HomeMy WebLinkAbout09/22/2008 Council PacketSUMMARY MINUTES
Monday, September 22, 2008
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup
City Administrator: Gordon Heitke
•
sto
Council Workroom (not televised)
A) Review of Regular Meeting Agenda
B) Charter Amendment Communication Plan
Council Direction: The communication consultant was directed to
proceed with preparation of a plan that includes a special newsletter,
web information, community newspaper ads, an opinion piece from the
community and an exit poll; Council will review plan at October 6 work
session
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Olt
➢ Open Mike / Public Comment
No one addressed the council
➢ Call to Order and Roll Call
6:30 p.m. — Present were Mayor Bergeson, Council Members Reinert, Gallup,
O'Donnell, and Stoltz
➢ Pledge of Allegiance
➢ Setting the Agenda: Addition or deletion of agenda items
The agenda was amended to remove Item 1C for referral to the city council
work session of October 6
A) Consideration of Expenditures:
i) September 22, 2008 (Check No. 83858 through
83966) in the amount of $382,268.68;
ii) Centennial Fire District (Check No. 3402 and 3429
through 3444) in the amount of $30,773.52
Pg 4 -15
Council Agenda
-2- 9/22/2008
SUMMARY MINUTES
B) Consider approval of September 8, 2008 Council Work Session Pg 16 -17
Minutes
C) Consider approval of September 8, 2008 City Council Meeting
Minutes
D) Consider Resolution No. 08 -102, Accepting Donation from Pg 18 -19
Friends of the Parks Foundation
E) Consider approval of Resolution No. 08 -101 approving a Pg 20 -23
correction of a plat error (surveyor omission of lot line dimension
and bearing on mylar).
F) Consider approval of Resolution 08 -110, approving additional Pg 24 -26
election judges for the November 4, 2008 General Election.
G) Consider Resolution No. 08 -112, Authorizing issuance of a 1 -4 Pg 27 -29
Day Temporary Liquor License to American Legion Post 566 at
7731 Lake Drive to allow consumption outdoor at their annual
horseshoe tournament
H) Consider approval of September 2, 2008 Council Work Session
Minutes
I) Consider approval of August 18, 2008 Council Work Session
Minutes (budget review)
J) Consider approval of August 18, 2008 Council Work Session
Minutes (charter amendment ballot language)
Action Taken: Motion by Stoltz, seconded by Gallup, to
approve the Consent Agenda Items 1A through 1J, with the
exception of IC that was removed, was adopted
NANCE DEPA
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A) Plat Extensions of Time, Paul Bengtson
Pg 30 -57
Council Agenda
-3- 9/22/2008
SUMMARY MINUTES
i. Consider Resolution No. 08 -103, Approving an extension
of time for the Golden Acre Final Plat.
ii. Consider Resolution No. 08 -104, Approving an extension
of time for the Marshan Meadows 2 1th Addition Final Plat.
iii. Consider Resolution No. 08 -105, Approving an extension
of time for the Fran's Estate Preliminary Plat and Variance,
Paul Bengtson
iv. Consider Resolution No. 08 -106, Approving an extension
of time for the Moon Marsh Conditional Use Permit and
Planned Unit Development — Development Stage Plan.
v. Consider Resolution No. 08 -107, Approving an extension
of time for the Century Farm North Stn Addition Planned
Unit Development — Development Stage Plan.
vi. Consider Resolution No. 08 -108, Approving an extension
of time for the Vaughan's First Addition Final Plat.
vii. Consider Resolution No. 08 -109, Approving an extension
of time for The Preserve Planned Unit Development —
Development Stage Plan.
Action Taken: Motion by O'Donnell, seconded by Gallup, to
approve Resolutions No. 08 -103 through 08 -109 was
adopted
B) Consider Resolution No. 08 -111, Approving Payment No. 10
(Final) Legacy at Woods Edge Phase 1 — Street and Utility
Improvements.
Action Taken: Motion by Stoltz, seconded by O'Donnell, to
approve Resolution No. 08 -11 as presented was
adopted
None
Pg 58 -66
A
v
A) Initiate investigation of open meeting law violation allegation
Action Taken: Motion by Stoltz, seconded by Reinert, to
direct the city attorney to seek a recommendation from the League of
Minnesota Cities on outside legal counsel to perform the investigation,
for council review as soon as possible, was adopted; Mayor Bergeson
voted no.
Council Agenda
-4-
SUMMARY MINUTES
Motion by Council Member Reinert, seconded by Council
Member O'Donnell, to adjourn at 7:07 p.m. was adopted.
9/22/2008
Community Calendar- A Look Ahead
September 22, 2008 through October 13, 2008
Wednesday, September 24
Thursday, October 2
4. Monday, October 6
Monday, October 6
4. Wednesday, October 8
4 Thursday, October 9
Monday, October 13
6:30 pm, Council Chambers
7:00 am, Community Room
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
6:30 pm, Community Room
6:30 pm, Council Chambers
Environmental Board
EDAC
Council Work Session
Park Board
Planning & Zoning
Charter Commission
Council Meeting
REVISED
Monday, September 22, 2008
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup
City Administrator: Gordon Heitke
ss1
Council Workroom (not televised)
A) Review of Regular Meeting Agenda
B) Charter Amendment Communication Plan
' is 'i :. Sys. --
> Open Mike / Public Comment
> Call to Order and Roll Call
> Pledge of Allegiance
> Setting the Agenda: Addition or deletion of agenda items
A) Consideration of Expenditures:
i) September 22, 2008 (Check No. 83858 through
83966) in the amount of $382,268.68;
ii) Centennial Fire District (Check No. 3402 and 3429
through 3444) in the amount of $30,773.52
Pg 4 -15
B) Consider approval of September 8, 2008 Council Work Session Pg 16 -17
Minutes
C) Consider approval of September 8, 2008 City Council Meeting
Minutes
D) Consider Resolution No. 08 -102, Accepting Donation from Pg 18 -19
Friends of the Parks Foundation
E) Consider approval of Resolution No. 08 -101 approving a Pg 20-23
correction of a plat error (surveyor omission of lot line dimension
and bearing on mylar).
Council Agenda -2- 9/22/2008
REVISED
F) Consider approval of Resolution 08 -110, approving additional Pg 24 -26
election judges for the November 4, 2008 General Election.
G) Consider Resolution No. 08 -112, Authorizing issuance of a 1 -4 Pg 27 -29
Day Temporary Liquor License to American Legion Post 566 at
7731 Lake Drive to allow consumption outdoor at their annual
horseshoe tournament
H) Consider approval of September 2, 2008 Council Work Session
Minutes
1) Consider approval of August 18, 2008 Council Work Session
Minutes (budget review)
J) Consider approval of August 18, 2008 Council Work Session
Minutes (charter amendment ballot language)
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No report
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No report
U;NITY:DE'
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A) Plat Extensions of Time, Paul Bengtson
i. Consider Resolution No. 08 -103, Approving an extension
of time for the Golden Acre Final Plat.
ii. Consider Resolution No. 08 -104, Approving an extension
of time for the Marshan Meadows 2nd Addition Final Plat.
iii. Consider Resolution No. 08 -105, Approving an extension
of time for the Fran's Estate Preliminary Plat and Variance,
Paul Bengtson
iv. Consider Resolution No. 08 -106, Approving an extension
of time for the Moon Marsh Conditional Use Permit and
Planned Unit Development — Development Stage Plan.
Pg 30 -57
Council Agenda
-3-
REVISED
9/22/2008
v. Consider Resolution No. 08 -107, Approving an extension
of time for the Century Farm North 5th Addition Planned
Unit Development — Development Stage Plan.
vi. Consider Resolution No. 08 -108, Approving an extension
of time for the Vaughan's First Addition Final Plat.
vii. Consider Resolution No. 08 -109, Approving an extension
of time for The Preserve Planned Unit Development —
Development Stage Plan.
B) Consider Resolution No. 08 -111, Approving Payment No. 10
(Final) Legacy at Woods Edge Phase 1 — Street and Utility
Improvements.
Pg 58 -66
UNFINISHED SINESS';!y
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Initiate investigation of open meeting law violation allegation
Adjournment 'r` . . .
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Community Calendar— A Look Ahead
September 22, 2008 through October 13, 2008
Wednesday, September 24
Thursday, October 2
Monday, October 6
Monday, October 6
Wednesday, October 8
Thursday, October 9
Monday, October 13
6:30 pm, Council Chambers
7:00 am, Community Room
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
6:30 pm, Community Room
6:30 pm, Council Chambers
Environmental Board
EDAC
Council Work Session
Park Board
Planning & Zoning
Charter Commission
Council Meeting
Monday, September 22, 2008
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup
City Administrator: Gordon Heitke
SS
Council Workroom (not televised)
A) Review of Regular Meeting Agenda
B) Charter Amendment Communication Plan
➢ Open Mike / Public Comment
> Call to Order and Roll Call
> Pledge of Allegiance
> Setting the Agenda: Addition or deletion of agenda items
USE NT AGEN
u 1
.d -Are 1 0:
A) Consideration of Expenditures: Pg 4 -15
i) September 22, 2008 (Check No. 83858 through
83966) in the amount of $382,268.68;
ii) Centennial Fire District (Check No. 3402 and 3429
through 3444) in the amount of $30,773.52
B) Consider approval of September 8, 2008 Council Work Session Pg 16 -17
Minutes
C) Consider approval of September 8, 2008 City Council Meeting to follow
Minutes
D) Consider Resolution No. 08 -102, Accepting Donation from Pg 18 -19
Friends of the Parks Foundation
E) Consider approval of Resolution No. 08 -101 approving a Pg 20 -23
correction of a plat error (surveyor omission of lot line dimension
and bearing on mylar).
Council Agenda -2- 9/22/2008
F) Consider approval of Resolution 08 -110, approving additional Pg 24 -26
election judges for the November 4, 2008 General Election.
G) Consider Resolution No. 08 -112, Authorizing issuance of a 1 -4 Pg 27 -29
Day Temporary Liquor License to American Legion Post 566 at
7731 Lake Drive to allow consumption outdoor at their annual
horseshoe tournament
H) Consider approval of September 2, 2008 Council Work Session to follow
Minutes
Consider approval of August 18, 2008 Council Work Session to follow
Minutes (budget review)
J) Consider approval of August 18, 2008 Council Work Session to follow
Minutes' (charter amendment ballot language)
CE' DEPT
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No report
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A) Plat Extensions of Time, Paul Bengtson
i. Consider Resolution No. 08 -103, Approving an extension
of time for the Golden Acre Final Plat.
ii. Consider Resolution No. 08 -104, Approving an extension
of time for the Marshan Meadows 2nd Addition Final Plat.
iii. Consider Resolution No. 08 -105, Approving an extension
of time for the Fran's Estate Preliminary Plat and Variance,
Paul Bengtson
iv. Consider Resolution No. 08 -106, Approving an extension
of time for the Moon Marsh Conditional Use Permit and
Planned Unit Development — Development Stage Plan.
Pg 30 -57
Council Agenda
-3- 9/22/2008
v. Consider Resolution No. 08 -107, Approving an extension
of time for the Century Farm North 5th Addition Planned
Unit Development — Development Stage Plan.
vi. Consider Resolution No. 08 -108, Approving an extension
of time for the Vaughan's First Addition Final Plat.
vii. Consider Resolution No. 08 -109, Approving an extension
of time for The Preserve Planned Unit Development —
Development Stage Plan.
B) Consider Resolution No. 08 -111, Approving Payment No. 10
(Final) Legacy at Woods Edge Phase 1 — Street and Utility
Improvements.
Pg 58 -66
FINISHED.;B,,'USINE;
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Community Calendar — A Look Ahead
September 22, 2008 through October 13, 2008
Wednesday, September 24
Thursday, October 2
Monday, October 6
Monday, October 6
Wednesday, October 8
Thursday, October 9
Monday, October 13
6:30 pm, Council Chambers
7:00 am, Community Room
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
6:30 pm, Community Room
6:30 pm, Council Chambers
Environmental Board
EDAC
Council Work Session
Park Board
Planning & Zoning
Charter Commission
Council Meeting
41410 a ( et-wt . ca V k Se.cs t
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Brainstorming Preparation Considerations
Monday, September 22, 2008 Meeting
True or False? The City may be controlled by the Charter; it may have a tendency to
react to the commission. It may be worth examining our motivations: are we truly trying
to change the Charter? If not, why? Or are we reacting and responding to the
commission?
A Key Consideration: Do We Approach This Highly Strategically and Methodically?
The streets directly - affected today are only 14 %. The City has lost previous referenda on
the issue by up to 80 %. Could the City, if it chooses to, wait until April 09 or Nov 09
without putting the community at risk? And if so, while waiting, the City could do
several things:
1. Invest resources in '08 voting site surveys to truly understand psychology
2. Lay the groundwork for a fully engaged `09 communications plan
3. Lull and confuse pro - charter supporters with extended period of silence
4. Avoid a presidential year ballot, downward momentum of economic turmoil
5. Build -up more "cost" as a result of the Charter being in place yet another year
Key Reflections on Extent of Communications
Depth of Strategic Messaging Architecture?
1. Passive reporting of information
2. Active reporting, indirect controlling, disciplined responding
3. Engaged, disciplined reporting, controlling, and responding
4. Aggressive controlling, responding, and directing
Alternatives for Nature of Communications?
1. Information Reporting vs. Education Campaign vs. Full Community Engagement?
2. Reporting vs. Awareness vs. Information vs. Education vs. Engagement?
3. All of #2 Integrated into a Whole Campaign?
Alternatives for Depth of Investment?
1. Minimum Information (reporting and informing)
2 Minimum Information plus Education (awareness and education)
3. Full Awareness, Reporting, Data, Information, Insight, Education and Engagement
Incremental Approach to Overarching Issues?
1. Maybe #1 (above) This Year, #2 in 2009, and #3 in 2010?
2. Stealth Approach for Next 5 weeks with Full, Surprise Engagement in Late October?
Breadth of Engagement?
1. Minimal investment of staff time and outside assistance
2. Active investment of staff time and outside assistance
3. Full engagement of staff, community leadership, outside assistance
Level of Engagement with Charter Commission?
1. Passive FYI
2. Active FYI with invitation to collaborate
3. Aggressive engagement through disciplined controlling, responding, and educating
Level of Commitment to Effort?
1. We want to feel ok about what we've done.
2. We want to do our best to educate everyone.
3. We will do everything legal and appropriate to educate every single resident.
Breadth of Communication Vehicles to Engage?
1. Website landing page
2. Posted notices
3. Special edition of city newsletter mailed to homes
4. Simple, quick -read bulleted sell sheets on costs and benefits
5. Special city council meetings integrated into public
6. Comprehensive local newspaper notices
7. Community video on cable, city hall, schools, etc...
8. Engagement of 3'd party leaders as spokespersons
9. Multi -wave outbound direct marketing to all residents
10. Aggressive , educational PR campaign to local, regional, state and national media
11. Visual and verbal identity campaign focused on citizen - network education
12. Engagement of leadership groups in public meeting places and crossroads
13. Community education forums and debates addressing for and against
Lino Lakes 429 Petition Communications--Considerations
Might we be best off executing "A" below in November, if we do not have the time and /or the resources to execute
"D" in the next 5 weeks - -all assuming "8" or "C" may end -up with the same result as the prior referendums?
p
Do Everything We Can
Maximum Investment 1
X
x
x
x
x
x
x
x
x
x
x
x
X
4
In
CI
N
N
(w /out video = $13,565) 1
V
m
Relative to History, Are These Worth an Investment?
Medium Investment
IA
IN
I\
4*
Minimal Investment
0
In
lil
Irf
YE
Q
Highly Strategic
Lay 2009 Foundation 1
0
0
.-i
14
Strategic Messaging Architecture
Detailed Community Networking Mao
"ABCs of 429" Community Identity Campaign
10ne-ciage Article in Lino Lakes News
Special Edition, 8 -Page, Lino Lakes News Available
ISPecial Edition, 8 -Page, LLN Mailed to All Residents
lone-Page, 2 -Sided 4- Color, 429 Benefits Sell Sheet
lone-Page, 2- Sided, 4 -Color Charter Costs Sell Sheet
lone-Page, 2- Sided, 4 -Color Q & A Sell Sheet
2- Minute Community Video Featuring Leaders
ICall-out Sidebar on Website w /pdf of One -Page Article
Full Landing Page on Website w /pdf of One Pager
Single or Series of Advertisements in Quad Press
Exit - Dolling Voter Surveys
Rougher Estimate
Chris Deets
Referendum Communications
Consideration A
Strategically Laying the Foundation for a 2009 Referendum
One -page, special article in next Lino Lakes News (ensuring it comes out prior to Nov 1)
Exit poll /survey at voting booths to understand citizens' thinking
Detailed "point in time" community networking map
Estimate: $11,500
DUSTIN
DEETS
Referendum Communications
Consideration B
Minimal Time and Resources with a Goal of Informing
One -page article in October Lino Lakes News
Brief History
Summary of Benefits
Detail of Real Costs from Charter
Brief Q & A Focused on Big Picture
Advertisement in Quad Community Press
Restructured /Reprint version of Lino Lakes News article
Call -out text box on city website with pdf of Lino Lakes News page
Summary in Box
Click- through to PDF
Estimate: $3,550
DUSTIN
CEETS
Referendum Communications
Consideration C
Medium Investment of Time and Resources with a Goal of Education
Special Edition of Lino Lakes News available to all residents
Cover = Ballot Question Summary + Top Line Benefits of Transitioning to 429
Page 2 = History of Charter + Original Historical Benefits
Page 3 = Real Costs Citizens are Paying by Holding onto Charter
Page 4 = Full Explanation of Benefits 429 Offers to Community
Page 5 = Interviews /Quotes with Petition Members and Other City Leaders
Page 6 = Images of Streets and Explanation of Future of Streets
Page 7 = Detailed, Word -by -Word Ballot Education
Page 8 = Address Space + Restatement of 429 Benefits
One page Q & A sell sheet with costs on one side and benefits on the other
Landing page on city website
Quad Community Press ad explaining 429 to citizens
Estimate: $7,715
Referendum Communications
Consideration D
Maximum Investment of Time and Resources with a Goal of Understanding
Strategic Communication Architecture for Messaging
Benefit Ladder, Message Map, Pyramid, Talking Points, FAQs
Identity campaign around "I've Got the Line on 429"
"Ask Me About 429" Buttons
"I Have the Line on 429" Window Clings
"Get the ABCs on 429 Here" Mini - Posters
Special 8 -page Edition of Lino Lakes News mailed to every resident
Cover = Ballot Question Summary + Top Line Benefits of Transitioning to 429
Page 2 = History of Charter + Original Historical Benefits
Page 3 = Real Costs Citizens are Paying by Holding onto Charter
Page 4 = Full Explanation of Benefits 429 Offers to Community
Page 5 = Interviews /Quotes with Petition Members and Other City Leaders
Page 6 = Images of Streets and Explanation of Future of Streets
Page 7 = Detailed, Word -by -Word Ballot Education
Page 8 = Address Space + Restatement of 429 Benefits
One page, quick -read sell sheet on benefits from 429 (Restructuring of LLN Page)
One page, quick -read sell sheet on costs of Charter (Restructuring of LLN Page)
One page, quick -read Q & A sell sheet
"A Community with Vision" video focused on how Charter is blocking that aspiration
Public exit -poll survey of voters
Estimate: $28,565
•
•
REVISED
Monday, September 22, 2008
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup
City Administrator: Gordon Heitke
Council Workroom (not televised)
A) Review of Regular Meeting Agenda
Charter Amendment Communication Plan
B)
➢ Open Mike / Public Comment
➢ Call to Order and Roll Call
➢ Pledge of Allegiance
➢ Setting the Agenda: Addition or deletion of agenda items
A) Consideration of Expenditures:
i) September 22, 2008 (Check No. 83858 through
83966) in the amount of $382,268.68;
ii) Centennial Fire District (Check No. 3402 and 3429
through 3444) in the amount of $30,773.52
B) Consider approval of September 8, 2008 Council Work Session Pg 16 -17
Minutes
Pg 4 -15
C) Consider approval of September 8, 2008 City Council Meeting
Minutes
D) Consider Resolution No. 08 -102, Accepting Donation from Pg 18 -19
Friends of the Parks Foundation
E) Consider approval of Resolution No. 08 -101 approving a Pg 20 -23
correction of a plat error (surveyor omission of lot line dimension
and bearing on mylar).
Council Agenda -2- 9/22/2008
REVISED
F) Consider approval of Resolution 08 -110, approving additional Pg 24 -26
election judges for the November 4, 2008 General Election.
G) Consider Resolution No. 08 -112, Authorizing issuance of a 1 -4 Pg 27 -29
Day Temporary Liquor License to American Legion Post 566 at
7731 Lake Drive to allow consumption outdoor at their annual
horseshoe tournament
H) Consider approval of September 2, 2008 Council Work Session
Minutes
I) Consider approval of August 18, 2008 Council Work Session
Minutes (budget review)
J) Consider approval of August 18, 2008 Council Work Session
Minutes (charter amendment ballot language)
No report
No report
No report
x,r
No report
A) Plat Extensions of Time, Paul Bengtson
i. Consider Resolution No. 08 -103, Approving an extension
of time for the Golden Acre Final Plat.
ii. Consider Resolution No. 08 -104, Approving an extension
of time for the Marshan Meadows 2nd Addition Final Plat.
iii. Consider Resolution No. 08 -105, Approving an extension
of time for the Fran's Estate Preliminary Plat and Variance,
Paul Bengtson
iv. Consider Resolution No. 08 -106, Approving an extension
of time for the Moon Marsh Conditional Use Permit and
Planned Unit Development — Development Stage Plan.
Pg 30 -57
•
•
•
Council Agenda
-3-
REVISED
9/22/2008
v. Consider Resolution No. 08 -107, Approving an extension
of time for the Century Farm North 5th Addition Planned
Unit Development — Development Stage Plan.
vi. Consider Resolution No. 08 -108, Approving an extension
of time for the Vaughan's First Addition Final Plat.
vii. Consider Resolution No. 08 -109, Approving an extension
of time for The Preserve Planned Unit Development —
Development Stage Plan.
B) Consider Resolution No. 08 -111, Approving Payment No. 10 Pg 58 -66
(Final) Legacy at Woods Edge Phase 1 — Street and Utility
Improvements.
A)
•
None
Initiate investigation of open meeting law violation allegation
tO, it.
Community Calendar - A Look Ahead
September 22, 2008 through October 13, 2008
Wednesday, September 24
Thursday, October 2
Monday, October 6
Monday, October 6
Wednesday, October 8
Thursday, October 9
Monday, October 13
6:30 pm, Council Chambers
7:00 am, Community Room
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
6:30 pm, Community Room
6:30 pm, Council Chambers
Environmental Board
EDAC
Council Work Session
Park Board
Planning & Zoning
Charter Commission
Council Meeting
•
Memorandum
To: City Council
From: Gordon Heitke
Date: September 17, 2008
Re: Work Session Agenda, Memo on Comp Plan
Pache-f- 9 In Jo
The Mayor has informed me that the Council has agreed to reschedule the meeting
regarding the charter amendment communication plan meeting from this Thursday
evening to a work session, following the regular council meeting on Monday. In view of
a short regular meeting agenda, it appears that there may be time to have the
communication plan discussion prior to the regular meeting. In order to allow the council
this flexibility, the 5:30 p.m. work session agenda has been expanded to include this
topic. Mr. Chris Deets of Dustin Deets will be present at this time. Should the discussion
of the communication plan not be completed prior to the regular meeting, the work
session can be recessed to be reconvened after the regular council meeting.
Enclosed with the meeting packet is a memo from Michael Grochala regarding proposed
meeting dates to review the draft comprehensive plan.
MEMORANDUM
DATE: September 17, 2008
TO: City Council
FROM: Michael Grochala, Community Development Director
RE: 2008 Comprehensive Plan Approval Process
The Planning and Zoning Board held the public hearing on the 2008 Comprehensive Plan Update
on Wednesday, September 10, 2008. Public comment was received from the Rice Creek
Snowmobile Trail Association and several members of the Waldoch family. The board
recommended approval of the plan with modifications by a 6 -1 vote. The most notable
recommended change made by the Planning & Zoning Board was to change the proposed density
in the Urban Reserve District from the proposed 1 unit per 40 acres to 1 unit per 10 acres.
Process
There are three steps remaining in the plan approval process as follows:
1. City Council approval for distribution to adjacent governmental units and school districts
2. City Council preliminary plan approval and submittal to Metropolitan Council for review
3. City Council final plan approval
The next step in the process is for the council to approve the plan for review by adjacent
jurisdictions. All adjacent jurisdictions including cities (9), counties (3), townships (1),
watershed districts (2), school districts (3) are allowed up to six months to complete their review
of the plan. The City cannot submit the plan to Metropolitan Council for their review until 1)
comments have been received from all jurisdictions or 2) the six months have elapsed.
Following completion of the adjacent jurisdiction review any comments received will be
reviewed and, if necessary, recommended changes will be incorporated into the plan. The plan
will then be sent back to the Planning & Zoning Board for their recommendation. The City
Council would then take action to consider preliminary plan approval and submit the plan to
Metropolitan Council for their review.
After receipt of the plan the Metropolitan Council will begin its review process. The
Metropolitan Council has three months to review the plan if it is deemed complete. They can
J: \Comp PIan\2008 Update \City Council \9 -17 -08 cc memo.dot
also extend the review period if mutually agreed to by the city. If the plan conforms to the
regional systems policy plans, the Metropolitan Council will direct that the City may put its
comprehensive plan into effect. If the plan does not conform or otherwise is not in order, per the
law and policies, the Metropolitan Council will send the City a resolution, with its decision to
require modifications to assure conformance with the metropolitan system plans.
After Metropolitan Council review the City will then need to take action to formally adopt the
comprehensive plan. Any changes required by Metropolitan Council will need to be
incorporated into the plan prior to adoption by the City.
At this time our critical path to adoption of the plan is the completion of the adjacent
governmental review. Our original schedule included two review meetings with the council
prior to distribution of the plan. At the September 2, 2008 meeting the council requested
additional opportunities for review of the plan. Staff, after conferring with our consultants and
reviewing meeting schedules, has identified the following meeting dates for council review:
Monday September 29
Wednesday, October 8th
Wednesday, October 15th (if requested)
Monday, October 20th (if requested)
Monday, October 27 Regular Mtg to Approve Plan for Distribution
Wednesday, October 29 (if requested)
Wednesday, November 5 (if requested)
Monday, November 10 Regular Meeting to Approve Plan for Distribution (if necessary)
Under the proposed schedule we would still be aiming for the October 27 council meeting to
approve the plan for distribution. A copy of the draft plan was previously submitted to the
council for review on September 2, 2008. If desired the council would have up to four meetings
to discuss the plan contents. If necessary an additional two meetings could be added with the
plan distribution approval shifted to the November 10 regular meeting. Staff will plan for
meetings to run from 5:30 to 7:30. Depending on the progress made the council could decide to
add the additional meetings if necessary.
Staff will be submitting a packet to the council with the proposed revisions identified at the
Planning and Zoning Board meeting. This information will be submitted prior to the 1st review
meeting. To assist in your review of the plan I have enclosed copies of the "Frequently Asked
Questions" sheets that were made available to the public prior to the open house and public
hearing. These sheets may address some of your specific questions as you read the plan.
Please confirm the September 29th meeting date with the City Clerk at the Monday, September
22 Council Work Session.
Attachments
1. Frequently Asked Questions handout
J: \Comp Plan\2008 Update \City Counci1\9 -17 -08 cc memo.dot
-TLIGHT ON
KES
The Comprehensive Plan Process and Chapter 1: Introduction
Frequently Asked Questions
What's the purpose of tonight's Open House meeting?
The purpose of tonight's meeting is for community members to review and provide input on the
Comprehensive Plan draft chapters. Comment forms are available for written comments, and City staff is
available to discuss your questions or concerns. Your input at this point in the process is important,
because we would like to hear your comments and address your concerns on the Draft Plan before we
prepare and approve the Final Comprehensive Plan.
What is a Comprehensive Plan?
The Comprehensive Plan is a guide for citizens, city staff, and elected officials to use when making
decisions about growth and development. The Plan implements the 2030 Vision for the community's
future that Lino Lakes citizens created in 2006. The Plan is the legal foundation for rules and regulations
adopted by the community, such as the zoning ordinance and subdivision regulations.
What is the 2030 Vision?
The 2030 vision was developed by Lino Lakes citizens and presents a broad blueprint for positive change.
The overall 2030 vision statement for Lino Lakes follows:
In the year 2030, Lino Lakes is a city of approximately 30,000 residents. It is a friendly,
aesthetically pleasing, and well-planned community that enjoys a rural ambience, carefully
preserved and accessible natural resources and environmental amenities, quality park and
recreational facilities, good schools, well maintained roads and infrastructure, and safe
neighborhoods that offer a variety of housing to meet the needs of all ages and lifestyles.
The predominant /y residential city has provided for a well -planned mix of retail, dining and
entertainment activities that integrate into and serve the commercial needs of neighborhoods.
The city also enjoys a strong and diversified tax base achieved through a balance of economic
and commercial activities which are located in designated areas of the city. These activities
provide a mix of office, light industrial, high tech, professional and financial businesses,
employment and service opportunities.
Lino Lakes' city government is fiscally responsible and a good steward of the community's many
municipal assets. It provides efficient and cost - effective services from its highly - professional and
service- oriented employees. Citizen participation and input are sought to identify and address
problems and challenges through well- reasoned solutions. The city has a reputation for
innovation and for sustaining positive working relationships among all elements of the
community. Volunteerism and a strong sense of community and civic responsibility enrich the
city and the quality of life enjoyed by its residents.
Chapter 2: Resource Management System Plan
Frequently Asked Questions
What is the Resource System Management Plan?
The Resource Management System Plan is a conservation design framework for the entire City that will
guide sustainable decisions regarding growth and development. The plan integrates three major
components to provide an integrated system -wide approach to natural resource management:
1) Rice Creek Watershed District/Lino Lakes Resource Management Plan: This plan provides a
watershed -based approach to water resource management based on wetland function, Lino
Lakes citizens' public values regarding wetlands, and the effects of anticipated future land use.
2) Lino Lakes Surface Water Management Plan; This plan, required by state law, aims to improve
the quality of the City's surface waters by identifying techniques and strategies to manage the
volume, rate, and sediment loading of stormwater runoff into the City's lakes and wetlands.
3) Lino Lakes Parks, Natural Open Space /Greenways, and Trail System Plan: This plan embraces the
"city as a park" concept, whereby preserved natural areas and parks serve as a key factor in
shaping the character of the community. The plan identifies a City-wide system of parks, trails,
and open space areas that will serve new growth while also enhancing the city's valuable natural
resource areas.
How can our resources be protected while growth occurs?
The Resource Management Plan provides a framework for preserving the City's valuable natural resource
areas as it grows. The plan identifies several implementation measures to meet this objective, including:
1) Low Impact Development: Development that takes a natural approach, including wetland
protection, open space preservation, and providing for the natural movement of stormwater run-
off.
2) Establish a wetland preservation corridor to protect high priority wetlands.
3) Establish a wetland bank that provides incentives for replacing wetlands within the same
watershed area so that the benefits of replacing wetland functions and values remain local.
4) Establish a stormwater runoff volume and banking system that allows parties to receive credit for
stormwater volume reduction measures beyond what is required.
How will the Resource Management System Plan affect and owners?
The Plan will benefit landowners. The Plan provides opportunities for landowners who are unable to
develop large areas of their land due to the presence of wetlands to still benefit as the City grows
through wetland and stormwater banking and credit opportunities. Additionally, the plan provides
opportunities for streamlined local, state and federal permitting, clear stormwater management
expectations, expanded range and flexibility of wetland replacement options, expended opportunities for
wetland credits, and increased value for properties associated with preserved open space.
Chapter 3: Land Use Plan
Frequently Asked Questions
What is the purpose of the Land Use Plan?
The Land Use Plan will provide a guide for managing future development and growth by determining
future land uses, development intensity, and utility staging in Lino Lakes.
What kind of development is planned in Lino Lakes?
Lino Lakes in 2030 will include a variety of land uses, providing housing options for residents, commercial
and industrial areas for new jobs, and valuable park and open space areas. The City's predominant future
land use is single family residential. Areas guided medium and high density residential will allow for a mix
of housing types, which is consistent with the 2030 Vision goals. Areas of medium and high density
residential are located to provide buffers between low density residential areas and more intense uses,
such as commercial and mixed use areas or higher traffic roadways. Industrial uses, which could include
uses such as manufacturing, processing, and warehousing, are concentrated along major regional
transportation corridors - I -35E and I -35W - to provide for convenient transportation access. The Land
Use Plan also includes several mixed use areas, which are intended to provide for a mix of housing types,
retail, and office uses. Some of the proposed mixed use areas are located at key intersections in Lino
Lakes to signify gateway points into the community. Commercial areas are identified along major
roadways within the City, as these users benefit from higher traffic volumes and greater visibility. Rural
land use areas are those areas that are not intended to receive sewer service due to topography and soil
issues. Development in rural areas will consist of residential single family at very low densities that can be
supported by individual septic systems.
What is a Utility Staging Plan?
A utility staging plan identifies the anticipated location and timing of municipal sewer and water service.
The staging area boundaries are based on the city's sewer districts, current development patterns,
transportation infrastructure, and land needed for forecasted growth. The Staging Plan establishes the
pattern, timing, and location of future growth to 2030 and beyond. The Staging Plan cannot force
development to occur; rather it prohibits urban growth from occurring outside areas planned for utility
service. The Staging Plan includes three stages that are tied to approximate time frames: Stage 1 (2008 —
2020), Stage 2 (2020 -2030) and Stage 3 (post 2030). To promote an efficient future development pattern
in this area, residential development located outside the current staging area will be limited to one unit
per 40 acres.
What is the Urban Reserve land use designation?
The purpose of the Urban Reserve area is to preserve land for post -2030 urban development. To promote
an efficient future development pattern in this area, development located outside the current staging area
will be limited to one unit per 40 acres. Therefore, a minimum parcel size of 80 acres would be required
for lot splits. This limit prevents the spread of scattered large lot development that poses future obstacles
to urban development. This limit will allow for more efficient infrastructure provision once the market is
ready and the City has determined that more intense development is appropriate in these areas. The
Urban Reserve is not permanent, as this area will be reviewed at least every 10 years as part of the
Chapter 4: Housing
Frequently Asked Questions
What is the purpose of a Housing Plan?
As a growing community, Lino Lakes has the opportunity to plan for a variety of housing choices to meet
the needs of existing and future residents. The plan inventories the existing housing stock in the
community, provides a study of the future housing market, identifies future housing needs, and develops
implementation strategies to address these needs. Key discussions in the chapter also include desired
housing types, growth forecasts, and density for each residential land use category.
What is "Affordable Housing" and how does the plan address this?
The Metropolitan Council defines affordable housing as housing that is affordable to households earning
60% of the region's median income, with no more than 30% of that income spent on housing costs. This
currently translates to a price point of $152,000.
The City is required by law to acknowledge its share of the region's need for affordable housing. Based
on an analysis of affordable housing needs in the region, the Metropolitan Council's new affordable
housing goal for Lino Lakes is to create 1,275 to 1,328 new affordable housing units between 2011 and
2020. The City's role is to identify areas on the Land Use Plan map that can accommodate higher density
housing to meet this goal. Accommodating affordable and life -cycle housing was a goal identified in the
2030 Vision Plan.
How many households is Lino Lakes planning to accommodate by 2030?
As of 2006, the City of Lino Lakes contained approximately 6,000 households. The 2030 Future Land Use
and Staging Plan have the capacity to accommodate an additional 6,600 households, for a total of 12,600
households in 2030.
Will the City's housing stock in 2030 be different from the current housing stock?
Lino Lakes' 2030 housing stock is planned to include a much greater variety of housing styles and prices
to accommodate residents' changing needs and lifestyles. The City's Land Use Plan provides for housing
opportunities ranging from large lot single family homes to high density residential, which could
accommodate condos, apartments, or senior housing. However, low density residential (single family
homes) will remain the City's predominant land use. City and county maintenance and rehabilitation
programs will ensure that the existing housing stock is maintained as the City grows.
What will the City do to make sure that new housing development is compatible with
existing neighborhoods?
The Comprehensive Plan identifies numerous strategies the City will pursue to ensure that the character
of existing neighborhoods is preserved when new housing development occurs. This includes encouraging
low impact development to preserve open space or natural features, and creating design guidelines to
ensure that new housing adheres to the highest possible standards of planning, design and construction.
Chapter 5: Economic Development
Frequently Asked Questions
Why do we need an Economic Development Plan?
The City of Lino Lakes has many competitive economic advantages, including access to both I -35W and I-
35E, land availability, natural amenities, and a highly educated population. The City needs an Economic
Development Plan to capitalize on these advantages and ensure continued economic growth in the City.
Increased commercial and industrial development will diversify the City's tax base, decreasing the tax
burden on residential properties. An increased tax base will also allow the City of Lino Lakes to provide
the level of services residents expect.
What does the Economic Development Chapter include?
This chapter discusses the role employment plays in achieving an economically healthy city and livable
community. It discusses the City's goals and policies to guide future economic development efforts,
examines the regional and local market for economic growth, and the current employment and economic
conditions in the city. The chapter also reviews recent economic development activities that have helped
to diversify the City's tax base, including the Apollo Business Park, the Clearwater Creek Development
Center, and the Town Center. These areas will continue to spur economic growth in the community. The
plan concludes with a variety of economic development tools and techniques the city can use to provide
additional employment and economic development opportunities in the city.
How will economic development activities affect the City's tax base?
The community needs a good variety of residential, commercial, and industrial uses for a strong tax base.
Increased commercial and industrial development can reduce the tax burden on residential properties.
Chapter 6: Transportation
Frequently Asked QuestionS
What is the purpose of the Transportation Plan?
The Transportation plan identifies future roadway, transit, and trail improvements that will be necessary
to accommodate current and future residents and businesses of Lino Lakes. This chapter guides
transportation system decisions by prioritizing needed improvements, ensuring that transportation
infrastructure is in place to meet the needs of Lino Lakes as growth occurs.
How can our roadways in Lino Lakes accommodate additional traffic generated by future
growth?
In preparing the Transportation Plan, the City used the Land Use Plan to determine how much traffic
would be generated by future growth. The plan recommends improvements to existing roadways and
proposes new roadways that will accommodate traffic and ensure that the transportation system can
accommodate new growth. Because many of the City's major roadways are under the jurisdiction of
Anoka County, the City will coordinate with the County on necessary improvements to these facilities.
The Utility Staging Plan was also developed in conjunction with the timing of future roadway
improvements to ensure that adequate infrastructure is in place to serve new growth. For example,
northeast Lino Lakes is not planned for urban development prior to 2030 due to the need for additional
roadway improvements in this area that are anticipated to occur post 2030. Future improvements in this
area include an interchange at I -35E and 80th Street, and a northern bypass that would connect I -35E at
the proposed 80th St. interchange to I -35W, greatly improving east west mobility in northern Lino Lakes.
New development will not be approved unless the necessary transportation improvements can be made
to accommodate traffic from the proposed development.
Is Lino Lakes planning for more transit service?
Although transit options in Lino Lakes are currently limited, demand for transit options will increase as the
City grows. More households and jobs will increase the feasibility and efficiency of increased transit
service in the City. Several transit projects are planned to accommodate future growth in Lino Lakes and
the north metro. The Metropolitan Council has identified I -35W from Lino Lakes to downtown Minneapolis
as an express bus corridor. The express corridor will provide for fast, efficient transit service to downtown
Minneapolis through bus -only shoulder lanes, high occupancy vehicle lanes (HOV), and ramp meter
bypasses. The Metropolitan Council is also currently studying several transit options, including bus and
rail, for the Rush Line Corridor, which passes just east of Lino Lakes.
In additional to the transit lines discussed above, funding has been obtained to expand the I- 35W/95th
Ave park- and -ride, which is currently Lino Lakes' primary access point for express bus service to
downtown Minneapolis. The Metropolitan Council has also indicated the need for a new park- and -ride
facility in the vicinity of I -35E and CSAH 14, with an anticipated capacity of 600 spaces by 2030.
Chapter 7: Sanitary Sewer and Chapter 8: Water Supply
Frequently Asked Questions
What is the purpose of the Sanitary Sewer and Water Supply Plans?
The purpose of these plans is to identify municipal sewer and water improvements necessary to
accommodate Lino Lakes' future growth consistent with the Land Use and Utility Staging Plans.
Will I be forced to "hook -up" to municipal sewer and water services?
No, existing residents will not be forced to connect to new sanitary sewer and water infrastructure unless
your septic system fails and services are available. It is the City's policy to permit unsewered residential
properties to remain as long -term land uses, and to extend sanitary sewers into unsewered subdivisions
only at the request of the property owners or as part of a trunk line extension. Those residents who
would like to connect to sanitary sewer and water when infrastructure is available will be able to do so
and will be assessed; however no one will be forced to connect to sanitary sewer and water services
when available. Should you choose to connect to municipal sewer and water at a later date, you will be
assessed at that time. The exception is if a property has a failing septic system, it will be required to
connect to the municipal sewer system if available.
Who will pay for sewer and water services as the City grows?
Sewer and water infrastructure needed to service new growth will not be subsidized by existing Lino
Lakes residents. City policy requires new developments to pay all capital improvement costs for sewer
and water infrastructure, including lateral sewer and water mains to serve new subdivisions. Sewer and
water connection charges applied to new development will provide funding for the construction of future
trunk sewers and water mains, water towers, and wells.
Why does the Future Sanitary System /Water Supply System map show a lift station /well
house /water tower on my house?
The Sanitary System and Water Supply maps are conceptual only, showing the general vicinity where
future facilities will be needed. When future facilities are constructed, detailed plans that take into
consideration existing development, topography, wetlands, and other site features will be developed to
show the exact location.
Chapter 9: Community Facilities
Frequently Asked Questions
What are Community Facilities?
Community facilities are buildings or open space areas that serve a public or semi - public purpose. Within
Lino Lakes, community facilities include the Public Works Building, the Lino Lakes Senior Center, the Lino
Lakes Fire Station, several schools, parks, and the City's civic complex, which was built on publicly owned
land near the Lake Drive and I -35W interchange to help drive the development of a new mixed use town
center.
What community facilities are planned to address the Tong -term needs of the community?
As Lino Lakes grows, the need for additional community facilities and services will increase. Currently
planning efforts are underway for several potential community facility projects. A Lino Lakes branch
library is currently being planned for future construction in the Town Center area at the southwest
quadrant of the intersection of Lake Drive and I -35W. Space is currently adequate at the City's civic
complex, which houses the City Council Chambers and various departments. However, the City will
continue to monitor space needs to ensure the provision of adequate space for future public uses.
The Lino Lakes Public Works Building is not of sufficient size for the departments to function adequately.
Additionally, the lack of storage space results in many vehicles and equipment being parked /stored
outside, exposed to the elements. A feasibility study to determine options for a new facility is included in
the City's Five Year Financial Plan.
As the City grows, so will demand for recreational activities. Currently programmed athletic activities use
the City's two community parks and numerous neighborhood parks. However, limitations exist due to the
physical sizes of the parks and their locations within existing residential neighborhoods. Parking and
traffic generated by programmed activities, particularly team sports, impacts residential neighborhoods
that surround neighborhood parks. In response to these issues, the City has purchased 67 acres at the
southeast corner of Birch Street and Centerville Road for a large athletic complex. This would provide for
large scale activities, including team sports, while minimizing traffic and parking conflicts with
neighborhoods.
What is the City doing to help schools in Lino Lakes have capacity to accommodate the
community's growth?
The City will continue to work with each of the school districts within the community to adequately plan
for community growth and school facilities. To assist the school districts in planning for projected growth,
projected household growth by school district through 2030 was provided to the school districts, allowing
them to better plan for serving new students that may reside in Lino Lakes over the next 20 years.
How will the City budget for planned Community Facility improvements?
The City will continue to study and monitor community facility needs, and will include improvements in
the Capital Improvements Program (CIP) accordingly. The CIP is a five -year plan for major city
expenditures that allows the City to plan ahead for this type of investment.
EXPENDITURES
SEPTEMBER 22, 2008
Date: 09/12/2008 Time: 12:02:33 City of Lino Lakes
FM Entry - Invoice Journal
Ranges:
Vendor #: (A)
Invoice #: (A)
Entry Journal #: (R) 7434 - 7456
Trans #: (A)
Line #: (A)
Due Date: (A)
Bank #: (A)
Operator: JAL Page: 1
Options: Detail / Summary: S Invoice Status: A # of copies: 1
Sort: N Check Over Expend: N
Discount
Vendor # Name # of items Net Gross Discount Lost
000012 AUDIO COMMUNICATIONS 2 1,069.53 1,069.53 .00 .00
000020 A & L SUPERIOR SOD CO, INC. 1 2,550.00 2,550.00 .00 .00
000057 PREMIUM WATERS, INC. 1 38.61 38.61 .00 .00
000080 ABLE HOSE AND RUBBER, INC. 2 2,261.51 2,261.51 .00 .00
000093 ACE SOLID WASTE, INC. 1 576.83 576.83 .00 .00
000191 MACQUEEN EQUIPMENT, INC. 1 1,814.76 1,814.76 .00 .00
000211 CONTRACTORS REFINISHING SERVICES, INC. 1 3,125.00 3,125.00 .00 .00
000217 POLAR CHEVROLET & MAZDA 1 227.10 227.10 .00 .00
000256 DEEP ROCK WATER COMPANY 1 102.80 102.80 .00 .00
000303 INSTRUMENTAL RESEARCH, INC. 1 142.50 142.50 .00 .00
000304 KUSTERMAN, BILL 1 50.00 50.00 .00 .D0
000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 108.70 108.70 .00 .00
000364 NORTHERN AIR CORPORATION 1 254.50 254.50 .00 .00
000370 CENTRAL COMMUINICATIONS 1 777.76 777.76 .00 .00
000408 AFSCME COUNCIL #5 1 898.40 898.40 .00 .00
000420 ANOKA COUNTY 1 46.00 46.00 .00 .00
000473 JOHN'S AUTO PARTS, INC. 1 200.00 200.00 .00 .00
000540 AUTO- MEDICS, INC. 2 426.0D 426.00 .00 .00
000541 ASPEN MILLS, INC. 2 356.76 356.76 .00 .00
000612 MINNESOTA RECREATION AND PARK ASSOC 1 100.00 100.00 .00 .00
000677 PHILIP'S TREE CARE 1 69.23 69.23 .00 .00
000679 RIGID HITCH, INC. 1 15.40 15.40 .00 .00
Date: 09/12/2008 Time 12:02:33 City of Lino Lakes
FM Entry - Invoice Journal
Operator: JAL Page: 2
Discount
Vendor # Name # of items Net Gross Discount Lost
000863 MYERS TIRE - MINNEAPOLIS #28, INC. 1 10.65 10.65 .00 .00
000875 AVENET, LLC 1 475.00 475.00 .00 .00
000888 JOHNSON, RICK /DEER & BEAVER, INC. 1 90.00 90.00 .00 .00
000900 O'REILLY AUTOMOTIVE, INC. 1 418.64 418.64 .00 .00
000983 ADMINISTRATION RESOURCES CORPORATION 1 74.16 74.16 .00 .00
000998 AGGREGATE INDUSTRIES, INC. 1 459.48 459.48 .00 .00
001013 ALTERNATOR & STARTER STORE, THE 1 133.13 133.13 .00 .00
001016 MINNESOTA STATE RETIREMENT SYSTEM 1 920.97 920.97 .00 .00
001040 CENTENNIAL FIRE DISTRICT 1 4,000.00 4,000.00 .00 .00
001048 HARMON AUTOGLASS, INC. 1 635.99 635.99 .00 .00
001066 GREENLIFE SUPPLY L.L.C. 1 159.75 159.75 .00 .00
001100 CIRCLE PINES POST OFFICE 1 553.18 553.18 .00 .00
001110 CIRCLE PINES, CITY OF 1 17,068.36 17,068.36 .00 .00
001146 EGAN OIL COMPANY 1 16,763.40 16,763.40 .00 .00
001187 CONNEXUS ENERGY 1 4,382.28 4,382.28 .00 .00
001260 ACCLAIM BENEFITS 1 143.55 143.55 .00 .00
001267 FAST BREAK CORNER MARKET, INC. 1 14.37 14.37 .00 .00
001270 DALCO, INC. 1 3,612.98 3,612.98 .00 .00
001380 EARL ANDERSON ASSOCIATION, INC. 1 357.73 357.73 .00 .00
001540 FORESTRY SUPPLIERS, INC. 1 30.71 30.71 .00 .00
001550 ASSURANT EMPOLYEE BENEFITS 1 1,095.99 1,095.99 .00 .00
001680 ONE CALL CONCEPTS, INC. 1 406.00 406.00 .00 .00
001720 GRAINGER, INC. 1 5.76 5.76 .00 .00
001850 HOFFMAN, MICHAEL 1 65.94 65.94 .00 .00
001859 HOME DEPOT CREDIT SERVICES 1 907.29 907.29 .00 .00
001875 HUELMAN, PAT 1 100.00 100.00 .00 .00
001880 HUGO FEED MILL, INC. 1 1,019.15 1,019.15 .00 .00
Date: 09/12/2008 Time 12:02:33 City of Lino Lakes
FM Entry - Invoice Journal
Operator: JAL Page: 3
Discount
Vendor # Name # of items Net Gross Discount Lost
002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 966.00 966.00 .00 .00
002320 LEAGUE OF MN CITIES INS TRST 1 1,500.00 1,500.00 .00 .00
002328 G & K SERVICES, INC. 1 56.73 56.73 .00 .00
002330 LICHTSCHEIDL, DAVE 1 64.99 64.99 .00 .00
002340 IMAGE PRINTING & GRAPHICS, INC. 1 905.48 905.48 .00 .00
002355 LINDY, GEORGE 1 75.00 75.00 .00 .00
002694 AMERICAN MESSAGING 1 16.10 16.10 .00 .00
002700 CENTERPOINT /MINNEGASCO, INC. 1 221.72 221.72 .00 .00
002790 TESSMAN SEED COMPANY, INC. 1 117.04 117.04 .00 .00
002931 MN CHILD SUPPORT PAYMENT CENTER 1 681.40 681.40 .00 .00
003220 FACTORY MOTOR PARTS COMPANY, INC. 1 116.86 116.86 .00 .00
003250 XCEL ENERGY 1 156.18 156.18 .00 .00
003300 NORTHWAY IRRIGATION /LANDSCAPING 1 145.96 145.96 .00 .00
003370 NYSTROM PUBLISHING COMPANY, INC. 1 5,347.04 5,347.04 .00 .00
003443 OTTER LAKE ANIMAL CARE CENTER, INC. 1 932.00 932.00 .00 .00
003445 MN DEPT OF LABOR /INDUSTRY 1 20.00 20.00 .00 .00
003600 PRESS PUBLICATIONS, INC. 4 349.65 349.65 .00 .00
003617 ANOKA COUNTY SHERIFF'S OFFICE 1 468.60 468.60 .00 .00
003641 QQEST SOFTWARE SYSTEMS, INC. 1 389.00 389.00 .00 .00
003763 DECISION RESOURCES, LTC. 1 5,000.00 5,000.00 .00 .00
003880 SHORT - ELLIOTT- HENDRICKSON, INC. 1 5,072.99 5,072.99 .00 .00
003882 MINNESOTA SHREDDING LLC 1 48.60 48.60 .00 .00
003910 SAM'S CLUB, INC. 1 376.20 376.20 .00 .00
003930 SCHLOER, PAULA 1 115.23 115.23 .00 .00
004120 ST. JOSEPH EQUIPMENT, INC. 1 41.47 41.47 .00 .00
004150 STAR TRIBUNE, INC. 1 673.60 673.60 .00 .00
004192 STATE OF MINNESOTA 1 250.00 250.00 .00 .00
Date: 09/12/2008 Time 12:02:33 City of Lino Lakes
FM Entry - Invoice Journal
Operator: JAL Page: 4
Discount
Vendor # Name # of items Net Gross Discount Lost
004240 STREICHER'S, INC. 1 50.03 50.03 .00 .00
004340 T.A. SCHIFSKY AND SONS, INC. 2 8,887.28 8,887.28 .00 .00
004367 TASCHUK, PAM 1 100.00 100.00 .00 .00
004469 TOUSLEY FORD, INC. 1 3.85 3.85 .00 .00
004540 TWIN CITY GARAGE DOOR CO., INC. 1 1,869.50 1,869.50 .00 .00
004560 U S BANK 1 867.30 867.30 .00 .00
004606 U. S. BANK 1 1,725.00 1,725.00 .00 .00
004670 COMCAST 1 34.95 34.95 .00 .00
004720 VIGER, JEAN 1 18.56 18.56 .00 .00
004729 HOME LINE, INC. 1 16.00 16.00 .00 .00
005007 LUNDA CONSTRUCTION COMPANY 1 139,691.23 139,891.23 .00 .00
007245 WILLIAMS, JUSTIN 1 52.78 52.78 .00 .00
007392 HAWKINS & BAUMGARTNER, P.A. 1 14,193.84 14,193.84 .00 .00
007506 EVANS, CHARLES 1 100.00 100.00 .00 .00
007507 JENSEN, RICHARD 1 100.00 100.00 .00 .00
007530 MINNESOTA HIGHWAY SAFETY CENTER 1 1,317.00 1,317.00 .00 .00
007540 I -STATE TRUCK CENTER 1 515.80 515.80 .00 .00
007556 BAKER, JIM 1 64.75 64.75 .00 .00
007557 SCHMITZ, SUE 1 75.00 75.00 .00 .00
007558 ADMIN -IPA 1 95.00 95.00 .00 .00
007559 EDINA REALTY TITLE 1 26.26 26.28 .00 .00
007560 LAND'S END BUSINESS OUTFITTERS 1 160.95 160.95 .00 .00
007561 MVBLA 1 120.00 120.00 .00 .00
007562 NORWAY ELECTRIC 1 879.00 879.00 .00 .00
007563 RESTORATION PROFESSIONALS 1 169.00 169.00 .00 .00
007564 SKYWAY QUALITY HOME, INC. 1 2,450.00 2,450.00 .00 .00
007565 STETSON, RACHELLE 1 16.00 16.00 .00 .00
Date: 09/12/2008 Time: 12:02:34 City of Lino Lakes
FM Entry - Invoice Journal
Operator: JAL Page: 5
Discount
Vendor # Name # of items Net Gross Discount Lost
007566 TONY EMMERICH 1 63,175.12 63,175.12 .00 .00
007567 TORGERSON, LEANN 1 35.00 35.00 .00 .00
900085 METROPOLITAN COUNCIL 1 47,150.05 47,150.05 .00 .00
900491 ROSEVILLE, CITY OF 1 4,147.50 4,147.50 .00 .00
900523 OLSON SEWER SERVICE, INC. 1 409.75 409.75 .00 .00
900591 CORPORATE EXPRESS, INC. 1 328.47 328.47 .00 .00
Grand Totals: 117 382,268.68 382,268.68 .00 .00*
Date: 09/12/2008 Time: 12:15:02 Operator: JAL
Ranges:
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund:
Dept Id:
Program:
Vendor #:
Invoice #:
Schedule Journal #:
Bank #:
(A)
(A)
(A)
(A)
(A)
(R) 7437
(A)
Options: Print Ranges /Options: Y
Page on Department: N
Department
Vendor Name
- 7457
# of copies: 1
Description
MAYOR /COUNCIL
MAYOR /COUNCIL
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ELECTIONS
SENIORS
FINANCE
FINANCE
FINANCE
AFSCME COUNCIL #5
ANOKA COUNTY
MINNESOTA STATE RETI
CENTENNIAL FIRE DIST
LAW ENFORCEMENT LABO
LEAGUE OF MN CITIES
MN CHILD SUPPORT PAY
EDINA REALTY TITLE
RESTORATION PROFESSI
PAYROLL WITHHOLDING
7300 TERRA CT
PAYROLL WITHHOLDING
DONATION SAFETY CAMP,LEX
PAYROLL WITHHOLDING
2008 -09 VOLUNTEER COVERA
PAY WITH /BRIAN C HRONSKI
REIMB OVERPAID ASST L3B3
PERMIT 2008 - 01647,2008 -1
Total for Department
NYSTROM PUBLISHING C FALL NEWLETTER
U S BANK SUBWAY
Total for Department 401
MINNESOTA RECREATION
AVENET, LLC
ADMINISTRATION RESOU
ACCLAIM BENEFITS
ASSURANT EMPLOYEE BE
PRESS PUBLICATIONS,
SAM'S CLUB, INC.
U S BANK
VIGER, JEAN
ADMIN -IPA
JOB POSTING RECREATION S
GRAPHIC DESIGN SERVICES
COBRA ADMINISTRATION
FSA ADMINISTRATION
SEPTEMBER MONTHLY BENEFI
RECREATION SUPERVISOR
SUPPLIES
CLERKS INSTITUTE BARTELL
MILEAGE PICK UP ELECTION
JULIE BARTELL -DATA PRACT
Total for Department 402
PRESS PUBLICATIONS, VOTE TABULATION EQUIPMEN
Total for Department 403
ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
Total for Department 406
ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
SCHLOER, PAULA
ROSEVILLE, CITY OF
REIMBURSE MILEAGE /PARKIN
SEPTEMBER BILLING IT SUP
Total for Department 407
LEGAL CONSULTANTS HAWKINS & BAUMGARTNE AUGUST LEGAL SERVICES
Total for Department 414
Amount
898.40
46.00
920.97
4,000.00
966.00
1,000.00
681.40
26.28
169.00
8,708.05*
2,299.23
26.63
2,325.86*
100.00
475.00
74.16
143.55
85.05
87.00
226.11
260.00
18.56
95.00
1,564.43*
22.95
22.95*
5.67
5.67*
57.25
115.23
4,147.50
4,319.98*
13,673.01
13,673.01*
Date: 09/12/2008 Time: 12:15:02 Operator: JAL
Department
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
ECONOMIC DEVELOPMENT ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
ECONOMIC DEVELOPMENT PRESS PUBLICATIONS, RETAIL RATE
Total for Department 415
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
COMM DEV
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
FIRE
ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
PRESS PUBLICATIONS, COMP PLAN ADV
U S BANK PIZZA C -PAP MEETING
U S BANK SENSIBLE LAND USE CLASS
Total for Department 416
ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
Total for Department 418
PREMIUM WATERS, INC.
CENTRAL COMMUNICATIO
ASPEN MILLS, INC.
ASPEN MILLS, INC.
CONNEXUS ENERGY
FAST BREAK CORNER MA
ASSURANT EMPLOYEE BE
IMAGE PRINTING & GRA
IMAGE PRINTING & GRA
OTTER LAKE ANIMAL CA
ANOKA COUNTY SHERIFF
DECISION RESOURCES,
MINNESOTA SHREDDING
SAM'S CLUB, INC.
STREICHER'S, INC.
U S BANK
HOME LINE, INC.
MINNESOTA HIGHWAY SA
LAND'S END BUSINESS
NORWAY ELECTRIC
CORPORATE EXPRESS, I
Total for
WATER
INTERNET ACCESS SERVICE
REPLACEMENT UNIFORM - HA
UNIFORM - HALVERSON
MONTHLY SERVICE
CAR WASHES
SEPTEMBER MONTHLY BENEFI
NEWSLETTER
TIME OFF SLIPS, ENV /LETT
ANIMAL HOSPITAL SERVICES
ANOKA COUNTY RANGE COST
TELEPHONE SURVEY
SHREDDING SERVICES
SUPPLIES
BADGE HOLDER, MAG HOLDER
BCA CRIMINAL JUSTICE CON
BRAGELMAN SEMINAR
ROSS, HAGER, YOUNG CLASS
CHAPLAIN SHIRTS
INSTALL RECEPTACLES IN L
LOCKERS, SUPPLIES, STAPLER
Department 420
ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
Total for Department 421
BUILDING INSPECTIONS ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
Total for Department 422
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
JOHNSON, RICK /DEER &
AGGREGATE INDUSTRIES
CONNEXUS ENERGY
EARL ANDERSON ASSOCI
ASSURANT EMPLOYEE BE
HOME DEPOT CREDIT SE
AMERICAN MESSAGING
XCEL ENERGY
1 DEER CALL
WINTER SAND
MONTHLY SERVICE
STREET SIGN PLATES
SEPTEMBER MONTHLY BENEFI
MISCELLANEOUS SUPPLIES
MONTHLY SERVICE /AUGUST
MONTHLY SERVICE
16.91
70.00
86.91*
31.91
169.70
48.57
70.00
320.18*
44.51
44.51*
38.61
777.76
126.20
230.56
21.31
14.37
418.72
242.29
663.19
932.00
468.60
5,000.00
48.60
150.09
50.03
100.00
16.00
1,317.00
160.95
879.00
328.47
11,983.75*
59.74
59.74*
59.75
59.75*
90.00
459.48
1,066.82
357.73
98.70
51.73
5.36
45.68
Date: 09/12/2008 Time: 12:15:03 Operator: JAL
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
STREETS
STREETS
STREETS
STREETS
T.A. SCHIFSKY AND SO ASPHALT
TOUSLEY FORD, INC. PART RETURN
U S BANK EYE WASH STATION
WILLIAMS, JUSTIN REIMBURSE CLOTHING ALLOW
Total for Department 430
8,887.28
- 310.71
266.40
52.78
11,071.25*
FLEET AUDIO COMMUNICATIONS PARTS 299.80
FLEET ABLE HOSE AND RUBBER HOSES, PINS AND CLAMPS 158.67
FLEET MACQUEEN EQUIPMENT, SIDE BROOM FOR ELGIN 1,814.76
FLEET CONTRACTORS REFINISH REFINISH 5 PLOWS 3,125.00
FLEET POLAR CHEVROLET & MA EMISSIONS, FILTER KIT,BO 227.10
FLEET JOHN'S AUTO PARTS, I #367 BUMPER ASSEMBLY 200.00
FLEET AUTO- MEDICS, INC. JOHN DEER TOW 106.50
FLEET AUTO- MEDICS, INC. JOHN DEERE TOW 319.50
FLEET RIGID HITCH, INC. HITCH PIN 15.40
FLEET MYERS TIRE - MINNEAP PART, SPRING BALANCER 10.65
FLEET O'REILLY AUTOMOTIVE, FILTERS 418.64
FLEET ALTERNATOR & STARTER REPAIR ALTERNATOR #434 133.13
FLEET HARMON AUTOGLASS, IN 3 WIND SHIELDS- #200,367, 635.99
FLEET EGAN OIL COMPANY FUEL 16,763.40
FLEET ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI 15.33
FLEET HUGO FEED MILL, INC. CHAINS, CAPS FILTERS,FUE 174.55
FLEET G & K SERVICES, INC. SHOP TOWELS 56.73
FLEET FACTORY MOTOR PARTS BATrE'kY 116.86
FLEET QQEST SOFTWARE SYSTE 12 MONTH SERVICE AGREEME 389.00
FLEET ST. JOSEPH EQUIPMENT FILTER 41.47
FLEET STATE OF MINNESOTA COMMUNITY RIGHT TO KNOW 50.00
FLEET TOUSLEY FORD, INC. PART 314.56
FLEET U S BANK PDXYLUBE 95.70
FLEET I -STATE TRUCK CENTER TRANSMISSION SERVICE #241 515.80
Total for Department 431 25,998.54*
GOVERNMENT BUILDINGS ACE SOLID WASTE, INC RECYCLING CHARGES /COMMER
GOVERNMENT BUILDINGS DEEP ROCK WATER COMP MONTHLY SERVICE /AUGUST
GOVERNMENT BUILDINGS AMERIPRIDE LINEN /APP MATS
GOVERNMENT BUILDINGS NORTHERN AIR CORPORA SERVICE TECH, LOST POWER
GOVERNMENT BUILDINGS CONNEXUS ENERGY MONTHLY SERVICE
GOVERNMENT BUILDINGS DALCO, INC. CLEANING SUPPLIES
GOVERNMENT BUILDINGS ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI
GOVERNMENT BUILDINGS HOME DEPOT CREDIT SE MISCELLANEOUS SUPPLIES
GOVERNMENT BUILDINGS LEAGUE OF MN CITIES 2008 -09 VOLUNTEER COVERA
GOVERNMENT BUILDINGS CENTERPOINT /MINNEGAS MONTHLY SRERVICE /AUGUST
GOVERNMENT BUILDINGS MN DEPT OF LABOR /IND BOILER REGISTRATION PROG
GOVERNMENT BUILDINGS TWIN CITY GARAGE DO0 SPRINGS, PLUGS
GOVERNMENT BUILDINGS COMCAST MONTHLY SERVICE
Total for Department 432
445.12
102.80
108.70
254.50
1,442.48
3,612.98
10.56
42.58
500.00
119.26
20.00
1,869.50
34.95
8,563.43*
PARKS ACE SOLID WASTE, INC COMMERCIAL WASTE 131.71
PARKS KUSTERMAN, BILL 3RD QTR PARK BOARD STIPE 50.00
PARKS PHILIP'S TREE CARE BROADBAND HERBICIDE 69.23
Date: 09/12/2008 Time: 12:15:03 Operator: JAL
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
PARKS GREENLIFE SUPPLY L.L BOX 159.75
PARKS CONNEXUS ENERGY MONTHLY SERVICE 9.03
PARKS ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI 82.54
PARKS HOFFMAN, MICHAEL UNIFORM REIMBURSEMENT 65.94
PARKS HOME DEPOT CREDIT SE MISCELLANEOUS SUPPLIES 515.37
PARKS HUELMAN, PAT 3RD QUARTER PARK BOARD 100.00
PARKS HUGO FEED MILL, INC. CHAINS, CAPS FILTERS,FUE 844.60
PARKS LICHTSCHEIDL, DAVE SHOES 64.99
PARKS LINDY, GEORGE 3RD QTR STIPENED 75.00
PARKS CENTERPOINT /MINNEGAS MONTHLY SRERVICE /AUGUST 34.87
PARKS TASCHUK, PAM 3RD QUARTER STIPENED 100.00
PARKS EVANS, CHARLES 3RD QTR STIPENED 100.00
PARKS JENSEN, RICHARD 3RD QTR PARK BOARD STIPE 100.00
Total for Department 450 2,503.03*
RECREATION ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI 29.14
RECREATION NYSTROM PUBLISHING C FALL NEWLETTER 3,047.81
RECREATION STAR TRIBUNE, INC. RECREATION SUPERVISOR 673.60
Total for Department 451 3,750.55*
ENVIRONMENTAL ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI 11.92
ENVIRONMENTAL TESSMAN SEED COMPANY CLELATED IRON 117.04
Total for Department 461 128.96*
SOLID WASTE ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI 5.15
Total for Department 462 5.15*
FORESTRY FORESTRY SUPPLIERS, TAGS, UNNUMBERED ALUM 30.71
FORESTRY ASSURANT EMPLOYEE BE SEPTEMBER MONTHLY BENEFI 6.01
FORESTRY HOME DEPOT CREDIT SE MISCELLANEOUS SUPPLIES 7.79
FORESTRY NORTHWAY IRRIGATION/ PARTS 145.96
Total for Department 463 190.47*
Total for Fund 101 95,386.17*
SCHMITZ, SUE REIMBURSE PROGRAM REC 75.00
STETSON, RACHELLE OVERPAID PROGRAM 16.00
TORGERSON, LEANN PROGRAM REFUND 35.00
Total for Department 126.00*
YOUTH SPORTS BAKER, JIM REIMBURSE PROGRAM REC 64.75
YOUTH SPORTS MVBLA 5TH /6TH GRADE TOURNAMENT 120.00
Total for Department 208 184.75*
Total for Fund 201 310.75*
DEBT SERVICE U. S. BANK ADMINISTRATION FEE 98A L 1,725.00
Total for Department 470 1,725.00*
Total for Fund 317 1,725.00*
Date: 09/12/2008 Time: 12:15:03 Operator: JAL
Department
Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
FLEET
OTHER
OTHER
OTHER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
AUDIO COMMUNICATIONS RADIO, SPEAKER, ANTENNA
Total for Department 431
Total for Fund 402
SHORT - ELLIOTT- HENDRI 35W /CSAH 23
LUNDA CONSTRUCTION C BRIDGE CONSTRUCTION
HAWKINS & BAUMGARTNE AUGUST LEGAL SERVICES
Total for Department 499
Total for Fund 471
A & L SUPERIOR SOD C
INSTRUMENTAL RESEARC
CIRCLE PINES POST OF
CIRCLE PINES, CITY 0
CONNEXUS ENERGY
ASSURANT EMPLOYEE BE
ONE CALL CONCEPTS, I
HOME DEPOT CREDIT SE
AMERICAN MESSAGING
CENTERPOINT /MINNEGAS
6836 E.SHADOW LK TEAR OU
AUGUST COLIFORM BACTERIA
UTILITY BILLING POSTAGE
NORTH ROAD WATER &SEWER C
MONTHLY SERVICE
SEPTEMBER MONTHLY BENEFI
LOCATES
MISCELLANEOUS SUPPLIES
MONTHLY SERVICE /AUGUST
MONTHLY SRERVICE /AUGUST
STATE OF MINNESOTA COMMUNITY RIGHT TO KNOW
Total for Department 494
Total for Fund 601
ABLE HOSE AND RUBBER
CIRCLE PINES POST OF
CIRCLE PINES, CITY 0
CONNEXUS ENERGY
ASSURANT EMPLOYEE BE
ONE CALL CONCEPTS, I
GRAINGER, INC.
HOME DEPOT CREDIT SE
XCEL ENERGY
METROPOLITAN COUNCIL
OLSON SEWER SERVICE,
HOSES, PINS AND CLAMPS
UTILITY BILLING POSTAGE
NORTH ROAD WATER &SEWER C
MONTHLY SERVICE
SEPTEMBER MONTHLY BENEFI
LOCATES
LAMP
MISCELLANEOUS SUPPLIES
MONTHLY SERVICE
OCTOBER WASTEWATER BILL
ROTORING OUT LINE, 165 S
Total for Department 495
Total for Fund 602
HOME DEPOT CREDIT SE MISCELLANEOUS SUPPLIES
SKYWAY QUALITY HOME, 7932 SHEILA AVENUE ESCRO
TONY EMMERICH RETURN OF ESCROW - CLEAR
Total for Department
Total for Fund 801
Grand Total
769.73
769.73*
769.73*
5,072.99
139,891.23
520.83
145,485.05*
145,485.05*
2,550.00
142.50
276.59
9,410.97
1,543.18
28.56
203.00
8.41
10.74
67.59
200.00
14,441.54*
14,441.54*
2,102.84
276.59
7,657.39
299.46
28.57
203.00
5.76
75.39
110.50
47,150.05
409.75
58,319.30*
58,319.30*
206.02
2,450.00
63,175.12
65,831.14*
65,831.14*
382,268.68*
CENTENNIAL FIRE DISTRICT
Check Register FIRE GL
GL Posting Period(s): 09/08 - 09/08
Check Issue Date(s): 09/03/2008 - 09/16/2008
Page: 1
Sep 16, 2008 10:36am
Per Date Check No Vendor No
09/08 09/03/08
09/08 09/16/08
Total 3429
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
09/08 09/16/08
Total 3444
09/08 09/16/08
Totals:
Payee
3402 130850 MN STATE FIRE CHIEFS ASSN
3429 11565 ASPEN MILLS
3430
3431
3432
30485
30490
31008
CENTER MART
CENTERPOINT ENERGY
COMCAST
3433 40025 DAVCO TECHNOLOGIES, INC
3434 60650 FRATTALLONE'S HARDWARE STOF
3435 70500 GRAFIX SHOPPE, INC
3436
3437
3438
90151
120450
120490
IMAGE PRINTING & GRAPHICS
CITY OF LINO LAKES
LOFFLER COMPANIES, INC
3439 150140 OFFICE DEPOT, INC
3440 160050 PAETEC
3441 180500 RANDY ROLSTAD
3442 190210 SAM'S CLUB
3443 190400 LIZ SHEEHY
3444 190900 SUMMIT FIRE PROTECTION
3445 240100 XCEL ENERGY
Invoice Description Inv Amount
FIRE CHIEF 800.00
CONFERENCE 5
REGISTRATIONS
UNIFORMS 87.46
EMS SUIT 188.50
UNIFORMS 219.37
UNIFORMS 138.50
EMS SUIT 188.50
822.33
AUG FUEL 285.08
STATION 2 GAS 64.30
INTERNET 189.00
CENTERVILLE
PHONE MTC 88.00
FUSES 22.65
2004 FORD REFLECTIVE 787.00
KIT
BUSINESS CARDS 152.30
AUG REIMBURSEMENTS 24,797.12
SAFETY CAMP 237.55
SUPPLIES
LETTER /FILE FOLDERS 47.40
PHONES STATION 2 394.53
WATER SAFETY 143.05
SUPPLIES FOR SAFETY
CAMP
OFFICE SUPPLY 601.58
FIRST AID CARDS 87.74
STATION 1 BLDG 250.00
SPRINKLER INSP
STATION 2 SPRINKLER 250.00
INSP
500.00
ELECTRIC STATION 2 753.89
30,773.52
M = Manual Check, V = Void Check
CITY COUNCIL WORK SESSION September 8, 2008
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3 CITY COUNCIL SPECIAL WORK SESSION
4
5 DATE : September 8, 2008
6 TIME STARTED : 6:03 p.m.
7 TIME ENDED : 6:30 p.m.
8 MEMBERS PRESENT : Council Members O'Donnell, Reinert, Gallup,
9 Stoltz and Mayor Bergeson
10 MEMBERS ABSENT : none
11
12
13 Staff members present: City Administrator, Gordon Heitke; Director of Public Safety,
14 Dave Pecchia; City Clerk, Julie Bartell
15
16 Ballot Language for Charter Amendment — City Clerk Bartell distributed an e-mail
17 communication from concerned citizen Michael Trehus that includes his recommendation
18 for ballot language. Mr. Bubul suggested that, in his opinion, the proposed language
19 would not be appropriate because it is too slanted.
20
21 The Council had received a memorandum from Attorney Steven Bubul, Kennedy &
22 Graven law firm, who is providing counsel to the city in matters relative to a charter
23 amendment. Based on previous council direction, Mr. Bubul provided the council with
24 three options for ballot language for the citizen petitioned charter amendment: simply
25 stating the text of the amendment; describing the text of the amendment and indicating that
26 the amendment would change assessment procedures; and describing the text of the
27 amendment and highlighting that two features of the existing charter would change. He is
28 recommending either Option A or B because Option C includes specifics about the change
29 to the current procedure and that could raise questions about whether or not the ballot
30 language should also include specifics about Chapter 429. As an example of the reasoning
31 not to include specifics, Mr. Bubul noted that when a charter is originally passed,
32 according to statute, the ballot question includes no specifics about the charter but just
33 whether or not the charter is approved. There should also be consideration that the
34 amendment comes forward as a petition.
35
36 The council discussed the possibility of adding some explanation of the referendum
37 process that is the cornerstone of the current procedure. It is important to provide enough
38 information to the voters and still remain neutral.
39
40 It was noted by a council member that school referendum questions include a reference to
41 a tax increase and that may be appropriate in this case. There was not council concurrence
42 on including that type of reference. Mr. Bubul noted that there is not a specific amount of
43 money involved as there is with school referendums.
44
45 There was concurrence to consider at the regular council meeting the following ballot
46 language:
47
CITY COUNCIL WORK SESSION -2- September 8, 2008
DRAFT
48 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the
49 financing of special assessments using the procedures of Minnesota Statutes,
50 Chapter 429 instead of current City Charter procedures that include a city -wide
51 referendum for most improvements?
52
53 There were two individuals present who were involved in the petition process; one
54 expressed that the proposed ballot language is basically acceptable to him; the other
55 individual expressed that he would prefer Option A.
56
57 It was noted that the communication plan to inform the public will be key.
58
59 A council member expressed concern that it will be extremely difficult to inform the public
60 about an amendment to the charter; most residents don't have knowledge about the charter
61 itself.
62
63 Charter Commission Charter Amendment Proposal - The council had received a
64 communication from the Charter Commission requesting approval of ballot language for a
65 charter amendment proposal they may bring forward (the commission was scheduled to
66 meet on September 10, 2008). Mr. Bubul had provided the council and the charter
67 commission with an opinion that the amendment was not within the required time frame
68 and therefore there is no possibility of putting it on the ballot.
69
70 The meeting was adjourned at 6:30 p.m.
71
72 These minutes were considered, corrected and approved at the regular Council meeting
73 held on September 22, 2008.
74
75
76
77 Julianne Bartell, City Clerk John Bergeson, Mayor
78
79
-Ft G
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3 REGULAR COUNCIL MEETING
4
5 DATE: : September 8, 2008
6 TIME STARTED : 6:35 p.m.
7 TIME ENDED : 7:25 p.m.
8 MEMBERS PRESENT : Council Members Gallup, O'Donnell, Reinert,
9 Stoltz and Mayor Bergeson
10 MEMBERS ABSENT : none
11
12 STAFF MEMBERS PRESENT: City Administrator, Gordon Heitke; Director of
13 Administration, Dan Tesch; Finance Officer, Al Rolek; Director of Public Safety, Dave Pecchia;
14 City Attorney, Scott Baumgartner; City Clerk, Julie Bartell
15 PUBLIC COMMENT
16 There was no one present for public comment.
17 SETTING THE AGENDA
18 A revised agenda had been distributed the previous Friday. The revised agenda, as presented,
19 was approved.
20 CONSENT AGENDA
21 Council Member Stoltz moved to approve the Consent Agenda. Council Member Gallup
22 seconded the motion. Motion carried on a voice vote.
23
24 ITEM ACTION
25
26 1A. Consideration of Expenditures:
27 September 8, 2008 (Check No. 83760 through 83857, $544,885.29 Approved
28 Centennial Fire District (Check No. 3388 through 3401, $3,634.59 Approved
29
30 1B. Approval of August 25, 2008 Council Work Session Minutes Approved
31
32 1C. Approval of August 25, 2008 City Council Meeting Minutes Approved
33
34 1D. Approval of application of Aquinas Roman Catholic Home
35 Education Services to conduct an excluded bingo event on
36 October 11, 2008 at St. Joseph's Church Approved
37 FINANCE DEPARTMENT REPORT, AL ROLEK
38
39 2A. Resolution No. 08 -91 Adopting Proposed 2009 General Operating Budget - Finance
40 Director Rolek noted that state statute requires adoption of the city's proposed budget before
COUNCIL MINUTES September 8, 2008
DRAFT
41 September 15 of each year. Resolution No. 08 -91 represents the budget that the council
42 discussed and formed during this year's budget review period. The proposed budget represents a
43 1.58% increase from the 2008 adopted budget but will result in a lower tax rate to the taxpayers
44 while maintaining proper services levels.
45
46 Council Member O'Donnell moved to approve Resolution No. 08 -91, as presented. Council
47 Member Gallup seconded the motion. Motion carried on a voice vote.
48
49 2B. Resolution No. 08 -92 Adopting Preliminary 2008/09 Property Tax Levy — Finance
50 Director Rolek noted that state statute also requires adoption of a preliminary tax levy prior to
51 September 15. Resolution No. 08 -92 proposes a levy increase of 4.24% over 2007/2008, within
52 the state imposed property tax levy limits. The proposed levy, the maximum for the city, would
53 result in a tax rate slightly down from 2008. The levy includes funding for the general operating
54 budget as well as general bonded debt and tax abatements.
55
56 Council Member Reinert moved to approve Resolution No. 08 -92, as presented. Council
57 Member Stoltz seconded the motion. Motion carried on a voice vote.
58
59 2C. Resolution No. 08 -93 Setting Truth -in- Taxation Hearing Date — Finance Director
60 Rolek outlined the dates proposed for the city's required Truth -In- Taxation hearings.
61
62 Council Member Gallup moved to approve Resolution No. 08 -93, as presented. Council
63 Member O'Donnell seconded the motion. Motion carried 011 a voice vote.
64
65 2D. Resolution No. 08 -94 Canceling the 2008 -09 Debt Service Tax Levy for G.O. Tax
66 Increment Financing Bond Series 2007A — Finance Director Rolek explained that the city has
67 an option each year on whether or not to levy taxes for G.O. Tax Increment Financing Bonds
68 2007A. He finds that adequate resources are available for debt service on these bonds and is
69 therefore recommending that such a tax levy be canceled.
70
71 Council Member Stoltz moved to approve Resolution No. 08 -94, as presented. Council Member
72 Gallup seconded the motion. Motion carried on a voice vote.
73 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
74 Item 3A had been previously removed from the agenda.
75
76 3B. Resolution No. 08 -98 receiving proposed charter amendment and calling a special
77 election theron (citizen petition) — City Clerk Bartell reported that on August 12, 2008, a
78 petition was submitted to the City and the Lino Lakes Charter Commission by the Lino Lakes
79 Citizens for Safer Roads. The petition requests amendment of the City Charter regarding
80 procedures for special assessments for public improvement projects. The form of the petition
81 was found to meet the statutory requirements related to charter amendments and petitions. On
82 August 20, the petition was found to be insufficient in registered voter signatures and the
83 petitioners were so informed. On August 28, as allowed by state statute, a supplemental petition
84 was submitted. With the supplemental signatures, the petition was then found to be sufficient
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COUNCIL MINUTES September 8, 2008
DRAFT
85 and therefore was certified. State statute designates that the governing body (the city council in
86 this case) shall fix the form of the ballot for all amendments. The City's attorney, Steven Bubul,
87 has prepared a resolution relative to ballot language for the citizen proposed charter amendment.
88 It contains options for council consideration.
89
90 Laura Carlson, 585 Ash Street, former Visioning Group and Citizen's Task Force member read a
91 statement relative to her education on and experience with the city charter and the public
92 improvement process in Lino Lakes. She supports the council's decision and the citizen petition
93 request to place on this fall's ballot the adoption of State Statute 429.
94
95 The mayor noted that the council is required to put the petitioned question on the ballot this fall.
96 It is the council's job to decide upon the ballot language.
97
98 Mr. Bubul reviewed the three wording options discussed by the council earlier. The options are
99 to simply state the exact text of the amendment that is included in the petition, to describe the
100 text of the amendment somewhat, or to describe the text of the amendment and highlight that two
101 features of the existing charter would change. The council discussed amendment of the third
102 option to include mention of the referendum but to strike the veto language.
103
104 Council Member O'Donnell moved to approve Resolution No. 08 -98, as amended to include
105 ballot language that reads as follows:
106
107 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of
108 special assessments using the procedures of Minnesota Statutes, Chapter 429 instead of current
109 City Charter procedures that include a city -wide referendum for most improvements?
110
111 Council Member Stoltz seconded the motion.
112
113 There was a discussion of the history of how the city charter was put in place, how the current
114 charter impacts the city's ability to reconstruct roads, and how more than one charter amendment
115 came forward. Putting more than one amendment on the ballot had been discussed and
116 dismissed by the council. It was suggested by a council member that if the proposed charter
117 amendment (petitioned) is approved, the council should consider some type of opt -out process
118 for residents who strongly do not want their road reconstructed (as was included in the charter
119 amendment proposed by the citizens task force).
120
121 There was an allegation by a council member that unethical meetings and behavior had taken
122 place regarding the matter of the charter amendment petition.
123
124 The allegation was questioned. It was then further explained that the specific allegation is that
125 an illegal meeting took place about six weeks previous to discuss this topic. It was also alleged
126 that the petition came forward with a lot of involvement by the mayor.
127
128 The mayor responded that he was not involved as alleged and further there was no illegal
129 meeting that occurred.
130
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COUNCIL MINUTES September 8, 2008
DRAFT
131 The allegation was then challenged by a council member as a serious and unfounded accusation.
132 It was suggested that the allegation of an illegal meeting should be probed, and if it is found to be
133 false, a public apology called for.
134
135 The council continued their discussion of the proposed ballot language. The council announced
136 that they are working with a consultant on a communication plan to get information on the
137 amendment question to the citizens. There will be a special work session on Thursday,
138 September 18 (subsequently changed to Monday, September 22) to discuss that communication
139 plan; the council welcomes public input. The question will be put to the voters and it will be
140 their decision.
141
142 The mayor called for an independent investigation of the allegation of an illegal meeting. Two
143 council members concurred.
144
145 Attorney Bubul suggested a wording change to the ballot language on the floor as follows:
146
147 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of
148 public improvements with special assessments using the procedures of Minnesota Statutes,
149 Chapter 429 instead of current City Charter procedures that include a city -wide referendum for
150 most improvements?
151
152 The maker and second of the motion concurred with Mr. Bubul's recommendation.
153
154 Motion carried on a voice vote.
155
156 Item 3C had been previously removed from the agenda.
157
158 3D.i. Ordinance No. 12 -08 regarding Background Checks, for 2 "d Reading and
159 passage - City Clerk Bartell reported that the city does background checks on individuals for
160 employment and licensing purposes. The state Bureau of Criminal Apprehension (BCA) is
161 requiring that cities adopt new code language if they would like their police departments to have
162 access to BCA data.. Ordinance No. 12 -08 adopts this new language. First reading was
163 approved on August 25 and staff is now recommending approval of second reading, along with
164 authorization for summary publication.
165
166 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council
167 Member Reinert seconded the motion. Motion carried on a voice vote.
168
169 Council Member Stoltz moved to approve the 2nd reading and adoption of Ordinance No. 12 -08
170 as presented. Council Member Gallup seconded the motion. A roll call vote was taken. Motion
171 carried as follows: Yeas, 5; Nays none.
172
173 ii. Resolution No. 08 -100, authorizing summary publication of Ordinance No. 12 -08.
174
175 Council Member Reinert moved to approve Resolution No. 08 -100, as presented. Council
176 Member O'Donnell seconded the motion. Motion carried on a voice vote.
-4-
COUNCIL MINUTES September 8, 2008
DRAFT
177
178 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
179 4A. Resolution No. 08 -97 accepting donations from Consider Resolution No. 08 -97
180 accepting donations from the ERA Muske Co. Community Support Foundation,
181 Patriot Bank, Robert Mueller Insurance Agency, Hop -Kar Inc. /Carbone's
182 Ristorante & Bar, American Legion Post 566, and the Double Ewe Yarn Shop to the
183 Lino Lakes Police Explorers
184
185 Police Chief Pecchia reported that Resolution No. 08 -97 recommends acceptance of donations
186 for the Lino Lakes Police Explorers program. He recommends acceptance with thanks to the
187 donors.
188
189 Council Member Gallup moved to approve Resolution No. 08 -97, as presented. Council
190 Member O'Donnell seconded the motion. Motion carried on a voice vote.
191
192 4B. Resolution No. 08 -99, Centennial School District Contract for Youth Service Officer -
193 Police Chief Pecchia reported that Resolution No. 08 -99 represents renewal of a contract for
194 youth services, updated to reflect current personnel costs.
195
196 Council Member Gallup moved to approve Resolution No. 08 -99. Council Member O'Donnell
197 seconded the motion. Motion carried on a voice vote.
198 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
199 There was no report from the Public Services Department
200 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA
201 There was no report from the Community Development Department.
202 UNFINISHED BUSINESS
203 There was no unfinished business.
204 NEW BUSINESS
205 There was no new business.
206 ADJOURNMENT
207
208
209
210
211
212
213
214
Council Member O'Donnell moved to adjourn at 7:25 p.m. Council Member Stoltz seconded the
motion. Motion carried.
Community Calendar— A Look Ahead
September 9, 2008 through September 22, 2008
Wednesday, September 10 6:30 pm, Council Chambers Planning & Zoning
46 Wednesday, September 10 6:30 pm, Community Room Charter Commission
-5-
215
216
217
COUNCIL MINUTES
DRAFT
September 8, 2008
Monday, September 22 5:30 pm, Community Room Council Work Session
Monday, September 22 6:30 pm, Council Chambers Council Meeting
218
219 These minutes were considered and approved at the regular City Council Meeting on September
220 22, 2008.
221
222
223
224
225
226 Julianne Bartell, City Clerk John Bergeson, Mayor
AGENDA ITEM 1 D
STAFF ORIGINATOR: Rick DeGardner, Public Services Director
COUNCIL MEETING DATE: September 22, 2008
TOPIC: Consideration of Resolution No. 08 -102, Accepting
Donation From Friends of the Park Foundation
VOTE REQUIRED: Simple Majority
BACKGROUND:
The Friends of the Lino Lakes Parks Foundation was established in 1992 to provide the
structure through which residents, neighborhoods, and friends of the City of Lino Lakes
may channel donations, bequests, and other gifts of financial aid to enhance the city's
parks and recreational programs. In addition, this non - profit corporation sponsored a
tree sale each Fall to generate funds. Earlier this year, The Friends of the Lino Lakes
Parks Foundation dissolved.
The Friends of the Lino Lakes Parks Foundation Board has generously donated
$10,052.70 to the City of Lino Lakes for future parks and trails projects.
Please find attached Resolution No. 08 -102 for your consideration.
OPTIONS:
1. Approve Resolution No. 08 -102.
2. Do not approve Resolution No. 08 -102.
RECOMMENDATION:
Option No. 1
CITY OF LINO LAKES
RESOLUTION NO 08 -102
A RESOLUTION ACCEPTING A DONATION FROM THE
FRIENDS OF THE PARK FOUNDATION
WHEREAS, The Friends of the Lino Lakes Parks Foundation was established in 1992 to
provide the structure through which residents, neighborhoods, and friends of the City of Lino
Lakes may channel donations, bequests, and other gifts of financial aid to enhance the city's
parks and recreational programs; and
WHEREAS, Earlier this year, The Friends of the Lino Lakes Parks Foundation dissolved; and
WHEREAS, The Friends of the Lino Lakes Parks Foundation Board has generously donated
$10,052.70 to the City of Lino Lakes for future parks and trails projects.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes
hereby accepts the donation from The Friends of the Lino Lakes Parks Foundation.
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
John Bergeson, Mayor
Julianne Bartel, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
AGENDA ITEM 1 E
STAFF ORIGINATOR: Jeff Smyser
MEETING DATE: September 22, 2008
TOPIC: Resolution No. 08 -101
Approving Certificate of Correction to Plat — Grandview
VOTE REQUIRED: 3/5
BACKGROUND
The final plat for Grandview received City Council approval on October 22, 2007 with
Resolution No. 07 -172. When the project surveyor filed the plat with Anoka County for
recording, an error was discovered. The length and bearing of one lot line was missing from
the mylar to be recorded.
State law provides the method for correction such an omission. Minnesota Statute 505.174 and
505.176 require that the surveyor complete a certificate describing the correction, which then is
approved and signed by the city. We have received the certificate from the surveyor. Staff has
reviewed the correction of the minor omission and recommends approval.
RECOMMENDATION
1. Approve Resolution No. 08 -101, approving Certificate of Correction to Plat for Grandview.
2. Return to staff with direction.
2007 Minnesota Statutes
505.174 SURVEYOR'S CERTIFICATE OF OWN PLAT ERROR; CORRECTION.
In any case where a land plat or subdivision, or what purports to be a land plat or
subdivision, has been executed and filed in the office of the county recorder of the county
where the land is situated, which fails to identify or correctly describe the land to be so
platted or subdivided, or to show correctly upon its face the tract of land intended or
purported to be platted or subdivided thereby or is defective by reason of the plat or
subdivision and the description of the land purported to be so platted or subdivided thereby
being inconsistent or incorrect, the registered surveyor who prepared such plat or
subdivision may execute a certificate stating the nature of the error, omission or defect and
stating the correct information to correct such error, supply such omission or cure such
defect, referring, by correct book and page, to such plat or subdivision and designating its
name, if there is a name. Such certificate shall be dated and signed by such registered
surveyor.
History: 1955 c 472 s 1; 1976 c 181 s 2
505.176 APPROVAL OF CERTIFICATES; FILING AND RECORDING.
When the certificate has been approved by the governing body of the area involved and a
certificate stating that said plat certificate has been approved by the governing body signed
by the clerk of said body is attached to said plat certificate, the county recorder of the
county in which the land so platted or subdivided is located shall accept each such
certificate for filing and recording in the recorder's office upon payment of a fee therefor
commensurate with the length of the certificate. Neither witnesses nor an acknowledgment
shall be required on any such certificate, but it shall be signed by the registered surveyor
and shall state following the signature that the surveyor is a registered surveyor in the state
of Minnesota. The county recorder shall make suitable notations on the record of the plat
or subdivision to which such certificate refers to direct the attention of anyone examining
such plat or subdivision to the record of such certificate.
History: 1955 c 472 s 3; 1976 c 181 s 2; 1986 c 444
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08-101
RESOLUTION APPROVING CERTIFICATE OF
CORRECTION TO PLAT — GRANDVIEW
WHEREAS, The final plat for Grandview received City Council approval on October 22, 2008
with Resolution No. 07 -172; and
WHEREAS, when the project surveyor filed the plat with Anoka County for recording, an error
was discovered in that the length and bearing of one lot line was missing from the mylar to be
recorded; and
WHEREAS, Minnesota Statutes 505.174 and 505.176 provide the method for correction such
an omission; and.
WHEREAS, the City has received a certificate of correction from the surveyor which describes
the omission and the correction;
NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves
the certificate of correction of the plat error for the Grandview plat.
Adopted by the Lino Lakes City Council this day of , 2008.
John J. Bergeson, Mayor
ATTEST:
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this _ day of , 2006.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
LAND SURVEYORS CERTIFICATE OF CORRECTION TO PLAT
Name of Plat: GRANDVIEW
Pursuant to the provisions of Chapter 505.174, Laws of Minnesota, 1957 Daniel. W.
Obermiller, the undersigned, a Registered .Land Surveyor in and :for the State of
Minnesota, declares as follows:
1. That I prepared the plat of GRANDVIEW dated December 11, 2007 and filed on
June 19, 2008 in the office of the Registrar of Titles, Anoka County, Minnesota,
as Document No. 495406.002
2. That said plat contains errors, omissions, or defects in the following particulars, to
wit: Omission of bearing and distance on the south line of Lot 1, Block 1.
3. That said plat is hereby corrected in the following particulars, to wit: The south.
[ine of Lot 1, Block 1 has a bearing of North 70 degrees 18 minute 31 seconds
East and a distance of 154.55 feet from the southwest corner of Lot 1 to the
southeast corner of Lot 1.
Dated August 20t, 2008.
J �
Daniel W. Oberrniller
Registered Land Surveyor
No. 25341
State of Minnesota
DANIEL W. •`�
OBERMILLER
2534i
MN
The above Certificate of Correction to the plat of GRANDVIEW has been approved
by the City of Lino Lakes at a regular meeting of the City Council of Lino Lakes,
Minnesota held on the day of _ , 200
By
Mayor
By
City Clerk
This certificate of Correction has been checked and approved this
day of , /00_
By
Larry 1). VIM urn
Anoka County Surveyor
AGENDA ITEM 1F
STAFF ORIGNINATOR: Jean Viger, Deputy Clerk
MEETING DATE: September 22, 2008
TOPIC: Resolution 08 -110, Election Judge Approval
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
Due to the expected high voter turnout, additional election judges are needed for the
November 4, 2008 General Election.
Attached is the list of Minnesota residents who will be trained to serve as Lino Lakes
Election Judges for the 2008 General Election.
In October, on a date yet to be determined, the Anoka County Office of Elections and
Registration will conduct a training session in a manner provided by the Secretary of
State.
OPTIONS:
1. Adopt Resolution 08 -110, accepting the attached list of prospective election
judges.
2. Reject list
RECOMMENDATION:
1. Adopt Resolution 08 -110
Council Member
adoption:
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
introduced the following resolution and moved its
COUNTY OF ANOKA
CITY OF LINO LAKES
RESOLUTION NO. 08 -110
APPOINTING ADDITIONAL ELECTION JUDGES
FOR THE NOVEMBER 4, 2008
GENERAL ELECTION
the Lino Lakes City Council met at its regularly scheduled meeting of
September 22, 2008; and
due to the expected high voter turnout, additional election judges are
needed for the November 4, 2008 General Election; and
pursuant to Minnesota Statute 204B.21, Subd. 2, election judges shall be
appointed by the governing body of the municipality; and
pursuant to Minnesota Statute 204B.21, Subd. 1, a list of eligible voters
was prepared for approval.
NOW, THEREFORE, BE IT RESOLVED, that the named persons on the attached list
of eligible voters are hereby appointed to serve as election judges for the 2008 General
Election if called upon to do so.
Adopted by the City Council of the City of Lino Lakes this 22nd day of September, 2008.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
ADDITIONAL POTENTIAL ELECTION JUDGES FOR 2008 NOVEMBER ELECTION
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STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
BACKGROUND:
AGENDA ITEM 1G
Julie Bartell, City Clerk
September 22, 2008
Consider Resolution No. 08 -112, Authorizing
issuance of a 1-4 day temporary on sale liquor
license for the American Legion Post 566
Horseshoe Tournament
Simple Majority (3/5 Vote Required)
American Legion Post 566 has scheduled a special event for Sunday, October 5,
2008. The event planned is a horseshoe tournament from 12:30 to 9:00 p.m.
The Legion would like to fence off a portion of their property on the south side of
their building to be used for the event on this one day only. The Minnesota
Alcohol and Gambling Enforcement Division requires a 1 to 4 Day Temporary
On -Sale Liquor License to allow the consumption of alcohol in this outdoor area.
The applicant is required to submit their request to the city requesting local
approval before the application is submitted to the state for final consideration.
The Legion has submitted to the City an application for the temporary liquor
license and the application has been reviewed by staff. Background information
on the applicant and the American Legion Post officers is on file at City Hall.
Therefore, staff is presenting for city council consideration a resolution
authorizing the issuance of a temporary liquor license to American Legion Post
566.
OPTIONS:
1. Approve Resolution No. 08 -112 authorizing issuance of a 1-4 day
temporary on sale liquor license for the American Legion Post 566
Horseshoe Tournament
2. Deny Resolution No. 08 -112.
29c
Council Member introduced the following resolution and moved its adoption:
COUNTY OF ANOKA
CITY OF LINO LAKES
RESOLUTION NO. 08 -112
AUTHORIZING A TEMPORARY LIQUOR LICENSE FOR A HORSESHOE
TOURNMENT AT AMERICAN LEGION POST 566 ON OCTOBER 5, 2008
WHEREAS, the manager of American Legion Post 566 has submitted an application
for a 1 to 4 day temporary liquor license in conjunction with a event planned for
October 5, 2008, and
WHEREAS, the event planned is a horseshoe tournament;
WHEREAS, as part of the event the Post would like to allow consumption of alcoholic
beverages in a fenced area outside of but contiguous to their building;
WHEREAS, the Post has indicated that all beverages will be serviced inside the
building and patrons or members attending the event will receive a proper
identification check to ensure no underage alcohol service will occur;
WHEREAS, proof of general liability and liquor liability insurance has been submitted
by the Post;
WHEREAS, the Alcohol & Gambling Enforcement Division requires that this type of
temporary liquor application be approved by the City of Lino Lakes City Council
before submitting for approval to the Liquor Control Board.
Now, Therefore, Be It Resolved by The City Council of The City of Lino Lakes:
That the City Council grants local approval of a 1 -4 day temporary liquor license to
American Legion Post 566 for a special event on October 5, 2008.
Approved by the City Council of the City of Lino Lakes this 22TH day of
September, 2008.
John J. Bergeson, Mayor
ATTEST:
Julianne Bartell, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the following voted in
favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
k a+F
1 MINUTES
2 CITY COUNCIL WORK SESSION
3
4 DATE : September 2, 2008
5 TIME STARTED : 5:35 p.m.
6 TIME ENDED : 9:55 p.m.
7 MEMBERS PRESENT : Council Members O'Donnell, Reinert, Gallup,
8 Stoltz and Mayor Bergeson
9 MEMBERS ABSENT : none
10
11
12 Staff members present: City Administrator, Gordon Heitke; Community Development Director,
13 Mike Grochala; Director of Public Safety, Dave Pecchia; Finance Director, Al Rolek; City Clerk,
14 Julie Bartell; Economic Development Coordinator, Mary Alice Divine
15
16 1. Review of Charter Amendment Ballot Questions Administrator Heitke explained that
17 the council basically has two charter amendments on the table — the council's ordinance that has
18 received first reading and was referred to the Charter Commission, and the charter amendment
19 proposal that was submitted by a citizen petition. Based on previous council discussion,
20 Attorney Steve Bubul has drafted ballot questions for both of those amendments.
21
22 Regarding the citizen petition, City Clerk Bartell explained that the process of determining
23 sufficiency was completed. A memorandum was distributed that updated the council on the
24 petition certification process, one being that after the petition was certified, resident Michael
25 Trehus communicated two concerns: that one section of the petition is invalid because the
26 circulator page was signed before some of the dates on the petition(s) within that section.
27 Attorney Bubul has reviewed that question and determined that in fact the signatures within that
28 section of the petition should be found invalid. He feels the circulator could re -sign the affidavit
29 and resubmit those signatures but it isn't necessary since the valid signature count, minus those
30 invalid signatures totaling eight, would be within the number required. Mr. Trehus' second
31 question has to do with staple holes in the petition pages.
32
33 Attorney Bubul indicated that with the information he has received on the staple question, it
34 would be difficult to determine that the petition is unacceptable for that reason.
35
36 The council requested a written legal response to the issues raised by Mr. Trehus.
37
38 The council discussed the two options for ballot language requested by the council and drafted
39 by the Attorney Steve Bubul.
40
41 Attorney Bubul explained that the council has two mutually exclusive amendments. As far as
42 the possibility of putting two questions on the ballot, he finds that the statute does indicate that
43 when you are initially creating a charter, you can give choices; he thinks that means when you
44 are doing an amendment you can do the same thing. Because of their nature, it seems that if two
45 questions were put on the ballot, it would be necessary to give an option A or B — because they
46 are conflicting. What if you don't want to amend the charter at all - that could be another option
CITY COUNCIL WORK SESSION -2-
DRAFT
September 2, 2008
47 put on the ballot. If the council does want to go with the dual option, Mr. Bubul suggested that
48 he would have to confer with the Secretary of State on some technical ballot issues.
49 Neither option A or B would pass without a 51 percent affirmative vote. The council has no
50 option on whether or not to put the petitioned question on the ballot. They approve the ballot
51 language however. Mr. Bubul explained that if someone doesn't vote, it would not count as a
52 "no" or "yes" vote. It is not uncommon for people to skip these questions.
53
54 In reviewing the presented ballot language, the council concurred that the language related to the
55 petition question should include "as petitioned by registered voters ".
56
57 A majority of the council requested that ballot language be prepared for the September 8, 2008
58 council meeting that puts only Option B (petition) on the ballot for the November general
59 election.
60
61 The council discussed the possibility of adding language that explains the consequence of the
62 vote. That may also be part of the communication plan.
63
64 Attorney Bubul noted that the council should also remain cognizant of the language on the
65 petition that was signed. He will attempt to add some language to the proposed ballot language
66 as an requested.
67
68 The council called a special work session to be held September 8, 2008 at 6:00 p.m. for the
69 purpose of reviewing the proposed ballot language.
70
71 2. Charter Amendment Communication Plan — Chris Deets, Dustin Deets LLC,
72 introduced himself and provided the council with communication plan proposal entitled
73 "Citizens Awareness Plan — Initial Draft". Mr. Deets briefly reviewed his professional
74 experience in the area of communications and reviewed his proposal in detail.
75
76 When asked how the plan could encompass the council's desire to keep any city sponsored
77 communication plan pro - information and unbiased, Mr. Deets suggested that he is experienced in
78 providing education without bias. In explaining the "with" or "without video ", Mr. Deets noted
79 that it is a different kind of message that gets through with a visual element. It brings motion
80 into the issue, brings voices that aren't the council's, and delivers the message in a way that
81 people prefer to receive it.
82
83 A council member suggested that to get a message out, you must use a multi -tiered approach. It
84 was noted that the Website was utilized well during the citizen's survey while cable viewing was
85 not so effective; a newsletter delivered to every door is fairly effective option.
86
87 Economic Development Coordinator Divine weighed in on the logistics of putting out a special
88 edition. Timing is definitely a consideration.
89
90 Mr. Deets suggested an initial brainstorming session would be appropriate (sometime during the
91 week of September 15). Mr. Deets would come prepared with more details on costs and options.
92 Citizens are going to fill in the blanks and it's the council's responsibility, in his opinion, to
CITY COUNCIL WORK SESSION -3-
DRAFT
September 2, 2008
93 make sure the blanks are filled with facts. The council suggested that they will also consider a
94 good balance between the financial responsibilities of paying for this communication effort with
95 the need to provide good voter information.
96
97 3. Town Center Update — Finance Director Rolek and Terri Heaton, financial advisor from
98 Springsted, Inc. reported. Since the council's last discussion about the financing situation for the
99 Town Center bonds, staff and Ms. Heaton have looked at a variety of different options for
100 restructuring, including an interest rate swap scenario.
101
102 Ms. Heaton reviewed options including issuance of fixed rate bonds, a "swap" that begins as
103 variable rate and becomes fixed rate and a straight variable rate bond. The swap scenario is not
104 uncommon with cities; it's not recommended for a bond that relies on a tax levy.
105 Administratively the swap is more tedious but you can budget for it because you get regular
106 updates on impacts on your bonds. The benefits to a swap are outlined in the report and are
107 basically tied to rate savings.
108
109 The council recalled the request for additional information on the group that is representing all
110 the twenty eight holders, Marshall Investment Company. There is little information available
111 other than the group is made up of smaller entities; the effort to gain information on the group
112 will continue.
113
114 Director Rolek added, while there is always risk involved, what the city has going for it is that
115 there are special assessments against the property and the right to collect those assessments goes
116 with the property as a lien. Mr. Rolek suggested that with the value of the land in the area of $14
117 million, it seems unlikely that such an asset would be allowed to go tax forfeit.
118
119 Staff would intend to continue their study of the different approaches, including information on
120 the all the impacts of a swap. It shouldn't have an impact on the city's credit rating in any case
121 since the bonds were issued as general obligation and that promise of payment from a tax levy
122 doesn't go away.
123
124 Staff will plan to present a recommendation at the first meeting in October.
125
126 4. 2009 Budget Update — Finance Director Rolek indicated that he had previously provided
127 the council with updated pages for their budget books that brought them up to date through the
128 last discussion. The council will consider preliminary budget actions at their meeting on
129 Monday, September 8. Tonight would be the council's opportunity for new questions or
130 comments. No comments were offered.
131
132 5. DeHaven Minor Subdivision (council requested) — Community Development Director
133 Grochala reported that the city has received an application from the DeHaven's for their
134 subdivision. Initially the application was found to be incomplete and they were informed as to
135 how they could proceed. Mr. Grochala added that he has since met with the DeHaven's to
136 further explain how their application can be finalized, including some title corrections regarding
137 a property question related to St. Paul Water Works. He explained the type of expenses that
138 would normally be charged to an escrow account. Currently there is nothing that has been
CITY COUNCIL WORK SESSION -4-
DRAFT
September 2, 2008
139 charged since a complete application hasn't been received. Staff awaits submission of a
140 complete application and will continue working with the DeHaven's as necessary.
141
142 6. Community Information Sign — Public Services Director DeGardner reported that staff
143 has continued to work with the Lino Lake Lions Club on their effort to place an illuminated
144 message board at the southeast quadrant of Lake Drive and Town Center Parkway. The council
145 reviewed a drawing of the proposed sign that would include a 2' X 7'7" scrolling electronic
146 message board. The location of the sign would be on Anoka County right -of -way and an
147 application for county permission will be submitted. The residents adjacent to the sign have
148 submitted a letter in support of the project. Staff remains concerned about the public safety
149 aspect of placing a message board along a county road. If the council is comfortable with the
150 proposal, staff will get things moving.
151
152 Lino Lakes Lion Richard Benjamin added that the sign will have the potential for more services.
153
154 The council suggested that the sign be changed from "Message" to "Messages ".
155
156 Regarding on -going costs, the Lions are willing to enter into a discussion about an ongoing
157 contribution.
158
159 The council gave general consensus to the proposal. Staff will bring official actions to the
160 council as appropriate; Public Services Director DeGardner was designated as the City's
161 representative for working on the project.
162
163 7. Comprehensive Plan Update- Community Development Director Grochala distributed
164 to the council the draft 2030 Comprehensive Plan, Community Review Draft.
165 The schedule for review of this document includes a public open house on September 3 followed
166 by a public hearing before the Planning & Zoning Board on September 10. The document will
167 be on the council's October 6 work session agenda and staff recommends that the council
168 schedule a special meeting in mid- October for further review. The plan could be approved for
169 distribution at the October 27 regular council meeting.
170
171 The council directed the City Clerk to work with the Community Development Director to set up
172 special council sessions as needed.
173
174 8. Civil Legal Services — The Mayor asked the council if they'd like to pick a date by when
175 they'd like to have a decision made on civil legal services. The first of the year was agreeable
176 for the deadline. The October work session agenda should include a discussion on this — as the
177 first item. The council members will bring their rankings to that meeting.
178
179 9. Franchise Agreement - Administrator Heitke recalled that previous council discussion
180 seemed to leave off at the point of not inhibiting the City's ability to collect franchise fees,
181 including Centennial Gas. He distributed some financial information. On the issue of being able
182 to preserve the seven percent figure with Centennial Gas without inhibiting future change, the
183 attorney will work that out as he drafts an agreement. On the question of putting in language that
184 would inhibit future council's from collecting additional revenue, the attorney was not confident
CITY COUNCIL WORK SESSION -5-
DRAFT
September 2, 2008
185 but will pursue with further direction. Mr. Heitke said the numbers he put together indicate some
186 basic figures on what the city could be looking at if fees were done in the future. There does not
187 seem to be any argument from utilities on three percent. Xcel is interested in getting this settled
188 and would accept five but not seven. It was confirmed that a cap would be allowed (such as
189 allowing a three percent but only charging one), but the utility companies want it equal across
190 the agreements which means the Centennial Gas situation may have to be addressed when that
191 agreement terminates in 2012.
192
193 Administrator Heitke added that Circle Pines is in the process of instituting an across the board
194 three percent franchise fee that will be earmarked for road improvements.
195
196 The council expressed interest in the franchise agreements reflecting a one percent fee but
197 including a cap (possibly three or five percent). Administrator Heitke also indicated that he is
198 attempting to limit the term of the agreements to ten years. He suggested that the city will hear
199 from the utilities that they would prefer a meter fee rather than a percentage. It is easier for
200 utility administration and it is a fixed addition to the consumer's bill that can be categorized by
201 user. There is some movement among cities to that way of charging.
202
203 The Administrator indicated that, based on the council's direction, he will come back with
204 additional information.
205
206 10. Policy/Procedures for Cancellation of Council Meetings — Mayor Bergeson recalled
207 that the council agreed that the procedure will be that when there is a question about cancelling a
208 meeting, the council will be polled and majority rules.
209
210 Administrator Heitke presented alternatives for a policy relative to cancelation of meetings.
211
212 The council concurred that they prefer alternative two — with no differentiation between work
213 sessions and council meetings. If there might be a reason to cancel a meeting, council or staff
214 could propose the cancelation, the council will be polled and majority rules.
215
216 Administrator Heitke added that he will continue his current practice of monitoring and advising
217 the council on possible quorum or diminished attendance (three council members) situations.
218
219 11. Liquor Ordinance — City Clerk Bartell noted that the city has a moratorium on the issuance
220 of off -sale liquor licenses. The council wanted to review the city's current liquor regulations as
221 they relate to off -sale licenses for possible changes. A citizen petition was submitted by two
222 store owners requesting additional restrictions (mirroring the City of Blaine's ordinance). Other
223 ways of limiting licenses according to the League of Minnesota Cities are through zoning
224 restrictions or simply limiting numbers. Cities are allowed considerable authority in establishing
225 their local liquor regulations.
226
227 Chief Pecchia indicated that he has mixed feelings about any change. From a public safety
228 aspect, he is comfortable with the current regulations.
229
CITY COUNCIL WORK SESSION -6-
DRAFT
September 2, 2008
230 The council concurred that more legislation in the area isn't desired at the current time. The
231 market regulates the situation well.
232
233 12. Review Regular Agenda — Based on earlier discussion, Item 3A will be removed and Item
234 3C comes off because it will be discussed at a special meeting.
235
236 The meeting was adjourned at 7:45 p.m.
237
238 These minutes were considered, corrected and approved at the regular Council meeting held on
239 September 22, 2008
240
241
242 Julianne Bartell, City Clerk John Bergeson, Mayor
243
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
T-i-e,sw 11
CITY OF LINO LAKES
MINUTES
: August 18, 2008
. 7:50 p.m.
. 8:40 p.m.
: Council members Gallup, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Finance Director, Al Rolek;
Community Development Director, Mike Grochala; Director of Public Safety, Dave
Pecchia; Director of Public Services, City Clerk, Julie Bartell
Citizens' Petition for Charter Amendment - City Clerk Bartell reported that the city
received a petition from the Lino Lakes Citizens for Safer Roads requesting that the cit
charter be amended regarding procedures for special assessments. A letter was also
distributed that had been received from members of the former Citizens Task Force to
Review Public Improvements supporting the amendment proposed by the petition.
Ms. Bartell explained the process used to review the petition for legal form and validity
and number of signatures. That process is underway and staff will report on the
sufficiency of the petition within the statutory time line (by August 22, 2008). Official
action of the council is not requested at this meeting. If the petition is found to be
sufficient, it would be placed on the ballot this fall with the council having the
responsibility of setting the ballot language. The council initiated charter amendment by
ordinance is still on the table.
The mayor noted that the council will be faced with the question of what they will send to
the ballot. If this petition is found sufficient, it must be forwarded but the council can
also decide to forward on the amendment initiated by the citizens' task force.
It was recommended by a council member that the entire story be included in the
communication plan that is presented to the public. Another council member questioned
the viability of discussing in the communication plan an amendment that isn't on the
ballot (possibly the council/citizen task force ordinance).
The council discussed the difference between the petitioned amendment and the
council/citizen task force ordinance amendment. The major difference is that the citizen
task force /council ordinance amendment includes an allowance for the affected property
owners to stop a project. Under Chapter 429 (the petitioned amendment), the decision
basically rests with the council.
CITY COUNCIL WORK SESSION 2 August 18, 2008
DRAFT
1 The council discussed the possibility of having two amendments on the ballot. It could
2 cause confusion, whether or not the questions would be separated on the ballot is unclear,
3 and either question would require fifty -one percent to pass.
4
5 The council directed that the attorney prepare ballot language to represent both the citizen
6 petition amendment and the council ordinance amendment.
7
8 Administrator Heitke clarified that the communication plan for whatever is on the ballot
9 (as well as an explanation of the current charter) will be considered at a future meeting.
10
11 There was some discussion of the city budget impact of a change to the road
12 improvement process. The council would have the responsibility to address funding
13 within the budget.
14
15 The council agreed to add discussion of the DeHaven's subdivision request to the
16 September 2 work session.
17
18 The meeting was adjourned at 8:40 p.m.
19
20 These minutes were considered, corrected and approved at the regular Council meeting
21 held on September 22, 2008
22
23
24 Julianne Bartell, City Clerk John Bergeson, Mayor
25
2
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
: August 18, 2008
. 5:35 p.m.
. 7:45 p.m.
: Council members Gallup, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Finance Director, Al Rolek;
Community Development Director, Mike Grochala; Director of Public Safety, Dave
Pecchia; Director of Public Services, Rick DeGardner; Director of Administration, Dan
Tesch; City Clerk, Julie Bartell
REVIEW OF PRELIMINARY 2009 BUDGET — Finance Director Rolek reported that
the budget proposed for 2009 is very lean, due in part to the advent of levy limits and
reduced revenue projections (building permits in particular). The initial challenge of a
budget gap (deficit between revenue and expenditures) was met with staff
recommendations for reductions including but not limited to not filling a planned public
service position, keeping a line on capital outlay and maintenance, and holding the line on
street maintenance and storm water budgets, as well as supplies and training. Cuts were
really in all different areas of the budget. Some areas had to be increased such as energy
costs. The end result is a smaller $72,000 deficit which could be approached through the
personnel area or, an area that hasn't been traversed before, fund. In the area of levy
limits, however, the definitive number has now come forward and it allows the city to
levy an additional $75,000, an amount that would fill the budget gap. That scenario
would still result in a tax rate reduction.
In reviewing the preliminary budget, Mr. Rolek noted that there is approximately a 3.7%
increase in tax base, some due to new construction and also to market adjustments. The
assessor is generally looking at a 5% increase in valuations.
When asked about areas of concern, Mr. Rolek responded that there are some unknowns
such as investment return and some areas of revenue. The city's investments are
conservative by law. Looking at new areas of revenue may be something the council
should consider. Labor contracts for 2009 call for a 3% increase; health insurance cost
increases have been built in as estimates. He mentioned that the Vadnais Lakes Area
Water Management Organization (VLAWMO) is now funded by a storm water utility so
that is no longer part of the levy.
There have been certain outside funding requests received and Mr. Rolek noted that none
of them have been included in the proposed budget. The Charter Commission has
CITY COUNCIL WORK SESSION 2 August 18, 2008
DRAFT
1 submitted a request for additional funds. The city also received requests from Alexandra
2 House, Forest Lake Youth Services Bureau, Metro Cities and Anoka County Mediation
3 Services.
4
5 Areas of reduction were noted as follows: Elections (2009 is a local election year,
6 requiring less funding), capital outlay, and prosecution services (due to service contract
7 change).
8
9 Mr. Rolek's review of the specific budget divisions included the following:
10
11 Capital Program — Public Services equipment replacement program includes some new
12 squad cars, contribution for fire department equipment, a dump truck, pick -up trucks, a
13 loader and some smaller equipment. Office equipment replacement has been scaled back
14 also. Trail extensions have been taken out completely.
15
16 Contingency — has been scaled back to $40,000 (from $50,000 last year), a very thin
17 margin.
18
19 Community Development and Engineering — includes funding for conclusion of the
20 comprehensive plan activities, including ordinance review costs. (The council requested
21 a comprehensive plan update in September, before board review). Engineering has been
22 scaled back due to less activity and the services themselves would remain outsourced.
23 The possibility of bringing engineering services in -house is something that will be looked
24 at more comprehensively within the five -year plan. When asked about the lower activity
25 level impact on staff, it was explained that there is a minimal change in staff work
26 because the day to day operations (resident issues, dealing with MnDOT, day to day
27 support) don't really slow down much because development related costs are handled
28 through escrows and other budgets. Stone damage is driving permit activities this year
29 but that does not produce as much cross departmental fee revenue as new homes. Staff
30 will take a look at the $100 fee for a repair permit to make sure it adequately reflects the
31 city's costs. Also noted was an increase in the funding for replacement of boulevard
32 trees.
33
34 Police Department — no new positions will be added as indicated in the five year plan.
35 The department has cut back in the area of supplies, other services and capital. The
36 department feels they are at a minimum level without impacting the service level.
37
38 Fire Department — the budget comes from the steering group so Administrator Heitke
39 reviewed. The twenty -five percent overall increase in costs over the last three years can
40 be attributed to making the budget more accurate — it was traditionally underfunded for
41 operations. Also this year, in consideration of the need to prioritize inspection activities,
42 the budget includes a portion of the cost of an additional fire inspector position. The
43 position would actually be partially grant funded for five years and the new fire chief
44 understands that the steering committee will revisit the matter. Outsourcing of that type
45 of services was suggested by a council member.
CITY COUNCIL WORK SESSION 3 August 18, 2008
DRAFT
1
2 Public Services — one new position was originally included and then taken out of the
3 budget. The impact of not having that position is basically response time to public
4 service activities. Upon, Mr. Rolek explained that snow plowing expenses are budgeted
5 (including presumed overtime costs) based on experience and averages. The contract for
6 storm water maintenance has been held level but that is really a bare minimum. The fuel
7 cost budget has been increased based on an estimate.
8
9 Health Care Costs — Staff will probably know by November where health care costs will
10 fall. The proposed twenty percent increase equates to about $8,000 per month. The
11 council expressed an interest in looking ahead and planning for continuing large increases
12 in this area, i.e. self insurance, consortium with League of Minnesota Cities, combination
13 of self insurance and stop -gap for catastrophes.
14
15 Government Buildings — personnel and energy costs are the only areas with an increase.
16
17 Parks — Includes utility costs (watering parks) and contracted services (maintenance and
18 repair of park facilities). Through research, staff has found that the seal coating of trails
19 is not cost effective but there is some on -going maintenance such as crack filling that
20 occurs.
21
22 Recreation — third and final year of the Super Rink payment. Otherwise the programs are
23 self-funded.
24
25 Water and Sewer — funded by fees. Staff does intend to come forward with a proposal to
26 adjust rates (water only) this fall. The rain sensor program is included in the budget for
27 2009.
28
29 On the question of the budget deficit ($72,000), staff is recommending the revision of the
30 levy up to the limit to cover that gap. It preserves the levy limit and preserves fund
31 balance (another option to cover the gap). The council concurred to consider the
32 preliminary budget with the levy limit change as recommended, with the understanding
33 that the $4,100 raised beyond the gap will be designated to the contingency fund.
34
35 The council will be asked to approve a preliminary budget and tax levy on September 8,
36 2008. At that same time, the Truth In Taxation date will be set. There will be an option
37 to make adjustments/have more discussion at the September work session before the
38 council meeting. After the council action, the levy cannot be increased but the
39 preliminary budget can be amended within the limit.
40
41 There was a final suggestion that staff explore the possibility of a request for proposals
42 process for engineering services.
43
44 Finance Officer Rolek and the department directors were offered thanks for their work in
45 putting together a realistic budget for council consideration.
3
CITY COUNCIL WORK SESSION 4 August 18, 2008
DRAFT
1
2 The meeting was adjourned at 7:45 p.m.
3
4 These minutes were considered, corrected and approved at the regular Council meeting
5 held on September 22, 2008
6
7
8 Julianne Bartell, City Clerk John Bergeson, Mayor
9
4
AGENDA ITEM 6.A.i
STAFF ORIGINATOR: Paul Bengtson
C.C. MEETING DATE: September 22, 2008
TOPIC: Consideration of Resolution No. 08 -103:
Golden Acre Final Plat Extension of Time
VOTE REQUIRED: Simple Majority
BACKGROUND
On August 27, 2007 the City Council adopted Resolution No. 07 -103, approving the Final Plat
for Golden Acre, a four lot residential subdivision on the north side of Lois Lane, approximately
175 feet east of Meadowview Trail.
Final Plats are required to be recorded within 90 days, and on November 26, 2007 the City
Council adopted Resolution No. 07 -188, which approved an extension of time for the Final Plat.
The deadline for recording was set at February 23, 2008.
The applicant did not meet this deadline and again has requested additional time to record the
final plat. For the purpose of record keeping and ongoing monitoring of all approvals extended
at this time, staff is recommending the deadline be extended to April 31, 2009.
The escrow account for Golden Acre has a balance of $693.17 which the city will continue to
hold for conversion to the development agreement. The development agreement is still valid
until the new deadline of April 31, 2009. However, the title commitment documents that were
submitted with the final plat approval are now far past valid and new commitment documents
will need to be submitted along with the development agreement and financial securities prior to
receiving a signature on the final plat mylar.
RECOMMENDATION
Staff is recommending adoption of Resolution No. 08 -103 approving an extension of the Final
Plat approval, subject to the following conditions:
1. The Final Plat for Golden Acre must be recorded by April 31, 2009; unless an
additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 07 -103 will continue to apply to the site.
3. Updated title commitment documents must be submitted and reviewed prior to the
city signing the final plat mylar.
ATTACHMENTS
1. Resolution No. 08 -103
2. Golden Acre Final Plat
1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -103
RESOLUTION APPROVING AN EXTENSION OF TIME ON THE FINAL PLAT
APPROVAL FOR GOLDEN ACRE
WHEREAS, review and approvals of plats are governed by state statutes and City
ordinances, and
WHEREAS, the final plat for Golden Acre was approved with Resolution 07 -103 by the
City Council on August 27, 2007, and
WHERAS, the city's Subdivision and Platting Ordinance requires the final plat be
recorded within 90 days of approval, and
WHEREAS, the City Council approved an extension of time until February 23, 2008 with
Resolution 07 -188 by the City Council on November 26, 2007, and
WHEREAS, a request has been submitted to the City to again extend the time allowed
for recordation of a final plat upon approval by the City Council, and
WHEREAS, the final plat for Golden Acre is still in compliance with City requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the recordation time of the final plat for Golden Acre,
subject to the following conditions:
1. The Final Plat for Golden Acre must be recorded by April 31, 2009; unless an
additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 07 -103 will continue to apply to
the site.
3. Updated title commitment documents must be submitted and reviewed prior
to the city signing the final plat mylar.
Passed by the Lino Lakes City Council this 22nd day of September 2008.
John J. Bergeson, Mayor
ATTEST:
7
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
3
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AGENDA ITEM 6.A.ii
STAFF ORIGINATOR: Paul Bengtson
C.C. MEETING DATE: September 22, 2008
TOPIC: Consideration of Resolution No. 08 -104:
Marshan Meadows 2nd Addition Final Plat Extension
VOTE REQUIRED: Simple Majority
BACKGROUND
On January 14, 2008 the City Council adopted Resolution No. 08 -08, approving the Final Plat
for Marshan Meadows 2 "d Addition, a two lot residential subdivision on the east side of Stage
Coach Trail, approximately 300 feet south of Park Court.
Final Plats are required to be recorded within 90 days, and the applicant did not meet this
deadline. They have requested additional time to record the final plat, and for the purpose of
record keeping and ongoing monitoring of all approvals extended at this time, staff is
recommending the deadline be extended to April 31, 2009.
The escrow account for Marshan Meadows 2nd Addition has a balance of $2,341.91 which the
city will continue to hold for eventual conversion to the development agreement. The
development agreement is still valid until the new deadline of April 31, 2009. However, the title
commitment documents that were submitted with the final plat approval are now far past valid
and new commitment documents will need to be submitted along with the development
agreement and financial securities prior to receiving a signature on the final plat mylar.
RECOMMENDATION
Staff is recommending adoption of Resolution No. 08 -104 approving an extension of the Final
Plat approval, subject to the following conditions:
1. The Final Plat for Marshan Meadows 2nd Addition must be recorded by April 31,
2009; unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 08 -08 will continue to apply to the site.
3. Updated title commitment documents must be submitted and reviewed prior to the
city signing the final plat mylar.
ATTACHMENTS
1. Resolution No. 08 -104
2. Marshan Meadows 2nd Final Plat
I
Council Member
introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -104
RESOLUTION APPROVING AN EXTENSION OF TIME ON THE FINAL PLAT
APPROVAL FOR MARSHAN MEADOWS 2ND ADDITION.
WHEREAS, review and approvals of plats are governed by state statutes and City
ordinances, and
WHEREAS, the final plat for Marshan Meadows 2 "d Addition was approved with
Resolution 08 -08 by the City Council on January 14, 2008, and
WHERAS, the city's Subdivision and Platting Ordinance requires the final plat be
recorded within 90 days of approval, and
WHEREAS, a request has been submitted to the City to extend the time allowed for
recordation of a final plat upon approval by the City Council, and
WHEREAS, the final plat for Marshan Meadows 2 "d Addition is still in compliance with
City requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the recordation time of the final plat for Marshan
Meadows 2nd Addition, subject to the following conditions:
1. The Final Plat for Marshan Meadows 2 "d Addition must be recorded by April
31, 2009; unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 08 -08 will continue to apply to the
site.
3. Updated title commitment documents must be submitted and reviewed prior
to the city signing the final plat mylar.
Passed by the Lino Lakes City Council this 22nd day of September 2008.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
3
AGENDA ITEM 6.A.iii
STAFF ORIGINATOR: Paul Bengtson
C.C. MEETING DATE: September 22, 2008
TOPIC: Consideration of Resolution No. 08 -105:
Fran's Estate
• Preliminary Plat Extension of Time
• Variance Extension of Time
VOTE REQUIRED: Simple Majority
BACKGROUND
On January 8, 2007 the City Council adopted Resolution No. 07 -01, approving the Preliminary
Plat and Variances for Fran's Estate, a two lot residential subdivision on the north side of Birch
Street, approximately 150 feet east of Totem Trail.
Preliminary Plats are required to be fmal platted within 12 months, and on November 26, 2007
the City Council adopted Resolution No. 07 -189, which approved a 9 month extension of time
for the Preliminary Plat and Variances.
Again, the applicant has indicated that he will not be able to meet this deadline. He has
requested an additional year to submit the fmal plat. For the purpose of record keeping and
ongoing monitoring of all approvals extended at this time, staff is recommending the deadline be
extended to April 31, 2009.
The escrow account for Fran's Estate has a balance of $1,077.87 which with this action will be
processed for return to the applicant. At the time of final plat a new escrow account will be
established per the city's fee schedule.
RECOMMENDATION
Staff is recommending adoption of Resolution No. 08 -105 approving an extension of the
Preliminary Plat and Variance approvals, subject to the following conditions:
1. The complete final plat application for Fran's Estate must be submitted by April 31,
2009; unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 07 -01 will continue to apply to the site.
ATTACHMENTS
1. Resolution No. 08 -105
2. Fran's Estate Preliminary Plat
1
Council Member
introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -105
RESOLUTION APPROVING AN EXTENSION TO THE PRELIMINARY PLAT AND
VARIANCE FOR UPLAND LOT AREA APPROVALS FOR FRAN'S ESTATE
WHEREAS, review and approvals of plats and variances are governed by state statutes
and City ordinances, and
WHEREAS, the preliminary plat and variances for upland lot area for Fran's Estate were
approved with Resolution 07 -01 by the City Council on January 8, 2007, and
WHERAS, the city's Zoning Ordinance requires the final plat to be submitted within one
year;
WHEREAS, a request has been submitted to the City to extend the time allowed for
submittal of a final plat upon approval by the City Council, and
WHEREAS, the preliminary plat and variances for upland lot area for Fran's Estate are
still in compliance with City requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the preliminary plat and upland lot area variances
approvals for Fran's Estate, subject to the following conditions:
1. The Final Plat for Fran's Estate must be submitted by April 31, 2009; unless an
additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 07 -01 will continue to apply to the
site.
Passed by the Lino Lakes City Council this 22nd day of September 2008
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
2
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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AGENDA ITEM 6.A.iv
STAFF ORIGINATOR: Paul Bengtson
C.C. MEETING DATE: September 22, 2008
TOPIC: Consideration of Resolution No. 08 -106:
Moon Marsh Extension of Time
• Conditional Use Permit
• Planned Unit Development — Development Stage Plan
VOTE REQUIRED: Simple Majority
BACKGROUND
On September 10, 2007 the City Council adopted Resolution No. 07 -142, approving the
Conditional Use Permit for Planned Unit Development, and Development Stage Plan for a 4 lot
rural residential subdivision on the east side of East Rondeau Lake Road, about 7,000 feet north
of Main Street.
A Planned Unit Development — Development Stage Plan must be followed by the first phase's
PUD -Final Plan application within 12 months, and the applicant has not been able to meet this
deadline. For tracking purposes, staff is recommending all plats be extended to April 31, 2009.
The development's escrow account has a negative balance of $6,404.25. The developer has been
informed of this deficit, and this balance must be paid in full prior to the final plan being
submitted. A full fmal plan application will be required when the developer is ready to proceed,
which will include an escrow deposit per the city's fee schedule.
RECOMMENDATION
Staff is recommending adoption of Resolution No. 08 -106 approving an extension of the Planned
Unit Development — Development Stage Plan approval, subject to the following conditions:
1. The escrow account for the Planned Unit Development — Development Stage Plan
must be paid in full.
2. The complete fmal plan application for Moon Marsh must be submitted by April 31,
2009.
3. All conditions of approval for Resolution No. 07 -142 will continue to apply to the site.
ATTACHMENTS
1. Resolution No. 08 -106
1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -106
RESOLUTION APPROVING AN EXTENSION OF TIME ON THE CONDITIONAL USE
PERMIT FOR PLANNED UNIT DEVELOPMENT AND THE PLANNED UNIT
DEVELOPMENT — DEVELOPMENT STAGE PLAN FOR MOON MARSH.
WHEREAS, review and approvals of plats are governed by state statutes and City
ordinances, and
WHEREAS, the Conditional Use Permit for Planned Unit Development, and the Planned
Unit Development — Development Stage Plan for Moon Marsh were approved with
Resolution 07 -142 by the City Council on September 10, 2007, and
WHERAS, the city's Subdivision and Platting Ordinance requires the final plan be
submitted within one year of approval, and
WHEREAS, a request has been submitted to the City to extend the time allowed for
submittal of a final plan upon approval by the City Council, and
WHEREAS, the Conditional Use Permit for Planned Unit Development, and the Planned
Unit Development — Development Stage Plan for Moon Marsh are still in compliance
with City requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the submittal time of the final plan for Moon Marsh,
subject to the following conditions:
1. The escrow account for the Planned Unit Development — Development Stage
Plan must be paid in full.
2. The complete final plan application for Moon Marsh must be submitted by
April 31, 2009.
3. All conditions of approval for Resolution No. 07 -142 will continue to apply to the
site.
Passed by the Lino Lakes City Council this 22nd day of September 2008.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
3
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AGENDA ITEM 6.A.v
STAFF ORIGINATOR: Paul Bengtson
C.C. MEETING DATE: September 22, 2008
TOPIC: Consideration of Resolution No. 08 -107:
Century Farm North 5th Addition
• Planned Unit Development Extension of Time
VOTE REQUIRED: Simple Majority
BACKGROUND
The Century Farm North project received preliminary plat approval in 2003 with Resolution No.
03 -60. The approval included a phasing plan that would allow the final platting of certain
dwelling units annually over five years time. The City's subdivision ordinance requires that a
final plat be submitted within one year of the final plat of the previous phase. The City Council
previously adopted Resolution 07 -165, which allowed the developer until December 31, 2008 to
submit the final plat for the fifth phase. The developer has asked for another extension.
The city's growth management policy monitors both lots platted and MUSA allocated. This
development originally was allocated 33 lots and 9.4 acres of MUSA in 2007. As development
has slowed, these can easily be provided for within the 2009 lot and MUSA allocations.
Each phase of Century Farm North requires the creation of a new long term escrow account, so
no money is currently held by or owed to the city in regards to the fifth phase. A full final plat
application will be required when the developer is ready to proceed, which will include an
escrow deposit per the city's fee schedule.
RECOMMENDATION
Staff is recommending adoption of Resolution No. 08 -107 approving an extension for the Final
Plat submittal, subject to the following conditions:
1. The complete Final Plat for Century Farm North 5th Addition must be submitted by
April 31, 2009; unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 03 -60 will continue to apply to the site.
3. The 9.4 Acres of MUSA reserve assigned to Century Farm North 5th Addition by
Resolution No. 03 -60 shall not be reallocated to a different project if the final plat for
the 5th Addition is submitted by April 31, 2009.
ATTACHMENTS
1. Resolution No. 08 -107
2. Century Farm North Site Plan
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -107
RESOLUTION APPROVING AN EXTENSION OF TIME FOR THE SUBMITAL OF
THE FINAL PLAT CENTURY FARM NORTH 5TH ADDITION
WHEREAS, review and approvals of plats are governed by state statutes and City
ordinances, and
WHEREAS, the Planned Unit Development — Development Stage Plan for Century
Farm North, approved by the City Council on April 28, 2003 with Resolution 03 -60,
included a phasing plan for final platting a specified number of units each year, and
WHERAS, the phasing plan also specified numbers of acres of Metropolitan Urban
Service Area (MUSA) reserve that would be granted to each annual phase, and
WHERAS, the city's Subdivision and Platting Ordinance requires the final plat for
subsequent phases be submitted within one year of approval of the final plat for the
previous phase, and
WHEREAS, a request has been submitted to the City to extend the time allowed for
submittal of a final plat upon approval by the City Council, and
WHEREAS, the Planned Unit Development — Development Stage Plan for Century
Farm North is still in compliance with City requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the submittal time of the final plat for Century Farm
North 5th Addition, subject to the following conditions:
1. The complete Final Plat for Century Farm North 5th Addition must be
submitted by April 31, 2009; unless an additional extension is granted by the
City Council.
2. All conditions of approval for Resolution No. 03 -60 will continue to apply to
the site.
3. The 9.4 Acres of MUSA reserve assigned to Century Farm North 5th Addition
by Resolution No. 03 -60 shall not be reallocated to a different project if the
final plat for the 5th Addition is submitted by April 31, 2009.
Passed by the Lino Lakes City Council this 22nd day of September 2008.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in
favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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AGENDA ITEM 6.A.vi
STAFF ORIGINATOR: Paul Bengtson
C.C. MEETING DATE: September 22, 2008
TOPIC: Consideration of Resolution No. 08 -108:
Vaughan's First Addition
• Final Plat Extension of Time
VOTE REQUIRED: Simple Majority
BACKGROUND
On April 28, 2008 the City Council adopted Resolution No. 08 -44, approving the Final Plat for
Vaughan's First Addition, a one lot residential subdivision on the north end of Ruffed Grouse
Road, approximately 1,300 feet north of Birch Street.
Final Plats are required to be recorded within 90 days, and the applicant did not meet this
deadline. They have requested additional time to record the fmal plat, and for the purpose of
record keeping and ongoing monitoring of all approvals extended at this time, staff is
recommending the deadline be extended to April 31, 2009.
The escrow account for Vaughan's First Addition has a balance of $45.49 which the city will
continue to hold for eventual conversion to the development agreement. The development
agreement is still valid until the new deadline of April 31, 2009. However, the title commitment
documents that were submitted with the fmal plat approval are now past valid and new
commitment documents will need to be submitted along with the development agreement and
financial securities prior to receiving a signature on the final plat mylar.
RECOMMENDATION
Staff is recommending adoption of Resolution No. 08 -108 approving an extension of the Final
Plat approval, subject to the following conditions:
1. The Final Plat for Vaughan's First Addition must be recorded by April 31, 2009;
unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 08 -44 will continue to apply to the site.
3. Updated title commitment documents must be submitted and reviewed prior to the
city signing the final plat mylar.
ATTACHMENTS
1. Resolution No. 08 -108
2. Vaughan's First Addition Final Plat
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -108
RESOLUTION APPROVING AN EXTENSION OF TIME ON THE FINAL PLAT
APPROVAL FOR VAUGHANS FIRST ADDITION
WHEREAS, review and approvals of plats are governed by state statutes and City
ordinances, and
WHEREAS, the final plat for Vaughan's First Addition was approved with Resolution 08-
44 by the City Council on April 28, 2008, and
WHERAS, the city's Subdivision and Platting Ordinance requires the final plat be
recorded within 90 days of approval, and
WHEREAS, a request has been submitted to the City to extend the time allowed for
recordation of a final plat upon approval by the City Council, and
WHEREAS, the final plat for Vaughan's First Addition is still in compliance with City
requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the recordation time of the final plat for Vaughan's
First Addition, subject to the following conditions:
1. The Final Plat for Vaughan's First Addition must be recorded by April 31,
2009; unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 07 -103 will continue to apply to
the site.
3. Updated title commitment documents must be submitted and reviewed prior
to the city signing the final plat mylar.
Passed by the Lino Lakes City Council this 22nd day of September 2008.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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STAFF ORIGINATOR:
C.C. MEETING DATE:
TOPIC:
VOTE REQUIRED:
BACKGROUND
AGENDA ITEM 6.A.vii
Paul Bengtson
September 22, 2008
Consideration of Resolution No. 08 -109:
The Preserve Extension of Time
• Planned Unit Development — Development Stage Plan
Simple Majority
On August 28, 2006 the City Council adopted Resolution No. 06 -137, approving the Planned
Unit Development - Development Stage Plan for a residential subdivision/conservation
development on the south end of Pheasant Run, approximately 1,300 feet south of Birch Street.
A Planned Unit Development — Development Stage Plan must be followed by the first phase's
PUD -Final Plan application within 12 months, and the applicant has not been able to meet this
deadline. For record keeping purposes, staff is recommending April 31, 2009 as the new
deadline for submittal of the final plan.
The development's escrow account for the PUD- Development Stage Plan was converted to a
long term escrow account with the grading only development agreement approved by the City
Council in 2007. A full final plan application will be required when the developer is ready to
proceed, which will include an escrow deposit per the city's fee schedule.
RECOMMENDATION
Staff is recommending adoption of Resolution No. 08 -106 approving an extension of the Planned
Unit Development — Development Stage Plan approval, subject to the following conditions:
1. The complete final plan application for The Preserve must be submitted by April 31,
2009.
2. All conditions of approval for Resolution No. 06 -137 will continue to apply to the site.
ATTACHMENTS
1. Resolution No. 08 -109
2. The Preserve Preliminary Plat
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -109
RESOLUTION APPROVING AN EXTENSION OF TIME ON THE PLANNED UNIT
DEVELOPMENT — DEVELOPMENT STAGE PLAN FOR THE PRESERVE.
WHEREAS, review and approvals of plats are governed by state statutes and City
ordinances, and
WHEREAS, the final plat for The Preserve was approved with Resolution 06 -137 by the
City Council on August 28, 2006, and
WHERAS, the city's Subdivision and Platting Ordinance requires a final plan be
submitted within one year of approval, and
WHEREAS, a request has been submitted to the City to extend the time allowed for
submittal of a final plan upon approval by the City Council, and
WHEREAS, the Planned Unit Development — Development Stage Plan for The
Preserve is still in compliance with City requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension to the submittal time of the final plan for The Preserve,
subject to the following conditions:
1. A complete final plan application for The Preserve must be submitted by April
31, 2009; unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 06 -137 will continue to apply to
the site.
Passed by the Lino Lakes City Council this 22nd day of September 2008.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
7
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
AGENDA ITEM 6B
James E. Studenski, City Engineer
September 22, 2008
Resolution No. 08 -111, Approving Payment No. 10
(Final) Legacy at Woods Edge Phase 1 — Street and
Utility Improvements
ACTION REQUIRED: Simple Majority
BACKGROUND
On August 22, 2005 the City Council awarded the Legacy at Woods Edge Phase 1 —
Street and Utility Improvements to contract to Glenn Rehbein Companies. The current
approved contract amount is $2,616,913.85.
Payment No. 10 (Final) is in the amount of $145,593.14, which gives a total project cost
of $2,562,344.41. This is $54,569.44 below the contract amount. The contractor has
satisfactorily completed all work and has provided all necessary documentation.
A copy of the final Payment No. 10 is attached.
RECOMMENDATION
Staff is recommending the adoption of Resolution No. 08 -111, Approving Change
Payment No. 10 (Final) in the amount of $145,593.14.
ATTACHMENTS
1. Resolution No. 08 -111
2. Payment No. 10 (Final)
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08 -111
RESOLUTION APPROVING PAYMENT NO. 10 (FINAL)
LEGACY AT WOODS EDGE PHASE I — STREET AND UTILITY IMPROVEMENTS
WHEREAS, pursuant to the resolution of the Council adopted August 22, 2005, awarding the
construction contract for the Legacy at Woods Edge Phase 1 - Street and Utility Improvements
to Glenn Rehbein Companies, and
WHEREAS, it is in the best interests of the City to install street and utilities for Woods Edge
Boulevard as part of the Legacy at Woods Edge Phase I improvement project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA that:
1. Payment No. 10 (Final) for street and utility improvements in the amount of $145,593.14
is hereby approved.
John J. Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 22nd day of September, 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
LICATION FOR PAYMENT NO. 10 (FINAL/
SEli No. A-L1NOL0305.03 Location: Lino /Yrmnesota
Contractor: Gleam Rehbein Companies Owner: City of Lino Lakes
8651 Naples Street NE 600 Town Center Parkway
Blaine MN 55449 Lino I Aces, MN 55014-1182
Contract for Legacy at Woods Edge - Phase 1
Contract DM= August 23, 2005
Period Ending August 14, 2008 Contract Amount $2,731,503.85
No. Item
Quantity
Unit Est. Qty. to Date Unit Price Total
Sanitari, Sewer
1 Mobilization LS 1 1 537,000.00 537,000,0D
2 REMOVE Existing 12" PVC Sanitary Sewer LF 50 46 516.00 5736.00
3 Reconstruct Existing Manhole EA 6 6 5361.00 52,166.00
4 • Connect to Existing Sanitary Sewer Manhole EA 2 2 5965.00 51,930.00
5 Connect to Existing Sanitary.Sewer EA 1 1 5723.00 5723.00
6 6° PVC Forcemain, C900 CL 150 LF 310 310 52030 56,355.00
7 8" PVC Sanitary Sewer, SDR 35 (0-10' deep) LF 670 670 518.65 522,49530
8 8' PVC Sanitary Sewer, SDR.35 (10'45' deep) LF 940 1009 521.00 521,189.00
9 8" PVC Sanitary Sewer, SDR 35 (15'-20' deep) LF 50 50 $29.00 51,450.00
10 8" PVC Sanitary Sewer, SDR 26 (20'-25' deep) LF 65 78 $43.00 53,354.00
11 10" PVC Sanitary Sewer, SDR 35 (0-10' deep) LF 255 255 52030 55,17630
12 10" PVC Sanitary Sewer, SDR 35 (10-15' deep) LF 510 510 522.60 511,526.00
13 10" PVC Sanitary-Sewer, SDR 35 (15-20' deep) LF 225 225 $30.60 $6,88100
14 10" PVC Sanitary Sewer, SDR 26 (20-25' deep) LF 275 275 545.00 512,,375.00
15 Standard Sanitary MB (0-8 deep) EA 14 13 51,880.00 524,440.00
16 Construct MII Over Existing 12° PVC Pipe EA 1 1 52,360.00 $2,360.00
17 Extra Depth Sanitary MR LF 77.4 68.98 5105.00 57,242.90
18 6" - 45° Bend . EA 2 2 5125.00 5250.00
19 6" PVC Plug EA 1 1 538.00 538.00
20 8" PVC Plug EA 11 12 516.00 5192.00
21 Painting (Manhole) LS 1 I 5700.00 5700.00
22 Rock Construction Entrance T 50 50 $16_35 581730
23 Improved Pipe Foundation Material LF 1250 50.01
AFP Detail
Total Sanitary Sewer 5159,401.40 r
Page l
No. Item
Quantity
Unit Est. Qty. to Date Unit Price Total
Water Main
24 Remove Existing 10" DIP Water Main LF 50 75 56.50 5487.50
25 Connect to Existing Water Main EA 4 4 51,065.00 54,260.00
26 6' DIP Water Main, Class 52 LF 220 254 519.50 54,953.00
27 8' DIP Water Main, Class 52 LF 2100 2207. 520.50 $45,24350
28 10" DIP Water Main, Class 52 LF 1500 1532 525.50 539,066.00
29 12* DIP Water Main, Class 52 LF 1700 1724 530.75 553,013.00
30 14° HDPE Water Main, DR 11 LF 480 480 $42.00 520,160.00
31 24" HDPE Casing, Directionally Drilled LF 480 480 5196.00 594,080.00
32 10'78" Wet Tap EA 1 1 52,832.00 52,832_00
33 30"X6" Wet Tap EA 1 1 52,400.00 52,400.00
34 Relocate Existing Hydrant and GV EA 1 1 5725.00 $725.00
35 Salvage and Reinstall Existing Hydrant EA I 1 5480.00 5480.00
36 6" Gate Valve & Box EA 10 I2 5785.00 59,420.00
37 8" Gate Valve & Box EA 12 18 51,030.00 518 ,540.00
38 10' Gate Waive & Box EA 4 5 51,412.00 57,060.00
39 12" Gate Valve & Box EA 8 7 51,667.00 511,669.00
40 Hydrant EA 7 8 52,200.00 $17,600.00
41 DIP Figs LBS 10000 10837 52.50 527,092.50
42 14° HDPE X12" DIP MI Adaptor EA 2 2 51,250.00 52,500.00
43 1" Corporation Stop EA 1 1 578.00 578.00
44 1" Curb Stop EA 1 I $124.00 $124.00
45 1" Type "K" Copper Tubing LF 20 40 514.40 5576.00
46 1 1/2" Corporation Stop EA 3 3 5200.00 5600.00
47 1 112" Curb Stop and Box EA 3 3 5173.00 5519.00
48 1 1/2" Type "K" Copper Tubing LF 110 94 515.70 51,475.80
49 Hydrant Barrel Extension LF 3 5617.00
50 Valve Box Extension LF 5 5147.00
51 Gate Valve Nut Extension LF 15 4 5139.00 5556.00
52 Improved Pipe Foundation Material LF 1000 50.01
Total Water Main 5365,51030
AFP Detail Page 2
No. Item
Unit Est. Qty. to Date Unit Price Total
Storm Sewer
54 Connect to Existing Storm Sewer
55 Connect to ExistiarStorm Sewer Stmcture
56 Remove Existing Storm Sewer Pipe, Including FES
57 Remove Existing Storm Manhole
58 Remove Existing Catch Basin
59 Remove Existing Outlet Structure and Wood Baffled Weir Wall
60 RemoveExisting Wood Baffled Weir Wall
61 Salvage Existing Storm Sewer Casting
62 Bulkhead Existing Manhole Opening
63 Reconstruct Existing Storm Sewer Structure
64 Pond Excavation (LV)
65 12" HDPE Storm Sewer
66 12" HDPE 45° Bend
67 15" RCP Storm Sewer, Class V
68 18" RCP Storm Sewer, Class V
69 21" RCP Storm Sewer, Class III
70 24" RCP Storm Sewer, Class III
71 27" RCP Storm Sewer, Class III
72 15" RCP Apron w!Lrrsh Guard
73 18" RCP Apron wrrrash Guard
74 24" RCP Apron wfrash Guard
75 27" RCP Apron wrrrash Guard
76 Underground Storm Water Chamber System (P)
77 48." HDPE Header Pipe (Underground Storm Water Chamber System)
78 Standard 4' Diam. Storm CBMH (Type 406A)
79 Standard 4' Diam. Storm MH (Type 409)
80 Standard 4' Diam. Storm MH (Type 407)
81 Standard 5' Diam. Storm CBMH (Type 406A)
82 Standard 5' Diam. Storm MH (Type 407)
83 Standard 5' Diam. Storm MH (Type 409)
84 Standard 6' Diami. Storm MH (Type 409)
85 Standard T Diam. Storm MH (Type 409)
86 Standard 2`x3' Precast CB
87 Storm Manhole, Special - 8' Dian with Weir Wall
EA 2 2 5723.00 $1,446.00
EA .___1 ___2 _ 8964.00 81,928.00
LF 1350 929 85.40 $5,016.60
EA 2 2 8228.00 $456.00
EA 14 13 8195.00 82,535.00
EA 3 3 8390.00 81,I70.00
EA 1 1 $245.00 $245.00
EA 17 $168.00
EA 2 5168.00
EA 1 8360.00
CY 2000 2000 85.80 SI1,600.00
LF 380 $16.00
EA 1 8275.00
LF 3250 3369 824.50 $82,54050
LF 1050 1089 72730 829,729.70
LF 400 444 831.00 513,764.00
LF 850 842 832.00 $26,944.00
LF 380 372 83950 814,694.00
EA 4 5 8608.00 83,040.00
EA 1 2 $675.00 81,350.00
EA 2 2 $1,060.00 82,120.00
EA 1 1 81,2.08.00 $1,208.00
CF 32540 32540 85.25 $170,835.00
EA 2 2 87,400.00 $14,800.00
LF 101 110.22 $239.00 $26,342.58
LF 47.5 50.91 8221.00 $11,251.11
LF 30 3036 8179.00 $5,434.44
LF 235 13.48 8345.00 $4,650.60
LF 12 11.63 8260.00 $3,023.80
LF 145 7.89 8335.00 82,643.15
LF 305 18.41 8269.00 54,95229
LF 7 6.59 $642.00 $4,230.78
LF 62 65.9 $252.00 $16,606.80
LF 27 23.81 $631.00 $15,024.11
AFP Detail Page 3
No. item
t�_antity
Unit Est Qty. to Date Unit Price Total
88 Casting Assembly CB, R -3067V EA 40 40 $332.00 513,280.00
89 Casting Assembly MB, R -1642B EA 19 19 $225.00 54,275.00
90 Improved Pipe Foundation Material LF 1000 $0.01
91 Random Rip Rap, CL III CY 100 100 $105.00 510,500.00
92 Silt Fence LF 6600 8118 " 51.40 511,36530
93 Erosion Control Insert for CB EA 14 14 8315.00 54,410.00
Total Storm Sewer $523,411.66 ✓
Street Improvements
94 Traffic Control LS 1 1 52,520.00 52,520.00
95 Clearing Tree Tree 11 10 5185.00 51,850.00
96 Grubbing Tree Tree 10 10 555.00 5550.00
97 Common Excavation (P) CY 7200 7200 53.00 $36,000.00
98 Suhgrade Preparation RD STA. 47 47 595.00 54,465.00
99 Remove Bituminous Roadway Pavement SY 6450 6450 81.10 57,095.00
100 Remove Bituminous Path Pavement SY 1300. 1300 52.10 52,730.00
101 Remove Concrete Curb and Gutter LF 3630 3650 $1.70 86,205.00
102 Remove Concrete Pavement SY 30 821.00
103 Sawcut Bituminous Pavement LF 200 800 52.62 52,096.00
104 Sawcut Concrete Walk LF 10 510.50
105 Select Granular Borrow (CV) (F) CY 9050 3998 58.40 533,58320
106 Aggregate Base, Class 5 (CV) (P) CY 6865 6865 $20.85 5143,135.25
107 3/8" Washed Granite Clips CY 136 136 53950 $5,372.00
108 314" Washed Granite Chips CY 270 270 536.45 89,841.50
109 3" Diameter Ballast Rock CY 1615 1615 828.00 545,220.00
110 Bituminous Wear Type LV'WE 45030B Mixture (Walk) T I10 128.93 555.60 57,16851
111 Bituminous Wear Type LV WE 35030C Mixture (Roadway) 'T 1925 1921.3 546.11 $88,591.14
112 Bituminous Nan -Wear Type LV NW 35030C Mixture (Roadway) T 4435 3909.14 $4620 $180,60227
113 Bituminous Material far Tack Coat Gal 1550 2440 52.20 55,368.00
114 Permeable interlocking Concrete Pavers SF 18910 18752.1 $5.60 $105,011.76
115 ' Concrete Sidewalk SF 5330 5944 54.00 $23,776.00
116 6" Reinforced Concrete Sidewalk SF 1890 1890 512.00 $22,680.00
I17 7" Concrete Pavement SY 370 2775 $7250 520,118.75
I18 8' Concrete Pavement SY 840 6522 546.00 530,001.20
• 119 8" Colored Concrete Pavement (Roundabout) SY 235 235 569.00 516,215.00
120 Concrete Approach Nose (Mn/DOT Plate 7113A) EA 12 12 5395.00 $4,740.00
AF' Detail Page 4
te..antity .
No. Item Unit Est. Qty. to Date Unit Price Total
121 B6I8 Concrete Curb and Gutter LF 11210 11350 $8.90 5101,015.00
122 D412 Concrete Curb and Gutter LF 1015 822 59.75 58,014.50
123 D212 Concrete Curb and Gutter LF 315 308 $11.00 53,388.00
I24 Bituminous Cuib•and Gutter LF 210 10] $630 • $63630
125 Large Block Modular Block Retaining Wall SF 3165 3159 $23.20 $73,288.80
126 Ornamental Railing - Standard 8' Panel EA Z7 27 $800.00 $21,600.00
127 Ornamental Railing - Decorative 8' Panel EA 8 8 $1,200.00 59,600.00
128 Adjust Manhole Casting EA 6 6 $235.00 51,410.00
129 Adjust Gate Valve and Box EA 11 11 5210.00. $2,310.00
130 Remove Permanent Barricade EA 2 2 $42.00 584.00
131 SalvageSignTypeC EA 9 9 $2L00 $189.00
132 Salvage Sign Type Special EA 2 2 $21.00 54-2.00
133 Install Sign Type C EA 6 6 579.00 $474.00
134 Install. Sign Type Special EA 2 2 $2630 $53.00
135 F&I Sign Panels Type C SF 427 . 427 523.00 $9,82L00
136 F&I Sign Panels Type Special EA 3 3 $158.00 $474.00
137 Hazard Marker X4-2 EA 4 4 $47.00 5188.00
138 Clearance Marker X4-4 EA 2 2 $68.00 $136.00
139 Pavement Message (Right Arrow) - Epoxy EA 3 9 513100 $1,179.00
140 Pavement Message (Left Arrow) - Epoxy EA 7 6 $132-00 $792.00
141 4" Solid Line White - Paint LF 900 595 5027 5160.65
142 4° Double Solid Line Yellow - Paint LF 700 1343 $0.55 $738.65
143 4" Solid Line White - Epoxy LF 2620 888 $1.63 $1,447.44
144 4" Double Solid Line Yellow - Epoxy LF 1450 1370 $1.02 $1,397.40
145 4" BrokeaLine White- Epoxy 12 330 350 $102 $357.00
146 8" Dotted Line White - Epoxy LF 30 42 $5.25 $22050
147 12" Solid Line Yellow - Epoxy LF 200 400 $4.80 $1,920.00
148 Zebra Crosswalk White - Epoxy SF 1314 1350 $450 $6,075.00
149 Geotextlle Fabric, Mn/DOT Type 1 SY 8800 8800 $0.90 $7,920.00
150 2" PVC, Sch. 40, Conduit 12 1600 1695 $225 $3,813.75
151 4" PVC, Sch. 40, Conduit LF 350D 5085 53.10 $15,76350
152 4" Rigid Steel Conduit LF 100 110 $1425 $1,56750
153 6° PVC, Sch. 40, Conduit 22 650 655 54.50 52,94750
154 PVC Handhole EA 3 $610.00
155 Topsoil. Borrow (LV) CY 1000 100 $2.25 $225.00
AFP Detail
Page 5
No. Item
t2..antity
Unit Est. Qty. to Date Unit Price
Total
156 Premium Topsoil Borrow (UV) CY 60 60 $15.00 $900.00
157 Type 6 Mulch (Mn/DOT 3882) CY 20 894.00
158 Sodding, incL 4" Topsoil SY 1'500 $4.20
I59" Seeding incl. Seed and Wood Fiber Blanket (1vin/DOT Seed Mix 250) SY 6400 3850 $156 86,006.00
160 Seeding, incL Seed and Disk Anchor (Mn/DDT Seed Mix 28B) AC 0.5 0.05 $3,000.00 $150.00
161 Seeding, incL Seed, Mulch and Disk Anchor (Mn/DDT Seed Mix 250) AC 05 4 83,000.00 812,000.00
Total Street Improvements 81,103,240.07 ✓
Total $2,151,563.43 ✓
AFP Detail
.Page 6
APPLIC TION FOR PAYMENT NO. 10 (FINAL)
Original Contract Amount $2,231,503.85
Material Suitably Stored on Site, Not Incorporated into Work
Change Order No. 1
Change Order No. 2
Change Order No. 3
Change Order-No. 4
$385,410.00
$8,470.00
$6,300.00
$10,600.98
Total Amount Earned:
CO Percent Complete: 100%
CO Percent Complete: 100%
CO Percent Complete: 100%
CO Percent Complete: 100%
Gross Amount Due:
Less Retainage:
Amount Due to Date:
Less Previous Applications
Amount Due This Application:
$2,151,563.43
$385,410.00
$8,470.00
$6,300.00
$10,601.98
$2,562,344.41
$2,562,344.41
($2,416,751.27)
$145,593.14
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of perjury that (I) all previous progress payment received from
the Owneron account of work performed under the Contract referred heretofore have been applied by the undersigned to
discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for
Payment under said contract (indicated below), and (2) all material and equipment incorporated in said Project or otherwise
listed in or covered by this Application for Payment and free and clear of all liens, claims, security interests and encumbrances.
Contract For. Legacy at Woods Edge - Phase 1 Lino Lakes, Minnesota
lens Rebbein Companies
(Contracl
(ignatmre)
COUNTY O )
SS
STATE OF,z2•C)
�-� Before me on this day of
_ o , known to be, ' +o 'ern
art} M 4 nee ei1..c� of the Contractor above
aytent and Affidavit on behalf of said Contractor and that ail
complete.
g- (8 -o8
(Date)
7AUIO C . fitol
(Name and 'htle)
Duna J Sche Knenlerger
Notary Pub
Minnesota
My Commission boars ,hmtuy 31,2013
My commission expires:
, 20 personally appeared
y sworn did dep se and say that he/she is the
mentioned that he/she executed the above Application for
of the statements contained therein are true, correct, and
• The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is
the Contractor's Affidavit stating that all previous payments to him/her under this contract have been applied by him/her to
discharge in full•ali of his/her obligations in connection with the work by all prior Applications for Payment
Short Elliott Hendrickson Inc.
Wit," 1.4 LI Ii E4 _
(Signatdre)
Approved by City of Lino Lakes
jig
S H
(Signature)
By
Date
By
Date
M MA o-N
(Name and Title) j
olvaos
1 1
(Name and Title)
3535 Vadnais Center Drive St. Paul, Minnesota 5511D Summary Page
Memorandum
To: City Council
From: Gordon Heitke
Date: September 18, 2008
Re: Investigation of Allegation of Open Meeting Law Violation
Based on comments stated during the September 8, 2008 meeting by a majority of
council members regarding their desire to have an investigation conducted of an alleged
open meeting law violation, staff sought advice from Mr. Tom Grundhoefer, General
Counsel of the League of Minnesota Cities. Upon request, Mr. Grundhoefer has provided
a list of law firms which are qualified to conduct such an investigation (see attached e-
mail).
In order for this investigation to be conducted by an independent party with no known
connections to the City of Lino Lakes, the city council or staff, the council should
consider George Hoff (Hoff, Barry and Kozar) or Tim Kuntz (Levander, Gillen and
Miller).
Kennedy and Graven and the Campbell Knutson law firms are being considered to serve
as civil attorneys for the city and Scott Lepak of Barna, Guzy and Steffen currently
provides legal services to the city.
Attachment: Tom Grundhoefer e-mail, 9/11/2008
Page 1 of 1
Gordon Heitke
From: Grundhoefer, Tom [TGrundho@lmc.org]
Sent: Thursday, September 11, 2008 10:54 AM
To: Gordon Heitke
Subject: Attorneys for doing investigations
Gordon: As promised, here is an alphabetical list of lawyers that you might want to consider for the investigative
work we talked about yesterday. There are certainly other individuals I could recommend if none of these work
out.
Corrine Heine — Kennedy Graven — city attorneys for Cottage Grove, Brooklyn Center, Brooklyn
Park, New Brighton, Crystal, Mound and Rosemount, among others. Regular defense counsel
employed by LMCIT. (612) 337 -9300. (I understand Steve Bubul of the firm may already be
doing some special counsel work for the city.)
George Hoff — Hoff, Barry, and Kozar — city attorney for Maple Grove. Regular defense counsel
employed by LMCIT on a variety of litigation matters, including open meeting law issues. Phone:
(952) 941 -9220.
Joel Jamnik — Campell Knutson — city attorneys for Farmington, Lindstrom, Lakeville, Plymouth,
Chanhassen, St. Louis Park and Edina, among others. Regular defense counsel employed by
LMCIT. Former League Legislative Counsel. (651) 234 -6219.
Tim Kuntz — Levander Gillen and Miller — city attomeys for Inver Grove Heights, South St. Paul,
and West St. Paul, among others. Lecturer on open meeting law issues at our annual Newly
Elected Officials Conference. Phone: (651) 451 -1831.
Scott Lepak — Barna Guzy and Steffen — city attomey for St. Francis. Retained League
consultant on human resources issues. Phone: (763) 780 -8500.
9/18/2008