HomeMy WebLinkAboutAudit Report 12/31/1965VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
CALENDAR YEAR 1965
INDEX
Page
Village Council and Administrative Officials 1
Scope of Audit and Accountants' Opinion 2
Statements of Cash Receipts and Disbursements:
A - Summary - All Funds 3
B -1 - General Fund 4 - 6
B -2 - Fire Protection Fund 7
B -3 - Civil Defense Fund 7
B -4 - Gopher Control Fund 7
B -5 - Parks and Playgrounds Fund 8
B -6 - Road and Bridge Fund 9
B -7 - Special Ditch Assessment Fund 10
B -8 - Debt Redemption Fund 10
Additional Comments and Data Not Covered By Accountants' Opinion:
Comments and Recommendations 11
Exhibits:
1 - Requirements for Debt Redemption - 12
Street Improvement Bonds
2 - Bond Principal, Interest and Tax Levy - 13
Park Improvement Bonds
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
VILLAGE COUNCIL AND ADMINISTRATIVE OFFICIALS
As of December 31, 1965
Alden Domning Mayor
Naomi Zelinka Clerk
Al Ross Trustee
Howard Speiser Trustee
Roy Backlin Trustee
Treasurer
Babcock and Locher Attorneys
Milner W. Carley and Associates Engineers
Population - 3,013 per 1965 census
BONHIVER, ANFINSON, HENDRICKSON & CO.
CERTIFIED PIrBLIC ACCOUNTANTS
10601 OLSON MEMORIAL DRIVE
MINNEAPOLIS. MINNE$OTA 66427
TELEPHONE 640 -0421
HOMER A. BONHIVER. C.P.A.
DONALD D. ANFINSON. C.P.A.
ORIS A. HENDRICKSON. CIP.A.
THOMAS E. REARDON. C.P.A.
To the Village Council and Residents
Village of Lino Lakes
Anoka County, Minnesota
MEMBERS OF
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
MINNESOTA SOCIETY OP
CERTIFIED PUBLIC ACCOUNTANTS
We have examined the statements of cash receipts and disbursements of the funds
listed below of the Village of Lino Lakes, Minnesota, for the year ended December
31, 1965:
General Fund
Fire Protection Fund
Civil Defense Fund
Gopher Control Fund
Parks and Playgrounds Fund
Road and Bridge Fund
Special Ditch Assessment Fund
Debt Redemption Fund
Our examination, a limited cash audit, was made in accordance with generally
accepted auditing standards, and accordingly included such tests of the account-
ing records and such other auditing procedures as we considered necessary in the
circumstances.
The report on our examination of the funds is presented in Statements A through
B -8. In addition, we have included a section for information and analysis pur-
poses. It is comprised of comments and recommendations and exhibits. The ex-
hibits were compiled from various data and records and were not subjected to the
same procedures employed in examining the basic financial statements. They are,
therefore, not covered by our opinion.
In our opinion, the accompanying statements of cash receipts and disbursements
present fairly the cash transactions of the Village of Lino Lakes, Anoka County,
Minnesota for the year ended December 31, 1965.
J / • 64e- r,,9-'Q.&
Certified Public Accountants
Minneapolis, Minnesota
April 18, 1966
Statement A
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
SUMMARY OF CASH RECEIPTS, DISBURSEMENTS AND FUND BALANCES - ALL FUNDS
For the Year Ended December 31, 1965
Beginning
Balance 1965
Funds 1 -1 -65 Receipts
General
Fire Protection
Civil Defense
Gopher Control
Parks and Playgrounds
Roads and Bridges
Special Ditch Assessment
Debt Redemption
Totals
1965
Disbursements
$ 2,341.23 $ 25,938.02 $ 23,320.43
1,501.20 3,040.42
1,287.02 201.90
496.45 876.03
2,531.28 3,982.29
9,931.28 25,060.88
552.89 4.32
2,051.88 2,430.45
3,000.70
1,066.49
454.00
2,566.25
26,416.13
1,917.50
Transfers Ending
In Balance
(Out) 12 -31 -65
$ (800.00) $ 4,158.82
800.00
(3,075.65)
875.65
2,200.00
2,340.92
422.43
918.48
3,947.32
5,500.38
1,432.86
4,764.83
$ 20,693.23 $ 61,534.31 $ 58,741.50 $ - 0 - $ 23,486.04
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - GENERAL FUND
For the Year Ended December 31, 1965
Actual
RECEIPTS
Statement B -1
Better or
Budget (Worse) than
Amount Budget
(cents omitted)
General Property Taxes:
Current $ 3,632.97 $ 3,595 $ 38
Licenses and Permits:
Liquor license $ 5,240.80 1,700 3,541
Beer license 1,006.00 1,000 6
Cigarettes 210.50 100 111
Dance license 254.25 150 104
Building permits 2,040.50 600 1,441
Special use permits 65.00 100 (35)
Dog license 240.00 600 (360)
Total Licenses and Permits 9,057.05
Fines:
Municipal court (net after costs) 2,589.20 1,100 1,489
Revenue from Other Agencies:
Liquor apportionment $ 3,383.39 2,900 483
Cigarette apportionment 5,036.35 4,000 1,036
Mortgage registration 364.85 365
Mobile homes 1,195.15 800 395
Total Revenue from Other Agencies 9,979.74
Charges for Current Services:
Filing fees $ 25.00 15 10
Rezoning fees 120.00 120
Miscellaneous - sale of code books 6.00 10 (4)
Rental income 360 (360)
Total Charges for Current Services 151.00
Other Revenue:
Miscellaneous receipts
528.06 10 518
TOTAL CASH RECEIPTS - GENERAL FUND $25,938.02 $17,040 $ 8,898
4
Mayor and Council:
Salaries $ 1,218.40 $ 1,850 $ 632
Labor 236.27 250 14
Telephone and postage 116.78 100 (17)
Printing 50 50
Utilities 159.64 300 140
Council supplies 18.60 10 (9)
Rent 1,300.00 1,200 (100)
Insurance 742.18 100 (642)
Memberships and dues 587.50 150 (438)
Equipment 85.65 100 14
Total Mayor and Council $ 4,465.02
Statement B -1 continued
DISBURSEMENTS
Better or
Budget (Worse) than
Actual Amount Budget
(cents omitted)
Municipal Court:
Services
2,258.27 625 (1,633)
Election and Voter's Registration:
Salaries judges and clerks $ 167.51 125 (43)
Printing and publishing 60.35 50 (10)
Total Election and Voter's Registration 227.86
Clerk:
Salaries
Office supplies
Insurance and bonds
Miscellaneous
Total Clerk
$ 600.00 600
142.14 100 (42)
18.00 20 2
10.15 (10)
770.29
Treasurer:
Salary $ 300.00 300
Insurance and bond 100 100
Supplies 10 10
Total Treasurer 300.00
Assessor:
Salary $ 1,150.00 1,000 (150)
Insurance and bond 10.00 20 10
Total Assessor 1,160.00
Independent Accounting and Auditing:
Services 1,075.00 600 (475)
Legal:
Services $ 2,028.43 1,500 (528)
Printing and publishing 128.28 250 122
Miscellaneous 62.48 (62)
Total Legal 2,219.19
DISBURSEMENTS - continued
Planning and Zoning:
Engineering service
Travel expense
Miscellaneous
District #2
Total Planning and Zoning
Police:
Salaries
Telephone and postage
Travel
Maintenance and repairs - equipment -
contractual
Motor fuel and lubricants
Clothing allowance
General supplies - radio service
Insurance and bond
Machinery and automotive equipment
Maintenance and repairs - commodity
Miscellaneous
Total Police
Protective Inspection:
Building inspector salary
Travel
Insurance and bonds
Total Protective Inspection
Weed Inspection:
Salaries
Travel
Other contractual service
Supplies
Total Weed Inspection
Actual
$ 300.00
$ 3,186.00
28.00
224.81
400.24
120.00
506.24
18.00
2,981.48
7.50
$ 422.17
20.00
$ 325.50
41.32
110.00
Animal Control:
Other contractual services - dog catcher $ 203.00
Supplies 37.00
Total Animal Control
Miscellaneous:
Refunds of deposits
Census expense
Conference - schools
Total Miscellaneous
Total - General Fund Cash Disbursements
Transfers Out:
To Fire Protection Fund
$ 1,000.00
906.04
7.50
Total Disbursements and Transfers -
General Fund
- 6 -
$ 300.00
7,472.27
442.17
476.82
240.00
Statement B -1 continued
Better or
Budget (Worse) than
Amount Budget
(cents omitted)
$ 450 $ 150
50 50
100 100
400 400
3,200 14
25 25
100 72
400 175
650 250
120
50 (456)
275 257
(2,981)
100 100
300 292
400
25
10
350
50
50
200
300
25
(22)
25
(10)
24
9
50
90
97
(12)
(1,000)
(906)
(8)
1,913.54
$23,320.43 $17,040 $(6,280)
800.00
$24,120.43
Statement B -2
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - FIRE PROTECTION FUND
For the Year Ended December 31, 1965
Receipts:
General property taxes
Transfer In from General Fund
Total Receipts - Fire Protection Fund
Disbursements:
Fire marshal salary
Travel
Other contractual service - fire control
Printing
Clothing allowance
Total Disbursements - Fire Protection Fund
Actual
$ 3,040.42
800.00
$ 3,840.42
Better or
Budget (Worse) than
Amount Budget
(cents omitted)
$ 3,060 $ (20)
800
$ 3,060 780
$ 100.00 $ 160 $ 60
20.70 30 9
2,800.00 2,800
10 10
80.00 60 (20)
$ 3,000.70 $ 3,060 $ 59
Statement B -3
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - CIVIL DEFENSE FUND
Receipts:
General property taxes
Disbursements:
Office supplies
General supplies
Equipment purchased
Miscellaneous
Salaries
Total Disbursements - Civil Defense Fund
$ 201.90
200 $ 2
10 $ 10
$ 144.42 90 (54)
730.00 (730)
7.90 100 92
184.17 (184)
$ 1,066.49 $ 200 $ (866)
Statement B -4
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - GOPHER CONTROL FUND
Receipts:
General property taxes
Gopher bounties received
Total Receipts - Gopher Control Fund
Disbursements:
Equipment
Other contractual service - gopher bounties
Total Disbursements - Gopher Control Fund
$ 450.03 $ 450
426.00 300 $ 126
$ 876.03 $ 750 $ 126
$ 250 $ 250
$ 454.00 500 46
454.00 $ 750 $ 296
Statement B -5
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - PARKS AND PLAYGROUNDS FUND
For the Year Ended December 31, 1965
Actual
Receipts:
Better or
Budget (Worse) than
Amount Budget
(cents omitted)
General property taxes $ 3,982.29 $ 4,000 $ (18)
Disbursements:
Building improvements and maintenance $ 26.00 $ 400 $ 374
Engineer's service 15.75 200 184
Other contractual service 318.50 500 182
Power purchases 210.62 200 (11)
General supplies 150 150
Land and survey 1,484.18 1,500 16
Salaries 511.20 300 (211)
Insurance 100 100
Repairs and maintenance 650 650
Total Cash Disbursements - Parks and
Playgrounds Fund $ 2,566.25 $ 4,000 $ 1,434
8
Statement B -6
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - ROAD AND BRIDGE FUND
For the Year Ended December 31, 1965
Actual
Better or
Budget (Worse) than
Amount Budget
(cents omitted)
Receipts:
General property taxes $24,688.38 $25,000 $ (312)
Miscellaneous - use of truck 372.50 373
Total Cash Receipts $25,060.88 $25,000 $ 61
Transfers In 800.00 800
Total Cash Receipts and Transfers In-
Road and Bridge Fund $25,860.88 $25,000 $ 861
Disbursements:
Street and Alley -
Salaries - full and part time $ 5,767.00
Engineer's service 228.50
Equipment 2,601.25
Other contractual services 5,528.75
Communications 140.15
Maintenance and repairs of streets
and alleys - commodities 5,025.43
General supplies 1,982.55
Travel 236.55
Total Street and Alley $21,510.18 $17,600 $(3,910)
Snow and Ice Removal -
Salaries $ 114.25
Other contractual service 1,275.00
Total Snow and Ice Removal 1,389.25 3,400 2,011
Equipment Maintenance Shop -
Maintenance and repair - equipment $ 510.64
Tools 258.44
Motor fuel and lubricants 861.00
General supplies 437.32
Traffic signs, etc. 117.40
Total Equipment Maintenance Shop 2,184.80 3,000 815
Street Lighting -
Power purchases 1,331.90 1,000 (332)
Total Disbursements $26,416.13 $25,000 $(1,416)
Transfers Out -
Special Ditch Assessment Fund $ 875.65
Debt Redemption Fund 3,000.00
Total Transfers 3,875.65 (3,876)
Total Disbursements and Transfers -
Road and Bridge Fund $30,291.78 $(5,292)
Statement B -7
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - SPECIAL DITCH ASSESSMENT FUND
For the Year Ended December 31, 1965
Better or
Budget (Worse) than
Actual Amount Budget
(cents omitted)
Receipts:
General property taxes $ 4.32 $ 4
Transfers In 875.65 876
Total Cash Receipts and Transfers -
Special Ditch Assessment Fund $ 879.97 $ 880
Disbursements:
Principal and interest $ -0- $ -0-
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - DEBT REDEMPTION FUND
Statement B -8
Street Street Park
Improvement #1 Improvement #2 Improvement Total
Balance - January 1, 1965 $ 1,980.63 $ (210.00)
$ 281.25 $ 2,051.88
Receipts - Special Assessments 1,123.94 1,306.51 2,430.45
Transfer In - Road and Bridge
Fund 3,000.00 3,000.00
Total Receipts, Transfers
and Beginning Balance $ 6,104.57 $ (210.00)
$ 1,587.76 $ 7,482.33
Disbursements
Principal
Interest
Transfers Out
500.00
50.00
800.00
Balance - December 31, 1965 $ 4,754.57
(210.00)
(420.00)
1,000.00
157.50
1,500.00
417.50
800.00
430.26 $ 4,764.83
Bond principal and interest on Street Improvement Bond #1 due January 1, 1966, was
paid January 24, 1966.
There were no collections on the special assessments for Street Improvement Bonds
#2. The special assessment was not placed until October 1965, with collections due in
1966.
COMMENTS AND RECOMMENDATIONS
Based on observations made during the course of the audit, we submit the
following comments and recommendations:
1. It was apparent from the condition of the records that the checking
account had not been regularly reconciled during the year. As soon
as the monthly bank statement is received it should be reconciled
to the books. Because this procedure was not followed during the
year, substantial additional audit work was necessary to satisfy
ourselves as to the fairness of presentation of the cash receipts
and disbursements for the year.
2. Transactions were not regularly posted to the clerk's ledger and
the ledger balanced and reconciled to the bank. This important
procedure should be done monthly.
3. The treasurer's records were not maintained in a condition subject
to audit. Therefore, they were not covered by our examination.
4. The minutes of the council meeting of May 10th show approval of
a transfer of an unspecified amount from the General Fund to the
Fire Protection Fund. The minutes should show the specific amount
approved by the council for transfer.
5. We were unable to reconcile monies received from the sale of licenses
and permits to bank deposits due to the lack of information on the
receipts and the time that elapsed before making the deposit. A
recommendation to aid in correcting this and to avoid additional
audit procedures is to include the license or permit number on
the receipt.
1965
1966
1967
1968
1969
1970
1971
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
REQUIREMENT FOR DEBT REDEMPTION, PRINCIPAL AND INTEREST
STREET IMPROVEMENT BONDS
(SPECIAL ASSESSMENT BONDS)
Street Improvement #1
$5,000.00 4% Interest
Dated 7 -1 -1956
Interest due
Principal 1-1/7-1
Exhibit 1
Street Improvement #2
$6,000.00 3 -1/4% Interest
Dated 12 -1 -1963
Interest due
Principal 6 -1 / 12 -1
$ 500.00 $ 20.00
500.00 20.00 $
1,000.00 $ 40.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1.000.00
210.00
175.00
140.00
105.00
70.00
35.00
Total
$ 520.00
1,730.00
1,175.00
1,140.00
1,105.00
1,070.00
1.035.00
$ 6,000.00 $ 735.00 $ 7,775.00
Street Improvement #1
Payable at First State Bank, New Bfighton, Minnesota, plus service charges.
Bonds due after January 1, 1964, will be subject to redemption in inverse numerical
order on January 1, 1959, and any interest payment date thereafter, at par, accrued in-
terest and a premium of $20.00 for each bond redeemed.
Bond principal and interest due January 1, 1966, was paid January 24, 1966.
Street Improvement #2
Payable at the First State Bank, New Brighton, Minnesota, plus service charges.
All bonds maturing after December 1, 1966, will be subject to redemption and prior
payment in inverse numerical order on December 1, 1966, and any interest payment date
thereafter, at par, accrued interest, and premium of $20.00 for each bond redeemed.
VILLAGE OF LINO LAKES
ANOKA COUNTY, MINNESOTA
PARK IMPROVEMENT BONDS
Dated April 1, 1964
$5,000.00 - 3 -1/27. Interest
Principal Interest Total
Exhibit 2
Levy
7 -1 -65 $ 1,200.00
1 -1 -66 $ 1,000.00 $ 70.00 $ 1,070.00
7 -1 -66 52.50 52.50 1,200.00
1 -1 -67 1,000.00 52.50 1,052.50
7 -1 -67 35.00 35.00 1,150.00
1 -1 -68 1,000.00 35.00 1,035.00
7 -1 -68 17.50 17.50 1,150.00
1 -1 -69 1,000.00 17.50 1,017.50
$ 4,000.00 $ 280.00 $ 4,280.00 $ 4,700.00
Payable at First State Bank of Coon Rapids, Coon Rapids, Minnesota plus service charges.
A two year levy of $2,400 was placed in 1966 to provide for the late placing of the
1964 levy.