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HomeMy WebLinkAbout04-05-2010 Park Board MinutesPark Board Meeting – April 5, 2010 Minutes Rick welcomed newly appointed Park Board member Byr on Roland and re-appointed members Pat Huelman and Richard Jensen. Mayor Reinert swore in members Roland, Huelman and Jensen. The April 5, 2010 City of Lino Lakes Park Board mee ting was called to order at 6:30p.m. by Chair Lindy. Roll call was taken; members present were Charles E vans, Byron Roland, Matt Koehn, Richard Jensen, Bill Kusterman, George Lindy and Pa t Huelman. Also present were Rick DeGardner, Public Services D irector and Sandie Wood, Public Services Office Manager. APPROVAL OF MINUTES FROM NOVEMBER 1, 2009: Pat Huelman made a motion to approve the November 1 , 2009 minutes. Bill Kusterman seconded the motion and the minutes were approved a s written. SETTING AGENDA: There were no changes to the agenda. OPEN MIKE: There was no one present for open mike. REVIEW RECREATION DEPARTMENT UPDATE: Rick reviewed the update included in the member’s p ackets. He talked about Snow Day, Sweetheart Dance, Fitness Classes and School’s Out Camps. He said registration is currently going on and it l ooks like we are off to another successful season of programming for the residents of Lino Lakes. He told members that upcoming events include Kids G arage Sale and Kite Day. Also this summer there is going to be a new event called Puppet Shows in the Park. There will be four different show dates at local parks, i ncluding a free puppet show with refreshments and crafts for kids. Rick mentioned that there are 29 teams in the Summe r Men’s and Co-Rec Softball Leagues and 6 teams in the Co-Rec Indoor Soccer Lea gue. REVIEW PARK DEPARTMENT UPDATE: Rick talked about wood duck boxes, rink maintenance , equipment maintenance, cutting and pruning of trees and staff helping the Street D epartment snowplow. He asked members to look over the Park Update and c ontact him if they had any questions. A member asked if the Boy Scout project had been co mpleted in Arena Acres Park. Ricks said the project has been completed and the C ity has signed off on the project. Park Board Meeting – April 5, 2010 Minutes Rick added that it looks great and asked if Member Huelman could take a look at it and tell him if there needs to be any sealing performed . OLD BUSINESS: 8a. Highland Meadows Park – Land Sale Proposal This item was on the agenda for the November, 2009 Park Board meeting. Rick said at the November 23, 2009 City Council meeting, the Cit y Council approved the sale of Outlot B for $4,000. The City Council stipulated t hat the property be combined with the Judd’s existing parcel, the City retains a drainage and utility easement covering the western five feet of the newly combined property an d that all related expenses be the responsibility of the City. Rick told members that any remaining dollars, after expenses are paid, would be put in the Park Dedication Fund to provide enhancements to Highland Meadows Park. 8b. Discuss 2010 Park Board Goals Rick reviewed the 2010 Park Dedication Fund Balance form included in the member’s packets. For the benefit of the new member he expl ained what the designated, undesignated and remaining fund balances on the for m meant. He said that the Park Board should look at the balances again mid-year to see if any additional funds have come in and to reassess the spending of the money. Rick responded to questions about the Area and Unit Fund re-imbursement plan, if there was money in the General Budget for trail mai ntenance and the placement of a memorial at City Hall or Marshan Park dedicated to former board member Pam Taschuk. NEW BUSINESS: 9a. Review 2009-2010 Warming House Report Rick went over the Final 2009-2010 Warming House Re port that Brian Hronski prepared for the packet. The rinks opened December 19, 2009 and closed on March 1, 2010. In general it was a great year for skating this year. The rinks were closed very little because of snow and warm or cold temperatures. He talked about the Centennial and Forest Lake Hock ey Association’s use of the rinks for practice, weekend rink cleaning and the low amo unt of accidents this season. He asked that the participation numbers for City Ha ll Park be reviewed this fall to see if there needs to be an adjustment of hours made for t he 2010-2011 winter season. 9b. Block Party Wagon Program Discontinued Mr. DeGardner explained that in 1999 the Circle-Lex Lions Club graciously donated a trailer for the Block Party Wagon Program. The par ty wagon was equipped with a variety of equipment. The department’s goal in imp lementing this program was to encourage neighborhood residents to organize block parties to provide an opportunity for people to get to know their neighbors. The Block Party Wagon program was very successful t he past eleven years. He explained that due to the elimination of all parks temporary staff this program has been Park Board Meeting – April 5, 2010 Minutes discontinued. The Circle-Lex Lions Club plans on r etaining ownership of the trailer to use for some other purpose, or possibly sell it. 9c. Centennial School District Field Rental Update Rick said due to budget considerations for 2010, th ere were several personnel reductions throughout various City departments. In addition to the elimination of five FTE staff, funding for all parks temporary staff wa s eliminated. In September, 2009 when staff was fairly certain that these staff redu ctions were becoming a reality, the Centennial School District (CSD) was notified of th e City’s intent to no longer maintain the outdoor fields at Rice Lake Elementary, Centenn ial Middle School, and Blue Heron Elementary. The (CSD) has since changed our priority listing cl assification related to the District’s Facility Use Policy number 2060. In addition, the CSD is in the process of creating a Field Rental Policy for all user groups including t he City and youth sports associations. Staff will provide the Park Board with this Field R ental Policy as soon as the CSD finalizes this policy. Rick explained that since the Park Board Packets we re delivered to the members he has heard that the CSD will not be charging fees to associations but will only mow fields on a weekly basis. He will be trying to find out a bout softball field dragging and daily maintenance. He will also find out about soccer ne t placement, staking etc. because of safety issues. Members asked what the 2060 Policy was and how ofte n the city had been mowing the ball fields. Rick responded that the 2060 Policy refers to the policies and fees related to the rental and use of school district facilities . He added that the city had been mowing on an average of 2-3 times every 2 weeks. Members also wanted to know what we would be charge d now to use the facilities. Rick said that the city has not been notified of an y fees for using the CSD indoor facilities. He will keep the Park Board informed o n this issue. NEXT PARK BOARD MEETING: The next Park Board Meeting will be May 3, 2010 at 6:30p.m. ADJOURN: Bill Kusterman made a motion to adjourn, seconded b y Pat Huelman. The meeting was adjourned at 7:15p.m. Respectfully Submitted, Sandra Wood Public Services Office Manager These minutes were approved at the February 7, 2011 Park Board Meeting.