Loading...
HomeMy WebLinkAboutAudit Report 12/31/1956John Essene. C. I'. A. Homer A. Bonhiver. C. P. A. ESSENE AND BONHIVER CERTIFIED PUBLIC ACCOUNTANTS 2305 Fourth Avenue South MINNEAPOLIS 4, MINNESOTA FEderal 5.3123 VILLAGE OF LINO LAKES ANOKA COUNTY. MINNESOTA AUDIT REPORT 1956 Members of American Institute of Accountants Minnesota Society of Certified Public Accountants VILLAGE OF LINO LAKES, MINNESOTA 1 9 5 Arnold balling Ram PrOubc Elmer Krueger bell Erickson Richard Juleen Leonard Holm Nam Berg G. A. Tizard Milner Carley and Associates Cutter and Babcock Mew Clerk Trustee Trustee Trustee Justice of the Peace Justice of the Peace Engineers Attorneys 1957 To the Board of Trustees and Residents Village of Lino Lakes Anoka County, Minnesota We have performed an audit of the accounting records of the Village of Lino Lakes, linnesota for the period June 15, 1955 through December 31, 1956. Our examination was performed in accordance with general, ac- cepted auditing standards and included such procedures. as we felt noes nary under the circumstances. R,esulte . of our examinations are presented t in the following Fahibd to and Comments: • Exhibit A - Fund Balances Ekhibdt B - " General. Fund Exhibit C - Road Mind Szhibit D - Snow Fund Exhibit E - Gopher Fund Exhibit F Fire Fund Ftdhibit 0:- Statement of Reoeipta and.Diabursements June 16,1955 to December-31, 1955 Exhibit 8 - Requirements for Debt Redemption. Based on our observations during the course aflour audit we submit the following comments and suggestions$ 1. Receipts and expenditures were appropriately class- ified with the exception of some payments .for snow fence . work which had been charged to the Road.Fund. In our report wft have decreased the belance.in.the Snow Fund and increased the Road Fund by $ 134.25 to correct the • mis -classifications Which we found. There should be a transfer recorded to bring. the booke into-agreement with this report. 2. Minnesota laws pro hide. that "the board ' cr officer authorised by ]sow to audit and allow claim* shall not audit or allow the claim until the pereon dais. • i payment, 'or his agent, reduces it' to . Writing, '. • in items, and signs a declaration to _tb�;.effect*f that • such aecouant,' claim, ..or demand is just.'ar d •correet; that no part of such' account, alai,* or .;de ewil •bas been paid." - • r. In our motion we found invoices a� r:e]ipo oP paper which described the claim in vaying :••degrees of detail for :each - order . check. A large; timber. of -.them had been .made. out by a village official: rather than by the claimant, and most of .them..,were` not, signed. Only .a few of the paid claims ?. r4 made out in appropriate form and signed.' We did not find any disbursements which appeared to `be improper except for the failure to :cceipiy' -eith proper form as described above. 3. Cash receiptsby the village are not very frequent. -There should, :however, be a pr e -nw bared, form used by the official receiving auch cash to provide 'better control. An official receipt should .be prepared for any money received from any source. Lt.. Justice records were reconciled against vil].cge records, and were found to be in agreement with ` on* very minor exceptions. It is our feeling . that improvement in, accounting and cash control could. be accomplished by the dervelop ent of a uniform system of (1) issuing:pre- numbered' jam- tine receipts (2) recording fines and ; diePoeition of - cases (3) accounting for all docket pages (L) . account- ing for an pre- numbered traffic tickets We attempted to account' for traffic tickete issued but found instances 'where .'two or even. three; tickets had • the same number. There -were: some ., ticket numbers which could not be found in the dockets. This - does not necessarily mean that tickets were lost : bar: destroyed, but until a better system' of numb eying- tickets and cross- reference with docket pages : i s` developed, it will be difficult to establish adequate controls, or to express an opinion regarding the handling of fines. S. Official minutes of the village are in substantially good form and are maintained in a good Ire- numbered minutes book. These minutes should be. gnat by the appropriate officials:. ; At present there-As only the typed name of the cleric. appearing on the:.ret ds.' Because - of the absence' of verified clsinis for . most. of the dieboree :.:. manta made ;.during the period under review, and beeauge.. the cash income reporting: forms do not -Provide adequate control, it Air)** possible ° • • for _us to. give an unqualified-; opinion regarding the ' oC the :. account ing.. records.,! ' Other for * of ahedd.ng Which we splayed ;•::hover, .rods- cate.:the.substantial aoauiscy of. the etatements`presented : in this 'report. We .found no: ev'-denoe of_; any improper transactions, :.eiocept for failure .to ..,cciiiy w th preseribod form. .'Hie uirge that forms and procedures be established so that unqual- ified-:opinions may be given covering transactions during ecming years. submicted, i;SSEN AND BOb ViiR Certified Public Accountants Homer A. Bonhiver VILLAQE OF ISO LAKES ANDEA COUNT=, ETA FUND BALA1iCFS DECEMBER 31, i?56 General Fund - fthibit 8 Road Fend - E ib bit 0 Snow Fond - Ej habit D Health Fund Gopher Fund - E,ychibdt E Fite Fund - xhibit F Total - All Funds CASH BALAIOCE FIRST STATE BANK BUO0, MINNESOTA Balance per bank statement, December 31, 1956 Less: Outstanding orders Total Cash Balance Evchibit A $ 3,656.76 3,1'9.89 941.71 40.' ( 365.53) 1,414.87 $ 8,768.43 $11,643.29 2,874.86 $ 8,768.43 GENERAL FUN) FOR THE. 1956 ptst Oenernl property tax Share of state taxes: Ligaor tax $ 2,013.54 Cigarette tax 1•777.72 I1 censes .and per.. its t Beer - licenses Cigarette licenses Dog licenses Building permits Dance permits Fines Nisce]1,tuseous • $ 1,008.15 116.00 19.00 243.50 100.00 $ 2,9.94 3,791.26 1,486.65 2,035.25 3.75 Total Receipts * 9,566.85 : NMyor Clerk Treasurer Trustees Assessor fees and expenses Road supervisors Building inspector • catcher Police salaries Police travel Police expenses Legal Officer bonds Clesrk office supplies Justine of peace supplies .Elections Insurance . OOf fiatal publications Re League-of,Ninnesota Hunicipalit3sa Printing bonds Printing code booklets Prison service Total Disbursements Acmes of Receipts over Adds Balance January 1, 9 Balanee Deeeober 31, 1956 367.50 516.02 200.00 923.34 751.00 52.00 162.32 34.72 755.00 853.53 659.09 563.50 91.50 120.31 107.12 568.26 .02 1 .10 . 165.00 .70.00 . • 42.50 165.40 6J.00 LIMA . rtstat C • VILLA E OF LINO LAKES. • ANOKA COUNTY, MINNESOTA= ROAD, BRIDGE AIID DRAOf#1 FUN � . 19 Receipts: General taxes $ 9,543.26 Road improvement No. 1 bonds 3,000.00 Refund.on chemicals 172.55 Interest on bonds 71.11 Total. Receipts $ 14,786.92 Disbursements: Road improvement No. 1 $ 5,458.05 . Village Weed inspector 228.09 Gravel 3,002.00 Maintenance 1,118.23 Grading 1,684.90 Sigmas 336.45 Chemicals 221.25 Construction 200.00 Culverts 80.00 Total Disbursements Excess of Receipts over Disbursements Add: Balance, January 1, 1956 Balance Deceanber 31, 1956 -12, ?53.48 $ 2,033.44 1,046.45. $ 3,079.89 IUAOE OF LINO LAKES' ANOKA C01111% ICENNESaiA MUER FOR THE TEAR 1956 Receipts: General tam Disbursements: Exhibit D Snow plug $ 1,450.82 Erecting snow fence 290.00 Removing snow fence 205.73 Steel ports 8.20 Total Disbursements Excess of Receipts over Disbursements Add: Balance, January 1, 1956 Balance, December 31, 1956 Receipts: (feral taxes Gopher bounty - county Total Receipts Disbursements: Gopher bounties paid GOPHER FOND FOR TED . _ access of Receipts over Disbursements Add: Balance (deficit) January 1, 1956 Balance (deficit) December 31, 1956 $ 1,960.37 1,954.75 5.62 936.09 $ 941.71 $ 455.32 683.80 $ 1,139.12 1,085.40 $ 53.72 $( 365.53) 4 ltd:11:t1t F vnuas OF LI13 LAM FIRE FUR) FOR TRE UAR 1256 Receipts: General taxes Dicbtntsements: Me contracts: $ 1,454.21 Centerville $ 700.00 Lexington 400.00 Total Disbursements 1,100.00 Excess of Receipts over Disbursements Adcts Balance, January 1, 1956 $ 354.21 1060.66 Balance, December 31, 1956 $ 1,414.87 • • General Fund Road Fund Snow Fund Health Fund Gopher Fund Fire Fund Totals Exhibit G VILLAGE OF LINO LAM ANOKA coine, MDINCSOTA STATEntii OF RECEITIS AND DISBURSIMENIS JUNE 16, 1955 TO DICEISER 31, 1955 Balance $( 422•45) (1,636.38) ( 549.12) 40.73 ( 231.54) 255.39 $(2,543.37) Receipts Disbursements $ 4,975.84 $ 2,953.25 5,483.72 . 2,800.89 1,714.76 229.55 157.19 344.90 1,255.27 450.00 Balance 1011.55 $ 1,600.14 1,046.45 936.09 40.73 ( 419.25) 1,060.66 $ 13,586.78 $ 6,778.59 $ 4,2464.82 . Exhibit 11 • MIME OF LIND LANES Awsu comer, =mom REQUIREMENfS FOR Dar BENIMFgON.PILINICPAL IANNEff • STREW n4pRovnunk ID. 1:BONDS Dote Due 1.1-58 7.1-58 1.1-59 7-1-59 1.1.60 7-1-60 1.1-61 7-1-61 1-1-62 7.1-62 1-1-63 7-1-63 1-1.64 7-1.64 14-65 7-1-65 1-1-66 7-1-66 1-1-67 $ 5,000-10 bonds dated July 1, 1956 . Private sale to 14r. Conrad Seabloom Totals Principal, Interest *Total $ 200 $ 200 $ 500 1.00 600 go 500 90 590 80 500 80 580 70 500 70 570 60 500 60 60 50 500 50 550 40 500 , 140 540 30 500 30 530 20 500 20 520 10 • 500 10 510 .15.01 $ 1,200 $ 6,200 •Payable at First State Bank, New Brighton, Minnesota - plus service charge. Bonds dne 1965-6.7 redeemable in inverse order an Jarman,' 1, 1959 on payment of $ 20.00 preedase.