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HomeMy WebLinkAbout12/14/2005 P&Z Minutes CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE : December 14, 2005 TIME STARTED : 6:30 P.M. TIME ENDED : 9:33 P.M. MEMBERS PRESENT : Hyden, Laden, Nelson, Pogalz, Rafferty (arrived at 6:46 p.m.), and Tralle. MEMBERS ABSENT : Root. STAFF PRESENT : Jeff Smyser; Jam es Studenski; and Paul Bengtson I. CALL TO ORDE R AND ROLL CALL Vice Chair Tralle called the Lino Lakes Planni ng and Zoning Board meeting to order at 6:30 p.m., December 14, 2005. II. APPROVAL OF AGENDA Mr. Pogalz requested a disc ussion on Rehbein Transit CU P Amendment Application. The agenda was approved. III. APPROVAL OF MINUTES: November 9, 2005 Postponed due to lack of quorum. IV. OPEN MIKE Vice Chair Tralle declared ope n mike on at 6:33 p.m. There was no one present for Open Mike Mr. Nelson made a MOTION to close Open Mi ke at 6:34 p.m., and was supported by Mr. Pogalz. Motion carried 4-0. V. ACTION ITEMS A. CONTINUED: Planned Unit Developmen t Final Plan for the Chain of Lakes YMCA, 7690 Village Drive APPROVED MINUTES Planning & Zoning Board December 14, 2005 Page 2 APPROVED MINUTES Staff stated the Rice Creek Chain of La kes YMCA has applied for a Planned Unit Development final plan for a single tenant he alth club within the Le gacy at Wood’s Edge project located on the southeast quadrant of In terstate 35W and Lake Drive. The final plan consists only of the building plans for the YMCA, as the lot on which it is proposed to be built was already platted as part of the Village No. 3 final plat. The City of Lino Lakes formed a partnershi p with the Greater Saint Paul YMCA in 1998 to assist in the construction of the YMCA in Lino Lakes. In 2005 a contract was approved whereby the City agreed to provide 6.7 acres of land, $1.5 million for construction, plus utilities to the site in exchange for a YMCA of approximately 50,000 square feet that includes a t een center, gym, indoor pools, ca rdiovascular/strength training area, aerobic studio, family program space and a child care center. In return, the YMCA agreed in part to adhere to the principles of the Town Center Design Guidelines. This item was continued at the November 9 th regular meeting and since this time the applicant has submitted some revised drawings for staff review. These drawings did not encompass a complete submittal and therefore a complete review could not be completed by the staff. The staff also held the ina ugural meeting of the Legacy Architectural Review Committee. Boardmembers Lade n, Root, and Tralle attended and through a discussion with City staff, compiled a list of comments for the applicant. Staff is recommending this item be continued to the January 22, 2006 meeting so that the applicant has time to address all of the comm ents they have received. The applicant was mailed a notice of extension for the review period, which would now expire on February 8, 2006. This means that barring the applican t granting the City an extension the Board would have to make a recommendation at the January 11 th meeting and the City Council would have to act on the item at the January 23 rd meeting. Mr. Nelson made a MOTION to continue th e YMCA Legacy at Woods Edge to the January 11, 2006 Planning and Zoning meeti ng and was supported by Mr. Pogalz. Motion carried 4-0. B. CONTINUED: PUBLIC HEARING, to Am end the Planned Unit Development for Legacy at Woods Edge to include signage criteria Staff stated the original signage criteria fo r the Legacy at Wood’s Edge were removed prior to approval of the master plan. This was done so that the developer and City could create signage criteria that would addr ess the advertising ne eds of the master development and future tenants; and be enfor ceable by City staff. Staff’s approach of involving the developer throughout the crafti ng of these criteria has lengthened the process, but should remain in a more co mprehensive product. As such, staff is recommending that the Public Hearing to c ontinued to the January 12, 2005 Planning and Zoning Board meeting. Mr. Hyden made a MOTION to continue th e public hearing to the January 12, 2005 Planning and Zoning Board meeting and was supported by Mr. Pogalz. Motion carried 4- 0. Planning & Zoning Board December 14, 2005 Page 3 APPROVED MINUTES C. PUBLIC HEARING for a Conditional Use P ermit to allow an automobile and truck repair facility, Po mp’s Tire, to be located at 7385 Apollo Court Staff stated applicant had requested approva l of a Conditional Use Permit to allow an Auto Repair Facility and Site and Buildi ng Plan Review for a 30,870 square foot tire warehouse/installation facility at 7385 Apollo Court. Staff presented their analysis and reco mmended approval subject to the following conditions: 1. A performance agreement must be execute d between the devel oper and the City prior to issuance of building permits. 2. Issues discussed in the C ity Engineer review memo must be addressed to his satisfaction. 3. All lighting fixtures must be shoebox, dow ncast fixtures in accordance with the requirements of Subdivision 4, Sec tion F of the zoning ordinance. 4. The trash enclosure must be relocated, properly screened, and constructed of complementary materials as requ ired by Section 8, Subdivision 1. 5. A revised landscape plan must be submitted by the applicant depicting conformance with the buffer requirements of Section 8, Subdivision 1. This revised landscape plan must also ad dress all of the comments of the environmental board and must be submitte d prior to the City Council review of the project. 6. A revised site plan depicti ng the full right-of-way width for Apollo Drive must be submitted by the applicant. This must be submitted prior to the City Council review of the project. 7. The entire length of Apollo Court must be completed to full City standards prior to the project receiving a Certificate of Occupancy. 8. A revised building elevation depicting a cornice element of appropriate scale and constructed of durable materials must be submitted by the applicant prior to the City Council review of the project. 9. All landscaped and planted ar eas, including any berm plantings, must be irrigated. Mr. Rafferty arrived at 6:46 p.m. Chair Rafferty expressed concern with the elevation of the building. He noted the neighboring properties had more in their elevations and he was looking for more elevation on this building as well. He stated he wanted something put in that would fit Planning & Zoning Board December 14, 2005 Page 4 APPROVED MINUTES into the area. He indicated this was a ni ce building, but he belie ved it could go farther than what they had so far. Vice Chair Tralle opened the public hearing at 6:52 p.m. Vice Chair Tralle invited applicant to make comment. Mike Cashman, 1772 Midway Road, Wisconsin, representing Keller, stated originally they followed the specs from the City of Li no Lakes and then in August the City changed its specs and they changed their plan. He noted they met all of the criteria that the City was looking for. He indicated they were on a cul-de-sac and not on a main street as their neighbors were. He noted they would not see a lot of the building from the main road. Mr. Rafferty stated he agreed with the cul-de -sac observation. He asked if he believed they were putting in something comparable as the existing neighbors. He asked if Summit had seen their plans. Mr. Cashman re sponded Summit had seen their plans. He noted the back of Summit’s building was facing the front of theirs. Mr. Hyden inquired about the location of the trash enclosure. Mr. Bengston stated the location could be worked out as a later time, but they wanted it clos er to the building and not open to the cul-de-sac. Mr. Cashman responded he did not have any problem with that. Mr. Hyden asked where the tires would be stored. Mr. Cashman responded all tires would be stored inside the building. Mr. Pogalz asked if tractor trailers would be parked at any one time outside of the building. Mr. Cashman responded that would vary depending on the day, but in most instances, the vehicles would be serviced th e same day and would be gone by night fall. He noted there might be a few instances once in awhile where a vehicle would be on the lot overnight to be serviced the next day. Mr. Tralle asked if all old tire storage would also be inside. Mr. Cashman responded they would be. Mr. Rafferty asked if they would move their trash enclosure to the north side of the building. Mr. Cashman responded they could move it there. Mr. Rafferty asked what would ha ppen to the trash enclosure if they put on their addition. Mr. Cashman responded they would either ha ve to consider movi ng it, or putting it inside. Mr. Laden asked if they would want to stre ngthen their entrance for easier public access. He indicated the front of this building lacked this. He requested the applicant think about this. Mr. Nelson agreed and noted an entran ce more inviting would go a long way. Planning & Zoning Board December 14, 2005 Page 5 APPROVED MINUTES Mr. Hyden asked if they agreed to all of the conditions. Mr. Cashman responded they were agreeable with the conditions. Vice Chair Tralle invited anyone for or against this proposal to make comment. John Freimeth, 7381 John Ave, stated he had a concern with respec t to the berm and screening. He requested those be constructed all of the way to Apollo before the building was constructed and the berm and screening be located 20 feet off of the street. Vice Chair Tralle asked if Summit had comp leted their berm. Mr. Bengston responded Summit was deficient on the height of thei r berm and was also deficient on their landscaping. He indicated staff w ould contact Summit regarding this. Mr. Freimeth asked if there would be la rge doors facing Jon Avenue. Mr. Cashman responded doors would be locate d on the east and west side of the building and that was why they were putting in the berming. Mr. Freimeth stated he wanted the screening th at went in there to be adequate and noted it was very noisy in the area and he has had to put up with the noise for five years. Mr. Cashman noted the berm would be built when they were grading, but it would not be totally built until they were done with their construction. He indicated they wanted to build the berm with the materials on site. Mr. Freimeth asked if the doors could be kept closed during the day to reduce some of the noise and only be open when a ve hicle was entering or exiting. Vice Chair Tralle asked if they would have th e berm completed before they received their Certificate of Occupancy. Mr. Cashman rep lied they would have no problem with that. Mr. Laden made a MOTION to close the pub lic hearing at 7:21 p.m. and was supported by Mr. Rafferty. Motion carried 5-0. Mr. Nelson requested adding a condition 10 sta ting that the berm must be completed before the Certificate of Occupancy is issue d. Mr. Cashman stated they would like some flexibility with completing the landscaping in the event of inclement weather, which would preclude the landscaping being comp leted at the same time as the berm. Mr. Rafferty stated he wanted the trash enclos ure to be attached on the north side of the building and requested staff work with the applicant regarding this. Mr. Rafferty made a MOTION to recommend a Conditional User Permit to allow an automobile and truck repair facility, Pomp’s Tire, to be located at 7385 Apollo Court subject to the conditions as noted in staff’s December 14, 2005 report and adding condition 10 that the berm must be complete d before the Certificate of Occupancy is issued and revising condition 4 to have the trash enclosure on th e north side of the building and was supported by Mr. Hyden. Motion carried 5-0. Planning & Zoning Board December 14, 2005 Page 6 APPROVED MINUTES Vice Chair Tralle turned the meeting over to Chair Rafferty. VI. DISCUSSION ITEMS A. 49/J Draft Report Staff stated they had been working the past year on a study of the land and infrastructure around the intersection of Hodgson Road (CSAH 49) and County Road J (Ash Street). The goal is a planning document that will be adopted by the City Council as the guide for development of the area. Staff indicated they held a neighborhood meeting in Marc h and discussed an initial concept plan. Staff received good information and comments from the land owners and residents in the area. This input was very important and he lped guide revisions to the concept plan, which is not to be considered the final version. Staff is not making recommendations for a final plan at this time. That will come after more discussions with developers, land owners , the P & Z, and City Council. Ultimately, the City will need to make decisions on ali gnments of and the means of providing water, sanitary sewer, and the internal roads needed for proper access and circulation. Municipal water and sanitary sewer are Lino Lakes' issues exclusively. However, the roadway system is not. While it is up to th e City to provide internal roads, Hodgson and CR J are County roads. Because CR J is the bo arder of Anoka and Ramsey Counties, it is managed jointly by the two Counties. Staff is working with the Coun ties and the City of Shoreview for solutions to the transportation infrastructure issues. Staff has prepared a traffic study for the area but have not yet discussed it with the other players. The draft 49/J report is written in a stra ightforward format intended to provide the important information efficiently. Additional information will be added and revisions made as needed. This is a work in progress. Additional information is coming in daily. Throughout the process new information often has required serious rethinking of what seemed earlier to be the best course of action on a part icular issue. Staff noted Lino Lakes has a growth manageme nt policy that limits the number of new housing units to be platted each year. We ha ve nine units left unclaimed for year 2006 and 82 for 2007. Staff indicated if the City needs infrastructure and development would provide it, we would need the development to occur. One question the City has not faced is how to count assisted living units, which generates little traffic, wastewater, and other infrastructure impacts. Several landowners in the area want to devel op their properties. St aff have had several discussions with both of these developers throughout the planning process for the 49/J study project. Because the infr astructure issues are not ye t resolved, these developers have not submitted development applications. Planning & Zoning Board December 14, 2005 Page 7 APPROVED MINUTES Staff has met with other landow ners as well to discuss the potential for planning future development on their properties. Two developments in particular are ripe. The Jensen family owns the 17 acres north of the northwest corner of Hodgson and CR J. They are working with a devel oper to create a senior comple x that would include several types of senior housing such as independent living townhomes and cottages as well as a larger building with assisted living units. The property owners of the northwest corner of Ware Rd. and CR J are interested in creating a new townhome neighborhood. He requested comments from the Pl anning and Zoning Board members. Mr. Nelson stated if the intersection was wi dened, what would happen with the existing businesses. Mr. Smyser responded additional right-of-way would be needed, but exactly how much or where, they did not have any of that information yet. Mr. Laden inquired about the liquor store and the insurance co mpany. Wendy Fritz, representing the developer and the Jensen family, responded they have spoken with everyone who was affected by this who have bot h indicated they would be interested in going into the new retail buildings. The de velopers should have a purchase agreement with the insurance company next week. Mr. Laden stated he did not want a retail development go in th at did not face Hodgson and he believed the City made a mistake w ith the Spirit Hills development by not facing it on Birch. Mr. Laden stated it would be ni ce to have the retail developm ent buildings up close to the street. Mr. Nelson asked if the entire development would be for se niors. Wendy Fritz replied that was correct. Mr. Nelson stated this was an exciting proposal and he liked the proposal. Mr. Tralle stated he liked this a lot and he believed they would offer a service that was needed in the area. Mr. Hyden thought this was great and he was excited to see it completed. Mr. Pogalz stated a lot of things needed to get “ironed out”. He st ated he believed they could work with this, but they needed to see the next step. Mr. Laden stated he was excited to see this both for the retail aspect and the residential aspect. He liked the concept plan and want ed to see something going in on that corner. Planning & Zoning Board December 14, 2005 Page 8 APPROVED MINUTES Chair Rafferty stated the idea of moving forward with something was good and it was time to do that. The road improvements woul d need to worked on with the City. He stated he did not want to see a “big box” on the corner. Mr. Laden thanked City Staff for being proact ive on this corner and indicated it was good to see this type of proactivity. Mike Black, Royal Oaks Realty, repres enting Brunn Construction, who owns the northwest corner of Ware Road and County Road J, stated Mr. Brunn bought the property in summer 2004 and they approached the C ity in fall 2004. He noted this property was outside of the MUSA. Their intention was to put up some townhomes on the property. He noted the log home would stay on the prope rty and they wanted the development to fit into the theme of the log home. He indicated they understood the need to work together and plan for the orderly expansion of the ut ilities, as well as the access point onto County Road J. He noted they were getting close to coming in with an application. He noted they would continue to work with staff. Mr. Laden noted there was a lot of green sp ace the City has guided for greenway. He asked if this would be handled as a conser vation development. Mr. Black responded it would not, but it lended itself toward natural open space. Mr. Laden stated the trail plan looked like there was a trail go ing through this property. He asked if that was correct. Mr. Black re plied the trail went north of the property. Wayne Brunn, Brunn Construction, st ated when they purchased the property it was the intention that his brot her would live in the l og home that was curren tly on the property. Mr. Tralle expressed concern that they were adding additi onal townhomes in the area. He asked when would they reach their satu ration point. Mr. Black responded the area was guided for medium density residential, so they were following the comprehensive plan. He noted it was also a matter of affordability and townhouse living offered an affordable alternative for a number of people. Mr. Brunn stated he believed what was driv ing the townhome market nationwide was the lifestyle changes and people wa nting the carefree living, as well as the convenience of living in a townhome. He stated they did not envision these townhomes as being a starter home. Mr. Tralle stated he was concerned about the ab ility of his children being able to live in the community because it was not affordable. Chair Rafferty noted this was a conceptual study only and until specifics are detailed and this was brought forward to them, they need ed to realize this was only an idea. He indicated they needed to have additional direction from staff. Chair Rafferty recessed the meeting at 9:22 p.m . and reconvened the meeting at 9:28 p.m. B. Rehbein Transit Addition Planning & Zoning Board December 14, 2005 Page 9 APPROVED MINUTES Mr. Pogalz stated the intent of the structure was to keep snow and ice off of equipment, but he noticed that had not been complete d and he asked for an update. Mr. Bengston stated this has not gone to the City Council yet because they were waiting for a lighting plan. He noted he would obtain a status fr om Rehbein and give an update at the next meeting. C. Requiring sidewalk in subdivisions Postponed to a future meeting. D. Meeting Rules Postponed to a future meeting. VII. ADJOURNMENT Mr. Tralle made a MOTION to adjourn the meeting at 9:33 p.m., and was supported by Mr. Laden. Motion carried 5-0. Respectfully submitted, Kathy Altman, Recording Secretary TimeSaver Off Site Secretarial, Inc .