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10/06/2008 Council Packet (2)
• • • REVISED WORK SESSION AGENDA CITY OF LINO LAKES Monday, October 6, 2008 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Legal Services 2. Charter Amendment Communication Plan 3. Compensation Audit Report To follow 4. Town Center Update 5. Goals and Objectives Quarterly Update 6. City Council Meeting Minutes of September 8, 2008 7. Liquor Compliance Hearing — Set date and time 8. Charter Commission Chair reporting on business expenditures 9. Regular meeting Agenda Adjourn PAGE 1 • lop16 AJT-k._CeEcti21 e )(Ch4 (0 6 WS. I °'t /oi CITY OF LINO LAKES CHARTER ADMINISTRATION 101 -405 June Object Actual Actual Budget YTD Requested Adopted Increase/ Code 2006 2007 2008 2008 2009 2009 Decrease Description SUPPLIES OFFICE SUPPLIES OTHER SERVICES AND SUPPLIES PROFESSIONAL SERVICES PROF SERVICES - CHARTER COMM MUNICIPAL ATTORNEY POSTAGE PRINTING & PUBLISHING NEWSLETTER LEGAL NOTICES CAPITAL OUTLAY EQUIPMENT TOTAL CHARTER ADMINISTRATION 4200 -000 0 0 0 0 0 0 0 0 0 0 0 0 *** 4300 -000 0 0 0 0 0 0 *** 4300 -999 1,018 7,315 5,000 1,578 1,500 (70.00 %) 4301 -000 1,027 1,337 500 0 500 0.00% 4322 -000 0 0 0 0 0 0 *** 4340 -000 36 159 200 77 200 0.00% 4343 -000 0 0 0 0 0 0 *** 4344 -000 0 0 0 0 0 0 *** 2,081 8,811 5,700 1,655 2,200 0 (61.40 %) 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 2,081 8,811 5,700 1,655 2,200 0 (61.40 %) A -19 • • • WS — Item 1 WORK SESSION STAFF REPORT Work Session Item 1 Date: October 6, 2008 To: City Council From: Gordon Heitke Re: Civil Legal Services Background The City Council received proposals from various law firms for civil legal services in July , 2008 and the Council interviewed three firms on August 4, 2008 and one firm on August 11, 2008. At the September 2, 2008 work session, the Council deferred the discussion of the selection of a firm to the October work session and directed staff to place the issue as the first agenda item and to re -send the summary sheets to the council members. It was asked that council members bring their individual ranking of firms to the meeting. Requested Council Direction Staff is awaiting further direction from the Council. Attachments 1. Summary information sheets for firms under consideration 1 • • Firm /Attorney Summary Kennedy & Graven - General Rate: 0 , o v. ta a . co , , 3 , 1 , , ® f./2 ± ® / G) \ 2 / > k§ k= n >,- a§ b / 2 D 2 2 u)/± U ¢: / F U @ c ? n c @ T. -.@/ o y@ 2 m/ ( 2 I\ < O_ 2— o o< _1 o U) k O-_1 o L t� 3 ƒ% .EE =2 / %� k o >, \ » 2 k a) F E >0 i/ E o 2 ®= E — m 2 C E.O CL/ t_ ?,:t1) 7 E@ c o E > E E 0 o > o 0 a @ E Cr) o %.g a 3 > o o m @ « \ c.§ m c•u) @ m + o > = 2 @ w °.) / @ o O_1 2 o= O§ 3 < o_ Clients: See attached list EXHIBIT A REPRESENTATIVE CI'HES / TOWNS/ OTHER ENTITIES Designated City Attorney for the following cities: Belle Plaine Mound Brooklyn Center Mounds View Brooklyn Park New Brighton Cambridge New Prague Cottage Grove Oak Grove Crystal Pine Island Faribault Richfield Franklin Robbinsdale Independence Rosemount Kenyon Sandstone Lauderdale Shakopee Marshall Victoria Medina Watson Minnetrista West Concord Special counsel on an on -going basis to dozens of cities, cities, counties, joint powers organizations, and other public bodies, including: Blackduck Marshall Bloomington Minneapolis Burnsville Minneapolis Community Planning and Cokato Economic Development Department Columbia Heights Minnetonka Duluth Rochester Dundas St. Paul Hopkins Staples Inver Grove Heights League of Minnesota Cities Lake City Minnesota Association of Townships General counsel to the following Economic Development Authorities, Housing and Redevelopment Authorities, and Port Authorities: Brainerd Burnsville Cambridge Chanhassen Columbia Heights Cottage Grove Crystal Faribault Kenyon Townships: (some on specific projects) Baldwin Bemidji Birch Creek Birchdale Castle Rock Crooked Lake Daggett Brook Denmark Ellsworth Fair Haven Farm Island Girard Grant Valley Grattan Greenwood Gully Lino Lakes Marshall Monticello Richfield Robbinsdale Rosemount St. Louis Park Shakopee Lino Lakes Hampton Helga Henrietta Henryville Hickory Irondale Janesville Kanabec Kathio Kimberly Krain Lake Jessie Lake Sarah Leon LeSauk Maine Prairie Special Purpose Represented Entities: Lake Minnetonka Conservation District Local Government Information Service (LOGIS) Hennepin Recycling Group (HRG) Suburban Rate Authority (SRA) Mantrap Scandia Valley Maplewood Scott Medford Shafer Munson Shamrock New Prairie Stanton Norman Staples Norway Ten Lake Ogema Thorpe Oxford Trelipe Rockwood Turtle Lake Roosevelt Udolpho Roseville Utica Rutland Woodrow San Francisco White Oak Wirt Lower Rum River Watershed Management Watershed Management Commissions Bassett Creek, Lower Rum River, Shingle Creek, West Mississippi Finally, the Firm provides tax increment, bond counsel, development and redevelopment, and other legal services to dozens of other cities, cities, counties, port authorities, EDAs, and HRAs on an as requested basis. A -2 CO O O N Firm /Attorney Summary Hawkins & Baumgartner - Anoka E ss } t4 u" .'. a rc Cr) a) I co -t _- j, N 0 O a) co o_ o E a) = O L w O O L L 0 a) ..Q_ •� 0 WTI r Q sGi V.: �i -CciTi N a s = C£ N 0 cs 0 (6 -o Q O O >' N O O ` O = O 'S ci3 L O c0 2 c E 0 — (n .� aU) ' 0o U � U L ai > ._ ca O O as :.-. Q a ' o o ;° a� 2 ,O C .-. L 0> CO >, a) N _ - ) ) U w ��rFl�r ,',4,,,,,,:t4:0 F a�` . r� Arrs; of � w' tlaetiee �. # ga, is O 0) = is a) E aa) Q o > E mC .o (c O L E co o O > O 2 < o 0 Q— ( L c Lm .5 ( a) as o ca „i = a) Q U E a) cs nan)� N .�' N L W a_ OU (II C13 U J N °� c vi a) s >.- a) L a) L (/) o C L o as U .O L (Ni .— c0 N as6N' at Swrs .tlk Firm /Attorney Summary U) 0 W Q a 0 co 2 0 d • 'cli c a. Es O O m N 03 > O) = 'O . Lo d LOO Ef3 69 69 L c •s— a) a) .0 U) 0- 2 co a) co- •- a- co Ea a) L cts c O Q a) O w .(13 _-� .E O _ O'a O O EO U ^` L W c a N a) 7) o O a) o a u) O o C L > -0 c a) (Q Q i Expenence, Areas ofl Lead Attd rney L) as >, CNI m J a a) o u) -D co o o a)- f„ ca O O O +- Q. O c E. •(7) 0 �C-oac E u o° —c00 o m b c ii - O O7 .,. C Oi a co c 1 O 0 E6 U J L O a O Uaa) a) O N c O O O. . 1. rt' ss YJ. =Y 'Ej 11 yv n Sys cx sM o to u) 'a 0 —c _n N O O O u) Ln a) o J o a) W ..r...- co Q' •�c E a) fa EIS c , L L E c O ', o a) 0 o L as Es (4 aa)) O O Ea E a) Q Q V 'C O as V 0 L a) c O , "= O N a) a) ca V) (0 a) U .c (ice a) a) as ,a) > a) as Ts u) o 0 a) V na) ) E. ` W L (6 O N' C O W c O c) J O J -0 as- v) O a) a) 13 '` c Q) L —_ O 2'Z O �, o as , �" W O a) N co o_ OL O co • Q. VJ 'V . •a) N CO X 2 O 1►� Y� c) >, (B L a) Q O 'U C ca C c N E . � L a) >, N Firm /Attorney Summary Knutson - Eagan @ .o E $ 0 St. Louis Park WS — Item 2 WORK SESSION STAFF REPORT Work Session Item 2 Date: October 6, 2008 To: City Council From: Mary Alice Divine Re: Charter Amendment Communication Plan Background At a special work session on September 22 the city council reviewed options with Chris Deets, the communications consultant, for communicating information regarding the charter amendment ballot question. It was determined that Mr. Deets would create a special edition of the city newsletter with the goal of educating the citizens about the charter change. The newsletter is expected to be printed and mailed to residents by October 16. Council determined that they would review the contents at tonight's work session. It was also discussed that in the event that the ballot question did not pass, an exit poll would be conducted to determine voters' knowledge of, and opinions about, changing the city charter. Requested Council Direction Council is requested to review and approve a final draft so that it can go to the printer by October 9. Attachment(s) Draft Newsletter will be presented at the work session. 1 Special Edition October 2008 Inside: The Line on 429 p. 2 Our Home Rule Charter P. 3 What Will the Ballot Question Look Like? p. 4 What's Up with Our Streets? p. 5 Three Perspectives on Governing Lino p. 6 p- 7 Q &A A Community with Vision Our city motto is correct: Lino Lakes is "A Community with Vision" From our founders' inception on May 11, 1955, to the recently completed, citizen - driven "Vision 20/30" plan, we are a community always looking ahead while never losing sight of where we've been. We are happy, as well: 72% of us believe the city is headed in the right direction, 76% of us believe we have a strong sense of community, and a whopping 94% percent believe we have a good -to -great quality of life. Under our strong city charter, we are also a highly representative city. And so on November 4, we will have the rare opportunity to consider and vote on the way our community is governed. On the ballot this year is a citywide question: should we continue to govern under Chapter 8 of our Home Rule Charter? Or amend our charter and operate under MN Statute, Chapter 429? If there was ever a time to act on your vision for our future, the time is now. This special edition of our newsletter is designed to help you understand MN Statute, Chapter 429, how it will affect our community, and what would happen if we embraced it. We hope you will study this guide thoroughly, understand all the issues, and then —most importantly —VOTE on November 4! The Line on 429 Mayors Corner Time for a Vote on the City Charter John Bergeson Each year the members of the city council put together an action plan to ensure we continue to be "A Community with Vision" One of the items on the plan for this year is to update our city charter. Our charter is what enables the "vision" in our "community with vision" to succeed. And part of the vision for our future is a workable process for reconstructing our deteriorating roads. The Council, our independent charter commission, and a citizen's task force have all been working hard to develop the best solution. When 60% of us favor changes to the Charter, when the task force recommended amending the charter so that a citywide referendum is not required for every local road construction, we knew that signaled the time for a vote. And with the citizens'- initiated petition, the question is now before us all: should we amend the charter to govern under MN Statute 429 like every other city in the state of Minnesota? I urge you to study the issues presented in this special edition of our newsletter and then VOTE on NOVEMBER 4! Fast Facts By amending the charter, Lino Lakes taxpayers could save up to 511 million in additional taxes due to inflation, fees, and costs resulting from delays in fixing streets. Did You Know? Of the 854 cities in Minnesota, Lino Lakes is the only community that requires all citizens to vote on every local -level public improvement project involving a special assess- ment. In all other communities, city leaders are given the trust, author- ity, and resources to make those decisions without a citywide vote. What Is MN Statute, Chapter 429? For nearly a century, Minnesota Statute Chapter 429 has guided communities in balancing the protection of citizens directly affected by public improvement projects with the needs of city leaders to be responsible stewards of a community's assets. Chapter 429 assists elected officials in executing their duties efficiently, effectively and with the greatest good in mind. It also enables citizens to register their objections to city decisions many times in many different ways. While the 854 cities in Minnesota vary in their application of 429 — choosing to govern by the letter or the spirit of the statute —no other city in Minnesota has a charter provision requiring a referendum on public improvements involving special assessments. The key difference between Chapter 8 of the Lino Lakes Home Rule Charter and Chapter 429.051 of the state statute involves how cities approach paying for public improvements when special assessments are involved. Here is a comparison: By adopting Minnesota Statute, Chapter 429, Lino Lakes would take a step toward becoming a statutory city vs. a charter city. Statutory cities put greater decision - making power into the hands of a city council to provide services like: • Police • Fire • Utilities • Zoning • Sanitation • Street • Parks • Recreation Under our home rule charter system of governance, these services are managed and regulated jointly by the city leaders, the charter commission, and all the citizens. Under Chapter 429, these public, common -good services are managed and regulated, for the most part by elected city leaders, who are, of course, elected by citizens. The details of MN statute, chapter 429 can be found on the Internet at: www.revisor.leg.state.mn.us Lino Lakes Charter, Chapter 8 Minnesota Statutes, Chapter 429.051 Assigning special When less than one "The Municipality may pay assessments to pay hundred (100 %) percent such portion of the cost for public improvements of the estimated cost of the of the improvement as the proposed improvement is council may determine from to be paid for by special general ad valorem tax assessments, connection levies, or from other charges, or any outside revenues or funds of the funding sources other than municipality available for the City general fund, the the purpose" Council shall... submit the proposed local improve- ment and its assessment formula to the voters of the City... If a majority of those voting on said improvement and associated assessment formula are opposed, the Council shall not proceed with the local improvement as proposed. By adopting Minnesota Statute, Chapter 429, Lino Lakes would take a step toward becoming a statutory city vs. a charter city. Statutory cities put greater decision - making power into the hands of a city council to provide services like: • Police • Fire • Utilities • Zoning • Sanitation • Street • Parks • Recreation Under our home rule charter system of governance, these services are managed and regulated jointly by the city leaders, the charter commission, and all the citizens. Under Chapter 429, these public, common -good services are managed and regulated, for the most part by elected city leaders, who are, of course, elected by citizens. The details of MN statute, chapter 429 can be found on the Internet at: www.revisor.leg.state.mn.us Our Home Rule Charter Lino Lakes Home Rule Charter Instituted in 1982, our City Charter was created to bring local -level oversight to proposed development at a time when the Lino Lakes governing process was not as strong as it is today. Out of 854 cities, we are one of 107 other MN cities with a charter. Out of the 854, we are the only city in the state with a special assessment referendum amendment. State law requires that all charter cities have a Charter Commission, made up of unpaid resident volunteers who are appointed to 4 -year terms by the district judge. The City Council holds no direct authority over the Charter Commission. When charters are changed, it is often done by a vote in an election. The election to vote on amending our charter this year will be held on November 4. Chapter 8 of our charter requires a citywide referendum whenever the city council proposes a public improvement that requires a special assessment. In many cases, a special assessment involves a street reconstruction project since those projects tend to be more costly than other improvements. According to Edward Cadman, Research Attorney for the League of Minnesota Cities, the advantages and disadvantages of a local charter are: Advantages Local solutions for local issues Encourages an engaged electorate As simple or as complex as city needs May provide initiative, referendum, recall and election of council by wards Disadvantages Costly Legal applicabilities less clear Fewer resources to tap for decision - making Amendments time - consuming, complicated, difficult to pass Fast Facts Since 1996, there have been 4 referenda on street - related public improvement projects and only one has passed. In that time, there has been one referendum on a sports complex and that also has failed. Did You Know? If chapter 8 of the Lino Lakes home rule charter is amended, the power to make and fund specially- assessed public improvement projects will be transferred from citizens to city leaders. The chart below compares chapter 8 of our City Charter with MN Statute, Chapter 429 (the statute petitioned by citizens to amend Chapter 8 of the Charter). Chapter 429 would enable the City to approve public improvement projects involving a special assessment without a citywide vote. Details on Lino Lakes' Home Rule Charter can be found on the website published by the charter commission: www.linocharter.org Chapter 8 of 1982 Lino Lakes Charter MN Statutes, Chapter 429 Referendum Required to Authorize Special Assessments on All Public Improvements Yes No Neighborhood project initiation by 100% of neighborhood. Yes, if 100% of cost is paid by the neighborhood. Yes, with 3/5 Council vote if 100% of cost is paid by neighborhood. Neighborhood project initiation by a majority of the affected residents Yes, when combined with 3/5 Council vote. Yes, when combined with 3/5 Council vote. City Council project initiation Yes, 4/5 vote required. Yes, 4/5 vote required. Neighborhood veto clause allowing the majority of residents to be assessed to reject a proposed improvement. Yes No Neighborhood veto allowed on projects not including streets (i.e. utilities, sidewalks, streetlights, etc.) Yes No Details on Lino Lakes' Home Rule Charter can be found on the website published by the charter commission: www.linocharter.org What Will the Ballot Question Look Like? Just What Is On the Ballot? On September 8, the Lino Lakes city council voted to place a citizens'- initiated petition onto the ballot for consideration by the community on November 4, 2008. To help you make an educated decision, the ballot question is reprinted here with background on key parts of the question. Fast Facts According to an independent pavement management study, 11 miles of Lino Lakes streets have now deteriorated to the point of needing reconstruction. Did You Know Because of the poor condition of so many of Lino Lakes' streets, the city has sought legal advice on how to protect itself from liability in the case of an accident on a poorly main- tained street. Recommendations include having a pavement manage- ment plan, posting warning signs on streets, and to keeping referenda on the ballot to demonstrate a commit- ment to improving the streets. What It Means City Question Special Ballot Special Election City of Lino Lakes November 4, 2008 INSTRUCTIONS TO VOTERS: To vote for a question, fill in the oval next to the word "YES" for that question. To vote against a question, fill in the oval next to the word "NO" for that question. CITY QUESTION NO.1: PROPOSED CHARTER AMENDMENT INITIATED BY VOTER PETITION Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of public improvements with special assessments using the procedures of Minnesota Statutes, Chapter 429 instead of current City Charter procedures that include a city -wide referendum for most improvements? 0 YES ONO 1. "...Chapter 8 of the City of Lino Lakes charter..." The Lino Lakes Home Rule Charter offers guidance on governing the city. The ballot question pertains solely to Chapter 8 of the charter which, in the words of the charter commission, "...grants the right of affected homeowners to initiate a project or halt it. And if the project would call for any citywide taxpayer dollars, the Charter also requires that the public first vote on it in a referendum..." Under chapter 8, all public improvement projects involving a special assessment —such as reconstructing streets —must be put to a citywide vote first regardless of size, location, or urgency. 2. ".. be amended..." A YES vote on the ballot question will not eliminate the charter —Lino Lakes will continue to have a charter as well as a charter commission. The question proposes to replace the process of a city -wide referendum on every public improvement project involving a special assessment with the process outlined in Minnesota Statutes, Chapter 429. (see 4) 4 3. "...authorize the financing of public improvements with special assessments..." Depending upon the extent of maintenance or reconstruction, the city may not be able to finance the project from general funds alone. It may need to assess part of the investment to the benefiting homeowners, and fund the remainder of the investment through a city -wide assessment. Today, all citizens must vote to approve this. Under 429, city leaders alone can make this decision. 4. "..Minnesota Statutes, Chapter 429..." Chapter 429 gives elected officials the right to assess the cost of local road maintenance or reconstruction projects city -wide without a referendum. All city leaders in Minnesota except those in Lino Lakes have the authority to fund specially- assessed public improvements without a referendum. 5. "...city -wide referendum for most improvements..." Chapter 8 of the city charter requires all citizens to vote on every local -level public improvement involving a special assessment. In 12 years, the city has been able to fix streets with a special assessment just once. How to Maintain Streets with the Least Burden to Taxpayers While the Home Rule Charter has, indeed, provided every resident of Lino Lakes a vote on whether or not to fix city streets, many residents don't understand some of the key considerations in fixing roads. Here's a quick primer. Do the Roads Need to Be Fixed? Think: Minnesota winters. While roads in California last seemingly forever, ours face severe weather swings and involve salt, bitter cold, intense heat, tremendous moisture, and SUVs that grow bigger and heavier monthly. Unless there is a wise, consistent, ongoing maintenance plan, the cost to eventually fix them will be enormous. How Do Most Cities Pay for Roads? Most cities consider road maintenance to be part of "public improvement " — something owned by all residents and benefiting all residents. As such, city governments oversee the maintenance of streets. Part of the leaders' stewardship of the city is ensuring streets are maintained. Under the guidance of Minnesota Statute, Chapter 429, most cities approach public financing of streets as part of a four -part process: 1. Determine the most fiscally prudent way to maintain the street and assign a cost; 2. Assess a portion of the costs to property owners who benefit the most; 3. Spread remaining costs evenly among all remaining taxpayers; 4. Minimize the use of city -wide property taxes. How Does Our City Pay for Roads? For routine maintenance, the city has a general fund it taps for repairs. When a street has reached the end of its useful life, or needs to be reconstructed for whatever other reason, usually the costs are too high for the general fund. In this case, our city must first ask voters to agree to a special assessment to cover the cost of a project. Only once in 12 years have residents agreed to pay for a public improvement with a special assessment. This record of public referenda defeat is one reason so many of our roads are in such poor condition. Fast Facts The citizens of Lino Lakes own 84 miles of paved roads valued at 590 million and representing a significant asset for the city. 11 miles of those roads now need to be reconstructed and more will continue to deteriorate each year the city is unable to initiate a pavement repair plan. Did You Know? The city has financing methods avail- able to reconstruct roads today that don't require a referendum. How- ever, under one option, property taxes assessed to all citizens would immediately increase by nearly 20 %- -far higher than if the city adopted Minnesota Statute, Chapter 429. Another option involving recon- struction bonds would require im- mense complexity and even further delays than we experience today. League of Minnesota Cities' Special Assessment Guide for All Citizens All communities in Minnesota except for Lino Lakes allow city managers the authority to assess the cost of maintaining and repairing local streets and roads without a citywide referendum. In the spirit of transparency, accountability, and fairness many cities follow the League of Minnesota's Special Assessment Guide to ensure infrastructure projects are necessary, fair, and welcome by affected citizens. The Guide outlines a step - by -step process — explicit under MN Statute Chapter 429 —for citizens to register objections to city- driven infrastructure improvement LEAGUE OF MINNESOTA CITIES projects that involve special assessments. The three steps the Guide counsels are: • Challenges to the feasibility study; • Requesting an assessment waiver; • Legal appeal of the assessment taken to district court. Although the city may still move forward with a maintenance project under Chapter 429 despite objections, citizens will always have the right to vote elected officials out of office if they continually overlook citizen objections. A copy of the League of Minnesota Cities Guide to Special Assessments may be obtained at Lino Lakes City Hall. 5 Three Perspectives on Governing Lino 6 Economic Development Rests on Strong Infrastructure The Lino Lakes Economic Development Advisory Committee (EDAC), a group of residents and business owners who lend their expertise to strengthen the business climate within the city, unanimously agreed at their October 2008 meeting to support the charter amendment. As proposed, the charter changes are consistent with the goals and objectives that citizens have expressed when developing the city's 20/30 Vision Plan, members concluded. These goals include: • Planning for and achieving required street improvements and connectivity throughout the city • Ensuring that streets and roads are as safe as possible • Ensuring that local streets are maintained (or reconstructed) to an acceptable level Members of the committee are concerned about the city governing without the authority, resources and tools to properly maintain its streets. Their belief is that current city charter requirements lengthen the reconstruction process, stagnate repairs, and ultimately cost taxpayers more in the end. EDAC members agreed that this citizen - initiated charter amendment also meets economic development goals and objectives to stabilize the city's tax base. Costs are minimized through a structured and phased plan to reconstruct roads. They are concerned that putting off these improvements will have a greater tax impact on citizens in the long run. Original Drafter Speaks on Intent of City Charter What does one of the originators of the Charter say about the proposal to amend the Charter? Former Mayor and city leader, Vern Reinert, explains why the Charter was created, and how it's holding up today: "[In 1982] Lino Lakes was 'way out of the Cities. There was little or no tax base. There was no planning in place...Lino Lakes didn't have the staff or the experts we have today. There was no zoning. [Add to this] the sewer and water 32 years ago was only in the SW corner and that there was a plan to run it up Lake Drive with no means to pay for it. This concern is what led to the creation of the charter... There was no intent to jeopardize the ability of a city council to run and manage a city. It was put in place to protect and manage development. It was not meant to halt development...The charter needs to be tweaked and looked at based on how the city is today and not how the city was at the time it was created" —Vern Reinert, Former Mayor of Lino Lakes Fast Facts Every time a referendum fails, Lino Lakes taxpayers absorb as much as S50,000 in referendum costs. Did You Know? There are two basic ways to fix streets: routine, scheduled, ongoing maintenance or reconstruction after a street has outlived its useful life. Ongoing maintenance can be paid for out of the city's general fund. Reconstruction usually is more expensive and involves an assess- ment to the benefiting property owners as well as a special assessment to all other taxpayers. Amending the Charter: The Voice of the People In 2006, a Quality of Life Survey found that 60% of Lino Lakes citizens favored changing the Lino Lakes City Charter to enable city managers to plan and fund the maintenance of streets in a responsible, cost effective manner. In 2007, a report to the city by a Citizens' Task Force recommended " that chapter 8 [of the City Charter] be amended to remove the citywide referenda!' • In 2008, a citizen - initiated petition to amend the Charter by adopting MN Statute, Chapter 429 is now on the ballot for a vote by all citizens. What is "the question behind the question ?" What exactly is at issue? The question citizens must ask themselves is: Who is best equipped to make decisions regarding Lino Lakes common - good public improvements involving special assessments? Elected city leaders using all the resources at their disposal? Or all citizens throughout the city regardless of the project's relevance, urgency, or complexity? What is the key difference between Lino Lakes charter chapter 8 and MN Statutes, Chapter 429? Under our charter, citizens have the right to approve or disapprove of every local -level public improvement involving a special assessment. Under 429, citizens will not be able to vote on every public improvement involving a special assessment. Why is street repair so intertwined in the question of Chapter 8 of the Charter vs. Chapter 429 of Minnesota's statutes? Since so many streets now require recon- struction, and since reconstruction requires a special assessment due its cost, the question of how to pay for that cost is critical. Under chapter 8, the city cannot assess the cost to taxpayers without a citywide vote. Under 429, the city will be allowed to. Under the current charter, is there anything stopping the city of Lino Lakes from replacing or repairing paved streets? No —if the city chooses to levy an annual tax increase on all citizens that could raise taxes by close to 20 %. The streets have deteriorated to the point where the costs to fix them has exceeded the general fund resources. The streets will eventually need to be repaired, but city council does not want to resort to this financing option to fix our streets. Today, can the city pave my street and add sewer, water, or storm sewer without a vote by the entire city? No— virtually no matter where you live in the city, or what street needs to be recon- structed, under the city charter, if a special assessment is required, the entire city must vote to fix any street regardless of complex- ity, urgency, or proximity to voter. By amending the charter, will I have fewer rights, Tess say in my neighborhood, lower equity in my home, and a higher tax burden? In Lino Lakes, citizens will always have the most important right of all: the right to vote elected officials out of office if the officials are not listening to —and acting on —their concerns. What exactly are special assessments? In the majority of cities in Minnesota, when city leaders decide to make public improvements that cost more than is available in a general fund, the cost of the improvement is added to property owners' tax statement. This is a "special assess- ment' Homeowners directly benefiting by the assessment are automatically assessed a portion and the rest of the taxpayers throughout the city fund the remainder. In Lino Lakes, the entire city must vote on every public improvement involving a special assessment. In 12 years, the city charter has required five referenda and only one has passed. Couldn't the city have been making improvements all along over the years through a general fund and kept the streets from getting this bad? With the weather extremes we face in Minnesota, most streets have a useful life. When this life is over, patching and resurfacing the street becomes more costly in the long run than reconstructing the street. Reconstructing a street is expensive and requires the collective support of the entire community to bring it up to the safety and functional standards of today. If you have more questions about the referendum to amend the city charter, please contact either the Mayor or one of your city council members listed below. Mayor John Bergeson 651- 982 -2492 Council Members Kathi Gallup Jeff O'Donnell Dan Stoltz Jeff Reinert 651- 982 -2490 651- 982 -2494 651- 982 -2493 651 - 982 -2491 Fast Facts Moody's investment grading rating service gives Lino Lakes a high grade of Aa3 which insures the city receives low interest rates on general obliga- tion bonds. As city streets continue to deteriorate without a maintenance plan begun, this rating is in jeopardy. Did You Know? The city has a 10 -year, 521 million pavement management plan ready to implement that addresses street maintenance citywide. It also has a financing plan to pay for the maintenance at the lowest cost overall. Under this plan, the most that taxes would rise on a 5250,000 home is 511 per month. 7 Vote November 4th! 8 If you have any questions about the voting process, who can vote, or where and when to vote, please contact Jean Viger at 651.982.2402 or jean.vigor @ci.lino - lakes.mn.us. The voting precinct map is drawn to the right. Locations are as follows: Precinct Address 1 Lino Lakes Senior Center, 1 189 Main Street 2 Centennial Fire Station #2, 7741 Lake Drive 3 St. Joseph Catholic Church, 171 Elm Street 4 Lino Lakes City Hall, 600 Town Center Parkway 5 Rice Creek Covenant Church, 125 Ash Street 6 Living Waters Lutheran Church, 865 Birch Street 7 Rice Lake Elementary School, 575 Birch Street OHI2SNns 2 LILAC ST PINE ST x RONDEAU LAKE MAIN ST OAK LN PELTIER LAKE 1 77IH ST 80TH 3T GEORGE WATCH LAKE MARSNAN LAKE 3 CENTERVILLE LAKE RD RICE LAKE RESHANAU LAKE BIRCH ST N KE 0 .0 0 0) 0 z 0 r- 5 D m 0 ASH ST 0 6 ASH ST w OTTER LAKE COUNTY RD J Lino Lakes News 600 Town Center Parkway Lino Lakes, MN 55014 DATED MATERIAL! The City of Lino Lakes makes every effort to provide you with this newsletter in adequate time for program registration and events. This brochure was delivered to the U.S. Post Office on or before August 22, 2008. It should be delivered within two weeks. If you encounter a delay, contact your local Post Office. Polls open at 7:00 a.m. and close at 8:00 p.m. a S m PRSRT STD U.S. Postage PAID Permit No. 32324 Minneapolis, MN ITY i3. 0F LNL' KES Public Sector Advisors Insight Accomplishment. Springsted 7t chit 6 Wl ct 1,,,(4_ st cc,;, to / /700 &- Final Report City of Lino Lakes, Minnesota Human Resource Audit October 6, 2008 Table of Contents LETTER OF TRANSMITTAL 1 INTRODUCTION 1 2 METHODOLOGY 4 3 FINDINGS AND RECOMMENDATIONS 5 4 PERFORMANCE EVALUATION SYSTEM 8 5 MAINTENANCE 10 APPENDIX I MARKET SURVEY PARTICIPANTS APPENDIX II JOB EVALUATION RESULTS APPENDIX III MARKET SURVEY RESULTS APPENDIX IV INTERNAL COMPARISONS APPENDIX V PAY EQUITY REPORT Mission Statement Springsted provides high quality, independent financial and management advisory services to public and non - profit organizations, and works with them in the long -term process of building their communities on a fiscally sound and well- managed basis. Springsted LETTER OF TRANSMITTAL October 6, 2008 Mr. Gordon Heitke City Administrator City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 -1182 Re: Human Resource Audit Final Report Dear Ms. Heitke: Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101 -2887 Tel: 651 - 223 -3000 Fax: 651 - 223 -3002 www.springsted.com Springsted Incorporated is pleased to provide the City of Lino Lakes with the completed Human Resource Audit. This Audit provides a review of the City's current compensation and classification system including a review of the job evaluation points, and external and internal comparability, a review of the City's performance evaluation system and our final report, including the methodology used to review the City's current systems. This Audit represents a thorough and comprehensive review of all aspects of the City's classification and compensation system and performance evaluation system. The recommendations offered in this Audit would increase the market competitiveness of the City's compensation program for its employees within the regional marketplace and provide increased internal equity among positions. Implementation of changes to the City's performance evaluation system would give the City the ability to more accurately evaluate individual employee performance. Springsted expresses it's thanks to the City of Lino Lakes staff who provided information and feedback throughout the phases of the Study. We particularly want to thank Daniel Tesch, Director of Administration who supplied us with data and answered numerous questions throughout the Study. Springsted, Incorporated appreciates the privilege of serving the City of Lino Lakes and hope that we may be of assistance to you in the future. Respectfully submitted, Ann Antonsen Consultant Public Sector Advisors Introduction 1 1. Introduction Springsted The City of Lino Lakes, Minnesota, retained Springsted Incorporated to conduct a Human Resource Audit of the City's positions in the summer of 2008. The Study represents a comprehensive review of the components that affect an organization's compensation program — job descriptions, current compensation structure, the City's pay philosophy, regional market competitiveness of City salaries, the internal equity of salaries paid to comparable City positions, and ongoing maintenance and administration of the compensation system. A review was also conducted on the City's performance evaluation system. A classification and compensation system provides the framework for determining how employees will be paid. As a general rule, most organizations conduct new classification and compensation studies approximately every five to seven years ensuring their ability to hire and retain qualified employees and that internal relationships are equitable. The external market comparison is important because it ensures that the compensation plan is adequate to attract new employees and retain existing employees. If compensation levels fall below those in the regional marketplace: • the organization will experience difficulty hiring people • increased employee turnover as employees seek jobs with other organizations that will pay the market rates for their skills and abilities Organizations should expect some employee turnover, but when it becomes excessive turnover has a serious impact on the organization's overall effectiveness. Advertising costs are a measurable component of turnover, and as the City moves through the selection process the time spent by current employees covering the void left by the departing employee often diverts their attention from their day to day responsibilities creating overtime demands and often frustration on the part of the remaining employees as they attempt to meet deadlines and maintain acceptable levels of service. These are some of the hidden and non - quantifiable costs associated with turnover. In addition, time spent by City staff participating in the recruitment and selection process for new employees: • often diverts focus from their other duties and responsibilities • slowing progress on meeting established goals • adding to frustrations in meeting other job objectives beneficial to the City There is also a substantial cost to turnover that comes with training new employees. Employees receive significant on-the-job training which diverts the attention of other employees away from their regular duties to assist in training. Organizational effectiveness is affected as employees train new employees as those new employees endeavor to become proficient in their job. While these costs are not necessarily visible in expense reports, they will show up in performance data in the form of reduced service outcomes. Lino Lakes, Minnesota. Human Resource Audit. Introduction 2 Springsted The following Audit documents the comprehensive review and evaluation of the City's existing classification and compensation system and recommendations for revisions to the current system. As a part of this Audit, Springsted reviewed current job descriptions for all positions in the City and conducted an analysis of the job evaluation points for all positions, utilizing the up -to -date job descriptions. A compensation survey was conducted utilizing information from the League of Minnesota Cities Salary and Benefits Survey using comparable regional employers. The results of the revised job evaluation points and the City's current compensation structure were used to create a salary curve which served as the foundation for reviewing the City's current compensation program and its comparability to the market and internal comparability of City positions. The compensation program structure review relies upon pay philosophy concepts that include: • Providing fair and equitable compensation to employees • Maintaining a competitive pay structure that takes into consideration the City's fiscal resources • Ensuring that employee compensation is based on individual performance that meets or exceeds expectations, and reflects changing economic conditions • Providing consistent administration of pay policies and procedures among all City departments • Evaluate compensation in comparison with comparable employers • Developing recommendations for modifications to the current compensation system that addresses internal equity and external market competitiveness and which meets the requirements of the State of Minnesota Local Government Pay Equity Act This final report represents the culmination of the Human Resource Audit. It reflects significant City staff involvement. A salary survey was conducted as part of this Study. Survey participant were selected based on demographics, geographic proximity, and their similarity to the City of Lino Lakes. Fifteen metropolitan cities, listed below, were included in the survey: • City of Champlin • City of Prior Lake • City of Chanhassen • City of Ramsey • City of Chaska • City of Rosemount • City of Farmington • City of Savage • City of Forest Lake • City of Shoreview • City of Hastings • City of Stillwater • City of New Brighton • City of White Bear Lake • City of Oakdale Lino Lakes, Minnesota. Human Resource Audit. Introduction 3 Springsted The initial criteria for the selection of cities was based on their population. All Metropolitan cities between 15,000 and 30,000 were included in the initial review of proposed survey participants. Information regarding number of employees, organizational structure, budget information, total market value, tax capacity, local government aid, and levy information was also reviewed. The cities cluster designations from the League of Minnesota Cities (LMC) was also included as part of the review process. The criteria utilized by the LMC to designate cities included population, growth, median household income, and per capita commercial/industrial property market value. The initial selection of cities included twenty -five cities. Ten cities were eliminated as they were fully developed cities, with little or no growth or re- development activities. Information for both groups of cities is included in Appendix I. We were able to gather information from the League of Minnesota Cities survey for all cities except the City of Oakdale, providing an excellent response rate of fourteen of the fifteen cities. Information on only those positions which were considered comparable to City of Lino Lakes positions was included in the survey information. Not all positions are included in the LMC survey, therefore survey data was not available for all City positions. Lino Lakes, Minnesota. Human Resource Audit Methodology 2. Methodology 4 Springsted Springsted, Incorporated used the following methodology to develop recommendations for the City of Lino Lakes: 1. Springsted met with the Director of Administration to gain an understanding of the needs and expectations of the City. This also provided an opportunity to discuss the City's goals in conducting the Audit, reviewing the compensation offered to the City's employees, review current policies and practices relating to the City's existing pay practices, performance evaluation system and obtain data on the programs and materials currently in use. 2. Information was gathered from the City on the current compensation structure, current job evaluation points, existing job descriptions for all City positions, and performance evaluation forms for all positions within the City 3. Market survey information was gathered on minimum, maximum and actual wage information for all positions. 4. Using the City's current job descriptions, job evaluation points were reviewed and recommendations for revisions were developed. 5. The performance evaluation forms were reviewed and recommendations were developed for changes to those forms to more accurately evaluation individual employee performance. Lino Lakes, Minnesota, Human Resource Audit Findings and Recommendations 5 3. Findings and Recommendations Springsted Conducting a comprehensive human resource audit involves the analysis of substantial quantities of data collected from comparable employers and the City. We have evaluated the City's existing human resource programs based on our analysis of the study data and the survey results. Using this information, we have developed recommendations for modifications to the City of Lino Lakes compensation system. A. Evaluation of the Current Compensation Program Discussions with City personnel and a review of current compensation data indicates that compensation levels for most City positions are comparable to those other comparable organizations, some positions are compensated at a level below those in other organizations. Concepts to be considered by the City include: • Concern about the potential for future employee turnover because employees choose to leave the City to take higher paying jobs with other employers • Potential for difficulty hiring new personnel, especially for specialized positions such as technical, public safety and managerial • Positions with comparable responsibilities requiring comparable education and experience that are assigned to different pay ranges B. Pay Philosophy The most important concept for an organization to consider in developing and maintaining its compensation program is its pay philosophy. A pay philosophy guides the design of a compensation system and answers key questions regarding pay strategy. It generally takes a comprehensive, long term focus and explains the compensation program's goals and how the program supports the employer's long -range strategic goals. Without a pay philosophy, compensation decisions tend to be viewed from a short -term tactical standpoint apart from the organization's overall goals. Market competitiveness and internal equity are among the most important areas addressed in a pay philosophy. An organization's desired market position involves defining the market and identifying where the organization wants to be positioned within that market. Market position should balance what it takes to attract new employees and to retain skilled employees (in other words, eliminating higher pay as the reason employees leave the organization) with the organization's financial resources. Internal equity expresses an organization's desire to provide comparable pay to job classes with comparable duties and responsibilities. A pay philosophy should be developed that establishes a compensation program based on individual employee performance as a key feature of the pay philosophy. Lino Lakes, Minnesota. Human Resource Audit Findings and Recommendations 6 Concepts to consider in the development and adoption of a formal pay philosophy: • Providing fair and equitable rates of pay to employees • Defining the City's market area • Establishing rates of pay that allow the City to compete successfully for new employees within its market area • Establishing a market position that is fiscally responsible with public resources • Ensuring that pay rates for employees are based on individual performance that meets or exceeds expectations and reflects changing economic conditions • Developing pay administration policies and procedures that ensure their consistent application between departments • Ensuring that the compensation program is understandable to employees, managers, the City Council and the public C. Evaluating Positions All public employers in Minnesota are required to use a job evaluation system to determine comparable work value of positions. In accordance with state statute, this system must be maintained and updated. The State of Minnesota legislated factors to be included in a job evaluation system are: • Skill • Effort • Responsibility • Working Conditions There are many different job evaluation systems available, the City of Lino Lakes utilizes the Hay Management system, which is the system used by the State of Minnesota. The factors which are included in this system correspond to those mandated by the state. These are: • Know -How • Problem Solving (mental effort) • Accountability • Working Conditions The city has maintained this system, by reviewing positions as they are developed and as they change. As a part of this Audit, all job descriptions were reviewed and analyzed and Springsted made recommendations for changes to job evaluation points for some positions Job evaluation results are found in Appendix 11. Springsted Lino Lakes, Minnesota. Human Resource Audit Findings and Recommendations 7 Springsted D. Review of the Compensation System The process of reviewing the compensation of levels within the organization includes a review of market data. This data is obtained by conducting a survey of other comparable employers within the City's defined market. Information was gathered utilizing the League of Minnesota Cities Salary and Benefits Survey. Minimum, maximum and actual salary rates of positions was gathered for City positions. Not all City positions are covered by the survey. Survey Results. The salary survey was conducted using data from comparable employers in the region. The survey data included 28 City positions for use in analyzing the salary data. A review of the salary ranges indicates that the salary ranges for the majority of City of Lino Lakes positions are consistent with those of comparable organizations. City of Lino Lakes minimum salaries are, on average -.76% of market, midpoint salaries are - 1.09% of market and the maximums of the salary ranges are .93% of average maximums reported by the survey participants. Six of the positions included in the market survey are below (more than 4 %) those in comparable organizations, one position included in the survey was above (6 %) the salary ranges of the survey participants. The remainder of the City's positions were comparable to the market (within approximately 4% above or below the market). A summary of the market survey results can be found in Appendix III. Internal Comparisons. In order to review the internal comparability of City positions, a salary curve is analyzed. The salary curve is developed utilizing the current maximum wages for the City's positions and the corresponding job evaluation points for each position. This data produced the salary curve shown Appendix IV. Any given point on the salary curve identifies where the current salary rate and the job evaluation points intersect. This salary curve is a regression analysis which reviews the current wages and job evaluation points and determines a predicted pay for each position, indicating what the maximum wage should be for each position in relation to each other. There are multiple positions for which inequities exist within the internal pay structure of the City. This information can be viewed in Appendix IV. Also incorporated in this analysis is a review of the internal comparisons of positions, along with the market survey information for those positions included in the market survey. As an additional review of the internal comparability of positions within the organization, Springsted conducted an analysis of the City's compensation system under the Local Government Pay Equity Act. Under this analysis, if the City were to file a report with the current compensation data, the City would be found out of compliance with an underpayment ratio of 78.3 %. This ratio must be 80 or above in order to be found in compliance. A copy of the pay equity report can be found in Appendix V. Lino Lakes, Minnesota. Human Resource Audit Performance Evaluation System 8 4. Performance Evaluation System Springsted As a part of this Audit Springsted has reviewed and analyzed the City's current performance evaluation system. The current system currently has four rating factors in which to evaluate employees on the essential job functions of their position. These categories are: E: Exceeds Expectations (Performance has been above reasonable expectations) F: Fully Competent (Performance has attained a level of full competency) N: Needs Improvement (Performance has been below reasonable expectations) U: Unsatisfactory (Performance is unsatisfactory) Each of the essential job functions of a position are rated individually using these criteria. Supervisors are then allowed to comment on Suggestions for Improvements and Commendations. It is recommended that a general comments section be added to each individual job function. It is recommended that the ratings scale and definitions be expanded to more clearly define the rating and also that a point system is developed so that an employee gets a score for each essential function as well as an overall ranking of their performance. The City could use either a four or five step scale as follows: Five Steps Four Steps Exceptional Performance: Exceeds Standards: Meets Standards: Needs Improvement: Below Standards 4 points 3 points 2 points 1 point 0 points Exceeds Expectations Meets Expectations Needs Improvement Below Expectations 3 points 2 points 1 point 0 points Whichever scale the City would choose, Springsted can assist in development of an expanded definition of the rating factor. In the City's current evaluation for there is a section for listing goals which the employee "hopes" to accomplish in the coming year. To further enhance an objective and thorough performance evaluation system, it is recommended that this section be expanded. This section of the form would be labeled Mutually Established Goals and would be rated using the same criteria and scale as the essential functions. The City would then determine a weighting factor for how much of the total rating is based on essential functions and how much on mutually established goals. The weighting may be different for supervisory and department head positions that for other City positions. Lino Lakes, Minnesota. Human Resource Audit Performance Evaluation System 9 Springsted There should also be a section for overall comments by the supervisor. Once the final form is developed supervisory employees should be given periodic training on why and how to evaluate the performance of their staff. An established performance evaluation includes ongoing training of the system ensuring that supervisors in all departments consistently apply performance standards. When compensation is based on performance, employees look for assurance that managers will honestly evaluate performance and not inflate ratings in order to obtain a higher salary for particular employees. Generally, such systems provide for a review by the City Administrator's Office to provide a mechanism that helps supervisors apply performance standards consistently for all employees. When pay is based on performance, the evaluation system often provides for reviews at six or 12 month intervals, so employees know how supervisors view their performance and have the opportunity to improve performance and their prospect for a pay increase. Employees who have satisfactory or better performance evaluations should expect annual wage increases. Pay for Performance. The City expressed interest in developing a pay for performance component to its compensation program. In order to establish this type of system the City will need to develop and implement the following: • Pay philosophy • Well developed performance evaluation system and supervisory training Once these systems are in place, the City will need to make the determination of what type of performance pay system to implement Systems to consider include: • Performance as a tool for individual employee movement through the wage schedule • Monies added to base wage for annual wage adjustments • Additional compensation above the annual adjustment (not added to base Lino Lakes, Minnesota. Human Resource Audit Maintenance 10 5. Maintenance Springsted A. Administration Once the City makes a decision regarding its pay philosophy, makes changes to its compensation plan based on that philosophy and implements those changes, the City will need to develop administration procedures that provide for annual salary adjustments based on market and economic conditions and adjustments that recognize individual performance. Employee Adjustments. Employees will move through the wage schedule based on years of service and performance factors. An employee hired at the minimum wage rate who maintains satisfactory performance will move from the minimum to the maximum wage rate in approximately 6 years. Those with above satisfactory performance could move through the wage schedule in a shorter time frame. Base adjustments. In 2009 and subsequent years it will be necessary for the City to adjust the salary schedules based on cost of living and other factors such as recruitment and retention issues. The City can establish a guideline for determining annual base adjustments. For example, the City could base it's adjustment on the Consumer Price Index (CPI). The City could also contact comparable jurisdictions to find out what percentage adjustment they are making to their pay scales as a second level of verification of the pay range adjustment. This would also ensure that the City maintains marketability among comparable regional organizations. If the CPI for example, is 3.0 a 3.0 percent increase would be applied to the pay scale. In addition, employees would move to the next step of the wage schedule on their anniversary date, based on satisfactory performance. By making this base adjustment to all employee salaries, the City ensures that employees will not again fall behind the market. Lino Lakes, Minnesota. 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Billing /PC Tech 197 Building Permit Technician 194 197 Records /Evidence Tech 183 194 Office Manager - Public Services 177 Secretary 177 Street Maintenance Worker 173 Senior Coordinator -PT 173 Accounts Payable /Payroll 169 Utility Billing Clerk -PT 169 Crime Prevention Specialist -PT 169 Utility Maintenance 163 Street /Environmental Worker 163 Park Maintenance 144 Community Service Officer 121 Custodian 115 E E o m Np � 0 l7 99 Ip� .p- Q 0 {pG apV , pQ g;Q ti. ppN OgOg pC �8g PRAT p4 pQ 3OO a.OPsi25 N --.—.4, gS g8 p� g$ OggS .ti,,7m g88gg ROgE v py mob^ p� pQ p� gO�ygg f2cik p� pN pN v NN 1� V � �Oy � pVo �Ap A H �Oy� py O AO n O� e" pY� N H (y Ht0 6ee +b a k 0 E yO� § �1p0 s < OmN ^E fR l7 p- ^ l7 g 0 (V �j g ��pO d� t�V f ^" Ol t� N tV 1�� O� O� O Ve S S City of Lino Lakes information 1 Midpoint Difference % Difference a�¢ 4Y ^oq. �s -^. 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S �YNpf OO O� g g �0y �q l7 tV pR � t? g �g pR � p�� R y� °�i H {7 Maximum Salary Lowest Highest Average 54,300 67,038 62,118 46,752 73,715 61,509 67,392 79,976 74,186 62,339 67,725 65,273 106,998 130,900 120,979 90,473 101,292 96,688 79,354 107,156 91,763 s a 25' 60,492 68,502 63,354 61,872 82,747 70,944 94,878 117,503 102,221 82,801 95,124 87,612 RI use VI 43,597 53,281 46,874 39,384 45,037 41,495 g A cl s< k 42,515 50,001 46,725 48,530 55,959 49,459 50,121 60,341 53,579 46,530 _ -- _53,934 49,786 A 4 r<2 3 SIN s 46,428 63,159 55,464 60,654 70,773 66,557 56,263 62,638 58,999 102,553 120,647 109,729 84,029 93,149 87,961 71,419 90,504 81,489 87,107 98,048 91,753 84,573 98,048 90,608 50,679 60,044 53,551 57,889 70,906 64,245 85,946 102,696 92,369 76,960 85,674 80,198 _ 68,099 80,497 72,327 68,611 86,403 75,312 39,593 49,396 42,129 35,515 39,859 37,225 33,945 39,859 36,918 42,294 57,197 48,715 44,117 52,927 49,353 40550 49,396 43,946 eSne43< lA §g F RFo �y� 1§ i. Gs8 F m i3°n_m J g �H 48,422 57,559 52,725 ' 87,943 110,393 96,481 An Se mn F3 AH 77,428 89,892 81,975 73,851 89,892 80,222 3u y Edg of p§§. Km 76,398 88,627 81,306 69,139 76,224 71,822 60,528 72,590 66,694 60,988 75,176 67,131 353588 y i6 kkoi AA Ey7� AAA' X7^5 37,398 52,916 45,162 34,570 43,784 38,287 0025 ear v $ {� URA Rgig g g:6 vv 33,739 44,755 37,473 33,738 41,392 36,696 Number of Respondents 6 14 14 U 0 Position Surveyed Accountant 111 honlell m m 3 3 a 41 $ 6 Director of Pudic Services Finance Diredor t i 1 . . a Police Sergeant Pudic Works Srperirdendent TA Li Itisi . a i p F.. p T — N o O N .D n m. F. V V V .n N N N N N N N Search Results for Accountant - Experienced. No comparison salary provided. 0 0 0 0 0 0 O ▪ O 0 O 0 0 0 0 . 0 N N N N N N CO CO (0 N N- 0)r"--1C-1-1 N N N CV N N? N LO Cn CO LO CO 'Cr Cn 0 LO � �C CO O 0 O t0 0,01040 ; N E N CO 0) 00 N )� O L N m 2 m m 2 2 2 2 2 U 0 "0 0 0 .0 0 0 0_ 5 0 0 0 0 0 0 0 C) ' C C 0) 0) C 0) 0) 0 C O 7 '7 7 7 3 7 7 7 7 7 7 7 (0(0(0(0(0(0(0(0(0(0(0(0 N N 0 0 N 0 0 0 0 0 0 0) N O ))) 0 0 0 0 0 0 0 0 0 0 0 i >- >- >- >- >- >- >- >- >- >- >- >- >- f O O O 0ca ''0' (O CO V' CD (0 CO O et O (O et O O to O O dt N- 0) V CD 10 CO O O O O M in O O O O M (O n 1- N ;O 0 N 0) ti (0 O CT N c f6 2 C t0 O 0 C0 U (� • E O 0 0 0) 0) 0) C C O 5 0 N O 0 0) 0 CO • O 0) CO CO M 4 O 0) N 0 O) 0 0 M M et et CO ) (0 N N O Lo N- CO • =t tWIN C C C j C C C O f0 CO CO CO CO m C c C c c C c O 0 • 0 0 0 0 0 O U • 0 0 0 0 0 O < < < < < <,I Chanhassen C t O .0 N N O 0 Y (0 C m m (0 R J 0 _ Cl) 3 0 O .0 CO(N; 0 — > C U ,Ci .S Z U) Q Search Results for Building Inspector. No comparison salary provided. O 0 ▪ O N (D e- 0) (0 co O)'' LO O O O M CC) N N (O In CO N M O N O CD IC) 0 • N (f) N O V' O T O O C'0) O CO CD M W 0) O (f) 0 N O O O co O O O O O O O 0 0 0 0 0 0 'Cr N N 0 0)i N CD 0 O O 00 O W h. (0 (0 0 0 M (0 0) M ▪ O LO r 0) Cn N (0 CO '.M LO 0,� f� N: O ■ (D !CO V` O 0:0 CO N - N M N N co N- o O N O 0 0 V` n • CO 0 0)) M O O N GO CO 0)) M LO N N O O N (C) f\ O O O 06 N 0 O N M N (1) co • V • O trk O CO O (O 0 0 0 0 0 0 0 0 co V` N CO V' O: O N N N; O CO (C) (n co et N C0; CD L0 N- M O co 00 O N N 0 0 0) CO V` 0 0 of CO CO 'Cr C- N. n O 00 • n ✓ N 1 ((') (0(0(00)0)U)(0(0 ▪ 'et (O V N M N M et O O • 0 0 0. c C 0 0 O C O O O O. -00 00. 0. 0. N 0 0 4 N c UC CC O O O O 0 0 O 0 0 0.. 0. 0. Cr) 01) CD, c c� 03 0) 0) 0) 0) 0) rnrnrnrns O 0 0 04c c c c c c a 5 a!v v v 'v vf5 7 > > 7 7 7 7 • 7 7 0(0(0(0(0(0(0(0(0(0 0 0) O J • 0 O O Y .0 a) C N (0 m J N Cr) 0) CYO T, 0 N • 0 m0 ra L CO : O (0 N l •0 (E II O • T -1. ii —fL U,u LI_ Z 0 C (f) U) ' '0 N 0 0x 0) (0 O J < J co co co co co co co co co OD r-- c:, op 00 0 0 o 0 0 0 0 cp 0 0 i 0 0 0 0 0 0 0 0 0 : 0 0 0 0 c, 0 csi cv CV CV CV _CIV csj ..... I CNI iii in co Lo CO .4" LO co E 0. Cs/ 1.0 0 0 .112 0 0 co cc-1 0 0 a) 0.E ,6 81)0 > o >-z co 0) r-- 0 0 ui 0- 8 8 '6 m E e f2 15 E ...... .0 .,:, 0 0 0 i' 8 0 0 o « Tu .) .5 (5 ti 0 •>, )-• c) 2 92 P. :2 92 e C.)5C3Y-E.O2"5P 0 0 0 0 0 0 0 0 ZZZZZZZ>..Z CO CD 0 0 0 0 0 0 CO 10 0 0 CD CV 0 . 0 0 41' 1- co NI co co o .,- oci 01 - 00 L0 .4- CO ..-- LO 0.1 CV co a) 0) u5 (6) 6 4 0.'1) c14- cc (. , ° ir.-: )6 co n r■ N- N. N. r•-• CO h.. CD 0 CV CD CO CD 0 in CD CNI cO 6 LO CO 01 CV cv 05 cri cc-) 8 Lo- t.- tr) co a. >;;, CO No compariso 0 0 co 0 es- r-- cri co (c) co co co •er c6" 0) (00 CO 0 0 01 O CO LO CO CO L.C; 1.0 CO .14.- T. •-• .cc 0 0 0) 0 mmc000commmm 0/1 (3 O • 0 0) co c c '5 V CD 0 c'10 •ce: 'et CO • ,- (00') 60 (0 co CI5 VI 0 0 c:; Cs!. 0 0 0 0 CO LO • oci CV (C) 0) e- CO 0 C6 0-60 (0 (6) ri" co 'Cr 0- LO CT) (6) (0 N: C.; CCD CO 0 0 0,6 co cth 0) (0 co C't 40 co, 3 (1) 0 C0 (5 (5 O 000 0 0 0 0 0) 0) 0) 0) cccc 5 0 5 5 CD ; 0000 „,. 0) a) — 00 c0 • 0 c 0 5,) -rn .s (f) cri c , , C E = ca ea > _c .c CO 0 C 0 0) Li_ w „. 00(0 0 O 0 (I) 5)' CO 0 c! CI • 'I' oi (0 • 0) ,— 'Cr • 0-- ('1 0 • ° cr) •cr in NY (00') (0 (0 '6)0 el 0 • ri et CO • cd on In a. 0 0 o z 11- L. -, i,"" r I L 02, co co 8 CO 'ca,) 0 0 0, 0 c0 c) 0 , N 0 0 csj C' N CV 0,-, ,- CV -■' i -0- . L 0 ' - - • ,.- - .6 -- u-) Li" Lo co 8 0 E o o < ' -(• 7). C.) 'E 'E • E • E 0 0 .-0 ,-0 .15 :7; 0 FT, 0 6500 00 « 6 '6 0 < z j _ ) > z > 0 0 0 0 0 0 0-- .„4. CO CV CO 0 CV 0 • 0 4 Lei rs: Noi CSJ LO Ne CD T N: . h: r.: , CO er 10 owN CO CD (0 6).) CCD (0 co r- N: CD CO te) 0) csi CV •el:‘ 0- 0- r-. co cc, (0 0- 44 0) (0 (0 in 0 0 0 0 0 0 0 r..... 0, ▪ sO 6 lc co,,m L, _ a0 O 6d cotc\ 6 co cr) 611 LO LO CO CO 0 0 0 0 0 0 0 et "Cr CD sr C) ei CO c0 h: a) co co co co 0.1 Lo • o , 0 cO (0 •ct 0 0 0 .>. 0 0 0 CC! (11 /41 405 co 00 a) a) 000 E = ea = 0 co 0 0 Rosemoun Search Results for City /County Administrator /Manger /Coordinator. No comparison salary provided. I 0 0 0 0 0;0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PO 0 0 0 0 0 0 0 0 0 N N N N N N (v N \ ` N N N N N CO M CO N I CO co co n co c') N N N N N N N N N N N N u) In co l0 W V u1 il.O. u) co "Co Lo CO ' to O C 0 O 0 >' 0 -o C (0 (0 0) 2 CCCCCC 0 0 00 0 0 0 0 0 0 0 0 0 U U 5 0 0 0 0 O 0 >S 0 0 0 O U U 0 C 0 O U 'D co C T (0 0 C 0 U U 0 0 0 0 0 0 0 0 0 0 0 Z Z Z Z Z Z Z Z Z Z Z O 0 M V- 01 CN N co M co N 0 0 0 0 0 CD CO 0 0 CV N O O O) O M n M O Z 0 C 0 0 U U 0 Z 07 0 0 U 0 c 0 0 0 0 Z 0 Z 0 0 0 01 O 0 N 0 0 CO p O N 0 N N- _0 CO 0) CO (D O CD ID N N 0 cO O O N O M N 0 0 (D 0 M 0 0 O 00 0 Q1 O CV N O O M V 01 O O st 0) 0) 0 O u) N 00 N 0 0 f� u) CO CO CO is: O a 000 O W o O O CO 00 (0 (n V C ea- co '4 O O n O O O o CO 0 M M O) co M N 0 co 0 M. CA � M o N OO co ai 0) u) O A CO 0) O N w O O O) N O M N 0 0 0 0 0 0 0 O'V ;u) N u) o M 06 N ho co O) 7 M u):f' C0 N N 0 O u) N •- 0. O) 0 0 a! 0 O N oi M co O O 0 0 M 0) CA co co 0 O O 00 N 0 N N 0 0 LO 0) O O O 0) 0) 0) O N N M CV CO 0) 0) N u) CD N n O) 0 N 0 0 CO N O O 0) co O O) (A 0 0 0'') W O) 0 0 0 0 0 o 0 E E. E E E E E E in 0) (0 N N_ (0 0) 0) (0 in (0 0) C (� C C C C (� .0 C C E c E E E E c c E E E+ c w Y Y �s 5> .550000`0 > b5 0. ((0 0 C' C .) 0 0) O m 2 (n O) Y co co - C '' m 0 (0 0) . o o . ti M Z d >., O' 0) (0n E o E 0) > o cc o CO C 0 0 0 0 0 0 0 0 0 0 N N N 0 0 O O O 0 CV (0 M (s I- ' - (0 0) (0 M N N N N (--="1 - N N (n In W 00 lf) In ) (n CO u) O O O O O O co E E E E E m (0 0) N N 0) N 00 N 0) (0 N E 'C N -C 'C C N E c E E c EE E c a 2 Q a 2 a a a i 55550000C.) ' U 0 0 0 0 0 0 o< 0 0 Z Z Z Z Z Z Z Z Z z 0 0 0 0 CO 0 0. E 0 O 0 z O 0 CO N 0- O O i0 M A 01. Vi M co `o 0 0) 5 c C 'c m c m `o as EE 0 C E o N < C `o o E d 0) 0 D Chanhassen `o 0) 0) O c 0) E 0. O 0) 0) 0 C E E 0 0 c E `0 0 0 m7.575150 O d 2 > 0 5 0 5 a) p c c c c CD CI) CD CD - E E E E E o. 0. 0. 0. 0 0 0 0 0 E 0 a) a) a) 0 0 0 0 0 >. > > > 0 'E E E 'E t E E E E E E E E 6000 0 0 6 0 E 0. 0 Community Dev fy 0) CD E J o Q� (D (0 O 0 0) —88,264.81 P96,264.01 I 79,95521 90,842.01 90,473.1 ■ $91,719.8 97,040.0( o o u) o o N. 0) o o O) (00 O 0) I100,484.20 95,201.60 90,842.00 $96,687.78 97,040.00 1 2 86,402.6 85,675.20� 87,168.00 84,029.00 0 jj44 0 r. . O co Of M M SOD 0 0 0 0 CO 0 0. E 0 O 0 z O 0 CO N 0- O O i0 M A 01. Vi M co `o 0 0) 5 c C 'c m c m `o as EE 0 C E o N < C `o o E d 0) 0 D Chanhassen `o 0) 0) O c 0) E 0. O 0) 0) 0 C E E 0 0 c E `0 0 0 m7.575150 O d 2 > 0 5 0 5 a) p c c c c CD CI) CD CD - E E E E E o. 0. 0. 0. 0 0 0 0 0 E 0 a) a) a) 0 0 0 0 0 >. > > > 0 'E E E 'E t E E E E E E E E 6000 0 0 6 0 E 0. 0 Community Dev fy 0) CD E J o Q� O iO O 0 ; 0 0 O [ 0 r 0 N N CO (0 N N N N u) CO 0) • co co O co O O O O O N O O N O gi) N "N_ N_ 0 O O o O O T. @ N I9 (9 c9 o N 0 d) 9) O) in N ,:E .0 C C' C C E.E cz E E EIE <<< `<<< > � � _ w >' _ �_ U U U U U U U 0i0 Z Z • Z Z Z Z Z 0 N- 0 0 0 0 0 0 0 0) 0 'V 0 O 0 O O V 4 0 V O co co 0 (V O 0 O0 O MN 0 COO O O W O) (0 (. u') O n n 0 CO 0 CO O O { 0 N Q Ui of Z n 0 0 0 0 0 )0 CO 0 Cr O O O 4 M 6 4 V O V 9O0 M ' f0 0) co 7 ,n., 0 0 O 6 6 n 0.0) co 0 0) 0) N co ri 0 W O O (0 O 0 O O (00 00 (00 O O 4 3 M N n (0 0 (■ o SS14 m co O w O n CO CO n CO 40 • O CO LO .2 0) 0 CO CO CO V IO Vi Ico {n (o O O N N (0 n 'o m (0' • O r ( N N 93 Q E O O Z 01 '. 0 C 0 R N N a O `t- Q Q Q< Q Q Q Q L O • ' N .c m m %, L C Y L 2 W Il (0 Q O 0 2 Z .__y__T__,�__. CO 00 O O co O co O O O 0 0 0 O N 0 0 CV CV N N=N N- 0) M 00 O 0 N N CV M 0) CO N ,- N 0 U) LL) O O 0 0 0 6 N N N 0 0 C• C O a) C C 0 C • • E'E C C E E C E ¢ 2 2 Q 2 Q CC4 03 >.,i > >. >. >. >. >.. _> 55000055 0 0 0 0 0 Z Z Z Z Z CO CO 0 0 0 0:•" O O V 0 0) 00 ✓ n C 0 n U5 '(0 u) 00 n 0 0) 0) 0) 0) o o'Q Z Z 0 E a O 00 (00 O co O c0 N. O CO to O co O) O V! O O O 0) 0 O O O O O N O O O O O O O A N O CO O O co N O O O O O O 1') • O 0 0 • 1 N 0 0 N 0 O 0 ✓ v N- O r CV O O) N O O n M O n 0 O 0) 0) 0) (y 000 CO C CO (0 ( o�.(000 O O O o 0 0 0 0 ;0 �0 E O 0I0 o O o O O O O O O 0 0 0 0 O N N N N N N N N N N N N N .`.N CO CO CO N f� m M co M me` CO N N N N N N -- N N N N LO In CO 0 CO V 0 N 0 In W 0 0 co co N 0) 0 C N ,C E '5 E la a i 0 0 0 Z (Z iZ O 0 V 0) O O O V 0) O) 0 O 0 M 0) O O 0) Q1 CV M CO O O 0) r` 0) M N CO N 0 O O O 0 0 0 N 2 N CO (6 ` (`0 N (0 0 N 0) 4) (0 (A .co 0) N C_ C C O O C C_ C_ O. C_ •E E E C C E E E c E a a a 2 2 a a a 2 a > >, A > >. >+ >, >. >. >. U U U U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a Z Z Z Z Z Z Z Z Z Z o M O CO O M g 00 O) 0) 0) 0) 0) N f6 U (0 0 O N M N O T :J 0 0) 0 O 0 rs O ce o w 0 Z o o 0 0 o o° O V O V O°. ti' co 0 0) N 00 M ° D1 O) : O co N 0 N. O o-i (O O O O) O) 00) � O0) ° O 0 O O O cd CV CV td. M O O uti O O m iO O O M 0 O 00 O 0 0 0) 0) 0 00 000 0 N 0 O O M 00 M M n N r 10) . 0) CO v 0 0) 0) 0 0 0 O CO N n O O 0 O O v Lei o M (0 r; 0) 0 CO CO 0 0) x 0 0 0 0 h O N }(O O O N O O CO V ! {i{ M" r- O- N O) M V 0)'�' N 0) (O N- CO r- CO CO r` n 0 N O CD n 0 0 0 0 i co N O 0 Finance Director o co 0 0 ` N 0) C F, 0) 1) 0) 0) 0) LLL U •C U: U 0'O C E C ( E ! (0 . O) N C'0 r C'.0 C _ LL a 11 LT LL 0 Chanhassen U O 0 (0 C LL c y 0, 0 @ L 0) O J () m ) YtC!N c m J - L 0 0 N 0) O LL LL 2 Z o`o `o o `o U 0 C LL d `) `) 0 O O 0 0 C C C C C C LL LL LL earch Results for Patrol Officer /Deputy Sheriff. No comparison salary provided. 00 00 O O O O O 0 0 N N ` O (O N N N L 00 LO Police Chief (0 0) 4) U O (6 N 0) ›- (1) CU co co ' �n co O O o O W n co O O O O O 0 0 0 0 0 0 `O c N ` NuN CV (N1 N. Ns tm M c0 n D N C.N. N N CO O O O CO O a O 0 .i0 0 0 0 0 0 0 0 (O •:(n VO O 0 O 0 CO Mt 0) N 4 (V N O N 0 0 0 0 CO M� 0 n O O) N- O 40 (V O M O n n O -N 0,n O co O= O O O O O (f) CO ` O 0 0 0 (n 0 O : N n 'Cr O) N (f) N O O O (O N O ci vi CO f O O O O O:n O:7 ((5 Cl* O ((O 00 0 CV W 'CO O 0 0 O O) N N O O O N O O O o O O O O O W N N n CO o co CO (c a (O O a M co O 0 0 O O 0) co O O 0 N 0 0 O O N O O CO o O O O n O CO O O) c0 M O O CV- U) O O O O �O O d' O V 40 0 V N O M 05 O Cr) CO (0 O (O (n V V V m T Police Officer Police Officer CO Police Office CO 0 0 0 O O N 0 v- O 4M O co_ co co (6' O) O M O M V O 0 N co 0 O N O 0 O O) a O M O O O M O 40 n O M 0 0 Co o o O O O V o co co N. 4 M V CO O co N N N U U 0 04 (0)! U U o 0 0 00 0 0 l0 U O` 72 U U O M co O O O) M O O N M M a •0 O10 CO CO O 0 0 0 O 0 0 0 N N N N CO CO (O N N N N N O O (0 O C E 0 -0 U a m 0 S 0 0 U C U U a 4) E 0O 0 a 0 0 N Z Z Z Z CO 00 CO CO CO 0 N 'O 0 !0 0 N N N ItN E( rN n CO 40 M c') N N NIA 'CZ,' f (V 0 0 co 0 M O co 00 O co O O o 0 (Ni co O 0 0 O O o CO 0 N op co W co co co O M N O O O O co O N N O 0 0 0 (0 co 0 n v Ps CO 00 00 co o) cNi 00 h. 4) 0) as C (0 C o c � f. E ttt Q_ c C a 0) 0) c 0 c 0 c (6 N C O C 0- > N 2 N _. 0a0a €o O z O O O 7 O O O O co co O r- O O O co O ! O) O O) n I,- O (O O z 0 o n Cc) (O O 0 O n O N n n 0 O) CV O n O z O v co O M O O z O O co co csi n U 4) 0 O z O O ((4) O O O co 0 0'0 0) o (0.o o n o M 0) 00 4 V W (O CO CO 01 O N •4 O O n I� O n O N O O O O n O O 0 co n O 40 40 N 4 0 O O N O M CO 0 0 0 0 0 0 0 O O 0 N 0 0 CO N 0 r O O CO N 0,7 0) O a co O O) 0 0• co O) V O) O) — c') n n M o co O (O O CO (O O O Senior Planner 0) C c 4) C c a) 8) c) C 0 C C U O 0 N 4) m m °c_) a E a aa'E o 0 m T..:'Y� 19 . 00 . n ca U o U U a ( ( (n C C O) YO C 0) ( O O O) Y O 4) N O () J , O O O °-ar �c c — m J E 0) q E 46 CO E ^3'0 (6> 0 0:0v�u_(iiza`CCinu) (0 a { co co co co co '0 - 010[00 =co co c2 _co 0 0 0 0 0 D;0,0,0 O O O O © O O O O [O O O O O N- N N N N N N N N N N N CO CO N n CO M` O n CO CO N N N N N N N � N N N N fLn L° In N Lo L) U) oo In Search Results for Police Chief. No comparison salary provided. O O O O[O O O .9.: 0 N (00 2 (0(0(0(0 (0 (0 N N 0) 0) N (O (0 (0 G) c c "c "c m c 'c "c "c Eg E E E E c c E E E E c Qaa 8m2« « M T >. T T N T T T T T T T U U U U 2 0 0 0 U 0 U U o 0 0 0 0 0 0, 0 0 0 0 0 Z Z Z Z Z Z Z Z Z Z Z Z O O o o O° o° o co N O O L) ° o o 0 O csi M O 0o Ln t 7 O O) M n O N (5) O . 03 In O ai 0)O).0) 0 °'0) olo co o o iM N. o 0 N. h-,N O n o O u) 0) n 0) O O 00 V 0) W 0) 00 CO 0) O O C° 0 0 00 0) 61. M N N- M Lf) O) O O CO o O O O -cri. (0 0 0 Z co co O N 0 0 0 : CO 0) N 0 LO 6 u) N O n 0 0 rn O) 6 N (0 l0 M Lo" O rn N n O O) co 0 0o O). a) O iO 0 • cr n 0 N- 6 n CV O O sO CO N O (D rn o 00 n N. 03 0 O co 00 n 00 (00 0 ON 0 0 M C O Ln O t00 N M n O O) CO ` V N O M t7 0 0 CO O 0") CO CO CO a, O 0 0 0 0) 0 0 . 0 0 0 0 ;O O " O N O) LO t o V O ui O (n Or N O CO (•,) n 0 0 0 CO 0. T (0 U U (� a w a 0 0 V o ? V CD o 0 -U 0 0 0 0_a 0 0 0) 0) 0) ° 0) 0) ° 0) O 0) 0) U U U U U U E U O O O - O .= 0.0 O (0 O 0 a aa o a o a 0 a cn a s 0 T a) (0 a d 0 07 03 O O O O N N` N O O N n 0) 0 03 CO In (0 U a m U m n to m m d r O a. r r .0 0 0 0 0 0 0 CD U N y V _U U_ o L O O O a-60 a a a za z z < z l Z Z 0 0 0 0 0 0 CO O' CO CO O O N N O - `din 0 � 0 00 O) 00 00 00 00 0 0 0 0 0 0 CO O CO a O O .V 0 V 00 LO 04 O 03 00 CO n 00 0 O O In 03 0) (n N# CO O) 00 0 00 O OO to 0 0 0 0 O O O (0 0) c n °O ' v O) co, O M O n LO O O) N. o n 0 n 0 0 N N (0 N- O O N 00 M 0000 n0 0) 0 n O O 0) M co No comparison s n C 0 N a n 0 0 U U O O a a W 000 0- LY M C }J 7 C.Y ;C E N d IA W O @l t T.O O N m O) E,m m c E 0 in 3 `o- E o) > 3 d'o L L - >L CO CD O 0 (0 0 a cn Y CZ 0 J Search Results for Police /Sheriffs Sergeant. No comparison salary provided. z - 1 -r- O co 0)) O`O CO'O.0 CO C)000015(00000 0 0 0 00 = 0 #0 0 0 0 0 N N N N N {E N N N \; N CO (0 N r.. 0)I CO co :O'. 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N C_ o c o — < Q N .0 j a U C5 a O 0 0)) 5 Director of Pub Z Z Z Z Z Z O O n O a0 O O O O N 0 0 (q o r o o N O n N a) 0) co O 0) n O O CO N n N'n O (O n n co IN 0-- N OD O 0) M 0) n n ri A O 0 0 0 0 CO OD O O (0 0'0 O 0( N O O) 7 (0 n co 011 0) 0) N co N O N M n co co N O 0) } IN‘ N n (O O n N n )- 0- 0) IN 0) n O h- 0) O co (0 N N n C CO O V (0 O CO •CY CO d' . c c 03 03 03 a) m' 1m 0) c- EP 0 0 a) a) a) 0) a) a) a) 4 a) a) ° 0 0 rn 2 c 2) 2) E;. a) (0 -0 a) a`) 0 is a) a`) as O (n00(n(na00o)(n : a C O aiY c E V) as (0 .0 .0 N 0 0 a a) Y 0 @ ' p }} J Y L 0) } c (0 y c m J u0) E a) m 0 O N N 3 O E (On > L 0) LLR 10) CO 0 (0 > 1 j Z n. a s (n Q O n 0 0 0 0 0 O 0 CO 0 0 O O 0 N N— 00 (0 {O S CO CO O O iN j01 M O co- O Of4 (NI i O N co co n: n n n S CO O 0 CO N O O N O vi LS O I CO 0 0 0 0 N V N O 0) 0) O (0 0 0 O N O CO O M (0 0 H to E 0 0 0 2 CO 43) 0) C r (n C c U 0i a0 cn L o) N 3 i as C C J 41 0) 0 L a) C E N CO L O. aI W O) co 's N O ' '.sa m ' 0) 0) J 0 0 y:C c c0 JIC }(010; 0 J 0 (0 (0 (0 ca ,; O' 3 t O 1 0) 3 r a) 0 01 ` L L L 0 0 0 0 O N 0 Yes !Assistant Finance Director 00 (0 0 0 H 0 0 O O 0 0 0 0 0 0 N N N N O CO ^ N N N 0 0. o aa)) U d 0) 0) d 0 (.0 (0 (0 U 0) a) 0 0 a) a) > > > > 0 O N 0) 0 0 j 0 O O) N 0 co '7 LO 0 M 0) CO M R V CO') V Search Results for Accounting Technician. No comparison salary provided. D0 CO 0 0 0 1-- O V It) ri ai o O co (0 co In CO O 0} 0 7. ✓ V N E0 0 1 N 1- 1 O 0 O O co M [mot 0 0 ! z.. 0 d m. 0 (/) N : a & E 7;. of E U 0 < 0 w N 1L) 1() M O 0 0. (0 0 a) a° N 0) (0O O ri (0 M 0 O N O CO V N O N V' 0 co 0) M 0 O M O co N co M (0 0 M a) a) a) a) O 0 0 0 a a m a) a) 0 0 0 U U E a) w 0 a) a (/) (/) c 0> c 0 'c m c c E E E E E En E E o 0Idi0)U N M ao 0 0 M H N N CO 0 N N MH 11 0) Of 0 a7 d co co co op O O O O O 0 O O O N 0 O O M N N N W - O N O CO 0 (0 O CD P- M N_ O M CO 0 0 0 0 0) C V O 0 CO N M N (O^) ' O 0 M M O 'NV M N 10f) a 0)) 00)) M co 0 0 co co r— ▪ CO M M M 0 M E E 0 0) J .J n N N M 0 0) M C 0 0> 0 a) 0) 0 0 0 0 O O O O O O N N N `,- N N ci m O O N N N N N N I-1.3 QD V l() � In L(') N M Search Results f 0 a Y Y aiai >'0 Q) a a a Y 0 )i o0— N N 0 0 Y J i J. 2 U) Jam J; J a 0) - u) RI —, 7 C J O 0 Y 0 O. 0 0).Y R' CO CO ` 0) CO 0).. CO O) 0 j L C 0CIJ 0;3 N H J IS[ 2 L L'N 0 — L >iC 0 U0 2acnu)5 0 Search Results for Payroll Clerk. No comparison salary provided. 0 10 ID ID 6 co W O co c0 W 0 O 0 0 0 0 0 0 0 O 0 0 0; N N N N N N) (0 1- M O) N N N N N N CO m 10 o v) (n € M (0 (0 (0 CO 10 V) 0) } } } } } } } C W O 0 0 0 CO pO O O N !'7 0 0 10 w a OE((D D co. co i ID v (00 v (D 0 0 0 0 0 N CO (D 0 0 N W N r O sT U) m r V .O O O .- 10 O LO V ! V '7 O 10 V (X) M M co 0 0 O V V O O) O a D 000 CO CO co CO 0 0 0 0 0 0 N N N N N NN (0 1. 0) CO .n. CO 0 N N N N N 1 N CO W R n I co 6 d) ID N csi M ID O) 0 0 0 0 0 N V O O O N • 0) (O 4 0 O COD CO CO CO l0 0 C $10 CO N M 10 (0 V ,10 7 7 V V C 0 0 O a N V V 0 (0 ' V 0) (00 (00 0 (00 CO CO 0) N co (0 co U Forest Lake Rosemount U 0 U (0 ,O Y Y C d O F U V J W 2 t -J J oIa � } U 11' Q a Y co J a >. 0 0) co co 00) M O) V CO O CO N 7 (O CC) 7 (O eV tt V OV' (O h.- O!$$?N O V 1) (`O') ( N R O r3 1n vjLO m :ID O n 1- or" ( ID or co co co (D CO N V N CO (D 0) M (0 0) 0) J Search Results for Skilled Mechanic. No comparison salary provided. O00 O O 0 CV IN m N N CO 7 ODCO O 0 0 0 0 0 0 0 N N N 0 N Lo N (0 N N - } N } N 10 0) V - } 0) O N c') N U) } O N V 0) } O O co O Oh (4) 0 0 7 0) 0 0 0 7 N 0 CO OD N CO 0 V' (T . O 0 CV O O CO. O .- (h 00 0) In 0 Ln : N } O O 00) O V 0) co v W G) } O O r0) M O O O r V• N } 01 N O 0) O V• N (/) N } 0' N.Lo O 0 N d' NCO O O CO N OO N 0 <t CO CO IN 0) O CO CO N CO Of) l() O) ‘- ,r- ,r V V V V o o t0 0 c7 00) N 0) O N N O V V V n salary provided. 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V co co . co v co co co co (0 M° CO • M (0 N (` 7 1� (73 m m U E - 0 0 dW) (r) 0 0 0 U 0) a 0 0 0. 0. r m (0 E Q U O. O. al 0) O (0 (0 (0 U 0 m i) U m N m d U 0) U m `) U d 0 a) 0 d 00 i2 000 i i i 0 a) 2 0 0) 2 ca 1 0 • N O • 0) C (V 1 co d. 0 N O O) :co (0 >. O N 0) m m E C ti C C m --) E m (0 N LO J ( 5 0) 0) E •N 3 `o— E (°n > 3 4)) 0 L L L L 0 0 0 Li S Z d CL CC u) v) 5 < -J Search Results for City /County Administrator /Manger /Coordinator. No comparison salary provided. CO P PO a0 O M M CO M M M M is aM O )n tM O O -c0 O co `0 CO ,0 0 N 0 0 0 O O O :O 0 ;CO l0 0 0 co 0 0 0 1 0 0 0 FFF O O O !k 0 0 0 0 0 0 0 0 r• 0 0 0 0 0 N N :O N O D€N O N N N N N N N N N N O N N N N CD N N €N N Ps M 'N M CO . 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CO yy CO CO 0 O r CO : CO CO h CO CO N O 1` O 00 PO 00 i0 =0 0 O 0 O '0 .O O 0 LO O 'O 0 O 0 010 O'O 0 0.0:0 O 0.O f01 O O LO' O 0 O O N CD N N N N N N N O N i01 O N N N N N N N CO ' N (p � 0) 0) N N N N N N N N N- CO r N N CD �1��',. t0 in u') 0;tn 8 0, 0 8'0/0 (0 0 0 0 0 0' 0 ' 0 O O O 00 (O CO O O O N O, N 00 r O O N N O N V L0 N L() CO N O N 0) .0) 0) 0 0) L0 0 N` 10 = N- 0 70 0 _ }O) co W O) 0) co ':n " N ^:O0 m 0 0) 0 0 ' (y O N € C0 i00 ( 0 co :co t CO O 0 t 0 0 in q N€ 00o CO B0 OO) &£ CA ;:O = 0 .0 F ".O O 0 •zr O •7 N LO O 0 N O N- CV CO kN O 0 0 0 CD O O N ID O ^O 000 ° co 0 ° -0 CO 0 ;:- CD ;O ;0 CO CO ',t O "O O CO LO N- C0 , CO 0 N O 10 1; 1.0 1 0 0 0 LO O CO 'CO N O : ti f` ti .00' O '6 0 0 0 0 +.0 ' 0) 0) 0 CO N M M O r- , 1� N 1••••• O O OD CO (O O 0 '0 ■ 1 0 0) 0 0 0 0 Lo Ln oo N "O CO 0 N 'ci pM N O f0) O 0 �0 0 0 .. 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Accountant 3 O TA a) N U Q to O O . ■ C U co (n Q O O o_ c U U I- 0 N Cn Q— v f- L] a) d a Z c a) O O U d a) a) — F� U d a) O O- U) a) ~ a) a) c • c Ca 0 ° U :o a °a)) '5 ca cY a) aa) a) c = D a. o c U U 2 .D Em�mc a) •> CU d owe-) — a) a) U 0 U CC 2 J O U Z5 ED 2 U) CO Cn Q o Current All Employees CO O N 9/16/08 5:46 PM a) U > C d as Q_ CD 0) 0 O 0 0 0 0 0 0 CJ) O Ln CO O N r r O CD tt LC) N Ch LC) a) a) [T (.3 C6 0 C a) a) a) i a) b- Q_ a) U as Q_ CD Maximum Predicted T CC Q_ M M CO � CO CO O CO C'7 N r- L[) N CO O) I. CO V• CO 0 0 o O 0o CO CD O Ln C3) CO CO N LC) r N N U) N: O O O a0) O OQ CO LC) O O N "U• N M r r N CO N. M CO C) 0 0 r O) CC aO r I— CS C') M V' -a- - .- - CO V• V' d• N O I• N N (Nu co a) Q) CA O) CT LC) co co I - QO aD aO t— M ch '0 '0 �t CO ' O) CO CO T CO CO CO N 'Cr) Y_ O U CY) o_ - ca 0 Y aa) a) U N (1) c19 E c Z 0 m om a) p) 03 CL m:._>., ,..>... cp +•=, N Y E C a) I�� OO 1= U3 < Compliance Report Jurisdiction: City of Lino Lakes Contact: Dan Tesch Director of Administration Insurance Added? Job Evaluation System Used: 10/06/200E Phone: (651) 982 -2404 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 23 15 2 40 # Employees 54 18 4 76 Avg. Max Monthly Pay per Employee $5,497.57 $4,321.67 $5,135.12 II. STATISTICAL ANALYSIS TEST A. UNDERPAYMENT RATIO = 78.3 a. # at or above Predicted Pay 11 5 b. # Below Predicted Pay 12 10 c. TOTAL 23 15 Male Female Classes Classes d. % Below Predicted Pay (b divided by c = d) (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) 52.17 66.67 B. T -TEST RESULTS Degrees of Freedom (DF) = 70 Value of T = 3.068 a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = 92.11 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 3.68 B. Avg. # of years to max salary for female jobs = 4.00 IV. EXCEPTIONAL SERVICE PAY TEST 0.00 A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 * (if 20% or less, test result will be 0.00) $22 -$216 Predicted Pay Report for City of Lino Lakes 10/06/2008 Case: 2008 Wages - Revised Points Job Male Female Total Work Max Mo. Predicted Pay Nbr Jobs Title Empl Empl Empl Sex Points Salary Pay Difference 1 Custodian 0 1 1 F 115 $3,640.00 $3,597.57 $42.43 2 Community Service Officer 1 1 2 B 121 $3,126.00 $3,655.58 $- 529.58 3 Park Maintenance 4 0 4 M 144 $4,077.00 $3,879.54 $197.46 4 Natural Resources Specialist 1 0 1 M 210 $4,077.00 $4,515.07 $- 438.07 5 Utility Maintenance 2 0 2 M 163 $4,077.00 $4,063.92 $13.08 7 Utility Billing Clerk -PT 0 1 1 F 169 $3,748.00 $4,122.38 $- 374.38 8 Accounts Payable /Payroll 0 1 1 F 169 $3,888.00 $4,122.38 $- 234.38 9 Senior Coordinator -PT 0 1 1 F 173 $3,126.00 $4,161.51 $- 1,035.51 10 Street Maintenance Worker 4 0 4 M 173 $4,077.00 $4,161.51 $ -84.51 11 Secretary 0 4 4 F 177 $3,702.00 $4,200.18 $- 498.18 12 Records /Evidence Tech 0 1 1 F 194 $3,832.00 $4,365.68 $- 533.68 13 Office Manager /Public Services 0 1 1 F 177 $4,566.00 $4,200.18 $365.82 14 Building Permit Technician 0 1 1 F 197 $3,870.00 $4,394.46 $- 524.46 15 Util. Billing /PC Tech 0 1 1 F 197 $4,233.00 $4,394.46 $- 161.46 16 Community Development Asst. 0 1 1 F 220 $4,482.00 $4,610.32 $- 128.32 18 Recreation Supervisor I 1 1 2 B 245 $4,679.00 $4,796.44 $- 117.44 19 Deputy Clerk 0 1 1 F 220 $4,566.00 $4,610.32 $ -44.32 20 Lead Worker /Streets 1 0 1 M 227 $4,281.00 $4,676.38 $- 395.38 21 Mechanic 1 0 1 M 230 $4,281.00 $4,704.82 $- 423.82 22 Accountant 3 0 1 1 F 275 $5,399.00 $5,072.98 $326.02 23 Park Supervisor 1 0 1 M 306 $5,463.00 $5,345.39 $117.61 24 Utility Supervisor 1 0 1 M 306 $5,463.00 $5,345.39 $117.61 25 City Clerk 0 1 1 F 272 $5,561.00 $5,046.19 $514.81 26 Patrol Officer 17 3 20 M 280 $5,242.00 $5,117.50 $124.50 27 Environmental Coordinator 1 0 1 M 332 $4,922.00 $5,522.84 $- 600.84 28 Building Inspector 2 0 2 M 301 $5,124.00 $5,293.70 $- 169.70 29 Associate Planner 1 0 1 M 342 $5,119.00 $5,582.75 $- 463.75 30 Economic Development Coord. 0 1 1 F 342 $5,831.00 $5,582.75 $248.26 31 Building Official 1 0 1 M 362 $5,874.00 $5,702.01 $171.99 32 Sergeant 4 1 5 M 382 $5,959.00 $5,875.12 $83.88 33 Senior Planner 1 0 1 M 417 $5,882.00 $6,245.69 $- 363.69 34 Public Works Superintendent 1 0 1 M 462 $6,717.00 $6,768.05 $ -51.05 35 Director of Administration 1 0 1 M 677 $7,457.00 $8,037.04 $- 580.04 36 Community Development Director 1 0 1 M 738 $8,087.00 $8,433.55 $- 346.55 37 Finance Director 1 0 1 M 677 $8,642.00 $8,037.04 $604.96 38 Public Services Director 1 0 1 M 702 $8,377.00 $8,199.37 $177.63 39 Public Safety Director 1 0 1 M 793 $8,935.00 $8,790.99 $144.01 40 City Administrator 1 0 1 M 1040 $10,252.00 $10,264.05 $ -12.05 41 Police Captain 1 0 1 M 516 $7,387.00 $6,925.50 $461.50 42 Community Relations Coord. 0 1 1 F 449 $6,240.00 $6,595.24 $- 355.24 Page 1 of 1 WS — Item 4 WORK SESSION STAFF REPORT Work Session Item #4 Date: October 6, 2008 To: City Council From: Al Rolek Re: Town Center Update Attached is a letter from Terri Heaton of Springsted, Inc. relative to the cash flow options for debt service for the G.O. Improvement bonds 2005A. It appears that we have come full circle on this discussion. Due to market conditions at this time, for various reasons, the best option for the city to pursue is to finance debt service payments on this issue through internal loans. Staff recommends that the Sanitary Sewer fund loan the funds in the near term for debt service payments. This loan will be repaid through future assessment collections. We will continue to monitor the markets and the property records for activity that is conducive to future debt service payment options. 1 Springsted September 29, 2008 Mayor John Bergeson and City Council Mr. Gordon Heitke, City Administrator Mr. Al Rolek, Finance Director 600 Town Center Parkway Lino Lakes, MN 55014 -1182 RE: GO Assessment Bonds, Series 2005A Cash Flow and Financing Options Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101 -2887 Tel: 651 - 223 -3000 Fax: 651 -223 -3002 www.springsted.com Background In November, 2005, the City issued $5,550,000 Taxable G.O. Improvement Bonds, which were originally expected to be repaid entirely from special assessments levied on benefiting properties, in the Legacy at Woods Edge development project. Marshall Investments foreclosed on the Hartford Group's remaining property in the Legacy at Woods Edge in January 2008. Marshall became the controlling partner for this transaction of 28 banks that have provided financing. The property is for sale. Assessments were scheduled to cover annual debt service payments, beginning in 2006 at 7% interest. The assessments have not been paid beginning with the second half of 2006 through today. The unpaid principal, interest and penalties through May of 2010 (most likely time that unpaid assessments will be paid in order to avoid the Sheriff sale) would amount to $3,365,627. While it is expected that this amount will be paid in full, there are no guarantees. In the meantime, the annual debt service on the bonds of $535,000 beginning in 2007 requires payment. The City has been able to fund payments from prepaid assessments until now. Public Sector Advisors City of Lino Lakes Assessment Bonds Options September 29, 2008 Considerations to Ease Cash Flow through Restructuring Springsted explored several financial options for funding the ongoing debt service through restructuring rather than the City using internal funds or levies to fund debt service. • Full Advance GO Fixed Rate Refunding delaying payments through 2011, assuming delinquent payments paid in full in May of 2010. There was concern that 2010 may be too early to expect the delinquencies to be paid in full. • Full Advance GO Fixed Rate Refunding delaying payments through 2013, assuming delinquent payments paid in full in May of 2012. This allowed two extra years in case the sheriff sale went through and more time was needed for collection. This option could be expensive as the debt payment is deferred and the payment could be received in 2010. • Full Advance GO Variable Rate Refunding allowing flexible payments throughout the remainder of the bond term. The risk of variable rate bonds during a time where inflation looks eminent was of concern to the Council. • Interest rate swap done in conjunction with a variable rate bond with an effective date of 2013 would allow flexible rates until the swap date, after assumed collection of delinquent assessments. This option would require several years of interest rate risk until the swap occurred. Since the time we explored these options, there have been negative changes in the economy that caused us to halt any plans for refunding the 2005A bonds at this time. First, the stock market crashed. Then, the liquidity in the market place became limited as freezes on assets were imposed. Unemployment increased and at most expansion or economic development is stalled. While these bonds are GO backed, the types of securities that we would utilize to refinance the 2005A bonds, due to the irregular revenue stream projections, are all products that investors are skeptical of at this time. Variable rates bonds and swaps to fixed rate bonds are non - conventional tools and the City would likely obtain higher interest rates in this market. While we did explore fixed rate GO bonds, their use would require the City to accurately determine the timing for the delinquent collections in order to be cost effective. There are too many variables, not only with the project, but with the economy for the City to estimate this with any degree of confidence. In subsequent conversations with Al Rolek, Finance Director, he noted that an internal loan for the January 2009 payment could be made from a utility fund that has sufficient reserves. Public Sector Advisors City of Lino Lakes Assessment Bonds Options September 29, 2008 Recommendation Due to the number of unknowns related to this project, and the risk of marketing financial products in this economy that would otherwise help with cash flow, we recommend that, if possible, the City delay any refinancing. Instead, the Council should consider an internal loan to cover cash flow for the February 2009 payment. The cash flow needs and best strategy to meet debt service requirements should be re- evaluated on an ongoing basis to determine which option is the most cost - effective at that time. We are available to further discuss these options further at your convenience. Terri Heaton Senior Vice President Public Sector Advisors • • WS — #5 WORK SESSION STAFF REPORT Work Session Item 5 Date: Council Work Session, October 6, 2008 To: City Council From: Gordon Heitke Re: 2008 Council Goals Quarterly Update Background It is the practice of Council and staff to review activity and progress related to the annual priority goals following each quarter. This report reflects the status of each objective through the third quarter of 2008. Requested Council Direction Staff is seeking any direction from Council, as needed. Attachment 1. Council Goals Third Quarter Update 1 City of Lino Lakes Goals, Objectives, Management Action Plan: 2008 -2009 STATUS REPORT AS OF END OF THIRD QUARTER, 2008 1. Goal: Complete Town Center a. Specific Performance Objectives to be completed during 2008 (1) Objective: Complete a Comprehensive Risk Assessment and Definition of Potential Options available to the City for dealing with emerging issues and conditions affecting the project (Second Quarter 2008) a. Key Action Steps: i. Review development and revenue schedules reflective of current market assumptions ii. Identify interim financing needs /options and sources, and risk capacity tolerance iii. Council consensus on follow -up actions b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Springsted Inc. Kennedy & Graven c. Funding Source: General Fund - CD Budget STATUS: Staff with assistance from Springsted and Kennedy & Graven has completed a risk assessment which was presented to the council on May 5. Marshall Bank (title holder of property) has retained JBL Co. to market the property. Staff has met with JBL properties and has provided them with background and marketing information. (2) Objective: Determine council's options and provide specific guidelines to city staff on the direction council wishes to pursue in terms of following events, managing the City's investment in Town Center, and handling potential requests for changes to the City's vision and approved plans for this project (Second Quarter 2008) a. Key Action Steps: • i. Determine whether to make any changes to existing plans and development strategies for the Town Center 1 ii. Staff will keep Council informed of all potential development opportunities and work with development interests consistent with the Council's vision and direction for the Town Center iii. Staff will monitor and report on regional mixed -use market trends affecting the Town Center development b. Lead Parties: Key Contributors: Community Development Staff Finance Department Staff Springsted Inc. Kennedy & Graven Development sector (bankers, brokers, developers) c. Funding Source: General Fund — CD Budget STATUS: Dependent on development proposals and risk assessment. JBL is aware of design guidelines and City's intent to proceed as planned. Staff has also met with Springsted to discuss and develop strategies to carry debt service in light of delinquent taxes. Note: Staff is requesting clear guidance from the city council on the direction it wishes to take and how it wants the staff to deal with events and actions affecting the future of the Town Center project. b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to monitor and respond to events and requests pertaining to the Town Center project consistent with the direction and guidelines established by council (Ongoing) a. Key Action Steps: i. Staff will keep Council informed of all potential development opportunities ii. Staff will monitor and report on regional mixed -use market trends affecting the Town Center development b. Lead Parties: Key Contributors: Community Development Staff Springsted Inc. Development Sector (bankers, brokers, developers) c. Funding Source: General Fund - CD Budget 2 2. Goal: Plan for and implement needed local and regional • transportation improvements a. Specific Performance Objectives to be completed during 2008 (1) Objective: Identify funding and financial package for 35E /Main Street interchange reconstruction (Third Quarter 2008) a. Key Action Steps: i. Identify public and private funding sources, prepare funding and financing plan b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Anoka County Springsted Inc. Kennedy & Graven I -35W /E Coalition c. Funding Source: General Fund - CD budget STATUS: Final Design consultant retained by county (SRF Consulting Group). County will be developing cost estimates over the next 2 to 3 months. Staff will be working with Springsted and Kennedy and Graven to determine funding options concurrently with final design. (2) Objective: Continue to collaborate with Anoka County and I -35W /E Coalition to plan for northerly by -pass (Ongoing) a. Key Action Steps: i. Assist in planning and support funding requests b. Lead Parties: Community Development staff Anoka County Key Contributors: I -35W /E Coalition c. Funding Source: General Fund - CD (Staff Time) STATUS: Northerly By -pass included in both Anoka County and Lino Lakes Comprehensive Plans. Anoka County proposing to pursue federal funding for Environmental Assessment and Right -of -Way acquisition. 3 (3) Objective: Initiate Birch Street Access Management Plan (Second Quarter 2008) a. Key Action Steps: i. Assist County in retaining consultant services to prepare access management plan ii. Begin planning process b. Lead Parties: Community Development staff Key Contributors: Anoka County, Planning & Zoning Board c. Funding Source: Anoka County, General Fund - CD Budget STATUS: Anoka County has distributed Request for Proposals (RFP). City staff is working with County on consultant selection. Consultant likely to be in place by mid October 2008. b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to identify and pursue funding /financial package for 35E /Main Street Interchange reconstruction (Fourth Quarter 2009) a. Key Action Steps: i. Finalize funding and financing plan ii. Council to approve and implement project financing b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Anoka County Springsted Inc. Kennedy & Graven I -35W /E Coalition c. Funding Source: General Fund - CD Budget (2) Objective: Continue to collaborate with Anoka County and I -35W /E Coalition to plan for northerly by -pass (Ongoing) a. Key Action Steps: i. Assist in preparing and support funding requests 4 b. Lead Parties: Key Contributors: c. Funding Source: Community Development Staff Anoka County I -35W /E Coalition General Fund - CD Budget (Staff Time) (3) Objective: Complete Birch Street Access Management Plan (Third Quarter 2009) a. Key Action Steps: i. Complete access management plan ii. Approval by City Council and Anoka County b. Lead Parties: Community Development staff Key Contributors: Anoka County, Planning & Zoning Board c. Funding Source: Anoka County, General Fund - CD Budget (4) Objective: Implement Pavement Management Program by initiating street reconstruction project (Ongoing) (5) • a. Key Action Steps: i. Identify priority street reconstruction project ii. Prepare feasibility study iii. Carry out public review and project approval process as set forth by the charter b. Lead Parties: Community Development Department Key Contributors: TKDA c. Funding Source: General Fund - CD Budget / Engineering Objective: Develop plan and identify funding for Lake Drive /Main Street intersection (Ongoing) a. Key Action Steps: 1 Coordinate planning activities with Anoka County ii. Identify potential funding sources, develop a financing plan b. Lead Parties: Community Development, Finance Staff 5 Key Contributors: Anoka County Springsted Inc. Kennedy & Graven c. Funding Source: General Fund - CD Budget 3. Goal: Review and update the City Charter so that it reflects and facilitates current and future needs of the city a. Specific Performance Objectives to be completed during 2008 (1) Objective: Pursue the Citizen's Task Force recommendation to amend the City Charter and put the issue on the ballot for the November 2008 election (Ongoing, Complete Fourth Quarter 2008) a. Key Action Steps: i. Prepare and approve first reading of ordinance to amend the charter ii. Submit to Charter Commission for review iii. Receive and consider review comments of Charter Commission iv. Adopt ordinance to amend the charter, approve question for placement on November ballot b. Lead Parties: Administration Department Key Contributors: City Attorney c. Funding Source: General Fund - Administration STATUS: The first step, a technical review of the substitute amendment by bond counsel, financial advisor and staff was initiated January 3, 2008 for a report to be presented to Council on February 4, 2008. On March 3, Council directed staff to modify the Task Force recommended /council ordinance amendment to eliminate exempt zones and bring back for first reading of ordinance March 24, 2008, which was approved by Council. The ordinance was delivered to the Charter Commission on March 25, 2008. The Charter Commission served the City Clerk with a resolution, extending the review period to August 21, 2008. The Charter Commission rejected the proposed amendment. A petition for changing the charter to State Statute 429 for construction of public improvements was presented to the city from Lino Lakes Citizens for Safer Roads and discussed at a August 18, 2008 work session. The petition was found valid, therefore, it is required that it be on the November ballot. On September 8, 2008 the city council concluded it would put only the 429 petition on the ballot rather than confuse voters with two separate amendments. 6 • • • (2) Objective: Initiate a city- sponsored public information effort pertaining to the charter amendment ballot issue (Second Quarter 2008) a. Key Action Steps: i. Develop a public information plan, including media resources, schedule, and budget ii. Council approval and implementation of public information program b. Lead Parties: Administration Department Key Contributors: Citizens' Task Force c. Funding Source: General Fund — Contingency STATUS: Council has entered into an agreement with Dustin Deets LLC to develop and implement a communications plan. At a September 22 work session the council directed the consultant to develop a special city newsletter to go to residents in October explaining the citizen petition to replace Chapter 8 of the city charter with State Statute 429. The newsletter will be mailed in mid - October. 4. Goal: Review and update the city's recreation projects and Ill priorities • a. Specific Performance Objectives to be completed during 2008 (1) Objective: Review Park Dedication Ordinance (Second Quarter 2008) STATUS: (2) a. Key Action Steps: i. Proposed ordinance amendments will be prepared and presented to Council for approval b. Lead Parties: Key Contributors: c. Funding Source: Completed. Public Services Department Community Development Department Attorney General Fund — Parks Budget Objective: City may seek to identify resources in the forthcoming budget that could be set aside to begin a fund for eventual construction of the Recreation Complex (Third quarter 2008) 7 a. Key Action Steps: i. Staff will include topic in 2009 annual budget preparation discussion for Council consideration b. Lead Parties: Public Services Department Finance Department Key Contributors: c. Funding Source: General Fund - Public Services STATUS: Not included in 2009 Budget. (3) Objective: Complete Pheasant Hills Park Bridge project (Third Quarter 2008) a. Key Action Steps: i. Prepare plans and specifications ii. Advertise and award bid iii. Oversee construction b. Lead Parties: Public Services Department Key Contributors: TKDA c. Funding Source: Dedicated Park Fund STATUS: Completed. (4) Objective: Support trail connectivity/ interconnectivity with Anoka County (Ongoing) a. Key Action Steps: 1 Continue quarterly meetings with Anoka County Parks staff to coordinate trail efforts ii. Provide support for state funding of Rice Creek North Regional Trail b. Lead Parties: Public Services Department Key Contributors: Anoka County c. Funding Source: General Fund - Parks Budget (Staff Time) STATUS: Ongoing 8 b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to review the potential development of a Recreation Complex, particularly as financial conditions improve (Ongoing) a. Key Action Steps: i. Discuss objective with Park Board when financial conditions improve, assess public support and financial feasibility ii. Provide recommendation to Council b. Lead Parties: Public Services Department Key Contributors: Park Board c. Funding Source: General Fund - Parks Budget 5. Goal: Diversify, expand, and enhance the city's tax base a. Specific Performance Objectives to be completed during 2008 (1) Objective: Based upon the outcomes presented in the approved updated Comprehensive Plan, develop specific city council guidance for economic development in support of the Comprehensive Plan; i.e., what does the city council want to achieve with regards to economic development, how does it propose that the city proceed and who should be involved? (This guidance should define the parameters in which staff is to operate in response to economic development opportunities /inquiries brought forth by developers and businesses) (Fourth Quarter 2008) a. Key Action Steps: i. Prepare, approve, and carry out an economic development strategy as an implementation action of the Comprehensive Plan. b. Lead Parties: Community Development Staff Key Contributors: Key guidance provided by City Council at a work session(s) to be scheduled, with possible assistance of: Comprehensive Plan Advisory Panel Planning and Zoning Board Economic Development Advisory Board Economic Development Consultants 9 Development Sector c. Funding Source: General Fund - CD Budget / Economic Development Budget STATUS: Pending Completion of Comprehensive Plan (2) Objective: Based upon the outcome of Objective 1, determine the role city council wishes for the Economic Development Advisory Commission (EDAC) (Fourth Quarter 2008) a. Key Action Steps: i. Meet jointly with EDAC to clearly define council's economic development objectives and EDAC's role in meeting those objectives ii. Establish a communication procedure so EDAC can better understand the correlation between EDAC recommendations and council's economic development decisions b. Lead Parties: Key Contributors: c. Funding Source: Community Development Staff Key guidance provided by City Council at a work session(s) to be scheduled, EDAC. General Fund - CD and Economic Development (Staff Time) STATUS: Meeting date needs to be determined by council. b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue with developing city council guidance on the Economic Development Plan that will be established in support of the adopted Comprehensive Plan (Ongoing) a. Key Action Steps: i. Complete any work remaining from 2008, prepare any needed refinements or updates to economic development strategy ii. Re- evaluate EDAC 5 -year plan to determine if it remains relevant to current Comp Plan and Council's economic development goals iii. Provide input into EDAC development of its 1 -year action plan iv. Adopt EDAC's economic development plans 10 • • b. Lead Parties: Community Development Staff Key Contributors: Key guidance provided by City Council, with possible assistance of Economic Development Advisory Board, Economic Development Consultants, Developers c. Funding Source: General fund CD Budget, Contingency 6. Goal: Establish an appropriate revenue generation and allocation policy for the city a. Specific Performance Objectives to be completed during 2008 (1) Objective: Start preparation and data generation pertaining to establishing a storm water utility (SWU) (Fourth Quarter 2008) a. Key Action Steps: i. Review /revise original SWU study ii. Present draft SWU proposal to City Council b. Lead party: Finance Department Staff Key Contributors: SEH Springsted, Inc. Public Services c. Funding Sources: Surface Water Management Fund STATUS: Work on this objective is scheduled to begin in November pending further discussion with the City Council. (2) Objective: Review financing policies pertaining to infrastructure improvements, especially when deferrals of assessments occur (Third and Fourth Quarter 2008) a. Key Action Steps: i. Review current policy with City Council ii. If determined that change is needed, formulate /adopt new infrastructure financing (special assessment/deferral) policy 1111 iii. Acquire /review sample policies from other cities 11 iv. Formulate draft policy, review draft policy with City Council v. Hold public hearing /approve policy b. Lead party: Key Contributors: Finance Department Staff City Council Community Development Springsted Inc. Public Services c. Funding Sources: General Fund /Area & Unit Fund STATUS: Work on this objective is scheduled to begin in November. (3) Objective: Complete the utility rate study and present recommendations to city council for review and approval (Second and Third Quarter 2008) a. Key Action Steps: i. Review utility rate study results and proposals with City Council ii. Prepare public information materials iii. Hold public hearing on proposed rate structures iv. Implement new utility rate structures in 2009 b. Lead party: Key Contributors: Finance Department Staff City Council Springsted, Inc. Public Services c. Funding Sources: Water /Sewer Funds STATUS : Council has accepted the utility rate study prepared by Springsted. Public information materials will be prepared and distributed and a public hearing is expected for in November. (4) Objective: Establish council policy on franchise fees for utility providers (Second Quarter 2008) a. Key Action Steps: i. Review existing utility franchise agreements, identify actions needed to institute franchise fees ii. Council decision on instituting franchise fees 12 • • iii. If franchise fees are to be extended to additional utilities, agreement amendments and ordinances will be prepared and approved b. Lead Parties: Administration Department Key Contributors: Finance Department c. Funding Source: General Fund — Administration; Finance (Staff Time) STATUS : The Council has reviewed information regarding alternative fee designs, reviewed proposed franchise agreements in June and July work sessions which allow for franchise fees to be established . b. Specific Performance Objectives for Calendar Year 2009 1) Objective: Proceed with preparing specific recommendations to city council for action pertaining to establishing a storm water utility (Ongoing, completion by Fourth Quarter 2009) a. Key Action Steps: i. Create public information program, materials /mailings ii. Hold public information meetings, receive public input iii. Hold public hearing, approve SWU iv. Implement utility beginning in 2010 b. Lead party: Key Contributors: Finance /Community Development Staff SEH, Inc. Public Services Department Environmental Board c. Funding Sources: Stormwater Management Fund / Development Related Fees (2) Objective: Continue to determine and implement city's policies on extending services into developments (Ongoing 2009) a. Key Action Steps: i. Develop policies to guide when water and sewer services will be extended into areas of existing development, based on water and sewer plans and policies included in the updated comprehensive plan, and street reconstruction plans ii. Determine appropriate policies relating to the financing of services extended to existing development 13 b. Lead party: Community Development and Finance Staff Key Contributors: c. Funding Sources: General Fund - CD, Finance (Staff Time) STATUS: Ongoing 7 Goal: Maintain safe neighborhoods and community areas a. Specific Performance Objectives to be completed during 2008 (1) Objective: Adopt 800 Megahertz Public Safety Radio System ordinance (Fourth Quarter 2008) a. Key Action Steps: i. Finalize proposed Ordinance ii. Approval of proposed ordinance by Joint Law Enforcement Council for adoption by local governments iii. Adoption by City Council b. Lead Parties: Key Contributors: Police Department Staff Community Development Staff Joint Law Enforcement Council City /County Attorney County Board c. Funding Source: General Fund - Police Department Budget STATUS: In progress (2) Objective: Adopt security plan for City Hall functions for the protection of city officials and public (Third Quarter 2008) a. Key Action Steps: i. Perform needs analysis ii. Draft security plan iii. Council approval and implementation of security measures b. Lead Parties: Police Department Key Contributors: City Staff City Council c. Funding Source: General Fund - Police Dept. budget 14 • STATUS: Research underway /training completed on active shooter response. (3) Objective: Conduct functional exercise involving an active threat in the Middle School as part of ongoing exercises of the City's Emergency Management Plan (Ongoing 2008) a. Key Action Steps: i. Update Emergency Management Plan ii. Conduct Drills, table top exercise, and functional exercise b. Lead Parties: Police Department Staff Key Contributors: Centennial School District Staff Centennial Fire District City Staff c. Funding Source: State of Minnesota Homeland Security Emergency Management Grant General Fund - Police Dept. budget STATUS: Exercise completed at Middle School with administrators teachers and staff. Planning for 2008 -2009 school year exercises initiated. 8. Goal: Address projected housing needs for the City of Lino Lakes a. Specific Performance Objectives to be completed during 2009 (1) Objective: Identify housing issues and assess the need for city to take actions to address housing needs within Lino Lakes (Ongoing 2009) a. Key Action Steps: i. Review the housing component of the adopted comprehensive plan for the purpose of identifying needed additional actions to be taken to address housing needs within Lino Lakes. b. Lead Parties: Community Development Department Key Contributors: c. Funding Source: General Fund - CD Budget (Staff Time) STATUS: Housing Plan being completed as part of the Comprehensive Plan Update. 15 9 . Goal: Complete the updating of the city code a. Specific Performance Objectives to be completed during 2008 (1) Objective: Complete re- codification and update of the City Code (Ongoing, completion Fourth Quarter 2008) a. Key Action Steps: i. Complete review of existing code ii. Prepare updated code iii. Present proposed code to Council iv. American Legal prepares final draft code v. Conduct hearing and adopt new code b. Lead Parties: Administration Staff Key Contributors: All city departments City Attorney League of Minnesota Cities c. Funding Source: General Fund - Administration STATUS: Ongoing; all directors have received code materials for review; final administrative review and presentation to Council is anticipated in fourth quarter of 2008. b. Specific Performance Objectives for Calendar Year 2009 (2) Objective: Provide for public and staff access to current code on city web site (First Quarter 2009) a. Key Action Steps: i. Develop system to provide for constant updating of code ii. Maintain current city code on American Legal's server iii. Provide Zink on city web site to City Code b. Lead Parties: Administration Staff Key Contributors: c. Funding Source: All city departments American Legal General Fund - Administration 16 • • • • 10. Goal: Complete the Comprehensive Plan Update • • a. Specific Performance Objectives to be completed during 2008 (1) Objective: Achieve completion and approval of the updated Comprehensive Plan (Ongoing, approval Fourth Quarter) a. Key Action Steps: i. Completion of Comprehensive Plan by Advisory Panel and Planning and Zoning Board ii. Public informational meetings and public hearing conducted by Planning and Zoning Board iii. City Council approval for distribution to other jurisdictions iv. City Council approval for submission to Metropolitan Council b. Lead Parties: Community Development Staff Key Contributors: Comprehensive Plan Advisory Panel Planning and Zoning Board c. Funding Source: General Fund — Planning Budget STATUS: Citizen Advisory Panel, City Boards have completed review and recommended approval. Planning and Zoning Board held public hearing and recommended approval on September 10, 2008. Council held review meeting on September 29, 2008. Plan pending council authorization to distribute to adjacent governmental units for review. b. Specific Performance Objectives to be completed in 2009 (2) Objective: Complete development/revision of official controls and policies necessary to implement the approved Comprehensive Plan (Ongoing 2009) a. Key Action Steps: • Retain Consultant Services ii. Prepare Updated Code b. Lead Parties: Community Development Staff Key Contributors: Planning and Zoning Board Consultant Services 17 c. Funding Source: General Fund - Planning Budget 18 • • • WS — Item 6 WORK SESSION STAFF REPORT Work Session Item #6 Date: October 6, 2008 To: City Council From: Julie Bartell Re: City Council Meeting Minutes of September 8, 2008 Background At the City Council meeting of September 22, 2008, the agenda included consideration of the draft minutes of the council meeting of September 8, 2008. Those draft minutes were pulled from the consent agenda and referred to next council work session. Requested Council Direction Staff requests direction as to when the draft minutes should be placed back on the council agenda for action. Attachment(s) 1. Draft City Council Meeting Minutes of September 8, 2008. 1 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 REGULAR COUNCIL MEETING 4 5 DATE: : September 8, 2008 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 7:25 p.m. 8 MEMBERS PRESENT : Council Members Gallup, O'Donnell, Reinert, 9 Stoltz and Mayor Bergeson 10 MEMBERS ABSENT : none 11 12 STAFF MEMBERS PRESENT: City Administrator, Gordon Heitke; Director of 13 Administration, Dan Tesch; Finance Officer, Al Rolek; Director of Public Safety, Dave Pecchia; 14 City Attorney, Scott Baumgartner; City Clerk, Julie Bartell 15 PUBLIC COMMENT 16 There was no one present for public comment. 17 SETTING THE AGENDA 18 A revised agenda had been distributed the previous Friday. The revised agenda, as presented, 19 was approved. 20 CONSENT AGENDA 21 Council Member Stoltz moved to approve the Consent Agenda. Council Member Gallup 22 seconded the motion. Motion carried on a voice vote. 23 24 ITEM ACTION 25 26 1A. Consideration of Expenditures: 27 September 8, 2008 (Check No. 83760 through 83857, $544,885.29 Approved 28 Centennial Fire District (Check No. 3388 through 3401, $3,634.59 Approved 29 30 1B. Approval of August 25, 2008 Council Work Session Minutes Approved 31 32 1C. Approval of August 25, 2008 City Council Meeting Minutes Approved 33 34 1D. Approval of application of Aquinas Roman Catholic Home 35 Education Services to conduct an excluded bingo event on 36 October 11, 2008 at St. Joseph's Church Approved 37 FINANCE DEPARTMENT REPORT, AL ROLEK 38 39 2A. Resolution No. 08 -91 Adopting Proposed 2009 General Operating Budget - Finance 40 Director Rolek noted that state statute requires adoption of the city's proposed budget before COUNCIL MINUTES September 8, 2008 DRAFT 41 September 15 of each year. Resolution No. 08 -91 represents the budget that the council 42 discussed and formed during this year's budget review period. The proposed budget represents a 43 1.58% increase from the 2008 adopted budget but will result in a lower tax rate to the taxpayers 44 while maintaining proper services levels. 45 46 Council Member O'Donnell moved to approve Resolution No. 08 -91, as presented. Council 47 Member Gallup seconded the motion. Motion carried on a voice vote; Council Member Reinert 48 recorded as voting no. 49 50 2B. Resolution No. 08 -92 Adopting Preliminary 2008/09 Property Tax Levy — Finance 51 Director Rolek noted that state statute also requires adoption of a preliminary tax levy prior to 52 September 15. Resolution No. 08 -92 proposes a levy increase of 4.24% over 2007/2008, within 53 the state imposed property tax levy limits. The proposed levy, the maximum for the city, would 54 result in a tax rate slightly down from 2008. The levy includes funding for the general operating 55 budget as well as general bonded debt and tax abatements. 56 57 Council Member Reinert moved to approve Resolution No. 08 -92, as presented. Council 58 Member Stoltz seconded the motion. Motion carried on a voice vote. 59 60 2C. Resolution No. 08 -93 Setting Truth -in- Taxation Hearing Date — Finance Director 61 Rolek outlined the dates proposed for the city's required Truth -In- Taxation hearings. 62 63 Council Member Gallup moved to approve Resolution No. 08 -93, as presented. Council 64 Member O'Donnell seconded the motion. Motion carried on a voice vote. 65 66 2D. Resolution No. 08 -94 Canceling the 2008 -09 Debt Service Tax Levy for G.O. Tax 67 Increment Financing Bond Series 2007A — Finance Director Rolek explained that the city has 68 an option each year on whether or not to levy taxes for G.O. Tax Increment Financing Bonds 69 2007A. He finds that adequate resources are available for debt service on these bonds and is 70 therefore recommending that such a tax levy be canceled. 71 72 Council Member Stoltz moved to approve Resolution No. 08 -94, as presented. Council Member 73 Gallup seconded the motion. Motion carried on a voice vote. 74 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 75 Item 3A had been previously removed from the agenda. 76 77 3B. Resolution No. 08 -98 receiving proposed charter amendment and calling a special 78 election theron (citizen petition) — City Clerk Bartell reported that on August 12, 2008, a 79 petition was submitted to the City and the Lino Lakes Charter Commission by the Lino Lakes 80 Citizens for Safer Roads. The petition requests amendment of the City Charter regarding 81 procedures for special assessments for public improvement projects. The form of the petition 82 was found to meet the statutory requirements related to charter amendments and petitions. On 83 August 20, the petition was found to be insufficient in registered voter signatures and the 84 petitioners were so informed. On August 28, as allowed by state statute, a supplemental petition -2- COUNCIL MINUTES September 8, 2008 DRAFT 85 was submitted. With the supplemental signatures, the petition was then found to be sufficient 86 and therefore was certified. State statute designates that the governing body (the city council in 87 this case) shall fix the form of the ballot for all amendments. The City's attorney, Steven Bubul, 88 has prepared a resolution relative to ballot language for the citizen proposed charter amendment. 89 It contains options for council consideration. 90 91 Laura Carlson, 585 Ash Street, former Visioning Group and Citizen's Task Force member read a 92 statement relative to her education on and experience with the city charter and the public 93 improvement process in Lino Lakes. She supports the council's decision and the citizen petition 94 request to place on this fall's ballot the adoption of State Statute 429. 95 96 The mayor noted that the council is required to put the petitioned question on the ballot this fall. 97 It is the council's job to decide upon the ballot language. 98 99 Mr. Bubul reviewed the three wording options discussed by the council earlier. The options are 100 to simply state the exact text of the amendment that is included in the petition, to describe the 101 text of the amendment somewhat, or to describe the text of the amendment and highlight that two 102 features of the existing charter would change. The council discussed amendment of the third 103 option to include mention of the referendum but to strike the veto language. 104 105 Council Member O'Donnell moved to approve Resolution No. 08 -98, as amended to include 106 ballot language that reads as follows: 107 108 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of 109 special assessments using the procedures of Minnesota Statutes, Chapter 429 instead of current 110 City Charter procedures that include a city -wide referendum for most improvements? 111 112 Council Member Stoltz seconded the motion. 113 114 There was a discussion of the history of how the city charter was put in place, how the current 115 charter impacts the city's ability to reconstruct roads, and how more than one charter amendment 116 came forward. Putting more than one amendment on the ballot had been discussed and 117 dismissed by the council. It was suggested by a council member that if the proposed charter 118 amendment (petitioned) is approved, the council should consider some type of opt -out process 119 for residents who strongly do not want their road reconstructed (as was included in the charter 120 amendment proposed by the citizens task force). 121 122 There was an allegation by a council member that unethical meetings and behavior had taken 123 place regarding the matter of the charter amendment petition. 124 125 The allegation was questioned. It was then further explained that the specific allegation is that 126 an illegal meeting took place about six weeks previous to discuss this topic. It was also alleged 127 that the petition came forward with a lot of involvement by the mayor. 128 129 The mayor responded that he was not involved as alleged and further there was no illegal 130 meeting that occurred. -3- COUNCIL MINUTES September 8, 2008 DRAFT 131 132 The allegation was then challenged by a council member as a serious and unfounded accusation. 133 It was suggested that the allegation of an illegal meeting should be probed, and if it is found to be 134 false, a public apology called for. 135 136 The council continued their discussion of the proposed ballot language. The council announced 137 that they are working with a consultant on a communication plan to get information on the 138 amendment question to the citizens. There will be a special work session on Thursday, 139 September 18 (subsequently changed to Monday, September 22) to discuss that communication 140 plan; the council welcomes public input. The question will be put to the voters and it will be 141 their decision. 142 143 The mayor called for an independent investigation of the allegation of an illegal meeting. Two 144 council members concurred. 145 146 Attorney Bubul suggested a wording change to the ballot language on the floor as follows: 147 148 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of 149 public improvements with special assessments using the procedures of Minnesota Statutes, 150 Chapter 429 instead of current City Charter procedures that include a city -wide referendum for 151 most improvements? 152 153 The maker and second of the motion concurred with Mr. Bubul's recommendation. 154 155 Motion carried on a voice vote. 156 157 Item 3C had been previously removed from the agenda. 158 159 3D.i. Ordinance No. 12 -08 regarding Background Checks, for 2 "d Reading and 160 passage - City Clerk Bartell reported that the city does background checks on individuals for 161 employment and licensing purposes. The state Bureau of Criminal Apprehension (BCA) is 162 requiring that cities adopt new code language if they would like their police departments to have 163 access to BCA data.. Ordinance No. 12 -08 adopts this new language. First reading was 164 approved on August 25 and staff is now recommending approval of second reading, along with 165 authorization for summary publication. 166 167 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council 168 Member Reinert seconded the motion. Motion carried on a voice vote. 169 170 Council Member Stoltz moved to approve the 2nd reading and adoption of Ordinance No. 12 -08 171 as presented. Council Member Gallup seconded the motion. A roll call vote was taken. Motion 172 carried as follows: Yeas, 5; Nays none. 173 174 ii. Resolution No. 08 -100, authorizing summary publication of Ordinance No. 12 -08. 175 176 Council Member Reinert moved to approve Resolution No. 08 -100, as presented. Council -4- COUNCIL MINUTES September 8, 2008 DRAFT 177 Member O'Donnell seconded the motion. Motion carried on a voice vote. 178 179 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 180 4A. Resolution No. 08 -97 accepting donations from Consider Resolution No. 08 -97 181 accepting donations from the ERA Muske Co. Community Support Foundation, 182 Patriot Bank, Robert Mueller Insurance Agency, Hop -Kar Inc. /Carbone's 183 Ristorante & Bar, American Legion Post 566, and the Double Ewe Yarn Shop to the 184 Lino Lakes Police Explorers 185 186 Police Chief Pecchia reported that Resolution No. 08 -97 recommends acceptance of donations 187 for the Lino Lakes Police Explorers program. He recommends acceptance with thanks to the 188 donors. 189 190 Council Member Gallup moved to approve Resolution No. 08 -97, as presented. Council 191 Member O'Donnell seconded the motion. Motion carried on a voice vote. 192 193 4B. Resolution No. 08 -99, Centennial School District Contract for Youth Service Officer - 194 Police Chief Pecchia reported that Resolution No. 08 -99 represents renewal of a contract for 195 youth services, updated to reflect current personnel costs. 196 197 Council Member Gallup moved to approve Resolution No. 08 -99. Council Member O'Donnell 198 seconded the motion. Motion carried on a voice vote. 199 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 200 There was no report from the Public Services Department 201 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 202 There was no report from the Community Development Department. 203 UNFINISHED BUSINESS 204 There was no unfinished business. 205 NEW BUSINESS 206 There was no new business. 207 ADJOURNMENT 208 Council Member O'Donnell moved to adjourn at 7:25 p.m. Council Member Stoltz seconded the 209 motion. Motion carried. 210 211 212 213 214 Community Calendar— A Look Ahead September 9, 2008 through September 22, 2008 ,LL Wednesday, September 10 6:30 pm, Council Chambers Planning & Zoning -5- 215 216 217 218 COUNCIL MINUTES DRAFT September 8, 2008 Wednesday, September 10 6:30 pm, Community Room 46 Monday, September 22 5:30 pm, Community Room 6 Monday, September 22 6:30 pm, Council Chambers Charter Commission Council Work Session Council Meeting 219 220 These minutes were considered and approved at the regular City Council Meeting on September 221 22, 2008. 222 223 224 225 226 227 Julianne Bartell, City Clerk John Bergeson, Mayor WS — Item 7 WORK SESSION STAFF REPORT Work Session Item #7 Date: October 6, 2008 To: City Council From: Julie Bartell Re: Liquor Compliance Hearing Background The Police Department has recently conducted compliance checks on licensed liquor establishments in Lino Lakes and is now requesting that a hearing be established to consider penalties for non - compliance. The council has traditionally held this hearing as a separate meeting, usually previous to a regularly scheduled council meeting. There will be one establishment considered at the upcoming hearing. It is recommended that a hearing be set for 6:15 p.m. on October 27, 2008, after that evening's work session and previous to the council meeting at 6:30 p.m. Requested Council Direction Staff requests council direction on scheduling the liquor compliance hearing. 1