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Home My WebLink About12/15/2008 Council PacketSUMMARY MINUTES MUNCIE AGENDA Monday, December 15, 2008 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup City Administrator: Gordon Heitke F Council Workroom (not televised) A) Review of Regular Meeting Agenda. A portion of this work session may be closed for the purpose of discussing labor negotiations. ,[TY COUNCIL. MEETING, 6.30 P' ➢ Open Mike / Public Comment No one addressed the council. ➢ Call to Order and Roll Call 6:30 p.m. — Present were Mayor Bergeson, Council Members Reinert, Gallup, O'Donnell, and Stoltz ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items Presentation —Lino Lakes Ambassadors — Council was presented with the 3rd place trophy for the city float at Ramsey Happy Days Festival, Saturday, September 13, 2008. ONSENT AGENDA 1 MO A) Consideration of Expenditures: i) December 15, 2008 (Check No. 84636 through 84690) in the amount of $153,065.03; ii) Centennial Fire District (Check No. 3515 & 3544 through 3558) in the amount of $27,090.32 B) Consider approval of December 8, 2008 City Council Meeting Minutes Pg 3 -11 Approving Resolution No. 08 -150, Payment Request No. 3 and Pg 12 -19 Change Order No. 1, 2008 Surface Water Management Project D) Consider Resolution No. 08 -152, Authorizing Execution Pg 20 -23 of a Letter of Engagement for Civil Legal Services SUMMARY MINUTES E) Consider approval of the Truth in Taxation Hearing Pg 24 of December 8, 2008 Action Taken: Motion by O'Donnell, seconded by Reinert, to approve the Consent Agenda items 1A through 1E, was adopted. FINANCE DEPARTMENT REPORT, Al Rolek A) Consideration of Resolution No. 08 -145, Adopting the Pg 25 -26 Final 2008 Tax Levy Collectible in 2009 Action Taken: Motion by Stoltz, seconded by Reinert, to approve Resolution No. 08 -145 was adopted. B) Consideration of Resolution No. 08 -146, Adopting the Final 2009 General Operating Budget Action Taken: Motion by O'Donnell, seconded by Gallup, to approve Resolution No. 08 -146 was adopted. Council Member Reinert voted nay. C) Consideration of Resolution No. 08 -147, Adopting the 2009 Water and Sewer Operating Budget Action Taken: Motion by Gallup, seconded by Stoltz, to approve Resolution No. 08 -147 was adopted. D) Consideration of Resolution No. 08 -148, Adopting the 2009 Recreation Fund Budget Action Taken: Motion by Reinert, seconded by O'Donnell, to approve Resolution No. 08 -148 was adopted. E) Consideration of Resolution No. 08 -151, Amending the 2008 General Fund Budget Action Taken: Motion by Stoltz, seconded by O'Donnell, to approve Resolution No. 08 -151 was adopted. Pg 27 -28 Pg 29 -30 Pg 31 -32 ADMINISTRATION DEPARTMENT REPORT, Dan Tes A) LELS Contract for Sergeants, Dan Tesch Action Taken: Motion by Reinert, seconded by Stoltz, to approve the LELS Contract for Sergeants as presented was approved. B) Nonunion 2009 Wages, Dan Tesch Pg 34 Action Taken: Motion by Gallup, seconded by O'Donnell, to approve the Nonunion 2009 Wages as presented was approved. C) LELS Contract for Police Officers, Dan Tesch (will be handed out Monday) Pg 33 SUMMARY MINUTES Action Taken: Motion by Stoltz, seconded by O'Donnell, to approve the LELS Contract for Police Officers as presented was approved. 4. PUBLIC SAFETY DEPARTMENT REPORT, Dave Pecchia No Report. PUBLIC SERVICES DEPARTMENT REPORT, Rick DeGardner No Report. OMMUNITY DEVE opive T .REPOR" ;Michael Grochala No Report UNFINISHED BUSINESS A) Consider approval of December 1, 2008 Council Work Session Pg 35 -39 Minutes Council Member Stoltz absent Action Taken: Motion by Reinert, seconded by Gallup, to approve the minutes of the December 1, 2008 Council Work Session was approved. Council Member Stoltz abstained. USIN None Adjournment" Action Taken: Motion by Gallup, seconded by O'Donnell, to adjourn at 6:52 p.m., was approved. �� Community Calendar - A Look Ahead December 16, 2008 through January 5, 2009 Wednesday, December 17 Wed & Thurs, Dec 24 -25 Wed & Thurs, Dec 31 -Jan 1 Monday, January 5 Monday, January 5 6:30 pm, Council Chambers Christmas holiday New Year's holiday 5:30 pm, Community Room 6:30 pm, Council Chambers Environmental Board City Hall Closed City Hall Closed Council Work Session Park Board REVISED Monday, December 15, 2008 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup City Administrator: Gordon Heitke Council Workroom (not televised) A) Review of Regular Meeting Agenda. A portion of this work session may be closed for the purpose of discussing labor negotiations. > Open Mike / Public Comment ➢ Call to Order and Roll Call > Pledge of Allegiance > Setting the Agenda: Addition or deletion of agenda items Presentation —Lino Lakes Ambassadors A) Consideration of Expenditures: i) December 15, 2008 (Check No. 84636 through 84690) in the amount of $153,065.03; ii) Centennial Fire District (Check No. 3515 & 3544 through 3558) in the amount of $27,090.32 B) Consider approval of December 8, 2008 City Council Meeting Minutes Pg 3 -11 C) Approving Resolution No. 08 -150, Payment Request No. 3 and Pg 12 -19 Change Order No. 1, 2008 Surface Water Management Project D) Consider Resolution No. 08 -152, Authorizing Execution Pg 20 -23 of a Letter of Engagement for Civil Legal Services E) Consider approval of the Truth in Taxation Hearing Pg 24 of December 8, 2008 A) Consideration of Resolution No. 08 -145, Adopting the Final 2008 Tax Levy Collectible in 2009 B) Consideration of Resolution No. 08 -146, Adopting the Final 2009 General Operating Budget C) Consideration of Resolution No. 08 -147, Adopting the 2009 Water and Sewer Operating Budget D) Consideration of Resolution No. 08 -148, Adopting the 2009 Recreation Fund Budget E) Consideration of Resolution No. 08 -151, Amending the 2008 General Fund Budget Pg 25 -26 Pg 27 -28 Pg 29 -30 Pg 31 -32 A) B) C) LELS Contract for Sergeants, Dan Tesch Nonunion 2009 Wages, Dan Tesch Pg 33 Pg 34 LELS Contract for Police Officers, Dan Tesch (will be handed out Monday) No Report. No Report. A) No Report Consider approval of December 1, 2008 Council Work Session Pg 35 -39 Minutes Council Member Stoltz absent None 41P- 41- 4-- 4- 4. Community Calendar - A Look Ahead December 16, 2008 through January 5, 2009 Wednesday, December 17 Wed & Thurs, Dec 24 -25 Wed & Thurs, Dec 31 -Jan 1 Monday, January 5 Monday, January 5 6:30 pm, Council Chambers Christmas holiday New Year's holiday 5:30 pm, Community Room 6:30 pm, Council Chambers Environmental Board City Hall Closed City Hall Closed Council Work Session Park Board • Monday, December 15, 2008 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup City Administrator: Gordon Heitke Council Workroom (not televised) A) Review of Regular Meeting Agenda ➢ Open Mike / Public Comment ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items Presentation —Lino Lakes Ambassadors A) Consideration of Expenditures: i) December 15, 2008 (Check No. 84636 through 84690) in the amount of $153,065.03; B) Consider approval of December 8, 2008 City Council Meeting Minutes C) Approving Resolution No. 08 -150, Payment Request No. 3 and Change Order No. 1, 2008 Surface Water Management Project. Pg 3 -11 to follow Pg 12 -19 D) Consider Resolution No. 08 -152, Authorizing Execution Pg 20 -23 of a Letter of Engagement for Civil Legal Services E) Consider approval of the Truth in Taxation Hearing Pg 24 of December 8, 2008 A) Consideration of Resolution No. 08 -145, Adopting the Final 2008 Tax Levy Collectible in 2009 C) D) E) Consideration of Resolution No. 08 -146, Adopting the Final 2009 General Operating Budget Consideration of Resolution No. 08 -147, Adopting the 2009 Water and Sewer Operating Budget Consideration of Resolution No. 08 -148, Adopting the 2009 Recreation Fund Budget Consideration of Resolution No. 08 -151, Amending the 2008 General Fund Budget A) LELS Contract for Sergeants, Dan Tesch B) Nonunion 2009 Wages, Dan Tesch No Report. Pg 25 -26 Pg 27 -28 Pg 29 -30 Pg 31 -32 to follow Pg 33 Pg 34 No Report. No Report A) Consider approval of December 1, 2008 Council Work Session Minutes Council Member Stoltz absent None Pg 35 -39 f Community Calendar- A Look Ahead December 16, 2008 through January 5, 2009 Wednesday, December 17 Wed & Thurs, Dec 24 -25 Wed & Thurs, Dec 31 -Jan 1 Monday, January 5 Monday, January 5 6:30 pm, Council Chambers Christmas holiday New Year's holiday 5:30 pm, Community Room 6:30 pm, Council Chambers Environmental Board City Hall Closed City Hall Closed Council Work Session Park Board • • • EXPENDITURES DECEMBER 15, 2008 • • Date: 12/04/2008 Time: 15:41:00 Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) '7615 7615 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000022 NORTHERN WATER WORKS SUPPLY, INC. 1 171.87 171.87 .00 .D0 000078 GILBERTSON, STEVE 1 217.43 217.43 .00 .D0 000093 ACE SOLID WASTE, INC. 1 430.93 430.93 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 229.44 229.44 .00 .00 000203 WINGFOOT COMMERCIAL TIRE SYSTEMS, LLC 1 2,820.08 2,820.08 .00 .00 000225 WHITE BEAR LOCKSMITH, INC. 1 25.56 25.56 .00 .00 000303 INSTRUMENTAL RESEARCH, INC. 1 142.5D 142.50 .00 .00 000318 AMERIPRIDE LINM /APPAREL SERVICES, INC. 1 108.70 108.70 .00 .00 000423 TWIN CITY FAB, INC. 1 53.25 53.25 .00 .D0 000468 REL ASTAR LIFE INSURANCE COMPANY 1 1,601.75 1,601.75 .00 .D0 000476 INTERSTATE POWER SYSTEMS, INC. 1 16,699.20 16,699.20 .00 III 000505 REHBEIN EECAVATING, INC. 1 3,260.00 3,260.00 .00 000541 ASPEN MILLS, INC. 1 12.78 12.78 .DD .00 D00580 BAROTT DRILLING SERVICES, INC. 1 100.00 100.00 .00 .DD 000724 BLUE TOW SERVICE, INC. 1 250.30 250.30 .00 .DD D00888 RICKS DEER AND BEAVER, INC. 1 90.00 90.00 .OD .00 000946 C. P. OFFICE PRODUCTS 1 273.65 273.65 .00 .0D 000950 C. W. HOULE, INC. 1 814.00 814.00 .00 .DD 001100 CIRCLE PINES POST OFFICE 1 552.78 552.78 .DD .00 001148 EGAN OIL COMPANY 1 10,629.86 10,629.86 .00 .00 D01301 DELTA DENTAL PLAN OF MINNESOTA 1 5,098.30 5,098.30 .00 .DD 001480 HAWKINS INC. 1 2,114.03 2,114.03 .00 .D0 • Date: 12/04/2008 Time: 15:41:00 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 2 Discount 11111ior# Name # of items Net Gross Discount Lost 001550 ASSURANT EMPOLYEE BENEFITS 1 1,132.71 1,132.71 001560 FRATTALLONE'S HARDWARE, INC. 1 118.52 118.52 001752 MOONEN, PATRICK 1 21.99 21.99 001814 HARDWOOD CREEK LUMBER, INC. 1 89.67 89.67 001859 HOME DEPOT CREDIT SERVICES 1 156.69 156.69 001880 HUGO FEED MILL, INC. 1 71.70 71.70 002340 IMAGE PRINTING & GRAPHICS, INC. 1 102.33 102.33 002387 LTG POWER EQUIPMENT, INC. 1 89.13 89.13 002584 METRO SALES INCORPORATED 3 1,251.94 1,251.94 002590 MICKELSON, LESTER 1 184.06 184.06 002609 • WOLTJER, GEORGIA 1 77.81 77.81 002694 AMERICAN MESSAGING 1 20.64 20.64 002822 MINNESOTA COUNTY ATTORNEYS ASSOC 1 57.50 57.50 003250 XCEL ENERGY 1 4,342.11 4,342.11 00337D NYSTROM PUBLISHING COMPANY, INC. 1 5,342.87 5,342.87 111111465 VIKING ELECTRIC SUPPLY, INC. 1 24.98 24.98 _..4340 T.A. SCHIFSKY AND SONS, INC. 1 553.15 553.15 004410 THANE HAWKINS POLAR CHEVROLET, INC. 1 27.93 27.93 004470 COMO LURE & SUPPLIES, INC. 1 673.03 673.03 004590 UNIFORMS UNLIMITED, INC. 1 41.87 41.87 004670 COMCAST 1 34.95 34.95 005007 LUNDA CONSTRUCTION COMPANY 1 12,150.23 12,150.23 007587 PENN CONTRACTING, INC. 1 11,012.40 11,012.40 007642 SWEENEY, BORER, & SWEENEY, P.A. 1 10,B41.20 10,841.20 007675 MIDWEST SPORTS SUPPLY 1 608.63 608.63 007676 SUNDOWN CONSTRUCTION 1 2,500.00 2,500.00 900471 BONESTROO, INC. 1 2,798.66 2,798.66 .00 .0D .DO .00 .00 .DD .DD .00 .00 .00 .00 .00 .0D .00 .00 .00 .D0 .DD .00 .00 .00 .D0 .00 .00 .00 .00 .DD .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 ,00 .00 .00 .D0 .00 .00 .00 .00 .DD .00 .DD .00 .00 .00 .00 .00 .00 Date: 12/04/2008 Time: 15:41:0:L City of Lino Lakes FM Entry - Invoice Journal Vendor # Name Operator: JAL Page: 3 # of items Net Gross Discount 900491 ROSEVILLE, CITY OF 900559 HEALTH PARTNERS Grand Totals: Dies 1 4,147.50 4,147.50 .00 .00 1 48,894.42 48,894.42 .00 .00 53 153,065.03 153,065.03 .00 .00* • • Date: 12/05/2008 Time: 09:54:37 Operator: JAL • Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 7624 7624 Bank #: (A) Options: Print Ranges /Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description Amount AMERICAN FAMILY LIFE CAFETERIA PLAN /DEC RELIASTAR LIFE INSUR LIFE INSURANCE DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 HEALTH PARTNERS HEALTH PARTNERS DEC 08 Total for Department 229.44 1,223.42 2,927.56 11,264.20 15,644.62* MAYOR /COUNCIL NYSTROM PUBLISHING C WINTER NEWS LETTER /POSTA 2,480.62 Total for Department 401 2,480.62* ADMINISTRATION RELIASTAR LIFE INSUR LIFE INSURANCE 23.75 ADMINISTRATION DELTA DENTAL PLAN OF DELTA DENTAL /DEC D8 176.79 ADMINISTRATION ASSURANT EMPLOYEE BE DEC. 2008 85.05 ADMINISTRATION HEALTH PARTNERS HEALTH PARTNERS DEC 08 2,132.60 Total for Department 402 2,418.19* SENIORS RELIASTAR LIFE INSUR LIFE INSURANCE 4.75 SENIORS DELTA DENTAL PLAN OF DELTA DENTAL /DEC DB 22.09 IIIITORS ASSURANT EMPLOYEE BE DEC. 2008 5.67 ORS HEALTH PARTNERS HEALTH PARTNERS DEC DB 252.16 Total for Department 406 284.67* FINANCE RELIASTAR LIFE INSUR LIFE INSURANCE 14.25 FINANCE DELTA DENTAL PLAN OF DELTA DENTAL /DEC DB 123.74 FINANCE ASSURANT EMPLOYEE BE DEC. 2008 57.25 FINANCE ROSEVILLE, CITY OF IT SUPPORT /DECEMBER 4,147.50 FINANCE HEALTH PARTNERS HEALTH PARTNERS DEC DB 795.67 Total for Department 407 5,138.41* LEGAL CONSULTANTS SWEENEY, BORER, & SW PROSCUTION ATTORNEY Total for Department 414 ECONOMIC DEVELOPMENT RELIASTAR LIFE INSUR LIFE INSURANCE ECONOMIC DEVELOPMENT DELTA DENTAL PLAN OF DELTA DENTAL /DEC DB ECONOMIC DEVELOPMENT ASSURANT EMPLOYEE BE DEC. 2008 ECONOMIC DEVELOPMENT HEALTH PARTNERS HEALTH PARTNERS DEC OB Total for Department 415 PLANNING & ZONING RELIASTAR LIFE INSUR LIFE INSURANCE PLANNING & ZONING DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 PLANNING & ZONING ASSURANT EMPLOYEE BE DEC. 2008 • 10,568.2D 10,568.20* 4.75 35.35 16.91 403.34 460.35* 9.50 70.70 31.91 Date: 12/05/2008 Time 09:54:37 Operator: JAL Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount PLANNING & ZONING BONESTROO, INC.. COMP PLAN UPDATE 2,798.66 PLANNING i ZONING HEALTH PARTNERS HEALTH PARTNERS DEC 08 B06.68 Total for Department 416 3,717.45* COMM DEV RELIASTAR LIFE INSUR LIFE INSURANCE 11.87 COMM DEV DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 61.86 COMM DEV ASSURANT EMPLOYEE BE DEC. 2008 44.51 COMM DEV HEALTH PARTNERS HEALTH PARTNERS DEC DB 1,034.42 Total for Department 418 1,152.66* POLICE RELIASTAR LIFE INSUR LIFE INSURANCE 156.75 POLICE ASPEN MILLS, INC. UNIFORM SUPPLIES 12.78 POLICE DELTA DENTAL PLAN OF DELTA DENTAL /DEC OB 542.54 POLICE ASSURANT EMPLOYEE BE DEC. 2008 448.18 POLICE METRO SALES INcORPOR BLK & WHT METER 121.00 POLICE MINNESOTA COUNTY ATT CARBONLESS FORM 57.50 POLICE UNIFORMS UNLIMITED, EXTENDED DIG POWER 41.87 POLICE HEALTH PARTNERS HEALTH PARTNERS DEC DB 17,397.63 Total for Department 42D 18,778.25* FIRE RELIASTAR LIFE INSUR LIFE INSURANCE 14.25 FIRE DELTA DENTAL PLAN OF DELTA DENTAL /DEC D8 103.60 FIRE ASSURANT EMPLOYEE BE DEC. 2008 43.86 FIRE HEALTH PARTNERS HEALTH PARTNERS DEC DB 1,868.71 Total for Department 421 2,030.42* BUILDING INSPECTIONS RELIASTAR LIFE INSUR LIFE INSURANCE 17.34 BUILDING INSPECTIONS DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 150.26 BUILDING INSPECTIONS ASSURANT EMPLOYEE BE DEC. 2008 59.75 BUILDING INSPECTIONS MOONEN, PATRICK CLOTHING ALLOWANCE 21.99 BUILDING INSPECTIONS WOLTJER, GEORGIA MILEAGE 77.81 BUILDING INSPECTIONS HEALTH PARTNERS HEALTH PARTNERS DEC DB 2,296.56 Total for Department 422 2,623.71* STREETS RELIASTAR LIFE INSUR LIFE INSURANCE 34.91 STREETS JOHNSON, RICK /DEER & DEER REMOVAL 90.00 STREETS C. W. HOULE, INC. CATCH BASIN 814.00 STREETS DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 259.83 STREETS ASSURANT EMPLOYEE BE DEC. 2008 98:70 STREETS HARDWOOD CREEK LUMBE HUBS 89.67 STREETS HOME DEPOT CREDIT SE PAINT /GLASS /TARP /TRAP 19.13 STREETS MICKELSON, LESTER CLOTHING ALLOWANCE 184.06 STREETS AMERICAN MESSAGING MONTHLY SERVICE /DECEMBER 4.13 STREETS T.A. SCHIFSKY AND SO ASPHALT 553.15 STREETS PENN CONTRACTING, IN 2008 SURFACE WATER MGMT 11,012.40 STREETS HEALTH PARTNERS HEALTH PARTNERS DEC 08 3,648.06 Total for Department 430 16,808.04* FLEET WINGFOOT COMMERCIAL TIRES 2,820.08 FLEET WHITE BEAR LOCKSMITH GM KEY 25.56 • • Date: 12/05/2008 Time: 09:54:37 Operator: JAL • Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNM+LENNT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS PARKS .tKS PARKS PARKS PARKS PARKS RECREATION RECREATION RECREATION RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE • RELIASTAR LIFE INSUR EGAN OIL COMPANY EGAN OIL COMPANY DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE HUGO FEED MILL, INC. LTG POWER EQUIPMENT, THANE HAWKINS POLAR COMO LUKE E SUPPLIES HEALTH PARTNERS Total for LIFE INSURANCE 5.46 3,801.87 UNL GASOLINE 6,827.99 DELTA DENTAL /DEC 08 40.65 DEC. 2008 15.33 FILTER /CARS KIT 71.70 KIT MECHANICAL FUEL PUMP 89.13 SEAL 27.93 DRUM OF OIL 673.03 HEALTH PARTNERS DEC 08 654.51 Department 431 15,053.24* ACE SOLID WASTE, INC AMERIPRIDE LINEN /APP RELIASTAR LIFE INSUR C. P. OFFICE PRODUCT DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE FRATTALLONE'S HARDWA IMAGE PRINTING & GRA METRO SALES INCORPOR METRO SALES INCORPOR COMCAST HEALTH PARTNERS Total for Department 432 SOLID WASTE REMOVAL 430.93 MONTHLY SVC /MAT RENTAL 108.70 LIFE INSURANCE 4.75 OFFICE SUPPLIES 273.65 DELTA DENTAL /DEC 08 35.35 DEC. 2008 • 10.56 BULBS /BUSSING /CONCRETE /P 7.39 BUSINESS CARDS 102.33 COPIER MAINTENANCE 700.19 MONTHLY MAINTENANCE 430.75 MONTHLY SVC 34.95 HEALTH PARTNERS DEC DB 403.34 2,542.89* GILBERTSON, STEVE RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE FRATTALLONE'S HARDWA HOME DEPOT CREDIT SE MIDWEST SPORTS Nurr'L HEALTH PARTNERS CLOTHING ALLOWANCE LIFE INSURANCE DELTA DENTAL /DEC DB DEC. 2008 BULBS /BUSHING /CONCRETE /P PAINT /GLASS /TARP /TRAP 3.5 MM BLACK /600' CORD R HEALTH PARTNERS DEC 08 Total for Department 450 RELIASTAR LIFE INSUR LIFE INSURANCE DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 ASSURANT EMPLOYEE BE DEC. 2008 NYSTROM PUBLISHING C WINTER NEWS LETTER /POSTA HEALTH PARTNERS HEALTH PARTNERS DEC 08 Total for Department 451 RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE HEALTH PARTNERS Total for LIFE INSURANCE DELTA DENTAL /DEC oB DEC. 2008 HEALTH PARTNERS DEC D8 Department 461 RELIASTAR LIFE INSUR LIFE INSURANCE 217.43 2B.50 176.77 62.54 48.64 137.56 608.63 1,256.98 2,557.05* 15.20 148.50 52.28 2,862.25 1,657.39 4,735.62* 5.23 12.37 11.92 241.53 271.05* 1.43 Date: 12/05/2008 Time: 09:54:37 Operator: JAL Department SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY FORESTRY FORESTRY FORESTRY Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report . Vendor Name Description Amotmt DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 ASSURANT EMPLOYEE BE DEC. 2008 HEALTH PARTNERS HEALTH PARTNERS DEC 08 Total for Department 462 RELIASTAR LIFE INSUR LIFE INSURANCE DELTA DENTAL PLAN OF DELTA DENTAL /DEC 08 ASSURANT EMPLOYEE BE DEC. 2008 HEALTH PARTNERS HEALTH PARTNERS DEC 08 Total for Department 463 Total for Fund 101 10.61 5.15 248.85 266.04* 2.85 12.37 6.01 241.53 262.76* 107,794.24* OTHER LUNDA CONSTRUCTION C CSAH 23 AT I35W IN CITY 12,150.23 Total for Department 499 12,150.23* WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER Total for Fund 471 NORTHERN WATER WORKS INSTRUMENTAL RESEARC RELIASTAR LIFE INSUR REHBEIN EXCAVATING, CIRCLE PINES POST OF DELTA DENTAL PLAN OF HAWKINS , INC. ASSURANT EMPLOYEE BE AMERICAN MESSAGING xOEL ENERGY VIKING ELECTRIC SUPP HEALTH PARTNERS BALL STOP /LUG REPAIR CLA COLIFORM BACTERIA LIFE INSURANCE WATERMAIN BREAK UTILITY POSTAGE DELTA DENTAL /DEC OB CHEMICALS DEC. 2008 MONTHLY SERVICE /DECEMBER MONTHLY SVC /NOVEMBER MARKER BOOK HEALTH PARTNERS DEC DB Total for Department 494 Total for Fiord 601 TWIN CITY FAB, INC. RELIASTAR LIFE INSUR INTERSTATE POWER SYS BAROTT DRILLING SERV CIRCLE PINES POST OF DELTA DENTAL PLAN OF ASSURANT EMPLOYEE BE FRATTALLONE'S HARDWA AMERICAN MESSAGING HEALTH PARTNERS 12,150.23* 171.87 142.50 11.41 3,260.00 276.39 111.37 2,114.03 28.56 12.38 4,342.11 24.98 1,346.80 11,842.40* 11,842.40* ANTENNA MOUNT 53.25 LIFE INSURANCE 11.38 UTILITY SUPPLIES 16,699.20 POSTS & CAPS 100.00 UTILITY POSTAGE 276.39 DELTA DENTAL /DEC 08 75.99 DEC. 2008 28.57 BULBS /BUSHING /CONCRETE /P 62.49 MONTHLY SERVICE /DECEMBER 4.13 HEALTH PARTNERS DEC 08 943.46 18,254.86* Total for Department 495 Total for Fund 602 18,254.86* BLUE TOW SERVICE, IN 00 CHEV LUMINA 125.15 BLUE TOW SERVICE, IN 07 TOYOTA 125.15 • • Date: 12/05/2008 Time: 09:54:37 Operator: JAL • Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount SWEENEY, BORER, & SW PROSLtniON ATTORNEY SUNDOWN CONSTRUCTION REIM BLDG ESCROW /485 BIR Total for Department Total for Fund 801 Grand Total • 273.0D 2,500.00 3,023.30* 3:023.30* 153,065.03* CENTENNIAL FIRE DISTRICT Check Register FIRE GL GL Posting Period(s): 12/08 - 12/08 Check Issue Date(s): 12/02/2008 - 12/12/2008 Page: 1 Dec 12, 2008 08:17am Per Date Check No Vendor No Payee Invoice Description Inv Amount 12/08 12/12/08 3515 70525 GRAPHIC FLOOR COVERING 12/08 12/12/08 3544 11565 ASPEN MILLS Total 3544 12/08 12/12/08 3545 20120 12/08 12/12/08 3546 30490 12/08 12/12/08 3547 30575 12/08 12/12/08 3548 31008 12/08 12/12/08 3549 50120 12/08 12/12/08 3550 50125 12/08 12/12/08 3551 60650 12/08 12/12/08 3552 70500 12/08 12/12/08 3553 120450 12/08 12/12/08 3554 120490 12/08 12/12/08 3555 130800 12/08 12/12/08 3556 160050 12/08 12/12/08 3557 190850 12/08 12/12/08 3558 200390 Totals: BATTERIES PLUS CENTERPOINT ENERGY CITY OF CIRCLE PINES COMCAST EMERGENCY APPARATUS MAINT, ID EMERGENCY LIGHTING TECHNOLOI FRATTALLONE'S HARDWARE STORI GRAFIX SHOPPE, INC CITY OF LINO LAKES LOFFLER COMPANIES, INC MN DEPT OF LABOR & INDUSTRY PAETEC JERRY STREICH TWIN CITY GARAGE DOOR CO, INC CARPET INSTALL UNIFORM UNIFORM SABER UNIFORM UNIFORM UNIFORM 3,000.00 M 15.43 9.02 204.96 188.50 51.04 108.33 577.28 BATTERIES 142.06 STATION 2 GAS 399.02 2008 POSTAGE REIMB 1,651.89 STATION 2 INTERNET 189.00 ENGINE 31 MTC 270.23 EXPLORER REFURB 386.72 CLEANING SUPPLIES 33.36 FORD EXPLORER 787.00 GRAPHICS NOV REIMBUSEMENTS 18,700.88 COPIER OVERAGES 161.75 PRESSURE VESSEL REG 10.00 STATION 2 PHONES STATION 2 404.24 MEAL REIMB 5 OFFICERS 79.52 STATION 3. DOOR MTC 297.37 27, 090.32 M = Manual Check, V = Void Check 1 • 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 • DATE: TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES REGULAR COUNCIL MEETING : December 8, 2008 . 6:30 p.m. . 7:30 p.m. : Council Members Gallup, O'Donnell, Reinert, Stoltz and Mayor Bergeson : none STAFF MEMBERS PRESENT: City Administrator, Gordon Heitke; Director of Public Services, Rick DeGardner; Community Development Director, Mike Grochala; Finance Director, Al Rolek; Police Captain, Kent Strege; City Planner, Paul Bengtson; City Attorney, Scott Baumgartner; City Clerk, Julie Bartell, PUBLIC COMMENT 18 There was no public comment. 19 PLEDGE OF ALLEGIANCE 20 SETTING THE AGENDA 21 The agenda was amended to move Item LE to the Finance Department Section as Item 2B. 22 CONSENT AGENDA 23 Council Member Stoltz moved to approve the Consent Agenda, as amended. 24 Gallup seconded the motion. Motion carried unanimously. 25 26 ITEM 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 •42 43 Council Member ACTION 1A. Approval of Expenditures: December 8, 2008 (Check No. 84551 through 84635, $146,482.04; Centennial Fire District (Check No. 3507 through 3514, $6,021.83 1B. Approval of November 24, 2008 Council Work Session Minutes 1C. Approval of November 24, 2008 City Council Meeting Minutes 1D. Approval of Resolution No. 08 -135, Authorizing the Transfer of Funds from the Area and Unit Fund to the 2003A G.O. Improvement Bond Debt Service Fund 1E. Approval of Resolution No. 08 136, Authorizing the Transfer of Funds from the Area and Unit Fund to the 2005B B.O. Improvement Bond Debt Service Fund Approved Approved Approved Approved Approved COUNCIL MINUTES December 8, 2008 DRAFT 44 1F. Approval of Resolution No. 08 -137, Authorizing an Interfund Loan from 45 the Sanitary Sewer Fund to the 2005A G.O. Improvement Debt Service 46 Fund Approved 47 48 1G. Approval of Resolution No. 08 -142, Approving Transfers for Installment 49 Payment on Interfund Loan for Recreation Complex Land Approved 50 51 1H. Approval of Resolution No. 08 -144, Amending Resolution No. 06 -213, 52 Setting the General Timeline for the Adoption of the Five -Year Financial 53 Plan Approved 54 55 FINANCE DEPARTMENT REPORT, AL ROLEK 56 2A. 2' Reading and Adoption of Ordinance No. 16 -08, Adjusting the Water Utility Rate 57 Schedule - Finance Director Rolek reported that staff is requesting that the council take action 58 to adjust the city's current Water Utility Rate Schedule. The schedule has not been adjusted 59 since 2001. The adjustment recommendation is based on information that the city and council 60 received through a recent utility rate study done by Springsted, Inc. as well as the Water 61 Management and Conservation Plan completed by the city's engineers. Mr. Rolek noted that the 62 rate changes will have a low impact on normal use but for those who use a lot of water, there will 63 be more impact. 64 65 A council member commented that a rate structure has been used in the past to address 66 conservation issues and it has not worked since usage has risen; it is not an effective way to 67 achieve conservation. 68 69 Council Member Stoltz moved to waive full reading of the ordinance. Council Member Reinert 70 seconded the motion. Motion carried unanimously. 71 72 Council Member O'Donnell moved to approve the 2nd Reading of Ordinance No. 16 -08 as 73 presented. Council Member Gallup seconded the motion. A roll call vote was taken. Motion 74 carried as follows: Yeas, 4; Nays, 1 (Reinert). 75 76 2B. Approval of Resolution No. 08 -136, Authorizing the Transfer of Funds 77 from the Area and Unit Fund to the 2005B B.O. Improvement Bond Debt 78 Service Fund — Finance Director Rolek explained that the request before the council would 79 transfer funds that have been collected from developers for water and sewer improvements to a 80 debt service fund in order to pay for outstanding bond debt. The amount has been fairly 81 consistent from year to year. 82 83 Council Member Gallup moved to approve Resolution No. 08 -136 as presented. Council 84 Member Stoltz seconded the motion. Motion carried on a unanimous voice vote. 85 86 -2- • COUNCIL MINUTES December 8, 2008 DRAFT • 87 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 88 3A. 2 "d Reading and Adoption of Ordinance No. 15 -08, Revising Regulations on 89 Background Checks — Administrator Heitke reported that staff has been informed by the 90 League of Minnesota Cities of this change requested by the Bureau of Criminal Apprehension 91 (BCA) to background check regulations. The changes proposed are very minor and staff is 92 recommending approval of the 2nd reading of Ordinance No. 15 -08 to bring the city into 93 compliance with current regulations. 94 95 Council Member O'Donnell moved to waive full reading of the ordinance. Council Member 96 Gallup seconded the motion. Motion carried on a unanimous voice vote. 97 98 Council Member Reinert moved to approve the 2nd Reading of Ordinance No. 15 -08 as 99 presented. Council Member O'Donnell seconded the motion. A roll call vote was taken. 100 Motion carried as follows: Yeas, 5; Nays none. 101 102 i. Approval of Resolution No. 08 -143, authorizing summary publication of 103 Ordinance No. 15 -08 104 105 Council Member Reinert moved to approve Resolution No. 08 -143 as presented. Council 106 Member Stoltz seconded the motion. Motion carried unanimously on a voice vote. 107 108 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA .109 4A. Accept donation from Turtleman Triathalon — Captain Strege reported that the Police 110 Department is requesting authority to accept $4,000 as a donation from the Turtleman 111 Triathalon. 112 113 Mark Stange, Assistant Race Director and Bike Course Coordinator for the Turtleman 114 Triathalon, addressed the council. He thanked the Lino Lakes Police Department for their 115 assistance with the Turtleman event; it is a successful event that is made possible through the 116 assistance and coordination of law enforcement agencies. Mr. Stange presented the council with 117 a framed recognition of the event. 118 119 Andy Bennett of the Lino Lakes Police Reserves was recognized and thanked for his group's 120 assistance to the event. 121 122 Council Member Stoltz moved to accept the donation with the City's thanks. Council Member 123 Gallup seconded the motion. Motion carried unanimously on a voice vote. 124 125 4B. Approval of 1st Reading of Ordinance No. 17 -08, amending Chapter 503 relating to 126 Animal Control to change the number of from 2 to 3 dogs - Captain Strege reported that the 127 city received a request from a Lino Lakes resident for an amendment to the city's animal control 128 regulations to allow foster dogs in addition to the two dogs that are currently allowed in the city 129 (without a kennel license). After considering options to address the request, the council directed M130 staff to prepare the amendment before them that would increase the number of dogs allowed 131 under city regulations. -3- COUNCIL MINUTES December 8, 2008 DRAFT 132 133 Council Member Stoltz moved to waive full reading of the ordinance. Council Member Reinert 134 seconded the motion. Motion carried unanimously. 135 136 Council Member O'Donnell moved to approve the 1st Reading of Ordinance No. 17 -08 as 137 presented. Council Member Reinert seconded the motion. A roll call vote was taken. Motion 138 carried as follows: Yeas, 5; Nays none. 139 140 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 141 There was no report from the Public Services Department. 142 143 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 144 6A. Approval of 2' Reading of and Adoption of Ordinance No. 14 -08, Amending the 145 Planned Unit Development for Legacy at Woods Edge to amend the signage standards 146 within Chapter 5 of the Lino Lakes Town Center Design and Development Guide - Planner 147 Bengtson reported that the ordinance before the council would amend signage criteria for the 148 Town Center area. The Country Inn and Suites has requested this amendment that would allow 149 them to place additional signs (they are currently allowed less signs than in the rest of the city). 150 The additional signage would be used to attract additional customers to the facility. 151 152 Council Member Reinert moved to waive full reading of the ordinance. Council Member Gallup 153 seconded the motion. Motion carried unanimously on a voice vote. 154 155 Council Member O'Donnell moved to approve the 2 °a reading and adoption of Ordinance No. 156 14 -08 as presented. Council Member Gallup seconded the motion. A roll call vote was taken. 157 Motion carried as follows: Yeas, 5; Nays none. 158 159 6B. Approval of Resolution No. 08 -134, Approving a Variance from the Ordinary High 160 Water Level to allow for the reconstruction of an accessory structure located at 1801 77th 161 Street - Planner Bengtson explained that a variance has been requested by Mr. Ron Marier, 162 1801 77th St E, to allow for reconstruction at his property; staff determined that the 163 reconfiguration called for in the reconstruction would not meet shore land set back requirements. 164 The staff recommendation for denial was forwarded to the Planning and Zoning Board and the 165 board voted to approve the variance. Staff has reported to the council on the matter and was 166 directed to prepare findings (based on council discussion) that would support granting of the 167 variance. Those findings are before the council; staff has added appropriate conditions. 168 169 A council member confirmed that the applicant has agreed to the conditions. 170 171 When asked about Minnesota Department of Natural Resources (DNR) involvement in a 172 shoreland variance, Planner Bengtson explained that the DNR reviews this type of variance. He 173 isn't certain how they will respond upon reviewing this one in particular. 174 -4- • • • COUNCIL MINUTES December 8, 2008 DRAFT . 175 176 Council Member Reinert moved to approve Resolution No. 08 -134 as presented. Council 177 Member O'Donnell seconded the motion. Motion carried unanimously. 178 179 UNFINISHED BUSINESS 180 A. Open Meeting Law Violation Allegation — investigation results — Attorney Michael 181 Dougherty reported. He was hired by the council to conduct an independent investigation of an 182 alleged Open Meeting Law violation that occurred on July 28, 2008. He has conducted an 183 investigation, beginning with basic information, interviewing involved parties and reviewing 184 necessary documents. His report has been issued to the council and he reviewed his findings 185 included therein. The purpose of the Open Meeting Law is to avoid secret meetings. The event in 186 question was a meeting because three members were present however it doesn't meet the definition 187 of an illegal meeting. His report does include a caution to the council on breaking quorum when 188 the gavel hits. 189 190 It was clarified that the council can continue to discuss items after the gavel has dropped and can 191 continue to make decisions if there is a quorum present. No notice to the public is required on 192 items that are discussed. There is a difference, however, between acting illegally and practicing 193 good government. 194 195 A council member reviewed the process that brought the item to this point. It's been a fair and • 196 open process involving an independent investigation by an attorney agreed upon by all council 197 members from a list put together by League of Minnesota Cities. Mr. Dougherty came to the 198 investigation with many years of experience in municipal law. 199 200 Council Member Stoltz moved to accept the report as presented. Council Member Gallup 201 seconded the motion. 202 203 A council member noted the following concerns on the report. It includes a finding that the council 204 meeting was adjourned but the meeting could continue until there were not three council members 205 present. This is not clear since it would appear there were two separate meetings, one of which 206 wasn't properly called or noticed. Also, the report states that the determination of violation is laid 207 within the purpose of the Open Meeting Law, however, two of the three purposes of that definition 208 are ignored. The subject matter of the meeting after the regular meeting was not included on the 209 agenda, a violation of the Open Meeting Law's requirement to inform the public and allow public 210 input. The council member called for a determination regarding those concerns; the report is not 211 complete without that information. The opinion expressed by the report is wrong. 212 213 A council member expressed thanks to the attorney for providing the service of the report to the 214 council. An allegation toward character or integrity is very serious. The independent investigation 215 concluded that a violation of the Open Meeting Law did not occur. The council member suggested 216 that he will be looking further at the Lino Lakes City Council Code of Conduct with the goal of 217 adding what is necessary to ensure that concerns of the body are handled appropriately and 218 professionally; the citizens have requested a better process and they deserve it. -5- COUNCIL MINUTES December 8, 2008 DRAFT 219 220 A council member questioned previous statements made by council members regarding the 221 meeting. 222 223 Two council members noted that they were present when the meeting was adjourned and any 224 discussion that occurred after the gavel dropped was limited to appropriate city business (execution 225 of documents) and personal comments with staff members. 226 227 The motion to accept the report was adopted on a voice vote. Council Member Reinert recorded as 228 voting "no ". 229 NEW BUSINESS 230 There was no new business. 231 ADJOURNMENT 232 The meeting was adjourned at 7:30 p.m. 233 234 It was announced that the council would reconvene immediately following adjournment in the 235 community room for a special work session to continue review of the draft comprehensive plan. 236 237 238 239 240 241 242 243 244 245 246 Community Calendar- A Look Ahead December 8, 2008 through December 22, 2008 4 Monday, December 8 4 Wednesday, December 10 4 Monday, December 15 Monday, December 15 4 Wednesday, December 17 After regular 6:30 p.m. mtg 6:30 pm, Council Chambers 5:30 pm, Community Room 6:30 pm, Council Chambers 6:30 pm, Council Chambers Comp Plan Review Planning & Zoning - cancelled Council Work Session Council Meeting Environmental Board 247 248 These minutes were considered and approved at the regular City Council meeting on December 249 15, 2008. 250 251 252 253 254 255 Julianne Bartell, City Clerk John Bergeson, Mayor -6- • • • • AGENDA ITEM IC STAFF ORIGINATOR James E. Studenski, City Engineer COUNCIL MEETING DATE: December 15, 2008 TOPIC: Resolution No. 08 —150, Approving Payment Request No. 3 and Change Order No. 1, 2008 Surface Water Management Project. VOTE REQUIRED: Simple Majority BACKGROUND: At the August 11, 2008 meeting, City Council awarded the 2008 Surface Water Management, Outfall Cleaning Contract to Penn Contracting, Inc. Penn Contracting, Inc. is requesting City approval of Payment No. 3 in the amount of $11,012.40 and Change Order No. 1 in the amount of $9,112.00. A copy of the payment and change order is attached. The change order covers two areas of additional work that was performed. After working with residents on Pheasant Run South (Project 8) the scope of that project was modified to include the installation of draintile and rock. An additional project (Project 14) was requested by Rice Creek Watershed District in October after a review of the overall drainage of Behm's\ Century Farms indicated that ditching work south of Palomino Trail was required to remove sedimentation and allow for proper drainage. Staff recommends approval of Payment No. 3 in the amount of $11,012.40 and Change Order No. 1 in the amount of $9,112.00, which results in a total project cost of $92,843.00. RECOMMENDATION: Staff recommends approval of Resolution Number 08 —150, Approving Payment Request No. 3 and Change Order No. 1, 2008 Surface Water Management Project Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08450 APPROVING PAYMENT REQUEST NO. 3 AND CHANGE ORDER NO. 1— 2008 SURFACE WATER MANAGEMENT PROJECTS WHEREAS, pursuant to the resolution of the Council adopted August 11, 2008, awarding the contract for 2008 Surface Water Management Projects, Outfall Cleaning to Penn Contracting, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 3 and Change Order no. 1; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Payment No. 3 in the amount of $11,012.40 and Change Order No. 1 in the amount of $9,112.00, which results in a total project cost of $92,843.00 are approved for the 2008 Surface Water Management Project John Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 15th day of December, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • TKDA 444 Cedar Street, Suite 1500 Sail Pad, IAN 551012140 (651) 292-4400 (651) 292 -0063 Fax www.tkda.com Prof. No. 14043.003 Cat No. 3 St. Pant, MN, December 3 , 2008 To City of Lino Lakes. Minnesota This Certifies that Penn Contracting. Inc. For 2008 Surface Water Mana a ent Projects Owner , Contactor Is entitled to Eleven Thousand Twelve Dollars and 40 /100 (S 1 L012.40) being 3rd estimate for partial payment on contract with you dated August 13 , 2008 Received payment in full of above Certificate. TKDA ,20 Matthew J. Woodruff P.E. RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS , Contrast price plus CMS S 83,731.00 AI previous payments S 73,084.45 All previous credits . Extra No. Change Order No. 1 S 9,112.00 . . . . C redt No. S - ■ . . ■ . ■ AMOUNT OF THIS CERTIFICATE S 11,012.40 Totals S 92,843.00 S 84,096.85 S - Credit Balance 5 - There will remain unpaid on contract after payment ofthis Comte S 8,746.15 I S 92,843.00 1 5 92,843.001 5 - TKDA Engineers-Architects-Planners Saint Pani, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. 3 Period Enc mg December 3 .20 08 Page 1 of 1 Proj. No.14043.003 Contractor Penn Contracting, Inc. Original Contract Amount 583.731.00 Project 2008 Surface Water Management Projects Location City of L no Lakes. MlnDesota • Total Contract Work Completed S 58,523.00 Total Approved Credits S 0.00 Total Approved Extra Work Completed S 0:00 Approved Extra Orders Amount Completed S 0.00 Total Amount Eamed This Rctirrinte S 88 ,523.00 Less Approved Credits S 0.00 Less 5 % Retained S 4,426.15 Lest Previous Payment S 73,084.45 Total Deductions Amount Due This Estimate 77,510.60 11,012.40 ESTIMATE NO. 3 2008 SURFACE WATER MANAGEMENT PROJECT CITY OF LINO LAKES, MINNESOTA TKDA PROJECT N0.14043.003 PERIOD ENDING: December 3, 2008 ITEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE PROJECT 1 496 LONESOME PINE 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 BUILD CATCH BASIN OVER EXISTING 2? ST. SEWER TYPE 409 EA 1.0 1.0 $ 4,131.00 $ 4,131.00 3 4" PERFORATED DRAINTILE WITH ROCK & FABRIC WRAP LF 120.0 125.0 S 20.00 $ 2,500.00 4 INSTALL YARD DRAIN BOX EA 1.0 1.0 S 3,450.00 $ 3,450.00 5 TOPSOIL . CY 20.0 S 50.00 $ 6 SILT FENCE LF 30.D 20.0 $ 5.00 $ 100.00 7 SPRINKLER REPAIR LS 1.0 $ 650.00 $ B SOD SY 1,000.0 150.0 $ 4.00 $ 600.00 • 9 DRAINTILE TEES WITH CAPS EA - 3.0 $ 150.00 $ 450.00 • 10 REMOVE BUSH AT HOMEOWNER'S REQUEST LS 1.D $ 250.00 $ 250.00 SUBTOTAL PROJECT 1 $ 11,861.00 PROJECT 2 - OLD BIRCH STREET 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN STORM SEWER PIPE LF 90.0 90.0 S 10.00 $ 900.00 3 CLEANIOPEN STORM SEWER OUTFALL EA 6.0 6.0 $ 1,200.00 $ 7,200.00 4 SEED / RESTORATION LS 1.0 1.0 $ 700.00 $ 700.00 SUBTOTAL PROJECT 2 $ 9,200.00 PROJECT 3 - BIRCH STREET O 1 MOBILIZATION EA 1.0 _ $ 400.00 $ 2 COMMON EXCAVATION CY 40.0 S 75.00 S 3 SOD SY 200.0 - $ 4.00 $ 4 SILT FENCE LF 50.0 - $ 5.00 $ SUBTOTAL PROJECT 3 $ PROJECT 4 - RUFFED GROUSE COURT 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,500.00 $ 2,500.00 3 SEED/ RESTORATION LS 1.D 1.0 $ 1,000.00 $ 1,000.00 • 4 DITCH TO DRAIN LF - 50.0 5 10.00 $ 500.00 • 5 REMOVE CLUMP OF TREES LS 1.0 $ 500.00 $ 500.D0 SUBTOTAL PROJECT 4 $ 4,906.00 PROJECT 5 - OSPREY COURT 1 MOBILQAT1ON EA 1.D 1.0 $ 400.00 $ 400.00 2 CLEAN/OPEN STORM SEWER OUTFALL ° EA 1.0 1.0 $ 2,500.00 $ 2,500.00 3 SEED / RESTORATION LS 1.0 1.0 $ 550.00 S 550.00 SUBTOTAL PROJECT 5 $ 3,450.00 PROJECT B - HnDGSON ROAD 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLE WOPEN STORM SEWER OUTFALL EA 1.D 1.0 5 2,000.00 $ 2,000.00 3 DITCHING LF 150.0 100.0 S 14.00 $ 1,400.00 4 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 SUBTOTAL PROJECT 6 S 4,808.00 MMIga 7 - I.AMOTTE CIRCLE O 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN STORM SEWER PIPE LF 500.0 500.0 $ 10.00 $ 5,000.00 3 SEED / RESTORATION LS 1.0 1.0 $ 1,500.00 $ 1,500.00 • 4 ADDITIONAL MOBILIZATION LS - 1.D $ 1,500.00 $ 1,500.00 • 5 CLEAN/OPEN STORM SEWER OUTFALL LS 1.0 $ 2,500.00 S 2,500.00 • 6 CLEAR AND GRUB BRUSH/SMALL TREES LS 1.0 $ 500.00 $ 500.00 • 7 EXTEND OUTFALL PIPE LS 1.0 $ 300.00 $ 600.00 • 8 PLACE RIP RAP, ABOUT 6 CY LS 1.0 $ 1,600.00 $ 1,600.00 SUBTOTAL PROJECT 7 -1 6- S 13,809.00 i ESTIMATE N0. 3 2008 SURFACE WATER MANAGEMENT PROJECT CRY OF LINO LAKES, MINNESOTA TImA PROJECT NO. 14043.003 ITEM NO. DESCRIPTION PERIOD ENDING: December 3, 2008 CONTRACT QUANTITY UNIT AMOUNT UNIT QUANTITY TO DATE PRICE TO DATE PROJECT s - PHEASANT RUN so uTH 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAR AND GRUB TREES EA 20 - $ 400.00 $ 3 SALVAGE & REINSTALL CHAIN LINK FENCE LF 200.0 - $ 6.00 $ 4 TOPSOIL BORROW CY 40.0 16.0 $ 50.00 $ 800.00 5 SPRIPIKLER REPAIR LS 1.0 - $ 500.00 $ - 5 SOD SY 1,000.0 320.0 $ 4.00 $ 1,280.00 7 DRAINTILE (Change Order Na 1) LF 100.0 100.0 $ 25.00 S 2,500 -00 8 YARD DRAINT BOX (Change Order No. 1) EA 2.0 2.0 $ 1,500.00 $ 3,000.00 9 LANDSCAPE ROCK (Change Order No. 1) LS 1.0 1.0 $ 1,500.00 $ 1,500.00 SUBTOTAL PROJECT $ $ 1,480-00 PROJECT 0 - MARVY STREET 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ ' 400.00 2 CLEAN STORM SEWER PIPE LF 90.0 90.0 S 10.0D $ 900.00 3 CLEANIOPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,000.00 $ 2,000.00 4 COMMON EXCAVATION CY 40.0 40.0 $ 40.00 $ 1,600.00 5 SEED / RESTORATION LS 1.0 1.0 $ 1,500.00 $ 1,500.00 SUBTOTAL PROJECT II $ 6,400.00 PROJECT 10 - APOLLO MEADOWS 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 2 PLACE RIP RAP AT FLARED ENDS CY 25.0 25.0 $ 200.00 $ 5. 3 SEED / RESTORATION LS 1.0 1.0 $ 2,000.00 $ 2,000 • 4 CEAWOPEN STORM SEWER OUTFALL EA - 2.0 $ 1,500.00 $ 3,000.00 SUBTOTAL PROJECT 10 $ 16,400.00 11- 4TH AVENUE 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2.200.00 $ 2,200.00 3 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 • 4 REMOVE AND DISPOSE TREE STUMPS LS - 1.D $ 400.00 $ 400.00 SUBTOTAL PROJECT 11 $ 4,000 00 PROJECT 12 70Th STREET AND NANCY DRIVE 1 MOBILIZATION EA 1.0 1.D $ 400.00 $ 400.00 2 CLEAN STORM SEWER PIPE LF 200.0 200.0 $ 10.00 $ 2,000.00 3 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,200.00 $ 2,200.00 4 SEED 1 RESTORATION LS 1.0 1.1) $ 1,000.00 $ 1,000.00 SUBTOTAL PROJECT 12 $ 6'500.00 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 PLACE RIP RAP AT FLARED END SECTIONS CY 5.0 6.0 $ • 250.00 $ 1,500.00 3 SEED / RESTORATION LS 1.0 1.0 t 600.00 $ 600.00 SUBTOTAL PROJECT 13 $ 2,500.00 PROJECT 14 - PALOMINO TRAL DITCH WORM! alIBIIe Ordsr No.11 1 MOBILIZATION LS 1.0 1.0 $ 500.00 $ 500.00 2 EXCAVATOR WITH OPERATOR HR 4.5 4.5 $ 150.00 $ nib 3 LABOR HR 13.5 135 $ 62.00 $ 4 MISCELLANEOUS MATERIALS LS 1.0 1.0 $ 100.00 $ 1117 SUBTOTAL PROJECT 14 $ 2,112-00 TOTAL ESTIMATE N0. 3 _17_ $ 88,523.00 Saint Pant, MN December 3 To Penn Contracting. Inc. CHANGE ORDER TKDA Engineers-Architects-Planners 20 08 Proj. No. 14043.003 Change Order No. 1 for 2008 Surface Water Management Proiects for City of Lino Lakes. Mnmesota directed to mate the following change to , 201/_. The change and the work affected thereby is subject to all contract stipulations and Order will (increase) (desnnse) ( ) the contract sum by Fhmdred Twelve Dollars and DOn 00 ((S 9.112.001 You are hereby August 13 covenants. This Change Nine Thousand One your contract dated This change order provides for changes in the work of this contract according to the attached itemization. m NEI" CHANCE = Amount of Original Ca 1iact A fierns approved to date (l'bs. Deductions approved to date (Nos Contract among to date Amount of this Champ Oder (Add) pedant) (Ne-) Revised Contract Amount Approved City of Lino Lakes By Owner Approved Penn Contracting. Inc. By Contractor —18— TKDA By 9,112.00 g3,731.00 $ 83,731.00 S 9,112.00 s 92,843.00 Matthew J. Woodruff PE White - Owner Pink - Contractor Blue - TKDA CHANGE ORDER NO.1 2008 SURFACE WATER MANAGEMENT PROJECT CITY OF LINO LAKES, MINNESOTA 11 DA PROJECT NO. 14043.003 PERIOD ENDING December 3.2008 • ITEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANCE ORDER NO.1 12.Mbre___L-MFAMW--RAMMI 7 DRAINTIL E LF 100.0 100.0 $ 25.00 $ 2,500.00 B YARD DRAIN BOX EA 2.0 2.0 $ 1,500.00 i 3,000.00 9 LANDSCAPE ROCK LS 1.0 1.0 $ 1,500.00 $ 1,500.00 SUBTOTAL PROJECT II $ 7,000.00 PROJECT 14 - PALOMINO TRAIL DITCH WORT( 1 MOBILIZATION LS 1.0 1.0 $ 500.00 $ 500.00 2 EXCAVATION WITH OPERATOR HR 4.5 4.5 $ 150.00 $ 675.00 3 LABOR HR 13.5 13.5 i 6200 $ x.00 4 MISCELLANEOUS MATERIALS LS 1.D 1.0 $ 100.00 $ 100.00 SUBTOTAL PROJECT 14 $ 2,112.00 TOTAL FOR CHANGE ORDER NO. 1 $ 11.11200 • • • AGENDA ITEM 1D STAFF ORIGINATOR: Gordon Heitke MEETING DATE: December 15, 2008 TOPIC: Resolution No. 08 -152 Authorizing Execution Of Engagement Letter For Civil Legal Services VOTE REQUIRED: 3/5 BACKGROUND The City Council requested and received proposals from various law firms to provide civil legal services for the city. Following the review of proposals and interviews of four firms, the City council directed staff to engage the services of the firm of Ratwik, Roszak & Maloney, P.A. for 2009. RECOMMENDATION Staff is recommending approval of Resolution No. 08 -152 Authorizing Execution of Engagement Letter for Civil Legal Services with the firm of Ratwik, Roszak & Maloney, P.A. in order to carry out the council's directive. ATTACHMENTS 1. Resolution No. 08 -152 Authorizing Execution of Engagement Letter for Civil Legal Services Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -152 RESOLUTION AUTHORIZING EXECUTION OF ENGAGEMENT LETTER FOR CIVIL LEGAL SERVICES Whereas, the city council directed staff to request proposals for legal services for the city; and Whereas, the city council directed staff to engage the firm of Ratwik, Roszak & Maloney, P.A. to provide civil legal services for the city; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That the mayor and city administrator be authorized to execute an engagement letter with the law firm of Ratwik, Roszak & Maloney, P.A. John J. Bergeson, Mayor Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 15"' day of December, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • Joseph.1. ig l Did* rho* (614 : .D"re t Fa7 (612 AXES €fie riHE 730 SeninfillAvtintlie Suite 3 *; ilittineitpolit, MN 55403 + p (612) 339=0660 ; Paul C.itatwik John M:1toszak Patricia*. Maloney* Terrence J. Foy* Stephen n G Andeinert ** Scan T. Anderson Kevin J. Rupp Jay T. Sgttlres *t Ann k. Cmeaog Nat q E. Blitinstein* Josefh 1. L nger Michael J. Waldsparger* Margaret A_ Skelton Ara} E. Mace Eric Kimberley K. Sobieck Sonya". irtiggeinoti Erin E. Jsche Andrea N. Amidon Christian R Shafe' Trevor S. JRelmers Matthew J. Binh* l3 ik • vvvt .iatcv .7a�r ct is * Also admitted in WI ** Civil Trial Specialist Certified by the MN State Bar Association t Real Property Specialist Certified by die MN State Bar Association DRAFT e1 CITY OF LINO LAKES 2 MINUTES 3 SPECIAL MEETING 4 TRUTH IN TAXATION PUBLIC HEARING 5 6 7 DATE : December 8, 2008 8 TIME STARTED : 6:00 p.m. 9 TIME ENDED : 6:30 p.m. 10 MEMBERS PRESENT : Council Member Gallup, O'Donnell, 11 Reinert, Stoltz, and Mayor Bergeson 12 MEMBERS ABSENT : None 13 14 Staffmembers present: City Administrator, Gordon Heitke; Finance Director, Al Rolek; City 15 Clerk, Julie Bartell. 16 17 TRUTH IN TAXATION HEARING 18 19 Finance Director Rolek reviewed the city's proposed 2009 Operating Budget and Property Tax 20 Levy using a PowerPoint Presentation (on file). 21 22 Mayor Bergeson explained that the purpose of the hearing is to take comment on the proposed 23 2008 budget. 24 25 Mayor Bergeson opened the public hearing at 6:25 p.m. 26 27 There was no one present wishing to comment. 28 29 Council Member Gallup moved to close the public hearing at 6:27 p.m. Council Member Stoltz 30 seconded the motion. Motion carried. 31 32 Finance Director Rolek explained that final approval of the 2009 budget will be under 33 consideration by the council at their next regular meeting. There will be no continuation of the 34 Truth in Taxation hearing necessary. 35 36 There being no further business, Council Member O'Donnell moved to adjourn at 6:28 p.m. 37 Council Member Reinert seconded the motion. Motion carried unanimously. 38 39 These minutes were considered and approved at the regular council meeting, December 15, 40 2008. 41 42 43 44 45 Julianne Bartell, City Clerk John Bergeson, Mayor • • AGENDA ITEM 2A STAFF ORIGINATOR Al Rolek DATE December 15, 2008 TOPIC Consideration of Resolution No. 08-145 adopting the Final 2008 Tax Levy, Collectible in 2009. Simple Majority VOTE REQUIRED Truth in Taxation legislation requires the City of Lino Lakes to adopt and certify a final 2008 tax levy, collectible in 2009 on or before December 29th. The total levy includes dollars for the general operating budget as well as dollars for special levies for tax abatement and general bonded debt. The levy provides resources for personnel cost adjustments, capital outlay and equipment replacement, street and Storm Drainage maintenance and a contingency for unforeseen emergencies. A Truth in Taxation public hearing was held on the tax levy on December 8. Tax levy information was presented and discussed during the public hearing and public testimony was received. The City Council needs to take final action on the tax levy at this time. Staff recommendation is to adopt Resolution 08-145 approving the final 2008 Tax Levy, collectible in 2009. 1. Approve Resolution No. 08 -145. 2. Refer to Staff for further review. 3. Deny Resolution No. 08 -145. Option 1 A -1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -145 RESOLUTION ADOPTING THE FINAL 2008 TAX LEVY, COLLECTIBLE IN 2009 WHEREAS, the City of Lino Lakes has budgeted to pay expenditures for General Fund operating costs anticipated in the year 2009; and, WHEREAS, the City of Lino Lakes has budgeted to pay the annual debt service bn outstanding indebtedness; and, WHEREAS, the City Council adopted its preliminary 2008 tax levy, collectible in 2009, in anticipation of the above expenses; and, WHEREAS, the City Council has published in the official newspaper all notices required by Minnesota statutes and the City Charter, and, WHEREAS, the City Council held its Truth in Taxation public hearing on December 8, 2008. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes, Anoka County, Minnesota, approves its final 2008 tax levy, collectible in 2009, upon taxable property within the City of Lino Lakes as follows: 1. Total amount levied in the year 2008 to be spread for taxes due and payable in the year 2009 is $9,244,338. 2. The total amount above levied is for the following purposes: General Operating Lew $8,247,178 Special Levies PERA 47,994 General Bonded Debt Public Project Revenue Bond 104,570 Civic Complex Bond 1998A 126,788 G..O. Improvement Bond 2003B 19,534 G.O. Improvement Refunding Bond 2005B 108,041 G O. Tax Abatement Bond 2006C 108,591 G.O. Capital Improvement Plan Refunding Bond 2006E 209,580 Equipment Certificates of 2006 120,698 Equipment Certificates of 2007 62,948 Equipment Certificates of 2008 82.975 Total General Obligation Bonded Debt 949,166 TOTAL LEVIES $9.244,338 Adopted by the Lino Lakes City Council this 15th day of December, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. Julianne Bartell, City Clerk John Bergeson, Mayor _26_ AGENDA ITEM 2B STAFF ORIGINATOR Al Rolek MEETING DATE December 15, 2008 TOPIC Consideration of adopting Resolution 08-146 adopting the final 2009 General Fund Operating Budget for the City of Lino Lakes VOTE REQUIRED Simple Majority State Statutes require the City of Lino Lakes to adopt and certify a final 2009 General Fund operating budget on or before December 29. A Truth in Taxation public hearing was held on the budget on December 8. A summary of the proposed budget and tax levy was presented and discussed during the public hearing and public testimony was received. The final 2009 budget represents a 1.58% increase from the 2008 budget. The City experienced growth in the tax base of 4.34% over the same period. The City's levy for 2009 will increase by 4.26 %. The budget provides resources for Council priorities, personnel cost adjustments, capital outlay and equipment replacement, street and storm drainage maintenance and repair and a contingency for unforeseen circumstances. The City Council needs to take final action on the budget at this time. Staff recommendation is to adopt Resolution 08-146 approving the final 2009 General Fund Operating Budget. 1. Adopt Resolution 08 -146. 2. Refer to Staff for further review. 3. Deny Resolution 08, -146. Option 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-146 RESOLUTION ADOPTING THE FINAL 2009 GENERAL OPERATING BUDGET FOR THE CITY OF LINO LAKES. WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is resolution upcoming fiscal year. setting out final General Fund revenues and NOW THEREFORE BE IT RESOLVED: That the following final General Fund adopted for 2008: 2009 FINAL GENERAL FUND BUDGET REVENUES: Property Taxes $8,130,172 Intergovernmental Revenue 652,000 Licenses and Permits 491,050 Charges for Services 307,500 Fines & Forfeitures 130,000 Interest on Investments 175,000 Miscellaneous 179,000 TOTAL FINAL GENERAL FUND REVENUES $10,064,722 EXPENDITURES: Administration Community Development Public Safety Public Services Other TOTAL FINAL GENERAL FUND EXPENDITURES $1,365,223 1,049,435 4,094,285 2,901,647 654,132 $10,064,722 required to adopt a expenditures for the operating budget be Adopted by the Lino Lakes City Council this 15th day of December, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member _ and upon vote being taken thereon, the following voted in favor thereof The following voted against same: Whereupon said '.resolution was declared duly passed and adopted. John Bergeson, Mayor Julianne Bartell, City Clerk • AGENDA ITEM 2C STAFF ORIGINATOR AI Rolek MEETING DATE December 15, 2008 TOPIC Consideration of adopting Resolution 08 -147 adopting the final 2009 Water and Sewer Operating Budgets VOTE REQUIRED Simple Majority The City Council reviewed the proposed 2009 Water and Sewer Operating Budgets at their Budget work session held August 18, 2008. The budgets include the cost of depreciation of infrastructure as an expense, and recovery of this cost is incorporated into the utility rate structure. Water rates will be adjusted for 2009; sewer rates will remain unchanged in the coming year. It has been the practice of the City Council to adopt the Water and Sewer Operating budgets by resolution. Staff recommendation is to adopt Resolution 08-147 adopting the final 2009 Water and Sewer Operating Budgets. 1. Adopt Resolution 08 -147. 2. Retum to staff for further review. 3. Deny Resolution 08 -147. Option 1. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -147 RESOLUTION ADOPTING THE 2009 WATER AND SEWER OPERATING BUDGETS WHEREAS, the City Council has reviewed the proposed 2009 Water and Sewer Operating Budgets during their work session held August 18, 2008, and, WHEREAS, the City Council each year adopts the Water and Sewer Operating Budgets by resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES that the following Water and Sewer Operating Budgets for the year 2009 are hereby adopted: Budget 2009 Water Operating Budget 2009 Sewer Operating Operating Revenues $1,388,500 $1,675,000 Transfers 204,305 -0- Total Revenues & Transfers $1,592,805 $1,675,000 Operating Expenses $1,180,970 $1,475,393 Debt Service 411,612 -0- Total Expenses $1,592,582 $1,475,393 Revenues/Transfers over/ Under Expenses S 223 $ 199,607 Adopted by the City Council of Lino Lakes, Minnesota, this 15th day of December, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. John Bergeson, Mayor Julianne Bartell, City Clerk • • • • AGENDA ITEM 2D STAFF ORIGINATOR Al Rolek MEETING DATE December 15, 2008 TOPIC Consideration of adopting Resolution 08-148 adopting the 2009 Recreation Fund Operating Budgets VOTE REQUIRED Simple Majority The City Council reviewed the proposed 2009 Recreation Fund Operating Budgets at their Budget work session held August 18, 2008. The budget being presented for approval has not changed since the work session. The Recreation Fund is a special revenue fund and operates from revenues collected from recreation fees. No part of the tax levy is used to finance Recreation Fund operations. The budget for 2009 estimates that a surplus of $1,615 will be realized in this fund. It has been the practice of the City Council to adopt the Recreation Fund Operating budgets by resolution. Staff recommendation is to adopt Resolution 08 -148 adopting the final 2009 • Recreation Fund Operating Budget • 1. Adopt Resolution 08 -148. 2. Retum to staff for further review. 3. Deny Resolution 08 -148. Option 1. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08 -148 RESOLUTION ADOPTING THE 2009 RECREATION FUND BUDGET WHEREAS, the Recreation Fund is a Special Revenue Fund, and WHEREAS, Special Revenue Funds are required to adopt a budget for the forthcoming year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES that the following Recreation Fund Operating Budget for the year 2009 is hereby adopted: 2009 RECREATION FUND BUDGET REVENUES EXPENDITURES Adult Instructional $ 10,000 $ 8,800 Adult Leagues 36,720 25,875 Youth Instructional 70,900 87,800 Youth Leagues 37,000 29,000 Special Events 3.530 5.060 Program Totals $158,150 $156,535 Operating Surplus 0 1.615 Recreation Fund Totals $158.150 $158.150 Adopted by the City Council of Lino Lakes, Minnesota, this 15th day of December, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. John Bergeson, Mayor Julianne Bartell, City Clerk • • • • • • AGENDA ITEM 2E STAFF ORIGINATOR: Al Rolek MEETING DATE: December 15, 2008 TOPIC: Consideration Resolution No. 08 -151 amending the 2008 General Operating Budget for the City of Lino Lakes VOTE REQUIRED: Simple Majority BACKGROUND During the year, the City Council receives certain revenues and approves certain expenditures that were not included in the adopted general operating budget. In addition, practical procedures may be changed from time to time to reflect business practices. It is standard management and accounting practice to amend the general operating budget to reflect such budgetary changes. Staff has from time to time in the past brought such amendments before the City Council for formal action. Staff recommends that the City Council approve Resolution No. 08 -151 amending the 2008 General Operating Budget. OPTIONS 1. Adopt Resolution No. 08 -151 amending the 2008 General Operating Budget. 2. Refer back to staff for further review. RECOMMENDATION Option 1 CITY OF LINO LAKES RESOLUTION NO. 08 -151 RESOLUTION AMENDING THE 2008 GENERAL OPERATING BUDGET WHEREAS, the City Council has adopted a general operating budget for 2008, and, WHEREAS, from time to time the City Council has received certain revenues and approved certain expenditures that were not included in the adopted general operating budget, and, WHEREAS, it is standard management and accounting practice to amend the general operating budget to reflect such revenues and expenditures. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes that the general operating budget for 2008 be amended as follows: REVENUES: ACCOUNT 101- 3213 -000 101- 3250 -000 101- 3251 -000 101- 3422 -000 Contractors Licenses Building Permits Plan Inspection Fees Police Other Revenues TOTAL AMENDMENTS EXPENDITURES: ACCOUNT 101- 401 -4300 -000 101 -416 -4410 -000 101- 420 -4102 -000 101 -420- 4214 -000 101- 420 -4330 -000 101 -420- 5000 -000 101- 430 -4224 -000 101- 430 -4410 -000 101- 431 -4212 -000 101- 431 - 4221 -000 101- 451 -4106 -000 101- 499 -4905 -000 Professional Services Contracted Services Police Overtime Crime Prevention Travel Tuition Capital Outlay Patching Materials Contracted Services Vehicle Fuel Shop Parts Temporaries Contingency TOTAL AMENDMENTS ADJUSTMENT AMOUNT $ 17,000 270,000 (108,000) 140,000 $ 319.000 ADJUSTMENT AMOUNT $ 35,000 106,000 52,000 14,000 33,000 6,000 34,000 18,000 50,000 11,000 10,000 (50,000) $ 319.000 Adopted by the Lino Lakes City Council this 15th day of December, 2008. John J. Bergeson, Mayor Julianne Bartell, City Clerk • • • • AGENDA ITEM 3 A STAFF MEMBER Daniel Tesch, Director of Administration DATE 15 December 2008 SUBJECT LELS (Sergeant) Contract VOTE REQUIRED . 3/5 BACKGROUND We have come to an agreement for a three -year contract (2008 — 2010) with L.E.L.S. — our Sergeant's bargaining unit. The contract calls for a 3% annual increase for each year of the contract along with a .5% market adjustment for '08 and '09. There are also $20.00/year increases for the uniform allowance. Health insurance language is the same as for all other employees. OPTIONS 1. Approve the contract 2. Return to negotiations and arbitration. RECOMMENDATION Number One • • • AGENDA ITEM 3 B STAFF MEMBER Daniel Tesch, Director of Administration DATE 15 December 2008 SUBJECT 2009 Non -Union Salaries VOTE REQUIRED 3/5 BACKGROUND Each year the council is asked to consider non -union salaries. Union employee salaries are set when council approves contracts negotiated between staff and the unions. State Statute requires the city maintain a pay program that maintains internal equity. We also look at the external market to determine if we are maintaining our ability to attract and maintain quality employees This year city staff was directed to work with Springsted Inc. to audit certain human resource function, one of which was the city's pay program. The results of the audit indicated that the city maintained its internal equity to within 95% of its internal all employee line. A review of the market determined that salaries for our positions were in line with comparable communities. Contracts already settled with our AFSCME group (clerical and technical) and Local 49 (public works) for 2009 which call for a 3% annual adjustment. It is staff's recommendation that this group also receive a 3% annual adjustment in order to maintain our internal equity and our competitiveness in the market. OPTIONS 1. Approve non -union salaries 2. Not approve non -union salaries RECOMMENDATION Number One. AGENDA ITEM 3 C STAFF MEMBER Daniel Tesch, Director of Administration DATE 15 December 2008 SUBJECT LELS (Officers) Contract VOTE REQUIRED 3/5 BACKGROUND We have come to an agreement for a two -year contract (2009 — 2010) with L.E.L.S. — our Police Officer's bargaining unit. The contract calls for a 3% annual increase for each year of the contract. There are also $20.00 /year increases for the uniform allowance. Health insurance language is the same as for all other employees. OPTIONS 1. Approve the contract 2. Return to negotiations and arbitration. RECOMMENDATION Number One MEMORANDUM DATE: December 11, 2008 TO: City Council FROM: Michael Grochala, Community Development Director RE: I -35W /Main Street Interchange Response to Mr. Landsberger comments At the December 1, 2008 City Council work session staff presented an overview of future improvements and planning for the extension of Main Street and additional interchange locations onto I -35W. Staff indicated that no interchange is currently planned or proposed to be constructed at the intersection of Main Street (CSAH 14) and I -35W. Mr. James Landsberger, 7849 Main Street, questioned the information provided and stated that Anoka County was prepared to construct the bridge circa 1998 -2000. He stated that the county had the funding in place to construct the bridge but terminated the project due to City opposition. The council requested staff contact Anoka County regarding the history of the interchange in question. I received a response from both Doug Fischer, County Engineer, and Jon Olson, County Public Services Manager. Both Doug and Jon concurred that the interchange was indicated on old plans and that it was removed from plans due to City opposition. The County did not have funding to construct the interchange. Mr. Olson noted that the same subject came up at a Metro North Chamber Government relations meeting and he provided the same answer. J: \correspondence \City Councill35W -Main St interchange 12- 11- 08.dot • • • 1 MINUTES 2 CITY COUNCIL WORK SESSION 3 4 DATE : December 1, 2008 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 9:08 p.m. 7 MEMBERS PRESENT : Council Members O'Donnell, Reinert, Gallup, and 8 Mayor Bergeson 9 MEMBERS ABSENT : Council Member Stoltz 10 11 12 Staff members present: City Administrator, Gordon Heitke; Community Development Director, 13 Mike Grochala; Director of Public Safety, Dave Pecchia; City Planner, Jeff Smyser, City 14 Planner, Paul Bengtson; City Engineer, Jim Studenski; Economic Development Coordinator, 15 Mary Alice Divine; City Clerk, Julie Bartell 16 17 1. Comprehensive Plan Discussion 18 Community Development Director Grochala and Bonestroo consultant Ciara Schlichting 19 reported. 20 Mr. James Landsberger, 7849 Main Street, was present for the discussion on the County Road 21 14/I -35W area. 22 23 A. Future County Road 14/I -35W Interchange 24 Community Development Director Grochala reported to the council on an Anoka County 25 transportation analysis of the interchange and vicinity. A report was prepared that examined the 26 area in conjunction with planning for the County Road 14 improvements (from 35W to 35E) that 27 are currently underway. The analysis included review of access alternatives with a conclusion 28 that there is not a need for additional regional access, including at 35W and County Road 14, 29 within the coming 20 year period. Regarding regional trail extension in the area, federal funding 30 requests are currently being accepted for 2013/2014 construction and the process is quite 31 competitive. The County Road 14 trail lacks connectivity to another system, a strong 32 consideration in funding. 33 Mr. Landsberger asked why the city is ignoring that in 1998 the federal, state and county 34 government wanted to move on improvements in the area but did not because the idea was 35 rejected by the city of Lino Lakes. Mr. Grochala explained that the history mentioned by Mr. 36 Landsberger is related to the last comp plan update and added that he is not aware that any 37 funding was offered. Mr. Grochala added the synergy is now felt to be at Lake Drive. 38 The council directed staff to get additional information from Anoka County on the history of 39 planning for the interchange area. 40 41 B. Metropolitan Council Affordable Housing study 42 Community Development Director Grochala moved onto the affordable housing discussion. He 43 reviewed the Metropolitan Council's current guidelines as they relate to development of low and CITY COUNCIL WORK SESSION -2- DRAFT December 1, 2008 44 moderate income housing. The Met Council has projections of growth (sewer serviced) and 45 affordable units are allocated across the metro area based on those factors. From that point of 46 allocation, there are factors for addition or deduction such as low wage job proximity, affordable 47 housing stock, transit service, etc. 48 The council reviewed a map showing distribution of affordable housing units metro wide (with 49 an attached summary table). Staff pointed out that the map indicates that Lino Lakes has a need 50 for 1,051 units adjusted to 560. The proposed Plan estimates a total of 4,150 added housing 51 units for Lino Lakes. 52 53 A council member suggested that the previous Plan didn't include the same type of projections 54 and the 32% high density over the next ten years is not what Lino Lakes needs or wants. There 55 are already problems being seen with the addition of the housing in the Town Center area. The 56 council member suggests that the council's discussion on the Plan shouldn't be about "how" the 57 city does things but first "if' the city should do them. 58 The council committed to having as many discussions as necessary to bring together the Plan. A 59 joint meeting with the Comp Plan Advisory Panel will be scheduled for January 21, 6:30 p.m. at 60 City Hall. 61 The council then discussed a breakdown of the 4,150 projected units (platted vs. unplatted) and 62 locations (green field vs. in -fill). 63 When a council member asked staff what has happened to other cities that have not followed the 64 Met Council's guidelines, Ms. Schlichting recalled that the City of Lake Elmo did not prevail in 65 their court case involving a fight against sewered development. She added that much of what the 66 Met Council is about is related to capital infrastructure development in their effort to plan for the 67 whole area. 68 A council member noted that the council's Plan review to this point has been mainly to give 69 general feedback without getting to specifics that can move the review along. There was general 70 concensus that the council must move toward some results and the ultimate responsibility in that 71 area lies with the council and not staff. 72 73 The council agreed to meet at a special work session to be held after the upcoming regular 74 council meeting on December 8 to continue the Plan review. 75 76 2. Request to Amend Animal Ordinance - Public Safety Director Pecchia reported. 77 Jeremy and Jamie Gudmundson, 992 Kelly St, were present the Gudmundson's have requested 78 that the council amend the city's current animal control regulations to allow them to keep their 79 two dogs and sometimes a third fostered dog on their property (that does not meet the one acre 80 requirement for a private kennel). 81 82 Chief Pecchia reported that the Police Department is fine with the current regulations and their 83 official recommendation is no change. It is the council's prerogative to change the regulations, 84 however. If a change is eminent, from an enforcement standpoint, he'd recommend the rules be 85 changed overall to allow three dogs without a kennel license, avoiding the foster dog situation 86 which would be difficult to verify. He pledged to follow the direction of the council and make it 87 work. • • • • • CITY COUNCIL WORK SESSION -3- DRAFT December 1, 2008 88 89 The council commented that, if there is a change, they would expect to hear from staff about any 90 issues that arise as a result. In looking at limits in other cities, it was verified that it is most 91 common to have a three dog limit. The council concurred that a change in the city's animal 92 control regulations to allow three dogs without a kennel license is appropriate. Staff was 93 directed to prepare an ordinance amendment for 1s` reading at the December 8 council meeting. 94 95 3. Variance to Shoreland Ordinance OHWL Setback Requirement —1801 77th Street — 96 Planner Bengtson reported that the council considered this variance from the ordinary high water 97 level of Peltier Lake at the November 24 council meeting. The council directed staff to prepare 98 information that the council could utilize in discussing possible findings of fact relative to the 99 approval (or denial) of the variance request. Staff has provided historical information (minutes, 100 previous staff report) as well as other background information (including the variance section of 101 the zoning code, shoreland regulations from the code, aerial photo the area). In order to 102 formulate findings of fact, staff would need direction on the council's thought process for 103 approval if that is the desire. 104 105 Council comments included noting that the proposed alterations to the property would not 106 change the already non - conforming situation there. Also there should be some consideration 107 given to the history of the property (long time family property) and age of the structure. Further 108 the property doesn't and wouldn't represent a large variance from where the building needs to be 109 distance wise from the lake. The ordinary high water marks included in the regulations are 110 imperfect. When the house was put on this property, the dam wasn't present yet so the water line 111 wouldn't have been as close. The property in question lends to the rural quality of Lino Lakes. 112 Planner Bengtson noted that the council is urged to be cautious about setting a precedent. 113 114 A council member responded that this wouldn't set an unwanted precedent since there shouldn't 115 be a problem with people enlarging structures without bringing them closer to the lake; there 116 needs to be consideration for existing structures and this represents no further encroachment on 117 the lake shore than already exists. 118 119 The council directed staff to prepare findings supporting the variance based on their discussion 120 this evening; they will consider the variance at the council meeting on December 8, 2009. 121 122 4. Funding Request of I -35W North Corridor Coalition Update — The council had heard 123 from a member of the coalition encouraging the city to become a member. It was clarified that 124 this is an annual decision. The initial membership fee is $2,000 and, years following the first 125 year of membership, the fee is based on population and market value. The council wondered 126 about whether the upcoming work of the coalition will benefit the city, it was noted that the 127 benefits could be more than just working on corridors within the city. There are indirect benefits 128 to residents and the city of area transportation improvements. The coalition also brings with it 129 the benefit of joining with a larger group that has a larger voice with state officials. The council 130 concurred that the city will join the coalition but on a single year basis only. 131 132 5. Five -Year Financial Plan - Administrator Heitke recalled that upon discussion of the 133 initial draft of the 2009 -2013 Five Year Financial Plan and based on the challenges to the city to CITY COUNCIL WORK SESSION -4- DRAFT December 1, 2008 134 balance projects future revenues with expenditures due to current economic conditions, the 135 council has decided that they will engage in a strategic planning process to establish the Plan. 136 The council may want to address the resolution in place that states that the council will adopt the 137 Plan each year by December 31. To meet the existing deadline, the council would hold a public 138 hearing and adopt the draft plan in its current form. If the council wishes to extend the adoption 139 of the Plan for further work, that should be made clear by council resolution. 140 141 The council received clarification that the deadline is self-imposed (not required under law). The 142 council concurred that the deadline for adoption the Five -Year Financial Plan should be 143 permanently moved to the end of the first quarter of the first year of the Plan. 144 145 6. Code Project — Title 600, Business and Activity Licenses — City Clerk Bartell recalled 146 that the code project is underway with the council being asked to review certain chapters 147 independently and bring question to work sessions. 148 149 A council member asked why there was not a provision requiring that council meeting notices be 150 published and it was clarified that there is a provision in the state Open Meeting Law directing 151 the city on noticing meetings so it is not necessary to duplicate that in the Code. Regarding 152 Section 202.07, it was clarified that the speaking limit for council members is five minutes even 153 though there may have been a practice or an inference that it is four minutes. 154 155 Regarding Section 203.01, Subd. 3, regarding Council Compensation, a council recommended 156 that within the section on compensation for special meetings, the money figures should be taken 157 out of the code also (as are the council salary amounts). Staff will verify that is feasible. 158 159 It was clarified that the term "Clerk- Treasurer" has for the most part been removed and it is 160 replaced in some areas with the term "City Clerk" and with other staff references as appropriate. 161 162 The council reviewed Chapter 602 regulating the sale, possession and use of the tobacco 163 products and tobacco related devices in its entirety. The council agreed to the remove the city's 164 current penalty language and replace the same with the penalties established in State Statute 165 461.12 166 167 The council reviewed Chapter 611 regarding Lawful Gambling in its entirety. The council 168 requested that staff check on how the proposed regulations would work if the city is approached 169 for additional or additional types of gambling activities. Staff will obtain a legal review. 170 171 Regarding Section 611.11 regarding Profits from Gambling, the council discussed staff's 172 suggestion that, with the change in language from "city" to "trade area" for the benefited area, 173 other cities seem to have a higher percentage requirement on use of funds and who they benefit. 174 The city's is current ten percent. The council concurred that fifty percent would be appropriate 175 but they would like the gambling organizations to be notified in case they have an issue. 176 177 The council reviewed Chapter 613 regarding Transient Merchants, Peddler, Canvasser and 178 Solicitor, in its entirety.City Clerk Bartell noted three decision points for the council. 179 • • • • • • CITY COUNCIL WORK SESSION -5- DRAFT December 1, 2008 180 Section 613.04 as proposed would change the process from a council approved license to an 181 administrative process where the staff follows the ordinance established process and issues the 182 license; this would expedite the process. The council concurred that the license process should 183 continue status quo. 184 185 Section 613.03, the city's regulations excluding non - profits from licensing are not included in 186 the model code. The council may want to consider if they wish to retain that exclusivity. Staff 187 can point to no problems in retaining it. The council concurred with no change. 188 189 Section 613.08, includes reference to the hours of operation allowed (currently 9 a.m. to 9 p.m.) 190 Staff has seen some variations in this in other cities, especially in the end time. The council 191 concurred that 9 p.m. should be changed to one half -hour after sunset. 192 193 7. Open Meeting Law Allegation — Investigation Results — The council had received the 194 results of the investigation. Attorney Dougherty is available to attend the next regular council 195 meeting (December 8) to present the results; staff will add this item to the agenda. 196 197 8. Regular Meeting Agenda — The council requested a more detailed explanation of 198 Consent Items E, F, G and H; the Finance Department will provide additional information in the 199 weekly update and the council can remove the items from the consent agenda if more discussion 200 is needed at the meeting. 201 202 The meeting was adjoumed at 9:08 p.m. 203 204 These minutes were considered, corrected and approved at the regular Council meeting held on 205 December 15, 2008 206 207 208 Julianne Bartell, City Clerk John Bergeson, Mayor 209