HomeMy WebLinkAbout09/27/2010 Council PacketCouncil Agenda
EXPANDED AGENDA
September 27, 2010
Monday, September 27, 2010
* * * * * * * * * **
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members O'Donnell, Gallup, Roeser & Rafferty
City Administrator: Jeff Karlson
Community Room (not televised)
1. Chief of Police Replacement Process
2. Organizational Review
3. Review regular agenda
EET
➢ Call to Order — 6:30 P.M.
➢ Roll Call - Council Members Gallup, O'Donnell, Roeser & Rafferty, and Mayor
Reinert were present
➢ Pledge of Allegiance
➢ Open Mike / Public Comment
None
➢ Setting the Agenda: Addition or deletion of agenda items
No changes to agenda
A) Consideration of Expenditures:
i) September 27, 2010 (Check No. 89101 through
89182) in the amount of $178,889.87;
ii) Centennial Fire District (Check No. 4483 through
4509) in the amount of $18,302.32
Pg 5 -18
B) Consider Resolution 10 -82, Additional Election Judges Pg 19 -21
C) Consider approval of Sept 7, 2010 Work Session Minutes Pg 22 -27
D) Consider approval of Sept 13, 2010 Council Meeting Minutes Pg 28 -32
E) Consider Resolution No. 10 -83, Approving a Peddler's License Pg 33 -34
for Skycom, Inc (David Rasmussen)
Action Taken: Motion by Gallup, seconded by Rafferty, to
approve the Consent Agenda, Items 1A through 1E, was adopted
Council Agenda
-2-
EXPANDED AGENDA
September 27, 2010
No Report
No Report
A) Consider acceptance of Citizen Corps Grant, Kent Strege Pg 35 -42
Action Taken: Motion by Rafferty, seconded by Roeser, to
accept the grant as presented and with the understanding that the grant
is for 2011 only and that the additional position hours will revert back
to the 2010 figure after the grant period concludes, was adopted
DEPARTMENT REPORT, Rick DeGard
A) Consider Resolution No. 10 -84, Office of Energy Security Pg 43 -50
Grant Award, Rick DeGardner
Action Taken: Motion by O'Donnell, seconded by Gallup, to
approve Resolution No. 10 -84 as presented, was adopted
A) Consider First Reading of Ordinance No. 11 -10, Amending
Section 3 of the Zoning Ordinance regulations for Swimming
Pools and Fences, Paul Bengtson
Action Taken: Motion by Gallup, seconded by Rafferty, to
approve first reading of Ordinance No. 06 -10 as presented,
was adopted
Pg 51 -55
B) i. Consider Resolution No. 10 -85 Extending the Time for Pg 56 -58
Final Plat Submittal, Century Farm North, Jeff Smyser
ii. Consider Resolution No. 10 -86 Extending the Time for Pg 59 -61
Final Plat Submittal, Preserve, Jeff Smyser
iii. Consider Resolution No. 10 -87 Extending the Time for
Final Plat Submittal, Moon Marsh, Jeff Smyser
Action Taken: Motion by O'Donnell, seconded by Roeser, to
approve Resolution No. 10 -85, 10 -86 and 10 -87 as presented, was
adopted
Pg 62 -64
C) Pine Street Paving Improvements, James E. Studenski
i. Consider Resolution No. 10 -88, Declaring Costs to be
assessed.
Action Taken: Motion by O'Donnell, seconded by Rafferty, to
approve Resolution No. 10 -88 as presented, was adopted.
Council Agenda
-3- September 27, 2010
EXPANDED AGENDA
ii. Consider Resolution No. 10 -89, Calling for a Public
Hearing on Proposed Assessments.
Action Taken: Motion by Roeser, seconded by Rafferty, to
approve Resolution No. 10 -89 as presented, was adopted
None
None
Meeting adjourned at 6:50 p.m. on a motion by Gallup and a second by
Rafferty
Community Calendar— A Look Ahead
September 28, 2010 through October 11, 2010
Wednesday, September 29 6:30 pm, Council Chambers Environmental Board
k Monday, October 4 5:30 pm, Community Room Council Work Session
4. Monday, October 4 6:30 pm, Council Chambers Park Board
4 Thursday, October 7 7:00 am, Community Room EDAC
4. Monday, October 11 6:30 pm, Council Chambers City Council Meeting
•
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•
WS — Item 1
WORK SESSION STAFF REPORT
Work Session Item 1
Date: September 27, 2010
To: City Council
From: Jeff Karlson
Re: Chief of Police Replacement Process
Background
There are three issues to talk about on this agenda item, which are as follows: (1) consideration
of Acting Chief Strege's request to promote two Community Service Officers to patrol officer;
(2) discussion about the process for replacing the Chief of Police position; and (3) whether to
approve a grant award to increase hours for the Community Resources Coordinator position.
There are currently three positions in the Police Department that have not been filled, including
the Chief of Police position. Additionally, one officer will be on military leave the end of
November for up to a year. At the last work session, Mr. Strege pointed out that it takes four
months of training before a CSO is assigned the full duties of a patrol officer. Since the Council
still has to determine where budget cuts need to be made before adopting a final levy, the
Council may want to wait until those budget cuts are completed before filling any vacant
positions.
Regarding the Chief of Police replacement process, the Council has several options, including
simply delaying the process until we get better handle on the City's fiscal situation at the end of
the year. If the Council decides to recruit outside the organization, it would be a matter of
whether to hire an executive search firm to perform the recruitment process or to have staff
handle it internally. I firmly believe it is not necessary to contract an outside firm to carry out
the recruitment process, but it comes down to the Council's comfort level with an internal
process.
Monday night's Council meeting agenda includes a request to accept a Citizen Corps in the
amount of $19,196.88. A portion of this grant includes $12,750 to increase the Community
Resources Coordinator to a full -time position. It is my understanding that this is not a matching
grant. Therefore, if the Council approves the entire grant award and elects not to increase this
position to full -time, the hours would be increased from 30 to 35 per week. This is a one -year
grant, so funding for the additional five hours would not be available next year.
Requested Council Direction
1. Approve or deny requested patrol officer positions.
2. Determine whether to proceed with replacement process for Chief of Police position.
3. Approve or deny portion of grant which includes increased hours for Community Resources
Coordinator.
•
•
•
•
•
•
WS — Item 2
WORK SESSION STAFF REPORT
Work Session Item 2
Date: September 27, 2010
To: City Council
From: Jeff Karlson
Re: Organizational Review
Background
During the last work session, it was suggested that Council Members submit any thoughts or
ideas they had regarding an organizational review, and to continue the discussion at tonight's
meeting. Council Member O'Donnell emailed me several ideas he would like to see considered
as part of the City's organizational assessment, which are attached to this memo. Mr. O'Donnell
identified some useful methods the City can use to assess the organization.
As I stated at the September 7 work session, I believe staff can perform an organizational
assessment without having to hire an outside consultant. I would begin with a suburban city staff
benchmarking study. I conducted a similar staff analysis in my previous position, which
provided a snapshot of where our organization stood in comparison with other cities of similar
size and characteristics.
Reviewing our organizational structure is also a critical component as we move forward. This
would include reviewing job descriptions and examining the City's internal processes.
Throughout any internal analysis, we would need to take a broader look at what public services
should be provided and what those services should look like. This means considering how we
might redesign the delivery of services by reallocating staff resources to higher priority areas,
cross - training staff to perform diverse functions, sharing resources with other cities, and utilizing
technology more effectively. As Mr. O'Donnell aptly put it, "Do we have the right mix of
people to get the job done ?"
Requested Council Direction
Staff is seeking further direction as the Council discusses its options.
Jeff Karlson
From: Jeff O'Donnell [jeff.odonnell @impact - group. biz]
Sent: Sunday, September 12, 2010 8:12 PM
To: Jeff Karlson
Subject: Organizational Assessment
Jeff, following are my thoughts on what I would like to see accomplished as part of our organizational assessment,
in no particular order:
1. Benchmarking our costs against other cities our size. Not just at the top level but by department or
function. There should be enough information from the League for staff to do this.
2. Organization assessment of staff positions. Is the organization too flat, too hierarchical, etc. Do we have
the right mix of staff to get the job done.
3. How does the Public Safety department fit into the overall organization. I feel like we have two
organizations right now. 1. Public Safety 2. All other. Should we be bringing these together more?
4. Personnel assessment. Something like a "9 box" exercise to understand who the stars are that we want to
continue to develop. I understand that this may be difficult with the unions but I don't think there is any
better time to do this than now given the current economy
5. Personnel assessment from a perspective of do we have the right people in each of our key positions. Do
we have redundancy or have gaps in any particular area?
6. Opportunities to put in place a "Pay for Performance" model. Again difficult to do with the unions.
All of this should drive out good discussion around any opportunities for our organization to become more
efficient and more cost effective.
Thanks.
Jeff O'Donnell
Impact Group, Inc.
ie ff. odonnell aunpact- group.biz
612 - 799 -7602
1
-4-
•
EXPENDITURES
SEPTEMBER 27, 2010
•
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Date: 09/17/2010 Time: 11:30:30 Operator: KKF
Ranges:
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund: (A)
Dept Id: (A)
Program: (A)
Vendor #: (A)
Invoice #: (A)
Schedule Journal #: (R) 8859 - 8865
Bank #: (A)
Options: Print Ranges /Options: Y # of copies: 1
Page on Department: N
Department Vendor Name Description Amount
ANOKA COUNTY 1065 TAMARACK LN RECORDI 46.00
ANOKA COUNTY 1124 TRAPPERS CROSSING R 46.00
ANOKA COUNTY 6323 CRIPPLE CREEK CT RE 46.00
ANOKA COUNTY 7971 HIGHLAND DR RECORDI 46.00
ANOKA COUNTY 92 PALOMINO LN RECORDING 46.00
CENTRAL PENSION FUND SEPT 2010 IUOE CONTRIBUT 2,224.32
INTL UNION OF OPER E SEPT 2010 LOCAL 49 DUES 504.00
MN CHILD SUPPORT PAY BRIAN C HRONSKI #0014011 698.47
MN NCPERS LIFE INSUR OCT 2010 PERA LIFE PREMI 336.00
TASC FLEX PARTICIPANT FUNDS 13,265.49
Total for Department 17,258.28*
MAYOR /COUNCIL PRESS PUBLICATIONS, CITY COUNCIL WORK SESSIO 19.88
Total for Department 401 19.88*
ADMINISTRATION OPTUMHEALTH FINANCIA AUG 2010 PLAN PARTICIPAN 52.36
ADMINISTRATION OPTUMHEALTH FINANCIA AUG 2010 RETIREES 23.00
ADMINISTRATION ACCLAIM BENEFITS AUG 2010 FSA 128.70
ADMINISTRATION LEAGUE OF MINNESOTA 2010 REGIONAL MEETINGS /J 40.00
ADMINISTRATION MCFOA REGION IV 2010 -2011 J. VIGER MEMBE 35.00
ADMINISTRATION MCFOA REGION IV 2010/2011 J. BARTELL MEM 35.00
ADMINISTRATION LEXISNEXIS RISK SOLU LATE FEES .32
Total for Department 402 314.38*
ELECTIONS SAM'S CLUB, INC. ELECTION SUPPLIES 44.03
Total for Department 403 44.03*
SENIORS TDS METROCOM MN MONTHLY TELEPHONE CHRGS 36.80
Total for Department 406 36.80*
FINANCE ST. MICHAEL, CITY OF GPRS CONFERENCE 50.00
FINANCE ROSEVILLE, CITY OF SEPT 2010 IT SUPPORT 5,769.58
Total for Department 407 5,819.58*
PLANNING & ZONING U S BANK VISA SENSIBLE LAND USE COALIT 76.00
Total for Department 416 76.00*
POLICE AID ELECTRIC SERVICE BIRCH STREET SIREN REPAI 506.87
POLICE HALVERSON, ADAM A HALVERSON UNIFORM ALLO 93.82
POLICE STAPLES BUSINESS ADV CLIPS /OKIDATA RIBBON /TAP 136.93
Date: 09/17/2010 Time: 11:30:30
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Department
Operator: KKF
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
STREETS
IfilliETS
ETS
ETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
FLEET
FLEET
FLEET
•
STAPLES BUSINESS ADV DELL BLACK INK CARTRIDGE
ANOKA COUNTY CENTRAL AUG 2010 INTERNET ACCESS
ANOKA COUNTY CENTRAL JULY 2010 INTERNET ACCES
TDS METROCOM MN
ASPEN MILLS, INC.
ASPEN MILLS, INC.
ASPEN MILLS, INC.
ASPEN MILLS, INC.
ASPEN MILLS, INC.
ASPEN MILLS, INC.
CONNEXUS ENERGY
MONTHLY TELEPHONE CHRGS
C BOEHME UNIFORM ALLOWAN
D THILL UNIFORM ALLOWANC
LTHR 2" BELT
M HAGERT UNIFORM ALLOWAN
P NOLL UNIFORM ALLOWANCE
T PETERSON UNIFORM ALLOW
MONTHLY ELECTRICITY CHAR
FAST BREAK CORNER MA CAR WASHES
IMAGE PRINTING & GRA NEWS LETTER 11 X 17
OTTER LAKE ANIMAL
EMBEDDED SYSTEMS,
SAM'S
SAM'S
SAM'S
SAM'S
CLUB,
CLUB,
CLUB,
CLUB,
STREICHER'S,
STREICHER'S,
STREICHER'5,
STREICHER'S,
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
U S BANK VISA IAWP TRAINING
Total for Department 420
CA IMPOUND /BOARDING FEES /EU
IN TROUBLESHOOT & REPAIR TO
RETURN
SUPPLIES FOR EVIDENCE
,SUPPLIES FOR OPEN HOUSE
WHITE BOARD FOR OFFICE
M DEMARS UNIFORM ALLOWAN
M MONSON UNIFORM ALLOWAN
RETURNED CUFF STRAP /M DE
✓ KLOSNER UNIFORM ALLOWA
ANOKA COUNTY HIGHWAY
ANOKA COUNTY TREASUR
TDS METROCOM MN
DIAMOND VOGEL PAINTS
AGGREGATE INDUSTRIES
CONNEXUS ENERGY
MICKELSON, LESTER
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
VIKING INDUSTRIAL CE
RIGHT OF WAY PERMIT FOR
2ND QTR 2010 SIGNAL MAIN
MONTHLY TELEPHONE CHRGS
WHITE /YELLOW HIGH BUILD
CONCRETE SAND
MONTHLY ELECTRICITY CHAR
L MICKELSON CLOTHING ALL
PREMISE #
PREMISE #
PREMISE #
PREMISE #
PREMISE #
PREMISE #
SAFETY GLASSES /EAR MUFFS
304077294
304144417
304144419
304145427
304168868
304173067
ENER
ENER
ENER
ENER
ENER
ENER
ZACK'S INC. MUN. IND GOLD CHORE GLOVES
GREAT NORTHERN LANDS REPLACE BAD SOLENOID ON
WILLIAMS, JUSTIN EMT CERTIFICATION
UNITED RENTALS NORTH SKID STEER BREAKER RENTA
OLSON'S SEWER SERVIC JETTING OF DRAIN TILE LI
Total for Department 430
MACQUEEN EQUIPMENT, REPLACEMENT BROOMS ON EL
POLAR CHEVROLET & MA AUTO LAMP - # 206
BAUER BUILT, INC. 136506 -4 SMOOTH - # 138
52.48
468.36
468.36
678.73
94.34
147.35
52.50
221.85
94.34
14.50
21.37
19.16
229.78
700.60
265.69
-12.45
42.38
124.79
33.68
71.57
431.87
-9.61
119.02
1,950.00
7,018.28*
150.00
1,741.28
36.94
2,059.37
427.35
1,062.54
123.08
16.57
26.66
25.06
9.10
141.82
33.86
62.01
81.98
97.46
500.00
159.33
330.00
7,084.41*
1,474.88
150.94
44.31
Date: 09/17/2010 Time: 11:30:31 Operator: KKF
Department
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
RECREATION
SOLID WASTE
FORESTRY
FORESTRY
FORESTRY
BAUER BUILT, INC. STRAIGHT RIB - # 141
BEE LINE ALIGNMENT S ALIGNMENT
O'REILLY AUTOMOTIVE, 1 QT POWER STEERING FLUI
O'REILLY AUTOMOTIVE, WHL SEAL /GEAR OIL
GILLUND ENTERPRISES, CARBURETOR /BRAKE PARTS C
GRAINGER, INC. AG SPRAYER PUMP /TRIPLEGU
U & K SERVICES, INC. SHOP TOWELS
U S BANK VISA SCRAPER /PARK SWITCH /AUTO
U S BANK VISA VIBR SWITCH /CATALITIC PA
LUBRICANT TECHNOLOGI 1000 GALLONS #2 DYED
LUBRICANT TECHNOLOGI 1100 GALLONS UNL GASOHOL
Total for Department 431
MN DEPT OF LABOR /IND
DEEP ROCK WATER COMP
TDS METROCOM MN
CENTENNIAL UTILITIES
CONNEXUS ENERGY
JACKSON - HIRSH, INC.
IMAGE PRINTING & GRA
NARDINI FIRE EQUIPME
SAM'S CLUB, INC.
TWIN CITY GARAGE DOO
COMCAST
STAPLES ADVANTAGE
CRAIG SEVERSON CONST
ROSEVILLE, CITY OF
BOILER PRESSURE VESSEL T
PUBLIC WORKS BOTTLED WAT
MONTHLY TELEPHONE CHRGS
600 TWN (Jilt PKWY GAS CHR
MONTHLY ELECTRICITY CHAR
4X6 -6 6 MIL 100 /PKG
BUSINESS CARDS /LABELS
SEMI ANNUAL SERVICE
ELECTION SUPPLIES
1189 MAIN ST NORTH DOOR
LINO LAKES CITY HALL INT
HP BLACK TONERS /HANG TAB
REMOVE & REPAIR EXISTING
SEPT 2010 PHONE SUPPORT
Total for Department 432
CENTENNIAL UTILITIES 6918 SUNRISE GAS CHRG
CENTENNIAL UTILITIES 7204 LAKE DR GAS CHRG
CONNEXUS ENERGY MONTHLY ELECTRICITY CHAR
DEGARDNER, RICK MEALS /MILEAGE
FRATTALLONE'S HARDWA PAINT & PAINT SUPPLIES
NORTHWAY IRRIGATION/ TORO SERIES SPRINKLER HE
U S BANK VISA EMERGING AEC LEADERS INS
U S BANK VISA MSTMA TOUR -ON- WHEELS
U S BANK VISA PICNIC FURNITURE
VIKING INDUSTRIAL CE SAFETY GLASSES /EAR MUFFS
Total for Department 450
U S BANK VISA
Total for
U S BANK VISA
Total for
MIDWEST LANDSCAPES,
MIDWEST LANDSCAPES,
MIDWEST LANDSCAPES,
SUPPLIES
Department 451
SIGN - ENVIRONMENTAL BOA
Department 462
ARBOR DAY -2010 TREE PLAN
CITY REPLACEMENT 2010 TR
GIRL SCOUT #53672 -2010 T
43.58
75.00
12.79
64.18
117.64
111.12
72.58
717.07
146.12
2,558.80
5,220.60
10,809.61*
20.00
128.92
120.32
1,510.04
1,672.46
42.56
293.05
123.43
136.54
82.50
34.95
293.07
375.00
951.30
5,784.14*
24.44
14.75
66.20
68.09
34.20
693.00
225.00
40.00
1,008.97
62.01
2,236.66*
306.34
306.34*
26.77
26.77*
231.00
1,580.00
99.00
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Date: 09/17/2010 Time: 11:30:31 Operator: KKF
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Department
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
Total for Department 463
Total for Fund 101
EICHELBERGER, WADE FOOTBALL PROGRAM FEE REF
Total for Department
ADULT INSTRUCTIONAL CENTENNIAL COMMUNITY CENTENNIAL SCHOOL FACILI
Total for Department 201
ADULT SPORTS
ADULT SPORTS
ADULT SPORTS
FAMILY ACTIVITIES
U S BANK VISA
U S BANK VISA
CROWN TROPHY, INC.
FALL SOFTBALL AWARDS - G
SUMMER SOFTBALL AWARDS -
SUMMER SOFTBALL PLAQUE
Total for Department 202
U S BANK VISA PUPPET SHOW SUPPLIES
Total for Department 203
SPECIAL EVENTS /TRIPS U S BANK VISA ART CAMP SUPPLIES
SPECIAL EVENTS /TRIPS U S BANK VISA ART CAMP SUPPLIES RETURN
SPECIAL EVENTS /TRIPS CENTENNIAL COMMUNITY MIDDLE SCHOOL BEACH PART
Total for Department 205
YOUTH INSTRUCTIONAL
YOUTH INSTRUCTIONAL
YOUTH INSTRUCTIONAL
YOUTH INSTRUCTIONAL
4Irf INSTRUCTIONAL
INSTRUCTIONAL
YOUTH SPORTS
OTHER
WATER
WATER
WATER
WATER
•
SKYHAWKS SPORTS ACAD
SKYHAWKS SPORTS ACAD
MINNESOTA DEVELOPMEN
SAM'S CLUB, INC.
U S BANK VISA
CENTENNIAL COMMUNITY
BLUE HERON ELEM- 2071.202
RICE LAKE ELEM- 2053.201-
INSTRUCTOR SVCS FOR CAMP
SUPPLIES FOR FINALE
GOLF FEES
CENTENNIAL SCHOOL FACILI
Total for Department 207
GENERAL SPORTS CORPO # 4 SOCCER BALLS
Total for Department 208
Total for Fund 201
LINO LAKES HOUSING L 1ST HALF 2010 SETTLEMENT
Total for Department 499
Total for Fund 411
MCCULLOUGH $ SONS, I REFUND OVERPAYMENT ON FI
ANTHONY DIEBES REFUND OVERPAYMENT ON FI
STEPHANY ALESHIRE REFUND OVERPAYMENT ON FI
Total for Department
TDS METROCOM MN MONTHLY TELEPHONE CHRGS
CENTENNIAL UTILITIES 3RD QTR 2010 WATER & SEW
CONNEXUS ENERGY MONTHLY ELECTRICITY CHAR
HAWKINS, INC. 1-1/4° FLANGE COMPANION
1,910.00*
58,745.16*
75.00
75.00*
232.00
232.00*
150.00
100.00
53.44
303.44*
6.36
6.36*
29.94
-17.90
77.06
89.10*
925.00
1,717.00
1,152.00
10.68
26.00
2,503.00
6,333.68*
2,084.06
2,084.06*
9,123.64*
18,370.00
18,370.00*
18,370.00*
107.20
13.46
24.55
145.21*
110.35
497.81
1,025.57
236.73
Date: 09/17/2010 Time: 11:30:31
Department
Operator: KKF
Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
WATER
WATER
WATER
WATER
WATER
WATER
WATER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
HAWKINS, INC.
HAWKINS, INC.
HAWKINS, INC.
GOPHER STATE ONE CAL
HALVORSON CONCRETE,
XCEL ENERGY
VIKING INDUSTRIAL CE
CHLORINE CYLINDERS
CHLORINE /HYDRO ACID /LPC-
SODIUM HYPOCHLORITE /CYLI
AUGUST 2010 LOCATES
REMOVE /REPLACE CURBING
PREMISE # 302308230 ENER
SAFETY GLASSES /EAR MUFFS
Total for Department 494
Total for Fund 601
CENTENNIAL UTILITIES
CENTENNIAL UTILITIES
CONNEXUS ENERGY
GOPHER STATE ONE CAL
CENTERPOINT /MINNEGAS
HD SUPPLY WATERWORKS
METROPOLITAN COUNCIL
3RD QTR 2010 WATER & SEW
SUNRISE GAS CHRG
MONTHLY ELECTRICITY CHAR
AUGUST 2010 LOCATES
MONTHLY GAS CHRG
4 CORR POLY SNAP DRAIN T
MONTHLY WASTEWATER FLOW
Total for Department
Total for Fund 602
INTOXIMETERS, INC.
MIDWEST LANDSCAPES,
MIDWEST LANDSCAPES,
MIDWEST LANDSCAPES,
MIDWEST LANDSCAPES,
MIDWEST LANDSCAPES,
MIDWEST LANDSCAPES,
STREICHER'S, INC.
MACIA
SANDY NORDSTROM
495
CASE FRONT ASSM /ELEC SWI
FOXBUROUGH -2010 TREE PLA
OAKWOOD VIEW -2010 TREE P
PINE GLEN 2ND -2010 TREE
PINE GLEN -2010 TREE PLAN
RAVENS HOLLOW -2010 TREE
WEST SHADOW PONDS -2010 T
MAG DOUBLER /MAG .223
MN CRIME ANALYSIS CONFER
NORDSTROM VARIANCE ESCRO
Total for Department
Total for Fund 801
Grand Total
Amount
60.00
12,570.61
6,025.85
177.63
2,072.00
5,738.89
62.01
28,577.45*
28,722.66*
175.35
14.75
281.11
177.62
33.04
20.11
56,799.28
57,501.26*
57,501.26*
141.48
906.00
306.00
482.00
3,020.00
605.00
241.00
27.77
450.00
247.90
6,427.15*
6,427.15*
178,889.87*
•
Date: 09/17/2010 Time: 11:37:38
Ranges: Vendor #: (A)
• Invoice #: (A)
Entry Journal #: (R) 8854 - 8855
Trans #: (A)
Line #: (A)
Due Date: (A)
Bank #: (A)
City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 1
Options: Detail / Summary: S Invoice Status: A # of copies: 1
Sort: A Check Over Expend: N
Discount
Vendor # Name # of items Net Gross Discount Lost
001260 ACCLAIM BENEFITS 1 128.70 128.70 .00 .00
000998 AGGREGATE INDUSTRIES INC. 2 427.35 427.35 .00 .00
000100 AID ELECTRIC SERVICE, INC. 1 506.87 506.87 .00 .00
000370 ANOKA COUNTY CENTRAL COMMICATIONS 2 936.72 936.72 .00 .00
000390 ANOKA COUNTY HIGHWAY 1 150.00 150.00 .00 .00
000421 ANOKA CO TREASURER DEPT 1 1,741.28 1,741.28 .00 .00
000420 ANOKA COUNTY 5 230.00 230.00 .00 .00
008138 ANTHONY DIEBES 1 13.46 13.46 .00 .00
000541 ASPEN MILLS, INC. 6 624.88 624.88 .00 .00
000610 BAUER BUILT, INC. 2 87.89 87.89 .00 .00
000861 BEE LINE ALIGNMENT SERVICE 1 75.00 75.00 .00 .00
•16 CENTENNIAL COMMUNITY EDUCATION 3 2,812.06 2,812.06 .00 .00
001110 CENTENNIAL UTILITIES 5 2,237.14 2,237.14 .00 .00
002700 CENTERPOINT /MINNEGASCO, INC. 1 33.04 33.04 .00 .00
000537 CENTRAL PENSION FUND 1 2,224.32 2,224.32 .00 .00
004670 COMCAST 1 34.95 34.95 .00 .00
001187 CONNEXUS ENERGY 1 4,129.25 4,129.25 .00 .00
900415 CRAIG SEVERSON CONSTRUCTION 1 375.00 375.00 .00 .00
007354 CROWN TROPHY, INC. 1 53.44 53.44 .00 .00
000256 DEEP ROCK WATER COMPANY 1 128.92 128.92 .00 .00
001298 DEGARDNER, RICK 1 68.09 68.09 .00 .00
000947 DIAMOND VOGEL PAINTS, INC. 1 2,059.37 2,059.37 .00 .00
•
Date: 09/17/2010 Time: 11:37:39 City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 2
Discount
Vendor # Name # of items Net Gross Discount L.
007771 EICHELBERGER, WADE 1 75.00 75.00
003521 EMBEDDED SYSTEMS, INC. 1 265.69 265.69
001267 FAST BREAK CORNER MARKET, INC. 1 19.16 19.16
001560 FRATTALLONE'S HARDWARE, INC. 1 34.20 34.20
002328 G & K SERVICES, INC. 1 72.58 72.58
000693 GENERAL SPORTS CORPORATION 2 2,084.06 2,084.06
001610 GILLUND ENTERPRISES, INC. 1 117.64 117.64
001680 GOPHER STATE ONE CALL 1 355.25 355.25
001720 GRAINGER, INC. 1 111.12 111.12
007225 GREAT NORTHERN LANDSCAPE, INC. 1 97.46 97.46
000286 HALVERSON, ADAM 1 93.82 93.82
001771 HALVORSON CONCRETE, INC. 1 2,072.00 2,072.00
001480 HAWKINS, INC. 4 18,893.19 18,893.19
004562 HD SUPPLY WATERWORKS, LTD. 1 20.11 20.11
002340 IMAGE PRINTING & GRAPHICS, INC. 2 522.83 522.83
002000 INTL UNION OF OPER ENGR 1 504.00 504.00
001967 INTOXIMETERS, INC. 1 141.48 141.48
002036 JACKSON - HIRSH, INC. 1 42.56 42.56
002310 LEAGUE OF MINNESOTA CITIES 1 40.00 40.00
008028 LEXISNEXIS RISK SOLUTIONS INC. 1 .32 .32
008136 LINO LAKES HOUSING LIMITED PARTNERSHIP 1 18,370.00 18,370.00
008123 LUBRICANT TECHNOLOGIES 3 7,779.40 7,779.40
008009 MACIA 1 450.00 450.00
000191 MACQUEEN EQUIPMENT, INC. 1 1,474.88 1,474.88
008137 MCCULLOUGH $ SONS, INC. 1 107.20 107.20
007874 MCFOA REGION IV 2 70.00 70.00
007694 METROPOLITAN COUNCIL 1 56,799.28 56,799.28
.00
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•
Date: 09/17/2010 Time: 11:37:39
City of Lino Lakes Operator: KKF Page: 3
FM Entry - Invoice Journal
Discount
•dor # Name # of items Net Gross Discount Lost
002590 MICKELSON, LESTER 1 123.08 123.08 .00 .00
002613 MIDWEST LANDSCAPES, INC. 1 7,470.00 7,470.00 .00 .00
003455 MINNESOTA DEVELOPMENTAL BASKETBALL, INC. 1 1,152.00 1,152.00 .00 .00
002931 MN CHILD SUPPORT PAYMENT CENTER 1 698.47 698.47 .00 .00
000248 MN DEPT OF LABOR /INDUSTRY 1 20.00 20.00 .00 .00
003091 MN NCPERS LIFE INSURANCE 1 336.00 336.00 .00 .00
003090 NARDINI FIRE EQUIPMENT CO., INC. 1 123.43 123.43 .00 .00
003300 NORTHWAY IRRIGATION /LANDSCAPING 1 693.00 693.00 .00 .00
000900 O'REILLY AUTOMOTIVE, INC. 2 76.97 76.97 .00 .00
007763 OLSON'S SEWER SERVICE, INC. 1 330.00 330.00 .00 .00
000983 OPTUMHEALTH FINANCIAL SERVICES 2 75.36 75.36 .00 .00
003443 OTTER LAKE ANIMAL CARE CENTER, INC. 1 700.60 700.60 .00 .00
000217 POLAR CHEVROLET & MAZDA 1 150.94 150.94 .00 .00
003600 PRESS PUBLICATIONS, INC. 1 19.88 19.88 .00 .00
900491 ROSEVILLE, CITY OF 2 6,720.88 6,720.88 .00 .00
003910 SAM'S CLUB, INC. 1 379.65 379.65 .00 .00
•40 SANDY NORDSTROM 1 247.90 247.90 .00 .00
003293 SKYHAWKS SPORTS ACADEMY, INC. 2 2,642.00 2,642.00 .00 .00
000936 ST. MICHAEL, CITY OF 1 50.00 50.00 .00 .00
008142 STAPLES ADVANTAGE 1 293.07 293.07 .00 .00
000365 STAPLES ADVANTAGE 2 189.41 189.41 .00 .00
008139 STEPHANY ALESHIRE 1 24.55 24.55 .00 .00
004240 STREICHER'S, INC. 6 640.62 640.62 .00 .00
008141 TASC 1 13,265.49 13,265.49 .00 .00
000489 TDS METROCOM MN 1 983.14 983.14 .00 .00
004540 TWIN CITY GARAGE DOOR CO., INC. 1 82.50 82.50 .00 .00
004560 U S BANK VISA 1 4,790.67 4,790.67 .00 .00
•
Date: 09/17/2010 Time: 11:37:39 City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 4
Discount
Vendor # Name # of items Net Gross Discount L�
007480 UNITED RENTALS NORTHWEST, INC. 1 159.33 159.33 .00 .00
004730 VIKING INDUSTRIAL CENTER, INC. 1 186.03 186.03 .00 .00
007245 WILLIAMS, JUSTIN 1 500.00 500.00 .00 .00
003250 XCEL ENERGY 7 5,991.96 5,991.96 .00 .00
004880 ZACK'S INC. MUN. INDUS. SUP 1 81.98 81.98 .00 .00
Grand Totals: 123 178,889.87 178,889.87 .00 .00*
•
Date: 09/17/2010 Time: 11:37:40 City of Lino Lakes Operator: KKF Page: 5
FM Entry - Invoice Journal
Account # Description Fiscal Debit Credit
. Main
101 - 2040 -000 GENERAL FUND PAYROLL WITHHOLDING 09/2010 3,762.79
101 - 2042 -000 GENERAL FUND FLEX PLAN - MEDICAL ACCOUNT 09/2010 8,158.28
101 - 2043 -000 GENERAL FUND FLEX PLAN - DAY CARE ACCOUN 09/2010 5,107.21
101 - 2061 -000 GENERAL FUND DUE TO COUNTY -FENCE PERMIT 09/2010 230.00
101 - 401 - 4343 -000 MAYOR /COUNCIL NEWSLETTER 09/2010 19.88
101 - 402 - 4300 -000 GENERAL ADMINISTRATION PROFESSIONAL SERV 09/2010 0.32
101 - 402- 4310 -000 GENERAL ADMINISTRATION OTHER CONSULTANT 09/2010 75.36
101 - 402 - 4330 -000 GENERAL ADMINISTRATION TRAVEL /TUITION 09/2010 40.00
101 - 402 - 4410 -000 GENERAL ADMINISTRATION CONTRACTED SERVIC 09/2010 128.70
101 - 402 - 4452 -000 GENERAL ADMINISTRATION SUBSCRIPT /DUES 09/2010 70.00
101 - 403 - 4200 -000 GENERAL ELECTIONS OFFICE SUPPLIES 09/2010 44.03
101 - 406 - 4321 -000 GENERAL SENIORS TELEPHONE 09/2010 36.80
101 - 407- 4310 -000 GENERAL FINANCE OTHER CONSULTANT 09/2010 5,769.58
101 - 407- 4330 -000 GENERAL FINANCE TRAVEL /TUITION 09/2010 50.00
101 -416- 4330 -000 PLANNING & ZONING TRAVEL /TUITION 09/2010 76.00
101 - 420 - 4200 -000 GENERAL POLICE OFFICE SUPPLIES 09/2010 377.81
101 - 420 - 4214 -000 GENERAL POLICE CRIME PREVENTION 09/2010 229.78
101 - 420 - 4321 -000 GENERAL POLICE TELEPHONE 09/2010 678.73
101 - 420 - 4330 -000 GENERAL POLICE TRAVEL /TUITION 09/2010 1,950.00
101 - 420 - 4370 -000 GENERAL POLICE UNIFORMS 09/2010 1,279.05
101 - 420 - 4381 -000 GENERAL POLICE ELECTRICITY 09/2010 21.37
101 - 420 - 4386 -000 GENERAL POLICE POLICE RESERVES 09/2010 52.50
101 - 420 - 4410 -000 GENERAL POLICE CONTRACTED SERVICES 09/2010 2,429.04
101 - 430- 4228 -000 GENERAL STREETS SALT /SAND 09/2010 427.35
101 - 430 - 4229 -000 GENERAL STREETS GRAVEL /MISC 09/2010 2,059.37
101- 430 - 4240 -000 GENERAL STREETS SMALL TOOLS 09/2010 143.99
101 - 430 - 4300 -000 GENERAL STREETS PROFESSIONAL SERVICES 09/2010 97.46
101 - 430 - 4321 -000 GENERAL STREETS TELEPHONE 09/2010 36.94
101 - 430 - 4370 -000 GENERAL STREETS UNIFORMS 09/2010 123.08
101 - 430- 4385 -000 GENERAL STREETS STREET LIGHTS 09/2010 1,315.61
101 - 430- 4410 -000 GENERAL STREETS CONTRACTED SERVICES 09/2010 2,071.28
101- 430 - 4415 -000 GENERAL STREETS RENTAL EQUIPMENT 09/2010 159.33
101 - 430- 4421 -000 GENERAL STREETS CONTRACTED STORM SYSTEM 09/2010 150.00
101 - 430 - 4452 -000 GENERAL STREETS SUBSCRIPTIONS 09/2010 500.00
101 - 431 - 4212 -000 GENERAL FLEET VEHICLE FUEL 09/2010 7,779.40
101 - 431 - 4221 -000 GENERAL FLEET SHOP PARTS 09/2010 2,955.21
101 - 431 - 4300 -000 GENERAL FLEET PROFESSIONAL SERVICES 09/2010 75.00
101 - 432 -4200 -000 GOVER BUILDINGS OFFICE SUPPLIES 09/2010 722.66
101- 432 - 4211 -000 GOVER BUILDINGS MAINTENANCE SUPPLIES 09/2010 42.56
101- 432 - 4300 -000 GOVER BUILDINGS PROFESS. SERV 09/2010 375.00
101 - 432 - 4321 -000 GOVER BUILDINGS TELEPHONE 09/2010 1,106.57
101 - 432 - 4381 -000 GOVER BUILDINGS ELECTRICITY 09/2010 1,672.46
101 - 432 - 4383 -000 GOVER BUILDINGS HEAT 09/2010 1,510.04
101 - 432- 4410 -000 GOVER BUILDINGS CONTRACTED 09/2010 334.85
101 - 432 - 4452 -000 GENERAL GOVERNMENT BUILDINGS SUBSCRIPTIO 09/2010 20.00
101 - 450 -4200 -000 GENERAL PARKS OFFICE SUPPLIES 09/2010 39.59
101 - 450 - 4211 -000 GENERAL PARKS MAINTENANCE SUPPLIES 09/2010 1,798.18
101 - 450- 4330 -000 GENERAL PARKS TRAVEL /TUITION 09/2010 293.50
101 - 450- 4381 -000 GENERAL PARKS ELECTRICITY 09/2010 66.20
101 - 450- 4383 -000 GENERAL PARKS HEAT 09/2010 39.19
101 - 451- 4211 -000 GENERAL RECREATION MAINTENANCE SUPPLIES 09/2010 306.34
101 - 462 - 4410 -000 GENERAL SOLID WASTE CONTRACTED SERVICES 09/2010 26.77
101 - 463 -5000 -000 GENERAL FORESTRY CAPITAL OUTLAY 09/2010 1,910.00
•
Date: 09/17/2010 Time: 11:37:40 City of Lino Lakes
FM Entry - Invoice Journal
Account #
Operator: KKF Page: 6
Description Fiscal Debit Credit
Fund Total: 58,745.16
201 - 201 - 4211 -801 RECREATION MAINT SUPPL - AEROBICS 09/2010 232.00
201 - 202 - 4211 -839 RECREATION MAINT SUP - SOFTBALL ADULT SUMM 09/2010 153.44
201 - 202 - 4211 -840 RECREATION MAINT SUP - SOFTBALL ADULT FALL 09/2010 150.00
201- 203 - 4211 -822 RECREATION MAINTENANCE SUPPLIES 09/2010 6.36
201 - 205- 4211 -812 RECREATION MAINT SUPPLIES DAY CAMPS 09/2010 12.04
201 - 205- 4211 -877 MAINTENANCE SUPPL BEACH PARTY 09/2010 77.06
201 - 207 - 4211 -821 RECREATION MAINT SUPL DANCE 09/2010 240.00
201 - 207- 4211 -850 RECREATION YOUTH INSTRUCTIONAL MAINTENAN 09/2010 26.00
201 - 207- 4211 -852 RECREATION MAINT SUPL KARATE 09/2010 516.00
201 - 207 - 4211 -864 RECREATION MAINT SUPL PRESCHOOL PLAYTIME 09/2010 10.68
201 - 207- 4211 -873 MAINTENANCE SUPPL BASKETBALL CLINIC D9/2010 2,149.00
201- 207- 4211 -880 MAINTENANCE SUPPL HAWKS PROGRAM 09/2010 2,467.00
201 - 207- 4211 -881 MAINTENANCE SUPPL VOLLEYBALL CMP 09/2010 925.00
201 - 208 - 4211 -856 RECREATION MAINT SUPL YOUTH SOCCER 09/2010 2,084.06
201 - 3810 -855 RECREATION FOOTBALL SKILL DEVELOPMENT 09/2010 75.00
Fund Total: 9,123.64
411 - 499 - 4404 -000 T.I.F. DISTRICT 1 -5 OTHER PAY AS YOU GO 09/2010 18,370.00
Fund Total: 18,370.00
601 - 2150 -000 WATER OVERCREDIT HOLDING ACCOUNT 09/2010 145.21
601 - 494 - 4211 -000 WATER OPERATING MAINTENANCE SUPPLIES 09/2010 62.01
601 - 494 - 4222 -000 WATER OPERATING CHEMICALS 09/2010 18,893.19
601 - 494 - 4300 -000 WATER OPERATING PROFESSIONAL SERVICES 09/2010 2,072.00
601 - 494 - 4321 -000 WATER OPERATING TELEPHONE 09/2010 110.35
601 - 494 - 4381 -000 WATER OPERATING ELECTRICITY 09/2010 6,764.46
601 - 494 - 4382 -000 WATER OPERATING UTILITIES 09/2010 497.81
601 - 494 - 4410 -000 WATER OPERATING CONTRACTED SERVICE 09/2010 177.63
Fund Total: 28,722.66
602 - 495- 4211 -000 SEWER OPERATING MAINTENANCE SUPPLIES 09/2010 20.11
602 - 495- 4381 -000 SEWER OPERATING ELECTRICITY 09/2010 281.11
602 - 495- 4382 -000 SEWER OPERATING UTILITIES 09/2010 175.35
602 - 495- 4383 -000 SEWER OPERATING HEAT 09/2010 47.79
602 - 495- 4405 -000 SEWER OPERATING MWCC SEWER CHARGES 09/2010 56,799.28
602 - 495- 4410 -000 SEWER OPERATING CONTRACTED SERVICE 09/2010 177.62
Fund Total: 57,501.26
801- 2023 -000 CONTRACTOR'S DEPOSITS POLICE DRUG FORFEI 09/2010 619.25
801 - 2300 -000 CONTRACTOR'S DEP GENERAL FUND ESCROW 09/2010 247.90
801 - 2311 -105 CONTRACTOR'S DEPOSITS Raven's Hollow Blv 09/2010 605.00
801- 2326 -105 CONTR DEPOSITS Oakwood View Blvd Tree P1 09/2010 306.00
.00
.00
.00
.00
.00
•
Date: 09/17/2010 Time 11:37 :40 City of Lino Lakes
FM Entry - Invoice Journal
•
•
Account #
Operator: KKF Page: 7
Description Fiscal Debit Credit
801- 2341 -105
801- 2382 -000
801- 2388 -105
801- 2394 -105
Control
A/P
Pine Glen Blvd Tree 09/2010 3,020.00
CONTRACTOR DEP W.Shadow Ponds /R.Carlson 09/2010 241.00
CONTRACTOR'S DEP Fox Borough Blvd Tree 09/2010 906.00
Pine Glen 2nd Addn. Boulv Trees 09/2010 482.00
Fund Total: 6,427.15
Grand Totals:
Control Grand Totals:
.00
178,889.87 .00
.00 .00
101 - 2020 -000 GENERAL FUND ACCOUNTS PAYABLE 09/2010 58,545.16
201 - 2020 -000 RECREATION ACCOUNTS PAYABLE 09/2010 9,123.64
601 - 2020 -000 WATER OPERATING ACCOUNTS PAYABLE 09/2010 28,722.66
602 - 2020 -000 SEWER OPERATING ACCOUNTS PAYABLE 09/2010 57,501.26
801- 2020 -000 CONTRACTOR'S DEPOSITS ACCOUNTS PAYABLE 09/2010 5,977.15
A/P Grand Totals: .00 159,869.87
Discount
Discount Grand Totals:
Manual Checks - Cash
.00 .00
101 -1010 -000 GENERAL FUND CASH 09/2010 200.00
411- 1010 -000 T.I.F. DISTRICT 1 -5 CASH 09/2010 18,370.00
801- 1010 -000 CONTRACTOR'S DEPOSITS CASH 09/2010 450.00
Cash Grand Totals: .00 19,020.00
CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1
Check Issue Dates: 9/1/2010 - 9/15/2010 Sep 15, 2010 06:11 PM
Report Criteria:
Report type: Summary
GL Check Check Vendor
Period Issue Date Number Number
Payee
Description
09/10 09/15/2010 4483 10500
09/10 09/15/2010 4484 10600
09/10 09/15/2010 4485 11470
09/10 09/15/2010 4486 11565
09/10 09/15/2010 4487 20354
09/10 09/15/2010 4488 30480
09/10 09/15/2010 4489 30485
09/10 09/15/2010 4490 30490
09/10 09/15/2010 4491 31008
09/10 09/15/2010 4492 31400
09/10 09/15/2010 4493 40040
09/10 09/15/2010 4494 60650
09/10 09/15/2010 4495 70500
09/10 09/15/2010 4496 70578
09/10 09/15/2010 4497 120450
09/10 09/15/2010 4498 120490
09/10 09/15/2010 4499 120900
09/10 09/15/2010 4500 130250
09/10 09/15/2010 4501 130550
09/10 09/15/2010 4502 130710
09/10 09/15/2010 4503 130853
09/10 09/15/2010 4504 160050
09/10 09/15/2010 4505 180600
09/10 09/15/2010 4506 190500
09/10 09/15/2010 4507 200150
09/10 09/15/2010 4508 220200
09/10 09/15/2010 4509 240100
Grand Totals:
AMERICAN TEST CENTER, INC
ANCOM COMMUNICATIONS, IN
AMERICANFLAGSTORE.COM, I
ASPEN MILLS
BK ENTERPRISES
CENTENNIAL UTILITIES
CENTER MART
CENTERPOINT ENERGY
COMCAST
CONTINENTAL RESEARCH CO
DEEP ROCK WATER COMPANY
FRATTALLONE'S HARDWARE S
GRAFIX SHOPPE, INC
GRAINGER
CITY OF LINO LAKES
LOFFLER COMPANIES, INC
LYNN CARD COMPANY
MTU ONSITE ENERGY
MINE SAFETY APPLIANCES CO
MN CHAPTER IAAI
MINNESOTA SAFETY COUNCIL
PAETEC
CITY OF ROSEVILLE
SIGNS NOW
THOMAS MOTORS, INC
VERIZON WIRELESS
XCEL ENERGY
FIRE TRUCK LADDER TESTING
RADIO PARTS
FLAGPOLE SUPPLIES
UNIFORM
SAFETY CAMP GRAFFITI REMO
STATION 1 UTILITIES
FUEL
STATION 2 GAS
INTERNET CENTERVILLE STATI
SAFETY CAMP EXPENSE
BOTTLED WATER
MISC SUPPLIES
2009 ESCAPE UNIT #
BLDG SUPPLIES
1ST /2ND /3RD QTR AREA LEAS
COPIER MTC CONTRACT
OFFICE SUPPLIES
GENERATOR PARTS
CASE TRAINING
LEARN TO BURN SEMINAR
TRAINING MATERIALS
PHONES STATION 2
SEPT JPA MIS
OFFICE SUPPLIES
94 S -10 PICKUP REPAIR
CELL PHONES
ELECTRIC STATION 2
Check
Amount
915.00
13.36
70.00
399.74
297.33
112.43
225.42
21.13
188.00
337.02
38.43
20.62
49.89
259.18
11,551.50
180.52
117.91
52.72
525.00
210.00
438.09
48.87
655.58
268.26
136.77
517.34
652.21
18, 302.32
M = Manual Check, V = Void Check
•
•
•
AGENDA ITEM 1B
STAFF ORIGNINATOR: Jean Viger, Deputy Clerk
MEETING DATE: September 27, 2010
TOPIC: Resolution 10 -82, Election Judge Approval
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
Anoka County Elections & Registration made changes to the election judge training
program this year. In July Anoka County Elections trained those judges who would be
working both the primary and general election. The election judges approved to work
only the general election will attend the Thursday, October 14 training session.
Attached is that list of Minnesota residents who, if approved, will be trained in October to
serve as Lino Lakes Election Judges for the 2010 General Election.
OPTIONS:
1. Adopt Resolution 10 -82, accepting the attached list of prospective election judges.
2. Reject list
RECOMMENDATION:
1. Adopt Resolution 10 -82
Council Member
adoption:
introduced the following resolution and moved its
COUNTY OF ANOKA
CITY OF LINO LAKES
RESOLUTION NO. 10 -82
APPOINTING ADDITIONAL ELECTION JUDGES
FOR THE NOVEMBER 2, 2010
GENERAL ELECTION
WHEREAS, the Lino Lakes City Council met at its regularly scheduled meeting of
September 27, 2010; and
WHEREAS, due to the change in the election judge training program and the need for
additional election judges for the November 2 General Election; and
WHEREAS, pursuant to Minnesota Statute 204B.21, Subd. 2, election judges shall be
appointed by the governing body of the municipality; and
WHEREAS, pursuant to Minnesota Statute 204B.21, Subd. 1, a list of eligible voters
was prepared for approval.
NOW, THEREFORE, BE IT RESOLVED, that the named persons on the attached list
of eligible voters are hereby appointed to serve as election judges for the 2010 General
Election if called upon to do so.
Adopted by the City Council of the City of Lino Lakes this 27nd day of September, 2010.
Jeff Reinert, Mayor
ATTEST:
Julie Bartell, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
2010 Additional Judges for General Election
First Name
Last Name
City
State
Precinct
Assigned
Mariel
Resch
Lino Lakes
MN
1
Diana
Kiffmeyer
Lino Lakes
MN
1
Cheryl
Neilson
Lino Lakes
MN
1
Mary Ellen
Mattice
Lino Lakes
MN
2
Barbara
Bor
Lino Lakes
MN
2
Holly
Thomas
Lino Lakes
MN
2
Bernard
Fischbach
Lino Lakes
MN
3
Leanne
Petyo
Lino Lakes
MN
3
Jaclynn
Gunn
Lino Lakes
MN
3
Randy
Noren
Lino Lakes
MN
4
Carol
Blomberg
Lino Lakes
MN
4
Josh
Anwar
Lino Lakes
MN
4
James
Mastenbrook
Lino Lakes
MN
4
Jackie
Zeleznikar
Lino Lakes
MN
4 (Trainee)
5
Sharyn
Kusterman
Lino Lakes
MN
Kristi
Stranik
Lino Lakes
MN
5
Sherri
Leu
Lino Lakes
MN
6
Carol
Berg
Lino Lakes
MN
6
Lynn
Mastenbrook
Lino Lakes
MN
6
LaVern
Steurer
Lino Lakes
MN
7
Denise
Skorczewski
Lino Lakes
MN
7
Tami
Skogen
Lino Lakes
MN
7
•
•
•
AGENDA ITEM 1 E
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: September 27, 2010
TOPIC: Resolution No. 10 -83, Approving Peddlers License for
Skycom, Inc.
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
Skycom, Inc., a company located in Excelsior, Minnesota, has submitted a
peddler's license application to the city clerk's office. The company
representative who would be working in Lino Lakes, Mr. David Rasmussen,
plans to travel through the Lino Lakes' neighborhoods offering Direct TV and
Qwest services on a door to door basis.
The City has received all the necessary forms required to issue this company a
license. The Lino Lakes Police Department has performed a background check
and indicated there would be no reason to recommend denial of the license.
The application and all other required information is on file in the city clerk's
office for review.
OPTIONS:
1. Approve Resolution No. 10 -83 approving the issuance of a Peddler
License for a six month period commencing September 28, 2010.
2. Deny Resolution No. 10 -83.
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO) LAKES
COUNTY OF ANOKA
RESOLUTION NO. 10 -83
RESOLUTION APPROVING' PEDDLERS LICENSE
WHEREAS, Skycom, Inc., has submitted a peddlers license application to the
city clerk's office; and
WHEREAS, Skycom, Inc. has complied with all of the provisions of Chapter 613
of the Lino Lakes City Code for obtaining the necessary license for a for - profit
business; and
WHEREAS, the Lino Lakes Police Department has conducted a background
check on the company representative that would be working in Lino Lakes, Mr.
David Rasmussen;
NOW, THEREFORE, by order of the Lino Lakes City Council, Mr. David
Rasmussen, an employee of Skycom, Inc., is hereby authorized to vend for a
period of six - months beginning September 28, 2010 and ending March 28, 2011,
subject to all conditions and provisions of the Lino Lakes City Code.
Passed by the City Council of the City of Lino Lakes this 27th day of September,
2010.
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
•
•
•
•
•
•
AGENDA ITEM 4A
STAFF ORIGINATOR Kent R. Strege
Public Safety Director /Chief of Police
DATE September 27, 2010
TOPIC
VOTES REQUIRED:
BACKGROUND
Consideration Accepting a $19,196.88 Citizen Corps
Grant
Simple Majority
The Lino Lakes Police Department is requesting council to accept a Citizen Corps grant
of $19,196.88 awarded to the Lino Lakes Police Department by the Minnesota
Department of Public Safety - Homeland Security and Emergency Management.
One portion of the grant is for training department staff as instructors in CPR so they
can then train staff and volunteers in CPR as well as conduct refresher training as
required.
The second part of the grant provides for equipment and staff time to train and equip
Community Emergency Response Team members for utilization in disasters and
emergency incidents.
This grant also provides for the increase in hours of the Community Resource
Coordinator. The goals for the increased time include: support of Emergency
Management functions, support volunteer recruitment retention and involvement
furthering successful service to the residents of Lino Lakes. There is no requirement to
continue the increased hours beyond the grant.
The first portion of the grant is $1,750.00
The second part of the grant is $4,696.88
The third portion of the grant is $12,750.00
There is no required city match on this grant.
OPTIONS
1. Accept the grant.
2. Deny acceptance of the grant
2. Return the matter to staff for further information.
RECOMMENDATION
Option No. 1
•
•
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
Alcohol
and Gambling
Enforcement
Bureau of
Criminal
Apprehension
Driver
and Vehicle
Services
Emergency
Communication
Networks
Homeland
Security and
Emergency
Management
•
Minnesota
State Patrol
Office of
Communications
Office of
Justice Programs
Office of
Pipeline Safety
Office of
Traffic Safety
State Fire
Marshal
HsEmit
•
Homeland Security and Emergency Management
444 Cedar Street • Suite 223 • Saint Paul, Minnesota 55101 -6223
Phone: 651- 201 -7400 • Fax: 651- 296 -0459 • TTY: 651- 282 -6555
www.dps.state.mn.us
August 23, 2010
2009 Citizen Corps Grant Program (CCP)
Award Notification
Karen Anderson
Lino Lakes Police Department
640 Town Center Parkway
Lino Lakes, Minnesota 55014
Dear Karen,
I am pleased to inform you that the City of Lino Lakes Community Emergency Response
Team (CERT) has been awarded a total of $19,196.88 from the 2009 Citizen Corps grant
program. The breakdown of awards for your three requests is as follows:
• $12,750.00 on your request for $25,000.00 to increase your Community Resource
Coordinator position from a % to a full -time position.
• $4,696.88 for credentialing software, GPS units and for training expenses. The
portable radios requested are not authorized for the Citizen Corps program on the
Authorized Equipment List (AEL).
• $1750.00 to provide CPR and first aid training to 100 volunteers. This award breaks
down to $300 to train a CPR/first aid instructor, $700 to cover class costs and
$750.00 for manikin rental. Purchase of manikins (casualty simulators) is not
allowed for the Citizen Corps program in the Authorized Equipment List (AEL).
Please follow these steps to ensure compliance with Department of Homeland Security
(DHS) requirements:
1. Review the allowable funding activities below, by September 15, 2010. If you
have any questions about this grant award notification process or if your contact
information changes, please notify the MN Citizen Corps Program Manager, Dennis
Walter by e -mail at dennis.walter(a�state.mn.us.
2. Log on to the Web Enabled Grant Operations (WEGO) website
(www.wego.state.mn.us) to submit your proposal electronically, by close of business
(4:30 PM), September 30, 2010.
3. Complete and submit your signed grant agreement on the WEGO system.
When your application has been submitted in WEGO and has been approved by
EQUAL OPPORTUNITY EMPLOYER
—37—
HSEM, a grant agreement will be executed and signed by MN Homeland Security
and Emergency Management and the county officials who will serve as fiscal agents
for the grant. Do not spend any of this grant award until a signed and fully- executed
grant contract is completed.
All purchases and expenditures made must be used to support projects identified below. As
the fiscal agent for the grant, your jurisdiction is responsible for tracking of all funds
expended and the distribution of all equipment purchased with this grant. The 2009 grant
awards are specific to the projects and activities identified in the investment justifications
which they are a part of and cannot be re- allocated to other projects /activities without written
state and federal approval. The attached chart identifies the projects that are being funded
and how the funding has been allocated within projects based on state or federal
requirements.
Please direct any inquiries to the MN Citizen Corps Program Manager, Dennis Walter, at
dennis.walter @state.mn.us. Thank you for your assistance.
Sincerely,
Kris Eide
Director
Cc: 2009 grant files
CCP Program Manager
Project Information
Investment
Grant
Planning
Organization
Equipment
Training
Exercise
M&A
TOTAL
Community
preparedness
and Citizen
Response
CCP
$12,750.00
(salary)
$1,450.00
$4,996.88
$19,196.88
Fiscal Agent . •
Region
Jurisdiction
Contact
Phone
E -Mail
6
City of Lino Lakes
Al Rolek
(651) 982 -2410
al.rolek @ci.lino-lakes.mn.us
•
State of Minnesota
2009 Citizen Corps Project Application
Citizen Corps Name: Lino Lakes Police Department
Measurable goals for the Community Resource Program Manager Position
Program Manager Goals
Completion _
Date
Evaluate current Lino Lakes Citizen Corps groups (VIPS, CERT,
Citizen Corps Council) to determine strengths, weaknesses, needs and
develop an action plan to increase the number of volunteers, increase
the utilization of current volunteers, and improve communication and
collaboration among the groups, and integrate the groups through
combined trainings
Ongoing implementation of action plan
4th quarter 2010
1St quarter of
2011- 1st
quarter of 2012
Develop a recruitment and retention plan to increase number of active
Community Emergency Response Team and VIPS members; including
community presentations, advertising, and developing monthly
trainings for current Community Emergency Response Team members
Coordinate monthly trainings for current CERT members to keep them
active
4th quarter 2010
1st quarter of
2011- 1st
quarter of 2012
Research, develop, and implement a cross - functional board made up of
members of each Citizen Corps group to improve communication and
develop supplemental funding sources to support each Citizen Corps
program
1St quarter 2011
Increase emergency management efforts in the city by ensuring all
volunteers are trained and integrated into the Emergency Management
plan
3rd - -4th quarter
2011
Increase awareness in the community by presenting educational
seminars on emergency management and crime prevention. Train and
utilize volunteers to present emergency management/crime prevention
seminars
1st quarter of
2011 -1st quarter
of 2012
Develop training exercises with neighboring agencies and volunteers
in preparation for large scale disasters
1st quarter 2012
•
HSEM Region
6 /UA51
Contact Name
State of Minnesota
2009 Citizen Corps ProjectApptication
Please submit the completed Project Application to Dennis Walter
Citizen Corps Name
Karen Anderson
Jurisdiction
Lino Lakes Police Department - Volunteers in Police Service
Contact Phone
651- 982 -2378
Contact Email
karen.anderson@cllino-lakes.mn.us
Lino Lakes
Fiscal Agent (FA)
Al Rolek
FA Contact Phone
651 - 982 -2405
FA Contact Email
al.rolek@ci.lino-lakes.mn.us
Project Description - Describe what will be implemented and accomplished if this project is funded
In 2004 the Lino Lakes Police Department had 18 Police Reserve Officers and scattered Neighborhood Watch Groups. During that same
year the position of Community Resource Coordinator was created with the main job function being the development of volunteerism.
This position was half -time until 2008 at which point it became a 34 time position. This increase in hours was directly due to the
increased number of hours and level of involvement by volunteers. We currently have a total of 128 volunteers associated with the
police department The number of Neighborhood Watch groups grew from approximately 25 in 2004 to 75 this year, as well as having
established a Business Watch group.
The volunteers include people involved in CERT and other Volunteers in Police Service. Last year these volunteers donated over 10,400
hours to the Lino lakes Police Department.
The challenge is to continue the growth and involvement of the volunteers. The objective of this grant is to utilize the grant funds to
increase the Community Resource Coordinator position to a full -time position. The primary function of this job still remains integrating
the volunteers into all aspects of the organization while increasing their numbers. Coordinating their growth as well as their
collaboration will be crucial for the ongoing success of the VIPS program and this will take increasing amounts of time. Based on
previous success, the extra effort that this grant will allow us to put towards the VIPS program will provide enormous dividends by
allowing the Community Resource Coordinator to make further contacts with the public by presenting educational seminars on
emergency management and crime prevention involvement by the public.
Does your program receive funds from
another source?
{t Yes CNO
Is this a new Project? (1Yes ( NO Project Amount - please break down your
project cost by category
What other sources of funding do you have for the CCP beyond this grant? - ex: donations
from Walmart, Rotary, City /County financial support, etc
city budget
-40-
Category
Amount
Planning
Organization
$25,500.00
Equipment
Training
Exercises
M&A
Total
25,500
•
•
Milestones - Identify milestones and planned end dates for milestones. Ex: request bids - March 2010, select vendor -June 2010, etc
With the increased hours made available to the coordination of the VIPS program the Community Resource Coordinator we will
identify and present to groups of potential volunteers (2010).
We will develop an avenue for coordination between all VIPS programs so they work in support of each other as well as the
department (2010).
We will increase the number of volunteers associated with the Lino Lakes Police Department (2010).
We will increase the areas of volunteer involvement to offer more opportunities for volunteers to assist (2010).
Equipment &
Planner
Requests
Only - If your
request
includes
equipment
and /or funding
fora planner,
complete the
appropriate
sections.
Existing
Programs:
Tell us about your
program(s). -How
many members,
trainings, events, etc
Equipment Requests - Identify all planned equipment purchases including the AEL number and cost
Equipment
AEL Number
Cost
Planner Requests - Identify the roles and responsibilities of the proposed planner and related accomplishments
N/A
CERT- in existence since 2008, with 55 participants (another training class is being scheduled)
Volunteers in Police Service - in existence since 2004, with 73 participants.
The volunteers with the Lino Lakes Police Department have accounted for a growing number of hours over the years,
last year alone they donated 10,430 hours to the department. The Citizen Corps Council was established in 2002.
Save your document as: 2009 CCP jurisdiction name
Email your completed form to Dennis.Walter @state.mn.us
DEADLINE: April 30, 2010; 3:30 pm
Target Capability - Identify at least one Target Capability
this project supports - Use ctrl to select more than 1
Animal Disease Emergency Support
CBRNE Detection
Citizen Evacuation & Shelter -in -Place Isolation & Quarantine
Communications
Community Preparedness 8e Participation:
Counter Terror Investigation & Law En orcement
Critical Infrastructure Protection
Critical Resource Logistics & Distribution
Economic & Community Recovery
Emergency Public Information & Warning
Emergency Public Safety & Security
Emergency Triage & Pre - Hospital Treatment
Environmental Health
EOC Management
Epidemiological Surveillance & Investigation
Explosive Device Response Operations
Fatality Management
Fire Incident Response Support
Food and Agriculture Safety & Defense
Information Gathering & Recognition of Indicators
Intelligence & Information Sharing & Dissemination
Intelligence Analysis & Production
Laboratory Testing
Mass Care (Sheltering, Feeding, and Related Services
Mass Prophylaxis
Medical Supplies Management & Distribution
Medical Surge
On -Sight Incident Management
Planning
Responder Safety & Health
Response & Decontamination
Restoration of Lifelines
Risk Management
Search & Rescue (Land Based)
Structural Damage Assessment
Volunteer Management & Donations
WMD & Hazardous Materials
Target Capability Funding - For each of the selected Target
Capabilities, provide the proposed funding amount to be obligated
from this project
Target Capability
Amount
Community Preparedness & &
Total Proposed Funding -
should equal project amount from
above
$25,500.00
25,500
National Priorities - Identify up to four National Priorities this project
supports
❑ Expand Regional Collaboration
Implement the National Incident Management System (NIMS) and
" National Response Plan (NRP)
0 Implement the National Infrastructure Protection plan (NIPP)
0 Strengthen Information Sharing and Collaboration Capabilities
0 Strengthen Interoperable and Operable Communications Capabilities
Strengthen Chemical, Biological, RadiologicalNuclear, and Explosive
" ( CBRNE) Detection, Response & Decontamination Capabilities
0 Strengthen Medical Surge and Mass Prophylaxis Capabilities
Strengthen Planning and Citizen Preparedness Capabilities
Citizen Corps Strategic Goals (Draft) - please select the draft goals this project supports. - Use ctrl to select more than 1
GOAL ONE: Fully integrate all five Citizen Corps programs into the state Citizen Corps Program.
GOAL TWO: Increase the number of programs participating in Minnesota Citizen Corps Council activities.
GOAL THREE: Integrate the Minnesota Citizen Corps program more fully with other Homeland Security and Emergency Managemen
GOAL FOUR Integrate the Citizen Corps grant program into the overall Homeland Security Grant Program (HSGP) system.
GOAL FIVE_ Promote participation in the Citizen Corps program among po en la s a :e o er .
GOAL SIX_ Continue efforts to promote collaboration between Citizen Corps programs and voluntary organizations.
GOAL SEVEN: Improve oversight of the Citizen Corps Grant Program
_ • . .a and sustainabilit of state and local Citizen Cor s rograms.
Save your document as: 2009 CCP jurisdiction name
Email your completed form to Dennis.Walter @state.mn.us
DEADLINE: April 30, 2010; 3:30 pm
• STAFF ORIGINATOR:
DATE:
TOPIC:
•
AGENDA ITEM NO. 5A
Rick DeGardner, Public Services Director
September 27, 2010
Consider Resolution No. 10 -84, Office of Energy Security Grant
Award
VOTE REQUIRED: Simple Majority
BACKGROUND:
The Public Services Department was recently notified that our grant application for energy
improvements was selected for funding by the MN Office of Energy Security. The grant award is in
the amount of $89,937 and requires a 50% match. The grant application consisted of three primary
components:
Civic Complex - Installing a high efficiency (94.6 %) boiler for primary heating loads /operations
and utilizing the existing 78% efficient boilers for peak demand time only will result in approximately
$7,800 in annual energy savings.
Public Works /Senior Center - The current mechanical systems are 27 -30 years old and have
reached their average life expectancy. Installing new high efficient furnaces and cooling equipment
will result in annual energy savings of $2,925.
Centennial Fire Station #2 - The current mechanical systems are approximately 19 years old
and have efficiencies in the 70% range. Installing new heating equipment will provide 95% efficient
ratings and will result in annual energy savings of $2,371.
The above projects will result in excess of $13,000 in energy savings annually with a payback term of
6.6 years. Staff is seeking approval to enter into an agreement with the State of Minnesota to
execute the grant agreement. Staff recommends that the required matching funds be designated
from the Municipal Buildings & Facilities Fund.
OPTIONS:
1. Approve Resolution No. 10 -84, accepting the Office of Energy Security Grant Award and direct
staff to execute the Grant Agreement with the State of Minnesota for energy improvements.
.2. Do not approve Resolution No. 10 -84.
RECOMMENDATION:
Option 1.
CITY
CONTRIBUTION
GRANT
AWARD
REBATES
ENERGY
SAVINGS/YEAR
Civic Complex Boiler
$36,450
$39,950
$3,500
$7,800
Public Works HVAC
$26,989
$30,469
$3,480
$2,925
Centennial Fire Station #2
HVAC
$22,999
$19,518
$1,740
$2,371
TOTAL
$86,438
$89,937
$8,720
$13,096
The above projects will result in excess of $13,000 in energy savings annually with a payback term of
6.6 years. Staff is seeking approval to enter into an agreement with the State of Minnesota to
execute the grant agreement. Staff recommends that the required matching funds be designated
from the Municipal Buildings & Facilities Fund.
OPTIONS:
1. Approve Resolution No. 10 -84, accepting the Office of Energy Security Grant Award and direct
staff to execute the Grant Agreement with the State of Minnesota for energy improvements.
.2. Do not approve Resolution No. 10 -84.
RECOMMENDATION:
Option 1.
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 10 -84
ACCEPTING A GRANT AWARD FROM THE OFFICE OF
ENERGY SECURITY FOR ENERGY IMPROVEMENTS
WHEREAS, the City of Lino Lakes was selected by the Office of Energy Security to
receive a grant for energy efficiency improvements through the Facility Cost -Share
Grant Program, and
WHEREAS, the grant award is in the amount of $89,937 and requires a 50% match,
and
WHEREAS, the grant application consisted of energy improvement projects at the Civic
Complex, Public Works facility, and Centennial Fire Station #2, and
WHEREAS, the above projects will result in excess of $13,000 in energy savings
annually.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Lino Lakes
hereby accepts the grant award from the State of Minnesota and authorizes staff to
execute the grant agreement with the required matching funds designated from the
Municipal Buildings & Facilities Fund.
Jeff Reinert, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 27th day of September 2010.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted
in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
STATE OF MINNESOTA
GRANT CONTRACT
• This grant contract is between the State of Minnesota, acting through its commissioner of Commerce ("State") and City
of Lino Lakes, 600 Town Center Parkway, Lino Lakes, MN 55014 (`Grantee ").
•
•
Recitals
1. Under Minnesota Statute §216C.02 Subdivision 1, the State is empowered to enter into this grant.
2. The State is in need of assistance in the promotion of renewable energy resources.
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to
the satisfaction of the State.
Grant Contract
1 Term of Grant Contract
1.1 Effective date: 10/01/2010, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and the
Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expiration date: 03/31/2011, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8.
Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and
Endorsement; 13. Governing Law, Jurisdiction, and Venue; 15. Data Disclosure; and Exhibit A, Section C.
2 Grantee's Duties
The Grantee, who is not a state employee, will execute the duties set forth in Exhibit A, incorporated herein by
reference.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence.
4 Consideration and Payment
4.1. Consideration. The State will pay for all services performed by the Grantee under this grant contract as
follows:
4.1.1. Compensation. The Grantee will be paid the lesser of Eight -Nine Thousand Nine Hundred Thirty -
Seven dollars and Forty cents ($89,937.40) or Fifty percent (50.00 %) of actual eligible costs incurred
in the performance of the Grantee's duties according to the breakdown of costs contained in the grant
budget (Exhibit A) which is attached to and incorporated into this grant contract.
4.1.2. Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred
by the Grantee as a result of this grant contract will not exceed Zero dollars (5 0.00); provided that the
Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater
amount than provided in the current "Commissioner's Plan" promulgated by the commissioner of
Employee Relations. The Grantee will not be reimbursed for travel and subsistence expenses incurred
outside Minnesota unless it has received the State's prior written approval for out of state travel.
Minnesota will be considered the home state for determining whether travel is out of state.
4.1.3. Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed Eight -Nine Thousand Nine Hundred Thirty -Seven
dollars and Forty cents ($89,937.40) or Fifty percent (50.00 %) of the total actual, eligible costs
incurred in the performance of the Grantee's duties specified in Exhibit A.
4.2. Matching Requirements. The Grantee certifies that the following matching requirement for the grant contract
will be met by Grantee: No less than Fifty percent (50.00 %) of the total actual, eligible costs incurred in the
performance of the Grantee's duties specified in Exhibit A.
G -City of Lino Lakes - Commerce
Grant (Rev 08/10)
-45-
4.3. Payment
4.3.1. Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the
services actually performed and the State's Authorized Representative accepts the invoiced services.
Invoices must be submitted timely and according to the schedule as outlined in Exhibit A.
4.3.2. Federal funds. Payments under this grant contract will be made from federal funds obtained by the
State through the American Recovery and Reinvestment Act of 2009 (Public Law 111 -5). The Grantee
is responsible for compliance with all federal requirements imposed on these funds and accepts full
financial responsibility for any requirements imposed by the Grantee's failure to comply with federal
requirements. These requirements include, but are not limited to, Title III, part D, of the Energy Policy
and Conservation Act (42 U.S.C. 6321 et seq. and amendments thereto); U.S. Department of Energy
Financial Assistance Rules (10CFR600); and Title 2 of the Code of Federal Regulations.
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Abby Finis, Energy Programs Specialist, 651- 296 -6205, or their
successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services
provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify
acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Rick DeGardner, Public Service Director, 651- 982 -2444, or their
successor. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee
must immediately notify the State.
•
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by
the same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes
of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the
Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the
Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
•
G -City of Lino Lakes - Commerce 2
Grant (Rev. 08 /10)
-46-
•
•
•
10 Government Data Practices and Intellectual Property
10.1. Government Data Practices. The Grantee and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as
it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee
under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to
in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately
notify the State. The State will give the Grantee instructions concerning the release of the data to the
requesting party before the data is released.
10.2. Intellectual Property Rights. Grantee represents and warrants that materials produced or used under this grant
contract do not and will not infringe upon any intellectual property rights of another, including but not limited
to patents, copyrights, trade secrets, trade names, and service marks and names. Grantee shall indemnify and
defend the State, at Grantee's expense, from any action or claim brought against the State to the extent that it is
based on a claim that all or part of the materials infringe upon the intellectual property rights of another.
Grantee shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs,
and damages including, but not limited to reasonable attorneys' fees arising out of this grant contract,
amendments and supplements thereto, which are attributable to such claims or actions.
If such a claim or action arises, or in Grantee 's or the State's opinion is likely to arise, Grantee shall, at the
State's discretion, either procure for the State the right or license to continue using the materials at issue or
replace or modify the allegedly infringing materials. This remedy shall be in addition to and shall not be
exclusive to other remedies provided by law.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees are in no way
the State's obligation or responsibility.
12 Publicity and Endorsement
12.1. Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or
jointly with others, or any subcontractors, with respect to the program, publications, or services provided
resulting from this grant contract.
12.2. Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30
days written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
G -City of Lino Lakes - Commerce 3
Grant (Rev. 08/10)
-47-
14.2 Termination for Cause. The State may cancel this Grant Contract immediately if the State finds that there has
been a failure to comply with the provisions of this Grant Contract, that reasonable progress has not been mad
or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take
action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and
requiring the return of all or part of the funds already disbursed.
14.3 Termination for Insufficient Funding. The State may immediately terminate this Grant Contract if: 1)
funding for Grant No. DE- EE0000757 is withdrawn by the US Department of Energy; 2) it does not obtain
funding from the Minnesota Legislature, or other funding source; or 3) if finding cannot be continued at a
level sufficient to allow for the payment of the services covered here. Termination must be by written or fax
notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and
effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State will not be assessed any
penalty if the Grant Contract is terminated because of the decision of the Minnesota Legislature, or other
funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding
within a reasonable time of the State's receiving that notice.
15 Data Disclosure
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social
security number, federal employer tax identification number, and /or Minnesota tax identification number, already
provided to the State, to federal and state tax agencies and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could
result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any.
16 Davis -Bacon Act (DBA) Requirements
Section 1606 of ARRA requires that all laborers and mechanics employed by contractors and subcontractors on
construction, alteration, or repair projects funded directly by or assisted in whole or in part by ARRA Funds shall be
paid wages at rates not less than those prevailing on projects of a similar character in the locality as determined by
the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code). Pursuant to
Reorganization Plan No. 14 and the Copeland Act, 40 USC 3145, the United States Department of Labor has issued
regulations 29 CFR Parts 1, 3, and 5 to implement the Davis -Bacon and related Acts. Wage determinations can be
found at: www.wdol.gov and additional information on DBA Requirements can be found at: www.dol.gov /esa/whd.
This contract does not explicitly or implicitly require that a scope of work proposed to satisfy the outcomes of the
Grantee's Program must include activities of a nature and scope that require DBA compliance. However, if
proposed work includes such activities, the state will hold the Grantee responsible for all federal requirements
involving DBA wages and reporting. It is the responsibility of the Grantee to determine if DBA wages will apply to
their program.
17 Waste Management Plan
The Grantee is required to comply with all Federal, state and local regulations for waste disposal for projects funded
through the Grantee's program. Loan recipients must address waste generated by the project, if applicable, and
describe the plan to dispose of any sanitary or hazardous waste (e.g., construction and demolition debris, old light
bulbs, lead paint, lead ballasts, piping, roofing material, discarded equipment, debris, and asbestos) generated as a
result of the project.
18 Compliance with National Historic Preservation Act
Prior to the expenditure of federal funds, if applicable, projects must be evaluated to determine if they are subject to
review under Section 106 of the National Historic Preservation Act (NHPA) of 1966 (36CFR 800). Section 106
applies to projects that may affect properties listed in or eligible for listing in the National Register of Historic •
Places. Properties meeting the following criteria will be subject to Section 106 review:
• Is at least 45 years old; and
G -City of Lino Lakes - Commerce
Grant (Rev. 08/10)
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4
• Listed in or eligible for listing in the NRHP (either individually or as part of a district);
• Any project involving ground disturbing activity (excavation, utility installation, etc.).
It is the responsibility of the Grantee to provide information needed to complete the Section 106 evaluation.
Intentional efforts to circumvent these requirements by altering or damaging a historic property that is a candidate
for federal grant funding will be construed as "anticipatory demolition" as defined in section 1 l Ok of the NHPA as
follows:
Section 110 [16 U.S.C. 470h -2(k) -- Anticipatory demolition]; (k) Each Federal agency shall ensure that the agency
will not grant a loan, loan guarantee, permit, license, or other assistance to an applicant who, with intent to avoid the
requirements of section 106 of this Act, has intentionally significantly adversely affected a historic property to
which the grant would relate, or having legal power to prevent it, allowed such significant adverse effect to occur,
unless the agency, after consultation with the [Advisory Council on Historic Preservation], determines that
circumstances justify granting such assistance despite the adverse effect created or permitted by the applicant.
Initiating a grant funded project before reviews required under Section 106 of the NHPA have been completed may
cause significant delays in the release of grant funds, require negotiated mitigation, or result in an outright loss of
federal funding.
19 Disadvantaged Business Enterprises
Projects funded in whole or in part from funds received by the Grantee directly from this grant contract must, to the
extent practicable, ensure that bidding contractors are qualified and participate in available apprentice and training
programs for all work performed. Bidding for contracts must, to the extent practicable, use the process established in
Minnesota Statutes, section 16C.16, subdivision 4, 5, 6 and 7, except that subdivision 12 does not apply.
20 Buy American
The Grantee confirms that, if applicable, it is in compliance with the Buy American provision in the American
Reinvestment and Recovery Act of 2009 (ARRA) (Section 1605 of Title XI) which directs that, subject to certain
exceptions, no funds appropriated or otherwise made available for a project may be used for the construction,
alteration, maintenance, or repair of a public building or public work unless all the iron, steel, and manufactured
goods used are produced in the United States.
A Grantee requesting a determination regarding the inapplicability of the Buy American restrictions for lack of
quantity or quality, increase of cost of the project by more than 25 percent, or inconsistency with the public interest,
must be submitted to the State prior to the execution of the grant agreement. The prospective Grantee shall include
the information and applicable supporting data required by 2 CFR 176.140(c) and (d) in the request. Exceptions
must be approved by the State and the United States Department of Energy.
Additional information, including category exclusions and exceptions, on Buy American can be found at:
wwwl.eere.energy.gov/recovery/buy_american_provision.html.
21 Reporting
Section 1512 of the American Recovery and Reinvestment Act of 2009 (ARRA) states recipients of "Recovery Act
funds must comply with the extensive reporting requirements." Laws of Minnesota 2009, Chapter 138, Article 5,
Section 2 (accountability and transparency reporting) specifies additional recipient reporting requirements related to
ARRA funding.
A) Monthly, the Grantee must submit progress reports detailing the progress and tasks completed of the grant
agreement funded in whole, or in part, with ARRA funding including percent of project completion to the State
by the 5th day of each month for the preceding month's work.
G -City of Lino Lakes - Commerce 5
Grant (Rey. 08 /10)
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B) Quarterly, the Grantee must submit additional grant related information, including but not limited to data
regarding hiring practices for jobs retained or created under this agreement and information related to training
where applicable. The Grantee shall report this information on a form prescribed by the State which must be
submitted to the State by the 5th day of each month following the end of the quarter for the preceding quarter's
work. If the grant contract ends prior to the end of the quarter, the Grantee shall submit all data relevant to this
requirement for that quarter up to the end date of the grant contract and submit it with the final report.
If a Grantee does not comply with these requirements the State reserves the right to withhold funding.
1. STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minn. Stat. §§ 16A.15 and 16C.05
Signed:
3. MN DEPARTMENT OF COMMERCE
Individual certifies that Ands have been encumbered as
required by Alinn. Stat. §§ 16A.15 and 16C.05.
By:
Date: Title:
CFMS: Date:
2. CITY OF LINO LAKES
The Grantee certifies that the appropriate person(s) have executed
the grant contract on behalf of the Grantee as required by applicable
articles, bylaws, resolutions. or ordinances.
By:
Title:
Date:
By:
Title:
Date:
Distribution:
MN Dept. of Commerce. Accounting Dept.
Grantee
State's Authorized Representative (copy)
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STAFF ORIGINATOR:
CC MEETING DATE:
TOPIC:
BACKGROUND
AGENDA ITEM 6.A.
Paul Bengtson
September 27, 2010
Ordinance Number 11 -10 — Amending Section 3 of
the Zoning Ordinance to revise the permit
requirements for swimming pools and the
construction requirements for fences and walls.
The city's Building Official has identified a couple of minor changes that should be
made to the Zoning Ordinance to better reflect the Building Code and Property
Maintenance Codes.
First, the Swimming Pool section requirement for permit does not match the building
code. It currently requires a permit for a pool with a 5,000 gallon capacity OR depth
potential of 30 inches. The Building Code only requires a permit if both thresholds are
• met, staff is proposing the following change to the text within Section 3.Subdivision
4.D.3.a.1:
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1) A building permit shall be required for any swimming pool with a
capacity of over five thousand (5,000) gallons ef-and with a depth
potential of thirty (30 ") inches.
Next, the Zoning Ordinance currently requires all fences and walls to be 10% open.
This is believed to have been added to the ordinance in an attempt to inform residents
of potential property maintenance (airflow) and building code (wind loads) issues.
Neither the Building Code, nor the city's property maintenance codes have any
opening requirements for fences anymore. The current issue with the opening
requirement is that residents cannot purchase preassembled solid six foot fence
panels sold in home improvement stores. They are forced to choose alternating board
panels, or panels with lattice sections. This eliminates some of the privacy that these
fences offer.
Additionally, at the September 8, 2010 meeting, the Planning and Zoning Board
recommended that the ordinance's current prohibition of the use of used materials' be
removed to allow the re -use of materials so long as the wall is constructed in a
professional and substantial manner as required earlier in the same paragraph of the
ordinance. Staff agrees that the reuse of materials is important to allow, but would the
Building Official would like to still include some sort of limitation on the materials used
for fence construction. As such, staff is including a revised sentence about materials
allowed.
Staff is therefore proposing the following text change within the fences and walls
section of the ordinance (Section 3.Subdivison 4.R.4.a):
4. Construction and Maintenance.
a. Every fence or wall shall be constructed in a professional and
substantial manner and of substantial material reasonably suitable for
the purpose for which the fence is proposed to be used. The materials
and design shall also be compatible with other structures in the area in
which the fence or wall is located and shall not cause blight or a
negative impact.
No Fence shall be constructed of
used or discarded materials in disrepair or materials not specifically
manufactured for fencing.
PLANNING AND ZONING BOARD:
On September 8, 2010 the Planning and Zoning Board held a public hearing on this
amendment and ultimately recommended approval of the ordinance amendment
included in Ordinance Number 11 -10.
RECOMMENDATION
Staff recommends the adoption of Ordinance Number 11 -10
ATTACHMENTS
Ordinance Number 11 -10
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1st Reading:
Publication:
2 "d Reading:
Effective:
Council Member
moved for adoption of the following ordinance:
CITY OF LINO LAKES
ORDINANCE NO. 11 -10
AN ORDINANCE AMENDING SECTION 3 OF THE ZONING ORDINANCE IN
REGARDS TO FENCES AND SWIMMING POOLS.
Section 1 Findings
Section 2, Subdivision 1 of the Zoning Ordinance requires consideration of possible
adverse effects of a proposed zoning amendment and that the judgment of a proposed
amendment to the Zoning Ordinance shall be based upon, but not limited to, the
following factors:
1. The proposed action has been considered in relation to the specific policies and
provisions of and has been found to be consistent with the official City Comprehensive
Plan.
Accessory Buildings and Structures such as swimming pools and fences
are currently allowed by the zoning ordinance, and the changes included
in this ordinance are consistent with the current Comprehensive Plan
and the draft 2030 Comprehensive Plan.
2. The proposed use is or will be compatible with present and future land uses of
the area.
Accessory Buildings and Structures such as swimming pools and fences
are currently allowed by the zoning ordinance, and the changes included
in this ordinance will not cause compatibility issues with present or future
and uses in the city.
3. The proposed use conforms with all performance standards contained herein.
This ordinance establishes performance standards for the uses known
Accessory Buildings and Structures, specifically swimming pools and
fences.
4. The proposed use can be accommodated with existing public services and will
not overburden the City's service capacity.
The Accessory Buildings and Structures subsection of the zoning
ordinance will not have an effect on the City's public services.
5. Traffic generation by the proposed use is within capabilities of streets serving
the property.
The Accessory Buildings and Structures subsection of the zoning
ordinance will not have an effect on the City's street system.
The Lino Lakes Planning & Zoning Board held a public hearing on the Zoning
Ordinance amendment on September 8, 2010, and recommended approval.
Section 2 Amendment of Zoning Ordinance Approved
The City Council of Lino Lakes ordains that Section 3, Subdivision 4.D.3.a.1 of the
Zoning Ordinance is hereby amended as follows (text to be removed in strikcthrough,
added text in underline):
2) A building permit shall be required for any swimming pool with a capacity of
over five thousand (5,000) gallons eared with a depth potential of thirty (30 ")
inches.
Section 3 Amendment of Zoning Ordinance Approved
The City Council of Lino Lakes ordains that Section 3, Subdivision 4.R.4.a of the
Zoning Ordinance is hereby amended as follows (text to be removed in ctrikethrough,
added text in underline):
a. Every fence or wall shall be constructed in a professional and substantial manner
and of substantial material reasonably suitable for the purpose for which the
fence is proposed to be used. The materials and design shall also be compatible
with other structures in the area in which the fence or wall is located and shall
not cause blight or a negative impact. Fences shall be at least ten (10) percent
open to provide space for the passage of air. No used material shall be used in
the construction of fences or walls.
Section 4 Zoning Ordinance and City Code Stand As Amended
As above amended, the Zoning Ordinance shall stand as initially passed and
previously amended. As above amended, the City Code shall stand as initially passed
and previously amended.
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Section 5 In Effect According to City Charter
This ordinance shall be in force and effect from and after its passage and publication
according to the Lino Lakes City Charter.
Jeff Reinert, Mayor
Attest: Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this _th day of , 2010.
The motion for the adoption of the foregoing ordinance was duly seconded by Council
Member and upon a vote being taken thereon, the following voted in
favor thereof:
The following voted against same:
Whereupon said ordinance was declared duly passed and adopted.
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AGENDA ITEM 6 B i.
STAFF ORIGINATOR: Jeff Smyser
C.C. MEETING DATE: September 27, 2010
TOPIC: Consideration of Resolution No. 10 -85
Extension of Time for Century Farm North 5th Addition
VOTE REQUIRED: Simple Majority
BACKGROUND
The Century Farm North project received planned unit development (PUD) and preliminary plat
approval in 2003 with Resolution No. 03 -60. A PUD development stage plan must be followed
by the PUD final plan application within twelve months. Similarly, a final plat must be
submitted within one year of the preliminary plat approval.
The City Council previously granted extensions by approving Resolutions 07 -165, 08 -107 09 -39,
and 10 -36, the last of which allowed the developer until October 1, 2010 to submit the final plat
for the fifth phase. Due to the widespread slowdown in development in the region, the developer
will not be able to meet the deadlines for submittal of the final plan /plat. The developer has
asked for another extension. A PUD can be extended for period of six months under the zoning
ordinance.
OPTIONS
1. Approve Resolution 10 -85 extending the period for submittal of a PUD -final plan /final plat.
2. Deny Resolution 10 -85
3. Return to staff with direction.
RECOMMENDATION
Option 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 10-85
RESOLUTION APPROVING AN EXTENSION OF TIME FOR THE SUBMITTAL OF
THE PLANNED UNIT DEVELOPMENT FINAL PLAN AND FINAL PLAT FOR
CENTURY FARM NORTH 5TH ADDITION
WHEREAS, review and approvals of plats are governed by state statutes and City ordinances,
and
WHEREAS, the Planned Unit Development — Development Stage Plan for Century Farm North,
approved by the City Council on April 28, 2003 with Resolution 03 -60, included a phasing plan
for final platting a specified number of units each year, and
WHERAS, the phasing plan also specified numbers of acres of Metropolitan Urban Service Area
(MUSA) reserve that would be granted to each annual phase, and
WHERAS, the city's Subdivision and Platting Ordinance requires the final plat for subsequent
phases be submitted within one year of approval of the final plat for the previous phase, and
WHEREAS, the City granted extensions with Resolutions 07 -165, 08 -107 09 -39, and 10 -36; and
WHEREAS, a request has been submitted to the City to extend the time allowed for submittal of
a final plat upon approval by the City Council, and
WHEREAS, the Planned Unit Development — Development Stage Plan for Century Farm North
is still in compliance with City requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the submittal time of the PUD -Final Plan/Final Plat application
for the Planned Unit Development for Century Farm North 5th Addition, subject to the following
conditions:
1. The PUD -Final Plan/Final Plat for Century Farm North 5th Addition must be
submitted by April 1, 2011; unless an additional extension is granted by the City
Council.
2. All conditions of approval for Resolution No. 03 -60 will continue to apply to the site.
3. The 9.4 Acres of MUSA reserve assigned to Century Farm North 5th Addition by
Resolution No. 03 -60 shall not be reallocated to a different project if the PUD -Final
Plan/Final Plat for the 5th Addition is submitted by April 1, 2011.
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Jeff Reinert, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 27th day of September, 2010.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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Resol. No. 10 -85 page 2
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AGENDA ITEM 6 B ii
STAFF ORIGINATOR: Jeff Smyser
C.C. MEETING DATE: September 27, 2010
TOPIC: Consideration of Resolution No. 10 -86
Extension of Time for The Preserve
VOTE REQUIRED: Simple Majority
BACKGROUND
In 2006 the City Council approved The Preserve, a residential subdivision. This approval
included Ordinance 08 -06, a Rezone to Planned Unit Development (PUD); and Resolution 06-
137 approving a PUD Development Stage Plan/Preliminary Plat
A PUD development stage plan must be followed by the final plan application within twelve
months. Likewise, a final plat must be submitted within one year of the preliminary plat
approval. The project did not meet these deadlines due to the widespread slowdown in
development in the region. The City extended the deadline with Resolutions 08 -109, 09 -77, and
10 -34. The recommendation is to extend the PUD final plan/final plat deadline once again.
We did receive a final plat application though there are some pieces of information still lacking.
Staff did bring it to the Planning & Zoning Board, which gave a recommendation based on
receiving the missing pieces. All incomplete and missing elements must be submitted before the
application is complete and the final plat is brought to the City Council for approval.
The preservation of open space on this site will be an important step in the implementation of the
City's larger greenway vision. The Preserve site includes a high value natural resource area that
includes a major drainage through the southern part of Lino Lakes. Permanent open space is to
be created behind most lots that extends for hundreds of feet. These areas are to be placed in a
permanent conservation easement. The approval included a restoration and management plan for
wetlands and other open space. A public trail also would be created.
OPTIONS
1. Approve Resolution No. 10 -86 granting an extension for submitting the PUD -Final
Plan/Final Plat.
2. Deny Resolution No. 10 -86.
3. Return to staff with direction.
RECOMMENDATION
Option 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 10 -86
APPROVING AN EXTENSION OF TIME FOR SUBMITTAL OF
THE PLANNED UNIT DEVELOPMENT FINAL PLAN AND FINAL PLAT
FOR THE PRESERVE
WHEREAS, on September 11 and August 28, 2006 the City Council granted approvals for the
The Preserve project with the following actions:
- Ordinance 08 -06: Rezone to Planned Unit Development (PUD)
- Resolution 06 -137: Development Stage Plan/Preliminary Plat
and
WHERAS, Section 2, Subd. 10.F.8.g. of the City's Zoning Ordinance, requires that a PUD -final
plan be submitted within one year of approval of the PUD- development stage plan but allows an
extension for six month intervals, and the extension can be approved after the deadline date
passes; and
WHERAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be
submitted within one year of approval of the preliminary plat unless an extension is requested
and for good cause is granted by the City Council; and
WHEREAS, the City granted extensions with Resolutions 08 -109, 09 -77, and 10 -34; and
WHEREAS, a request has been submitted to the City for additional extension; and
WHEREAS, the City Council finds that there is good cause to grant an extension because the
economic conditions of the real estate market have affected development nationally, regionally,
and locally;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension for submittal of the PUD -Final Plan/Final Plat application for the
Planned Unit Development originally approved with Resolution No. 06 -137.
BE IT FURTHER RESOLVED, that the following conditions apply:
1. The PUD -Final Plan/Final Plat application must be submitted by April 1, 2010.
2. All of the conditions of approval included in Resolution No. 06 -137 continue to apply.
Jeff Reinert, Mayor
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ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 26`h day of April, 2010.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 10 -86, page 2
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AGENDA ITEM 6 B iii
STAFF ORIGINATOR: Jeff Smyser
C.C. MEETING DATE: September 27, 2010
TOPIC: Consideration of Resolution No. 10 -87
Extension of Time for Moon Marsh
VOTE REQUIRED: Simple Majority
BACKGROUND
In 2007 the City Council approved the Moon Marsh project with Resolution No. 07 -142. This
approved a Conditional Use Permit for a Planned Unit Development and PUD Development
Stage Plan/Preliminary Plat.
A PUD development stage plan must be followed by the final plan application within twelve
months. Likewise, a final plat must be submitted within one year of the preliminary plat
approval. Construction must begin within one year of approval of a conditional use permit. The
project did not meet these deadlines due to the widespread slowdown in development in the
region. The recommendation is to extend the PUD final plan/final plat to April 1, 2011.
The preservation of open space on this site will be a step in the implementation of the City's
larger greenway vision. The Moon Marsh site includes a high value natural resource area.
Permanent open space is to be created within the site that will be placed in a permanent
conservation easement.
OPTIONS
1. Approve Resolution No. 10 -87 granting an extension for submitting the PUD -final plan /final
plat.
2. Deny Resolution No. 10 -87.
3. Return to staff with direction.
RECOMMENDATION
Option 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 10 -87
APPROVING AN EXTENSION OF TIME FOR THE
CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT FINAL
PLAN AND FINAL PLAT FOR MOON MARSH
WHEREAS, on September 10, 2007 the City Council granted approvals for the Moon Marsh
project with Resolution 07 -142 approving a Conditional Use Permit for a Planned Unit
Development and PUD Development Plan/Preliminary Plat; and
WHERAS, Section 2, Subd. 10.F.8.g. of the City's Zoning Ordinance, requires that a PUD -final
plan be submitted within one year of approval of the PUD- development stage plan but allows an
extension for six month intervals, and the extension can be approved after the deadline date
passes; and
WHERAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be
submitted within one year of approval of the preliminary plat unless an extension is requested
and for good cause is granted by the City Council; and
WHEREAS, Section 2, Subd. 2.B.11. of the City's Zoning Ordinance states that if construction
has not begun within one year of approval of a conditional use permit the permit is void; and
WHEREAS, the City granted extensions with Resolutions 08 -106, 09 -78, and 10 -35; and
WHEREAS, the City Council finds that there is good cause to grant an extension because the
economic conditions of the real estate market have affected development nationally, regionally,
and locally;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves the following extensions:
1. Submittal of the PUD -final plan/final plat application for the Planned Unit Development
approved with Resolution No. 07 -142.
2. Beginning of construction under the Conditional Use Permit requirement.
BE IT FURTHER RESOLVED that these extensions are subject to the following conditions:
1. The escrow account must be paid in full prior to any additional City review, action, or
activity that would incur additional charges against the escrow.
2. The PUD final plan/final plat must be submitted by April 1, 2011.
3. Construction must begin within six months of final plat approval.
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4. All of the conditions of approval included in Resolution No. 07 -142 continue to apply.
Jeff Reinert, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 27th day of September, 2010.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 10 -87, page 2
1
STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
BACKGROUND:
AGENDA ITEM 6Ci
James E. Studenski, City Engineer
September 27, 2010
Resolution No. 10 -88, Declaring Costs to be
Assessed, Pine Street Paving Improvements.
Simple Majority
A Public Hearing was held for the Pine Street Paving Improvements on October 26, 2009.
Before any further action could be taken on the proposed project as required by the City Charter,
60 days was required to elapse following the Public Hearing, that date was December 25, 2009.
The Public Hearing was initiated by a resident petition to research the costs of paving Pine Street.
On April 26, 2010 the City Council approved Resolution 10 -39 declaring the costs to be assessed
for the Pine Street Paving Improvements using the estimated amount of $199,250.00 from the
feasibility study. The project has been successfully completed and is significantly under the
estimate. The total costs including construction, administration, engineering and legal are
$169,647.22, which allows for a reduction in the assessments as shown on the attached fmal re-
assessment roll. The unit assessment can be reduced from $9,488.10 to $8,078.44.
The costs above are the Lino Lakes portion of the project as the costs to pave Pine Street are
being split as a 50% - 50% cost share with the City of Columbus through a Joint Powers
Agreement.
The next step in the process is to declare the costs to be re- assessed based on the final project
costs.
RECOMMENDATION:
Staff recommends approving Resolution Number 10 -88, Declaring Costs to be Re- Assessed,
Pine Street Paving Improvements.
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Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 10 -88
RESOLUTION DECLARING COSTS TO BE RE- ASSESSED, PINE STREET
PAVING IMPROVEMENTS
WHEREAS, a resolution of the City Council adopted the 28th day of September 2009
called for a Public Hearing on the proposed paving improvements of Pine Street from
Lake Drive to 4th Avenue,
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the
hearing was given, and the hearing was held thereon on the 26th day of October, 2009, at
which all persons desiring to be heard were given an opportunity to be heard thereon,
AND WHEREAS, Resolution 10 -39, Declaring Costs to be Assessed, Pine Street Paving
Improvements approved on April 26, 2010 is being replaced with this resolution based on
the final project costs,
AND WHEREAS, The costs to pave Pine Street will be split as a 50% - 50% cost share
with the City of Columbus and it is proposed to finance the project with special
assessments assessed 100% to the benefited property owners,
AND WHEREAS, this improvement project is subject to a Joint Powers Agreement
between the City of Columbus and the City of Lino Lakes Regarding the Pine Street
Paving Improvements and Maintenance,
WHEREAS, pursuant to a resolution passed by the council on January 25, 2010, TKDA
has prepared plans and specifications for the paving improvement of Pine Street and has
presented such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
1. The project is 100% assessed to the benefited property owners. The City will be
re- assessing $169,647.44 at this time.
2. Assessments shall be payable in equal annual installments extending over a period
of 15 years, and shall bear interest at the rate of 7 percent per annum from the date
of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate
the proper amount to be specially re- assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard to
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cash valuation, as provided by law, and she shall file a copy of such proposed re-
assessment in her office for public inspection.
4. The City Clerk shall upon the completion of such proposed re- assessment, notify
the council thereof.
Jeff Reinert, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 27th day of September, 2010.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
September 27, 2010
Assessment
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STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
BACKGROUND:
AGENDA ITEM 6Cii
James E. Studenski, City Engineer
September 27, 2010
Resolution No. 10 -89, Calling for a Public Hearing
on Proposed Assessments, Pine Street Paving
Improvements.
Simple Majority
Following the City's action declaring cost to be re- assessed for the Pine Street Paving
Improvements project, the City must call for a Public Hearing on the proposed re- assessments.
It is staffs recommendation to call for a Public Hearing on the proposed re- assessments for the
Pine Street Paving Improvements project. The Public Hearing, Adopting the Proposed
Re- assessment Role for the paving improvements of Pine Street will be held at the October 25,
2010 City Council Meeting.
RECOMMENDATION:
Staff recommends approving Resolution Number 10 -89, Calling for a Public Hearing on
Proposed Re- assessments, Pine Street Paving Improvements.
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 10 -89
RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED
RE- ASSESSMENTS, PINE STREET PAVING IMPROVEMENTS
WHEREAS, a resolution of the City Council adopted the 28th day of September 2009
called for a Public Hearing on the proposed paving improvements of Pine Street from
Lake Drive to 4th Avenue,
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the
hearing was given, and the hearing was held thereon on the 26th day of October, 2009, at
which all persons desiring to be heard were given an opportunity to be heard thereon,
AND WHEREAS, Resolution 10 -40, Calling for a Public Hearing on Proposed
Assessments, Pine Street Paving Improvements, approved on April 26, 2010 is replaced
by this resolution based on the final project costs,
AND WHEREAS, the clerk has notified the council that such proposed re- assessment has
been completed and filed in her office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
1. A Public Hearing shall be held on the 25th day of October, 2010 in council
chambers of City Hall at 6:30 p.m. to pass upon such proposed re- assessment and
at such time and place all persons owning property affected by such improvement
will be given an opportunity to be heard with reference to such re- assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
re- assessment to be published once in the official newspaper at least two weeks
prior to the hearing, and she shall state in the notice the total cost of the
improvement. The City Clerk shall also cause mailed notice to be given to the
owner of each parcel described in the re- assessment roll no less than two weeks
prior to the hearings.
3. The owner of any property so re- assessed may, at any time prior to certification of
the re- assessment to the County Auditor, pay the whole of the re- assessment on
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such property, with interest accrued to the date of payment, to the City Treasurer,
except that no interest shall be charged if the entire re- assessment is paid by
November 15, 2010; If assessment is not paid in full, interest shall accrue
beginning on November 15, 2010. The owner may, at any time thereafter, pay to
the City Treasurer the entire amount of the re- assessment remaining unpaid, with
interest accrued. Such payment must be made before November 15 or interest
will be charged through December 31 of the next succeeding year.
Jeff Reinert, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 27th day of September, 2010.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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