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HomeMy WebLinkAbout04/07/2008 Council Packet• REVISED WORK SESSION AGENDA CITY OF LINO LAKES Monday, April 7, 2008 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 4LLQ1I + - -3 + P -U 1. Property Valuations - Linda Wiener, Anoka County Assessor's Office 2. 2008 Environmental Board Goals 3. Utility Rate Study 4. Main Street Village — Azure Properties (requested by Reinert, O'Donnell 5. Sprinkler Ordinance 6. 49/J Development 7. Utility Franchise Fees 8. 2008 Wage Adjustments 9. Council Priority Goals, Action Plan 2008 -2009 Review of April 14, 2008 Regular Council Meeting Agenda Adjourn • WORK SESSION AGENDA CITY OF LINO LAKES Monday, April 7, 2008 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Property Valuations - Linda Wiener, Anoka County Assessor's Office 2. 2008 Environmental Board Goals 3. Utility Rate Study 4. Sprinkler Ordinance 5. 49/J Development 6. Utility Franchise Fees 7. 2008 Wage Adjustments 8. Council Priority Goals, Action Plan 2008 -2009 Review of April 14, 2008 Regular Council Meeting Agenda Adjourn • • WS — Item 1 WORK SESSION STAFF REPORT Work Session Item 1 Date: Council Work Session, April 7, 2008 To: City Council From: Gordon Heitke Re: Property Valuations Background Linda Weiner, Anoka County Assessor's Office, will be providing information on property valuations in preparation for the annual Local Board of Appeal and Equalization meeting to be held on Monday, April 14, 2008 at 6 p.m., prior to the regular council meeting. She is expecting a higher than normal number of questions regarding the values that the county appraisers have placed on properties for the 2009 tax year. Many property owners expected to see lower values for their properties, based on the current selling market and media reports of falling values. Requested Council Direction No direction is being requested, the presentation is for informational purposes. 1 • • • WS — Item 2 WORK SESSION STAFF REPORT Work Session Item 2 Date: 4/7/08 To: City Council From: Marty Asleson Re: Resolution No. 08 -31, Environmental Board Goals 2008 Background Each year the Environmental Board develops a set of goals for the new year. These goals are then presented to the City Council as a request for consideration. The 2008 goals and resolution are attached. Chair member Mary Jo O'Dea, will be at the Council Work Session to discuss the goals under consideration. Requested Council Direction Adoption of the 2008 Environmental Board Goals will be considered at the April 14, 2008 City Council meeting. Attachment(s) 1. Resolution 08 -31 - Environmental Board Goals for 2008 • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-31 RESOLUTION TO ADOPT THE ENVIRONMENTAL BOARD GOALS FOR 2008 WHEREAS, The City of Lino Lakes has an established Environmental Board, AND WHEREAS, ; The purpose of the Environmental Board is to provide aid and advice to the council in its efforts to encourage productive and enjoyable harmony between people and their environment ; to promote efforts which will prevent or eliminate damage to the environment and stimulate the health and welfare of people; to enrich the understanding of ecological systems and natural resources important to the city; to advise the City in the use and management of its natural resources in order to preserve and enhance the environmental amenities for present and future residents, and to ensure a lasting quality of life within the city, AND WHEREAS: The Environmental Board approved the following 2008 goals at their February 28, 2008 meeting: • Promote environmental stewardship with the citizens of Lino Lakes by: A. Communicating environmental initiatives in the city using various means of communication, i.e., City WebPages, newsletter, homeowner's association meetings, the information kiosk, and press coverage. Pursue providing articles and information to the local media. Inform the Citizens of Lino Lakes about the National Wildlife Federation opportunities for involvement in Backyard Wildlife habitat. • Participate in Blue Heron Days, providing educational material to the public. • Participate in Earth Day activities in the community, promoting environmental awareness and collaboration with other environmental focused organizations. • Monitor all activity in the 35E and 35W corridor as well as other proposed development areas, focusing on the values Lino Lakes citizens have expressed in the vision for our city and the unique ecological aspects of our wetlands, lakes • • and streams and subsurface waters. Apply mitigation plan as defined for that area. • Perform an evaluation of past Environmental Board recommendations for development projects. Review a sampling of a variety of projects by site visits, discussion with city staff, and landowners, neighbors, on the outcomes of the Boards recommendations. Submit a summary of significant findings resulting from the review in writing to the Community Development Director and then forward report to city council. • Promote conservation development within the City incorporating the Open Space /Trail Plan, Resource Management Plan, Stormwater Management Plan, Comp Plan and Handbook for Environmental Planning and Conservation Development., Stormwater Management Plan, and Comprehensive Plan. • To meet or exceed our City recycling goal of 50 percent or greater of our Municipal solid waste. Find innovative ways to promote and encourage recycling as a city. Add recycling materials to kiosk. • Continue to monitor the Heron rookery and water quality in the northern one third of Peltier Lake and to support the protection of resources in that area. • Participate in comp plan and process, as well as become a partner with Rice Creek Watershed District in Implementing the Resource management Plan. • Participate in school nature area and pursue connectivity and networking between schools and community with regard to the nature areas • Review Conservation Developments for conformance to yearly Conservation Easement work. • Support the start up of the Lino Lakes Garden Club. • Continue to support the Stream Health Evaluation Program (SHEP). • Establish a list of City Environmental Projects for Volunteers. • Initiate involvement with the city as a partner to Rice Creek Watershed District's Blue Thumb Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That the 2008 goals of the Lino Lakes Environmental Board be adopted. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this th day of , 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • • • • WS -3 WORK SESSION MEMORANDUM To: Mayor and Council Members From: Al Rolek Date: April 7, 2008 Re: Utility Rate Study — Update Following the last presentation of the draft Utility Rate Study in October, Springsted, Inc., has incorporated comments received from the City Council and from staff into a revised rate structure recommendation. A letter outlining changes and the recommendation is included in your packet for this evening. Patty Kettles of Springsted will be in attendance to go through the letter and recommendation and to answer any questions you may have relative to these items. Staff is seeking direction from the City Council on future actions in accepting the study and implementing the rate proposals. Spr ngsted MEMORANDUM TO: Mayor Bergeson City Council Members Gorden Heitke Al Rolek FROM: Patty Kettles DATE: March 31, 2008 SUBJECT: Revised Water Rate Structure Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101 -2887 Tel: 651 - 223 -3000 Fax: 651 - 223 -3002 www.springsted.com Based on discussions following the submission of the Water and Wastewater Utility Rate Study, we have developed a revised water conservation rate structure. The revised structure includes separate blocks and rates for residential and non - residential customers. In addition, separate blocks were created for non - residential domestic /processed and irrigation use. The goal of the revised rate structure is to encourage conservation by reducing excessive irrigation use, while being mindful that much of the non - residential domestic water use is non - discretionary. The following assumptions were made in determining the revised rate structure: • Revenue requirements are $1,150,000. Revenue includes only charges for consumption and does not include the flat $10 per residential equivalent unit (REU), hook -up charges, or water meter sales. • Lino Lakes Public Service Department provided Springsted with 2006 water usage data by quarter for all non - residential accounts with one meter. In order to differentiate between domestic and irrigation use, it is assumed that all water consumed in quarters 3 and 4 that was above their maximum use in quarters 1 and 2 is for irrigation. • Non - residential users that currently have only one meter will install a second deduct meter to avoid paying residential rates. After reviewing the 2006 quarterly usage data for each non - residential account with one meter, if it was determined the customer does not use irrigation water, the revenue for these accounts were calculated using the non - residential domestic block rates. • For non - residential accounts that already have two meters, the data provided by Lino Lakes Public Service Department distinguished domestic and irrigation water consumption; therefore, no assumptions were required to differentiate between domestic and irrigation water use. • The rate structure would promote conservation, thereby decreasing excessive water use. o There would be a 20% reduction in residential water use (based on 2006 consumption data) for all water consumed over 40,000 /quarter. o There would be a 40% reduction in non - residential irrigation use over 40,000 gallons in quarters 3 and 4, the primary quarters irrigation would occur. • Irrigation of city parks was factored in at the irrigation rate blocks. Public Sector Advisors • • • City of Lino Lakes, Minnesota March 24, 2008 Page 2 The tables below show the proposed blocks and rates for residential and non - residential domestic/processed and irrigation water consumption. The gallons shown are based on 2006 consumption and reduced for the assumed conservation rates - 20% for residential water use over 40,000 gallons per quarter; 40% for non - residential irrigation over 40,000 gallons in quarters three and four. Please note that the residential blocks include both domesticlprocessed and irrigation use, while the non - residential domestic/processed and irrigation blocks are separate. Therefore, the last three blocks under residential use are higher than those charged to the non - residential accounts fir domestic/processed use because it is assumed the residential use falling in the last three blocks is primarily for irrigation, while the non - residential use falling in the last three blocks is needed to support operations. RESIDENTIAL Blocks Rates Gallons Revenue 0 - 20,000 $1.80 100,613,000 $ 181,103 21,000 - 40,000 $2.00 117,598,000 $ 235,196 41,000 - 80,000 $2.50 93,478,000 $ 233,694 81,000 - 120,000 $3.00 60,746,000 $ 182,237 > 120,000 $3.50 45,074,000 $ 157,760 Total 417,509,000 $ 989,991 NON - RESIDENTIAL DOMESTIC Blocks Rates Gallons Revenue 0 - 20,000 $1,80 1,772,000 $ 3,190 21,000 - 40,000 $2.00 1,926,000 $ 3,852 >40,000 $2.25 36,425,000 $ 81,956 Total 40,123,000 $ 88,998 NON - RESIDENTIAL IRRIGATION Blocks Rates Gallons Revenue 0 - 40,000 $2.50 1,788,000 $ 4,470 40,000 - 80,000 $3.00 1,442,000 $ 4,326 > 80,000 $3.50 18,812,800 $ 65,845 Total 22,042,800 $ 74,641 Based on the proposed blocks, rates, and conservation assumptions, the total estimated revenue is $1,153,629. The following tables summarize the projected changes in consumption patterns and the net effect on revenues as well as the projected impact on various customer types. Based on 2006 Water Use (less conservation estimates)- Lino Lakes, MN Residential Domestic and Irrigation Water Use Non - Residential 1 -Meter (estimated) Domestic Irrigation Total Non - Residential 1 -Meter Non - Residential 2- Meters (actual) Domestic Irrigation Total Non - Residential 2- Meters TOTAL Residential and Non - Residential Proposed Blocks & Rates Gallons Revenue .417,508,600 $ 989,991 9,234,000 $ 5,888,600 $ 15,122,600 $ 20,083 19,854 39,937 17,803,000 $ 36,520 $ 3,417 2006 Blocks & Rates Change in Gallons Revenue Revenue 461,228,000 $ 812,385 17,803,000 $ 36,520 Percent Change 177,606 21.9% 30,889,000 $ 68,915 30,889,000 $ 16,154,200 $ 54,787 25,505,000 $ 47,043,200 $ 123,702 56,394,000 $ 479,674,400 $ _ 1,153,629 535,425,000 $ 63,558 $ 5,358 52,489 $ 2,297 116,047 $ 7,655 964,952 $ 188,678 9.4% 8.4% 4.4% 6.6% 19.6% Public Sector Advisors cc 0 N a) c (1i Y CO m o J O 0 N C V J N r_ CO O CU d U Q) N O s; • O c0 N C") C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -O O CD O r M O to N M c- CA O CD "- N O 0 O V as O CO M CO M LX1 t0 (0 EA V' - c0 0 a) L U ,O) (1) L • o L Q) N L- 0) ti N,- 0) ti ti N O co 0 O CO IQ . 64 V CO ER 10 CO 1` 64 ER 0 CA 69C3- ER .- V' ER -0 _ (R 0 ER 69 N 69 N CO ER fR L O CO ER ER ER . U L 0 • O C a .E CO 0 L- C) O 'C N CD 0) C) 0 0 N ) CO O N f Q Q) Q) V' CO CD CO � CD 0 ER "7 CO O ER 6) C U) R r 10 ER ER 0 0) 69 7 69 ER ER ER 64 69 69 1` CO O p a c- ER 1-6 o o ER o CD CL o ° 0 o L o -1- 0 co N d' N- d' - 0) NI' 1` co N N CO N 0 CO CO CO O L O O W CD CO N CO t` 0 CO CD EA N 6) EA- Q) O O ''' ' 69 N O CO ER •- co 6) ER EA CO > _ N CC 64 co- ER 69 ER ER ER ER EFT 64 O EL fR 69- O E .t.5... h • O O 0 v) L. O a) to CO as ti N- a0 In 0) CO CO M< CD � M Q O (B U p N O CO 1- O 0) N M CO I` 00 d- N r 0) — L p 0) M CV CO Z N Z CD 0 N M 03 r- • O U O • "o U - o N NI- o h 43 a) h Q) N E 10 1.12 D p O � _ h a a) c a) y D > � E U LO a) Q JD co C) C� Q 0- ) O D - a) U) co N os Q H ▪ ~ > U D L; N a O Q > O Cn C C C a) in O N C O cQ in O p in O Q C O ' C 0 . -iii O CC CC ia C) Q) a) N [Q N N •c6 O c9 C a) N N f0 O N N Q) C: To E m E 0) w rn O E a) • E o h Z L. u) to N E O -` E o.,,7 a 0 0= .co O` m O L L O L z: a) a) as op_ 00 p= 0 _C p 0a o co CC fY CC U CJ c d 0 (1) U- cv Gallons /Qtr Account Type and Use Public Sector Advisors 0 • • • • City of Lino Lakes, Minnesota March 31, 2008 Page 4 Other Considerations The City may want to consider extraordinary cases in determining rates to individual customers or blocks of customers. For example, residential swimming pools or commercial greenhouses can be assessed at the domestic or irrigation block rates. A review of the 2006 consumption data shows that one customer used approximately 2.95 million and 3.67 million gallons of water in the third and forth quarters, respectively. These extraordinary cases should be reviewed to ensure the new rates are applied fairly and consistently. Public Sector Advisors (lb/ Ic. 'I/7/0 MOM= sr A•v!s.r, CO cD C 0 n Lrt Public Sector Advisors .cii Ct 0 a) P4 c O as c a) E..) Q. O O N r 343 12 0 4-6 0 cia 112 a) ■ a) V i O 0 a) CC Concerns & Questions on Water Rates L o ce -o EU V) CP C 0. V) N Public Sector Advisors 'El 4) c E ••••• ....• O is O O 4-+ d% 43 d' . C c U c O C O Cti CL o.. M (1) as . cn c co O .a cn co ;v t2. c2 co O 0) 16 itta O CZ T3 O co o u) CL O a) 2. (1) V. sa. 2 C O O v c CI. as O si. co E 16 ._ 0)a. cn 4.. cc a) O . 0 S Public Sector Advisors O 135 co 0 art Ps U 0) • 0 O -o O U N 0) a) E w cD cco • Every 10 years • Address conservation v) Q) E o 0 Q) O N v) i �.. Qs �_ co ca CC) Q) CO - 00 O II Q)) U _ cn = a as c -o CC 35 O a) U Q V 7 L. co cm O 5 CU LO m Imo- u.. 0) . 0) o > 0 . v cn Public Sector Advisors Water Conservation 0 — Current water use: 6 § p2" o•oo ®o•o Public Sector Advisors a) 0) 0) >., 0 0 LO o RS cv LO as R R ,---. c 11 11 ij 34 cr) 2" I__ i O .-' Cl) CT CT Ira U 0 c >, C o Do' 2). 0 0 O - O. 0) 0) c4C1 E as = as x x = oC Cr o .-4 u) '22 C 0 0 0_ 0_ v 0 0 a' v o co co 00 -- x x 0 ccS 0) &.) 0.. -0 -0 L) ,ca a) E 0) 0) = 0.. Q_ i- 8 . :465 In; C N N. , 0 o C� _ c m 0 1 1 • • • • Public Sector Advisors Water Conservation (cont.) ■ a O • -a G) E E O 0 w cc CC o- m 5 a cyt • /r■�,■ W is • 0 c C O $ 181 ,103 CD 0") Lf i Cpl CV (.9.69. ;# Cr) co Cr] CV $ 182 237 1 01 L7 r---_ h- Lf7 .,--.01 e 9 i- 01 at 01 a, i,4 C O M O Mm O- Cr7 C9 C7 a C� Od C➢? IC1 r, 93 ,4 78,000 C7 O L7 ., O7 O Q 417509,000 Rates C7 OP Ef3 C7 C7 ( C7 Lj7 rn C7 C7 C7 Li? Ef3 " 11 O o - 2 0,000 DDD 0 C7 .r O m CSI a a Oa O C7 '07 m m Cv — O C7 OD o o Q C7 (N,*„ A I - " WON- RESIDENTIAL DOMESTIC a C C7 MM %-_, ` E19. CV OQ ` Et' Cn MM . co EIS. M a o 4,3 Gallons MM C7 Q NN - C7 Q - 38.4 25 ,000 c m f+''7 r O Rates MD OP E,9 C7 Ef3 $2.25 M U O C7 11 C7 CSI ' 0 0 C7 0 C7 ,m p C7 f CSI �, O7 .. A Total " a 0 dit -J 0 0 a O CI t CC C7 F 69 CO C'V Ea9 LO .4- , Lfl co eR r .4' Fla i14 om Lg Lg C7 Q- r, O C7 OQQ mm O Rates DD Lf i CV Ef. P CY7 Ea9 Lfl m 69. y� u O 10- 40,000 D 0 0 0 co i m C7 � C7 O pip A Total .. Public Sector Advisors Estimated Impacts 1 c. Public Sector Advisors 0 N- CO T 1.84 %1 0 N CO 4 4.34 %1 5.56% Cy T CO CD N T- 0. O N t 2. 4 & O O O O CO O In O 4 O C'ri C3) N {f} 3 In CD N. ff3 {f} & O O) CD 0) N- CO C'r) I- O sumr 3111 al urrer Rate; N 3 d- CD 7 {t {f} -CO 0 0 0 10 2C N 30 4C LO LO LO 75 N- N.- N. L N CO t LO CO 1 c. Public Sector Advisors Conclusions and Recommendations 1. Adopt water rate structure proposed Zii N 4) V) CO O -V 0 C CU 2, L CL 03 0) 03 V U. U. C co 0 cu = .1 as 4-0 IS 49 em. =a "1 c .0 c cn o 4 0 0 o C ra cu _a) v E e- o = a) 2 E o a_ 8 as v - r... W -0 . 0) C 0- cis CL -C V E IIIIma c41; O cc ei, c.) •— c -0 • -0 O c 4, W m a tit N M z cn 0) E CL t/) a> Public Sector Advisors • • • WS — Item X. 5 WORK SESSION STAFF REPORT Work Session Item 4. Date: April 7, 2008 To: City Council From: James E. Studenski, City Engineer Re: Water Emergency and Conservation Plan (Amendment of Water Use Restriction Ordinance) Background This is a follow -up to the March 24, 2008 City Council Meeting discussion regarding the water use restrictions amendment to the Lino Lakes City Code. To gain a better understanding of water use restrictions around the twin city area, we reviewed water use restrictions of approximately fifty other cities. Of those cities reviewed, we found that the odd / even restriction was the only method used for reducing peak demand. Attached is a breakdown of our search for the north metro cities sprinkling restrictions. The majority of cities that do not restrict the amount of days residents can water are first ring suburbs and the core cities of the metro area, which have established lawns, smaller lot sizes, mature trees and meet DNR benchmarks. Our search for water use restrictions found that other states have some more stringent water use restrictions, for example allowing only one to three days a week for watering. The odd / even water use restrictions are instituted to reduce the peak day production, as well as to minimize the chance of shortfalls during those peak water use periods. Lino Lakes' peak day production averages a minimum of four times our average winter day production and has been as much as seven times our average winter day production. Attached is a graph which shows the Daily Peak Demand comparison of a week in March and a week in June last year. This demand can compromise the city's ability to provide adequate water pressure, storage capacity, reliable public water supply and fire protection reserves. If peak day production averages continue to increase, the City will have to invest in additional water system infrastructure and implement planned improvements ahead of schedule. The addition of Well #6 to the City's water system infrastructure is projected to cost $800,000 — a significant investment for equipment that may only be running a few weeks a year to aid the water system during peak production. 1 Attached are four graphs that show the different affects that will happen to the water tower levels based on the following: - Failure of Well #2 or Well #3. - Failure of the Correctional Facility Well. - A demand increase of 10% or 20 %. - ISO 4 Hour Event for a fire. The Lino Lakes Public Works department has not received any complaints about the odd / even water use restrictions and the reaction to the warnings received by 283 residents last year was minimal. Rick DeGardner (Public Services Director) and Tim Hillesheim (Utilities Supervisor) will be at the April 7th Work Session meeting to answer any questions. Requested Council Direction Staff is recommending implementation of Ordinance No. 06 -08, Amending the Lino Lakes City Code, Chapter 400, Water and Sewer, by amending subdivisions 1 -4 under section 401.02, Use of Water Restrictions to Authorized Persons. This would be: 1. Maintaining the odd / even water use restrictions. 2. Creating a mid -day water use restriction from 10:00 am to 6:00 pm. 2 •NORTH METRO SPRINKLING RESTRICTIONS • • City ODD /EVEN TIME RESTRICTIONS Anoka YES Arden Hills NO Blaine YES 10AM -7PM Brooklyn Center YES Brooklyn Park YES Centerville YES 10 -6PM Circle Pines YES Coon Rapids YES Forest Lake YES 7AM-8PM,1 1 PM -4AM Fridley NO Hugo YES Lexington NO Mounds View YES New Brighton YES Roseville NO Shoreview YES Vadnais Heights YES White Bear Lake YES 1 OAM -5PM White Bear Township YES 1 0-6PM,1 0-6AM 1. Columbus not included because they don't have residential city water. 2. North Oaks not included because all users hooked up to Shoreview or White Bear Township must follow the restrictions. Rest of North Oaks have wells with no restrictions. North Metro sprinkling bans.xls 4/2/2008 • Daily Peak Demand* —+—March 11 -18, 2007 June 10 -17, 2007 O U O L 0 E E X D. co co 2U C O O O O O O O O O O O (n O O O O O O O O O O O LC) O LC) O In O ui O In d' 4 M M N N r r wdO ui pueweJ Day of Week April 1, 2008 *Represents 5 hour peak demand period (3:00- 8:OOam) W iJ W a- J W 3 0- cc • � 0- o ca N C 0 N 4.7. ✓ 0 • i c • O Correctional Facility Failure Critical Level for Tower 0 LC) O 0 0 0 0 0 0 co co O N N O Taal ui leAO1 JOM01 0 a) E H • • • Well #3 Failure (Largest Well) Critical le\el for Tower 0 0 N 0 0 o 0 0 0 0 0 I I 0 0 0 O 0. O 0 O 0. O 0 0 0 0 0 0 0 0 0 0 '4) .4- C7 N r N }aej ui Iana1 J MOj April 1, 2008 a) L U a) aCi U cu E O O O O N N N c cu c zgt- 5 10% Increase in ^C W ca -o U o C C C cCf — (a E o E o Oo Critical Level for F- 0 0 0 0 0 0 0 0 0 0 LC) 0 10 0 10 0 LC) 0 10 0 71- CO M N N T88A Ui banal J8MO1 00:00 03:00 06:00 09:00 12:00 15:00 18:00 21:00 • • • 4 Hour Fire Event ---Critical Level for N O O O O O c:5 O O O O O tr) o U) o • o • o M M N N r- .-- lee j ui We1 JeMol *Assumes During Period of Least Demand April 1, 2008 • c4- itbiGtFr e jc( Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 To: Mayor Bergeson and City Council Fr: Rick DeGardner, Public Services Director Date: April 4, 2008 RE: Removal of Odd /Even Restriction Impact It's important to remember that the primary purpose behind the odd /even ban is to control peak demand, not to reduce consumption. Our review of data leads to the conclusion that if the odd /even watering ban is removed, peak demand would increase. To illustrate the importance of keeping the odd /even ban to control peak demand, the following analysis uses 2007 data from Cycle #3 (consisting of Routes 5, 6, 7, and 8). Cycle #3 was selected because their winter quarter is Dec -Feb and summer quarter is June - August (Cycle #1 winter quarter is Jan -Mar and summer quarter is Apr -Jun, Cycle #2 winter quarter is Nov -Jan and summer quarter is May - July). • Cycle #3 (Routes 5, 6, 7, and 8) Total Winter Residential Consumption 23,891,000 gallons Total Winter Customers 1,358 Avg. Daily Winter Consumption Per Household 196 gallons • Total Summer Residential Consumption Total Summer Customers Avg. Daily Summer Consumption Per Household 101,146, 000 gallons 1,359 827 gallons Difference Of Daily Consumption Per Household 631 gallons The above numbers show that each residential property on average uses 631 more gallons every day during the summer months than they use in the winter. This is 4.2 times more than winter consumption. Watering lawns makes up a bulk of homeowners discretionary summer use. Other summer related activities that consume water (washing cars, taking more showers, doing more laundry, drinking more water) pales in comparison to typical daily watering of 1,000 gallons. Watering Lawns 6 heads x 3 zones x 20 minutes 1,000 gallons Washing Car (assuming continuous flow) 15 gallons/ minutes x 20 minutes 300 gallons Taking Shower 2.5 gallons /minute x 20 minutes 50 gallons Washing Machine (2 cycle) Typical Load 30 gallons Drinking In case you're very thirsty 5 gallons Managing how often people can water their lawns is the simplest and most effective way to control peak demand. To illustrate the importance of keeping the odd /even ban to control peak demand, suppose 45% of residents water on Day 1 and 55% residents water on Day 2 (Lifting the odd /even ban will certainly create more day -to -day variability). This creates a total water sprinkling demand of 2,222,000 gallons (see table below) on Day 2. If 70% of residents choose to water on a particular day, demand for watering lawns is 2,829,000 gallons, further increasing the demand of water storage /production (This may be a result of a hot day where people want to make sure their lawn is sufficiently watered or pure randomness). Total Residential Summer Consumption (4,041 households) 228,497,000 gallons Consumption for Watering per Day: 55% residents (2,222) x 1,000 gallons = 2,222,000 gallons 70% residents (2,829) x 1,000 gallons = 2,829,000 gallons Placing additional stress on the water system creates the potential of our system being susceptible to trouble (i.e. low water pressure, inadequate water reserves for fire, tower levels at zero, etc). We are experiencing a major shift from the peak demand times during the winter (6:00 - 11:OOam) to earlier peak demand times during the summer (3:00- 8:OOam). The attached chart shows the tremendous consumption increases in the early morning hours during the summer. This is a direct result of watering lawns. We are addressing the unacceptable high levels of watering lawns by using the tools we have. In addition to controlling peak demand, the odd /even ban also helps reduce consumption by not allowing residents to water every day. If we can reduce the top 15% of residential users to "only" consume 100,000 gallons during their summer quarter, we will conserve 23,000,000 gallons of water. Not only will lifting the odd /even ban have a negative effect on our system (unless we want to build additional well houses, storage tanks and pipes), we will no longer be following our Water Conservation Plan submitted to the DNR. We need to continue our efforts in conservation to better our chances of the DNR approving any future applications for well permits. The odd /even ban is the most effective /simplest tool available that assists us controlling peak demand. Rather than allowing up to 100% of residents to water any /every day, the odd /even ban reduces the potential users on any particular day to 50% of residences. Staff recommends that the odd /even ban remain because it's necessary to ensure we have adequate tower levels. If the odd /even ban is lifted it won't be a matter of "if" our water system will reach critical levels but "when." C:\Documents and Settings \rick.degardner.METRO -INET \Desktop \Odd Even scenario to counci #21.doc 4/4/2008 • • • ti • • • AVERAGE DAILY CUMULATIVE DEMAND f, 0 0 0 0 0 0 O O O O O O O O O O 000 N- (D LC) C) N SNO11VO E (0 O O E (6 O O E (0 O O 6r) E O O E (0 O O E (0 O O N W 2 F- March 11 -18, 2007 --June 10 -17, 2007 • Memorandum DATE: April 4, 2008 TO: Mayor and City Council FROM: James E. Studenski, City Engineer RE: Friday Update — Rain Sensor Retro -fit Program Background S414,6-64L1, W(14-14 e L c ,., 4 - q -o g As a follow -up to previous discussions with the City Council regarding a rain sensor retro -fit program, staff has been in contact with representatives of MTI distributing and their parent The Toro Company. MTI Distributing and the Toro Company are offering a partnership with the City of Lino Lakes to purchase wireless rain sensors at a discounted rate. Currently the list price for the wireless rain sensor being offered is approximately $117 per unit. This partnership will allow the City to purchase the wireless rain sensors for $50 per unit. The only requirements of the partnership are that the City of Lino Lakes purchases a minimum of 100 rain sensor units, not to exceed 500 rain sensor units in 2008. An example of city participation, in 2007 the City of Woodbury purchased 200 rain sensors units and provided those rain sensors at no charge to single - family residential property owners. The property owner was responsible for the installation and any associated costs. The first year of the program was such a success for the City of Woodbury; they will be purchasing additional rain sensors for distribution in 2008. The rain sensor units being offered work with any automatic sprinkler system controller and are user friendly to install and operate. MTI Distributing and the Toro Company do not provide installation assistance, but have offered to hold an informational meeting at City Hall, providing installation and operation tips for residents. The Toro Rain Sensor features: Quick-Clip TM Gutter Bracket Mounts Easily No Special Tools Required Multi- functional Receiver • 3 Easy Set -up Water Conservation Modes • Bar Graph Signal Strength and Battery Strength Indicators • Smart Bypass With Additional Rain Delay Functionality The picture below represents what the rain sensor unit being offered to the city of Lino Lakes looks like. Recommendation Staff is requesting any comments, feedback and direction from the Council regarding the implementation of a Rain Sensor Retro -fit Program. • • ws %lo WORK SESSION STAFF REPORT Work Session Item No. 5 Date: Council Work Session, Monday, April 7, 2008 To: City Council From: Michael Grochala Re: Hodgson Road /County Road J intersection Background Staff has been in contact over the past several months with developers who have a grocer interested in development of the Hodgson Road and County Road J intersection. The developers have been in discussions with landowners on both the east and west sides of Hodgson Road to determine if land assembly is possible on either side of the road. Any type of commercial redevelopment of the 49/J intersection will entail the resolution of a number of obstacles. Land assembly will be a challenge for any development; some landowners are interested in selling, others are not, and others are asking more than the current commercial market will bear. At this stage, it appears that land assembly on the west side of Hodgson Road may be the most feasible. If developers are able to negotiate land acquisition, considerable improvements to both Hodgson Road and County Road J will be required. Right -of -way acquisition, widening of the roads, turn lanes, signalization of the intersection and extension of utilities to the site will be necessary for commercial development. City assistance will be required to complete these improvements in order to make commercial development financially feasible. Additional study would be required to determine which landowners would benefit from improvements and how assessments could be spread over the benefitting area. • EDAC has reviewed and discussed the concept of a grocer anchor on this intersection. EDAC has long recognized this site is a gateway to Lino Lakes and has had a goal to WS -5 redevelop the area. EDAC concurred that grocery store projects in other cities have worked through and mitigated neighborhood concerns, and that in this instance there is a greater good that needs to be considered. EDAC unanimously recommended support of the grocery store concept as an appropriate use for 49/J and recommended the city council maximize use of available TIF for redevelopment of 49/J. EDAC members are aware that numerous issues need to be resolved, including but not limited to traffic, lighting and buffering. The introduction of a grocery store at 49/J would require re- examination of some of the principles within the 49/J Master Plan that was approved by the city council in 2007. The traffic study indicated that a grocery store use may exceed the traffic capacity of that intersection. Requested Council Direction Staff is providing this update early in the land assembly process to determine if the city council has interest in pursuing the location of a grocer on this intersection. Attachments: 1. 49/J Master Plan • • • • City of Lino Lakes MASTER PLAN Page 1 of 1 Julie Bartell From: Jeff Reinert [Jeff @MHG123.com] Sent: Monday, April 07, 2008 8:46 AM To: Gordon Heitke Cc: Julie Bartell; Jeff O'Donnell Subject: Dick Shrier Gordon or Julie, Please include Dick Shrier on tonight's agenda to discuss his project on the southeast corner of 35E and main. Jeff O'Donnell will be the second Council Member to request this item. Thanks, Jeff Reinert 651.639.9903 Jeff @MHG123.com Metro Home Guide 1403 Silver Lake Road, Ste 2 New Brighton, MN. 55112 Office: 651.639.9903 Design: 651.639.9902 Fax: 651.639.9915 www.MHG123.com 4/7/2008 • s? WORK SESSION STAFF REPORT WS— Item • Work Session Item 6 Date: Council Work Session, April 7, 2008 To: City Council From: Gordon Heitke Re: Utility Franchise Agreements Background The current franchise agreement between the City of Lino Lakes and Xcel Energy for providing natural gas and electrical services will expire in June, 2008. It has become common in franchise agreements to have a provision which allows for a franchise fee, payable to the host city. The current agreements with Xcel Energy do not provide for the collection and payment of a franchise fee. The City of Lino Lakes currently provides for and receives a franchise fee from Centennial Utilities for natural gas service (language attached). The franchise agreement with the other natural gas provider, CenterPoint Energy, has a provision for franchise fees to be established, but the City has not established any fee. The remaining electrical utility serving Lino Lakes, Connexus Energy, does not have a franchise fee agreement with Lino Lakes, however, they do have such agreements with several other municipalities they serve. A fee can be established with Connexus Energy by city ordinance. In summary, the following table indicates the actions needed to establish and collect a franchise fee for all electrical and natural gas utilities in Lino Lakes. PROVIDER SERVICE FRANCHISE FEE ACTION TO ESTAB. FEE Xcel Energy gas, elect. Not in agreement Include in new agreement, Adopt ord. establishing fee Centennial Utilities gas In agreement Currently collecting fee CenterPoint Energy gas In agreement Adopt ord. estab. fee Connexus Energy electricity No agreement Adopt ord. estab. fee Requested Council Direction Staff is requesting direction from the council as to: 1) whether to provide for the ability of the city to establish and collect a franchise fee in the new Xcel franchise agreement, and 2) whether staff should propose a franchise fee structure for all gas and electrical utilities for consideration by the Council. Attachment 1. Existing franchise fee requirement in the Centennial Utilities Franchise Agreement. • • • • • L, .mot i l[: Section 4: Franchise Fee. The Grantee shall annually pay the total of the following to the City as a franchise fee: (a) Seven percent (7 %) of the Grantee's gross revenues from the sale of gas within the City, other than sales of gas to customers who received interruptible gas service; and (b) Three percent (3%) of the Grantee's gross revenues from the sale of gas with the City to customers who received interruptible gas service. The franchise fee to be paid pursuant to this Section shall be paid based on the gross gas sales to the Grantee's customers in the City from January 1 through December 31 of the applicable calendar year, as audited, net of the audit year bad debt expense and the audit year bad debt recoveries. The franchise fee shall be paid annually, commencing in 1988 for sales commencing on January 1, 1987, on or before May 15, such fee to be based on gross gas sales during the prior calendar year, as audited, net of the audit year bad debt expense and the adit year bad debt recoveries. In the event of termination or expiration of the franchise for any reason, the Grantee shall pay the applicable,.,: franchise fee within four and one -half months after termination or expiration of this franchise. • WS — Item/7' WORK SESSION STAFF REPORT Work Session Item 7 Date: 7 April 2008 To: City Council From: Dan Tesch, Director of Administration Re: Contract with AFSCME Background The City and AFSCME — the bargaining unit representing our clerical and technical employees — have been negotiating the terms and conditions of employment for the past couple of months. The details of our tentative agreement include: 1. A two -year agreement 2. Annual adjustments of 3% for 2008 and 2009 3. Market adjustments for 3 classes of employees • Senior Coordinator (PT) 4% • Community Service Officer (PT) 4% • Associate Planner (1 FTE) 4% 4. Increase of the employers percentage of health insurance contributions by up to 2% depending on what happens to our rates. 5. Change in vacation language to the language in the personnel policy Requested Council Direction Staff is looking for approval or additional direction with regard to this contract. The only other contract approved (2007 -2008) was for police officers and included a 3% annual adjustment for 2008. WS — Item 7 WORK SESSION STAFF REPORT Work Session Item 7 Date: 7 April 2008 To: City Council From: Dan Tesch, Director of Administration Re: Contract with Local 49 Background The City and Local 49 — the bargaining unit representing our streets, utilities and park employees — have been negotiating the terms and conditions of employment for the past couple of months. The details of our tentative agreement include: 1. A two -year agreement 2. Annual adjustments of 3% for 2008 and 2009 3. Boiler maintenance compensation increase from $30 - $35 /week 4. Increase of the employers percentage of health insurance contributions by up to 2 %, depending on what happens to our rates. 5. Employees may carry over 20 hours of compensatory time per year. 6. Change in vacation language to the language in the personnel policy 7. The establishment of a Post Retirement Health Care Savings Plan 8. Language that will allow on -call employees to check certain utility functions at home vs. reporting to duty — a reduction to the city of call out hours. Requested Council Direction Staff is looking for approval or additional direction with regard to this contract. The only other contract approved (2007 -2008) was for police officers and included a 3% annual adjustment for 2008. • • • • • • WS — Item 7 WORK SESSION STAFF REPORT Work Session Item 7 Date: 7 April 2008 To: City Council From: Dan Tesch, Director of Administration Re: Non -union Salaries Background Each year the council is asked to consider non -union salaries. Two components of our review are to provide an Annual Adjustment to all employees in order to maintain our internal equity. We also look at the external market to determine if we are maintaining our marketability. City staff is working with Springsted Inc. to audit certain pay program functions including a review of internal equity, development of a pay program philosophy and a review of pay for performance. Until that is completed, staff is reluctant to make a recommendation on market increases for this group — although a couple appear to be warranted as in the case with AFSCME. Instead, we would recommend the same 3% Annual Adjustment that all employees are scheduled to received in 2008 and is that percentage that is consistent with the metropolitan area. We would ask the council to review the Pay Program after completion of the audit. As with all other employee groups the city proposes an increase of the employers percentage of health insurance contributions by up to 2 %, depending on what happens to our rates. Requested Council Direction Staff is looking for approval or additional direction with regard to this contract. The only other contract approved (2007 -2008) was for police officers and included a 3% annual adjustment for 2008. •WORK SESSION STAFF REPORT WS— Item »"l • Work Session Item 8 Date: Council Work Session, April 7, 2008 To: City Council From: Gordon Heitke Re: Council Priority Goals, Action Plan 2008 - 2009 Background Each year the city Council conducts a retreat which includes establishing goals and objectives for the current and following year. During its March 10 and 11, 2008 retreat, the Council identified its priority goals and objectives for 2008 and 2009. As in the past, staff has identified key actions needed to be undertaken to carry out the objectives, lead and contributing parties involved in the actions, and funding sources for the activities. Requested Council Direction Staff is requesting any changes desired by the Council to the Council Priority Goals, Action Plan 2008 — 2009, in order for it to be placed on the April 14, 2008 regular meeting agenda for adoption. Attachment DRAFT OF COUNCIL PRIORITY GOALS, ACTION PLAN 2008 - 2009 WILL BE INCLUDED IN WEEKLY REPORT ON FRIDAY, AS FINAL EDITING IS STILL BEING COMPLETED. WS — Item 8 WORK SESSION STAFF REPORT Work Session Item 8 Date: Council Work Session, April 7, 2008 To: City Council From: Gordon Heitke Re: Council Priority Goals, Objectives, Management Action Plan 2008 - 2009 Background Each year the City Council conducts a retreat which includes establishing goals and objectives for the current and following year. During its March 10 and 11, 2008 retreat, the Council identified its priority goals and objectives for 2008 and 2009. As in the past, staff has identified key actions needed to be undertaken to carry out the objectives, lead and contributing parties involved in the actions, and funding sources for the activities. Requested Council Direction Staff is requesting any changes desired by the Council to the Council Priority Goals, Objectives, Management Action Plan 2008 — 2009, in order for it to be placed on the April 14, 2008 regular meeting agenda for adoption. Attachment 1. Council Priority Goals, Objectives, Management Action Plan 2008 — 2009 • City of Lino Lakes • • Goals, Objectives, Management Action Plan: 2008 -2009 Goal: Complete Town Center a. Specific Performance Objectives to be completed during 2008 (1) Objective: Complete a Comprehensive Risk Assessment and Definition of Potential Options available to the City for dealing with emerging issues and conditions affecting the project (Second Quarter 2008) a. Key Action Steps: i. Review development and revenue schedules reflective of current market assumptions ii. Identify interim financing needs /options and sources, and risk capacity tolerance iii. Council consensus on follow -up actions b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Springsted Inc. Kennedy & Graven c. Funding Source: General Fund — CD Budget (2) Objective: Determine council's options and provide specific guidelines to city staff on the direction council wishes to pursue in terms of following events, managing the City's investment in Town Center, and handling potential requests for changes to the City's vision and approved plans for this project. (Second Quarter 2008) a. Key Action Steps: i. Determine whether to make any changes to existing plans and development strategies for the Town Center ii. Staff will keep Council informed of all potential development opportunities and work with development interests consistent with the Council's vision and direction for the Town Center {PAGE } iii. Staff will monitor and report on regional mixed -use market trends affecting the Town Center development b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Springsted Inc. Kennedy & Graven Development sector (bankers, brokers, developers) c. Funding Source: General Fund — CD Budget Note: Staff is requesting clear guidance from the city council on the direction it wishes to take and how it wants the staff to deal with events and actions affecting the future of the Town Center project. b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to monitor and respond to events and requests pertaining to the Town Center project consistent with the direction and guidelines established by council (Ongoing) a. Key Action Steps: i. Staff will keep Council informed of all potential development opportunities ii. Staff will monitor and report on regional mixed -use market trends affecting the Town Center development b. Lead Parties: Community Development Staff Key Contributors: Springsted Inc. Development Sector (bankers, brokers, developers) c. Funding Source: General Fund - CD Budget 2. Goal: Plan for and implement needed local and regional transportation improvements a. Specific Performance Objectives to be completed during 2008 {PAGE } • • (1) Objective: Identify funding and financial package for 35E /Main Street interchange reconstruction (Third Quarter 2008) a. Key Action Steps: i. Identify public and private funding sources, prepare funding and financing plan b. Lead Parties: Key Contributors: c. Funding Source: Community Development Staff Finance Department Staff Anoka County Springsted Inc. Kennedy & Graven I -35W /E Coalition General Fund - CD budget (2) Objective: Continue to collaborate with Anoka County and I -35W /E Coalition to plan for Northerly By -Pass (Ongoing) a. Key Action Steps: 1 Assist in planning and support funding requests b. Lead Parties: Key Contributors: c. Funding Source: Community Development staff Anoka County I -35W /E Coalition General Fund - CD (Staff Time) (3) Objective: Initiate Birch Street Access Management Plan (Second Quarter 2008) a. Key Action Steps: i. Assist County in retaining consultant services to prepare access management plan ii. Begin planning process b. Lead Parties: Community Development staff Key Contributors: Anoka County, Planning & Zoning Board c. Funding Source: Anoka County, General Fund — CD Budget {PAGE } b. Specific Performance Objectives for Calendar Year 2009 • (1) Objective: Continue to identify and pursue funding /financial package for 35E /Main Street Interchange reconstruction (Fourth Quarter 2009) a. Key Action Steps: L Finalize funding and financing plan ii. Council to approve and implement project financing b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Anoka County Springsted Inc. Kennedy & Graven I -35W /E Coalition c. Funding Source: General Fund — CD Budget (2) Objective: Continue to collaborate with Anoka County and I -35W /E Coalition to plan for Northerly By -Pass (Ongoing) a. Key Action Steps: i. Assist in preparing and support funding requests b. Lead Parties: Community Development Staff Anoka County Key Contributors: I -35W /E Coalition c. Funding Source: General Fund — CD Budget (Staff Time) (3) Objective: Complete Birch Street Access Management Plan (Third Quarter 2009) a. Key Action Steps: i. Complete access management plan ii. Approval by City Council and Anoka County b. Lead Parties: Community Development staff Key Contributors: Anoka County, Planning & Zoning Board {PAGE } • • c. Funding Source: Anoka County, General Fund — CD Budget (4) Objective: Implement Pavement Management Program by initiating street reconstruction project (Ongoing) a. Key Action Steps: i. Identify priority street reconstruction project ii. Prepare feasibility study iii. Carry out public review and project approval process as set forth by the charter b. Lead Parties: Community Development Department Key Contributors: TKDA c. Funding Source: General Fund — CD Budget / Engineering (5) Objective: Develop plan and identify funding for Lake Drive /Main Street intersection (Ongoing) a. Key Action Steps: i. Coordinate planning activities with Anoka County ii. Identify potential funding sources, develop a financing plan b. Lead Parties: Community Development, Finance Staff Key Contributors: Anoka County Springsted Inc. Kennedy & Graven c. Funding Source: General Fund — CD Budget 3. Goal: Review and update the City Charter so that it reflects and facilitates current and future needs of the City. a. Specific Performance Objectives to be completed during 2008 • (1) Objective: Pursue the Charter Task Force recommendation pertaining to amending the City Charter and put the issue on ballot {PAGE 1 for November, 2008 elections (Ongoing, complete Fourth Quarter 2008) a. Key Action Steps: L Prepare and approve first reading of ordinance to amend the charter ii. Submit to Charter Commission for review iii. Receive and consider review comments of Charter Commission iv. Adopt ordinance to amend the charter, approve question for placement on November ballot b. Lead Parties: Key Contributors: c. Funding Source: Administration Department City Attorney General Fund — Administration (2) Objective: Initiate a City- sponsored public information effort pertaining to the charter amendment ballot issue (Second Quarter 2008) a. Key Action Steps: i. Develop a public information plan, including media resources, schedule, and budget ii. Council approval and implementation of public information program b. Lead Parties: Administration Department Key Contributors: Citizens' Task Force c. Funding Source: General Fund - Contingency 4. Goal: Review and update City's Recreation projects and priorities a. Specific Performance Objectives to be completed during 2008 (1) Objective: Review Park Dedication Ordinance (Second Quarter 2008) (PAGE } • • • • a. Key Action Steps: i. Proposed ordinance amendments will be prepared and presented to Council for approval b. Lead Parties: Public Services Department Key Contributors: Community Development Department Attorney c. Funding Source: General Fund — Parks Budget (2) Objective: City may seek to identify resources in the forthcoming budget that could be set aside to begin a fund for eventual construction of the Recreation Complex (Third quarter 2008) a. Key Action Steps: i. Staff will include topic in 2009 annual budget preparation discussion for Council consideration b. Lead Parties: Public Services Department Finance Department Key Contributors: c. Funding Source: General Fund — Public Services (3) Objective: Complete Pheasant Hills Park Bridge project (Third Quarter 2008) a. Key Action Steps: i. Prepare plans and specifications ii. Advertise and award bid iii. Oversee construction b. Lead Parties: Public Services Department Key Contributors: TKDA c. Funding Source: Dedicated Park Fund {PAGE } (4) Objective: Support trail connectivity/ interconnectivity with Anoka County (Ongoing) a. Key Action Steps: i. Continue quarterly meetings with Anoka County Parks staff to coordinate trail efforts ii. Provide support for state funding of Rice Creek North Regional Trail b. Lead Parties: Public Services Department Key Contributors: Anoka County c. Funding Source: General Fund — Parks Budget (Staff Time) b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to review the potential development of a Recreation Complex, particularly as financial conditions improve (Ongoing) a. Key Action Steps: i. Discuss objective with Park Board when financial conditions improve, assess public support and financial feasibility ii. Provide recommendation to Council b. Lead Parties: Public Services Department Key Contributors: Park Board c. Funding Source: General Fund — Parks Budget 5. Goal: Diversify, Expand, and Enhance the City's Tax Base a. Specific Performance Objectives to be completed during 2008 (1) Objective: Based upon the outcomes presented in the approved updated Comprehensive Plan, develop specific city council guidance for economic development in support of the Comprehensive Plan; i.e., what does the city council want to achieve with regards to economic development, how does it {PAGE } • • • • propose that the city proceed and who should be involved? (This guidance should define the parameters in which staff is to operate in response to economic development opportunities /inquiries brought forth by developers and businesses) (Fourth Quarter 2008) a. Key Action Steps: i. Prepare, approve, and carry out an economic development strategy as an implementation action of the Comprehensive Plan. b. Lead Parties: Community Development Staff Key Contributors: Key guidance provided by City Council at a work session(s) to be scheduled, with possible assistance of: Comprehensive Plan Advisory Panel Planning and Zoning Board Economic Development Advisory Board Economic Development Consultants Development Sector c. Funding Source: General Fund — CD Budget / Economic Development Budget (2) Objective: Based upon the outcome of Objective 1, determine the role city council wishes for the Economic Development Advisory Commission (EDAC) (Fourth Quarter 2008) a. Key Action Steps: i. Meet jointly with EDAC to clearly define council's economic development objectives and EDAC's role in meeting those objectives ii. Establish a communication procedure so EDAC can better understand the correlation between EDAC recommendations and council's economic development decisions b. Lead Parties: Community Development Staff Key Contributors: Key guidance provided by City Council at a work session(s) to be scheduled, EDAC. {PAGE 1 c. Funding Source: General Fund - CD and Economic Development (Staff Time) b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue with developing city council guidance on the Economic Development Plan that will be established in support of the adopted Comprehensive Plan (Ongoing) a. Key Action Steps: i. Complete any work remaining from 2008, prepare any needed refinements or updates to economic development strategy ii. Re- evaluate EDAC 5 -year plan to determine if it remains relevant to current Comp Plan and Council's economic development goals iii. Provide input into EDAC development of its 1 -year action plan iv. Adopt EDAC's economic development plans b. Lead Parties: Community Development Staff Key Contributors: Key guidance provided by City Council, with possible assistance of Economic Development Advisory Board, Economic Development Consultants, Developers c. Funding Source: General fund - CD Budget, Contingency 6. Goal: Establish an appropriate revenue generation and allocation policy for the City a. Specific Performance Objectives to be completed during 2008 (1) Objective: Start preparation and data generation pertaining to establishing a storm water utility (SWU) (Fourth Quarter 2008) a. Key Action Steps: i. Review /revise original SWU study {PAGE } • • • ii. Present draft SWU proposal to City Council b. Lead party: Finance Department Staff Key Contributors: SEH Springsted, Inc. Public Services c. Funding Sources: Water /Sewer Funds (2) Objective: Review financing policies pertaining to infrastructure improvements, especially when deferrals of assessments occur (Third and Fourth Quarter 2008) (3) a. Key Action Steps: i. Review current policy with City Council ii. If determined that change is needed, formulate /adopt new infrastructure financing (special assessment/deferral) policy iii. Acquire /review sample policies from other cities iv. Formulate draft policy, review draft policy with City Council v. Hold public hearing /approve policy b. Lead party: Key Contributors: Finance Department Staff City Council Community Development Springsted Inc. Public Services c. Funding Sources: General Fund /Area & Unit Fund Objective: Complete the utility rate study and present recommendations to city council for review and approval (Second and Third Quarter 2008) a. Key Action Steps: i. Review utility rate study results and proposals with City Council ii. Prepare public information materials iii. Hold public hearing on proposed rate structures iv. Implement new utility rate structures in 2009 {PAGE } b. Lead party: Key Contributors: Finance Department Staff City Council Springsted, Inc. Public Services c. Funding Sources: Water /Sewer Funds (4) Objective: Establish council policy on franchise fees for utility providers (Second Quarter 2008) a. Key Action Steps: i. Review existing utility franchise agreements, identify actions needed to institute franchise fees ii. Council decision on instituting franchise fees iii. If franchise fees are to be extended to additional utilities, agreement amendments and ordinances will be prepared and approved b. Lead Parties: Administration Department Key Contributors: Finance Department c. Funding Source: General Fund — Administration; Finance (Staff Time) b. Specific Performance Objectives for Calendar Year 2009 1 ) Objective: Proceed with preparing specific recommendations to city council for action pertaining to establishing a storm water utility (Ongoing, completion by Fourth Quarter 2009) a. Key Action Steps: i. Create public information program, materials /mailings ii. Hold public information meetings, receive public input iii. Hold public hearing, approve SWU iv. Implement utility beginning in 2010 b. Lead party: Finance /Community Development Staff Key Contributors: SEH, Inc. {PAGE 1 • • • • Public Services Department Environmental Board c. Funding Sources: Stormwater Management Fund / Development Related Fees (2) Objective: Continue to determine and implement city's policies on extending and financing services into existing developments and how to deal with deferred assessments, planned infrastructure improvements and new infrastructure accet& (Ongoing 2009) [proposed edit for clarification] a. Key Action Steps: 1 Develop policies to guide when water and sewer services will be extended into areas of existing development, based on water and sewer plans and policies included in the updated comprehensive plan, and street reconstruction plans iii. Determine appropriate policies relating to the financing of services extended to existing development b. Lead party: Community Development and Finance Staff Key Contributors: c. Funding Sources: General Fund — CD, Finance (Staff Time) 7. Goal: Maintain safe neighborhoods and community areas a. Specific Performance Objectives to be completed during 2008 (1) Objective: Adopt 800 Megahertz Public Safety Radio System ordinance (Fourth Quarter 2008) a. Key Action Steps: i. Finalize proposed Ordinance ii. Approval of proposed ordinance by Joint Law Enforcement Council for adoption by local governments {PAGE } iii. Adoption by City Council b. Lead Parties: Police Department Staff Key Contributors: Community Development Staff Joint Law Enforcement Council City /County Attorney County Board c. Funding Source: General Fund — Police Department Budget (2) Objective: Adopt security plan for City Hall functions for the protection of city officials and public (Third Quarter 2008) (3) a. Key Action Steps: i. Perform needs analysis ii. Draft security plan iii. Council approval and implementation of security measures b. Lead Parties: Police Department Key Contributors: City Staff City Council c. Funding Source: General Fund — Police Dept. budget Objective: Conduct functional exercise involving an active threat in the Middle School as part of ongoing exercises of the City's Emergency Management Plan (Ongoing 2008) a. Key Action Steps: i. Update Emergency Management Plan ii. Conduct Drills, table top exercise, and functional exercise b. Lead Parties: Police Department Staff Key Contributors: Centennial School District Staff Centennial Fire District City Staff {PAGE } • • • c. Funding Source: State of Minnesota Homeland Security Emergency Management Grant General Fund - Police Dept. budget 8. Goal: Address projected housing needs for the City of Lino Lakes a. Specific Performance Objectives to be completed during 2009 (1) Objective: Identify housing issues and assess the need for city to take actions to address housing needs within Lino Lakes (Ongoing 2009) a. Key Action Steps: i. Review the housing component of the adopted comprehensive plan for the purpose of identifying needed additional actions to be taken to address housing needs within Lino Lakes. b. Lead Parties: Community Development Department Key Contributors: c. Funding Source: General Fund - CD Budget (Staff Time) 9 . Goal: Complete the Updating of the City Code a. Specific Performance Objectives to be completed during 2008 (1) Objective: Complete recodification and update of the City Code (Ongoing, completion Fourth Quarter 2008) a. Key Action Steps: i. Complete review of existing code ii. Prepare updated code iii. Present proposed code to Council iv. American Legal prepares final draft code v. Conduct hearing and adopt new code {PAGE 1 b. Lead Parties: Administration Staff Key Contributors: All city departments City Attorney League of Minnesota Cities • c. Funding Source: General Fund - Administration b. Specific Performance Objectives for Calendar Year 2009 (2) Objective: Provide for public and staff access to current code on city web site (First Quarter 2009) a. Key Action Steps: i. Develop system to provide for constant updating of code ii. Maintain current city code on American Legal's server iii. Provide link on city web site to City Code b. Lead Parties: Administration Staff Key Contributors: All city departments American Legal c. Funding Source: General Fund - Administration 10. Goal:Complete the Comprehensive Plan Update a. Specific Performance Objectives to be completed during 2008 (1) Objective: Achieve completion and approval of the updated Comprehensive Plan (Ongoing, approval Fourth Quarter) a. Key Action Steps: i. Completion of Comprehensive Plan by Advisory Panel and Planning and Zoning Board ii. Public informational meetings and public hearing conducted by Planning and Zoning Board iii. City Council approval for distribution to other jurisdictions (PAGE } • • • iv. City Council approval for submission to Metropolitan Council b. Lead Parties: Community Development Staff Key Contributors: Comprehensive Plan Advisory Panel Planning and Zoning Board c. Funding Source: General Fund — Planning Budget b. Specific Performance Objectives to be completed in 2009 (2) Objective: Complete development/revision of official controls and policies necessary to implement the approved Comprehensive Plan (Ongoing 2009) a. Key Action Steps: i. Retain Consultant Services ii. Prepare Updated Code b. Lead Parties: Community Development Staff Key Contributors: Planning and Zoning Board Consultant Services c. Funding Source: General Fund — Planning Budget {PAGE } Pi si-4:( bt4& woktc e.g-.5/ - 0? Re_ Cc) (A4Au I „Tiewi 36 MINNESOTA DEPARTMENT OF PUBLIC SAFETY fil14:113;fxiNtng tnimement. MM'EM)11 Program eureawcif triminai Aopretentibn Dtwet 0114 .4.14WOO tbmeand Secveitv and rilerraOY 10mm:imam Miiinesata States,Pattol Offide gooirbertotioo: uff Sc Fftigoiapis tIfftqp et Tiv*,54ttilv, :$tate. Piro. Mario* :old Elpnttaf.#3y, State Fire M .. arshai .and Pipelhie Safe 444 Ce* SMI • ;4.ie 14' MinneSdra 55101-5145 Phone; '651..2002004 Var. ,651:215.05251 Tfr "651282.6555 www.dp.sitttettta US: une26, 2007 CI;t0 WAper Millers on Main g.601 1,3koDri*e ti1noLakesMN .500 RE: Millers on Mar 'CAP File: 07-0041V 141cm MN, 55014 Dear lyfr, W3gmr, The State Fire Mariluil Code Advisory Panel CAP) considered your request for a vartartee.,Mrter tied -ming y rftques and ertoiitidering the recontrnenclation3 ofthe FKCAP:I have reached the falOWing de Derision: rour r Vatibto*arianoolor tenflocati�ifr ont proms ih�. grairtod. Rationale: 1. The ether fire code provisions were satisfied. The 001 'IS rapt &trefoil og hotirs, or 3). The a4ictining ProPWY OridevelOped and the adjoining property oWner 13 'eetkafa14bie Wit the e,rrMigen4nt. T1OTE; Thitilar4Onte is ffir $1.§ YeatiS gitiErefal DAYS e'Verit ri1 filydtent S will need to. eddre$Sthe,distAlle-e',separation isie Thank you in •acLvance for your time and conSkleration.lf you have :my -questions or need additional i a -0 satioo, easO. feel tree to ObilUet uerior Jon NiSjaat 0511201-7204. tinla4N;PtrrA Jerry R sendahl State fire is4031131 CC: viClilo Bennett, Fire Chief Jon Nisja, Deputy State Fire Mashal EQUAL PRO RtUNITY R I hereby call for a special meeting of the Lino Lakes City ;liouito4/ , 200P at 6:30 for Council to be held on LI- 17 (.UorKSeSsrovi the purpose of eone,Lak, t4rvz Waits k. to- r( L.ead.m Wo, le_sk(s(P said meeting having been properly noticed and called. John Bergeson, Mayor Checklist for City Council Additional Meetings Meeting: i Czn-4-vtc Date: 4- 1 -cA Mayor signs special meeting notice Julie Schedule room Carol Julie Post on website Carol Post on front "Public Notice" bulletin board Publish h fo'Qtrad -P le • als • • ress — time permitti ubs.c. •• o icial notice to ce, The Citizen. Ask Joyce t4�ad-e o: 101 -405- 4340 -000 Jame /Gafel-. Send to agenda e-mail list Carol i r - • • • • -.11 • - - • • - • •I • - _.- - . • uue Add to community calendar on agenda and weekly update Add approval of those minutes to future agenda Julie le Example of e-mail text: Quad Community Press: Please publish the attached meeting notice in the Public Notice section of the August 14, 2007 edition of the Quad Community Press. Please verify receipt of this request. Thanks. Joyce: please code to 101 - 405 -4340 -000. Cc to Julie and The Citizen (for your information) See next page for example of a Public Notice. CITY OF LINO LAKES NOTICE OF SPECIAL CITY COUNCIL MEETING MONDAY, APRIL 7, 2008 NOTICE IS HEREBY GIVEN that the Lino Lakes City Council will hold a special meeting following the Monday, April 7, 2008, Council Work Session which begins at 5:30 p.m. to conclude business from the March 10 -11, 2008 City Leadership Workshop. The meeting will be held at Lino Lakes City Hall, 600 Town Center Parkway, Lino Lakes, Minnesota. This meeting is open to the public. If you have any questions or need special accommodations, please call 651- 982 -2406. Julie Bartell, City Clerk 41 >/�t ziad, yx-7, 40 0 y of IVIINNESOTA DEPARTMENT F PUBLIC SAFETY Alo ONO) and "Gambling Enforcement. ARMEtt Program teatrof tritoinal Apralatomsion PikiLtiat Sev4ii4a 14Ompiana- %pcotitite and OmeTgeOAY IManagernitilt ivotmesota. StatO;Pattiti Oried'Of PMIttOSNOtiOft$:" Pfq,00. 06** Pgram MAO et tf-affP$AtoiY. sate . Piamilal aM Pipaline'Satety P.U.IT4EN09.'A 9,1-671, State Fire M... ha . will Pipeline Safe 444 Cedar Street • Suite 145 •:Saint Paul, Ationema 55101-5145 Pine: 61 'Nil 7?00 • Vax, 651.2110525 • In: 051.282.6555 www.dps . state,mn; us, Jutfe.26, 2007 Mr-4 _bggi WAVIg Millers on Mein OM take DINO Linalokos, MN .$014 RE: Millers on ajn.--Ljnko TAkes, To, 55014 JMCAP File 07.4364Y Dor 14r=_ Wgger, The Slim Fitt maiha Code.Advisory Panel IFNICAP) considered your request lima varialu*,Ait6rfevlewirig )0tittegtiest a ontidering the reaorthherietitaiyfitithhe, MCAP,,,I haye retied the foS1ovi $ dodo sion: tour r 'tleVt ibr a vaiiance- kuktelatlocation film pr lines it ifttrtd. Rationale: 1. The other fire code provisions were satisfied. 2. Th yetit is a Kited :Eilwatfoit bur s Or lesS). 3 The tiding proptrtY i tgoevotopod Ati4 tbe tKijoinittg proporty p7votot is 80„rrifctitible Nvith-thegivgem-sAt NOTE; This variante is for this year's Bine aeton Doyt event only 'events will teed to addreattlie distance-separation issue. Thankyou in advance for your time and consideration. If you have-any-questions or need add. 7itional '‘Orination, please feel free to tact ervisor Jon Niajt at 054)201 -7204. ely,„ Jerq-_ (ILIA State Fire Marahal CC: 4ilo Bennett, Fire Chief Jon Nisja, Deputy State FireManhal EaLIAL OPPORtiiI■ilPttVIPLOYER C_ TO: Council Members FROM: John Bergeson I have called for a special meeting of the council following the Work Session Monday evening. I have attached information for this meeting. 0 COMPANY March 12, 2008 Mr. Gordon Heitke City Administrator City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 E -Mail: gheitke @ci.lino- lakes.mn.us Dear Gordon: Attached is a draft copy of the Key Observations and Conclusions made at the March 10 -11, 2008 City Leadership Workshop. I would appreciate your reviewing particularly the portion of the document pertaining to the revised performance objectives for the remainder of 2008 and 2009. Please let me or my Executive Assistant, Sharon Wallin, 303 - 235 -0823 or Sharon @executivesupportservices .net, know of the changes you desire before you distribute this document to the Mayor, members of City Council, and other appropriate parties. I recommend three actions be taken relatively quickly: 1. The council meet as a whole to discuss and debrief each other on the discussions and decisions made at the March 10 workshop. Special attention needs to be given to ensuring Council member Reinert has the opportunity to know what was discussed and what decisions were made. 2. A quarterly follow -up session be scheduled to reinforce council and staff s resolve to work together consistent with comments made by the Mayor on behalf of council to the staff on March 11. 3. A process be discussed between Council and the City Administrator /staff as to how and when relationship issues can be raised and resolved in a timely and constructive manner. Mr. Gordon Heitke March 12, 2008 Page 2 In post- workshop discussions with the city staff yesterday afternoon, they raised concerns about how this process would work without opening themselves up to abusive comments such as occurred twice during the workshop on March 11. You, the Mayor and Council need to establish a process that flags and resolves issues or behaviors counterproductive to respect filled and professionally responsible productive partnership between council and staff. Sincerely, Carl H. Neu, Jr. CHN /sw Enclosure cc: Mayor John Bergeson 2 DRAFT 3/12/2008 NEU 0 COMPANY CITY OF LINO LAKES, MINNESOTA CITY LEADERSHIP WORKSHOP March 10 -11, 2008 SUMMARY OF KEY OBSERVATONS AND CONCLUSIONS MADE BY THE PARTICIPANTS Submitted by Carl H. Neu, Jr. March 12, 2008 ©Neu and Company and the Center for the Future of Local GovernanceTM, 2008 1 CITY OF LINO LAKES, MINNESOTA CITY LEADERSHIP WORKSHOP Conducted on March 10 -11, 2008 SUMMARY OF KEY OBSERVATIONS AND CONCLUSIONS MADE BY THE PARTICIPANTS Submitted by Carl H. Neu, Jr. March 12, 2008 L INTRODUCTION On March 10 -11, 2008, the City Council, City Administrator, and Department Directors of the City of Lino Lakes conducted a City Leadership Workshop. The workshop conducted on March 10 was attended by four of the five City Council members and the City Administrator. The workshop on March 11 consisted of the entire City Council, City Administrator, and Department Directors. A copy of the objectives and agenda for the workshop is attached to this report as Appendix A. II. KEY OBSERVATIONS AND CONCLUSIONS MADE BY THE PARTICIPANTS A. Discussions Pertaining to the City Council's Leadership Performance and the City Council- Management Staff Performance Partnership Based upon feedback received from the City Council members who completed the Pre - Workshop Survey Questionnaire, and group comments made by the management staff, the facilitator raised a series of observations as outlined below: 1. Major Accomplishments: While the City has had a history, at least from 2000, of deep philosophical differences within the governing body and strained council -staff relationships, things started to get significantly better in late 2006 and 2007. During this period, four major accomplishments were achieved: 2 a. Completion of a highly complimentary 2006 Quality of Life Survey in which the City received high marks for the council's leadership, overall citizen satisfaction with the quality of life they enjoy within the city and the direction they felt the city was taking relative to the future. The citizens however did raise some concerns about the necessity for managing growth, providing safe streets, etc. b. Completion of Vision 2030 which proved to be a highly positive and productive community effort defining what the City of Lino Lakes was seeking to become by the year 2030. c. Citizens' Charter Committee which made recommendations pertaining to removing an impediment to the city council's capacity to be responsible stewards over public /community infrastructure assets, especially streets. d. Undertaking an update of the City's Comprehensive Plan focusing on defining and achieving the future of Lino Lakes by the year 2030. 2. Factors affecting the City Council -City Staff Partnership. Based upon observations provided by the five council members in their responses to the pre- workshop questionnaire, and a group response provided by the city department directors, the facilitator indicated that there has been particularly in 2007 and early 2008 a marked deterioration in the quality of the city council -city staff partnership. This was most evident by comments made in the responses to the pre- workshop survey questionnaire and that the city's department directors for the first time refused to complete the questionnaire as individuals for fear of public and private intimidation, harassment, and retaliation. The facilitator then asked the city council members present the following questions: a. What is happening? (1) within the council that is affecting its performance and image as the governing body? (2) within the council -staff partnership? b. Why is it happening; what seems to be the cause of the deterioration of the relationship? c. What can we (the council) do about it? d. How can we deal with it? 3. What is happening within the partnership within council and within the council -staff partnership? The following observations were made: • The behaviors some use to express and deal with disagreements among council and between council members and staff seems to be tearing relationships within the council and between the council and staff apart. • Can the council establish "rules of engagement" on how people should handle disagreements that occur within the body and between the body and staff members? • Is there a need for a "new model or process" in which the council and staff work with each other to bring forth and discuss significant issues as they evolve? There is a perception that the current model seems to be based upon staff's and council's experience with past councils in which inadequate communications occurred between the two groups as ideas are being explored, analyzed, and dealt with in a deliberative fashion. • Does the group need to establish forums or opportunities for debating and resolving differences within the council or between the council and staff without taking the issue into the public at regular council meetings or "on camera "? In other words, praise public; settle differences and concerns privately and respectfully. • Trust factors are hard to turn around so how do we keep situations from escalating into unprofessional and hostile behaviors that hurt relationships? • Staff seems to have pulled back from city council; how can we turn this around? • A conflict that may have started between two individuals seems to have expanded to proportions that adversely now affect the city council -city staff relationship. • Maybe some on council are turning people baiting into a sport just to get a reaction. 4. What can we do about it? The following observations were made: • Council has an obligation to call inappropriate behavior on the carpet and deal with it constructively. Staff should not have to deal with perceived hostile behavior on the part of any council member. • Council feels staff has an obligation to work with council as a body and provide to the council its experience and expertise so that council can make the best decisions possible. • It is hoped that all, within council and staff need to understand that decisions made by council, especially those that move in a direction different from recommendations that may have been provided by staff, is not a criticism of staff's capabilities or council's respect for the expertise, experience, and integrity of staff members. • Council members need to understand that they can disagree but do not have to be disagreeable and hurtful; bad behavior is not an effective nor acceptable means to resolve disagreements. • All parties need to realize how good both council and staff are and both groups need to empower each other to reach their fullest individual and collective potential. • Council and staff need to establish forums or processes where they can get relationship issues raised and resolved. • Neither council nor the staff can change the past but both can seek to change the future in terms of working with each other. There is an understanding that there will be a "wait and see" attitude but it's important that both groups work together and hold each other to their commitment to a highly productive council -staff partnership. • The big prize that has to be addressed by council and staff is to maintain a positive public attitude about the future of Lino Lakes as expressed in the 2006 Quality of Life Survey and the Updated Comprehensive Plan as it is developed and ultimately approved to guide progress towards the future of the City of Lino Lakes. At the conclusion of this discussion, the council members felt it is important for the Mayor to express to the staff at the beginning of the meeting on March 11, the topics discussed on March 10 and the actions city council intends to take in addressing issues raised. A copy of the Mayor's remarks is included in this report as Appendix B. 5. Follow -Up Activities Since one of the council members was not present at the March 10th meeting, it was decided that the summary of the discussions that occurred on March 10 would be included in this report. It was further decided that the council would meet as a whole to debrief the March 10 session and discuss how they collectively plan to move forward on the implementation of the ideas developed by the council and conveyed to the staff by Mayor Bergeson on March 11. B. Discussion About Having Open Mic /Camera for Public Comments Made Before Commencing the Official Business at Official Council Meetings. The following conclusions are made after considerable discussion pertaining to the issue of whether or not the public comment section conducted by council prior to the opening 1. Opening public comments as contrasted to the official council meeting. • Typically the opening public comments section of a meeting provides opportunities for citizens to raise or address issues they wish to bring before council that are not part of any agenda item for the official council meeting. These items brought forward by the public typically are not debated nor discussed in depth, nor do they receive immediate action on the part of council. They provide mainly an opportunity for citizens to raise issues in an informal setting. In contrast, the official council meeting in which council addresses issues outlined on an agenda allows the body to conduct its business 6 in a highly- focused manner in which there is deliberation and debate leading to formal council action. • It is the practice within Lino Lakes that the public comments section is not conducted on camera nor with open microphone since it is not a formal part of the official business meeting of the council. However, issues raised during the open forum are dealt with and recorded in the minutes as a matter of record. If an issue raised requires subsequent action on the part of staff or council, it too can become an official agenda item at a future meeting. • It was concluded by the four council members present that they wish to continue the current practice that the open public comments sessions would be conducted off camera and without an open microphone since they are not a part of the official council meeting. C. REVIEW AND UPDATE OF COUNCIL GOALS AND OBJECTIVES FOR THE REMAINDER OF CALENDAR YEAR 2008 AND 2009. 1. Goal: Complete Town Center Status: Project is in flux due to changing financial and market - driven issues affecting the project. a. Specific Performance Objectives to be completed during the remainder of 2008. (1) Complete a Comprehensive Risk Assessment and Definition of Potential Options available to the City for dealing with emerging issues and conditions affecting the project. (2) Objective: Determine council's options and provide specific guidelines to city staff on the direction council wishes to pursue in terms of following events, managing the City's investment in Town Center, and handling potential requests for changes to the City's Vision and approved plans for this project. Lead Parties: Community Development Staff, Finance Department Staff. 7 Note: Staff is requesting clear guidance from the city council on the direction it wishes to take and how it wants the staff to deal with events and actions affecting the future of the Town Center project. b. Specific Performance Objectives for Calendar Year 2009. (1) Objective: Continue to monitor and respond to events and requests pertaining to the Town Center project consistent with the direction and guidelines established by council. 2. Goal: Plan for and implement needed local and regional transportation improvements. a. Specific Performance Objectives to be completed during the remainder of Calendar Year 2008: (1) Objective: Identify funding and financial package for 35E/Main Street interchange reconstruction. (2) Objective: Continue to collaborate with Anoka County and I -35W /E Coalition to plan for Northerly By -Pass. (3) Objective: Complete Birch Street Access Management Plan (County has included funding in 2008 budget). Lead Party: Community Development Staff b. Specific Performance Objectives for Calendar Year 2009: (1) Objective: Continue to identify and pursue funding/financial package for 35E/Main Street Interchange reconstruction. (2) Objective: Continue to collaborate with Anoka County and I -35W/E Coalition to plan for Northerly By -Pass. (3) Objective: Prepare and bring forward ballot issue pertaining to street reconstruction needs for the City of Lino Lakes. (4) Objective: Develop plan and identify funding for Lake Drive/Main Street intersection. 3. Goal: Review and update the City Charter so that it reflects and facilitates current and future needs of the City. a. Specific Performance Objectives to be completed during the remainder of Calendar Year 2008: (1) Objective: Pursue the Charter Committee (Task Force) recommendations pertaining to the City Charter and put the issue on ballot for November, 2008 elections. (2) Objective: Initiate a City- sponsored public information effort pertaining to the ballot issue. Lead Party: Citizens' Task Force 4. Goal: Review and update City's Recreation projects and priorities. a. Specific Performance Objectives to be completed during the remainder of Calendar Year 2008: (1) Objective: Review Park Dedication Ordinance. (2) Objective: Put the Recreation Complex issue on hold due to current economic conditions. City may seek to identify resources in the forthcoming budget that could be set aside to begin a fund for eventual construction of the Recreation Complex. (3) Objective: Construct Pheasant Hills Park Bridge project. (4) Objective: Support trail connectivity/ interconnectivity with Anoka County. Lead Party: Public Services Department. b. Specific Performance Objectives for Calendar Year 2009: (1) Objective: Continue to review the potential development of a Recreation Complex, particularly as financial conditions improve. Lead Party: Public Services Department. 5. Goal: Diversify, Expand, and Enhance the City's Tax Base. a. Specific Performance Objectives to be completed during the remainder of Calendar Year 2008: (1) Objective: Based upon the outcomes presented in an approved Updated Comprehensive Plan, develop specific city council guidance for economic development in support of the Comp Plan; i.e., what does city council want to achieve with regards to economic development, how does it propose that the city proceed and who should be involved? (2) Objective: Based upon the outcome of Objective 1, determine the role city council wishes for the Economic Development Advisory Commission (EDAC). Lead Party: Community Development Staff with key guidance provided by City Council at a work session /work sessions to be scheduled. b. Specific Performance Objectives for Calendar Year 2009: (1) Objective: Continue with developing city council guidance on the Economic Development Plan that will be established in support of the adopted Comprehensive Plan. Note: Michael seeks a definite Economic Development Plan and definition of the parameters in which he can operate in response to economic development opportunities /inquiries brought forth by developers and businesses. 6. Goal: Establish an appropriate revenue generation and allocation policy for the City. a. Specific Performance Objectives to be completed during the remainder of Calendar Year 2008: (1) Objective: Start preparation and data generation pertaining to establishing a storm water utility. (2) Objective: Review financing policies pertaining to infrastructure improvements, especially when deferrals of assessments occur. (3) Objective: Determine city policies on extending services into developments and how to deal with deferred assessments; i.e., how do we pay for planned infrastructure improvements and new infrastructure assets. (4) Objective: Complete a Utility Rate Study and present recommendations to city council for review and approval by April, 2008. (5) Objective: Implement Utility Rate Policies approved by the city council. Lead Party: Finance Staff b. Specific Performance Objectives for Calendar Year 2009: (1) Objective: Proceed with preparing specific recommendations to city council for action pertaining to establishing a storm water utility. (2) Objective: Continue to determine and implement city's policies on extending services into developments and how to deal with deferred assessments, planned infrastructure improvements and new infrastructure assets. Lead Party: Finance Department 7. Goal: Maintain safe neighborhoods and community areas. a. Specific Performance Objectives to be completed during the remainder of Calendar Year 2008: (1) Objective: Adopt 800 Megahertz Public Safety Radio System ordinance. (2) Objective: Update ordinances pertaining to public safety quality of life issues. 11 (3) Adopt security plan for protection of City's officials. (4) Conduct functional exercise involving the Middle School. 8. Goal: Address projected housing needs for the City of Lino Lakes. It was suggested that this item be put on hold until 2009 so the issue can be addressed in a manner consistent with the housing components contained in the approved Updated Comprehensive Plan. 9. Goal: Other Goals to be completed in the remainder of Calendar Year 2008 and 2009: a. Specific Performance Objectives to be addressed during the remainder of Calendar Year 2008. (1) Objective: Establish council policy on franchise fees for utility providers. Lead Party: City Administrator and Finance Director (2) Objective: Complete recodification and update of City Codes. Lead Party: City Clerk (3) Objective: Establish a 2008 Contingency Budget (designate funds for current commitments) to include: • Charter review • Public information campaign for Charter ballot issue • Completion of Compensation Studies • Alternative legal services. (4) Objective: Establish a Contingency Budget for the remainder of 2007 and 2008 which may reflect revised projections pertaining to revenues that will be available to the city as contrasted to those contained in the currently approved 2008 budget. 12 b. Specific Performance Objectives to be completed in Calendar Year 2009: (1) Objective: Achieve completion and approval of the Updated Comprehensive Plan. (2) Objective: Complete development/revision of official controls and policies necessary to implement the approved Comprehensive Plan. APPENDIX A NEI II 0 COMPANY CITY OF LINO LAKES, MINNESOTA CITY LEADERSHIP WORKSHOP March 10 -11, 2008 1. Objectives Upon completion of these workshops, the City Council will have: a. reviewed current major City accomplishments and projects either completed or in progress with Lino Lakes. b. defined factors affecting City Council's leadership performance and team work as a governing body necessary to further the momentum Council has achieved during the last two years and position the community and City organization to achieve Vision 2030. c. defined how City Council will operate as a deliberative, policy- setting, and leadership body in setting direction for the City and guidance to the City Staff. d. addressed other issues raised by Council members pertaining to the functioning of the City Council and its relationship with the City Staff. e. defined Council's leadership goals and priorities for the remainder of 2008 and 09. 2. Agenda a. Monday; March 10 (City Council and City Administrator) 2:30 p.m. Welcome and opening comments. 2:45 p.m. Focus: Workshop Objectives a through d. 6:00 p.m. Adjourn 14 APPENDIX A 6:30 p.m. City Council Meeting Reconvene Workshop if necessary to complete discussions. b. Tuesday; March 11 (City Council and City Staff) 8:30 a.m. Welcome and opening comments 8:45 a.m. Establishing City Council's Leadership Goals and Priorities for the remainder of 2008 and 2009. 12:00 Noon Conclusion 15 • Mayor Bergeson's Remarks on Behalf of City Council to City Staff on March 11, 2008 Good morning: Yesterday the City Council spent several hours in a team building session facilitated by Carl Neu. The Council has asked me to present to you a summary of yesterday's discussion. When I am done, I will ask Carl and the other council members to fill in anything that I missed. Then we will turn it back to Carl for any further discussion of team building and then we expect to spend most of this morning working with you on goal setting. First we want to say: Thank you for your service to the City of Lino Lakes. We appreciate all the work that you do for us and for the people of Lino Lakes and that we appreciate your expertise, your dedication and your perseverance in difficult times. We spent most of yesterday talking about relationships: relationships between council members, relationships between staff members. But we spent most of our time talking about the relationship between the City Council and staff. We acknowledge that what was once a relatively healthy and productive relationship between council and staff has significantly deteriorated in recent months. We understand that some statements and actions by council members have been inappropriate, hurtful, and sometimes have created hostile situations. If you have been the recipient of these behaviors we want to apologize to you. Going forward we, the City Council, are committed to making significant improvements in our behavior and our working relationships with you. We also expect that each of you will make a serious commitment to improved relationships. If these issues are consuming your time and energy we ask you to re- engage in the duties of your position. Carl Neu, in his role of facilitator, has tried to capture the essence of our rambling discussions of yesterday in a series of summary statements. There are 8 of these statements that I am going to read. Our hope is that you will hear two themes running through these statements: 1. our commitment to restoring healthy relationships with the staff 2. our expectation that you will be our partner in these efforts. Statement 1 Staff should not be subject to hostile or demeaning behavior by council members. The council has an obligation to call inappropriate behavior on the carpet and deal with it constructively and we are committed to do that going forward. 16 Statement 2 Staff, you have an obligation to work together with the city council as a body to provide your experience and expertise to the city council so it can make the best possible decisions. Statement 3 We all must understand that on those occasions where the city council moves in a direction different from your recommendations that should not be viewed as a criticism of your capabilities or a lack of respect for you. Statement 4 (Rules of Engagement) We need to understand that we can disagree but we do not have to be disagreeable or hurtful. Bad behavior is not an effective means to resolve disagreements. Statement 5 We need to recognize the quality of the team that we have. In our opinion we have an excellent staff and an excellent city council. We need to empower each other to reach our fullest potential. Statement 6 The city council will be working to establish a process where staff can raise relationship issues and seek resolution. Such processes are well established in general employment practice and in union contracts, but there is currently not a process to deal with council /staff relationships. Statement 7 We can't change the past, but we can seek to change the future. We both have an obligation to do this. We understand that there may be a wait and see attitude on the part of some staff, but we need to work together and move ahead. Statement 8 We all need to remember why we are here. We all work for the people of Lino Lakes. We need to work together to maintain the public's positive attitudes about Lino Lakes that we saw in the Quality of Life Survey. And we need to work together to guide the future of our city as we complete the Comprehensive Plan and begin its implementation. 17