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HomeMy WebLinkAbout11-02-2009 Park Board MinutesPark Board Meeting – November 2, 2009 Minutes 1 The November 2, 2009 Park Board meeting was called to order at 6:38pm by Pat Huelman. Roll call was taken; members present were Pat Huelm an, Bill Kusterman Charles Evans and Matt Koehn. Members absent were George L indy and Richard Jensen. Also present was Rick DeGardner, Public Services Di rector and Sandie Wood, Public Services Department Office Manager. There was a moment of silence for Pam Taschuk. APPROVAL OF MINUTES FROM MAY 4, 2009: Bill Kusterman made a motion to approve the May 4, 2009 minutes. Matt Koehn seconded the motion and the minutes were approved a s written. SETTING AGENDA: 6c. Joint Powers Agreement with the Centennial Scho ol District was added to the agenda under New Business. OPEN MIKE: No one was present for open mike. HIGHLAND MEADOWS PARK – LAND SALE PROPOSAL Rick told members that Mr. and Mrs. Judd (670 Arlo Lane) are interested in acquiring a 6’x145’ strip of parkland (Highland Meadows Park) t o provide the required setback for an addition to their garage. Mr. DeGardner said Attachment A shows the existing layout of Highland Meadows Park. He explained the original 4.6 acres of land was dedicated to the city to fulfill park dedication requirements for the Highland Meadows We st development (cash was also received). He said that Outlot B (.07 acres) of Hi ghland Meadows West – 3 rd Addition was retained by the developer with the intent of se lling the strip of land to the Judd’s to create a buffer between their home and the parkland . Final terms between the developer and the Judd’s didn’t come to an agreeabl e conclusion so in 2002, the developer quit claim deeded Outlot B to the City wi th no restrictions. Rick said the total market value of Outlot B is $20 0. When contemplating the sale of city owned property, it is important to be mindful of the inherent value of public land. Even if a very small segment of Highland Meadows Pa rk is going to be sold, the city needs to demonstrate a clear and substantial benefi t to the general public. Any financial benefit must provide for some significant enhancements (landscaping, benches, etc) to Highland Meadows Park. He said if the City chooses to sell land to the Judd’s, staff estimates administrative fees to be a round $1,000. This includes survey work, preparing new legal descriptions, preparing l egal papers, recording new deed with Anoka County, and publication of the ordinance. He went on to say the Judd’s should be responsible for all associated costs incurred. Park Board Meeting – November 2, 2009 Minutes 2 Rick told members that the City Charter language re garding sale of property is as follows: Section 12.05. Sale of Real Property. N o real property of the City shall be disposed of except by ordinance. The proceeds of a ny sale of such property shall be used as far as possible to retire any outstanding i ndebtedness incurred by the city in the purchase, construction or improvement of this or ot her property used for the same public purpose. If there is no such outstanding in debtedness, the Council may by resolution designate some other public use for the proceeds. He said staff is typically cautious recommending th e sale of parkland. However, in this particular situation, Outlot B was not part of the City’s plan for this neighborhood park. Rather, it was a result of the developer deeding Ou tlot B to the City after the original intent (selling it to the adjacent property owner) didn’t materialize. Selling the easternmost 6’ of Outlot B will have no effect on t he functionality of this park. Attachment B showing the master plan of Highland Me adows Park was also included in the packets. The Judd’s were present and told the Park Board the ir intent for the property and answered questions. The Judd’s proposed that the C ity sell Outlot B for $4,000. The City would cover all fees and keep the rest. After further discussion Bill Kusterman made a moti on to sell a 10x145’ strip of land to the Judd’s at a price of $2,000 plus $1,000 for adm inistrative costs. The motion was seconded by Charles Evans and approved. NEW BUSINESS: 6A. Determine 2009/2010 Skating Rink Locations and Hours Rick reviewed the memo that was in the members pack ets. Rick said the warming houses would have the same hours as last year. Mr. DeGardner responded to questions asked by Park Board Members about posting hours at the rinks and using volunteers instead of paid staff. He said the hour s are posted at the rinks and volunteers are not as dependable as paid staff. He went on to say that in the past an organization has helped with cleaning and flooding. Brian is waiting to hear from them to see if they are interested in helping out again this year. 6b. Adopt 2010 Park Board Meeting Schedule Staff recommended the following 2010 Park Board mee ting dates. Please note the September meeting will be our annual park tour and bbq: Monday, January 4, 2010 Tuesday, July 6, 2010 Monday, February 1, 2010 Monday, August 2, 2010 Monday, March 1, 2010 Tuesday, September 7, 2010 –Tour and BBQ Monday, April 5, 2010 Monday, October 4, 2010 Monday, May 3, 2010 Monday, November 4, 2010 Monday, June 7, 2010 Monday, December 6, 2010 Charles Evans made a motion to approve the 2010 Par k Board Meeting dates. Seconded by Bill Kusterman and approved. Park Board Meeting – November 2, 2009 Minutes 3 6c. Joint Powers Agreement with Centennial School D istrict Rick said the Centennial School District has been n otified of the cancellation of the Joint Powers Agreement (JPA) between the City and t he Centennial School District. He said that the city is waiting to see what the sc hool district is going to propose for the cost of using indoor and outdoor facilities. Rick also said that the budget has not been complet ed yet but it is proposed that there would not be any seasonal staff within the Parks De partment Budget in 2010. Staff will keep the Park Board up to date on this i ssue. OLD BUSINESS: There was no old business to discuss. UPDATES: 8a. Recreation Update Rick said Gobbler Games (formerly named Turkey Shoo t) is scheduled for Saturday, November 14 at the Centennial Middle School. He al so stated that there were 36 soccer teams this fall for a total of 460 kids and 17 football teams totaling 356 kids in the football program. He asked members to review the update and contact h im if they had any questions. 8b. Park Update Rick reviewed a memo from Mike Hoffman, Parks Super visor, which summarized the maintenance highlights for March through October 20 09. Rick noted that the Marshan Building is getting upgraded with new siding, windo ws, and gutters. Again he asked members to contact him if they had any questions af ter reading the update. OPEN DISCUSSION: Pat Huelman talked about the joint meeting with the Environmental Board pertaining to the Emerald Ash Borer. He stated that the meeting was very interesting and informative. He talked about chemical treatment, h ow critical timing is and that a decision needs to be made about where to put resour ces. (i.e. parks, boulevards or residential trees.) It is very important that resi dents are educated on this issue. Rick told members that 2010 goals will be put on th e next meeting agenda. Members talked about putting a memorial of some typ e in Marshan Park dedicated to Pam Taschuk. She was on the Park Board for 15 year s and they thought it would be a nice gesture. NEXT PARK BOARD MEETING: Acting Chair Huelman advised the next Park Board me eting would be held on Monday, December 7, 2009 at 6:30 pm. Park Board Meeting – November 2, 2009 Minutes 4 ADJOURN: Matt Koehn made a motion to adjourn, seconded by Bi ll Kusterman. The meeting was adjourned at 7:48 p.m. Respectfully Submitted, Sandra Wood Public Services Office Manager These minutes were approved at the April 5, 2010 Pa rk Board Meeting.