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Home My WebLink AboutAudit Report 12/31/1962HOMER A. BONHIVER, C.P.A. DONALD ANFINSON, C.P.A. BONHIVER AND ANFINSON CERTIFIED PUBLIC ACCOUNTANTS 10801 OLSON MEMORIAL DRIVE MINNEAPOLIS 27, MINNESOTA LIBERTY 5.0423 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS VILLAGE OF LINO LAKES ANOKA COUNTY, MINNESOTA REPORT ON EXAMINATION FOR THE PERIOD JANUARY 1, 1962 TO DECEMBER 31, 1962 VILLAGE OF LINO LAKES ANOKA COUNTY, EINNESOTA INDEX Village Council and Administrative Officials zluope c Audit and Accountants' Opinion oss7'vatione and Recommendations atements of Cash Recelptp_pmd Disbursements: A - Summary - All Funds 4 B-1 General avid 5 - 8 B-2 - Fire Protection Fur 9 B-3 - Civil Defense Fend 9 B-4 - Gopher Control Fund 10 B-5 - Parks and Playgrounds Fund 10 B-5 - Road and Bridge Flied 11 - Special Ditch Assessment Fund 12 13-8 - Debt Redemption Fund 12 EXhibit 1 -Debt Redemption Requirements 13 Exhibit 2 - High and Low Bank StateMent Balances 14 Page 1 2 3 VILLAGE OF LINO LAKES AMOK& COUNTY', MINNE OTA VILLAGE COUNCIL AND ADMINISTRATIVE OFFICIALS AS OF DECEMBER 31, 1962 Arnold felling Henry Rosengr era Mayor Clerk H. D. Heckenlaible Trustee Alfred Ross, January through April Trustee Clayton Nadeau, January through April Trustee Howard Speiser, May through December Trustee Roy Backlin, May through December Trustee Audrey Tauer Treasurer Babcock and Locher Attorneys Milner N. Carley and Associates Engineers Roy' Backlin, January through April Justice of the Peace Vernon Swanson Justice of the Peace Population - 2,661 - per 1960 census May 13, 1963 To the. Village Co nci.l and Residents 711/ego of Lino La1 o3 Anoka Courts, Ninnesota 1Ie have examined the statements of cash receipts and disbursements of the funds lasted beloN of the Village of Lino Lakes, Minnesota for the year ended December 31, 1962: General Fund Fire Protection Fund Civil Defense Fund Gopher Control Fund Parks and Playgrounds Fund Road and Bridge Fund Special Ditch Assessment Fund Debt Redemption Fund Our examination, a limited cash audit, was made in accordance with generally accepted auditing standards, and accordingly included such tests of the accounting records and such other auditing procedures as we considered nec- essary in the circumstances. Report on our examination of the cash transactions of the funds is presented in Statements A through B -8. In addition, we have prepared Exhibits 1 and 2 which were prepared from available data. These exhibits are not a part of the audit report, but axe presented for information purposes. In our opinion, which is subject to the comments appearing on the following pages, the accompanying Statements of Cash Receipts and Disbursements pre- sent fairly the activity in the various funds of the Village of Lino Lakes, for the year ended December 31, 1962, in conformity with generally accepted governmental cash basis accounting principles applied on a basis consistent T.r th_ the pree wing year. Field Work Completed April 18, 1963. Respectfully submitted, BONHIVER AND ANFINSON Certified Public Accountants c4SERVATIGN3 . sND REC0M EN3ATIONS :::::6e: during th course of the aua t, we suoe it the w olickcii g oomments and recommendations: 1. During tha year under review there were occasions when the amounts cf). deposit exceeded the Federal Deposit Insurance coverage. Sec. 118.01 M.S.N. state that "... at no time shall the treasurer maintain a deposit in any depository against collateral in excess of ninety percent (90%) of the market value thereof "... and that "... such collateral shall not be redeposited in the bank or trust company furnishing the same'. See Exhibit 2, for an analysis of the high and low amounts s on deposit. 2. The Road and Bridge Fund had a deficit balance at December 31, 1962. Since a check cannot properly be issued against any fund which has a deficit balance, a transfer of sufficient amount should be made to eliminate the deficit balance. This transfer should be made after proper council approval. 3. Our analysis of Justice of. the Peace receipts for fines im- posed indicated that the village is receiving net amounts. More acceptable accounting procedure would require that gross amounts be turned in to the village and checks issued for costs. 4.. Redeemed bond and coupons have not been cancelled. Since these are negotiable instruments proper cancellation should be made immediately following payment. 5. During 1962, all special ditch receipts were credited to the road and bridge fund. If.it is the council's desire not to maintain a separate fund for the special ditch receipts and disbursements then a transfer can be made to close out the ending balance and credit the road and bridge fund. 6. All receipts issued by treasurer for permits, etc., should carry reference numbers and /or description sufficient to avoid additional audit procedures. 7. A review of the building permits issued indicated the amounts received, for such permits, were not turned in as promptly as they should have been. This should be corrected by having funds turned in at regular specified times. We found the acccxint'tng records of both the clerk and treasurer were care - fully maintained during 1962. L L L L L L L L L L L L L Statement A vragE OF LINO LAOS ANOICA COUNTY NIENESOTA t Rt OF CASH BLCEIPTS, DISBUTMENTS AND FUND BALANCES - AIL FUNDS I30R TIE YEAR ENDED DECEMBER 1 1962 Funds General Fire Protection Civil Defense Gopher Control Parks a d P1.aygr of nds Road and Bridge Special Dit :i3 Asassaymt Debt. ;Rwa;pa,cnk Totals Beginning Balance 1 -1 -62 $1,623.95 548.14 491.89 215.40 177.67 (557.73) 528.93 2,8• $5,863.72 1962 1962 Disburse - Receipts, meats $14,349.35 $ 9,937.25 3,251.77 3,035.42 398.21 52.00 853.45 514.75 3,248.23 3,318.75 17,581.20 21,247.85 1,342.78 $41,024.99 $38,706.02 Transfers Trd $(1,785.00) 460.00 460.00 325.00 1,000.00 $ - 0 - Ending Balance 12- 31-62, $4,251.05 1,224.49 838.10 554.10 432.15 (3,224.38) 528.93 X8.2 $E 182.699 Statement B-1 VILLAGE OF LINO LAKES ANOKA COtTNTY {PMESOTA ;.7,1:ATI:T OF CASH RECEIPTS AND DISBURSEAENTS FOR THE.021.ITE.52.112710E2212.1n Actua General PrO hicenses .ts: Beer licenses - on and off sale 790.11 Cigarette licenses 136.00 Dance licenses 162.90 Building permits 266.50 Dog licenses 97.00 Special use permits 40.00 Total Licenses and. Permits Fines : Justice court (not after costs) Revenue from Other Agenciell Liquor apportionment Cigarette apportionment Mobile home tax =A% Budgeted Over (Under) Amount Budget (cents omit $ 4,838.34 $ 4,454 $ 492.51 354 605 185 108 28 100 63 300 (33) 30 67 40 327.00 200 127 $ 2,631.77 3,600 (968) 4,122.33 2,000 2,122 400 168 Total Revenues from Other Agencies 7,322.50 Charges for Current_Services: Platting fees 25 (25) Miscellaneous - sale of code books ,etc.$ 3.00 100 (97) Rental income 353.00 353 Filing fees 13.00 13 Total Charges for Current Services 36202 TOTAL CASH REC7EIPTS - GENERAL FUND 11110a2L25 $11,922 :117)2,427 3 e6 L L lam, and Councils L L L L L L L L L L L L L L L L L L L Sala7vize Telephone aad postrzo Printing Ygmberships and .-.s Supplies Insurance and bonds Rent DISBURSEMENTS tu $ 1,200.00 33.00 125.00 7.20 519.18 610.00 Total Mayor and Colmcil $ 2,494.38 usti.ce Court: Insurance and bonds Supplies Total Justiee Cour t 35.86 peroteW.afistra ion: Salaries - judges and clerks Supplies and printing Rent Total Election ond Voters Registration 431.80 Clerk: 446 29.02 6.84 402.00 29.80 Salaries Telephone and postage Office supplies Insurance and bonds Miscellaneous Total Clerk Treasurer: Jo°, Salaries Office supplies Insurance and bonds Miscellaneous Total Treasurer Assessor: [0). Salaries Miscellaneous Total. Assessor 600.00 98.68 698.68 acant F3-1 Continued Budgeted Over (Under) amount 8 ' e Dents $ 1,850 $ (650) lo (10 33 150 (25) 10 (3) 250 269 300 310 9 20 21 (14) 200 202 25 5 20 (20) 950 (350) 35 (35) 250 (151) to (10) 210 (210) 283.33 350 , (67) 25 (25) 138.75 46 91 10 (10) 422.08 $ 1,200.00 1,200 35 (35) -6 1,200.00 Independent Accountim Services L20.1.1 Services Printing Statement continr,eci DISBURSEMENTS - Contimed7 Budgeted Over (tinder) Amount Budscet Actual cents omit $ 867.28 208.Z5 $ 560.80 $ 401 $ 160 1,400 (533) 400 (191) Total Legal 1,076.03 Planninaa Engineering services $ 457.00 875 (418) Telophone and poathg 5 (5) Travel 22.42 50 (28) Memberships and dues 25 (25) Miscellaneous 16.40 100 (84) Total, Planting an Zoning 495.82 Police Vi Salaries $ 47. 990.00 1,000 (10) Telephono and postage 2.44 • 25 (23) Clothing allowance 130.00 130 Travel 409.60 350 ' 60 Radio service 34.35 34 Other contractual service - prison 15 (15) General supplies 150 (150) Insurance and bonds 16.68 75 (58) Miscellaneous 50 (50) Equipment •100 (100) Total Police Protective Inspection: Building Inspection salaries Travel Printing Insurance and bonds Miscellaneous 1,583.07 $ 177.61 200 (22) 4.96 25 (20) 25 (25) 37.00 10 27 10 (10) G.,..10212=01•11•101.0.M.0110 Total Protective Inspection 219.57 7 .SENE•NTS "" dC, O/T11. °. c .fiat •�tA��+ �� %R:. Statewnt a -i Continued Budgeted Over (Under) Salaries M 266.00 $ 300 $ (34) Travel 32.33 50 (18) General supplies -• >caf , s ance 1.50 150 (148) Other contractual , ,_, - _Anal 25 178 Total s.nsri $ 502.93 Animal Co •t:'e ,_� :rr ces dog catc 2r $ 206.75 125 82 st=)p1 e_ 15 (6) Tot z 1 Animea Control Tot t General and C ash Disbi emn4 s Transfers Out: Parks and Playground Fund $ 325.00 Road and Br3.dge Fund 1,000.00 Fire Protection Fund. 460.00 Total Transfers Out TOTAL DISBURSEMENTS ARO TFt TSfi t.S 216.18 $ 9,937.25 ?tam ;fi 7.98 $11,722.25 LGE OF LINO LAKES ANOKA COUNTY aN•SOTA TX1EMENTOFCASHRECE.UTS AND DISBURSEMENTS - FIRE FCR THE YEAR ENDED DECEMBER IlL.22§2 Actual Receipts: Prcerty taxes Tr.aitsfers In General Fund Totni Cnsh Reclpte and Transfers In - Firs PI:'otectic,n Fund Arc: marshal sairy Travel Other contractual services - fire contracts Printing General supplies Furniture and equipment Clothing allowance Total Cash trisburacments - Fire Protection Fund STATEMENT OF CJ&SH RECEIPTS .1■",-12INCY.:1111,11Seemut...VIS, Stxicime B-2 OTECTION FUND Budgeted Over (Under) Amount B cents om $ 3,251.77 110k2 $ 460.00 3.1. 7 $ 163.33 27.89 2,800.00 4.20 40.00 $ q,o35.42 Receipts: Property taxes Total Cash Receipts - Civil Defense Fund Disbursements: Telephone and postage Office supplies General supplies Miscellaneous Memberships and dues Furniture and equipment Total Cash Disbursements - Civil Defenee Furvi 9 $ 100 $ 63 75 (47) 3,000 (200) 4 10 (10) 75 (75) 40 sgoolganwelslomolowns. L(22j). Statement 87, - CIVIL DEFENSE FUND ;9E421 $ 400 $ 400 2 $ 20 $ (20) 4.50 120 (116) 35.00 125 (90) 70 (70) 12.50 15 (2) 22 (30). 52.00 $ 400 $ (348). statement E -4 AKES S: ' e LAGE OF LINO rzs ...�snasm.acamssaa-oc vomv_sm AT30:CA COUPfiX� MTMTi� XS2 A STATEMENT O.i C H RECEIPTS AND DISBURSEMENTS - GOPHER CONTROL FUND FOR THE YEAR ENDED DECEMBER_3111962 RecoiDts: Property taxes Boy rides received Total Cash Receipts - Gopher Control Fund. Disbursements: =Other contractual services - Gopher bounties Total Cash Disbursements - Gopher Control Fund Budgeted Over (Under) Amount plAgzet Actual cents omitted $ 402.70 ..0.75 8 .4 $ 514.7L $ 400, 14.74 t---111- Statement STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - PARKS AND PLAYGROUNDS FUND ReceleAL Property taxes Rent Total Cash Receipts - Parks and Playgrounds Fund Transfers In - General ;and Total. Cash Receipts and Transfers In - Parks and Playgrounds Fund Disbursements: Engineers services Other contractual services Power purchased General supplies Building improvements and maintenance Land and survey - Lakeview Park Total Cash Disbursements - Parks and Playgrounds Fund - 10 - $ 3,048.23 $ 3,175 $ (127) 200.00 .0.. $ 3,248.23. $ Z, 2x.00 L 573.2.3 $ 650.00 $ 131.20 $ 250 7.65 25 61.94 200 803.76 200 1,664.20 --22.22.. 650 (119) (17) (138) 604 (836) 18.5 1 5 144 Statement B-6 VILLAGE OF LINO LAKES ANOKA COUNTY IGYITSOTA sTATEmw OF CASH RECEIPTS AND DISBURSEMENTS - ROAD AND BRIDGE FOR 1 R ENDED DECE t 31, 19 2 Ea212121 Property taxes Equipment rental - truck Bid deposits Refund - street lighting Sales of chemicals Trust account-Babcock & Locher Total Cash Receipts Transfers In: General Fund Total Receipts and Transfers Road and Bridge Fund Disbursements: In, Street and alley - Salexies - full and part time Engineer's services Other contractual services Maintenance and repairs of streets and alleys-commodities General supplies Bid deposit refund Printing Total Street and Alley Snow and ice removal - Salaries Other contractual services Snow fences-erection & removal Total Snow and Ice Removal Equipment Maintenance Shop - Salaries Printing Mileage Maintenance and repairs of equipment - contractual Motor fuels and lubricants Maintenance and repairs of equipment - commodities Insurance and bonds General supplies Machinery and automotive equipment Traffic signs Actual $ 17,016.00 30.00 240.00 50.00 48.0o 197.20 1,301.52 7,071.96 7,535.99 336.16 240.00 13.o 920.45 1,361.92 80.04 63.90 2.10 326.44 1,089.25 25.64 436.59 32.62 Total Equipment Maintenance Shop 1,976.54 Street Lighting - Power purchased 409.77 400 10 Total Cash Disbursements - Road and Bridge Fund $ 21,247.83 $ 16,555 $ 4,693 Budgeted Over (Under) Amount Budget (cents omitted) $ 16,555 $ 461 30 240 50 48 197 $ 17,581.20 $ 16,55 $ 1,026 1,000.00 $ 18,581.20 16,499.13 362.41 $ 2,000 $ (698) 500 (500) 6,000 1,072 3,500 4,036 400 (64) 240 14 300 62o 2,000 (638) 80 64 30 (30) 2 150 (150) 200 126 300 789 250 (250) 25 500 (63) 33 -11 Statement B-7 VULAGE OF LINO LAKES ANALMETI---ELEEI TATEMEaf OF CASH RECEIPTS AND DISBURSEMENTS - SPECIAL DITCH ASW,SSMENT FWD ITUIE1EEJEN29122EMERI------21A-962 Receintc Plmryytty taxs Disbursements: Statement B-8 $ -0 STATEMEW OF CASH RECEIPTS AND DISBURSEMENTS - DEBT REDEMPTION FUND Receints: Property taxes Disbursements: Principal repayment Interest Total Disbm'sements 78 $ 500000 100000 aral4017X01031 $ 600.00 Fathibit 1 VIJ LADE OF LINO LAKES ANOKA COUNTY., NNESOTA. REQUI E EAFT FOR DEBT REDEMPTION PRINCIPAL AND INTEREST Street Improvement 1 Bonds - Dated July 1, 1956 $5,000 - 4 Interest Principal Interest Total 7-1-63 $ 40.00 $ 40.00 1_.1..64 $ 500.00 40.00 540.00 7 -1 -64 30.00 30.00 1- -1 -•65 500.00 30.00 530.00 7-1 -65 20.00 20.00 1-1-66 500.00 20.00 520.00 7 -1 -66 10.00 10.00 1-1-67 20.00 10.00 10.00 Togs 00000 200.00 $ 2,200.00 Payable at First State Bank, New Brighton, Minnesota, plus service charge. Boads due 1965 - 7 redeemable in inverse order on Janus 1, 1959, on payuent of $20.00 premium. VILLAGE OF LINO LAI ANOKA GOUNPX, IT.1VLE.8_0TA. I0 ANND LW BANK STATE BENT BALANCES DURING 2 (cents omitted February March April May June July August September October November December Exhibit 2 $ 11,917 7,432 6,377 8,530 8,529 7,735 20,810 17,055 16,667 13,564 7,720 16,308 Low $ 4,946 4,140 5,259 4,234 7,519 4,598 4,598 13,183 13,182 8,777 8,776 4,842