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Home My WebLink About10/13/2008 Council PacketSUMMARY MINUTES CITY CO 1 Monday, October 13, 2008 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup City Administrator: Gordon Heitke ➢ Open Mike / Public Comment No one addressed the council ➢ Call to Order and Roll Call 6:30 p.m. — Present were Mayor Bergeson, Council Members Reinert, Gallup, O'Donnell, and Stoltz ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented Centennial Fire District Update - Chief Jerry Streich Chief Streich reported on activities related to Fire Safety Month (October) and announced that the department is recruiting firefighters (informational session on November 1, 9:00 a.m. at Centennial Fire Station, 7741 Lake Drive) A) Consideration of Expenditures: i) October 13, 2008 (Check No. 83967 through 84144) in the amount of $742,120.39; ii) Centennial Fire District (Check No. 3446 through 3463) in the amount of $6,239.62 Pg 4 -23 B) Consider approval of September 22, 2008 Council Work Session Pg 24 -26 Minutes C) Consider approval of September 22, 2008 City Council Meeting Pg 27 -31 Minutes D) Consider approving applications for Exempt Permit from Lawful Pg 32 -33 Gambling License for St. Joseph Catholic Church: i. Turkey Bingo event on November 23, 2008; ii Venison Feed (raffle) on November 25, 2008 10/13/2008 Council Agenda -2- 10/14/2008 SUMMARY MINUTES E) Consider Resolution No. 08 -123, Authorizing execution of Pg 34 -38 a Letter of Engagement for city legal prosecution services F) Consider approval of Application to Conduct Excluded Bingo submitted by Blue Heron PTO, for event on November 20, 2008 Action Taken: Motion by Stoltz, seconded by Gallup, to approve the Consent Agenda Items 1A through 1F, was adopted. FINANC PARTM ......... ................_____.......... le No reports INISTRATI( lTh A) Tentative Offer of Employment for Recreation Supervisor Pg 39 Action Taken: Motion by O'Donnell, seconded by Gallup, to authorize a conditional offer of employment to Ms. Tanya Beekman, was adopted. P A) Consideration of Resolution No. 08 -119 accepting a donation Pg 40 -41 from Cecelia Woodrich to the Lino Lakes Police Explorers, David Pecchia Action Taken: Motion by Reinert, seconded by Stoltz, to approve Resolution No. 08 -119 as presented, was adopted No report LYE A) Consideration of Resolution No. 08 -113, Certifying Collection of Delinquent Weed Abatement Charges to the County Auditor, Marty Asleson Action Taken: Motion by Gallup, seconded by O'Donnell, to approve Resolution No. 08 -113 as presented, was adopted Pg 42 -45 B) Consideration of Resolution No. 08 -115, Approving Final Payment, Pg 46 -52 2008 Seal Coat Project, Jim Studenski Action Taken: Motion by Stoltz, seconded by O'Donnell, to approve Resolution No. 08 -115 as presented, was adopted C) Consideration of Resolution No. 08 -114, Approving Final Payment, Pg 53 -59 2008 Overlay Project, Jim Studenski Action Taken: Motion by O'Donnell, seconded by Reinert, to approve Resolution No. 08 -114 as presented, was adopted Council Agenda -3- 10/14/2008 SUMMARY MINUTES D) Consideration of Resolution No. 08 -116, Approving Final Payment, Pg 60 -66 CSAH 14/8 Landscaping Improvements, Jim Studenski Action Taken: Motion by Gallup, seconded by Stoltz, to approve Resolution No. 08 -116 as presented, was adopted E) Lake Drive /35W Improvement Project, Michael Grochala Pg 67 -73 i. Consideration of Resolution No. 08 -121, Approving Change Order No. 14 ii. Consideration of Resolution No. 08 -122, Approving Change Order No. 16 Action Taken: Motion by Stoltz, seconded by O'Donnell, to approve Resolutions No. 08 -121 and 08 -122 as presented, was adopted; Council Member Reinert voted no. F) 2008 Development and Individual Assessments, Jim Studenski Pg 74 -84 i. Consideration of Resolution No. 08 -118 and 08 -120, Adopting Assessments, 2008 Developments. Action Taken: Motion by O'Donnell, seconded by Reinert, to approve Resolutions No. 08 -118 and 08 -120 as presented, was adopted ii. Consideration of Resolution No. 08 -117, Adopting Assessments, 2008 Individual Properties Which Requested Connection to City Utilities. Action Taken: Motion by Reinert, seconded by Gallup, to approve Resolution No. 08 -117 as presented, was adopted F j A) Consider approval of September 8, 2008 City Council Meeting Minutes As corrected at Oct 6, 2008 work session Action Taken: Motion by Stoltz, seconded by Gallup, to approve the minutes of September 8, 2008 as presented, was adopted E None u Community Calendar - A Look Ahead October 14, 2008 through October 27, 2008 Wednesday, October 22 6:00 p.m., Police Workroom Monday, October 27 5:30 pm, Community Room Monday, October 27 6:30 pm, Council Chambers Special Council Work Session Council Work Session Council Meeting • • REVISED Monday, October 13, 2008 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup City Administrator: Gordon Heitke ➢ Open Mike / Public Comment ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items Centennial Fire District Update - Chief Terry Streich A) Consideration of Expenditures: i) October 13, 2008 (Check No. 83967 through 84144) in the amount of $742,120.39; ii) Centennial Fire District (Check No. 3446 through 3463) in the amount of $6,239.62 Pg 4 -23 B) Consider approval of September 22, 2008 Council Work Session Pg 24 -26 Minutes C) Consider approval of September 22, 2008 City Council Meeting Pg 27 -31 Minutes D) Consider approving applications for Exempt Permit from Lawful Pg 32 -33 Gambling License for St. Joseph Catholic Church: i. Turkey Bingo event on November 23, 2008; ii Venison Feed (raffle) on November 25, 2008 Consider Resolution No. 08 -123, Authorizing execution of Pg 34 -38 a Letter of Engagement for city legal prosecution services • F) Consider approval of Application to Conduct Excluded Bingo submitted by Blue Heron PTO, for event on November 20, 2008 10/13/2008 Council Agenda -2- REVISED 10/10/2008 No reports A) Tentative Offer of Employment for Recreation Supervisor Pg 39 A) Consideration of Resolution No. 08 -119 accepting a donation Pg 40 -41 from Cecelia Woodrich to the Lino Lakes Police Explorers, David Pecchia No report A) Consideration of Resolution No. 08 -113, Certifying Collection of Delinquent Weed Abatement Charges to the County Auditor, Marty Asleson Pg 42 -45 B) Consideration of Resolution No. 08 -115, Approving Final Payment, Pg 46 -52 2008 Seal Coat Project, Jim Studenski C) Consideration of Resolution No. 08 -114, Approving Final Payment, Pg 53 -59 2008 Overlay Project, Jim Studenski D) Consideration of Resolution No. 08 -116, Approving Final Payment, Pg 60 -66 CSAH 14/8 Landscaping Improvements, Jim Studenski E) Lake Drive /35W Improvement Project, Michael Grochala Pg 67 -73 i. Consideration of Resolution No. 08 -121, Approving Change Order No. 14 ii. Consideration of Resolution No. 08 -122, Approving Change Order No. 16 F) 2008 Development and Individual Assessments, Jim Studenski Pg 74 -84 i. Consideration of Resolution No. 08 -118 and 08 -120, Adopting Assessments, 2008 Developments. ii. Consideration of Resolution No. 08 -117, Adopting Assessments, 2008 Individual Properties Which Requested Connection to City Utilities. • • • Council Agenda • -3- REVISED 10/10/2008 A) Consider approval of September 8, 2008 City Council Meeting Minutes As corrected at Oct 6, 2008 work session None Community Calendar — A Look Ahead October 14, 2008 through October 27, 2008 Wednesday, October 22 6:00 p.m., Police Workroom 4. Monday, October 27 5:30 pm, Community Room Monday, October 27 6:30 pm, Council Chambers Special Council Work Session Council Work Session Council Meeting • • EXPENDITURES OCTOBER 13, 2008 • Date: 10/06/2008 Time: D7:46:39 City of Lino Lakes FM Entry - Invoice Journal Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 7464 7485 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: A Check Over Expend: N • Discount Vendor # Name # of items Net Gross Discount Lost 001039 A. M. LEONARD, INC. 2 693.00 693.00 .00 .00 007387 ADVANCED PUBLIC SAFETY, INC. 1 815.20 815.20 .00 .00 007583 ADVANCED R00FING+SIDING 2 26,940.50 26,940.50 .00 .00 000408 AFSC E COUNCIL #5 1 898.40 898.40 .00 .00 000998 AGGREGATE INDUSTRIES, INC. 1 181.00 181.00 .00 .00 000100 AID ELECTRIC SERVICE, INC. 1 310.56 310.56 .00 .DD 000157 ALL SEASONS RENTAL, INC. 1 198.76 198.76 .00 .0D 007582 ALLIED FLAG 1 239.30 239.30 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 229.44 229.44 .00 .00 00021D AMERICAN FASTENER & SUPPLY, INC. 1 3.46 3.46 .00 .00 002694 AMERICAN MESSAGING 1 20.64 20.64 .00 .00 007378 ANDERSON, KAREN 1 705.46 705.46 .00 • 000611 ANDRZEJEWSKI, PAULA 1 150.00 150.00 .00 .00 000421 ANOKA COUNTY TREASURER 1 360.00 360.00 .00 .00 000478 ARCADE ASPHALT, INC. 1 1,260.00 1,260.00 .DD .00 000490 ASLESON, MARTY 1 45.00 45.00 .00 .DD 000541 ASPEN MILLS, INC. 5 984.47 9B4.47 .00 .00 001550 ASSURANT EMPOLYEE BENEFITS 1 1,105.99 1,105.99 .00 .00 000610 BAUER BUILT, INC. 1 1,585.50 1,585.50 .00 .00 007573 BENTLEY, TRACY 1 65.00 65.00 .00 .00 007572 BERG, KELLY 1 80.00 80.00 .00 .08 007568 BER IIER PAGE 1 9,957.00 9,957.00 .00 .08 • Date: 10/06/2008 Time: 07:46:40 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 2 Discount •r # Name # of items Net Gross Discount Lost 000593 BLACKBIRD, JIM 1 156.50 158.50 .00 .00 000724 BLUE TOW SERVICE, INC. 3 576.13 576.13 .00 .00 900471 BONESTROO, INC. 1 27,762.59 27,762.59 .00 .00 004666 BOR, BARBARA 1 150.00 150.00 .00 .00 000770 BOYER TRUCKS, INC. 1 65.59 65.59 .00 .00 000860 BROADWAY AWARDS, INC. 1 29.82 29.82 .00 .00 007571 BROKKE, CINDY 2 52.00 52.00 .00 .00 000617 BROWN, PETER 1 100.00 100.00 .00 .D0 900524 BURGER, LUANN 1 1,024.00 1,024.0D .00 .00 000946 C. P. OFFICE PRODUCTS 2 696.30 696.30 .00 .00 00095D C. W. HOULE, INC. 1 3,578.00 3,578.00 .00 .D0 001101 CENTENNIAL LAKES POLICE DEPARTMENT 1 2,320.00 2,320.00 .00 .00 001050 CENTENNIAL SCHOOLS 1 325.0D 325.00 .00 .00 00270D CENTERPOINT /MINNEGASCO, INC. 1 217.03 217.03 .00 .00 000537 CENTRAL PENSION FUND 1 2,611.20 2,611.20 .00 .00 111/141A CHOICEPOINT SERVICES, INC. 1 30.00 30.00 .00 .D0 .00 CIRCLE PINES POST OFFICE 1 527.96 527.96 .00 .00 00111D CIRCLE PINES, CITY OF 1 2,687.76 2,687.76 .00 .00 004670 COMCAST 1 34.95 34.95 .DD .00 00447D COMO LUXE & SUPPLIES, INC. 1 185.20 185.20 .00 .0D 000371 CONNEXUS ENERGY 1 4,465.22 4,465.22 .00 .00 000984 CONTRACT HARDWARE 1 33.38 33.38 .00 .00 900591 CORPORATE EXPRESS, INC. 6 830.40 830.40 .00 .00 900415 CRAIG SEVERSON CONSTRUCTION 1 6,275.50 6,275.50 .00 .00 007576 CREEDEN, MARY 1 6.00 6.00 .00 .00 000413 DAKOTA COUNTY RECEIVING CENTER 1 134.00 134.00 .00 .00 001270 nar.rn, INC. 1 40.94 40.94 .0D .00 • Date: 10/06/2008 Time: 07:46:40 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 3 Discount Vendor # Name # of items Net Gross Discount 900329 DAVID A PEARSON HOMES, INC. 1 500.00 500.00 .D0 .00 000256 DEEP ROCK WATER COMPANY 1 237.16 237.16 .00 .00 007229 DEHAVEN, MARTHA 1 50.00 50.00 .D0 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,488.35 4,4B8.35 .00 .00 001380 EARL ANDERSON ASSOCIATION, INC. 1 444.80 444.80 .00 .00 001148 EGAN OIL COMPANY 1 19,965.50 19,965.50 .00 .00 001561 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 1 128.96 128.96 .D0 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 1 2,082.95 2,082.95 .00 .0D 007577 FAHRNER ASPHALT SEALERS, LLC 1 7,185.05 7,185.05 .00 .00 007569 FBI NATIONAL ACADEMY ASSOCIATES 1 105.00 105.00 .00 .00 001264 FBINAA 1 115.00 115.00 .00 .00 001560 FRATTALLONE'S HARDWARE, INC. 1 277.36 277.36 .00 .D0 000693 GENERAL SPORTS CORPORATION 1 326.60 326.60 .00 .00 001610 GILLUND ENTERPRISES, INC. 1 165.23 165.23 .00 .00 001081 GISKE CONSULTING GROUP, INC. 1 977.50 977.50 .00 .00 001618 GLENN REHBEIN EXCAVATING, INC. 1 145,593.14 145,593.14 .00 001709 GRAFFCO, INC. 1 107.57 107.57 .00 II 001720 GRAINGER, INC. 1 461.42 461.42 .00 .00 900250 HARTLEY, PAM 1 150.00 150.00 .00 .00 001480 HAWKINS INC. 1 12,830.40 12,830.40 .00 .00 004562 HD SUPPLY WATERWORKS, LTD. 1 1,395.17 1,395.17 .00 .00 900559 HEALTH PARTNERS 1 44,619.02 44,619.02 .00 .00 001840 HILLESHEIM, TIM 1 73.94 73.94 .00 .00 001847 HIRSHFIELD'S PAINT MANUFACTURING,IN 1 702.90 702.90 .00 .00 001859 HOME DEPOT CREDIT SERVICES 1 1,131.09 1,131.09 .00 .0C 004729 HOME LINE, INC. 1 16.00 16.00 .DD .00 003271 HMO BUETIDESS SOLUTIONS 1 191.66 191.66 .0D .DC • Date: 10/06/2008 Time: 07:46:40 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 4 r # Name Discount # of items Net Grose Discount Lost 007224 HUGO MILL OUTDOOR POWER, INC. 1 132.98 132.98 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 1 551.16 551.16 .00 .00 D01971 INFRATECH TECHNOLOGIES, INC. 3 10,592.75 10,592.75 .00 .00 D00303 INSTRUMENTAL RESEARCH, INC. 1 142.50 142.50 .00 .00 002000 INTL UNION OF OPER ENGR 1 518.50 518.50 .00 .00 000082 J. H. LARSON COMPANY, INC. 1 295.98 295.98 .00 .00 000698 KEY LAND HOMES 1 2,450.00 2,450.00 .00 .00 000492 KRISS DESIGN COMPANY, LLC 1 614.00 614.00 .00 .00 002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 966.00 966.00 .00 .00 002310 LEAGUE OF MINNESOTA CITIES 2 14,426.00 14,426.00 .0D .00 002320 LEAGUE OF MN CITIES INS TRST 1 139,677.00 139,677.00 .00 .00 002330 LICHTSCHEIDL, DAVE 2 175.63 175.63 .00 .00 002332 LIFE SAFETY SYSTEMS, INC. 2 2,204.62 2,204.62 .00 .00 002360 LINO AUTO MACHINING 1 85.00 85.00 .00 .00 002380 LINO LAKES BLACKTOP, INC. 1 2,754.00 2,754.00 .00 .00 274 LYNN PEAVEY COMPANY, INC. 1 109.1B 109.18 .00 .00 '80 MACALLAN CONSTRUCTION, INC. 2 1,000.00 1,000.00 .00 .00 002486 MATT PARROTT AND SONS COMPANY, INC. 1 2,267.52 2,267.52 .00 .00 002570 METRO COUNCIL ENRIVONMENTAL SERVICES 2 25,294.50 25,294.50 .00 .00 002504 METRO SALES INCORPORATED 2 676.08 676.08 .00 .OD 002580 METROPOLITAN AREA 1 20.00 20.00 .00 .00 002613 MIDWEST LANDSCAPES, INC. 1 12,517.00 12,517.00 .00 .00 000017 MINNESOTA CHIEFS OF POLICE 1 111.70 111.70 .00 .00 002786 MINNESOTA CRIME PREVENTION ASSOCIATION 1 95.00 95.00 .00 .00 000503 MINNESOTA DEPT OF PUBLIC SAFETY 1 400.00 400.00 .00 .00 900525 MINNESOTA MAYORS ASSOCIATION 1 20.00 20.00 .00 .00 007551 MINNESOTA REVENUE 1 341.44 341.44 .00 .00 • Date: 10/06/2008 Time: 07:46:40 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 5 Discount Vendor # Name # of items Net Gross Discount 003882 MINNESOTA SHREDDING LLC 1 67.20 67.20 .00 .00 001016 MINNESOTA STATE RETIREMENT SYSTEM 2 1,845.42 1,845.42 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 2 1,362.80 1,362.8D .00 .00 002836 MINNESOTA STATE TREASURER 2 3,843.82 3,843.82 .00 .00 003091 MN NCPERS LIFE INSURANCE 1 384.00 384.00 .00 .00 004791 NAC MECHANICAL& F'T.FCTRICAL SERVICES 1 1,818.20 1,818.20 .00 .00 003123 NATURE CALLS, INC. 1 864.45 864.45 .D0 .00 007585 NEATON BROTHERS EROSION 1 355.53 355.53 .00 .D0 007586 NELSON, CHRIS 1 25.0D 25.0D .00 .00 000434 NEWVILLE, MELANIE 1 65.00 65.00 .00 .00 D01395 NEXTEL COMMUNICATIONS 1 668.88 668.88 .00 .00 000022 NORTHERN WATER WORKS SUPPLY, INC. 4 3,398.82 3,398.82 .00 .00 000155 O'DEA, MARY JO 1 225.00 225.00 .00 .00 000900 O'REILLY AUTOMOTIVE, INC. 1 B17.62 817.62 .00 .00 007578 OBERT, TAHATHA 1 65.00 65.00 .00 .00 003390 OFFICEMAX, INC. 1 191.66 191.66 .00 900523 OLSON SEWER SERVICE, INC. 1 355.00 355.00 .D0 003474 PAYNE, TIM 1 380.00 380.00 .00 .00 007587 PENN CONTRACTING, INC. 1 42,779.45 42,779.45 .00 .00 003524 PITNEY BOWES, INC. 1 159.75 159.75 .00 .00 000016 PLAYPOWER LT FARMINGTON, INC. 1 202.99 202.99 .00 .00 000217 POLAR CHEVROLET & MAZDA 1 287.42 287.42 .00 .00 003600 PRESS PUBLICATIONS, INC. 5 462.20 462.20 .D0 .00 900076 PROCRAFT HOMES, INC. 1 5,450.00 5,450.00 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,597.00 1,597.0D .D0 .00 003789 RIVARD ELECTRIC COMPANY, INC. 1 456.00 456.00 .00 .00 007579 RODEIGUEZ, STACY 1 41.00 41.00 .0D .00 • Date: 10 /D6 /200B Time: 07:46:41 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 6 Discount 111117 # Name # of items Net Gross Discount Lost 007570 RUSSIAN BAPTIST CHURCH 1 534.52 534.52 .00 .00 007588 RYAN, ANGIE 1 25.00 25.00 .D0 .00 003467 SHARPER HOMES, INC. 2 10,850.00 10,850.09 .00 .00 003880 SHORT - ELLIOTT- HENDRICKSON, INC. 1 574.13 574.13 .D0 .00 004059 SMYSER, JEFF 1 766.71 766.71 .DD .00 007584 SPORT SUPPLY GROUP, INC. 1 374.31 374.31 .0D .00 000023 SPRING LAKE PARK POLICE DEPARTMENT 1 336.00 336.00 .00 .00 004099 SRF CONSULTING GROUP, INC. 1 3,002.87 3,002.87 .OD .D0 004130 ST. PAUL PIONEER PRESS, INC. 1 234.00 234.00 .D0 .00 003260 STANSBERRY, KAY 1 167.42 167.42 .00 .00 000365 STAPLES BUSINESS ADVANTAGE, INC. 1 170.22 170.22 .00 .00 004240 STREICHER'S, INC. 5 352.05 352.05 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 1 6,911.97 6,911.97 .00 .D0 004350 T.K.D.A_ 11 46,884.44 46,884.44 .00 .00 000539 TARGET 1 277.43 277.43 .00 .00 •007344 TCNYFL 1 130.00 130.00 .00 .00 89 TDS METROCOM MN 1 968.65 968.65 .00 .00 004400 TESCH, DAN 1 189.56 189.56 .00 .00 002790 TESSMAN SEED COMPANY, INC. 1 1,917.00 1,917.00 .00 .00 004469 TOUSLEY FORD, INC. 1 404.05 404.05 .00 .00 004540 TWIN CITY GARAGE DOOR CD., INC. 1 440.00 440.00 .00 .00 004660 URICH, TRACEY 1 149.93 149.93 .00 .00 000970 VERIZON WIRELESS 1 972.27 972.27 .00 .00 D04720 VIL R, JEAN 2 201.89 201.89 .00 .00 003465 VIKING ELECTRIC SUPPLY, INC. 3 979.87 979.87 .00 .0D 007589 WAYNE-VAL AUTO BODY 1 10,850.65 10,850.65 .00 .00 004127 WEGENER, WAYNE, JR. 1 1,464.84 1,464.84 .00 .00 • Date: 10/06/2008 Time: 07:46:41 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 7 Discount Vendor # Name # of items Net Grose Discount 007575 WEISS, MICHELLE. 1 65.00 65.00 .00 III 007421 WRIGHT /HENNEPIN CO -OP ELECTRIC ASSOC 1 810.00 810.00 .00 .00 003250 %CEL ENERGY 3 18,439.94 1B,439.94 .00 .00 Grand Totals: 213 742,120.39 742,120.39 .00 .00* • • Date: 10/05/2008 Time: 18:36:42 Operator: JAL • Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 7465 Bank #: (A) Options: Print Ranges /Options: Y Page on Department: N Department Vendor Name - 7486 # of copies: 1 Description • MAYOR /COUNCIL MAYOR /COUNCIL MAYOR /COUNCIL MAYOR /COUNCIL ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION • AMERICAN FAMILY LIFE AFSCME COUNCIL #5 RELIASTAR LIFE INSUR CENTRAL PENSION POND MINNESOTA STATE REIT MINNESOTA STATE RETI CENTENNIAL LAKES POL DELTA DENTAL PLAN OF INTL UNION OF OPER E LAW ENFORCEMENT LABO LEAGUE OF MN CITIES METRO COUNCIL ENVIRO METRO COUNCIL ENVIRO MN DEPT OF LABOR /IND MN CHILD SUPPORT PAY MN CHILD SUPPORT PAY MN NCPERS LIFE INSUR MINNESOTA REVENUE PAYROLL DEDUCTION OCTOBER UNION DUES LIFE INSURANCE SEPTEMBER WITHHOLDINGS 09/19/08 PAYROLL WITHHOL 10/03/08 PAYROLL REIMBURSE FOR JULY EB OV OCTOBER DENTAL SEPTEMBER DUES OCTOBER DUES WORKERS COMPENSATION INS AUGUST SAC SEPTEMBER SAC 3RD QUARTER SURCHARGE H HRONSKI 0011745515 BRIAN C HRONSKI, 0011745 SEPTEMBER WITHHOLDING J. JOHNSON HEALTH PARTNERS OCTOBER INSURANCE Total for Department LEAGUE OF MINNESOTA MEMBERSHIP DUES LEAGUE OF MN CITIES WORKERS COMPENSATION INS VILER, JEAN REIMBURSE EMPLOYEE GET W MINNESOTA MAYORS ASS MEMBERSHIP DUES Total for Department 401 RELIASTAR LIFE INSUR LIFE INSURANCE CH0ICEPOINT SERVICES TEST DELTA DENTAL PLAN OF OCTOBER DENTAL NErri TL COMMUNICATION ASSURANT EMPLOYEE BE OCTOBER LTD LEAGUE OF MN CITIES WORKERS COMPENSATION INS METROPOLITAN AREA MAMA LUNCHEON PRESS PUBLICATIONS, ORD 12 -08 MINNESOTA SHREDDING SHREDDING SERVICES TESCH, DAN MILEAGE /MEALS BRAINARD VIGER, JEAN REIMBURSE MCFOA REGION M HEALTH PARTNERS OCTOBER INSURANCE Total for Department 402 Amount 229.44 898.40 1,223.42 2,611.20 922.71 922.71 2,320.00 2,463.72 518.50 966.00 83,436.00 21,681.00 3,613.50 3,823.82 681.40 681.40 384.00 341.44 10,866.77 138,585.43* 13,736.00 20.00 29.04 20.00 13,805.04* 23.75 30.0D 176.79 17.08 85.05 B47.00 20.00 30.60 18.60 189.56 18.25 2,132.60 3,589_28* Date: 10/05/2008 Time: 18:38:42 Department ELECTIONS ELECTIONS ELECTIONS CABLE CHARTER SENIORS SENIORS SENIORS SENIORS SENIORS SENIORS SENIORS FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE ECONOMIC ECONOMIC ECONOMIC ECONOMIC ECONOMIC ECONOMIC Operator: JAL Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount TARGET LEAGUE OF MN CITIES VIGER, JEAN Total for LEAGUE OF MN CITIES Total for PRESS PUBLICATIONS, Total for MEETING SUPPLIES WORKERS COMPENSATION INS REIMBURSE ELECTION ITEMS Department 403 WORKERS COMPENSATION INS Department 404 ADV MEETING Department 405 RELIASTAR LIFE INSUR TDS METROCOM MN DELTA DENTAL PLAN OF NEXTEL COMMUNICATION ASSURANT EMPLOYEE BE LEAGUE OF MN CITIES HEALTH PARTNERS LIFE INSURANCE MONTHLY PHONE SERVICE OCTOBER DENTAL OCTOBER WORKERS OCTOBER LTD COMPENSATION IN5 INSURANCE Total for Department 406 RELIASTAR LIFE INSUR GISKE CONSULTING GRO DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE LEAGUE OF MN CITIES LIFE INSURANCE SA MODIFICATIONS OCTOBER DENTAL OCTOBER LTD WORKERS COMPENSATION IN5 HEALTH PARTNERS OCTOBER INSURANCE Total for Department 407 DEVELOPMENT RELIASTAR LIFE INSUR LIFE INSURANCE DEVELOPMENT TARGET MEETING SUPPLIES DEVELOPMENT DELTA DENTAL PLAN OF OCTOBER DENTAL DEVELOPMENT ASSURANT EMPLOYEE BE OCTOBER LTD DEVELOPMENT LEAGUE OF MN CITIES WORKERS COMPENSATION INS DEVELOPMENT HEALTH PARTNERS OCTOBER INSURANCE Total for Department 415 PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING F.NGIIN 'F'.WT1 T RELIASTAR LIFE INSUR TARGET DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE LEAGUE OF MN CITIES PRESS PUBLICATIONS, SMYSER, JEFF SRF CONSULTING GROUP T.K.D.A. BONESTROO, INC. LIFE INSURANCE MEETING SUPPLIES OCTOBER DENTAL OCTOBER LTD WORKERS COMPENSATION INS COMP PLAN OPEN HOUSE ADV REIMB MN APA PLANNING CO LINO LAKES TRANSPORTATIO AUGUST ENGINEERING COMP PLAN UPDATE HEALTH PARTNERS OCTOBER INSURANCE Total for Department 416 AUGUST EIM VEERING -13- 8.50 52.00 154.60 215.10* 4.00 4.00* 45.90 45.9D* 4.75 35.53 22.09 17.08 5.67 32.00 252.16 369.28* 14.25 977.50 123.74 57.25 551.00 795.67 2,519.41* 4.75 106.64 35.35 16.91 156.00 403 .34 722.99* 9.50 8.98 70.70 31.91 230.00 169.70 766.71 3,002.87 1,270.78 24,175.09 806.68 30,542.92* 21,331.18 • • Date: 10/05/2008 Time: 18:38:43 Operator: JAL • Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount COMM DEV COMM DEV COMM DEV COMM DEV COMM DEV COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE CE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE • Total for Department 417 RELIASTAR LIFE INSUR LIFE INSURANCE DELTA DENTAL PLAN OF OCTOBER DENTAL NEBTEL COMMUNICATION ASSURANT EMPLOYEE BE OCTOBER LTD LEAGUE OF MN CITIES WORRIES COMPENSATION INS HEALTH PARTNERS OCTOBER INSURANCE Total for Department 418 MINNESOTA CHIEFS OF SPRING LAKE PARK POL LYNN PEAVEY COMPANY, CONNEXUS ENERGY DAKOTA COUNTY RECEIV RELIASTAR LIFE INSUR TDS METROCOM MN KRISS DESIGN COMPANY TARGET ASPEN MILLS, INC. ASPEN MILLS, INC. ASPEN MILLS, INC. ASPEN MILLS, INC. ASPEN MILLS, INC. BROADWAY AWARDS, INC VERIZON WIRELESS CENTENNIAL SCHOOLS FBINAA DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE LEAGUE OF MN CITIES MINNESOTA CRIME PREV XCEL ENERGY MINNESOTA SHREDDING WEGENER, WAYNE, JR. STREICBER'S, INC. STREICHER'S, INC. STREICHER'S, INC. STREICHER'S, INC. STREICHER'S, INC. HOME LINE, INC. ANDERSON, KAREN ADVANCED PUBLIC SAFE FBI NATIONAL ACADEMY HEALTH PARTNERS CORPORATE EXPRESS, CORPORATE EXPRESS, CORPORATE EXPRESS, CORPORATE EXPRESS, CORPORATE EXPRESS I I I I I PERMITS TO AQUIRE TASER CARTRIDGES MISC SUPPLIES MONTHLY SERVICE DETOX TRANSPORTATION AUG LIFE INSURANCE MONTHLY PHONE SERVICE TRAIL WATCH VOLUNTEER TE MEETING SUPPLIES PATCHES PATCHS UNIFORM - DEMARS UNIFORM STREGE UNIFORMS BRASS PLATES MONTHLY SERVICE REHBEIN BUS - SCHOOL PATR KELLY MCCARTHY FBI OCTOBER DENTAL OCTOBER LTD WORKERS COMPENSATION INS MCPA CONFERENCE ANDERSON MONTHLY SERVICE SHREDDING SERVICES TUITION REIMS W. WEGENER GLOVES -MITCH DEMARS HOLSTER - T.NDLL REPLACE TUBE KIT SHOULDER HOLSTER K. MCCA UNIFORM NEW HIRE, JOEL M EACH JOHNSON - LANDLORD T REIMBURSE CLASS - ANDERS PENTAX THERMAL PRINTER KELLY MCCARTHY FBI OCTOBER INSURANCE 2 DESKTOP DISPLAY BUSINESS CARD HOLDER CARTRIDGE, TONER, PENS OFFICE SUPPLIES POST ITS, RIBBON, SUPPLI 21,331.18* 11.87 61.86 17.08 44.51 331.00 1,034.42 1,500.74* 111.70 336.00 109.18 21.31 134.00 156.75 669.39 614.00 16.47 14.52 198.00 99.50 213.50 458.95 29.82 972.27 325.00 115.00 467.15 444.60 22,766.00 95.00 3.38 48.60 1,464.84 14.99 60.67 31.47 122.46 122.46 16.00 705.46 815.20 105.00 14,729.68 111.29 15.09 314.80 220.50 147.44 Date: 10/05/2008 Time: 18:38:43 Operator: JAL Department Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount POLICE FIRE FIRE FIRE FIRE BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET ELEET CORPORATE EXPRESS, I STAPLE 21.28 Total for Department 420 47,438.72* RELIASTAR LIFE INSUR LIFE INSURANCE 14.25 DELTA DENTAL PLAN OF OCTOBER DENTAL 103.60 ASSURANT EMPLOYEE BE OCTOBER LTD 43.86 HEALTE PARTNERS OCTOBER INSURANCE 1,465.37 Total for Department 421 1,627.08* INSPECTIONS RELIASTAR LIFE INSUR LIFE INSURANCE 17.34 INSPECTIONS DELTA DENTAL PLAN OF OCTOBER DENTAL 150.26 INSPECTIONS NEXTEL COMMUNICATION 157.58 INSPECTIONS ASSURANT EMPLOYEE BE OCTOBER LTD 59.75 INSPECTIONS LEAGUE OF MN CITIES WORKERS COMPENSATION INS 388.00 INSPECTIONS MN DEPT OF LABOR /IND CLASS P. MOONEN 20.00 INSPECTIONS T.K.D.A. AUGUST ENGINEERING 1,626.60 INSPECTIONS HEALTH PARTNERS OCTOBER INSURANCE 2,296.56 Total for Department 422 4,716.09* CONNEXUS ENERGY RELIASTAR LIFE INSUR TDS METROCOM MN BLACKBIRD, JIM AGGREGATE INDUSTRIES DELTA DENTAL PLAN OF EARL ANDERSON ASSOCI NEXTEL COMMUNICATION ASSURANT EMPLOYEE BE zRr TTAT.LONE' S HARDWA INFRATECH TECHNOLOGI LEAGUE OF MN CITIES AMERICAN MESSAGING XcEL ENERGY xCEL ENERGY RIVARD ELECTRIC COMP T.A. SCHIFSKY AND SO MONTHLY SERVICE LIFE INSURANCE MONTHLY PHONE SERVICE CLOTHING ALLOWANCE BLACK CONCRETE OCTOBER DENTAL STREET SIGNS OCTOBER LTD PRIMER, DUCT TAPE, CONNECT CLEAN STORM DRAIN AND SA WORKERS COMPENSATION INS NETWORK ADMIN FEE ELECTRIC SERVICE MONTHLY SERVICE STREET LITE LAMPS AND BA ASPHALT T.K.D.A. AUGUST ENGINEERING WRIGHT /HENNEPIN CO -0 STREET LIGHT MAINTENANCE FAHRNER ASPHALT SEAL PAVEMENT MARKING HEALTH PARTNERS OCTOBER INSURANCE Total for Department 430 AMERICAN FASTENER & POLAR CHEVROLET & MA RELIASTAR LIFE INSUR BAUER BUILT, INC. BOYER TRUCKS, INC. O'REILLY AUTOM01'lva, EGAN OIL COMPANY n:-r.ma DENT T PLAN OF FASTENERS HEADLAMP, COIL, SEAL LIFE INSURANCE PARTS PIN SPRING AUTOMOBILE SUPPLIES GAS OCTOBER DENTAL 990.24 34.91 35.53 158.50 181.00 259.83 444.80 34.16 98.70 58.05 205.00 9,706.00 4.12 16.35 5,098.36 456.00 6,911.97 4,281.25 810.00 7,185.05 3,648.06 40,617.88* 3.46 287.42 5.46 1,585.50 65.59 627.25 19,965.50 40.65 ID • • Date: 10/D5/2008 Time: 18:38:43 • Department Operator: JAL Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT BUILDINGS BUILDINGS BUILDINGS BUILDINGS BUILDINGS BUILDINGS ASSURANT EMPLOYEE BE OCTOBER LTD FRATTALLONE'S HARDWA PRIMER, DUCT TAPE, CONNECT EMERGENCY AUTOMOTIVE STROBE GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS V GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GILLUND ENTERPRISES, GRAFFCO, INC. LEAGUE OF MN CITIES LINO AUTO MACHINING FACTORY MOTOR PARTS TOUSLEY FORD, INC. BUILDINGS BUILDINGS BUILDINGS BUILDINGS BUILDINGS BUILDINGS BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDING GOVERNMENT BUILDING GOVERNMENT BUILDING GOVERNMENT BUILDING ENGINE DEGREASER, BRAKE NOZZLE REBUILT WORKERS COMPENSATION INS VALVE JOB BATTERIES, BRAKE PADS, R GASKETS, VALVES, BOLTS COMO LURE & SUPPLIES SNOW PLOW HUGO MILL OUTDOOR PO WEED WHIPS, WHEEL BARREL HEALTH PARTNERS OCTOBER INSURANCE Total for Department 431 J. H. LARSON COMPANY 1 AID ELECTRIC SERVICE DEEP ROCK WATER COMP STAPLES BUSINESS ADV CONNEXUS ENERGY RELIASTAR LIFE INSUR TDS METROCOM MN TARGET C. P. OFFICE PRODUCT C. P. OFFICE PRODUCT CONTRACT HARDWARE CIRCLE PINES, CITY 0 DALCO, INC. DALCO, INC. DALCO, INC. DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE FRAZTALLONE'S HARDWA GRAINGER, INC. LEAGUE OF MN CITIES LIFE SAFETY SYSTEMS, LIFE SAFETY SYSTEMS, IMAGE PRINTING & GRA METRO SALES INCORPOR CENTERPOINT /MINNEGAS XCEL ENERGY STANSBERRY, KAY PITNEY BOWES, INC. ST. PAUL PIONEER PRE TWIN CITY GARAGE DOO COMCAST NAC MECHANICAL& ELEC 5 ALLIED FLAG S ADVANCED ROOFING+SID S WAYNE -VAL AUTO BODY 5 CRAIG SEVERSON CONST BW COMP FLUOR TROUBLESHOOT AND REPAIR DELIVERY TONER, OFFICE SUPPLIES MONTHLY SERVICE LIFE INSURANCE MONTHLY PHONE SERVICE MICROWAVE IN BREAKROOM CHAIRMAT, INK CARTRIDGE, OFFICE SUPPLIES THRESHOLD MONTHLY SERVICE CREDIT FOR 10 TOILET RIM • TOILET RIM HANGERS TOWEL DISPENSOR OCTOBER DENTAL OCTOBER LTD PRIMER,DUCT TAPE, CONNECT SLEEVE, PLATFORM, VACUUM WORKERS COMPENSATION IN5 PD ACCESS CONTROL REPLAC PROXIMITY CARDS ENVELOPES BLACK AND WHITE METER MONTHLY SERVICE ELECTRIC SERVICE REIMS CLOTHING ALLOW /KAY RENTAL SUBSCRIPTION 52 WEEKS PREVENTATIVE MAINTENANCE MONTHLY SERVICE CONTROL REPAIRS US FLAG, MIA /POW FLAG REPLACE ROOF MARSHAN PRK HAIL DAMAGE REPAIR - 7 S REP7.Arr SHINGLES SUNRISE 15.33 6.67 128.96 165.23 107.57 1,343.00 85.00 2,053.12 404.05 185.20 132.98 654.51 27,862.45* 295.96 310.56 237.16 170.22 1,550.63 4.75 121.61 121.46 428.32 267.96 33.36 2,650.66 - 147.29 14.72 173.51 35.35 10.56 36.02 461.42 1,053.00 1,165.00 1,039.62 466.38 361.16 123.30 6,556.42 167.42 159.75 234.00 440.00 34.95 1,818.20 239.30 12,002.50 10,850.65 6,275.50 Date: 10/05/2008 Time: 18:38:43 Department Operator: JAL Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount GOVERNMENT BUILDINGS OLSON SEWER SERVICE, VACUUMING TRENCH SYSTEM& GOVERNMENT BUILDINGS HEALTH PARTNERS OCTOBER INSURANCE Total for Department 432 PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS RECREATION RECREATION RECREATION RECREATION RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL PLAYPOWER LT FARMING CONNEXUS ENERGY RELIARTAR LIFE INSUR A. M. LEONARD, INC. CIRCLE PINES, CITY 0 DELTA DENTAL PLAN OF NEXTEL COMMUNICATION ASSURANT EMPLOYEE BE FRATTALLONE'S HARDWA HIRSHFIELD'S PAINT M HOME DEPOT CREDIT SE LEAGUE OF MN CITIES LICHTSCHEIDL, DAVE LICHTSCHEIDL, DAVE 355.00 403.34 50,542.49* MIRROR 202.99 MONTHLY SERVICE 7.99 LIFE INSURANCE 28.50 TREE GUARD RIGID MESH 315.D0 MONTHLY SERVICE 37.10 OCTOBER DENTAL 176.77 265.60 OCTOBER LTD 82.54 PRIMER, DUCT TAPE, CONNECT 57.31 FIELD STRIPING 702.9D PAINT, TAPE LIGHTING 1,067.81 WORKERS COMPENSATION INS 3,099.00 UNIFORM ALLOWANCE 117.97 UNIFORM REIMS D.LICHTSCH 57.66 METRO SALES INCORPDR BLACK AND WHITE METER CENTERPOINT/MINNEGAS MONTHLY SERVICE TESSMAN SEED COMPANY TEE BOX MIX 1 NATURE CALLS, INC. MONTHLY RENTAL XCEL ENERGY MONTHLY SERVICE T.K.D.A. LINO PARK GRADING /TRAIL URICH, TRACEY REIMS CLOTHING ALLOW /T.0 HEALTH PARTNERS OCTOBER INSURANCE 1 Total for Department 450 11, 294.92 36.99 ,917.00 864.45 168.42 149.34 149.93 ,256.98 057.17* REL ASTA•R LIFE INSUR LIFE INSURANCE 10.45 DELTA DENTAL PLAN OF OCTOBER DENTAL 77.78 NEXTEL COMMUNICATION 17.08 ASSURANT EMPLOYEE BE OCTOBER LTD 29.14 LEAGUE OF MN CITIES WORKERS COMPENSATION INS 618.00 HEALTH PARTNERS OCTOBER INSURANCE 850.71 Total for Department 451 1,603.16* O'DEA, MARY JD 3RD QUARTER STIPEND RELIASTAR LIFE INSUR LIFE INSURANCE ASLESON, MARTY REIMS FOR SENSIBLE LAND ANDRZEJEWSKI, PAULA 3rd quarter stipend BROWN, PETER 3rd Quarter Stipend DELTA DENTAL PLAN OF OCTOBER DENTAL NEXTEL COMMUNICATION ASSURANT EMPLOYEE BE OCTOBER LTD LEAGUE OF MN CITIES WORKERS COMPENSATION INS BOR, BARBARA 3rd Quarter Stipend DEHAVEN, MARTHA 3RD QUARTER STIPEND HARTLEY, PAM 3RD QUARTER STIPEND HEALTH PARTNERS OCTOBER INSURANCE Total for Department 461 225.00 5.23 45.00 150.00 100.00 12.37 34.16 11.92 85.00 150.00 50.00 150.00 241.53 1,260.21* • • • Date: 10/05/2008 Time: 18:38:43 Operator: JAL • Department SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY FORESTRY FORESTRY FORESTRY FORESTRY FORESTRY FORESTRY FORESTRY • Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PROGRAM REC ADULT SPORTS ADULT SPORTS RELIASTAR LIFE INSUR LIFE INSURANCE DELTA DENTAL PLAN OF OCTOBER DENTAL ASSURANT EMPLOYEE BE OCTOBER LTD LEAGUE OF 0'B CITIES WORKERS COMPENSATION INS HEALTH PARTNERS OCTOBER INSURANCE Total for Department 462 RELIASTAR LIFE INSUR A. M. LEONARD, INC. DELTA DENTAL PLAN OF ASSURAITP EMPLOYEE BE FEATTALLONE'S BARDWA LEAGUE OF MN CITIES PAYNE, TIM HEALTH PARTNERS LIFE INSURANCE TREE GUARD RIGID MESH OCTOBER DENTAL OCTOBER LTD PRIMER, DUCT TAPE, CONNECT WORKERS COMPENSATION INS T.PAYNE UNIFORM REIMBUR OCTOBER INSURANCE Total for Department 463 Total for Fund 101 NEWVILLE, MELANIE LEAGUE OF MN CITIES BROKRE, CINDY BROKRE, CINDY BERG, KELLY BENTLEY, TRACY WEISS, MICHELLE CREEDEN, MARY OBERT, TABATBA RODRIGUEZ, STACY Total for LEAGUE OF MN CITIES Total for NELSON, CHRIS RYAN, ANGIE Total for CLASS CANCELED WORKERS COMPENSATION INS OVERPAID REC PROGRAM withdrew from Class WITHDREW FROM REC PROGRA CLASS CANCELED CLASS CANCELED OVERPAID CLASS CANCEL CLASS CHANGES Department WORKERS COMPENSATION INS Department 200 REIMBURSEMENT REIMBURSEMENT Department 202 SPECIAL EVENTS /TRIPS ANOKA COUNTY TREASUR PLAYGROUND PROGRAMS JUNE SPECIAL EVENTS /TRIPS YOUTH INSTRUCTIONAL YOUTH INSTRUCTIONAL YO uiH INSTRUCTIONAL YOUTH SPORTS YOUTH SPORTS • TARGET MEETING SUPPLIES Total for Department 205 GENERAL SPORTS CORPO FLAG FOOTBALL TEES PRESS PUBLICATIONS, FLOOR HOCKEY /SOCCER AD BURGER, LUANN FALL SESSION 2005 Total for Department 207 TCNYFL WEB r at, SPORT SUPPLY GROUP, SOCCER CORNER FLAGS Total for Department 208 1.43 10.61 5.15 49.00 248.85 315.04* 2.85 378.00 12.37 6.01 10.11 388.00 380.00 241.53 1,418.87* 401,690.43* 65.00 1,973.00 4.00 48.00 80.00 65.00 65.00 6.00 65.00 41.00 2,412.00* 986.00 966.00* 25.00 25.00 50.00* 360.00 15.38 375.38* 326.60 216.00 1,024.00 1,566.60* 130.00 374.31 504.31* Date: 10/05/2008 Time: 18:38:43 Operator: JAL Page: 8 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Total for Fund 201 5,894.29* OTHER T.K.D.A. AUGUST ENGINEERING 11,710.85 Total for Department 499 11,710.85* Total for Fund 406 11,710.85* OTHER T.K.D.A. AUGUST ENGINEERING 1,692.20 Total for Department 499 1,692.20* Total for Fund 421 1,692.20* OTHER LEAGUE OF MINNESOTA 200B -09 MCSC FEES 690.00 OTHER PENN CONTRACTING, IN 2008 SWM PROJECT, PAY #1 42,779.45 OTHER BONESTROO, INC. COMP PLAN UPDATE 3,587.50 Total for Department 499 47,056.95* Total for Fund 422 47,056.95* OTHER GLENN REHBEIN E %CAVA FINAL PAYMENT, LEGACY, R 145,593.14 OTHER SHORT - ELLIOTT- HENDRI FINAL DESIGN LEGACY 574.13 OTHER BERNIER, PAGE PARCEL 12A,LAKE /35E, 173 9,957.00 Total for Department 499 156,124.27* Total for Fund 471 156,124.27* OTHER T.R.D.A. AUGUST ENGINEERING 339.15 Total for Department 499 339.15* Total for Fund 472 339.15* LEAGUE OF MN CITIES WORKERS COMPENSATION INS 2,507.00 NEATON BROTHERS EROS RETURN OF HYDRANT METER -44.47 Total for Department 2,462.53* WATttk NORTHERN WATER WORKS 8 -6 MD, NUT VENTED CAP 2,344.53 WATER NORTHERN WATER WORKS MAGNA TRAK 100 LOCATOR 750.83 WATER NORTHERN WATER WORKS PARTS 284.80 WATER INSTRUMENTAL RESEARC COLIFORM BACTERIA 142.50 WATER CONNESUS ENERGY MONTHLY SERVICE 1,561.23 WATER RELIASTAR LIFE INSUR LIFE INSURANCE 11.41 WA1r.H ARCADE ASPHALT, INC. BIRCH AND DEERWOOD STREE 1,260.00 WATER TDS METROCOM MN MONTHLY PHONE SERVICE 106.59 WATER MINNESOTA DEPT OF PU RIGHT TO KNOW AND FEMA, 400.00 WATER C. W. HOULE, INC. BIRCH STREET AND DEERWOO 3,578.00 WATER CIRCLE PINES POST OF Utility Postage 263.98 WATER DELTA DENTAL PLAN OF OCTOBER DENTAL 111.37 WATER NEXT E1 COMMUNICATION 58.74 WATER HAWKINS , INC. CHLORINE 12,830.40 WATER ASSURANT EMPLOvvr BE OCTOBER LTD 28.56 • Date: 10/05/2008 Time: 18:38:43 Operator: JAL • Department Page: 9 City of Linn Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER n...�ER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER • FRATTALLONE'S HARDWA PRIMER, DUCT TAPE, CONNECT HILLESHEIM, TIM UNIFORM ALLOWANCE HOME DEPOT CREDIT SE PAINT, TAPE LIGHTING LEAGUE OF MN CITIES WORKERS COMPENSATION INS IMAGE PRINTING & GRA WATER METER TAGS MATT PARROTT AND SON UTILITY BILLING ENVELOPE AMERICAN MESSAGING NETWORK ADMIN FEE CENTERPOINT /MINNEGAS MONTHLY SERVICE XCEL ENERGY MONTHLY SERVICE VIKING ELECTRIC SUPP BELL HANGER,NUTS, SPRING T.K.D.A. AUGUST ENGINEERING HD SUPPLY WATERWORKS PARTS, HYDRANT REPAIR, CUR ADVANCED ROOFING+SID REPLACE ROOF WELLS 1180 HEALTH PARTNERS OCTOBER INSURANCE Total for Department 494 Total for Fund 601 LEAGUE OF MN CITIES WORKERS COMPENSATION INS RUSSIAN BAPTIST CHUR REOP'NE OF OVERPAID SEWER Total for Department NORTHERN WATER WORKS ALL SEASONS RENTAL, CONNEXUS ENERGY RELIASTAR LIFE INSUR CIRCLE PINES POST OF DELTA DENTAL PLAN OF NEXTEL COMMUNICATION ASSURANT EMPLOYEE BE FRaTTALT.ONE' 5 HARDWA INFRATECH TECHNOLOGI INFRATECH TECHNOLOGI INFRATECH TECHNOLOGI LEAGUE OF MN CITIES LINO LAKES BLACKTOP, MATT PARROTT AND SON AMERICAN MESSAGING XCEL ENERGY HSBC BUSINESS SOLUTI OFFICEMAX, INC. VIKING.FCTRIC SUPP VIKING ELECTRIC SUPP VIKING ELECTRIC SUPP HEALTH PARTNERS Total for SEWER CAP MIXING TRAILER AND READY MONTHLY SERVICE LIFE INSURANCE Utility Postage OCTOBER DENTAL OCTOBER LTD PRIMER, DUCT TAPE, CONNECT CLEAN STORM DRAIN AND SA JET /VAC CLEANING LINE GROUTING WORKERS COMPENSATION INS 165/167 SHETLAND STREET/ UTILITY BILLING ENVELOPE NETWORK ADMIN FEE MONTHLY SERVICE BATTERY BACK UP BAr1'tatY BACKUP 14 GAL GALV SLOTTED BELL HANGER,NUTS, SPRING DRILL KIT OCTOBER INSURANCE Department 495 Total for Fund 602 ICE: ELAND HOMES REIME BLD ESC/ 6487 SHER 18.67 73.94 63.28 1,254.00 84.78 1,133.77 12.39 56.74 5,333.08 135.93 1,072.33 1,395.17 14,938.00 1,346.80 50,651.82* 53,114.35* 5,203.00 534.52 5,737.52* 18.66 198.76 333.82 11.38 263.98 75.99 50.32 28.57 90.53 1,230.00 6,322.50 2,835.25 2,600.00 2,754.00 1,133.75 4.13 1,263.93 191.66 191.66 203.20 315.11 325.63 943.46 21,386.29* 27,123.81* 2,450.00 Date: 1D/05/2008 Time: 18:38:43 Operator: JAL Department Page: 10 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount BLUE TOW SERVICE, IN 2003 BLUE TOW SERVICE, IN BLUE TOW SERVICE, IN BLUE TOW SERVICE, IN O'REILLY AUTOMOTIVE, MIDWEST LANDSCAPES, FACTORY MOTOR PARTS SHARPER HOMES, INC. SHARPER HOMES, INC. T.K.D.A. T.K.D.A. T.K.D.A. T.K.D.A. T.K.D.Pi. T.K.D.A. T.K.D.A. MACALLAN MACALLPN CONSTRUCTIO CONSTRUCTIO NEATON BROTHERS EROS PROCRAFT HOMES, INC. DAVID A PEARSON HOME PONTIAC GRAND AM 95 LINC TOWN CAR TOW 03 CH TRACKER TOW 2000 LINC CONT AUTOMOBILE SUPPLIES REMOVE&DISPOSE, PURCH TR BATTERY CORE, DODGE DAKO REIMB BDLG ESC /969 KELLY REIMS BLDG ESC /989 KELLY AUGUST ENGINEERING ENGINEERING SERVICE- BYR ENGINEERING SERVICE -ERIE ENGINEERING SERVICE-LAKE ENGINEERING SERVICE -MARK ENGINEERING SERVICE -RUSS REIMS BLDG ESCR 997 KELL REIME BLDG ESCR /997 KELL RETURN OF HYDRANT METER REIMS BLDG ESC /877 FOX R REIM BLDG ESCROW /6294 W Total for Department Total for Fund 601 Grand Total 136.10 135.80 178.80 125.43 190.37 12,517.00 29.83 2,450.00 8,400.00 .00 704.16 416.25 624.96 1,179.31 347.20 138.88 50.00 950.00 400.00 5,450.00 500.00 37,374.09* 37,374.09* 742,120.39* -21- • • • CENTENNIAL FIRE DISTRICT • • Check Register FIRE GL GL Posting Period(s): 09/08 - 09/08 Check Issue Date(s): 09/17/2008 - 09/25/2008 Page: 1 Sep 25, 2008 11:02am Per Date Check No Vendor No Payee 09/08 09/25/08 3446 31008 COMCAST 09/08 09/25/08 3447 31137 CONNEXUS ENERGY 09/08 09/25/08 3448 170180 QWEST 09/08 09/25/08 3449 190350 SENTRY SYSTEMS, INC 09/08 09/25/08 3450 220200 VERIZON WIRELESS Totals: Invoice Description INTERNET STATION 1 AUG ELECTRIC STATION 1 COMMUNICATIONS STATION 1 ALARM MONITORING 3RD /4TH QTR CELL PHONES Inv Amount 94.00 419.67 55.33 150.36 200.99 920.37 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Check Register FIRE GL GL Posting Period(s): 10/08 - 10/08 Check Issue Date(s): 10/01/2008 - 10/03/2008 Page: 1 Oct 03, 2008 12:59pm Per Date Check No Vendor No 10/08 10/03/08 Total 3451 10/08 10/03/08 10/08 10/03/08 10/08 10/03/08 10/08 10/03/08 10/08 10/03/08 10/08 10/03/08 Total 3457 Payee 3451 11565 ASPEN MILLS 3452 30480 CENTENNIAL UTILITIES 3453 30490 CENTERPOINT ENERGY 3454 30575 CITY OF CIRCLE PINES 3455 31008 COMCAST 3456 40200 DIVERSIFIED TEXTURING & 3457 60400 FOREST LAKE SECURITY, INC 10/08 10/03/08 3458 60650 FRATTALLONE'S HARDWARE STORI 10/08 10/03/08 3459 90151 IMAGE PRINTING & GRAPHICS 10/08 10/03/08 3460 120080 LAKES TELECOM INC 10/08 10/03/08 3461 130500 10/08 10/03/08 3462 160050 10/08 10/03/08 3463 230550 Totals: MIDWEST FIRE & RESCUE SUPPLY PAETEC WITMER ASSOCIATES, INC Invoice Description UNIFORMS FIRE BOOTS UNIFORMS UNIFORM AUG UTILITIES STATION 1 STATION 2 GAS 3RD QTR ACCOUNTING SERVICES CENTERVILLE INTERNET FIRE EQUIPMENT PAR TAGS /LOCKER TAGS STATION DOOR/LOCK SERVICE STATION 1 DOOR /LOCK SERVICE CLEANING SUPPLIES 1ST RESPONDER REPORTS /SURVEY CARD /STAMP STATION 3 PHONE REPAIR FIRE HOSES PHONES STATION 2 FIRE EQUIPMENT HELMETS Inv Amount 188.50 99.95 44.55 30.55 363.55 98.70 65.51 1,455.00 94.00 294.50 730.60 116.12 846.72 75.85 273.15 258.80 688.80 408.20 406.47 5,329.25 • • M = Manual Check, V = Void Check • • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES : September 22, 2008 . 5:31 p.m. : (with recess) 7:40 p.m. : Councilmember Gallup, O'Donnell, Stoltz, Reinert and Mayor Bergeson : None Staff members present: Director of Administration, Dan Tesch; City Engineer, Jim Studenski; City Planner, Paul Bengtson; Economic Development Director, Mary Alice Divine; City Clerk, Julie Bartell The Council agreed to meet on September 29, at 5:30 p.m. to discuss the Comprehensive Plan. REVIEW REGULAR AGENDA ITEMS The following items were discussed. Item 6A — Plan Extensions of Time — Planner Bengtson explained that the council is being requested to consider a seven part item granting extensions to certain development projects. The city has seven plats that have not moved forward in the process, in most part the result of the current economic slow down that has affected development. Staff has attached conditions to the extensions as appropriate. Item 8A — Initiate investigation of open meeting law violation allegations — A council member questioned why the city attorney was not present. It was clarified that the city attorney will be present when this matter is discussed at the council meeting. One council member suggested that the selection of counsel should be made by the one council member who is not named in the allegation. That would be Council Member O'Donnell. In that case, there could be no implication of improper selection. There was a question about how this type of situation (open- meetingviaiatiuuj is typically handled; it would have been preferable to have an attorney present at this meeting to answer that question. There was discussion about whether there should be any limitation on what the investigation covers and a suggestion that it should look at the full scope of how many legal meetings have occurred. The council planned to further discuss the matter with the city attorney at the council meeting following this work session. CITY COUNCIL WORK SESSION SEPTEMBER 22, 2008 DRAFT 46 CHARTER AMENDMENT COMMUNICATION PLAN 47 48 Chris Deets, Dustin Deets LLC, reported. He had provided the council with a "food for 49 thought" memorandum earlier to prepare for this brainstorming session. From that he has 50 brought options for council review. 51 52 In reviewing the document, Mr. Deets pointed out a spreadsheet of considerations that 53 lays out four options — ranging from highly strategic to maximum investment, and 54 including the estimated cost of those options. He suggested that the council must 55 consider how much time, energy and resources they want to put into communication on 56 this issue. One thought is that if a minimal or medium investment campaign will land the 57 city in the same position as in the past (a soundly defeated charter amendment), perhaps 58 only options A or D are considerations. The elements of communication within each 59 option are more fully explained within the report. The council discussed that they have 60 an obligation to provide information to voters since there is no doubt that that the 61 petitioned question will be on the ballot. The question is what is an appropriate level of 62 effort? 63 64 A council member suggested that this communication plan became harder after the past 65 week, since the issue of the allegations of an illegal meeting relative to the charter issue 66 arose and now must be a consideration. That matter is now being discussed by the public 67 and that will detract from communication efforts on the matter of the amendment. 68 69 Mr. Deets concurred, adding that there are several distractions including how people view 70 the charter (why citizens have soundly defeated proposals in the past), the open meeting 71 situation and also the economic climate. Also, there is a presidential election involved. 72 Those are things that do not necessarily favor the passage of an amendment. It is 73 important to look at the past and not repeat the same thing and expect a different result. 74 That led Mr. Deets' discussion to Option A, a situation where you can use the opportunity 75 of the upcoming election to plan for a future effort. Option A does assume that the 76 measure will be defeated but it speaks to the fact that the election is a jewel of an 77 opportunity to get those questions answered (with an exit poll) about how people feel 78 about the question, perhaps what's inhibiting change and where do they best get their 79 information. 80 81 It was noted by a council member that one of the conversations that the citizens task force 82 had was that the cityshuuld be-prepared fur multiple-dfvrts. ButirOptivns A and Opliuu 83 C would fit into what that group envisioned. 84 85 A comment was offered that the council should make at minimum a moderate effort on 86 communication because this amendment wasn't proposed by the council but came 87 forward as a citizen petition. Also this could set the precedent for fairness for how the 88 city deals with petitioned questions that come forward in the future. 89 2 —25— • • • • CITY COUNCIL WORK SESSION SEPTEMBER 22, 2008 DRAFT 90 A special edition of the city newsletter was discussed. Mr. Deets recommends that if a 91 newsletter is done it shouldn't be a passive effort - it is very important to make sure that a 92 newsletter gets to every home in enough time. Utilizing a cheaper mailing option such as 93 bulk rate may not be an option. 94 95 The council discussed the cost of mailing a newsletter. Deb Barnes, Editor of The Citizen 96 added that the paper has approached both the city (through Administrator Heitke) and the 97 Charter Commission offering to run side by side pieces on the charter amendment issue. 98 That would be a lower cost method of getting information into homes, although that 99 newspaper doesn't serve the entire city. 100 101 The council directed Mr. Deets to formulate a communication plan proposal that consists 102 of a moderate to reasonable up front information campaign combined with the exit poll in 103 case it doesn't pass. The up front campaign should include a special edition of the city 104 newsletter. 105 106 The council recessed at 6:30 p.m. to the regular council meeting. 107 108 The work session was reconvened at 7:15 p.m. 109 110 Mr. Deets and reviewed his recommendations for a communication plan based on the 111 council's direction. With the goal of educating and actively engaging people in the issue, 112 he recommends the following: 113 a) a special edition eight -page newsletter (mailing on the 16th of October); the 114 council can review the content (including balance) of the newsletter at the work session 115 on October 6; 116 b) newsletter content goes to the city Website; 117 c) key content from the newsletter will be run in an ad in the community papers; 118 d) an opinion piece that comes from the community; 119 e) an exit poll done quickly after the election by the Springsted Center for Public 120 Research, normally accomplished by phone utilizing a voter data base from either this 121 year's election or a previous election depending on what is available quickly. The exit 122 poll won't be done if the amendment passes. 123 124 Economic Development Coordinator Divine was identified as the city contact person for 125 the communication effort. 126 127 The meeting was adjourned at 7:40 p.m. 128 129 These minutes were considered, corrected and approved at the regular Council meeting held on 130 October 13, 2008. 131 132 133 Julianne Bartell, City Clerk John Bergeson, Mayor 134 3 _26_ • DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 REGULAR COUNCIL MEETING 4 5 DATE: : September 22, 2008 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 7:07 p.m. 8 MEMBERS PRESENT : Council Members Gallup, O'Donnell, Reinert, 9 Stoltz and Mayor Bergeson 10 MEMBERS ABSENT : none 11 12 STAFF MEMBERS PRESENT: Director of Administration, Dan Tesch; Director of Public 13 Safety, Dave Pecchia; City Engineer, Jim Studenski; City Attorney, Scott Baumgartner; City 14 Clerk, Julie Bartell, Associate Planner, Paul Bengtson 15 16 PUBLIC COMMENT 17 There was no one present for public comment. 18 SETTING THE AGENDA 19 The agenda was amended to pull Item 1C from Consent Agenda and refer it to the October 6, 20 2008 council work session. The agenda, as amended, was approved. 21 CONSENT AGENDA 22 Council Member Stoltz moved to approve the Consent Agenda. Council Member Gallup 23 seconded the motion. Motion carried on a voice vote. 24 25 1 i'�:M 26 27 1A. Consideration of Expenditures: 28 September 22, 2008 (Check No. 83858 through 83966, $382,268.68 Approved 29 Centennial Fire District (Check No. 3402 and 3429 through 3444, 30 $30,773.52 Approved 31 32 1B. Approval of September 8, 2008 Council Work Session Minutes Approved 33 34 ACTION 35 36 1D. Approval of Resolution No. 08 -102, Accepting Donation from 37 38 39 1E. Approval of Resolution No. 08 -101, Approving a Correction of a 40 Plat Error (surveyor omission of lot line dimension and bearing on 41 Mylar 42 43 1F. Approval of Resolution No. 08 -110, Approving Additional Election Friends of the Parks Foundation -1- _27_ Approved Approved COUNCIL MINUTES September 22, 2008 DRAFT 44 Judges for the November 4, 2008 General Election Approved 45 46 1G. Approval of Resolution No. 08 -112, Authorizing issuance of a 1 -4 Day 47 Temporary Liquor License to American Legion Post 566 at 7731 Lake 48 Drive to allow consumption outdoor at their annual horseshoe tournament Approved 49 50 1H. Approval of September 2, 2008 Council Work Session Minutes Approved 51 52 1I. Approval of August 18, 2008 Council Work Session Minutes 53 (budget review) Approved 54 55 1J. Approval of August 18, 2008 Council Work Session Minutes 56 (charter amendment ballot language) Approved 57 58 FINANCE DEPARTMENT REPORT, AL ROLEK 59 There was no report from the Finance Department. 60 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 61 There was no report from the Administration Department. 62 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 63 There was no report from the Public Safety Department. 64 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 65 There was no report from the Public Services Department. 66 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 67 6A. Plat Extensions of Time 68 69 i. Resolution No. 08 -103, Approving an extension of time for the Golden Acre 70 Final Plat. 71 72 ii. Resolution No. 08 -104, Approving an extension of time for the Marshan 73 Nis " 2n ,��- .®o._ Vaud Plat. 74 75 iii. Resolution No. 08 -105, Approving an extension of time for the Fran's Estate 76 Preliminary Plat and Variance, Paul Bengtson 77 78 iv. Resolution No. 08 -106, Approving an extension of time for the Moon Marsh 79 Conditional Use Permit and Planned Unit Development — Development 80 Stage Plan. 81 -2- _28_ • • • •82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 • 105 106 107 108 109 110 COUNCIL MINUTES DRAFT v. Resolution No. 08 -107, Approving an extension North 5th Addition Planned Unit Development vi. Resolution No. 08 -108, Approving an extension First Addition Final Plat. September 22, 2008 of time for the Century Farm — Development Stage Plan. of time for the Vaughan's vii. Resolution No. 08 -109, Approving an extension of time for The Preserve Planned Unit Development — Development Stage Plan. Planner Bengtson explained that the council is being requested to consider a seven part item granting extensions to certain development projects. The city has seven plats that have not moved forward in the development process, in most part due to the current economic slow down that has affected development. Staff has attached conditions to the extensions as appropriate and is recommending that they be approved. Council Member O'Donnell moved to approve Resolution No. 08 -103 through 08 -109, as presented. Council Member Gallup seconded the motion. Motion carried on a voice vote. 6B. Resolution No. 08 -111, Approving Payment No. 10 (Final) Legacy at Woods Edge Phase 1— Street and Utility Improvements City Engineer Studenski reported that the city entered into a contract with Glenn Rehbein Companies in 2005 for street and utility improvements for the Legacy at Woods Edge, Phase I project. All work on that project has been satisfactorily completed and the final project cost is less than the approved contract amount. Therefore staff is requesting authorization to make the final payment on the contract. Council Member Stoltz moved to approve Resolution No. 08 -111, as presented. Council Member O'Donnell seconded the motion. Motion carried on a voice vote. 111 UNFINISHED BUSINESS 112 There was no unfinished business. 113 114 115 116 117 118 119 120 121 122 123 NEW BUSINESS 8A. Initiate investigation of open meeting law violation allegation Thy had- rtivvd City A atorReith-regardiirg thcm . Based on the council direction to initiate an investigation of an alleged open meeting law violation, Mr. Heitke had contacted General Counsel Thomas Grundhoefer of the League of Minnesota Cities for advice on proceeding with an investigation. A list of law firms qualified to conduct an investigation was provided and forwarded with Mr. Heitke's memorandum. In addition, it was noted that three of the five attorneys named have a current or previous connection to the city and, therefore, could be disqualified from leading the investigation. -3- —29— COUNCIL MINUTES September 22, 2008 DRAFT 124 It was suggested by a council member that the allegations are against three council members as 125 well as the city administrator and community development director. A question was posed to the 126 city attorney as to whether this (independent counsel) is a routine path to go down with this type 127 of allegation. Further, it was suggested that since the city administrator is one of the alleged, 128 perhaps it is inappropriate for a list to be submitted by him. 129 130 City Attorney Baumgartner replied that he believes it is appropriate, if an investigation is to go 131 forward, that it be conducted by an outside firm. There should be no appearance of conflict 132 among relationships nor should it be someone who was present as he was. Typically when there 133 is something going on in- house, you want to go outside to make sure there is no suggestion of 134 impropriety. Mr. Baumgartner offered to contact the League and obtain the names of possible 135 counsel in this matter. 136 137 On the question of scope of the investigation, Mr. Baumgartner explained that there would 138 normally first be a determination on whether an illegal meeting occurred. The definition, by case 139 law, would be a quorum of public officials that meet and receive information about topics they 140 have authority to decide. The investigation would then look at whether the open meeting law 141 was violated, i.e. what was discussed, what impact could the discussion have? A written report 142 on the findings would most likely be provided. 143 144 A council member suggested that another contact with the League of Minnesota Cities shouldn't 145 be necessary and would be redundant. 146 147 There was a comment that redundancy in this matter wouldn't be a bad thing. The path of the 148 current information could be tainted. 149 150 Two council members concurred with the recommendation for the city attorney to seek 151 information on outside counsel, citing that it is important to be completely transparent, honest 152 and accurate in this matter; the preference is also to deal with this as efficiently and quickly as 153 possible. 154 155 The city attorney will provide a list as soon as possible. Additional names beyond the current list 156 are requested. The information will be disseminated to the council through the city clerk and a 157 special meeting may be called. 158 159 Council Member Stoltz moved to direct City Attorney Baumgartner to seek recommendations for 160 outside counsel via the LeaDne of Minnesota Cities and bring that list to the city council as soon 161 as possible. Council Member Reinert seconded the motion. 162 163 The mayor noted for the record that these are allegations by one council member against other 164 council members; at the meeting when the allegations were made, there was a strong denial of 165 the accusations by those accused. 166 167 Motion carried; Mayor Bergeson recorded as voting "no ". 168 ADJOURNMENT -4- —30— • • • 169 •170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 •192 • COUNCIL MINUTES DRAFT Council Member Reinert moved to adjourn at 7:07 p.m. the motion. Motion carried. September 22, 2008 Council Member O'Donnell seconded 4411141-1-1-10.1- Community Calendar— A Look Ahead September 22, 2008 through October 13, 2008 Wednesday, September 24 Thursday, October 2 Monday, October 6 Monday, October 6 Wednesday, October 8 Thursday, October 9 Monday, October 13 6:30 pm, Council Chambers 7:00 am, Community Room 5:30 pm, Community Room 6:30 pm, Council Chambers 6:30 pm, Council Chambers 6:30 pm, Community Room 6:30 pm, Council Chambers Environmental Board EDAC Council Work Session Park Board Planning & Zoning Charter Commission Council Meeting These minutes were considered and approved at the regular City Council Meeting on October 13, 2008. Julianne Bartell, City Clerk -5- —31— John Bergeson, Mayor • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND: AGENDA ITEM 1 D(i) Julie Bartell, City Clerk October 13, 2008 Consider Approving Application for Exempt Permit from Lawful Gambling License (Bingo), St. Joseph Catholic Church Simple Majority (3/5 Vote) St. Joseph Catholic Church has applied for an exempt permit to conduct its annual "Turkey Bingo" event which helps fund Thanksgiving food baskets. The event is scheduled for November 23, 2008. Non - profit organizations are allowed, under the State Gambling Statutes, to apply for an exemption from a gambling license if they conduct five (5) or fewer gambling occasions per calendar year. St. Joseph Catholic Church conducts five (5) or less per calendar and, therefore, remains exempt from requiring a gambling license. Minnesota Statutes, Chapter 349, Section 349.166, Subd. 2 does, however, require that the non - profit organizations applying for the exemption permit notify the city that they are applying for the exemption and receive local approval. The city is allowed to request a 30 day waiting period as part of its approval. However, given the schedule for this event and the requirement to forward the permit to the state for review, staff requests that the council approve the request with no waiting period. The application is on file in City Clerk's office. OPTIONS: 1. Adopt a motion approving the application for exemption with no waiting period 2. Deny the application for exemption. RECOMMENDATION: Option No. 1 AGENDA ITEM 1 D(ii) STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: October 13, 2008 TOPIC: Consider Approving Application for Exempt Permit from Lawful Gambling License (Raffle), St. Joseph Catholic Church VOTE REQUIRED: Simple Majority (3/5 Vote) BACKGROUND: St. Joseph Catholic Church has applied for an exempt permit to conduct a raffle at their annual Venison Feed to be held on November 25, 2008. The proceeds from this fundraising event will be used to award college scholarships to members of St. Joseph Catholic Church. Non - profit organizations are allowed, under the State Gambling Statutes, to apply for an exemption from a gambling license if they conduct five (5) or fewer gambling occasions per calendar year. St. Joseph Catholic Church conducts five (5) or less per calendar and, therefore, remains exempt from requiring a gambling license. Minnesota Statutes, Chapter 349, Section 349.166, Subd. 2 does, however, require that the non - profit organizations applying for the exemption permit notify the city that they are applying for the exemption and that local approval be received. The city is allowed to request a 30 day waiting period as part of its approval. However, given the schedule for this event and the requirement to get the permit to the state for review, staff requests that the council approve the request with no waiting period. The application is on file in City Clerk's office. OPTIONS: 1. Adopt a motion approving the application for exemption with no waiting period 2. Deny the application for exemption. RECOMMENDATION: Option No. 1 • —33— • AGENDA ITEM 1.E STAFF ORIGINATOR: Gordon Heitke MEETING DATE: October 13, 2008 TOPIC: Prosecution Legal Services Engagement Letter VOTE REQUIRED: 3/5 BACKGROUND The City Council directed staff to request proposals for legal services for the City. Proposals for prosecution services were reviewed by the City Council at its work session of August 4, 2008. The firm of Sweeney, Borer & Sweeney submitted the low proposal at a cost of $10,000 per month. The Council directed staff to engage Sweeney, Borer & Sweeney to provide prosecution services for the City. Attached is an engagement letter setting forth conditions consistent with the proposal requirements. • RECOMMENDATION Approve Resolution No. 171, Authorizing Execution of Engagement Letter for City Prosecution Services. ATTACHMENTS 1. Engagement Letter — City Attorney Prosecution Services • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -123 RESOLUTION AUTHORIZING EXECUTION OF ENGAGEMENT LETTER FOR CITY PROSECUTION SERVICES Whereas, the city council directed staff to request proposals for legal services for the city; and Whereas, the law firm of Sweeney, Borer & Sweeney submitted the lowest cost proposal of $10,000 per month for prosecution services; and Whereas, the city council directed staff to engage the firm of Sweeney, Borer & Sweeney to provide prosecution services for the city; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That the mayor and city administrator be authorized to execute an engagement letter with the law firm of Sweeney, Borer and Sweeney. John J. Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —35— • • • Sweeney, Borer & Sweeney Thomas M. Sweeney Professional Association George F. Borer Attorneys at Law Telephone Patrick J. Sweeney Blacktern Professional Building (651) 222 -2541 Robin D. Tomney 3250 Rice Street Facsimile Joseph J. Murphy Little Canada, MN 55126 (651) 223 -5289 September 4, 2008 Mr. Gordon Heitke City Administrator City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Engagement Letter — City Attorney Prosecution Services Dear Mr. Heitke: I write this letter to confirm our acceptance of the City's selection of our firm as its City Attorney for prosecution services, and the terms of our engagement with Lino Lakes. 1. Services, Term. Our firm will provide the following services as City Attorney for Lino Lakes for a period of five (5) years from October 1, 2008: Prosecution Services (a) Represent and prosecute all criminal law matters within the City's jurisdiction that are not the responsibility of the County Attorney, included, but not limited to, attendance at all Court appearances as scheduled by the Anoka County District Court, scheduling and coordinating of officer appearances, reviewing all criminal cases presented for purposes of prosecution, determine technical compliance with criminal code and other state statutes, writing complaints, making recommendations to the Court for alternatives to prosecution where appropriate, act as a resource to the City's law enforcement agency in development of criminal cases, and provide training sessions for law enforcement staff as needed. (b) Timely pursuit of disposition of criminal cases in advance of actual Court hearing dates to avoid unnecessary officer court time. • Mr. Gordon Heitke September 4, 2008 Page Two (c) As requested, provide reports to the police department summarizing the prosecution activities /dispositions conducted on behalf of the City. 2. Compensation. Sweeney, Borer & Sweeney will submit monthly billing statements for the Prosecution Services it provides to Lino Lakes under this Agreement. Sweeney, Borer & Sweeney will submit separate billing statements for the handling of forfeiture and other matters on behalf of the City. Our compensation for the above services will be as follows: (a) For the prosecution services defined above, Sweeney, Borer & Sweeney will charge Lino Lakes $10,000.00 per month. (b) For the handling of forfeiture matters, Sweeney, Borer & Sweeney will charge Lino Lakes at the rate of $105.00 per hour for attorneys and $52.50 per hour for legal assistants. (c) For the handling of other matters, such as drafting of ordinances on an as requested basis, Sweeney, Borer & Sweeney will charge Lino Lakes at the rate of $135.00 per hour for attorney time. (d) In addition, Sweeney, Borer & Sweeney may incur various expenses in providing services to Lino Lakes. Lino Lakes shall reimburse Sweeney, Borer & Sweeney for all out -of- pocket expenses. We have agreed to the following rates for common reimbursable expenses: Photocopies: $0.25 per page Facsimile: $0.25 per page Postage: Current postage rates Long Distance: As incurred Other costs incurredin providing services (e.g. service of process, subpoena fees) will be submitted for reimbursement with each month's billing statement without markup (e) Following the initial one year of this contract, Lino Lakes agrees to annual two percent (2 %) increases in Sweeney, Borer & Sweeney rates, with such annual adjustments to occur on October 1 of each year. -37- • • • • Mr. Gordon Heitke September 4, 2008 Page Three (f) Should either party determine that a "major change" in the terms and conditions of this Agreement has occurred (e.g. significant increase in criminal caseload, rise in costs beyond inflation), the parties agree to meet to discuss re- negotiation of the Agreement. The party desiring re- negotiation shall notify the other party of the "major change" it believes has occurred, and of its desire to re- negotiate, in writing. The parties will then seek to meet and confer within 30 days of the notice. 3. Termination.. Prior to the expiration of this Agreement's stated term, the parties may terminate this Agreement upon sixty (60) days written notice by either party. Upon the termination of representation, all files and records relevant to this representation will be available to Lino Lakes for removal. 4. Miscellaneous. Sweeney, Borer & Sweeney reserves the right to store file materials in a professional manner and for a professionally acceptable period of time. Such storage may include the use of commercial storage facilities. No modification of this Agreement shall be valid unless it is in writing and signed by both parties. The representatives of Lino Lakes signing below have read and understand this Agreement. Once again, we would like to thank you for selecting our firm and we look forward to building a strong working relationship with Lino Lakes. PJS:jnb cc: David J. Pecchia, Chief of Police Respectfully yours, SWEENEY, BORER & SWEENEY Patrick J. Sweeney Accepted on behalf of Lino Lakes: Gordon Heitke, City Administrator John Bergeson, Mayor -38- • AGENDA ITEM 1 F STAFF ORIGINATOR: Julie Bartell, City Clerk DATE: October 13, 2008 TOPIC: Approve Application for Blue Heron Elementary PTO to Conduct Excluded Bingo VOTE REQUIRED: Simple Majority (3/5 Vote) BACKGROUND: Under Minnesota Statute 349.166, excluded bingo may be conducted by an organization that conducts four or fewer bingo occasions in a calendar year, or in connection with a county fair, the state fair, or a civic celebration if it is not conducted for more than 12 consecutive days. Blue Heron Elementary PTO holds only this one gambling event. The Blue Heron Elementary PTO is requesting approval to hold its Annual "Back to • School Family Bingo Night ". This event will be held at Blue Heron Elementary School, 405 Elm Street, on Thursday, November 20, 2008. There is no license fee involved and there will be no charge to play bingo. The application, a certificate of non - profit status and the results of the background check on the applicant are on file in the city clerk's office. OPTIONS: 1. Approve the request to conduct the bingo event. 2. Deny the request. RECOMMENDATION: Option No. 1 • • • • AGENDA ITEM 3A STAFF ORIGINATOR: Daniel Tesch, Director of Administration MEETING DATE: 13 October 2008 TOPIC: Conditional Offer of Employment VOTE REQUIRED: 3/5 BACKGROUND A vacancy was created in the Public Services Department with the departure of Liz Beniot. Staff was instructed to fill the vacancy during the 2009 budget planning sessions. I received nearly 100 applications for the position. The city would like to make a conditional offer of employment to Ms. Tanya Beekman. Tanya is a University of Wisconsin graduate who most recently intemed with the City of Eagan. RECOMMENDATION 1. Make a conditional offer of employment to Ms. Tanya Beekman. ATTACHMENTS none • AGENDA ITEM 4A STAFF ORIGINATOR: David J. Pecchia Public Safety Director /Chief of Police DATE: October 13, 2008 TOPIC: Consideration of Resolution No. 08 -119 accepting a donation from Cecilia Woodrich. VOTES REQUIRED: Simple Majority (3/5 Vote) BACKGROUND The Lino Lakes Police Department is requesting council to adopt Resolution No. 08 -119 and publicly accept and thank Cecilia Woodrich for her generous donation of a Smith & Wesson .357 Magnum revolver valued at $244 to the Lino Lakes Police Explorers. OPTIONS 0 1. Adopt Resolution No. 08 -119 accepting the donation. P P 9 2. Return the Resolution to staff for further information. RECOMMENDATION Option No. 1 • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -119 RESOLUTION ACCEPTING DONATION FROM CECELIA WOODRICH FOR THE LINO LAKES POLICE EXPLORERS. WHEREAS, the Lino Lakes Police Explorers train to compete in State and National competitions against other Explorer Posts; and WHEREAS, the Lino Lakes Police Explorers volunteer their time and services to the Lino Lakes community and surrounding communities throughout the year; and WHEREAS, Cecilia Woodrich donated a Smith & Wesson .357 Magnum revolver valued at $244 to be used to by the Explorers to the State and National competitions. NOW, THEREFORE, BE IT RESOLVED, the Lino Lakes City Council members, do hereby accept the donation of a revolver valued at $244 and wishes to express its gratitude to Cecilia Woodrich for the donation. John Bergeson, Mayor Julie Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —41— • • • • • AGENDA ITEM 6A STAFF ORIGINATOR Marty Asieson MEETING DATE October 13, 2008 TOPIC Consider Resolution 08 -113 Authorizing the Certification of Delinquent Weed Abatement Charges to be collection with 2008 Property Taxes Payable in 2009 VOTE REQUIRED BACKGROUND Simple Majority (3/5) Staff is bringing before the City Council delinquent weed abatement charges for certification to the County Auditor for collection with the following year property taxes. Affected property owners received certified, registered mailed notice of this proceeding and have been allowed ample time to pay the delinquent charges. Staff recommends that the City Council adopt Resolution 08 -113 authorizing the certification of delinquent weed abatement charges to be collected with 2008 property taxes payable in 2009 at an interest rate of 8% per annum. OPTIONS: 1) Adopt Resolution No. 08 -113. 2) Retum to staff for further review. 3) Do not adopt Resolution No. 08 -113. .RECOMMENDATION Option 1. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -113 RESOLUTION AUTHORIZING THE CERTIFICATION OF DELINQUENT WEED ABATEMENT CHARGES TO BE COLLECTED WITH THE 2008 PROPERTY TAXES PAYABLE IN 2009 WHEREAS, pursuant to City Code Section 904, any weeds or grass growing upon any lot or parcel of land in the City of Lino Lakes to a greater height than eight (8 "), or which have gone or about to got to seed are declared to be a nuisance, and WHEREAS, certain property owners in noncompliance with such code requirements were notified and provided the opportunity to comply with such provisions, and WHEREAS, upon failure of the property owner to comply with the provisions of said notice, the City Weed Inspector ordered the abatement of such nuisance, in accordance with the City Code Section 904, and charged the property owner thereof for expenses incurred by the City, and WHEREAS, certain properties are delinquent in the payment of such charges, and WHEREAS, the City Clerk has prepared a list of properties with delinquent charges to be certified to the Anoka County Auditor for collection with the 2008 property taxes, payable in 2009, and WHEREAS, notice of such certification was mailed to affected property owners, and WHEREAS, the City Council has met to consider the certification of such deliquent charges. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the Cleck.is- 1']earby as thnri7M to r_ertify the Jelin »cent charges aitached heretaas Exhibit "A" to the Anoka County Auditor to be collected with the 2008 property taxes, payable in 2009 at an interest rate of 8.00% per annum. —43— John J. Bergeson, Mayor • Julie Bartell, City Clerk Adopted by the City Council of Lino Lakes, Minnesota this day of • 2008. • • The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. -45— (CURRENT BALANCE 1 C) c co ; °O CD 0 (N4 °O o co r °O• O co r 0 O co r 0 o co r 1,010.001 PIN NUMBER 08- 31 -22 -13 -0077 19- 31 -22 -22 -0032 19- 31 -22 -22 -0032 19- 31 -22 -21 -0047 19- 31 -22 -31 -0047 27- 31 -22 -21 -0032 04- 31 -22 -22 -0006 D ABATEMENT CERTIFICATION LIST IV 55014 55014 55014 55014 55014 55038 55014 STATE z z z z CITY Lino Lakes Lino Lakes Lino Lakes Lino Lakes Lino Lakes Lino Lakes Lino Lakes CITY OF LINO LAKES 'STREET NAME C J CO o -J Lakeview Drive Lakeview Drive Sunrise Drive Sunrise Drive L 0 a) E F- Maple Street 'STREET Co 00 CD N r 1• N r 1� (Of) r 1� LO C) r 1` N ti co c) ti co r N M d• (0 co r- -45— • • • AGENDA ITEM 6B STAF'I ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: October 13, 2008 TOPIC: Resolution No. 08 -115, Approving Payment Request No. 2 (Final) and Compensating Change Order No. 1, 2008 Sealcoat Project. VOTE REQUIRED: Simple Majority BACKGROUND: At the April 28, 2008 meeting, City Council awarded the 2008 Sealcoat Project contract to Allied Blacktop, Inc. The contractor for the 2008 Sealcoat Project, Allied Blacktop, Inc., is requesting City approval of Payment Request No. 2 (Final) in the amount of $6,622.39. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment is Compensating Change Order No. 1 in the additional amount of $5,633.73. A copy of the Compensating Change Order is attached. With this Change Order, the final project amount is $132,447.73 which is below the engineer's estimate of $159,345.00. Approval of the Final Payment will begin the one -year warranty period. RECOMMENDATION: Staff .'D ds the approval of Resolution No. 08415, .Approving Payment Request No. 2 (Final) and Compensating Change Order No. 1, 2008 Sealcoat Project. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-115 APPROVING PAYMENT REQUEST NO. 2 (FINAL) AND COMPENSATING CHANGE ORDER NO. 1, 2008 SEALCOAT PROJECT WHEREAS, pursuant to the resolution of the Council adopted April 28, 2008, awarding the contract for 2008 Sealcoat Project to Allied Blacktop, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 2 (Final) and Compensating Change Order No. 1; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Payment Request No. 2 (Final) and Compensating Change Order No. 1 is approved for a final contract amount of $132,447.73. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Mier andupon vote-being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • —47— TKDA ENGINEERS • ARCHITECTS • PLANNERS LX-4 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 -2140 (651) 292 -4400 (651) 292 -0083 Fax www.tkda.com Proj. No. 14043.001 Cert. No. 2(F1 St Paul, MN, September 5 , 20 08 To City of Lino Lakes Minnesota This Certifies that Allied Blacktop For 2008 Sealcoating Owner , Contractor Is entitled to Six Thousand Six Hundred Twenty -Two Dollars and 39/100 - ($6,622.391 FINAL being 2nd estimate for peEtial payment on contract with you dated April 28th , 2008 Received payment in full of above Certificate. TKDA Allied Blacktop 0402,t- , 20 Matthew J. Woodruff, P. . RECAPITULATION OF ACCOUNT An Employee Owned Company Pr m4' #ffrmrative Action and Equal Opportunity CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus eras $ 126,814.00 All previous payments $ 125,825.34 All previous credits Extra No. Compensating Change Order No. 1 $ 5,633.73 .1 .1 Credit No. $ 11 0 AMOUNT OF THIS CER1'lr'1CATE $ 6,622.39 Totals $ 132,447.73 $ 132,447.73 $ - Credit Balance $ - There will remain unpaid on contract after payment of this Certificate $ - $ 132,447.73 $ 132,447.73 $ - An Employee Owned Company Pr m4' #ffrmrative Action and Equal Opportunity TKDA Engineers- Architects - Planners Saint Paul, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. 2(F) Period Ending July 11 Contractor Allied Blacktop Project 2008 Sealcoating Location Citv of Lino Lakes. Minnesota , 20 08 Page 1 of 1 Proj. No. 14043.001 Original Contract Amount $126.814.00 • Total Contract Work Completed Total Approved Credits Total Approved Extra Work Completed Approved Extra Orders Amount Completed Total Amount Earned This Estimate $ 132,447.73 $ 0.00 0.00 $ 0.00 $ 132,447.73 Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments $ 125,82534 Total Deductions $ Amount Due This Esti,.uate Contractor 414,(6 /�/% Allied Blacktop Engineer v ° 7 cv WOO Matthew J. Woodru )E. —49— • 125,825.34 $ 6,622.39 Date Date c Err S • ESTIMATE NO. 2(F) 2008 SEALCOATING iiiITY OF LINO LAKES, MINNESOTA KDA PROJECT NO. 14043.001 PERIOD ENDING: September 5, 200B ITEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE 1 BITUMINOUS SEALCOATING W /FA -2 1/8" TRAP ROCK CHIPS SY 115,200.0 122,639.0 $ 1.07 $ 131,223.7; 2 CRACK SEALING - (MATERIAL SUPPLIED BY CITY) LB 7,100.0 2,448.0 $ 0.50 $ 1,224.0( TOTAL ESTIMATE NO. 2(F) $ 132,447.7: • • CHANGE ORDER TKDA Engineers - Architects - Planners Compensating Saint Paul, MN September 5 20 08 Proj. No. 14043.001 Change Order No. 1 To Allied Blacktop for 2008 Sealcoating for City of Lino Lakes, Minnesota You are hereby directed to make the following change to your contract dated April 28 20 08 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decrease) (not change) the contract sum by Five Thousand Six Hundred Thirty -Three Dollars and 73/100 ($ 5,633.73 ). COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization): NET CHANGE = Amount of Original Contract Additions approved to date (Nos. Deductions approved to date (Nos. Contract amount to date Amount of this Change Order (Add) (Dedr ) (lie -fie) Revised Contract Amount Approved TKDA City of Lino Lakes By By $ 5,633.73 • $ 126, 814.00 $ 126, 814.00 $ 5,633.73 $ 132,447.73 Matthew J. Woodruff, P.E. Approved .11/ White - Owner Allied B acktop Pink - Contractor Blue - TKDA By ?c*- A4 cr 1c 1'1 vfr-C4 7d- -51 - • COMPENSATING CHANGE ORDER NO. 1 2008 SEALCOATING CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 14043.001 PERIOD ENDING: September 5, 2008 t I CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT 1 BITUMINOUS SEALCOATING W/FA -2 1/8" TRAP ROCK CHIPS SY 115,200.0 122,639.0 $ 1.07 $ 131,223.73 $ 7,959.73 $ 123,264.0 2 CRACK SEALING - (MATERIAL SUPPLIED BY CITY) LB 7,100.0 2,446.0 $ 0.50 $ 1,224.00 $ (2,326.00) $ 3,550.0 TOTAL COMPENSATING CHANGE ORDER NO. 1 $ 132,447.73 $ 5,633.73 $ 126,814.0 • • • • • AGENDA l'1'EM 6C STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: October 13, 2008 TOPIC: Resolution No. 08 -114, Approving Payment Request No. 3 (Final) and Compensating Change Order No. 1, 2008 Overlay Project. VOTE REQUIRED: Simple Majority BACKGROUND: At the April 28, 2008 meeting, City Council awarded the 2008 Overlay Project contract to WB Miller, Inc. The contractor for the 2008 Overlay Project, WB Miller, Inc., is requesting City approval of Payment Request No. 3 (Final) in the amount of $8,436.11. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment is Compensating Change Order No. 1 in the deduct amount of $7,425.21. A copy of the Compensating Change Order is attached. With this Change Order, the final project amount is $168,722.19, which is below the contract amount of $176,147.40. Approval of the Final Payment will begin the one -year warranty period.. RECOMMENDATION: appravai of Resolution No. 08 -114, Approving Payment Request No. 3 (Final) and Compensating Change Order No. 1, 2008 Overlay Project. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-114 APPROVING PAYMENT REQUEST NO. 3 (FINAL) AND COMPENSATING CHANGE ORDER NO. 1, 2008 OVERLAY PROJECT WHEREAS, pursuant to the resolution of the Council adopted April 28, 2008, awarding the contract for 2008 Overlay Project to WB Miller, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 3 (Final) and Compensating Change Order No. 1; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Payment Request No. 3 (Final) and Compensating Change Order No. 1 is approved for a final contract amount of $ 168,722.19. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Mew anciuponvotes being.tak n thereon,the fallowing voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • —54— TKDA ENGINEERS • ARCHITECTS • PLANNERS �.J vs) v • \-44-4 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 -2140 (651) 292 -4400 (651) 292 -0083 Fax www.tkda.com Proj. No. 14043.002 Cert. No. 3(F) St. Paul, MN, September 9 , 20 08 To City of Lino Lakes, Minnesota This Certifies that W.B. Miller For 2008 Overlay Project Owner , Contractor Is entitled to being 3rd Eight Thousand Four Hundred Thirty -Six Dollars and 11/100 ($ 8,436.11) FINAL estimate for dal payment on contract with you dated April 28 , 2008 Received payment in full of above Certificate. TKDA W.B. Miller V14 clitt (A)c 20 Matthew J. Woodruff P E RECAPITULATION OF ACCOUNT An Employee Owned Company Proma5eiirmative Action and Equal Opportunity CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 176,147.40 All previous payments $ 160,286.08 All previous credits Fora No. Compensating Change Order No. 1 $ (7,425.21) Credit No. $ - ,, n ,, n AMOUNT OF THIS CER1'i1-1CATE $ 8,436.11 Totals $ 168,722.19 $ 168,722.19 $ Credit Balance $ - There will remain unpaid on contract after payment of this Certificate $ - $ 168,722.19 $ 168,722.19 $ - An Employee Owned Company Proma5eiirmative Action and Equal Opportunity TKDA Engineers- Architects - Planners Saint Paul, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. 3(F) Period Ending September 9 , 20 08 Page 1 of 1 Proj. No. 14043.002 Contractor W.B. Miller Original Contract Amount 176,147.40 Project 2008 Overlay Project Location City of Lino Lakes, Minnesota • Total Contract Work Completed Total Approved Credits Total Approved Extra Work Completed Approved Extra Orders Amount Completed Total Amount Earned This Estimate $ 168,722.19 $ 0.00 0.00 $ 0.00 $ 168,722.19 Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments $ 160,286.08 Total Deductions Amount Due This Estimate Contractor Engineer W.:. Miller - (./�'tl(3 0„..d Matthew J. Woodruff, P —56— • 160,286.08 8,436.11 Date ' -o� Date g- )1S Ze0g ESTIMATE NO. 3(F) 2008 OVERLAY PROJECT CITY OF LINO LAKES, MINNESOTA aTKDA PROJECT NO. 14043.002 PERIOD ENDING: September 9, 2008 . i EM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE 2008 OVERLAY PROJECT 1 MOBILIZATION LS 1 1.00 $ 5,700.00 $ 5,700.0C 2 RECLAIM BITUMINOUS SY 13146 13,146.00 $ 0.40 $ 5,258.4C 3 HAUL OUT EXCESS MILLINGS (LV) CY 587 638.00 $ 5.00 $ 3,190.0C 4 RESHAPE MILLINGS (3% CROWN) RS 43.8 43.80 $ 130.00 $ 5,694.0C 5 BITUMINOUS BASE COURSE 2360 (LVNW 35030) TN 1675 1,549.72 $ 45.40 $ 70,357.2E 6 BITUMINOUS WEARING COURSE 2360 (LVWE 45030) TN 1350 1,431.84 $ 51.90 $ 74,312.5C 7 BITUMINOUS MATERIAL FOR TACK COAT GAL 730 730.00 $ 2.00 $ 1,460.0C 8 BITUMINOUS CURBING LF 500 $ 2.00 $ - 9 SAWCUT BITUMINOUS DRIVEWAYS LF 220 $ 2.00 $ - 10 REMOVE BITIMINOUS DRIVEWAY MATERIAL SY 250 - $ 3.00 $ 11 BIT. WEARING COURSE 2360 (LVWE 45030) (FOR DRIVES) SY 250 - $ 14.00 $ - 12 REMOVE AND REPLACE CATCH BASIN (TYPE 402) EA 3 3.00 $ 550.00 $ 1,650.0( 13 REMOVE AND REPLACE CATCH BASIN (TYPE 406) EA 3 2.00 $ 550.00 $ 1,100.0( TOTAL ESTIMATE NO. 3(F) $ 168,722.1! • CHANGE ORDER TKDA Engineers-Architects-Planners Saint Paul, MN September 9 20 08 Proj. No. 14043.002 To W.B. Miller Compensating Change Order No. 1 for 2008 Overlay Project for City of Lino Lakes, Minnesota You are hereby directed to make the following change to your contract dated April 28 , 20 08 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (incr asc) (decrease) (net-change) the contract sum by Seven Thousand Four Hundred Twenty -Five Dollars and 21/100 ($ 7,425.21 ). COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization): NET CFAANGE = Amount of Original Contract Additions approved to date (Nos. Deductions approved to date (Nos. Contract amourrt to date Amount of this Change Order ( ) (Deduct) (o Ch go) Revised Contract Amount Approved City of Lino Lakes TKDA Owner By By Approved W.B. Miller By Contractor -58- $ (7,42521) $ 176,147.40 $ 176,147.40 $ (7,425.21) $ 168,722.19 Matthew J. Woodruff, P.E. White - Owner Pink - Contractor Blue - TKDA • • COMPENSATING CHANGE ORDER NO. 1 2008 OVERLAY PROJECT CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 14043.002 PERIOD ENDING: September 9, 2008 CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT OW O. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT 2008 OVERLAY PROJECT 1 MOBILIZATION LS 1 1.00 $ 5,700.00 $ 5,700.00 $ - $ 5,700.0 2 RECLAIM BITUMINOUS SY 13146 13,146.00 $ 0.40 $ 5,258.40 $ - $ 5258.4 3 HAUL OUT EXCESS MILLINGS (LV) CY 587 638.00 $ 5.00 $ 3,190.00 $ 255.00 $ 2,935.0 4 RESHAPE MILLINGS (3% CROWN) RS 43.8 43.80 $ 130.00 $ 5,694.00 $ $ 5,694.0 5 BITUMINOUS BASE COURSE 2360 (LVNW 35030) TN 1675 1,549.72 $ 45.40 $ 70,357.29 $ (5,687.71) $ 76,045.0 6 BITUMINOUS WEARING COURSE 2360 (LVWE 45030) TN 1350 1,431.64 $ 51.90 $ 74,312.50 $ 4,247.5D $ 70,065.0 7 BITUMINOUS MATERIAL FOR TACK COAT GAL 730 730.00 $ 2.00 $ 1,460.00 $ $ 1,460.0 8 BITUMINOUS CURBING LF 500 - $ 2.00 $ $ (1,000.00) $ 1,000.0 9 SAWCUT BITUMINOUS DRIVEWAYS LF 220 - $ 2.00 $ - $ (440.00) $ 440.0 10 REMOVE BMMINOUS DRFVEWAY MATERIAL SY 250 - $ 3.00 $ $ (750.00) $ 750.[ 11 BIT. WEARING COURSE 2360 (LVWE 45030) (FOR DRIVES) SY 250 - $ 14.00 $ $ (3,500.00) $ 3,500.0 12 REMOVE AND REPLACE CATCH BASIN (TYPE 402) EA 3 3.00 $ 550.00 $ 1,650.00 $ - $ 1,650.[ 13 REMOVE AND REPLACE CATCH BASIN (TYPE 406) EA 3 2.00 $ 550.00 $ 1,100.00 $ (550.00) $ 1,650.[ TOTAL COMPENSATING CHANGE ORDER NO. 1 $ 168,722.19 $ (7,425.21) $ 176,147.4 • • -59- • • • AGENDA ITEM 6D STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: October 13, 2008 TOPIC: Resolution No. 08 -116, Approving Payment Request No. 2 (Final) and Compensating Change Order No. 1, CSAH 14/8 Median Landscaping. VOTE REQUIRED: Simple Majority BACKGROUND: At the September 10, 2007 meeting, City Council awarded the CSAH 14/8 Median Landscaping project contract to Peterson Companies, Inc. The contractor for the CSAH 14/8 Median Landscaping project, Peterson Companies, Inc., is requesting City approval of Payment Request No. 2 (Final) in the amount of $10,178.19. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment is Compensating Change Order No. 1 in the deduct amount of $3,824.70. A copy of the Compensating Change Order is attached. With this Change Order, the final project amount is $58,969.30, which is below the contract amount of $62,794.00. Approval of the Final Payment will begin the one -year warranty period. RECOMMENDATION: approval of Resolution No. 08416, Approving.Payinent Request No. 2 (Final) and Compensating Change Order No. 1, CSAH 14/8 Median Landscaping project Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-116 APPROVING PAYMENT REQUEST NO. 2 (FINAL) AND COMPENSATING CHANGE ORDER NO. 1, CSAH 14/8 LANDSCAPING PROJECT WHEREAS, pursuant to the resolution of the Council adopted September 10, 2007, awarding the contract for CSAH 14/8 Median Landscaping project to Peterson Companies, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 2 (Final) and Compensating Change Order No. 1; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Payment Request No. 2 (Final) and Compensating Change Order No. 1 is approved for a final contract amount of $58,969.30. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —61— • • TKDA ENGINEERS • ARCHITECTS • PLANNERS 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 -2140 (651) 292 -4400 (651) 292-0083 Fax www.tkda.com Proj. No. 13205.000 Cert. No. 2(F) St. Paul, MN, August 14 , 20 08 To City of Lino Lakes. Minnesota This Certifies that Peterson Companies, Inc. For CSAH 14/8 Median Landscaping Is entitled to being 2nd Owner , Contractor Ten Thousand One Hundred Seventy -Eight Dollars and 19/100 ($ 10.178.19) FINAL estimate for pawl payment on contract with you dated September 10 , 2007 full of above Certificate. TKDA Peterson Companies , Inc. (Aicie:02(--4 Matthew T Woodruff, P.E. , 20 OS Matthew J. Woodruff, PE RECAPITULATION OF ACCOUNT An Employee Owned Company Prom tinq Affirmative Action and Equal Opportunity CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 62,794.00 All previous payments $ 48,791.11 All previous credits Extra. No. Compensating Change Order No. 1 $ (3,824.70) 11 tl It It 11 Credit No. $ - IT 11 II It n n 11 11 AMOUNT OF THIS CERTIFICATE $ 10,178.19 Totals $ 58,969.30 $ 58,969.30 $ - Credit Balance $ - There will remain unpaid on contract after payment of this Certificate $ - $ 58,969.301 $ 58,969.30 $ - An Employee Owned Company Prom tinq Affirmative Action and Equal Opportunity TKDA Engineers - Architects - Planners Saint Paul, Minnesota 55101 • PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS FINAL Estimate No. 2(F) Period Ending August 14 , 20 08 Page 1 of 1 Proj. No. 13205.000 Contractor Peterson Companies. Inc. Original Contract Amount $62,794.00 Project CSAH 14/8 Median Landscaping Location City of Lino T akis. Minnesota • Total Contract Work Completed Total Approved Credits Total Approved Extra Work Completed Approved Extra Orders Amount Completed Total Amount Earned This Estimate $ 58,969.30 $ 0.00 0.00 $ 0.00 $ 58,969.30 Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments $ 48,791.11 Total Deductions $ Amount Due This Estimate Contractor Engineer Peterson Companies, Inc. WC5d Matthew J. Woodruff, —63— • 48,79L11 10,178.19 Date ?/1 °g Date 7 u& Z �1, 7.ral2P3 410 ESTIMATE NO. 2(F) CSAH 14/8 MEDIAN LANDSCAPING CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 13205.000 a. NO. DESCRIPTION PERIOD ENDING: August 14, 2008 CONTRACT QUANTITY UNIT AMOUNT UNIT QUANTITY TO DATE PRICE TO DATE 1 OHIO BUCKEYE EA 10.0 - $ 375.00 $ 2 JAPANESE TREE LILAC EA 9.0 - $ 350.00 $ 3 DWARF BUSH HONEYSUCKLE EA 559.0 712.0 $ 20.10 $ 14,311.2( 4 ANTHONY WATERER SPIREA EA 108.0 108.0 $ 18.00 $ 1,944.0( 5 CHARLES ALBANEL ROSE EA 138.0 138.0 $ 24.00 $ 3,312.0( 6 PIERETTE PAVEMENT ROSE EA 138.0 138.0 $ 25.00 $ 3,450.01 7 MINI STELLA DAYLILY EA 602.0 602.0 $ 9.80 $ 5,899.61 8 PARDON ME DAYLILY EA 120.0 120.0 $ 12.00 $ 1,440.01 9 TUFTED HAIR GRASS ES 420.0 420.0 $ 14.00 $ 5,880.0( 10 SPECIAL PAVEMENT (CONCRETE EDGING STRIPS) SF 650.0 650.0 $ 10.85 $ 7,052.5 11 IRRIGATION SYSTEM LS 1.0 1.0 $ 15,680.00 $ 15,680.0 • TOTAL ESTIMATE NO. 2(F) $ 58,969.3 -64- CHANGE ORDER TKDA Engineers - Architects - Planners Compensating Saint Paul, MN August 14 20 08 Proj. No. 13205.000 Change Order No. 1 To Peterson Companies, Inc. for CSAH 14/8 Median Landscaping for City of Lino Lakes, Minnesota • You are hereby directed to make the following change to your contract dated September 10 , 20 07 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decrease) (not change) the contract sum by Three Thousand Eight Hundred Twenty -Four Dollars and 70/100 ($3.824.70 ). COMPENSATING CHANGE ORDER This change order shows the actual quantities installed.at the unit price bid amounts (see attached itemization): NET C EIANGE = Amount of Original Contract Additions approved to date (Nos. ) Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Orthr (Add) (Deduct) (Ne- Ghange) Revised Contract Amount Approved City of Lino Lakes. Minnesota TKDA Approved Peterson Companies, Inc. By Contractor -65- $ (3,824.70) $ 62,794.00 $ 62,794.00 $ (3,824.70) $ 58,969.30 By /MW td✓ Matthew J. Woodruff, P.E. White - Owner Pink - Contractor Blue - TKDA • • COMPENSATING CHANGE ORDER NO. 1 CSAH 14/8 MEDIAN LANDSCAPING CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 13205.000 0E0M • DESCRIPTION PERIOD ENDING: August 14, 2008 CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT 1 OHIO BUCKEYE 2 JAPANESE TREE LILAC 3 DWARF BUSH HONEYSUCKLE 4 ANTHONY WATERER SPIREA CHARLES ALBANEL ROSE 6 PIERt I I t PAVEMENT ROSE 7 MINI STELLA DAYLILY g PARDON ME DAYLILY g TUFTED HAIR GRASS 10 SPECIAL PAVEMENT (CONCRETE EDGING STRIPS) 11 IRRIGATION SYSTEM ��mWWWWWWW� 10.0 $ 375.00 $ - $ (3,750.00) $ 3,750.00 9.0 $ 350.00 $ - $ (3,150.00) $ 3,150.00 559.0 712.0 $ 20.10 $ 14,311.20 $ 3,075.30 $ 11,235.90 108.0 108.0 $ 18.00 $ 1,944.00 $ $ 1,944.00 138.0 138.0 $ 24.00 $ 3,312.00 $ $ 3,312.00 138.0 138.0 $ 25.00 $ 3,450.00 $ $ 3,450.00 602.0 602.0 $ 9.80 $ 5,899.60 $ $ 5,899.60 120.0 120.0 $ 12.00 $ 1,440.00 $ $ 1,440.00 420.0 420.0 $ 14.00 $ 5,880.00 $ $ 5,880.00 650.0 650.0 $ 10.85 $ 7,052.50 $ $ 7,052.50 1.0 1.0 $ 15,680.00 $ 15,680.00 $ $ 15,680.0E TOTAL COMPENSATING CHANGE ORDER NO. 1 $ 58,969.3D $ (3,824.70) $ 62,794.DC • • • • STAFF ORIGINATOR: CITY COUNCIL MEETING DATE: TOPIC: AGENDA ITEM 6E Michael Grochala October 13, 2008 i. Resolution No. 08 -121, Approving Change Order No. 14, Lake Drive /35W Improvement Project ii. Resolution No. 08 -122, Approving Change Order No. 16, Lake Drive /35W Improvement Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND: On May 14, 2007 the City Council awarded the Lake Drive /I -35W Improvement Project to Lunda Construction Company. The construction contract currently is $7,868,432. Construction is substantially complete. Remaining items include minor maintenance and work associated with the following change orders. Change Order No. 14. Drainage improvements for the project included pipe jacking of a storm sewer line underneath 35W. While starting to jack the casing necessary for the work it was determined that the use of a 42" casing would not leave an adequate separation with the 35W roadway section. It was therefore necessary for the contractor to use a smaller casing and different pipe materials. This change required the contractor to reset their pipe jacking equipment so that the proper grades could be established. As a result the contractor has identified costs associated with the initial installation of the 42" casing. The net amount of the change order is $10,591.14. Change Order No. 16. Upon reviewing the construction plans it was discovered that additional grading items under Bridge No. 02817 were necessary for construction. This change order directs the contractor to perform all grading work to complete the improvements. The total amount of the change order is $25,370.55. Funding for unanticipated construction expenses was included within the project budget. The revised total contract amount, including CO 14 and CO 16, will be $7,904,393.89. The total roadway and bridge construction budget is $8,073,307. ktt..uNI Nit NDAT ON: Staff is recommending approval of Resolution No. 08 -121 and No. 08 -122. ATTACHMENTS 1. Resolution No. 08 -121 2. Change Order No. 14 3. Resolution No. 08 -122 4. Change Order No. 16 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -121 RESOLUTION APPROVING CHANGE ORDER NO. 14 LAKE DRIVE /135W IMPROVEMENT PROJECT WHEREAS, pursuant to the resolution of the City Council adopted May 14, 2007, the City awarded the construction contract for the Lake Drive /I -35W Improvement Project to Lunda Construction Company, and WHEREAS, drainage improvements for the project included pipe jacking of a storm sewer line underneath I -35W, and WHEREAS, it has been determined that the use of a 42" casing would not leave an adequate separation with the 35W roadway section and it was therefore necessary for the contractor to use a smaller casing and different pipe materials, and WHEREAS, this change required the contractor to reset their pipe jacking equipment so that the proper grades could be established. As a result the contractor has identified costs associated with the initial installation of the 42" casing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No.14, in the amount of $10,591.14, is hereby approved. John J. Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008 The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. -68- • • • • • Mn/DOT TP- 2460 - 0112 -92) SHEET 1 OF 2 SHEETS State of Minnesota - Department of Transportation CHANGE ORDER # 14 Contractor: Lunda Construction Co. Address: 15601 Clayton Avenue S. Rosemount, MN 55068 State Project No.: 0280 -55 Contract No. Z07502 Location: In Lino Lakes on CSAH 23 (Lake Dr.) From 1000 ft. south of Town Center Parkway to Apollo Dr. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions. While starting to jack the casing necessary for the work identified in Change Order #7,it was determined that the use of a 42" casing would come into conflict with the 35W pavement. It was therefore necessary for the Contractor to use a smaller casing and different pipe materials. This change required the Contractor to reset their pipe jacking equipment so that the proper grades can be established. As a result the Contractor has claimed that there are costs associated with the initial installation of the 42" casing before the conflict was discovered that are not addressed under the pipe jacking work on Change Order #7. The Engineer has reviewed these claims and determined that some of the claims asserted are valid. This Change Order provides settlement of all claims for the work involved with initially installing the 42" casing. By signing this Change Order the Contractor also acknowledges that the remaining work required to install the 36" casing and pipe will be performed as agreed in the previously issued. Change Order #7. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses that he may have incurred or that may be hereafter incurred in performing the work and furnishing the materials required by this Change Order. Payment to the Contractor will be at the lump sum negotiated price as full and final settlement of the claims detailed above, as shown below in the Estimate of Cost. In addition, upon review of the steel casing, knuckle and steering sensor, a credit will be applied to this Change Order at the negotiated prices shown below in the Estimate of Prices if it is deemed that the materials can be salvaged by the Contractor. ESTIMATE OF COST Increase Negotiated Items Item No. Description Unit Quantity Unit Price Amount Pipe Jacking Claim Settlement L.S. 1 $13,816.14 $13,816.14 Total Increase $13,816.14 Decrease Negotiated Items Item No. Description Unit Quantity Unit Price Amount 42" Steel Casing tin ft 21 $135.00 $2,835.00 Knuckle each 1 $350.00 $350.00 Steering Sensor each 1 $40.00 $40.00 —69— Total Decrease $3,225.00 TOTAL ESTIMATED COST OF THIS CHANGE ORDER Distribution: S.P. 0280 -55 Group 01 — 100% CHANGE IN CONTRACT TIME Due to this change the Contract Time: a_ Is increased ( ) by Working Days Is decreased ( ) by Working Days Is increased () by Calendar Days Is decreased ( ) by Calendar Days b. Is not changed (X ) c. May be revised if the work affected the controlling operation ( ) Issued By: SHEET 2 OF 2 SHEETS $10,591.14 r)-3-0 Project/Resident/County Engineer Date Approved By: City of Lino Lakes D . to Approved By- Anoka Co Accepted By roo;, L ~ e:O(�- ' — Contractor's Authorized Representative Date Original to Project Engineer, copies to Contractor, City of Lino Lakes, Anoka County • • _70_ • • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -122 RESOLUTION APPROVING CHANGE ORDER NO. 16 LAKE DRIVE /135W IMPROVEMENT PROJECT WHEREAS, pursuant to the resolution of the City Council adopted May 14, 2007, the City awarded the construction contract for the Lake Drive /I -35W Improvement Project to Lunda Construction Company, and WHEREAS, upon reviewing the construction plans it was discovered that additional grading items under Bridge No. 02817 were necessary for construction, and WHEREAS, this change order directs the contractor to perform all grading work to complete the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No.16, in the amount of $25,370.55, is hereby approved. John J. Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008 The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was deela ed duly pawed and adopted_ Council Member introduced the following resolution and moved its adoption: 0e/1Sep, 17. 2008 8:12AM ass LIMA .CONSTRUCTION COMPANYDISTxicT No. 0230 P. 212 Mn/DOT TP- 2460-0112 -42) SHEET 1. OF 2 SI -EETS State of Minnesota - Department of Transportation CHANGE ORDER # 16 State Project No.: 0280-55 Contract No. Z07502 Contractor. Lunde Construction Co. Address: 15601 Clayton Avenue S. Rosemount, MN 55068 Location: In Lino Lakes on CSA.H 23 (Lake Dr. -) From 1000 ft south of Town Center Parkway to Apollo Dr. itt aoccrrdeoce with the tams of this Contract, yon are hereby authorized and instructed to perform the Work as altered by the ;following provisions. Upon reviewing the construction plans for the project it was discovered that grading items under Bridge No, 02817 were omitted from the quantity tabrijations. This Change Order directs the Contractor to furnish all equipment, materials and labor necessary to perform all grading work in accordance with the additional plan sheet 81A. By signing thiA Change Order the Contractor acknowledges receipt of plan. sheet $1A,. All work will be performed in .accordance with the pertinent portions of the Special Provisions, Mn/DOT Standard Spccincatiozrs,, Mn/DOT Standard Plates and as directed by the Engineer. Payment to the Contractor for this work will be at the contract unit prices and negotiated prices as shown below in the Estimate of Cost. 5STI MMAATE OF COST increase — Contract Unit Items Group No, 1 Item Nn, Description Unit Quantity Unit Price Amount 2575.502 Seed Mixture 250 Pound. 20 $2.50 $ 50.00 2575511 Mulch Material Type 1 Ton 0.6 $200.00 $ 120.00 2575.532 Fertilizer Type 3 Pound 101 $0.25 $ 2525 2575,519 Disc Anchoring Acre 0.3 $100.00 $ 30.00 Subtotal Increase $225.25 _72_ • • 06 / :Sep, 17. 2008, 8: 12AM 366LUNDA CONSTRUCTION COMPANYDISTJ,zicT No. 0230 P, 3)3 MnIDOT TP- 2460- Q112 -92) State of Mitmesota - Department of Transportations T 2 OF 2 SHEETS CHANGE ORDER # 16 Contractor: Linda Construction Co. Address: 15601 Clayton Avenue S. Rosemount, MN 55068 State Project No.: 0280 -55 Contract No. Z07502 Location_ In Lino Lakes on CSAE 23 (Lake Dr.) From 1000 fft south of Town Center Parkway to Apollo Dr. In accordance with the rents of this Contract, you are hereby authorized and insrmcted to perform the Work as altered by the following provisions. Increase Negotiated Items- Group No.1 All Items Include 10°% Prime Contractor Allowance Item No. Description Milt Quantity 'Unit Price 2021.501 Prattalone Mobilization L.S. amount 1 $1,650•DO $1,650.00 2021.501 Neat= Mobil+7ation L.S. 1 $1,430.00 2105.501 Common Excavation (� $4,446 -87 'D 217 (P) $19.11 $4,146.87 2105.525 Top Sor7 Borrow (CV) CUM 166 (P) $22..32 $3,704.95 2221.503 Aggregate Shouldering Class 7 (CV) CUYD 98 (1') $4137 $4,054.26 2501.567 24 "CS Safety Apron & Grate Design (3148) Each 1 $.1,238.68 $1,238,68 2501.567 24"RC Safety Apron & Grate Design (3022) Eac11 1 $1,77352 $1,773,52 2506.502 Const Drainage Structure Design 60 -4020 Each 1 $2,895.20 $2,895.20 2506516 Casting.Asecmbly A-7D Each 1 $46150 $ 74s7sa 2.575.513 Mu1cb M.Elterial Type 9 CtJYD. 54 (P) 570.08 $3.784.32 Subtotal Increase $25,14530 CEANGE IN CONTRACT TIlYEE Due to this cringe the Contract Time: . Is'ataase$- () by Wo E nhyR Is decreased ( ) by Working Is increased () by n Days Is decreased ( ) by Calendar Days h. Is riot changed (X ) c. May ba revised if the work Affected the controlling operation ( ) TOTAL ESTIMATF:O INCREASE $25,37055 Project/Resident/ otmty Approved By: City of LBO Lalms Approved By- Anoka County Date Date Accepted 3y: Contractor's uthorized Rspreseutative Data Original to Project Engineer, copies to Contractor, City of Liao Lakes, Anoka County —73— • • • AGENDA 1'I'EM 6Fi STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: October 13, 2008 TOPIC: Resolution Nos. 08 -118 and 08 -120, Adopting Assessments, 2008 Developments. VOTE REQUIRED: 3/5 Vote Required BACKGROUND: The following development projects are substantially complete, and therefore City Staff is prepared to adopt the assessments accordingly: Development Development Contract Date Grandview Oakwood View Enabling Residence (Friendship Place, Constructed in 2008) October 22, 2007 July 25, 2005 In the above referenced Development Contract, the property owner waives any and all procedural and substantive objections to the installation of City improvements and the special assessments. The cleverer has reviewed an d- pr vt d the assessments, respectively. Attached is a breakdown of the developments assessments. RECOMMENDATION: Approve Resolution Nos. 08 -118 and 08 -120, Adopting Assessments, 2008 Developments. —74— Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-118 RESOLUTION ADOPTING ASSESSMENT FOR '1.HE GRANDVIEW DEVELOPMENT PROJECT WHEREAS, pursuant to the development agreement dated October 22, 2007, the developer waives all rights to a hearing on the conducting of local improvements which will benefit the properties within the Grandview Development, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten years, the first installment to be payable on or before the first Monday in January, 2009, and shall bear interest at the rate of seven percent (7 %) per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, that nn must all bP r� .hang d if the entire assessment i s pai_by November 15, 2008; and the owner may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. —75— • • • • 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —76— 10/13/2008 J O F- CC 0 I— C/) Z W W Z • Z W U) u) W W Q 5Q ❑ Zcz LLCDJ CD CD CD CD CO CO CD 0 - CCOCOCOCOCOc0 Z maOaOCO C aOC N W C) c') c'') CO Cr) M c) h —� d 'Cr it d C O H 5 ti r- ti ti ti N- ti N p to 64E9- 69.- 64(19- 6 6°4 Ea CO CD CO CD CD CO CO o c0 CO a0 O CO GO O O CO CO CO CO CO a0 CCi N W co co co co r) co co O v Q v ct O < 2 r r r r r r r 0 • Q • 2 (1) 646464646464 64 IEA OOOOOOO fo o O o 0 0 o O 0 Z 1.6 Lri ui cri LCj Lri ari Q �'Cr� O NI" Nr 2 h- co Ch co c,5 c c r'7 W = Q 64 64 64 64 64 69- 64 I EA 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 O Lp Ln LC Ln Ln Q CC CC W {- GOC) LL0 LCO LCD CO n 00 OD LCD to N N N N N N N G Z W D 64 69- 64 EPr 64 64 64 IEA Z 1 r r r r r r r ' n. *- N CO r N C7 vY J J J J J J J r r r N c N N J o U0 0 0 0 0 0 0 0- CO CO 00 00 CO CO CC) • • • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-120 RESOLUTION ADOPTING ASSESSMENT FOR OAKWOOD VIEW ENABLING RESIDENCE (FRIENDSHIP PLACE) DEVELOPMENT PROJECT WHEREAS, pursuant to the development agreement dated July 25, 2005, the developer waives all rights to a hearing on the conducting of local improvements which will benefit the properties within the Oakwood View Enabling Residence (Friendship Place) Development, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten years, the first installment to be payable on or before the first Monday in January, 2009, and shall bear interest at the rate of seven percent (7 %) per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, With interest aoomecl to the tint' of paytnent,iaihe_City Treaanre>.r except that no interest shall be charged if the entire assessment is paid by November 15, 2008; and the owner may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —79— • • • • • N z !7 J w T � N o w co 0 FINAL ASSESSMENT ROLL STORM SEWER w O • i- - ¢0 tL 0 LL w W Z Q ¢ O O C LL O LL WATERMAIN 2 Z 0 ¢ LL FOOTAGE >- w ¢ 1-0 Q 2 Q z C 0 Q LL O y LL 2 2 F z w 5 cc cc QQ H W 0 < ¢ 5 a o II z w_ LL. w U z w O Cr) CC w CD CD co O Z u w Z W_ > V) O• LEI YO <2 O z1 0 ID LO ID Hi 3,630.00 $ 3,728.00 $ 4,600.00 $ 2,190.00 $ 0 0 ai 0 136 Ash Street N 0 N • • • AGENDA ITEM 6Fii STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: October 13, 2008 TOPIC: Resolution No. 08 -117, Adopting Assessments, 2008 Individual Properties Which Requested Connection to City Utilities. VOTE REQUIRED: 3/5 Vote Required BACKGROUND: City Staff has received requests from several property owners to connect to city utilities. Each property owner has submitted a signed waiver, which waives their rights to a hearing and waives their rights to appeal under the Lino Lake City Charter and/or Minnesota Statute 429 provided that the assessment associated with the improvement is levied against their property, or they have entered into a Performance Contract with the City. We are prepared to adopt the assessments for the following individual properties, which requested connection to city utilities: - 7778 Lake Drive — Residential - 6347 Ware Road — Residential - 6508 West Shadow Lake Road — Residential Attached is a breakdown of the individual properties assessments. RI CVN1MUNDAT1ON: Approve Resolution No. 08 -117, Adopting Assessments, 2008 Individual Properties Which Requested Connection to City Utilities. —81— Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-117 RESOLUTION ADOPTING SPECIAL ASSESSMENTS, INDIVIDUAL UTILITY CONNECTIONS WHEREAS, pursuant to the a signed performance agreement or waiver received by individual property owners to waive all rights to a hearing on the conducting of a local improvement which will benefit the Individual Properties Which Requested Connection to City Utilities, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten years for commercial and fifteen years for residential, the first installment to be payable on or before the first Monday in January, 2009, and shall bear interest at the rate of seven percent (7 %) per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by November 15, 2008; and the owner may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged throe • h December 31 of the next succeeding year. _82_ • • • • • 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 13th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CO RI 2 O F N Z o 0 y C!) W FINAL ASSESSMENT ROLL 1— Z cW o co W W Z N Z N � J u) og E. 0 z Z STORM SEWER W CC O LL O LL W w Z Q EC 0 O H Q.) LL O N CD 0 CO N- o 1� N O CO m v m OD_ m m N l7 69 69 64 W ¢ 2 WATERMAIN F Z } CC ¢ W F Z w < W CO z a O < 0 0 o 0 o m m N If) N 1r CD CD 0 CO 0 0 0 0 0 0 • c o m m m m m co o) co a) IA w fA• 0 0 0 0 O 0 CA • CD N (A Vs w 69 ill- 69 69 69 69 (0 0 as CD J O 0 O 0 0 Z CA m N J m f- m n < 0 P) �D CD m 0 ° 0 0 0 0 f9 N 0 0 1- m 10,880.00 $ 2,252.82 $ w 0 o (0 69 • DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 REGULAR COUNCIL MEETING 4 5 DATE: : September 8, 2008 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 7:25 p.m. 8 MEMBERS PRESENT : Council Members Gallup, O'Donnell, Reinert, 9 Stoltz and Mayor Bergeson 10 MEMBERS ABSENT : none 11 12 STAFF MEMBERS PRESENT: City Administrator, Gordon Heitke; Director of 13 Administration, Dan Tesch; Finance Officer, Al Rolek; Director of Public Safety, Dave Pecchia; 14 City Attorney, Scott Baumgartner; City Clerk, Julie Bartell 15 PUBLIC COMMENT 16 There was no one present for public comment. 17 SETTING THE AGENDA 18 A revised agenda had been distributed the previous Friday. The revised agenda, as presented, 19 was approved. • 20 CONSENT AGENDA 21 Council Member Stoltz moved to approve the Consent Agenda. Council Member Gallup 22 seconded the motion. Motion carried on a voice vote. 23 24 ITEM ACTION 25 26 1A. Consideration of Expenditures: 27 September 8, 2008 (Check No. 83760 through 83857, $544,885.29 Approved 28 Centennial Fire District (Check No. 3388 through 3401, $3,634.59 Approved 29 30 1B. Approval of August 25, 2008 Council Work Session Minutes Approved 31 32 1C. Approval of August 25, 2008 City Council Meeting Minutes Approved 33 34 1D. Approval of application of Aquinas Roman Catholic Home 35 Education Services to conduct an excluded bingo event on 36 October 11, 2008 at St. Joseph's Church Approved 37 FINANCE DEPARTMENT REPORT, AL ROLEK 38 39 2A. Resolution No. 08 -91 Adopting Proposed 2009 General Operating Budget - Finance • 40 Director Rolek noted that state statute requires adoption of the city's proposed budget before COUNCIL MINUTES September 8, 2008 DRAFT 41 September 15 of each year. Resolution No. 08 -91 represents the budget that the council 42 discussed and formed during this year's budget review period. The proposed budget represents a 43 1.58% increase from the 2008 adopted budget but will result in a lower tax rate to the taxpayers 44 while maintaining proper services levels. 45 46 Council Member O'Donnell moved to approve Resolution No. 08 -91, as presented. Council 47 Member Gallup seconded the motion. Motion carried on a voice vote; Council Member Reinert 48 recorded as voting no. 49 50 2B. Resolution No. 08 -92 Adopting Preliminary 2008/09 Property Tax Levy — Finance 51 Director Rolek noted that state statute also requires adoption of a preliminary tax levy prior to 52 September 15. Resolution No. 08 -92 proposes a levy increase of 4.24% over 2007/2008, within 53 the state imposed property tax levy limits. The proposed levy, the maximum for the city, would 54 result in a tax rate slightly down from 2008. The levy includes funding for the general operating 55 budget as well as general bonded debt and tax abatements. 56 57 Council Member Reinert moved to approve Resolution No. 08 -92, as presented. Council 58 Member Stoltz seconded the motion. Motion carried on a voice vote. 59 60 2C. Resolution No. 08 -93 Setting Truth -in- Taxation Hearing Date — Finance Director 61 Rolek outlined the dates proposed for the city's required Truth -In- Taxation hearings. 62 63 Council Member Gallup moved to approve Resolution No. 08 -93, as presented. Council 64 Member O'Donnell seconded the motion. Motion carried on a voice vote. 65 66 2D. Resolution No. 08 -94 Canceling the 2008 -09 Debt Service Tax Levy for G.O. Tax 67 Increment Financing Bond Series 2007A — Finance Director Rolek explained that the city has 68 an option each year on whether or not to levy taxes for G.O. Tax Increment Financing Bonds 69 2007A. He finds that adequate resources are available for debt service on these bonds and is 70 therefore recommending that such a tax levy be canceled. 71 72 Council Member Stoltz moved to approve Resolution No. 08 -94, as presented. Council Member 73 Gallup seconded the motion. Motion carried on a voice vote. 74 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 75 Item 3A had been previously removed from the agenda. 76 77 3B. Resolution No. 08 -98 receiving proposed charter amendment and calling a special 78 election theron (citizen petition) — City Clerk Bartell reported that on August 12, 2008, a 79 petition was submitted to the City and the Lino Lakes Charter Commission by the Lino Lakes 80 Citizens for Safer Roads. The petition requests amendment of the City Charter regarding 81 procedures for special assessments for public improvement projects. The form of the petition 82 was found to meet the statutory requirements related to charter amendments and petitions. On 83 August 20, the petition was found to be insufficient in registered voter signatures and the 84 petitioners were so informed. On August 28, as allowed by state statute, a supplemental petition -2- • • COUNCIL MINUTES September 8, 2008 DRAFT •85 was submitted. With the supplemental signatures, the petition was then found to be sufficient 86 and therefore was certified. State statute designates that the governing body (the city council in 87 this case) shall fix the form of the ballot for all amendments. The City's attorney, Steven Bubul, 88 has prepared a resolution relative to ballot language for the citizen proposed charter amendment. 89 It contains options for council consideration. 90 91 Laura Carlson, 585 Ash Street, former Visioning Group and Citizen's Task Force member read a 92 statement relative to her education on and experience with the city charter and the public 93 improvement process in Lino Lakes. She supports the council's decision and the citizen petition 94 request to place on this fall's ballot the adoption of State Statute 429. 95 96 The mayor noted that the council is required to put the petitioned question on the ballot this fall. 97 It is the council's job to decide upon the ballot language. 98 99 Mr. Bubul reviewed the three wording options discussed by the council earlier. The options are 100 to simply state the exact text of the amendment that is included in the petition, to describe the 101 text of the amendment somewhat, or to describe the text of the amendment and highlight that two 102 features of the existing charter would change. The council discussed amendment of the third 103 option to include mention of the referendum but to strike the veto language. 104 105 Council Member O'Donnell moved to approve Resolution No. 08 -98, as amended to include 106 ballot language that reads as follows: 40107 108 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of 109 special assessments using the procedures of Minnesota Statutes, Chapter 429 instead of current 110 City Charter procedures that include a city -wide referendum for most improvements? 111 112 Council Member Stoltz seconded the motion. 113 114 There was a discussion of the history of how the city charter was put in place, how the current 115 charter impacts the city's ability to reconstruct roads, and how more than one charter amendment 116 came forward. Putting more than one amendment on the ballot had been discussed and 117 dismissed by the council. It was suggested by a council member that if the proposed charter 118 amendment (petitioned) is approved, the council should consider some type of opt -out process 119 for residents who strongly do not want their road reconstructed (as was included in the charter 120 amendment proposed by the citizens task force). 121 122 There was an allegation by a council member that unethical meetings and behavior had taken 123 place regarding the matter of the charter amendment petition. 124 125 The allegation was questioned. It was then further explained that the specific allegation is that 126 an illegal meeting took place about six weeks previous to discuss this topic. It was also alleged 127 that the petition came forward with a lot of involvement by the mayor. 128 129 The mayor responded that he was not involved as alleged and further there was no illegal 130 meeting that occurred. -3- COUNCIL MINUTES September 8, 2008 DRAFT 131 132 The allegation was then challenged by a council member as a serious and unfounded accusation. 133 It was suggested that the allegation of an illegal meeting should be probed, and if it is found to be 134 false, a public apology called for. 135 136 The council continued their discussion of the proposed ballot language. The council announced 137 that they are working with a consultant on a communication plan to get information on the 138 amendment question to the citizens. There will be a special work session on Thursday, 139 September 18 (subsequently changed to Monday, September 22) to discuss that communication 140 plan; the council welcomes public input. The question will be put to the voters and it will be 141 their decision. 142 143 An independent investigation of the allegation of an illegal meeting was called for. Two council 144 additional members concurred. 145 146 Attorney Bubul suggested a wording change to the ballot language on the floor as follows: 147 148 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of 149 public improvements with special assessments using the procedures of Minnesota Statutes, 150 Chapter 429 instead of current City Charter procedures that include a city-wide referendum for 151 most improvements? 152 153 The maker and second of the motion concurred with Mr. Bubul's recommendation. 154 155 Motion carried on a voice vote. 156 157 Item 3C had been previously removed from the agenda. 158 159 3D.i. Ordinance No. 12 -08 regarding Background Checks, for 2nd Reading and 160 passage - City Clerk Bartell reported that the city does background checks on individuals for 161 employment and licensing purposes. The state Bureau of Criminal Apprehension (BCA) is 162 requiring that cities adopt new code language if they would like their police departments to have 163 access to BCA data.. Ordinance No. 12 -08 adopts this new language. First reading was 164 approved on August 25 and staff is now recommending approval of second reading, along with 165 authorization for summary publication. 166 167 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council 168 Member Reinert seconded the motion. Motion carried on a voice vote. 169 170 Council Member Stoltz moved to approve the 2nd reading and adoption of Ordinance No. 12 -08 171 as presented. Council Member Gallup seconded the motion. A roll call vote was taken. Motion 172 carried as follows: Yeas, 5; Nays none. 173 174 ii. Resolution No. 08 -100, authorizing summary publication of Ordinance No. 12 -08. 175 176 Council Member Reinert moved to approve Resolution No. 08 -100, as presented. Council -4- • • • COUNCIL MINUTES September 8, 2008 DRAFT •177 Member O'Donnell seconded the motion. Motion carried on a voice vote. 178 179 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 180 4A. Resolution No. 08 -97 accepting donations from Consider Resolution No. 08 -97 181 accepting donations from the ERA Muske Co. Community Support Foundation, 182 Patriot Bank, Robert Mueller Insurance Agency, Hop -Kar Inc. /Carbone's 183 Ristorante & Bar, American Legion Post 566, and the Double Ewe Yarn Shop to the 184 Lino Lakes Police Explorers 185 186 Police Chief Pecchia reported that Resolution No. 08 -97 recommends acceptance of donations 187 for the Lino Lakes Police Explorers program. He recommends acceptance with thanks to the 188 donors. 189 190 Council Member Gallup moved to approve Resolution No. 08 -97, as presented. Council 191 Member O'Donnell seconded the motion. Motion carried on a voice vote. 192 193 4B. Resolution No. 08 -99, Centennial School District Contract for Youth Service Officer 194 Police Chief Pecchia reported that Resolution No. 08 -99 represents renewal of a contract for 195 youth services, updated to reflect current personnel costs. 196 197 Council Member Gallup moved to approve Resolution No. 08 -99. Council Member O'Donnell 198 seconded the motion. Motion carried on a voice vote. 199 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 200 There was no report from the Public Services Department 201 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 202 There was no report from the Community Development Department. 203 UNFINISHED BUSINESS 204 There was no unfinished business. 205 NEW BUSINESS 206 There was no new business. 207 ADJOURNMENT 208 Council Member O'Donnell moved to adjourn at 7:25 p.m. Council Member Stoltz seconded the 209 motion. Motion carried. 210 211 212 213 214 Community Calendar— A Look Ahead September 9, 2008 through September 22, 2008 4. Wednesday, September 10 6:30 pm, Council Chambers Planning & Zoning -5- 215 216 217 218 COUNCIL MINUTES DRAFT September 8, 2008 • Wednesday, September 10 6:30 pm, Community Room • Monday, September 22 5:30 pm, Community Room • Monday, September 22 6:30 pm, Council Chambers Charter Commission Council Work Session Council Meeting 219 220 These minutes were considered and approved at the regular City Council Meeting on September 221 22, 2008. 222 223 224 225 226 227 Julianne Bartell, City Clerk John Bergeson, Mayor • • • DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 REGULAR COUNCIL MEETING 4 5 DATE: : September 8, 2008 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 7:25 p.m. 8 MEMBERS PRESENT : Council Members Gallup, O'Donnell, Reinert, 9 Stoltz and Mayor Bergeson 10 MEMBERS ABSENT : none 11 12 STAFF MEMBERS PRESENT: City Administrator, Gordon Heitke; Director of 13 Administration, Dan Tesch; Finance Officer, Al Rolek; Director of Public Safety, Dave Pecchia; 14 City Attorney, Scott Baumgartner; City Clerk, Julie Bartell 15 PUBLIC COMMENT 16 There was no one present for public comment. 17 SETTING THE AGENDA 18 A revised agenda had been distributed the previous Friday. The revised agenda, as presented, 19 was approved. III20 CONSENT AGENDA • 21 Council Member Stoltz moved to approve the Consent Agenda. Council Member Gallup 22 seconded the motion. Motion carried on a voice vote. 23 24 ITEM ACTION 25 26 1A. Consideration of Expenditures: 27 September 8, 2008 (Check No. 83760 through 83857, $544,885.29 Approved 28 Centennial Fire District (Check No. 3388 through 3401, $3,634.59 Approved 29 30 1B. Approval of August 25, 2008 Council Work Session Minutes Approved 31 32 1C. Approval of August 25, 2008 City Council Meeting Minutes Approved 33 34 1D. Approval of application of Aquinas Roman Catholic Home 35 Education Services to conduct an excluded bingo event on 36 October 11, 2008 at St. Joseph's Church Approved 37 FINANCE DEPARTMENT REPORT, AL ROLEK 38 39 2A. Resolution No. 08 -91 Adopting Proposed 2009 General Operating Budget - Finance 40 Director Rolek noted that state statute requires adoption of the city's proposed budget before COUNCIL MINUTES September 8, 2008 DRAFT 41 September 15 of each year. Resolution No. 08 -91 represents the budget that the council 42 discussed and formed during this year's budget review period. The proposed budget represents a 43 1.58% increase from the 2008 adopted budget but will result in a lower tax rate to the taxpayers 44 while maintaining proper services levels. 45 46 Council Member O'Donnell moved to approve Resolution No. 08 -91, as presented. Council 47 Member Gallup seconded the motion. Motion carried on a voice vote; Council Member Reinert 48 recorded as voting no. 49 50 2B. Resolution No. 08 -92 Adopting Preliminary 2008/09 Property Tax Levy — Finance 51 Director Rolek noted that state statute also requires adoption of a preliminary tax levy prior to 52 September 15. Resolution No. 08 -92 proposes a levy increase of 4.24% over 2007/2008, within 53 the state imposed property tax levy limits. The proposed levy, the maximum for the city, would 54 result in a tax rate slightly down from 2008. The levy includes funding for the general operating 55 budget as well as general bonded debt and tax abatements. 56 57 Council Member Reinert moved to approve Resolution No. 08 -92, as presented. Council 58 Member Stoltz seconded the motion. Motion carried on a voice vote. 59 60 2C. Resolution No. 08 -93 Setting Truth -in- Taxation Hearing Date — Finance Director 61 Rolek outlined the dates proposed for the city's required Truth -In- Taxation hearings. 62 63 Council Member Gallup moved to approve Resolution No. 08 -93, as presented. Council 64 Member O'Donnell seconded the motion. Motion carried on a voice vote. 65 66 2D. Resolution No. 08 -94 Canceling the 2008 -09 Debt Service Tax Levy for G.O. Tax 67 Increment Financing Bond Series 2007A — Finance Director Rolek explained that the city has 68 an option each year on whether or not to levy taxes for G.O. Tax Increment Financing Bonds 69 2007A. He finds that adequate resources are available for debt service on these bonds and is 70 therefore recommending that such a tax levy be canceled. 71 72 Council Member Stoltz moved to approve Resolution No. 08 -94, as presented. Council Member 73 Gallup seconded the motion. Motion carried on a voice vote. 74 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 75 Item 3A had been previously removed from the agenda. 76 77 3B. Resolution No. 08 -98 receiving proposed charter amendment and calling a special 78 election theron (citizen petition) — City Clerk Bartell reported that on August 12, 2008, a 79 petition was submitted to the City and the Lino Lakes Charter Commission by the Lino Lakes 80 Citizens for Safer Roads. The petition requests amendment of the City Charter regarding 81 procedures for special assessments for public improvement projects. The form of the petition 82 was found to meet the statutory requirements related to charter amendments and petitions. On 83 August 20, the petition was found to be insufficient in registered voter signatures and the 84 petitioners were so informed. On August 28, as allowed by state statute, a supplemental petition -2- • • • COUNCIL MINUTES September 8, 2008 DRAFT 85 was submitted. With the supplemental signatures, the petition was then found to be sufficient 86 and therefore was certified. State statute designates that the governing body (the city council in 87 this case) shall fix the form of the ballot for all amendments. The City's attorney, Steven Bubul, 88 has prepared a resolution relative to ballot language for the citizen proposed charter amendment. 89 It contains options for council consideration. 90 91 Laura Carlson, 585 Ash Street, former Visioning Group and Citizen's Task Force member read a 92 statement relative to her education on and experience with the city charter and the public 93 improvement process in Lino Lakes. She supports the council's decision and the citizen petition 94 request to place on this fall's ballot the adoption of State Statute 429. 95 96 The mayor noted that the council is required to put the petitioned question on the ballot this fall. 97 It is the council's job to decide upon the ballot language. 98 99 Mr. Bubul reviewed the three wording options discussed by the council earlier. The options are 100 to simply state the exact text of the amendment that is included in the petition, to describe the 101 text of the amendment somewhat, or to describe the text of the amendment and highlight that two 102 features of the existing charter would change. The council discussed amendment of the third 103 option to include mention of the referendum but to strike the veto language. 104 105 Council Member O'Donnell moved to approve Resolution No. 08 -98, as amended to include 106 ballot language that reads as follows: S107 108 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of 109 special assessments using the procedures of Minnesota Statutes, Chapter 429 instead of current 110 City Charter procedures that include a city -wide referendum for most improvements? 111 112 Council Member Stoltz seconded the motion. 113 114 There was a discussion of the history of how the city charter was put in place, how the current 115 charter impacts the city's ability to reconstruct roads, and how more than one charter amendment 116 came forward. Putting more than one amendment on the ballot had been discussed and 117 dismissed by the council. It was suggested by a council member that if the proposed charter 118 amendment (petitioned) is approved, the council should consider some type of opt -out process 119 for residents who strongly do not want their road reconstructed (as was included in the charter 120 amendment proposed by the citizens task force). 121 122 There was an allegation by a council member that unethical meetings and behavior had taken 123 place regarding the matter of the charter amendment petition. 124 125 The allegation was questioned. It was then further explained that the specific allegation is that 126 an illegal meeting took place about six weeks previous to discuss this topic. It was also alleged 127 that the petition came forward with a lot of involvement by the mayor. 128 •129 The mayor responded that he was not involved as alleged and further there was no illegal 130 meeting that occurred. -3- COUNCIL MINUTES September 8, 2008 DRAFT 131 132 The allegation was then challenged by a council member as a serious and unfounded accusation. 133 It was suggested that the allegation of an illegal meeting should be probed, and if it is found to be 134 false, a public apology called for. 135 136 The council continued their discussion of the proposed ballot language. The council announced 137 that they are working with a consultant on a communication plan to get information on the 138 amendment question to the citizens. There will be a special work session on Thursday, 139 September 18 (subsequently changed to Monday, September 22) to discuss that communication 140 plan; the council welcomes public input. The question will be put to the voters and it will be 141 their decision. 142 143 An independent investigation of the allegation of an illegal meeting was called for. Two council 144 additional members concurred. 145 146 Attorney Bubul suggested a wording change to the ballot language on the floor as follows: 147 148 Should Chapter 8 of the City of Lino Lakes charter be amended to authorize the financing of 149 public improvements with special assessments using the procedures of Minnesota Statutes, 150 Chapter 429 instead of current City Charter procedures that include a city -wide referendum for 151 most improvements? 152 153 The maker and second of the motion concurred with Mr. Bubul's recommendation. 154 155 Motion carried on a voice vote. 156 157 Item 3C had been previously removed from the agenda. 158 159 3D.i. Ordinance No. 12 -08 regarding Background Checks, for 2nd Reading and 160 passage - City Clerk Bartell reported that the city does background checks on individuals for 161 employment and licensing purposes. The state Bureau of Criminal Apprehension (BCA) is 162 requiring that cities adopt new code language if they would like their police departments to have 163 access to BCA data.. Ordinance No. 12 -08 adopts this new language. First reading was 164 approved on August 25 and staff is now recommending approval of second reading, along with 165 authorization for summary publication. 166 167 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council 168 Member Reinert seconded the motion. Motion carried on a voice vote. 169 170 Council Member Stoltz moved to approve the 2nd reading and adoption of Ordinance No. 12 -08 171 as presented. Council Member Gallup seconded the motion. A roll call vote was taken. Motion 172 carried as follows: Yeas, 5; Nays none. 173 174 ii. Resolution No. 08 -100, authorizing summary publication of Ordinance No. 12 -08. 175 176 Council Member Reinert moved to approve Resolution No. 08 -100, as presented. Council -4- • • • • COUNCIL MINUTES September 8, 2008 DRAFT •177 Member O'Donnell seconded the motion. Motion carried on a voice vote. 178 179 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 180 4A. Resolution No. 08 -97 accepting donations from Consider Resolution No. 08 -97 181 accepting donations from the ERA Muske Co. Community Support Foundation, 182 Patriot Bank, Robert Mueller Insurance Agency, Hop -Kar Inc. /Carbone's 183 Ristorante & Bar, American Legion Post 566, and the Double Ewe Yarn Shop to the 184 Lino Lakes Police Explorers 185 186 Police Chief Pecchia reported that Resolution No. 08 -97 recommends acceptance of donations 187 for the Lino Lakes Police Explorers program. He recommends acceptance with thanks to the 188 donors. 189 190 Council Member Gallup moved to approve Resolution No. 08 -97, as presented. Council 191 Member O'Donnell seconded the motion. Motion carried on a voice vote. 192 193 4B. Resolution No. 08 -99, Centennial School District Contract for Youth Service Officer 194 Police Chief Pecchia reported that Resolution No. 08 -99 represents renewal of a contract for 195 youth services, updated to reflect current personnel costs. 196 197 Council Member Gallup moved to approve Resolution No. 08 -99. Council Member O'Donnell • 198 seconded the motion. Motion carried on a voice vote. 199 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 200 There was no report from the Public Services Department 201 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 202 There was no report from the Community Development Department. 203 UNFINISHED BUSINESS 204 There was no unfinished business. 205 NEW BUSINESS 206 There was no new business. 207 ADJOURNMENT 208 Council Member O'Donnell moved to adjourn at 7:25 p.m. Council Member Stoltz seconded the 209 motion. Motion carried. 210 211 212 213 NW 214 Community Calendar — A Look Ahead September 9, 2008 through September 22, 2008 Wednesday, September 10 6:30 pm, Council Chambers Planning & Zoning -5- 215 216 217 218 COUNCIL MINUTES DRAFT September 8, 2008 k Wednesday, September 10 6:30 pm, Community Room Monday, September 22 5:30 pm, Community Room 4 Monday, September 22 6:30 pm, Council Chambers Charter Commission Council Work Session Council Meeting 219 220 These minutes were considered and approved at the regular City Council Meeting on September 221 22, 2008. 222 223 224 225 226 227 Julianne Bartell, City Clerk John Bergeson, Mayor -6- • • •