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HomeMy WebLinkAbout11/09/2005 P&Z Minutes CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE : November 9, 2005 TIME STARTED : 6:37 P.M. TIME ENDED : 7:20 P.M. MEMBERS PRESENT : Laden, Nelson, Rafferty, and Root. MEMBERS ABSENT : Tra lle, Hyden, and Pogalz. STAFF PRESENT : Jeff Smyser; Mi chael Grochala; and Paul Bengtson I. CALL TO ORDE R AND ROLL CALL Chair Rafferty called the Lino Lakes Planning and Zoning Boar d meeting to order at 6:37 p.m., November 9, 2005. II. APPROVAL OF AGENDA The agenda was approved. III. APPROVAL OF MINUTES: OCTOBER 12, 2005 – Postponed to next meeting. IV. OPEN MIKE Chair Rafferty declared open mi ke open at 6:37 p.m. There was no one present for Open Mike Mr. Nelson made a MOTION to close Open Mi ke at 6:38 p.m., and was supported by Mr. Laden. Motion carried 3-0. V. ACTION ITEMS A. PUBLIC HEARING for Preliminary Plat, SMW Federal Credit Union, JADT Second Addition, 700 Apollo Drive Staff noted this application has been withdr awn by the applicant and will be removed from the agenda. APPROVED MINUTES Planning & Zoning Board November 9, 2005 Page 2 APPROVED MINUTES B. Planned Unit Development Final Plan for the Chain of Lakes YMCA, 7690 Village Drive Staff stated Rice Creek Ch ain of Lakes YMCA has applied for a Planned Unit Development final plan for a single tenant he alth club within the Le gacy of Wood’s Edge project located on the southeast quadrant of In terstate 35W and Lake Drive. The final plan consists only of the building plans for the YMCA, as the lot on which it is proposed to be built was already platted as part of the Village No. 3final plat. The City of Lino Lakes formed a partnershi p with the Greater Saint Paul YMCA in 1998 to assist in the construction of a YMCA in Lino Lakes. In 2005 a contract was approved whereby the city agreed to provide 6.7 acr es of land, $1.5 million for construction, plus utilities to the site in exch ange for the YMCA of approxi mately 50,000 square feet that includes a teen center, gym, indoor pools, car diovascular/strength tr aining area, aerobic studio, family program space and a child care area. In return, the YMCA agreed in part, to adhe re to the principles of the Town Center Design Guidelines. The plans submitted indicate a first phase of development that will include 39,252 square feet of area spread ove r two floors. Future phases are proposed to include a gymnasium expansion of approximately 4,200 square feet and a swimming pool (natatorium) expansion of approximately 5,400 square feet . The office and meeting rooms located on the parking lot side of the building are single story, the gymnasium and swimming pool areas are open to the second fl oor, while the rest of the st ructure has the locker room facilities on the first floor and the car diovascular and st udio areas above. Staff was recommending this application be tabled until the following issues can be completely addressed through the submittal of revised plans: 1. The concrete panels must be corduroyed and be colored darker than the rest of the structure to minimize the visual impact. 2. A brick veneer base must be added to the concrete panels at a higher roughly equivalent to a single story. 3. An architectural element must be added to th e concrete panels to define the ‘top’ of the structure. 4. The developer is encouraged to provid e a contrasting yet complimentary metal paneling element to the base of the structure that is proposed to be sheathed in metal paneling. 5. A cornice must be added to the brick veneer and metal panel sheath ed portions of the structure. 6. The windows staggered throughout the concrete panel portion of the building must be enlarged and aligned or stacked in a more logical a nd pleasing pattern. 7. A minimum 2-inch deep window trim or tw o-inch recess must be provided in accordance with the development standards for the site. 8. The overhang element proposed for the buildi ng entry needs to be strengthened to properly accentuate the main public entrances for the facility. Planning & Zoning Board November 9, 2005 Page 3 APPROVED MINUTES 9. All lighting fixtures must be submitted a nd prove to be in co nformance with the requirements of the LLTCDDG. 10. The shrubbery provided on the north side of the north parking lot must be revised to provide a salt-tolerant hedgerow that will provide a year round screen measuring a minimum of 2 feet high at time of planting and a minimum of 4 feet high at maturity. 11. The landscape materials must be substituted as outlined in the Environmental Board’s Comments. 12. The landscape planters over the location of the infiltration tanks should be planted in a rain-garden type landscaping. This planti ng plan will be developed by staff prior to the issuance of building permits for the site. 13. A tree preservation plan must be submitted by the applicant. 14. The fixtures proposed for the site must be submitted for review. The parking lot fixtures should be consistent with the ligh ting already approved in other portions of the development. Once these recommendations have been addr essed the following standard conditions will then be included as part of staff’s reco mmendation (additional c onditions may arise due to revisions): 1. A site performance agreement between the ci ty and the developer must be completed prior to the issuance of building permits. 2. Issues discussed in the S.E.H. engineeri ng review memo must be addressed to the satisfaction of city staff. 3. Operation and maintenance agreements for the site, including provision for stormwater facilities, must be submitted for review by city staff prior to the issuance of building permits. 4. All parking lot lighting fixtures and poles shall be painted to complement the city’s decorative street lighting; shall be m ounted to round lighting poles measuring no more than twenty feet in height; shall be mounted to a concrete base no higher than twenty-four inches above the surrounding grade; and shall be located within landscape planter islands. 5. The applicant shall provide a bicycle parki ng area sufficient in size to accommodate a minimum of five bicycles. The type of fixture provided and the location of this parking area must be reviewed and approved by staff prior to the issuance of building permits for the site. 6. All landscaped and sodded areas must be irrigated. Mr. Laden stated he had reviewed the packet and staff did a good job at pointing out all of the things that he had found and he appr eciated the thoroughness. He indicated he agreed with all of the suggestions. He as ked if the sidewalks through the parking lot should be a different color as one of the c onditions because it was mentioned in staff’s report. Mr. Bengston responded this could be a suggestion, but they did not list it as a requirement because of the size of the parking lot. Chair Rafferty invited applicant to make comment. Tim Staley, Vice President Prope rty Management, YMCA, stated it has been a long road and they wanted to continue to figure out wh at will work with the City campus. He noted Planning & Zoning Board November 9, 2005 Page 4 APPROVED MINUTES they had a tight budget and they were working ha rd to put most of their resources inside the building. He indicated their budget was 6.2 million. He indicated they would be willing to work with staff to look at the design of the building. He noted they were still fundraising. Mr. Laden asked if there would be any problem in accomplishing what staff was recommending. Mr. Staley responded until they had the opportunity to price out what the requirements would be, they would need to l ook at possibly reducing the square footage. Mr. Nelson stated he appreciated the financial constraints they were under, but noted this was a signature building in a signature deve lopment and he agreed with the staff’s recommendation and he hoped they could have a balance. Mr. Root stated he agreed with staff’s recommendations also. Chair Rafferty stated he was extremely excited about this project. He indicated this was a tremendous opportunity for both the City of Lino Lakes and the YMCA. He stated he also agreed with staff’s recommendations and he believed they had a very talented architectural firm who could work with staff to get what the City wanted and yet being sensitive to their budget. Mr. Staley stated they wanted to live up to the City’s expectations and the volunteers had worked hard raising money, but even with the hard work, they came up short in their fundraising and that was why they had to ma ke choices, which was to make as much space possible for the kids and residents insi de the building. He indicated he would check with his architects to see what they could do and bring this back to them for approval. Chair Rafferty asked if all YMCA’s are paid fo r before they are built. Mr. Staley stated the process today was different than what it used to be. He stated the YMCA has leveraged 2.5 million dollars. He indicated there was debt financing going on with this facility as with others. He noted however, if they have to pay off debt, it restricted them from doing what they wanted to do in the community. Chair Rafferty strongly suggested they continue to work with staff. Mr. Root made a MOTION to recommend tabl ing Final Plan, YMCA, to the December Planning and Zoning Board Meeting and was supported by Mr. Laden. Motion carried 3- 0. C. CONTINUED PUBLIC HEARING TO amen d the Planned Unit Development for Legacy at Woods Edge to include signage criteria Staff stated city staff is working with the developer to come up w ith acceptable signage criteria for the Legacy at Wood’s Edge proj ect. Staff intended on presenting a draft at this meting, however it has proven more diffi cult and time consuming then originally anticipated. At this time a draft is no t ready for review by the Planning and Zoning Planning & Zoning Board November 9, 2005 Page 5 APPROVED MINUTES Board. Staff is recommending the Public Hearing be continued to the December 14, 2005 Planning and Zoning Board meeting. Mr. Laden made a MOTION to re commend continue the public hearing to the December 14, 2005 Planning and Zoning Board meeting and was supported by Mr. Nelson. Motion carried 3-0. VI. DISCUSSION ITEMS A. AUAR Update Staff updated the Board on the AUAR. B. Architectural Review Commi ttee for Legacy at Woods Edge Staff stated they would like to establish an Architectural Review Committee for projects within the Legacy at Woods Edge developmen t. He indicated st aff would like a couple members of the Planning and Z oning Board on this Committee. Chair Rafferty expressed concern that they ne eded to make sure the applicant realized that just because there were a couple of members of the Planning and Zoning Board on this Committee, this did not mean the a pplication would get a pproved by the entire Board. Mr. Smyser concurred. Chair Rafferty indicated he would be inte rested in being on this Committee. Mr. Laden responded he would be interested also. Mr. Root stated he would also like to participate. Mr. Nelson indicated it would be difficult for him to attend because of his schedule. Chair Rafferty requested staff send an email to the members who were not in attendance at tonight’s meeting to see if any of th em wanted to be on this Committee also. C. Meeting Rules Mr. Root stated he would like to see what the proposal is. Chair Rafferty stated considering this wa s Mr. Hyden’s request, he recommended continuing this to the next meeting. Mr. Laden requested the discus sion of sidewalks also be placed back on the agenda. VII. ADJOURNMENT Mr. Nelson made a MOTION to adjourn the m eeting at 7:20 p.m., and was supported by Mr. Root. Motion carried 3-0. Planning & Zoning Board November 9, 2005 Page 6 APPROVED MINUTES Respectfully submitted, Kathy Altman, Recording Secretary TimeSaver Off Site Secretarial, Inc .