Loading...
HomeMy WebLinkAboutAudit Report 12/31/1958VATEarT DEC 1,1958 #5n.lHan Ietseipts Total It on'iand 1 -1 -58 '..836.19 ,.,..ety.ts -for 1958 t ' .9..154..,0' .' Totel. '.9990.89' 2 682;98 Balance on hand 12-31-58 1 FUND lance on hand 1-1-58 1 175.41 '13,063 4 o� -_ beam Disbursements ' 1.an$e bn, hand 12 -31 -58 on hand 1 -1 -58 ' 254.52 seipts for :958 total Less Disbursements ' IL D3FENSE FUTD - ' T lance on hand 1 -1 58 , 15.44' oeipts for 1958 total , 1 216.35' 1 ' Less' Disbursements ' 146.1 9 -Balance on hand 12 -31 -58 ' ' £oe on hand 1 -1 -58 1 456.45 ' .Its for 1958 571.09 ' 2 o 1 1 ' ' 1,027.54' 1,40i Dtebursemel is ' _ ' ' ` 143.38' ,anoe, on hand 12- .31 -58 ' ' ' • • • • •• • , ' ` •' B AODBMTTION FUND Bala' ice on hand 1 -1 -58. ' -o ' Re00pte for 1958 ' 1.420.78' Toil; 1 1 ' 1 144200781 ' ' 9 L�s L�.d�burne+ �;e nt s - �ne`e -n hand 12- 31- 58. .......... ......... ........ ..........1 alanoe on hand '2,722.5 .' eceipte ' '26,123.34 ' .- Bal. & Beo a ipt s ' '28,845 89' b sbuments ' 1 '23,342.70' 'Ial. all fande 1 1 1 1 ' 2,619.59' 1.717.05' ........'...902.54 871.66 ' ' 1,126.18' 1 874.50'. . Ba :an.de- 251,68 4 200.91 ' 4idrey M./ suer Treasurer V`.11lage of Lino Lakea• John Essene, C. P. A. Homer A. Bonhiver, C. P. A. ESSENE AND BONHIVER CERTIFIED PUBLIC ACCOUNTANTS 3137 Chicago Avenue MINNEAPOLIS 7, MINNESOTA TAylor 7 -4031 VILLAGE OF LL`'O LAKES, ANOKA COUNTY, MINNESOTA AUDIT REPORT 1958 Members of American Institute of Certified Public Accountants Minnesota Society of Certified Public Accountants VILLAGE OF LINO LAKES ANOKA COUTITT)t MINNESOTA BOARD OF TRUSTEES Arnold Kelling Mayor Harry Proulx Clerk Elmer Krueger Trustee Richard Juleen Trustee hlfred Ross Trustee Audrey Tauer Treasurer Harry Berg Justice of the Peace Arthur La Casse Justice of the Peace Milner Carley and Associates Cutter and Babcock Engineers Attorneys Population Approximately 2,400 June 29, 1959 To the Board of Trustees and Residents Village of Lino Lakes Anoka County, Minnesota We have performed an audit of the accounting records of the Village of Lino Lakes, Minnesota for year 1958. Our examination was made in accordance with generally accepted auditing standards and included such checking procedures as we felt necessary under the circumstances. Results of our examination are presented in the following Exhibits and Comments° Exhibit A - Exhibit B - Exhibit C - Exhibit D - Exhibit E - Exhibit F - Exhibit G - Exhibit H.- Exhibit 1 - Fund Balances General Fund Road Fund Gopher Fund Fire Fund Civil Defense Fund Park Fund Debt Redemption Fund Requirements for Debt Redemption COMMITS Based on our observations during the course of the audit, we submit the following comments and suggestions: 1. A number of the claims paid during the year under examination were honored without appropriate verification forms. While these vouchers were generally supported by invoices, and appeared to be proper in other respects, they cannot be considered complete. Minnesota statutes provide as follows: Sec. 471.38 claims. ! ".....the board or officer authorized by law to audit and allow claims shall not audit or allow the claim until the person claiming payment, or his agent, reduces it to writing, in items, and signs a declaration to the effect that such account, claim, or demand is just and correct; that no part of such account, claim or demand has been paid." Sec. 471.41 Auditing Accounts not Itemized a Gross Misdemeanor "Every member of such board who shall audit and allow any claim required to be itemized, without the same having been first duly itemized and verified, shall be guilty of a gross mis- demeanor. The council may eliminate the nuisance of requiring a signed claim form on all future payments by adopting the alternative provided in Sec. 412.271 (3) "...Such order-check may have printed on its reverse side, above the space for endorsement thereof by the payee, the following statement: 'The undersigned payee, in endorsing this order-check, declares that the same is received in payment of a just and correct claim against the village of , and that no part of such claim has hereto- fore been paid'." 2. The use of pre-numbered receipts has established better control over the handling of income. When the face of the re- ceipt is written it should also show the serial numbers of licenses and permits issued. All receipts should be filed in a binder. 3. Receipts for building permits exceeded the amounts shown on ther permits themselves by $ 1.00. Receipts for dog licenses also exceeded licenses issued by $ 1.00. 4. Justice records were maintained in good form. There was apparently an overpayment of $ 4.90 by Mt. La Casse. 5. The Road and Bridge Fund showed an overdraft at December 31, 1958. Temporary or permanent transfers from appropriate funds may be made to cover excess disbursements, but this should only be done with proper council approval. There should be no overdraft, particularly at the end of a fiscal year. 6. The 1958 financial report has been properly published. While it is necessary to disclose total payments made to each vender, it is not necessary to list each voucher separately. Some space in publishing can be saved if these payments to individual vendors are summarized. We found the records in generally good condition and carefully main- tained. Accounting records presently maintained serve the necessary purposes for control, they will not be adequate as the village grows, however. It would appear appropriate that a system which makes it easier to analyze and suMmarize transactions be instituted before the records become cumbersome. Steps should also be taken to provide more orderly filing of vital information, and fire-proof protection should be assured. In our opinion, which is subject to the observations included in the prededing comments the accompanying statement of Receipts, EXpenditures and Fund Balances and supporting statements properly set forth the cash transactions of the Village of Lino Lakes, Minnesota during the calendar year 1958, and the financial position at December 31, 1958. Respectfully submitted, ESSENE AND BONHIVER Certifi Public Accoun r A. Bonhi6r Exhibit A VILLAGE OF LINO LAVES ANOKA COUNTY, MINNESOTA RECEI2T8,, EXPENDITURES AND FUND BALANCES 1958 Balance Jan. 1, General Fund - Exhibit B Road Fund -- Exhibit C Gopher Fund - Exhibit D Fire Fund - Exhibit E Civil Defense Fund - exhibit Parks Fund - Exhibi G Debt Redemption Fund - Exhibit H .36.19 175.41 254.52 cV4.54 F 15.44 456.45 Totals $ 2,722.5 1958 Receipts $ 9,154.70 12,269.15 871.66 1,635.05 200.91 571.09 2,420.78 26,123.34 1958 Disbursements $ 7,163.53 13,203.67 874.50 1,717.05 146.19 143.38 90.00 $ 23.338.32 Balances Dec. 31, 1958 $ 2 ,827.36 (759...0 ) 251.68 902.54 70.16 884.16 1,330.78. $ 5,507.57 Receipts: General property tax Share of state taxes: Liquor tax Cigarette tax Licenses and permits: Beer licenses $ 840.00 $ 835.00 Cigarette licenses 120.00 152.00 Dog licenses 8.00 15.00 Building permits 269.85 288.50 Special use permit • 25.00 ,Dance permits 200.00 50.00 Pipe line 1,462.85 70.00 V OF LINO LAKES: ANOKKA COUNTY, MINNESOTA GBNERAL FUND FOR THE YEAR 1958 Exhibit B Compared With 1957 $ 35+96.58 $ 2,155.22 $ 1,977.26 $ 2,122.38 L940.98 3,918.24 1,8p.28 3 972.66 t lighting Pines Insurance refund able fees e of gun of 35.57 188.45 5.75 46.26 1.00 Total Receipts $ 2,154.70 Mayor salary $ 350.00 $ 350.00 Clerk salary 600.00 600.00 Treasurer salary 250.00 250.00 Trustees salary 900.00 900.00 Assessors fees and expenses 1,200.00 1,000.00 Road supervisors 12.00 lding inspector and committee 184.23 243.33 catcher 48.54 65.61 Police salaries and travel 470.88 2,575.20 Constable fees 28.5.75 Police expense 276.12 192.60 Legal 964.56 1,039.00 Audit 150.00 171.80 Clerk's office supplies 47.11 99.08 Justice of the peace supplies 22.51 9.00 .moons 148.71 115.00 Insurance 337.78 238.01 official publications 137.47 448.05 195.00 220.00 of Minnesota Municipalities 106.00 70.00 Tuiti (planning board) 42.00 Printing 18.36 Telephone 4.13 Prison service 14.50 102.,00 1,092.45 .5.93 8,634.5'; 35.57 70.00 59.50 4.30 sign expense 5.00 Total. Disbursements ess of Receipts (Disbursements Compared 'With 192? 2 85.0{3 10.00 $ 7,163.53 $ 11.660.17 991.17 (3:.023.41) LINO LAKES ANOK,A.. comp. . MINN OTA ROAD FUND FOR THE YEAR 1958 $ 12,089.80 1'9.35 $ 12269.15 19 $ 12,410.14 205.95 43.30 249.25 k $ 1,578.65 $ 1,851.35 1,163.30 2,798.00 2s3 78.00 Brushing and weed cutting 33.00 1,309.84 and grubbing trees 877.21 roads 144.00 204.00 256.10 384.45 iking 1,057.25 tion and surfacing 3,278.90 3,866.45 373.09 192.82 977.80 360.06 11.66 252.65 12.00 75.50 551.30 581.17 267.31 306.92 oad bonds °retired 500.00 Interest on bonds 300.00 Snow plowing 347.00 487.74 Erecting snow fence 331.50 369.05 moving snow fence 174.00 143.95 'Mop s 180.24 Equipment, purchased 5.95 Motor fuel and lubricants 3.00 County ditch improvement 2,689.84 Steel posts Total Disbursements $ 12,659.39 $ 13,203.3. $ 1Z,50„ .58 Receipts (Disbursements) $ (.52) $ (4.846.19) al taxes bounty = county Total Reeepts bursements: Gopher bounties paid GOPHER FUND FOR THE YEAR 1958 Disbpr1sements : .ephone expense contracts: Centerville Lexington Total Disbursements E7�ish'lt_ :D Compared with 95Z $ ' 956.55 345.60 871:66 $ 1,302.15 874.50 682.10 (2,84) 620.05 FIRE FUND POR THE YEAR 1958 pit Exhibit E $ 1,63,„-05 $ 1(488.94 217.05 750.00 $ 369.27 750.00 1,500.00 550.00 $ 1,717.95 519.27 ; 569.67 Receipts: General taxes Cass o Receipts ts: 1 taxes nts: Supplies Excess of Receipts Receipts: Special assessments Dlsbnts: expense No. 1 Street Improvements) s of Receipts VILL: •0? LINO LAKES ANOKA COUNTY, MINNESOTA elves IZFENSE FUND FOR THE FEAR 1958 Cared With 1957 $ 200.91 108.19 38.00 146.19 x•72 kxchibit G PARKS FUND 369.70 292.15 77.55 $ 571.09 556.45 143.38 427.71 $ 556.45 DEBT REDEMPTION FUND $ 1,420.78 90.0a 1.330.7§ thilts tH Date Due 1/1/59 7/1/59 1/1/60 7/1/60 1/1/61 7//b1 1/1/62 7/1/62 1/1/63 1/63 1/1/64 7/1/64 1/1/65 7/1/65 1/1/66 7/1/66 1/1/67 Totals VILLAGE . LINO LAKES ANOKA COU_______ITNaNtrESOTA REQUIREMENTS FOR DEBT REDEMP'T'ION PRINCIPAL AND INTEREST STREET IMPROVEMENTS NO. 1 BONDS $ 5,000 - 10 Bonds Dated July 1, 1956 4% Interest Principal Interest $ 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00- 500.00 4500.00 $ 90.00 80.00 80.00 70.00 70.00 60.00 60.00 50.00 50.00 4o.00 40.00 30.00 30.00 20.00 20.00 10.00 10.00 810.00 *Total 590.00 80.00 580.00 70.00 570.00 60.00 560.00 50.00 550.00 L0.00 540.00 30.00 530.0o 20.00 520.00 10.00 510.00 5,310.00 Payabb at First Stc:te Bank, New Brighton, Minnesota - Plus e,;rv±c Charge Bonds d.+aa 1;65-7 rec e_na b1e in inverse order on January 1, 1959 on pn i nt of $ 20.N prei iui .