HomeMy WebLinkAbout01-05-2004 Park Board MinutesPark Board Meeting – January 5, 2004 Minutes 1 The January 5, 2004 City of Lino Lakes Park Board m eeting was called to order at 6:40pm, by Chair Lindy. Roll call was taken, members present were Pam Tasch uk, Katie Boyle, Bill Kusterman, Paul Montain, Pat Huelman and George Lindy. Also present was Rick DeGardner, Public Services Di rector and Sandie Wood Public Services Office Manager. APPROVAL OF OCTOBER 6, 2003 MINUTES: Paul Montain made a motion, seconded by Pam Taschuk to approve the October 6, 2003 minutes. The minutes were approved. SETTING THE AGENDA: There were no additions or deletions. OPEN MIKE: There was no one present for open mike. OLD BUSINESS: REQUESTED NAMING RIGHTS INFORMATION: At a previous meeting Paul Montain mentioned that o ther communities such as Lakeville and Farmington appeared to be allowing businesses to na me the parks. Staff contacted the Parks and Recreation Department for each city and neither dep artment indicated that they allow businesses to name the parks. The City of Lakeville has four athletic complexes; King Athletic Complex, Quigley-Sime Athletic Complex, McGuire Soccer Park and North Park. The first three parks are named after families that had dedicated the land. The City of Farmington does not have any parks named after businesses. Paul said the parks he saw were Ames Park and Breme r State Bank Park when he drove through these two communities. He asked that staff keep na ming rights in mind for the future. NEW BUSINESS: REVIEW 2003 ACCOMPLISHMENTS: Included in the member’s packets was a memo reviewi ng the following accomplishments: Parks Clearwater Creek Park Development - Completed deve lopment of 5.5 acre park including final grading of the entire park area, poured 6 ADA trail entrance ramps and 4 bench pads, installed ½ court basketball court, paved internal trails, installed irrigation system, landscaping, seed entire park area, installed 1,800 lineal feet of continuous curb around landscape beds, installed landscape block for lands cape bed for future park sign, and installed site furnishings. Highland Meadows Park Development - Completed deve lopment of 4 acre park including installing playground equipment and wood fiber safe ty surfacing, the ½ court basketball court, irrigation system, landscaping, seeding the entire park area including washed-out prairie areas, and installed park amenities includi ng park benches and picnic tables. Rice Lake Elementary - Graded and installed base f or full size basketball court.
Park Board Meeting – January 5, 2004 Minutes 2 Behm’s Park - Graded and installed base for ½ court basketball court. Birch Park - Ordered open air shelter for spring, 2004 installation. Completed Birch Park boardwalk and landscaping pro ject. Sunrise Park - Paved parking lots and reclaimed sev eral areas within park for maintained turf. Also renovated warning tracks at Sunrise #1 and Sun rise #2. Pheasant Hills Park - Installed 40 feet of 6’ high chain link fencing behind basketball court to keep balls from entering wooded area. Installed park bench with concrete pad adjacent to trail near LaCasse Drive. Installed two park benches with concrete pads alon g trail segment near Timberwolf Trail. Planted over 100 new and replacement trees in City parks, including 35 in Behm’s Park. Transplanted 45 trees slated for removal along Elm Street. Removed and trimmed trees along roads, trails, and parks from June 24 th storm. Removed several hazard trees at Sunrise Park and n ear Timberwolf Trail. Also removed several stumps at Sunrise, Country Lakes and Lino P ark. Installed vinyl flooring, painted all walls, and i nstalled shelving at Marshan Park storage building. Renovated landscape bed in front of Council Chambe rs. Assisted Environmental Coordinator with removal of high-risk oak wilt trees. Several staff attended MTI University seminar - Ir rigation, turf establishment and maintenance, and sports turf. Staff attended CPR, chain saw safety, and defensiv e driving training classes. Attended shade tree short course. Conducted AWAIR, Right-To-Know Training. Recreation Processed 4,122 registrations. Prepared recreation brochure in house resulting in savings of approximately $4,000 per year. Public Services web page has been dramatically enh anced. Special Events continues to shine: Second Year of Sweetheart Dance - 206 participants Family Turkey Shoot - 142 teams Breakfast with Santa - 209 participants Offered several new sports clinic/ camps including flag football, lacrosse, basketball, and roller hockey. Summer playground enrollment was highest ever at 2 80 participants. 57 participants registered for summer Options prog ram. Summer Day Camps was very successful with 77 enrol led. Refined and improved youth football (300 participa nts) and youth soccer (512 participants) programs. 24 Party Wagon reservations. 27 Picnic Shelter reservations. Public Works Fleet Division - Processed 364 work orders to repa ir vehicles and equipment. Patched streets by hand using approximately 1,086 tons of asphalt mix. Applied 550 tons of asphalt for overlays. Switched telephone service to US Link that will sa ve $8,000 per year.
Park Board Meeting – January 5, 2004 Minutes 3 Started charging for storage of seized vehicles at $100 per vehicles. Total of 24 seized vehicles this year. Assisted with Recycling Day. Removed dead trees and trimmed brush along roadway s. Repaired 6 failing catch basins. Replaced/Installed 5 culverts throughout city. June 25 - Cleaned up trees and repaired washout of mudslide on Bald Eagle Blvd. Painted and installed signage for new crosswalk on Bald Eagle Blvd. Removed and replaced public used oil tank, painted confinement tank at Public Works facility. Conducted annual snowplow safety seminar. Maintenance workers attended chain saw safety semi nar. All employees attended harassment seminar. Utilities Completed Black Duck lift station replacement proje ct (lift station #1) Installed new pump at lift station #7. Installed new cabinet in tower #1 for SCADA control . Installed redundant chlorination device at tower #1 to improve water quality. Installed auxiliary transducer and replaced chlorin e booster pump at well #1. Repaired chlorinators at well #1 and well #3. Repaired variable frequency drive and replaced leak ing fluoride supply tank at well #2. Installed interior piping and completed painting at well #4 booster station. Completed MIU and meter change out program includi ng the final 733 installations. 4,822 Gopher One locates. 129 water/sewer inspections. Repaired 21 hydrants. Replaced 43 valve boxes. Paul asked if there were any disappointments in the year 2003. Rick responded that he was disappointed in the quality of work done on the Hig hland Meadows trail. Otherwise he felt everything went fairly well in 2003. ADOPT MEETING CALENDAR FOR 2004: Rick recommended the following 2004 Park Board meet ing dates. He asked members to please note the two Tuesday Meetings and that the Septembe r meeting will be the annual park tour and BBQ: Monday, January 5, 2004 Tuesday, July 6, 2004 Monday, February 2, 2004 Monday, August 2, 2004 Monday March 1, 2004 Tuesday, September 7, 2004 – Tour and BBQ Monday, April 5, 2004 Monday, October 4, 2004 Monday, May 3, 2004 Monday, November 1, 2004 Monday, June 7, 2004 Monday, December 6, 2004 Pat Huelman made a motion to approve the 2004 Park Board Calendar. It was seconded by Pam Taschuk and approved. RECREATION UPDATE:
Park Board Meeting – January 5, 2004 Minutes 4 An update including the following information was i ncluded in the packet. YOUTH Youth Instructional: All of our fall session progra ms have ended for the season. Winter session programs will begin in mid-January and early Februa ry. Field Trips: Only one of our winter break field tri ps was held - Grand Slam and Craft on December 22. Thirty-three youth attended this trip . The remaining three trips were canceled due to very low enrollment. Snack and Skate & Hockey Skills Development: Regist ration is currently being accepted for these programs. Family Open Gym: This family program started on Dec ember 5. Ten people attended the first week and since then participation has grown each we ek. Attendance is usually the greatest after the holiday season. SPECIAL EVENTS Breakfast with Santa: 209 participants registered f or this year’s event - which was a great success. Participants were able to enjoy an all-you -could-eat buffet, craft projects, gingerbread cookie decorating and photos with Santa. Secret Holiday Shop: 71 visitors shopped at our Sec ret Holiday Gift Shop. This is significantly lower than previous years. We will be researching w ays over the next year to improve or redesign this event. ADULT Community Outings: We have lots of exciting day tri ps coming up in the New Year. Our first is a trip to see “I Do! I Do” on Valentines Day. Five-Player Basketball: The five-player basketball season began on December 3. The league accepted a total of nine teams. Due to gym availabi lity, this league may only accommodate a total of ten teams. Open Volleyball: This program began December 5. OUTDOOR SKATING RINKS Warming Houses: Due to the weather, the season will begin on December 29. This is approximately one week later than anticipated. As m entioned last month, there will only be two supervised shelters this year - Sunrise Park and Bi rch Park. RECREATION REVIEW & WEB PAGE Recreation Review: Work on the spring edition of th e Recreation Review is underway. This edition is scheduled to be in homes the last week of February. Web Page: Check out our web page at www.ci.lino-lak es.mn.us. Please let us know if you see anything that needs to be modified on the web page - we appreciate input.
Park Board Meeting – January 5, 2004 Minutes 5 Rick touched on the Grand Slam trip, Breakfast with Santa, rinks and the cold weather, and the recreation brochure coming out in February. Bill asked what the Hockey Skills Development progr am consisted of. Sandie explained the program. He said he might call the office to offer his help with the program. PARKS DEPARTMENT UPDATE: Mike Hoffman, Parks Supervisor included a memo in t he packets that included the maintenance activity during November and December. They includ ed: Removing nets and goals from soccer fields. Top dr ess and seed worn areas. Irrigation system blowouts and winterization. Ever y year it seems we add another system or two; we currently have systems at the following sites. City Hall Park, Highland Meadows, Behm’s, Marshan, Sunrise, Rice Lake Estate s, Birch, Clearwater Creek Park, Fire Station, Town Center, Rice Lake Elementary, Ce ntennial Middle School, and well houses at Sandhill Drive, Birch Street, and Clearwa ter Creek Drive. Sunrise Park parking lot construction. Hauled fill , graded, tilled and backfilled edges. Equipment maintenance, changeover and storage. It is often overlooked but in the spring and fall we spend a lot of time on equipment change over and maintenance. A few examples: JD 6410 – in the fall we remove, service and store the 16’ Landpride mower, remove and store turf tires, install bar tread tire s and 11’ angle plow. Toro Groundsmaster – remove, service and store mowi ng deck, install cab and snow blower. Ford 3930 Tractor – remove, service and store flail mower. Install 8’ wide front mount angle broom. Applied late fall fertilizer application to approxi mately 40 acres of irrigated turf. Assisted with election set-up and takedown. Hockey and pleasure rink preparation. Leveling, bo ard repair, gate repair, light repair, goals and net repair, clean and prep shelters, snow removal and flooding. Constructed new pleasure rink at Sunrise (installed 2 new lights). Spot mowed as needed. Garbage collection as needed. Ball field maintenance – cleaned out base boxes, st ored scoreboard controllers. Playground inspection and repair – added pea rock a nd fibar where needed. Snow removal of roads, trails, parking lots and sid ewalks as needed. Assisted with Family Turkey Shoot – loaded and unlo aded trailer. Installed park bench along trail near LaCasse Drive . Top dressed fields 6, 7, 8 at Centennial Middle Sch ool. Hazard tree removal – Wenzel Farms trail and Highla nd Meadows Park. Attended safety training – AWAIR. Pruned encroaching limbs along trails. Inspect and inventory (measure) trails. Ran electric to Clearwater Creek gazebo (contracted ). Installed timer for rink lights at City Hall Park (contracted).
Park Board Meeting – January 5, 2004 Minutes 6 Cleaned and prepped wood duck houses. Out of 54 to tal boxes 39 or 72% had successful wood duck hatches. Approximately 200 ducklings wer e hatched from the successful boxes, which is about 5 ducklings per box. Rick highlighted the relocation of the pleasure rin k at Sunrise Park. He stated that two lights had been place on the hockey rink light pole. Paul asked if he ever received any comments from re sidents about the lights. Rick responded no. Rick also told the Board that a bench had been plac ed at the top of the hill on the LaCasse Trail per request by a senior citizen in the area. They appreciated the placement of the bench. Chair Lindy asked about trail inspections. He want ed to know if there was a list of areas needing repairs. Rick said there were some problems with c ulverts heaving, but generally the trails system is in good condition. He felt there was no need to focus on them in the 2004 goals. Paul talked about culvert drain socks. He said it included drain tile with silt socks. He said the water flow wasn’t the same but the culverts didn’t heave. Pat said if insulation was put on top of the culvert then paved it also helped the heaving p roblem. DISCUSS POTENTIAL 2004 GOALS: This item was discussed until 9:00pm, after the Par k Board meeting was adjourned. The Park Board discussed several potential projects for 2004 including: extend Glenview trail to Sunrise parking lot, Birch Park trail – boardwalk t o parking lot, consider removing Arena Acres tennis courts, consider selling LaMotte Park land, Birchwood Acres park development, Stoneybrook development trail linkages, and trail d evelopment in conjunction with Birch Street/Hodgson Road intersection improvements. The Park Board asked Rick to research possible trai ls to serve the Stoneybrook Development and the possible sale of LaMotte Park. NEXT PARK BOARD MEETING: Rick advised the next Park Board meeting would be h eld Monday, February 2, 2004, 6:30pm. ADJOURN: Paul Montain made a motion to adjourn, seconded by Pam Taschuk. The meeting was adjourned at 7:04pm. Respectfully Submitted, Sandie Wood Public Services Office Manager These minutes were approved at the February 2, 2004 Park Board Meeting.