HomeMy WebLinkAbout09/06/2006 Council Packet•
WORK SESSION AGENDA
CITY OF LINO LAKES
Wednesday
September 6, 2006
BUDGET WORK SESSION
4:30 P.M.
CITY COUNCIL WORK SESSION
5:30 P.M.
Community Room (not televised)
Review of September 11, 2006 council agenda
13ud9 IA)r_,seSS I-{e( n
1. Charter Amendment
2. VLAWMO Joint Powers Agreement
3. Sewer Connection Code Amendment (to follow)
PAGE 1
To: Lino Lakes City Council
From: Public Safety Citizens Commission
Re: Proposed Public Safety Budget Adjustments
. n
f�lst bu- (P� 1AJ�k ssr 41(4,4)
September 5, 2006
The proposed budget cuts for 2007 were presented at the PSCC meeting of 30 Aug 2006. As we understand
it, the Tier "0" adjustment of $82,972 is money erroneously placed in the LLPD budget which was not
caught in earlier reviews. Tire I -III adjustments are desired cuts to allow the council to reduce the tax load
on the citizens of Lino Lakes. According to the information we have, the tax rate reduction is desired to be
1 %. Each 1% drop in this tax rate results in about $10 per $100,000 property value in real tax cuts to each
homeowner. While it is admirable to reduce the tax burden on the citizens you serve, we find it problematic
that 81.9% of Tier I "adjustments" or 43% of the total amount of $340,372 must come from the LLPD
budget, which is about 29 -30% of the city's total budget to allow the citizens this ever so small tax break.
This appears to be a disproportionate percent from the LLPD vs. other departments within the city.
We have been doing a bit of research and have found the percent of total city budgets for the respective
police departments of a few surrounding communities. They are as follows:
For reference -
• Lino Lakes — 2005 Cost = 40.3%
• Lino Lakes — 2006 Budget = est 30%
• Lino Lakes — 2007 Proposed Budget — 28%
Other cities -
• Blaine — 2006 Budget = 38%
• Forest Lake — 2006 Budget = 50%
• Shoreview - 2006 Budget = 11% (Contracted)
• Andover — 2006 Budget = 18.3% (Contracted)
An objective view shows the cost of the LLPD for Lino Lakes is extremely efficient for the city without
these cuts. LLPD cost is the lowest of any Police Department researched except for those communities,
which contract with other entities for their police service.
We have one of the most effective and responsible police departments in the state, resulting in one of the
lowest listed crime rates. The recently completed city survey indicated the citizens agree with and applaud
how the LLPD is doing its job. As PSCC members we became involved with the LLPD when asked how
the police can improve their service to the citizens despite the pressing and conflicting demands on their
resources.
The city is growing at a very fast rate with new homes and businesses. The safety of our citizens and
business owners will continue to demand an expanding police presence. The demand on Chief Pecchia and
the LLPD staff has grown with the community growth. The additions placed into the 2007 budget were to
support this growth. We see this as a hindrance to all the LLPD has worked so hard to achieve with their
many proactive programs to deter crime in our city. This does not happen by accident. It happens by careful
planning and execution by people with the proper resources.
Many PSCC members have been residents of Lino Lakes many years. Some of us remember when crime in
the city was higher and the police department was not seen as the shining star it is today. Thanks to the
efforts, planning, and execution of duties and programs by Chief Pecchia those days are past. Drug houses
are discovered, targeted and eliminated on a regular basis. Stolen property is not heard about on the street
anywhere near the frequency as in the past. By cutting the Public Safety budget simply to reduce our taxes
by a few dollars a year does not make sense. The potential cost is not worth the extraordinary risk you are
taking by continuing cuts in the public safety budgets.
Thank you for your attention and your difficult work as leaders of our fine community. We are looking
forward to seeing what action is taken in this matter.
Citizens of Lino Lakes and members of the CC:
�'Y
Qofivre.44
0/Luft..
,m,a,„.../
•
•
•
Budget
WS -1
WORK SESSION MEMORANDUM
To: City Council
From: Al Rolek
Date: September 6, 2006
Re: Budget Work Session Item — 2007 Proposed Budget and Tax Levy
cc:
Attached is the listing of the collective City Council adjustments to the 2007 Proposed
Budget that was agreed upon on August 28. The adjustments would reduce the budget
and levy by $339,872 An additional levy reduction estimated at $30,000 would be
realized upon the refunding of the EDA Lease Revenue Bonds, for a total levy reduction
of $369,872. This lowers the increase in the budget from 15.58% to 11.98% as shown in
the middle section of the adjustments page. Finally, the tax rate would be reduced from
the presently proposed 41.880% to 39.965 %, down from the 2006 tax rate of 41.362 %.
Also attached is a listing of the resulting tax impacts on various market value levels of
homestead property and a comparative page for 2006 tax impacts. As shown on the
listing, city property taxes for all levels of property would decrease by 3.38% if the
property value remained the same from 2006 to 2007. This compares with a decrease of
2.04% under the same scenario from 2005 to 2006. Considering an 8% increase in
property value for 2007, city taxes would increase by 4.35% for all property value levels.
This compares with an increase of 5.80% under the same scenario from 2005 to 2006.
For your information I have attached an updated compilation of the Council's and staffs
original adjustment recommendations.
I look forward to discussing and finalizing these adjustments on Wednesday evening in
preparation for adopting a preliminary budget and tax levy at the regular September 11
meeting.
Page 1
•
•
2007 BUDGET ADJUSTMENTS
COLLECTIVE COUNCIL RECOMMENDATIONS
8/28/2006
Revenues (undesignated)
Expenditures
Department
Mayor & Council
Economic Development
Community Development
Police
Solid Waste Abatement
Transfers
Contingency
Other
Function
Communications Services
Marketing, etc.
GIS
Error - Personnel
Personnel - Military Leave
Personnel /Other
Contractual - Fall Clean up
Capital Outlay
Trails
Capital Equipment
Subtotal
Debt Refinancing
Total
Adjustment
15,000
30,000
16,000
5,000
82,972
40,000
90,000
8,400
2,500
25,000
25,000
339,872
30,000
369,872
IMPACT ON 2007 PROPOSED BUDGET
2007 Proposed Budget
Adjustments Revenues
Expenditures
Adjusted 2007 Proposed Budget
increase from 2006 Budget
9,948,113
15,000
(324,872)
9,638,241
11.98%
IMPACT ON 2007 PROPOSED LEVY
2007 Proposed Levy
Less: Revenue & Expenditure Adjustments
Less: Savings from Debt Refinancing
Adjusted 2007 Proposed Levy
Adjusted 2007 Tax Rate
8,860,591
(339,872)
(30,000)
8,490,719
39.965%
City of Lino Lakes
Adjusted 2007 Proposed Tax Impact
Adjusted Adjusted
Estimated Estimated
Market 2005/06 2006/07 2006 2007
Value Tax Capacity City Rate City Rate City Tax City Tax ok
$150,000 $1,500 41.362% 39.965% 620.43 599.48
Incr /Decr (20.95) (3.38 %)
$162,000 $1,620 647.43
27.00 4.35%
$200,000 $2,000 41.362% 39.965% 827.24 799.30
Incr /Decr (27.94) (3.38 %)
$216,000 $2,160 863.24
36.00 4.35%
$250,000 $2,500 41.362% 39.965% 1,034.05 999.13
Incr /Decr (34.93) (3.38 %)
.000 $2,700 1,079.06
45.01 4.35%
$300,000 $3,000 41.362% 39.965% 1,240.86 1,198.95
Incr /Decr (41.91) (3.38 %)
$324,000 $3,240 1,294.87
54.01 4.35%
$400,000 $4,000 41.362% 39.965% 1,654.48 1,598.60
Incr /Decr (55.88) (3.38 %)
$432,000 $4,320 1,726.49
72.01 4.35%
$500,000 $5,000 41.362% 39.965% 2,068.10 1,998.25
Incr /Decr (69.85) (3.38 %)
$540,000 $5,400 2,158.11
90.01 4.35%
•
City of Lino Lakes
2006 Adopted Tax Impact
•
Adopted
Market 2004/05 2005/06 2005 2006
Value Tax Capacity City Rate City Rate City Tax City Tax
$150,000 $1,500 42.223% 41.363% 633.35 620.45
Incr /Decr (12.90)
$162,000 $1,620 670.08
36.74
$200,000 $2,000 42.223% 41.363% 844.46 827.26
Incr /Decr (17.20)
$216,000 $2,160 893.44
48.98
$250,000 $2,500 42.223% 41.363% 1,055.58 1,034.08
Incr /Decr (21.50)
•000 $2,700 1,116.80
61.23
$300,000 $3,000 42.223% 41.363% 1,266.69 1,240.89
Incr/Decr (25.80)
$324,000 $3,240 1,340.16
73.47
$400,000 $4,000 42.223% 41.363% 1,688.92 1,654.52
Incr /Decr (34.40)
$432,000 $4,320 1,786.88
97.96
(2.04 %)
5.80%
(2.04 %)
5.80%
(2.04 %)
5.80%
(2.04 %)
5.80%
(2.04 %)
5.80%
•
Revenues
Various
Building Permit Fees
Antenna Lease Revenues
Expenditures
2007 BUDGET ADJUSTMENTS
INDIVIDUAL COUNCIL RECOMMENDATIONS
8/28/2006
Bergeson Carlson Reinert O'Donnell Stoltz
105,000
22,500
30,000
MAYOR AND COUNCIL
101- 401 -4300
Communication Services 30,000 20,000
101- 401 -4330
Travel & Tuition 1,400
101- 401 -4900
City Marketing 2,250
ADMINISTRATION
101- 402 -4330
Travel & Tuition
FINANCE
101- 407 -4310
Other Consultants
ECONOMIC DEVELOPMENT
101- 415 -4300
Marketing, Legal, Architect, etc.
PLANNING & ZONING
101- 416 -4330
Travel & Tuition
COMMUNITY DEVELOPMENT
101- 418 -4300
On -line GIS
PUBLIC SAFETY - Police /Fire
101- 420 -4101 thru 101- 420 -4151
Captain Position
101- 420 -4330
Travel & Tuition
BUILDING INSPECTIONS
101- 422 -4330
Travel & Tuition
•
2,640
20,000 6,930
10,000 15,000
475
10,000 12,000
2,400 100,000 110,000
50,000 104,000
1,300
300
2007 BUDGET ADJUSTMENTS
INDIVIDUAL COUNCIL RECOMMENDATIONS
8/28/2006
STREETS
101- 430 -4229
Gravel
101- 430 -4330
Travel & Tuition
PARKS
101- 450 -4330
Travel & Tuition
RECREATION
101 - 451 -4106
Temporaries - Playground Program
101- 450 -4330
Travel & Tuition
ENVIRONMENTAL
Bergeson Carlson Reinert O'Donnell Stoltz
15,000
18,300
140
300
20,000 25,000
200
15,000 10,000
TRANSFERS
101- 499 -4910
Trail Extension Transfer 20,000
Capital Equipment Replacement 25,000 80,000
Street Maintenance 40,000 65,000
Office Equipment 20,000
CONTINGENCY 55,000 60,000
101- 499 -4905
Supplies (all departments) 20,000
WATER FUND (No Levy Impact) 10,000
SEWER FUND (No Levy Impact) 25,000
25,000 25,000
30,000
50,000
Total Adjustments 210,000 352,400 205,000 272,735 270,000
Less: Adjustments w /no Levy impact - - (35,000) - -
Est Savings - Bond Refunding - - - 30,000
Addl Storm Maintenance - - - (100,000)
Total Net Levy Reduction 210,000 352,400 170,000 272,735 200,000
Resulting Tax Rate 40.793% 40.055% 41.000% 40.468% 40.844%
Reductions, Inc! Bond Refunding 240,000 382,400 200,000 303,735 200,000
Resulting Tax Rate 40.637% 39.900% 40.844% 40.307% 40.844%
2007 BUDGET ADJUSTMENTS
STAFF RECOMMENDATIONS
8/28/2006
Tier
0
MAYOR AND COUNCIL
101- 401 -4300
Communication Services
20,000
ECONOMIC DEVELOPMENT
101- 415 -4300
Marketing, Legal, Architect, etc. 16,000
PLANNING
101- 416 -4300
Professional Services 5,000
COMMUNITY DEVELOPMENT
101- 418 -4300
Professional Services 5,000
POLICE
101- 420 -4101 thru 101- 420 -4151
Personnel - Error
* Military Pay Differential
** Captain Position
101- 420 -4211
Maint Supplies - AR -15 & Shotgun
101- 420 -4214
•Crime Prevention
•
RECREATION
101 - 451 -4106
Temporaries - Playground Program
Temporaries - Warming Houses
SOLID WASTE ABATEMENT
101- 462 -4410
Contractual Services - Fall Cleanup
101- 462 -5000
Capital Outlay - Recycle Bins
TRANSFERS
101- 499 -4910
Trail Extension Transfer
**
82,972
40,000
108,500
22,000
8,400
2,500
2,000
5,000
12,500
40,000 10,000
Totals 82,972 181,400 86,000 29,500
Total Adjustments
Est Savings - Bond Refunding
Addl Storm Maintenance
Total Net Levy Reduction
Resulting Tax Rate
0 0 -1 0 -1 -2 0 -1 -2 -3
82,972 264,372 350,372 379,872
30,000 30,000 30,000 30,000
(50,000) (50,000) (50,000) (50,000)
62,972 244,372 330,372 359,872
41.554% 40.615% 40.169% 40.016%
This adjustment reflects not filling the position left vacant due to a military leave.
It will need to be added back into budget in 2008 and beyond.
The hiring for position could be delayed to later in the year, lowering the 2007 budget amount.
The total amount would be required to be budgeted in 2008 and beyond.
Memorandum
To: Mayor, Council Members, Directors
From: Al Rolek
Date: September 8, 2006
Re: Updated Pages for 2007 Proposed Budget
Attached are new pages for the 2007 Proposed Budget that have been updated to reflect
the adjustments agreed upon by the City Council on September 6. Please replace the
corresponding pages in your budget books with these updated pages.
If you have any questions, please feel free to contact me.
O City of Lino Lakes
2007 Budget Preparation Calendar
• June 20 — Budget worksheets and calendars distributed to Directors.
• July 20 — Departmental budget requests are prepared and submitted.
• July 24 — City Council provides direction on budget parameters.
• July 20- August 14 — Administrator and Finance Director review
requests with Directors and develop proposed 2007 Budget.
Proposed budget distributed to City Council.
• August 21 — Budget work session - City Council reviews proposed
2007 Budget.
Ill• September 6 — Follow -up City Council budget work session.
• September 11 — City Council approves proposed 2007 Budget and
Tax Levy and sets Truth in Taxation hearing dates.
• By September 15 - Proposed Budget, Tax Levy and Truth in
Taxation hearing dates are certified to Anoka County Auditor.
• Mid - November— County mails Truth in Taxation notices to
taxpayers.
• December 11 — City Council holds Truth in Taxation Hearing.
• December 18 — City Council holds Continuation Hearing, if
necessary. City Council adopts final 2007 Budget and Tax Levy at
Subsequent Hearing.
III • By December 28 — City certifies final 2007 Budget and Tax Levy to
Anoka County Auditor.
CITY OF LINO LAKES
PERSONNEL - TOTAL
ADMINISTRATION
SENIORS
FINANCE
ECONOMIC DEVELOPMENT
PLANNING & ZONING
COMMUNITY DEVELOPMENT
ENVIRONMENTAL
SOLID WASTE
FORESTRY
POLICE
BUILDING INSPECTIONS
STREETS
FLEET
GOVERNMENT BUILDINGS
PARKS
RECREATION
TOTAL GENERAL
WATER
SEWER
GRAND TOTAL
Personnel are shown as Full Time Equivalents (FTE)
vi
2006 2007
5.000
0.625
3.500
1.000
2.000
2.750
0.850
0.300
0.350
30.750
4.250
6.850
1.150
1.000
6.000
3.200
69.575
2.150
2.150
73.875
5.000
0.625
3.500
1.000
2.000
2.750
1.100
0.300
0.600
30.750
4.250
7.350
1.150
1.000
6.000
3.200
70.575
2.150
2.150
74.875
•
•
•
• Total Levy
City of Lino Lakes
2007 Proposed Tax Levy
Adopted Proposed
2006 2007 Difference % Change
General Fund Levy 6,922,216 7,430,427 508,211 11.37%
Special Levy - Target/Kohls Abatemt 120,410 128,568 8,158 2.04%
Debt Levy
Public Project Revenue Bond 1999C
Certificate of Indebtedness 2003A
Certificate of Indebtedness 2003B
Certificate of Indebtedness 2004
Certificate of Indebtedness 2005
Certificate of Indebtedness 2006
Civic Complex Bond 1998A **
G.O. Improvement Bond 1998B
Taxable G.O. Imp Bond 2003B
G.O. Improvement Refunding Bond 2005B
G.O. Tax Abatement Bond 2006C
Total Debt Levy
•
124,992
44,520
92,820
107,856
45,364
343,382
152,519
22,828
934,281
119,952
107,016
39,774
122,303
353,031
21,844
97,152
86,656
947,728
7,976,907 8,506,723
** Is decreased by School District contribution
vii
(5,040) (4.03 %)
(44,520) (100.00 %)
(92,820) (100.00 %)
(840) (0.78 %)
(5,590) (12.32 %)
122,303 * **
9,649 2.81%
(152,519) (100.00 %)
(984) (4.31%)
97,152
86,656
13,447 1.44%
* **
* **
529,816 6.64%
City of Lino Lakes
Net Tax Capacity Calculation
Adopted Preliminary •
2006 2007 Difference
Taxable Market Value* 1,731,811,800 1,928,715,900 196,878,100
Annual % Change 12.83% 11.37%
Total Net Tax Capacity Value 18,850,702 20,979,334 2,229,841
11.292%
Less FD Contribution in Value 1,010,480 1,172,916 129,006
Less Captured Value for Tax Increment * 389,386 500,000 114,684
Total Net Tax Capacity Value
Annual % Change
17,450,836 19,306,418
12.84% 10.63%
Net Tax Capacity Rate Calculation
Adopted Preliminary
2006 2007
Total Levy 7,976,907 8,506,723
Less HACA
Less FD Distribution *
Total Net Levy
of increase /(decrease)
758,895 775,000
1,986,151
7,218,012
10.54%
7,731,723
7.12%
* Estimated for 2006
viii
• City of Lino Lakes
2007 Proposed Tax Impact
Proposed
Estimated Estimated
Market 2005/06 2006/07 2006 2007
Value Tax Capacity City Rate City Rate City Tax City Tax
$150,000 $1,500 41.362% 40.047% 620.43 600.71
Incr /Decr (19.72) (3.18 %)
$162,000 $1,620 648.76
28.33 4.57%
$200,000 $2,000 41.362% 40.047% 827.24 800.94
Incr /Decr (26.30) (3.18 %)
$216,000 $2,160 865.02
37.78 4.57%
$250,000 $2,500 41.362% 40.047% 1,034.05 1,001.18
Incr /Decr (32.88) (3.18 %)
$270,000 $2,700 1,081.27
47.22 4.57%
$300,000 $3,000 41.362% 40.047% 1,240.86 1,201.41
Incr /Decr (39.45) (3.18 %)
$324,000 $3,240 1,297.52
56.66 4.57%
$400,000 $4,000 41.362% 40.047% 1,654.48 1,601.88
Incr /Decr (52.60) (3.18 %)
$432,000 $4,320 1,730.03
75.55 4.57%
ix
City of Lino Lakes
2007 Capital Equipment Replacement
Department Description Amount
Police (3) Squad Cars & Equipment $73,500
73,500
Fire Capital Equipment 69,100
Fleet
Mid -Size Loader w/ Plow Equipment 170,000
Tractor w/ Attachments 56,000
1 Ton Pickup w/ Plow 41,000
1/2 Ton Pickup w/ Plow 27,000
Toro Groundsmaster 325 -D 23,000
Total Fleet 317,000
Total $459,600
Equipment Levy 300,000
Capital Improvement Fund 0
Certificates to be Issued $160,000
x
•
•
•
City of Lino Lakes
2007 Proposed General Fund Revenues
Licenses &
Permits
■
8.61%
Investment
Interest
1.56%
Misc
2.91%
Intergovernment
7.23%
Fines & Forfeitures
1.14%
Property Taxes
75.96%
Charges for
Services
2.59%
Type
Intergovernmental
Fines & Forfeitures
Charges for Services
Property Taxes
Licenses & Permits
Investment Interest
Misc
Total
R -1
Amount Percent
$695,000 7.23%
110,000 1.14%
248,500 2.59%
7,298,995 75.96%
827,550 8.61%
150,000 1.56%
279,200 2.91%
$9,609,245 100.00%
CITY OF LINO LAKES
2007 PROPOSED GENERAL FUND REVENUE
Account Actual Actual Budget YTD Proposed Adopted Increas
Number 2004 2005 2006 2006 2007 2007 Decrea
Property Taxes
General Property Tax 101 - 3010 -00 4,482,300 5,273,797 6,572,216 3,041,195 7,100,427 8.04%
Delinquent taxes 101 - 3020 -00 77,700 47,955 60,000 31,883 65,000 8.33%
Manufactured Home Tax 101 - 3030 -00 6,197 0 0 0 0 ***
Fiscal Disparities 101 - 3040 -00 694,995 620,169 0 341,222 0 ***
Fiscal Disparities - Tax Abatements 101 - 3045 -00 0 11,757 0 5,935 0 ***
Excess Tax Increments 101 - 3050 -00 0 0 0 0 0 * **
Tax Abatements 101 - 3055 -00 93,073 100,426 120,410 52,901 128,568 6.78%
Tax Forfeits 101 - 3060 -00 18 0 0 0 0 * **
Penalties & Interest 101 - 3150 -00 8,345 3,461 5,000 43 5,000 0.00%
5,362,628 6,057,565 6,757,626 3,473,179 7,298,995 0 8.01%
Intergovernmental Revenue
Federal COP Grant 101 - 3315 -00 97,458 174,338 25,000 16,127 0 (100.00 %)
Other Federal Revenue 101- 3319 -00 1,752 1,358 0 0 0 * **
Local Government Aid 101- 3340 -00 0 0 0 0 0 * **
Market Value Homestead Credit 101 - 3341 -00 1,564 4,348 0 0 330,000 * **
Municipal State Aid 101 - 3345 -00 161,101 160,519 160,000 147,324 160,000 0.00%
Police State Aid 101- 3346 -00 128,470 153,706 130,000 0 155,000 19.23%
Other State Revenue 101 - 3348 -00 29,008 58,833 15,000 2,399 15,000 0.00%
Anoka County Solid Waste 101 - 3360 -00 33,341 33,674 35,000 0 35,000 0.00%
Anoka County Special Detail 101- 3364 -00 7,693 0 0 0 0 ***
Liveable Communities Grant 101 - 3370 -00 0 0 0 0 0
460,387 586,776 365,000 165,850 695,000 0 90.4
Business Licenses and Permits
Liquor License - Bar 101 - 3201 -00 12,500 17,000 13,000 11,708 13,500 3.85%
Liquor License - Beer 101 - 3202 -00 800 600 500 1,000 1,000 100.00%
Off -Sale Liquor 101 - 3203 -00 600 1,600 1,200 1,532 1,500 25.00%
Sunday Liquor License 101 - 3204 -00 900 1,200 1,000 1,233 1,200 20.00%
Club Liquor License 101 - 3205 -00 600 600 600 600 600 0.00%
Beer Permit 101- 3206 -00 95 120 100 110 100 0.00%
Investigation Fee 101 - 3208 -00 4,500 5,650 4,000 5,000 5,000 25.00%
Garbage Removal License 101 - 3209 -00 1,290 1,155 1,200 1,245 1,200 0.00%
Temporary Consumption Permit 101 - 3210 -00 150 150 150 132 150 0.00%
Cigarette License 101 - 3211 -00 225 200 200 600 500 150.00%
Contractor's License 101 - 3213 -00 11,175 15,530 14,000 6,295 14,000 0.00%
Kennel License 101- 3218 -00 0 0 0 0 0 ***
Dance 101- 3219 -00 340 670 300 305 300 0.00%
Fireworks License 101- 3220 -00 750 0 450 200 400 ***
Peddlers License 101- 3223 -00 500 250 250 500 500 100.00%
Gambling Tax 101 - 3224 -00 688 951 1,000 512 1,000 0.00%
35,113 45,676 37,950 30,972 40,950 0 7.91%
R -2
•
CITY OF LINO LAKES
2007 PROPOSED GENERAL FUND REVENUE
Account Actual
Number 2004
Actual Budget
2005 2006
YTD Proposed Adopted Increase/
2006 2007 2007 Decrease
Non - Business Licenses and Permits
Building Permits
Plan Inspection Fees
Electrical Permits
Plumbing Permits
Mechanical Permits
Septic Plumbing Permit
Septic System Permit
Fence Permit
Dog License
Sign Permit
Road Overweight Permit
Underground Utility Permit
Miscellaeous Permits
Charges for Services
Land Use Fee
Sale of Supplies
Assessment Searches
Election Filing Fees
Return Check Fee
Materials for Resale
(aerial Map Fee
ublic Works Fees
Other Recreation Fees
Public Safety
Police Reports
Police Other Revenues
Common Space Revenues
Municipal Fines
Fines & Forfeits
Investments
Interest on Investments
•
101 - 3250 -00
101 - 3251 -00
101 - 3252 -00
101 - 3253 -00
101 - 3254 -00
101 - 3255 -00
101 - 3256 -00
101 - 3259 -00
101 - 3260 -00
101 - 3262 -00
101 - 3263 -00
101 - 3264 -00
101 - 3266 -00
101 - 3265 -00
101 - 3404 -00
101- 3405 -00
101 - 3409 -00
101 - 3413 -00
101 - 3416 -00
101 - 3417 -00
101 - 3433 -00
101 - 3472 -00
469,690
281,170
91
32,712
31,201
2,490
3,450
2,490
1,974
2,158
1,380
2,160
230
831,196
1,600
538
1,720
0
195
0
14,670
6,183
0
445,954 470,000 176,629 450,000
255,007 282,000 90,039 260,000
68 0 45 0
28,176 33,000 17,511 33,000
21,668 30,000 22,616 30,000
1,985 2,500 1,285 2,000
4,500 2,500 1,350 3,000
2,286 2,400 1,504 2,400
1,815 2,000 1,374 2,000
1,238 1,000 235 1,200
980 1,500 80 1,000
540 1,500 2,150 1,500
730 250 310 500
764,947 828,650 315,128 786,600
101 - 3420 -00
101 - 3422 -00
101 - 3423 -00
24,906
1,131
77,053
20,824
99,008
1,550 2,500 750 2,000
291 1,000 135 500
60 1,500 120 1,000
20 0 0 0
234 0 28 0
0 0 2 0
14,850 12,000 12,150 14,000
5,509 3,000 6,275 5,000
0 0 0 0
22,514 20,000 19,460 22,500
713 1,000 367 1,000
86,846 85,000 66,903 135,000
19,920 22,000 9,509 20,000
107,479 108,000 76,779 156,000
101 - 3510 -00 106,053 100,980 110,000 48,411 110,000
106,053 100,980 110,000 48,411 110,000
101 - 3620 -00 42,235 115,015 80,000 98,748 150,000
42,235 115,015 80,000 98,748 150,000
R -3
(4.26 %)
(7.80 %)
0.00%
0.00%
0.00%
(20.00 %)
20.00%
0.00%
0.00%
20.00%
(33.33 %)
0.00%
100.00%
0 (5.07 %)
(20.00 %)
(50.00 %)
(33.33 %)
...
...
...
16.67%
66.67%
...
0 12.50%
0.00%
58.82%
(9.09 %)
0 44.44%
0.00%
0 0.00%
87.50%
0 87.50%
CITY OF LINO LAKES
2007 PROPOSED GENERAL FUND REVENUE
Account Actual Actual Budget YTD Proposed Adopted Increase/
Number 2004 2005 2006 2006 2007 2007 Decreas,
Administrative Charges
Administrative Charge - Bonds 101- 3490 -00 0 0 0 0 0 0.00%
Investment Management Charge 101 - 3494 -00 50,000 50,000 50,000 25,000 50,000 0.00%
Administrative Charge - Escrows 101 - 3493 -00 8,728 2,500 5,000 0 5,000 0.00%
Administrative Charge - TIF 101 - 3491 -00 0 0 0 0 0 0.00%
Engineering /Planning Charges 101 - 3492 -00 14,282 12,135 15,000 6,375 15,000 0.00%
73,010 64,635 70,000 31,375 70,000 0 0.00%
Miscellaneous
Use of Reserves Res #99-46 0 0 18,000 0 55,000 205.56%
Transfer From Other Funds 101 - 3920 -00 0 0 39,000 0 34,200 (12.31 %)
Circle Pines Gas Franchise 101 - 3350 -00 93,935 116,010 115,000 0 120,000 4.35%
Other Solid Waste 101 - 3361 -00 8,163 4,873 5,000 4,196 5,000 0.00%
SAC /Surcharge Fee 101 - 3414 -00 4,080 4,397 4,000 1,931 4,000 0.00%
Building Rentals 101 - 3640 -00 0 0 0 0 0 "."
Gambling Ordinance Funding 101 - 3710 -00 0 0 0 0 0 ""
Donations 101 - 3720 -00 7,320 3,400 5,000 830 5,000 0.00%
Other Grants (Non -govt) 101 - 3725 -00 0 0 0 0 0 "`*
Refunds & Reimbursements 101- 3730 -00 35,171 32,509 20,000 1,089 30,000 50.00%
Tree Refunds- Escrows 101 - 3631 -00 3,600 0 0 0 0 "` ""
Cable TV 101 - 3630 -00 14,737 18,478 24,000 27,043 26,000 8.33%
Sale of Fixed Assets 101 - 3910 -00 0 592 0 0 0
167,006 180,259 230,000 35,089 279,200 0 21.39%
Inek
Total Revenues 7,201,542 8,045,846 8,607,226 4,294,991 9,609,245 0 11.6
•
R-4
•
•
•
City of Lino Lakes
2007 Proposed General Fund Expenditures
Public Services
26.80%
Other
8.22%
Administration
13.65%
Community
Development
13.58%
Public Safety
37.75%
Type
Administration
Community Development
Public Safety
Public Services
Other
Total
Amount Percent
$1,311,470 13.65%
1,305,018 13.58%
3,627,635 37.75%
2,575,122 26.80%
790,000 8.22%
$9,609,245 100.00%
E -1
CITY OF LINO LAKES
2007 GENERAL FUND BUDGET
PROPOSED EXPENDITURES
Amended Quly)
Actual Actual Budget YTD Requested Adopted Increa
DEPT# DESCRIPTION 2004 2005 2006 2006 2007 2007 Decre
ADMINISTRATION
401 MAYOR AND COUNCIL 103,858 114,570 154,757 67,772 112,001 0 (27.63 %)
402 ADMINISTRATION 409,972 428,840 472,251 250,246 480,861 0 1.82%
403 ELECTIONS 17,759 8,436 43,550 272 28,571 0 (34.39 %)
404 CABLE TV 1,719 1,845 3,666 1,536 3,580 0 (2.35 %)
405 CHARTER ADMINISTRATION 2,374 1,802 1,875 608 2,200 0 17.33%
406 SENIORS 28,638 32,256 30,323 17,975 33,513 0 10.52%
407 FINANCE 362,552 394,089 440,831 272,739 469,244 0 6.45%
414 LEGAL CONSULTANTS 160,609 162,823 178,080 83,850 181,500 0 1.92%
TOTAL ADMINISTRATION 1,087,481 1,144,661 1,325,333 694,998 1,311,470 0 (1.05 %)
COMMUNITY DEVELOPMENT
415 ECONOMIC DEVELOPMENT 195,929 209,704 236,338 110,810 231,362 0 (2.11 %)
416 PLANNING AND ZONING 141,074 166,886 217,998 94,802 391,534 0 79.60%
417 ENGINEERING 181,334 174,068 248,500 132,265 247,800 0 (0.28 %)
418 COMMUNITY DEVELOPMENT 154,540 166,877 222,653 119,000 236,232 0 6.10%
461 ENVIRONMENTAL 37,450 65,298 76,367 39,884 97,324 0 27.44%
462 SOLID WASTE ABATEMENT 47,187 38,874 50,349 22,025 36,828 0 (26.85 %)
463 FORESTRY 38,541 38,483 42,526 18,889 63,938 0 50.35%
TOTAL COMMUNITY DEVELOPMENT 796,055 860,190 1,094,731 537,675 1,305,018 0 19.21%
PUBLIC SAFETY
420 POLICE PROTECTION 2,180,820 2,424,652 2,598,084 1,373,624 2,812,032 0 8.23%
421 FIRE PROTECTION 370,523 399,770 411,100 206,363 467,878 0 13.81%
422 BUILDING INSPECTIONS 281,304 316,828 340,964 173,471 347,725 0 1.98%
TOTAL PUBLIC SAFETY 2,832,647 3,141,250 3,350,148 1,753,458 3,627,635 0 8.28%
PUBLIC SERVICES
430 STREETS 622,632 645,281 693,490 351,140 883,677 0 27.42%
431 FLEET MANAGEMENT 276,851 324,057 302,793 193,432 327,542 0 8.1
432 GOVERNMENT BUILDINGS 404,901 491,359 465,967 232,420 480,093 0 3.0
450 PARKS DEPARTMENT 472,028 489,355 544,773 287,523 578,911 0 6.27 °°
451 RECREATION 265,901 243,821 243,381 128,667 304,899 0 25.28%
TOTAL PUBLIC SERVICES 2,042,313 2,193,873 2,250,404 1,193,182 2,575,122 0 14.43%
OTHERS
499 CONTINGENCY/TRANSFERS /OTHERS 0 467,782 586,610 586,610 790,000 0 34.67%
TOTAL OTHERS 0 467,782 586,610 586,610 790,000 0 34.67%
TOTAL GENERAL FUND EXPENDITURES 6,758,496 7,807,756 8,607,226 4,765,923 9,609,245 11.64%
•
E -2
CITY OF LINO LAKES
Actual Actual Budget YTD Requested Adopted Increase/
ESCRIPTION 2004 2005 2006 2006 2007 2007 Decrease
MMAR Y CATE R
PERSONAL SERVICES 4,632,381 4,941,478 5,487,228 2,838,493 5,855,474 0 6.71%
SUPPLIES 335,603 424,888 393,771 226,032 455,110 0 15.58%
OTHER SERVICES AND CHARGES 713,539 835,678 972,861 482,350 971,515 0 (0.14 %)
CONTRACTUAL SERVICES 1,005,918 1,027,249 1,082,080 591,503 1,422,546 0 31.46%
CAPITAL OUTLAY 71,055 110,681 84,676 40,935 114,600 0 35.34%
OTHERS 0 467,782 586,610 586,610 790,000 0 34.67%
TOTAL EXPENDITURES 6,758,496 7,807,756 8,607,226 4,765,923 9,609,245 0 11.64%
•
•
E -3
•
MAYOR AND COUNCIL
CITY OF LINO LAKES
MAYOR AND COUNCIL (101 -401)
BUDGET DETAIL
Object Code
4101 -000 Salaries
Per Ordinance Mayor 6,272 Council 5,018 26,344
Additional meetings - 4 mtgs /mo x $40 /mtg x 5 9,600
4200 -000 Office Supplies
Signature stamps, name plates, special meeting expenses
4300 -000 Professional Services
Strategic Planning Consultant 7,400
4330 -000 Travel & Tuition
Registration/Travel /Meals /Lodging for:
- League of MN Cities Conference
- Elected Official Orientation
4343 -000 Newsletter
Printing, Publishing & Postage Costs
4360 -000 Insurance
Errors & Omissions Coverage
4452 -000
4900 -000
Subscriptions & Dues
League of Minnesota Cities
Vadnais Lake Area Water Mgmt. Organization
City Marketing
Community Celebration
Flowers, Plaques & Awards
Employee Appreciation
Blue Heron Float Maintenance
400
7,400
3,500
25,000
9,000
12,243
8,687
4,500
CITY OF LINO LAKES
MAYOR AND COUNCIL (101 -401) Amended
Object Actual Actual Budget YTD Requested Adopted Increase/
illscription Code 2004 2005 2006 2006 2007 2007 Decrease
PERSONAL SERVICES
SALARIES 4101 -000 31,938 32,104 36,732 17,747 35,944 (2.15 %)
PERA 4121 -000 1,661 1,645 1,881 763 1,900 1.01%
SOCIAL SECURITY 4122 -000 2,072 2,075 2,810 1,149 2,750 (2.14 %)
LIFE INSURANCE 4133 -000 0 0 0 0 0 * **
WORKER'S COMPENSATION 4151 -000 37 90 98 71 107 9.18%
35,708 35,914 41,521 19,730 40,701 0 (1.97 %)
SUPPLIES
OFFICE SUPPLIES 4200 -000 279 15 400 379 400 0.00%
279 15 400 379 400 0 0.00%
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300 -000 10,151 15,677 41,400 16,759 7,400 (82.13 %)
TELEPHONE 4321 -000 0 0 0 0 0 * **
POSTAGE 4322 -000 0 0 0 0 0 * **
TRAVEL & TUITION 4330 -000 4,701 2,449 3,500 1,429 3,500 0.00%
PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 * **
NEWSLETTER 4343 -000 13,438 16,640 22,440 11,246 25,000 11.41%
INSURANCE 4360 -000 9,935 9,028 9,000 5,937 9,000 0.00%
SUBSCRIPTIONS & DUES 4452 -000 15,634 16,526 22,576 5,411 21,500 (4.77 %)
OTY MARKETING 4900 -000 2,469 6,450 2,250 1,859 4,500 100.00%
56,328 66,770 101,166 42,641 70,900 0 (29.92 %)
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410 -000 11,543 11,871 11,670 5,022 0 (100.00 %)
11,543 11,871 11,670 5,022 0 0 (100.00 %)
TOTAL MAYOR AND COUNCIL 103,858 114,570 154,757 67,772 112,001 0 (27.63 %)
•
A -3
OTHERS (101 -499)
*ET DETAIL
CITY OF LINO LAKES
4905 -000 Contingency 60,000
4910 -000 Operating Transfers
Street Maintenance - Sealcoating & Overlay (per PMP)
Capital Equipment Replacement (Phase in through 2010)
Office Equipment Replacement
Trail System Extensions
365,000
300,000
40,000
25,000
CITY OF LINO LAKES
OTHERS (101499) Amended
Object Actual Actual Budget
Description Code 2004 2005 2006
730,000
YTD Requested Adopted Increase/
2006 2007 2007 Decrease
CONTINGENCY 4905 -000 0 0 0 0 60,000 0
OPERATING TRANSFERS 4910 -000 0 467,782 586,610 586,610 730,000
TOTAL OTHERS 0 467,782 586,610 586,610 790,000 0 34.67%
SUMMARY BY CATEGORY
4111SONAL SERVICES 4,632,381 4,941,478 5,487,228 2,838,493 5,855,474
DPLIES 335,603 424,888 393,771 226,032 455,110
OTHER SERVICES AND CHARGES 713,539 835,678 972,861 482,350 971,515
CONTRACTUAL SERVICES 1,005,918 1,027,249 1,082,080 591,503 1,422,546
CAPITAL OUTLAY 71,055 110,681 84,676 40,935 114,600
OTHERS - 467,782 586,610 586,610 790,000
TOTAL EXPENDITURES
•
6.71%
15.58%
(0.14 %)
31.46%
35.34%
34.67%
6,758,496 7,807,756
8,607,226 4,765,923
9,609,245 11.64%
•
•
•
PERSONNEL — ECONOMIC DEVELOPMENT
Economic Development Coordinator
Personnel are shown as Full Time Equivalents (FTE)
CD -1
2006 2007
1.000 1.000
CITY OF LINO LAKES
ECONOMIC DEVELOPMENT (101 -415)
BUDGET DETAIL
Object Code
4101 -000 Salaries 68,274
100% of Economic Development Coordinator
4200 -000 Office Supplies 200
4300 -000 Professional Services 14,000
Marketing /Econ Dev Services 5,000
Legal, Architectural & Financial Services 9,000
4330 -000 Travel & Tuition 850
Various Seminars & Related Travel Expense
4340 -000 Printing & Publishing 500
4352 -000 Subscriptions & Dues 700
Economic Development Association of MN
Sensible Land Use Coalition
Chamber of Commerce
Professional Journals
4405 -000 Tax Abatements
4410 -000 Contracted Services
4900 -000 City Marketing
Meetings with Developers, etc.
128,568
0.00
250
5000 -000 Capital Outlay 0
CD-2
•
•
CITY OF LINO LAKES
CONOMIC DEVELOPMENT (101 -415) Amended
Object Actual Actual Budget YTD Requested Adopted Increase/
scription Code 2004 2005 2006 2006 2007 2007 Decrease
PERSONAL SERVICES
SALARIES 4101 -000 58,202 61,472 65,955 36,773 68,274 3.52%
WELLNESS PROGRAM 4108 -000 330 240 360 150 360 0.00%
PERA 4121 -000 3,219 3,399 3,957 2,201 4,267 7.83%
SOCIAL SECURITY 4122 -000 4,478 4,721 5,046 2,825 5,223 3.51%
HEALTH INSURANCE 4131 -000 4,226 4,226 7,200 2,465 7,200 0.00%
LIFE INSURANCE 4133 -000 219 229 242 141 247 2.07%
DENTAL INSURANCE 4134 -000 343 361 357 215 396 10.92%
WORKER'S COMPENSATION 4151 -000 219 250 311 188 327 5.14%
71,236 74,898 83,428 44,958 86,294 0 3.44%
SUPPLIES
OFFICE SUPPLIES
4200 -000 223 0 200 0 200
223 0 200 0 200 0
* **
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300 -000 5,483 5,313 30,000 32 14,000 (53.33 %)
PLANNING CONSULTANT 4306 -000 0 0 0 0 0 * **
LIVEABLE COMMUNITIES 4314 -000 0 0 0 0 0 * **
TELEPHONE 4321 -000 20 83 0 0 0
POSTAGE 4322 -000 0 0 0 0 0 * *"`
ilkAVEL & TUITION 4330 -000 189 585 850 35 850 0.00%
INTING & PUBLISHING 4340 -000 0 0 500 50 500 0.00%
NEWSLETTER 4343 -000 0 0 0 0 0 * **
INSURANCE 4360 -000 0 0 0 0 0
AUTO INSURANCE 4363 -000 0 0 0 0 0
SUBSCRIPTIONS & DUES 4452 -000 192 215 700 353 700 0.00%
CITY MARKETING 4900 -000 62 38 250 563 250 0.00%
5,946 6,234 32,300 1,033 16,300 0 (49.54 %)
CONTRACTUAL SERVICES
TAX ABATEMENTS 4405 -000 106,514 115,047 120,410 59,483 128,568 6.78%
CONTRACTED SERVICES 4410 -000 12,010 13,525 0 5,336 0 * **
118,524 128,572 120,410 64,819 128,568 0 6.78%
CAPITAL OUTLAY
EQUIPMENT
5000 -000
0 0 0 0
0
0
* **
0 0 0 0
0
0
TOTAL ECONOMIC DEVELOPMENT 195,929 209,704 236,338 110,810 231,362 0 (2.11 %)
•
CD-3
•
•
PERSONNEL — COMMUNITY DEVELOPMENT
Community Development Director
Community Development Assistant
Community Development Secretary
Personnel are shown as Full Time Equivalents (FTE)
CD -13
2006 2007
1.000
1.000
1.000
1.000
1.000
1.000
CITY OF LINO LAKES
COMMUNITY DEVELOPMENT (101 -418)
BUDGET DETAIL
Object Code
4101 -000 Salaries
100% of Community Development Director
100% of Community Development Assistant
75% of Community Development Secretary
4200 -000 Office Supplies
4300 -000 Professional Services
DataView Updates and Maintenance
DataView Online - 10 license
Property Management Database Design
4321 -000 Telephone - Cellular
5,000
2,000
4330 -000 Travel & Tuition
Seminars, Conferences & Mileage
MnAPA State Conference 450
Government Training Service Wksp: 2 @ est. $135 270
Computer Training: 4 classes @ est. $230 ea. 920
177,374
200
7,000
250
1,640
4452 -000 Subscriptions & Dues
APA/AICP Membership: 1 staff 600
4900 -000 City Marketing
0
4410 -000 Contracted Services
Anoka County GIS 300 800
ArcView Maint. 500
5000 -000 Capital Outlay 600
Filing Cabinets 400
Office Equipment 200
CITY OF LINO LAKES
MMUNITY DEVELOPMENT 101 -418 Amended
Object Actual Actual Budget YTD Requested Adopted Increase/
cription Code 2004 2005 2006 2006 2007 2007 Decrease
PERSONAL SERVICES
SALARIES 4101 -000 121,240 130,438 168,880 92,422 177,374 5.03%
OVERTIME 4102 -000 0 0 0 0 0 * **
PERA 4121 -000 6,705 7,213 10,133 5,533 11,086 9.40%
SOCIAL SECURITY 4122 -000 8,673 9,408 12,919 6,657 13,569 5.03%
HEALTH INSURANCE 4131 -000 11,823 11,823 19,800 8,360 19,800 0.00%
LIFE INSURANCE 4133 -000 451 479 644 321 651 1.09%
DENTAL INSURANCE 4134 -000 687 721 982 475 1,089 10.90%
WORKER'S COMPENSATION 4151 -000 842 879 1,215 706 1,323 8.89%
150,421 160,961 214,573 114,474 224,892 0 4.81%
SUPPLIES
OFFICE SUPPLIES 4200 -000 51 20 200 0 200 0.00%
51 20 200 0 200 0 0.00%
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300 -000 2,300 1,701 3,500 3,153 7,000 100.00%
PLANNING CONSULTANT 4306 -000 0 0 0 0 0 * **
TELEPHONE 4321 -000 181 84 250 98 250 0.00%
POSTAGE 4322 -000 0 0 0 0 0 * **
TRAVEL & TUITION 4330 -000 876 390 1,980 660 1,640 (17.17 %)
INTING & PUBLISHING 4340 -000 0 0 250 0 250 * **
SURANCE 4360 -000 0 0 0 0 0 * **
SUBSCRIPTIONS & DUES 4452 -000 445 555 500 0 600 20.00%
CITY MARKETING 4900 -000 0 0 0 0 0 * **
3,802 2,730 6,480 3,911 9,740 0 50.31%
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410 -000 266 266 800 374 800 0.00%
266 266 800 374 800 0 0.00%
CAPITAL OUTLAY
EQUIPMENT 5000 -000 0 2,900 600 241 600 * **
0 2,900 600 241 600 0
TOTAL COMMUNITY DEVELOPMENT 154,540 166,877 222,653 119,000 236,232 0 6.10%
•
CD -15
•
•
PERSONNEL — SOLID WASTE
Environmental Coordinator
Personnel are shown as Full Time Equivalents (FTE)
CD-21
2006 2007
0.300 0.300
CITY OF LINO LAKES
SOLID WASTE ABATEMENT (101 -462)
BUDGET DETAIL
Object Code
•
4101 -000 Salaries 20,806
30% of Environmental Coordinator
4340 -000 Printing & Publishing
Notices for Recycling Days, Earth Day, etc. 1,000
4452 -000 Subscriptions & Dues
Professional Memberships & Journals
4410 -000 Contracted Services 8,000
Recycling Day Vendors, Oil and Oil Filter Pickups & Other Hazourdous Materials
5000 -000 Capital Outlay
Solid Waste Expeditures are reimbursed from Anoka County throught the Solid Waste Management
Coordinating Board (SCORE)
•
•
CD -22
CITY OF LINO LAKES
SOLID WASTE ABATEMENT (101 -462) Amended
•Object Actual Actual Budget YTD Requested Adopted Increase/
Description Code 2004 2005 2006 2006 2007 2007 Decrease
•
•
PERSONAL SERVICES
SALARIES 4101 -000 19,511 19,600 20,094 11,206 20,806 3.54%
OVERTIME 4102 -000 1,890 1,844 1,000 971 1,000 0.00%
TEMPORARIES 4106 -000 0 0 0 0 0 It'"`
PERA 4121 -000 1,182 1,185 1,266 729 1,360 7.42%
SOCIAL SECURITY 4122 -000 1,588 1,585 1,614 902 1,668 3.35%
HEALTH INSURANCE 4131 -000 2,521 2,824 2,495 1,530 2,495 0.00%
LIFE & DISABILITY INSURANCE 4133 -000 79 68 73 42 75 2.74%
DENTAL INSURANCE 4134 -000 111 108 107 64 119 11.21%
WORKER'S COMPENSATION 4151 -000 75 85 100 59 105 5.00%
26,957 27,299 26,749 15,503 27,628 0 3.29%
SUPPLIES
OFFICE SUPPLIES
SMALL TOOLS
4200 -000 0 0 0 0 0 0
4240 -000 110 0 0 50 0 0
110 0 0 50 0 0
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300 -000 0 0 700 0 0 (100.00 %)
MUNICIPAL ATTORNEY 4301 -000 0 0 0 0 0 """
POSTAGE 4322 -000 0 0 0 0 0
TRAVEL & TUITION 4330 -000 0 150 0 15 200 " "`
PRINTING & PUBLISHING 4340 -000 446 484 1,500 249 1,000 (33.33 %)
NEWSLETTER 4343 -000 0 0 0 0 0 "'
INSURANCE 4360 -000 0 0 0 0 0
SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 0 """
CONTRACTUAL SERVICES
CONTRACTED SERVICES
CAPITAL OUTLAY
EQUIPMENT
446 634 2,200 264 1,200 0 (45.45 %)
4410 -000 16,117 10,941 16,400 6,208 8,000
16,117 10,941 16,400 6,208 8,000
5000 -000 3,557 0 5,000 0
3,557 0 5,000 0
0
0
(51.22 %)
0 (51.22 %)
(100.00 %)
0 (100.00 %)
TOTAL SOLID WASTE ABATEMENT 47,187 38,874 50,349 22,025 36,828 0 (26.85 %)
CD-23
•
•
•
PERSONNEL - POLICE
2006 2007
Police Chief 1.000 1.000
Captain 1.000
Sergeant 5.000 5.000
Patrol Officer 20.000 19.000
Community Service Officer 1.000 1.000
Office Manager 1.000 1.000
Records Clerk 2.000 2.000
Crime Prevention Specialist (Volunteer Coord) 0.750 0.750
Personnel are shown as Full Time Equivalents (FTE)
PS -1
CITY OF LINO LAKES
BUDGET DETAIL
POLICE (101 -420)
Object Code
4101 -000 Salaries
100% of Chief 100% of Office Manager
New 100% of Captain 2 @ 100% Records Clerks
5 @ 100 % Sergeants 2 @ 50% Community Service Officers
19 @ 100 % Patrol Officers 75 %Crime Prevention Specialist
1,898,352
4102 -000 Overtime 130,000
Patrol, Court, Training, Special Events
4107 -000 Traffic Projects 12,000
Safe & Sober, Night Cap, .08 DWI Enforcement
4200 -000 Office Supplies 12,000
4211 -000 Maintenance Supplies 21,450
AR -15 rifles -2 Tasers - 2
Digit) Cameras -3 Tasers cartridges
Shotguns -2 Software updates
Ammunition Computer Maint/repair
.40 cal simunition Flares
.223 AR15 rifle simunition Lockout Tools
4213 -000 DARE Program Supplies 4,500
4214 -000 Crime Prevention 7,680
PS Citizen Academy, Buses (school patrol), National Night Out
4240 -000 Small Tools 0
4300 -000 Professional Services 2,640
Critical Incident Debriefing, Licensing, Testing, Sergeant promotion
4321 -000 Telephones 13,000
Cellular, Pagers, Long Distance, Sergeant, Upgrades
4322 -000 Postage 1,000
4330 -000 Travel & Tuition 26,000
Certification training, seminars, computer training, tuition reimb., mileage
4340 -000 Printing & Publishing 0
4360 -000 Professional Liability Insurance 18,000
4370 -000 Uniforms 19,000
4452 -000 Subscriptions & Dues 1,000
Professional memberships & subscriptions, MN State Statute books
4410 -000 Contracted Services 27,150
Animal Control, Visions /CDPD, State connection, copier maint, 800 Mhz fee,siren maint, towing, document imaging
5000 -000 Capital Outlay - 31,900
Sgt workstation & Chair Mobile Radio
Desktop Computer /printer Portable Radio
Laptop Computer 2 - LED Light Bars
Printer 2 - Pro 1000 Radars
Laser Speed Radar
PS -2
•
•
•
CITY OF LINO LAKES
POLICE (101 -4201 Amended
Object Actual Actual Budget YTD Requested Adopted Increase/
• Description Code 2004 2005 2006 2006 2007 2007 Decrease
•
•
PERSONAL SERVICES
SALARIES 4101 -000 1,571,040 1,704,120 1,845,270 889,892 1,898,352 2.88%
OVERTIME 4102 -000 57,949 72,227 45,000 82,673 130,000 188.89%
TEMPORARIES 4106 -000 0 0 0 0 0 "'
TRAFFIC PROJECTS SALARIES 4107 -000 0 0 12,000 0 12,000 0.00%
WELLNESS PROGRAM 4108 -000 1,220 869 1,500 324 1,500 0.00%
PERA 4121 -000 145,188 156,401 191,077 94,836 228,833 19.76%
SOCIAL SECURITY 4122 -000 31,363 34,578 37,674 19,138 41,940 11.32%
ICMA EMPLOYER 4123 -000 3,694 5,399 3,500 4,442 4,500 28.57%
HEALTH INSURANCE 4131 -000 161,048 175,074 223,500 103,406 235,380 5.32%
LIFE & DISABILITY INSURANCE 4133 -000 5,630 6,195 6,635 3,468 6,727 1.39%
DENTAL INSURANCE 4134 -000 4,603 5,102 10,724 2,695 12,128 13.09%
REEMPLOYMENT INSURANCE 4141 -000 0 0 0 3,605 0 "'
WORKER'S COMPENSATION 4151 -000 34,581 40,751 50,347 30,253 55,352 9.94%
2,016,316 2,200,716 2,427,227 1,234,732 2,626,712 0 8.22%
SUPPLIES
OFFICE SUPPLIES 4200 -000 9,584 12,164 12,731 9,196 12,000 (5.74 %)
MAINTENANCE SUPPLIES 4211 -000 10,927 24,062 17,260 10,271 21,450 24.28%
DARE PROGRAM 4213 -000 3,190 3,751 4,500 2,140 4,500 0.00%
CRIME PREVENTION /SAFETY 4214 -000 6,075 21,141 3,350 5,292 7,680 129.25%
SMALL TOOLS 4240 -000 430 0 0 0 0 '"
30,206 61,118 37,841 26,899 45,630 0 20.58%
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300 -000 4,353 7,075 7,640 4,490 2,640 (65.45 %)
OTHER CONSULTANTS 4310 -000 0 0 0 0 0 **"
TELEPHONE 4321 -000 13,247 15,279 11,300 9,898 13,000 15.04%
POSTAGE 4322 -000 1,405 1,396 1,000 944 1,000 0.00%
TRAVEL & TUITION 4330 -000 19,970 25,593 26,000 25,562 26,000 0.00%
PRINTING & PUBLISHING 4340 -000 282 205 0 0 0 "'
NEWSLETTER 4343 -000 0 0 0 0 0
INSURANCE 4360 -000 16,908 16,018 18,000 11,270 18,000 0.00%
AUTO INSURANCE 4363 -000 0 0 0 0 0 ""
UNIFORMS 4370 -000 22,494 30,355 19,000 22,631 19,000 0.00%
ELECTRICITY 4381 -000 444 0 0 151 0
HEAT 4383 -000 0 0 0 0 0 "'
SUBSCRIPTIONS & DUES 4452 -000 1,533 1,067 1,000 963 1,000 0.00%
80,636 96,988 83,940 75,909 80,640 0 (3.93 %)
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410 -000 20,320 37,334 22,250 14,678 27,150 22.02%
20,320 37,334 22,250 14,678 27,150 0 22.02%
CAPITAL OUTLAY
EQUIPMENT 5000 -000 33,342 28,496 26,826 21,406 31,900 18.91%
33,342 28,496 26,826 21,406 31,900 0 18.91%
TOTAL POLICE DEPARTMENT 2,180,820 2,424,652 2,598,084 1,373,624 2,812,032 0 8.23%
PS -3
•
•
•
WS - 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: Council Work Session, September 6, 2006
To: City Council
From: Gordon Heitke
Re: Charter Amendment
Background
The City Council was presented with a petition with more than 500 signatures at its September
26, 2005 meeting. The petition requested that the City Council place the question of whether "to
not allow City Council Members (including the Mayor) to also be members of the Lino Lakes
Charter Commission" on the November 2006 election ballot. The City attorney reviewed the
petition and advised the City Council that the petition was advisory in nature and that it is the
decision of the Council whether to carry out the request of the petitioners.
Based on the requirements of Minnesota Statutes, Section 410.12, Subdivision 5, the proposed
charter amendment was put into ordinance form, given a first and second reading and submitted
to the Charter Commission for their approval, rejection or substitution.
The Charter Commission discussed the proposed amendment at their April 13, 2006 and July 13,
2006 meetings. The Charter Commission has proposed a revised amendment as described in the
attached correspondence. The City Council discussed this issue at their August 7, 2006 meeting
and directed staff to place it on the September work session for possible action on September 11,
2006.
Requested Council Direction
Staff is seeking direction from the Council as to whether the Council:
• accepts the revised amendment approved by the Charter Commission
• accepts the Charter Commission recommendation that the Council approve the Charter
Commission's proposed amendment by ordinance rather than by referendum
• accepts the petition request and places the unrevised amendment question on the ballot
• denies the petition request by not placing amendment question on the ballot
1
•
•
•
Should the Council decide to place a question on the ballot, the City Attorney will prepare the
ballot question for Council action on September 11 in order for the ballot question to be filed
with Anoka County by September 15, 2006.
Attachments
1. Petition proposing charter amendment and requesting referendum, dated September
26, 2005.
2. Charter Commission memo to Council, dated July 19, 2006
2
Robert Bening
6788 E Shadow Lake Road
The Petition.
Al Demotts
7140 Rice Lake Road
09/26/2005
Petition To Stop A Conflict Of Interest
We the undersigned, who are registered voters in the City of Lino Lakes (the City),
request the City Council and /or the City Charter Commission to place on the
November, 2006 state general election a referendum. This referendum would amend
the City Charter to not allow the City Council members (including the Mayor) to also
be members of the Lino Lakes Charter Commission.
Proposed change to the Charter.
On page three of the Lino Lakes City Charter.
In Chapter II Section 2.04 insert "be a member of the City Charter Commission, ".
Section 2.04 would be as follows:
Section 2.04. Incompatible Offices. No member of the Council shall be a member of
the City Charter Commission, hold any paid municipal office or employment through
the City other than that to which elected. Further, until one (1) year after the expiration of
his/her term, no Mayor or Council Member shall be appointed or employed by the City in
a compensated position which was created, or the compensation for which was increased,
during his/her term as Mayor or Council Member.
Change to the Minnesota State Statutes
Chapter 410 Section .05 before August 1, 2004
Subdivision 1. Appointment.
No person shall be disqualified from serving on a charter
commission by reason of holding any other elective or appointive
office other than Judicial.
After August 1, 2004
Except as otherwise provided in the charter, no person shall be
disqualified from serving on a charter commission by reason of
holding any other elective or appointive office other than
judicial. The charter may provide that members of the governing
body of the city cannot serve on the charter commission.
Council authority to amend the Charter
Minnesota State Statute
CHAPTER 410 CLASSIFICATION; CHARTERS
Section: 12 Amendments
Subdivision 5. Amendments proposed by council. The
council of any city having a home rule charter may propose
charter amendments to the voters by ordinance. Any ordinance
proposing such an amendment shall be submitted to the charter
commission. Within 60 days thereafter, the charter commission
shall review the proposed amendment but before the expiration of
such period the commission may extend the time for review for an
additional 90 days by filing with the city clerk its resolution
determining that an additional time for review is needed. After
reviewing the proposed amendment, the charter commission shall
approve or reject the proposed amendment or suggest a substitute
amendment. The commission shall promptly notify the council of
the action taken. On notification of the charter commission's
action, the council may submit to the people, in the same manner
as provided in subdivision 4, the amendment originally proposed
by it or the substitute amendment proposed by the charter
commission. The amendment shall become effective only when
approved by the voters as provided in subdivision 4. If so
approved it shall be filed in the same manner as other
amendments. Nothing in this subdivision precludes the charter
commission from proposing charter amendments in the manner
provided by subdivision 1.
From page 5 of the Lino Lakes City Charter
CHAPTER III COUNCIL PROCEDURE
Section 3.04. ordinances, Resolutions and Motions. (Amended)
Subdivision 1. Except as otherwise provided in this Charter or state law, an affirmative
vote of three (3) or more members of the Council shall be required for the adoption of all
ordinances, resolutions, and motions. The votes of Council Members on any action taken
shall be recorded in accordance with state law
•
Memorandum
To: Lino Lakes City Council
From: Lino Lakes Charter Commission
Date: July 19, 2006
Re: Proposed amendment to the City of Lino Lakes Charter,
Chapter II, Section 2.04
CC: Lino Lakes Charter Commission Members
Proposed Amendment to the City of Lino Lakes Charter, Chapter II, Section 2.04 as
submitted by Robert Bening and Al Demotts on bequest of several residents:
On page three of the Lino Lakes City Charter :
In Chapter II Section 2.04 insert "be a member of the City Charter Commission, ".
The proposed amendment was presented to the Charter Commission for review at our
April 13 meeting. At that time, a subcommittee was appointed to study the proposal and
recommend an appropriate course of action; and to seek additional clarification from city
attorneys, William G. Hawkins and Associates. Chair Warren, with assistance from City
Clerk Julianne Bartell, obtained clarification of our options in a May 12, 2006
correspondence from Barry A. Sullivan and subsequent e -mail and voice mail
conversations. This information was conveyed to Commissioners Dahl, Trehus and
Duffy who formed the subcommittee, and communicated to all Charter Commission
Members in the July meeting pack.
The Charter Commission, at our July 13 meeting, accepted the recommendation
presented by Council with an additional revision below:
Proposed Revision to Amendment approved by the Charter Commission on July 13,
2006:
In Chapter II Section 2.04 also insert "However, one member of the Council may serve
as a non - voting liaison to the City Charter Commission ":
•
The Amendment would then read:
Section 2.04 Incompatible Offices. No member of the Council shall be a member of
the City Charter Commission, hold any paid municipal office or employment through
the City other than that to which elected. However, one member of the Council may
serve as a non - voting liaison to the City Charter Commission. Further, until one (1)
year after the expiration of his/her term, no Mayor or Council Member shall be appointed
or employed by the City in a compensated position which was created, or the
compensation for which was increased, during his/her term as Mayor or Council
Member.
The Charter Commission wishes the Council to know that our intention in making this
revision is to first address the concerns of citizens who proposed the amendment; and to
further retain an option for Charter membership that will allow enhanced communication
between the Council and Charter members, which we feel is essential.
The Commission also recommends that the Council approve this amendment under
Section 410.12, Subd. 7, by ordinance, rather than by referendum. We believe this is an
appropriate path to meet the needs of our citizens, and our city attorney has indicated it is
an acceptable procedure for this amendment. We urge the Council to move ahead at the
next Council meeting to adopt both the resolution to approve the revised amendment
above, and a resolution to approve such amendment by ordinance.
Respectfully submitted,
Paulette Warren
Chair, Lino Lakes Charter Commission
•
•
WS - 2
WORK SESSION STAFF REPORT
Work Session Item No. 2
Date: Council Work Session, September 6, 2006
To: City Council
From: Gordon Heitke
Re: VLAWMO Joint Powers Agreement
Background
In November, 2005, the City Council concluded that the best course of action related to
the continuance of the Vadnais Lakes Water Management Organization joint powers
agreement was to follow the actions of the other member units in agreeing to an
additional one -year extension of the JPA, allowing for progress to be made on the
completion of the water plan, developing plans for obtaining adequate funding for the
future, and resolving issues of governance related to member unit representation, eligible
representatives, and voting.
At this time the VLAWMO has a draft water plan that will be going through a public
review and comment period and public hearing. Attempts to increase funding by
obtaining levy authority through special legislation failed when no legislator was found to
serve as author of the bill. The new agreement expands the sources of revenue to fund
operations by including a levy (requiring legislative authorization) and a VLAWMO
operated storm water utility. Issues related to governance are being addressed in this
proposed joint powers agreement by suggesting more involvement of elected officials by
being the primary commissioner or alternate and being present for annual budget
discussions, and that local government staff are not eligible to be board members.
Recent discussions indicate that the other municipalities and township support the
continuation of VLAWMO. Staff will be conferring with other government units and
the Board of Water and Soil Resources to determine if there is any new information to
report at our work session.
The term of the proposed agreement is until January 1, 2012. The timeline for finalizing
• the joint powers agreement has a membership meeting tentatively set for September 21 to
1
review and discuss comments, finalization of the agreement by November 1, and action
• by member units on the agreement in November or December.
Requested Council Direction
Staff is seeking comments from the Council on the proposed joint powers agreement
which can be forwarded to VLAWMO staff to be compiled with other comments
received, and forwarded to all members.
Attachment
1. Draft Joint Powers Agreement
•
•
2
1 DRAFT of 6/14/06
JOINT POWERS AGREEMENT
• TO PROTECT AND MANAGE THE
VADNAIS LAKE AREA WATERSHED
•
•
THIS AGREEMENT, made and entered into as of the last date of execution, herein, by
and between the participating units of government which are the City of Gem Lake, City
of Lino Lakes, City of North Oaks, City of Vadnais Heights, City of White Bear Lake
and White Bear Township.
The Vadnais Lake Area Water Management Organization (VLAWMO) created by this
Agreement is dependent upon the sincere desire of each member to cooperate in the
exercise of a joint power agreement to meet the requirements of the Metropolitan Surface
Water Management Act, re- codified as Minnesota Statute (M.S.) 103B Metro Surface
Water Management Act) and chapter 103D (Watershed Act), hereinafter referred to as
the "Act ".
SECTION I
GENERAL PURPOSE
It is the general purpose of the parties to this Agreement to establish an organization to:
1) Jointly and cooperatively develop a water management plan
and
2) Operate programs to:
(a) protect, preserve and use natural surface and groundwater storage and
retention systems;
(b) minimize capital expenditures necessary to correct flooding and water quality
problems;
(c) identify and plan for means to effectively protect and improve surface and
groundwater quality;
(d) establish more uniform local policies and official controls for surface and
groundwater management;
(e) prevent erosion of soil into surface water systems;
(f) promote groundwater recharge; and
(g) protect and enhance fish and wildlife habitat and water recreational facilities
and secure other benefits associated with the proper management of surface and
groundwater, and be in accordance with the Act.
The boundaries of the VLAWMO are set forth in the map as attached and hereafter
referred to as the "Area ".
Version: 6-14-06,
1
VOW
P
sect.
Deleted: In general, the water
management plan may include projects
which accomplish the following:¶
<# >Preserve and use natural water
storage and retention systems in order to
reduce to the greatest extent the public
capital expenditures necessary to control
excessive volumes and rates of runoff!!
<# >Protect and improve existing water
quality in lakes and streams through
proper land use and appropriate
conservation practices. ¶
<# >Prevent flooding and erosion by
implementing floodplain management
and erosion and sediment control
programs!!
<# >Protect and enhance fish and wildlife
habitat and water recreational facilities by
reducing pollutant loads to lakes and
streams!!
<# >Undertake additional needed
programs to promote groundwater
recharge.¶
< #> Provide a mechanism for the review
of local land and water management
plans. ¶
<# >Provide a forum for resolution of
future intergovernmental disputes relating
to management and protection of the
Area!!
<# >Cooperate on a united basis on behalf
of all units of government within the
VLAWMO and with all other levels of
government to facilitate soil resource
protection and water management in the
Area.
I 11
The above project descriptions are not
intended to be exclusive or overly
restrictive of the conservation plan and
I program, but rather are intended to act as
guidelines.¶
i Deleted: 5
1
•
•
•
.I)R.AFT of 6/14/06
SECTION II
DEFINITIONS
For the purposes of this Agreement, the terms used herein shall have meanings as defined
in attached Appendix 1.
SECTION III [Deleted:
BOARD OF COMMISSIONERS
Subdivision 1. Appointment. The governing body of the Vadnais Lake Area Water
Management Organization (VLAWMO) shall be its Board of Commissioners. Each
governmental unit in this JPA shall be entitled to appoint one representative and one
alternate representative to the Board, and said representative, that is in attendance at a
VLAWMO meeting, shall be called a "Commissioner ".
Subdivision 2. Eligibility. Each Governmental unit shall determine its own eligibility or
qualification standards for its appointments to the VLAWMO Board of Commissioners,
provided that City Staff may not be a member of the Board. It is suggested that an
elected official from each governmental unit be appointed to one of the representative
positions for each governmental unit to provide "financial oversight" for the VLAWMO
operating and capital improvement budgets. Eligible appointees should be compliant with
State Statute Chapter 103B.227. The terms of each Commissioner shall be as established
by in subdivision 3 of this Agreement.
,,Subdivision 3. Term of Office. Each representative and alternate shall serve at the will
and consent of the Governmental unit who appointed the Commissioner or until the
Commissioner's designated term of office expires, whichever event occurs first. The term
of office for each Commissioner shall be for three years except as stated in item 3a.and
will continue until their successors are selected and shall commence from the date of their
appointment and shall terminate as follows:
a) The Commissioners appointed by the governmental units of Lino
Lakes,White Bear Township, White Bear Lake, Vadnais Heights shall be
appointed ford threeyear term,, the anniversarry of which is December
2000 and every three years there ater,, _
b) The Commissioners appointed by the governmental units of North
Oaks, Gem Lake and Vadnais Heights shall be appointed for a term of
three years, the anniversary of which is .December 2001 and every three
years there after.
Version: 6 -14 -04 2
( Deleted: ¶
(Deleted:
Deleted: an initial
{ Deleted: two years, subsequent terms
shall be for three years
I Deleted: 5
1 DRAFT of 6/14/06
Subdivision 4. Vacancy. Any vacancy, for the unexpired term of a Commissioner or
alternate, shall be promptly filled by the governmental unit who appointed said
Commissioner. Appointing governmental units shall publish notices of vacancies
resulting from expiration of members' terms and other reason. The notices must be
published at least once in a newspaper of general circulation in the watershed
management organization area. The notices must state that persons interested in being
appointed to serve on the watershed management organizations board may submit their
names to the appointing authority for consideration. Published notice of the vacancy
must be given at least 15 days before an appointment or reappointment is made.
5. Record of Appointment. Each governmental unit shall, within thirty
(30) days following the appointment of a Commissioner, file a written notice of such
VALWMO appointment with the Secretary of this Board.
6. Compensation. Commissioners shall serve without compensation and
without expense allowance or reimbursement from VLAWMO, but this shall not prevent
a governmental unit from providing compensation for its Commissioner or alternate for
serving on the Board, if such compensation is authorized by the governmental unit.
Subdivision 7. Board. At the first meeting of the VLAWMO Board and the first meeting
each calendar year thereafter (Annual Meeting), the Board shall elect from its
Commissioners a Chair, a Vice Chair, a Secretary, and Treasurer, or a combination
secretary - treasurer, and such other officers as it deems necessary to conduct its meetings
and affairs.
Subdivision 8. Rules and Regulations of the Board. The Board shall adopt rules and
regulations governing its meetings. Such rules and regulations may be amended from
time to time in either a regular or special meeting of the Board provided that notice of
such proposed amendment has been given to each Commissioner at least ten (10) day
prior to the meeting at which the proposed amendment will be considered. Such meeting
rules and regulations shall be recorded in the VLAWMO Policy book.
Subdivision 9. Alternate Representatives. One Alternate Commissioner to the
VLAWMO Board may be appointed by each of the governmental units that are parties to
this Agreement. The alternate may attend the meetings with the VLAWMO Board of
Commissioners, but only the appointed commissioner OR the alternate shall be allowed
to vote on any matters before the Board. If the alternate is a JPA elected official, this
VLAWMO alternate board member should be involved in the budget setting activities of
VLAWMO.
However, if a Commissioner serves as an officer of this Board, the Alternate
1 Commissioner shall not be entitled to serve as such officer,.
Version: 6- 14 -06, 3
•
>�a
Deleted: s
I Deleted: 5
•
•
•
1 DRAFT of 6/14/06
Subdivision 10. Duties of officers
The Chair shall preside over meetings of the Board, and in the absence of the
Chair, the Vice Chair shall perform this duty. In the absence of the Chair or Vice
Chair, the Treasurer shall preside. The Chair shall retain all rights of a
commissioner to speak, make motions and vote.
The Vice Chair shall preside at meetings when the Chair is absent and shall
automatically be promoted to Chair if the current Chair resigns from the Board.
The Secretary shall maintain a record of the proceedings of the Board, be
responsible for the custody of the records of the Board, see that notices are duly
given and such other duties as the Board may assign. If the duties of the
Secretary are delegated to an employee of the Board, the Secretary shall supervise
the performance of those duties.
The Treasurer shall be responsible for all monies of the Organization and shall
report the fiscal condition of the Organization to the Board. The Chair, Vice
Chair and Treasurer of the Board shall be the signers of financial disbursements.
Subdivision 11. Quorum. A majority of the appointed members of the Board shall
constitute a quorum at all Board meetings. In the absence of a quorum, a scheduled
meeting shall not be started and the meeting shall be re- scheduled.
Subdivision 12. Voting. Each Board member shall have one (1) vote in all matters that
come before the VLAWMO Board
1) Voting on the proposed yearly VLAWMO operating budget shall require approval
of a majority of the VLAWMO Commissioners.
2) Voting on the approval of Works of Improvement (capital improvement projects)
will require approval of two- thirds (2/3) of the VLAWMO Commissioners.
3) All other matters voted on by the board will carry by a simple majority of those
present and voting.
Subdivision 13. Meetings. Regular meetings of the Board shall be held once per month
on a day and time selected by the Board. All meetings of the Board are subject to the
open meeting law. Notice of the time and place of the meeting shall be sent to all
members of the public requesting this information, posted one week before the meeting
outside the meeting area, and shall be published in a newspaper of general circulation
distributed in the watershed. Meetings shall be conducted in accordance with the latest
version of Roberts Rules of Order.
14. ,hoard Office. The Board shall maintain a business office, All notices
to the Board shall be delivered or served to such office.
Version: 6-14-0k 4
Deleted: both
Comment is5 ].''I
this out. This would e
.ofrenting from
PW(or other r
l Deleted: Location of
1. Deleted: office within the boundaries
of the Watershed
{ Deleted: 5
•
•
•
DRAFT of 6/14/06
SECTION IV
POWER AND DUTIES OF THE VLAWMO BOARD
This Organization, by action of its duly appointed Board of Commissioners, shall have
the powers and duties set out in this section
Subdivision 1. Rules and Regulations (Board Policies). The Board of Commissioners
may prescribe and promulgate such rules as it deems necessary to carry out its duties and
the purpose of this Agreement. These rules and regulations shall be submitted to the
governmental units that make up this JPA for review and each governmental unit shall
submit its comments to the Board within 45 days. These rules and regulations shall be
recorded in the VLAWMO policy book.
Subdivision 2. Watershed Management Plan. The Board shall prepare and/or update
as required a water management plan, as required by the Act which created this WMO.
The plan shall:
a. Describe the existing physical environment, land use, an development in the
area and the environment, land use, and development proposed in existing
local and metropolitan comprehensive plans;
b. Present information on the hydrologic systems and components, including any
drainage systems previously constructed under M. S. 106A.005 — 106A.811
and existing and potential problems relating thereto:
c. State objectives and policies, including management principles, alternatives
and modifications, water quality, and protection of natural characteristics;
d. Set forth a management plan, including the hydrologic ,and water quality
conditions that will be sought and significant opportunities for improvement;
e. Describe the effect of the plan on existing drainage systems;
f. Describe conflicts, if any, between the watershed plan and existing plans of
governmental units;
g. Establish a procedure providing for citizen and technical advisory committees
or other means of public participation.
h. Set forth an implementation program consistent with the management plan,
which includes a capital improvement program and standards and schedules
for amending the comprehensive plans and officials controls of governmental
units in the watershed to bring about conformance with the watershed plans;
and
i. Set out a procedure for amending the water plan.
The watershed management plan shall be subject to governmental unit review as required
by the Act.
Version: 6- 14 -06,
5
{ Deleted:
{ Deleted: 5
•
I DRAFT of 6/14/06
I ,Subdivision 3. Local Water Management Plan. After the adoption of a new or revised
watershed management plan, each governmental unit in this JPA shall review its local
water management plan for changes needed for it to be in sync with the new or revised
watershed management plan. The local water management plan must include:
1) a description of the existing and proposed land uses
2) definition of drainage areas, including the volumes, rates and paths of
stormwater runoff
3) identification of areas and elevations for stormwater storage,
4) description of water quality efforts which may be needed to implement the
plan,
5) an implementation program including official land use of developmental
controls and a capital improvement program if needed.
After consideration, but before adoption by the governmental unit of a new or revised
local water management plan, each governmental unit of this JPA shall submit its own
water management plan to the VLAWMO Board. The VLAWMO Board shall within
sixty (60) days approve or disapprove the plan or parts thereof. If the Board fails to
complete its review within the prescribed period, unless an extension is agreed to by the
governmental unit, the local plan shall be deemed approved.
5. Review and Recommendations. Where the VLAWMO Board is
authorized or requested to review and make recommendations on any matter, the Board
shall act on such matter within sixty (60) days. Failure to act within such time periods
shall constitute a waiver of the Board's authority to make recommendations.
1 ,,Subdivision 6. Data. The Board, in order to give effect to the purposes of the Act may:
(1) Acquire and record appropriate data within the Area.
and
(2) May establish and maintain devices for acquiring and recording
hydrological or other data within the VLAWMO Watershed.
7. Committees. The VLAWMO Board may appoint such committees and
I subcommittees as it deems necessary. At least one Board member shall be the appointed
as the Chairman of the committee and all committees shall regularly report their activities
to the Board.
Subdivision 8. Claims. The Organization shall be liable for actual damages resulting
from actions or in- actions by the Board, but every person who claims damages shall serve
the Chair or Secretary of the VLAWMO Board of Commissioners with a Notice of Claim
as required by M.S. 466.05 and such claims if approved will be paid from administrative
funds.
1 Version: 6-14-04 6
•
Deleted:1
11
4
11
{Deleted: q
71: New .,good'
{ Deleted: 5
•
•
•
1 DRAFT of 6/14/06
Subdivision 9. Contracts. The VLAWMO Board may make such contracts and enter
into such agreements as necessary to fulfill its obligations under this Agreement. Any
such contract or agreement shall be in accordance with the Uniform Municipal
Contracting Law, M. S. 471.345 and the Joint Exercise of Power, M.S. 471.59.
Subdivision 10. Annual Administrative /Operating Funds. On or before June 15th, of
each year, the VLAWMO Board shall prepare a proposed annual operating budget for the
following year. These funds shall be for the purpose of providing funds to operate the
Organization's business for the next year. The proposed operating budget and the sources
for these funds shall be recommend for approval to the governmental units that make up
the VLAWMO JPA.
Each VLAWMO JPA member unit shall review the operating budget for the following
year and shall either approve the proposed operating budget or a budget as amended by
the VLAWMO JPA member units within sixty (60) days of receipt of the Boards
recommendation. No response from a JPA member, within this time period, is an
indication that it approves the proposed budget.
F,>.mds for the annual operating budget are to be raised by one or all of the following:
1) An authorized Special Tax Levy per State Statues for an amount approved by
the JPA members
and/or
2) Money from a VLAWMO operated Storm Water Utility approved by the JPA
members
and/or
3) Annual support from each governmental unit in this agreement. The annual -
contribution of each governmental unit shall be based on formulas agree to by
the JPA members. The formulas to be used are:
A) Forty percent (40 %) of the assessed valuation of all real property of
each governmental unit within the boundaries of the VLAWMO
Watershed Management Organization
B) Forty percent (40 %) on the basis of the total area of the property
within each governmental unit within the boundaries of the
VLAWMO Watershed Management Organization
C) Twenty percent (20 %) on the basis of population of each governmental
unit within the boundaries of the VLAWMO Watershed Management
Organization
and/or;,
4) Service fees, grants, interest or other funding sources as available.
After final approval of the proposed operating budget by the VLAWMO JPA
governmental units, the Secretary shall certify and prepare a statement showing the
approved operations budget and the assessed amount to be paid by each governmental
unit in the JPA on or before August 1st of each year.
Version: 6 -14 -06
7
I Deleted: June 1
Deleted: Such f
Formatted: Indent: Left: 0.5" J
Formatted: Bullets and Numbering
( Formatted: Indent: Left: 0.5"
( Deleted: .
(Formatted: Bullets and Numbering
Deleted: The budget shall be submitted
to the govemmental units that make up
this JPA for comment by August 1. The
budget shall be adopted by the
Organization upon approval by four or
more of Commissioners of Board. ¶
¶
Deleted: 5
l Deleted: the
I Deleted: Each
{ Deleted: agrees
•
•
•
1 DRAFT of 6/14/06
Each VLAWMO governmental unit shall pay to the organization:
1) The entire contribution amount due by January 15th of the year due
or.
2) One -half (1/2) of each members contribution by January 15th and the second
one -half (1/2) by August 156
Failure to pay the required amounts by the due dates will cause a one (1) percent per
month service fee to be added to the amount due.
Subdivision 12. Capital Improvement Projects Program and Funding. On or before
June 1 of each year the Board shall prepare a capital improvements program and budget
for projects to be started or completed as described by the Water Plan and recommend its
approval by the governmental units in this JPA. Each proposed project shall be described
and its estimated cost and time for completion be provided. Only projects described in the
Water Plan or its amendments may be worked on, proposed and budgets made.
1) If money raised by the Special tax levy or by the Storm Water Utility is to be used
for Capital Projects the JPA members shall be provided the opportunity to review
and must approve the proposed amount of the tax levy that will be used for
Capital Projects within sixty (60) days of receipt of the Board's
recommendations..
2) If ;capital project is to be funded wholly or in part bye or more governmental
unit( s), they will be provided the opportunity ,,to review and approve or disapprove
the capital improvement program within sixty (60) days of receipt of the Board's
recommendations.
3) If service fees ,_grants,,_interest or other funding sources are available the source
and amounts of such funds shall be shown.
If the capital improvement buddaet item is approves each governmental agrees to
..............
contribute its agreed to proportionate share of the cost of constructing said capital
improvement for projects within the VLAWMO Watershed.
Subdivision 4. Arbitration for improvements initiated by the Water Plan All JPA
governmental units shall comply with the VLAWMO Board of Commissioners
determinations as to the force and effect of the Watershed Management Plan, the Local
Water Management Plans and any cost allocations for improvements initiated pursuant to
these plans.
Any governmental unit which disputes a determination by the Board as to force and
effect of the Watershed Management Plan, any Local Water Management Plan, or the
cost allocations for improvements, initiated pursuant to these plans, may submit the
dispute to arbitration. Arbitration shall be conducted in the following manner:
1 Version: 6- 14 -06, 8
( Deleted: n such case,
Deleted: E
{ Deleted: 5
1 DRAFT of 6/14/06
•
•
•
b_A governmental unit shall have 30 days from the determination date by the
Board of Commissioners to submit a dispute to arbitrate;
c; The arbitration process shall be initiated by service to a Notice of
Arbitration upon a Commissioner officer;
d The dispute shall, thereupon, be submitted to a Board of Arbitration;
e. The Board of Arbitration shall constitute three members, one appointed by
the governmental unit initiating the arbitration, one appointed by the
VLAWMO Board of Commissioners and one appointed by the Chief
Administrative Law Judge of the State of Minnesota, who shall preside at
the arbitration hearing;
f The arbitration cost, of the neutral arbitrator shall be divided equally
between the Organization and the government unit initiating the
arbitration; and
.Arbitration shall be conducted in accordance with the Uniform Arbitration
Act. M. S. 572, except as modified above.
Subdivision 13. Governmental Unit Financing. Each JPA governmental unit may
establish a watershed management tax district in the area within the WMO, for the
purpose of paying costs of the engineering and planning required to develop a watershed
management plan for the Area. After the plan is adopted and approved, a tax district may
be established for the purpose of paying capital costs of projects described in the plan
(including normal and routine maintenance of projects),If required, the tax district shall
be established by ordinance adopted after a hearing by a local government unit, following
provisions of M.S. chapter B.
Subdivision 14. Transfer of Drainage System. The Organization (VLAWMO) shall
have the authority of a watershed district under section M.S. chapter 103B to accept the
transfer of drainage systems in the watershed, to repair, improve, and maintain the
transferred drainage systems, and to construct all new drainage systems and
improvements of existing drainage systems in the watershed, provided that projects may
be carried out under the powers granted in M.S. chapter 103B and that proceedings of the
Board with respect to the systems must be in conformance with the watershed plan
adopted under M.S. chapters 103A — 103H.
Subdivision 15. Works of Improvement. Each governmental unit in this JPA agrees to
contribute its proportionate share of all approved capital improvement,expenditures,
which includes engineering, planning, legal and administrative cost, as determined by the
benefit to be received by each from the improvement or management project. The
VLAWMO Board shall submit in writing a statement to each governmental unit, setting
forth in detail the expenses incurred by the Organization for each project.
pital improvement projects that may be needed under the Act may be initiated either
by; (1) recommendation of the VLAWMO Board to the governmental unit(s) affected or,
(2) petition to the Board by the affected governmental unit.
Version:6- 14 -0f,
(f Formatted: Bullets and Numbering
Deleted: and management _ --
Celeted: Management or c
{ Deleted: 5 J
1
•
•
1 DRAFT of 6 /14/06
In either case, (1 or 2) after study, and approval by two- thirds (2/3) of the
Commissioners, the Board shall provide the affected governmental unit with a
recommendation including the total estimated cost and description of the relative extent
of the benefits to be realized by those affected and the costs to be borne based on benefit.
16. Water Conveyances. The Board may order any City, governmental
unit or units to construct, clean, repair, alter, abandon, consolidate, reclaim or change the
course of terminus of any ditch, drain, storm sewer, water course, natural or artificial, that
affects the VLAWMO Watershed in accordance with adopted plans.
17. Watershed Operations. The Board may order any City to acquire,
operate, construct or maintain dams, dikes, reservoirs and appurtenant works in
accordance with adopted plans.
Subdivision 18. Storm and Surface Waters. The Board shall regulate, conserve and
control the use of storm and surface water within the VLAWMO Watershed pursuant to
its adopted plan.
Subdivision 19. Insurance. The Organization may contract for or purchase such
insurance as the Board deems necessary for the protection of the Organization.
Subdivision 20. Audit. The VLAWMO Board shall make an annual audit of the books
and accounts of the Organization and shall make and file a report to all of the
governmental units of this JPA at least once each year including the following
information:
a. the financial condition of the Organization;
b. the status of all Organization projects and work within the watershed;
c. the business transacted by the Organization and other matters which affect the
interests of the Organization.
Copies of said report shall be transmitted to the clerk of each governmental unit in the
JPA.
Subdivision 21. Records. The Organization's books, reports and records shall be
available for and open to inspection by all governmental units at all reasonable times.
Subdivision 22. Entrance upon land. The Board or its designated representatives may
enter upon lands within or outside,the VLAWMO Watershed to make surveys and
investigations to accomplish the purposes of the Board. The Board shall be liable for
actual damages resulting therefrom, but every person who claims damages shall serve the
Chairman or Secretary of the VLAWMO Board with a notice of claim as required by
M.S.A. 466.05.
Subdivision 23. Other Powers. The Board may exercise all other powers necessary and
incidental to the implementation of the purposes and powers set forth herein as
authorized by the governmental units that comprise this JPA.
I Version:_6 -14 -06 10
{_Deleted: without
{ Deleted: 5
•
•
•
1 DRAFT of 6/14/06
Subdivision 24. Leal and Technical Assistance. The Board may provide legal and
technical assistance in connection with litigation or other proceedings between one or
more of its members and any other political subdivision, commission, board or agency
relating to the planning or construction of facilities to drain or pond storm waters within
the VLAWMO Watershed.
Subdivision 25. Reserve Funds. The Board may accumulate reserve funds for the
purposes herein mentioned and may invest funds of the Board not currently needed for its
operations in the manner and subject to the laws of Minnesota applicable to statutory
cities. Any and all reserve funds must be clearly indicated on the financial audit provided
to the JPA members each year.
Subdivision 26. Permits. The Organization shall cooperate with the State of Minnesota
and other appropriate local, state, and federal agencies in obtaining required permits. It
shall review permits issued by the Cities to accomplish the purposes of the Organization.
Subdivision 27. Local Studies. Each governmental unit reserves the right to conduct
separate or concurrent studies on any matter under study by the Organization.
Subdivision 28. Gifts; Grants; Loans. The Organization may, within the scope of this
Agreement, accept gifts, apply for and use grants or loans of money or other property
from the United States, the State of Minnesota, a unit of government or other
governmental unit or organization or any person or entity for the purposes described
herein; may enter into any reasonable agreement required in connection therewith, may
comply with any laws or regulations applicable thereto, and may hold, use and dispose of
such money or property in accordance with the terms of the gift, grant, loan or agreement
related thereto.
Subdivision 29. Amendments to this JPA. The Board may recommend changes in this
Agreement to the governmental units in this JPA.
V
POWERS AND DUTIES OF THE JPA PARTIES
This Organization is operated by the VLAWMO Board of Commissioners appointed by
each party in the JPA. The following are items that should be of importance to these JPA
parties:
Subdivision 1. Appointment of Commissioners. In order for each JPA party in this
agreement to be represented in all matters that this Organization is involved with it is
important that each governmental unit appoint and keep on the VLWAMO Board a
qualified Board member. The appointed Board member or the appointed alternate should
be expected to regularly attend VLAWMO Board meetings and have regular
communications directly with the governmental unit in this JPA.
Version: 6-14-06,
11
Deleted: ¶
Deleted: 5
{ Deleted: 1
[Deleted: 0
•
•
1 DRAFT of 6/14/06
Subdivision 2 . Attendance at annual meeting. It is recommended that an elected
member of each governmental unit in this JPA attend at least the annual meeting of this
Organization, (January meeting) to view the progress of the last years events of the
Organization and to give guidance on what might occur in the next year.
Subdivision 3. Attendance at Budget meetings. The annual budgets (Operating and
Capital Improvements) of this Organization will be prepared by July 1 of each calendar
year. It is important that each governmental unit in this JPA have an elected member of
each governmental unit present at budget meetings held before this date to represent the
interests of residents of each city or township when the monies are allocated for operation
of and for projects planned by this Organization.
Subdivision 4. Capital projects. A list of proposed capital projects will be prepared by
the VLAWMO board by July 1 of each year. Each governmental unit is advised to
carefully review this list and provide feedback within the time period allocated.
Subdivision 5. Yearly JPA elected member meetings. The JPA members may want to
schedule a yearly meeting to discuss items decided by the VLAWMO Board and the
effect on the JPA members and the taxpayers they represent by these actions. The time
and place for such a meeting shall be determined by the JPA members. The agenda for
this meeting and any voting privileges shall be determined by the JPA members.
SECTION VI
DURATION OF THIS JOINT POWER AUTHORITY
Subdivision 1. Duration. Each governmental unit, in this JPA, agrees to be bound by
the terms of this Agreement until January 1, 201A, and that it may be continued thereafter
at the option of the parties to this Agreement.
Subdivision 2. Termination. This Agreement may be terminated in accordance with
M.S. chapter 103B.
Subdivision 3. Petition to Dissolve. Any governmental unit in this JPA may petition the
VLAWMO Board to dissolve this Agreement. This petition shall be in the form of a
resolution from that governmental unit. Upon 60 days notice, in writing, to the clerk of
each governmental unit in this JPA and the Board of Water and Soil Resources, the
VLAWMO Board shall hold a hearing and upon favorable vote of four or more of the
Board of Commissioners, the Board may by resolution recommend that the Organization
be dissolved.
The resolution adopted shall recognize that the governmental units of the Organization,
jointly or severally, are willing and able to assume ownership of the Organization's assets
and the responsibility for managing and maintaining the Organization's projects as
necessary to accomplish the purposes of M.S. chapter 103B and implement the watershed
1 Version: 6-14-06, 12
I Deleted: 5
•
1 DRAFT of 6/14/06
plan of the Organization developed pursuant to M.S. chapter 103B. Such resolution by
the VLAWMO Board of Commissioners shall be submitted as a petition to the State
Board of Water and Soil Resources requesting that a hearing be held pursuant to
procedures in the M.S. chapter 103B.
SECTION VII
DISSOULTION
Upon a set of findings and order for dissolution of the Organization by the State Board of
Water and Soil Resources, all property of the Organization shall be transferred to either
jointly or severally to the governmental units of the Organization. Such transfer of
Organization assets may be made in proportion the total contribution of each
governmental unit of the Organization as required by the last annual budget.
The transfer of real estate property of the Organization pursuant to this section must not
affect the benefits or damages for any improvement previously constructed by the
Organization have jurisdiction over the property before dissolution. The real estate
property affected is and shall remain liable for its proper share of any outstanding
indebtedness of the organization applying to the property before the dissolution, and
levies assessment for the indebtedness continue in force until the debt is paid off.
,SECTION VIII {Deleted:
EFFECTIVE DATE OF THIS JOINT POWERS AGREEMENT
This Agreement shall be in full force and effect upon the filing of certified copy of the
resolution approving said Agreement by each governmental unit.
,SECTION IX { Deleted: ¶
COUNTERPARTS
This Agreement may be executed in several counterparts and all so executed shall
constitute one Agreement, binding on all of the parties hereto notwithstanding that all of
the parties are not signatory to original of the same counterpart.
Version: 6 -14 -04 13
Deleted: ¶
( Deleted: 5
1 DRAFT of 6 /14/06
APPENDIX I
"Board" - -- The Board of Commissioners of VLAWMO, consisting of one commissioner
from each of the governmental units which is a party to this Agreement and which
shall be the governing body of the Organization.
"Capital improvement Program" or "capital improvement program" or `Works of
Improvement" An at least 5 year itemized program, described in the approved
VLAWMO Water management Plan and any amendments to it. subject to at least
biennial review, setting forth the schedule, timing. and details of specific
contemplated capital improvements by year, together with their estimated cost,
the need for each improvement, financial sources. and the financial effect that the
improvements will have on governmental units or watershed management
organization.
"City Council or Town Board" The governing body ofa..governmental unit which is a
member of the JPA which makes up this Commission_
"Commissioner" —That person appointed to the Board by each governmental unit which
enters into this Agreement.
"Comprehensive Plan" or "comprehensive plan" — The meaning given it in Section
473.852, Subdivision 5.
"Governmental Unit" — Any city, town, township. county, school district, or other
political subdivision or an "instrumentality of a governmental unit "as cited in
M.S. 471.59. Subdivision 1.
"Local Government Unit" or "local government unit" The meaning given it in Section
473.853.
".Local Water Management Plan" means a plan adopted by the each of the governmental
units in this JPA pursuant to M.S_ 103B_235.
"Organization" — The organization created by the Agreement, the full name of which is
the "Vadnais Lake Area Water Management Organization" and is abbreviated
VLAWMO. It shall be a public agency of its members.
1 , "Vadnais Lake Area Watershed" — The area contained within a line drawn around the
extremities of all terrain whose surface drainage is tributary to Vadnais Lake.
1 „`Watershed Management Plan" means a plan adopted by this organization pursuant to
M.S. 103B.231 and its approved amendments.
Version: 6- 14 -06, 14
Deleted: "Governmental Unit" — Any
city, town, township, county, school
district, or other political subdivision as
cited in M.S. 471.59, Subdivision 1.1
¶
"Commissioner" — That person appointed
to the Board by each governmental unit
which enters into this Agreement.¶
¶
Deleted: "Comprehensive Plan" or
"comprehensive plan" — The meaning
given it in Section 473.852, Subdivision
5. ¶
Deleted: "Local Government Unit" or V
"local government unit" — The meaning
given it in Section 473.853.1
¶
"Capital Improvement Program" or
"capital improvement program" or
"Works of Improvement" — An itemized
program for at least a five year
prospective period, and any amendments 4
to it, subject to at least biennial review,
setting forth the schedule, timing, and
details of specific contemplated capital
improvements by year, together with their
estimated cost, the need for each
improvement, financial sources, and the
financial effect that the improvements
will have on the govemmental unit or
watershed management organization. ¶
¶
"Local Water Management Plan" means
a plan adopted by the each of the
governmental units in this JPA pursuant
to M.S. 103B.235.1
¶
Deleted: 5
•
•
•
1 DRAFT of 6/14/06
IN WITNESS WHEREOF, the following parties have executed this agreement on the day
of complete execution thereof by all parties,
Dated / /
CITY OF GEM LAKE i Deleted:
By
Mayor
Attest
City Clerk
CITY OF LINO LAKES
Dated ! / Attest
Mayor
Dated / /
Dated / /
City Manager
CITY OF NORTH OAKS
By
Mayor
Attest
City Clerk
CITY OF WHITE BEAR LAKE
By
Mayor
Attest
Version: 6- 14 -06, 15
City Manager
{ Deleted:
Deleted: 5
DRAFT of 6/14/06
Dated / /
WHITE BEAR TOWNSHIP
By
Chairman of Town Board
Attest
Town Clerk
CITY OF VADNAIS HEIGHTS
By
Mayor
Dated / / Attest
(VLAWMOJPA2007)
Version: 6-14-06, 16
•
City Clerk
Deleted: ¶
¶
¶
¶
¶
¶
¶
¶
¶
¶
¶
¶
Deleted: 5 3
•
NOTES FROM: VLAWMO Joint Powers Meeting — 7 PM, 7/19/2006
Provided by Stephanie McNamara
Attending: Mark Bigelbach, Vadnais Heights Commissioner & City Council member; Paul
Emeott, Gem Lake Commissioner, VLAWMO Chair; Jim Johnston, North Oaks alternate
Commissioner; Jim March, North Oaks Admin, Stephanie McNamara, VLAWMO staff; Paul
Peterson, White Bear Township Commissioner, Mark Sather, White Bear Lake Manager, Steve
Schneider, St. Paul Regional Water Service Gen Manager; Dave Schuler, SPRWS Chief Eng;
Tom Watson, North Oaks Mayor; John Youngstrom, North Oaks Commissioner,
Observing: John Blackstone, SPRWS, Tom Petersen, RCD, Mike Morgan, Press Publications
A. Consensus statements (Straw voting):
7— 7:30
PM
•
•
The water resources, lakes, wetlands, creeks and
groundwater within VLAWMO are very
important to the residents of the watershed.
II. VLAWMO has a unique role as the management
organization for the watershed of a public water
supply. Management standards for the High
Priority water, those with a direct hydrologic
connection to the Vadnais Lake reservoir, should
reflect this stewardship role.
III. Operational funding for the watershed should be
paid for by the property owners of the watershed
as is consistent with other watershed areas around
the metro area.
IV. Capital Improvement Project (CIP) funding could
appropriately be secured through a variety of
sources.
a. Storm water utility fees (through the
communities or through VLAMWO)
b. Grants from agencies /other
c. Special assessments by Subwatershed
d. Watershed wide assessments or tax levies
e. Contributions / donations / other
V. The Joint Powers structure of water management
is the structure of choice for the Vadnais Lake
Area watershed.
VI. The Saint Paul Regional Water Service has a
responsibility to help fund the operational budget
of VLAWMO.
VII.
All agreed
There was agreement, but
discussion on whether the
drinking water supply drives
stricter standards
Agreed. Some discussion of
special assessments and /
unique funding formulas.
Agreed. DS noted federal
Clean Water not Drinking
Water Act sets standards, no
extraordinary standards
needed.
TW: local taxpayers
responsible for funding &
VLAWMO must be good
steward of fiscal resources
Yes: VH, GL, NO, WBL
Maybe: WBT; ?: LL
No: SPRWS
Answer from BWC /SPRWS
postponed pending final
JPA
•
B. Response to letter of concerns from the St. Paul Regional Water Service.
(Dialogue to address individual concerns // Who should be a part? // When? //
Dialogue facilitator)
The idea of forming a task force to answer the letter was proposed. TW: felt the letter
was expected and that it was appropriate and necessary to address all of the concerns
raised by the Board of Water Commissioners in their letter. He noted that there does not
have to be unanimity on all issues.
Could the JPA be reformed without SPRWS? BWSR staff has responded affirmatively.
SS: saw the draft Plan as a vision, but needs more substance.
PE: expressed concern about the short list of projects, noting that new projects would
require Plan amendments.
DS: it was noted that projects grow after diagnostic studies show where & how to focus
the energy.
MS expressed concern over the language signifying the JPA had broken the law. He
noted the WBL representative had continued through completing his term. Volunteers
are sometimes hard to find, but a new Commissioner has been appointed.
TW: expressed concern over continuing the conversation with SPRWS representatives if
there was a potential lawsuit pending. SPRWS representatives indicated the AG's office
had declined authority at this time.
Essential question: Who drafts & approves the annual budget?
TW: Municipalities currently fund operations and must set levies. They are accountable
to their citizens. He noted that the original '06 budget clearly could not be approved. It
was too radical a change. They considered the adjusted budget `half full.'
DS (How does the association with SPRWS benefit VLAWMO ?): * monitoring of water
quality for the main & Lambert chain of wetlands & lakes; * help getting grant funding
(both through `drinking water' leverage and providing substantial in -kind [staff time &
cash] matching); * technical assistance for multiple watershed projects or programs.
C. Direction for JPA issues
The current draft (61406) of the JPA features:
1. Board structure and functioning
a. Who? Members of the JPA may appoint whoever they choose so long as the choice is compliant
with state law. Several of the membership have expressed a need to have accountability to the
taxpayers for operational and capital expenses. The new draft language attempts to balance this
need with the organizational need to knowledgeable Board Commissioners guiding the annual
budget process.
PE: the new language suggests elected officials be on the board or as an alternate
Commissioner.
MS: noted there were both technical and fiscal responsibilities and both can be
accommodated with a variety of structures. Perhaps the Board of elected officials
could meet up to 4x yearly, but delegate some of its authority to a monthly operation
committee (Technical Advisory Committee ?). A budget sent to the communities must
only be passed by a majority. The delegates would need to "sell" or explain &
support the budget to the Councils. Get the Council liaisons involved early so
Councils are not surprised.
•
•
•
JM: expressed concern over draft language that considers the budget (operating or
CIP) to be approved by JPA member if they do not respond in 60 days. It may not be
legally binding.
TW noted that timing is becoming critical. He offered to review and offer language in
the 'governance' section (Sec. 4: Powers & Duties of the Board).
PE said the formula does need to be in the JPA. He referenced the checklist of
requirements BWSR looks at when reviewing Joint Powers Agreements.
Timeline established:
• August 23: all comments due on the JPA. Send them to the VLAWMO office.
Now is the time to comment, if there is something you can or cannot live with.
All comments received will be distributed to all of the other JPA members.
♦ September first half): JPA Meeting to consider comments / alternative JPA
language
• November r: Final JPA language deadline. JPA distributed to membership
for authorization in November or December.
i. The new JPA language recommends either the primary commissioner or the alternate be
an elected official to provide fiscal oversight (JPA, Sec. III, subd. 2). It DOES NOT
require elected officials serve on the VLAWMO board.
ii. However, the JPA again recommends that the `elected' board member, if there is one,
attend at least the annual meeting and the meeting where the annual budget will be
discussed (JPA, Sec. III, subd. 9).
b. The Technical Advisory Committee would advise on project & program efforts, review project &
operational budgets and other efforts (city engineers, BWC engineers, etc).
c. The Citizens Advisory Committee could work with specific program areas [e.g. education, strategic
lake planning, monitoring, etc.] and could include the volunteer lake monitors, Birch Lake
Improvement District, & others.
d. The draft JPA continues the current practice of disallowing any compensation of Commissioners by
VLAWMO, no stipend or per -diem. This does not keep the appointing body from providing some
compensation. There has been discussion that an annual stipend might mitigate Commissioner
expenses involved in driving, lost work hours, etc. There is precedent in other watersheds. Should
this be changed?
e. The VLAWMO Board changed the regular meeting time to evenings to allow for those with
daytime jobs better access to regular board meetings.
2. Annual Budget Process
a. Income options are expanded to allow for levy or stormwater utility fees.
b. The VLAWMO budget is broken in to operations (0) and capital improvement project (CIP)
expense, with slightly different approval processes. JPA members have 60 days from June 1st to
review and approve both budgets. NO comment constitutes approval. CIP budget elements may be
funded through Storm Water Utility Fees (if legal opinion says we can use it or our name is added
to list of agencies who can do this — legislatively) or by assessing a specific subwatershed if we
receive levy authority. Communities within an affected area would have the opportunity to review
and approve.