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01/11/2006 P&Z Minutes
APPROVEDMINUTES CITYOFLINOLAKES PLANNING&ZONINGBOARDMINUTES I.CALLTOORDERANDROLLCALL ChairRaffertycalledtheLinoLakesPlanningandZoningBoardmeetingtoorderat6:35 p.m.,January11,2006. II.APPROVALOFAGENDA Theagendawasapproved. III.APPROVALOFMINUTES: October12,2005 ChairRaffertyrequestedthefollowingchanges: Pag e3,lastparagraph,changetextfrom“…andaskedwhy wherethey lookingatthe spiritofit..”to“…andaskedwhy weare lookingatthespiritofit…” Page5,paragraph6,changetextfrom“…ChairRaffertyaskedwhy couldnothave the driver’sside…”to“ChairRaffertyaskedwhy wecouldn’tenterwith thedriver’sside…” Mr.NelsonmadeaMOTIONtoapprovetheOctober12,2005Minutesasamendedand wassupportedbyMr.Tralle.Motioncarried7 -0. November9,2005 Mr.RootmadeaMOTIONtoapprovetheNove mber9,2005Minutesandwassupported by Mr.Nelson.Motioncarried4 -0.Mr.Tralle,Mr.HydenandMr.Pogalzabstained. DATE TIMESTARTED TIMEENDED MEMBERSPRESENT MEMBERSABSENT : STAFFPRESENT : January11,2006 6:35P.M. 10:38P.M. Hyden,Laden,Nelson,Pogalz,Rafferty,Rootand Tralle. None. PaulBengtson,JeffSmyserandMichaelGrochala Planning&ZoningBoard December14,2005 Page 2 APPROVEDMINUTES December14,2005 Mr.TrallemadeaMOTIONtoapprovetheDecember14,2005Minutesandwas supportedbyMr.Pogalz.Motioncarried6 -0.Mr.Rootabstained. IV.OPENMIKE ChairRaffertydeclaredOpenMikeat6:40p.m. TherewasnoonepresentforOpenMike. Mr.PogalzmadeaMOTIONtocloseOpenMikeat6:41p.m.,andwassupportedbyMr. Tralle.Motioncarried7 -0. V.ACTIONITEMS A.CONTINUED:PlannedUnitDevelopmentFi nalPlanfortheChainofLakes YMCA,7690VillageDrive ThisitemwascontinuedfromtheDecember14,2005meeting. Mr.Bengtsonpresentedthestaffreport. Mr.Raffertyquestionedanareaofadarkbandaroundthebottominthecolorelevation. Mr.Bengt sonclarifiedthattheareawasarepresentationofacolorchangeandadifferent material. Mr.Bengtsonexplainedthatadifferentproductwouldneedtobeusedonthepenthouse areaforventilationpurposes.Mr.Raffertyaskedabouttheheightofthepe nthouse.Mr. Bengtsonrepliedthat,althoughthepenthouseelevationswerenotcalledout,thebuilding heightiswithintheguidelinesandallowsplentyofroomtoscreenequipmenteffectively. Mr.Tralleaskediftherenderingshownwasatruerepresentationofcolorsfortheprecast areas.Mr.Bengtsonrepliedthatcolorswherenotyetlockedin.Optionsareshownandthe architectwouldpresentexamplesofcoloroptions,aswellastheproduct itself. Mr.Nelsonaskediftheproposedparkingisforthefirstphaseonly,ordiditincludethe secondphase.Mr.Bengtsonrepliedthattheproposedparkingisbasedonfullbuildout basedonanestimateofthesecondphase,howeverthismaychangewi thconstruction. 176parkingspotsarerequiredandprovidedforatthistime. Mr.Hydenaskedforanexplanationoftheproposedinnovativestormwaterinfiltration tanks.Mr.Grochalaexplainedthatthesearepartofthecity’spublicimprovement project forthisareaandhavealreadybeenconstructed.Mr.Grochalaexplainedthe stormwatersystemlocatedundertheparkinglotincludesaPVCchamberwhich increasesinfiltration&stormwaterholdingcapacity. Planning&ZoningBoard Decemb er14,2005 Page 3 APPROVEDMINUTES Mr.Rootinquiredaboutmaintenanceofthissystem.Mr.Grochalarepliedthatcity wouldprovidemaintenanceforthissystem,anddescribedhowmaintenancewillwork. Headdedthatmaintenancewillinclud estreetsweepingtwiceayear. Mr.Pogalzcommentedthat,althoughthismaybeexpensive,thetradeoffislessponding areasandmoreavailablesquarefootage.Mr.Grochalaconcurred. Mr.Raffertystronglyrecommendedthatthefreestandingexteriortrash areabeattached to thebuilding,astheboardhasalwaysrecommended.Mr.Raffertypointedoutthatit wouldnotbefairtootherswhohavecompliedwiththisdesignelement.Staffrepliedthat theboardcouldamendconditionNo.13toaddressthisissue. TheBoardwelcomedrepresentativesoftheYMCA.InattendancewereTimStaley, VicePresidentoftheYMCAofGreaterSt.Paul,andMariaManionofAnkenyKell Architects. Mr.RaffertyacknowledgedthattheYMCAhadmadeprogressinthelastfewmonths. Mr .LadenaskedwhattheprocesswaswhendeterminingwhatgoesinsideaYMCA.He acknowledgedthatnormallytheP&ZBoardwouldnotgetinvolvedinthisarea,but becausethisisacivicbldg,hewouldliketocomment.Mr.Staleyexplainedthateach YMCAha salocalmanagementboard.Thatboardhasbeenworkingwithcitysince1998 todeterminewhatthecitywouldliketoseeandthenecessaryfunding.Theydetermined howmuchmoneythereis,andthelocalboardmadethefinaldecisionofwhatwouldbe inclu ded.ThesedecisionsarebasedoncorecomponentsofwhatdrivesaYMCA.Mr. Staleyclarifiedthattheboardismadeupoflocalmembersofthecommunity. Mr.Ladenaskedwhyalappoolwaschosenversusaleisurepoolinthefirstphase.Mr. Staleyreplie dthatitisdifficulttorunafullprogramwithonlyazerodepth/leisurepool withoutofferinglapswimming.Healsonotedthatitwouldbeeasiertoraisemoneyfora leisurepoolinthefuture.Mr.Ladencommentedthatthecommunityhasagreaterneed for arecreationalpoolthanalappool. Mr.Tralleaskedwhyeverycityresidenthadn’tbeenaskedforadonation.Mr.Staley sharedthatthelocalboardhasworkedonthat,andanewinitiativeisstartinginJanuary. Theboardwillbeaskingindivid ualsforadonationof$100fromeachhouseholdduring thiscampaign. Mr.Trallestatedthathebelievesthecommunityneedsthis,butthattheYMCAhasnot donetheirhomeworkwithfundraising.Becauseofthis,thingsarebeingtakenawayfrom citizens.M r.Tralleaskedthattheypleasetakethesecommentsbacktolocalboard.He askedwhentheleisurepoolisprojected.Mr.Staleyrepliedthatinthepast,thefirst expansionusuallytakesplacewithintwoyears. Mr.Tralleaskedwhatisplannedforpre -t eens,notingthatthecitycensusindicatesthere aremorepre -teensthanteens.Mr.Staleypointedoutthattheteen/seniorcenterwillnot justencompassateenarea,butwillbeusedasayouthroomingeneral.Theareawill Planning&ZoningBoard December14,2005 Page 4 APPROVEDMINUTES includepingpongandpooltables,alongwithotheractivitiesthatencompassallage groups. Mr.Tralleaskedwhowillownthebuildingonceitisbuilt.Mr.Staleyrespondedthe YMCA ofGreaterSt.Paulwillownthebuilding,butalocalorganizationwilloperate andgovernallofitsprograms. Mr.RaffertyinvitedMr.Grochalatomakecomment.Grochalaclarifiedthatthecity’s contributionsincluded1.5milliondollars,donationof landfortheprojectand infrastructure.Henotedthatlandandinfrastructurecostswerecoveredthroughthe overalldevelopmentoftheLegacyatWoodsEdgeproject.Thedevelopmentagreement withtheYMCAincludesprovisionstoprotectthelongterminte restsoftheCity.Healso explainedthattheCityCouncilhasexpressedconcernovertheproposedbuilding footprintandislookingforopportunitiestoexpandthefacility.However,boththeCity andYMCAwouldliketokeeptheproposedconstructionont rackandgetthebuilding going.Staffiscurrentlyevaluatingfinancialoptionstocreatealargerbuildingupfront. Mr.Raffertyaskedwhytimingistight.GrochalarepliedthattheCity,theYMCAand the localYMCABoardhavebeenworkingonplanning&fundingthisprojectforaround eight yearsnow.Thereisalotofinteresttogetthisgoing.Increasedcosts,especially constructioncosts,willcontinuetoraisethenecessaryfundinglevels.TheCitywouldlike toseeconstructionbegininthespring ,andaredeterminingwhatcanbedonebetween nowandthen.TheYMCAiskickingoffthefinalroundofdonation,withagoalof $800,000,tobringintheexpandedfootprint. Mr.Rootpointedoutthattheboardhasbeenconsistentatallmeetingsintheir opposition to metalsiding.Heaskedforanexplanationofwhyothermaterialsarenotbeingused.He expressedthatmetalseemsoutofplace,notjustforthisbuildingbutforthisdevelopment ingeneral. Ms.Manionstatedthatthesidingissuewasaddre ssed,andthattheyhadmetwithstaffand consideredothermaterials.Theyfeltthatdesign -wise,thebuildingneededalevelof detail/contrast.Theysuggestedametalshingleversusacorrugatedpanelforamore finishedproduct.Shereinforcedthatas thematerialweathers,itbecomesricherin appearance.Sheclarifiedtotheboardelevationsandexactlocationsofwheretheproduct wouldbeused.TheyhadconsideredbrickandEIFS,butfoundproblemsinconjunction withtheotherexistingmaterials.T heywantedtoliventhelookwithamaterialthatwould workwellwiththeothermaterialsbeingused. Mr.RaffertyaskedifMr.Pogalzhadseenthisproductusedintheconstructionfield.Mr. Pogalzrepliedthatmetalpaneliswidelyusedinconstruction .Althoughpeopledonot alwayslikeitupfront,itisagreatproduct.Hestatedthattheproposedmetalproductisa goodproduct,andwillfadeovertime.Hecontinuedthattheproductcanbefairlycheap, andprovidesagoodseal,isweatherproofand durable.Hecautionedthatthematerialmay possiblydentandshowsignsofabuse.Hehasusedtheproductonseveralprojectsandit worksreallywell.Headdedthattherearemanycoloroptions. Planning&ZoningBoard December14,2005 Page 5 APPROVEDMINUTES Ms.Maniondescribedthatpanelsusedwouldbe36”sectionlongand12 -14”wide.She showedasampleoftheproposedmaterialtotheboard.Shepointedoutthatthe galvanizedlook iswhatitwilllooklikeatinstallation.Thesheendisappears,andbecomes dulleranddarker.Sheclarifiedthatthisproductwillnotbeusedallthewaytotheground onthebaseportionofthebuilding.Shepointedoutthattheproductisstrongint exturefor weatherpurposes. Mr.Nelsonrequestedaddingaconditionthatmoretreesbeaddedtothelandscapeplan.He alsorecommendedincreasingthenumberofbicycleslots. Mr.Pogalzpointedoutthatheisnotafanofametalproductbeingusedonth ebasenear groundlevel.Hestatedthisareacanbedamagedbylawntrimmers,snowblowers,etc. Brickismuchbetterformaintenance.Metalwilldamageifabused.Hewouldliketosee atleastafour -footbaseofbrick,stoneorprecast.Heaskedifther ewasaminimum requirement.Mr.Smyserstatedthereisnotadefinitesizerequirement. Mr.Pogalzcommentedthatthecolorrenderingisanicescheme.Headdedthatinthe areawheretanbrickisontopofdarkerbrick,hehasneverseendifferentcolor brick withoutaledgeorbumpoutbetweencolorstotiethemtogether. Mr.Pogalzwentontosaythatforsixyearstherehasbeentalkwithinthecitythatthe YMCAiscoming.Heunderstandsandagreesthattheyneedtostart.Heunderstands thatwewilln otgeteverythingwewant,butbelievesifwebuildittheywillcome. Residentsaren’twillingtogivemoneyuntiltheyseesomethinghappen.Whathe’s seeingisreallygood,withtheexceptionofmetalpaneltoground. Mr.Ladenrequestedthatstripingb eaddedtobothparkinglotentrancesinpedestrian crossingareas,sothatdriverscouldlookoutforpedestrians.Mr.Staleyrespondedthat couldabsolutelybedone. Mr.Ladenalsorequestedthatstaff,theboardandthecommitteeworktocreateaclearl y definedcapandbase.Thecornicemetalpanelportionwillbedefinedwhenlight,butwill losedefinitionasitdarkens.Hedoesnotagreethatthelevelofarchitecturehasmetthe standardsforthisproject. Ms.Manionexplainedthatwithametalcorn icethereisarevealwhichwillcreateadeep shadowline.Sheexplainedtherewillbeastonecapabovethebrick,similartothatonthe FairviewClinicbuilding.Sheunderstandstheboardislookingtocreateagreaterprofile. Mr.Ladenstatedthatth isiswhatthey’verequiredonotherprojects,andtheboarddoes notwanttosetprecedenceonfuturebuildings. Ms.Manionexplainedthattallwindowswereaddedtobreakupthelargemassofwall. Mr.Raffertywonderediftherecouldbemorewindowsin theaquaticareatobringin morenaturallight.Ms.Manionpointedoutthatthesouthsideofthebuildingholdsthe aquaticcenter,wherethereisglassalongmuchofwall. Mr.Raffertyreferredtotheconsistencyofverticalandhorizontalstripingont heprecast materialoftheAndoverbuilding.Hesuggestedthatourbuildinghavehorizontal Planning&ZoningBoard December14,2005 Page 6 APPROVEDMINUTES bandingtobreakupthemonotony,andthoughtthatconsistentgriddingcouldworkquite well.Heaskediftheycouldlookatthatinordertobreakuplines.Mr.Raffertyreinforced thattheyneedtoadheretotowncenterguidelines. Mr.Staleynotedthat theYMCAisdiligentlytryingtofigureoutwaystodrivedollarsto expandconstructionofthefacility.Hestatedthattheyhaveraisedthenumberofdollars the feasibilitystudythoughttheywouldraise.Theywillneed2400membershipunitsto pay off theirlocaldebt. Mr.Raffertyaskedwhatthecostofmembershipwillbe.Mr.Staleygaveabreakdownof membershipcosts,notingthattheaveragecostis$60to$63perunit.Hecontinuedthat thereisajoiner’sfee,whichiswaivedthreetimesduringth eyear.HeaddedthatLino Lakes’residentswillreceiveatenpercentdiscount,whichistheonlydiscountthatis offeredinthetwincitiesmetroareabecauseoftheirpartnershipwithourcity. Mr.RaffertysaidhetookatourofthenewYMCAinAndove r.Henotedthatthe buildingisanawardwinningbuilding,andisan18milliondollarcomplex.Hecompared thattheproposedfacilityisabout7million.Hewentontostatethatthe AndoverYMCA hasmanyfeatures,andwasdevelopedwiththehelpofthe Minneapolis chapterofthe YMCA.Heisnotsurewhattheprogramdifferencesare.Hepointedoutmanypositive featuresoftheAndoverYMCAandwonderedwhywecouldn’tgetthesametypeof buildinginLinoLakes.HewonderedhowtheLinoLakesprojectas presentedtodayfits thegoalsoftaxpayers. Mr.Staleyrespondedthat,withallduerespect,theAndoverandtheLinoLakesprojects arecompletelydifferent.TheLinoLakesYMCAwillbeafirst -raterunfacilitythatheis proudtobringforwardtoday.T houghitdoesnotmeetsizeexpectationsrightnow,itisa goodstart,whichissimilartowhathasbeendoneinothercities.Othercitieshavestarted withoutafullbuildout,aswell.Henotedthatfullbuildoutinothercitieshavebeen completedina reasonableperiodoftime. Mr.Raffertystatedthatheseesaprojectthatthecity&theYMCAhaveworkedhardon, butisnotsuretheshoefits.Heremarkedthattheproposedprogramisshortof expectations.Hisconcernisforthepeoplewhohaveworke dveryhardonthis,andcan’t understandhowit’scomingupshort.Withonlyonegymandalappool,hewondered whatachildwouldgetoutofthisfacility.Heexpressedthatanadditionalgymshouldbe included,alongwitharecreationalpoolwithslide s,etc.HereiteratedthattheAndover YMCAhasthesefeatures. Mr.StaleyrespondedthattheAndoverYMCAandtheLinoLakeYMCAareapples& oranges.HeexplainedthattheCityofAndoverpaidfortheirentireprojectthrougha lease agreementwiththeY MCA,andtheYMCAwillnotbepayinganyrentforthefirst seven years.TheycametoanunderstandingandtheCitywaswillingtobonditall.LinoLakes simplymovedforwardwiththeYMCAinapartnershipwiththecity. Mr.Raffertyquestionedtheamount ofpropertythatwillbegiventotheYMCA. GrochalaspecifiedtheareaoflandthatwillbeYMCAproperty,notingthatsomeofthe Planning&ZoningBoard December14,2005 Page 7 APPROVEDMINUTES landwillincludeacon servationeasementandatraileasement.Heremindedtheboard thattheCityCouncilwillultimatelydecideifthisistherightfacilityforthecity. Mr.GrochalaagreedthattheAndoverYMCAiscompletelydifferentfromtheLino Lakes facility,anditi sunfairtocomparethetwoprojects.TheAndoverYMCAisbeing financed inadifferentmanner.StaffisworkingwiththeYMCAtoevaluatealternativefinancial optionsthatwouldallowforalargerfacility. Mr.Raffertystateditwouldhavebeengreatif theYMCAhadbegunfiveorsixyears ago.Mr.Grochalapointedoutthatfundingwasnotavailablefiveorsixyearsago.The financingisdependantonfundraisingfromthecommunity. Mr.Raffertywonderedifitisnecessarytogivethemalloftheproposedland.Mr. Grochalaremarkedthatthecityisencumberingsomeofthelandforconservation easementsinordertoavoidtakingdownallofthetrees.Thecityhaspreservedsome exist ingparkforapark/playgroundarea,andwouldlikethatmaintained.Typically,a YMCAfacilitywouldlikeaninetotenacrearea,andwehavelimitedthemto6.7acres, whichincludesasharedparkinglot.Thereisnoexcesslandthatcouldbeused elsew here. Mr.RootaskedstaffiftheuseofmetalconflictedwiththerequirementsoftheTown CenterDesignStandards.Hepointedoutthattheguidedoesnotspecificallyrefertothe useofmetal.Heaskedifmetalsidingwasanappropriateuse,asitisno toneofthe materialslisted.Mr.Bengtsonrepliedthatitisnotspecificallystatedthatmetalis prohibitedinthetowncenterarea.Staff’sinterpretationisthatmetalisnotprohibited, andthattheproducttheyareproposingdoesprovideacontrast ingmaterialto appropriatelymovefromconcretepaneltobrickfaçade.Theboardcouldinterpretthe standardsotherwiseiftheysochoose. Withnofurthercomments,Mr.RaffertythankedMr.StaleyandMs.Manionfor attendingthemeeting. TheboardrequestedthatConditionNo.11beamendedtorequirefifteenbicyclesinstead of five. TheboardrequestedthatConditionNo.13beamendedtostatethattrashenclosuresbe attachedtothemainbuilding. Theboardrequestedthataconditionbe addedtoincludestripingthepavementinthe pedestrianwalkareasoftheparkinglot,withapreferenceofamaterialchangeto designatethewalkareas. Mr.Ladenpointedoutthatifaparkinglotisoveracertainsize,thereisarequirementto change material.Thoughthisdoesnotmeetsizerequirements,hewouldliketosee consistency. Planning&ZoningBoard December14,2005 Page 8 APPROVEDMINUTES Mr.Pogalzaskedifstripingtheparkinglotwouldbepartofthe YMCA’sresponsibility. Mr.BengtsonrepliedthattheparkinglotispartoftheYMCA’simprovements,soit wouldbeappropriatefortheboardtoaddthiscondition. Mr.Tralleaskedaboutthestonecaponthebrickface,andwhatwasthematerialonthe ca poverthegalvanizedarea.Ms.Manionrepliedthatwasametalcornice.She described thattherewillbearelieftocreateadeepshadowlinetocreatedimension.She noteditisof asizeabledepththatwillbevisible. Mr.Raffertyreferredtothepavi ngrequirementsonPage33oftheDesignStandards guidelines.Mr.Bengtsonstatedthathebelievesthosestandardsareforspecifically designatedconnectingwalkways.Thisareaisnotspecificallydesignatedassuch.The boardpointedoutthetwoareast hattheyconsidertobedesignatedwalkwaysbynature of theirbeing. TheboardaddedConditionNo.16,requiringstripingindesignatedpedestrianwalkways. TheboardaddedConditionNo.17,referringtohorizontalbandingontheprecastarea, andallowin gthearchitectandstafftocomeupwithanappropriateuse. Mr.Ladenrequestedfeedbackonwhetherthebasemetalonthebuildingneededtobe strengthened.Mr.Hydenreferredtopage24oftheguidelines,whichspecifiesabase withthickerwalls,somespecificmaterialmentioned,butnomentionofmetal. Mr.Raffertyaskedthearchitecttodescribethesamplesthatwerebrought. Ms.Maniondisplayedsomeofthecoloroptions.Shenotedthattheprecastmetal samplesareinthe rangeofcolorsoffered,thatthesewereafirstattemptatcolor,but changesneedtobemade.Theyarestillworkingoncreatingcolorsamples.Theboard preferredthecolorsthatwereadeeperreddishbrown,andthosenotquitesoyellow. Theyagreedth atthesamplesaretherightapproach,butwouldliketoseemoreearthy tones.Theyaskedifonecolorwouldbeusedonallprecast.Ms.Manionrepliedyes. Shesaidtheyareinfavorofalightercoloredbuildingasopposedtoadarkercolored building.Shenotedthattheboardshouldrelyonsamplesversusrenderingswhen lookingatcolor. Theboardaskedwhattheawningsaremadeof.Ms.Manionrepliedtheyarean aluminumpiecethatwillprojectfromthefaceofthebrick.Mr.Raffertyquestionedif th e trellisdesignshouldbecontinued,asusednearthekidsarea.Ms.Maniondescribed that theopeningsinthekidsareaarelarger. Mr.Trallerequestedthattheyellowsamplebeeliminatedfromtheoptions.Ms.Manion pointedoutthatthecolorswilllo okverydifferentoutdoors,andthattheywillcontinueto workwithstafftoagreeonexactcolors. Theboardsummarizedtheconditionsofapprovalfromthestaffreport,amending Numbers11and13,andaddingNumbers16 –23,basedontheboardandstaff ’s recommendations. Planning&ZoningBoard December14,2005 Page 9 APPROVEDMINUTES Mr.HydenmadeaMOTIONtorecommendapprovaloftheFinalPlanoftheRiceCreek ChainofLakesYMCAsubjecttothefollowing23condit ions: 1.Aminimum2inchdeepwindowtrimortwoinchrecessmustbeprovidedin accordancewiththedevelopmentstandardsforthesite. 2.Alllightingfixturesmustbesubmittedandprovetobeinconformancewiththe requirementsoftheLLTCDDG. 3.The shrubberyprovidedonthenorthsideofthenorthparkinglotmustberevisedto provideasalt -toleranthedgerowthatwillprovideayearroundscreenmeasuringa minimumof2feethighattimeofplantingandaminimumof4feethighatmaturity. 4.ThelandscapematerialsmustbesubstitutedasoutlinedintheEnvironmental Board’sComments. 5.Thelandscapeplanterslocatedovertheinfiltrationtanksshouldbeplantedinarain - gardentypelandscaping.Thisplantingplanwillbedevelopedbystaffpr iortothe issuanceofbuildingpermitsforthesite. 6.Atreepreservationplanmustbesubmittedbytheapplicant. 7.Allparkinglotlightingfixturesandpolesshallbepaintedtocomplementthecity’s decorativestreetlighting;shallbemountedtoround lightingpolesmeasuringno morethantwentyfeetinheight;shallbemountedtoaconcretebasenohigherthan twenty -fourinchesabovethesurroundinggrade;andshallbelocatedwithin landscapeplanterislands. 8.Asiteperformanceagreementbetween thecityandthedevelopermustbe completedpriortotheissuanceofbuildingpermits. 9.IssuesdiscussedintheS.E.H.engineeringreviewmemomustbeaddressedtothe satisfactionofcitystaff. 10.Operationandmaintenanceagreementsforthesite ,includingprovisionsfor stormwaterfacilities,mustbesubmittedforreviewbycitystaffpriortothe issuanceofbuildingpermits. 11.Theapplicantshallprovideabicycleparkingareasufficientinsizetoaccommodatea minimumoffifteenbicycles.The typeoffixtureprovidedandthelocationofthis parkingareamustbereviewedandapprovedbystaffpriortotheissuanceofbuilding permitsforthesite. 12.Alllandscapedandsoddedareasmustbeirrigated. 13.Trashenclosureshallbeattachedtothemainb uilding,shallbeconstructedof materialsconsistenttothatofthemainbuilding,andshouldbeappropriately screenedwithlandscaping. 14.Allgroundmountedutilityequipmentshallbecompletelyscreenedfromviewwith appropriatelandscapingmaterials. 15.Allroofmountedequipmentshallbecompletelyscreenedfromview.This screeningshallbeconstructedofmaterialsconsistentwiththoseusedforthemain building. 16.Pedestrianwalkwaysthroughparkingareasshallbeindicatedbyeitherpavement stripingo rachangeinpavingmaterial. 17.Theconcretepanelsshallincludeahorizontaldetailaswellasaverticaldetail. 18.Thebaseofthestructurecladwiththemetalsidingproductshallconsistofa strongermaterialperTownCenterGuidelines. Planning&ZoningBoard December14,2005 Page 10 APPROVEDMINUTES 19.Additionaldepthshallbeaddedtothecapelementofthestructurecladwithbrick tocreatemoredefinitionperTownCenterGuidelines. 20.Thelandscapeshallberevisedtoindicateevergreentreesonthenorthwestcorner ofthestructureasshownonthearchitecturalrenderings. 21.Thefuturegymnasium,natatorium,andmulti -purposeroomshownonthefloor plan shallbeapprovedadministrativel y,iftheelevationandmaterialsareconsistent with therestofthestructure. 22.Thelandscapeplanshallberevisedtoincludeshadetreeswithintheconnecting walkway 23.Staffwillworkwiththedevelopertoprovideadditionallandscapingonthesouth side ofthesite MotionwassupportedbyMr.Nelson. Mr.TrallecommentedthatheisthrilledthattheYMCAisgoingtohappen.Heclarified thatthecommentshehasmadeareconsistentwiththoseoftheLinoresidents.Heisall in favorof theYMCA,andthattheboardmustupholdtheguidelinesoftheTownCenter. Mr.Ladennotedthathewasdisappointedthattheboardwasnotconsultedmoreonthe programsofthebuilding.Headdedthattheplansbeingproposedtonightdonotmeetthe stan dards.Therefore,heisnotpreparedtoapprovethisprojectaspresented. Mr.NelsonappreciatedtheexplanationoffundingourYMCAversusthatofthecityof Andover.HestatedthathewilltrustthattheCityCouncilwillmakethebestdecision basedo nourfinancialoptions.Heagreesthatthebuildingneedstobeginconstruction. Mr.Raffertystatedthatthestrengthofthisprojectisonlyasstrongastheprogramthat drivestheproject.Hebelievesitdoesnotmeettheneedsofthetaxpayers.Hebe lieves themajorityagreethattheyarethankfulthattheYMCAishereandisworkinghard,but thatthestrengthoftheprogramswilldeterminetheincomeoftheproject. MotiontorecommendapprovaloftheFinalPlanoftheRiceCreekChainofLakes YMCA carried5 -2,Mr.RaffertyandMr.Ladenvotingnay. B.CONTINUED:PUBLICHEARING,toAmendthePlannedUnitDevelopment forLegacyatWoodsEdgetoincludesignagecriteria StaffstatedthattheyarestillworkingonsignagecriteriafortheLegacyatWoo dsEdge. Staffnotedthatagoodsoliddraftisinplace,butisrequestingmoreworkingtime.Staff recommendedcontinuingthePublicHearingtotheFebruary8,2006P&ZBoardmeeting. Mr.NelsonmadeaMOTIONtocontinuethepublichearingtotheFebruar y8,2006 PlanningandZoningBoardmeeting.MotionwassupportedbyMr.Laden.Motion carried6 -0. VI.DISCUSSIONITEMS Planning&ZoningBoard December14,2005 Page 11 APPROVEDMINUTES A.P&ZAnnualReviewfor2005 Staffreferredtothesummaryfor2005meetingsasincludedinthepackets.Thiswasa summaryofprojectsthatwerevotedonin2005.Mr.LadenclarifiedthattheBenton Ericksonprojectwasapproved,notdenied,atCityCouncil. B.AdministrativeReview sfor2005 Staffreferredtothesummaryfor2005administrativereviewsbycitystaffasincludedin thepackets,whichincludedsiteplanreviews&minorsubdivisions. C.ExtensionDeadlineforBoardApplicants Staffexplainedthatthedeadlineforboar dapplicationsfor2006hasbeenextendedto January31,2006toaccommodatesufficientcandidatesforcityboards.Applicationsare availabletointerestedresidentsintheadministrationdepartment. D.Requiringsidewalkinsubdivisions Staffrequested thisdiscussionbelimitedtoboardmembers. Theboardtooka5minuterecessat9:45p.m. Theboardreconvenedat9:50p.m. Mr.Rootdistributedsomeinformationregardingsidewalks.Onearticlestatedthat sidewalksarebeneficialtonotonlyconnectdes tinations,butarepedestrianfriendly. Sidewalkscontributetoacommunityasaplacewherepeoplecanmeetandtalk.A secondhandoutincludedatableshowinglevelsofneighborhoodaccessibility.High accessibilityprovidedcommunicationwithinaneighb orhood.Mr.Rootstateditiswrong toexpectpeopleandchildrentosharethesamespaceascarsinareaswithoutsidewalks. Henotedthisisnotinanywayintendedtoaddressexistingneighborhoods,butforfuture neighborhoods.Hewouldliketopropose ,iftheboardagrees,torequest thatcitystaff begintoresearchandgatherdatafromothercommunitiesinthearea,asto howthey handlesidewalks. Mr.LadenagreedwithMr.Root’scomments.Headdedthatsidewalksareimportantfor safetyissues,esp eciallyforchildren,theelderly,andpeoplewithlessmobility.Hestated thatsidewalksencourageexerciseforthosewhowanttowalk,andevenshovelinthe winter;theypromoteneighborhoodinteractionandstrengthencommunities;theybringa levelof highersecurity;theyprovideconnectionsbetweenneighborhoods;andtheyare goodfortheenvironment.Sidewalkscanincreasepropertyvalue,whichisabenefittothe community.Iftheoptionofsidewalksislefttothedeveloper,thecitywillendupw itha patchworkandnotaconnection.Inordertobeeffective,theywouldneedtoberequiredin allnewdevelopments.Herecognizesthefactthatnoteveryonewantsasidewalkintheir frontyard.Therefore,heproposedthatsidewalksbeplacedononesi deofeverystreet,not both.Withthatapproach,notlessthan50percentwouldrequiresidewalks.Hehasbeen toldthattheyreallydon’taffecthomesales,butingeneralhelpsaleswhensellinghomes tofamilies. Planning&ZoningBoa rd December14,2005 Page 12 APPROVEDMINUTES Mr.Nelsonstatedheisopposedtoasidewalkordinanceandtostaffspendingtimeon research.Hesurveyedhisneighborhoodofapproximately50homes,andallwerestrongly opposedtosidewalk s.Theytoldhimthatthereasontheymovedtothesuburbsisbecause therearenosidewalks.Theyrunandridebikes,andhavenothadaproblem.Sidewalks wouldmakesmalllotssmaller.That’swhythey’veinvestedinatrailsystem,whichis conduciveto walking&biking. Mr.PogalzechoedMr.Nelson’scomments.Heagreedthatalotofpeopledon’twant peopleontheirproperty,andthatmaintenanceisaconcernifnotkeptupwith.Overall,he doesn’tthinktheyareused.Whenplacedinresidentialareas,drivewaysmaybecome shorter,whichmaycausepeopletoparkintothesidewalkarea.Hepointedoutthatthe amountofimpervioussurfacegoesupwithsidewalks.Heisnotforsidewalks.He understan dssafetyissues,butdoesnotseetheneedtopursuetheissue. Mr.Raffertyremarkedthathethinkssidewalkswouldbebeneficialinthenew developmentnearcityhall.Butoverall,heechoedMr.Nelson’scomments.Helikeshis yardthewayitis,withg rasstothecurb.Heisnotinfavorofmakingarecommendation to moveforwardwiththisissue.Hethinksitisapersonalopinion.Hedidagreethatitcould bemorebeneficialtogetmorepeople’sopinions.Butuntilthereismoretimetogather morein formation,heisnotinclinedtogoforward. Mr.Hydenexpressedthathemovedoutheretogetawayfromcity.Helikehisyard,but is notclosedmindedtosidewalks.Heagreestheyareokayinsomesettings.Hewould, however,bethepersonwhowouldnot wantthesidewalkinfrontofhishouse.His opinionmaynotmatchthoseofothercitizens,though,sohewouldliketopollothers. Mr.Trallewasinfavorofsidewalksinnewadditions.Helivesonthenorthsidewhere therearenobiketrails.Hesees elderlypeoplewalkinginstreet,whichisasafetyissue. Henotonlylikesthemforsafety,butbecausetheyjoincommunitiestogether.Hestated thatifonekidissavedbythem,theyarewortheverypenny.Heisaproponentof sidewalks. Mr.Rootclari fiedagainthatthisissueisbeingaddressedfornewsubdivisionsonly, thereforepeoplewouldhavethechoicetomoveinornot. Mr.Raffertysuggesteditmaybeagoodideatocontinuetolookatthisissue.He suggestedtheypollneighborsastonewde velopmentswithsidewalks,inordertogeta feelingforwhatpeoplethink.Hethinksthereismeritinthequestionaswellasfurther discussion,regardlessoftheoutcome.Heaskediftheissuecouldbeputonacouncil agendaasatopicofconversation . Mr.Grochalaaddressedtheissuebysayingthattherearemanygoodreasonstoputin sidewalks,andtherearecurrentlystretchesofsidewalkwithinthecity.However,the majorconcernisthatthecityisnotinafinancialconditiontodealwithsidew alks.The cityishavingtroublereplacingstreets.Hedoesnotseehowtheywouldreasonablybe replacedinthefuture.Whilehethinkstherearepositivesinbringingthistothetable, Planning&ZoningBoard December14,2005 Page 13 APPROVEDMINUTES theyneedtodealwithexistingmaintenanceproblems.Asacitywiththecurrentcharter requirements,hecannotensurethatmaintenancecouldtakeplace. Mr.Ladencommentedthathedoesnotthinkthatsidewalksdegradeat thesamerateas streetsdo,andtheydonotcostasmuchtorepair.Hethinksresidentswouldbemore inclinedtopayforsidewalkrepairoverstreetrepair. Mr.Raffertywonderedifthequestionwouldmeritbeingonthecitysurveygoingoutto residents .Mr.Grochalarepliedthathecancertainlyforwardthatontothecity administratortoposetothecouncil.Henoted,however,thattheyaretryingtogetthe surveyoutthedoorassoonaspossible. Mr.Raffertystatedthatagreatdealofmoneyisbei ngputintosurvey,andthiswasaway togetareadingofwhatpeoplethought.Thequestionwouldneedtobeclearlyidentified asfuturedevelopments. Mr.Tralleagreeditwouldbeabetterideatoputthequestiononthesurveythantoask neighborsind ividually.Aquestiononasurveywouldremainthesameandholdthe sametonethanwhenaskedbydifferentindividuals. Mr.Ladenaskediftherearecurrentstandardsinplaceifadeveloperwantsthem.Mr. Grochalarepliedthattherearestandardsforthephysicalstructure.Headdedthatthe EnvironmentalBoardmaylookatahardsurfaceareaandcomment.Henotedthatin areasofthecitywheretherearesidewalks,publicworksismaintainingthem. Mr.La denstatedthatthecitycurrentlyallowssidewalks,butdoesnotrequirecitizensto shovelthem.Heisnotsuretheyneedto.Hebelievestheyarestillabenefittothe communitywithoutrequiringthemtobeshoveled.Mr.Grochalacommentedthattherei s anexpectationbyresidentsthatthecitymaintainsidewalks. Mr.Ladensaidheiscontinuallyhearingfromcitizenscomplainingaboutbusierroads withmoredevelopments,butnosidewalks. Mr.Ladenspecifiedthatpedestrianconnectionsvaryfromcommun itytocommunity, andeachdependsonthecommunity.Hestatedthattrailsystemsandsidewalksystems havedifferentfunctions. Mr.Grochalaexpressedthatifatrailconnectionisnotbeingproposedinadevelopment, theysometimeslookforasidewalk.I mplementationofsidewalkswouldhavetobepart ofamuchmorecomprehensivepackageinvolvingfunding,maintenance,etc. Mr.Pogalzstatedhedoesnotseeitnecessaryinanyoftheremainingpre -2010land,asit wouldbeunabletoconnectthoseareasto existingdevelopments.Maybetheycouldtry andcreateanetworkfordevelopment2010andbeyond. Mr.RaffertyrequestedthatMr.Grochalalookintothepossibilityofaddingaquestionto thecitysurveyonthisissue.Ifpeoplesuggestsomething,theyc ouldgowiththemajority opinion. Planning&ZoningBoard December14,2005 Page 14 APPROVEDMINUTES E.MeetingRules Mr.Hydensuggestedcreatingahandoutforboardmeetingssothatthoseattendingknow theprocessandp rotocoloftimelimits,etc. Mr.RaffertystatedthattheCouncilstatesthelimitationsoftime,etc.atmeetings. Mr.LadenaskediftheCityCouncilhasasetofrulestheyworkby, Mr.Smyserrepliedheisnotsureifanythingisformallyadopted.Therewasapamphlet donein1990,whichhebelievesaddressedtheseissues.HenotedtheCityCouncilhasa retreatcomingupinwhichtheseitemswillbediscussed. Mr.Ladensuggestedth atiftheCouncilhasasetofrules,thenthePlanning&Zoning Boardrulesshouldbesimilar Mr.Raffertyagreedthatonesetofrulesshouldapplyforall.Hemadea recommendationthatMr.Hydenjotdownkeyaspectsatacourseheattendedonthis issu e,alongwithideasandcomments.Theboardcanthenlookatthemanddecideif theywarrantincorporatingintocitymeetings.Mr.SmysersuggestedthatMr.Hyden forwardthelisttostaff,toincludeinnextmonth’smeetingpackets. Mr.Nelsoncommentedh eagreedonsettingtimelimits. Mr.Raffertyaddedthattheboardshouldensurethatmeetingattendeesdirecttheir questionstotheboard,nottostaff.Henotedtheboardhasbeenworkingonthatinthe past. Theboardagreedtocontinuethisdiscussion attheFebruary8,2006meeting. VII.ADJOURNMENT Mr.TrallemadeaMOTIONtoadjournthemeetingat10:38p.m.,andwassupportedby Mr.Laden.Motioncarried6 -0. Respectfullysubmitted, DawnBugge CommunityDevelopmentAssistant