equipment v. Other assistance as requested by the Requesting Party 3. PROCEDURE. a. Request for assistance. Whenever, in the opinion of a Requesting Official, there is a need for assistance from other parties, a Requesting Official may call upon a Responding Official of any other party to furnish assistance. b. Response to request. Upon the request for assistance from a Requesting Party, the Responding Official may authorize and direct his /her party's personnel to provide assistance to the Requesting Party. This decision will be made after considering the needs of the responding party and the availability of resources. c. Recall of assistance. The Responding Official may at any time recall such assistance when in his or her best judgment or by an • • order from the governing body of the Responding Party, it is considered to be in the best interests of the Responding Party to do so. d. Command of scene. The Requesting Party shall be in command of the mutual aid scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party until the Responding Official withdraws assistance. 4. WORKERS' COMPENSATION. Each party shall be responsible for injuries or death of its own personnel. Each party will maintain workers' compensation insurance or self - insurance coverage, covering its own personnel while they are providing assistance pursuant to this agreement. Each party waives the right to sue any other party for any workers' compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of any other party or its officers, employees, or volunteers. 5. DAMAGE TO EQUIPMENT. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or Toss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees, or volunteers. 6. LIABILITY. a) For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Chapter 466), the employees and officers of the Responding Party are deemed to be employees (as defined in Minn. Stat. 466.01, subdivision 6) of the Requesting Party. b) The Requesting Party agrees to defend and indemnify the Responding Party against any claims brought or actions filed against the Responding Party or any officer, employee, or volunteer of the Responding Party for injury to, death of, or damage to the property of any third person or persons, arising from the performance and Anoka County-. a Aid Aiir °:emer provision of assistance in responding to a request for assistance by the Requesting Party pursuant to this agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and other parties, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for some or all of the parties may not be added together to determine the maximum amount of liability for any party. The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Responding Party for claims arising within the Requesting Party's jurisdiction subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. c) No party to this agreement nor any officer of any party shall be liable to any other party or to any other person for failure of any party to furnish assistance to any other party, or for recalling assistance, both as described in this agreement. 7. EFFECTIVE DATE. This agreement shall be effective upon its execution by two or more governmental units. Additional governmental units may join this agreement through proper execution of this Agreement and this agreement shall be effective as to such units upon execution. 8. TERMINATION AND WITHDRAWAL. Any party to this agreement may withdraw from this agreement upon thirty (30) days written notice to the other parties to the agreement, delivered to the Mayor or Clerk of the municipal parties and to the Chair of the Anoka County Board of Commissioners. Such withdrawal shall not terminate this agreement except as to such party and this agreement shall continue unless and until there is only one remaining party. It is further agreed that the prior ,joint Powers Agreement between the parties covering the Anoka Cod: • • • • provision of law enforcement mutual aid is hereby terminated and is superseded by this agreement. IN WITNESS WHEREOF, each party has read, agreed to and executed this Mutual Aid Agreement on the dates indicated below. CITY OF ANOKA CITY OF BLAINE By: By: Its: Its: By: By: Its: Its: Dated: Dated: CITY OF CENTERVILLE CITY OF CIRCLE PINES By: By: Its: Its: By: By: Its: Its: Dated: Dated: CITY OF LEXINGTON CENTENNIAL LAKES POLICE DEPARTMENT GOVERNING BOARD By: By: Its: Its: Dated: ii k. �. ,... By: Its: By: Its: Dated: CITY OF COLUMBIA HEIGHTS CITY OF COON RAPIDS By: By: Its: Its: By: By: Its: Its: Dated: Dated: CITY OF FRIDLEY CITY OF LINO LAKES By: By: Its: Its: By: By: Its: Its: Dated: Dated: CITY OF RAMSEY CITY OF ST. FRANCIS By: By: Its: Its: By: By: Its: Its: Dated: Dated: CITY OF SPRING LAKE PARK COUNTY OF ANOKA By: By: Dennis D. Berg, Chair Its: County Board of Commissioners By: By: Terry L. Johnson Its: County Administrator Dated: Dated: • • Bruce Andersohn Anoka County Sheriff Dated: - 7 - 1-Vole, County-CA8 ituai ,,f4d Acreemr?q-it ANOKA COUNTY ATTORNEY ROBERT M.A. JOHNSON Government Center • 2100 Third Avenue • Anoka, MN 55303 -2265 attorney@co.anoka.mn.us Administration Expedited Process Criminal Division Civil Division (763) 323 -5550 (763) 323 -5586 Family Law Division (763) 323 -5570 Fax (763) 422 -7524 Fax (763) 323 -5550 (763) 422 -7589 Fax September 6, 2007 TO: Anoka County Chiefs of Police Victim - Witness Services (763) 323 -5559 (763) 323 -5769 Fax FROM: Bob Johnson, Chair Anoka County Joint Law Enforcement Council RE: Anoka County -City Joint Powers Agreement for Mutual Aid The Anoka County Joint Law Enforcement Council recommends that the county and the cities in Anoka County enter into a new law enforcement mutual aid agreement. The existing agreement is over 20 years old and does not address current issues. The enclosed agreement represents the conclusion of the Council as to its terms. It largely follows the League of Cities recommendations for such a mutual aid agreement. Please have your city execute the agreement and return to me. Call me if you have any questions. RMAJ:ds Enc. Affirmative Action / Et-Opportunity Employer • Juvenile Division Investigation Division (763) 323 -5586 (763) 323 -5651 Fax • • • • • AGENDA ITEM 4Ci STAFF ORIGINATOR: David J. Pecchia, Public Safety Director/ Chief of Police MEETING DATE: September 24, 2007 TOPIC: Second Reading of Ordinance No. 11 -07 Amending the City Code by repealing the current Chapter 209 and adding a new Chapter 209 entitled Emergency Management VOTE REQUIRED: Simple Majority BACKGROUND This Ordinance update is an effort to make our current ordinance compliant with Minnesota State Statues and is a critical component of updating our current Emergency Management plan which is one of the City Council's 2007 -2008 goals. OPTIONS 1. Motion to approve 2nd Reading of Ordinance No. 11 -07 2. Motion to deny RECOMMENDATION 1. Approve and sign ATTACHMENTS Ordinance No. 11 -07 1s` Reading: Published: 2n° Reading: Effective: To County Recorder Council Member moved for adoption of the following ordinance: CITY OF LINO LAKES ORDINANCE NO. 11-07 AMENDING THE CITY CODE BY REPEALING THE CURRENT CHAPTER 209 AND ADDING A NEW CHAPTER 209 ENTITLED EMERGENCY MANAGEMENT The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: • Section 1. That Chapter 209 of the Lino Lakes Code of Ordinances be and hereby is repealed. Section 2. That the Lino Lakes Code of Ordinances be amended by adding thereto a new Chapter 209 to read as follows: 209. EMERGENCY MANAGEMENT 209.01 POLICY AND PURPOSE Because of the existing possibility of the occurrence of disasters of unprecedented size and destruction resulting from fire, flood, tomado, blizzard, destructive winds or other natural causes, or from sabotage, hostile action, or from hazardous material mishaps of catastrophic measure; and in order to insure that preparations of this City will be adequate to deal with such disasters, and generally, to provide for the common defense and to protect the public peace, health, and safety, and to preserve the lives and property of the people of this City, it is hereby found and declared to be necessary: (1) To establish a City emergency management organization responsible for City planning and preparation for emergency govemment operations in time of disasters. (2) To provide for the exercise of necessary powers during emergencies and disasters. (3) To provide for the rendering of mutual aid between this City and other political subdivisions of this State and of other states with respect to the carrying out of emergency preparedness functions. • • (4) To comply with provisions of Minnesota Statutes, Chapter 12, Section 1225, which requires that each political subdivision of Minnesota shall establish a local organization for emergency management. 209.02 DEFINITIONS For the purpose of this chapter, the following definitions shall apply. Emergency Management. The preparation for and the carrying out of all emergency functions, other than functions for which military forces are primarily responsible, to prevent, minimize and repair injury and damage resulting from disasters caused by fire, flood, tornado and other acts of nature, or from sabotage, hostile action, or from industrial hazardous material mishaps. These functions include, without limitation, fire- fighting services, police services, emergency medical services, engineering, warning services, communications, radiological, and chemical, evacuation, congregate care, emergency transportation, existing or properly assigned functions of plant protection, temporary restoration of public utility services and other functions related to civil protection, together with all other activities necessary or incidental for carrying out of the foregoing functions. Emergency management includes those activities sometimes referred to as "Civil Defense" functions. Disaster. A situation which creates an immediate and serious impairment to the health and safety of any person, or a situation which has resulted in or is likely to result in catastrophic Toss to property and for which traditional sources of relief and assistance within the affected area are unable to repair or prevent the injury or loss. Emergency. An unforeseen combination of circumstances which calls for immediate action to prevent from developing or occurring. Emergency Management Forces. The total personnel resources engaged in city -level emergency management functions in accordance with the provisions of this resolution or any rule or order there under. This includes personnel from City departments, authorized volunteers, and private organizations and agencies. Emergency Management Organization. The staff element responsible for coordinating city -level planning and preparation for disaster response. This organization provides City liaison and coordination with federal, state, and local jurisdictions relative to disaster preparedness activities and assures implementation of federal and state program requirements. 209.03 ESTABLISHMENT OF AN EMERGENCY MANAGEMENT ORGANIZATION There is hereby created with the City government an emergency management organization which shall be under the supervision and control of the City Emergency Management Director, hereinafter called the "director". The director shall be appointed by the City Council /Mayor and shall be paid his /her necessary expenses. The director shall have direct responsibility for the organization, administration, and operation of the emergency preparedness organization, subject to the direction and control of the City Council /Mayor. 209.04 POWERS AND DUTIES OF THE DIRECTOR (1) The director, with the consent of the Council /Mayor, shall represent the City on any regional or state conference for emergency management. The director shall develop proposed mutual aid agreements with other political subdivisions of the state for reciprocal emergency management aid and assistance in an emergency too great to be dealt with unassisted, and shall present such agreements to the Council /Mayor for its action. Such arrangements shall be consistent with the State Emergency Plan. (2) The director shall make studies and surveys of the manpower, industries, resources and facilities of the City as deemed necessary to determine their adequacy for emergency management and to plan for their most efficient use in time of an emergency or disaster. The director of emergency management shall establish the economic stabilization systems and measures, service staffs, boards and sub - boards required, in accordance with state and federal plans and directions subject to approval of the Council /Mayor. (3) The director shall prepare a comprehensive emergency plan for the emergency preparedness of the City including municipal and unincorporated areas and shall present such plan to the Council /Mayor for its approval. When the Council /Mayor has approved the plan by resolution, it shall be the duty of all City agencies and all emergency preparedness forces of the City to perform the duties and functions assigned by the plan as approved. The plan may be modified in like manner from time to time. The director shall coordinate the emergency management activities of the City to the end that they shall be consistent and fully integrated with the emergency plan of the Federal Government and the State and correlated with emergency plans of other political subdivisions within the State. (4) In accordance with the State and County Emergency Plan, the director shall institute such training programs, public information programs and conduct practice warning alerts and emergency exercises as may be necessary to assure prompt and effective operation of the City Emergency Plan when a disaster occurs. (5) The director shall utilize the personnel, services, equipment, supplies, and facilities of existing departments and agencies of the City to the maximum extent practicable. The officers and personnel of all such departments and agencies shall, to the maximum extent practicable, cooperate with and extend such services and facilities to the City Emergency Management organization and to the Governor upon request. The head of each department or agency, in cooperation with the director, shall be responsible for the planning and programming of such emergency activities as will involve the utilization of the facilities of the department or agency. (6) The director shall, in cooperation with existing City departments and agencies affected, assist in the organizing, recruiting and training of such emergency management personnel that may be required on a volunteer basis to carry out the emergency plans of the City and State. To the extent that such emergency personnel recruited to augment a regular City department or agency for emergencies shall be assigned to such departments or agencies and shall be under the administration and control of said department or agency. • • • • (7) Consistent with the state emergency services law, the director shall coordinate the activity of municipal emergency management organizations within the City and assist in establishing and conducting training programs as required to assure emergency operational capability in the several services (Minnesota Statutes, Chapter 12, Sec. 12.25, as it may be amended from time to time). (8) The director shall carry out all orders, rules and regulations issued by the Govemor with reference to emergency management. (9) The director shall act as principal aide and advisor to the City official responsible for direction and control of all City emergency operations during an emergency. The director's main responsibility is to assure coordination among the operating departments, non - governmental groups, and with higher and adjacent govemments. (10) The director shall prepare and submit such reports on emergency preparedness activities as may be requested by the City Council /Mayor. 209.05 LOCAL EMERGENCIES (1) Only the Mayor of a municipality or their legal successors may declare a local emergency. It shall not be continued for a period in excess of three days except by or with the consent of the goveming board of the political subdivision. Any order or proclamation declaring, continuing, or terminating a local emergency shall be given • prompt and general publicity and shall be filed promptly by the chief of the locals records- keeping agency of the subdivision. (2) A declaration of a local emergency shall invoke necessary portions of the response and recovery aspects of applicable local or inter jurisdictional disaster plans, and may authorize aid and assistance there under. (3) No jurisdictional agency or official may declare a local emergency unless expressly authorized by the agreement under which the agency functions. However, an inter jurisdictional disaster agency shall provide aid and services in accordance with the agreement under which it functions. 209.06 EMERGENCY REGULATIONS (1) Whenever necessary to meet a declared emergency or to prepare for such an emergency for which adequate regulations have not been adopted by the Govemor or the City Council /Mayor, the Council /Mayor may, by resolution, promulgate regulations, consistent with applicable federal or state law or regulation, respecting: the conduct of persons and the use of property during emergencies; the repair, maintenance, and safeguarding of essential public services, emergency health, fire, and safety regulation, drills, or practice periods required for preliminary training, and all other matters which are required to protect public safety, health, and welfare in declared emergencies. (2) Every resolution of emergency regulations shall be in writing; shall be dated; shall refer to the particular emergency to which it pertains, if so limited, and shall be filed in the Office of the City Administrator, which copy shall be kept posted and available for public inspection during business hours. Notice of the existence of such regulation and _88- its availability for inspection at the Administrator's Office shall be conspicuously posted at the front of the city hall or other headquarters of the City or at such other places in the affected area as the Council /Mayor shall designate in the resolution. By like resolutions, the Council /Mayor may modify or rescind any such regulation. (3) The City Council /Mayor may rescind any such regulation by resolution at any time. If not sooner rescinded, every such regulation shall expire at the end of 30 days after its effective date or at the end of the emergency to which it relates, whichever comes first. Any resolution, rule, or regulation inconsistent with an emergency regulation promulgated by the Council /Mayor shall be suspended during the period of time and to the extent such conflict exists. During a declared emergency, the City is, notwithstanding any statutory or charter provision to the contrary, empowered, through its governing body, acting within or without the corporate limits of City, to enter into contracts and incur obligations necessary to combat such disaster by protecting the health and safety of persons and property and providing emergency assistance to the victims of such disaster. The City may exercise such powers in the light of the exigencies of the disaster without compliance with the time consuming procedures and formalities prescribed by law pertaining to the performance of public work, entering rental equipment agreements, purchase of supplies and materials, limitations upon tax levies, and the appropriation and expenditure of public funds including, but not limited to, publication of resolutions, publication of call for bids, provisions of personnel laws and rules, provisions relating to low bids, and requirement for budgets. 209.07 EMERGENCY MANAGEMENT A GOVERNMENTAL FUNCTION All functions there under and all other activities relating to emergency management are hereby declared to be governmental functions. The provisions of this section shall not affect the right of any person to receive benefits to which he /she would otherwise be entitled under this resolution or under the worker's compensation law, or under any pension law, nor the right of any such person to receive any benefits or compensation under any act of Congress. 209.08 PARTICIPATION IN LABOR DISPUTE OF POLITICS The emergency management organization shall not participate in any form of political activity, nor shall it be employed directly or indirectly for political purposes, nor shall it be employed in a labor dispute. 209.08 EFFECTIVE DATE This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. John Bergeson, Mayor Attest: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2007. _8g_ • • • The motion for the adoption of the foregoing ordinance was duly seconded by Council Member and upon a vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said ordinance was declared duly passed and adopted. CITY OF LINO LAKES RECORD OF REVISION AND APPROVAL EMERGENCY OPERATIONS PLAN L CERTIFICATION OF PLAN A P P R O VA L This page documents approval of the Basic Plan and the Resource Manual. Plan prepared by: City of Lino Lakes Date Emergency Management Director Plan approved by: City of Lino Lakes Date Mayor H. RECORD OF BASIC PLAN AND ANNEX REVISIONS PAGE REVISION PAGE REVISION PAGE REVISION MPS -HSEM 10 -15 -03 —91— • • • • • • CITY OF LINO LAKES BASIC PLAN EMERGENCY OPERATIONS PLAN FORWARD The primary purpose of this Plan is to provide a guide for emergency operations. It is intended to assist key City officials and emergency organizations to carry out their responsibilities for the protection of life and property under a wide -range of emergency conditions. Although an organization may have the foresight to plan for anticipated situations, planning is of little worth if it is not reduced to written form. Personnel familiar with unwritten "Plans" may be unavailable at the time it becomes necessary to implement them. A written Plan will furnish a documentary record that can be referred to as needed. This documentary record will serve to refresh the knowledge of key individuals and can be used to inform personnel who become replacements or designees. TRANSFER OF OFFICE Upon termination of office by reason of resignation, election, suspension or dismissal, the holder of this document shall transfer it to his/her successor or the City of Lino Lakes Emergency Management Director. Copy No: Assigned to: MPS -HSEM • AGENDA ITEM 4Cii STAFF ORIGINATOR: David J. Pecchia, Public Safety Director/ Chief of Police MEETING DATE: September 24, 2007 TOPIC: Resolution No. 07 -154. Summary of Ordinance 11 -07 for publication of Emergency Management Ordinance VOTE REQUIRED: 4/5 BACKGROUND The first reading of Ordinance No. 11 -07 amending the Lino Lakes Code of Ordinances by repealing the current Chapter 209 (Civil Defense) and adding a new Chapter 209 entitled Emergency Management was approved by the City Council at the September 10, 2007 regular meeting. The second reading is to be considered at the September 24, 2007 regular meeting. Due to the length of this ordinance it is • necessary for the city to approve a summary of the ordinance for publication purposes. Attached to this report is the summary created by staff. OPTIONS 1. Approve Resolution No. 07 -154 — Summary of Ordinance No. 11 -07 for publication. 2. Retum to staff for further consideration. RECOMMENDATION 1. Approve and sign ATTACHMENTS Resolution No. 07 -154 Attachment A, Resolution No. 07 -154, Summary of Ordinance No. 11 -07 • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 07 -154 RESOLUTION APPROVING A SUMMARY OF ORDINANCE NO. 11 -07 FOR PUBLICATION WHEREAS, the City Council has approved first and second reading of Ordinance No. 11 -07, amending the Lino Lakes Code of Ordinances by repealing the current Chapter 209 (Civil Defense) and adding a new Chapter 209 entitled Emergency Management; and WHEREAS, Ordinance No. 11 -07 is lengthy and MN Statute 412.191 provides for a city to publish a summary of an ordinance, and WHEREAS, the City Council determines that the summary clearly informs the public of the intent and effect of the ordinance, and WHEREAS, the publication in the official newspaper will include a notice that a full printed copy of the ordinance is available at City Hall, NOW, THEREFORE BE IT RESOLVED THAT the City Council approves the summary in Attachment A for publication according to state law and the City Charter. Passed by the Lino Lakes City Council this 24th day of September 2007. John J. Bergeson, Mayor ATTEST: Julie Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • ATTACHMENT A, RESOLUTION No. 07 -154 CITY OF LINO LAKES COUNTY OF ANOKA SUMMARY OF ORDINANCE NO. 11-07 AN ORDINANCE AMENDING THE CITY CODE BY REPEALING THE CURRENT CHAPTER 209 AND ADDING A NEW CHAPTER 209 ENTITLED EMERGENCY MANAGEMENT The purpose of the ordinance is to update and make the Code of Ordinances compliant with Minnesota State Statutes and consistent with the City's Emergency Management Plan. The new chapter contains the following: Section 209 Emergency Management 209.01 Policy and Purpose 209.02 Definitions 209.03 Civil Defense Agency 209.04 Powers and Duties of Director 209.05 Volunteer Personnel 209.06 Emergency Regulations 209.07 Financial Provisions 209.08 Intergovernmental Cooperation 209.09 Prohibited Illumination 209.10 Political or Labor Activity Passed by the Lino Lakes City Council on September 24, 2007. This is a summary of the adopted ordinance. A full printed copy of the ordinance is available at City Hall. • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND AGENDA ITEM 4D David J. Pecchia, Public Safety Director/ Chief of Police September 24, 2007 Second Reading of Ordinance No. 12 -07 Amending the City Code by adding a new Chapter 509 related to Ultimate Fighting Simple Majority This Ordinance is in response to the community and elected officials' concerns and to be consistent with neighboring communities in an effort to outlaw and end the recent phenomena of "fight clubs." This ordinance has been reviewed by staff and we are confident that this ordinance will eliminate the occurrence of this type of an event in our community. OPTIONS 1. Motion to approve second reading of Ordinance No. 12 -07 2. Motion to deny RECOMMENDATION 1. Approve and sign ATTACHMENTS Ordinance No. 12 -07 1st Reading: Published: 2n4 Reading: Effective: To County Recorder. Council Member moved for adoption of the following ordinance: CITY OF LINO LAKES ORDINANCE NO. 12 -07 AMENDING THE CITY CODE BY ADDING A NEW CHAPTER 509 RELATED TO ULTIMATE FIGHTING The City Council of The City of Lino Lakes do ordain as follows: Section 1. That the Lino Lakes Code of Ordinances be amended by adding thereto a new Chapter 509 to read as follows: CHAPTER 509. ULTIMATE FIGHTING 509.01 DEFINITION AND PURPOSE Ultimate fighting is any activity, regardless of how named or described, or any form of entertainment, where the primary practice involves individuals engaged in physical contact by striking an opponent with hands, head, feet or body. This shall include, but not be limited to, any contest where kicking, punching, martial arts, or submission holds are permitted. The City Council finds that the practice of ultimate fighting is dangerous and puts individuals and the public health, safety and welfare at great risk. 509.02 PROHIBITED CONDUCT It shall be unlawful in any public or private building or place to organize, permit, be present at, or to participate in the practice of ultimate fighting. Officially sanctioned and regulated boxing, martial arts, wrestling and team sports in which physical contact is incidental to the primary purpose of the game such as hockey, basketball, volleyball, soccer, baseball and softball, are not included among activities prohibited by this section. John Bergeson, Mayor Attest: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2007. The motion for the adoption of the foregoing ordinance was duly seconded by Council Member and upon a vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said ordinance was declared duly passed and adopted. 1 • • • AGENDA ITEM 4E STAFF ORIGINATOR: David J. Pecchia, Public Safety Director/ Chief of Police MEETING DATE: September 24, 2007 TOPIC: Crime Prevention Month VOTE REQUIRED: Simple Majority BACKGROUND Staff is requesting that Council acknowledge and read the attached proclamation in our support of recognizing October as Crime Prevention Month in the City of Lino Lakes. OPTIONS 1. Motion to approve the proclamation 2. Motion to deny RECOMMENDATION 1. Approve support of Crime Prevention Month ATTACHMENTS Proclamation Crime Prevention Month 2007 Chief Pecchia announces that October is Crime Prevention Month. Please join the citizens of Lino Lakes in recognizing Crime Prevention Month 2007. PROCLAMATION CRIME PREVENTION MONTH 2007 WHEREAS, the vitality of our city depends on how safe we keep our homes, neighborhoods, workplaces, and communities because crime and fear diminish the quality of life for all; WHEREAS, crime and fear of crime destroy our trust in others and in institutions, threatening the community's health and prosperity; WHEREAS, people of all ages must be made aware of what they can do to prevent themselves, their families, neighbors, and co- workers from being harmed by drugs, violence, and other crime; WHEREAS, the personal injury, financial loss, and community deterioration resulting from crime are intolerable and require action by the whole community; WHEREAS, crime prevention initiatives must include but go beyond self protection and security to promote collaborative efforts to make neighborhoods safer for all ages and to develop positive educational and recreational opportunities for young people; WHEREAS, adults must invest time, resources, and police support in effective prevention and intervention strategies for youth, and teens must be engaged in driving crime from their communities; WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other govemment agencies, civic groups, schools, faith communities, businesses, and individuals as they help to nurture communal responsibility and instill pride; NOW, THEREFORE, We, the Lino Lakes City Council members, do hereby proclaim October 2007 as Crime Prevention Month in Lino Lakes and urge all citizens, government agencies, public and private institutions, and businesses to recognize the power of prevention and work together for the common good. John Bergeson, Mayor Julie Bartell, City Clerk • • • STAIN'r ORIGINATOR: C.C. MEETING DATE: TOPIC: AGENDA ITEM 6.A. Paul Bengtson September 24, 2007 Consideration of Resolution No. 07 -124: Russian Baptist Church • C.U.P. Completion Date Extension • Performance Agreement Extension VOTE REQUIRED: Simple Majority BACKGROUND 9/23/2002 The City Council approved the Site and Building Plans and Conditional Use Permit for the Russian Baptist Church per Resolution No. 02 -82 9/8/2003 The City Council approved an Extension of the project initiation for the for the Site and Building Plans and Conditional Use Permit per Resolution No. 03 -148 7/11/2005 The City Council approved a 2nd Extension of Time for the initiation of construction, extending the deadline to September 23, 2005 per Resolution No. 05 -90 7/11/2005 The City Council approved a Site Improvement Performance Agreement for construction of the Russian Baptist Church per Resolution No. 05 -91 7/25/2005 The Site Improvement Performance Agreement was executed by the developer and the city with full financial guarantees submitted As indicated above, the development project is covered by three levels of approval, inchicling the Conditional Use Permit; Site and Building Plan Approval; and the Performance Agreement. Because of the multiple levels of controls the project is subject to multiple dates requiring the initiation of construction, substantial completion of construction, and ultimate completion of construction. Based on the previously indicated background information, the following deadlines are active at this time: —100— Initiation Date Substantial Completion Ultimate Completion Conditional Use Permit 9/23/2005 9/23/2005 Not Applicable Site and Building Plans 9/23/2005 Not Applicable Not Applicable Performance Agreement 1/25/2006 Not Applicable 1/25/2007 —100— CONDITIONAL USE PERMIT • The City Council previously approved extensions of the `initiation date' for construction activities to begin on the site. The zoning ordinance requires construction to begin within 12 months after the Conditional Use Permit was approved. The construction did begin in a timely manner after the final extension was granted. However, the zoning ordinance also requires `substantial construction' be completed within 36 months of the approval. Since the extensions of time previously granted by the City Council did not specifically extend this `substantial construction' date, staff is requesting that this be done at this time to clarify that the `substantial construction' of the project would be required to be completed by October 31, 2007. SITE AND BUILDING PLANS The Zoning Ordinance requires initiation of construction within six months of approval. This deadline was extended by both of the Extension of Times to a date of 9/23/2005. As construction did begin prior to this date, the Site and Building Plans approval is therefore deemed to be active and up to date at this time. SITE IMPROVEMENT PERFORMANCE AGREEMENT The Site Improvement Performance Agreements does not have an expiration date and is in full force and effect until completion of the project. The agreement does include a section titled `Completion Date' which sets a deadline for the project to be completed. The activities authorized by site and building plan approval shall be initiated within six (6) months. If such activity is not completed within eighteen (18) months, the site approval shall no longer be in effect, and re- application and approval of site and building plans shall be required unless an extension is granted by the City. If the construction on the site is not completed within the 18 months, the city may grant an extension to the completion date. If this time is not extended by the city the developer is in breach of contract. A breach does not void the agreement, but rather requires the city to use the `Remedies For Breach' portion of the contract to guarantee satisfaction. Under the terms of the agreement the City may direct the Developer to undertake and complete the work in a specified reasonable time. As the developer is still making progress towards completion of the project and has indicated that all work can be completed by November 1, 2007; staff is recommending that the Completion Date for the Performance Agreement be extended to that date. PERIMETER LANDSCAPING At the previous City Council meeting, neighbor's expressed a concern over the perimeter landscaping of the site. The original approvals did require that perimeter landscaping be provided in accordance with the zoning ordinance. Since the meeting the developer has been working with the neighbors to address the perimeter landscaping requirements of • the ordinance. A condition of approval is being attached to the extension resolution that will require appropriate perimeter landscaping. RECOMMENDATION Staff is recommending adoption of Resolution No. 07 -124 approving an extension of the Site Improvement Performance Agreement completion date and the substantial construction completion date of the Conditional Use Permit. ATTACHMENTS 1. Resolution No. 07 -124 • • CITY OF LINO LAKES RESOLUTION NO. 07-124 RESOLUTION EXTENDING THE SITE IMPROVEMENT PERFORMANCE AGREEMENT AND THE CONDITIONAL USE PERMIT FOR 1'HE RUSSIAN BAPTIST CHURCH WHEREAS, the Site Building Plan Review and Conditional Use Permit for the Russian Baptist Church was approved with Resolution No. 02 -82 by the City Council on September 23, 2002, and WHEREAS, the City Council adopted Resolution 03 -148 on September 8, 2003, which extended the project initiation time for the project until June 30, 2004; and WHEREAS, the City Council adopted Resolution 05 -90 on July 11, 2005, which further extended the project initiation time for the project until September 23, 2005; and WHEREAS, the City Council adopted Resolution 05 -91 on July 11, 2005, which approved the Site Improvement Performance Agreement; and WHEREAS, the City's zoning ordinance and conditions of Site and Building Plan approval provide for the execution of a performance agreement to insure satisfactory completion of the improvements, NOW, THEREFORE BE IT RESOLVED THAT the Lino Lakes City Council approves an extension of the substantial construction date required by the Conditional Use Permit issued to the Russian Baptist Church to no later than November 1, 2007. BE IT FURTHER RESOLVED THAT Lino Lakes City Council approves an extension of the Site Improvement Performance Agreement with Russian Baptist Church to require completion of construction activities by November 1, 2007, subject to the following condition of approval: 1. The perimeter screening of the site shall be completed in conformance with the requirements of Section 3.4.Q. of the City's Zoning Ordinance John J. Bergeson, Mayor Al LEST: Julie Bartell, City Clerk Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted • • • • STAFF ORIGINATOR: CITY COUNCIL MEETING DATE: TOPIC: ACTION REQUIRED: BACKGROUND AGENDA ITEM 6B Tim Studenski, City Engineer September 24, 2007 Resolution No. 07 -150, Accepting Feasibility Report, Water Treatment Plant 3/5 Vote Lino Lakes water supply is provided by the Jordan sandstone aquifer. This source is considered abundant and meets all health requirements. The City does not treat its water for iron and/or manganese removal, softening, or any other conventional treatment processes. The City does provide chemical additions including disinfection and fluoridation at the wellheads. Blending of raw well water with treated water on peak days has been evaluated to reduce treatment plant size. Blending is accomplished on peak days by sending 75 to 80 percent of the raw water supply through the treatment plant and using a bypass line to allow 20 to 25 percent of the raw water to go directly to the water storage for blending. The proposed water treatment plant is an ideal candidate for blending because the raw water supplied to the treatment plant from the wells does not carry contaminants which cause health related issues. During recent years several metro communities have begun to use blending to reduce water treatment plant capacity. By using the blending of raw well water with treated water, the City can be served by a single treatment plant. The treatment feasibility study utilizes two types of treatment technology and proposes two different plant layouts, based on the space needs that each technology requires. The acreage needed at the two proposed site locations was determined based on those plant layouts. At this time health requirements and resident complaints do not warrant treatment. However, due to the complexities of a water treatment facility and efficient integration of a facility into the City's system of pipes, wells and storage, advanced planning is necessary. The study addresses water quality, future water demands, site selection, plant floor plan options, future infrastructure needs, and financing / funding alternatives. • Attached is the Water Treatment Plant Feasibility Study, dated September 17, 2007. —104— Capital Improvement Program: The waxer treatment complex cost (including engineering, administrative, and financing costs) are estimated at $12,050,000, this cost includes $3,000,000 for construction of the ground storage tank, booster station and well no. 7 and $9,050,000 for the construction of the treatment plant. The additional wells, well houses and raw watermain are estimated to cost $4,825,000. The cost of the distribution system improvements is estimated to be $2,895,000. As the water treatment plant would provide substantial benefit for the existing water customers, water rate increases could be utilized to fund a portion of the project. The remainder of the costs could be funded by a water availability charge for new connections. The capital improvement program phases in the wells and watermains as needed for population growth. It also shows the centralized storage reservoir and booster station being built in the 2010 to 2012 time period when more storage is necessary. Using the capital improvement program and system layout, the treatment plant can be added in the future and is shown in 2017. The detailed capital improvement program can be found on page 26 of the attached water treatment plant feasibility study. RECOMMENDATION Staff recommends approving Resolution No. 07 -150, accepting the Water Treatment Plant Feasibility Study. —1 0 5— • • • • • • Council Member moved for adoption of the following ordinance- CITY OF LINO LAKES RESOLUTION NO. 07-150 RESOLUTION ACCEPTING FEASIBILITY REPORT — WATER TREATMENT PLANT WHEREAS, pursuant to resolutions of the Council, a study has been prepared by the City Engineer, with reference to the water treatment plant feasibility study, received by the City Council September 24, 2007, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That such the Water Treatment Plant Feasibility Study, a copy of which is attached hereto and made part hereof, is hereby accepted. John J. Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing ordinance was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof The following voted against same: Whereupon said ordinance was declared duly passed and adopted. —106— • • • STAFF ORIGINATOR: CITY COUNCIL MEETING DATE: TOPIC: ACTION REQUIRED: BACKGROUND AGENDA ITEM 6C Jim Studenski, City Engineer September 24, 2007 Resolution No. 07 -151, Adopting Water Emergency and Conservation Plan 3/5 Vote Public water suppliers that service more than 1,000 people are required to have a Water Emergency and Conservation Plan approved by the Department of Natural Resources (DNR) (Minnesota Statutes 103G.291). These plans were first required in 1996 and must be updated every ten years. The Minnesota Department of Natural Resources has prepared a schedule for each public water supplier, with a clue date for the City of Lino Lakes of October 15, 2007. The plan must address supply and demand reduction measures and allocation priorities and must identify alternative sources of water for use in an emergency. Attached is a copy of the Water Emergency and Conservation Plan that will be submitted to the Department of Natural Resources. The Water Emergency and Conservation Plan submittal to the DNR requires the City to establish conservation goals for the benchmarks listed below. DNR permit approvals will be based on meeting the specified benchmarks If water demands exceed Benchmarks for unaccounted water, residential per capita, and peak demands then permit approval will be contingent on implementation of one or all the listed Conservation Goals until the benchmark is achieved. Conservation Goals The conservation goals listed in the attached report are a compilation of TKDA recommendations and other Metro Area municipality's success in achieving the DNR Benchmarks. RECOMMENDATION Staff recommends approving Resolution No. 07 -151, adopting the Water Emergency and Conservation Plan. Council Member moved for adoption of the following ordinance. CITY OF LINO LAKES RESOLUTION NO. 07-151 RESOLUTION APPROVING — WATER EMERGENCY AND CONSERVATION PLAN WHEREAS, public water suppliers that service more than 1,000 people are required to have a Water Emergency and Conservation Plan approved by the Department of Natural Resources (DNR) (Minnesota Statutes 103G.291). These plans were first required in 1996 and must be updated every ten years; and WHEREAS, the Water Emergency and Conservation Plan was last prepared in 1997; and WHEREAS, the Water Emergency and Conservation Plan was revised in 2004 to meet requirements of federal mandate; and WHEREAS, the Minnesota Department of Natural Resources has prepared a schedule for each public water supplier, with a due date for the City of Lino Lakes of October 15, 2007; and WHEREAS, the City's Engineer, TKDA has prepared a Water Emergency and Conservation Plan; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That such Water Emergency and Conservation Plan, a copy of which is attached hereto and made part hereof, is hereby adopted. John J. Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing ordinance was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said ordinance was declared duly passed and adopted_ -1 0 8 - • • • • • DEPARTMENT OF NATURAL RESOURCES - DIVISION OF WATERS and METROPOLITAN COUNCIL WATER EMERGENCY AND CONSERVATION PLANS These guidelines are divided into four parts. The first three parts, Water Supply System Description and Evaluation, Emergency Response Procedures and Water Conservation Planning apply statewide. Part IV, relates to comprehensive plan requirements that apply only to communities in the Seven - County Twin Cities Metropolitan Area. If you have questions regarding water emergency and conservation plans, please call (651) 259 -5703 or (651) 259 -5647 or e-mail your question to wateruse a(�,dnr state.mn.us. Metro Communities can also direct questions to the Metropolitan Council at watersupplyametc.state.mn.us or (651) 602 -1066. 19856168 City of Lino Lakes 600 Town Center Parkway Tim Hillesheim Utility Supervisor (651) 464 -5567 PART I. WATER SUPPLY SYSTEM DESCRIPTION AND EVALUATION The first step in any water supply analysis is to assess the current status of demand and supplies. Information in Part 1, can be used in the development of Emergency Response Procedures and Conservation Plans. A. ANALYSIS OF WATER DEMAND. Irrigation accounts are listed rather than wholesale deliveries. TABLE 1 Historic Water Demand rss;s "' ... k -'- ass: N 00 oo C-- V'1 O■ ∎D o; oo N ° t� S oo .--f 4 oo O - ■p 07 o. N O N- c" O 0, _; M ■; N N M oo N M Q — t` 00 r-+ 00 00 in O N. .O O\ O, \O N o0 en cV 00 .--• co: 00 .. �aa..`. ' ` fc 1 N N CO N O, N N 3.52 O O ' - . - i •■ cn 4.90 N 00 4 M �t 4 ON O 'n =ss N � O o0 •-. 00 N O LO-1 00 O, 1.43 1.30 \D cn VD v') .•c 5.7 3.2 CO O O .-. ON N 3.9 3.2 --E-, 242.7 ,--1 NT ON N kr,vo OO\ t N M s rn L'LS£ o N v') 473.6 goo, ON OZ) et v� r N N t� •'-'+ rn 277.7 360.9 16. O 354.8 tom- .--4 460.0 475.3 549.9 : co, N r-+ O oo o0 — .— 18.9 •__� co N S. •--+ N N — O N M n d- .-, .— iO N 35.8 38.0* 43.0 •:1- v-) U oo ON co �Y;:•awa� N �t in N N O O, ,O co r- , N M N N V') cn p O 448.9 O N- O, en N • \D .--4 c O, ,o C cn d o C -p t— cn N N VD N 'I' N 2665 2922 In N •� M 3378 3580 . -• t— O, M 3825 4112 Mini.... nett... Served 7,538 8,362 9,000 9,935 an ON (Ia..' 'D 12,351 � .-. tri O, oo C7 •--4 •--4 cri �r p s . s ;. 0 '.D 4. 0 O O kr .., 0 0 v') O 'mot O, N v') .-a 0 d- cn V I 0 D■ N \ — 08Z`Li O ■D S- � r-. 18,240 18,730 lion Ciallrn,c L66I CO ON .-. 1999 2000 .-4 O N 2002 2003 v O N in D O O N Nn-, a) 3 _c > o • m tn 0 en 0 0 �+ ?• 0 a h U 0 U 0 y 0 0. C VD y y al o al -0 h 0 °D E no 0. m ^o 09 o n y v 0 C H L Q � � .` h d v .: O y L U i O L O 3 m ` -0 a 3 0 c) 0 m 0 `° 0 y d 0. V r 11 m o eo 0 A I 0_' °• m y .2 -O 0. o. 0 r O O 0. ,0 -a 6 0 aJ U b y U CS. _ p 4. y •CT .0 O a0 m .`a ° 0 0 0i ..= OD 0) g bi O y 3 E y O y .0 § -C E 0 3 y m ' '0 m d 'b op .2 d g) 0 0 0 5 VI L O vi 'a 7 ' .0 O o 0. •-- 0 1 tv 0. p - y m 2 3 w .E 0 0 0 _._ a 00 v' tl O 0 0 w O .0 .b C d 0. v d c E 0. .E 0 F `� 0 0 0 tm v" _ 6 y L ON [V to : ° ?, 7 m ) ! O v .O y 0 m H d d 0 d m .g O U • d d 0 - E 0 W y es p. N g N A O b O E" U O 7 .U.i O 0 v C m a) t. ca 0. ° 3 . d 0 0) a d aL s o o c o .0 ' c b . 11 .0 0 d 0 y 0 0 E - i =„ O d L i 0 N L 0 0 H _� _d m „ w 0 tC O m " y (0 ay y m =00 3 0 ° °"L) 3 a ° 0 0 =c E 3 qm 0_ -• 0 a w 0 0 'D '- SC a2i U .. y w C cs o y 0 .- 0 C O a) C OU 0. al a) et 0. 0 N O • '0 'y0' a 3 N N > C vUi � L a) C0 '' 0 2°' • 3= a 0) 0 = = 0 W o aa m L O O a 0 Z y c E � 0 a r a y L C O Er a vi 0 X ^O c O H k, .:s v S a • During the recent 10 year period, the population served by the water system increased by 88 percent and represents approximately 6,650 additional people. The Metropolitan Council forecast for the City indicates that the City will have approximately 26,250 people and 9,000 households by the year 2020. All of the additional households and people are expected to be served by the water system. As current City residents are expected to connect to the water system, it is estimated that approximately 25,000 people will be served by the year 2020. TABLE 2 Large Volume Users - List the to 10 lamest users. t7 ea, ,,+, .✓ro •s. uS Cliil ?sA =v Y •" tih "' , x� �![3IIS -'?p " ° 4'�" �Ya'; '�k �t '�r aB 1�d lists Prison 13,373,000 2.43 ISD No. 12 3,149,000 0.57 AD Graphics 2,967,000 0.54 Target 2,545,000 0.46 Fastbreak 2,400,000 0.44 Bobby and Steven 1,977,000 0.36 Metro Survey 1,834,000 0.33 Forgerty Investments 1,776,000 0.32 Schawns 1,297,000 0.24 McDonalds 1,033,000 0.18 B. TREATMENT AND STORAGE CAPACITY. TABLE 3(A) Water Treatment None Gallons per day City provides chlorination and fluoridation at each well. They also use polyphosphate to sequester iron and manganese at each well. TABLE 3B) Storage Capacity - List all storage structures and capacities. 3 —111— .' �.��y A w +%'r n -y,,a .t y, -.� F* ../, gg �K„t. "i 3 .1 '� 4R" �. :k "' "'+ih% iim:47.. �4; cur, Try`°' .1 2,000,000 = Gallons 1,326,000 Gallonsyer day • Sm Strad 1 ..... '�. _ as" + r Siii r , 4 • 2 2,000,000 i i4g "4E— '''' l'� •-Y �' ., " None }. '..� None 3 —111— C. WATER SOURCES. List all groundwater, surface water and interconnections that supply water to the system. Add or delete lines to the tables as needed. TABLE 4(A) Total Water Source Capacity for System (excluding emergency connections) 4,550 Gallons per minute 3,050 Gallons per minute TABLE 4(B) Groundwater Sources - Copies of water well records and well maintenance information should be included with the public water supplier's copy of the plan in Attachment A. Additional Well information can be found in Appendix B. 1 240171 1971 306/152 20 700 Jordan Active 2 110471 1986 258/162 24 600 Jordan Active 3 559373 1995 283/118 20 1500 Jordan Active 554207 1995 338/204 20 750 Jordan Active 5 722629 2005 273/165 24 1000 Jordan Active St2tov Active use, Emergency, Standby, Seasonal, Peak use, etc. Geologic Unit Name of formation(s), which supplies water to the well TABLE 4© Surface Water Sources GPM — Gallons per Minute None TABLE 4 (D) Wholesale or Retail Interconnections - List interconnections with neighboring suppliers that are used to supply water on a reeular basis either wholesale or retail. �-�-�/ P =• � F-?�iC S \ � 9' .41f f F� F i ��� p H ,��."'R2�� � ��`t V 1Li. } 'i*Fi i�L.�t i ��q- w1'�3� Lino Lakes to Hugo 13 MGY Wholesale (2006) Blaine to Lino Lakes 20 MGY Wholesale (2006) Blaine 800 GPM Emergency TABLE 4(E) Emergency Interconnections - List interconnections with neighboring suppliers or private sources that can be used to supply water on an emergency or occasional basis. Suppliers that serve less than 3,300 people can leave this section blank, but must provide this information in Section 11 C. Water p1 S stem 4''apaciiy . PMJMGm ` 0. 'i:-fteta .. Circle Pines 800 GPM Emergency Blaine 800 GPM Emergency Hugo - 2 1400 GPM Emergency Centerville 1400 GPM Emergency Shoreview 1400 GPM Emergency • • • D. DEMAND PROJECTIONS. TABLE 5 Ten Year Demand Projections MGD - Million Gallons per Day MGY - Million Gallons per Year Assume 260 households per year x 3.2 people = 832 people per year. Assume the total gallons /capita/day of 99 gallon - recent 10 year average which remains unchanged from prior 10 year average. Maximum day demand projected at 2.6 x average day after 2010. E. RESOURCE SUSTAINABILITY Sustainable water use: use of water to provide for the needs of society, now and in the future, without unacceptable social, economic, or environmental consequences. Monitoring. Records of water levels should be maintained for all production wells and source water reservoirs/basins. Water level readings should be taken monthly for a production well or observation well that is representative of the wells completed in each water source formation. If water levels are not currently measured each year, a monitoring plan that includes a schedule for water lever readings must be submitted as Attachment A. TABLE 6 Monitormg Wells - List all wells being measured. (Proposed M -- -a _ S '-= rF E. V' a 2007 15,018 1.49 4.86 542.7 2008 15,850 1.57 4.74 572.7 2009 16,682 1.65 4.79 602.8 2010 17,514 1.76 4.76 632.9 2011 18,346 1.82 4.73 662.9 2012 19,178 1.90 4.94 693.0 2013 20,010 1.98 5.15 723.1 2014 20.842 2.06 5.36 753.1 2015 21,674 2.15 5.59 783.2 2016 22,506 2.23 5.80 813.3 MGD - Million Gallons per Day MGY - Million Gallons per Year Assume 260 households per year x 3.2 people = 832 people per year. Assume the total gallons /capita/day of 99 gallon - recent 10 year average which remains unchanged from prior 10 year average. Maximum day demand projected at 2.6 x average day after 2010. E. RESOURCE SUSTAINABILITY Sustainable water use: use of water to provide for the needs of society, now and in the future, without unacceptable social, economic, or environmental consequences. Monitoring. Records of water levels should be maintained for all production wells and source water reservoirs/basins. Water level readings should be taken monthly for a production well or observation well that is representative of the wells completed in each water source formation. If water levels are not currently measured each year, a monitoring plan that includes a schedule for water lever readings must be submitted as Attachment A. TABLE 6 Monitormg Wells - List all wells being measured. (Proposed M -- -a _ E. V' a .n 1! B ,ac- k E A x observa.t on '� ti- • k I I mom etc s P� ice. .eelire Sc s� •,,, 240171 Production Monthly Tape 110471 Production Monthly Tape 559378 Production Monthly Tape 554207 Production Monthly Tape 722629 Production Monthly Tape Static water levels and pumping water levels remain unchanged in the production wells over time. Attachment A: Provide monitoring data (graph or table) for as many years as possible. Ground Water Level Monitoring — DNR Waters in conjunction with federal and local units of government maintain and measure approximately 750 observation wells around the state. Ground water level data are available online www.dnr.state.mn.us/waters. Information is also available by contacting the Ground Water Level Monitoring Manager, DNR Waters, 500 Jafayette Road, St. Paul, MN 55155 -4032 or call (651) 259 -5700. There are no known natural resources which are being affected by the water supply wells. From review of the monitoring information, the wells are sustainable and will continue to be the source of water supply for the City. ter, In Process ®Com.leted Not A..licable • • • • F. CAPITAL IMPROVEMENT PLAN (CIP) The current water supply wells, treatments and storage will require additions during the next ten year period. (See CIP Attachment B) The City's current CIP for the next 10 years include wells, storage facilities, and a water treatment plant. Well locations are shown on water system plan. (See Attachment B) The conjunctive use of surface and groundwater is not feasible for Lino Lakes as there are no rivers within the City limits. Standards for using surface water for municipal water supply would require a complex water treatment plant to meet the regulations. There are no alternative sources to ground water available for use by the City. The City has an annual well inspection on all production wells and provides system maintenance as required to keep system at full operating capacity as required to meet the water demands. PART II. EMERGENCY RESPONSE PROCECURES Water emergencies can occur as a result of vandalism, sabotage, accidental contamination, mechanical problems, power failures, drought, flooding, and other natural disasters. The purpose of emergency planning is to develop emergency response procedures and to identify actions needed to improve emergency preparedness. In the case of a municipality, these procedures should be in support of, and part of, an all- hazard emergency operations plan. If your community already has written procedures dealing with water emergencies we recommend that you use these guidelines to review and update existing procedures and water supply protection measures. Federal Emergency Response Plan Section 1433(b) of the Safe Drinking Water Act as amended by the Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (Public Law 107 -188, Title W — Drinking Water Security and Safety) requires community water suppliers serving over 3,300 people to prepare an Emergency Response Plan. Community water suppliers that have completed the Federal Emergency Response Plan and submitted the required certification to the U.S. Environmental Protection Agency have satisfied Part II, Sections A, B, and C of these guidelines and need only provide the information below regarding the emergency response plan and source water protection plan and complete Sections D (Allocation and Demand Reduction Procedures), and E (Enforcement). Provide the following information regarding your completed Federal Emergency Response Plan: Operational Contingency Plan. An operational contingency plan that describes measures to be taken for water supply mainline breaks and other common system failures as well as routine maintenance is recommended for all utilities. Check here M if the utility has an operational contingency plan. At a minimum a contact list for contractors and supplies should be included in a water emergency telephone list. Communities that have completed Federal Emergency Response Plans should skip to Section D. • 111 EMERGENCY RESPONSE PROCEDURES • • A. Emergency Telephone List. A telephone list of emergency contacts must be included as Attachment to the plan (complete template or use your own list). The list should include key utility and community personnel, contacts in adjacent communities, and appropriate local, state and federal emergency contacts. Please be sure to verify and update the contacts on the emergency telephone list on a regular basis (once each year recommended). In the case of a municipality, this information should be contained in a notification and warning standard operating procedure maintained by the warning point for that community. Responsibilities and services for each contact should be defined. B. Current Water Sources and Service Area. Quick access to concise and detailed information on water sources, water treatment, and the distribution system may be needed in an emergency. System operation, water well and maintenance records should be maintained in a central secured location so that the records are accessible for emergency purposes and preventative maintenance. A detailed map of the system showing the treatment plants, water sources, storage facilities, supply lines, interconnections, and other information that would be useful in an emergency should also be readily available. Check here ® if these records and maps exist and staff can access the documents in the event of an emergency. C. Procedure for Augmenting Water Supplies. List all available sources of water that can be used to augment or replace existing sources in an emergency. In the case of a municipality, this information should be contained in a notification and warning standard operating procedure maintained by the warning point for that community. Copies of cooperative agreements should be maintained with your copy of the plan and include in Attachment . Be sure to include information on any physical or chemical problems that may limit interconnections to other sources of water. Approvals from the MN Department of Health are required for interconnections and reuse of water. TABLE 7 (A) Public Water Supply Systems — List interconnections with other public water supply stems that can sunnly water in an emer:?encv. � - w,- 4.1� '�yt a��.� y�■ , Maw y�,�:..� f bia - � _. ,p.. . ^�. . er.. i-�.An O iii, �r"7 r4 m�n „.,4 Circle Pines Blaine 800 GPM 800 GPM Emergency use Hugo 1400 GPM Emergency use Centerville Shoreview 1400 GPM 800 GPM Emergency use GPM — Gallons per Minute MGD — Million Gallons per Day TABLE 7 (B) - Private Water Sources — List other sources of water available in an emer encv. - 0.44 iml (ln 4m-- ir, A iam ''''' i , x5 Minnesota Correctional Facility 800 GPM Emergency use GPM — Gallons per Minute MGD — Million Gallons per Day • D. Allocation and Demand Reduction Procedures. The plan must include procedures to address gradual decreases in water supply as well as emergencies and the sudden loss of water due to line breaks, power failures, sabotage, etc. During periods of limited water supplies public water suppliers are required to allocate water based on the priorities established in Minnesota Statutes 103G.261. Water Use Priorities (Minnesota Statutes 103G.26I) First Priority. Domestic water supply, excluding industrial and commercial uses of municipal water supply, and use for power production that meets contingency requirements. NOTE: Domestic use is defined (MN Rules 6115.0630, Subp. 9), as use for general household purposes for human needs such as cooking, cleaning, drinking, washing, and waste disposal, and uses for on -farm livestock watering excluding commercial livestock operations which use more than 10,000 gallons per day or one million gallons per year. Second Priority. Water uses involving consumption of less than 10,000 gallons per day. Third Priority. Agricultural irrigation and processing of agricultural products. Fourth Priority. Power production in excess of the use provided for in the contingency plan under first priority. Fifth Priority. Uses, other than agricultural irrigation, processing of agricultural products, and power production. Sixth Priority. Non - essential uses. These uses are defined by Minnesota Statutes 103G.291 as lawn sprinkling, vehicle washing, golf course and park irrigation, and other non - essential uses. List the statutory water use priorities along with any local priorities (hospitals, nursing homes, etc.) in Table 8. Water used for human needs at hospitals, nursing homes and similar types of facilities should be designated as a high priority to be maintained in an emergency. Local allocation priorities will need to address water used for human needs at other types of facilities such as hotels, office buildings, and manufacturing plants. The volume of water and other types of water uses at these facilities must be carefully considered. After reviewing the data, common sense should dictate local allocation priorities to protect domestic requirements over certain types of economic needs. In Table 8, list the priority ranking, average day demand and demand reduction potential for each customer category (modify customer categories if necessary). Table 8 Water Use Priorities GPD — Gallons per Day _11P- r .,. 1 1,260,000 150,000 r.rrnrtr I. 6 160,300 0 � f 6 82,700 82,700 tJ NA Near {essential. , 6 - 250,000 TALS 1,503,000 482,700 GPD — Gallons per Day _11P- • • Demand Reduction Potential. The demand reduction potential for residential use will typically be the base demand during the winter months when water use for non - essential uses such as lawn watering do not occur. The difference between summer and winter demands typically defines the demand reduction that can be achieved by eliminating non - essential uses. In extreme emergency situations lower priority water uses must be restricted or eliminated to protect first priority domestic water requirements. Short -term demand reduction potential should be based on average day demands for customer categories within each priority class. Triggers for Allocation and Demand Reduction Actions. Triggering levels must be defined for implementing emergency responses, including supply augmentation, demand reduction, and water allocation. Examples of triggers include: water demand >100% of storage, water level in well(s) below a certain elevation, treatment capacity reduced 10% etc. Each trigger should have a quantifiable indicator and actions can have multiple stages such as mild, moderate and severe responses. Check each trigger below that is used for implementing emergency responses and for each trigger indicate the actions to be taken at various levels or stages of severity in Table 9. Water Demand Treatment Capacity Storage Capacity Groundwater Levels Surface Water Flows or Levels Water Main Break Loss of Production Security Breach Contamination Other (list in Table 9) ❑ Pump, Booster Station or Well Out of Service ❑ Governor's Executive Order — Critical Water Deficiency (required by statute) Table 9 Demand Reduction Procedures May 15th to September 15 May 15th to September 15 Peak use exceeds total well supply capacity. Water storage unable to recover within 24 hours Executive Order by Govemor & as provided in above triggers Alternate day (odd/even) sprinkling restriction sprinkling restriction 10:00 am to 6:00 pm Alternate day (odd/even) sprinkling restriction sprinkling restriction 10:00 am to 6:00 pm - Ticket Violators Total ban on lawn watering and other non - essential uses. Stage 1: Restrict lawn watering, vehicle washing, golf course and park irrigation and other nonessential uses Stage 2: Suspend lawn watering, vehicle washing, golf course and park irrigation and other nonessential uses Note: The potential for water availability problems during the onset of a drought are almost impossible to predict. Significant increases in demand should be balanced with preventative measures to conserve supplies in the event of prolonged drought conditions. *10:00 AM to 6:00 PM Ordinance to limit sprinkling to follow. Public service announcements, City web page, postings, newspaper E. Enforcement. Minnesota Statutes require public water supply authorities to adopt and enforce water conservation restrictions during periods of critical water shortages. Public Water Supply Appropriation During Deficiency. Minnesota Statutes 103G.291, Subdivision 1. Declaration and conservation. (a) If the governor determines and declares by executive order that there is a critical water deficiency, public water supply authorities appropriating water must adopt and enforce water conservation restrictions within their jurisdiction that are consistent with rules adopted by the commissioner. (b) The restrictions must limit lawn sprinkling, vehicle washing, golf course and park irrigation, and other nonessential uses, and have appropriate penalties for failure to comply with the restrictions. An ordinance that has been adopted or a draft ordinance that can be quickly adopted to comply with the critical water deficiency declaration must be included in the plan (include with other ordinances in Attachment 7 for Part 111, Item 4). Enforcement responsibilities and penalties for non - compliance should be addressed in the critical water deficiency ordinance. Sample regulations are available at www.dnr.state.mn.us /waters Authority to Implement Water Emergency Responses. Emergency responses could be delayed if city council or utility board actions are required. Standing authority for utility or city managers to implement water restrictions can improve response times for dealing with emergencies. Who has authority to implement water use restrictions in an emergency? ❑ Utility Manager ❑ City Manager ❑ City Council or Utility Board Other (describe): Public Works Director • • PART III. WATER CONSERVATION PLAN Water conservation programs are intended to reduce demand for water, improve the efficiency in use and reduce losses and waste of water. Long -term conservation measures that improve overall water use efficiencies can help reduce the need for short-term conservation measures. Water conservation is an important part of water resource management and can also help utility managers satisfy the ever - increasing demands being placed on water resources. Minnesota Statutes 103G.291, requires public water suppliers to implement demand reduction measures before seeking approvals to construct new wells or increases in authorized volumes of water. Minnesota Rules 6115.0770, require water users to employ the best available means and practices to promote the efficient use of water. Conservation programs can be cost effective when compared to the generally higher costs of developing new sources of supply or expanding water and/or wastewater treatment plant capacities. A. Conservation Goals. The following section establishes goals for various measures of water demand. The programs necessary to achieve the goals will be described in the following section. The City's unaccounted water falls below the recommended 10% nnnrcounted water. Phase 1 1. Prepare an ordinance requiring rain sensors to be installed with all automatic sprinkler systems. 2. Provide public education to consumers regarding information on how to reduce water usage indoors and outdoors. 50% of water consumed by a household is used outdoors. The remaining 50% is used indoors and of that 75% is consumed in the bathroom. a. Water conservation section in the Lino Lakes Newsletter and at www.ci.lino- lakes.mn.us, providing tips and information on water conservation. b. Accurate and timely billing encourages conservation by providing timely information on water usage which gives customers an opportunity to make modifications in water use practices or identify and repair costly leaks. Attachments and flyers with water bills can also be used to provide information on how to use water efficiently. Phase 2 1. Consumer surveys, feedback, and contact with high volume consumers. a. Contact consumers with-high volumes of usage to provide conservation tips and potential cost saving ideas. b. Prepare a household water audi -t kit, which gathers consumer feedback on conservation measures, allows consumers to see first hand their water use and compare it to the average. c. Analyze consumer feedback through surveys and contact to identify reasons for high per capita usage. 2. Offer incentive programs including. a. Leaking faucet repair b. Offer soil moisture meters and rain gages for monitoring of sprinkling. The per capita demand average for the last 10 years was 89.9. Demand is irrigation related as three years the demand was less than 75gpcd for residential use. Prepare a time of day lawn watering ordinances that restricts lawn watering during the daytime hours of 10am to 6pm. Copy of Ordinance to follow. Phase 1 1. Conduct evaluation of the Lino Lakes water rate structure. 2. Revise water rate structure to encourage conservation. 3. Prepare a time of day lawn watering ordinance that restricts lawn watering during the midday hours of 10am to 6pm. B. Water Conservation Programs. Describe all short-term conservation measures that are available for use in an emergency and long -term measures to improve water use efficiencies for each of the six conservation program elements listed below. Short-term demand reduction measures must be included in the emergency response procedures and must be in support of, and part of, a community all - hazard emergency operation plan. 1. Metering. The American Water Works Association (AWWA) recommends that every water utility meter all water taken into its system and all water distributed from its system at its customer's point of service. An effective metering program relies upon periodic performance testing, repair, repair and maintenance of all meters. AWWA also recommends that utilities conduct regular water audits to ensure accountability. Complete Table 10 (A) regarding the number and maintenance of customer meters. TABLE 10 (Al Customer Meters —12— • ._ — > T e z ?F @ k ? in - ; 11 eeer testi g , se &4ule (years) era e a eimeler - -: reffla.6e rnt :schedit e3, `e e Connections d'e 4,184 4,184 As Needed Replaced at 1,000,000 gallons In 19 19 Replaced at 10,000,000 gallons —12— • • • Fully metered system TABLE 10 B) Water Source Meters 59 x� y aEk�. Replaced at 10,000,000 gallons ,.I+j, 1 'a 59 `ek 5 5 As required 25 Replaced at 10,000,000 gallons r 25 - With — institutional v - -.b = 19 _ 19 Replaced at 1,000,000 - 10,000,000 gallons Fully metered system TABLE 10 B) Water Source Meters --0 @ 6rE`W x� y aEk�. ,.I+j, 1 'a a, ��i 4�� ® 4 3'.- S' `ek 5 5 As required 2. Unaccounted Water. Water audits are intended to identify, quantify, and verify water and revenue losses. The volume of unaccounted -for water should be evaluated each billing cycle. The AWWA recommends a goal of ten percent or less for unaccounted -for water. Water audit procedures are available from the AWWA and MN Rural Water Association. Frequency of water audits: ❑ each billing cycle ® yearly ® other: Conducted when a leak is suspected but not apparent. Leak detection and survey. ❑every year ❑ every other year ® periodic as needed Year last leak detection survey completed: Partial survey in 2006 3. Conservation Water Rates. Plans must include the current rate structure for all customers and provide information on any proposed rate changes. Discuss the basis for current price levels and rates, including cost of service data, and the impact current rates have on conservation. Billing Frequency: ❑ Monthly ❑ Bimonthly ® Quarterly ❑ Other (describe): Volume included in base rate or service charge: Conservation Rate Structures ® Increasing block rate: rate per unit increases as water use increases ❑ Seasonal rate: higher rates in summer to reduce peak demands ❑ Service charge or base fee that does not include a water volume Conservation Neutral Rate Structure ❑ Uniform rate: rate per unit is the same regardless of volume Non - conserving Rate Structures ❑ Service charge or base fee that includes a large volume of water ❑ Declining block rate: rate per unit decreases as water use increases ❑ Flat rate: one fee regardless of how much water is used (unmetered) Other (describe): Water Rates Evaluated: ® every year n every years n no schedule Date of last rate change: February 2006 • • • • • • Declining block (the more water used, the cheaper the rate) and flat (one fee for an unlimited volume of water) rates should be phased out and replaced with conservation rates. Incorporating a seasonal rate structure and the benefits of a monthly billing cycle should also be considered along with the development of an emergency rate structure that could be quickly implemented to encourage conservation in an emergency. 0- 30,000 gallons - $1.77 per 1000 gallons Over 30,000 gallons - $2.07 per 1000 gallons Proposed water rate schedule to follow 4. Regulation. Plans should include regulations for short-term reductions in demand and long -term improvements in water efficiencies. Sample regulations are available from DNR Waters. Copies of adopted regulations or proposed restrictions should be included in Attachment D of the plan. Indicate any of the items below that are required by local regulations and also indicate if the requirement is applied each year or just in emergencies. PI Time of Day: no watering between 10:00 am and 6:00 pm (reduces evaporation) ❑ year around 151 seasonal ❑ emergency only • Odd/Even: (helps reduce peak demand) ❑ year around ® seasonal n emergency only ❑ Water waste prohibited (no runoff from irrigation systems) Describe ordinance- n Limitations on turf areas for landscaping (reduces high water use turf areas) Describe ordinance: E Soil preparation (such as 4 " -6" of organic soil on new turf areas with sandy soil) Describe ordinance. ❑ Tree ratios (plant one tree for every square feet to reduce turf evapotranspiration) Describe ordinance: n Prohibit irrigation of medians or areas less than 8 feet wide Describe ordinance: n Permit required to fill swimming pool n every year emergency only n Other (describe): A sprinkler ban is currently in the works. State and Federal Regulations (mandated) ® Rainfall sensors on landscape irrigation systems. Minnesota Statute 103G.298 requires "All automatically operated landscape irrigation systems shall have furnished and installed technology that inhibits or interrupts operation of the landscape inigation system during periods of sufficient moisture. The technology must be adjustable either by the end user or the professional practitioner of landscape irrigation services." ® Water Efficient Plumbing Fixtures. The 1992 Federal Energy Policy Act established manufacturing standards for water efficient plumbing fixtures, including toilets, urinals, faucets, and aerators. • • • • • • 5. Education and Information Programs. Customers should be provided information on how to improve water use efficiencies a minimum of two times per year. information should be provided at appropriate times to address peak demands. Emergency notices and educational materials on how to reduce water use should be available for quick distribution during an emergency. If any of the methods listed in the table below are used to provide water conservation tips, indicate the number of times that information is provided each year and attach a list of education efforts used for the last three years. List education efforts for the last three years in Attachment C of the plan. Be sure to indicate whether educational efforts are on -going and which efforts were initiated as an emergency or drought management effort. A packet of conservation tips and information can be obtained by contacting DNR Waters or the Minnesota Rural Water Association (MRWA). The American Water Works Association (AWWA) www.awwa.org or www.waterwiser.org also has excellent materials on water conservation that are available in a number of formats. You can contact the MRWA 800/367- 6792, the AWWA bookstore 800/926 -7337 or DNR Waters 651/259 -5703 for information regarding educational materials and formats that are available. Billing inserts or tips printed on the actual bill Consumer Confidence Reports 1 Local news papers Community news letters 1 Direct mailings (water audit/retrofit kits, showerheads, brochures) Information at utility and public buildings Public Service Announcements Cable TV Programs Demonstration projects (landscaping or plumbing) K -12 Education programs (Project Wet, Drinking Water Institute) School presentations Events (children's water festivals, environmental fairs) Community education Water Week promotions Information provided to groups that tour the water facilities Website (include address: http: / /ci.lino- lakes.mn.us) X Targeted efforts (large volume users, users with large increases) Notices of ordinances (include tips with notices) Emergency conservation notices (recommended) Other: Street Signs Continuous List education efforts for the last three years in Attachment C of the plan. Be sure to indicate whether educational efforts are on -going and which efforts were initiated as an emergency or drought management effort. A packet of conservation tips and information can be obtained by contacting DNR Waters or the Minnesota Rural Water Association (MRWA). The American Water Works Association (AWWA) www.awwa.org or www.waterwiser.org also has excellent materials on water conservation that are available in a number of formats. You can contact the MRWA 800/367- 6792, the AWWA bookstore 800/926 -7337 or DNR Waters 651/259 -5703 for information regarding educational materials and formats that are available. 6. Retrofitting Programs. Education and incentive programs aimed at replacing inefficient plumbing fixtures and appliances can help reduce per capita water use as well as energy costs. It is recommended that communities develop a long -term plan to retrofit public buildings with water efficient plumbing fixtures and that the benefits of retrofitting be included in public education programs. You may also want to contact local electric or gas suppliers to see if they are interested in developing a showerhead distribution program for customers in your service area. A study by the AWWA Research Foundation (Residential End Uses of Water, 1999) found that the average indoor water use for a non - conserving home is 69.3 gallons per capita per day (gpcd). The average indoor water use in a conserving home is 45.2 gpcd and most of the decrease in water use is related to water efficient plumbing fixtures and appliances that can reduce water, sewer and energy costs. In Minnesota, certain electric and gas providers are required (Minnesota Statute 216B.24I) to fund programs that will conserve energy resources and some utilities have distributed water efficient showerheads to customers to help reduce energy demands required to supply hot water. None - Service area is primarily new homes. Plan Approval. Water Emergency and Conservation Plans must be approved by the Department of Natural Resources (DNR) every ten years. Please submit plans for approval to the following address: DNR Waters Water Permit Programs Supervisor 500 Lafayette Road St. Paul, MN 55155 -4032 or Submit electronically to wateruse@dnr.state.mn.us. Adoption of Plan. All DNR plan approvals are contingent on the formal adoption of the plan by the city council or utility board. Please submit a certificate of adoption (example available) or other action adopting the plan.. • • • • METROPOLITAN COUNCIL PART IV. ITEMS FOR METROPOLITAN AREA PUBLIC SUPPLIERS Minnesota Statute 473.859 requires water supply plans to be completed for all local units of government in the seven - county Metropolitan Area as part of the local comprehensive planning process. Much of the required information is contained in Parts I -III of these guidelines. However, the following additional information is necessary to make the water supply plans consistent with the Metropolitan Land Use Planning Act upon which local comprehensive plans are based. Communities should use the information collected in the development of their plans to evaluate whether or not their water supplies are being developed consistent with the Council's Water Resources Management Policy Plan. It is the policy of the City of Lino Lakes Water Utility to provide potable water to all customers within the water service area defined by City Council resolution. Sufficient quantities of potable water to meet consumption and fire flow requirements shall be supplied. All water supplied shall conform to requirements of the Safe Drinking Water Act and other State and Federal regulations pertaining to water system operation. The water supply plan provided within the document should not change or affect the current City comprehensive plan. Demand Proiections ter ; .Q3.°"' i�x.... .y.(3' s _ S.S. '+�-. ,-- . i €!tea 2 ks^- ,t ,�, — 1' .�.a ( . �E ! C ..It'> Y _ mom ��E * F1: 1 1 @, ..�°� € �rxw - €!_k4E tr 1 r 2010 21,500 sSw.. 17,514 1.73 4.76 632.9 2020 26,500 23,000 2.28 5.93 832.2 2030 31,000 29,000 2.87 7.46 1047.6 Ultimate 43,000 42,000 4.16 10.82 1518.4 op, a Re l r ecbons}should be co sisteri wig= those`m e 0.- 0 council's .6..W opment Framewori or the Comn urntiesI008 Comprehensive 'lan 2:030 Ifto update tii e o ,Ob. nol co nplete service v .. u :0 :::n3 c; Not all residents are connected to the City water system. Maximum day demand projected at 2.6 x average day after 2010. PLAN SUBMITTAL AND REVIEW OF THE PLAN The plan be reviewed by the Council according to the sequence outlined in Minnesota Statutes 473.175. Prior to submittal to the Council, the plan must be submitted to adjacent governmental units for a 60 -day review period. Following submittal, The Council determines Reviews Coordinator Metropolitan Council 230 E 5th Street, St. Paul, MN 55101 electronically to: watersupply metc.state.mn.us • ATTACHMENT A: WELL MONITORING INFORMATION • • Monitoring of Wells Wen #1 Date 11 /10/71 12/20/82 06/06/83 08122/85 03/23/93 09/15/93 Jan 1994 Mar 1994 April 1994 May 1994 June 1994 July 1994 Aug 1994 Sept 1994 Oct 1994 Dec 1994 09/19/95 Jan 1995 Feb 1995 03/01/95 04/05/95 05/02/95 05/31/95 July 1995 Aug 1995 09/15/95 Oct 1995 Nov 1995 Dec 1995 Jan 1996 Static (fij 8' 2' 12' 11' 12'2' 11' 10' 12' 12' 10' 10' 12' 18' 14' 11' 11' 12' 7' 11' 11.5' 11.5' 11' 11' 11' 11' 17' 12' 11' 12' 8' 9' Feb 1996 11' Mar 1996 11' Apra 1996 10' May 1996 10' June 1996 10' July 1998 11.5' Aug 1996 Not recorded Sept 1993 10/17/96 Nov 1996 Dec 1996 Feb 1997 Mar 1997 April 1997 May 1997 11' 13' 13' 9' 9' 8' 11' 8' Well l Blue data is from our annual well inspect! Pumping Level (ft) 21'2' 52' 25' 5' 31'5' 31' 23' 31' 30' 30' 32' 31' 32' 34' 24' 30' 30' 20' 6' 31.5' 31.5' 32' 27' 28' 32' 31.5' 33' 20' 28' 2T 27' 28' 27' 24' 13' City 2T 17' City 28' 18' City 28' 18' City Not recorded Vat recorder City 31' slot recordecCity ors performed by McCarthy well raw Down (t Measured By 13' Keys Well Drillers 40' McCarthy Well Co. 14' 6° McCarthy Weil Co. 19' 3° McCarthy Well Co. 20' City 13' McCarthy Well Co. 19' 18' 20' 22' 19' 16' 20' 13' 19' 18' 13' 6° 20.5' 20' 20.5' 16' 17' 21' 20.5' 16' 8' 17' 16' 19' 19' 16' City City City City City City City City City City McCarthy Well Co. City City City City City City City City City City City Cfty City City 27' 22' 33' 27' 27' 23' 2T 28' 16' City 9' McCarthy Well Co. 10' City 18' CITy 18' City 15' City 16' City 20' City Page 1 Reason Drilling of Well Annual Well Inspection Annual Well Inspection Annual Well Inspection Monthly Measurement Annual Well Inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well Inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement • • June 1997 July 1997 Aug 1997 Sept 1997 Oct 1997 10/23/97 Nov 1997 Dec 1997 09/22/98 Jan 1998 Feb 1998 Mar 1998 April 1998 May 1998 June 1998 July 1998 Aug 1998 Sept 1998 Oct 1998 Nov 1998 Dec 1998 Jan 1999 Feb 1999 Mar 1999 April 1999 May 1999 June 1999 06/09/99 July 1999 Aug 1999 Sept 1999 Oct 1999 Nov 1999 Dec 1999 Jan 2000 Feb 2000 Mar 2000 April 2000 8.5' 29' 05/11/00 10.5' 32' June 2000 10.5' 32' July 2D00 10.5' 32.5' Aug 2000 13' 36.5' Sept 2000 13.5' Not recorded 03/26/01 Nat recorded Not recorded June 2001 Not recorded 29' July 2001 Not recorded 35' 09/19/01 14' 45.4' 02/16/03 11' 30' 02/19/04 Not recorded Not recopied 02/01/05 Not recorded Not recorded Feb 2005 11' Not recorded Well 1 13' 30' 17' Monthly Measurement 12' 30' 18' Monthly Measurement 11' 31' 20' Monthly Measurement 10' 28' 18' Monthly Measurement 9' 27' 18' Monthly Measurement 10' 25' 15' . Annual Well Inspection 8' 26' 18' Monthly Measurement 7.5' 27' 19.5' Monthly Measurement 24' 34' 10' . Annual Well Inspection 8' 25' 1 T Monthly Measurement 8.8' 28' 19.5' Monthly Measurement 8' 27.5' 19.5' Monthly Measurement 7' 23' 16' Monthly Measurement 10' 30' 20' Monthly Measurement 10' 29' 19' Monthly Measurement 7.5' 28.5' 21' Monthly Measurement 12' 32' 20' City 10' 31' 21' City 11' 32.5' 21.5' City 10' 30.5' 205 City 9.5' 27' 17.5' City 8.5' Not recorded got recorder City 8.5' 30.5' 22' City 8' Not recorded gat recorder City 8' 30' 22' City 9.5 29' 19.5' Cfty ID' 28' 18.5' City 21' 31' 10' McCarthy Well Co. 9.5' 29' 18.5' City 11' 32' 21' Cfty 10.5' 31' 20.5' City 11' Not recorded got recordecClty 10' Not recorded got recorder City 12' 30' 18' City 10' 28' 18' City 8.5' 27' 18.5' City 8' Not recorded got recorder City 20.5' City 21.5' McCarthy Well Co. 2.1.5' City 22' City 23.5' City got recorder City got recordec McCarthy Well Co. gat recordec City got recorder City 31.4' Ef-I Renner 19' McCarthy Well Co. got recorder McCarthy Well Co. got recordec McCarthy Well Co. got recordec City City Cfty City Cfty City McCarthy Well Co City City McCarthy Well Co City City City City City City City Page 2 - 1 3 3 - Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well Inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well Inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well Inspection Monthly Measurement Monthly Measurement Pump replacementNFD install Annual Well Inspection Annual Well Inspection Annual Well Inspection Monthly Measurement • Well I 02/22/06 12' 25' 13' McCarthy Well Co. Annual Well Inspection 02/21/07 Not recorded Not recorded slot recordecMcCarlhy Well Co. Annual Well Inspection Page 3 • Well 2 Monitoring of Wells Well #2 Blue data is from our annual well inspections performed by McCarthy well 1 Pumping Date Static (ft) Level (ft) Draw Down (ft) Measured By Reason 10/19/85 9' 33' 24' 01/06/93 20' Not recorded Not recorded City Monthly Measurement 02/02/93 20' Not recorded Not recopied City Monthly Measurement April 1993 20' Not recorded Not recorded City Monthly Measurement May 1993 20' 31' 11' City Monthly Measurement June 1993 Not recorded 31' Not recorded City Monthly Measurement Aug 1993 Not recorded 30' Not recorded Cfty Monthly Measurement 09/15/93 18' 29' 11' McCarthy Well Co. Annual Well Inspection Dec 1993 18' 32' 14' City Monthly Measurement Mar 1994 18' 28' 10' City Monthly Measurement April 1994 17' 30' 13' Cfty Monthly Measurement 05/31/94 20' 33' 13' City Monthly Measurement Aug 1994 22' Not recorded Not recorded City Monthly Measurement Sept 1994 17.5' 26.5' 9' City Monthly Measurement Jan 1995 18' 30.5' 125' City Monthly Measurement Feb 1995 21' 32' 11' City Monthly Measurement Mar 1995 19.5' 31' 11.5' City Monthly Measurement 03/01/95 19.75' 31' 1125' City Monthly Measurement 03/02/95 18.75' Not recorded Not recorded City Monthly Measurement 03/05/95 18' 28' 10' City Monthly Measurement April 1995 18' 28' 10' Cfty Monthly Measurement May 1995 18' 30' 12' City Monthly Measurement June 1995 18' 30' 12' City Mordhiy Measurement July 1995 21' 33' 12' City Monthly Measurement Aug 1995 21' 34' 13' City Monthly Measurement Sept 1995 23' 32' 9' City Monthly Measurement Oct 1995 19' 30' 11' City Monthly Measurement Nov 1995 20' 32' 12' City Monthly Measurement Nov 1995 21' 27' 6' City Monthly Measurement Dec 1995 IT 28' 11' City Monthly Measurement • 09/19/95 17' 24.5' 6.5' McCarthy Weft Co. Annual Well Inspection Jan 1996 17' 27.5' 10' City Monthly Measurement Feb 1996 18' Not recorded Not recorded City Monthly Measurement Mar 1996 17' 28' 11' Cfty •Monthly Measurement Apra 1996 17' 29' 12' City Monthly Measurement May 1996 17' 28' 11' City Monthly Measurement June 1996 19.5' 33' 13.5' City Monthly Measurement July 1996 23' 35' 12' City Monthly Measurement Aug 1996 26' 38' 12' City Monthly Measurement Sept 1996 26' 37' 11' City Monthly Measurement Oct 1996 21' 31' 10' Cfty Monthly Measurement 1017/96 22' 31' 9' McCarthy Well Co. Annual WeU Inspection Nov 1996 21' 31' 10' City Monthly Measurement Dec 1996 17' Not recorded Not recorded City Monthly Measurement Jan 1997 20' 29' 9' City Monthly Measurement Feb 1997 17S' 29' 11.5' City Monthly Measurement Page 1 Mar 1997 17.5' Aprri 1997 16 May 1997 17' June 1997 25' July 1997 22' Aug 1997 21' Sept 1997 19' Oct 1997 20' 10/23/97 20' Nov 1997 18' Dec 1997 18' Jan 1998 18' Feb 1998 17.5' Mar 1998 17.5' April 1998 17' May 1998 21' June 1998 20.5' July 1998 19' Aug 1998 23' Sept 1998 21.5 09/22/98 31' Oct 1998 20.5' Nov 1996 19' Dec 1998 18.5' Jan 1999 17.5' Feb 1999 18' Mar 1999 18' April 1999 17.51 May 1999 20' June 1999 21' 06/09/99 21' July 1999 24' Aug 1999 22' Oct 1999 19' Nov 1.999 20' Dec 1999 18.5' Feb 2000 16' April 2000 19.5' May 2000 22.5' 05/11/00 25' 03/26/01 Not recorded 05/24/01 20.5' 09/19/01 9' 02/18/03 21' 02/19/04 Not recorded 02/01/05 21' 02/22/06 18' 02/21/07 18' Not recorded 29' 29' 34' 33' 30' 30' 30' 29' 28' 28' 28' 28' 26.5' 31' 30.5' 32.5' 31' 37' 33' 38' Not recorded 27.5' Not recorded Not recorded 30' 3D' 28' 31' 30.5' 32' 34' 33' 32.5' 32.5' 31' 30' Not recorded 32' 32' Not recorded 29.5' 42' 32' Not recorded 33' 26' 28' Well 2 Not recorded City 13' City 12' City 9' City 11' City 9' City 11' City 10' City 9' McCarthy Well Co. 10' City 8' City 10' City 10.5' City 9' City 14' City 9.5' City 12' City 12' City 14' City 11.5' City T McCarthy Well Co. Not recorded City 8.5' City Not recorded City Not recorded City 12' City 12' City 10.5 City 11' City 9.5' City 11' McCarthy Well Co. 10' City 11' City 13.5' City 12.5' City 12.5' City 12' City Nat recorded City 9.5' City 7' McCarthy Well Co. Not recorded McCarthy Wen Co. 9' EH Renner 33' EH Renner 11' McCarthy Well Co. Not recorded McCarthy Well Co. 12' McCarthy Well Co. 8' McCarthy Well Co. 1r1' McCarthy Well Co. Page 2 Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Arinual Well Inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well Inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well Inspection Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Monthly Measurement Annual Well Inspection Annual Well Inspection Well inspection Pump rephacement/VFD inst Annual Well inspection Annual Well inspection Annual Well Inspection Annual Well inspection Annual Well Inspection • • i Well 3 Monitoring of Wells Well #3 Blue data is from our annual well inspections performed by McCarthy we Pumping Date Static (ft) Level (ft) Draw Down (ft) Measured By Reason 10/17/98 18' 22' 4' McCarthy Well Co. Annual Well Inspection Oct 1996 18' 22' 4' City Monthly Measurement Dec 1996 13' 18' 5' CIty Monthly Measurement Jan 1997 12' 18' 6' Ctty Monthly Measurement Feb 1997 13' 19' 6' City Monthly Measurement Mar 1997 12' 19' 7' Ctty Monthly Measurement April 1997 14' 16' 2' City Monthly Measurement May 1997 12.5' 19' 6.5' City Monthly Measurement June 1997 15' 25' 10' City Monthly Measurement. July 1997 13' Not recorded Nat recorded City Monthly Measurement Aug 1997 13' 20' 7' City Monthly Measurement Sept 1997 13' 20' 7' City Monthly Measurement Oct 1997 13' 19' 6' City Monthly Measurement 10/23/97 15' 21' 6' McCarthy Well Co. Annual Well Inspection Nov 1997 13' Not recorded Not recorded City Monthly Measurement Dec 1997 13' 20.5' 7.5' City Monthly Measurement Jan 1998 12.5' 20' 7.5' City Monthly Measurement Feb 1998 13' 20' T City Monthly Measurement Mar 1998 11.5' 19.5' 8' City Mordhiy Measurement April 1998 11 19' 8' City Monthly Measurement May 1998 12.5' Not recorded Not recorded City Monthly Measurement June 1998 13.5' 20' 6.5' City Monthly Measurement July 1998 13' 24' 11 City Monthly Measurement Aug 1998 14' 21' 7' City Monthly Measurement Sept 1998 14' 21' 7' City Monthly Measurement 09/22/98 20' 23' 3' McCarthy Well Co. Annual Well inspection Oct 1998 17' 21' 4' City Monthly Measurement Nov 1998 14' 19' 5' City Monthly Measurement Dec 1998 12' 19.5' T Ctty Monthly Measurement Jan 1999 12' Not recorded Not recorded Ctty Monthly Measurement Feb 1999 12' 22.5' 10.5' City Monthly Measurement Mar 1999 12.5' Not recorded Not recorded City Monthly Measurement April 1999 12' Not recorded Not recorded City Monthly Measurement May 1999 13' 19.5' 6.5 City Monthly Measurement June 1999 12' 19.5' 7.5' City Monthly Measurement 06/09199 18' 21' 5' McCarthy Well Co. Annual Well Inspection July 1999 12.5' 22' 9.5' City Monthly Measurement Aug 1999 16' 23.5' 7.5' City Monthly Measurement Sept 1999 14' 22.5' 6.5' City Monthly Measurement Oct 1999 13' 20.5' 7.5' City Monthly Measurement Nov 1999 13' Not recorded Not recorded City Monthly Measurement Dec 1999 12_5' Not recorded Not recorded City Monthly Measurement Jan 2000 14' Not recorded Not recorded Clty Mon hfy Measurement Feb 2000 13' Not recorded Not recorded City Monthly Measurement April 2000 12' Not recorded Not recorded City Monthly Measurement May 2000 14' 21' 7' City Monthly Measurement Page 1 We]I 3 05/11/00 16' 21' 5' July 2000 17' 21.5' 4.5' Aug 2000 18' 24' 6' Sept 2000 17' 23.5' 6.5' Oct 2000 16.5' 23.5' 7' Nov 2000 i 4' 21' 7' Feb 2001 17.5' Not recorded Not recorded 03/26/01 Not recorded Not recorded Not recorded May 2001 10.5' 19.5' 9' July 2001 17.5' 25' 7.5' Aug 2001 17.5' 23' 5.5' Sept 2001 Not recorded 24.5' Not recorded Jan 2002 18' 22.5' 4.5' Feb 2002 12.5' 22.5' 10' 02/26/02 12' 20' 8' June 2002 Not recorded 18.5' Not recorded 02/18/03 13' 19.5' 6.5' Aug 2003 Not recorded 30' Not recorded 02/19/04 Not recorded Not recorded Not recorded 02/01/05 Not recorded Not recorded Not recorded 02/22106 16' 21' 5' 02/21/07 18' 23' 5' Page 2 McCarthy Well Co. Annual Well Inspection City Monthly Measurement CIy Monthly Measurement City Monthly Measurement Cfty Monthly Measurement City Monthly Measurement City Monthly Measurement McCarthy Well Co. Annual Well Inspection City Monthly Measurement City Monthly Measurement City Monthly Measurement City Monthly Measurement City Monthly Measurement City Monthly Measurement McCarthy Well Co. Annual Well Inspection City Monthly Measurement McCarthy Well Co. Annual Well Inspection City Monthly Measurement McCarthy Well Co. Annual Well inspection McCarthy Well Co. Annual Well Inspection McCarthy Well Co. Annual Well Inspection McCarthy Well Co. Annual Well Inspection • Monitoring of Wells Well #4 Date 11/09/95 1995 04/15/95 10/17/96 Feb 1997 10/23/97 09!22198 06/09/99 05/11/00 03/26/01 02/26/02 02/18/03 02/19/04 02/01/05 02/22/06 02/21/07 • • Wen Blue data is from our an Pumping Static (ft) Level (ft) Draw Down (ft) 17' 54' 37' 20' 51' 31' 17' 46' 29' 19' 36' 17' 18' Jot recorder Not recorded 18' 45' 27' 135' 150' 15' 19' 35' 16' 35' 50' 15' Not recorded Jot recorder Not recorded 22' 20' 35' 24' 20' 23' 36' 14' 34' 48' 3T 38' 40' 14' 13' 13' 18' 17' nual well Inspections performed by McCarthy well CI Measured By Keys Well Drilling EH Renner McCarthy Well Co. City McCarthy WeU Co. McCarthy Well Co. McCarthy Well Co. McCarthy Well Co. McCarthy Well Co. McCarthy Well Co. McCarthy Well Co. McCarthy Well Co. McCarthy Well Co. McCarthy Well Co. McCarthy WeU Co. Page 1 Reason MDH Well Record New Wells Pump Install Annual Well inspection Monthly Measurement Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Annual Well Inspection Well 5 Monitoring of Wells Well #5 Blue data is from our annual well inspections performed by McCart The only monitoring reports are in the well log Proposed Plan Monthly measurement of all production wells by tape. • • ATTACHMENT B: CAPITAL IMPROVEMENT PLAN • • XIV. FUTURE CAPITAL PROGRAM TABLE 10 Item No. Description Year Cost 1 Construction of Well No. 6 and Pumphouse No. 6 with water main 2008 - 2009 $800,000 2 Strengthen Trunk Watermain (Phase 1) 2009 $750,000 3 Construction of a 1.5 MG Ground Storage Tank, Booster Station, and Well No. 7 2010 - 2012 $3,000,000 Storage 1.5 million gallons $1,050,000 Booster Station $1,500,000 Well No. 7 $450,000 Optional Alternate Storage 2.0 million gallons $1,250,000 4 Strengthen Trunk Water Main (Phase 2) 2011 $200,000 5 Complete Raw Water Mains from Wells No. 1, No. 3, No. 5, and No. 6 to reservoir including revision to well pumps 2012 $805,000 6 Strengthen Trunk Water Main (Phase 3) 2015 $175,000 7 Construction of Treatment Plant 2017 $9,050,000 8 Complete Raw Water Main from Well No. 2 to Reservoir Including Revision to Well Pum• No. 2 Strengthen Trunk Water Main (Phase 4) 2017 2020 + $620,000 $570,000 9 10 Improve Distribution Water Main - Southwest Comer (Phase 5) 2025 + $1,200,000 11 Construction of Well No. 8 with Pumphouse $800,000 2029 + $1,800,000 Including Raw Water Main for Wells No. 4, No. 8, and No. 9 $1,000,000 12 Construction Well No. 9 with Pumphouse and Raw Water Main 2035 $800,000 *AII Costs are in 2007 dollars Water Treatment Plant Study 26 -1 4 2- 1 3843_000 ATTACHMENT C: EDUCATION INFORMATION PROGRAMS • r 0 0 co 0 sy 0 to O �-t f�D There are exceptions for newly 1 600 Town Center Parkway Lino Lakes, Minnesota 55014 asnoq .ono& Jo 1.sgl awn ctg A CS` 0 alp ul situp paiaqumu ppo alp uo `.iaqumu ppo uu sl .iagcunu * o H - 0 < Ai Cr Pr; 0 P- 0 0 OQ O' R . If the last digit of your house ddvui?dd 11?1.[O71VN -144- 'a�C goua S t sagma}das cr H n CA O N • 11.til 4 133 CM CA et O FIRST -CLASS MAIL U.S. POSTAGE PAID Circle Pines, MN Permit No 33 CD • • • • Sprinkling Ordinance In Effect This Summer The City of Lino Lakes has always taken pride in its efforts to conserve our precious natural resources. In past years, the city has had the luxury of being able to meet the peak water consumption demands of residents without imposing formal restrictions. Odd /even and night time watering has been merely ,encouraged. The dry conditions we experienced last summer, however, put an extreme burden on our water supply. Peak water demand exceeded production, while overnight demand allowed water tower levels to only slightly recover. This much water use can potentially compromise our public safety and fire protection capabilities. The Insurance Services Organization recommends that our system be capable of a sustained flow of 3,500 gallons per minute for a four -hour duration. The ability of our system to meet this criterion while also supplying peak household demand is doubtful. The average consumption for Lino Lakes in the winter months of 2003 was approximately 650,000 gallons per day. During August 2003, consumption peaked to more than four million gallons in a single day, which is attributed to watering lawns and other nondomestic uses. For these reasons, the city is in the process of adopting an ordinance related to water use. • From May 15 through September 15 odd number property addresses may water on odd - number days, and even number property addresses may water on even - number days. • In the event the city administrator determines that a severe water shortage exists that could jeopardize adequate fire protection and public safety, the city administrator is authorized to further restrict the sprinkling of lawns and gardens. • Watering of new sod and new seed for the first 12 weeks is permitted. • The first violation shall result in a $25 citation and a $50 subsequent citation to those individuals who repeat violations. • This ordinance applies only to those individuals drawing water for sprinkling from the public water system. The adoption of seasonal water restrictions is a necessary and reasonable measure to control water consumption during periods of peak demand. Also, sprinkling restrictions will delay the need for additional well houses that are costly to build and maintain. Information about the new ordinance will be placed in future water bills and the local newspaper. Plans are also underway to place informational signage near the entrances of residential developments. National Nizht Our in August r:.'gE, 3 Citizens undertake long-term plan SPe LIGHT ON The 2030 Comprehensive Plan update will be ongoing gild- the near 18 months. This citizen-driven plan oudines policies - and guidelines intended to implement the citizens' 2030 %lion Plan_ Cities are required to submit a Comprehensive Plan to the Metropolitan Council every 10 years. See Page 3 tOt.the latest information and visit the city website ar .*WW.,;cilino-lakes.mn.us for continuous updates. • Lino takes volunteers monitor aquatic invertebrates Oligs) in Hardwood Creek within the Rice Creek Watershed District as part of a Stream Health Evalua- tion Program (SHEP). These volunteers received training • in both field and lab work to provide valuable data that regulatory agencies can use to appraise water quality. Road Construction Ahead See Page 8 for details. City is award finalist for Green Development Minnesota Environmental Initiative annually honors innovative projects that have achieved •ftetnattlinary environmental outcomes by harnessing the power of partnerships. The City of Lino Lakes is a finalist in the 2007 awards competition n in the category of Green Building and Development for its proactive, citizen- driven environmental review process of the 1-35E Corridot The Alternative Urban Arcawide Review (AUAR) assessed the impact of development on sensitive natural resource areas and provided a mitigation plan for pro- tecting these areas, as well as documenting and planning for infrastructure needs and improve- ments. Other public agencies were invited into the process from the onset, making a smooth approval process with positive resulm. The winners will be selected in May -1 4 6- • Public ,Services Sprinkling restrictions begin. May 15 The City of Lino Lakes Sprinkling Ordinance will be in effect again this year from May 15 through September 15. Odd - number property addresses may water on odd - number days, and even - number property addresses may water on even- number days. The adoption of seasonal water restrictions is a necessary and reasonable measure to control water consumption during periods of peak demand. The ordinance applies only to those individuals drawing water for sprinkling from the public water system_ Watering of new sod and new seed for the first 12 weeks is permitted. The first violation shall result hi a $25 citation and. a $511 subsequent citation to those individuals who repeat violations. Ntayor-'s Warne Cantihued from Page 2 Plan for and implement needed local regional transporta- tion improvements. Clinstr•net improvements on I-AkP Drive and the I -35W interchange, County Roads 49 and J, . inclining the installation of traffic signals. Begin planning for intersection ,improvements at Lake Drive and Main Street. Continue planning a northerly bypass connecting 3W and 35E, and the possibility of a four lane highway on I-3. to its junction with I.35E. Prepare an access management plain for Such Street. Complete citizens' review of city charter requirements mated d to road reconstruction. Receive citizen task force report in June 2007, rake appropriate action based on recommendations contained in the report which may be: 1) Oaring a cdiarter amendment question or 2) a specific street reconstruction question on the ballot Complete Update of city's Comprehensive Plan. Complete draft comprehensive plan, hold public forums, submit draft plan for agency reviews and adopt updated plan. Review and update city's recreation projects and priorities. Review park dedication ordinance and park dedication needs, complete Legacy Trail segment, pursue possible East Birch Street Trail crossing, and redevelop Lino Park. Review and revise current plan for the development of the future recreation complex located at Birch Street and Centerville Road. 1 A '7 Sort :' ptvre oaf -rergr o�taae Diversify, expand, and enhance the city's tax base. Under- take and complete an analysis of economic development opportunities for expansion of the city's tax base; develop economic development marketing plan; provide for align- ment of comprehensive plan and the economic develop- ment plan. Establish an appropriate revenue generation and allocation policy for the city. Increase citizen input opportunities as to. how funds are allocated; review infrastructure financing policies complete a utility rate study; and review storm water utility study. Maintain safe neighborhoods and community areas. Promote security throughout the community through community programs and citizen involvement adopt a crime free multi - housing ordinance; adopt public safety radio system ordinance, update emergency plan and conduct exercise of plan; consider task forces pertaining to gangs, drugs, violent offenders. Address projected housing needs for the City of Lino Lakes. Provide Iife cycle/affordable housing within the commu- nity, provide land use areas in comprehensive plan with riensities that make affordable housing possible; evaluate incentives that will encourage the private sector to supply affordable housing; and develop ordinances and policies to keep housing affordable, safe, and attractive_ • • • AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala CITY COUNCIL MEETING DATE: September 24, 2007 TOPIC: Resolution No. 07 -162, Ordering Repair or Removal of Hazardous Structure ( 2395 65th Street) VOTE REQUIRED: 3/5 Vote Required BACKGROUND: On Friday, September 14, 2007, Ulteig Engineers, retained by the City, performed a structural assessment of the existing residence located at 2395 65t Street. The assessment identified that the structure is unstable and that corrective measures need to be undertaken prior to any occupation or entrance into the structure by the public. The construction area surrounding the west side of the residence was secured by City staff on September 14, 2007. Following the structural assessment and discussion with the City Attorney the house entrance was also secured to prevent entry. A copy of the Final Structural Assessment Report will be distributed at the meeting. Due to the structural condition of the residence the structure is considered a Hazardous Building pursuant to Minn. Stat. § 463.15 to 463.261. As such the City Council may order the owner of the building to correct or remove the hazardous condition of the building or raze or remove the building. Staff is requesting City Council action to order the repair of removal of the structure. RECOMMENDATION: Staff is recommending approval of Resolution No. 07 -162 ATTACHMENTS 1. Resolution No. 07 -162 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 07 -162 RESOLUTION ORDERING REPAIR OR REMOVAL OF HAZARDOUS STRUCTURE In the Matter of the Hazardous Building Located at 2395 65th Street, Lino Lakes, Minnesota 55014 and legally described as: Lot 13, Block 3, Clearwater Creek 4th Addition, Anoka County, Minnesota. WHEREAS, pursuant to Minn. Stat. § 463.15 to 463.261 the City Council of the City of Lino Lakes having duly considered the matter finds the above building to be a hazardous building for the following reasons: 1) The structure is unstable and is in danger of collapse, which could cause injury and damage to persons and property adjacent thereto. and, WHEREAS, such substandard conditions are more fully documented in the Structural Assessment report prepared by Jason S. Hanlon, PE, of Ulteig Engineers, dated September 21, 2007 (hereinafter "Structural Assessment Report"), a copy of which is available in the office of the City Clerk; and WHEREAS, the hazardous conditions set out herein have been observed and confirmed by the City Building Official Peter Kluegel. NOW THERE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA, Pursuant to the foregoing findings and in accordance with Minn. Stat. §463.15 to 463.261, the Council hereby orders the record owners of the above hazardous building or their representatives to either repair the building in accordance with the Structural Assessment Report attached to this resolution and made a part hereof, or raze the hazardous building within 30 days of the date of the service of this order, and BE IT FURTHER RESOLVED, the Council orders that no person shall occupy or enter the building after "No Occupancy" is posted thereon, and BE IT FURTHER RESOLVED, the Council orders that the building be structurally secured within 30 days from the date hereof, and • • • • • • BE IT FURTHER RESOLVED, the Council orders that unless corrective action is commenced or an answer served upon the City and filed in the Office of District Court Administrator of Anoka County, Minnesota within 20 days from the date of service of this order, a motion for the summary enforcement of this order will be made to the District Court of Anoka County, and BE IT FURTHER RESOLVED, the Council orders that if the City is compelled to take any corrective action herein, all necessary costs expended by the City will be assessed against the real estate concerned and collected in accordance with Minn. Stat. §463.22, and BE IT FURTHER RESOLVED, the Mayor, Clerk, City Attorney and other officers and employees of the City are authorized and directed to take such action, prepare, sign and serve such papers as are necessary to comply with this order and to assess the costs thereof against the real estate described above for collection along with taxes. John Bergeson, Mayor ATTEST: Julie Bartell, City Clerk Adopted by the Lino Lakes City Council this 24th day of September, 2007. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. TKDA ENGINEERS - ARCHITECTS - PLANNERS SAINT PAUL, MINNESOTA FEASIBILITY STUDY WATER TREATMENT PLANT CITY OF LINO LAKES, MINNESOTA PROJECT NO. 13843.000 September 17, 2007 I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Bernie R. Bullert, P.E. License No. 11208 i 13843.000 WATER TREATMENT PLANT CITY OF LINO LAKES, MINNESOTA PROJECT NO. 13843.000 TABLE OF CONTENTS PAGE NO. SECTION I. PURPOSE OF STUDY 1 SECTION II. WATER QUALITY INFORMATION AND COMPLAINTS 2 SECTION III. FUTURE WATER DEMANDS FOR LINO LAKES 4 SECTION IV. POTENTIAL TREATMENT PLANT SITES 6 SECTION V. FUTURE WATER STORAGE NEEDS AND OPTIONS 7 SECTION VI. FUTURE BOOSTER STATION NEEDS 8 SECTION VII. FUTURE WATER PLANT SIZE (BLENDING) 10 SECTION VIII. WATER PLANT OPTIONAL PROCESSES 12 SECTION IX. FLOOR PLAN OPTIONS, SECTIONAL VIEW OF PLANT, AND SITE PLAN 15 SECTION X. WATERMAIN AND FUTURE WELL NEEDS FOR EACH OPTION 16 SECTION XI. COST ESTIMATE FOR EACH OPTION 17 SECTION XII. POSSIBLE FUNDING OPTIONS 22 SECTION XIII. SUMMARY OF FINDINGS 23 SECTION XIV. FUTURE CAPITAL PROGRAM 26 TABLE 1 WELL WATER AND MANGANESE DATA 3 TABLE 2 ULTIMATE WATER USE CALCULATIONS 5 TABLE 3 HIGH SERVICE PUMPS 8 TABLE 4 WATER DEMAND PROJECTIONS 11 TABLE 5 COST ESTIMATE SUMMARY 17 TABLE 6 COST ESTIMATE FOR RAW WATERMAIN TO WEST SITE 18 TABLE 7 COST ESTIMATE FOR RAW WATERMAIN TO EAST SITE 19 TABLE 8 COST ESTIMATE FOR GRAVITY FILTERS 20 TABLE 9 COST ESTIMATE FOR PRESSURE FILTERS 21 TABLE 10 FUTURE CAPITAL PROGRAM 26 II 13843.000 APPENDIX CONCEPT FLOOR PLAN /ARCHITECTURAL RENDERING - GRAVITY FILTERS FIGURE 1 CONCEPT FLOOR PLAN /ARCHITECTURAL RENDERING - PRESSURE FILTERS FIGURE 2 CONCEPT SITE PLAN - WEST SITE FIGURE 3 CONCEPT SITE PLAN - EAST SITE FIGURE 4 FUTURE SYSTEM MAP FIGURE 5 iii 13843.000 WATER TREATMENT PLANT CITY OF LINO LAKES, MINNESOTA PROJECT NO. 13843.000 I. PURPOSE OF STUDY TKDA has been authorized to conduct a water treatment feasibility study for the City of Lino Lakes. As part of this study TKDA has reviewed the water quality information on the existing wells to determine; the existing quality, the levels of iron and manganese in the water, what constituents should be removed by treatment, and levels of removal. As part of a separate study, TKDA had estimated the water demands for the future based on the DNR policies for appropriating water and based on the ultimate population projection for Lino Lakes. Using these demand projections, a plant capacity was determined. Blending of raw well water with the treated water on peak days was evaluated to reduce the treatment plant size. With a smaller plant size, Lino Lakes' ultimate service area could be served by a single water treatment plant. Two potential future water treatment plant sites were studied and were used to determine the best possible plant location and costs were developed for both sites. A review of future storage needs, water supply, high service pumping needs, and treatment plant sizing was performed based on ultimate population projections. In addition, TKDA reviewed the available treatment technology and selected two types of process equipment for iron and manganese removal. Two different plant layouts were developed based on the space needs for this equipment. Preliminary floor plans were developed and the plant site plans were developed. From this, the acreage needed for a future plant site was determined. After determining the plant size, locations, and layouts, cost estimates were made for the two types of equipment at the two site locations. Included in these cost estimates, are the raw watermains and treated water distribution mains needed for each option. From this data, four cost estimates were prepared. Funding options and final recommendations for these options are at the end of the report. Water Treatment Plant Study 1 13843.000 11. WATER QUALITY INFORMATION AND COMPLAINTS The City of Lino Lakes provides drinking water to their consumers from five wells which range in depth from 258 feet to 338 feet. These ground water sources provide water to the residents and are in compliance with the current Primary Drinking Water Regulations. Water at the source and in the distribution system are sampled and analyzed on a regular basis by City staff and the Minnesota Department of Health. Contaminants included in the testing program include microbial, inorganic, pesticides, herbicides, organic chemicals, radioactive material, nitrate, nitrate nitrogen, trihalomethanes, and secondary contaminates. Secondary contaminates do not have maximum contaminant levels established as they are non health related. In general, maximum contaminant levels are established because the regulated substances represent hazards to health. In setting the maximum contaminant level, the total environmental exposure to humans of a specific contaminant has been considered by the regulating agency and an attempt has been made to set lifetime limits at the lowest practical level in order to minimize the amount of contaminant consumed in drinking water. From a review of the Minnesota Health Department regulations and well water sample results, the City's water supply currently meets the health related regulations. In addition to the state regulations, the Safe Drinking Water Act included non - enforceable guidelines for contaminants that may adversely affect the aesthetic quality of drinking water. Among these contaminants are iron, 0.3 mg /I (milligrams per liter), manganese, 0.05 mg /I, and pH in range 6.5 -8.5. Of these contaminants, iron and manganese, found in local ground water supplies, generate the most complaints from customers. Aesthetic components of drinking water include taste, odor, color, hardness and staining. Taste problems in water derive in part from salts and the presence of specific metals such as iron, copper, manganese, and zinc. Staining of laundry and house hold fixtures occur from water containing iron and manganese. The City currently uses poly - phosphates for sequestering iron and manganese in the water system and spends about $60,000 per year in poly - phosphate. This chemical would not be needed with a treatment plant process. The iron and manganese data for Lino Lakes' wells is shown on Table 1. Water Treatment Plant Study 2 13843.000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Table 1 Well Water Iron and Manganese Data In order to minimize customer complaints and improve aesthetic quality of water supplied to customers, many communities in our region install and operate water treatment plants which remove the iron and manganese from their ground water supply. Although the City of Lino Lakes currently is in compliance with the Primary Drinking Water Regulations, the construction of a Water Treatment Plant would allow the City to supply finished water which meets both the Primary and Secondary Drinking Water Regulations. The current level of water quality complaints is not perceived as sufficient in numbers to justify water treatment at this time. In 2006, the utility supervisor received 56 complaints. Complaints are not always the best indicator of customer satisfaction as many citizens do not complain. A customer survey carried out professionally with statistical accuracy of a few percent would be a better indicator of customer satisfaction. As the customer base continues to expand, the City should expect the number of water quality complaints to increase. The City should also anticipate and be prepared to provide water treatment to remove iron and manganese as the customer base expands and the water system financial capabilities increase. Water treatment will improve consumer satisfaction with the City's water supply. Water Treatment Plant Study 3 13843.000 Well No. 1 Well No. 2 Well No. 3 Well No. 4 Well No. 5 Maximum Secondary Contaminant Level (mg /I) Iron (mg /L) 0.71 0.46 0.03 0.18 1.15 0.30 Manganese (mg /L) 0.11 0.40 0.26 0.05 0.15 0.05 In order to minimize customer complaints and improve aesthetic quality of water supplied to customers, many communities in our region install and operate water treatment plants which remove the iron and manganese from their ground water supply. Although the City of Lino Lakes currently is in compliance with the Primary Drinking Water Regulations, the construction of a Water Treatment Plant would allow the City to supply finished water which meets both the Primary and Secondary Drinking Water Regulations. The current level of water quality complaints is not perceived as sufficient in numbers to justify water treatment at this time. In 2006, the utility supervisor received 56 complaints. Complaints are not always the best indicator of customer satisfaction as many citizens do not complain. A customer survey carried out professionally with statistical accuracy of a few percent would be a better indicator of customer satisfaction. As the customer base continues to expand, the City should expect the number of water quality complaints to increase. The City should also anticipate and be prepared to provide water treatment to remove iron and manganese as the customer base expands and the water system financial capabilities increase. Water treatment will improve consumer satisfaction with the City's water supply. Water Treatment Plant Study 3 13843.000 III. FUTURE WATER DEMANDS FOR LINO LAKES As the seven county metro area continues to add households and increase in population, the ability of ground water aquifers to supply and meet the future water demands of the area at the current rate of water use (gallons per person) is a major concern. The Department of Natural Resources (DNR) and the Metropolitan Council are both currently looking at the future water demand of the metro area and how best to serve the projected demands. Water conservation and wise use of the available water resources will provide considerable benefit to the growing communities and the region in future years. Every ten years, all metro communities must complete and submit their Water Emergency and Conservation plans to the DNR and the Metropolitan Council for approval. Permits by the DNR for increases in water appropriations and for new wells will require that the communities meet specific benchmarks and conservation measures regarding water use in their service area. These conservation measures will allow our existing ground water supplies to serve a larger regional population. These DNR required benchmarks and conservation measures were used in projecting the future water demands for the City of Lino Lakes. As a result, the future water demand projections used in this study are less than water demands used in prior studies. The ultimate population, used in this study, for the City of Lino Lakes is estimated to be 43,000 people of whom 42,000 people will be served by the City water system. The rest of the population will continue to be served by private wells. Currently the City has an average residential gallons per capita per day (gpcd) water use of 86 gallons and a total per capita per day water use of 102 gallons which includes the commercial, industrial and institutional water uses. The current maximum day to average day ratio is 3.4 to 1. By using the ultimate served population, current water use and future water use estimates, one can estimate the future ultimate water demands for the City. Using the recent 5 -year average of 102 gpcd, the future average daily water demand will be 4.3 MGD (million gallons per day). Then by applying the DNR Benchmark for the maximum day to average day ratio of 2.6 to 1, the future maximum day demand will be 11.1 MGD for the City system. Water Treatment Plant Study 4 13843.000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Alternately, using the DNR benchmark of 75 gallons per capita per day for residential use and then adding the estimated commercial, industrial, and institutional water use, the average daily water demand would be 3.15 MGD for residential use and 0.45 MGD for commercial, industrial, and institutional use which results in a total average day water demand of 3.6 MGD. Then by applying the DNR benchmark for the maximum day to average day ratio of 2.6 to 1, the future maximum day demand would be 9.4 MGD for the City system. Assuming that the DNR and Metropolitan Council policies regarding conservation and efficient use of metro water supply resources are enforced, we estimate that the future average day water demands for Lino Lakes will not exceed 4.0 MGD and that the future maximum day water demand will be approximately 10.4 MGD. We believe that these water demand projections provide a conservative estimate regarding the ultimate water demands for the City of Lino Lakes based upon providing water service to approximately 42,000 people. These ultimate water use calculations are shown in Table 2. Table No. 2 Ultimate Water Use Calculations Water Treatment Plant Study 5 13843.000 Average Day Peak Day Calculated using ultimate population, with DNR benchmarks for average day water use and the DNR average to peak ratio. 3.6 MGD 9.4 MGD Calculated using ultimate population, current average day rates, and the DNR average to peak ratio. 4.3 MGD 11.1 MGD Assumed Maximum Future Ultimate Use for Study 4.0 MGD 10.4 MGD Water Treatment Plant Study 5 13843.000 Iv. POTENTIAL TREATMENT PLANT SITES In meeting with Lino Lakes staff, three potential sites were offered by staff for a water treatment plant. All three sites were along Birch Street where most of the City's wells will be drilled. The construction of the water treatment and storage facilities in close proximity to the wells will lower the raw watermain construction costs. The site at Wellhouse No. 3 looked like a costly and difficult site for construction of a water treatment plant and water storage tank because of the limited area to build upon and it is surrounded by water and low areas. Therefore, only two sites were used as potential future plant sites. One site is along Centerville Road at Birch Street. The other site is School District property along Birch Street, West of Timberlake Trail. Soil borings were taken at each site to determine structural foundation needs, water table depth, and maximum foundation depth for a future reservoir. These sites were then used to develop a site plan, raw watermain requirements and a cost estimate to build a water plant at each site. Water Treatment Plant Study 6 13843.000 V. FUTURE WATER STORAGE NEEDS AND OPTIONS There are generally two types of treated water storage that can be considered in a municipal water supply. Elevated tanks are one option. The City of Lino Lakes currently has two elevated tanks. A second option is ground storage. Ground storage works well near a water treatment plant and operates as a clearwell to receive the treated water. High service pumps transfer water from the clearwell reservoir to the elevated tanks as needed. Ground storage is less costly to build and to maintain than an elevated storage tower and is recommended. The City of Lino Lakes currently has 2.0 million gallons (MG) of elevated water storage available to the system. In reviewing the April 2004 Comprehensive Water System Plan as prepared by TKDA, the plan calls for two additional 0.5 MG gallon ground storage reservoirs at the proposed two treatment plant sites. The needed storage in 2030 is shown as 2,576 MG. The ultimate needed storage based on the ultimate population calculation is 3.3 MG. In addition, as the City grows, and as conservation measures are implemented, consumption patterns may change, and the peaking equalization needs may be reduced. However, based on the Ten States Standards storage guidelines, the recommended storage is equal to average day usage which is projected to be 4 MG at ultimate population. Therefore, we are recommending a single treatment plant with a single finished -water ground service reservoir of 1.5 MG. The cost for a 2 MG reservoir is also shown. This will bring the City's total storage to 3.5 or 4 MG. A larger reservoir will provide more flexibility and may delay the need for wells. An alternate would be to build a 1 MG reservoir first and a second 1 MG reservoir later on the same site. Water Treatment Plant Study 7 13843.000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 VI. FUTURE BOOSTER STATION NEEDS In the existing water system, the wells pump water directly into the distribution system and into the two elevated water tanks which provide the desired static pressure for the distribution system. The elevated water towers have an overflow elevation 1,054.5 feet. All chemical additions for the water system are made at each wellhouse. The construction of a water treatment plant or central storage will require the well pumps to instead supply the proposed plant site, and they will need to be modified to pump water at lower heads. Well water will be pumped directly to the water treatment plant without chemical addition at the wellhouse. To deliver water to the distribution system and the two elevated water tanks, a new high service pump station will need to be constructed at the water treatment plant. The finished water reservoir will provide water by gravity to the pump suction header and five high service pumps will supply the finished water to the distribution system and elevated storage tanks. The preliminary selection of the high service pumps are shown in Table 3: Table No. 3 High Service Pumps Number of Pumps Individual Capacity (GPM) Total Head (ft) Estimated HP Required 2 7,500 150 350 1 5,000 150 250 2 3,000 150 150 Firm pumping capacity for the high service pump station should be 18,500 GPM or 26.6 MGD. The pump capacity selected will provide peak hourly flow discharge of 2.5 times the estimated maximum daily water demand of 7,300 GPM or 10.4 MG. To effectively utilize electrical energy and minimize electrical demand and costs, three pump sizes were selected to match the various daily water demands anticipated on the system. The standby generator provided should be sized to provide standby power for the Water Treatment Plant Study 8 13843.000 two largest high service pumps and the water treatment plant during electrical power outages. The standby generator will also allow the City to obtain electrical service on the load management rate schedules. The electric utility provider allows the City to operate the generator during peak electrical demand periods and offers lower electrical rates for compensation. Water Treatment Plant Study 9 13843.000 VII. FUTURE WATER PLANT SIZE (BLENDING) Many water treatment plants are designed and constructed to treat the projected peak day demands and depending upon process design selection, the plants may be constructed in phases to meet growing community water needs. However, during recent years, several metro communities are using a blending process to decrease the required water treatment plant capacity and reduce construction costs. Blending is accomplished on peak days by sending 75 -80 percent of the well water supply through the treatment plant and using a bypass line to allow 20 -25 percent of the well water supply to go directly to the finished water reservoir. Blending allows the community to supply their peak water demands with a smaller water treatment plant. Water treatment plants which remove iron and manganese from ground water well supply systems are ideal candidates for blending. This is because the raw water supplied to the treatment plant from wells normally does not cause health related issues in the finished water. This process method would allow the City to supply peak day finished water that is still low in iron and manganese, and to fully remove the iron and manganese from the finished water during non -peak water demand periods. Assuming that the City of Lino Lakes plans to follow the DNR and Metropolitan Council policies regarding water conservation, the average daily water demand is expected to be approximately 4 MG and the ultimate peak day water demand will be approximately 10.4 MG. Based upon the estimated population projections for the City of Lino Lakes, the average day, maximum day, and projected yearly water demands are listed in Table 4. Water Treatment Plant Study 10 13843.000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Table No. 4 Water Demand Projections Year Total Community Population Population Served By Water System Average Day Demand (MGD) Maximum Day Demand (MGD) Projected Annual Demand (MGY) 2010 21,500 17,514 1.73 4.76 632.9 2020 26,500 23,000 2.28 5.93 832.2 2030 31,000 29,000 2.87 7.46 1047.6 Ultimate 43,000 42,000 4.16 10.82 1518.4 Based upon the estimated ultimate population to be served by the City water system and the water treatment plant requirements, we recommend that the City use the blending process to meet the estimated ultimate maximum day water demand of 10.4 -10.8 MG. The water treatment plant with a 1.5 or 2.0 MG finished water reservoir should be designed to process 8.4 MGD through the treatment plant and to allow bypass of 2.1 MGD direct to the finished water reservoir. A water treatment plant designed and constructed to provide 8.4 MGD of finished water will likely provide fully treated finished water for all of the City of Lino Lakes needs through the year 2040. The blending process should allow the City to meet the ultimate peak day water demands. Water Treatment Plant Study 11 13843.000 VIII. WATER PLANT OPTIONAL PROCESSES The 2004 City of Lino Lakes Comprehensive Water System Plan as prepared by TKDA had a section regarding water treatment for Lino Lakes. As Lino Lakes water supply is from the Jordan aquifer, recommending it has iron and manganese levels that exceed the secondary maximum contaminant levels (SMCL) of the safe Drinking Water Act as discussed in Section II of this report. There are three typical types of water treatment plants built for iron and manganese removal. They include a gravity open filter type plant, manufactured gravity filters in closed units and pressure filters. For this study we chose to do a preliminary layout and cost estimate for the manufactured gravity filters and the pressure filters. The manufactured gravity filters and pressure filters are modular in nature and are delivered with most of the internal components and piping attached. These processes are described below in more detail. A. MANUFACTURED GRAVITY FILTERS Gravity filtration is one of the oldest, most basic processes for water treatment. It involves allowing water to flow through a media, such as sand, to remove particulate matter in the water. Initially filters were large basins made of concrete with several feet of sand media that had limited capacity and required frequent cleaning. Advances in filtration technology have resulted in filters that are more compact with automated operation. For the proposed Lino Lakes treatment plant, we used manufactured filters that use silica sand and anthracite (granular coal) media for the preliminary layout of the gravity filter facility. The iron and manganese are oxidized by chemical addition forming a precipitant, which is removed in the filters. Different types of media and chemicals can be used to oxidize and filter the iron and manganese. The optimum approach is generally determined by pilot testing during the actual design. Figure 1 shows the preliminary layout for the gravity filter facility. Each filter is approximately 10 feet wide by 34 feet long and has the capacity to treat approximately 1.5 MGD of water per day (MGD). To meet the projected year 2030 peak demand of 6.0 MGD, four filters would be required with a fifth filter for redundancy. Ten State Standards require the system to meet the maximum day demand with one filter out of service. This allows the plant to maintain full capacity while one filter is backwashing or out for maintenance. To meet the projected Lino Lakes ultimate peak demand of 8.4 Water Treatment Plant Study 12 13843.000 MGD a sixth filter would be required. The building would be sized to allow the sixth filter to be installed when needed without expanding the structure. To meet the ultimate peak demand with one filter out of service the remaining five filters would be operated at a rate of 3.4 gpm /sf. This filter loading rate is within the filters design capacity. The proposed plant includes a small storage tank for treated water ( clearwell) beneath the filters. Due to the groundwater conditions at the proposed site, the clearwell cannot be constructed deep enough to provide the projected 1 MG of treated water storage. The Minnesota Department of Health requires a 3 foot separation between the clearwell and the seasonal high groundwater level. The groundwater at the proposed plant sites would limit the depth of the clearwell to about 4 feet. To provide 1 MG of storage, a 4 foot deep clearwell would be about 0.75 acres in area. Thus, a separate ground storage tank is proposed. A disadvantage of having a separate ground storage tank is that the treated water from the filters would have to be pumped into the storage tank. An additional small clearwell beneath the filters is required to provide a basin for the transfer pump to withdraw water. The filtered water would discharge directly into the clearwell thus reducing the amount of piping required to convey the water to the transfer pump. In order to reduce the amount of wastewater discharged to the sewer, and the sewer cost to the City, the water from backwashing the filters is captured in a tank called a reclaim tank. The solids in the backwash water are allowed to settle out and the majority of the water is pumped back to the head of the plant for treatment. The remaining water and solids in the reclaim tank are pumped to the sanitary sewer. To provide good solids settling conditions the reclaim tanks should have a minimum depth of 10 feet. The reclaim tanks are also required have 3 feet of separation from the groundwater which means they must be constructed adjacent to the plant building instead of beneath the building. To allow maximum settling time, two reclaim tanks are normally provided with each tank having a capacity for the volume from one filter backwash cycle. This allows one tank to remain undisturbed while the other tank receives backwash water. Each of the two reclaim tanks would need to hold about 140,000 gallons which would require a tank 44x84x10 feet deep with a dividing wall. The tanks will be partially above ground and insulated or soil could be mounded around the tanks to cover them. Water Treatment Plant Study 13 13843.000 Examples of a modular style gravity filters include the plants in the City of Forest Lake. We chose not to recommend the gravity open style filters, because of the shallow ground water table and the construction costs associated with a treatment plant of this type. B. PRESSURE FILTERS Pressure filters function in the same fashion as gravity filters except that the filters are constructed from horizontal, cylindrical pressure vessels. Pressure filters from most manufacturers use the same chemicals and media described above for gravity filters, and the remainder of that section applies except that intermediate pumping is not required. The well pump can provide the pressure required to pump the water through the filter and into the ground storage reservoir. Some manufacturers (e.g. Filtronics) utilize a proprietary media that can be operated at a higher hydraulic loading. The advantage of this is that the filters and building can be smaller. The actual filter rate is determined through pilot testing, but is typically 10 gpm /ft. These plants also require shorter backwash times, thereby reducing the volume of backwash water generated, and correspondingly, results in a smaller backwash reclaim tank. Several cities in the vicinity utilize Filtronics plants including Coon Rapids, Moundsview, Blaine, and Anoka. Water Treatment Plant Study 14 13843.000 IX. FLOOR PLAN OPTIONS, SECTIONAL VIEW OF PLANT, AND SITE PLAN Separate floor plans were created for the two different types of filters, since each filter uses a different amount of space. Therefore, the cost of the structures will be different for the two options. The layouts are shown in the following figures. The floor plans include space for all the additional features needed at a water treatment plant including chemical rooms, mechanical rooms, laboratory, office, and storage room, etc. Because the buildings are similar in size, only one site plan for each site was created showing the treatment plant, a single 1 MG storage reservoir, driveways, and a possible garage facility. This site plan was created to show how the facilities would fit together on a site and to determine the approximate area needed for the complex. The minimum area needed for the water facilities and added site screening area is approximately 4 acres. If other facilities are added at the site, additional acreage is needed. An architectural rendering was prepared to provide the City with an idea of what a water treatment plant may look like. These views of a potential plant design will give an idea of the size, height, and potential look of the water treatment plant in a neighborhood and assist in consideration of a final location. These drawings are shown in Figures 1, 2, 3, and 4. (See Appendix) Figure 1 - Concept Floor Plan /Architectural Rendering - Gravity Filters Figure 2 - Concept Floor Plan /Architectural Rendering - Pressure Filters Figure 3 - Concept Site Plan - West Site Figure 4 - Concept Site Plan - East Site Water Treatment Plant Study 15 13843.000 X. WATERMAIN AND FUTURE WELL NEEDS FOR EACH OPTION For each of the two potential water treatment plant sites, the raw watermain needs were determined. The costs for the east site are somewhat higher than for the west site. This is because the existing wells are closer to the west site. The raw water mains are designed to bring all the water from the wells to the treatment plant site and then larger water mains would convey the water from a central booster station into the distribution system throughout the City (See Figure 5 in the Appendix). This report calls for 9 wells rather than 8 because the proposed plant is designed for the ultimate population rather than for the 2030 time period used in the 2004 Comprehensive Water System Plan. The future wells are shown in the proposed capital program. Water Treatment Plant Study 16 13843.000 XI. COST ESTIMATE FOR EACH OPTION The cost estimates for the four options are shown in the following tables. They break down into the cost estimate for each filter type at each location. Supporting tables are included after this page. The summary for all the options is as follows: Table 5 Lino Lakes WTP Feasibility Report Cost Estimate Summary No. Description 1 Gravity Filters at the West Plant Site $10,700,000 Raw Watermain $2,425,000 Total $13,125,000 2 Gravity Filters at the East Plant Site $10,700,000 Raw Watermain $2,800,000 Total $13,500,000 3 Pressure Filters at the West Plant Site $9,050,000 Raw Watermain $2,425,000 $11,475,000 4 Pressure Filters at the East Plant Site $5,050,000 Raw Watermain $2,800,000 $11,850,000 Water Treatment Plant Study 17 13843.000 Table 6 Lino Lakes WTP Feasibility Report Cost Estimate for Raw Watermain to West Site No. Description Cost 1 8" HDPE Watermain (directionally drilled) 24,321 LF $ 851,235 2 10" HDPE Watermain (directionally drilled) 2,052 LF $ 92,340 3 16" HDPE Watermain (directionally drilled) 6,343 LF $ 475,725 4 24" HDPE Watermain (directionally drilled) 2,757 LF $ 358,410 5 Hydrant Assemblies 11 EA $ 49,500 Construction Subtotal $ 1,827,210 Construction Contingency $ 182,721 Total Construction Cost $ 2,009,931 Administration, Engineering and Financing $ 401,986 *Total Capital Cost $ 2,411,917 Final Estimated Cost $ 2,425,000 * Cost does not include right of way acquisition or restoration. Water Treatment Plant Study 18 13843.000 Table 7 Lino Lakes WTP Feasibility Report Cost Estimate for Raw Watermain to East Site No. Description Cost 1 8" HDPE Watermain (directionally drilled) 24,321 LF $ 851,235 2 10" HDPE Watermain (directionally drilled) 2,052 LF $ 92,340 3 16" HDPE Watermain (directionally drilled) 906 LF $ 67,950 4 24" HDPE Watermain (directionally drilled) 8,194 LF $ 1,065,220 5 Hydrant Assemblies 11 EA $ 49,500 Construction Subtotal $ 2,126,245 Construction Contingency $ 212,625 Total Construction Cost $ 2,338,870 Administration, Engineering and Financing $ 467,774 *Total Capital Cost $ 2,806,643 Final Estimated Cost $ 2,800,000 * Cost does not include right of way acquisition or restoration. Water Treatment Plant Study 19 13843.000 Table 8 Lino Lakes WTP Feasibility Report Cost Estimate for Gravity Filters Estimated No. Description Cost 1 Mobilization, Bonds, Insurance $ 825,000 2 Site Work $ 350,000 3 Backwash Reclaim Tanks $ 180,000 4 Treatment Plant Foundation and Building $ 1,700,000 5 Coatings $ 150,000 6 Dual -media Gravity Filters $ 2,500,000 7 Backwash Pump $ 20,000 8 Transfer Pump $ 60,000 9 Backwash Reclaim/Waste Pumps $ 10,000 10 Chemical Feed and Storage Equipment $ 100,000 11 Process Piping and Valves $ 750,000 12 Plumbing and HVAC $ 400,000 13 Electrical, Controls and Instrumentation $ 800,000 14 Standby Power Generation $ 260,000 Construction Subtotal $ 8,105,000 Construction Contingency $ 810,500 Total Construction Cost $ 8,915,500 Administration, Engineering and Financing $ 1,783,100 *Total Capital Cost $ 10,698,600 Final Estimated Cost $ 10,700,000 * Cost does not include purchase of land for a water treatment plant site. Water Treatment Plant Study 20 13843.000 Table 9 Lino Lakes WTP Feasibility Report Cost Estimate for Pressure Filters Estimated No Description Cost 1 Mobilization, Bonds, Insurance $ 675,000 2 Site Work $ 345,000 3 Backwash Reclaim Tanks $ 135,000 4 Treatment Plant Foundation and Building $ 1,500,000 5 Coatings $ 150,000 6 Hi -Rate Pressure Filters $ 1,800,000 7 Backwash Pump $ 20,000 8 Backwash Reclaim/Waste Pumps $ 10,000 9 Chemical Feed and Storage Equipment $ 100,000 10 Process Piping and Valves $ 750,000 11 Plumbing and HVAC $ 360,000 12 Electrical, Controls and Instrumentation $ 750,000 13 Standby Power Generation $ 260,000 Construction Subtotal $ 6,855,000 Construction Contingency $ 685,500 Total Construction Cost $ 7,540,500 Administration, Engineering and Financing $ 1,508,100 *Total Capital Cost $ 9,048,600 Final Estimated Cost $ 9,050,000 * Cost does not include purchase of land for a water treatment plant site. Water Treatment Plant Study 21 13843.000 XII. POSSIBLE FUNDING OPTIONS Water utility operations should be self - supporting from revenue received by providing service to the customers. Due to the substantial population growth and the water quality issues caused by the iron and manganese found in the supply wells, the City is investigating the feasibility of providing treatment of the well water. The water treatment plant complex and additional supply wells will cost approximately $16,875,000 based upon 2007 construction costs. This estimated cost includes engineering, administrative, and construction costs. We anticipate that the City of Lino Lakes will use General Obligation or Revenue bonds to fund the water system improvements as it is unlikely that state revolving fund loans would be available for these water system improvements. State revolving funds are generally utilized to fund community projects where regulatory compliance issues are of concern. Projects selected for state funding are ranked based on a priority system each year by the Minnesota Department of Health. The water treatment complex capital cost (including engineering, administrative, and construction costs) is estimated at $12,050,000, and the wells, well houses, and associated raw watermain improvements are estimated to cost $4,825,000. The cost of distribution system improvements which are needed whether a treatment plant is built or not are estimated at $2,895,000. As the water treatment plant would provide substantial benefit for the existing water customers, which is 1/3 of the ultimate population, water rate increases could be utilized to fund 1/3 of the $12,050,000 water treatment plant cost. The remaining 2/3 of the water treatment plant cost and the cost of additional well supplies should be recovered from water availability charges for new connections to the system. The Lino Lakes City Council has authorized a more in depth study for funding the treatment plant and associated facilities which will be completed separately from this study. Water Treatment Plant Study 22 13843.000 XIII. SUMMARY OF FINDINGS TKDA was authorized to conduct a water treatment feasibility study for the City of Lino Lakes. As part of this study, the water quality information on each well was reviewed. Lino Lakes' water supply meets all primary drinking water regulations. There are two contaminates in the water that are of concern, iron and manganese. The maximum secondary contaminate level for iron is 0.03 mg /I and for manganese is 0.05 mg /I. The secondary contaminant levels are voluntary as they are there for aesthetics reasons. High iron causes red staining and high manganese causes black staining in laundry and household fixtures. Three of the existing wells are above the recommended secondary contaminant levels for iron, and four are above the recommended levels for manganese. The City currently uses poly - phosphates to sequester the iron and manganese at a cost of $60,000 per year. The actual levels are on page 5. The levels are not extremely high and are not generating a large number of complaints. There were 56 complaints in 2006. Complaints may not be the best indicator of customer satisfaction as many citizens do not complain. A customer survey carried out professionally with a statistical accuracy of a few percent would be a better indicator of customer satisfaction. In order to determine a plant size and cost, we next estimated what the ultimate future demand for water will be in Lino Lakes. This demand level was determined using current trends, Minnesota DNR future requirements for conservation, and ultimate population projections. The Table on page 7 shows three scenarios. The ultimate peak day demand used for this study is 10.4 MGD. TKDA reviewed three (3) potential future water treatment plant sites. Of these, the two most viable were studied and soil borings were taken. The two (2) sites are a school district parcel at Birch Street, west of Timberlake Trail, and property the City owns on the Southeast corner of Centerville Road and Birch Street. Costs for developing a plant at each site were determined with the school district site being the lower cost alternative. A further look was taken at future storage needs. In 2004, a Comprehensive Water Study was completed by TKDA. This study projected to the year 2030 and recommended 1 MG of additional storage for a population of 32,000. In this study we have a total population of 42,000, about 1/3 more. Therefore, we are recommending 1.5 MG or 2.0 MG storage. A ground storage tank with raw water supply is planned for the central part of the City, whether there is a treatment plant there or not. The ground storage tank will require a Water Treatment Plant Study 23 13843.000 Filter Tvoe Site Estimated Cost Gravity Filters East Site 13,500,000 Gravity Filters West Site 13,125,000 Pressure Filters East Site 11,850,000 Pressure Filters West Site 11,475,000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 booster station to boost the water from the ground reservoirs to the two elevated water towers. The booster station was sized in Chapter IV. TKDA recommends the City use blending in their water system. A blending option is used by many cities. This provides for blending some raw water with treated water on peak days. This allows the treatment plant to be smaller while a few days a year the iron and manganese levels will be slightly higher. We propose a 20% blend of raw water. This lowers the plant capacity from 10.4 million gallons /day to 8.4 million gallons /day. TKDA looked at 3 types of filter designs to remove the iron and manganese. Two of these three were determined to be viable options for Lino Lakes, manufactured gravity filters and pressure filters. Floor layouts were determined for both types of filters and costs of the filters were also reviewed. The floor area needs and filter costs were used to determine the cost of the estimated treatment plant. The site plan at each site was prepared. The proposed site plant shows the City needs a minimum 3 acre site, and depending on spacing and screening, it could be 4 acres. A plant rendering was made to show what a plant may look like on a future plant site in a neighborhood. In order to obtain all the costs for a treatment plant option, the raw water main costs were determined to bring water from all wells to the two treatment plant sites. This will help determine which site is the most cost effective. Based on all this data, 4 estimates were made. These are estimates for each of the two filter types at each of the locations for a total of 4 estimates. They are as follows: There is some discussion of funding issues in Chapter XIII. We showed funding coming from current residents and through the future developments. Actual funding can come through water rates, building a reserve, or selling revenue bonds. Water Treatment Plant Study 24 13843.000 As a final task, TKDA prepared a proposed capital improvement plan in the following chapter. This plan leaves an option on storage size but does provide for a central storage site and booster station site. It also shows the plant being built in 2017 and how it affects the plan if delayed. The plan as shown, has the booster station and Well No. 7 in the treatment plant building. If the plant is delayed, the booster station and Well No. 7 should be built with the reservoir. This would mean the treatment plant would be smaller and somewhat less expensive to build at a later date. All facilities on the list are needed as the City grows, except the plant is optional, based on present regulations. The City's water demand is following the projection from the 2004 water study prepared by TKDA. A slow down in development and conservation measures may slow the growth pace. Therefore, timing may need to be adjusted based on actual growth. There was a question raised at the Council workshop about home water softeners and the back wash water adding to the total water used in the City of Lino Lakes. In addition, there was a follow -up question regarding the efficiency of home water softening versus softening water at a City water treatment plant. It is a part of a home water softener cycle to backwash the resin with salt water multiple times per week which does use water and add to wastewater costs. It is also true that there is an economy of scale for a City wide water softening plant. However, most cities that start City wide water softening do so early before there are many thousands of houses with home water softeners. As there are millions of dollars already invested in home softeners, a City water softening plant was not considered. Water Treatment Plant Study 25 13843.000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 XIV. FUTURE CAPITAL PROGRAM TABLE 10 Item No. Description Year Cost 1 Construction of Well No. 6 and Pumphouse No. 6 with water main 2008 - 2009 $800,000 2 Strengthen Trunk Watermain (Phase 1) 2009 $750,000 3 Construction of a 1.5 MG Ground Storage Tank, Booster Station, and Well No. 7 2010 - 2012 $3,000,000 Storage 1.5 million gallons $1,050,000 Booster Station $1,500,000 Well No. 7 $450,000 Optional Alternate Storage 2.0 million gallons $1,250,000 4 Strengthen Trunk Water Main (Phase 2) 2011 $200,000 5 Complete Raw Water Mains from Wells No. 1, No. 3, No. 5, and No. 6 to reservoir including revision to well pumps 2012 $805,000 6 Strengthen Trunk Water Main (Phase 3) 2015 $175,000 7 Construction of Treatment Plant 2017 $9,050,000 8 Complete Raw Water Main from Well No. 2 to Reservoir Including Revision to Well Pump No. 2 2017 $620,000 9 Strengthen Trunk Water Main (Phase 4) 2020 + $570,000 10 Improve Distribution Water Main - Southwest Corner (Phase 5) 2025 + $1,200,000 11 Construction of Well No. 8 with Pumphouse $800,000 2029 + $1,800,000 Including Raw Water Main for Wells No. 4, No. 8, and No. 9 $1,000,000 12 Construction Well No. 9 with Pumphouse and Raw Water Main 2035 $800,000 *AII Costs are in 2007 dollars 1 1 1 Water Treatment Plant Study 26 13843.000 APPENDIX F- Z cLig w z Zz tif 2 F- CL F- ENTRY ELEVATION 0 0 EN GiNEERS•ARCHITECiS•RMNEHS CITY OF LINO LAKES z J Q O FL w z Z z 5W W o O z_ rm ELEVATION FROM BIRCH STREE z 0 I LL 1E CITY OF LINO LAKES z L14 w z z LU LU 2 c(i) ccs) w: -J L1J >- 0 0. 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