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Home My WebLink About09/11/2006 Council PacketREVISED Monday September 11, 2006 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members Carlson, O'Donnell, Reinert & Stoltz City Administrator: Gordon Heitke ➢ Open Mike / Public Comment ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items A) Consideration of Expenditures: i) September 11, 2006 (Check No. 77581 through 77675) in the amount of $270,077.14; ii) Centennial Fire District (Check No. 15318 through 15331) in the amount of $2,325.11 Pg 4 -16 B) Consider approval of August 21, 2006 Council Work Session Pg 17 - -20 Minutes C) Consider approval of August 28, 2006 Council Work Session Pg 21 -22 Minutes D) Consider approval of August 28, 2006 City Council Meeting Pg 23 -29 Minutes E) Consider Accepting Donation from Lexington Firemans Relief Assn. Pg 30 for 2006 Safety Camp F) Consider Resolution 06 -149 Approving an application for an on -sale Pg 31 -34 wine and beer license for Jason's Bobby & Steve's Auto World at 7090 21St Av S G) Consider Resolution 06 -151 Approving Payment Request No. 5 (Final) Pg 35 -41 and Compensating Change Order No. 1, 2005 Birch Street Trail Improvements H) Consideration of Resolution No. 06 -150 Approving an application for Pg 42 -44 an exempt lawful gambling permit for a raffle for the Cystic Fibrosis Foundation Council Agenda -2- 9/11/2006 A) Consider Resolution No. 06 -142 Adopting Proposed 2007 General Pg 44a -c Operating Budget B) Consider Resolution No. 06 -143 Adopting Preliminary 2006/07 Pg 44d -f Property Tax Levy C) Consider Resolution No. 06 -144 Setting Truth -in- Taxation Hearing Pg 44g -h Date D) Public Hearing — Establish a Municipal Building and Facilities Pg 45a -m Capital Improvement Plan for 2006 — 2010 i) Consideration of Resolution 06 -146 Approving a Municipal Buildings and Facilities Capital Improvement Plan for 2006 -2010 and Confirming Intent to Issue Bonds A) Consider Resolution No. 06 -155 referring a proposed amendment of the Lino Lakes City Charter to the November 7, 2006 general election Pg 46 B) Consideration of Personnel Policy Adjustments regarding health care Pg 47 savings accounts, Dan Tesch/Al Rolek None None A) Consideration of Second Reading, Ordinance 08 -06, Rezone to Planned Unit Development, The Preserve, Jeff Smyser roll call Pg 48 -51 B) Consideration of Resolution No. 06 -145, Approving Conditional Pg 52 -58 Use Permit for Dog Kennel, Paul Bengtson UNFINISHED BUSINESS None. Council Agenda -3- 9/11/2006 None 4 Tuesday, 9/12/2006 Wednesday, 9/13/2006 Community Calendar- A Look Ahead September 12- September 25, 2006 Election Day (Primary) 7:00 a.m. -8:00 p.m. P & Z Board Meeting 6:30 p.m. • 1 Monday September 11, 2006 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members Carlson, O'Donnell, Reinert & Stoltz City Administrator: Gordon Heitke ➢ Open Mike / Public Comment ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items A) Consideration of Expenditures: i) September 11, 2006 (Check No. 77581 through 77675) in the amount of $270,077.14; ii) Centennial Fire District (Check No. 15318 through 15331) in the amount of $2,325.11 Pg 4 -16 B) Consider approval of August 21, 2006 Council Work Session Pg 17 - -20 Minutes C) Consider approval of August 28, 2006 Council Work Session Pg 21 -22 Minutes D) Consider approval of August 28, 2006 City Council Meeting Pg 23 -29 Minutes E) Consider Accepting Donation from Lexington Firemans Relief Assn. Pg 30 for 2006 Safety Camp F) Consider Resolution 06 -149 Approving an application for an on -sale Pg 31 -34 wine and beer license for Jason's Bobby & Steve's Auto World at 7090 21st Av S G) Consider Resolution 06 -151 Approving Payment Request No. 5 (Final) Pg 35 -41 and Compensating Change Order No. 1, 2005 Birch Street Trail Improvements H) Consideration of Resolution No. 06 -150 Approving an application for Pg 42 -44 an exempt lawful gambling permit for a raffle for the Cystic Fibrosis Foundation Council Agenda -2- 9/11/2006 A) Consider Resolution No. 06 -142 Adopting Proposed 2007 General To follow Operating Budget B) Consider Resolution No. 06 -143 Adopting Preliminary 2006/07 To follow Property Tax Levy C) Consider Resolution No. 06 -144 Setting Truth -in- Taxation Hearing To follow Date A) Charter Amendment B) Consideration of Certain Personnel Policy Adjustments Dan Tesch • None To follow Pg 47 A) Consideration of Second Reading, Ordinance 08 -06, Rezone to Planned Unit Development, The Preserve, Jeff Smyser roll call B) Consideration of Resolution No. 06 -145, Approving Conditional Use Permit for Dog Kennel, Paul Bengtson Pg 48 -51 Pg 52 -58 None. 3 91 None • • Council Agenda -3- 9/11/2006 Tuesday, 9/12/2006 Wednesday, 9/13/2006 Community Calendar— A Look Ahead September 12- September 25, 2006 Election Day (Primary) 7:00 a.m. -8:00 p.m. P & Z Board Meeting 6:30 p.m. • EXPENDITURES SEPTEMBER 11, 2006 • • Date: 08/25/2006 Time 08:56:35 City of Lino Lakes FM Entry - Invoice Journal Ranges: • Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 5666 - 5666 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: 5 Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000234 W.B. MILLER, INC. 1 288.62 288.62 .00 .00 000537 CENTRAL PENSION FUND 1 2,457.60 2,457.60 .00 .00 000643 SCHORN, JENNIFER 1 26.00 26.00 .00 .00 000843 HAGER, DALE 1 237.50 237.50 .00 .00 001110 CIRCLE PINES, CITY OF 1 1,020.26 1,020.26 .00 .00 001395 NEXTEL COMMUNICATIONS 1 1,507.80 1,507.80 .00 .00 002000 INTL UNION OF OPER ENGR 1 480.00 480.00 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 1 246.42 246.42 .00 .00 003091 MN NCPERS LIFE INSURANCE 1 432.00 432.00 .00 .00 003250 XCEL ENERGY 1 8,303.90 8,303.90 .00 .00 003474 PAYNE, TIM 1 380.00 380.00 .00 .00 0 SEARS COMMERCIAL ONE 1 66.44 66.44 .00 .00 400 TESCH, DAN 1 159.62 159.62 .00 .00 004788 SPRINT 1 68.04 68.04 .00 .00 Grand Totals: 14 15,674.20 15,674.20 .00 .00* • Date: 08/30/2006 Time: 12:31:26 City of Lino Lakes Operator: JAL Pace: 1 FM Entry - Invoice Journal Ranges: • Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 5679 - 5679 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000012 AUDIO COMMUNICATIONS 1 399.31 399.31 .00 .00 000055 2ND WIND EXCERCISE EQUIPMENT, INC. 1 1,814.23 1,814.23 .00 .00 000082 J. H. LARSON COMPANY, INC. 1 110.43 110.43 .00 .00 000157 ALL SEASONS RENTAL, INC. 1 165.02 165.02 .00 .00 000176 GRAYBAR ELECTRIC COMPANY, INC. 1 231.75 231.75 .00 .00 000191 MACQUEEN EQUIPMENT, INC. 1 101.28 101.28 .00 .00 000225 WHITE BEAR LOCKSMITH, INC. 1 26.41 26.41 .00 .00 000295 HARRIS MECHANICAL SERVICES, INC. 1 800.00 800.00 .00 .00 000416 PEARSON, LISA 1 20.00 20.00 .00 .00 000449 RIVERBANK ARTS, LLC 1 1,148.00 1,148.00 .00 .00 000478 ARCADE ASPHALT, INC. 1 3,060.00 3,060.00 .00 .00 11/W9 TDS METROCOM 1 882.71 882.71 .00 .00 92 KRISS DESIGN COMPANY, LLC 1 345.00 345.00 .00 .00 000539 TARGET 1 1,036.23 1,036.23 .00 .00 000541 ASPEN MILLS, INC. 1 822.67 822.67 .00 .00 000645 ZANDSTRA, KELLI 1 39.00 39.00 .00 .00 000647 FORLITE, JENNIFER AND TONY 1 500.00 500.00 .00 .00 000648 GILCHRIST, BILL 1 150.00 150.00 .00 .00 000652 JOHN HENRY FOSTER MINNESOTA, INC. 2 3,899.00 3,899.00 .00 .00 000655 JOHN MEYER CONSTRUCTION 1 500.00 500.00 .00 .00 000656 LEE, SONJA 1 5.00 5.00 .00 .00 000657 MCDONALD CONSTRUCTION, INC. 1 1,500.00 1,500.00 .00 .00 • Date: 08/30/2006 Time: 12:31:27 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 2 Discount Vendor # Name # of items Net Gross Discount lilt ROERICK, JACKIE 1 140.00 140.00 .00 .00 000661 ANTHONY, GAIL 1 5.00 5.00 .00 .00 000665 LINO LAKES POLICE DEPARTMENT 1 1,000.00 1,000.00 .00 .00 000668 CURTIS, KEVIN 1 157.00 157.00 .00 .00 000698 KEY LAND HOMES 8 11,000.00 11,000.00 .00 .00 000724 BLUE TOW SERVICE, INC. 1 369.85 369.85 .00 .00 000768 SPORTS UNLIMITED, INC. 1 756.00 756.00 .00 .00 000860 BROADWAY AWARDS, INC. 1 23.43 23.43 .00 .00 000879 PREFERRED ONE COMMUNITY HEALTH PLAN 1 41,870.04 41,870.04 .00 .00 000880 BRYAN ROCK PRODUCTS, INC. 1 782.59 782.59 .00 .00 000926 LILLEBERG, JOHN 1 95.00 95.00 .00 .00 000950 C. W. HOULE, INC. 1 2,629.50 2,629.50 .00 .00 000980 UNITED RENTALS, INC. 1 23.96 23.96 .00 .00 000998 AGGREGATE INDUSTRIES, INC. 1 783.74 783.74 .00 .00 001040 CENTENNIAL FIRE DISTRICT 1 1,500.00 1,500.00 .00 .00 001270 DALCO, INC. 1 627.64 627.64 .00 .00 0301 DELTA DENTAL PLAN OF MINNESOTA 1 4,508.30 4,508.30 .00 .00 92 DEHN OIL COMPANY, INC. 1 10,947.00 10,947.00 .00 .00 001480 HAWKINS INC. 1 1,973.85 1,973.85 .00 .00 001550 ASSURANT EMPOLYEE BENEFITS 1 966.84 966.84 .00 .00 001720 GRAINGER, INC. 1 90.37 90.37 .00 .00 001771 HALVORSON CONCRETE, INC. 1 907.50 907.50 .00 .00 001847 HIRSHFIELD'S PAINT MANUFACTURING,IN 1 261.99 261.99 .00 .00 001971 INFRATECH TECHNOLOGIES, INC. 1 255.60 255.60 .00 .00 001977 I.T.L. PATCH COMPANY, INC. 1 71.36 71.36 .00 .00 002120 KELLY INSURANCENTER 1 2,000.00 2,000.00 .00 .00 002320 LEAGUE OF MN CITIES INS TRST 1 500.00 500.00 .00 .00 • Date: 08/30/2006 Time: 12:31:27 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost •28 LEEF BROTHER, INC. 1 17.08 17.08 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 2 242.40 242.40 .00 .00 I 002550 MENARDS, INC. 1 3.09 3.09 .00 .00 003090 NARDINI FIRE EQUIPMENT CO., INC. 1 111.78 111.78 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 1 565.13 565.13 .00 .00 003260 STANSBERRY, KAY 1 116.36 116.36 .00 .00 003293 SKYHAWKS SPORTS ACADEMY, INC. 1 774.00 774.00 .00 .00 003300 NORTHWAY IRRIGATION /LANDSCAPING 1 382.50 382.50 .00 .00 003370 NYSTROM PUBLISHING COMPANY, INC. 1 5,112.20 5,112.20 .00 .00 003445 MN DEPT OF LABOR /INDUSTRY 1 70.00 70.00 .00 .00 003455 MINNESOTA DEVELOPMENTAL BASKETBALL, INC. 1 5,640.00 5,640.00 .00 .00 003492 PETTY CASH 1 210.03 210.03 .00 .00 003600 PRESS PUBLICATIONS, INC. 2 150.15 150.15 .00 .00 003700 TEE JAY NORTH, INC. 1 1,429.00 1,429.00 .00 .00 003974 SENSUS METERING SYSTEMS, INC. 1 862.40 862.40 .00 .00 004099 SRF CONSULTING GROUP, INC. 1 2,599.05 2,599.05 .00 .00 1111100 SPRINGSTED, INC. 1 1,500.00 1,500.00 .00 .00 1179 ST. PAUL POLICE /K -9 UNIT 1 210.00 210.00 .00 .00 004240 STREICHER'S, INC. 1 449.21 449.21 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 2 2,787.11 2,787.11 .00 .00 004350 T.K.D.A. 29 115,244.41 115,244.41 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 3 517.50 517.50 .00 .00 004470 COMO LUBE & SUPPLIES, INC. 1 364.92 364.92 .00 .00 004530 TURF SUPPLIES, INC. 2 3,254.62 3,254.62 .00 .00 004562 NATIONAL WATERWORKS /HUGHES SUPPLY, INC. 1 496.38 496.38 .00 .00 004606 U. S. BANK 1 1,725.00 1,725.00 .00 .00 004730 VIKING INDUSTRIAL CENTER, INC. 1 93.84 93.84 .00 .00 • Date: 08/30/2006 Time: 12:31:28 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 4 Vendor # Name Discount # of items Net Gross Discount Lost IlkMEDALIST HOMES 1 6,500.00 6,500.00 .00 .00 005032 CENTRAL WOOD PRODUCTS, INC. 1 1,166.18 1,166.18 .00 .00 007137 FITZPATRICK, PAMELA 1 6.00 6.00 .00 .00 Grand Totals: 121 254,402.94 254,402.94 .00 .00* Date: 08/30/2006 Time: 13:05:47 •es: Options: Operator: JAL Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: Cash #: Payroll Check Dates: (A) (A) (A) (A) (A) (R) 5670 (A) (A) (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name - 5684 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount 0 2ND WIND EXCERCISE EQU 0 ALL SEASONS RENTAL, IN 0 ANTHONY, GAIL 0 CENTENNIAL FIRE DISTRI 77581 CENTRAL PENSION FUND 0 CURTIS, KEVIN 0 DELTA DENTAL PLAN OF M 0 FITZPATRICK, PAMELA 0 FORLITE, JENNIFER AND 77584 INTL UNION OF OPER ENG 0 JOHN MEYER CONSTRUCTIO 0 JOHNSON, MELISSA 0 KELLY INSURANCENTER 0 KEY LAND HOMES 0 LEE, SONJA 0 LILLEBERG, JOHN 95 M LINO LAKES POLICE DEPA 0 MCDONALD CONSTRUCTION, 0 MEDALIST HOMES 77585 MN CHILD SUPPORT PAYME 77586 MN NCPERS LIFE INSURAN 0 PEARSON, LISA 0 PREFERRED ONE COMMUNIT 77589 SCHORN, JENNIFER 0 ST. PAUL POLICE /K -9 UN 0 T.K.D.A. 0 TARGET 77593 W.H. MILLER, INC. 0 ZANDSTRA, KELLI 0 ROERICK, JACKIE 0 RIVERBANK ARTS, LLC 0 TARGET EXCERCISE EQUIPMENT PROPANE GRILL /SOD CUTTER REIMBURSE PROGRAM REC REIMBURSE SAFETY CAMP PAYROLL WITHHOLDING REIMBURSE FORFEIT DENTAL INSURANCE REIMBURSE PROGRAM REC REIMB BLDG ESCROW /1573 A PAYROLL WITHHOLDING REIMS BLDG ESCROW /907 OA REIMBURSE PROGRAM REC DISHONESTY BOND REIM BLDG ESCROW /6452 PH REIMBURSE PROGRAM REC REIMBURSE PROGRAM REC ONGOING INVESTIGATIONS REIMB BLDG ESCROW /6037 W REIMB BLDG ESCROW /6481 P PAYROLL WITHHOLDING PAYROLL WITHHOLDING REIMBURSE PROGRAM REC HEALTH INSURANCE REIMBURSE PROGRAM REC FIELD TRIALS /CASEY J COMFORTS OF HOME/JULY POP REIMBURSE HYDRANT METER REIMBURSE PROGRAM REC Total for Dept ** REIMBURSE PROGRAM REC Total for Dept 202 PROGRAM REC CAMP POP * * * * * * ** 1,814.23 * * * * * * ** 85.88 * * * * * * ** 5.00 * * * * * * ** 1,500.00 * * * * * * ** 2,457.60 * * * * * * ** 157.00 * * * * * * ** 2,597.32 * * * * * * ** 6.00 * * * * * * ** 500.00 * * * * * * ** 480.00 * * * * * * ** 500.00 * * * * * * ** 4.00 * * * * * * ** 1,332.00 * * * * * * ** 11,000.00 * * * * * * ** 5.00 * * * * * * ** 95.00 * * * * * * ** 1,000.00 * * * * * * ** 1,500.00 * * * * * * ** 6,500.00 * * * * * * ** 246.42 * * * * * * ** 432.00 * * * * * * ** 20.00 * * * * * * ** 9,565.24 * * * * * * ** 26.00 * * * * * * ** 210.00 * * * * * * ** 74,358.54 * * * * * * ** 23.29 * * * * * * ** 288.62 * * * * * * ** 39.00 116,748.14* ADULT SP 140.00 140.00* SPECIAL 1,148.00 SPECIAL 9.98 Date: 08/30/2006 so. Time: 13:05:47 Operator: JAL Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount Total for Dept 205 0 MINNESOTA DEVELOPMENTA PROGRAM REC 0 SKYHAWKS SPORTS ACADEM PROGRAM REC 0 SPORTS UNLIMITED, INC. PROGRAM REC LACROSSE Total for Dept 207 0 DALCO, INC. TOWELS /CARPET CARE 0 TARGET POP Total for Dept 208 0 NYSTROM PUBLISHING COM NEWSLETTER 0 TIMESAVER OFF -SITE SEC AUG 14 Total for Dept 401 0 0 77587 0 77591 77592 ASSURANT EMPOLYEE BENE DELTA DENTAL PLAN OF M NEXTEL COMMUNICATIONS PREFERRED ONE COMMUNIT SPRINT TESCH, DAN LONG TERM DISABILITY DENTAL INSURANCE MONTHLY SERVICE /JULY HEALTH INSURANCE MONTHLY SERVICE /JULY REIMSUSRE MILEAGE /MEALS Total for Dept 402 0 TARGET POP Total for Dept 403 0 ASSURANT EMPOLYEE BENE LONG TERM DISABILITY 77587 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JTJLY 0 TDS METROCOM MONTHLY SERVICE /AUGUST Total for Dept 406 • • 0 ASSURANT EMPOLYEE BENE LONG TERM DISABILITY O DELTA DENTAL PLAN OF M DENTAL INSURANCE O PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 407 O ASSURANT EMPOLYEE BENE LONG TERM DISABILITY O DELTA DENTAL PLAN OF M DENTAL INSURANCE O PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 415 O ASSURANT EMPOLYEE BENE LONG TERM DISABILITY 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 PREFERRED ONE COMMUNIT HEALTH INSURANCE O PRESS PUBLICATIONS, IN PUBLIC HEARING CALCELLED O SRF CONSULTING GROUP, ROADWAY IMPROVEMENT COST Total for Dept 416 0 T.K.D.A. 21ST AVENUE /JULY Total for Dept 417 1,157.98* YOUTH IN 5,640.00 YOUTH IN 774.00 YOUTH IN 756.00 7,170.00* YOUTH SP 36.55 YOUTH SP 2.33 38.88* MAYOR /CO 2,488.46 MAYOR /CO 517.50 3,005.96* ADMINIST 77.40 ADMINIST 161.03 ADMINIST 45.04 ADMINIST 2,266.74 ADMINIST 68.04 ADMINIST 159.62 2,777.87* ELECTION 9.03 9.03* SENIORS 4.96 SENIORS 46.00 SENIORS 40.96 91.92* FINANCE 51.94 FINANCE 112.74 FINANCE 770.09 934.77* ECONOMIC 15.39 ECONOMIC 32.20 ECONOMIC 352.18 399.77* PLANNING 28.51 PLANNING 64.40 PLANNING 704.36 PLANNING 21.45 PLANNING 2,599.05 3,417.77* ENGINEER 11,121.62 11,121.62* Date: 08/30/2006 Time: 13:05:47 Operator: JAL • # Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount 0 ASSURANT EMPOLYEE BENE LONG TERM DISABILITY 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 77587 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JULY 0 PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 418 0 0 0 0 0 0 77583 0 0 0 77587 0 0 0 0 0 77594 • 0 ASSURANT EMPOLYEE BENE LONG TERM DISABILITY O DELTA DENTAL PLAN OF M DENTAL INSURANCE O MN DEPT OF LABOR /INDUS 2 SEMINARS /PETE K 77587 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JULY O PREFERRED ONE COMMUNIT HEALTH INSURANCE 0 T.K.D.A. BUILDING PERMITS /JULY O TARGET POP Total for Dept 422 ASPEN MILLS, INC. ASSURANT EMPOLYEE BENE BLUE TOW SERVICE, INC. BROADWAY AWARDS, INC. DELTA DENTAL PLAN OF M GILCHRIST, BILL HAGER, DALE I.T.L. PATCH COMPANY, IMAGE PRINTING & GRAPH KRISS DESIGN COMPANY, NEXTEL COMMUNICATIONS PETTY CASH PREFERRED ONE COMMUNIT STREICHER'S, INC. TARGET TDS METROCOM XCEL ENERGY UNIFORM SUPPLIES LONG TERM DISABILITY TOW CHEV ASTRO NAME PLATES DENTAL INSURANCE SERVICES PROVIDED /SILVER REIMBURSE MEALS UNIFORM SUPPLIES REMEMBERING SHAWN FLYER BUSINESS CARDS MONTHLY SERVICE /JULY SUPPLIES HEALTH INSURANCE UNIFORM SUPPLIES POP MONTHLY SERVICE /AUGUST MONTHLY SERVICE /JULY Total for Dept 420 O ASSURANT EMPOLYEE BENE LONG TERM DISABILITY O DELTA DENTAL PLAN OF M DENTAL INSURANCE O PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 421 O 7299107 /CONCRETE O LONG TERM DISABILITY O CLASS V 0 REPAIR CATCHBASINS 0 DENTAL INSURANCE 77587 MONTHLY SERVICE /JULY O HEALTH INSURANCE 0 ASPHALT O MONTHLY SERVICE /AUGUST 0 CENT GLOVES /GLASSES 77594 MONTHLY SERVICE /JULY • AGGREGATE INDUSTRIES, ASSURANT EMPOLYEE BENE BRYAN ROCK PRODUCTS, I C. W. HOULE, INC. DELTA DENTAL PLAN OF M NEXTEL COMMUNICATIONS PREFERRED ONE COMMUNIT T.A. SCHIFSKY AND SONS TDS METROCOM VIKING INDUSTRIAL XCEL ENERGY COMM DEV 39.41 COMM DEV 88.57 COMM DEV 14.16 COMM DEV 660.28 802.42* POLICE 822.67 POLICE 366.23 POLICE 369.85 POLICE 23.43 POLICE 480.09 POLICE 150.00 POLICE 237.50 POLICE 71.36 POLICE 242.40 POLICE 345.00 POLICE 930.59 POLICE 210.03 POLICE 15,615.36 POLICE 449.21 POLICE 693.56 POLICE 87.04 POLICE 3.37 21,097.69* FIRE 41.55 FIRE 94.37 FIRE 1,802.06 1,937.98* BUILDING 53.15 BUILDING 136.88 BUILDING 70.00 BUILDING 77.11 BUILDING 1,914.56 BUILDING 618.62 BUILDING 170.38 3,040.70* STREETS 783.74 STREETS 78.01 STREETS 782.59 STREETS 2,629.50 STREETS 220.59 STREETS 46.00 STREETS 2,302.07 STREETS 2,787.11 STREETS 99.12 STREETS 17.36 STREETS 4,161.47 Date: 08/30/2006 Time: 13:05:47 Operator: JAL Page: 4 City of Lino Lakes PM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount Total for Dept 430 0 LONG TERM DISABILITY 0 REPAIR TWO -WAY 0 TELLUS 0 DIESEL FUEL 0 DENTAL INSURANCE O 5682 -ROTOR 0 SHOP TOWELS 0 FILTER /GASKET /SEAL /0 -RIN 0 HEALTH INSURANCE 77590 WIRE /DISC 0 FUEL VALVE 0 KEYS Total for Dept 431 ASSURANT EMPOLYEE BENE AUDIO COMMUNICATIONS COMO LURE & SUPPLIES, DEHN OIL COMPANY, INC. DELTA DENTAL PLAN OF M FACTORY MOTOR PARTS CO LEEF BROTHER, INC. MACQUEEN EQUIPMENT, IN PREFERRED ONE COMMUNIT SEARS COMMERCIAL ONE UNITED RENTALS, INC. WHITE BEAR LOCKSMITH, 0 LONG TERM DISABILITY 77582 MONTHLY SERVICE /JULY 0 TOWELS /CARPET CARE 0 DENTAL INSURANCE 0 COMPRESSOR 0 DISHONESTY BOND 0 CLAIM /LAMBRECHT 0 P- TRAP /TUBE O MAINTENANCE /INSPECTION 0 HEALTH INSURANCE O REIMBURSE CLOTHING ALLOW 0 POP O MONTHLY SERVICE /AUGUST 0 CONTROL FOR LLPD DOORS Total for Dept 432 • ASSURANT EMPOLYEE BENE CIRCLE PINES, CITY OF DALCO, INC. DELTA DENTAL PLAN OF M JOHN HENRY FOSTER MINN KELLY INSURANCENTER LEAGUE OF MN CITIES IN MENARDS, INC. NARDINI FIRE EQUIPMENT PREFERRED ONE COMMUNIT STANSBERRY, KAY TARGET TDS METROCOM TEE JAY NORTH, INC. 0 0 0 77582 0 0 77587 77588 0 0 0 0 77594 ALL SEASONS RENTAL, IN ASSURANT EMPOLYEE BENE CENTRAL WOOD PRODUCTS, CIRCLE PINES, CITY OF DELTA DENTAL PLAN OF M HIRSHFIELD'S PAINT MAN NEXTEL COMMUNICATIONS PAYNE, TIM PREFERRED ONE COMMUNIT TDS METROCOM TURF SUPPLIES, INC. VIKING INDUSTRIAL CENT XCEL ENERGY FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME PROPANE GRILL /SOD CUTTER PARKS LONG TERM DISABILITY PARKS MULCH /REC -STEP PARKS MONTHLY SERVICE /JULY PARKS DENTAL INSURANCE PARKS WHITE STRIPING PAINT PARKS MONTHLY SERVICE /JULY PARKS REIMBURSE CLOTHING ALLOW PARKS HEALTH INSURANCE PARKS MONTHLY SERVICE /AUGUST PARKS SUPPLIES GLOVES /GLASSES MONTHLY SERVICE /JULY Total for Dept 450 O ASSURANT EMPOLYEE BENE LONG TERM DISABILITY 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 77587 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JULY • PARKS PARKS PARKS RECREATI RECREATI RECREATI 13,907.56* 13.96 399.31 364.92 10,947.00 37.03 565.13 17.08 101.28 646.83 66.44 23.96 26.41 13,209.35* 9.61 987.81 591.09 32.20 3,895.00 618.00 500.00 3.09 111.78 352.18 116.36 127.66 518.48 1,429.00 9,292.26* 79.14 75.19 1,166.18 32.45 144.94 261.99 107.34 190.00 891.00 44.67 3,254.62 17.36 206.38 6,471.26* 38.89 103.06 105.14 Date: 08/30/2006 Time: 13:05:47 Operator: JAL Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Ch # Vendor Alpha Name Description O NYSTROM PUBLISHING COM NEWSLETTER O PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 451 O ASSURANT EMPOLYEE BENE LONG TERM DISABILITY O DELTA DENTAL PLAN OF M DENTAL INSURANCE 77587 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JULY 77588 PAYNE, TIM REIMBURSE CLOTHING ALLOW O PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 461 • 0 ASSURANT EMPOLYEE BENE LONG TERM DISABILITY 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 462 0 ASSURANT EMPOLYEE BENE LONG TERM DISABILITY 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 PREFERRED ONE COMMUNIT HEALTH INSURANCE Total for Dept 463 0 SPRINGSTED, INC. 0 U. S. BANK 0 0 0 0 0 0 0 0 0 0 0 0 77587 0 0 0 0 77594 Dept RECREATI RECREATI ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM SOLID WA SOLID WA SOLID WA FORESTRY FORESTRY FORESTRY Amount REBATE CALCULATIONS DEBT SER ADMIN FEES /AUG '06 JAN ' DEBT SER Total for Dept 470 ARCADE ASPHALT, INC. ASSURANT EMPOLYEE BENE DELTA DENTAL PLAN OF M GRAINGER, INC. GRAYBAR ELECTRIC COMPA HALVORSON CONCRETE, IN HARRIS MECHANICAL SERV HAWKINS INC. INFRATECH TECHNOLOGIES J. H. LARSON COMPANY, KELLY INSURANCENTER NATIONAL WATERWORKS /HU NEXTEL COMMUNICATIONS PREFERRED ONE COMMUNIT SENSUS METERING SYSTEM TDS METROCOM VIKING INDUSTRIAL CENT XCEL ENERGY STREET PATCHING LONG TERM DISABILITY DENTAL INSURANCE PUMP TAPE /CONNECTOR /SPLICE CURB REPAIR PUMPHOUSE LAWN SPRINKLR CHEMICALS MARKING PAINT MED BASE DISHONESTY BOND FLANGE KIT MONTHLY SERVICE /JULY HEALTH INSURANCE MAINTENANCE AGREEMENT MONTHLY SERVICE /AUGUST GLOVES /GLASSES MONTHLY SERVICE /JULY Total for Dept 494 0 ASSURANT EMPOLYEE BENE 0 DELTA DENTAL PLAN OF M 0 INFRATECH TECHNOLOGIES 0 KELLY INSURANCENTER 0 PREFERRED ONE COMMUNIT LONG TERM DISABILITY DENTAL INSURANCE MARKING PAINT DISHONESTY BOND HEALTH INSURANCE WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER 2,623.74 1,131.26 4,002.09* 10.85 11.28 62.25 190.00 196.02 470.40* 4.69 9.66 201.96 216.31* 5.47 11.27 196.02 212.76* 1,500.00 1,725.00 3,225.00* 3,060.00 25.82 101.45 90.37 231.75 907.50 800.00 1,973.85 127.80 110.43 25.00 496.38 74.17 1,327.01 862.40 92.44 59.12 3,126.43 13,491.92* 25.81 69.22 127.80 25.00 974.82 Date: 08/30/2006 Time: 13:05:47 Operator: JAL 1110 # Vendor Alpha Name Description Dept Amount Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills 77594 XCEL ENERGY MONTHLY SERVICE /JULY SEWER 806.25 Total for Dept 495 2,028.90* 0 NORTHWAY IRRIGATION /LA REPAIR SPRINKLER /RICE LA OTHER 382.50 0 PRESS PUBLICATIONS, IN ANNUAL DISCLOSURE OTHER 128.70 0 T.K.D.A. CSAH 49 /JULY OTHER 29,145.63 Total for Dept 499 29,656.83* Grand Total 270,077.14* • • 2.H�1 Centennial Fire District Check Register 9/6/2006 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME 8/3/2006 15318 8/3/2006 15319 8/3/2006 15320 8/3/2006 15321 8/3/2006 15322 8/3/2006 15323 8/3/2006 15324 8/3/2006 15325 8/3/2006 15326 8/3/2006 15327 8/3/2006 15328 8/3/2006 15329 8/3/2006 15330 8/3/2006 15331 • • Centennial Utilities CenterPoint Energy Emergency Apparatus Maintenance Grainger McLeod USA Metro Fire Metrocall Milo Bennett MN Fire Service Certification Board Nextel Twin City Garage Door Company Verizon Wireless Lexington Fire Milo Bennett Total 1 of 1 - 1 6 - ACCOUNT 42251 - Station 1 - Gas 42253 - Station 2 - Gas 42000 - Vehicle Expense 42130 - Equipment Expense 42240 - Telephone 42130 - Equipment Expense 42240 - Telephone 42180 - Office Supplies Expense 42220 - Travel, Conf., Schools 42240 - Telephone 42110 - Other Maintenance 42240 - Telephone 45010 - Safety Camp Expense 45010 - Safety Camp Expense AMOUNT 202.26 56.46 146.30 66.66 363.64 61.77 86.99 145.00 220.00 143.55 272.25 58.88 356.35 145.00 2,325.11 • • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES AUGUST 21, 2006 : August 21, 2006 . 5:38 p.m. . 9:53 p.m. : Councilmember Carlson, O'Donnell, Reinert, Stoltz and Mayor Bergeson : None Staff members present: City Administrator, Gordon Heitke; Finance Director, Al Rolek; Community Development Director, Mike Grochala; Director of Administration, Dan Tesch; Public Services Director, Rick DeGardner; Chief of Police, Dave Pecchia; and City Clerk, Julie Bartell (part) POSSIBLE REZONING OF PARCEL WITHIN MILLERS CROSSROADS COMMERCIAL SITE Community Development Director Grochala stated during the recent discussion of Millers Crossroads commercial site development it became apparent that the existing zoning classification of the above referenced parcel as LB, Limited Business is inconsistent with the Council's intent when it rezoned the property in September 2003. Community Development Director Grochala stated that it appears that the rezoning approval was an error on the City's part, which suggests additional evaluation of the appropriate zoning classification for the parcel. Council directed staff to initiate consideration of rezoning the parcel from LB, Limited Business to NB, Neighborhood Business District. 2007 BUDGET City Administrator Heitke stated this evening is the first budget work session. There is another budget work session scheduled on September 6, which is combined with a regular Council work session. He advised the preliminary budget has to be approved by September 11, 2006. City Administrator Heitke indicated staff would like a clear direction this evening to complete the 2007 budget. City Directors are here to answer specific questions relating to the proposed budget. Staff also needs direction regarding outside funding requests. • • • CITY COUNCIL WORK SESSION AUGUST 21, 2006 DRAFT 1 Finance Director Rolek stated he would outline the high points of each department as 2 well as revenue areas that have been adjusted. He stated he would also discuss the levy 3 impact and the levy as a whole. 4 5 1 Finance Director Rolek advised staffs_ goal in preparing the budget were to maintain 6 current service levels to citizens, ensure each department has adequate resources to 7 perform their functions, provide resources for maintaining local streets and storm 8 drainage, provide for the replacement of work equipment, update the Comprehensive Plan 9 and City Vision and provide a small contingency for unforeseen circumstances that may 10 arise throughout the year, while maintaining a level tax rate. It is incumbent upon staff to 11 present a budget that represents the needs of the community and is fiscally responsible to 12 the taxpayers. 13 14 Finance Director Rolek advised the state is scheduled to resume funding of the Market 15 Value Homestead Credit (MVHC) in 2007. The estimated MVHC for next year is 16 $330,000 and has been included as a revenue source in the budget. The City must 17 remember that this credit was suspended in 2003 and again in 2005. While the state 18 continued to offer a credit on property tax bills during this period, the amount of which is 19 deducted directly from the City's certified levy, the amount was not paid back to the City 20 through the MVHC program. It is conceivable that if the state's budget again suffers a hit 21 in the current biennium that this aid could be suspended a third time. However, staff is 22 optimistic that this will not occur. In the unlikely event that this does happen staff will 23 develop a list of strategies to avoid potential fiscal problems that may result. 24 25 Finance Director Rolek stated several factors were considered and included in the 26 proposed budget. The Council set several goals during its goal setting session in May of 27 this year. Resources are provided in the proposed budget to work toward accomplishing 28 these goals, which the Council felt represented the greatest needs of the community. 29 30 Finance Director Rolek stated two new staff positions are included in the proposed 31 1 budget. A police captain is added to increase supervision of a larger complement of 32 officers as well as maintaining administrative functions. Greater need for street 33 maintenance and environmental issues has made it necessary to add a general 34 maintenance person in the public services area. 35 36 Finance Director Rolek advised the budget proposed for 2007 continues the capital 37 equipment replacement program and continues the phase out of the use of certificates of 38 indebtedness. The proposed budget also includes resources to fully implement the 39 maintenance portion of the adopted Pavement Management Plan in 2007. New federal 40 regulations, including NPDES and the clean water act, have made it necessary to include 41 a minimum of $100,000 for maintenance of the City's storm water drainage system. 42 Finance Director Rolek stated the Council awarded contracts for updating the 43 Comprehensive Plan and for a visioning process. Portions of the costs for those projects 44 have already been budgeted, but further significant amounts will be required to complete 45 these processes. Tax abatements have been included in the budget and levy for Target 2 • • • CITY COUNCIL WORK SESSION AUGUST 21, 2006 DRAFT. 1 and Kohl's. Since the City's commitment has been paid faster than expected, the final 2 year abatement in 2008 should be significantly less than in prior years. 3 4 Finance Director Rolek referred to the 2007 Budget Preparation Calendar noting the 5 Council will approve a proposed 2007 Budget and Tax Levy and set the Truth in Taxation 6 hearing dates on September 11, 2006. 7 8 Finance Director Rolek advised the budget as proposed for 2007 is $9,948,113, a 9 $1,340,887 (15.58 %) increase from the amended budget for 2006. The City's tax base 10 over the last year grew by 11.37 %. About 3.00% of the increase is from new 11 construction, and 8.37% is from market adjustments. The City's total levy is proposed to 12 increase by 11.08 %. This percentage includes the MVHC from the state. The tax rate is 13 estimated to go from 41.362% to approximately 41.880% (This is an estimate based upon 14 a number of factors that were also estimated. Adequate information is not available at this 15 time to calculate a more accurate figure). Because much of the tax base increase is 16 market - driven, it is expected that the City portion of a property tax bill will increase 17 between 5 — 11 %. Much of the increase pertains to needed capital outlay and to goal - 18 orientated expenditures. While the proposed budget results in a property tax increase, 19 staff feels the budget presented fulfills most needs of the community and is fiscally 20 responsible to the taxpayers. 21 22 The Council had the following suggestions regarding the proposed budget: 23 24 1. Put a contingency plan in place if MVHC funds are not resumed in 2007. 25 2. Obtain information regarding out sourcing tree trimming. 26 3. Obtain information regarding the increase of fees for contracting police 27 officers. 28 4. Add an agenda item for the Fire Steering Committee Meeting regarding the 29 cost of contracted services. 30 5. The possibility of adding an additional $100,000 to the contracted Storm 31 Water Management Fund. 32 33 The Council also directed staff to amend the proposed budget reducing the General Fund 34 Levy by $100,000 to keep the tax rate the same as 2006. Staff will then prioritize cuts 35 from the amended budget in amounts of $200,000 and $300,000. Those draft budgets 36 will be presented to the Council at the next budget meeting. 37 38 The Council advised each Council Member would prioritize their cuts from the budget in 39 various amounts as well. Those cuts will also be presented at the next budget meeting. 40 41 The Council requested copies of the meeting minutes from the last Financial Retreat. 42 An additional budget meeting was scheduled for Monday, August 25, 2006 after the 43 regular City Council meeting. 44 45 The meeting was adjourned at 9:53 p.m. 3 • • CITY COUNCIL WORK SESSION AUGUST 21, 2006 DRAFT 1 2 These minutes were considered, corrected and approved at the regular Council meeting held on 3 September 11, 2006. 4 5 6 7 8 Julianne Bartell, City Clerk John Bergeson, Mayor 9 10 11 12 Transcribed by: 13 Kim Points 14 TimeSaver Off Site Secretarial, Inc. 15 4 • • • IC, CITY COUNCIL WORK SESSION AUGUST 28, 2006 DRAFT 1 DRAFT 2 CITY OF LINO LAKES 3 MINUTES 4 5 6 DATE : August 28, 2006 7 TIME STARTED : 5:31 p.m. 8 TIME ENDED : 10:55 p.m. 9 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, 10 Reinert (arrived at 5:33 p.m.), Stoltz and 11 Mayor Bergeson (arrived at 5:45 p.m.) 12 MEMBERS ABSENT : None 13 14 Staff members present: City Administrator, Gordon Heitke; Finance Director, Al Rolek 15 (part); Community Development Director, Mike Grochala; Director of Administration, 16 Dan Tesch (part); Public Services Director, Rick DeGardner; Chief of Police, Dave 17 Pecchia; City Attorney, Bill Hawkins (part); City Engineer, Jim Studenski (part); City 18 Planner, Jeff Smyser (part); and City Clerk, Julie Bartell (part) 19 20 21 REVIEW CITY COUNCIL MEETING AGENDA 22 23 Item 1D, Consider Accepting Donation from Centennial Firefighters Relief Assn. for 24 2006 Safety Camp — this item was moved to Item 3B under the Administration 25 Department Report. 26 27 There were no other changes to the regular City Council agenda. 28 29 The meeting was recessed at 6:30 p.m. for the regular City Council meeting. 30 31 The meeting was reconvened at 9:05 p.m. 32 33 2007 BUDGET REVIEW 34 35 Finance Director Rolek advised he compiled all the Council suggestions regarding the 36 budget cuts as well as staff recommendations for cuts. Staff listed budget cuts within 37 three separate tiers. 38 39 Finance Director Rolek noted there was a personnel expenditure error within the draft 40 budget in the amount of $82,972. 41 42 City Administrator Heitke reviewed the staff budget cut recommendations in terms of 43 priority. He noted the resulting tax rate for the cuts within each of the tiers. 44 1 • • • CITY COUNCIL WORK SESSION AUGUST 28, 2006 DRAFT 1 Each Council Member reviewed his or her recommendations for budget cuts. After much 2 discussion, the Council indicated agreement on the following budget cuts: 3 4 Debt Reduction $30,000 5 Revenues (increased by) 15,000 6 Police personnel error 82,972 7 Communications 30,000 8 Economic Development Marketing 16,000 9 Community Development GIS 5,000 to Military 40,000 11 Public Safety personnel 90,000 12 Trails 25,000 13 Fall Clean Up 8,400 14 Recycle Bins 2,500 15 Capital Equipment 25,000 16 17 Total $369,873 18 19 Finance Director Rolek advised he would take the suggested cuts and calculate the 20 percent of increase in the budget and tax rate as opposed to 2006. 21 22 The next budget work session will be held on Wednesday, September 6, 2006, 4:30 p.m., 23 prior to the rescheduled Council work session. 24 25 The meeting was adjourned at 10:55 p.m. 26 27 These minutes were considered, corrected and approved at the regular Council meeting held on 28 September 11, 2006. 29 30 31 32 33 Julianne Bartell, City Clerk John Bergeson, Mayor 34 35 Transcribed by: 36 Kim Points 37 TimeSaver Off Site Secretarial, Inc. 38 2 COUNCIL MINUTES DRAFT AUGUST 28, 2006 1 CITY OF LINO LAKES 2 MINUTES •4 5 DATE : August 28, 2006 6 TIME STARTED : 6:37 p.m. 7 TIME ENDED : 8:48 p.m. 8 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert, 9 Stoltz and Mayor Bergeson 10 MEMBERS ABSENT : None 11 12 Staff members present: City Administrator, Gordon Heitke; City Attorney, Bill Hawkins; 13 Community Development Director, Mike Grochala; Chief of Police, Dave Pecchia (part); City 14 Engineer, Jim Studenski; City Planner, Jeff Smyser; Finance Director, Al Rolek (part); Chief of 15 Police, Dave Pecchia (part); and City Clerk, Julie Bartell 16 17 18 OPEN MIKE 19 20 I Mr. Darolc,Olson, 898 Lois Lane, came forward and asked if the Council had given any consideration 21 to the noise volume for the outdoor concert at Millers on Main during Blue Heron Days. 22 23 City Clerk Bartell advised there were several conditions of approval that were included in the permit. 24 One of those conditions stated the volumes could not exceed the City's noise ordinance. 25 26 Mr. Olson stated the music was very, very loud and many of his neighbors also complained about the 27 volume. 28 29 Mayor Bergeson stated the City should monitor the noise for certain events. He suggested the 0 30 neighbors also contact City staff regarding this issue. This issue should also be addressed next year 31 during this event. 32 33 SETTING THE AGENDA 34 35 Item ID, Consider Accepting Donation from Centennial Firefighters Relief Assn. for 2006 Safety 36 Camp was moved to Item 3B under Administration Department Report. 37 38 The agenda was approved as amended. 39 40 CONSENT AGENDA 41 42 Council Member O'Donnell moved to approve the Consent Agenda, as amended. Council Member 43 Reinert seconded the motion. Motion carried unanimously. 44 1 • COUNCIL MINUTES AUGUST 28, 2006 DRAFT 1 ITEM ACTION 2 •3 Consideration of Expenditures: 4 5 August 28, 2006 (Check No. 77445 - 6 77580, $793,359.32) Approved 7 8 Centennial Fire District (Check No. 9 15302 — 15316, $21,177.96) Approved 10 11 August 9, 2006 Financial Retreat Minutes Approved 12 13 August 14, 2006 City Council Minutes Approved 14 15 16 FINANCE DEPARTMENT REPORT, AL ROLEK 17 18 There was no report from the Finance Department. 19 20 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 21 22 Consider Resolution No. 06 -138, Approving Off -Sale Liquor License for Brownstone Liquor, 23 Inc., dba MGM Liquors, to Open Store at 709 Apollo Drive — City Clerk Bartell advised an 24 application has been submitted by Brownstone Liquors, Inc., d/b /a MGM Wine & Spirits, for a new 25 off -sale liquor and tobacco license for a store to be located at 709 Apollo Drive (existing building 26 within Lino Lakes Marketplace development. 27 28 City Clerk Bartell stated the application is complete, the related fees have been paid and the Lino 29 I Lakes Police Department has conducted a background investigation. One concern has been raised b y 0 30 Community Development staff regarding this application. The plans submitted for the liquor store 31 don't indicate adequate access for the deliveries the business will be receiving. The applicant will 32 need to demonstrate a suitable loading design as part of the building permit process. 33 34 Mr. Steve Bergman, Eagle Liquors, came forward and stated he does not see the need for another 35 liquor store in the area. He indicated Eagle Liquors is a family owned business and does a lot within 36 the community. Three liquor stores within a five -block area is too many. 37 38 Mr. Michael Keiffer, Attorney for Mr. Bergman, stated the Eagle Liquor store has been in business 39 for three years. It is a small family owned business. There are already two liquor stores in the area. 40 MGM is a big company and three stores that close will be difficult. The American dream will be put 41 to the test. The Eagle Liquor store can serve the community. This will end up being a very difficult 42 situation and there are other areas within the City that may provide a better location for another liquor 43 store. 44 2 - 2 4 - COUNCIL MINUTES AUGUST 28, 2006 DRAFT 1 City Attorney Hawkins stated the City is obligated to look at the requirements in the zoning ordinance 2 and liquor ordinance. There are no restrictions regarding proximity of the similar businesses. It is 3 1 very clear that the City cannot be involved in the marketplace or fair competition of businesses. If all 4 requirements have been met there is nothing in the ordinances to deny the application. 5 6 Council Member Reinert moved to adopt Resolution No. 06 -138, as presented. Council Member 7 Stoltz seconded the motion. 8 9 Council Member Carlson requested the statement "The applicant is aware that approval is subject to 10 all the provisions and conditions of the laws of the city, state and federal govemment and will comply 11 with all of them" is added to the resolution. 12 13 Council Member Reinert and Council Member Stoltz agreed to the addition for approval. 14 15 Motion carried unanimously. 16 17 Consider Accepting Donation from Centennial Firefighters Relief Assn. for 2006 Safety Camp - 18 Finance Director Rolek stated as has been done in past years, the Centennial Fire Relief Association 19 has made a contribution to the Centennial Fire District to defray the cost of the annual Safety Camp. 20 I The method of funding,for this is through charitable gambling proceeds. 21 22 Finance Director Rolek advised that in the past, the charitable gambling proceeds have been donated 23 to and accepted by the City of Lino Lakes, as a participant in the joint powers agreement, and a check 24 in the same amount was issued to the Centennial Fire District for the purchase. 25 26 Council Member Carlson moved to accept the donation of charitable gambling proceeds from the 27 Centennial Firefighters Relief Association in the amount of $1,500 and authorize the issuance of a 28 check in the amount of $1,500 to the Centennial Fire District to defray the cost of the annual Safety 29 Camp. Council Member O'Donnell seconded the motion. Motion carried unanimously. • 30 31 PUBLIC SANETY DEPARTMENT REPORT, DAVE PECCHIA 32 33 Approval to Establish a Drug Forfeiture Cash Reserve Fund to be used for Law Enforcement 34 1 Activities — Chief Pecchia advised the City receives..drug forfeiture funds from time to time. Based 35 on the State Law and the Department's Policies and Procedures, these funds must be expended for 36 Law Enforcement purposes. It is the Department's goal to establish a cash reserve fund to use for the 37 purchase of illegal drugs, flash rolls, rewards for information leading to arrests and prosecution for 38 serious offenders. 39 40 Chief Pecchia stated the monies from this fund should only be disbursed upon the approval of the 41 1 Chief of Police or his designee. The amount and use of the funds for each transaction will be tracked 42 according to standard governmental accounting practices. The Department will utilize $5,000 from 43 its existing drug forfeiture fund to establish this account. 44 3 • COUNCIL MINUTES DRAFT AUGUST 28, 2006 1 Council Member Stoltz moved to approve the designating forfeiture revenues, as presented. Council 2 Member Carlson seconded the motion. Motion carried unanimously. 3 4 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 5 6 There was no report from the Public Service Department. 7 8 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 9 10 Consideration of Ordinance No. 06 -06, Rezone to Planned Unit Development, and Resolution 11 No. 06 -137, Approval of Development Stage Plan/Preliminary Plat and Allocation of MUSA 12 Reserve for The Preserve, Integra Homes, Jeff Smyser — City Planner Smyser advised Integra 13 Homes has requested approval of a single family residential development called The Preserve. The 14 Comprehensive Plan guides the site for low density residential use. The northern part of the site is 15 within the existing MUSA and zoned R -1, but the southern part will need MUSA and rezoning. 16 17 City Planner Smyser stated The Preserve project is the City's next opportunity to implement the 18 Parks, Natural Open Space /Greenway and Trail System Plan through the use of a conservation 19 development. Staff has worked with the developer to pursue the City's public values and 20 conservation development goals. The project includes restoration and preservation of quality 21 wetlands and upland areas, and fills in one more piece of the greenway vision. 22 23 I City Planner Smyser, stated a planned unit development (PUD) is being used on this project because 24 standard zoning requirements do not accommodate the natural features and the restoration plan. The 25 project will require rezoning to planned unit development, approval of a PUD development stage 26 plan/preliminary plat, and three acres of MUSA reserve. 27 28 City Planner Smyser provided the staff analysis of the proposed development noting staff is 29 recommending approval of the application. • 30 31 Mr. Brian Barassa, representative for the developer, came forward and stated the developer plans to 32 build on some of the lots but also sell some of them to other builders. He stated the price range for 33 the homes would be between $400,000 and $500,000. 34 35 Mayor Bergeson advised information regarding the details on the housing is not required but is 36 preferred. 37 38 Mr. Michael Kreavy, 1047 Aspen Lane, came forward and stated some of the invasive species in the 39 area will be removed but not within the whole area. He asked how the restoration would be 40 monitored and managed to keep the invasive species out of the area that it was removed. 41 42 City Planner Smyser stated there is a management plan that includes an on -going maintenance plan. 43 He provided the details of the management plan noting the homeowners association would have to 44 come to the City every year to ensure compliance of the plan. 45 4 • 0 COUNCIL MINUTES AUGUST 28, 2006 DRAM' 1 The Council requested information from the project consultant regarding maintenance dollars and if 2 the homeowners association would be collecting enough to maintain the area. The Council also 0 3 requested the project consultant be present at the next regular Council meeting to answer specific 4 questions about the restoration area. 5 6 Mr. Chad Hoffner, 1055 Aspen Lane, came forward and asked who would be ensuring that the pond 7 is maintained. He indicated safety and traffic in the neighborhood is an issue. The concern is the 8 park in the area as it is already very congested there. He stated he would like to get the park traffic off 9 the street and possibly make the parking lot larger. 10 11 City Planner Smyser stated the pond is the City's responsibility to maintain. The City has yet to 12 determine how to do that. He indicated staff did look at the parking issue in that area. Part of the 13 approval will only allow parking on one side of the street. Staff believes that will eliminate parking 14 issues. 15 16 The Council directed staff to look into the possibility of expanding the parking on only one side of the 17 street within the entire area. 18 19 Council Member O'Donnell moved to approve first reading of Ordinance No. 08 -06, as presented. 20 Council Member Reinert seconded the motion. 21 22 Council Member Carlson outlined her reasons for denying approval that included the road access, 23 length of the cul -de -sac, access from the west through the Saddle Club property and the City's cost of 24 $125,000 for restoration. 25 26 Council Member O'Donnell clarified the motion to approve does not include an additional $125,000 27 for further restoration to be paid by the taxpayers. 28 29 A roll call vote was taken: four yeas and one nay by Council Member Carlson. ii, 30 31 Motion carried. 32 33 Council Member Reinert moved to approve Resolution No. 06 -137, as presented. Council Member 34 Stoltz seconded the motion. 35 36 Mayor Bergeson requested staff to further investigate emergency vehicle access on the cul -de -sac. 37 38 Motion carried with Council Member Carlson voting nay. 39 40 Consideration of Resolution No. 06 -139, Approving City of Lino Lakes Right of Way Plat NO. 41 3, Lake Drive /35W Interchange Reconstruction, Michael Grochala — Community Development 42 Director Grochala stated as part of the Lake Drive /35W Interchange reconstruction project the City 43 will need to acquire permanent right -of -way, drainage and utility easements and temporary 44 construction easements. The acquisition process affects sixteen (16) parcels. 45 5 • COUNCIL MINUTES AUGUST 28, 2006 DRAFT 1 Community Development Director Grochala stated Short, Elliott, Hendrickson, the City's consulting 2 engineer, has prepared a right -of -way plat describing the parcels affected by the proposed acquisition. •3 The plat has been prepared in accordance with Minnesota Statutes 505.1793. 4 5 Community Development Director Grochala outlined the process the City would follow if property 6 owners to not come to an agreement during the acquisition process. 7 8 Ms. Bernadine Skoglund, resident came forward and inquired about the location of the driveway. 9 Community Development Director Grochala referred to a drawing pointing out the location of the 10 driveway. 11 12 The Council directed staff to further investigate the issue of screening for residents. 13 14 Council Member Stoltz moved to approve Resolution No. 06 -139, as presented. Council Member 15 O'Donnell seconded the motion. Motion carried unanimously. 16 17 Consideration of Resolution No. 06 -140, Authorizing Acquisition of Tax Forfeit Properties, 18 Michael Grochala — Community Development Director Grochala stated Anoka County has notified 19 the City that two parcels within Lino Lakes forfeited to the State of Minnesota on August 29, 1990. 20 21 One property is located at the intersection of 179th and Nancy Drive and the other is located at the 22 intersection of 74th Street and Jon Avenue. Both properties are part of the City's Surface Water 23 Management system with ponds constructed on each of them. 24 25 Council Member O'Donnell moved to approve Resolution No. 06 -140, as presented. Council 26 Member Reinert seconded the motion. Motion carried unanimously. 27 28 Consideration of Resolution No. 06 -141, Approving Classification and Sale of Tax Forfeit 29 Properties, Michael Grochala — Community Development Director Grochala stated Anoka County 0 30 has notified the City that a parcel of property in Lino Lakes has tax forfeited to the State of 31 Minnesota. 32 33 Community Development Director Grochala advised the property listed for classification is located in 34 the Apollo Business Park. The resolution notifies the County that the City wishes to withhold the 35 property from public sale because it is unbuildable, and is a part of the City's Surface Water 36 Management system. 37 38 Council Member Reinert moved to approve Resolution No. 06 -141, as presented. Council Member 39 Stoltz seconded the motion. Motion carried unanimously. 40 41 UNFINISHED BUSINESS 42 43 There was no Unfinished Business. 44 6 • COUNCIL MINUTES AUGUST 28, 2006 DRAFT 1 NEW BUSINESS 2 .3 Consider Approval of August 7, 2006, Council Work Session Minutes (Council Member Stoltz 4 was absent) — Council Member Carlson referred to page 1, line 27, and added "and if screening met 5 the 80% zoning requirement" to the last sentence. 6 7 Council Member Carlson moved to approve the August 7, 2006 Council Work Session Minutes, as 8 amended. Council Member Reinert seconded the motion. Motion carried with Council Member 9 Stoltz abstaining. 10 11 COMMUNITY CALENDAR AUGUST 15, 2006 THROUGH AUGUST 28. 2006: 12 13 City Hall Closed for Labor Day, Monday, September 4, 2006 14 15 Park Board Meeting, Tuesday, September 5, 2006, 6:30 p.m. 16 17 Council Work Session, Wednesday, September 6, 2006, 4:30 p.m. (rescheduled from September 18 4, 2006) 19 20 Candlelight Vigil for Officer Shawn Silvera, Wednesday, September 6, 2006, 7:30 p.m. 21 22 ADJOURN 23 24 There being no further business, Council Member Reinert moved to adjourn at 8:48 p.m. Council 25 Member O'Donnell seconded the motion. Motion carried unanimously. 26 27 These minutes were considered and approved at the regular Council Meeting, September 11, 2006. 28 29 30 0 31 32 Julianne Bartell, City Clerk John Bergeson, Mayor 33 34 Transcribed by: 35 Kim Points 36 TimeSaver Off Site Secretarial, Inc. 37 • 7 -29- • • AGENDA ITEM 1E STAFF ORIGINATOR Al Rolek MEETING DATE September 11, 2006 TOPIC Accepting Donation from Lexington Firemans Relief Assn. to Defray Cost of Annual Safety Camp VOTE REQUIRED Simple Majority As has been done in past years, the Lexington Firemans Relief Association has made a contribution to the Centennial Fire District to defray the cost of the annual Safety Camp. The method of funding for this is through charitable gambling proceeds. Because the Centennial Fire District is a joint powers entity, it has no statutory authority to fix its own budget. This function is performed by each entity participating in the joint powers agreement. Therefore, it cannot accept the charitable gambling proceeds directly. In the past, the charitable gambling proceeds have been donated to and accepted by the City of Lino Lakes, as a participant in the joint powers agreement, and a check in the same amount was issued to the Centennial Fire District for the purchase. In remaining consistent with past practice, staff's recommendation is to accept the donation of charitable gambling proceeds from the Lexington Firemans Relief Association in the amount of $1,500 and authorize the issuance of a check in the amount of $1,500 to the Centennial Fire District to be used for the annual Safety Camp. This transaction will have no net affect on the City's 2006 budget. 1. Accept the donation of charitable gambling proceeds from the Lexington Firemans Relief Association in the amount of $1,500 and authorize the issuance of a check in the amount of $1,500 to the Centennial Fire District to defray the cost of the annual Safety Camp. 2. Refer to Staff for further review. 3. Decline the donation of charitable gambling proceeds. Option 1 A -3 -30- STAFF ORIGINATOR: MEETING DATE: TOPIC: AGENDA ITEM 1F Julie Bartell, City Clerk September 11, 2006 Consider Adoption of Resolution No. 06 -149, Authorizing a new on -sale wine and beer license with Sunday sales for Jason's Bobby & Steve's Auto World, at 7090 21st Av S VOTE REQUIRED: Simple Majority (3/5 Vote Required) BACKGROUND: An application has been submitted by Jason Snyder co -owner of Jason's Bobby & Steve's Auto World at 7090 21st Av S, for a new on -sale wine and beer license to allow the sale of wine and strong beer at the Embers Restaurant that is a part of his facility. Mr. Snyder currently holds an off-sale 3.2 beer license for the convenience store portion of the business and he intends to maintain that license. The application submitted to the City is complete, the related fees have been requested and insurance information has been provided to the City as required. In addition, the Lino Lakes Police Department has conducted a background investigation on the applicants and found no information that would give a specific reason to deny the application. In accordance with the Lino Lakes Code of Ordinances, Section 701 relating to Liquor Licensing, this application requires approval by the City Council. If local approval is granted, Mr. Snyder's application for a wine license will be forwarded to the Minnesota Alcohol & Gambling Enforcement Division for review. The State of Minnesota is the licensing authority for wine and liquor licenses; the City can grant beer licenses. The applicant is aware that approval is subject to all the provisions and conditions of the laws of the city, state and federal government. • • • OPTIONS: 1. Approve Resolution No. 06 -149 authorizing issuance of new on -sale wine and beer license for Jason's Bobby & Steve's Auto World 2. Deny Resolution No. 06 -149 • Council Member adoption: introduced the following resolution and moved its • • CITY OF LINO LAKES RESOLUTION NO. 06 -149 APPROVING ISSUANCE OF NEW ON -SALE WINE AND BEER LICENSE FOR JASON'S BOBBY & STEVE'S AUTO WORLD, 7090 21st AV S WHEREAS, the City Council of the City of Lino Lakes met at its regularly scheduled meeting on September 11, 2006', 2006, and; WHEREAS, the Lino Lakes City Council discussed approval of a new on -sale wine and beer license for Jason's Bobby & Steve's Auto World located at 7090 21st Av S; and WHEREAS, the Police Department of the City of Lino Lakes has conducted an investigation of the applicants, and; WHEREAS, Jason's Bobby & Steve's Auto World is in compliance with City Code Section 701 concerning Liquor Licensing and qualifies for said license and; WHEREAS, the applicant has provided proof of insurance as required and paid the necessary fees; NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Lino Lakes hereby approves a new on -sale wine and beer license for Jason's Bobby & Steve's Auto World subject to all the fees, provisions and conditions of the laws of the city, state and of the federal government and the applicant will comply with all said laws. Adopted by the Lino Lakes City Council this 11th day of September, 2006. ATTEST: Julianne Bartell, City Clerk John Bergeson, Mayor • • • The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • AGENDA ITEM 1G STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: September 11, 2006 TOPIC: Resolution No. 06 -151, Approving Payment Request No. 5 (Final) and Compensating Change Order No. 1, 2005 Birch Street Trail Improvements VOTE REQUIRED: 3/5 Vote Required BACKGROUND: The contractor for 2005 Birch Street Trail Improvements, Central Landscaping, Inc. is requesting City approval of Payment Request No. 5 (Final) in the amount of $9,406.77. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment is Compensating Change Order No. 1 in the deduct amount of $3,514.60. A copy of the Compensating Change Order is ISO attached. With this Change Order, the final contract amount is $188,135.40, which is below the Engineers Estimate of $220,115.00 Approval of the Final Payment will begin the one -year warranty period. OPTIONS: 1. Return to staff for further review. 2. Approve Resolution 06 -151, Approving Payment Request No. 5 (Final) and Compensating Change Order No. 1 for 2005 Birch Street Trail Improvements. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution 06 -151 be approved. • • • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 06 -151 RESOLUTION APPROVING PAYMENT REQUEST NO. 5 (FINAL) AND COMPENSATING CHANGE ORDER NO. 1 — 2005 BIRCH STREET TRAIL IMPROVEMENTS WHEREAS, the construction of 2005 Birch Street Trail Improvements has been completed by Central Landscaping, Inc. and WHEREAS, the one -year warranty period for this project will begin with the Final Payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Compensating Change Order No. 1 and Payment Request No. 5 (Final) is approved for a final contract amount of $188,135.40. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 11th day of September, 2006. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • TKDA ENGINEERS - ARCHITECTS • PLANNERS 1500 Piper Jaffrey Plaza 444 Cedar Street Saint Paul, MN 55101 -2140 (651) 292-4400 (651) 292-0083 Fax www.tkda.com Proj. No. 13276.002 Cert. No. 5 (F) St. Paul, MN, July 31 To City of Lino Lakes, Minnesota , 20 06 This Certifies that Central Landscaping, Inc. For Birch Street Trail Improvements Is entitled to being 5th Owner , Contractor FINAL Nine Thousand Four Hundred Six Dollars and 77/100 - FINAL estimate for paw payment on contract with you dated June 13 , 2005 $9,406.77) Received payment in full of above Certificate. Central Landscaping; Inc. , 20 TKDA An Employee Owned Company - 3 7 -1 Affirmative Action and Equal Opportunity CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 191,650.00 All previous payments $ 178,728.63 All previous credits Fuca No. 11 11 II 11 It 11 fl 11 Compensating Change Order No. 1 $ (3,514.60) $ II 11 It II 11 II It II AMOUNT OF THIS CER'rI'ICATE $ 9,406.77 Totals $ 188,135.40 $ 188,135.40 $ - Credit Balance There willremain unpaid on contract after payment of this Certificate $ - $ 188,135.40 1 $ 188,135.40 $ - An Employee Owned Company - 3 7 -1 Affirmative Action and Equal Opportunity • • TKDA Engineers - Architects - Planners PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. 5 Period Ending July 27 , 20 06 Page 1 of 1 Proj. No. 13276.002 Contractor Central Landscaping, Inc. Original Contract Amount $191,650.00 Project Birch Street Trail Improvements Location City of Lino Lakes, Minnesota Total Contract Work Completed Total Approved Credits Total Approved Extra Work Completed - Comp CO No. 1 Approved Extra Orders Amount Completed Total Amount Earned This Estimate $ 191,650.00 $ 0.00 3,514.60 $ - 3,514.60 $ 188,135.40 Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments $ 178,728.63 Total Deductions $ Amount Due This Estimate Contractor Engineer dscapinc 11nc. /"ice Thomas D. Pew, P.E. 178,728.63 $ 9,406.77 Date /3/t.. Date July 31, 2006 ESTIMATE NO. 5 (FINAL) BIRCH STREET TRAIL IMPROVEMENTS CITY OF LINO LAKES, MINNESOTA illipTKDA PROJECT NO. 13276.002 PERIOD ENDING: July 27, 2006 EM MN /DOT CONTRACT QUANTITY UNIT AMOUNT NO. NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE BIRCH STREET TRAIL IMPROVEMENTS 1 2021.501 MOBILIZATION 2 2101.502 CLEARING 3 2101.507 GRUBBING 4 2104.505 REMOVE (MILL) BITUMINOUS SURFACING 5 2105.501 COMMON EXCAVATION (P) 6 2105.501 DITCH /DETENTION BASIN EXCAVATION (P) 7 2105.507 SUBGRADE EXCAVATION 8 2105.522 SELECT GRANULAR BORROW (CV) 9 2105.525 TOPSOIL BORROW (LV) 10 2211.501 AGGREGATE BASE, CLASS 5 FOR TRAIL (100% CRUSHED) 11 2350.501 TYPE LV 4 WEARING COURSE MIXTURE FOR TRAIL (C) 12 2411.618 MODULAR BLOCK RETAINING WALL 13 2501.515 15" RC PIPE APRON W/ TRASH GUARD 14 2501.515 24" CS METAL APRON W/ TRASH GUARD 15 2503.541 15" RC PIPE SEWER, DESIGN 3006 CLASS V 16 2503.541 EXTEND 24" STORM SEWER PIPE 17 2506.502 CONSTRUCT 48" DIAMETER MANHOLE, TYPE 406 18 2506.522 ADJUST FRAME AND RING CASTING (CB OR MH) 19 2506.522 ADJUST GATE VALVE CASTING 20 2511.501 RANDOM RIP RAP CLASS III 21 2521.501 4" CONCRETE WALK (PED RAMPS) 22 2531.501 CONCRETE CURB AND GUTTER 23 2531.618 TRUNCATED DOME 24 2557.603 FURNISH AND INSTALL 6' HIGH CHAIN LINK FENCE 25 2563.601 TRAFFIC CONTROL • 26 2564.618 ZEBRA CROSSWALK WHITE, POLY PREFORMED 27 2573.502 SILT FENCE, TYPE PREASSEMBLED 28 2573.602 STORM SEWER INLET PROTECTION 29 2573.602 HAY BALE DITCH CHECK 30 2575.505 SODDING TYPE SALT RESISTANT 31 2575.604 EROSION CONTROL BLANKET, CATEGORY 1 (WOOD FIBER BLANKET) ACRE 1.0 0.75 $ 5,000.00 $ 3,750.00 32 2575.605 SEEDING (INCL. SEED MIX 50B OR 60B, FERTILIZER, MULCH & DISC ANCHORING) ACRE 1.0 0.75 $ 1,700.00 $ 1.275.0C • LS 1.0 1.00 $ 6,000.00 $ 6,000.00 TR 25.0 30.0 $ 75.00 $ 2,250.00 TR 25.0 30.0 $ 75.00 $ 2,250.00 LF 90.0 192.0 $ 10.00 $ 1,920.00 CY 1,700.0 1,700.0 $ 10.00 $ 17,000.00 CY 400.0 - $ 9.00 $ CY 300.0 $ 7.00 $ CY 300.0 2.277.0 $ 12.00 $ 27,324.00 CY 300.0 385.0 $ 10.00 $ 3,850.00 TN 3,210.0 1,846.0 $ 13.00 $ 23,998.00 TN 665.0 743.4 $ 50.00 $ 37,167.50 SF 800.0 783.0 $ 19.00 $ 14,877.00 EA 7.0 7.0 $ 1,200.00 $ 8,400.00 EA 2.0 2.0 $ 600.00 $ 1,200.00 LF 100.0 99.0 $ 32.00 $ 3,168.00 LF 12.0 4.0 $ 50.00 $ 200.00 EA 1.0 1.0 $ 2,000.00 $ 2,000.00 EA 1.0 1.0 $ 250.00 $ 250.00 EA 2.0 1.0 $ 100.00 $ 100.00 CY 20.0 14.0 $ 70.00 8 980.00 SF 650.0 526.0 $ 4.00 $ 2,104.00 LF 100.0 $ 17.50 $ SF 136.0 96.0 $ 20.00 $ 1,920.00 LF 100.0 42.0 $ 20.00 $ 840.00 LS 1.0 1.00 $ 2,000.00 $ 2,000.00 SF 450.0 - $ 9.00 $ - LF 5,400.0 5,200.0 $ 1.60 8 8,320.00 EA 6.0 6.0 $ 140.00 $ 840.00 LF 500.0 - $ 2.00 $ SY 5,700.0 6,739.0 $ 2.10 $ 14,151.9C ESTIMATE NO. 5 (FINAL) $ 188,135.4( • • • CHANGE ORDER TKDA Engineers- Architects - Planners Compensating Saint Paul, MN July 31 20 06 Proj. No. 13276.002 Change Order No. 1 To Central Landscaping Inc. for Birch Street Trail Improvements for City of Lino Lakes, Minnesota You are hereby directed to make the following change to your contract dated June 13 , 20 06 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (use) (decrease) (age) the contract sum by Three Thousand Five Hundred Fourteen Dollars and 60//100 ($ 3,514.601. COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization): NET CHANGE = $ Amount of Original Contract $ 191,650.00 Additions approved to date (Nos. ) $ Deductions approved to date (Nos. ) $ Contract a Duet to date $ 191,650.00 Amount of this Change Order (Add) (Deduct) (No Change) $ (3,514.60) Revised Contract Amount $ 188,135.40 Approved City of Lino Lakes. Minnesota Owner By Approved Central Landscaping, Inc. - 4 0 - TKDA Thomas D. Pre■, P.E. White - Owner Pink - Contractor Blue - TKDA COMPENSATING CHANGE ORDER NO. 1 PERIOD ENDING: July 27, 2006 BIRCH STREET TRAIL IMPROVEMENTS CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 13276.002 Ilk MN /DOT CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT BIRCH STREET TRAIL IMPROVEMENTS 1 2021.501 MOBILIZATION LS 1.0 1.00 $ 6,000.00 $ 6,000.00 $ - $ 6,000.00 2 2101.502 CLEARING TR 25.0 30.0 $ 75.00 $ 2,250.00 $ 375.00 $ 1,875.00 3 2101.507 GRUBBING TR 25.0 30.0 $ 75.00 $ 2,250.00 $ 375.00 $ 1,875.00 4 2104.505 REMOVE (MILL) BITUMINOUS SURFACING LF 90.0 192.0 $ 10.00 $ 1,920.00 $ 1,020.00 $ 900.00 5 2105.501 COMMON EXCAVATION (P) CY 1,700.0 1,700.0 $ 10.00 $ 17,000.00 $ - $ 17,000.00 6 2105.501 DITCH /DETENTION BASIN EXCAVATION (P) CY 400.0 - $ 9.00 $ - $ (3,600.00) $ 3,600.00 7 2105.507 SUBGRADE EXCAVATION CY 300.0 - $ 7.00 $ - $ (2,100.00) $ 2,100.00 8 2105.522 SELECT GRANULAR BORROW (CV) CY 300.0 2,277.0 $ 12.0D $ 27,324.00 $ 23,724.00 $ 3,600.00 9 2105.525 TOPSOIL BORROW (LV) CY 300.0 385.0 $ 10.00 $ 3,850.00 5 850.00 $ 3,000.00 10 2211.501 AGGREGATE BASE, CLASS 5 FOR TRAIL (100% CRUSHED) TN 3,210.0 1,846.0 $ 13.00 $ 23,998.00 $ (17,732.00) $ 41,730.00 11 2350.501 TYPE LV 4 WEARING COURSE MIXTURE FOR TRAIL (C) TN 665.0 743.4 $ 50.00 $ 37,167.50 $ 3,917.50 $ 33,250.00 12 2411.618 MODULAR BLOCK RETAINING WALL SF 800.0 783.0 $ 19.00 $ 14,877.00 $ (323.00) $ 15,200.00 13 2501.515 15" RC PIPE APRON W/ TRASH GUARD EA 7.0 7.0 $ 1,200.00 $ 8,400.00 $ - $ 8,400.00 14 2501.515 24" CS METAL APRON W/ TRASH GUARD EA 2.0 2.0 $ 600.00 $ 1,200.00 $ - 5 1,200.00 15 2503.541 15" RC PIPE SEWER, DESIGN 3006 CLASS V LF 100.0 99.0 $ 32.00 $ 3,168.00 $ (32.00) $ 3,200.00 16 2503.541 EXTEND 24" STORM SEWER PIPE LF 12.0 4.0 $ 50.00 5 200.00 5 (400.00) $ 600.00 17 2506.502 CONSTRUCT 48" DIAMETER MANHOLE, TYPE 406 EA 1.0 1.0 $ 2,000.00 $ 2,000.00 $ - $ 2,000.00 18 2506.522 ADJUST FRAME AND RING CASTING (CB OR MH) EA 1.0 1.0 5 250.00 $ 250.00 $ - $ 250.00 19 2506.522 ADJUST GATE VALVE CASTING EA 2.0 1.0 $ 100.00 $ 100.00 $ (100.00) $ 200.00 20 2511.501 RANDOM RIP RAP CLASS III CY 20.0 14.0 $ 70.00 $ 980.00 $ (420.00) $ 1,400.00 21 2521.501 4" CONCRETE WALK (PED RAMPS) SF 650.0 526.0 $ 4.00 $ 2,104.00 $ (496.00) $ 2,600.00 22 2531.501 CONCRETE CURB AND GUTTER LF 100.0 - $ 17.50 $ - $ (1,750.00) $ 1,750.00 23 2531.618 TRUNCATED DOME SF 136.0 96.0 $ 20.00 $ 1,920.00 $ (800.00) $ 2,720.00 24 2557.603 FURNISH AND INSTALL 6' HIGH CHAIN LINK FENCE LF 100.0 42.0 $ 20.00 $ 840.00 $ (1,160.00) $ 2,000.00 25 2563.601 TRAFFIC CONTROL LS 1.0 1.00 $ 2,000.00 $ 2,000.00 $ - $ 2,000.00 26 2564.618 ZEBRA CROSSWALK WHITE, POLY PREFORMED SF 450.0 - $ 9.00 $ - $ (4,050.00) $ 4,050.00 27 2573.502 SILT FENCE, TYPE PREASSEMBLED LF 5,400.0 5,200.0 $ 1.60 $ 8,320.00 $ (320.00) $ 8,640.00 28 2573.602 STORM SEWER INLET PROTECTION EA 6.0 6.0 $ 140.00 $ 840.00 $ - $ 840.00 29 2573.602 HAY BALE DITCH CHECK LF 500.0 - $ 2.00 $ - $ (1,000.00) $ 1,000.00 30 2575.505 SODDING TYPE SALT RESISTANT SY 5,700.0 6,739.0 $ 2.10 $ 14,151.90 $ 2,181.90 $ 11,970.00 31 2575.604 EROSION CONTROL BLANKET, CATEGORY 1 (WOOD FIBER BLANKET) ACRE 1.0 0.75 $ 5,000.00 $ 3,750.00 $ (1,250.00) $ 5,000.00 02 2575.605 SEEDING (INCL. SEED MIX 50B OR 60B, FERTILIZER, MULCH & DISC ANCHORING) ACRE 1.0 0.75 $ 1,700.00 $ 1,275.00 5 (425.00) $ 1,700.00 COMPENSATING CHANGE ORDER NO. 1 $ 188,135.40 $ (3,514.60) $ 191,650.0( • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND: AGENDA ITEM 1H Julie Bartell, City Clerk September 11, 2006 Consider Adoption of Resolution No. 06 -150, Approving an application for Exempt Permit For raffle benefiting Cystic Fibrosis Foundation Simple Majority (3/5 Vote Required) The City has been informed that the Cystic Fibrosis Foundation is planning their 1st Annual Raffle Rally Ride on September 30, 2006. The schedule of events for the day includes a raffle drawing at the Circle Lex VFW at 7868 Lake Drive, for which local representatives of the organization have applied for an Exempt Permit for Lawful Gambling. All lawful gambling conducted in Minnesota requires authorization from the Minnesota Gambling Control Board in the form of a license, exempt permit or excluded authorization. An exempt permit may be issued to non - profit organizations conducting lawful gambling activity on five or fewer days during a calendar year. Minnesota Statutes, Section 349.166, Subdivision 2, does require non - profit applicants to notify the city and obtain local approval, with or without a 30 day waiting period. Because this request will be considered by the council only 19 days before the event, staff would recommend approval be granted with no waiting period. The application and other required information is on file in the city clerk's office. OPTIONS: 1. Approve Resolution No. 06 -150 approving an exempt permit to allow the Cystic Fibrosis Foundation to conduct a raffle on September 30, 2006; 2. Deny Resolution No. 06 -150 • • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 06 -150 APPROVING APPLICATION FOR EXEMPT LAWFUL GAMBLING PERMIT TO CONDUCT RAFFLE WHEREAS, Minnesota State Statutes, Section 349 requires non - profit organizations to be licensed by the Gambling Control Board, and WHEREAS, the Cystic Fibrosis (CF) Foundation has submitted an application to hold a raffle at the Circle Lex VFW at 7868 Lake Drive as part of their 1st Annual Cystic Fibrosis Raffle Rally Ride on September 30, 2006, and WHEREAS, the CF Foundation has met the requirements and is eligible to conduct gambling in the City; and WHEREAS, the Minnesota Gambling Control Board requires the City of Lino Lakes approve or deny this application by resolution; NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the off -site gambling activities of the Cystic Fibrosis Foundation to be held at the Circle Lex VFW on September 30, 2006. Adopted by the Lino Lakes City Council this 11th day of September, 2006 ATTEST: Julianne Bartell, City Clerk John Bergeson, Mayor • • The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • AGENDA ITEM 2A STAFF ORIGINATOR Al Rolek MEETING DATE September 11, 2006 TOPIC Consideration Resolution 06 -142 adopting the proposed 2007 Operating Budget for the City of Lino Lakes VOTE REQUIRED Simple Majority Minnesota State Statutes require the City of Lino Lakes to adopt and certify a proposed operating budget on or before September 15th of each year. The main goals in preparing the budget were to maintain current service levels to our citizens, ensure each department has adequate resources to perform their functions, provide for local street and storm drainage system maintenance, provide for the replacement of worn equipment and maintain or lower the city's tax rate. The proposed budget addresses these goals by providing resources to implement Council goals representing the greatest needs of the community, adding a general street/environmental worker, adding new police captain position (without adding to the total compliment of officers) and continuing the process of phasing in funding for the capital equipment replacement program and street maintenance. The budget proposed for 2007 is $9,609,245, an 11.64% increase from the budget adopted for 2006. The state's reimplementation of the market value homestead credit aid for 2007 provides the city the opportunity to meet its growing needs for infrastructure maintenance and maintain municipal services at current levels. The City Council, after long discussions and a number of compromises, has crafted a budget that meets these needs and lowers the city's tax rate to our taxpayers. The departmental budgets within the proposed budget may be further reviewed by the City Council and staff between September 11th and December 11th, for changes, if needed. 1. Adopt Resolution 06 -142 adopting the proposed 2007 Operating Budget. 2. Refer back to staff for further review. Option 1 -44a- • Council Member introduced the following resolution and moved its adoption: • • CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 06-142 RESOLUTION ADOPTING THE PROPOSED 2007 GENERAL OPERATING BUDGET FOR THE CITY OF LINO LAKES. WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a resolution setting out proposed General Fund revenues and expenditures for the upcoming fiscal year. NOW, THEREFORE BE IT RESOLVED that the following Proposed General Fund operating budget be adopted for 2007: 2007 PROPOSED GENERAL FUND BUDGET REVENUES: Property Taxes $7,298,995 Licenses and Permits 827,550 Intergovernmental Revenue 695,000 Charges for Services 248,500 Fines and Forfeitures 110,000 Interest on Investments 150,000 Miscellaneous 279,200 TOTAL PROPOSED GENERAL FUND REVENUES $9.609245 EXPENDITURES: Administration $1,311,470 Community Development 1,305,018 Public Safety 3,627,635 Public Services 2,575,122 Transfers 790,000 TOTAL PROPOSED GENERAL FUND EXPENDITURES $9.609.245 Julianne Bartell, City Clerk —44b- John J. Bergeson, Mayor • • Adopted by the Lino Lakes City Council this 11th day of September, 2006. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —44c- • AGENDA ITEM 2B STAFF ORIGINATOR Al Rolek MEETING DATE September 11, 2006 TOPIC Consideration of Resolution 06 -143 adopting the preliminary 2006 Tax Levy, collectible in 2007. Simple Majority VOTE REQUIRED Minnesota State Statutes require the City of Lino Lakes to adopt and certify a preliminary tax levy for the coming year on or before September 15th of each year. Market Value Homestead Credit Aid will be re- implemented by the state for 2007, allowing the City Council to respond to growing needs while lowering the city tax rate. The proposed budget incorporates 2 staff positions (one of which is a promotion) and continues the programs for the maintenance of the city's capital equipment and infrastructure. With these changes to the budget, the levy as proposed will increase by 6.64% over 2006, while the tax base grew by 11.37 %. The proposed levy is expected to result in a city tax rate of 40.047% for 2007, down from 41.362% in 2006. The proposed levy in Resolution 06 -143 is the City's maximum levy for 2006/07. The final levy may be decreased, but can not be more than the proposed levy when it is adopted in December. The total levy includes funding for the general operating budget, general bonded debt and a tax abatement under agreements between the City and Target and Kohl's. The levy may be further reviewed by the City Council and staff between September 11th and December 11th, for changes if necessary. OPTIONS 1. Adopt Resolution 06 -143 adopting the proposed 2006 tax levy, collectible in 2007. 2. Return to Staff for further review. 0 Option 1 -44d- • • • adoption: Council Member introduced the following resolution and moved its CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 06 -143 RESOLUTION ADOPTING AND CERTIFYING THE PRELIMINARY 2006 TAX LEVY, COLLECTIBLE IN 2007 WHEREAS, Minnesota State Statutes grant local governments the authority to levy property taxes to finance the operations of the local jurisdiction; and, WHEREAS, the City of Lino Lakes annually levies property taxes to finance General Fund operating costs and annual debt service on outstanding indebtedness; and, WHEREAS, the City Council of Lino Lakes has reviewed the proposed 2007 General Fund operating budget and the preliminary 2006 tax levy collectible in 2007; and, WHEREAS, the preliminary levy is the maximum that the City will levy for tax year 2006 collectible in 2007, and which may be lowered but cannot be increased before adopting the final tax levy; and, WHEREAS, the City Council must certify the preliminary 2006 tax levy collectible in 2007 to the Anoka County Auditor by September 15, 2006. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes, Anoka County, Minnesota, hereby does levy on a preliminary basis the following upon taxable property in said City of Lino Lakes: 1 Total amount levied in the year 2007 to be spread for taxes due and payable in the year 2007 is $8,506,723. 2. The total amount above levied is for the following purposes: General Operating Levy $7,430,427 Special Levies Tax Abatement — Target & Kohl's 128,568 General Bonded Debt Public Project Revenue Bond 119,952 Civic Complex Bond 1998A 353,031 G.O. Improvement Bond 2003B 21,844 G.O. Improvement Refunding Bond 2005B 97,152 G.O. Tax Abatement Bond 2006B 86,656 Equipment Certificates of 2004 107,016 Equipment Certificates of 2005 39,774 Equipment Certificates of 2005 122,303 Total General Obligation Bonded Debt 947,728 TOTAL LEVIES $8.506.723 Julianne Bartell, City Clerk John J. Bergeson, Mayor —44e- • • • Adopted by the Lino Lakes City Council this 11th day of September, 2006. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —44f- • AGENDA ITEM 2C STAFF ORIGINATOR: Al Rolek MEETING DATE: September 11, 2006 TOPIC: Resolution 06 -144 setting dates of Truth in Taxation hearings VOTE REQUIRED: Simple Majority All local government entities are required to hold Truth in Taxation hearings to receive public input on the proposed levy and general operation budget. Cities may not hold their initial hearings on the same dates as Counties and School Districts. Resolution 06 -144 would set Monday, December 11, 2006, at 6:00 p.m. as the • date for the City's Truth in Taxation hearing. A continuation hearing, if needed, would be held Monday, December 18, 2006 at 6:00 p.m. with final adoption of the 2006/07 tax levy and 2007 general operating budget immediately following the continuation hearing on December 18, 2006. Staff recommends adoption of Resolution 06 -144 setting the Truth in Taxation hearing dates. 1. Adopt Resolution 06 -144 setting Truth in Taxation Hearing dates. 2. Approve alternate dates for Truth in Taxation Hearings. Option 1. • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 06 -144 RESOLUTION SETTING DATES FOR THE TRUTH IN TAXATION HEARINGS FOR THE PROPOSED 2007 OPERATING BUDGET AND 2006 TAX LEVY COLLECTIBLE IN 2007 WHEREAS, governmental entities are required to hold Truth in Taxation hearings to receive public input on the proposed operating budget and tax levy; and, WHEREAS, cities may not hold their hearings on the same dates as Counties and School Districts; and, WHEREAS, the first two Mondays in December have been set aside exclusively for cities to hold their Truth in Taxation Hearings; and, WHEREAS, the City Council of Lino Lakes wishes to set their Truth in Taxation Hearings on these exclusive dates. NOW THEREFORE BE IT RESOLVED, that the City of Lino Lakes, Anoka County, Minnesota, that: 1. The initial Truth in Taxation hearing date is hereby set for Monday, December 11, 2006, at 6:00 p.m. 2. A continuation hearing, if needed, is scheduled for Monday, December 18, 2006 at 6:00 p.m. with final adoption of the 2006 -2007 tax levy and 2007 general operating budget immediately following the continuation hearing on December 18, 2006. John J. Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 11th day of September, 2006. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —44h-- • • • AGENDA ITEM 2D & 2D(i) STAFF ORIGINATOR Al Rolek MEETING DATE September 11, 2006 TOPIC VOTE REQUIRED BACKGROUND Public Hearing to Establish a Municipal Building and Facilities Capital Improvement Plan for 2006 — 2010 and Consideration of Resolution 06 -146 Approving a Municipal Buildings and Facilities Capital Improvement Plan for 2006 -2010 and Confirming Intent to Issue Bonds Simple Majority At the August 7 work session staff brought before the City Council an opportunity to refinance the outstanding Lease Revenue Bonds of 1998A, issued for the construction of the Civic Center Complex, with General Obligation Capital Improvement Plan bonds. The issuance of CIP bonds is authorized by Minnesota Statutes Section 475.521 and requires a public hearing on the capital improvement plan calling for the improvement to be financed in this manner. This refinancing effort is complicated somewhat by the operating lease between the City and the Centennial School District. The City's bond counsel has reviewed the original bond documents and has determined that, because the District leases and occupies approximately 20% of the Civic Center Complex for its ECFE, the City can only acquire and refinance the remaining 80% of the Complex that is comprised of the City Hall and Police buildings. However, the City will still realize present value savings in excess of $226,000 from the refinancing action. Staff has developed a Municipal Buildings and Facilities Capital Improvement Plan that includes the acquisition of the City Hall and Police building portions of the Civic Center Complex from the Lino Lakes EDA for consideration by the City Council. After holding the required public hearing on the CIP, staff recommends the adoption of Resolution 06 -146 approving the Municipal Buildings and Facilities Capital Improvement Plan and confirming the city's intent to issue bonds for the acquisition of the City Hall and Police building portions of the Civic Center Complex. 1. Adopt Resolution 06 -146. 2. Refer to Staff for further review. 3. Deny Resolution 06 -146. RECOMMENDA Option 1 -45a- • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 06 -146 RESOLUTION APPROVING MUNICIPAL BUILDINGS AND FACILITIES CAPITAL IMPROVEMENT PLAN FOR 2006 -2010 AND CONFIRMING INTENT TO ISSUE BONDS WHEREAS, there has been presented to the City Council a Municipal Buildings and Facilities Capital Improvement Plan for 2006 -2010 for the City prepared in accordance with Minnesota Statutes, Section 475.521; and, WHEREAS, in preparing the Plan the City Council considered the factors set forth in Minnesota Statutes, Section 475.521, Subd. 3; and, WHEREAS, a public hearing was duly called and held on the Plan and the City Council's intent to issue bonds for that part of the Plan consisting of the 0 acquisition of the City Hall and Police building portions of the Civic Center Complex from the Lino Lakes Economic Development Authority pursuant to the requirements of Minnesota Statutes, Section 475.521. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES THAT: • 1. The Municipal Buildings and Facilities Capital Improvement Plan for 2006 -2010 is hereby approved. 2. The City Council's intent to issue bonds pursuant to the Plan is hereby confirmed. The issuance of the bonds is subject to a referendum if a petition meeting the requirements of Minnesota Statutes, Section 475.521, Subd. 2 (c) requesting a vote on the issuance is filed with the City Clerk within 30 days after the date hereof. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 11th day of September, 2006. • • • The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • Minnesota Statutes, Section 475.521, requires that the City council consider certain factors in connection with its preparation of a Capital Improvement Plan. Accordingly, the following information is submitted for the Civic Center Complex included in the Municipal Buildings and Facilities Capital Improvement Plan for 2006 -2010 to be considered at the public hearing. 1. The condition of the City's existing infrastructure is considered to be good, with the Civic Center Complex being the only projected requirements, aside from routine maintenance. 2. All of the projected space in the city hall and police building portion of Civic Center Complex is expected to be occupied during the period covered by the Municipal Buildings and Facilities Capital Improvement Plan. 3. The estimated cost of acquiring the city hall and police building portion of the Civic Center Complex from the Lino Lake Economic Development Authority is approximately $3,600,000. 4. The acquisition of the city hall and police building portion of Civic Center Complex will reduce the property tax resources necessary to finance the Civic Center Complex. 5. The overlapping debt in the City is estimated to be $567,670,000, exclusive of debt supported by revenues. 6. The Civic Center Complex transaction will result in cost savings to the City. 7. The average annual operating costs of the city hall and police building portion of Civic Center Complex for the three year period ended December 31, 2005 was approximately $430,000. 8. Staff does not believe there is a realistic opportunity to provide the same services through shared facilities with other governmental units. • • CITY OF LINO LAKES MUNICIPAL BUILDINGS AND FACILITIES CAPITAL IMPROVEMENT PLAN FOR 2006 — 2010 The Municipal Buildings and Facilities Capital Improvement Plan for 2006 — 2010 is prepared pursuant to the requirements of Minnesota Statutes, Section 475.521. The Plan is intended to cover only municipal buildings and facilities and is not intended to include other capital improvements which the City expects to acquire or construct. This Plan covers the period of September 1, 2006 through September 1, 2010 and is subject to amendment form time to time by action of the City Council. The municipal building and facilities requirements included in this Plan is the acquisition of the city hall and police building portions of the existing Civic Center Complex from the Lino Lakes Economic Development Authority at such time as significant financing costs savings can be achieved, possibly on or about December 1, 2006 at an estimated cost of approximately $3,600,000 to provide for the continued city hall and public safety needs of the City. The cost of this acquisition would be paid from the proceeds of general obligation bonds of the City payable from property taxes. -45e- 0 0 a z w w 0 re a J 0 N w J U LL 0 z N v) 0 W z_ a J J � O • m ▪ Q0 LL c. N O U , �_ z O 2 N f- J Q F O ER O O O O 0 ED r) ER O O O O C) EA EA EA EA GI- I ax Levy R ER EA EA EA ER 0) C 'O C O m 0 0 O O 0 N M EA ER 0 O O O 0 N f7 ER EA 69 EA PROJECT FUNDING SI N N EU N N Q EA EA EA ER EA EA I$ - Other $ 400,000 $ 400,000I fA ER EA EA Facilities Fund I ER EA 69 ER 64 EA PROJECT COSTS 1 0 0 O O O 0 r) EA $ 3,600,000 ER 69 EA EA EA EA EA ER EA ER EA EA EA 69 EA ER 0 0 O O O 0 Eri EA $ 3,600,0001 EA EA ER ' EA 0 0 0 0 0 CD M ER EA EA EA ER ER 19. 12006 Purchase City Hall & Police Bldgs from EDA 1 m 0 a (fl 00 N m m o m a GRAND TOTAL - 00 N 0- r 00 N CO 00 N a CO 0 N -o E) 00 011 a 0) 00 N -c 0 0 N r C C C\ • • Springsted Incorporated 380 Jackson Street. Suite 300 Saint Paul, MN 55101 -2887 Tel: 651 - 223 -3000 Fax: 651- 223 -3002 www.springsted.com September 8, 2006 Mayor Bergeson and City Council Members Mr. Gordon Heitke, Administrator Mr. Al Rolek, Finance Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 RE: Partial Refinancing of Lino Lakes Economic Development Authority 1998A (Civic Center Complex) Background In 1998, the construction of the Civic Center Complex was financed using lease revenue bonds issued by the City's Economic Development Authority (EDA). Lease payments of an amount sufficient to cover debt service are made by the City to the EDA annually. The original issue size was $5,350,000 and the bonds have a 20 year term, maturing in 2019. Ownership of the Civic Center Complex would be transferred to the City upon final payment of the bonds. The first call date was 2/1/2006. In 2003, the Minnesota Legislature enacted into law a program that allows home rule and statutory cities to establish a capital improvement program and issue bonds for certain capital improvements without an election. Eligible improvements include city halls, public safety facilities and public works facilities. Such bonds would be general obligation (GO) backed capital improvement plan (CIP) bonds. In order to qualify projects as CIP bondable improvements, a City must adopt a five year capital improvement plan following a public hearing. Upon adoption, there is a 30 day reverse referendum period. The annual debt service of bonds issued under this authority may not exceed 0.16% of market value or about $2.7 million. This level of debt service would support about $31 million of bonds. The City has not used this financing before and so the entire $31 million is available. The bond issue size needed to refinance the outstanding balance on the existing lease revenue bonds would be about $4.3 million, which is well below this cap. Refunding Opportunity Refinancing using new lease revenue bonds results in minimal savings (non GO backed to another non GO backed bond). The estimated present value savings without converting to GO CIP bonds was estimated to be $100,739 in August. GO backed bonds result in the lowest interest rates. Using the 2003 CIP bonding authority, the City could issue GO CIP bonds to refinance the EDA bonds to increase the resulting savings. Upon adoption of the Capital Improvement Plan, the City would be authorized to issue CIP refunding bonds. Even though the facility was built prior to the CIP bond law, the purchase from the EDA occurs when the bonds are refinanced, so the 2003 law would apply. —45g- Pub', Sector Advzsars • • • City of Lino Lakes September 8, 2006 Page 2 Refinancing all of the 1998A bonds as GO CIP Refunding Bonds was estimated to save $213,314 in August. The present value savings as a percentage of the refunded debt service was 4.7 %. This is well above the 3% threshold set by the State for advance refundings. Although this is not an advance refunding, as they would be refinanced after the call date, the 3% threshold is a consideration. Annual savings through 2019 would average $21,191. Education Center Usage of Facility The Council scheduled a public hearing regarding a CIP and issuance of CIP refunding bonds, and Kennedy & Graven, Bond Counsel together with Springsted began to prepare for issuance of refunding bonds under the 2003 statute. As the underlying documents were reviewed, we became aware that the Early Childhood Education Center was leased to and operated by Independent School District No. 12 (School District) which raised a question about eligibility for funding under the 2003 CIP legislation. The CIP legislation is very narrow in its description of eligible CIP Bond improvements. It clearly includes city halls, public works facilities and public safety buildings, but it specifically excludes parks, roads, and other administrative offices. While there may be circumstances where recreational and education programs are considered part of the municipal function of a city hall, the early childhood education facility in Lino Lakes is somewhat different. First, it was specifically constructed as an educational facility, according to specifications of the School District. Second, it is leased to the School District, which operates the facility independently from the City, for a term that extends (potentially) to 2011. Third, the school district's lease payments align with the School District's share of the original facility cost. As a result, Kennedy & Graven advised staff that CIP refunding bonds would be available to refinance the portion of the existing debt related to the City Hall and Police Station, but CIP bonds could not be used to refinance the facility leased to the School District. Alternatively, the City could also review the possibility of refunding the entire 1998 debt with lease- purchase bonds through the EDA, as in the original transaction. Because this analysis was still in process at the time of the workshop on September 6, and we could only assure Mr. Rolek that the lease revenue option provided savings in the range of $180,000, it appeared that the hearing was not necessary and that savings may be less, subject to completion of the analysis. Mr. Rolek suggested canceling the public hearing on the capital improvement plans, based on the feasibilities competed at the time. Partial Refunding Option Springsted Incorporated and Kennedy & Graven continued to work to find a viable option to allow the City of Lino Lakes to capture the maximum interest savings available while complying with state and federal laws. The two most viable options were as follows: • Complete the refunding using lease revenue bonds. Present value savings had improved because interest rates dropped by about 40 basis points since the last analysis. Present value savings for this option are now estimated to be $182,665. While not as much savings as the CIP Bonds, this was substantial. • Refunding only the portion of the debt representing the city hall and police building. These two components comprise about 80% of the Civic Center Complex. The GO CIP Bonds would refund 80% of the lease revenue bonds, paying off the longest maturities of those bonds. The remaining 20% lease revenue bonds would be made up of only early maturities and would be paid in full by 2010. Upon final payment of the outstanding lease revenue bonds, title to the Civic Center Complex would transfer to the City. In order to keep debt level, smaller principal payments on the GO CIP Bonds would be made until 2010 and then starting in 2011 only payments on the CIP Bonds would be in place. With improved interest rates and selecting the longer maturities with the highest rates to refund, we were able to improve savings. Estimated savings for this partial GO CIP • • • City of Lino Lakes September 8, 2006 Page 3 refinancing is estimated to be $226,115. The Bond issue size is $3,040,000 and with the smaller issue size, the net present value savings as a percentage of refunded debt is now 6.72 %, more than double the minimum requirement for advance refundings discussed in the background section of this letter. On September 7, 2006, a review by both Springsted Incorporated and Kennedy & Graven was completed along with city staff. The partial refunding was determined to be the most beneficial. Since the public hearing is needed for this option, we advised staff to complete the public hearing process, as advertised, on Monday, September 11. Timing The bonds are not scheduled to be sold until October 23. Adoption of the resolution approving the five year CIP is needed by September 11 so that the 30 day reverse referendum expires before an Official Statement bond offering document is released. The City Council will be asked to authorize the sale date and the bond offering on September 25 when a Recommendation document and resolution authorizing proceeding with the sale will be presented. We apologize for any confusion about the necessity of the public hearing as we reworked the transaction to comply with the original intent of the building usage and the definitions in the statutes. Through our best efforts, both Springsted Incorporated and Kennedy & Graven are able to present a solution that provides savings exceeding the original estimates and a smaller transaction size which translates into a more efficient refunding. In addition, we have identified another refunding opportunity for the 1996B Water Revenue Bonds that would result in present value savings of about $45,000 over the life of the bonds. By offering these refundings at the same time, the savings and effort are improved through shared printing costs, staff preparation (one set of marketing documents instead of two) and rating fees. We've enclosed an update of interest rates for government bonds, showing the recent reduction in interest rates. We are also enclosing the summary pages for the partial refunding of the lease revenue bonds with GO CIP Bonds with current estimates. Please let us know if you have any questions or wish to discuss this further. We appreciate the opportunity to serve you. Respectfully, Terri Y. Heatari;Serior Vice President Client Representative Cc: Steve Bubul, Kennedy & Graven Dave Jaye, Springsted Incorporated Rob Scott, Springsted Incorporated —45i- • • • $3,040,000 City of Lino Lakes, Minnesota General Obligation Capital Improvement Plan Refunding Bonds, Series 2006E Current Refunding of Series 1998A (80% of Prior Bonds) Preliminary Feasibility Summary Dated 11/01/2006 ( Delivered 11/01/2006 Sources Of Funds Par Amount of Bonds $3,040,000.00 Transfers from Prior Issue DSR Funds 394,842.50 Issuer Transfer of Accrued Interest 58,825.00 Total Sources $3,493,667.50 Uses Of Funds Deposit to Current Refunding Fund 3,423,825.00 Costs of Issuance 40,000.00 Total Underwriter's Discount (0.950 %) 28,880.00 Rounding Amount 962.50 Total Uses $3,493,667.50 ISSUES REFUNDED AND CALL INFORMATION Prior Issue Call Price 100.000% Prior Issue Call Date 12/01/2006 SAVINGS INFORMATION Net Future Value Benefit $285,743.86 Net Present Value Benefit $226,115.08 Net PV Benefit / $3,736,121.70 PV Refunded Debt Service 6.052% BOND STATISTICS Average Life 7.829 Years Average Coupon 3.9077258% Net Interest Cost (NIC) 4.0290704% True Interest Cost (TIC) 4.0479181% Series .:006 R 1 P8A EPA :t .M67,1; PURPOSE / ,7/ 4,2006 / 10 :06,1M Spr ngsted —45 j — • • • $3,040,000 City of Lino Lakes, Minnesota General Obligation Capital Improvement Plan Refunding Bonds, Series 2006E Current Refunding of Series 1998A (80% of Prior Bonds) Debt Service Comparison Date Total P +I Escrow Existing D/S Net New D/S Old Net D/S Savings 02/01/2007 29,396.25 (9,914.11) 250.467.50 269,949.64 329,821.04 59,871.40 02/01/2008 117,585.00 - 280,125.00 397,710.00 438,832.08 41,122.08 02/01/2009 117,585.00 - 288,250.00 405,835.00 446,957.08 41,122.08 02/01/2010 217,585.00 - 99,750.00 317,335.00 333,457.08 16,122.08 02/01/2011 428,935.00 428,935.00 444.957.08 16,022.08 02/01/2012 427,280.00 - 427,280.00 445,457.08 18,177.08 02/01/2013 435,255.00 435,255.00 449,902.08 14,647.08 02/01/2014 432,317.50 432,317.50 448,327.08 16,009.58 02/01/2015 433,650.00 433,650.00 450,477.08 16,827.08 02/01/2016 439,220.00 439,220.00 451.577.08 12,357.08 02/01/2017 443,815.00 - 443,815.00 456,247.08 12,432.08 02/01/2018 447,415.00 447,415.00 459,579.58 12,164.58 02/01 /2019 - - 66,732.08 66,732.08 Total $3,970.038.75 (9,914.11) $918.592.50 $4,878,717.14 $5,222,323.50 $343,606.36 PV Analysis Summary (Net to Net) Net FV Cashflow Savings 343,606.36 Gross PV Debt Service Savings 696,121.70 Effects of changes in DSR investments (422,026.34) PV of Escrow Eamings 9,882.22 Net PV Cashflow Savings @ 3.903 %(Bond Yield) 283,977.58 Total Cash contribution (58,825.00) Contingency or Rounding Amount 962.50 Net Future Value Benefit $285,743.86 Net Present Value Benefit $226,115.08 Net PV Benefit / $1,301,135.74 PV Refunded Interest 17.378% Net PV Benefit / $3,736,121.70 PV Refunded Debt Service 6.052% Net PV Benefit / $3,365,000 Refunded Principal 6.720% Net PV Benefit / $3,040,000 Refunding Principal 7.438% Refunding Bond Information Refunding Dated Date 11/01/2006 Refunding Delivery Date 11/01/2006 Semen _006 Set 931 L7JA a ; SJA'.:7EJVR/'OSE 9/S '20196 ' 70:96 .�Lf plringstod —45k- o9G • • The Markets provides information on interest rate trends both in the municipal bond area and in the investment area. We recommend The Markets be used in conjunction with other financial information on our site as well as the many sources found in our Links section. The Municipal Bond Market Primary indicators of the municipal bond market are provided by the Bond Buyer newspaper published by Thomson Financial. The indexes represent weekly averages, based upon estimates from municipal securities underwriters, of the yields which would be offered to investors if an issuer were to bring certain types of securities to market at par on a given day. These indexes are named after the number of issuers used in each index (the same issuers are used each week): 20 Bond Index - An estimation of the yield which would be offered on 20 -year general obligation bonds with a composite rating of approximately "A." 25 Bond Index - An estimation of the yield which would be offered on 30 -year revenue bonds. The 25 issuers used for this index cover a broad range of types of issues (transportation, housing, hospitals, water and sewer, pollution control, etc.) and vary in ratings from Moody's Baal to Aaa and Standard and Poor's A to AAA, for a composite rating of Moody's Al or Standard and Poor's A +. The accompanying chart provides a five -year trend of two primary indices: the Bond Buyer25 -bond index and the Bond Buyer20 -bond index. • • • BBI 25 -bond (Revenue) and 20 -bond (G.O.) Rates for 5.9% Five Years Ending September 7, 2006 5.7% 5.5% 5.3% 5.1% 4.9% 4.7% 4.5% 4.3% 4.1 % — 9m2006 25 bond: 4.88% 20 bond: 4.34% \0\ . \OrL OL�� Ol.,\� 0�4 \ \03c :: \ \� \5 \\ORgO��ex �� \O ��,\06h�O,��\0`0 Dates The Treasury Market BBI 25 Bond BBI 20 Bond U.S. Treasury obligations are the foundation of the credit markets. The accompanying chart provides a five -year trend of bills, notes and bonds covering a range of maturities. 7.00% 6.00% 5.00% cn 4.00% co CC 3.00% 2.00% 1.00% 0.00% 10 -year, 1 -year and 3 -month Treasury Rates for Five Years Ending September 1, 2006 1j ,71 Prat ,\ \O\ \O�' \00' \00' N \O`b ,\\O' O� \ \O?` N \ob` N \Ot` ,\ \O� O� \ \O") ,\43 \ \O`° \ \O`° Dates — 10-Year — 1 -Year — 3Nbnth 9/1/2006 10 -yr: 4.73% 1 -yr: 4.99% 3 -mnth: 5.02% ed by Springsted ncorporated • • • AGENDA ITEM 3A STAFF ORIGINATOR: Gordon Heitke, City Administrator MEETING DATE: September 11, 2006 TOPIC: Charter Amendment VOTE REQUIRED: 3/5 BACKGROUND The City Council was presented with a petition with more than 500 signatures at its September 26, 2005 meeting. The petition requested that the City Council place the question of whether "to not allow City Council Members (including the Mayor) to also be members of the Lino Lakes Charter Commission" on the November 2006 election ballot. The City attorney reviewed the petition and advised the City Council that the petition was advisory in nature and that it is the decision of the Council whether to carry out the request of the petitioners. Based on the requirements of Minnesota Statutes, Section 410.12, Subdivision 5, the proposed charter amendment was put into ordinance form, given a first and second reading and submitted to the Charter Commission for their approval, rejection or substitution. The Charter Commission discussed the proposed amendment at their April 13, 2006 and July 13, 2006 meetings. The Charter Commission proposed a revised amendment as described in the attached correspondence. The City Council discussed this issue at their September 6, 2006 work session and directed staff to prepare the amendment as requested in the petition and with no revisions for placement on the November 7, 2006 general election ballot. The City Attorney has prepared the ballot question in the form of the attached resolution; the language must be submitted to Anoka County by September 15, 2006 in order to be included on the November ballot. OPTIONS: 1. Approve Resolution 06 -155 referring a proposed amendment of the Lino Lakes City Charter to the voters as a ballot question at the general election scheduled for November 7, 2006; 2. Deny Resolution 06 -155. -46a- • ATTACHMENTS • • 1. Resolution 06 -155; 2. Petition proposing charter amendment and requesting referendum, dated September 26, 2005; 3. Charter Commission memo to Council, dated July 19, 2006 -46b- 41) Council Member introduced the following resolution and moved its adoption: • • CITY OF LINO LAKES RESOLUTION NO. 06 -155 REFERRING A PROPOSED AMENDMENT OF THE LINO LAKES CITY CHARTER TO THE VOTERS AS A BALLOT QUESTION AT THE GENERAL ELECTION SCHEDULED FOR NOVEMBER 7, 2006 WHEREAS, the Lino Lakes City Council received an advisory petition from residents requesting the amendment to the Lino Lakes City Charter regarding "conflicts of interest "; and WHEREAS, the Lino Lakes City Council adopted by ordinance an amendment to the Lino Lakes City Charter, Chapter II, Section 2.04 Incompatible Offices to provide that no member of the City Council shall be a member of the Charter Commission; and WHEREAS, the Lino Lakes City Council forwarded the proposed ordinance amending the City Charter to the Charter Commission for study and review pursuant to Minn. Stat. § 410.12, Subd. 5 (2004); and WHEREAS, the Lino Lakes Charter Commission has reviewed the proposed ordinance and recommended approval of a substitute amendment and further recommended that the City Council adopt the substitute amendment without voter approval pursuant to Minn. Stat. § 410.12, Subd. 7 (2004); and WHEREAS, the City Council has determined not to approve the substitute Charter amendment as proposed by the Charter Commission as either a non -voter approved Charter amendment under Section 410.12, Subd. 7 (2004) or as a voter - approved amendment to the Charter pursuant to Section 410.12, Subd. 5 (2004); and WHEREAS, the City Council has determined to present the original proposed Charter amendment to the voters as a ballot question pursuant to Minn. Stat. § 410.12, Subd. 5 (2004). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes as follows: 1. The following question shall be placed on the ballot at the upcoming general election scheduled for November 7, 2006: -46c- • • • Should Chapter II (Form of Government), Section 2.04 (Incompatible Offices) of the Lino Lakes City Charter be amended to read as follows: (proposed new language in bold print): "Section 2.04 Incompatible Offices No Member of the Council shall be a member of the City Charter Commission, hold any paid municipal office or employment through the City other than that to which elected. Further, until one (1) year after the expiration of his /her term, no Mayor or Council Member shall be appointed or employed by the City in a compensated position which was created, or the compensation for which was increased during his /her term as Mayor or Council Member." 2. The form of the ballot question shall be fixed as set forth in the attached proposed ballot question. 3. Minn. Stat. § 410.12, Subd. 4 (2004) provides: "If 51% of the votes cast on any amendment are in favor of its adoption, copies of the amendment and certificates shall be filed, as in the case of the original charter and the amendment shall take effect in 30 days from the date of the election or at such other time as is fixed in the amendment." Adopted by the Lino Lakes City Council this 11th day of September, 2006. John Bergeson, Mayor Julianne Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: -46d- Robert Bening 6788 E Shadow Lake Road The Petition. Al Demotts 7140 Rice Lake Road 09/26/2005 Petition To Stop A Conflict Of Interest We the undersigned, who are registered voters in the City of Lino Lakes (the City), request the City Council and /or the City Charter Commission to place on the November, 2006 state general election a referendum. This referendum would amend the City Charter to not allow the City Council members (including the Mayor) to also be members of the Lino Lakes Charter Commission. Proposed change to the Charter. On page three of the Lino Lakes City Charter. In Chapter II Section 2.04 insert "be a member of the City Charter Commission,". Section 2.04 would be as follows: Section 2.04. Incompatible Offices. No member of the Council shall be a member of the City Charter Commission, hold any paid municipal office or employment through the City other than that to which elected. Further, until one (1) year after the expiration of his/her term, no Mayor or Council Member shall be appointed or employed by the City in a compensated position which was created, or the compensation for which was increased, during his/her term as Mayor or Council Member. Change to the Minnesota State Statutes Chapter 410 Section .05 before August 1, 2004 Subdivision 1. Appointment. No person shall be disqualified from serving on a charter commission by reason of holding any other elective or appointive office other than Judicial. After August 1, 2004 Except as otherwise provided in the charter, no person shall be disqualified from serving on a charter commission by reason of holding any other elective or appointive office other than judicial. The charter may provide that members of the governing body of the city cannot serve on the charter commission. Council authority to amend the Charter Minnesota State Statute CHAPTER 410 CLASSIFICATION; CHARTERS Section: 12 Amendments Subdivision 5. Amendments proposed by council. The council of any city having a home rule charter may propose charter amendments to the voters by ordinance. Any ordinance proposing such an amendment shall be submitted to the charter commission. Within 60 days thereafter, the charter commission shall review the proposed amendment but before the expiration of such period the commission may extend the time for review for an additional 90 days by filing with the city clerk its resolution determining that an additional time for review is needed. After reviewing the proposed amendment, the charter commission shall approve or reject the proposed amendment or suggest a substitute amendment. The commission shall promptly notify the council of the action taken. On notification of the charter commission's action, the council may submit to the people, in the same manner as provided in subdivision 4, the amendment originally proposed by it or the substitute amendment proposed by the charter commission. The amendment shall become effective only when approved by the voters as provided in subdivision 4. If so approved it shall be filed in the same manner as other amendments. Nothing in this subdivision precludes the charter commission from proposing charter amendments in the manner provided by subdivision 1. From page 5 of the Lino Lakes City Charter CHAPTER III COUNCIL PROCEDURE Section 3.04. ordinances, Resolutions and Motions. (Amended) Subdivision 1. Except as otherwise provided in this Charter or state law, an affirmative vote of three (3) or more members of the Council shall be required for the adoption of all ordinances, resolutions, and motions. The votes of Council Members on any action taken shall be recorded in accordance with state law -46f- • Memorandum To: Lino Lakes City Council From: Lino Lakes Charter Commission Date: July 19, 2006 Re: Proposed amendment to the City of Lino Lakes Charter, Chapter II, Section 2.04 CC: Lino Lakes Charter Commission Members Proposed Amendment to the City of Lino Lakes Charter, Chapter II, Section 2.04 as submitted by Robert Bening and Al Demotts on bequest of several residents: On page three of the Lino Lakes City Charter : In Chapter II Section 2.04 insert "be a member of the City Charter Commission, ". The proposed amendment was presented to the Charter Commission for review at our April 13 meeting. At that time, a subcommittee was appointed to study the proposal and recommend an appropriate course of action; and to seek additional clarification from city attorneys, William G. Hawkins and Associates. Chair Warren, with assistance from City Clerk Julianne Bartell, obtained clarification of our options in a May 12, 2006 correspondence from Barry A. Sullivan and subsequent e-mail and voice mail conversations. This information was conveyed to Commissioners Dahl, Trehus and Duffy who .formed the subcommittee, and communicated to all Charter Commission Members in the July meeting pack. The Charter Commission, at our July 13 meeting, accepted the recommendation presented by Council with an additional revision below: Proposed Revision to Amendment approved by the Charter Commission on July 13, 2006: In Chapter II Section 2.04 also insert "However, one member of the Council may serve as a non - voting liaison to the City Charter Commission ": The Amendment would then read: Section 2.04 Incompatible Offices. No member of the Council shall be a member of the City Charter Commission, hold any paid municipal office or employment through the City other than that to which elected. However, one member of the Council may serve as a non - voting liaison to the City Charter Commission. Further, until one (1) year after the expiration of his/her term, no Mayor or Council Member shall be appointed or employed by the City in a compensated position which was created, or the compensation for which was increased, during his/her term as Mayor or Council Member. The Charter Commission wishes the Council to know that our intention in making this revision is to first address the concerns of citizens who proposed the amendment; and to further retain an option for Charter membership that will allow enhanced communication between the Council and Charter members, which we feel is essential. The Commission also recommends that the Council approve this amendment under Section 410.12, Subd. 7, by ordinance, rather than by referendum. We believe this is an appropriate path to meet the needs of our citizens, and our city attorney has indicated it is an acceptable procedure for this amendment. We urge the Council to move ahead at the next Council meeting to adopt both the resolution to approve the revised amendment above, and a resolution to approve such amendment by ordinance. Respectfully submitted, Paulette Warren Chair, Lino Lakes Charter Commission • • AGENDA ITEM 3B STAFF ORIGINATOR (S) Dan Tesch /AI Rolek MEETING DATE TOPIC VOTE REQUIRED September 11, 2006 Amendment to the Personnel Policy Simple Majority In order for non -union employees to participate in the State's Health Care Savings Plan, enabling language must be placed in our Personnel Policy. The following amendment is recommended to fulfill this requirement: 207.27 The City agrees to establish a Post - Retirement Heath Savings Account (HSA) for eligible non- union employees. The purpose of this program is to allow employees to save money on a tax -free basis to pay for health - related expenses after separation from service with the City. The terms for participation are as follows: 1. All non -union employees are required to participate in the HSA program. 2. Any unused vacation and sick leave severance compensation will be contributed into the HSA upon termination. Eligible non -union employees may choose and will be allowed to use any unused vacation time at the end of their employment prior to termination. 3. In addition to item 2, eligible non -union employees having 25 or more years of PERA membership shall contribute 3% of their salary into their HSA. Those having less than 25 years of PERA membership shall contribute 2% of their salary into their HSA. Contributions shall be calculated and submitted each pay period. 4. All other terms and conditions of this plan are outlined in the plan documents. 1. Approve the enabling language to the Personnel Policy. 2. Refer to Staff for further review. 3. Deny the request. AMEND Option 1 -47- • • • AGENDA ITEM 6 A STAFF ORIGINATOR: Jeff Smyser C. C. MEETING DATE: September 11, 2006 TOPIC: Second Reading, Ordinance 08 -06: Rezone to Planned Unit Development The Preserve BACKGROUND The City Council approved the first reading of the ordinance on August 28. This is the second reading. I have added a brief statement in Section 3 of the ordinance stating that the requirements of the R -1X zone and the rest of the zoning ordinance apply to anything not specifically laid out in the development plans. This would include such things as accessory building sizes, accessory uses, etc. OPTIONS 1. Approve the second reading of Ordinance 08 -06, rezoning the site to Residential Planned Unit Development 2. Return to staff with direction. RECOMMENDATION Option 1 • • Council Member introduced the following ordinance and moved its adoption: CITY OF LINO LAKES ORDINANCE 08 -06 APPROVING REZONING FROM R -1 SINGLE FAMILY RESIDENTIAL AND RURALTO RESIDENTIAL PLANNED UNIT DEVELOPMENT (PUD ) FOR THE PRESERVE The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: Section 1: Findings The City Council makes the following findings regarding the application for rezoning the property described below, based on the factors listed in Section 2, Subd. 1E of the Lino Lakes zoning ordinance: 1. Integra Homes submitted an application for an amendment to the zoning ordinance to rezone land to Planned Unit Development (PUD). The currently zoning of the site is R -1, Single Family Residential and R, Rural. The proposal includes platting the site as The Preserve. 3. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official City Comprehensive Plan. a. The comprehensive plan guides the part of the site to be built on for Low Density Sewered Residential land use and it is within the Stage 1 (pre -2010) growth area. b. Most of the portion of the site to be developed for home sites is within the existing Metropolitan Urban Service Area, though an additional three acres of MUSA is needed. The City has ample MUSA reserve to be allocated. c. The comprehensive plan supports the greenway concept. d. The project implements the Parks, Natural Open Space /Greenways and Trails System Plan, which is part of the Comprehensive Plan, by creating a conservation development to provide an important segment of a larger greenway. 4. The proposed use is compatible with present and future land uses of the area. Single family residential development exists to the east and north, and development of this site would be an extension of that northern neighborhood. Land to the west is guided for future residential development. Development cannot occur to the south due to extensive wetlands. 5. By its very nature, a conservation development PUD creates a design and performance standards tailored to the site itself. Some specific performance standards are listed in the • • • ordinance, but many are created with the project approval. Upon compliance with the conditions of approval set forth in Resolution 06 -137, the proposed uses will conform with performance standards contained in the zoning ordinance and other requirements. 6. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. Utilities are immediately available on abutting property, as are the stubbed roads. Municipal water and sanitary sewer are available to the site and sufficient capacity exists. 7. Traffic generation by the proposed use is within capabilities of streets serving the property. Section 2 The Zoning Ordinance of the City of Lino Lakes, Anoka County, Minnesota, passed by the City Council on March 10, 2003 is hereby amended by rezoning from R -1, Single Family Residential and Rural to Residential Planned Unit Development pursuant to the provisions of the Zoning Ordinance of the City of Lino Lakes, the following described real estate: The Southwest Quarter of the Southeast Quarter and that part of the West Half of the Southeast Quarter all in Section 28, Township 31, Range 22, Anoka County, Minnesota, except GEMINI ESTATES and TRAPPERS CROSSING according to the recorded plats thereof, Anoka County, Minnesota; also except that part of said quarter- quarter described as follows: Commencing at the northwest comer of said quarter - quarter; thence South 89 degrees 29 minutes 30 seconds East along the north line thereof 360 feet to the point beginning; thence continuing South 89 degrees 29 minutes 30 seconds East along said north line 388.48 feet; thence South 22 degrees 30 minutes West 345 feet; thence South 21 degrees 12 minutes East 166.94 feet; thence North 89 degrees 29 minutes 30 seconds West 320 feet; thence North 0 degrees 22 minutes 58 seconds East to the point of beginning; and also except that part of said quarter - quarter described as follows: Beginning at the northeast corner of said quarter- quarter; thence South 0 degrees 33 minutes 07 seconds West along the east line thereof 170.04 feet to Point "A'; thence North 89 degrees 29 minutes30 seconds West 418.54; thence North 22 degrees 30 minutes East 183.38 feet to the north line of said quarter - quarter; thence South 89 degrees 29 minutes 30 seconds East along said north line 350 feet to the point of beginning; and also except that part of said quarter - quarter described as follows: Beginning at said Point "A "; thence North 89 degrees 29 minutes 30 seconds West 272.96feet; thence South 22 degrees 30 minutes West 223.24 feet; thence South 89 degrees 29 minutes 30 seconds East parallel with the north line of said quarter - quarter 356.42 feet, more or less, to the east line of said quarter - quarter; thence North 0 degrees 33 minutes 07 seconds East along said east line 207 feet, more or less, to the point of beginning, except that part thereof taken for road purposes. AND That part of the Northwest Quarter of the Northeast Quarter of the Section 33, Township 31, Range 22, Anoka County, Minnesota, lying northwest of the west right -of -way line of Holly Drive. - 50 - Ordinance 08 -06, page 2 • • • Section 3 Development shall conform with plans, requirements, and conditions of approval listed in Resolution 06 -137 and associated information. Any elements of the site not specifically addressed in the plans, requirements, and conditions of approval shall be subject to the requirements of the R1 -X zone, other aspects of the zoning ordinance, and other applicable official controls. Section 4 As above amended, said Zoning Ordinance shall stand as initially passed and previously amended. Section 5 This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Adopted by the Lino Lakes City Council this day of 2006. John J. Bergeson, Mayor ATTEST: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2006. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. - 5 1 - Ordinance 08 -06, page 3 AGENDA ITEM 6.B. • STAFF ORIGINATOR: Paul Bengtson MEETING DATE: September 11, 2006 TOPIC: Resolution 06 -145 Conditional Use Permit — Private Dog Kennel 575 Ash Street BACKGROUND Margo Polta has requested approval of a Conditional Use Permit to allow a private dog kennel at 575 Ash Street. This application is required due to the current animal ordinance which limits the number of dogs kept on this property. The dog ordinance of the city code limits the number of dogs on a property to two. This can be increased to four with the approval by the city of a Conditional Use Permit and a license for a private dog kennel. The applicant is proposing to keep three adult dogs on the premises. ANALYSIS • Comprehensive Plan, Land Use and Zoning: The table below identifies the existing land use and zoning as well as guided land uses for the area. Location Existing Land Use Guided Land Use Existing Zoning Site Single Family Residential Low Density Unsewered Residential Rural North Vacant Low Density Unsewered Residential Rural South Ash Street Right of Way N/A East Single Family Residential Low Density Unsewered Residential Rural West Single Family Residential Low Density Unsewered Residential Rural Proposed Use: The applicant is proposing to keep 3 adult dogs which exceeds the number allowed without the approval of a dog kennel on site. A Dog Kennel is listed as a conditional use within the R (Rural) zoning district and the conditions included are as follows: a. The applicable provisions of Section 503 of the City Code relating to the keeping of animals are determined to be satisfied. 40 Section 503 of the City Code is the basic animal portion of the city code. Section 502 and 607 include specific standards for dogs and dog kennels that will need to be complied with on this site. A staff recommended condition is included with the report which requires compliance with both City Code sections. - 5 2 - Administration: 41111As listed in the Zoning Ordinance, the Planning and Zoning Board shall recommend a conditional use permit and the Council shall order the issuance of such permit only if it finds the following criteria have been met: a. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan. b. The proposed development application is compatible with present and future land uses of the area. c. The proposed development application conforms to performance standards herein and other applicable City Codes. d. Traffic generated by a proposed development application is within the capabilities of the City. e. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. f. Will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. With only three animals on site, staff feels that all six on the Conditional Use Permit requirements are being met on the site. PLANNING AND ZONING BOARD • On July 12, 2006 the Planning and Zoning Board unanimously m ously recommended approval of this request subject to the five conditions listed below. RECOMMENDATION Staff recommends approval of the request subject to the following conditions: 1. Ongoing compliance with Sections 502 and 503 and 607 of the City Code. 2. At no time shall dogs that are not owned by the occupant of the dwelling be allowed to remain on the property overnight. 3. A maximum of three dogs over the age of six months shall be kept on the property at any one time. 4. All animals kept on the property shall be licensed in accordance with city policies. 5. Failure to comply with any of the conditions of this conditional use permit shall constitute grounds for revocation of the license of such kennel. • ATTACHMENTS 1. Applicant's Kennel License application submitted May 12, 2006. 2. Site Plan submitted on May 12, 2006. - 53 - • • • • APPLICATION FOR KENNEL LICENSE CITY OF LINO LAKES 1 Type of kennel applying for: Commercial Kennel ?. Applicant Name: �b Applicant Address: Private Kennel PC. ,±C)-- Home Telephone Number: 40 1 l V 1. _ 7 �7 Work Telephone Number: Contact Person if Property Owner is unable to be reached in case of emergency: 5hcu n IL Contact Telephone Number: 51 1p ?_ -`193 3. Number of Adult Dogs to be kept on the premise: The term "Adult" shall include any dog over six months of age. 3 Do you intend to breed the dogs? Yes No If yes, please answer the questions below. 4A. How often do you plan to breed dog(s)? 4B. What is the expected size of the litter(s)? 3. Method yeu intend to use tp k °ep our premise in a sanitary manner: 1 r,- _ ems. -r i Cdr .bLC'-�� , -4-->-., 1- 4. a 1 (.N ,\\ v` v_�o, \, 6. Method you i tend to us to keep the dogs quiet. _. r\ c. o _,..) , , ! ao V S S e- r\CC i -\.o: 54- • • TO BE SUBMITTED WITH APPLICATION: A site plan is required showing the Location, size and type of all structures for housing, fencing, and runs for dogs.* *Separate house and runs for dogs shall be a minimum of 50 Feet from any neighboring habitable dwelling and 100 feet from any property line, or located in the middle of the parcel, which ever is greater. If the dogs are to be kept primarily within a building, the applicant shall so state. I have obtained a copy of City Ordinance No. 03 -96 and agree to adhere to the regulations therein. I agree to let a qualified person from the City inspect my premise at any reasonable time. Signature of Applicant `� ( � Date of Applicant Please contact a Community Service Officer if you have questions regarding the licensing of your dogs. A Community Service Officer can be reached at 651- 982 -2300. ',/,-R %1 i PHONE 735-4343 SURVEY FOR Pnrcrl "A' Pnrc ^1 "11" ^61 Arcnd^ Street IA,O$/E /1 4bME HARM /AVEJ ST. PAUL, MN. 55IB/ 51,106 WARREN 1. FORSBERG, REGISTERED LAND SURVEYOR LAKE a LAND SURVEYING Oa INC. m t tt' r 2 FRANK - 111^ Pact I /'• •'1) ,^c1 -'r II., ,,:I +', ', of Ponq. ). 1!, Sot,1hwnst •Tf ',I•rt. inn :17, Tn•wnsltirt 71, 1 1 -as1 '! •;Irr nr thr I,I :! •,f I!,•• 1in;Ilh n1 h^ S:ul1irvns1. ', of Src1inn 1wns1,1: t;, P;tn•1^ rrrrltl 11,0 1 t:f 16'.11 r..Ft 11. ^rrl.f. (_1 ` ANOKA COUNTY C.I.M. S.W. CORNER SEC. 32, T. 31, R. 22 40 l W z z W 1 w NORTH LINE OF SOUTH 1/2 OF S.W. 1/4 OF SEC. 32 494.30 165.00/ 1. r.. I n,!In ;IIRYI •- ca CD LU 0 N i C4 CC CITY OF LINO LAKES n 101 0 f W W 0 W z LL W W O O • t1, Q ▪ a y J W ▪ o W m 4 t 0 O N CC p W LL 7 z T Q 2 1 ..■ a In` W • r 1 M _� 1 .0... _.. 3 I: n - n ft 0 O 33.00 asa.30 91-6-515-644 --- 8— J- SOUTH LINE OF S.W. 1/4 ..EREBY CE97I44T THAT 7.15 5U9t•4ZY RlC •44[../E0 BY VL OR UNDER V1 DIREC9 supror4,4940N ANC 111T 1 AM L DUt PESISTERED 1•0!".1014/v[7,0• UNDER TM E,,CRITS OR THE STATE OF WIMMLS CIA L IS•ED _. r.2;• /i�_._: 1 7r ^sitln1 C1TC • RESIST/1.41'10N N0 4540 M!NN 11 5..142 RISC No Fncronch-nent: locnleri „111r t'Inn s•tn•.Nn - 5 6 - 'ANOKA COUNTY C':I.M. e. 1/4 CORNER OF SEC. 32 ;.r, 91, R.99 111 11 r I INC.• .,1'.1 FF19 a.IMDIC•T 55 IRr, NONIINEN9 5ET iN(IIC•lpT IRO. ■ONUNENT FOUND Council Member • introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 06 -145 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW A DOG KENNEL AT 575 ASH STREET. WHEREAS, Margo Polta has submitted a request to the City to grant a conditional use permit to allow for a private dog kennel at 575 Ash Street, and WHEREAS, the legal description of the property is: The east 20 acres of the southeast quarter of the southwest quarter of Section 32 Township 31 Range 22; excluding the east 330 feet thereof, also excluding the road; subject to easements of record. and WHEREAS, the City's review is based on the Plan Set received May 12, 2006; WHEREAS, the Planning Commission held a public hearing on the application on July 12, 2006, and recommended approval with conditions, and .WHEREAS, the City Council of the City of Lino Lakes finds that, with the conditions of approval included in this resolution, the following findings of fact apply as required by Section 2 Subd. 2.B.7 and by Section 8 Subd.2.I.4 of the zoning ordinance: a. This application is consistent with the comprehensive plan, including future and present land uses. b. The application meets all performance standards. c. The project will not increase traffic generation or impacts. d. The project will not increase demands on sanitary sewer and water use. e. The project will not require capital improvements by the City. f. The project will not create detrimental impacts. g. The project will not impact natural or historic features. h. All applicable Minnesota Pollution Control Agency requirements are satisfactorily met. i. The project will not alter the site's drainage system. NOW, THEREFORE, BE IT RESOLVED, that the Lino Lakes City Council hereby approves a conditional use permit to allow a private kennel as depicted on the submitted plans. BE IT FURTHER RESOLVED that the following conditions apply: 6. Ongoing compliance with Sections 502 and 503 and 607 of the City Code. 7. At no time shall dogs that are not owned by the occupant of the dwelling be allowed to remain on the property overnight. 8. A maximum of three dogs over the age of six months shall be kept on the property at any one time. _57- 9. All animals kept on the property shall be licensed in accordance with city policies. III10. Failure to comply with any of the conditions of this conditional use permit shall constitute grounds for revocation of the license of such kennel. Passed by the Lino Lakes City Council this l lth day of September 2006. ATTEST: John J. Bergeson, Mayor Julie Bartell, City Clerk Adopted by the Lino Lakes City Council this 11th day of September, 2006. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • •