HomeMy WebLinkAbout08/11/2008 Council PacketCITY OF LINO LAKES
NOTICE OF SPECIAL CITY COUNCIL WORK SESSION
AUGUST 11, 2008
IMMEDIATELY FOLLOWING THE
REGULARLY SCHEDULED CITY COUNCIL MEETING
NOTICE IS HEREBY GIVEN that the Lino Lakes City Council has scheduled
a special work session on Monday, August 11, 2008, immediately following the 6:30
p.m. City Council meeting, for the purposes of interviewing a law firm and discussion
of legal services, and discussion related to election information and public
communications. The meeting will be held at Lino Lakes City Hall, 600 Town Center
Parkway, Lino Lakes, Minnesota and is open to the public.
If you have any questions or need special accommodations, please call 651- 982 -2406.
Julie Bartell, City Clerk
I hereby call for a special meeting of the Lino Lakes City Council
to be held on t/ i
, 2008 at ( LdU), ;, for
the purpose of
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said meeting having been properly noticed and called.
JI'in Bere'son, ayor
Gordon Heitke
From: Gordon Heitke
Sent: Friday, August 08, 2008 9:52 AM
To: 'j- bergeson @bethel.edu'
Subject: Meeting Notice
Attachments: Special Work Session 08- 11- 08.doc
Special Work
;sion 08 -11 -0f
Attached is a special work session notice as we discussed. If you wish to call such a meeting, please reply confirming that
we should post this notice and notify Council, etc.
Gordon Heitke
City Administrator
600 Town Center Parkway
Lino Lakes, Minnesota 55014
(651) 982 -2405 (direct)
(651) 982- 2499 (fax)
gordon.heitke@ci.lino-lakes.mn.us
1
Gordon Heitke
From: John Bergeson [j- bergeson @bethel.edu]
Sent: Friday, August 08, 2008 2:10 PM
To: Gordon Heitke
Subject: RE: Meeting Notice
Gordon
Please notice this meeting as we discussed
Thanks
John B
Original Message
From: Gordon Heitke [mailto:gordon .heitke @ci.lino- lakes.mn.us]
Sent: Friday, August 08, 2008 9:52 AM
To: John Bergeson
Subject: Meeting Notice
«Special Work Session 08- 11- 08.doc »
Attached is a special work session notice as we discussed. If you wish to call such a
meeting, please reply confirming that we should post this notice and notify Council, etc.
Gordon Heitke
City Administrator
600 Town Center Parkway
Lino Lakes, Minnesota 55014
(651) 982 -2405 (direct)
(651) 982- 2499 (fax)
gordon .heitke @ci.lino - lakes.mn.us
1
LAW OFFICES OF
Hawkins & Baumgartner, P.A.
WILLIAM G. HAWIQNs
SCOTT C. BAUMGARTNER
ADAM E. DAHLEN
June 30, 2008
Legal Assistants
TAMMI J. UVEGES
HOLLY G. PROVO
City Administrator
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014 -1182
2140 Fouimi AVENUE Nom
ArroxA, MINNESOTA 55303
PHONE (763) 427 -8877
FAx (763) 421 -4213
E-MAa. HawkLaw2@aot.com
Please accept this letter as our proposal to provide civil legal services to the City of Lino Lakes.
Firm Background
Over 95% of our firm's business is related to the representation of municipal clients. Currently,
our firm serves as the civil attorneys for the Cities of Andover, Anoka and Lino Lakes, and the
criminal attorneys for the Cities of Andover, Elk River and Lino Lakes. As part of our
representation of these cities, our firm has been actively involved in such issues as property
acquisition, development contracts, inter - governmental agreements, zoning and comprehensive
plan issues, employment relations, special assessment law, and litigation related to these issues.
Our law firm consists of two full -time attorneys, one consulting attorney, two full -time paralegals
and one part-time paralegal. The full -time attorneys are Adam Dahlen and myself. I have been
licensed to practice law in the State of Minnesota for over twelve (12) years. My early practice
consisted of civil litigation and criminal defense, with several of my matters being in Anoka
County. My civil practice focused heavily on real estate and contract law, which included: drafting
of legal documents, negotiating settlements, litigating in District Courts, appearing before the
Minnesota Court of Appeals, and briefing arguments for the Minnesota Supreme Court. More
recently, my practice has been devoted primarily to criminal prosecutions for the cities of Andover,
Lino Lakes, and Elk River; and serving as the City Attorney for Andover, Anoka and Lino Lakes.
Adam Dahlen is a 2007 graduate from the University of St. Thomas School of Law where he made
the Dean's List (top 15 %); was the Vice -Chief Justice of the UST Board of Advocates for the 2006-
2007 school year; and was a second place oralist and quarter- finalist at the 2007 National Moot
Court Competition Regional Round. During law school, Mr. Dahlen interned for the Minnesota
Supreme Court — State Court Administration, where he conducted state -by -state comparisons of
jury handbooks and developed recommendations for a standardized Minnesota jury handbook; he
served as a Student Attorney at the University of St. Thomas Legal Services Clinic Family Practice
Group; and was a law clerk/student attorney for the Anoka County Public Defenders Office from
September 2006 through September 2007 where he represented criminal defendants in court at their
June 30, 2008
Page 2
arraignment, pre -trial, and probation revocation hearings. He also prepared legal research for
upcoming trials and hearings, negotiated plea agreements with city prosecutors for misdemeanor
and gross- misdemeanor cases, and assisted senior attorneys with drafting motions for contested-
hearings.
Mr. Dahlen was hired by our firm in September 2007, and after passing the bar in October of 2007,
immediately began handling criminal prosecutions for our clients. He has had several court trials,
jury trials, contested hearings, and has made numerous court appearances for arraignments, pre -
trials, and omnibus hearings. Since becoming licensed in October Of 2007, Mr. Dahlen has
appeared in court at least 2 -3 times per week, and has shown himself to be a very good attorney, and
an exceptional criminal prosecutor. More recently, Mr. Dahlen has expressed an interest in
becoming more involved in our firm's municipal law practice. Given his intelligence and
enthusiasm, we expect he will become quite proficient in municipal law rather quickly.
Our firm's consulting attorney is William Hawkins. Mr. Hawkins has been licensed to practice law
in the State of Minnesota for over thirty-four (34) years. Most recently, Mr. Hawkins served as the
attorney for the cities of Andover, Anoka and Lino Lakes. He has specialized in the practice of
municipal law since the beginning of his law practice. During Mr. Hawkins' career, he has served
as the criminal prosecutor for the cities of Andover, Lino Lakes, Champlin, Burns Township, St.
Francis, Bethel, Centerville, Ham Lake and Oak Grove Township. Mr. Hawkins has served as the
Andover City Attorney for over 33 years, the Lino Lakes City Attorney for 26 years, and the Anoka
City Attorney for over 8 years.
We have two full -time legal assistants, Tammi Uveges and Holly Provo. Both Ms. Uveges and Ms.
Provo have college degrees in paralegal studies and have been working as paralegals for over fifteen
(15) and eleven (11) years respectively. Both Tammi and Holly have extensive experience in all
aspects of civil and municipal law, including drafting of agreements and resolutions, preparation of
civil complaints and documents, and file preparation for hearings and trials.
Legal Library, Research, and Technological Capabilities
We have subscriptions to Minnesota State Statutes, all Minnesota and Court of Appeals decisions,
and are members of the Minnesota City Attorney List Service. Our onsite library contains, among
other items, current and up to date publications of Minnesota State Statutes, the Minnesota Practice
series, and various continuing legal education publications relating to municipal law. We also make
extensive use of the Anoka County Law Library for any additional publications we may feel are
pertinent to our criminal prosecution practice.
Technologically, all of our staff members have e -mail addresses, which allows for our sharing and
editing of documents electronically, as well as promoting more prompt responses to our clients. In
addition, I also have the ability to receive e -mails on my cellular telephone, which further assures
June 30, 2008
Page 3
that e -mails from our clients will be responded to promptly, even when I may be away from the
office. Our entire staff also has Internet access, with computer links to various legal databases, that
we may access, if necessary, to do legal research on behalf of our clients.
Our office is conveniently located across the street from the Anoka County Courthouse, providing
us with quick access to the courts and court administration for special court appearances, filings and
review of court files.
There have been no malpractice claims and/or ethics complaints taken against our firm or our firm's
attorneys over the past five years, and there is no action pending or currently under review by the
State Ethics Board.
In 2007, approximately 95% of our firm's billings were the result of our municipal work.
Our firm has malpractice insurance through Minnesota Lawyers Mutual Insurance in the aggregate
amount of $900,000.00.
References
I would offer the following references:
Jim Dickinson
City Manger
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
(763) 755 -5100
Will Neumeister
Community Development Director
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
(763) 755-5140
Carolyn Braun
Planning Director
City of Anoka
2015 First Avenue North
Anoka, MN 55303 - 2270
(763) 576 -2722
Tim Cruikshank
City Administrator
City of Anoka
2015 First Avenue North
Anoka, MN 55303
(763) 576 -2710
Robert Kirchner
Community Development Director
City of Anoka
2015 First Avenue North
Anoka, MN 55303 - 2270
(763) 576-2721
•
June 30, 2008
Page 4
Responsibilities To The City
Our firm's approach to the relationship with our clients has always focused upon providing prompt
and efficient representation of our clients' interests. We are a local law firm with extensive contacts
and knowledge of the political and judicial systems in Anoka County. Our emphasis has always
been on providing prompt, well - reasoned legal analysis and opinions to our clients. Our goal is to
make our municipal clients fully aware of their legal options in order to make informed public
policy decisions. Once such decisions have been made, our goal is to vigorously execute and
enforce these policies if legal action becomes necessary. Our firm also enjoys its relationship with
the various municipal staff members, and works well with them in quickly addressing and resolving
issues that may arise.
Conflicts of Interest
Our firm is aware of no conflicts of interest pertaining to the representation of the City of Lino
Lakes. Our firm does not represent real estate developers, contractors, or other individuals who
may have a contract with the City of Lino Lakes.
Billing Format
We bill monthly, usually within seven to ten days following the end of the month. Our billing
system is computerized and very flexible if you wish us to adapt to any format that the City desires.
Billing
We would propose to charge an hourly rate of $138.02 per hour for our services. We do not charge
a separate fee or hourly billing rate for our support personnel. While there is no minimum length of
contract that we would require, we would guarantee that the legal rate quoted above would not
increase more than four percent (4 %) in any one year if we were to enter into a three -year contract
with the City. We would also be willing to consider a flat monthly retainer for our services, if the
City is interested.
In addition, we would propose the following for billing and miscellaneous expenses:
Photocopying Charges
No Charge
Travel Time
No Charge
Westlaw or Lexis Fees
(Per hour rate charged to us
by these database
providers)
June 30, 2008
Page 5
Mileage Charge
$12.00 /roundtrip for
Council and/or staff
meetings
Fax Charges
No Charge
Phone Charges
(Actual cost billed for long
distance calls only)
Other Possible Charges:
1. Filing Fees; 2. Document Recording Fees; 3. Brief Printing
Costs; 4. Deposition Fees; 5. Other costs incurred for our
services.
We bill our clients only the
costs we incur for these
services.
We would certainly welcome any questions and an opportunity to meet with the City Council to
further explore the possibility of our firm's continued civil representation of the City of Lino Lakes'
legal interests. Please feel free to contact me if you desire any additional information concerning
our proposal. Thank you for your consideration.
Sincerely,
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Law Firm
Evaluator:
Interview Questions of Potential Law Firms
Date: 8 -4 -08
1. Briefly overview your firm's qualifications and experience in municipal law.
• Briefly describe your qualifications and experience in municipal law.
• Briefly describe the qualifications and experience in municipal law of the attorney
• who would be assisting and providing back -up for you.
•
2. Would you be the primary contact at your law firm for the City of Lino Lakes?
If not, who would that be?
3. It is important that the City Attorney be aware of what is happening at the City Council
level and within the different departments. What means do you use to keep current and
informed of any potential legal issues that may need to be addressed before they become
larger problems?
4. Describe your role and involvement in a City Council meeting.
5. How would you and your firm handle a situation where the City Council told you to do
something that you disagreed with?
- from a legal standpoint?
- from an ethical standpoint?
- from a philosophical standpoint?
6. What tools or techniques have you found that provide the greatest cost savings for your
clients?
7. Do you feel it is appropriate for City staff to draft legal documents such as ordinances,
purchase agreements, and development agreements? If not, why? If so, what is your role
to ensure the City's interests are protected?
8. Tell us how you prepare for City Council meetings.
2
9. How would you respond to the situation of a city resident contacting you for legal advice
IIIon a city related matter?
10. Describe both your and your firm's most challenging municipal issue during your legal
career? What were the circumstances and what was the outcome?
11. Do you have any questions for us?
•
•
Law Firm:
Evaluator:
ORAL INTERVIEW SUMMARY RATING
Potential Law Firms
Date: 8 -4 -08
Overall presentation -This is an overall observation of the candidate during the interview
process.
Panelist's reaction to the overall interview-
• Attitude
• Experience
• Presentation
• Communication Skills
• Organizational Skills
SCORE: TECHNICAL EXPERIENCE (10)
COMMUNICATIONS (10)
MOTIVATION (10)
OVERALL IMPRESSION (20)
Additional Comments:
TOTAL (50)
4
•
•
Law Firm
Evaluator:
Interview Questions of Potential Law Firms
Date: 8 -4 -08
1. Briefly overview your firm's qualifications and experience in municipal law.
• Briefly describe your qualifications and experience in municipal law.
• Briefly describe the qualifications and experience in municipal law of the attorney
• who would be assisting and providing back -up for you.
•
2. Would you be the primary contact at your law firm for the City of Lino Lakes?
If not, who would that be?
3. It is important that the City Attorney be aware of what is happening at the City Council
level and within the different departments. What means do you use to keep current and
informed of any potential legal issues that may need to be addressed before they become
larger problems?
4. Describe your role and involvement in a City Council meeting.
5. How would you and your firm handle a situation where the City Council told you to do
something that you disagreed with?
- from a legal standpoint?
- from an ethical standpoint?
- from a philosophical standpoint?
6. What tools or techniques have you found that provide the greatest cost savings for your
clients?
7. Do you feel it is appropriate for City staff to draft legal documents such as ordinances,
purchase agreements, and development agreements? If not, why? If so, what is your role
to ensure the City's interests are protected?
8. Tell us how you prepare for City Council meetings.
2
9. How would you respond to the situation of a city resident contacting you for legal advice
IIIon a city related matter?
10. Describe both your and your firm's most challenging municipal issue during your legal
career? What were the circumstances and what was the outcome?
11. Do you have any questions for us?
•
Law Firm:
Evaluator:
ORAL INTERVIEW SUMMARY RATING
Potential Law Firms
Date: 8 -4 -08
Overall presentation -This is an overall observation of the candidate during the interview
process.
Panelist's reaction to the overall interview-
• Attitude
• Experience
• Presentation
• Communication Skills
• Organizational Skills
SCORE: TECHNICAL EXPERIENCE (10)
COMMUNICATIONS (10)
MOTIVATION (10)
OVERALL IMPRESSION (20)
Additional Comments:
TOTAL (50)
4
•
•
MEMORANDUM
To: Mayor and Council
From: Mary Divine
Date: August 8, 2008
Re: City Newsletter article about Charter Amendment
I received the following article from the Charter Commission to be published in the city
newsletter, with a request to send them the article for review before the newsletter went to
print.
Lino Lakes Charter Commission Submission for City Newsletter (July 25, 2008 Closing)
Referendum Rights Heading to November Ballot?
Citizens of Lino Lakes can expect a ballot issue this November that proposes to amend the
assessment rules in the current City Charter. In what may prove to be a complex issue, there
have been several proposals submitted to the City Council and evaluated by the Charter
Commission.
On July 17, 2008, the Lino Lakes Charter Commission voted to reject the City Council
proposal to amend the City Charter. Under Minnesota law, the council may still place this
rejected proposal on the ballot.
The Lino Lakes Charter Commission is a fifteen- member body appointed by the District Judge
to oversee the City Charter. Established in 1981, the Charter Commission is the only entity in
Lino Lake's government that does not fall under the authority of the City Council. The Charter
Commissioners are volunteers who do not receive any compensation for their efforts. The
Commission may propose amendments to the Charter, as can the City Council. The Charter
Commission is completely separate and distinct from the "Citizen's Task Force" (or "Lino
Lakes Charter Task Force ") that was appointed by the City Council in February 2007.
The Charter Commission encourages the citizens of Lino Lakes to carefully study the
proposed changes to the City Charter and cast an informed ballot in November. For more
information about this issue and the Charter Commission, please go to www.linocharter.org
The newsletter is to inform the readers about current city topics. Staff wrote the following
charter article based on what information is available currently:
Charter amendment may be on November ballot
Citizens of Lino Lakes may see a local ballot question this November that would propose to amend the
process in the Lino Lakes City Charter for financing public improvements, including road
improvements.
Earlier this year the city council proposed an amendment to the city charter, based on a special
council - initiated citizen task force recommendation. The current charter requires a city-wide vote to
construct a public improvement that is financed in part by assessments to benefiting property owners
and in part by the city's general fund. The proposed amendment preserves the right of citizens by
allowing the affected property owners to decide whether a proposed project proceeds to construction,
but eliminates the need for a city-wide referendum.
The Lino Lakes Charter Commission, a separate entity that is appointed by a district judge to frame
and amend the city charter, reviewed the amendment and rejected it in favor of the current charter
requirements. Under Minnesota law, the council may still place its proposed amendment on the ballot.
That decision will be made in September, and information will be available to residents to inform them
of the proposed change.
The city and the charter commission encourage the citizens of Lino Lakes to carefully study the
potential changes to the city charter and cast an informed ballot in November.
I did not include the charter commission's website address since it is still under
construction and it did not seem reasonable to put the information in a city newsletter
without the ability to review it.
As requested by Cori Duffy, I sent the article to her so that she was aware of what was
going in the newsletter. Her response to the article is attached.
Requested Council Direction
Staff would like direction from the council regarding the use of the city newsletter for
communications by the charter commission. The newsletter will be going to the printer
August 18.
Mary Alice Divine
From: the.duffys [the.duffys @msn.com]
Sent: Thursday, August 07, 2008 3:14 PM
To: Mary Alice Divine; CDah122231@aol.com
Subject: Re: City Newsletter article
Mary Alice,
Is there any room for compromise on this article? In my opinion, it's written to the advantage of the city because of
the dislike towards the Charter Commission. If no compromise is available, then I respectfully ask that this article be
removed from the upcoming newsletter.
Cori
From: Mary Alice Divine
Sent: Thursday, August 07, 2008 1:32 PM
To: the.duffys ; CDah122231Caaol.com
Cc: Gordon Heitke
Subject: City Newsletter article
Cori and Caroline,
Per your request, I have attached the charter article for the city newsletter. Let me know if you have
questions.
«Charter Article 2008 Newsletter.pdf»
Mary Alice Divine
Economic Development Coordinator
City of Lino Lakes
600 Town Center Pkwy
Lino Lakes, MN 55014
Phone: 651 - 982 -2423
Fax: 651 - 982 -2499
mary .divinePci.Iino- lakes.mn.us
i
Mary Alice Divine
From: the.duffys [the.duffys @msn.com]
Sent: Thursday, August 07, 2008 3:14 PM
To: Mary Alice Divine; CDah122231@aol.com
Subject: Re: City Newsletter article
Mary Alice,
Is there any room for compromise on this article? In my opinion, it's written to the advantage of the city because of
the dislike towards the Charter Commission. If no compromise is available, then I respectfully ask that this article be
removed from the upcoming newsletter.
Cori
From: Mary Alice Divine
Sent: Thursday, August 07, 2008 1:32 PM
To: the.duffys ; CDah122231Claol.com
Cc: Gordon Heitke
Subject: City Newsletter article
Cori and Caroline,
Per your request, I have attached the charter article for the city newsletter. Let me know if you have
questions.
«Charter Article 2008 Newsletter.pdf»
Mary Alice Divine
Economic Development Coordinator
City of Lino Lakes
600 Town Center Pkwy
Lino Lakes, MN 55014
Phone: 651 - 982 -2423
Fax: 651- 982 -2499
mary.divine@ci.lino- lakes.mn.us
1
Springsted
City of Lino Lakes, Minnesota
Communication & Citizen Awareness Plan
Fall Referendum
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101 -2887
Tel: 651- 223 -3000
Fax: 651- 223 -3002
www.springsted.com
I Work Plan August 11 2008
Objective(s)
The purpose of this study is to facilitate the development and implementation of a communication and citizen
awareness plan for the City of Lino Lakes fall referendum. The plan would include actions that lead to informing
voters, but would not include marketing and /or promoting referendum approval.
We understand that the City may consider presenting a referendum to the voters asking for an amendment to the
current process for bonding for road improvements that are partially assessed.
Springsted's role is to assist the City in defining the ballot question(s) to be asked, based upon the goals of the
Council and the needs of the City. We would implement an agreed upon Communication Plan and strategies in
order to provide comprehensive information to the voters prior to the referendum.
Springsted has an established affiliation with Dustin Deets, LLC, a Strategic Communications Firm, with
experience with referendum assistance. Chris Deets' resume is attached along with our team members' resumes.
Dustin Deets, LLC will be utilized, as necessary, to provide the communication elements of this proposal to
complement the financial and referendum materials provided by Springsted staff.
Springsted will work directly with the City Council and City Staff to determine the objectives, specific wording for
the ballot, referendum process, and a Communication Plan. All language used in communication materials shall
be approved by the City Council or to staff if they choose to delegate. We will solicit input from specific parties, as
directed to by City Council, but plan to only meet with staff and the City Council in formal settings and take work
direction from them, This work will be completed in conjunction with Bond Counsel.
TASKS
Task I: Review Background Information
➢ Internal review of background information:
City of Lino Lakes, MN
Communication & Citizen Awareness Plan
I August 11, 2008
• Review the City Charter, City ordinances, policies and practices related to special
assessments, and other revenue sources for funding street maintenance and reconstruction
(Much of this has already been done in conjunction with the PMP financing study conducted
in 2005)
• Review historical information and results related to referendums for street and road projects
(partially completed as part of PMP study noted above)
• Review the City's communication tools utilized to inform voters in past referendums
➢ Meet with City Council and Staff in a workshop session:
• Discuss our internal review
• Discuss the City Council's goals for the Communication & Citizen Awareness Plan
• Review typical referendum communication plans and strategies as well as specific tasks /plans
implemented by Staff in the past
• Discuss the effectiveness of each proposed means to disperse information in alignment with
the Council's goals
• Discuss the measures for effectiveness of the plan
Obtain additional information needed
Review the project timetable
• Clarify that Springsted and its Affiliates will not be marketing; rather informing voters using
factual data
Task II: Analyze Communication Plan Components
➢ Develop a comprehensive list of methods for communicating referendum information and
evaluate the effectiveness of each to determine which methods to recommend
➢ Determine target audience(s)
D. Determine the ballot language using consensus of the question from the City Council and review
by Bond Counsel
➢ Develop a timeline for implementation of the Plan including specific dates to put in place each
method of communication to be used
➢ Discuss and agree with staff on how questions from the public will be handled during the pre -
referendum phase
Task Ill: Develop Communication Plan
➢ Obtain City Council approval of the ballot language
➢ Obtain approval of the Communication Plan from the City Council after their final revisions and
input
➢ Obtain approval for assignment of tasks split between City staff and Springsted staff
City of Lino Lakes, MN
Communication & Citizen Awareness Plan
I August 11, 2008
• Obtain City Council approval of the style and language to be used in information to be
distributed to the voters including brochures, legal notices, letters, press releases, flyers, cable
advertisements or programming, meeting materials, fact sheets, slideshows and website
communications (where possible obtain approval of each final document)
➢ Obtain City Council approval of the specific media to be used to communicate information for the
referendum and the frequency of each type
➢ Discuss concerns or issues related to the Plan or the referendum with City Council before
implementing the Plan
Task V: Implement Communication Plan
➢ Assign key contact from the City and Springsted to manage the timetable and coordinated
distribution of various communication tools as outlined in the plan
➢ Develop weekly checklist to ensure that each task is performed in a timely manners with
sufficient lead time
• Include time each week for follow -up on responses or issues needing to be addressed (letters to
the editor, phone calls indicating misunderstandings, opportunities to clarify information, etc)
Expectations
➢ In order to conduct this study, the City will need to designate a staff member to serve as a
primary contact. This person will be responsible for assisting Springsted with gathering accurate
and timely data needed to complete the project and to assist in arranging for required meetings,
media liaison, and phone interaction with the public.
Springsted's Role
• We will strive to:
• Develop and Implement a Communication & Citizen Awareness Plan as outlined above to
inform citizens based on factual data
• Work for the City Council as a whole, rather than as individuals
• Limit our Communications to unbiased communications not intended to influence, but to
educate
• Base our success on:
- Providing effective coordination with bond counsel, city officials and staff to meet objectives
of the Plan
• Providing each voter with an opportunity to make and informed decision
➢ Springsted will not:
• Market or promote any desired outcome of the referendum other than informed voters
(voting yes or no is acceptable)
• Implement tasks that deviate from the Plan unless requested /approved by the Council as
whole
City of Lino Lakes, MN
Communication & Citizen Awareness Plan
August 11, 2008
Compensation
We propose to develop and implement the Communication & Citizen Awareness Plan, as described in this
proposal. Springsted proposes to begin work on certain tasks within Tasks 1 and 2 as soon as possible. We
agree to not exceed $5,000 to complete these specific tasks,, A "not to exceed" amount will be provided upon
determination of specific information about the referendum itself. This "not to exceed" amount will be exclusive of
any out -of- pocket expenses such as travel, materials, advertisements, postage and miscellaneous expenses. The
not to exceed amount would include specific tasks included in the agreed to Communication & Citiizen Awareness
Plan. This amount would include up to three on -site meetings. Additional correspondence to respond to
individuals or groups with regard to the referendum would be outside of the not to exceed fee and would be
completed upon request by the City /Council. We would complete all Communication and Citiezens Awareness
Plan work by October 31, 2008,x,,
Should the City request and authorize additional work outside the scope of services described in this proposal or
additional revisions beyond those agreed upon at the discussion and review of the draft report, we would invoice
the City at our standard hourly fees.
HAY Rues
Principal & Senior Officer
Officer & Project Manager
Senior Associate
Associate
Support Staff
$185
160
140
120
60
Deleted: We propose to develop and
implement the Communication & Citizen
Awareness Plan, as described in this proposal
Deleted: hree
Deleted: and would prefer to begin as
soon as possible to enable us to meet the
anticipated schedules.
Deleted:
Deleted: ¶
City of Lino Lakes, MN
Communication & Citizen Awareness Plan
I August 11, 2008
Terri V. Heaton
Senior Vice President
Client Representative
Ms. Heaton joined Springsted Incorporated in May 2002 as a Senior Vice
President, concentrating her efforts as principal advisor to cities and counties.
She is serving clients in the Midwest, assisting them in attaining their financial
goals through effective public finance management and economic development,
managing operational and structural challenges and developing strong
organizational management and human resource teams. Ms. Heaton's focus is
with metropolitan suburbs and regional centers.
Ms. Heaton has over 24 years of experience in local government finance, most
recently as the Chief Financial Officer for the City of Bloomington, Minnesota,
where she was instrumental in improving the City's credit rating, ultimately
earning an Aaa /AAA bond rating with both Moody's and Standard and Poor's.
As a result of her efforts, the City's first popular report, the Corporate Report
to the Community, and its budget document continue to receive GFOA awards
annually. Ms. Heaton was also the Chief Financial Officer for the City's
economic development arm, the Bloomington Port Authority. She participated in
the negotiation of and administered development contracts, including the Mall of
America tax increment financing project. She facilitated bond defeasances and
bond refundings, resulting in present value savings in excess of $30 million.
As the City's Treasurer, she had responsibility for the $150+ million combined
portfolio of the City, Port Authority and Housing Redevelopment Authority. She
developed capital financing plans for over $75 million in municipal public
facilities.
Previously, she worked for the Office of the State Auditor, conducting audits of
schools, counties, cities, pension funds, agencies, and non - profit corporations.
Education
University of St. Thomas, Saint Paul, Minnesota
Master of Business Administration
Saint Cloud State University, Saint Cloud, Minnesota
Bachelor of Science in Accounting
Affiliations
Government Finance Officers Association — National and State Associations
League of Minnesota Cities — Fiscal Futures Committee
Association of Minnesota Counties
Association of Metropolitan Municipalities
Association of Government Accountants
— Certified Government Financial Manager
Economic Development Association of Minnesota (EDAM)
Professional
Certified Public Accountant
Certified Government Finance Manager
City of Lino Lakes, MN
Communication & Citizen Awareness Plan
August 11, 2008
Patricia L. Kettles
Vice President
Director of Quantitative Services
Ms. Kettles joined Springsted in 1995, became a member of our Management
Consulting Services Group ( "MCS ") in 2001, and is now the Director of
Quantitative Services in the MCS Group. In this position, Ms. Kettles is
responsible for supervising and managing the analytical support staff,
including the Analysts and Project Managers in all our offices nationwide.
Prior to that she was a Project Manager for the National, Minnesota and
Wisconsin Teams, where she provided project support services, including
structuring debt, reviewing financing options with Springsted's Consultants
and clients, writing recommendations that explain the plan of finance,
reviewing Official Statements and legal documents related to financing, and
assisting clients with general questions. She brings this strong background to
the Management Consulting Team, where she is able to apply her strengths
and technical analysis in completing studies in areas such as fiscal impact
analysis, utility rate analysis, revenue diversification /cost recovery, financial
feasibility, financing options, capital improvement programming and debt
management. Ms. Kettles has worked with clients in Virginia, Iowa, Kansas,
Minnesota, Missouri, North Dakota and Wisconsin.
Education
University of St. Thomas, Saint Paul, Minnesota
Masters in Business Administration
Curtis L. Carlson School of Management,
University of Minnesota, (Minneapolis)
Bachelor of Science in Business
Affiliations
Government Finance Officers Association of the United States and Canada
Minnesota Government Finance Officers Association
National Association of Independent Public Finance Advisors
Professional
Certified Independent Public Finance Advisor
City of Lino Lakes, MN
Communication & Citizen Awareness Plan
August 11, 2008
Sharon G. Klumpp
Vice President
Consultant
Sharon Klumpp is an organization and management consultant, specializing
in organizational and departmental studies, human resource management
and executive search for public agencies. She also assists governing bodies
and senior -level managers in the development, execution and evaluation of
strategic plans. Ms. Klumpp has extensive experience in serving government.
She has served as Executive Director of the Metropolitan Council, a seven -
county regional planning agency for the Twin Cities, and as Associate Executive
Director for the League of Minnesota Cities. Her experience also includes
serving as City Administrator in Oakdale, Minnesota and as Assistant City
Manager in both St. Louis Park, Minnesota and Saginaw, Michigan. Her private
sector experience includes serving as the chief administrative officer for the
Minneapolis office of a major global engineering and design firm.
Ms. Klumpp also served as an adjunct instructor at Walden University, where she
taught public administration and organizational change in the University's School
of Management. She was the chair, and continues to serve on the Ramsey
County Charter Commission.
Education
University of Kansas, Lawrence, Kansas
Masters of Public Administration
Miami University, Oxford, Ohio
Bachelor of Arts in Political Science
Affiliations
International City /County Management Association
International Public Management Association for Human Resources
City of Lino Lakes, MN
Communication & Citizen Awareness Plan
I August 11 , 2008
PROFESSION AI EXPERIEN('F
Dustin Deets, LLC SaNegiratl7 Integrated Cuam,unicmimis F inn
Owner
Clients, Target, Elk River Area School District, FAME,
Regis Salons, Our Lady of Grace, Asset Marketing Services
Odyssey Marine Exploration
Tennant Company l Soo million, tinsinccs- to.hnsinccs, incktytial irunnractnrrr
Marketing Communications Manager. 4ugust 1995 -March 2007
INFORMATION ARCHITECTURE Architect process, priority, and
content around disciplines including communications, product
introductions. global document creation, brand hierarchies,
marketing communications, and web site development. Highlight:
Development and introduction af'the new corporate core value of
stewardship.
BRAND MANAGEMENT Iletined repositioned, refreshed, and
reintroduced the Tennant corporate and product brands, as well as
the Nobles product brand. Highlight: Strategically reintroducing
the Nobles product brand.
INTEGRATED MARKETING; COMMUNICATIONS I Transitioned
corporation front internal corporate communications stmrn+re to
outsourcing functional marketing communications disciplines,
retaining a strategic directional core. Responsible for annual
marketing communications plans and strategies. Highlights: The
2006 partnership with Chicago's Millennium Park; ehmination of
over S100k• in expenses through a global document creation
system
CREATIVE DIRECTION j Conceived, created, and executed
targeted and mass marketing campaigns, including one which
generated over S750k in incremental revenue. Highlight: Created
developed and produced an award-wining event integrating two
brands, 83 staff workers, 52 branded graphics, and 5.500 square
feel of/loorspace.
Augsburg Fortress I Publishn
Copywriter, September 1994 August 1995
Conceived, wrote, edited ads, direct mail, collateral, POPs, and
related marketing communications materials for both distributor
and retail channels
(WE and Miller hlerster ! Advertising Agencies
Print Producer/Copywriter. March 1990 August 1994
Managed projects front development through to production.
Created position of print producer. Client contact on Mercury
Marine Outboards, and Andersen Windows. Copywriter on
Multifoods' pasta brands
AWARDS AND HONORS
20071 Telly Award for stewardship project.
including OVO and literature
2(a)6 ;Best of Show Aurora Awards for the
opening and closing videos at the 2006
Tennant national sales meting
20061 Telly Award for the closing video at
the 2006 Tennant national sales meeting
2005 1 Gold Aurora Award for the opening
video at the 2005 Tennant national sales
meeting
2004 Tennant Leading Edge Award:
President's Award Finalist
2004 !Jade Crystal Trophy front the
Communicators Group
2003 ! Bronze ARC Award for B -toB Lead
Generation
2002 1 Tennant Excellence in Teamwork
Award
2001 ! Tennant Company Award of
Excellence Overall
UNDERGRADUATE
EDUCATION
Bachelor of Arts, St Olaf College,
Communications in American Culture
LEADERSHIP AND
MANAGEMENT ASSESSMENTS
Available for review , PDI TalcntView
Leadership Competency Assessment;
F1R0 -B; MindGarden Muhifactor
Leadership Appraisal; CPI OPQ; Campbell
Leadership Index, 13 Trsnrrant performance
appraisals