HomeMy WebLinkAbout12/17/2007 Council PacketSUMMARY MINUTES
Y COUNCIL AGENDA
Monday
December 17, 2007
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members Carlson, O'Donnell, Reinert & Stoltz
City Administrator: Gordon Heitke
OUNCIL WORK:; SESSION, 5 :30 P.M.
Council Work Room (not televised)
A) Review of Regular Meeting Agenda
CITY COUNCIL ,MEETING,
➢ Open Mike / Public Comment
None
➢ Call to Order and Roll Call
6:30 p.m. — Present were Council Members O'Donnell, Reinert, Carlson,
Stoltz and Mayor Bergeson
➢ Pledge of Allegiance
➢ Special Presentation: A plaque was presented to outgoing Council Member
Carlson in honor of her 8 years of service on the council
➢ Setting the Agenda: Addition or deletion of agenda items
The agenda was amended to remove Item 7A
A)
Consideration of Expenditures:
i) December 7, 2007 (Check No. 81870 through
81931) in the amount of $815,537.15;
ii) Centennial Fire District (Check No. 2993 through
3011) in the amount of $ 10,912.47.
Pg 1 -11
B) Consider approval of December 10, 2007 City Council Meeting Pg 12 -17
Minutes (including closed session)
C) Consider approval of December 10, 2007 Truth -In- Taxation Pg 18
Hearing Minutes
D) Consider approval of application of Aquinas Roman Catholic Pg 19
Home Education Services to conduct an excluded bingo event
on January 25, 2008 at St. Joseph's Church
E) Consider Resolution No. 07 -212, Extending the adoption date Pg 20 -21
for the 2008 -2012 Five Year Financial Plan
Council Agenda
-2- 12/17/2007
SUMMARY MINUTES
Action Taken: Motion by Reinert, seconded by O'Donnell, to
approve the Consent Agenda, Items 1A through 1E was
adopted
FINANCE DEPARTMENT REPOFT, At R;olek..
A) Consideration of Resolution No. 07 -208 Adopting the 2007
Tax Levy Collectible in 2008
Action Taken: Motion by Stoltz, seconded by Carlson, to
approve Resolution No. 07 -208, as presented, was adopted
B) Consideration of Resolution No. 07 -209 Adopting the
2008 General Operating Budget
Action Taken: Motion by O'Donnell, seconded by Stoltz, to
approve Resolution No. 07 -209, as presented, was adopted
C) Consideration of Resolution No. 07 -210 Adopting the
2008 Water and Sewer Operating Budget
Action Taken: Motion by Reinert, seconded by O'Donnell,
to approve Resolution No. 07 -210, as presented, was adopted
D) Consideration of Resolution No. 07 -211 Adopting the
2008 Recreation Fund Budget
Action Taken: Motion by Carlson, seconded by Stoltz, to
approve Resolution No. 07 -211, as presented, was adopted
ADMINISTRATION DEPARTMENT REPORT, Dan Tesch
None
UBLIC SAFETY DEPARTMENT REPORT, Dave Pecchia
A)
Consideration of Resolution No. 07 -213, Adoption of the
Updated Emergency Management Plan
Action Taken: Motion by Carlson, seconded by Reinert,
to approve Resolution No. 07 -213, as presented, was adopted
Pg 22 -24
Pg 25 -26
Pg 27 -28
Pg 29 -30
Pg 31 -32
PUBLIC SERVICES DEPARTMENT REPORT. Rick DeGardner
None
COMMUNITY DEVELOPMENT REPORT; Michael Groclt
A) Consideration of Resolution No. 07 -207, Approving Final
Pay Request No. 1 (Final), Sandhill Drive Storm Sewer
Removal, Cleaning and Reinstallation, Jim Studenski
Action Taken: Motion by O'Donnell, seconded by Stoltz,
to approve Resolution No. 07 -207, as presented, was adopted
Pg 33 -40
Council Agenda
-3-
SUMMARY MINUTES
UNFINISHED BUSINESS
A) Consider approval of November 5, 2007 work session minutes
NEW BUSINESS
A) Consider approval of December 3, 2007 work session minutes Pg 41 -46
Council Member Reinert absent
12/17/2007
Action Taken: Motion by Carlson, seconded by Stoltz,
to approve the minutes of December 3, 2007, as corrected, was
adopted; Council Member Reinert abstained
Adjournmen
Action Taken: Motion by Carlson to adjourn at 7:00 p.m.
was adopted
0-4
Community Calendar - A Look Ahead
December 18, 2007 — January 7, 2008
Wednesday, December 19
Monday, December 24
Tuesday, December 25
Monday, December 31
Tuesday, January 1, 2008
Thursday, January 3, 2008
Monday, January 7, 2008
6:30 p.m., Council Chambers Environmental Board -
canceled
Holiday — Christmas Eve City Hall Closed
Holiday — Christmas Day City Hall Closed
Holiday — New Year's Eve City Hall Closed
Holiday — New Year's Day City Hall Closed
7:00 a.m., Community Room EDAC
6:30 p.m., Council Chambers Park Board
•
EXPENDITURES
DECEMBER 17, 2007
•
•
Date: 12/07/2007 Time: C7:06:40 City of Lino Lakes
FM Entry - Invoice Journal
Ranges:
Vendor #: (A)
Invoice #: (A)
Entry Journal #: (R) 6783 - 6783
Trans #: (A)
Line #: (A)
Due Date: (A)
Bank #: (A)
Options: Detail / Summary: S
Sort: N
vendor # Name
Operator: JAL Page: 1
Invoice Status: A # of copies: 1
Check Over Expend: N
•
Discount
# of items Net Gross Discount Lost
000093 ACE SOLID WASTE, INC. 1 418.45 416.45 .D0 .00
000148 TARGET 1 36,321.00 36,321.00 .00 .00
000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 324.04 324.04 .00 .00
000256 DEEP ROCK WATER COMPANY 1 17.95 17.95 .00 .00
000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 210.51 210.51 .00 .00
000364 NORTHERN AIR CORPORATION 1 947.07 947.07 .D0 .00
000371 CONNEXUS ENERGY 1 3,021.90 3,021.90 .D0 .00
000420 ANOKA COUNTY 1 50.00 50.00 .00 .00
00046B RELIASTAR LIFE INSURANCE COMPANY 1 1,472.83 1,472.83 .00 .00
000485 LINO LAKES REALTY, LLC d /b /a SB Partners 1 52,059.00 52,059.00 .00 .00
000512 SCHWAN'S HOME SERVICE, INC. 1 6,063.00 6,063.00 .DD •
000544 STATE OF MINNESOTA 1 20.00 20.00 .00
000698 KEY LAND HOMES 1 2,450.00 2,450.00 .00 .00
000720 BLAINE, CITY OF 1 124.55 124.55 .00 .DD
000860 BROADWAY AWARDS, INC. 2 682.67 662.67 .00 .00
000868 JOHNSON, RICK /DEER & BEAVER, INC. 1 90.00 90.00 .00 .00
000900 O'REILLY AUTOMOTIVE, INC. 1 418.74 418.74 .00 .DD
000930 WILLIAM G. HAWKINS & ASSOCIATES 1 13,449.02 13,449.02 .00 .00
000953 ADMINISTRATION RESOURCES CORPORATION 1 73.48 73.48 .00 .00
000984 CONTRACT HARDWARE 1 3,309.00 3,309.00 .00 .DD
D01013 ALTERNATOR & STARTER STORE, THE 1 26.63 26.63 .00 .00
001101 CENTENNIAL LAKES POLICE DEPARTMENT 1 2,480.00 2,480.00 .00 .00
•
Y
Dale: 12/07/2007 Time 07:06:40 City of Lino Lakes Operator: JAL Page: 2
FM Entry - Invoice Journal
Discount
or # Name # of items Net Gross Discount Lost
001105
PLANT & FLANGED EQUIPMENT COMPANY, INC. 1 63.90 63.90 .D0 .DD
001148 EGAN OIL COMPANY
1 8,193.40 8,193.40 .00 .00
1 83.20 83.20 .00 .D0
001270 DALCO, INC.
001301 DELTA DENTAL PLAN OF MINNESOTA
1 4,753.50 4,753.50 .00 .D0
00 1533 FOREST LAKE MOTOR 5POP.TS, INC.
1 5.21 5.21 .0D .00
001550 ASSURANT EMPOLYEE BENEFITS
1 1,055.58 1,055.58 .00 .00
001560 FRATTALLONE'S HARDWARE, INC.
1 149.18 149.18 .00 .00
001561 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 1
2,234.55 2,234.55 .00 .00
001626 MARMON KEYSTONE 1 26,9B0.00 26,980.00 .00 .00
001680 ONE CALL CONCEPTS, INC.
1 246.50 246.50 .D0 .00
001752 MOONEN, PATRICK
1 74.73 74.73 .00 .00
D01859 HOME DEPOT CREDIT SERVICES 1 21.47 21.47 .00 .00
.002145 PRINTER SERVICE PROFESSIONALS
1 60.00 60.00 .00 .0D
002330 LICHT5CHEIDL, DAVE
1 217.77 217.77 .00 .00
002486 MATT PARROTT AND SONS COMPANY, INC. 1 144.00 144.00 .00 .00
11111550 MENARDS, INC. 1 7.96 7.96 .00 .00
002570 METRO COUNCIL ENRIVONMENTAL SERVICES
1 48,808.30 48,808.30 .00 .00
002590 MI'- ..KELSON, LES'1'E1t
1 146.72 146.72 .00 .00
002700 CENTERPOINT /MINNEGASCO, INC. 1 781.77 781.77 .0D .00
1 30.00 30.00 .00 .00
063050 MRPA
003090 NARDINI FIRE EQUIPMENT CO., INC.
1 1,175.33 1,175.33 .00 .00
003220 FACTORY MOTOR PARTS COMPANY, INC.
1 120.13 120.13 .00 .00
393.28 .D0 .D0 28 6
393
6, . ,
003370 NYSTROM PUBLISHING COMPANY, INC. 1
003600 PRESS PUBLICATIONS, INC.
2 227.53 227.53 .DD .00
003910 SAM'S CLUB, INC. 1 175.49 175.49 .OD .D0
004427 TIMESAVER OFF -SITE SECRETARIAL, INC
1 295.10 295.10 .00 .D0
004670 COMCAST
1 34.95 34.95 .00 .00
•
Date: 12/07/2007 Time: 07:06:41 City of Lino Lakes
FN Entry - Invoice Journal
Vendor 8 Name
Operator: JAL Page: 3
of items Net Gross Discount
Dis�
005007 LUNDA CONSTRUCTION COMPANY
1 402,514.73 402,514.73 .D0 .00
0b7224 HUGO MILL OUTDOOR POWER, INC.
1 101.04 101.04 .00 .00
007245 WILLIAMS, JUSTIN
1 10.11 10.11 .00 .DD
007366 LIND LAKES BUSINESS CENTER
1 22,427.00 22,427.00 .00 .00
007381 SUMMIT FIRE PROTECTION
1 13,748.00 13,748.00 .00 .00
007382 LAKES AREA YOUTH SERVICE BUREAU
1 5,000.00 5,000.00 .00 .00
900494 NORTHERN ESCROW, INC. 1 68,180.08 68,180.08 .00 .00
_
900511 ALEXANDRA HOUSE, INC.
1 6,613.00 6,613.00 .00 .00
900559 HEALTH PARTNERS
1 52,658.13 52,658.13 .D0 .00
900569 COTTAGE HOMESTEADS
1 17,560.00 17,560.00 .00 .00
900591 CORPORATE EXPRESS, INC.
1 215.67 215.67 .00 .00
Grand Totals: 62 815,537.15 815,537.15 .00 .00*
•
•
Date: 12/07/2007
•
Ranges:
Time: 07:10:20 Operator: JAL
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund:
Dept Id:
Program:
Vendor #:
Invoice #:
Schedule Journal #:
Bank #:
(A)
(A)
(A)
(A)
(A)
(R) 6787 - 6787
(A)
Options: Print Ranges /Options: Y # of copies: 1
Page on Department: N
Department
Vendor Name Description
MAYDR /COUNCIL
MAYOR /COUNCIL
MAYOR /COUNCIL
MAYOR /COUNCIL
ADMINISTRATION
ADMINISTRATION
litINISTRATION
INISTRATION
INISTRATION
CHARTER
_HARTER
SENIORS
SENIORS
SENIORS
SENIORS
FINANCE
FINANCE
FINANCE
FINANCE
FINANCE
LEGAL CONSULTANTS
AMERICAN FAMILY LIFE PAYROLL WITHHOLDING
RELIASTAR LIFE INSUR LIFE INSURANCE
CENTENNIAL LAKES POL REIMBURSE EAGLE BROOK /OC
DELTA DENTAL PLAN OF DENTAL INSURANCE
METRO COUNCIL ENVIRO NOVEMBER SAC
HEALTH PARTNERS HEALTH INSURANCE
Total for Department
NYSTROM PUBLISHING C L L NEWSLETTER /REC GUIDE
PRESS PUBLICAATIONS, ADVERTISING /TRUTH IN TAX
LAKES AREA YOUTH SER INTERVENTION SERVICES /OR
ALEXANDRA HOUSE, INC SERVICES PROVIDED /0RD 07
Total for Department 401
RELIASTAR LIFE INSUR LIFE INSURANCE
ADMINISTRATION RESOU NOVEMBER PARTICIPANTS /CO
DELTA DENTAL PLAN OF DENTAL INSURANCE
ASSURANT EMPLOYEE BE LONG TERM DISABILITY
HEALTH PARTNERS HEALTH INSURANCE
Total for Department 402
PRESS PUBLICATIONS, 190958 /CHARTER MEETINGS
TIMESAVER OFF -SITE S CHARTER COMMISSION /NOV 1
Total for Department 405
RELIASTAR LIFE INSUR LIFE INSURANCE
DELTA DENTAL PLAN OF DENTAL INSURANCE
ASSURANT EMPLOYEE BE LONG TERM DISABILITY
HEALTH PARTNERS HEALTH INSURANCE
Total for Department 406
RELIASTAR LIFE INSUR LIFE INSURANCE
DELTA DENTAL PLAN OF DENTAL INSURANCE
ASSURANT EMPLOYEE BE LONG TERM DISABILITY
MATT PARROTT AND SON W- 2/1099 FORMS
HEALTH PARTNERS HEALTH INSURANCE
Total for Department 407
WILLIAM G. HAWKINS E MUNICIPAL ATTORNEY
Total for Department 414
AmDUnt
324.D4
1,101.62
2,480.00
2,680.52
1,658.25
12,151.20
20,395.63*
2,471.25
122.03
5,000.00
6,613.DD
14,206.28*
23.75
73.48
167.50
82.86
2,196.77
2,544.36*
16.65
295.10
311.75*
4.75
2D.94
5.29
403.34
434.32*
14.97
117 .2 4
56.28
144.00
1,591.75
1,924.24*
13,449.02
13,449.02*
Date: 12 /07/2007 Time 07:10:20 Operator: JAL
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
ECONOMIC DEVELOPMENT TARGET 2ND HALF PAY-AS-YOU-GO T 36,321.DD
ECONOMIC DEVELOPMENT RELIASTAR LIFE INSUR LIFE INSURANCE 4.75
ECONOMIC DEVELOPMENT DELTA DENTAL PLAN OF DENTAL INSURANCE 33.50
ECONOMIC DEVELOPMENT ASSURANT EMPLOYEE BE LONG TERM DISABILITY 16.42
ECONOMIC DEVELOPMENT PRESS PUBLICATIONS, 190956 /CHAMBER NEWS 50.00
ECONOMIC DEVELOPMENT HEALTH PARTNERS HEALTH INSURANCE 403.34
Total for Department 415 36,829.01*
PLANNING & ZONING RELIASTAR LIFE INSUR LIFE INSURANCE 9.50
PLANNING & ZONING DELTA DENTAL PLAN OF DENTAL INSURANCE 67.00
PLANNING & ZONING ASSURANT EMPLOYEE BE LONG TERM DISABILITY 30.42
PLANNING & ZONING NYSTROM PUBLISHING C L L NEWSLETTER /REC GUIDE 1,086.29
PLANNING & ZONING PRESS PUBLICATIONS, 190959 /PUBLIC HEARING 9.71
PLANNING & ZONING HEALTH PARTNERS HEALTH INSURANCE 806.66
Total for Department 416 2,009.60*
COMM DEV RELIASTAR LIFE INSUR LIFE INSURANCE 11.67
COMM DEV DELTA DENTAL PLAN OF DENTAL INSURANCE 92.13
COMM DEV ASSURANT EMPLOYEE BE LONG TERM DISABILITY 42.70
COMM DEV HEALTH PARTNERS HEALTH INSURANCE 1,034.42
Total for Department 418 1,181.12*
POLICE CONNEXUS ENERGY MONTHLY SERVICE /NOVEMBER 21.31
POLICE RELIASTAR LIFE INSUR LIFE INSURANCE 147.25
POLICE BROADWAY AWARDS, INC BRASS PLATES 33.02
POLICE BROADWAY AWARDS, INC GLASS ORNAMENT 649.65
POLICE DELTA DENTAL PLAN OF DENTAL INSURANCE 530.14
POLICE FOREST LAKE MOTOR SP ANTIFREEZE 5.21
POLICE ASSURANT EMPLOYEE BE LONG TERM DISABILITY 402.56
POLICE EMERGENCY AUTOMOTIVE CAPT. VEHICLE INSTALL SI 2,234.55
POLICE HEALTH PARTNERS HEALTH INSURANCE 19,651.44
POLICE CORPORATE EXPRESS, I OFFICE SUPPLIES 215.67
Total for Department 420 23,890.80*
FIRE RELIASTAR LIFE INSUR LIFE INSURANCE 14.25
FIRE DELTA DENTAL LAN OF DENTAL INSURANCE 98.16
FIRE ASSURANT EMPLOYEE BE LONG TERM DISABILITY 44.51
FIRE HEALTH PARTNERS HEALTH INSURANCE 1,742.21
Total for Department 421 1,899.13*
BUILDING INSPECTIONS ANOKA COUNTY SET -UP NON HOMESTEAD PAR 50.00
BUILDING INSPECTIONS RELIASTAR LIFE INSUR LIFE INSURANCE 19.00
BUILDING INSPECTIONS DELTA DENTAL PLAN OF DENTAL INSURANCE 142.38
BUILDING INSPECTIONS ASSURANT EMPLOYEE BE LONG TERM DISABILITY 57.57
BUILDING INSPECTIONS MOONEN, PATRICK REIMBURSE CLOTHING ALLOW 74.73
BUILDING INSPECTIONS HEALTH PARTNERS HEALTH INSURANCE 2,222.83
Total for Department 422 2,566.51*
STREETS CONNEXUS ENERGY MONTHLY SERVICE /NOVEMBER 958.55
STREETS RELIASTAR LIFE INSUR LIFE INSURANCE 34.91
-6-
•
•
•
Date: 12/07/2D07 Time 07:10:20 Operator: JAL
•
Department
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
FLEET
FLEET
FLEET
FLEET
F7 FET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
GOVERNMENT BUILDINGS
GOVERMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
�VERNMENT BUILDINGS
ER.NMENT BUILDINGS
/ERNMENf BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERMENT BUILDINGS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
RECREATION
•
JOHNSON, RICK /DEER &
DELTA DENTAL PLAN OF
ASSURANT EMPLOYEE BE
MICKELSON, LESTER
WILLIAMS, JUSTIN
HEALTE PARTNERS
Total for
NOVEMBER DEER REMOVAL
DENTAL INSURANCE
LONG TERM DISABILITY
REIMBURSE CLOTHING ALLOW
REIMBURSE CLOTHING ALLOW
HEALTH INSURANCE
Department 430
RELIASTAR LIFE INSUR
O'REILLY AUTOMOTIVE,
O'REILLY AUTOMOTIVE,
ALTERNATOR & ST.A'x R
EGAN OIL COMPANY
DELTA DENTAL PLAN OF
ASSURANT EMPLOYEE BE
FRATTALLONE'S HARDWA
PRINTER SERVICE PROF
FACTORY MOTOR PARTS
HUGO MILL OUTDOOR PO
HEALTH PARTNERS
Total for
LIFE INSURANCE
INDICATOR /FILTER /PLUG /BL
WRENCH
BRUSH PACK
GASOHOL
DENTAL INSURANCE
LONG TERM DISABILITY
SPRAYER
SHARPEN CHIPPER KNIVES
BATTERY
OIL /FILTERS
HEALTH INSURANCE
Department 431
ACE SOLID WASTE, INC
DEEP ROCK WATER COMP
AMERIPRIDE LINEN /APP
NORTHERN AIR CORPORA
CONNEXUS ENERGY
RELIA5TAR LIFE INSUR
STATE OF MINNESOTA
DALCO, INC.
DELTA DENTAL PLAN OF
ASSURANT EMPLOYEE BE
FRATTALLDNE'S HARDWA
CENTERPOINT /MINNEGAS
NARDINI FIRE EQUIPME
SAM'S CLUB, INC.
COMCAST
HEALTH PARTNERS
Total for
CONNEXUS ENERGY
RELIASTAR LIFE INSUR
DELTA DENTAL PLAN OF
ASSURANT EMPLOYEE BE
LICHTSCHEIDL, DAVE
CENTERPOINT /MINNEGAS
HEALTE PARTNERS
MONTHLY SERVICE /DECEMBER
MONTHLY SERVICE /NOVEMBER
MAT RENTAL
INSULATION
MONTHLY SERVICE /NOVEMBER
LIFE INSURANCE
LICENSE RENEWAL
JANITORIAL SUPPLIES
DENTAL INSURANCE
LONG TERM DISABILITY
D- CON /POLISH /SHOWELS
MONTHLY SERVICE /NOVEMBER
CHECK FIRE EXT.
SUPPLIES
MONTHLY SERVICE /DECEMBER
HEALTH INSURANCE
Department 432
MONTHLY SERVICE /NOVEMBER
LIFE INSURANCE
DENTAL INSURANCE
LONG TERM DISABILITY
REIMBURSE CLOTHING ALLOW
MONTHLY SERVICE /NOVEMBER
HEALTH INSURANCE
Total for Department 450
90.00
246.23
93.55
146.72
10.11
3,712.23
5,292.3D*
5.46
414.81
3.93
26.63
8,193.40
38.52
14.90
14.88
60.00
120.13
101.04
718.68
9,712.38*
418.45
17.95
210.51
947.07
972.43
4.75
20.00
83.20
33.50
10.25
75.14
350.74
1,175.33
28.37
34.95
403.34
4,785.98*
7.99
28.50
167.49
80.22
217.77
114.73
1,353.23
1,969.93*
RELIASTAR LIFE INSUR LIFE INSURANCE 15.20
Date: 12/07/2007 Time: 07:10:20 Operator: JAL
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
RECREATION DELTA DENTAL PLAN OF DENTAL INSURANCE 107.20
RECREATION ASSURANT EMPLOYEE BE LONG TERM DISABILITY 41.48
RECREATION MRPA MEETING /LUNCHEON -BRIAN H 30.00
RECREATION NYSTROM PUBLISHING C L L NEWSLETZER. /REC GUIDE 2,835.74
RECREATION HEALTH PARTNERS HEALTH INSURANCE 1,266.88
Total for Department 451 4,296.5D*
ENVIRONMENN'TAL RELIASTAR LIFE INSUR LIFE INSURANCE 5.23
ENVIRONMENTAL DELTA DENTAL PLAN OF DENTAL INSURANCE 11.72
ENVIRONMENTAL ASSURANT EMPLOYEE BE LONG TERM DISABILITY 11.58
ENVIRONMENTAL HEALTH PARTNERS HEALTH INSURANCE 217.20
Total for Department 461 245.73*
SOLID WASTE RELIASTAR LIFE INSUR LIFE INSURANCE 1.43
SOLID WASTE DELTA DENTAL PLAN OF DENTAL INSURANCE 10.05
SOLID WASTE ASSURANT EMPLOYEE BE LONG TERM DISABILITY 4.99
SOLID WASTE HEALTH PARTNERS HEALTH INSURANCE 223.78
Total for Department 462 240.25*
FORESTRY RELIASTAR LIFE INSUR LIFE INSURANCE 2.85
FORESTRY DELTA DENTAL PLAN OF DENTAL INSURANCE 11.73
FORESTRY ASSURANT EMPLOYEE BE LONG TERM DISABILITY 5.84
FORESTRY HEALTH PARTNERS HEALTH INSURANCE 217.20
Total for Department 463 237.62*
Total for Fund 101 148,422.46*
SPECIAL EVENTS /TRIPS BLAINE, CITY OF MEA EXPENSES 124.55
SPECIAL EVENTS /TRIPS SAM'S CLUB, INC. PROGRAM REC SUPPLIES 147.12
Total for Department 205 271.67*
Total for Fund 201 271.67*
OTHER COTTAGE HOMESTEADS 2ND HALF PAY -AS- YOU -GO -T 17,560.00
Total for Department 499 17,560.00*
Total for Fund 411 17,560.00*
FOGARTY DEV -LINO BUS LINO LAKES BUSINESS 2ND HALF PAY -AS- YOU -GO T 22,427.00
Total for Department 513 22,427.00*
CONTRACT HARDWARE CONTRACT HARDWARE 2ND HALF PAY -AS- YOU -GO -T 3,309.00
Total for Department 514 3,309.00*
MARMON KEYSTONE MARMON KEYSTONE 2ND HALF PAY -AS- YOU -GO T 26,980.00
Total for Department 518 ' 26,980.00*
SUMMIT FIRE PROTECTI SUMMIT FIRE PROTECTI 2ND HALF PAY- AS- YOU-GO T 13,748.00
Total for Department 519 13,748.00*
•
•
•
at 12/07/2007 Time: 07:10:21 Operator: JAL
•
Department
• Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
PANATONI
SCHWAN'S
OTPER
OTHER
WATER
WA'1t.R
WATER
WATER
WATER
WATER
WATER
WATER
WATER
•
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
•
Total for Fund 416
LINO LAKES REALTY, L 2ND HALF PAY -AS- YOU -GO T
Total for Department 525
SCHWAN'S HOME SERVIC 2ND HALF PAY -AS- YOU -GO -T
Total for Department 526
Total for Fund 417
LUNDA CONSTRUCTION C CONTRACTOR /LAKE DRIVE /35
NORTHERN ESCROW, INC JAY BROTHERS /LEEGACY PHA
Total for Department 499
Total for Fund 471
CONNEXUS ENERGY
RELIASTAR LIFE INSUR
PLANT & FLANGED EOM
DELTA DENTAL PLAN OF
ASSURANT EMPLOYEE BE
FRATTALLONE'S HARDWA
ONE CALL CONCEPTS, I
CENTERPDINT /MINNEGAS
HEALTH PARTNERS
MONTHLY SERVICE /NOVEMBER
LIFE INSURANCE
REPAIR FLANGE
DENTAL INSURANCE
LONG TERM DISABILITY
ELBOW /NIPPLE /HEATER
MONTHLY SERVICE /NOVEMBER
MONTHLY SERVICE /NOVEMBER
HEALTH INSURANCE
Total for Department 494
Total for Fund 601
METRO COUNCIL ENVIRD NOVEMBER SAC
Total for Department
CONNEXUS ENERGY MONTHLY SERVICE /NOVEMBER
RELIASTAR LIFE INSUR LIFE INSURANCE
DELTA DENTAL PLAN OF DENTAL INSURANCE
ASSURANT EMPLOYEE BE LONG TERM DISABILITY
ONE CALL CONCEPTS, I MONTHLY SERVICE /NOVEMBER
HOME DEPOT CREDIT SE BRICK
HEALTH PARTNERS HEALTH INSURANCE
Total for Department 495
Total for Fund 602
KEYLAND HOMES
MENARDS, INC.
PRESS PUBLICATIONS,
PRESS PUBLICATIONS,
PRESS PUBLICATIONS,
BBB KELLY ST /REIMBURSE B
COVER
190959 /PUBLIC HEARING -MA
190959 /PUBLIC HEARING -MA
190959 /PUBLIC HEARING -VA
Total for Department
66,464.00*
52,059.00
52,059.00*
6,063.00
6,063.00*
58,122.0D*
402,514.73
68,160.08
470,694.61*
470,694.81*
817.52
11.41
63.90
105.52
27.07
59.16
123.25
316.30
1,372.47
2,896.60*
2,896.60*
47,150.05
47,150.05*
244.1D
11.38
72.03
27.09
123.25
21.47
969.14
1,468.46*
48,618.51*
2,450.00
7.96
9.71
9.72
9.71
2,487.10*
Date: 12/07/2007 Time 07:10.21 Operator: JAL
Page: 6
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
Total for Fund 601 2,487.10*
Grand Total 815,537.15*
•
•
•
• CENTENNIAL FIRE DISTRICT
•
Check Register FIRE GL
GL Posting Period(s): 12/07 - 12/07
Check Issue Date(s): 12/01/2007 - 12/11/2007
Page: 1
Dec 11, 2007 D4:51 pm
Per Date Check No Vendor No
Payee
Invoice Description
12/07 12/11/07 2993 20400 DAVID BRUDER
12/07 12/11/07 2994
12/07 12/1.1/07 2995
12/07 12/11/07 2996
30485 CENTER MART
30490 CENTERPOINT ENERGY
30575 CITY OF CIRCLE PINES
12/07 12/11 /07 2997 31008
12/07 12/11/07 2998 31020
12/07 12/11/07 2999 40150
12/07 12/11/07 3000 40200
12/07 12/11/07 3001 50150
12/07 12/11/07 3002 120490
12/07 12/11/07 3003 130290
12/07 12/11/07 3004 130348
12/07 12/11/07 3005 130390
12/07 12/11 /07 3006 140050
12/07 12/11/07 3007 140408
12/07 12/11/07 3008 160150
12/07 12/11/07 3009
12/07 12/11/07 3010
12/07 12/11/07 3011
Totals:
COMCAST
COMFORT PLUS HEAT & COOL , INC
DISCOUNT TIRE
DIVERSIFIED TEXTURING &
ENERGY SALES, INC
LOFFLER COMPANIES, INC
MnFIAM BOOK SALES
MCLEOD USA
MEDAVANT HEALTHCARE SOLUTIOI
NFPA
NEXTEL COMMUNICATIONS
PEARSON EDUCATION
160491 POSTMASTER
210232 UNI- SELECT
240100 XCEL ENERGY
04 EXPEDITION VEH
REPAIR
FUEL
STATION 2 GAS
2ND,3RD,4TH QTR
ACCOUNT SERVICES
INTERNET
STATION 1 BLDG MTC
TIRES 2004 F150
UNIFORMS
STATION 2 BLDG MTC
COPIER MTC
INSTRUCTOR 7TH
EDITION BOOKS
PHONES
EQUIPMENT
DUES
CELL PHONES
EMERGENCY CARE CD
ROMS
STAMPS
ANTIFREEZE
ELECTRIC STATION 2
Inv Amount
237.90
140.57
354.78
4,168.10
95.00
810.37
521.86
11.72
77.75
31.41
814.73
391.40
987.36
150.00
152.41
1,173.24
123.00
48.66
622.21
10, 912.47
M = Manual Check, V = Void Check
•
•
•
AGENDA ITEM 1D
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: December 17, 2007
TOPIC: Approve Application for Aquinas Roman Catholic Home
Education Services to Conduct Excluded Bingo Event
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
The City has received an application from the Aquinas Roman Catholic Home
Education Services organization to conduct an excluded bingo event at St. Joseph's
Church, 161 Elm Street, on January 25, 2008.
Under Minnesota Statutes, Section 349.166, excluded bingo may be conducted by an
organization that conducts four or fewer bingo occasions in a calendar year, or in
connection with a county fair, the state fair, or a civic celebration if it is not conducted
for more than 12 consecutive days. The Aquinas Roman Catholic Home Education
Services organization meets this requirement. The organization also meets the
requirements of the Lino Lakes City Code since the physical site where the organization
regularly conducts its activities is located within the city (St. Joseph's Church).
City policy requires a background investigation each time a permit or license application
is received. The Lino Lakes Police Department conducted an investigation and found
no reason to deny the application.
The application, a certificate of non - profit status from the Internal Revenue Service and
the results of the background check are on file in the city clerk's office.
OPTIONS:
1. Approve the request to conduct the bingo event.
2. Deny the request.
RECOMMENDATION:
Option No. 1
•
AGENDA ITEM 1 E
STAFF ORIGINATOR Gordon Heitke
City Administrator
MEETING DATE December 17, 2007
TOPIC Consideration of Resolution 07 -212 Extending the Adoption
Date for the 2008 -2012 Five Year Financial Plan
VOTE REQUIRED Simple Majority
BACKGROUND
In 2006, the council adopted a general timeline for the preparation,
submission and adoption of the City's Five Year Financial Plan. The timeline calls for
adoption of the plan by the end of December.
The council is in the process of reviewing the 2008 -2012 Five Year Financial Plan and has
indicated that an additional month is needed to complete the process.
Resolution No. 07 -212 extends the adoption date for the plan.
OPTIONS
1. Adopt Resolution No. 07 -212.
2. Reject Resolution No. 07 -212
RECOMMENDATION
Option No. 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 07 -212
EXTENDING THE ADOPTION DATE FOR THE 2008 -2012 FIVE YEAR FINANCIAL PLAN
Whereas Resolution No. 06 -213, passed by the council on December 18, 2006,
establishes a timeline for the preparation, submission and annual adoption of the City's
Five Year Financial Plan; and
Whereas, said timeline calls for the annual adoption of the Five Year Financial
Plan to occur by the end of December, and
Whereas, at a work session on November 5, 2007, the City Council determined
more time was needed finalize the plan and that the adoption date needed to be
extended; and
Now, Therefore, Be It Resolved by the City Council of the City of Lino Lakes,
Minnesota:
That the date for the council to consider adoption of the 2008 -2012 Five Year
Financial Plan is hereby extended to January 28, 2008.
Adopted by the Lino Lakes City Council this 17th day of December, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the following voted in
favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
John Bergeson, Mayor
Julianne Bartell, City Clerk
•
•
•
•
•
•
AGENDA ITEM 2A
STAFF ORIGINATOR Al Rolek
DATE December 17, 2007
TOPIC Consideration of Resolution No. 07 -208 adopting the Final
2007 Tax Levy, Collectible in 2008.
Simple Majority
VOTE REQUIRED
Truth in Taxation legislation requires the City of Lino Lakes to adopt and certify a final 2007
tax levy, collectible in 2008 on or before December 28th.
The total levy includes dollars for the general operating budget as well as dollars for special
levies for tax abatement and general bonded debt. The levy provides resources for
personnel cost adjustments, capital outlay and equipment replacement, street and Storm
Drainage maintenance and a contingency for unforeseen emergencies.
A Truth in Taxation public hearing was held on the tax levy on December 10. Tax levy
information was presented and discussed during the public hearing and public testimony
was received.
The City Council needs to take final action on the tax levy at this time. Staff
recommendation is to adopt Resolution 07 -208 approving the final 2007 Tax Levy,
collectible in 2008.
1. Approve Resolution No. 07 -208.
2. Refer to Staff for further review.
3. Deny Resolution No. 07 -208.
Option 1
A -1
_22_
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 07 -208
RESOLUTION ADOPTING THE FINAL 2007 TAX LEVY, COLLECTIBLE IN 2008
WHEREAS, the City of Lino Lakes has budgeted to pay expenditures for General Fund
operating costs anticipated in the year 2008; and,
WHEREAS, the City of Lino Lakes has budgeted to pay the annual debt service on
outstanding indebtedness; and,
WHEREAS, the City Council adopted its preliminary 2007 tax levy, collectible in 2008, in
anticipation of the above expenses; and,
WHEREAS, the City Council has published in the official newspaper all notices required by
Minnesota statutes and the City Charter; and,
WHEREAS, the City Council held its Truth in Taxation public hearing on December 10, 2007.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes, Anoka
County, Minnesota, approves its final 2007 tax levy, collectible in 2008, upon taxable property
within the City of Lino Lakes as follows:
1. Total amount levied in the year 2007 to be spread for taxes due and payable in
the year 2008 is $8,866,956.
2. The total amount above levied is for the following purposes:
General Operating Levy $7,903,122
Special Levies
Tax Abatement
112,557
General Bonded Debt
Public Project Revenue Bond 109,557
Civic Complex Bond 1998A 191,213
G.O. Improvement Bond 2003B 20,741
G.O. Improvement Refunding Bond 2005B 108,041
G.O. Tax Abatement Bond 2006C 66,148
G.O. Capital Improvement Plan Refunding Bond 2006E 125,580
Equipment Certificates of 2005 40,404
Equipment Certificates of 2006 122,603
Equipment Certificates of 2007 66.990
Total General Obligation Bonded Debt 851,277
TOTAL LEVIES $8.866.956
Adopted by the Lino Lakes City Council this 17th day of December, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
A -1
-23-
•
•
•
•
•
Whereupon said resolution was declared duly passed and adopted.
Julianne Bartell, City Clerk
John Bergeson, Mayor
A_ 1
-24-
•
•
AGENDA ITEM 2B
STAFF ORIGINATOR Al Rolek
MEETING DATE December 17, 2007
TOPIC Consideration of adopting Resolution 07 -209 adopting the final
2008 General Fund Operating Budget for the City of Lino Lakes
VOTE REQUIRED
Simple Majority
State Statutes require the City of Lino Lakes to adopt and certify a final 2008 General Fund
operating budget on or before December 28.
A Truth in Taxation public hearing was held on the budget on December 10. A summary of the
proposed budget and tax levy was presented and discussed during the public hearing and public
testimony was received.
The final 2008 budget represents a 3.11% increase from the 2007 budget. The City experienced
growth in the tax base of 4.81% over the same period. The City's levy for 2008 will increase by
4.85 %. The budget provides resources for Council priorities, additional staff position, personnel
cost adjustments, capital outlay and equipment replacement, street and storm drainage
maintenance and repair and a contingency for unforeseen circumstances.
The City Council needs to take final action on the budget at this time. Staff recommendation is to
adopt Resolution 07 -209 approving the final 2008 General Fund Operating Budget.
1. Adopt Resolution 07 -209.
2. Refer to Staff for further review.
3. Deny Resolution 07 -209.
Option 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 07 -209
RESOLUTION ADOPTING THE FINAL 2008 GENERAL OPERATING
BUDGET FOR THE CITY OF LINO LAKES.
WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a resolution
setting out final General Fund revenues and expenditures for the upcoming fiscal year.
NOW THEREFORE BE IT RESOLVED: That the following final General Fund operating budget be adopted
for 2008:
2008 FINAL GENERAL FUND BUDGET
REVENUES:
Property Taxes $7,778,236
Intergovernmental Revenue 657,000
Licenses and Permits 642,500
Charges for Services 250,500
Fines & Forfeitures 110,000
Interest on Investments 200,000
Miscellaneous 269,562
TOTAL FINAL GENERAL FUND REVENUES $9,907,798
EXPENDITURES:
Administration $1,375,702
Community Development 1,126,188
Public Safety 3,942,918
Public Services 2,671,990
Other 791,000
TOTAL FINAL GENERAL FUND EXPENDITURES $9,907,798
Adopted by the Lino Lakes City Council this 17th day of December, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Julianne Bartell, City Clerk
A -3
-26-
John Bergeson, Mayor
•
•
•
•
AGENDA ITEM 2C
STAFF ORIGINATOR AI Rolek
MEETING DATE December 17, 2007
TOPIC Consideration of adopting Resolution 07 -210 adopting the final
2008 Water and Sewer Operating Budgets
VOTE REQUIRED
Simple Majority
The City Council reviewed the proposed 2008 Water and Sewer Operating Budgets at their Budget
work session held August 22, 2007. The budgets include the cost of depreciation of infrastructure
as an expense, and recovery of this cost is incorporated into the utility rate structure. At this time,
adjustments in utility rates are pending further City Council review.
It has been the practice of the City Council to adopt the Water and Sewer Operating budgets by
resolution. Staff recommendation is to adopt Resolution 07 -210 adopting the final 2008 Water and
Sewer Operating Budgets.
1. Adopt Resolution 07 -210.
2. Return to staff for further review.
3. Deny Resolution 07 -210.
Option 1.
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 07 -210
RESOLUTION ADOPTING THE 2008 WATER AND SEWER OPERATING BUDGETS
WHEREAS, the City Council has reviewed the proposed 2008 Water and Sewer Operating Budgets during
their work session held August 22, 2007, and,
WHEREAS, the City Council each year adopts the Water and Sewer Operating Budgets by resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES that the following Water
and Sewer Operating Budgets for the year 2008 are hereby adopted:
Operating Revenues
Transfers
2008 Water Operating Budget 2008 Sewer Operating Budget
$1,365,500 $1,634,000
134,365 -0-
Total Revenues & Transfers $1,499,865
Operating Expenses $1,001,829
Debt Service 487,554
Total Expenses $1,489,383
Revenues/Transfers over/
Under Expenses $ 10,482
$1,634,000
$1,596,959
36,536
$1,633,495
S 505
Adopted by the City Council of Lino Lakes, Minnesota, this 17th day of December, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Julianne Bartell, City Clerk
A -4
_28_
John Bergeson, Mayor
•
•
•
•
•
AGENDA ITEM 2D
STAFF ORIGINATOR AI Rolek
MEETING DATE December 17, 2007
TOPIC Consideration of adopting Resolution 07 -211 adopting the
2008 Recreation Fund Operating Budgets
VOTE REQUIRED
Simple Majority
The City Council reviewed the proposed 2008 Recreation Fund Operating Budgets at their Budget
work session held August 22, 2007. The budget being presented for approval has not changed
since the work session. The Recreation Fund is a special revenue fund and operates from
revenues collected from recreation fees. No part of the tax levy is used to finance Recreation Fund
operations. The budget for 2008 estimates that a surplus of $25,755 will be realized in this fund.
It has been the practice of the City Council to adopt the Recreation Fund Operating budgets by
resolution. Staff recommendation is to adopt Resolution 07 -211 adopting the final 2008 Recreation
Fund Operating Budget.
1. Adopt Resolution 07 -211.
2. Return to staff for further review.
3. Deny Resolution 07 -211.
Option 1.
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 07- 211
RESOLUTION ADOPTING THE 2008 RECREATION FUND BUDGET
WHEREAS, the Recreation Fund is a Special Revenue Fund, and
WHEREAS, Special Revenue Funds are required to adopt a budget for the forthcoming year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES that the following
Recreation Fund Operating Budget for the year 2008 is hereby adopted:
2008 RECREATION FUND BUDGET
REVENUES EXPENDITURES
Adult Instructional $ 10,000 $ 8,400
Adult Leagues 33,800 26,150
Youth Instructional 77,450 75,030
Youth Leagues 41,500 27,000
Special Events 5.710 6.125
Program Totals $168,460 $142,705
Operating Surplus 0 25.755
Recreation Fund Totals $168.460 $168.460
Adopted by the City Council of Lino Lakes, Minnesota, this 17th day of December, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Julianne Bartell, City Clerk
John Bergeson, Mayor
A -5
-30-
•
•
•
•
STAFF ORIGINATOR:
AGENDA ITEM 4A
David J. PecchiaPublic Safety Director /Chief of Police
DATE: December 17, 2007
TOPIC: Resolution No. 07 -213, Updated Emergency
Management Plan and Emergency Management Activity
VOTES REQUIRED: Simple Majority
BACKGROUND
The Lino Lakes Police Department regularly updates the city's Emergency Management
Plan to keep it in accordance with current state and federal laws, incorporating response
possibilities as well as ensuring that the plan reflects new hazards that the City of Lino
Lakes may face. This year there are few updates to the plan. The staff of the Lino Lakes
Police Department has continued to practice and prepare to respond to emergencies.
• We have trained the elected officials and all city staff on emergency preparedness
and the National Incident Management System (NIMS).
• We continue to train with Anoka County Emergency Management, Centennial Fire
District and neighboring fire departments, prison staff, school staff, North Ambulance,
as well as neighboring law enforcement agencies and the Minnesota School
Response Center.
• We coordinated a table -top exercise involving the Centennial Middle School.
• City personnel attended an exercise regarding response to an outbreak of the avian
flu
• LLPD personnel trained on implementing NIMS in response to a potential active
threat situation at the Lino Lakes Elementary School.
• Centennial Fire District made 800 Mhz radios available to the Lino Lakes Public
Works Department to allow for enhanced communication between all organization
that would respond to an emergency.
OPTIONS
1. Accept the Lino Lakes Emergency Management Plan.
2. Return the Emergency Management Plan to staff for further information.
RECOMMENDATION
Option No. 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 07 -213
RESOLUTION ACCEPTING UPDATED EMERGENCY MANAGEMENT PLAN
WHEREAS, the City of Lino Lakes maintains an Emergency Action Plan in accordance
with state and federal regulations; and
WHEREAS, the Emergency Action Plan has been reviewed and updated; and
WHEREAS, the Lino Lakes Police Department has continued to train in order to
ensure a timely and proper response to emergencies occurring in Lino
Lakes; and
NOW, THEREFORE, BE IT RESOLVED, the Lino Lakes City Council members, do
hereby accept updated Emergency Management Plan.
John Bergeson, Mayor
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 17th day of December, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
-32-
•
•
•
CITY OF LINO LAKES
EMERGENCY MANAGEMENT PLAN
DATA PRACTICES WARNING
Information contained in the City of Lino Lakes, Emergency Management Action Plan, is classified as
both "Public" and "Private" data on individuals pursuant to the Minnesota Government Data Practices
Act. Data classified as "Public" is accessible to anyone upon request to the City's Responsible
Authority. Data classified as "Private" is accessible to those City staff that have a job need for the
information, to the subject of the data, and to those whom the data subject has given their informed
consent. City staff in possession of the Emergency Management Action Plan are to maintain it in a
secure location to insure that the information is not accessed by unauthorized persons, or outside the
procedures established by City policy and State law.
209. EMERGENCY MANAGEMENT
209.01 POLICY AND PURPOSE
•
Because of the existing possibility of the occurrence of disasters of unprecedented size
and destruction resulting from fire, flood, tornado, blizzard, destructive winds or other natural
causes, or from sabotage, hostile action, or from hazardous material mishaps of catastrophic
measure; and in order to insure that preparations of this City will be adequate to deal with such
disasters, and generally, to provide for the common defense and to protect the public peace,
health, and safety, and to preserve the lives and property of the people of this City, it is hereby
found and declared to be necessary:
(1) To establish a City emergency management organization responsible for City planning and
preparation for emergency government operations in time of disasters.
(2) To provide for the exercise of necessary powers during emergencies and disasters.
(3) To provide for the rendering of mutual aid between this City and other political
subdivisions of this State and of other states with respect to the carrying out of emergency
preparedness functions.
(4) To comply with provisions of Minnesota Statutes, Chapter 12, Section 12.25, which
requires that each political subdivision of Minnesota shall establish a local organization for
emergency management.
209.02 DEFINITIONS
For the purpose of this chapter, the following definitions shall apply.
Emergency Management. The preparation for and the carrying out of all emergency
functions, other than functions for which military forces are primarily responsible, to prevent,
minimize and repair injury and damage resulting from disasters caused by fire, flood, tornado
and other acts of nature, or from sabotage, hostile action, or from industrial hazardous material
mishaps. These functions include, without limitation, fire - fighting services, police services,
emergency medical services, engineering, warning services, communications, radiological, and
chemical, evacuation, congregate care, emergency transportation, existing or properly assigned
functions of plant protection, temporary restoration of public utility services and other
functions related to civil protection, together with all other activities necessary or incidental for
carrying out of the foregoing functions. Emergency management includes those activities
sometimes referred to as "Civil Defense" functions.
Disaster. A situation which creates an immediate and serious impairment to the health and
safety of any person, or a situation which has resulted in or is likely to result in catastrophic
loss to property and for which traditional sources of relief and assistance within the affected
area are unable to repair or prevent the injury or loss.
Emergency. An unforeseen combination of circumstances which calls for immediate action to
prevent from developing or occurring.
2
Emergency Management Forces. The total personnel resources engaged in city -level
emergency management functions in accordance with the provisions of this resolution or any
rule or order there under. This includes personnel from City departments, authorized
volunteers, and private organizations and agencies.
Emergency Management Organization. The staff element responsible for coordinating city -
level planning and preparation for disaster response. This organization provides City liaison
and coordination with federal, state, and local jurisdictions relative to disaster preparedness
activities and assures implementation of federal and state program requirements.
209.03 ESTABLISHMENT OF AN EMERGENCY MANAGEMENT
ORGANIZATION
There is hereby created with the City government an emergency management organization
which shall be under the supervision and control of the City Emergency Management Director,
hereinafter called the "director ". The director shall be appointed by the City Council /Mayor
and shall be paid his/her necessary expenses. The director shall have direct responsibility for
the organization, administration, and operation of the emergency preparedness organization,
subject to the direction and control of the City Council/Mayor.
209.04 POWERS AND DUTIES OF THE DIRECTOR
(1) The director, with the consent of the Council/Mayor, shall represent the City on any
regional or state conference for emergency management. The director shall develop
proposed mutual aid agreements with other political subdivisions of the state for
reciprocal emergency management aid and assistance in an emergency too great to be
dealt with unassisted, and shall present such agreements to the Council/Mayor for its
action. Such arrangements shall be consistent with the State Emergency Plan.
(2) The director shall make studies and surveys of the manpower, industries, resources and
facilities of the City as deemed necessary to determine their adequacy for emergency
management and to plan for their most efficient use in time of an emergency or disaster.
The director of emergency management shall establish the economic stabilization
systems and measures, service staffs, boards and sub - boards required, in accordance
with state and federal plans and directions subject to approval of the Council/Mayor.
(3)
The director shall prepare a comprehensive emergency plan for the emergency
preparedness of the City including municipal and unincorporated areas and shall present
such plan to the Council/Mayor for its approval. When the Council/Mayor has approved
the plan by resolution, it shall be the duty of all City agencies and all emergency
preparedness forces of the City to perform the duties and functions assigned by the plan
as approved. The plan may be modified in like manner from time to time. The director
shall coordinate the emergency management activities of the City to the end that they
shall be consistent and fully integrated with the emergency plan of the Federal
Government and the State and correlated with emergency plans of other political
subdivisions within the State.
(4) In accordance with the State and County Emergency Plan, the director shall institute
such training programs, public information programs and conduct practice warning
alerts and emergency exercises as may be necessary to assure prompt and effective
operation of the City Emergency Plan when a disaster occurs.
3
(5)
The director shall utilize the personnel, services, equipment, supplies, and facilities of
existing departments and agencies of the City to the maximum extent practicable. The
officers and personnel of all such departments and agencies shall, to the maximum
extent practicable, cooperate with and extend such services and facilities to the City
Emergency Management organization and to the Governor upon request. The head of
each department or agency, in cooperation with the director, shall be responsible for the
planning and programming of such emergency activities as will involve the utilization
of the facilities of the department or agency.
(6) The director shall, in cooperation with existing City departments and agencies affected,
assist in the organizing, recruiting and training of such emergency management
personnel that may be required on a volunteer basis to carry out the emergency plans of
the City and State. To the extent that such emergency personnel recruited to augment a
regular City department or agency for emergencies shall be assigned to such departments
or agencies and shall be under the administration and control of said department or
agency.
(7)
Consistent with the state emergency services law, the director shall coordinate the
activity of municipal emergency management organizations within the City and assist in
establishing and conducting training programs as required to assure emergency
operational capability in the several services (Minnesota Statutes, Chapter 12, Sec.
12.25, as it may be amended from time to time).
(8) The director shall carry out all orders, rules and regulations issued by the Governor with
reference to emergency management.
(9) The director shall act as principal aide and advisor to the City official responsible for
direction and control of all City emergency operations during an emergency. The
director's main responsibility is to assure coordination among the operating departments,
non - governmental groups, and with higher and adjacent governments.
(10) The director shall prepare and submit such reports on emergency preparedness activities
as may be requested by the City Council/Mayor.
209.05 LOCAL EMERGENCIES
(1) Only the Mayor of a municipality or their legal successors may declare a local
emergency. It shall not be continued for a period in excess of three days except by or
with the consent of the governing board of the political subdivision. Any order or
proclamation declaring, continuing, or terminating a local emergency shall be given
prompt and general publicity and shall be filed promptly by the chief of the locals
records - keeping agency of the subdivision.
(2) A declaration of a local emergency shall invoke necessary portions of the response and
recovery aspects of applicable local or inter jurisdictional disaster plans, and may
authorize aid and assistance there under.
(3) No jurisdictional agency or official may declare a local emergency unless expressly
authorized by the agreement under which the agency functions. However, an inter-
4
jurisdictional disaster agency shall provide aid and services in accordance with the
agreement under which it functions.
209.06 EMERGENCY REGULATIONS
(1) Whenever necessary to meet a declared emergency or to prepare for such an emergency
for which adequate regulations have not been adopted by the Governor or the City
Council/Mayor, the Council/Mayor may, by resolution, promulgate regulations,
consistent with applicable federal or state law or regulation, respecting: the conduct of
persons and the use of property during emergencies; the repair, maintenance, and
safeguarding of essential public services, emergency health, fire, and safety regulation,
drills, or practice periods required for preliminary training, and all other matters which
are required to protect public safety, health, and welfare in declared emergencies.
(2) Every resolution of emergency regulations shall be in writing; shall be dated; shall refer
to the particular emergency to which it pertains, if so limited, and shall be filed in the
Office of the City Administrator, which copy shall be kept posted and available for
public inspection during business hours. Notice of the existence of such regulation and
its availability for inspection at the Administrator's Office shall be conspicuously
posted at the front of the city hall or other headquarters of the City or at such other
places in the affected area as the Council/Mayor shall designate in the resolution. By
like resolutions, the Council/Mayor may modify or rescind any such regulation.
(3)
The City Council/Mayor may rescind any such regulation by resolution at any time. If
not sooner rescinded, every such regulation shall expire at the end of 30 days after its
effective date or at the end of the emergency to which it relates, whichever comes first.
Any resolution, rule, or regulation inconsistent with an emergency regulation
promulgated by the Council/Mayor shall be suspended during the period of time and to
the extent such conflict exists.
During a declared emergency, the City is, notwithstanding any statutory or charter
provision to the contrary, empowered, through its governing body, acting within or
without the corporate limits of City, to enter into contracts and incur obligations
necessary to combat such disaster by protecting the health and safety of persons and
property and providing emergency assistance to the victims of such disaster. The City
may exercise such powers in the light of the exigencies of the disaster without
compliance with the time consuming procedures and formalities prescribed by law
pertaining to the performance of public work, entering rental equipment agreements,
purchase of supplies and materials, limitations upon tax levies, and the appropriation
and expenditure of public funds including, but not limited to, publication of resolutions,
publication of call for bids, provisions of personnel laws and rules, provisions relating
to low bids, and requirement for budgets.
209.07 EMERGENCY MANAGEMENT A GOVERNMENTAL FUNCTION
All functions there under and all other activities relating to emergency management are hereby
declared to be governmental functions. The provisions of this section shall not affect the right
of any person to receive benefits to which he /she would otherwise be entitled under this
resolution or under the worker's compensation law, or under any pension law, nor the right of
any such person to receive any benefits or compensation under any act of Congress.
5
209.08 PARTICIPATION IN LABOR DISPUTE OF POLITICS
The emergency management organization shall not participate in any form of political activity,
nor shall it be employed directly or indirectly for political purposes, nor shall it be employed in
a labor dispute.
6
CITY OF LINO LAKES RECORD OF REVISION AND APPROVAL
•
EMERGENCY OPERATIONS PLAN
•
I. CERTIFICATION OF PLAN APPROVAL
This page documents approval of the Basic Plan and the Resource Manual.
Plan prepared by:
II.
City of Lino Lakes
Emergency Management Director
Date
Plan approved by:
City of Lino Lakes Date
Mayor
RECORD OF BASIC PLAN AND ANNEX REVISIONS
PAGE
REVISION
PAGE REVISION
PAGE REVISION
- Entire Plan
- Entire Plan
Revision 1 5/7/07
Revision 2 12/17/07
MPS -HSEM
7
05 -07 -07
CITY OF LINO LAKES
EMERGENCY OPERATIONS PLAN
BASIC PLAN
FORWARD
The primary purpose of this Plan is to provide a guide for emergency operations. It is intended to
assist key City officials and emergency organizations to carry out their responsibilities for the
protection of life and property under a wide -range of emergency conditions.
Although an organization may have the foresight to plan for anticipated situations, planning is of little
worth if it is not reduced to written form. Personnel familiar with unwritten "Plans" may be
unavailable at the time it becomes necessary to implement them. A written Plan will furnish a
documentary record that can be referred to as needed. This documentary record will serve to refresh
the knowledge of key individuals and can be used to inform personnel who become replacements or
designees.
TRANSFER OF OFFICE
Upon termination of office by reason of resignation, election, suspension or dismissal, the holder of
this document shall transfer it to his/her successor or the City of Lino Lakes Emergency Management
Director.
Copy No: Assigned to:
MPS -HSEM
8
•
• 05 -07 -07
CITY OF LINO LAKES
TABLE OF CONTENTS
EMERGENCY OPERATIONS PLAN
PAGE NO.
I. BASIC PLAN 12
1. Reason for Plan
2. Purpose, Format and Summary of Plan
3. Legal Basis and References
4. Organization
5. Direction and Control
6. Emergency Responsibility Assignments
7. Operations Policies
8. State and Federal Support
9. Plan Development /Maintenance, Training and Exercises
a. Basic Plan Distribution List 22
IIIb. Organization and Inter relationships 23
II. COMMAND SECTION 24
•
1. Purpose 24
2. Responsibilities 24
3. Available Resources and Supporting Agencies 24
a. EOC
1) Function of EOC
2) EOC Activation
3) Criteria for Activation
4) Staffing of EOC
b. Emergency Public Information
4. Policies and Procedures 28
5. Supporting Documentation 28
a. EOC Personnel Directory
b. Command Checklist
c. Liaison Checklist
d. PIO Checklist
9
III. OPERATIONS SECTION 39
1. Purpose
2. Responsibilities
a. Operations Section
b. Search and Rescue
c. Evacuation and Traffic Control
d. Radiological /Hazmat
e. Fire Protection
f. Debris Clearance
g. Utilities Restoration
h. Emergency Medical Services (EMS)
i. Animal Rescue
39
39
3. Available Resources and Supporting Agencies 40
a. Search and Rescue
b. Evacuation, Traffic Control, and Security
c. Fire Protection
d. Radiological /Hazmat
e. Debris Clearance
f. Utility Restoration
4. Policies and Procedures 44
5. Supporting Documentation 44
a. Search /Rescue, Evacuation /Traffic /Hazmat and Fire Checklist
b. Public Works Checklist
IV. PLANNING SECTION 49
1. Purpose 49
2. Responsibilities 49
a. Notification and Warning
b. Radiological and Hazmat
c. Information Services
d. Mapping and Documentation
e. Resources
f. Engineering
g. Damage Assessment
3. Available Resources and Supporting Agencies 49
4. Policies and Procedures 50
5. Supporting Documentation 51
a. Planning Section Checklist
10
•
•
•
•
V. LOGISTICS SECTION 54
1. Purpose
2. Responsibilities
a. Congregate Care
b. Emergency Counseling
c. Public Health Care
d. Purchasing of Materials and Supplies
e. Sheltering of Animals
f. Volunteers
54
54
3. Available Resources and Supporting Agencies 55
4. Policies and Procedures 56
5. Supporting Documentation 57
a. Congregate Care/Volunteers /Purchasing and Supplies Checklist
VI. FINANCE SECTION 59
1. Purpose
2. Responsibilities
a. Emergency Funding Coordination
b. Emergency Contracting
c. Compensation and Claims
59
59
3. Available Resources and Supporting Agencies 59
4. Policies and Procedures 59
5. Supporting Documentation 59
a. Emergency Funding Coordination /Emergency Contracting/
Compensation and Claims Checklist
GLOSSARY OF ACRONYMS AND DEFINITIONS 61
MNWALK 62
11
05 -07 -07
CITY OF LINO LAKES
BASIC PLAN
EMERGENCY OPERATIONS PLAN:
REVISION: 1
I. REASON FOR PLAN
Tornadoes, floods, blizzards, and other natural disasters can affect the City of Lino Lakes. In
addition, major disasters such as plane crashes, explosions, hazardous material releases,
pipeline leaks, and national security emergencies pose a threat to public health and safety in the
City of Lino Lakes. An All Hazard Risk Assessment has been completed and is located in
Section I of the Resource Manual. An Emergency Plan is needed to ensure the protection of
the public from the effects of these hazards.
II. PURPOSE, FORMAT AND SUMMARY OF PLAN
A. The City of Lino Lakes has many capabilities and resources that could be used in the
response to any major disaster. These include the facilities, equipment, personnel and
skills of both government and non - government professionals and groups within the
City of Lino Lakes. The purpose of this plan is to ensure the effective, coordinated use
of these resources so as to:
a. Maximize the protection of life and property
b. Ensure the continuity of government
c. Provide support to all areas and political subdivisions in Anoka County
which require assistance.
B. The City of Lino Lakes' Emergency Operations Plan is designed using the Incident
Command System (ICS) structure. The plan will have five major parts consisting of
the Command section, which will be the Emergency Management Director, emergency
Management Coordinators or their designee, the Public Information Officer as
designated, and the Liaison Team filled by the City Administrator and Directors. The
Mayor and City Council will have the overall direction and control of a citywide
incident.
Supporting the Command Section will be: An Operations Section which will be
staffed by a unified command section consisting of Police, Fire, Public Works,
and E.M.S. staff, Search and Rescue, Radiological/Hazmat, Fire Protection,
Debris Clearance, Utility Restoration, E.M.S. and Animal Rescue.
The Planning Section will encompass Notification and Warning, Radiological/
Hazmat, Information Services, Mapping/Documentation, Resources, and State
HSEM/FEMA.
12
•
05-07-07
•CITY OF LINO LAKES
•
•
EMERGENCY OPERATIONS PLAN:
REVISION: 1
BASIC PLAN
The Logistics Section will be comprised of Congregate Care/Registration, Volunteers, Public
Health and Medical, Purchasing/Supplies and Animal Sheltering. A resource manual, which is
part of this document, contains an inventory of materials, equipment, and organizations that
could be needed in the event of a major emergency /disaster. It also contains information that
may be helpful to a variety of government officials. (See Resource Manual, Sections I — V.)
The Finance Section's primary responsibility will be damage assessment, emergency funding,
and emergency contraction of resources. Additional staffing may be needed from City staff if
there is a protracted disaster, as detailed accounting will be needed to account for staff time,
materials, and equipment usage. This information would be used to apply for any emergency
benefits from the State or Federal governments.
III. LEGAL BASIS AND REFERENCES
A. Public Law 920, as amended
B. Public Law 99 -499, superfund Amendments and Reauthorization Act, (SARA) of 1986.
C. Minnesota Statutes, Chapter 12, as amended (The Minnesota Emergency Management Act of
1996).
D. Minnesota Statutes, Section 299K.01 (The Minnesota Emergency Planning Act and
Community - Right -To -Know -Act)
E. Minnesota Statutes, Section 299J, as amended (The Minnesota Pipeline Safety Act).
F. Minnesota Statutes, Section 103F, Subdivision 3 (Emergency Flood Protection Measures)
G. Minnesota Division of Emergency Management (HSEM) Bulletin No. 90 -1 (Local
Government Emergency Operations Plan Requirements).
H. City of Lino Lakes, Chapter 209
IV. ORGANIZATION
Existing government is the basis for emergency operations. That is, government agencies will
perform emergency activities related to those they perform on a day -to -day basis. City organization
and interrelationships are shown on Chart A (on page 23) of this Basic Plan.
13
05 -07 -07
CITY OF LINO LAKES
BASIC PLAN
EMERGENCY OPERATIONS PLAN:
REVISION: 1
V. DIRECTION AND CONTROL
•
The direction and control of government operations from a central protected facility with adequate
communications and key personnel are essential to the conduct of emergency operations. This has
been provided for as follows (See Chart B — Command Section — page 29). The City of Lino Lakes'
Emergency Management office and Emergency Operations Center (EOC) is located within the City of
Lino Lakes Police Depai t vent offices. This facility is equipped with backup power.
A. County Government — The Board of Commissioners will be responsible for providing
overall direction and control of Anoka County government resources involved in the
response to a disaster. The Anoka County Emergency Management Director or
designee will serve as the "Community Emergency Coordinator" for Anoka County.
B. City Government — The Mayor of the City of Lino Lakes in Anoka County will be
responsible for appointing an Emergency Management Director. The Emergency
Management Director will be responsible for the organization, administration, and
operation of such local organization for Emergency Management, subject to the
direction and control of the Council pursuant to M.S.S. Chapter 12.25 S.1.
(For additional direction and control information such as staffing, communications,
incident command system (ICS), etc. refer to the Command Section of this plan under
Direction and Control).
VI. EMERGENCY RESPONSIBILITY ASSIGNMENTS
A. A summary of the City of Lino Lakes' emergency responsibility assignments by
section and function are enclosed within this document. The heads of various
City government departments and other agencies will be responsible for carrying out
assignments shown on the following chart. Additional information about these
assignments are contained in the five sections of this plan. City departments
and other agencies are expected to develop whatever SOG's (standard operating
Guidelines) and resource lists they may need in order to carry out these
responsibilities.
14
• 05 -07 -07
CITY OF LINO LAKES
•
BASIC PLAN
EMERGENCY OPERATIONS PLAN
REVISION: 1
B. Responsibilities have been assigned by a code letter: "P ", "S ", or "C"
1. "P" indicates primary operational responsibility, which means that the official
or agency is in charge of and responsible to make provisions for that function.
2. "S" indicates support responsibility which means that the agency so assigned
will, if possible, assist the official or agency that has primary or coordination
responsibility for that function.
3. "C" indicates coordination responsibility and is assigned when several
agencies have a partial responsibility, but no single agency /official has obvious
primary responsibility. This will often times be the situation when non -
government agencies are involved.
4. As a general rule, county officials will be primarily responsible for carrying out
emergency functions outside city limits, and city officials will have the
corresponding responsibility within city limits.
5. Only one "P" and/or "C" can be assigned per function and a minimum of one
"S" should be assigned for each function.
15
EMERGENCY RESPONSIBILITY ASSIGNMENTS
Code: "P" = Primary, "S" = Support, "C" = Coordinate
16
•
•
COMMAND SECTION
Direction and Control
P
Mayor and/or City Council
Emergency Public Information
P
City Administration
Liaison Team
P
City Administrator/Directors
Safety Officer
P
Based on Incident Type
OPERATIONS SECTION
C
Unified Command (Police, Fire,
EMS, Public Works)
Search and Rescue
P
Fire
S
Police
Evacuation and Traffic
P
Police
S
Reserves/Mutual Aid
Radiological/Hazmat
P
Fire
S
MN Radiological/MN HazMat
Fire Protection
P
Fire
S
Mutual Aid
Debris Clearance
P
Public Works
S
Private Companies
Utility Restoration
P
Public Works
S
Private Companies
EMS
P
Local Ambulance Services
S
Police and Fire
Animal Rescue
P
Animal Control
S
Local Area Kennels
16
•
•
EMERGENCY RESPONSIBILITY ASSIGNMENTS
Code: "P" = Primary, "S" = Support, "C" = Coordinate
PLANNING SECTION
Notification and Warning
P
Anoka County Central Communications
S
Police
Radiological/Hazmat
P
Fire
S
MN Radiological/HazMat
Information Services
P
City Staff
S
Local Vendors
Mapping/Documentation
P
City Staff
S
Anoka County GIS
Resources
P
City Staff
S
Local Contractors
Engineering
P
City Staff
S
Local Contractors
State HSEM, FEMA
P
State Agencies
S
Federal Agencies
LOGISTICS SECTION
Congregate Care/Registration
P
Anoka County EM Director
S
American Red Cross /Salvation Army
Volunteers
P
Police Volunteer Coordinator
S
Local Volunteer Organizations
Public Health and Medical
P
Anoka County Public Health Services
S
Local Hospitals, Clinics, Ambulance Svcs.
Purchasing and Supplies
P
City Staff
S
Local Vendors
Animal Sheltering
P
Local Kennels
S
Animal Control
17
EMERGENCY RESPONSIBILITY ASSIGNMENTS
Code: "P" = Primary, "S" = Support, "C" = Coordinate
FINANCE SECTION
Damage Assessment
P
City Staff
S
Anoka County Assessor
Emergency Funding Coordination
P
City Staff
S
County, State and Federal Agencies
Emergency Contracting
P
City Staff
S
Local Vendors
18
•
•
•
• 05 -07 -07
CITY OF LINO LAKES
•
BASIC PLAN
EMERGENCY OPERATIONS PLAN
REVISION: 1
VII. OPERATION POLICIES
A. In the event of a major disaster, the Mayor (or designee) of the City of Lino Lakes may
declare a local emergency. Such a declaration will invoke necessary portions of this
plan and will permit the city to take such action as may be necessary to protect lives
and property. In addition, any or all parts of the plan may be implemented whenever it
is deemed necessary in order to provide public safety.
B. Protection of life and property and alleviation of human distress is the primary goal of
City government emergency operations.
C. In an emergency affecting more than one political jurisdiction, officials of all
jurisdictions involved will coordinate their services to the maximum extent possible.
D. The City of Lino Lakes Emergency Management Director will assist in providing
resource coordination between government agencies and the private sector.
E. Maximum local government resources must be utilized before state or federal
assistance will be made available. Mutual aid agreements between fire departments
within the county are on file with the respective fire departments. The fire department
has a mutual aid agreement with the Minnesota Department of Natural Resources and
the Forestry area office.
F. Each agency, department or service of city government will provide for the
maintenance of records during an emergency including those records deemed essential
for continuing governmental operations. These records should include work hours,
equipment hours, supplies, and materials consumed, injuries to personnel, and damage
to public facilities and equipment.
G. Management of volunteer resources, donations, and records will be coordinated by the
American Red Cross.
19
05 -07 -07
CITY OF LINO LAKES
BASIC PLAN
EMERGENCY OPERATIONS PLAN
REVISION: 1
•
VIII. STATE AND FEDERAL SUPPORT
A. General. The City of Lino Lakes EMD will be responsible for assisting the city in
obtaining any state or federal government resources that may be needed as a result of a
disaster. In carrying out this responsibility, the EMD will contact the Anoka County
EMD who will contact the MN HSEM regional coordinator for his/her county. The
regional coordinator can provide technical information and assistance, if requested.
Lastly, a summary of state and federal disaster assistance that may be available is
contained in the Disaster Response and Recovery: A Handbook for Local
Government.
This document is on file with the Anoka County Emergency Management Director
(EMD).
B. Emergency Assistance. In the event of a major emergency /disaster which exceeds the
resources and capabilities of city government and which requires immediate state and/or
federal assistance, the state duty officer may be contacted at 651- 649 -5451.
C. National Guard. When a natural disaster or other major emergency is beyond the
capability of local government, support from the National Guard may be available.
Only the Governor, as Commander in Chief of the Minnesota National Guard, has
the authority to activate the Guard. The purposed is to ensure the preservation of life
and property and to support civil law enforcement authorities.
1. Operational Policies
a. National Guard assistance will complement, and not be a substitute for
city and/or county participation in emergency operations.
b. If made available, National Guard personnel will remain under military
command at all times, but will support and assist city and/or county
forces in the accomplishment of a specific task or tasks.
2. Request Procedures
a. In the case of cities that are not of the first class, the Sheriff is the only
Governmental official authorized to submit a request for National Guard
assistance. Such requests are to be submitted to the state duty officer at
651- 649 -5451.
20
•
CITY OF LINO LAKES
05 -07 -07
•
•
BASIC PLAN
EMERGENCY OPERATIONS PLAN
REVISION: 1
IX. PLAN DEVELOPMENT/MAINTENANCE, TRAINING, AND EXERCISES
A. With regard to this plan, the City of Lino Lakes EMD will serve as the planning
coordinator. As such, the EMD will have overall authority and responsibility for both
the development and maintenance of the plan.
B. This plan will be reviewed and updated as necessary, but at least once annually. The
City of Lino Lakes EMD will be responsible for ensuring that this updating occurs, and
that it is in accord with the schedule and procedures established by the Minnesota
HSEM. In establishing its schedule and procedures, HSEM will consult with the State
Emergency Response commission (SERC), and other appropriate agencies.
C. This plan will be distributed to all Lino Lakes' government departments and agencies
that have emergency assignments in the event of a major disaster in the city or county.
A plan distribution list will be maintained by the Lino Lakes EMD.
D. The City of Lino Lakes will comply with HSEM, Federal Emergency Management
Agency (FEMA), and Public Law 99 -499 (SARA) training and exercise requirements,
as published. The EMD will conduct a tabletop, functional, or full scale exercise to test
the planning and operational components of the City's Emergency Operation Plan
(EOP) on an annual basis. Information about both scheduled and previously conducted
training and exercises can be obtained by contacting the City of Lino Lakes EMD. In
addition, a copy of the Director's Handbook for the State of Minnesota is on file, which
includes an exercise schedule for the City of Lino Lakes. Exercises will be coordinated
with other emergency response agencies to fulfill requirements of the participating
agencies.
21
05 -07 -07
CITY OF LINO LAKES
BASIC PLAN
EMERGENCY OPERATIONS PLAN
REVISION: 1
BASIC PLAN DISTRIBUTION LIST
The following personnel have received a copy of the City of Lino Lakes' Emergency Management
Plan and all attachments:
a. Mayor and City Council
b. City Administrator
c. Chief of Police/Public Safety Director
d. Director of Administration
e. Director of Public Services
f. Director of Emergency Management
g. Emergency Management Coordinators (Police Captain/Fire Chief)
h. Fire Chief
i. Director of Community Development
j. Director of Finance
k. Economic Development Coordinator
1. Fire Marshal
m. Public Works Supervisor
n. City Engineer
o. City Planner
P. Chief Building Official
q. City Attorney
r. Senior Center Coordinator
s. City Forester
t. City Clerk
u. Utilities Supervisor
v. IT Support
w. Volunteer Coordinator
x. Finance Accountant
22
•
•
•
•
y of Lino Lakes Emergency Management
on and Interrelationship
N
0
L
-0
c
C
o o
00
T T
23
05 -07 -07
CITY OF LINO LAKES
COMMAND SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
e. Special event logs will be maintained for EOC operations.
f. Emergency Management Incident checklists for Command, PIO, and
Liaison positions are filed as attachments to this section.
g. The EOC has the capability of communicating with other agencies, e.g.,
fire, police, and Sheriff by telephone and radio communications. Backup
communications will be coordinated with the Anoka County Radio Club.
A complete listing of city and county radio frequencies is located in the
Resource Guide.
2. EOC Activation
a. Operational Readiness
The City of Lino Lakes EMD is responsible for maintaining the
operational readiness of the primary and secondary EOC's. This
involves ensuring the EOC has the necessary communications
equipment, maps, displays, tables, chairs, message logs, etc.
b. Responsibility for EOC Activation
The City of Lino Lakes EMD will activate the EOC and staff as required
to meet the emergency (See EOC Command Structure Chart C for staff
organization - Page 30). In the event of a major disaster, the EMD will
notify staff of the activation of the EOC and they would then report to
that location.
c. Criteria for Activation
The degree of the City's EOC activation will be determined by
the severity of the emergency. We plan to activate the EOC within one
hour of notification of an emergency at the primary or alternate EOC
site.
1) The EOC may be partially activated due to a potential threat to
life or property from severe weather (e.g. tornado, flood,
blizzard); hazardous materials incident/accident (including an
uncontrolled release of a (SARA Title III) reportable product)
that is beyond the capabilities of field operations such as a
pipeline leak.
24
•
•
CITY OF LINO LAKES
05 -07 -07
•
•
COMMAND SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
2). The EOC may be fully activated in response to a major
emergency /disaster resulting in an actual threat to life and
property. This will include, but is not limited to: a tornado
touchdown, flooding, or pipeline leak which causes damage to
the public and private sector and requires a coordinated response
effort; a hazardous materials incident/accident involving the
response of several agencies (including state and federal, as well
as surrounding counties and municipalities) or enemy attack.
3. Staffing of the EOC
The staffing list for the City of Lino Lakes' EOC is on file with the EMD. Each
department /agency that is represented in the EOC should be familiar with the
duties that he /she is expected to perform at the EOC. Staff can be contacted
by telephone, pager or two -way radio. If a protracted stay at the EOC is
expected, staff will bring along personal use items they may need.
a. On scene control of disaster situations will be handled per the Minnesota
Incident Management System (ICS/NIMS) protocol.
b. County, state and federal officials will check in with the EMD at the
EOC before beginning any official functions.
c. Staging areas for equipment and personnel will be set up near the
disaster scene or EOC as appropriate, depending on the number of
personnel and equipment expected.
d. Normal office supplies are on hand at the EOC, as the facility is used
daily.
e. Communications equipment including radios, telephones, and fax
machine are available. A detailed listing will be found in the Command
Section (Pg. 33 -34) of this plan.
f. The EOC is equipped with a 35KW backup diesel generator with a 500 -
gallon fuel supply.
25
05 -07 -07
CITY OF LINO LAKES
COMMAND SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
B. Emergency Public Information
The Economic Development Coordinator or designee will serve as the Public
Information Officer (PIO) for the City of Lino Lakes.
1. City of Lino Lakes personnel in the field will be responsible for relaying timely
information to the Command staff about the emergency so the PIO can release
timely and factual information.
2. In the event of a protracted disaster /emergency, the PIO will be responsible for
disseminating information and instructions to the public on a timely basis and
will coordinate all city press releases.
3. If it becomes necessary to establish a news briefing room, the City Council
Chambers will be used for this purpose. News media will be asked to report to
that area.
4. The following radio /TV stations /newspapers will be used for the dissemination
of public information: WCCO — Ch. 4, KSTP — Ch. 5, FOX — Ch. 9, KARE —
Ch. 11, KTMA — Ch. 23, WFTC UPN — Ch. 29, WCCO Radio — AM830,
WLTE — Lite — 102.9 FM, WLOL — 99.5 FM, KOOL —108, KSJN — 91.1 FM,
KNOW — 1330 AM, KQRS — 92, KSTP 94.5, Ch.16 — Cable, MPLS Star
Tribune, St Paul Pioneer Press, Quad Press. A list of addresses, phone numbers,
and contacts for the above media resources is maintained by the City of Lino
Lakes' Economic Development Coordinator (PIO).
5. The PIO will be responsible for (handling or arranging) rumor control.
6. The PIO will coordinate with the Logistics Chief to ensure a system exists for
responding to the inquiries of families regarding the status and location of
evacuated family members.
7. The Anoka County Public Health Administrator will be responsible for the
preparation of materials that describe the health risks associated with each
hazard, the appropriate self -help or first aid actions, and other appropriate
survival measures. Any release of information will be done by or in
coordination with the PIO.
8. The Emergency Management Director (EMD), in consultation with law
enforcement and fire department personnel, will be responsible for the
preparation of: instructions for people who must evacuate from a high -risk area
and instructions for sheltering in place. Coordination with LOGISTICS is
27
•
•
•
•
•
vital for ensuring a shelter is ready to take in the evacuees. This infonnation
will be relayed to the PIO.
28
05 -07 -07
CITY OF LINO LAKES
•
COMMAND SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
9. The EMD will be responsible for relaying instructions to the PIO that identify
centrally located staging areas and pickup points for evacuees without private
vehicles or other means or transportation, or designating specific routes of travel
or areas that are closed to travel.
IV. POLICIES AND PROCEDURES
The different branches will be responsible for developing policies and procedures for operation
under emergency conditions.
V. SUPPORTING DOCUMENTATION
1. Diagram of EOC Structure
2. EOC personnel directory (position, name & phone number in Resource Manual)
3. Section Chief Acknowledgement
4. Command Section Checklist
5. Liaison Checklist
6. PIO Checklist
28
Cl)
Cr)
t")
0 co
o
c
0
)3) 0
0
Liu
E
0
1-
0
0
05 -07 -07
CITY OF LINO LAKES
COMMAND SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
EOC — PERSONNEL DIRECTORY
PLANNING SECTION CHIEF
Notification & Warning
Radiological /Hazmat
Information Services
Name Phone
Mapping/Documentation
Resources
Engineering
Damage Assessment
State HSEM, FEMA
LOGISTICS SECTION CHIEF
Congregate Care /Registration
Public Health & Medical
Purchasing /Supplies
Animal Sheltering
Volunteers
FINANCE SECTION CHIEF
Emergency Funding Coordination
Emergency Contracting
31
•
1. Compensation and Claims
05 -07 -07
CITY OF LINO LAKES
EMERGENCY OPERATIONS PLAN
REVISION: 1
COMMAND SECTION
ACKNOWLEDGMENT
As the Section Chief of the Command Section, I have read and understand the City of Lino Lakes
Emergency Plan and the duties and responsibilities of this section.
•
David J. Pecchia, E.M. Director Date
Gordon Heitke, City Administrator Date
•
32
EOC Command
Emergency Management Team
Immediate Concerns
Command Section Checklist:
❑ Notify City Administrator and City Council of significant emergency situation that could affect
the jurisdiction. Time notification was made
❑ Activate the City Emergency Operation Center if appropriate. EOC activated at:
o
❑ Contact appropriate city personnel to staff the EOC. Contacted at :
❑ Manage EOC resources and direct EOC operations.
- Process available information.
• Establish a "significant event" log.
• Display appropriate information in the EOC.
• Collect damage information from all available sources.
• Identify resource needs.
• Prepare situation status reports.
• Prepare and schedule briefings for EOC staff.
Establish Logistical support function for responders and victims.
- Consideration of alternate EOC use.
- Terminate and close EOC operations.
❑ Establish communications between EOC, EOC Staff, and Incident Command.
❑ Are shelter areas needed? Has Red Cross been notified to provide this service
❑ Assist the PIO with news releases and rumor control.
❑ Coordinate with mass (congregate) care coordinator to ensure establishment of sufficient mass
care facilities.
❑ Contact on scene Incident Commander. Verify the immediate needs for field personnel.
❑ Are there protective actions implemented for public safety? (e.g. shelter -in place evacuation
etc.)
❑ Evaluate available resources, including personnel; check resource lists; determine deficiencies;
take action to secure needed resources.
❑ Primary Communications
Single Trunk Line with 200 assigned directory numbers
(1) 800 MHz Base Station Radios with UPS
1 Police
33
•
•
•
(4) Fax machines throughout building
Internet/Email access
❑ Backup Communications
Nextel and Cellular Phone System
HAM Radio, Anoka County Radio Club
Ongoing Concerns
❑ Is a Declaration of Emergency appropriate?
❑ As the EOC begins functioning, verify that each of the following areas have been staffed and
the action plans are being prepared.
- Security and traffic control for the area affected, and maintenance of
Police service to parts of the community not affected by the event.
- Fire suppression, rescue and EMS to the affected area, and maintenance of these services to
parts of the community not affected by the event.
- Public Information. Has the PIO been notified? Is there information that must be distributed
immediately?
- Congregate/Mass care. Has the Red Cross been notified? Are there adequate shelter areas
assigned?
Damage Assessment. Are plans being made for preliminary damage assessment of the
affected areas? Is someone updating the information as it comes in?
- Debris clearance. Has public works been notified? Resource needs /requests?
❑ Are response recovery operations going to continue over an extended period of time? Do we
need to plan for 24 hour operations and shift changes?
❑ Are Directors functioning appropriately? Do they need assistance?
❑ Are more outside resources going to be needed to maintain control of the situation or complete
recovery operations? Request Sheriff to contact the State Duty Officer, (651)649 -5451, if it
appears likely that National Guard assistance will be requested.
❑ Are extraordinary regulations needed(e.g., curfew, resource rationing) to maintain order?
❑ Is an evacuation order appropriate? Is a statement needed to inform people that do not comply
with the evacuation order that services may be discontinued or interrupted in the evacuation
area?
34
EOC Command
Liaison Checklist:
Immediate Concerns
❑ Is EOC activation appropriate?
❑ Report to the EOC
❑ Obtain initial briefing from Incident Command. Prepare and initial report to the City
Administrator and City Council.
❑ Review Emergency Operations Plan
❑ Provide resource assistance to EOC staff as needed
❑ Are departments adequately represented in the EOC? If not, notify a representative from that
department to report to the EOC.
❑ Is a formal disaster declaration needed?
❑ If you leave the EOC, make sure EM knows where you are and how you can be reached.
❑ Are there City or County resources that would be useful in this situation that have not been
utilized? Are resources being utilized efficiently and effectively?
❑ Has the PIO been notified? If not, notify them to report to the EOC. Assign an individual to be
the media spokesperson for the city.
Ongoing Concerns
❑ Monitor how the community is perceiving response by the city. Troubleshoot problem as
needed. Is the city's response meeting the needs? Is it time to call in more outside assistance?
❑ Are directors and others keeping you informed on the situation status and action plans for their
areas of responsibility? Do you need more frequent and regular updates?
❑ If it appears that the city has a high liability exposure because of the cause of nature of the
incident, brief the City Attorney and keep them advised of developments. Direct staff to make
sure necessary documentation is collected, preserved, etc.
❑ Keep the City Council informed of developments as needed. If they want to report to City Hall,
locate them in the Council Workroom.
❑ If this is a large -scale incident, are there enough funds immediately available to cover costs?
35
•
•
•
❑ Assist Directors as needed to get resources necessary to carry out their assignments.
❑ Have public facilities been damaged to the extent that alternative plans must be made to
continue service delivery?
❑ Are all possible steps being taken to ensure the community will recover as quickly as possible
and with minimum disruption? Should the City be cooperating more closely with other
segments of the community?
36
EOC Command
Public Information
Immediate Concerns
❑ Report to the EOC.
PIO Checklist:
❑ Obtain an initial briefing from the Incident Commander. Prepare an initial report to the EM.
❑ Advise staff that all media contacts are to be coordinated through PIO.
❑ Is an immediate news release /press conference needed to inform the public of the incident?
❑ Reserve appropriate room for media briefings.
❑ Determine if you will need additional support personnel. Take into account how long the
incident may last, degree of media interest etc.
❑ If event is affecting neighboring jurisdictions, consider contacting the PIO for that jurisdiction
to coordinate the release of information.
Ongoing Concerns
❑ Is the public able to obtain additional information and provide feedback?
❑ If you are out of the EOC most of the time, assign someone to be your liaison to the EOC.
❑ If this will be an extended operation, consider issuing press briefings on a regular scheduling.
Provide the media with the schedule times and places. Consider briefings at the city hall as well
as at the incident site.
❑ In the event of a major incident that draws intense media interest, parking of media vehicles
and equipment. Consult with the field incident commander and EM about acceptable parking
areas.
❑ Circulate copies of written press releases and summaries of press briefings to the EOC staff,
field command phone bank workers, and media monitors.
❑ If this is a 24hr operation an alternate PIO will need to be designated. Establish shift change
schedules and personnel who will be able to perform these tasks.
❑ Anticipate media and public interest and information needs.
37
• 05 -07 -07
CITY OF LINO LAKES
•
•
OPERATIONS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
I. PURPOSE
To describe how emergency response to a disaster /emergency will be managed in the City of
Lino Lakes. It is the goal of the Operations Section to coordinate and manage the emergency
response resources that are available to the citizens of the City of Lino Lakes.
II. RESPONSIBILITIES
A. The Operations Section consists of a unified command structure with members of
Police, Fire, EMS, and Public Works who will be responsible for coordinating the over
all basic response of branches listed below. This coordination will reflect the overall
goals of the EM command. The Operations Section will report directly to the EM.
B. The Search and Rescue branch will be responsible for search and rescue operations
and coordination within the City of Lino Lakes. Outside the city limits, the Anoka
County Sheriff's office or responsible jurisdiction will have primary responsibility in
search and rescue. The Police and/or Fire Departments will have responsibility for
search and rescue.
C. The Evacuation and Traffic Control branch will be responsible for the evacuation,
security, and traffic control in the affected area. The Lino Lakes Police Department will
have primary control of this branch and will coordinate with the Anoka County
Sheriff's office and State Highway Patrol.
D. The Radiological/HAZMAT branch will be responsible for responding to all
radiological or hazmat events. The Centennial Fire District will have primary control
of this branch and will coordinate with the North Metro CAT team along with the
Minnesota State Duty Officer.
E. The Fire Protection branch will be responsible for fire protection and suppression
within the affected area. The Centennial Fire District will have primary control of this
branch and will coordinate with mutual aid departments and Minnesota Department
of Resources.
F. The Debris Clearance branch will be responsible for opening roads blocked by debris
from a disaster and coordinating with city, county, and State of Minnesota road
maintenance departments to assist in the safe and rapid opening of roads in the affected
area. The City of Lino Lakes' Public Works Department will have primary control of
this branch.
38
05 -07 -07
CITY OF LINO LAKES
•
OPERATIONS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
G. The Utilities Restoration branch will be a coordinating position managed by the City
of Lino Lakes Public Works Department and private sector utilities in opening roads
and providing access to damaged equipment. A listing of private and municipal
telephone, electric, and natural gas companies are located in the Resource Guide.
H. Emergency Medical Services (EMS) branch will be responsible for triage and
transportation of victims. They will work closely with search and rescue, but will
not have responsibility for that function. North Transportation will have
primary control of this branch.
I. The Animal Rescue branch will be coordinated through Otter Lake Animal Care
Center. They will be responsible for rescuing, sheltering, and caring for stranded pets.
III. AVAILABLE RESOURCES AND SUPPORTING AGENCIES
A. Search and Rescue
1. The Civil Air Patrol may be available to assist in looking for missing persons.
2. The National Guard may be available for search and rescue if the situation is
beyond the capability of the City of Lino Lakes' resources.
3. The following government and/or volunteer organization(s) within Anoka
County and City of Lino Lakes will assist with a major search and rescue
operation: Lino Lakes Police Reserves, Lino Lakes Police Explorers, Anoka
County Sheriffs office, Anoka County Park Rangers, and Anoka County Radio
Club.
B. Evacuation, Traffic Control, and Security
1. The City of Lino Lakes Emergency Management Director /Chief of Police will
jointly prepare in advance for a potential evacuation of City of Lino Lakes
residents. Their preparation will include a hazard analysis and vulnerability
assessment of the various hazards in the City of Lino Lakes and a determination
of appropriate evacuation routes and traffic control points (refer to Resource
Manual). The Lino Lakes Police Dept. maintains Mutual Aid Agreements with
all Anoka County Law Enforcement Agencies.
39
•
05 -07 -07
CITY OF LINO LAKES
OPERATIONS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
2. SARA Title III Section 302 facilities, their emergency coordinators and methods
and procedures to be followed in the case of any release of such substances are
listed in the Resource Manual. These listings also include pre - identified primary
and secondary evacuation routes for the "population at risk ", other facilities
contributing to additional risk due to their proximity to the 302 facilities such
as natural gas facilities and other facilities subject to additional risk due to their
proximity to the 302 facilities such as hospitals, and so forth. A map and CD
identifying the 302 Facilities and the materials that they store are found in the
Resource Manual.
3. The City of Lino Lakes EMD or their designee, with assistance from the
Operations and Logistics Sections will be responsible for recommending
evacuation and/or sheltering in place.
4. The Emergency Management Director will be responsible for preparing
instructions for people who must evacuate from a high -risk area. This is to
include identification of centrally located staging areas and pick up points for
evacuees without private automobiles or other means of evacuation.
5. Lino Lakes Police and Centennial Fire District personnel will have primary
responsibility for ensuring that the affected City residents and facilities are
notified of the need to evacuate.
6. Rehbein Transit/NorthTransportation will have primary responsibility for
assisting in transportation of handicapped, elderly, mobility- impaired, and other
individuals unable to evacuate themselves under guidance of Anoka County
Social Services and Anoka County Public Health. A list of known "Special
Needs Facilities is found in Section 2 of the Resource Manual.
7. The Lino Lakes Police Department will be responsible for establishing and
staffing any traffic control points that may be necessary.
8. The Lino Lakes Police Department will be responsible for maintaining access
control and security for the evacuated areas.
9. The Lino Lakes Police /Public Works Departments will be responsible for
overseeing the removal of stalled vehicles, obstructions, or any other roadway
impediments so that the evacuation routes can remain open. The City of Lino
Lakes Public Works Dept. maintains Mutual Aid Agreements with the North
Metro Cities of the Twin Cities.
40
05 -07 -07
CITY OF LINO LAKES
OPERATIONS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
10. In consultation with local and/or state hazardous material specialists, the
Emergency Management Director will be responsible for determining when
evacuees can safely return to their residence.
C. Fire Protection
1. Fire protection in the City of Lino Lakes is the responsibility of the Centennial
Fire District. This is a fire chief, 2 full -time and 50 volunteer department. The
fire chief is responsible for fire protection for residents of Lino Lakes. A map of
coverage is available at the Centennial Fire District office.
2. Supporting. In addition to their primary responsibility of providing fire
protection, the Centennial Fire District in Lino Lakes will have other
responsibility in the event of a disaster. This varies from department to
department, but generally includes:
a. Assisting in the dissemination of warnings.
b. Coordinating or assisting with an evacuation within Lino Lakes.
c. Coordinating or assisting with a search and rescue effort within Lino
Lakes.
d. Informing other local government personnel of the risks associated with
a hazardous materials incident/accident that has occurred within Lino
Lakes.
e. Reporting important disaster status information (casualties, damage,
evacuation status, chemical releases /exposures, radiation levels, etc) to
the EOC during emergency operations.
f. Responding to hazardous materials incidents within the limits of
HAZMAT response training received.
g. Providing heavy and light rescue services.
h. Providing first responder services.
41
•
•
•
•
3. All of municipal Fire Departments have Mutual Aid Agreements with each
other. Written mutual aid agreements exist with the Cities of Blaine, Forest
Lake, Hugo, Lexington, White Bear Lake and others and are on file at the
Centennial Fire District.
4. The following Fire Department radio frequencies are used in Anoka County:
a. Multi - channel mobile radios and handie talkies — frequencies:
1) 800 MHz — Centennial Fire District
2) 800 MHz — City of Lino Lakes Police Department
3) 800 MHz — City of Lino Lakes Public Works
4) 800 MHz — State -wide Fire Channel
5) 800 MHz — Anoka County Fire Department
D. Radiological/HAZMAT
1. Radiological /Hazmat incidents are the responsibility of the Centennial Fire
District and they will coordinate efforts with North Metro CAT team and
MN State Duty Officer.
2. The North Metro Chemical Team is comprised of 15 members who are trained
to Hazmat Technician level or higher.
3. Additional resources are available through other state chemical assessment
teams (CAT), emergency response teams (ERT), state radiological response
teams, and the Minnesota State Duty Officer.
4. Training records are maintained by the North Metro Chemical Assessment Team
Administrator at Centennial Fire District, 7741 Lake Drive, Lino Lakes, MN
55014
5. North Transportation is the primary EMS Transport Agency for the City of Lino
Lakes. North personnel and designated Mutual Aid Ambulance Services are
trained to and respond at the EMT and Paramedic level.
E. Debris Clearance
1. Outside City Limits: Outside incorporated areas, the Anoka County Engineer
will be responsible for debris clearance.
2. Inside City Limits: Within the City of Lino Lakes, the Public Works
Department will normally be responsible for debris clearance.
3. Except in unusual circumstances, removal of debris from private property will
be the responsibility of the property owner. Debris will be disposed of at a
local site chosen by local administration in conjunction with the disaster site.
A map of Temporary Debris Storage Sites is found in Section 2 of the RM
42
05 -07 -07
CITY OF LINO LAKES
OPERATIONS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
4. Clean up and disposal of spilled or leaked hazardous materials will be the
responsibility of the party who had the accidental spill or leakage.
F. Utility Restoration
The City of Lino Lakes Public Works Department and private utilities companies are
responsible for providing utility services for the City of Lino Lakes: A listing of utility
providers, contact names, and telephone numbers is contained in the Resource Manual.
1. Restoration of municipal water supplies and sewage facilities will be done by
the operator of the facility.
2. Messages pertaining to safe drinking water, limited water supplies, non or low
functioning sewer systems should be forwarded to the EOC for coordinated
dissemination of this infoimation. It may become necessary to bring in potable
water to affected areas coordinated through the Logistics Officer.
IV. POLICIES AND PROCEDURES
The different branches will be responsible for developing policies and procedures for operation
under emergency conditions.
V. SUPPORTING DOCUMENTATION
1. A listing of HAZMAT clean -up contractors is located with the Centennial Fire
District.
2. Operations Checklist
3. Debris Clearance/Utility Restoration Checklists
43
•
•
•
•
EOC Operations Fire and Police
Search/Rescue, Evacuation/Traffic, Hazmat and Fire
Immediate Concerns
❑ Report to the EOC or send representative when requested.
❑ Identify Operations Section Unified Command, including: Fire, Police, EMS and Public Works
❑ Identify "On scene" Incident Commander(s)
❑ Obtain an initial briefing from Incident Command. Prepare an initial report to Emergency Manager.
❑ Does the incident area constitute a possible crime scene? Has the scene been protected?
❑ Provide road closures, hazards information to PIO for media release.
❑ Review Emergency Operations Plan and Standard Operating Procedures.
❑ Assess if a 24hr /day and /or extended operation is needed. Make staffing assessments.
Consider mutual aid.
❑ Use all city resources before requesting assistance. Make requests to EM.
❑ Is incident contained or under control? Assess mutual aid resources.
❑ Is Incident Command well established and functioning properly? Remind IC that once EOC PIO is on d
all media infouiiation releases be coordinated through EOC PIO.
❑ Assess scene security and traffic control needs.
❑ Assess need for evacuation at scene. Develop Evacuation Plan. Brief EM
❑ Assess Police and Fire response capabilities for areas of city not affected by incident.
❑ For Hazmat incidents, have responders been made aware of the hazardous area and how to safely approo
❑ Has the State Duty Officer been notified of the incident? (651) 649 -5451.
Operations Section Checklist:
44
Ongoing Concerns
❑ If resources are needed beyond those available through mutual aid, such as heavy rescue and
debris removal equipment, work with EOC staff to acquire.
❑ Are overall law enforcement activities being adequately addressed?
- Directing and controlling traffic
- Assisting with evacuation of people at risk, coordination of evac. plans
- Perimeter and scene security
❑ If a mass casualty incident, are resources in place to handle a large number of bodies? Is a
temporary morgue needed? Has Medical Examiner's office responded with extra personnel?
Should area funeral directors be alerted? Communication link established between EOC and
mass care facility?
❑ If operations will continue over an extended period, plan on how crews will be relieved, fed,
etc. Will more resources be needed to relieve exhausted personnel?
❑ If Incident Command is expected to transfer from fire to police or public works, plan in
advance how the transition will occur so that it is done smoothly.
❑ If crews are working an incident that could be a crime scene, consult with law enforcement on
steps to preserve evidence.
❑ Consider the need for a critical incident stress debriefing for responders. Coordinate with
police, EMS and public works managers as appropriate.
❑ Will incident/crime scene need 24 hr. security for extended period of time.
❑ Assess food, transportation, fuel and equipment needs to sustain field operations and notify
Logistics Section of needs.
❑ Is an ID system needed to maintain security in restricted areas?
❑ Will the National Guard be required? Sheriff will need to coordinate with the MN State Duty
Officer, (651)649 -5451.
❑ If Crime Scene, will Federal agencies be needed? (FBI, ATF, DHS, NTSB)
45
•
•
•
•
EOC Operations Public Works
Debris Clearance /Utility Restoration
Immediate Concerns
Operations Section Checklist:
❑ Report to the Emergency Operations Center or sent a representative
❑ Obtain an initial briefing from Incident Command. Prepare an initial report to the Emergency
Manager.
❑ Assess if a 24hr /day and/or extended operation is needed. Make staffing assessments.
Consider mutual aid.
❑ Contact and coordinate with private sector utilities on shutdown and service restoration.
❑ Manage all public works resources and direct public works operations
Debris removal
- Assist in search and rescue efforts if requested
- Conduct damage assessment and documentation of damage to public infrastructure.
- Provide emergency generators, fuel, lighting, etc., to support emergency responders
at the incident scene and EOC
❑ Coordinate with contractors for use of private sector resources in public works response operations.
❑ Periodically brief EM on status of public works operations.
❑ Assign public works staff to the Incident Command to act as a liaison between public works
operations and emergency operations.
❑ Identify hazardous areas that crews will not be able to pass through.
❑ Work with police /fire representatives to determine need for barricades at incident site and
traffic signs /signal changes for re- routing traffic and safety.
❑ Assess need for heavy equipment support for rescue operations.
❑ For large -scale utility disruption, designate a liaison to the utility companies. This person
should keep you and the PIO informed on time estimates for utility restoration.
❑ If debris is blocking streets over a widespread area, work with the "Field Incident Commander"
to develop priority routes to be cleared.
46
Ongoing Concerns
❑ For large -scale debris removal, develop debris removal plan and schedule.
If the removal plan includes removal from private properties inform PIO of
schedule for media release for curbside pickups.
❑ Will natural gas utilities need assistance with relighting pilot lights?
❑ Are city resources adequate to handle the incident and support continued
operations or will outside resources be needed?
❑ If the incident involves a crime scene, work with the Incident Commander
for special procedures and direction.
17
Y /
•
•
•
• 10 -07 -07
•
CITY OF LINO LAKES
PLANNING SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
I. PURPOSE
The purpose of this section is to provide an overview of how the warning and notification
process, radiological and hazardous materials, information services, mapping and
documentation, resources, and engineering branches would operate in the City of Lino Lakes.
This section will also coordinate with the Operations Section in preparing action plans on a
daily basis when responding to an emergency incident.
II. RESPONSIBILITIES
A. The notification and warning branch will be responsible for developing and
coordinating plans to alert the public of imminent bad weather or hazardous
material incidents.
B. The radiological and HAZMAT branch will be responsible for developing and
coordinating plans to meet the needs of a response to an incident.
C. The information services branch will be responsible for facilitating the use of
electronic data transfers of informational technology which support a response to an
incident.
D. The mapping and documentation branch will be responsible for the use of GIS
Technology and data collection that will support a response to an incident.
E. The resources branch will be responsible for developing and coordinating available
resources to be used in response to an incident.
F. The engineering branch will be responsible for assisting in assessment of critical
Infrastructure damage.
G. The damage assessment branch will be responsible for assessing and documenting the
damage of public or private property infrastructures following a disaster.
III. AVAILABLE RESOURCES AND SUPPORTING AGENCIES
• A. Notification and warning will consist of assistance from the Minnesota Highway
Patrol and Anoka County Warning System.
48
05 -07 -07
CITY OF LINO LAKES
EMERGENCY OPERATIONS PLAN
REVISION: 1
PLANNING SECTION
B. Radiological and HAZMAT will consist of Centennial Fire District and a North Metro
CAT team along with the Minnesota State Duty Officer.
C. Information Services will be coordinated by the City of Lino Lakes Information
Services Director and other department staff members.
D. Mapping and documentation will be coordinated by the Community Development
Director.
E. Volunteer Resources will be coordinated by the Police Department Volunteer
Coordinator and other department staff members.
F. Engineering will be coordinated by the City Engineer and Community Development
Director and other members of their staff
G. Damage assessment will be coordinated by the Chief Building Official with assistance
of the City Engineer and Anoka County Assessing Department.
IV. POLICIES AND PROCEDURES
A. Warning and notification, radiological and hazmat, information services, mapping
and documentation, resources, engineering, and damage assessment will be
responsible for developing policy and procedures for operation under emergency
conditions including personnel call -in, reporting systems, and so forth.
B. Warning and notification - The Anoka County Central Communications will notify:
1. Centennial Fire District Fire Chief is also authorized to activate the Emergency Alert
System via Anoka County Central Communications.
2. On duty Police Supervisor or Assigned Officer is also authorized to activate the
Emergency Alert System via Anoka County Central Communications.
a. On duty Police Supervisor or Assigned Officer will notify:
1) EMD or Designee
2) Emergency Management Coordinators
3) City Administrator
4) City Council
49
•
• 05 -07 -07
•
CITY OF LINO LAKES
PLANNING SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
C. Facility requirements for Warning and Notification, those facilities that are required
by local, state and federal regulations to have a facility plan must identify in the plan,
methodology of detection for hazardous materials releases, leaks and spills, etc. These
plans shall also specify steps to be taken to notify local, state and federal authorities that
a release has occurred.
D. Public Notification in the event of a hazardous materials release the Anoka County
Central Communications will notify all key personnel. Office, pager, cellular telephone,
24 contact numbers for all key personnel are maintained at Anoka County Central
Communications.
E. Occurrence of Hazardous Materials release facilities that use, store, manufacture or
transport hazardous materials are responsible for developing systems and training their
employees so as to be able to promptly determine and report that a release of hazardous
materials has occurred. The procedures in place at each facility along with a brief
description of any specialized system are to be described in the facility emergency
plans. Copies of these plans are available at the Centennial Fire District office.
F. Damage assessment efforts will be initiated as soon as possible following a disaster.
Pictures will be taken of damaged areas and city maps will be used to plot the location
of damaged sites. The City of Lino Lakes EMD will coordinate with the Minnesota
Division of Homeland Security and Emergency Management when damage
assessment is carried out in conjunction with a request for state or federal assistance.
V. SUPPORTING DOCUMENTATION
1. Planning Section Checklist
50
EOC Planning
Planning Section Checklist:
•
Notification & Warning /Radiological & Hazmat /IS/ Mapping/ Documentation /Resources /Engineering
Damage Assessment
Immediate Concerns
❑ Report to the EOC
❑ Obtain an initial briefing from Incident Command. Prepare an initial report to the Emergency
Manager.
❑ Assess if a 24hr /day and /or extended operation is needed. Make staffing assessments and
consider mutual aid.
❑ Create damage assessment teams, notify team members, and coordinate a response including
where to report, contact person, staging areas, credentialing and equipment necessary.
❑ Coordinate a plan for systematically assessing the damaged buildings in the affected area.
Buildings will need to be placarded and an estimated dollar value documented. (FEMA forms
will need to be filed if a declaration is going to be sought, you may want to use these forms so
you do not duplicate paperwork.
❑ Verify structural safety of roads, bridges and public infrastructures
❑ Coordinate the development of maps and collection of data with Community Development
Director or City Engineer.
❑ Assemble necessary equipment for damage assessment teams; placards, foiius, maps, radios,
cell phones, identification.
❑ Coordinate damage assessment team activities with the "Field" Incident Commander.
❑ Ensure appropriate damage assessment information is made available to the EM
Ongoing Concerns
❑ Large scale rebuilding efforts will likely create more of a workload for inspectors than they can
handle. Arrangements may have to be made for extended hours of operation and employee
overtime. In addition, temporary employees may need to be hired to handle the incident.
❑ Consider whether the building permitting process will need to be streamlined or relaxed for
building repairs. Will inspections staff be able to keep up with inspections or building repairs or
will "minor" and "cosmetic" repairs be allowed without a permit to help the community get
back to normal more rapidly? These are policy decisions that will have to be made by the
council.
51
•
•
•
o Monitor rebuilding efforts for contractor compliance with permit requirements and contractor
fraud. It may be necessary to prepare public information releases advising property owners how
to avoid fraudulent contractors. Be proactive on this issue as much as possible to protect the
affected citizens.
05 -07 -07
CITY OF LINO LAKES
•
LOGISTICS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
I. PURPOSE
The Logistics Section will be responsible for locating, organizing, and providing facilities for
vital support services such as transportation, fuel, power, communications, supplies, etc. This
section will work closely with the Finance Section to ensure all purchases are authorized and
are within the City of Lino Lakes' Emergency Plan.
II. RESPONSIBILITIES
A. The primary Congregate Care needs of disaster victims and responders including
emergency sheltering, registration, and feeding of victims will be coordinated through
the American Red Cross and Salvation Army. A supporting agency for this effort will
be Anoka County Social Services.
B. Emergency Counseling for both victims and responders to a disaster will be
coordinated through the American Red Cross, Chaplain Corps, and Anoka County
Mental Health Services Department, Anoka County Public Safety Peer Counseling
(CISD)
C. Public Health Care needs of disaster victims will be coordinated through the Anoka
County Public Health Services Department. This agency will coordinate and help staff
mass care facilities to ensure health safety standards are met.
D. Purchasing of Materials and Supplies will be coordinated by staff members of
various departments at the City of Lino Lakes, depending on the nature of the items
needed. They will also be responsible for coordinating, housing, and distributing
donated supplies.
E. Sheltering of Animals will be coordinated through the Otter Lake Animal Care Center
who have the capability to shelter and care for animals. Many people requiring
congregate care may have pets with them and these agencies would be able to make
arrangements to provide adequate care and shelter for these pets until their owners are
able to resume caring for them. Refer to the City of Lino Lakes Resource Manual for
contact information.
F. Volunteer registration, assignment, and relief will be coordinated by staff members of
various departments at the City of Lino Lakes.
53
• OS -07 -07
CITY OF LINO LAKES
•
LOGISTICS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
III. AVAILABLE RESOURCES AND SUPPORTING AGENCIES
A. Congregate Care
1. Potential registration centers, limited congregate care facilities, and sites for
limited mass feedings are listed in the City of Lino Lakes Resource Manual.
2. The American Red Cross has shelter agreements with facilities (see City of Lino
Lakes Resource Manual); generally school buildings, within the City of Lino
Lakes. The local Red Cross Chapter has limited personnel, but will be
augmented by the state level of Red Cross (24 -hour on -call duty personnel —
refer to City of Lino Lakes Resource Manual).
3. North Transportation will provide Health and Medical Care at Mass Care
Facilities.
B. Health and Medical
1. Hospital Care — Injured victims will be transported to Fairview Lakes Regional
Medical Center /Wyoming and Regions Hospitals. Responding EMS personnel
will determine if additional hospital facilities are required and make the
necessary arrangements.
2. Ambulance Service — North Transportation Ambulance Service will be used to
transport disaster victims within the City of Lino Lakes. Responding EMS
personnel will determine if additional ambulance services are required and make
the necessary contacts.
3. First Responder Emergency Medical Care — The Centennial Fire District and
Lino Lakes Police Department will be available to provide immediate medical
care to disaster victims suffering from major and/or minor injuries.
4. Emergency Mortuary Operations — These operations will be the responsibility
of the Anoka County Medical Examiner. Response to mass fatality will be
coordinated through the Lino Lakes EOC.
5. Health Threats — Serious potential or actual health problems (epidemics, food,
and/or water contamination, etc) associated with a disaster will be the
responsibility of the Anoka County Health Department and the Minnesota
Department of Health. Notification of these resources will be made via the
Minnesota State Duty Officer.
6. Inquiry and Referral Service — This service will be the responsibility of the
Anoka County Medical Examiner and Red Cross Divisions.
54
05 -07 -07
CITY OF LINO LAKES
•
LOGISTICS SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
7. Health Decontamination — Fairview Lakes Regional Medical Center /Wyoming
and Regions Hospitals are equipped to do primary decontamination. Centennial
Fire District, with mutual aid assistance, is also equipped to do decontamination.
8. Emergency Treatment Centers — A list of possible Emergency Treatment
Centers is found in Section 4 of the RM.
C. Volunteers
1. The City of Lino Lakes has several volunteer groups associated with the Police
Department; including but not limited to the Police Reserves and Explorer Post
that can be utilized to assist in various response and recovery activities.
D. Additional Resources
1. A list of additional Resources can be found in Section 4 of the RM
IV. POLICIES AND PROCEDURES
The different branches will be responsible for developing policies and procedures for operation
under emergency conditions.
V. SUPPORTING DOCUMENTATION
1. Logistics Section Checklist
55
• EOC Logistics
•
Logistics Section Checklist:
Congregate Care/ Volunteers /Purchasing & Supplies
Immediate Concerns
❑ Report to the EOC
❑ Obtain an initial briefing from Incident Command. Prepare an initial report to the Emergency
Manager.
❑ Assess if a 24hr /day and/or extended operation is needed. Make staffing assessments, consider
mutual aid.
❑ Review Emergency Plan as necessary
❑ Use all city resources including personnel, equipment and supplies before requesting
assistance. Make specific requests to EM.
❑ Coordinate supply purchasing efforts with the EOC Finance Section
❑ Notify American Red Cross and Salvation Army to assist with mass care needs.
❑ Notify Volunteers and coordinate response plans with Incident Command
❑ If immediate evacuation or sheltering is necessary:
- Coordinate opening of shelters with the Red Cross, They are in control of
shelter agreements.
- Have PIO get shelter information out to the media along with evacuation
routes.
- Assess if transportation is necessary to get victims to shelters.
Coordinate transportation plan if necessary.
- Assess Red Cross's need for help with shelters.
Ongoing Concerns
❑ Monitor the effectiveness of the mass care effort. Are more resources needed? Consult with
Red Cross representative regarding anticipated needs.
❑ Does Red Cross need help with disaster welfare inquiries from relatives and friends of victims?
56
EOC Logistics
Health and Medical
Immediate Concerns
Logistics Section Checklist:
❑ Report to the EOC
❑ Obtain briefing for Incident Command. Prepare Initial report to Emergency Manager.
❑ Assess if a 24hr /day and /or extended operation is needed. Make staffing assessments and
consider mutual aid.
❑ Identify any public health concerns that must be addressed immediately. Is a public warning
necessary? If so consult with PIO for information dissemination to the media.
❑ Coordinate with clinics, hospitals and nursing homes to assess their needs, help them obtain
resources, and ensure necessary services are being provided.
❑ Coordinate with neighboring community health and medical organizations and with State and
Federal officials on matters related to assistance from other jurisdictions, including Federal
assistance. (MDH, USPHS, CDC, etc.)
❑ Coordinate incoming groups such as American Red Cross, Salvation Army and Disaster
Medical Assistance Teams (DMAT) as well as screening individual health and medical
volunteers; ensure that positive ID and proof of Licensure is made for all volunteers.
•
❑ Coordinate the location, procurement, screening, and allocation of health and medical supplies
and resources, including human resources, required to support health and medical operations.
❑ Provide information to the PIO regarding media releases on number of injuries and deaths.
❑ Provide health and medical services information to EM.
57
• 05 -07 -07
CITY OF LINO LAKES
FINANCE SECTION
EMERGENCY OPERATIONS PLAN
REVISION: 1
I. PURPOSE
The purpose of this section is to provide management of emergency spending, tracking incident
costs, and reimbursement accounting following an emergency in the City of Lino Lakes.
II. RESPONSIBILITIES
A. The Emergency Funding Coordination branch will be responsible for developing and
coordinating a financial plan to meet incidents and resource needs. This includes
facilitating or coordinating cash donations.
B. The Emergency Contracting branch will be responsible for financial matters involving
vendor contracts.
C. The Compensation and Claims branch is responsible for financial concerns resulting
from property damage, injury, or fatalities at the incident.
III. AVAILABLE RESOURCES AND SUPPORTING AGENCIES
A. Emergency Funding Coordination, Emergency Contracting, and Compensation and
Claims will be coordinated by the City of Lino Lakes Finance Director and other staff
members.
IV. POLICIES AND PROCEDURES
A. If emergency conditions warrant, the Mayor of the City of Lino Lakes or Mayor Pro
Tem can declare a state of emergency for up to 72- hours. The Mayor and City Council
will determine the level of spending expended on the disaster.
B. Emergency funding efforts will be initiated as soon as possible following the occurrence
of a disaster. The Finance Department will be responsible for overseeing this branch.
C. The different branches will be responsible for developing policies and procedures for
operation under emergency conditions.
410 V. SUPPORTING DOCUMENTATION
A. Finance Section Checklist
58
EOC Finance
Finance Section Checklist:
Emergency Funding Coordination /Emergency Contracting/
Compensation and Claims
Immediate Concerns
❑ Report to the EOC or send representative
❑ Obtain an initial briefing from Incident Commander. Prepare an initial report to Emergency
Manager.
❑ Review Emergency Operations Plan as needed.
❑ Assess if a 24hr /day and /or extended operation is needed. Make staffing assessments and
consider mutual aid.
❑ Use all resources including personnel, equipment and supplies before requesting assistance.
Make specific requests to EM.
❑ Coordinate a financial plan to meet resource needs, including record keeping, budgeting for
procurement and transportation, and facilitating cash donations to the jurisdiction.
❑ Establish "disaster cost codes" for departments to bill city costs associated with response to the
disaster. (It is very important to maintain accurate records of the costs associated with
responding to the disaster if a Presidential Disaster Declaration is being sought).
❑ Is emergency council action required to facilitate emergency purchases?
❑ Work with damage assessment representative to coordinate documentation of damage caused
by incident.
Ongoing Concerns
❑ Ensure that all departments are aware of the "disaster cost codes" and purchase procedures.
❑ Make periodic reports to the EM.
59
•
•
•
•
•
•
GLOSSARY OF ACRONYMS AND DEFINITIONS
ALS ADVANCE LIFE SUPPORT
ACRC ANOKA COUNTY RADIO CLUB / EMERGENCY SERVICES
ARCHIE AUTOMATED RESOURCE FOR CHEMICAL HAZARD INCIDENT
BP BASIC PLAN
CAP CIVIL AIR PATROL
CAT CHEMICAL ASSESSMENT TEAM
CC CONGREGATE CARE
HSEM HOMELAND SECURITY EMERGENCY MANAGEMENT
DOT DEPARTMENT OF TRANSPORTATION
EBS EMERGENCY BROADCASTING SYSTEM
EMP ELECTRO MAGNETIC PULSE
EOC EMERGENCY OPERATIONS CENTER
EOP EMERGENCY OPERATIONS PLAN
EPI EMERGENCY PUBLIC INFORMATION
ERT EMERGENCY RESPONSE TEAM
ETC EVACUATION AND TRAFFIC CONTROL
FLIP CITY OF LINO LAKES FLIP CHART
LE LAW ENFORCEMENT
MFDA MINNESOTA FUNERAL DIRECTOR'S ASSOCIATION
NAWAS NATIONAL WARNING SYSTEM
NIMS NATIONAL INCIDENT MANAGEMENT SYSTEM
PCA POLLUTION CONTROL AGENCY
PIO PUBLIC INFORMATION OFFICER
RM RESOURCE MANUAL
SARA SUPERFUND AMENDMENTS AND REAUTHORIZATION ACT
SERT STATE EMERGENCY RESPONSE COMMISSION
SOG STANDARD OPERATING GUIDELINES
USDA U.S. DEPARTMENT OF AGRICULTURE
NW NOTIFICATION AND WARNING
NOAA NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
MDH MINNESOTA DEPARTMENT OF HEALTH
RACES RADIO AMATEUR CIVIL EMERGENCY SERVICES
60
Local Emergency Operations Plan Crosswalk:
The MNWALK
Name of jurisdiction:
CITY OF LINO LAKES
October 15, 2004
1. Signature page showing approval of emergency plan by chief
elected official.
Pg 7
2. Date of plan development /revision on cover page.
Pg 7
3. Include table of contents, and a record of revision(s), including
dates.
Pg 7 and
Pg 9 -11
4. Identify the organization(s) and/or individual(s) (by title)
responsible for coordinating plan development and maintenance.
Pg 21
Sec IX -A
5. Cite the legal basis (laws, statutes, ordinances, executive orders,
regulations, proclamations, etc.) for planning for and conducting
all- hazard emergency operations.
Pg 13
Sec III
6. List and prioritize hazards that potentially face your jurisdiction;
such as: natural, technological and manmade hazards, and terrorism
incidents. Identify location(s) of maps showing the areas at risk.
RM 1 -1.1
Thru 1 -1.8
7. Identify a community emergency coordinator (Emergency
Management Director) who shall make determinations necessary to
implement the plan.
Pg 3
Sec 209.3
RM Pgs 1 -4
thru 1 -7
8. Show (in a chart, matrix or table) emergency responsibilities
assigned to each department, agency, and organization in support of
emergency operations in the jurisdiction.
Pgs 16 -18
9. Assign all emergency response organizations the responsibility to
prepare and maintain current SOGs, resource lists, and checklists
required to support those organization's operations.
Pg 14
Sec VI -A
10. Reference training programs, including schedules for training of
local emergency response and medical personnel.
Pg 21
Sec IX -D
*
11. Include methods and schedules for exercising the emergency plan. Pg 21
Sec IX -D
OVERNM
TY OF
CONTINUITY
12. Describe the arrangements made to protect records deemed
essential for continuing governmental functions, conducting
emergency operations, and reconstituting of the government (i.e.,
laws and regulations, tax records, birth and death certificates, vital
statistics, etc.).
Pg 19
Sec VII -F
61
•
. Res.,
itle
..�
j Planning Requirements
Location in Meets
plan criteria,
(document's], rep ie« er
page's'.
sec-tin/115t' only
,•., . � ' hW .r . NS-CONTINUITY OF GO .._ � y A T ITEMS (Continued) : t
13. Describe your jurisdiction's line of succession for key leadership
positions, to include the chief elected official(s) and the emergency
management director.
Pg 23
Chart A
14. List and prioritize essential facilities for utility restoration.
Pg 43
Sec III -F
RM Sec 4,
pg 6
"'. _ TION .y G ITEMSy
ti
Pg 50
Sec IV -B
RM Sec 1,
Pg 8.1
4C
15. Describe the methods and procedures used to notify key
government officials and emergency response organizations of
emergency alerts and warnings.
16. Describe procedures and warning methods used to disseminate
emergency alerts and warnings to the public, including special
facilities (i.e., schools, hospitals, nursing homes, etc.) and special
needs populations (e.g., hearing impaired, blind, non - English
speaking, etc.).
Pg 49
Sec IV -B
17. Identify the organization(s) and/or individual(s) (by title)
authorized to activate the Emergency Alert System (EAS) and
describe procedures for activation.
Pg 50
Sec IV -B
*
18. Describe procedures providing reliable, effective, and timely
notification by the facility emergency coordinators to persons
designated in the emergency plan, and to the public, that a release
has occurred (consistent with the emergency notification
requirements of SARA Title III, Section 304).
Pg 50
Sec IV -C
*
19. Describe procedures providing reliable, effective and timely
notification by the community emergency coordinator to persons
designated in the emergency plan, and to the public, that a release
has occurred (consistent with the emergency notification
requirements of SARA Title III, Section 304).
Pg 50
Sec IV -D
6 MI MI in V
Pg 26
Sec III -A -3
e, f
20. Describe the primary and backup methods of communication
(radio, telephone, etc.) among emergency response organizations,
critical facilities (e.g., utilities, water treatment plants, hospitals,
etc.)
21. Describe your jurisdiction's Incident Management System and its
relationship to your EOC.
Pg 30
Chart C
22. Identify the primary and alternate EOCs and the amount of time for
each to become fully operational.
Pgs 24, 25
Sec III -A &
2c
23. Describe the capabilities of the EOC, including: emergency power,
security, fuel reserves, water, sanitation, ventilation, etc.
Pg 26
Sec III -A -3
62
Planning Requirements
Items;
Location in
plant
(tiocument!sj;
nag s1, AND
s
Meets
criteria,
rep ioter
oni
24. Identify the personnel and organizations, by title that will be
expected to report to your jurisdiction's EOC in the event of a
major emergency /disaster; and describe how 24 -hour staffing of the
EOC would be accomplished.
Pg 26
Sec III -A -3
RM Sec 1
Pg 8.1
25. Identify your jurisdiction's Public Information Officer (by title or
position). Describe how the PIO will coordinate the release of
public information.
Pg 27
Sec III -B
26. Designate an information center to be the single official location for
the media during an emergency.
Pg 27
Sec III -B
27. Identify the organization(s) and/or individual(s) (by title)
responsible for public inquiries and rumor control regarding an
emergency situation.
Pg 27
Sec III -B -5
28. Include a listing of available media resources (call letters, names of
stations, addresses, and telephone numbers) that will disseminate
information to the public.
Pg 27
Sec III -B -4
RM Sec 4,
pg 6
29. Identify the organization(s) and/or individual(s) (by title)
responsible for coordinating all search and rescue activities.
HEAL"I':I1 PR
Pg 38
Sec II —B
30. Identify the organization(s) and /or individual(s) (by title)
responsible for providing emergency medical services and for
tracking injured disaster victims during and after an emergency.
Pg 54
Sec III -B-
1&2
31. Identify the organization(s) and/or individual(s) (by title)
responsible for providing health and medical care, transportation,
and other related support to special needs populations during
emergencies.
Pg 54
Sec
III-B-1&2
32. Identify medical facilities with the capability to decontaminate
radiologically -, biologically- and /or chemically - contaminated
casualties.
Pg 55
Sec
III -B -7
33. Identify potential facilities that can be converted to emergency
treatment centers for victims of mass casualties and disease
outbreak.
Pg 54 Sec
III -A -1 RM
Sec 4 -pgs
12 &13
34. Identify the organization(s) and /or individual(s) (by title)
responsible for providing health/medical care at mass care
facilities.
Pg 54 Sec
III -A -2 RM
Sec 4 -pgs
12 &13
35. Identify organization(s) and /or individual(s) (by title) responsible
for coordinating mortuary services, operating temporary morgues,
and identifying victims. Describe arrangements made to coordinate
the response to a mass fatalities incident.
Pg 54
Sec III -B -4
63
Planning Reg iirernents E ocation in Meets
rl plan criteria,
1,
I? 1 (docuinent[s)_ reviewer 4
rr pageE4j ,� \n
only "
iii. �a if'r. 41 I only
C ,wit
? � atinued)
36. Identify the organization(s) and /or individual(s) (by title)
responsible for assessing and coordinating appropriate health
protection measures, including public health and agriculture (e.g.,
controlling disease - bearing pests, decontaminating, detecting
potential biological, chemical, and radioactive agents,
detecting/monitoring food contamination, respiratory protection,
mass clinics, and water purification). Resources may be local,
regional, state, and/or federal.
Pg 54
Sec III -B -5
RM Sec 4
Pg 8
37. Identify organization(s) and/or individual(s) (by title) responsible
for arranging for and coordinating crisis counseling (e.g., Critical
Incident Stress Debriefing, mental health treatment, and grief
counseling) for emergency workers and victims.
Pg 53
Sec II -B
A !N,
Pg 40
Sec III -B-
3,4,5
*
38. Identify the organization(s) and/or individual(s), primary and
backup, (by title) responsible for determining the need to shelter-
in- place, evacuate, and/or return, & for issuing recommendations.
39. Identify the organization(s) and /or individual(s) (by title)
responsible for coordinating an evacuation.
Pg 40
Sec III B-
3,4,5
40. Identify the organization(s) and /or individual(s) (by title)
responsible for direction and control of traffic during emergencies.
Pg 40
Sec III -B -7
41. Identify the organization(s) and /or individual(s) (by title)
responsible for providing security in the affected area in order to
protect private and public property.
Pg 40
Sec III -B -8
42. Identify the organization(s) and /or individual(s) (by title)
responsible for coordinating all private and public transportation
resources.
Pg 40
Sec III -B -6
43. Identify the organization(s) and/or individual(s) (by title)
responsible for evacuating special needs and institutionalized pop.
Pg 40
Sec III -B -6
44. Identify the organization(s) and/or individual(s) (by title)
responsible for coordinating pet evacuation and sheltering.
Pg 39
Sec II -I
*
45. Incorporate evacuation plans (procedures), including those for a
precautionary evacuation and alternate traffic routes.
Pg 40 Sec
III -B -2
RM Sec 2
pgs 1 -3
PROTECTI
46. Identify for your jurisdiction the organization(s) that provide fire
protection, and their capabilities (e.g., fire suppression, hazmat,
search/rescue).
Pg 41
Sec III -C -1
47. List organization(s) and/or individual(s) (by title), and its /their
area(s) of responsibility for conducting damage assessment within
your jurisdiction.
Pg 49
Sec III -G
64
S kRii,
Title
HI -
Planning Requirements Location in
plan
j {dt�cument1s .
pa a s], AND
" .. :: s mils])
Meets
criteria,
reviewer
r
ems
Mi AS ... ARE ITEMMMS
48. Identify the organization(s) and/or individual(s) (by title)
responsible for coordinating mass care.
Pg 54
Sec III -A
49. Identify the organization(s) and/or individual(s) (by title)
responsible for coordinating the various mass care services for
victims (registration, emergency housing, feeding, clothing, waste
management, counseling, inquiry and referral, etc.).
Pg 54
Sec III -A
RM Sec 4
Pgs 12 -13
50. Identify the organization(s) and/or individual(s) (by title)
responsible for coordinating debris management operations.
Pg 42
Sec III -E
51. Briefly summarize how your jurisdiction will accomplish the
following debris management - related tasks: sorting, collecting,
establishing emergency routes, disposing of debris from private
property, disposing of debris that contains hazardous materials,
disposing of carcasses, and using contractors.
Pg 42
Sec III -E
RM Sec 4
Pg 7
52. Indicate possible locations /facilities for temporary storage and final
disposition of debris.
Pg 42
Sec III -E
g l ORATION IT
53. Identify all public and private utilities providing services to your
jurisdiction, and reference location of 24 -hour emergency telephone
numbers for those utilities.
Pg 43
Sec III -F
RM Sec 4
pg 6
54. Identify the organization(s) and /or individual(s) (by title)
responsible for continuing sanitation service during an emergency
and for restoring sources of potable water and sanitary sewage
systems from the effects of potential hazards.
Pg 43
Sec III -F
RM Sec 4
pg 6
a� ¢gam
F 1
*
55. Identify facility emergency coordinators who shall make
determinations necessary to implement their plan.
Pg 40 Sec
III -B -2 Tier
II Facility
CD (RM)
*
56. Identify facilities subject to the requirements of SARA Title III,
Section 302 that are within the emergency planning district.
Pg 40 Sec
III -B -2 Tier
II Facility
CD (RM)
*
57. Identify routes likely to be used for the transportation of substances
on the list of extremely hazardous substances referred to in SARA
Title III, Section 302(a).
Pg 40 Sec
III -B -2 Tier
II Facility
CD (RM)
*
58. Identify additional facilities contributing additional risk due to heir
proximity to facilities subject to the requirements of SARA Title
III, Section 302, such as natural gas facilities.
Pg 40 Sec
III -B -2 Tier
II Facility
CD (RM)
65
* SARA, Title III item, worded as it appears in the statute.
66
Planning Requirements
ter' ° '... '
I ocation in
pl
04)ui,
pa su
ssY..:
Meets
criteria,
rep ie���er
onlY
*
59. Identify additional facilities subject to additional risk due to their
proximity to facilities subject to the requirements of SARA Title
III, Section 302, such as hospitals.
Pg 40 Sec
III -B -2 Tier
II Facility
CD (RM)
*
60. Describe methods and procedures to be followed by facility
owners and o e erators to respond to any release of such substances.
Pg 50
Sec IV -C
*
* ° � ENTA a � ` q SPONSE (Coat
�t
a
61. Describe methods and procedures to be followed by local
emergency and medical personnel to respond to any release of such
substances.
Pg 42
Sec III -D
*
62. Describe methods for determining the occurrence of a release.
Pg 50
Sec IV -E
*
63. Describe methods for determining the area or populations likely
to be affected by such a release.
Pg 40 Sec
III -B -2
RM Sec 2
Pgs 1 -3
64. Include a map showing the location of pipelines carrying
hazardous materials in the jurisdiction and list pipeline emergency
information.
RM Sec 2
Pgs 5 -19
R ...,ANAGEMENT ITEMS
�.
65. List agencies or organizations with which your jurisdiction has
mutual aid agreements, memoranda of understanding, and letters of
agreement.
RM Sec 4
Pgs 1 -7
66. Identify the organization(s) and/or individual(s) (by title) that
are potential sources of critical emergency resources, to include:
biological, chemical, and radiological
decontamination /detection/monitoring, protective equipment,
supplies, trained personnel, bomb squads, generators, medical
supplies (such as chemical agents antidotes, drugs, and antibiotics),
potable water, pumps, sandbags, and sandbagging machines.
Resources may be local, regional, state, and/or federal.
Pg 13 Sec
IV & Pg 23
Chart A
RM Sec 4
Pgs 1 -7
*
67. Describe emergency equipment, facilities, and medical facilities in
the community, and identify the individuals responsible for such
equipment and facilities.
RM Sec 4
Pgs 1 -7
*
68. Describe emergency equipment and facilities at each facility in the
community subject to the requirements of SARA Title III, Section
302, and identify the persons responsible for such equipment and
facilities.
Tier II
Facilities
CD (RM)
II
69. Describe your process for managing volunteer resources and
donations.
Pg 49 Sec
III -E, Pg 54
Sec II-F,
Pg 58 Sec
III -A
* SARA, Title III item, worded as it appears in the statute.
66
Local Emergency Operations Plan Crosswalk:
The MNWALK
Recommended, but not required items:
1. Siren coverage map for your jurisdiction.
2. A chart of the ICS/NIMS used by your jurisdiction
3. Identity of staging areas.
4. Prepare materials that describe the health risks associated with each identified hazard,
the appropriate self -help or first aid action, and other survival measures.
5. Describe the capabilities of the alternate EOC facilities, such as: emergency power,
security, fuel reserves, water, sanitation, ventilation, etc.
6. Define all EOP words, phrases, acronyms, and abbreviations that have special meaning
relevant to emergency management.
7. Identify the location of maps showing critical infrastructure /facilities in your
jurisdiction, including:
• airports, bridges, dams, pipelines, ports, rail yards, reservoirs, water treatment and
supply facilities, lift stations, electrical plants, telephone switching centers
• petroleum/chemical /fertilizer /pesticide manufacturing and/or storage facilities, gas
storage /distribution facilities
• hospitals /medical facilities, pharmaceutical facilities, nursing homes, housing
facilities for the elderly, day care centers, schools, colleges, sports arenas,
correctional facilities
• emergency operating centers, fire and police stations, military installations
8. Identify how and where the following specialized search and rescue services /resources
will be obtained: aerial searches, collapsed structure rescue (if applicable) ground
searches, urban search and rescue teams (if applicable), search and rescue dogs, etc.
67
•
•
•
•
•
•
AGENDA ITEM 6A
STAFIH ORIGINATOR: James E. Studenski, City Engineer
COUNCIL MEETING DATE: December 17, 2007
TOPIC: Resolution No. 07 -207, Approving Payment Request No. 1
(Final), Sandhill Drive Storm Sewer Removal, Cleaning,
and Reinstallation.
VOTE REQUIRED: Simple Majority
BACKGROUND:
Through routine street patching maintenance on Sandhill Drive during the week of September
28, 2007, Public Works discovered a sinkhole caused by joint separation in the storm sewer pipe.
After further investigation of the Sandhill Drive area on October 1 it was determined that the
storm sewer pipe would need to be removed, cleaned and reinstalled to prevent further roadway
damage and to maintain safe driving conditions on Sandhill Drive. The City Council accepted
quotes and authorized a contract with Glenn Rehbein Excavating, Inc on October 8, 2007 for the
Sandhill Drive Storm Sewer Removal, Cleaning and Reinstallation.
Glenn Rehbein Excavating, Inc. is requesting City approval of Payment No. 1(Final) in the
amount of $38,720.20. Included in this pay estimate is Change Order No. 1 in the amount of
$4,780.00 which covers the replacement of damaged pipe. Also included in this pay estimate is
Compensating Change Order No. 2 in the deduct amount of $3,808.80, a copy of the pay estimate
and change orders are attached.
Staff recommends approval of Payment No. 1 (Final) in the amount of $38,720.20, which results.
The total project cost is approximately 2.5% above the accepted quote of $37,749.00 due to the
replacement of damaged pipe.
RECOMMENDATION:
Staff recommends approval of Resolution No. 07 -207, Approving Payment Request No. 1 (Final)
for the Sandhill Drive Storm Sewer Removal, Cleaning, and Reinstallation.
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 07 -207
RESOLUTION APPROVING PAYMENT REQUEST NO. 1 (FINAL) FOR flit
SANDHILL DRIVE STORM SEWER REMOVAL, CLEANING, AND
REINSTALLATION .
WHEREAS, pursuant to the resolution of the Council adopted October 8, 2007, awarding the
contract for Sandhi]] Drive Storm sewer Removal, Cleaning, and Reinstallation to Glenn
Rehbein Excavating, Inc.;
WHEREAS, a complete breakdown is detailed in attached Payment No. 1 (Final);
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA:
Payment No. 1 (Final) in the amount of $38,720.20 is approved for the Sanclhill Drive Storm
sewer Removal, Cleaning, and Reinstallation.
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 17th day of December, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
Tina
ENGINEERS • ARCHITECTS • PLANNERS
444 Cedar Street, Suite 1500
Saint Paul, MN 55101 -214D
(651) 252 -4400
(651)252 -D053 Fax
www.tkda.com
Proj. No. 13849.002 Cert. No. l(F) St. Paul, MN, November 6 , 20 07
To City of Lino Lakes. Minnesota
This Certifies that Glenn Rehbein Companies
For Sandhill Drive Storm Sewer Removal, Cleaning. and Reinstallation
Is entitled to
being 1st
Owner
, Contractor
Thirty -Eight Thousand Seven Hundred Twenty Dollars and 20/100
FINAL
estimate for taaftial payment on contract with you dated October 10
Received payment in full of above Certificate. TKDA
x/44- (,&b-' "
Matthew J. Woodruff, P.E.
Glenn Rehbein Companies
, 20
($ 38.720.20)
2007
RECAPITULATION OF ACCOUNT
An Employee Owned Company Promofl ffirmative Action and Equal Opportunity
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus extras
$
37,749.00
All previous payments
$
-
All previous credits
Extra. No.
Change Order No. 1
$
4,780.00
Compensating Change Order No. 2
$
(3,808.80)
VT
■ It
Credit No.
$ -
$
38,720.20
AMOUNT OF THIS CER 1"Lt-TCATE
Totals
$
38,720.20
$
38,720.20
$ -
Credit Balance
$
-
There will remain unpaid on contract after
payment of this Certificate
$
-
$
38,720.20
$
38,720.20
$ -
An Employee Owned Company Promofl ffirmative Action and Equal Opportunity
TKDA
Engineers - Architects - Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. l(F) Period Ending November 6 , 20 07 Page 1 of 1 Proj. No. 13849.002
Contractor Glenn Rehbein Companies Original Contract Amount $ 37.749.00
Project Sandhi11 Drive Storm Sewer Removal, Cleaning, and Reinstallation
Location City of Lino Lakes, Minnesota
Total Contract Work Completed
Total Approved Credits
Total Approved Extra Work Completed
Approved Extra Orders Amount Completed
Total Amount Earned This Estimate
$ 33,940.20
$ 0.00
4,780.00
$ 4,780.00
$ 38,720.20
Less Approved Credits $ 0.00
Less 0 % Retained $ 0.00
Less Previous Payments $ 0.00
Total Deductions $ 0.00
Amount Due This Estimate
Contractor
$ 38,720.20
Date
•
•
Glenn Rehbein Companies `
Engineer (A./C70 Date / Jfit% S i Z- - •
Matthew 1 Woodruff, P.E.
PAY ESTIMATE NO. 1(F)
•ANDHILL DRIVE STORM SEWER REMOVAL, CLEANING, AND REINSTALLATION
TY OF LINO LAKES, MINNESOTA
i KDA PROJECT NO. 13849.002
PERIOD ENDING: November 6, 2007
ITEM CONTRACT QUANTITY UNIT AMOUNT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE
SANITARY SEWER
1 MOBILIZATION LS 1 1.0 $ 525.00 $ 525.00
2 REMOVE CONCRETE CURB AND GUTTER LF 120 82.0 $ 2.10 $ 172.20
3 REMOVE BITUMINOUS SY 193 130.0 $ 3.00 $ 390.00
4 GRUB STUMPS EA 9 9.0 $ 30.00 $ 270.00
5 SALVAGE/RESPREAD TOPSOIL LS 1 1.0 $ 425.00 $ 425.00
6 REMOVE/CLEAN/RELAY 300 LF 30" RCP LF 300 300.0 $ 57.50 $ 17,250.00
7 ROCK TRENCH STABILIZATION (1' DEPTH) CY 290 186.0 $ 40.00 $ 7,440.00
8 ROD ALL PIPE JOINTS (LAST 3 AT FES MAY ALREADY BE DONE) LS 1 $ 3,050.00
1.0 $ 3,050.00
9 WRAP ALL PIPE JOINTS WITH FABRIC LS 1 1.0 $ 210.00 $ 210.00
10 CLEAN OUT POND AREA AT FES (WASTE MATERIAL ON SITE) EA 6 6 0 $ 80.00 $ 480.00
11 PLACE 1 -112" ROCK AT OUTFALLS (SEE DETAIL) CY 14 14.0 $ 42.00 $ 588.00
12 CLASS 5 TN 70 120.0 $ 22.0D $ 2,640.00
13 EROSION CONTROL BLANKET AT FES (EROSION LOGS) EA 6 - $ 80.00 $
14 WORK ZONE SIGNAGE - NOTIFY HOMES 24 HRS. BEFORE
START LS 1 1.0 $ 500.00 $ 500.00
SUBTOTAL BASE BID $ 33,940.20
CHANGE ORDER N0. 1
01 8 -FOOT SECTION OF 30" RCP EA 5.0 5.D $ 365.40 $ 1,827.00
2 30" FLARED END SECTION EA 1.0 1.0 $ 590.00 $ 590.00
3 ADDITIONAL TIE RODS - MATERIAL LS 1.0 1.0 $ 1,163.00 $ 1,163.0D
4 ADDITIONAL TIE RODS - LABOR LS 1.0 1.D $ 1,200.00 $ 1,200.00
SUBTOTAL CHANGE ORDER NO. 1 $ 4,780.00
TOTAL PAY ESTIMATE NO. 1(F) $ 38,720.20
•
CHANGE ORDER
TKDA
Engineers- Architects- Planners
Saint Paul, MN November 6 20 07 Proj. No. 13849.002 Change Order No. 1
To Glen Rehbein Companies
for Sandhill Drive Storm Sewer Removal. Cleaning. and Reinstallation
for City of Lino Lakes, Minnesota
You are hereby directed to make the following change to your contract dated
October 10 , 20 07 . The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (increase) (deems ease) (net-change) the contract sum by
Four Thousand Seven Hundred Eighty Dollars and 00/100 ($ 4,780.00 ).
This change order provides for changes in the work of thic contract according to the attached itemization.
Item Unit Total
No. Description Unit Otv Price Amount
1. 8 -foot Section of 30" RCP EA 5 $ 365.40 $1,827.00
2. 30" Flared End Section EA 1 $ 590.00 $ 590.00
3. Additional Tie Rods - Material LS 1 $1,163.00 $1,163.00
4. Additional Tie Rods - Labor LS 1 $1.200.00 $1.200.00
TOTAL $4,780.00
NET CHANGE =
$ 4,780.00
Amount of Original Contract $ 37,749.00
Additions approved to date (Nos. )
Deductions awl oved to date (Nos. )
Contract amount to date $ 37,749.00
Amount of this Change Order (Add) (Deduct) (Ne -£e) $ 4,780.00
Revised Contract Amount
Approved City of Lino Lakes, Minnesota TKDA
Owner
By
Approved Glenn Rehbein Companies
By
Cf-j-
Contractor
-38-
$ 42,529.00
By ityLt_xJ_
Matthew J. Woodruff P.E.
White - Owner
Pink - Contractor
Blue - TKDA
•
•
•
•
•
•
CHANGE ORDER
TKDA
Engineers - Architects - Planners
COMPENSATING
Saint Paul, MN November 6 20 Proj. No. 13849.002 Change Order No. 2
To Glenn Rehbein Companies
for Sanrlhill Drive Storm Sewer Removal. Cleaning. and Reinstallation
for City of Lino Lakes. Minnesota
You are hereby directed to make the following change to your contract dated
October 10 , 20 07 . The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (increase) (decrease) (not chan;o) the contract sum by
Three Thousand Eight Hundred Eight Dollars and 80/100 .($ 3.808.80 ).
This change order provides for changes in the work of this contract according to the attached itemization.
NET CHANGE =
$ (3,808.80)
Amount of Original Contract $ 37,749.00
Additions approved to date (Change Order No. 1 ) $ 4,780.00
Deductions approved to date (Nos. )
Contract amount to date $ 42,529.00
Amount of this Change Order (Add) (Deduct) (No Change) $ (3,808.80)
Revised Contract Amount $ 38,72020
Approved City of Lino Lakes TKDA
Owner
By
Approved Glenn Rehbein Companies
By
Contractor
—39—
By )`4 f3da ✓
Matthew J. Woodruff; P.E.
White - Owner
Pink - Contractor
Blue - TKDA
COMPENSATING CHANGE ORDER NO. 2
PERIOD ENDING: November 5, 2007
SANDHILL DRIVE STORM SEWER REMOVAL, CLEANING, AND REINSTALLATION
CITY OF LINO LAKES, MINNESOTA •
TKDA PROJECT NO. 13649.002
REM CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT
SANITARY SEWER
1 MOBILIZATION LS 1 1.0 $ 525.00 $ 525.00 $ - $ 525.00
2 REMOVE CONCRETE CURB AND GUTTER LF 120 82.0 $ 2 10 $ 17220 $ (79.80) $ 252.0D
3 REMOVE BITUMINOUS SY 193 130.0 $ 3.00 $
BI 390.00 $ (189.00) $ 579.00
4 GRUB STUMPS EA 9 9.0 $ 30.00 $ 270.00 $ - $ 270.00
5 SALVAGE/RESPREAD TOPSOIL LS 1 1.0 $ 425.00 $ 425.00 $ - $ 425.00
6 REMOVE/CLEAN/RELAY 300 LF 30" RCP LF 300 300.0 $ 57.50 $ 17,250.00 $ $ 17,250.00
7 ROCK TRENCH STABILIZATION (1' DEPTH) CY 290 186.0 $ 40.00 $ 7,440.00 $
(4,160.00) $ 11,600.00
8 ROD ALL PIPE JOINTS (LAST 3 AT FES MAY ALREADY BE DONE) LS 1 $ 3,050.00
1.00 $ 3,050.00 $ $ 3,050.00
9 WRAP ALL PIPE JOINTS WITH FABRIC LS 1 1.00 $ 210.00 $ 210.00 $ $ 210.0D
10 CLEAN OUT POND AREA AT FES (WASTE MATERIAL ON SITE) EA 6 $ 80.00
6.0 $ 480.00 $ - $ 480.00
11 PLACE 1 -1/2" ROCK AT OUTFALLS (SEE DETAIL) CY 14 14.0 $ 42.00 $ 588.00 $ - $ 588.00
12 CLASS 5 TN 70 120.0 $ 22.000 $ 2,640.00 $ 1,100.00 $ 1,540.00
13 EROSION CONTROL BLANKET AT FES (EROSION LOGS) EA 6 - $ 80.00 $ - $ (480.00) $ 480.00
14 WORK ZONE SIGNAGE - NOTIFY HOMES 24 HRS. BEFORE
START LS 1 $ 500.00
10 $ 500.0D $ - $ 500.00
SUBTOTAL BASE BID $ 33,940.20 $ (3,806.80) $ 37,749.00
CHANGE ORDER NO. 1
1 6 -FOOT SECTION OF 300" RCP EA 5.D 5.D $ 365.40 $ 1,827.00 $ - $ 1,827.00
2 30" FLARED END SECTION EA 1.D 1.0 $ 590.00 $ 590.0D $ - $ 590.00
3 ADDITIONAL TIE RODS - MATERIAL LS 1.0 1.0 $ 1,163.00 $ 1,163.00 $ - $ 1,163.00
4 ADDITIONAL TIE RODS - LABOR LS 1.0 1.0 $ 1,200.00 $ 1,200.00 $ - $ 1,200.00
SUBTOTAL CHANGE ORDER NO. 1 $ 4,780.00 $ - $ 4,780.00
COMPENSATING CHANGE ORDER NO. 2 $ 38,720.20 $ (3,808.80) $ 42,5
•
AGENDA ITEM 7A
STAFF ORIGINATOR: Julie Bartell
MEETING DATE: December 17, 2007
TOPIC: Consider approval of November 5, 2007 Council work
session minutes
VOTE REQUIRED: 315
BACKGROUND
At a work session on November 26, 2007, the council requested that the draft minutes
of the November 5, 2007 work session be corrected in regard to discussion about the
Hartford Group update on the Legacy at Woods Edge Project. There was concern that
the minutes did not adequately reflect the council's discussion regarding the proposed
housing elements.
• The recording of the November 5 meeting was reviewed and the attached revised
minutes were prepared.
The revised minutes were presented at the December 3, 2007 council work session
and were held from the council agenda to allow for additional review (one council
member was absent from the work session).
RECOMMENDATION
Consider approval of minutes of November 5, 2007
•
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE : November 5, 2007
5 TIME STARTED : 5:35 P.M.
6 TIME ENDED : 9:35 P.M.
7 MEMBERS PRESENT : Council member Carlson, Reinert, O'Donnell,
8 Stoltz, and Mayor Bergeson
9 MEMBERS ABSENT : None
10
11
12 Staff Members Present: City Administrator, Gordon Heitke; Finance Director, Al Rolek;
13 City Engineer, Jim Studenski; Community Development Director, Michael Grochala;
14 Director of Administration, Dan Tesch; Economic Development Coordinator, Mary Alice
15 Divine; Public Service Director, Rick DeGardner; City Clerk, Julie Bartell
16
17 Hartford Group — Economic Development Coordinator Divine introduced Frank Janes
18 and Patrick Sarver of the Hartford Group. They will discuss a proposal for a senior
19 housing project for the Legacy at Woods Edge Project. Their proposal would require
20 some adjustments to the original master plan and they want to discuss them with the
21 council. An amendment to that land use plan would be required. Graphics were
22 distributed.
23
24 Mr. Janes noted that they have been working with staff on elements of the Legacy at
25 Woods Edge project that they believe could move forward. He remarked that the current
26 housing market makes this a challenging time. They are proposing a couple of projects
27 they think can move forward — a senior project and a multifamily project. He noted that
28 he would review the overall project to bring the council up to date. The graphics
29 reviewed were master plan site layout, southwest development conceptual layout and
30 conceptual layout site plan.
31
32 Mr, Janes noted that original plans had the senior site in a certain area and they are
33 proposing to move it adjacent to the park. They are trying to get a viable senior project
34 and the original location would be problematic with its commercial element in today's
35 market. Closer to the park would be preferable. They propose a building with a north
36 side portion with four stories, a middle portion with a two story center concept and then a
37 south portion tapering down to three stories, similar to a project in Maplewood. They are
38 looking at 140 -160 units comprised of independent senior housing units (age restricted
39 senior apartment with no services — 40 units) along with the addition of independent
40 senior units with some limited services. Another component would be assisted living and
41 some "care suites ". This would provide a continuum of care similar to other projects they
42 have done. There would be a combination of 1 -2 bedroom units in the independent, and
43 the independent and assisted with services would be mostly 1 bedroom. Care suites
44 would be more segregated to provide for more care. Community space is included — card
45 rooms, salon, movie room, often a chapel, etc. Underground parking is included for
•
•
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
46 residents and some employees. They would like the council comments on this project in
47 particular.
48
49 Mr. Janes explained the second project they are looking at. In between the townhome
50 piece and Lakewood Apartments, they are tentatively proposing a four - story /two story
51 market rate apartment project. This would provide an architectural component to frame
52 the roundabout. This would be limited to about 72 units due to the amount of site parking
53 feasibility.
54
55 A council member asked about how the commercial to residential ratio changes from
56 with this proposed senior component.
57
58 Mr. Janes responded that he believes there is some reduction in the commercial space and
59 he explained where some commercial would be lost. The retail market is very tight — the
60 current Lakewood building calls for 14,000 square feet of retail and currently there are no
61 tenants. The retail with the senior component will not be started. It is hoped that
62 bringing in the people with the senior project and possibly the additional rental project
63 will help in preparing the area for retail. From a master planning viewpoint, simplifying
64 the commercial plans seems to make the area more attractive to development market. It
65 would make the commercial more visible from the freeway ramp also.
66
67 The council requested that specifics on any net change should be provided as they are
• 68 available.
69
70 On the question of managing the senior housing, the developers explained that they
71 would move forward with development of the senior element upon city approval of the
72 plans and then work on management plans with owners and operators who specialize in
73 the area. It would be an owner and operator with experience in the field. The senior
74 housing market is good now and, based on demographics, should continue to be good.
75 The Hartford Group is experienced in the area of senior housing in general and looks
76 forward to presenting a strong proposal for financing.
77
78 The council believes that senior housing will be welcomed in the area. Even the new
79 YMCA has attracted a lot of seniors.
80
81 A council member expressed support for the senior project. One area that seems to be
82 lacking however is an opportunity for a senior living in the community to sell a house but
83 not go into rental. Concern was expressed about the addition of the apartment building
84 and how that affects the ratio of apartments and townhomes. All rental as an end product
85 is not acceptable.
86
87 Mr. Janes explained that the ratio was 60/40 — the senior and Lakewood project would
88 pretty much meet that 40 % so the addition of the apartment element would raise the
89 level. The apartments could be built with the idea that they could be a future
• 90 condominium conversion project. A change in the ratio is really necessary since the
91 condominium and townhouse market is completely flat.
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
92
93 Economic Development Coordinator Divine explained that the original development
94 agreement called for 450 homes with the 60/40 homeowner /rental but this would
95 basically reverse that to 40/60.
96
97 The two projects are brought forward separately. The senior project the developers are
98 confident they can do. They plan to ask for plan changes to facilitate development of the
99 rental building in the future. If they are asked to retain a condominium/townhome
100 project, they are doubtful that is something that could be brought forward within the next
101 24 months.
102
103 When a council member pondered the possibility of delaying the development, the
104 developers explained that it would not be wise because holding costs will remain and
105 escalate. They would like to move forward with a viable plan.
106
107 One council member expressed concern that the change in plans means the city isn't
108 getting what it was originally promised. If mixed use is not viable but was presented as a
109 selling point for the development, was it ever a good idea? Also it is disappointing to see
110 the increase in rental — that was not the original vision. There could be a shift in the
111 market sooner than later and a decision to change may be premature.
112
113 The Hartford Group representatives stated that they will be in a position to attract the
114 retail when the market makes that possible. The inclusion of retail was a part of the
115 original development plans dating back before Hartford's involvement but they still carry
116 the vision. Success for that mixed use can be created by bringing people into the area.
117
118 Another council member noted the importance of retaining a project even with some
119 changes. The senior component that is being requested is welcome.
120
121 A council member questioned how much parking is truly needed for senior housing since
122 cars become less used with a senior lifestyle. Staff explained that they do recognize that
123 nuance and generally would require less parking for senior housing. The developer has
124 experience from previous projects and feels comfortable they will be able to work with
125 city staff to get an appropriate parking ratio.
126 Community Development Director Grochala reviewed the proposed modifications in
127 detail. Staff will be working with the developers on technical issues brought about by
128 changes; staff is supportive of the senior housing component but not supportive of
129 changing some of the original plans, including all of the townhome portion. Overall it is
130 necessary to recognize and confront the market situation.
131 One council member expressed support for the inclusion of life cycle housing; it is an
132 important and growing area of the housing market.
133 The developer is hoping for a January 2008 submission requesting formal city approval
134 of the plans for the senior element.
135
•
•
•
•
•
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
136 Zoning Ord. Amendment — Unsewered Residential Lot Requirement — Community
137 Development Director Grochala reviewed the proposed ordinance. The council had
138 directed staff to modify the amendment so that it would apply only to reverse mortgages,
139 however, the city attorney ruled against that suggestion. Staff has added some new
140 language that has been reviewed by the City Attorney including language that requires
141 that a structure remain on the lot to be divided. Also the city needs to receive written
142 verification of the requirements from the mortgage company. A recorded covenant must
143 be recorded restricting the owner from selling the portions separately, except in the event
144 that there is a foreclosure situation.
145 It was recommended that the proposed process should be checked with the financiers to
146 ensure this will accomplish what the city wants.
147 The council concurred that the process (referral of the ordinance to Planning and Zoning)
148 should continue.
149 2008 Budget — Finance Director Rolek noted that the council has had continuing
150 discussion about whether or not to include a change to in -house engineering services in
151 the 2008 budget. The council has not indicated a need for any additional information but
152 that their discussion of the issue would continue.
153 Since the council has a difference of opinion regarding moving on a change to in -house
154 engineering staff, a council member suggested that the decision be delayed (no in -house
155 services in 2008) but with a direction to include in the goals for 2008 a thorough analysis
156 fora discussion about inclusion in the 2009 budget.
157 Director Rolek explained that the impact to the 2008 budget of retaining the contracted
158 engineering services is negative $85,500. It is proposed that be covered by general fund
159 reserve.
160 One council member recalled (in writing) information distributed in 2003 that indicated a
161 higher amount that included an additional support position. Also the TKDA contract was
162 shown with a not -to- exceed amount.
163 Director Grochala recalled that the 2003 figures considered the community development
164 budget only and didn't take into consideration stolui water, sewer and water costs that are
165 charged out. There was no pavement management or as extensive a surface water
166 management program in 2003. The support staff position has already been added so that
167 is no longer a part.
168 When asked if it would be possible for TKDA to offer a not -to- exceed cost for the 2008
169 funding year, staff indicated that would be a difficult proposal since the costs are mostly
170 reactive, dependent on work that comes forward.
171 City Engineer Studenski announced that it could be possible to get a not -to- exceed but
172 the specifics would have to be designated.
173 It was recommended by a council member that if funding for a support staff person is
174 included in one scenario, it should be included in both so that the numbers are true.
175 There was general concurrence with putting off the decision for change but also general
176 concern about the use of general fund reserve (savings) to cover the $85,500 budget
177 deficit. Could the proposed budget be further reduced to cover the deficit?
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
178 Finance Director Rolek indicated that the reserve is put forward as a possibility mainly
179 because the budget is pretty much bare bones already.
180 In looking at the 2008 budget further, a council member recognized that the changes in
181 valuations and base budget and how the city will address and meet those challenges
182 should be a part of strategic planning in the coming year.
183 Finance Director Rolek indicated that he will proceed with the budget amendment
184 previously proposed by staff if the council did not wish to approve the in -house
185 engineering proposal.
186 The council concurred that deleting the second clean -up day should be revisited in time to
187 possibly add the fall event next year.
188 2008 -2012 Five -Year Plan - Finance Director Rolek reviewed the plan, as presented. He
189 noted that the plan is truly a compilation of city department directors presenting their
190 forecasts with consideration of city goals and obligation for services considered.
191 The plan anticipates an overall increase in expenditures of 45.72% over five years.
192 Anticipated growth in the tax base related to real estate value has been revised downward
193 reflective of that market. The net overall growth in tax base included in plan is 25.29 %.
194 Therefore the plan does forecast a tax rate increase. There is a general inflation factor
195 included but also specific consideration given in some areas such as energy and insurance
196 costs. Anticipated increased staffing needs, including police that will hopefully be
197 covered by grant funds, are included. The plan is considered a guideline and it does not
198 constitute authorization for future spending.
199 The cost drivers are personnel and capital costs.
200 One council member noted the change in the personnel requirements of the previous plan
201 (last year's approval) versus this plan. He'd like more time to review the details.
202 Director Rolek noted that the growth rate is really the driving factor since the previous
203 plan estimated a growth trend. The personnel costs are really not that much different.
204 The council has a resolution in place requiring a public hearing and approval of a plan in
205 December.
206 A council member suggested that more time for analysis is needed. The tax rate increase
207 will certainly be an item of discussion.
208 A member suggested that the name of the document be changed from a "plan" to a
209 "guideline ". It was clarified that the City Charter calls for the plan by name.
210 Another member suggested that "tackling" the assumptions and how the council will deal
211 with them should be a certain item on the first strategic planning session in 2008.
212 It may be appropriate for the council to consider a different schedule of consideration
213 since the circumstances that determine plan details have changes quite drastically.
214 The estimate of valuation is a big factor; can that information be gained any sooner in the
215 regular process?
216 Director Rolek indicated that that receipt of that infon uation is completely reliant upon
217 when it is available from the County.
•
•
•
•
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
218 The council concurred that taking the time to look at the plan properly is more important
219 than meeting an arbitrary deadline established by a council resolution. A special meeting
220 will probably be required and it may not be approved by the end of the year.
221 Director Rolek suggested that council could bring back questions to the next pre - council
222 meeting work session just for staff to receive them and use them to set up a larger
223 discussion.
224 It was suggested that the large increase in personnel in one year should be a matter of
225 review.
226 2008 Fee Schedule — City Clerk Bartell explained that, for efficiency and clarity, the city
227 chooses to consolidate city fees into one ordinance that is adopted on an annual basis.
228 The city's current fee schedule has been reviewed by staff and recommendations
229 submitted for updating. Changes recommended by staff include an increase in the city's
230 tobacco license fee, clarification of the city's policy and fees regarding provision of
231 public data, creation of fees associated with the city's new rental housing licensing
232 regulations, and general updates to building fees. The fee schedule, in ordinance form,
233 will be presented for first reading at the November 13 city council meeting.
234 Compensation System Audit RFP — Director Tesch noted that the draft RFP requested
235 by the council is presented for review.
236 When asked how many RFP's would be sent out, Director Tesch noted four
237 organizations.
238 Regarding pay for performance, that should be a component of the regular compensation
239 system.
240 Without major changes, this could be sent out this week. The allowed time for response
241 is 30 days.
242 The council authorized staff to issue the RFP.
243 Minnesota Gang Strike Force — Public Safety Director /Police Chief Pecchia offered a
244 verbal explanation of the task force options that the department has considered.
245 The city is eligible to participate in this strike force in the metropolitan component.
246 There is a $50,000 grant offer per year (starting in 2008) to get a handle on a gang
247 presence or activity in the community and to serve the county as a whole. While there
248 may not be recognized gang activities in the city but there is some presence and this
249 would be a way to be proactive on gang related activities.
250 The city must provide the time of an officer (paid by grant funds) and the department
251 would absorb any other related costs in their 2008 budget.
252 The Chief supports accepting the $50,000 grant and even though there is some cost to the
253 of absorbed in the 2008 budget.
254 The council authorized that the necessary paperwork be placed on a future council
255 agenda.
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
256 Rice Creek Watershed District Appointment — Administrator Heitke noted that this is
257 a reminder to the council that the city may chose to participate in this process. The
258 hydrological area that has an open position does contain a portion of Lino Lakes.
259 It may be good in the future to discuss with and submit a list in conjunction with other
260 cities in the district.
261 When a board representative who does live in Lino Lakes is considered for
262 reappointment, the council would like to hear from them.
263 West Oaks Sewer and Watermain Extension Petition - Engineer Studenski explained
264 that the city has received a petition from residents of the West Oaks Subdivision to
265 pursue the extension of sewer and water services. This is not an area scheduled for the
266 requested improvements or street reconstruction. Study of this request means that a
267 feasibility study would need to be prepared and since that involves a cost to the city, staff
268 requests council direction on how to proceed.
269 The council was concerned that these will be expensive improvements. Is there a way to
270 pass on the cost of the feasibility study? Also, the petition only requires fifty percent;
271 what do the rest of the residents think?
272 Getting feedback from all the residents could be an option. The engineer could send a
273 letter providing cost estimate information and other details and asking if residents would
274 be interested in paying for the feasibility study.
275 What does the submission of a petition require from the city? The city is only required
276 to accept the petition.
277 One council member suggested that there could be a meeting held at city hall providing
278 more details but the city engineer replied that there would no doubt be a low turn out so
279 that's not the best way to reach the most property owners. The suggestion was then to
280 offer the opportunity of a meeting in the previously mentioned letter.
281 The council will receive a draft letter at the December work session and can then await
282 feedback. The need for neighborhood meetings can be determined.
283 Communication Policy (Reinert, Bergeson agenda request) — The question relates to
284 establishing a policy regarding communication expectations.
285 Ideas for requests going in: shouldn't sit idle for many days (response within 24 hours
286 during the week - even a response about when a full response will be available);
287 courteous communication should be the key.
288 One suggestion is that a standardized form could be forwarded through the city clerk.
289 The city clerk could be responsible for forwarding the request to appropriate staff with an
290 estimate for response time. A copy to other council members should be a part of the
291 process.
292 One concern of the past has been excessive data requests that take huge amounts of time
293 and resources. All requests could be tracked and reported on a regular basis.
294 A council member commented that it would be a waste of time to track requests since
295 provision of public data isn't a option but a legal responsibility.
•
•
CITY COUNCIL WORK SESSION November 5, 2007
DRAFT
296 It was suggested that the clerk conduit could be a back up when timely responses aren't
297 received.
298 Perhaps just the addition of a standardized form would be all that is needed.
299 The council concurred that an acknowledgement to a request is always needed. Also a
300 point of closure is important that is agreed upon and understood by staff and council.
301 Every council member doesn't need to a part of each request until the end. The final
302 product should be provided to all council members.
303 Staff will come back in December with a policy proposal.
304 2008 City Council Meeting Schedule
305 Council may want to reserve it's "off Mondays" for special work sessions.
306 The schedule for budget discussions should be moved up to allow more time.
307 Review of November 13 regular meeting agenda
308 There were no changes to the council agenda.
309 The meeting was adjourned at 9:30 p.m.
310
311 These minutes were considered, corrected and approved at the regular Council meeting
312 held on , 2007.
313
314
315
316
317
318 Julianne Bartell, City Clerk John J. Bergeson, Mayor