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06/22/2009 Council Packet
)f* -2.z -65 (c , S- e5516h CITY OF LINO LAKES STRATEGIC PROFILE Action: During a future Work Study Session, when the Mission, Vision, Values and Key Priorities are revised and finalized, put them into the this 1 -page document. The City of Lino Lakes Mission: Preserving and enhancing our quality of life through effective leadership and balancing the needs of our citizens with the responsible use of resources. The City of Lino Lakes Vision: Lino Lakes, a safe place to live, work, and play for life. The City of Lino Lakes Values: Family Friendly: We are a community that has it all for families. Environmentally conscious: Protecting natural amenities, charming. Recreation: We will protect and promote, through our natural amenities, a place to recreate. Safety: Providing a safe community for all. Balance: the needs of all residents with the greater good for the Community as one. Interdependence: a balance of working with others and standing independently as a City. Creativity: reinventing ourselves Connected: with residents and key stakeholders Leadership: Working together to lead the City into the future. The City of Lino Lakes Key Goals /Priorities: Financial Goal: Maintain a fiscal conservative City. Customer Goal: Maintain a quality of life with programs and services that meet our citizens' needs and expectations. Process Goal: Study, measure and improve our core work processes to deliver effective and efficient services and programs. Learning Goal: Provide on -going training, recognition and development to motivate and retrain staff within in all departments. SWOT STRENGTHS AND WEAKNESSES The following are notes taken during the discussion. 1. MARKET STRATEGY STRENGTHS ➢ Location > Environmental amenities, culture, trails, parks, schools > Population -lower density > Rate of development (slow /stopped). We step back and look at planning and confirm direction > We are the safest City in the State > Lots of new homes - population can support ➢ Pieces of redevelopment (slower). Very little needs redevelopment > Rawness of city: 1/3 developed, 1/3 water /parks 2. PRODUCTION STRATEGY/ TECHNOLOGY STRENGTHS ➢ Public Safety > Parks and Rec Programs > Working with city hall is fairly smooth • Regulations are in good shape ➢ Technically good shape > Good web site > Good phone system WEAKNESSES > Life cycle housing -have none > Bedroom community -not a lot of jobs > Political: Diverse Vocal groups on both sides of growth "Special interest" > Charter City: Political Issues /Council politics > Commercial folks remember and go somewhere else, reputation > Taxes, too high, middle compared to other cities -were high - 1 or 2 in Twin Cities WEAKNESSES > Infrastructure: High cost -Anoka Country > Roads -on going issues - complicated by city charter • 13% poor status -20 miles need to reconstruct, we can't maintain > We have 100 miles of roads in city > Citizens don't vote for road repair > Perception - difficult to work with City Hall. Is this truth? We only hear about ones that go bad. Citizens vs developers > Several employees may not have "positive /right" attitude. Who you talk to vs process itself. > Cable tv in council -sound issues 10 3. RESEARCH AND DEVELOPMENT STRENGTHS ➢ Bond Rating AAA & AA1 Improved couple of times ➢ We have a budgeting process ➢ We have worked on the budget ➢ We have a 5 -Year Plan ➢ We have issues ahead of us. We have data for planning ➢ Reserved...we have a good finance manager ➢ We've beefed up funds over the years ➢ Audit findings -no surprises ➢ We aren't overspending budget WEAKNESSES ➢ Staff needs more direction on budget issues ➢ We need more info from staff ➢ 5 ye▪ ar plan -no flexibility ➢ Town Center is in trouble- bank - foreclosed ➢ We spend as much as is coming in...Iess coming in -have to decrease spending 4. ORGANIZATIONAL AND MANAGEMENT STRATEGY STRENGTHS ➢ There are excellent staff at the Director Level ➢ Staff - most are effective. Some are not engaged with the job ➢ Council has quality training opportunities - training /networking issues ➢ We are going to hire a new administrator ➢ We have reviewed the Job Description - it's in good shape ➢ We are at 55-60% pay structure - should we be higher or lower ➢ Personnel policy issues WEAKNESSES Communication between Council and Staff Some staff ineffective Process for developing best and brightest No process to rid ineffective staff May not have opportunity for quality training Auditorium settings -get better info Issues - interactions City projects impossible: for example road reconstruction is voted on by the people and no one wants to pay for someone else's road ➢ Always referendums to vote for - negative on referendums ➢ We can't put amount on but need specific projects ➢ Efficient -not get it done/inefficient get it done SWOT OPPORTUNITIES AND THREATS 1. MARKET DEVELOPMENTS OPPORTUNITIES > We have a large park in the middle of our City > Developers willing to work with us on a project that is important -build nice projects > We have received money from Centerville & Hugo for the 135 coalition which is a collective of cities /counties and the State D Anoka Co D MNDOT D Neighboring cities D Our Economic developer and the Mayor spend a lot of time on relationships 2. ECONOMIC DEVELOPMENTS OPPORTUNITIES D Target: Tiff D Utilities: Storm water and revenue enhancements D This is a chance for us to become more efficient/effective as a City. THREATS D We have a large park in the middle of our City that divides us D Met Council requirements do not align with our Vision of affordable housing stock D Blaine Airport Expansion: Quality of life issues - noise /etc. THREATS 3. LEGISLATIVE/REGULATORY DEVELOPMENTS OPPORTUNITIES D Not dependent on LGA D Any more stimulus money -we have looking for grants D Interest rate - there is cheap money to be had D Economic Climate -can we maintain quality of life, staff, current programs /services D 20 banks hold paper to village completion > Fee /tax pressure to decrease > Is there fat we can trim? > We are paying for fire -3 cities -70% > Are we too fat on public safety THREATS ➢ We don't know what state leg going to do to us ➢ We don't get a lot of LGA - contributor Y Interest rate - investments 12 4. MAJOR COMPETITION OPPORTUNITIES ➢ Environmental: 600 plus parks, trails, great council location- access THREATS ➢ How the cities develop on our borders? Housing, airports ➢ Tax Base -taxes are lower in other cities • H2O bill 3x higher than in surrounding communities > Hugo is killing us with their successful economic development > Image of city: difficult to deal with BALANCED SCORECARD The Balanced Scorecard is a strategic planning and management system that is used extensively in business and industry, govemment, and nonprofit organizations worldwide to align business activities to the vision and strategy of the organization, improve internal and external communications, and monitor organization performance against strategic goals. It was originated by Drs. Robert Kaplan (Harvard Business School) and David Norton as a performance measurement framework that added strategic non - financial performance measures to traditional financial metrics to give managers and executives a more 'balanced' view of organizational performance. The Balanced Scorecard is a method of organizational performance measurement that allows leaders to look at the performance of an organization from four important perspectives: > Financial Perspective: This perspective looks at adding value while controlling costs. > Customer Perspective: This perspective looks at defining customers (residents, business owners, etc.) and finding value for them. If customers are not satisfied, they will eventually find other places to live and work that will meet their needs. > Internal Process Perspective: This perspective refers to intemal business processes. Metrics based on this perspective allow leaders to know how well their organization is running, and whether its products and services conform to customer requirements (the mission). Focusing on excelling at key processes to satisfy customers while meeting budgetary constraints. > Learning & Growth Perspective: This perspective includes employee training and organizational cultural attitudes related to both individual and organizational self- improvement. How do employees grow and change in order to meet changing demands? The following Strategic Goals for the City of Lino Lakes were partially developed using this Model. 14 STRATEGIC GOALS FOR THE CITY Financial Goal: Maintain a fiscal conservative City. Objective #1: When providing the Budget options to Council, put together multiple budgets that describe the impacts to citizens and services. Timeframe: Budget calendar July work session 6th Objective #2: Complete an Organizational Assessment to identify opportunities to improve organizational effectiveness. Timeframe: June 30, 2009 Objective #3: Look for new revenue generating opportunities Timeframe: July 31, 2009 Customer Goal: Maintain a quality of life with programs and services that meet our citizens' needs and expectations. Objective #1: Conduct a survey to measure quality of life needs /residents /priorities. Make this an Ordinance to complete every 5 years. Timeframe: December, 2009 Objective #2: Review service assessment to ensure effectiveness in today's environment: pay /overtime /start time, etc. Timeframe: July 31 Budget Objective #3: Attain citizen perspective of enhancements ideas. Look for ways to increase the attainment of citizen feedback. Timeframe: ASAP Objective #4: Maintain safe infrastructure within City. Support and participate in the Birch Street Project. Timeframe: Ongoing: Update on progress. Process Goal: Study, measure and improve our core work processes to deliver effective and efficient services and programs. Objective #1: Build a working relationship with Charter, Council, Staff and Advisory Committees to enhance effectiveness. Timeframe: November 1, 2009 Objective #2: Implement process improvement efforts to ensure continuous effectiveness and efficiency. Timeframe: On -going with ideas about process to enhance on June 1. Learning Goal: Provide on -going training, recognition and development to motivate and retrain staff within in all departments. Objective #1: Develop an employee recognition program. Awards, parking space, hotel for the night. Be creative. What means something to employees? Timeframe: Employee Dinner. December, 2009 16 STRATEGIES TO KEEP COSTS DOWN Freeze hiring on all open staff positions Implement an Early Retirement Buyout Program Review Current Staffing needs for possible adjustments /restructuring Explore ways to reduce staffing hours, i.e. employee unpaid furloughs Review service levels for possible cost saving adjustments, i.e. grass mowing in parks, skating rinks /warming houses, street repair /plowing, etc. Consider alternative revenue sources, i.e. franchise fees, storm water utility Utilize forfeiture funds from drugs/DUI Use seasonal help where possible Utilize part-time employees until work load merits full time Allow employees to take up to 2 weeks of unpaid leave annually Train existing staff to fill emerging needs Cross train employees Contract for some services instead of hiring staff Use equipment beyond its life expectancy (also buy used) Recycle vehicles - when Police are done with squads, convert to staff cars Reduce number of vehicles in fleet by sharing vehicles across divisions Rent instead of buy specialized equipment Auction surplus or outdated equipment ii Exchange services with other cities Share costs with other governmental units Pool resources with other cities to provide service Charge for services to non - taxpayers Seek grants Accept donations from civic groups BUDGET PREPARATION PROCESS Used by Lino Lakes Management Team ❖ During spring finance work session, ask for City Council direction on budget priorities ❖ Each director asks department employees for input about what is needed in coming year ❖ Finance Director calculates the estimated revenue ❖ Finance Director compiles the department requests ❖ Management Team reviews and compares the estimated revenues and department requests ❖ As a group the Management Team prioritizes requests on the basis of overall City need ❖ Management Team discusses alternative ways to meet needs related to lower ranked priorities ❖ Management Team agrees on items to delete from budget in order to balance revenues and requests ❖ Finance Director produces proposed budget document ❖ Finance Director, supported by Management Team, presents proposed budget to City Council ii City of Lino Lakes 2010 Budget Preparation Calendar • June 1— Budget worksheets and calendars distributed to Directors. • June 22 — City Council provides direction on budget parameters. • July 10 — Departmental budget requests are prepared and submitted. • July 10 -July 31— Interim Administrator and Finance Director review requests with Directors and develop proposed 2010 Budget. Proposed budget distributed to City Council. • September 1— Dept. of Revenue certifies 2010 levy limit • September 8 — Follow -up City Council budget work session. • September 14 — City Council approves proposed 2010 Budget and Tax Levy and sets Truth in Taxation hearing dates. • By September 15 - Proposed Budget, Tax Levy and Truth in Taxation hearing dates are certified to Anoka County Auditor. • Mid- November— County mails Truth in Taxation notices to taxpayers. • December 7 — City Council holds Truth in Taxation Hearing. • December 14 — City Council holds Continuation Hearing, if necessary. City Council adopts final 2010 Budget and Tax Levy at Subsequent Hearing. • By December 28 — City certifies final 2010 Budget and Tax Levy to Anoka County Auditor. City of Lino Lakes 2010 Proposed Tax Levy General Fund Levy Special Levy - PERA Contribution Debt Levy Certificate of Indebtedness 2006 Certificate of Indebtedness 2007 Certificate of Indebtedness 2008 Certificate of Indebtedness 2009 Civic Complex Bond 1998A ** Public Project Revenue Bond 1999C Taxable G.O. Imp Bond 2003B Adopted Proposed 2009 2010 Difference 8,247,178 8,318,104 70,926 47,994 47,994 0 8,295,172 8,366,098 70,926 120,698 62,948 82,975 126,788 104,570 19,534 - (120,698) 60,349 (2,599) 81,732 (1,243) 126,840 126,840 - (126,788) - (104,570) 3,990 23,524 gent Bon d2005 G.O. Improvement Refunding Bond 2005B G.O. Tax Abatement Bond 2006C G.O. CIP Refunding Bond 2006E ** Total Debt Levy 949,166 1,455,766 506,600 Total Levy 113,482 108,591 209,580 124,176 140,091 329,970 10,694 31,500 120,390 9,244,338 9,821,864 577,526 ** Is decreased by School District lease, if renewed v City of Lino Lakes Net Tax Capacity Calculation Taxable Market Value Annual % Change Total Net Tax Capacity Value Less FD Contribution in Value Less Captured Value for Tax Increment Total Net Tax Capacity Value Annual % Change Total Levy Less FD Distribution Total Net Levy % of increase /(decrease) Adopted 2009 Estimated 2010 Difference 2,134,558,200 5.57% 23,196, 932 1,461,587 664,119 21,071,226 3.91% 2,009,657,700 -5.85% 21,839,911 1,376,084 625,268 (124,900,500) (1,357,021) (85,503) (38,851) Net Tax Capacity Rate Calculation Actual 2009 9,244,338 1,082,933 19,838,559 (5.85 %) Estimate 2010 9,821,864 1,019,581 (1,232,667) Estimate 2010 w/o 2005A 9,252,780 1,019,581 8,161,405 3.29% 8,802,283 8,233,199 * Estimated for 2007/08 Estimated Levy to Hold 2009 Tax Rate Needed Reduction in Tax Levy 8,703,544 1,118,320 Budget Reduction for MVHC withheld by state 241,000 8,703,544 549,236 241,000 SUMMARY MINUTES Monday, June 22, 2009 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup Acting City Administrator Dan Tesch r Council Workroom (not televised) A) Regular Council Agenda B) 2010 Budget (continued after adjournment of city council meeting) ➢ Open Mike / Public Comment Arlan Brown, 2372 Tart Lake Road, addressed the council regarding traffic issues on Tart Lake Rd ➢ Call to Order and Roll Call 6:50 p.m. — Present were Mayor Bergeson, Council Members Reinert, Gallup, and O'Donnell; Council Member Stoltz was absent ➢ Pledge of Allegiance ➢ Setting of Agenda The agenda was accepted as presented C' A) Consideration of Expenditures: i) June 22, 2009 (Check No. 85877 through 859981) in the amount of $480,755.74; ii) Centennial Fire District (Check No. 3817 through 3839) in the amount of $41,866.73 Pg 3 -24 B) Consider approval of June 8, 2009 City Council Meeting Pg 25 -31 Minutes C) Consider Resolution No. 09 -37 approving the renewal Pg 32 -34 of tobacco licenses D) Consider Resolution No. 09 -39 approving an extension of time for Century Farm North 5th Addition, Paul Bengtson Pg 35 -36 Council Agenda -2- 6/22/2009 SUMMARY MINUTES E) Consider approval of June 8, 2009 Special Work Session Pg 37 -39 Minutes F) Authorization for Police Department to purchase office furniture Action Taken: Motion by O'Donnell, seconded by Gallup, to approve the Consent Agenda items 1 through 1F, was adopted No report A) Consideration of adjustment to Family Medical Leave (FMLA) for Military Families Action Taken: Motion by O'Donnell, seconded by Gallup, to approve the adjustment to the personnel policy as presented, was adopted B) Consideration of adjustment to Military Leave in the Lino Lakes Personnel Policy Handbook Action Taken: Motion by Reinert, seconded by O'Donnell, to approve the adjustment to the personnel policy as presented, was adopted Pg 40 -47 Pg 48 -50 v No report JBLIC SERVICES DEPA No report Garde+ COMMUNITY DEVELOP A) Consideration of Resolution No. 09 -38, Approving Plans & Specifications for the I -35E /CSAH 14 Interchange (S.P. 02- 614 -28), Michael Grochala Action Taken: Motion by Reinert, seconded by Gallup, to approve Resolution No. 09 -38 (title amended), was adopted Pg 51 -52 None Council Agenda -3- SUMMARY MINUTES 6/22/2009 A) Consider approval of June 1, 2009 Council Work Session Minutes Council Member O'Donnell absent Adj©urnrrie Action Taken: Motion by Gallup, seconded by Reinert, to approve the minutes as presented, was adopted; Council Member O'Donnell abstained • Action Taken: Motion by Reinert, seconded by O'Donnell , to adjourn at 7:00 p.m., was adopted (The council reconvened to a special work session) Pg 53 -57 Community Calendar - A Look Ahead June 23, 2009 through July 13, 2009 4. Wednesday, June 24 Thursday, July 2 4. Friday, July 3 Monday, July 6 4. Monday, July 6 Thursday, July 9 Monday, July 13 6:30 pm, Council Chambers Environmental Board 7:00 am, Community Room EDAC Independence Day Holiday City Hall Closed 5:30 pm, Community Room Special Council Meeting followed by Council Work Session 6:30 pm, Council Chambers Park Board 6:30 pm, Community Room Charter Commission 6:30 pm, Council Chambers Council Meeting Monday, June 22, 2009 * * * * * * * * * ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup Acting City Administrator Dan Tesch Council Workroom (not televised) A) Regular Council Agenda B) 2010 Budget ➢ Open Mike / Public Comment ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Setting the Agenda: Addition or deletion of agenda items r. M A) Consideration of Expenditures: i) June 22, 2009 (Check No. 85877 through 859981) in the amount of $480,755.74; ii) Centennial Fire District (Check No. 3817 through 3839) in the amount of $41,866.73 B) Consider approval of June 8, 2009 City Council Meeting Pg 25 -31 Minutes C) Consider Resolution No. 09 -37 approving the renewal Pg 32 -34 of tobacco licenses D) Consider Resolution No. 09 -39 approving an extension of Pg 35 -36 time for Century Farm North 5`" Addition, Paul Bengtson E) Consider approval of June 8, 2009 Special Work Session Pg 37 -39 Minutes F) Authorization for Police Department to purchase office to follow furniture Pg 3 -24 Council Agenda No report A) -2- Consideration of adjustment to Family Medical Leave (FMLA) for Military Families B) Consideration of adjustment to Military Leave in the Lino Lakes Personnel Policy Handbook No report No report A) Consideration of Resolution No. 09 -38, Approving Plans for the I- 35E /CSAH 14 Interchange (S.P. 02- 614 -28), Michael Grochala None A) Consider approval of June 1, 2009 Council Work Session Minutes Council Member O'Donnell absent If necessary, the council will be reconvening to a special work session to continue discussion of the 2010 budget 6/22/2009 Pg 40 -47 Pg 48 -50 Pg 51 -52 Pg 53 -57 Community Calendar — A Look Ahead June 23, 2009 through July 13, 2009 l= Wednesday, June 24 Thursday, July 2 Friday, July 3 4- Monday, July 6 Monday, July 6 Thursday, July 9 Monday, July 13 6:30 pm, Council Chambers Environmental Board 7:00 am, Community Room EDAC Independence Day Holiday City Hall Closed 5:30 pm, Community Room Special Council Meeting followed by Council Work Session 6:30 pm, Council Chambers Park Board 6:30 pm, Community Room Charter Commission 6:30 pm, Council Chambers Council Meeting • EXPENDITURES June 22, 2009 • • Date: 06/12/2009 Time: 13:01:22 City of Lino Lakes FM Entry - Invoice Journal Operator: RKF Page: 1 Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 8028 8039 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: A Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000020 A & L SUPERIOR SOD CO, INC. 4 72.86 72.86 .00 .00 000060 ABLE HOSE AND RUBBER, INC. 1 49.25 49.25 .00 .00 001260 ACCLAIM BENEFITS 1 143.55 143.55 .00 .0D 000408 AFSCME COUNCIL #5 1 970.62 970.62 .00 .00 000157 ALL SEASONS RENTAL, INC. 2 157.91 157.91 .00 .0D 000160 ALLIED BLACKTOP, INC. 1 128,662.30 126,662.30 .00 .DD 000210 AMERICAN FASTENER & SUPPLY, INC. 1 169.34 169.34 .00 .00 000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 141.46 141.46 .00 .00 003617 ANOKA COUNTY SHERIFF'S OFFICE 1 199.69 199.69 .D0 .00 000420 ANOKA COUNTY 1 83,001.00 83,001.00 .00 .00 007779 ARSENAL SAND, INC. 1 63.59 63.59 .0D 00 007784 ARVIG, KARI 1 70.00 70.00 .00 000997 ASPEN EQUIPMENT COMPANY, INC. 2 4,770.44 4,770.44 .00 .00 000541 ASPEN MILLS, INC. 2 602.38 602.38 .D0 .00 000493 ASSET RECOVERY CORPORATION 1 4,460.50 4,460.50 .00 .DD 000610 BAUER eu.LT, INC. 1 926.42 926.42 .00 .00 000770 BOYER TRUCKS, INC. 1 21.97 21.97 .00 .00 000860 BROADWAY AWARDS, INC. 2 878.36 878.36 .00 .00 000946 C. P. OFFICE PRODUCTS 1 104.67 104.67 .00 .0D 007388 CAPITAL CITY GLASS, INC. 1 805.92 805.92 .00 .00 001000 CATCO PARTS, INC. 1 975.94 975.94 .00 .DD D01101 CENTENNIAL LAKES POLICE DEPARTMENT 1 3,060.00 3,060.00 .DD .00 • Date: 06/12/2009 Time: 13:01:22 City of Lino Lakes FM Entry - Invoice .journal Operator: RKF Page: 2 Discount Odor # Name # of items Net Gross Discount Lost D00370 CENTRAL COMMUINICA_TIONS 1 66.75 66.75 .00 .00 007780 CHRISTENSEN, NORMA 1 70.00 70.00 .00 .00 007781 CI UTILITIES, LLC 1 26.76 26.76 .00 .D0 D04670 COMCAST 1 34.95 34.95 .00 .00 000371 CONNEXUS ENERGY 1 4,005.04 4,005.04 .00 .00 000486 COORDINATED BUSINESS SYSTEMS, LTD. 1 370.61 370.61 .D0 .00 900591 CORPORATE EXPRESS, INC. 2 213.11 213.11 .00 .00 D01223 CROSS NURSERIES, INC. 1 212.20 212.20 .0D .00 001270 DALCO, INC. 3 317.69 317.69 .00 .00 007465 DAVIS EQUIPMENT CORPORATION 1 201.10 201.10 .00 .00 001146 EGAN OIL COMPANY 1 4,482.62 4,482.62 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 2 142.12 142.12 .00 .00 001267 FAST BREAK CORNER MARKET, INC_ 1 19.16 19.16 .00 .00 007782 FIRST AMERICAN TITLE 1 60.41 60.41 .00 .00 007750 FIRST CALL AUTO PARTS 5 122.21 122.21 .00 .0D .759 FOREST LAKE TRAILER, INC. 2 4,887.08 4,887.08 .00 .00 340 FORESTRY SUPPLIERS, INC. 1 18.12 18.12 .00 .0D 001560 FRATTALLONE'S HARDWARE, INC. 2 24.62 24.62 .00 .00 007380 FRATTALONE COMPANIES, INC. 1 275.00 275.00 .00 .00 000693 GENERAL SPORTS CORPORATION 1 216.00 216.00 .00 .D0 001680 GOPHER STATE ONE CALL 1 503.15 503.15 .00 .00 001720 GR.AINGER, INC. 1 35.69 35.69 .00 .00 001771 HALVORSON CONCRETE, INC. 1 7,102.00 7,102.00 .00 .00 001780 HAMMES, WILLIAM 1 12.00 12.00 .00 .00 001480 HAWKINS INC. 3 16,481.99 16,481.99 .D0 .D0 000257 HAYNES, TRICIA 1 1,500.00 1,500.00 .D0 .00 004562 HD SuYPLY WATERWORKS, LTD. 3 5,924.82 5,924.82 .00 .D0 • Date: 06/12/2009 Time: 13:01:22 City of Lino Lakes Operator: RKF Page: 3 FM Entry - Invoice Journal Discount 002340 IMAGE PRINTING & GRAPHICS, INC. 2 292.80 292.80 .00 .00 001971 INFRATECH TECHNOLOGIES, INC. 4 10,522.86 10,522.86 .00 .00 000303 INSTRUMENTAL RESEARCH, INC. 1 142.5D 142.50 .00 .00 003013 INVENTORY TRADING COMPANY, INC. 1 400.00 400.00 .00 .00 002248 LARSON ALLEN, LLP 1 3,800.00 3,800.00 .00 .00 002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 966.00 966.00 .00 .0D 00241D LINO LAKES LIONS CLUB 1 400.00 400.00 .00 .00 005007 LUNDA CONSTRUCTION COMPANY 1 12,125.00 12,125.00 .0D .00 007580 MACALLAN CONSTRUCTION, INC. 1 2,450.00 2,450.00 .00 .00 007783 MARTIN, KRISTI 1 115.00 115.00 .00 .00 002508 MCFOA 2 70.00 70.00 .0D .00 002550 MENARDS, INC. 2 364.66 364.66 .00 .00 002584 METRO SALES INCORPORATED 1 360.00 360.00 .00 .00 007694 METROPOLITAN COUNCIL 1 52,112.79 52,112.79 .00 .00 003882 MINNESOTA SHREDDING LLC 1 46.50 46.50 .00 .D0 Illi, 001016 MINNESOTA STATE RETIREMENT SYSTEM 1 1,061.34 1,061.34 .D0 D02931 MN CHILD SUPPORT PAYMENT CENTER 1 681.40 681.40 .OD 007785 NELSON, MELISSA 1 70.00 70.00 .00 .00 000022 NORTHERN WATER WORKS SUPPLY, INC. 2 386.90 386.90 .0D .00 003300 NORTHWAY IRRIGATION /LANDSCAPING 2 528.66 528.66 .00 .00 D03370 NYSTRDM PUBLISHING COMPANY, INC_ 1 3,722.28 3,722.28 .00 .00 000900 O'REILLY AUTOMOTIVE, INC. 3 48.34 48.34 .00 .00 D07730 ON SITE SANITATION INC 1 607.05 607.05 .00 .00 000983 OPTUMHEEALTH FINANCIAL SERVICES 1 70.24 70.24 .00 .00 003443 OTTER LAKE ANIMAL CARE CENTER, INC. 1 1,032.92 1,032.92 .00 .00 003524 PITNEY BOWES, INC. 1 160.13 160.13 _00 .00 000217 POLAR CHEVROLET E MAZDA 1 55.88 55.88 .00 .00 Vendor # Name # of items Net Gross Discount • Date: 06/12/2009 Time: 13:01:23 City of Lino Lakes Operator: KKF Page: 4 FM Entry - Invoice Journal Discount • for # Name # of items Net Gross Discount Lost 000057 PREMIUM WATERS, INC. 1 34.13 34.13 .0D .0D 003600 PRESS PUBLICATIONS, INC. 1 23.85 23.85 .00 .00 002640 RDO EQUIPMENT COMPANY, INC. 1 171.05 171.05 .DD .00 900491 ROSEVILLE, CITY OF 1 5,769.58 5,769.58 .00 .00 003910 SAM'S CLUB, INC. 1 896.22 896.22 .00 .00 003848 SPARTAN PROMOTIONAL GROUP, INC. 1 380.19 380.19 .00 .D0 00478B SPRINT 1 116.19 116.19 .00 .00 004120 ST. JOSEPH EQUIPMENT, INC. 1 14.84 14.84 .00 .0D 007468 ST. PAUL, CITY OF 1 142.71 142.71 .00 .00 004240 STREICHER'S, INC. 1 178.74 178.74 .00 .00 007642 SWEENEY, BORER, & SWEENEY, P.A. 2 10,645.85 10,645.85 .00 .00 004340 T_A. SCHIFSKY AND SONS, INC. 2 4,526.74 4,526.74 .00 .00 002790 TESSMAN SEED COMPANY, INC. 2 1,349.52 1,349.52 .00 .00 007758 TOWMASTER 1 82,078.49 82,078.49 .00 .00 000423 TWIN CITY FAB, INC. 1 65.25 65.25 .00 .00 1.590 UNIFORMS UNLIMITED, INC. 1 304.59 304.59 .00 .00 _..3465 VIKING ELECTRIC SUPPLY, INC. 4 60.85 60.85 .00 .00 007786 WELCH'S LANDSCAPING ROCK 1 47.92 47.92 .00 .00 004840 WINNICK SUPPLY, INC. 1 172.96 172.96 .00 .00 Grand Totals: 132 477,206.29 477,206.29 .00 .00* • Date: 06/12/2009 Account # Time: 13:01:23 City of Lino Lakes FM Entry - Invoice Journal Operator: KKF Page: 5 Description Fiscal Debit Credit Main 101- 2040 -000 GENERAL FUND PAYROLL WITHHOLDING 06/2009 3,749.60 101 - 3416 -000 GENERAL FUND RESALE 06/2009 60.41 101- 3422 -000 GENERAL FUND POLICE OTHER REVENUES 06/2009 3,060.00 101 -401- 4343 -00D MAYOR/COUNCIL NEWSLETTER 06/2009 1,233.59 101- 402 -420D -000 GENERAL ADMINISTRATION OFFICE SUPPLIES 06/2009 24.17 101- 402 - 4321 -000 GENERAL ADMINISTRATION TELEPHONE D6/2009 116.19 101- 402 - 4410 -000 GENERAL ADMINISTRATION CONTRALT ) SERVIC 06/2009 143.55 101- 402 - 4452 -000 GENERAL ADMINISTRATION SUBSCRIPT /DUES 06/2009 70.00 101 - 407 - 4308 -000 GENERAL FINANCE AUDITOR 06/2009 1,688.82 101 -407- 4310 -000 GENERAL FINANCE OTHER CONSULTANT D6/2009 5,769.58 101 -407- 4410 -D00 GENERAL FINANCE CONTRACTED SERVICES 06/2009 83,001.00 101 - 414 - 4303 -00D GENERAL LEGAL CONSULTANTS CRIMINAL ATTOR 06/2009 10,320.35 101- 420 - 4200 -D00 GENERAL POLICE OFFICE SUPPLIES 06/2009 370.45 101 -420- 4211 -000 GENERAL POLICE MAINTENANCE SUPPLIES 06/2009 66.75 101 -420- 4213 -00D GENERAL POLICE DARE PROGRAM EXPENSES D6/2009 237.28 101 -420- 4214 -000 GENERAL POLICE CRIME PREVENTION 06/2009 2,154.65 101- 42D -430D -000 GENERAL POLICE PROFESSIONAL SERVICES 06/2009 12.00 101- 420 -4330 -000 GENERAL POLICE TRAVEL /TUITION 06/2009 199.69 101 - 420 -4370 -000 GENERAL POLICE UNIFORMS 06/2009 299.24 101 -42D- 4381 -000 GENERAL POLICE ELECTRICITY 06/2009 21.31 101 -42D- 4386 -000 GENERAL. POLICE POLICE RESERVES 06/2009 786.47 101- 420 - 4410 -000 GENERAL POLICE CONTRACTED SERVICES D6/2009 1,382.75 101- 430- 4223 -000 GENERAL STREETS STREET SIGNS 06/2009 27.05 101- 430 - 4224 -D00 GENERAL STREETS PATHCHING MATERIALS 06/2009 4,526.74 101 - 430 - 4229 -ODD GENERAL STREETS GRAVEL /MISC D6/2009 29.14 101- 430 - 4240 -000 GENERAL STREETS SMALL TOOLS 06/2009 55.00 101 -430- 4385 -00D GENERAL STREETS STREET LIGHTS 06/2009 1,096.38 101 - 430- 441D -00D GENERAL STREETS CONTRACTED SERVICES 06/2009 15,324.86 101 - 431 - 4212 -000 GENERAL FLEET VEHICLE FUEL D6/2009 4,482.62 101- 431 - 4221 -00D GENERAL FLEET SHOP PARTS 06/2009 1,710.07 101 - 431 - 4240 -000 GENERAL FLEET SMALL TOOLS 06/2009 16.79 101- 431- 430D -00D GENERAL FLEET PROFESSIONAL SERVICES 06/2009 975.94 101- 432 - 4200 -000 GOVER BUILDINGS OFFICE SUPPLIES D6/2009 104.67 101 - 432 - 4211 -00D COVER BUILDINGS MAINTENANCE SUPPLIES 06/2009 418.63 101 -432- 4321 -000 GOVER BUILDINGS TELEPHONE ' 06/2009 34.95 101- 432 - 4381 -000 GOVER BUILDINGS ELECTRICITY 06/2009 1,033.41 101- 432- 4410 -000 GOVER BUILDINGS CONTRACTED 06/2009 924.87 101 - 450- 4211 -000 GENERAL PARKS MAINTENANCE SUPPLIES 06/2009 1,953.75 101- 450- 4381 -000 GENERAL PARKS ELECTRICITY 06/2009 7.99 101 - 450 -4410 -ODD GENERAL PARKS CONTRACTED SERVICES 06/2009 607.05 101 -451- 4343 -00D GENERAL RECREATION NEWSLETTER 06/2009 2,512.54 1D1- 461 - 4240 -D00 GENERAL ENVIRONMENTAL SMALL TOOLS 06/2009 18.12 101- 462 - 4410 -00D GENERAL SOLID WASTE CONTRACTED SERVICES 06/2009 6,360.50 Fund Total: 156,988.92 201 -20D- 4308 -000 RECREATION PROGRAM REC AUDITOR 06/2009 33.08 201 -205- 4211 -810 RECREATION MAINT SUPL CRNVL /PLAYGR 06/2009 490.13 201 -3B10 -806 RECREATION T -BALL 4,5,6 YEAR OLDS 06/2009 70.00 201- 3810 -81D RECREATION PENNY CARNIVAL /PLAYGROUND 06/2009 70.00 201 - 3810 -B12 RECREATION DAY CAMP 06/2009 115.00 201 -3810 -857 RECREATION SOCCER FUNDAMENTALS 06/2009 70.00 .00 • Date: 06/12/2009 Time: 13:01:23 City of Lino Lakes FM Entry - Invoice Journal • Account # • Operator: IO'CF Page: 6 Description Fiscal Debit Credit 301 - 499 - 4308 -000 401 - 499 -4308 -000 402 - 420 - 5000 -000 402- 431 - 5000 -000 406 - 499 - 4308 -000 421 - 499 - 4304 -085 422 - 499 - 4308 -000 471- 499 - 4400 -061 Fund Total: CLOSED BOND FUND AUDITOR - CONSULTANTS 06/2009 Find Total: CAPITAL IMPROVEMENT PROJECTS AUDITOR 06/2009 Fund Total: POLICE CAPITAL OUTLAY FLEET CAPITITAL OUTLAY 848.21 .00 150.60 150.60 .00 216.49 216.49 .00 06/2009 28.98 06/2009 91,684.10 Fund Total: 91,713.08 .00 AREA AND UNIT OTHER AUDITOR 06/2009 240.69 Fund Total: 240.69 .00 MUNICIPAL ENGINEER 2009 SEALCOAT 06/2009 128,662.30 Fund Total: 128,662.30 SURFACE WATER MANAGEMENT AUDITOR .00 06/2009 28.92 Find Total: 28.92 .00 LegacyOWoods Edge Improv OTHER CONTRACTO 06/2009 Fund Total: 12,125.00 12,125.00 601- 2150 -000 WATER OVERCREDIT HOLDING ACCOUNT 06/2009 63.59 601- 3714 -000 WATER OPERATING MISCELL REVENUE 06/2009 - 337.50 601 - 3855 -000 WATER OPERATING WATER SALES 06/2009 - 160.74 601- 494 - 4211 -D00 WATER OPERATING MAINTENANCE SUPPLIES 06/2009 1,947.44 601- 494 - 4215 -000 WATER OPERATING WATER METERS 06/2009 4,322.81 601- 494 - 4222 -000 WATER OPERATING CHEMICALS 06/2009 16,481.99 601- 494 - 4300 -000 WATER OPERATING PROFESSIONAL SERVICES 06/2009 1,179.50 601- 494 - 4360 -000 WATER OPERATING INSURANCE 06/2009 805.92 601- 494 - 4381 -000 WATER OPERATING ELECTRICITY 06/2009 1,519.69 601- 494 - 4410 -D00 WATER OPERATING CONTRALIED SERVICE 06/2009 251.58 Fund Total: 26,074.28 .D0 DD Date: 06/12/2009 Time: 13:01:23 City of Lino Lakes Operator: KKF Page: 7 FM Entry - Invoice Journal Account # Description Fiscal Debit Credit 602 - 495- 4211 -000 SEWER OPERATING MAINTENANCE SUPPLIES 06/2009 684.28 602- 495 - 4300 -000 SEWER OPERATING PROFESSIONAL SERVICES D6/2009 3,207.40 602 - 495- 4381 -000 SEWER OPERATING ELECTRICITY 06/2009 326.26 602- 495 - 4405 -00D SEWER OPERATING MWCC SEWER CHARGES 06/2009 52,112.79 602- 495- 4410 -000 SEWER OPERATING CONTRACTED SERVICE 06/2009 251.57 Fund Total: 56,582.30 .00 801- 2022 -000 CONTRACTOR'S DEPOSITS POLICE FORFEITURES 06/2009 325.5D 801- 2301 -000 CONTRACTOR'S DEP WATER METER DEPOSITS 06/2009 800.00 801- 2318 -000 CONTRACTOR'S DEP BUILDING PERMIT DEPOSIT 06/2009 2,450.00 Fund Total: 3,575.50 .00 Grand Totals: '477,206.29 .00 Control Control Grand Totals: .00 .00 A/P 101 - 2020 -000 GENERAL FUND ACCOUNTS PAYABLE 06/2D09 156,988.92 201 - 2020 -000 RECREATION ACCOUNTS PAYABLE 06/2009 848.21 301 - 2020 -000 CLOSED BOND FUND ACCOUNTS PAYABLE 06/2009 150.60 401 - 2020 -000 CAPITAL IMPROVEMENT PROJECTS ACCOUNTS PA 06/2009 216.49 402 -2020 -000 CAPITAL EQUIPMENT REVOLVING ACCTS PAY D6/2009 91,713.08 406 - 2020 -D00 AREA AND UNIT ACCOUNTS PAYABLE 06/2009 240.69 421 -2020 -000 SEAL COATING ACCOUNTS PAYABLE 06/2009 128,662.30 422- 2020 -000 SURFACE WATER MANAGEMENT ACCOUNTS PAYABL 06/2009 28.92 471 - 2020 -ODD LegacyBWOOds Edge Impry ACCOUNTS PAYABLE 06/2009 12,125.00 601 - 2020 -00D WATER OPERATING ACCOUNTS PAYABLE 06/2009 26,074.28 602 - 2020 -000 SEWER OPERATING ACCOUNTS PAYABLE 06/2009 56,582.30 B01- 2020 -000 CONTRACTOR'S DEPOSITS ACCOUNTS PAYABLE 06/2009 3,575.50 A/P Grand Totals: .00 477,206.29 Discount Discount Grand Totals: .00 .00 Manual Checks - Cash Cash Grand Totals: .00 .00 • Date: 06/12/2009 Time: 13:03:12 Operator: KKF • Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 8040 - 8040 Bank #: (A) Options: Print Ranges /Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description Amount AFSCME COUNCIL #5 JUNE 09 DUES 970.62 OPTUM E.LTH FINANCIA MAY PLAN PARTICIPANTS PR 70.24 MINNESOTA STATE RETI HCSP PARTICIPANT PREMIUM 1,061.34 CENTENNIAL LAKES POL APRIL EAGLE ROOK OVERTIM 3,060.00 LAW ENFORCEMENT LABO UNION DUES 966.00 MN CHILD SUPPORT PAY BRIAN C HRONSKI ID 00140 681.4D FIRST AMERICAN TITLE 7989 LAKE DR ASSESSMENT 60.41 Total for Department 6,870.01* MAYOR /COUNCIL NYSTROM PUBLISHING C LINO LAKES NEWS, SUMMER 1,209.74 MAYOR /COUNCIL PRESS PUBLICATIONS, COMP PLAN SPEC MEETING P 23.85 Total for Department 401 1,233.59* ADMINISTRATION ACCLAIM BENEFITS MONTHLY FSA PREMIUM 143.55 ADMINISTRATION MCFOA MEMBERSHIP FEES 70.00 ADMINISTRATION SAM'S CLUB, INC. OFFICE SUPPLIES 24.17 ADMINISTRATION SPRINT MONTHLY CHARGES 116.19 Total for Department 402 353.91* rINANCE ANOKA COUNTY TAX PAYALBE 2010 ASSESSM 83,001.00 FINANCE LARSON ALLEN, LLP PROGRESS BILLING /YE FINA 1,688.82 FINANCE ROSEVILE, CITY OF JTPW JUNE 09 AGREEMENT 5,769.58 Total for Department 407 90,459.40* LEGAL CONSULTANTS SWEENEY, BORER, & SW PROSECUTION SVCS /PROCESS 10,320.35 Total for Department 414 10,320.35* POLICE AMER1PRIDE LINEN /APP RUGS 141.46 POLICE CENTRAL COMMUNICATIO REMOTE SPEAKER MICRDPHON 66.75 POLICE CONNEXUS ENERGY APRIL 16 - MAY 18 2009 B 21.31 POLICE ASPEN MILLS, INC. D PECCHIA UNIFORM ALLOWA 120.50 POLICE ASPEN MILLS, INC. POLICE RESERVES SUPPLIES 481.88 POLICE BROADWAY AWARDS, INC ROSEWOOD PEN /BRASS PLATE 100.91 POLICE BROADWAY AWARDS, INC ROUND SILVER KEY TAG 777.45 POLICE FAST BREAK CORNER MA CAR WASHES 19.16 POLICE HAMMES, WILLIAM REPLACE LOST CHECK 84996 12.00 POLICE IMAGE PRINTING & GRA RICE LAKE DARE PROGRAM 237.28 POLICE IMAGE PRINTING & GRA RIGHTS & SERVICES CARDS 55.52 POLICE INVENTORY TRADING CO HOT SHOT JACKETS NAVY /CH 400.00 POLICE OTTER LAKE ANIMAL CA IMPOUND FEE /BOARDING 1,032.92 Date: 06/12/2009 Time: 13:03:12 Department Operator: KKF Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amoimt POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET ANOKA COUNTY SHERIFF SPARTAN PROMOTIONAL MINNESOTA SHREDDING SAM'S CLUB, INC. SAM'S CLUB, INC. SAM'S CLUB, INC. SAM'S CLUB, INC. STREICHER'S, INC. UNIFORMS UNLIMITED, ST. PAUL, CITY OF CORPORATE EXPRESS, I USE OF ANOKA COUNTY RANG ROYAL BLUE LANYARD SECURE SHREDDING OF DOCU CENTURY COLLEGE LLPD OPEN HOUSE OFFICE /EVIDENCE SUPPLIES SENIOR SAFETY FAIR M DEARS UNIFORM ALLOWAN BLACK BASKETWEAVE MONTHLY RADIO SVC & MAIN BNDR /FLDR /RIBN /PEN CORPORATE EXPRESS, I PPR CUTTER Total for Department 420 A & L SUPERIOR SOD C DIRT ALL SEASONS RENTAL, SHP CARBIDE SAW PER TOOT CONNEXUS ENERGY APRIL 16 - MAY 18 2009 B HALVORSON CONCRETE, MISC CURB & UuTTEk REPAI INFRATECH TECBNOLOGI GROUT 12 CATCH BASINS INFRATECH TECHNOLOGI GROUT STORM STRUCTURES MENARDS, INC- PREMIXED CONCRETE MIX T.A. SCHIFSKY AND SO AC FINE ASPHALT /AC MODIF Total for Department 430 GOVERNMENT BUILDINGS GOVER2N'T BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOvERNmENT BUILDINGS POLAR CHEVROLET 4 MA BAUER BUILT, INC_ BOYER TRUCKS, INC. O'REILLY AUTOMOTIVE, O'REILLY AUTOMOTIVE, O'REILLY AUTOMOTIVE, ASPEN EQUIPMENT COMP CATCO PARTS, INC. EGAN OIL COMPANY RDO EQUIPMENT COMPAN FACTORY MOTOR PARTS FACTORY MOTOR PARTS ST. JOSEPH EQUIPMENT DAVIS EQUIPMENT CORP FIRST CALL AUTO PART FIRST CALL AUTO PART FIRST CALL AUTO PART FIRST CALL AUTO PART FIRST ALL AUTO PART Total for SENSOR LE OWL /TRASFORCE AT OWL WATER VALV DISCONNECT OIL FILTER SPARK PLUG CONTROL PAD, STR SHUTTLE VALV /HOSE UNL GAS BEARING HOUSING BATTERY CORE VEHICLE 18356 - 97 CHEV MUG/SEAL/WASHER PARTS - TURF OIL FILTER OIL /FUEL FILTERS SOCKET /VALVE TOOL /TREAD II JOINT WIPER BLADE Department 431 END PREMIUM WATERS, INC. CONNEROS ENERGY TWIN CITY FAB, INC. COORDINATED BUSINESS C. P. OFFICE PRODUCT MONTHLY CHARGES APRIL 16 - MAY 18 2009 B LIGHT MOUNT REPAIR MAINTENANCE CONTRACT NO FOLDER/PEN /DISC /MSE PAD 199.69 380.19 46.50 31.18 52.46 101.62 412.46 176.74 304.59 142.71 171.59 41.52 5,530.59* 29.14 55.00 1,096.38 7,102.00 6,401.78 1,821.08 27.05 4,526.74 21,059.17* 55.88 926.42 21.97 3.72 9.67 34.95 22.93 975.94 4,462.62 171.05 -18.00 160.12 14.84 201.10 9.22 39.02 13.07 15.17 45.73 7,185.42* 34.13 1,033.41 65.25 370.61 104.67 -12- • • Date: 06/12/2009 Time: 13:03:13 Operator: KKF Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount GOVERNMENT BUILDINGS DALCO, INC. FILTER BAGS /LINER /TOWELS 484.81 GOVERNMENT BUILDINGS DALCO, INC. FRESBENCE AIR CARE 19.17 GOVERNMENT BUILDINGS DALCO, INC. SYSTEM DEODORIZER - 186.29 GOVERNMENT BUILDINGS GRAINGER, INC. ICEMAKER FILTER /TARP STR 35.69 GOVERNMENT BUILDINGS METRO SALES INCORPOR METER /BILLED QUARTERLY 360.00 GOVERNMENT BUILDINGS PITNEY BOWES, INC. MONTHLY RENTAL CHARGES 160.13 GOVERNMENT BUILDINGS COMCAST MONTHLY BILLING 34.95 Total for Department 432 2,516.53* PARKS A & L SUPERIOR SOD C ROLLS OF SOD 28.76 PARRS CONNEXUS ENERGY APRIL 16 - MAY 18 2009 B 7.99 PARKS CROSS NURSERIES, INC TREE /SHRUB PURCHASE 212.20 PARKS MENARDS, INC. MISC LUMBER 337.61 PARKS TESSMAN SEED COMPANY AMONIUM SULFATE /BOULEVAR 1,083.27 PARKS TESSMAN SEED COMPANY RIV RAZOR PRO 266.25 PARKS NORTHWAY IRRIGATION / POLY FITTING 1' INSERT C 25.66 PARKS ON SITE SANITATION I MONTHLY UNIT RENTAL 607.05 Total for Department 450 2,568.79* RECREATION NYSTROM PUBLISHING C LINO LAKES NEWS, SUMMER 2,512.54 Total for Department 451 2,512.54* ENVIRONMENTAL, FORESTRY SUPPLIERS, FAN SPRAY, TIP ONLY 18.12 Total for Department 461 18.12* SOLID WASTE HAYNT''S, TRICIA ENVIRO -SHOW K -3 & 4 -6 1,500.00 LID WASTE ASSET RECOVERY CORPO RECYCLING SERVICES CORP 4,460.50 ',ID WASTE LINO LAKES LIONS CLU STIPEND FOR RECYCLE DAY 400.00 Total for Department 462 6,360.50* Total for Fund 101 156,988.92* CHRISTENSEN, NORMA WITHDREW FROM CLASS 70.00 MARTIN, KRISTI WAS UNABLE TO ATTEND 115.0D ARVIG, KARI WITHDREW FROM PROGRAM 70.00 NELSON, MELISSA WITHDREW FROM PROGRAM 70.00 Total for Department 325.00* PROGRAM EEC LARSON ALLEN, LLP PROGRESS BILLING /YE FINA 33.08 Total for Department 200 33.08* SPECIAL EVENTS /TRIPS GENERAL SPORTS CORPO STAFF T-SHIRTS 216.00 SPECIAL EVENTS /TRIPS SAM'S CLUB, INC. PLAYGROUND SUPPLIES 274.13 Total for Department 205 490.13* Total for Fund 201 848.21* OTHER LARSON ALLEN, LIP PROGRESS BILLING /YE FINA 150.60 Total for Department 499 150.60* • -13- Date: D6/12/2009 Time: 13:03:13 Operator: KKF Department Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount Total for Find 301 OTHER LARSON ALLEN, LLP PROGRESS BILLING /YE FINA Total for Department 499 Total for Fund 401 POLICE FOREST LANE TRAILER, TRAILER PLUG, HD Total for Department 420 FLEET FLEET FLEET ASPEN EQUIPMENT COMP 9' PLOW FOR NEW 1 TON P. FOREST LAKE TRAILER, DOOLITTLE 82X12 TRAILER TOWMASTER INSTL TRUCK LINO LAKES . - Total for Department 431 Total for Fund 402 OTHER LARSON ALLEN, LLP PROGRESS BILLING /YE FINA Total for Department 499 Total for Fund 406 OTHER ALLIED BLACKTOP, INC 2009 SEALCOATING PROJECT Total for Department 499 Total for Fund 421 OTHER LARSON ALLEN, LLP PROGRESS BILLING/YE FINA Total for Department 499 Total for Fund 422 OTHER LUNDA CONSTRUCTION C CSAH 23/35W INTERCHANGE Total for Department 499 Total for Fund 471 WATER WATER WATER WATER WATER WATER WATER WATER FRATTALONE COMPANIES METER DEPOSIT REFUND ARSENAL SAND, INC. REFUND OVERPAYMENT CI UTILITIES, LLC METER DEPOST REFUND Total for Department NORTHERN WATER WORKS ABLE HOSE AND RUBBER ALL SEASONS RENTAL, INSTRUMENTAL RESEARC CONNEXUS ENERGY HAWKINS , INC. HAWKINS , INC. HAWKINS , INC. OVC S40 BUSSING SPT - VINYL TUBING /1" HS X 1 "M RENTAL OF MIXING TRAILER TOTAL COLIFORM BACTERIA APRIL 16 - MAY 18 2009 B CHLORINE /CHLORINE CYLIND ('LU,OR TINT: /HYDRDFLUDSILI CI LPC- 5 /HYDROFLUOSILICIC A 150.6D* 216.49 216.49* 216 -49* 28.98 28.98* 4,747.51 4,858.1D 82,078.49 91,684.10* 91,713.08* 240.69 240.69* 240 -69* 128,662.30 128,662.30* 128,662.30* 28.92 28.92* 28.92* 12,125.00 12,125.00* 12,125.00* - 125.00 63.59 - 373.24 - 434.65* 3.50 49.25 102.91 142 -50 1,519.69 412.00 10,844.46 5,225.53 -14- • Date: 06/12/2009 Time: 13:03 :13 • Department Operator: KRF Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER ER • FRATTA LONE'S HARDWA GOPHER STATE ONE CAL LARSON ALLEN, LLP NORTHWAY IRRIGATION/ VIKING ELECTRIC SUPP VIKING ELECTRIC SUPP VIKING ELECTRIC SUPP HD SUPPLY WATERWORKS HD SUPPLY WATERWORKS HD SUPPLY WATERWORKS WINNIOK SUPPLY, INC. CAPITAL CITY GLASS, PIPE STRAP /BUSHING HEX /N MAY 09 LOCATES PROGRESS BILLING /YE FINA REPAIR AT 7663 APPALOSA 1 /4" HEX -1 /4" SQ MALE 2" 1/4" HEX -1 /4" SQ MALE /1/ MAO 34610 27370 CLIP SPG MODEL 510 HYDRANT PARTS METERS 4 PARTS R- OXYGEN /BALL VALVE /BUSH FURNISH & INSTALL SKY LI Total for Department 494 Total for Fund 601 A & L SUPERIOR SOD C 1 YARD DIRT A & L SUPERIOR SOD C 3 ROLLS SOD NORTHERN WATER WORKS X SEAL SEALANT - 1 CASE AMERICAN FASTENER 6 NUTS /CABLE TIES /LOCKWASB CONNEXUS ENERGY APRIL 16 - MAY 18 2009 B FRATEALLONE'S HARDWA GREAT srurr WINDOW 120Z GOPHER STATE ONE CAL MAY 09 LOCATES INFRATECH TECHNOLOGI CLEAN A VAC DEEP LIFT ST INFRATECH TECHNOLOGI TELEVISE ONE LINE OF SAN LARSON ALLEN, LLP PROGRESS BILLING /YE FINA VIKING ELECTRIC SUPP 3/8" STL DROP IN ANCHOR/ METROPOLITAN COUNCIL WASTEWATER SVC FOR MONTH WELCH'5 LANDSCAPING RIVER ROCK Total for Department 495 Total for Fund 602 FRATTALONE COMPANIES METER DEPOSIT REFUND MACALLAN CONSTRUCTIO LANDSCAPE ESCROW RELEASE SWEENEY, BORER, & SW FORFEITURE SVCS CI UTILITIES, LLC METER DEPOST REFUND Total for Department Total for Fund 801 Grand Total 7.60 251.58 534.00 503.00 3.87 9.21 -3.67 27.10 1,611.22 4,286.50 172.96 805.92 26,508.93* 26,074.2B* 10.65 4.31 383.4D 169.34 326.26 17.02 251.57 1,890.00 410.00 907.40 51.64 52,112.79 47.92 56,582.30* 56,562.30* 400.0D 2,450.00 325.50 400.00 3,575.50* 3,575.50* 477,206.29* -15- Date: 06/12/2009 Ranges: Time: 13:33:02 Operator: KKF Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: (A) (A) (A) (A) (A) (R) 8040 - 8040 (A) Options: Print Ranges /Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description MAYOR /COUNCIL MAYOR /COUNCIL ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION FINANCE FINANCE FINANCE LEGAL CONSULTANTS POLICE POLICE POLICE POLICE POLI CE POLICE POLICE POLICE POLICE POLICE POLICE POLI CE POLICE AFSCME COUNCIL #5 JUNE D9 DUES OPTUMHEALTH FINANCIA MAY PLAN PARTICIPANTS PR MINNESOTA STATE RETI HCSP PARTICIPANT PREMIUM CENTENNIAL LAKES POL APRIL EArr.EBROOK OVERTIM LAW ENFORCEMENT LABO UNION DUES MN CHILD SUPPORT PAY BRIAN C HRONSKI ID 00140 FIRST AMERICAN TITLE 7989 LAKE DR ASSESSMENT Total for Department NYSTROM PUBLISHING C LINO LAKES NEWS, SUMMER PRESS PUBLICATIONS, COMP PLAN SPEC MEETING P Total for Department 401 ACCLAIM BENEFITS MCFOA SAM'S CLUB, INC. SPRINT Total for ANOKA COUNTY LARSON ALLEN, LLP ROSEVILLE, CITY OF MONTHLY FSA PREMIUM MEMBERSHIP FEES OFFICE SUPPLIES MONTHLY CHARGES Department 402 TAX PAVALBE 2010 ASSESSM PROGRESS BILLING /YE FINA JTPW JUNE 09 AGREEMENT Total for Department 407 SWEENEY, BORER, & SW PROSELur1ON SVCS /PROCESS Total for Department 414 AMERIPRIDE LINEN /APP CENTRAL COMMUNICATIo CONNEXUS ENERGY ASPEN MILLS, INC. ASPEN MILLS, INC. BROADWAY AWARDS, INC BROADWAY AWARDS, INC FAST BREAK CORNER MA HAMMES, WILLIAM IMAGE PRINTING G GRA IMAGE PRINTING 4 GRA INVENTORY TRADING CO OTTER LAKE ANIMAL CA RUGS REMOTE SPEAK MICROPHON APRIL 16 - MAY 18 2009 B D PECCHIA UNIFORM ALLOWA POLICE RESERVES SUPPLIES ROSEWOOD PEN /BRASS PLATE ROUND SILVER KEY TAG CAR WASHES REPLACE LOST CHECK 84996 RICE LAKE DARE PROGRAM RIGHTS & SERVICES CARDS HOT SHOT JACKETS NAVY /CH IMPOUND FEE /BOARDING Amount 970.62 70.24 1,061.34 3,060.00 966.00 681.40 60.41 6,870.01* 1,209.74 23.85 1,233.59* 143.55 70.00 24.17 116.19 353.91* 83,001.00 1,688.82 5,769.58 90,459.40* 10,320.35 10,320.35* 141.46 66.75 21.31 120.50 481.88 100.91 777.45 19.16 12.00 237.28 55.52 400.00 1,032.92 -16- • Date: 06/12/2009 Time: 13:33:02 • Department Operator: KKF Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET r FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET ANOKA COUNTY SHERIFF SPARTAN PROMOTIONAL MINNESOTA SHREDDING SAM'S CLUB, INC. SAM'S CLUB, INC. SAM'S CLUB, INC. SAM'S CLUB, INC. STREICHER'S, INC. UNIFORMS UNLIMITED, ST. PAUL, CITY OF CORPORATE EXPRESS, I CORPORATE EXPRESS, I Total for USE OF ANOKA COUNTY RANG ROYAL BLUE LANYARD SECURE SHREDDING OF DOCO CENTURY COLLEGE LLPD OPEN HOUSE OFFICE /EVIDENCE SUPPLIES SENIOR SAFETY FAIR M DEMARS UNIFORM ALLOWAN BLACK BASKETWEAVE MONTHLY RADIO SVC & MAIN BNDR /FLDR /RIBN /PEN PPR C:urjak Department 420 A & L SUPERIOR SOD C ALL SEASONS RENTAL, C.ONNEXUS ENERGY HALVORSON CONCRETE, INFRATECH TECHNOLOGI INFRATECH TECBNOLOGI DIRT SHP CARBIDE SAW PER TOOT APRIL 16 - MAY 18 2009 B MISC CURB & 1Ui.rEK REPAI GROUT 12 CATCH BASINS GROUT STORM STRUCTURES MENARDS, INC. PREMIXED CONCRETE MIX T.A. SCHIFSKY AND SO AC FINE ASPHALT /AC MODIF Total for Department 430 POLAR CHEVROLET & MA BAUER BUILT, INC. BOYER TRUCKS, INC. O'REILLY AUTOMOTIVE, o'RETI.I.v AUTOMOTIVE, o'REILLY AUTOMOTIVE, ASPEN EQUIPMENT COMP CATCO PARTS, INC. EGAN OIL COMPANY RDO EQUIPMENT COMPAN FACTORY MOTOR PARTS FACTORY MOTOR PARTS ST. JOSEPH EQUIPMENT DAVIS EQUIPMENT CORP FIRST CALL AUTO PART FIRST CALL AUTO PART FIRST CALL AUTO PART FIRST CALL AUTO FIRST CALL AUTO Total SENSOR LE OWL /TRASFORCE AT OWL WATER VALV DISCONNECT OIL FILTER SPARK PLUG CONTROL PAD, STR SHUTTLE VALV /HOSE END UNL GAS BEARING HOUSING BATTERY CORE VEHICLE 18356 - 97 CHEV PLUG /SEAL /WASHER PARTS - TURF OIL FILTER OIL /FUEL FILTERS SOCKET /VALVE TOOL /TREAD PART U JOINT PART WIPER BLADE for Department 431 GOVERNMENT BUILDINGS PREMIUM WATERS, INC. GOVERNMENT BUILDINGS CONNEXUS ENERGY GOVERNMENT BUILDINGS TWIN CITY FAB, INC. GOVERNNENT BUILDINGS COORDINATED BUSINESS GOVERNMENT BUILDINGS C. P. OFFICE PRODUCT • MONTHLY CHARGES APRIL 16 - MAY 18 2009 B LIGHT MOUNT REPAIR MAINTENANCE CONTRACT NO FOLDER/PEN /DISC /MSE PAD 199.69 380.19 46.5D 31.18 52.46 101.82 412.46 178.74 304.59 142.71 171.59 41.52 5,530.59* 29.14 55.00 1,096.38 7,102.00 6,401.78 1,821.08 27.05 4,526.74 21,059.17• 55.88 926.42 21.97 3.72 9.67 34.95 22.93 975.94 4,482.62 171.05 -18.00 160.12 14.84 201.10 9.22 39.02 13.07 15.17 45.73 7,185.42* 34.13 1,033.41 65.25 370.61 104.67 Date: 06/12/2009 Time: 13:33:02 Department Operator: IOcF Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount GOVERNMENT BUILDINGS DALCO, INC. FILTER BAGS /LINER /TOWELS GOVERNMENT BUILDINGS DALCO, INC. FRESBENCB AIR CARE GOVERNMENT BUILDINGS DALCO, INC- SYSTEM DEODORIZER GOAT BUILDINGS GRAINGER, INC- ICEMAKER FILTER /TARP STR GOVERMENT BUILDINGS METRO SALES INCORPOR METER /BILLED QUARTERLY GOVERNMENT BUILDINGS PITNEY BOWES, INC. MONTHLY RENTAL CHARGES GOVERNMENT BUILDINGS COMCAST MONTHLY BILLING Total for Department 432 PARKS PARKS PARKS PARKS PARKS PARRS PARKS PARKS RECREATION ENVIRONMENTAL SOLID WASTE SOLID WASTE SOLID WASTE PROGRAM REC A & L SUPERIOR SOD C ROLLS OF SOD CONNEXUS ENERGY APRIL 16 - MAY 18 2009 B CROSS NURSERIES, INC TREE /SHRUB PURCHASE MENARDS, INC. MISC LUMBER TESSMAN SEED COMPANY AMON UM SULFATE /BOULEVAR TESSMAN SEED COMPANY RIV RAZOR PRO NORTHNAY IRRIGATION/ POLY FITTING 1" INSERT C ON SITE SANITATION I MONTHLY UNIT RENTAL Total for Department 450 NYSTROM PUBLISHING C LINO LAKES NEWS, SUMMER Total for Department 451 FORESTRY SUPPLIERS, FAN SPRAY, TIP ONLY Total for Department 461 HAYNES, TRICIA ENVIRO -SHOW R -3 E 4 -6 ASSET RECOVERY CORPO RECYCLING SERVICES CORP LINO LAKES LIONS CLU STIPEND FOR RECYCLE DAY Total for Department 462 Total for Fund 101 CHRISTENSEN, NORMA MARTIN, KRISTI ARVIG, KAKI NELSON, MELISSA Total for WITHDREW FROM CLASS WAS 'UNABLE TO ATTEND WITHDREW FROM PROGRAM WITHDREW FROM PROGRAM Department LARSON ALLEN, LLP PROGRESS BILLING /YE FINA Total for Department 200 SPECIAL EVENTS /TRIPS GENERAL SPORTS CORPO STAFF T- SHIRTS SPECIAL EVENTS /TRIPS SAM'S CLUB, INC. PLAYGROUND SUPPLIES Total for Department 205 Total for Fund 201 OTHER LARSON ALLEN, LLP PROGRESS BILLING /YE FINA Total for Department 499 484.81 19.17 - 186.29 35.69 360.00 16D.13 34.95 2,516.53* 28.76 7.99 212.20 337.61 1,083.27 266.25 25.66 607.05 2,568.79* 2,512.54 2,512.54* 18.12 18.12* 1,500.00 4,460.50 400.00 6,360.5D* 156,968.92* 70.00 115.00 70.00 70.00 325.00* 33.06 33.08* 216.00 274.13 490.13* 846.21* 150.60 150.60* • -18- Date: 06/12/2009 Time: 13:33:02 Operator: KKF • Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Total for Fund 301 150.60* OTHER LARSON ALLEN, LLP PROGRESS BILLING /YE FINA 216.49 Total for Department 499 216.49* Total for Fund 401 216.49* POLICE FOREST LAKE TRAILER, TRAILER PLUG, HD 28.98 Total for Department 420 28.98* FLEET ASPEN EQUIPMENT COMP 9' PLOW FOR NEW 1 TON P. 4,747.51 FLEET FOREST LAKE TRAILER, DOOLITTLE 62%12 TRAILER 4,858.1D FLEET TOWMASTER INSTL TRUCK LINO LAKES - 82,078.49 Total for Department 431 91,684.10* Total for Fund 402 91,713.08* OTHER LARSON ALLEN, LLP PROGRESS BILLING /YE FINA 240.69 Total for Department 499 240.69* Total for Fund 406 240.69* OTHER ALLIED BLACKTOP, INC 2009 SEALCOATING PROJECT 128,662.30 Total for Department 499 128,662.30* Total for Fund 421 128,662.30* IIII1ER LARSON ALLEN, LLP PROGRESS BILLING /YE FINA 28.92 Total for Department 499 28.92* 28.92* Total for Fund 422 OTHER LUNDA CONSTRUCTION C CSAH 23/35W INTERCHANGE 12,125.00 Total for Department 499 12,125.00* Total for Fund 471 12,125.00* FRATTALONE COMPANIES METER DEPOSIT REFUND - 125.00 ARSENAL SAND, INC. REFUND OVERPAYMENT 63.59 CI UTILITIES, LLC METER DEPOST REFUND - 373.24 Total for Department - 434.65* WATER NORTHERN WATER WORKS OVC S40 BUSHING SPT 3.50 WATER ABLE HOSE AND RUBBER VINYL TUBING /1" BB X 1 "M 49.25 WATER ALL SEASONS RENTAL, RENTAL OF MIXING TRAILER 102.91 WATER INSTRUMENTAL RESEARC TOTAL COLIFORM BACTERIA 142.50 WATER CONNEXUS ENERGY APRIL 16 - MAY 18 2009 B 1,519.69 WATER HAWKINS , INC. CHLORINE /CHLORINE CYLIND 412.00 WATER HAWKINS , INC_ CHLORINE /HYDROFLUOSILICI 10,844.46 WATER HAWKINS , INC. LPC- 5 /HYDRDFLUOSILICIC A 5,225.53 • Date: 06/12/2009 Department Time: 13:33:02 Operator: RRF Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amoi.mt WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER FRATTAILONE'S BARDWA PIPE STRAP /BUSHING BEX /N GOPHER STATE ONE CAL MAY 09 LOCATES LARSON ALLEN, LLP PROGRESS BILLING /YE FINA NORTHWAY IRRIGATION/ REPAIR AT 7663 APPALOSA VIKING ELECTRIC SUPP 1/4' HEX -1/4' SO MALE 2' VIKING ELECTRIC SUPP 1/4• HEX -1/4• SO MALE /1/ VIKING ELECTRIC SUPP MAG 34610 27370 HD SUPPLY WATERWORKS CLIP SPG MODEL 510 HD SUPPLY WATERWORKS HYDRANT PARTS HD SUPPLY WATERWORKS METERS G. PARTS WINNICK SUPPLY, INC. R- OXYGEN /BALL VALVE /BUSH CAPITAL CITY GLASS, FURNISH & INSTALL SKY LI Total for Department 494 Total for Find 601 A E L SUPERIOR SOD C A G. L SUPERIOR SOD C NORTHERN WATER WORKS AMERICAN FASTENER E =NEXUS ENERGY FRATTALIONE'S BARDWA GOPHER STATE ONE CAL INFRATECH TECHNOLOGI INFRATECH TECSNOLOGI LARSON ALLEN, LLP VIKING ELECTRIC SUPP METROPOLITAN COUNCIL WELCH'S LANDSCAPING Total for 1 YARD DIRT 3 ROLLS SOD % SEAL SEALANT - 1 CASE NUTS /CABLE TIES /LOONASH APRIL 16 - MAY 18 2009 B GREAT brunt' WINDOW 120Z MAY 09 LOCATES CLEAN 4 VAC DEEP LIFT ST TELEVISE ONE LINE OF SAN PROGRESS BILLING /YE FINA 3/B• STL DROP IN ANCHOR/ WASTEWATER SVC FOR MONTH RIVER ROCK Department 495 Total for Fund 602 FRATTALONE COMPANIES METER DEPOSIT REFUND MEcALLAN CONSTRUCTIO LANDSCAPE ESCROW RELEASE SWEENEY, BORER, 4 SW FORFEITURE SVCS CI UTILITIES, LLC METER DEPOST REFUND Total for Department Total for Fund B01 Grand Total 7.60 251.58 534.00 503.00 3.87 9.21 -3.87 27.10 1,611.22 4,286.5D 172.96 805.92 26,508.93* 26,074.28* 10.65 4.31 383.40 169.34 326.26 17.02 251.57 1,890.K 410.00 907.40 51.64 52,112.79 47.92 56,582.30* 56,582.30* 400.0D 2,450.00 325.50 400.00 3,575.50* 3,575.50* 477,206.29* -20- • Date: 06/12/2009 Time: 08 :35:13 Operator: KP.F • Ranges: Options: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 8029 - 8029 Bank #: (A) Cash #: (A) Payroll Check Dates: (A) Print: D Sort: V Report Format: 1 Print Ranges /Options: Y # of copies: 1 Process Payroll: N Total By Account: Y Page on Sort: N Check # Vendor Alpha Name Description Dept Amount 85878 ACE SOLID WASTE, INC. MONTHLY RUBBISH REMOVAL GOVERNME 644.37 Total for Vndr ACE SOLID WASTE, 644.37* 85879 AMERICAN MESSAGING MONTHLY PAGER SVCS SEWER 19.08 Total for Vndr AMERICAN MESSAGI 19.08* 85880 ANDERSON, KAREN REIMBURSEMENT POLICE 178.81 Total for Vndr ANDERSON, KAREN 178.81* 85881 BOWDICH, JACKIE M. COURSE REIMBURSEMENT POLICE 946.03 Total for Vndr BOWDICH, JACKIE 946.03* 5882 CENTERPOINT /MINNEGASCO MONTHLY GAS USAGE SEWER 358.19 Total for Vndr CEITTERPOINT /MINN 358.19* 85877 M CIRCLE PINES POST OFFI MONTHLY POSTAGE SEWER 580.01 Total for Vndr CIRCLE PINES POS 580.01* 85883 COMCAST INTERNET SVCS GOVERNME 34.95 Total for Vndr COMCAST 34.95* 85884 HOME DEPOT CREDIT SERV BUILDING MATERIALS SEWER 31.9D 85884 HOME DEPOT CREDIT SERV HARDWARE PARKS 48.54 85884 HOME DEPOT CREDIT SERV PAINT SUPPLIES GOVERNME 37.41 85864 HOME DEPOT CREDIT SERV PAINT /FLOORING SUPPLIES GOVERNME 61.74 85884 HOME DEPOT CREDIT SERV SEASONAL GARDEN PARKS 71.35 Total for Vndr HOME DEPOT CREDI 250.94* 85885 LICHTSCHEIDL, DAVE D LICHTSCHEIDL CLOTHING PARKS 169.97 Total for Vndr LICHTSCHEIDL, DA 169.97* 85886 TARGET MONTHLY PURCHASES POLICE 367.10 Total for Vndr TARGET 367.1D* • Grand Total 3,549.45* -21- • • CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 622009 - 6/17/2009 Jun 17, 2009 12:31 PM Report Criteria Report type: GL detail GL Check Check Vendor Period Issue Date Number Number Payee Description 06/09 06/17/2009 Total 3817: 06/09 06/172009 Total 3818: 06/09 06/1712009 Total 3819: 06/09 06/172009 06/09 06/1712009 06/09 06/172009 Total 3820: 06/09 06/17/2009 Total 3821: 06/09 06/172009 Total 3822 06/09 06/172009 Total 3823: 06/09 06/17/2009 Total 3824: 06/09 06/172009 Total 3825: 06/D9 06/172009 Total 3826: 06/09 06/09 06/09 06/09 06/09 06/09 06/1712009 06/172009 06/172009 06/172009 06/172009 06/172009 3817 11565 ASPEN MILLS 3818 20120 BATTERIES PLUS 3819 30480 CENTENNIAL UTILITIES 3820 3820 3820 31008 COMCAST 31008 COMCAST 31008 COMCAST 3821 31137 CONNEXUS ENERGY UNIFORMS BATTERIES STATION 1 UTILITIES STATION 2 INTERNET INTERNET CENTERVILLE STATI INTERNET STATION 1 MAY ELECTRIC STATION 1 3822 40040 DEEP ROCK WATER CO BOTTLED WATER 3823 50120 EMERGENCY APPARATU GRASS RIG 21 MTC 3824 70500 GRAFIX SHOPPE, INC VEH REFLECTIVE LETTERING 3825 90175 INNOVATIVE GRAPHICS SAFETY CAMP TSHIRTS 3826 110025 K(2 CLEANING SERVICES JANITORIAL SERVICE 3827 120450 3827 120450 3827 120450 3827 120450 3627 120450 3827 120450 CITY OF UNO LAKES CITY OF UNO LAKES CITY OF LINO LAKES CITY OF LINO LAKES CITY OF LINO LAKES CITY OF LINO LAKES MAY REIMBURSEMENTS MAY REIMBURSEMENTS MAY REIMBURSEMENTS MAY REIMBURSEMENTS MAY REIMBURSEMENTS MAY REIMBURSEMENTS Check Amount 85.90 85.90 90.36 90.36 95.52 95.52 95.00 94.00 94.00 283.00 457.48 457.48 2125 21.25 307.42 307.42 93.44 93.44 1,460.00 1,460.00 213.80 213.80 9,41236 7,101.36 5,028.33 3,220.00 2,536.53 657.70 • M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 2 Check Issue Dates: 622009 - 6/172009 Jun 17, 2009 12:31 PM GL Check Check Vendor Period Issue Date Number Number Description Payee Check Amount • Total 3827: 27,956.48 06/09 06/17/2009 3828 120490 LOFFLER COMPANIES, I COPIER MTC CONTRACT 16422 Total 3828: 164.22 06/09 06/172009 3829 140050 NFPA NAIL FIRE CODES SUBSCRIPTI 875.00 Total 3829: 875.00 06/09 06/172009 3830 140500 NORTH METRO AUTOGL FORD EXPEDITION WINDSHIEL 200.00 06/09 06/172009 3830 140500 NORTH METRO AUTOGL 1994 GMC WINDSHIELD MTC 200.00 Total 3830: 400.00 06/09 06/172009 3831 150140 OFFICE DEPOT, INC PAPER/INK 165.43 Total 3831: 165.43 06/09 06/17/2009 3832 160050 PAETEC PHONES STATION 2 364.46 Total 3832 364.46 06/09 06/17/2009 3833 160100 PAPERDIRECT SAFETY CAMP EXPENSE 155.69 0 Total 3833: 155.69 06/09 06/17/2009 3834 160130 PERFORMANCE PLUS PHYSICALS 2,200.00 06/D9 06/172009 3834 160130 PERFORMANCE PLUS PHYSICALS 550.00 Total 3634: 2,750.00 06/09 06/17/2009 3835 17018D QWEST PHONE EXPENSE 55.31 Total 3835: 55.31 06/09 06/172009 3636 190350 SENTRY SYSTEMS, INC 3RD QTR MONITORING STATIO 72.69 Total 3836: 72.69 06/09 D6/172009 3837 210232 UNI-SELECT VEH SUPPLY 65.51 Total 3837: 65.51 06/09 06/17/2009 3838 240100 XCEL ENERGY ELECTRIC STATION 2 420.07 Total 3838: 420.07 06/09 06/17/2009 3839 20050 B & B PRODUCTS BUILDUP 09 ESCAPE 5,312.70 M = Manual Check, V = Void Check 0 CENTENNIAL FIRE DISTRICT • • Check Register - FIRE GL Page: 3 Check Issue Dates: 6/2/2009 - 6/17/2009 Jun 17, 2009 12:31 PM GL Check Check Vendor Period Issue Date Number Number Payee Description Total 3839: Grand Totals: Check Amount 5,312.70 41,865.73 M = Manual Check, V = Void Check -24- • • • COUNCIL MINUTES June 8, 2009 DRAFT 1 2 3 CITY OF LINO LAKES 4 MINUTES 5 REGULAR COUNCIL. MEETING 6 7 8 9 DATE : June 8, 2009 10 TIME STARTED : 6:30 p.m. 11 TIME ENDED : 8 :05 p.m. 12 MEMBERS PRESENT : Council Members Gallup, Reinert, O'Donnell, 13 Stoltz, and Mayor Bergeson 14 MEMBERS ABSENT : none 15 16 Staff members present Director of Administration, Dan Tesch; City Attorney, Joseph Langel; 17 Director of Community Development, Michael Grochala; Public Safety Director, Dave Pecchia; 18 City Engineer, Jim Studenski; City Planner, Jeff Smyser, Director of Finance, Al Rolek. 19 20 PUBLIC COMMENT 21 22 There was no public comment 23 24 SETTING THE AGENDA 25 26 The agenda was approved as presented. 27 28 CONSENT AGENDA 29 30 Council Member Reinert moved to approve the Consent Agenda_ Council Member O'Donnell 31 seconded the motion. Motion carried. 32 33 ITEM ACTION 34 35 Consideration of Expenditures: 36 i) June 8, 2009 (Check No. 85798 through 85876), 37 $209,909.53; Approved 38 ii) Centennial Fire District (Check No. 3777 through 39 3785), $2,989.00 Approved 40 41 Consideration of Resolution No. 09 -34, Approving JPA with 42 Anoka County for the construction of improvements and 43 extension of the Rice Creek North Regional Trail Approved COUNCIL MINUTES June 8, 2009 DRAFT 44 45 FINANCE DEPARTMENT REPORT, AL ROLEK 46 47 3A. Annual 2008 Audit, LarsonAllen LLP 48 49 Finance Director Rolek introduced LarsonAllen auditors Craig Popenhagen and Michelle Braley 50 who gave a presentation outlining the results of the 2008 financial audit (presentation and audit 51 on file). 52 53 Responding to a council request to compare the city's fund balance to other municipalities, Mr. 54 Popenhagen characterized the City of Lino Lakes in a better - than - average financial health 55 position. Looking behind and ahead, he would suggest that the city is status quo as far as 56 movement in the area of finance. 57 58 A council member requested that staff follow -up at the next council work session on how the city 59 will respond to the auditor suggestions that accompany the audit (management letter). 60 61 Finance staff received council's recognition of the city's continuing good financial practices as 62 seen in the good bond rating, good audit and solid footing with the fund balance. 63 64 Council Member Stoltz moved to accept the 2008 audit report as presented_ Council Member 65 Gallup seconded the motion. Motion carried. 66 67 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 68 69 3A. Consideration of Resolution No. 09 -36, Approving the renewal of liquor, wine, beer 70 and dance licenses 71 72 Administrator Tesch reported that the city clerk has prepared a list of establishments requesting 73 renewal of their liquor, beer, wine or dance licenses. Staff has worked with the licensees on 74 submission of the required documents and fees and is recommending approval of the renewals as 75 listed. 76 77 A council member requested additional information on 2 a.m. licenses. 78 79 Council Member Reinert moved to approve Resolution No. 09 -36 as presented. Council 80 Member Gallup seconded the motion. Motion carried. 81 82 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 83 84 There was no report from the Public Safety Department. 85 86 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 87 88 There was no report from the Public Services Department • • • • • • COUNCIL MINUTES DRAFT June 8, 2009 89 90 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 91 Approval of 2030 92 6A. Consideration of Resolution No. 09 -23, Preliminary pp 93 Comprehensive Plan for Submittal to Metropolitan Council 94 95 Community Development Director Grochala explained that the draft 2030 Comprehensive Plan 96 (the Plan) has been through a lengthy process of consideration. State law requires cities within 97 the metro area to update and submit their Plan every ten years. The city's update process began 98 with a citizen survey in 2005, a visioning process completed in 2007 and establishment of a 99 citizen advisory group that reviewed and made recommendations on updating the Plan. The 100 process has involved several open houses at which input was sought and received from the 101 general public of the city. After public review and approval of the Planning and Zoning Board, 102 the council authorized distribution of the Plan to jurisdictions adjacent to the city for their 103 comment The council also met with the advisory panel and directed that an additional public 104 hearing be held by the Planning & Zoning Board to allow public consideration of the Plan as 105 revised. The Board recommended approval of the Plan and staff is now requesting council 106 authorization to submit the Plan to the Metropolitan Council The council held a special meeting 107 this past June 3 and gave several directions to revise the Plan. Those revisions (lowering the 108 growth forecast and making adjustments to elements of the Plan to reflect that change and further 109 research on how other communities are addressing housing affordability) have been 110 accomplished and are shown in the staff report Comments received from other jurisdictions are 111 also explained in the report. All revisions recommended by staff and requested by the council as 112 presented in the staff report were reviewed by Mr. Grochala and by Ciara Schlicting, Bonestroo 113 consultant to the project 114 115 The mayor announced that the council would hear brief comments from the audience on the Plan 116 although this was not established as an official public hearing. 117 118 Amy Donlin, 6100 Centerville Road, addressed the council. Ms. Donlin reported that she 119 brought up some uncomfortable questions about the Plan earlier in the evening at the council 120 work session. It is important for all citizens to do so — to speak your mind. She feels the city has 121 been using the process of conservation development in a way not intended when it was accepted 122 into the city's development process. The city has been using that process as a loophole to avert 123 the growth limitation and lure developers to subsidized projects. Furthermore, the number of 124 households the council is talking about in 30 years is too high and would be too dense for this 125 area_ People are watching and are concerned about what will happen to the quality of life in the 126 city. 127 128 Terri O'Connell, 1000 Main Street, addressed the counciL She made a request to have her 129 property changed relative to how it will be guided by the Plan but she understands that her 130 request will not be granted.. She questions why the Plan seems to include little or no new 131 business development — only housing. That is a substantial difference from the city of Blaine 132 plan for instance. 133 COUNCIL MINUTES June 8, 2009 DRAFT 134 Michael Trehus, 675 Shadow Court, addressed the council. Mr. Trehus showed the council a 135 page from the citizen survey that indicates that the most serious issue in the city is too much 136 growth. In regard to community characteristics, the citizens said they hie the characteristics of 137 the city the way it is. He suggested the visioning group that met after the survey (a smaller group 138 so really less representative of the whole city) recommended something like 30,000 in 2030 but, 139 through the process, that seemed to grow to 38,000. The city is currently mostly single- family 140 homes but the Plan is calling for 80 percent plus homes other than single family. This Plan has 141 some alarming numbers as far as density changes (upwards of six units per acre) and is a 142 complete departure from where the city is at now. The end result would be more than half other 143 than single family housing. Further thirty -one percent of all new housing would be in the value 144 range of $152,000 or less and would require government subsidy and development incentives. 145 This would mean investing staff hours and city funds to go out and bring in affordable housing. 146 Tax increment financing is included as an incentive to bring in affordable housing — that means 147 the projects pay less taxes and leaves the city at risk. The Plan calls for the reduction of city fees 148 and lowering city standards for projects to bring in affordable housing and to bring that housing 149 into all types of neighborhoods. He noted that while there are changes being made to the Plan, 150 the council is being asked to vote on it before those changes can actually be reviewed within the 151 Plan. 152 153 A resident of 815 Ash Street, addressed the council. He understands that public notice is 154 officially served by publication in the Quad Press, however, the people on the south side of Lino 155 Lakes, such as himself do not receive that newspaper. He has received the city newsletter. He 156 questions if there is new zoning occurring as part of the Plan (along Ash Street)? 157 158 The mayor responded that he is surprised to hear of the delivery problem with the Quad Press; 159 he suggests that the resident contact the paper. 160 161 Community Development Grochala noted that the Quad Press is designated as the official 162 newspaper of the city and so notices are published there, as well as posted on the Web. 163 Regarding Ash Street, the Plan itself does not institute any zoning changes. The Plan does 164 include what is termed as guidance or what the city would plan for certain areas (land use 165 designation). Zoning would normally follow the land use guidance eventually as the city 166 implements the Plan. (A land use map was reviewed.) A majority of the land in that area would 167 be considered urban reserve, or planned for development post 2030. Long, long term it would be 168 low density residential. 169 170 The city's consultant to the project, Ciara Schlicting of Bonestroo, clarified that the 10,000 new 171 units mentioned would be cumulative not in addition to the approximate 6,000 existing units. 172 She also clarified that the 30% figure mentioned for affordable housing is established by the 173 Metropolitan Council and the city is required by state statute to guide enough land in the Plan to 174 accommodate that many units. 175 176 Community Development Director Grochala acknowledged that there has been much discussion 177 about affordable housing and he believes that there are differing opinions within the community 178 on that subject. There is interest in providing the opportunity for that housing. The Plan does • • • COUNCIL MINUTES June 8, 2009 DRAFT • 179 not mandate the development of affordable housing but, as required, provides the opportunity for 180 it to happen. Earlier, statements from the Plan were mentioned that relate to affordable housing 181 and he clarified that statements are actually strategies and the city can consider as they wish. 182 Tax increment financing should be fairly portrayed as a tool for economic development tool and 183 includes taxation. The city has used that tool only once for a senior housing project 184 approximately fifteen years ago. 185 186 A council member asked fellow members to consider if the action being requested, authorizing 187 submission of the Plan to the Metropolitan Council, is appropriate at this time. While there have 188 been changes to the Plan in the right direction, there remains further work that should be done. 189 The council shouldn't accept a Plan that isn't complete because experience says that you should 190 see the completed product. 191 192 Council Member Reinert moved to postpone the action until a future time when staff can 193 complete their work. Motion lost for lack of a second. 194 195 Council Member Stoltz moved to approve Resolution No. 09 -23 as presented. Council Member 196 Gallup seconded the motion. 197 198 A council member commented that he did not support postponement because the approval of the 199 Plan at this time would be preliminary . The Plan should be forwarded to the Metropolitan 200 Council; it is time to move forward on that process. Regarding the Plan itself, there has been a 201 lot of input from many areas. He sees the passion of people and it is a good passion for the city. 202 There are as many opinions out there as there are citizens and voices have been heard.. The 203 council and staffs job is really ahead and the Plan sets the course for that work but is not the 204 final product. Affordable housing can mean many things and not necessarily "government" 205 housing. The city needs to be proactive and show leadership and guide the development of that 206 housing. It should be acknowledged that the council did direct changes to the forecast and that 207 is a result of input and the council has listened. It is a difficult decision to move forward but it 208 comes with commitment to work on the Plan in the future. 209 210 A council member responded that there is not general opposition to affordable housing but there 211 shouldn't be too much (the Plan has a lot now) and it is obvious that some subsidy will be 212 required. Once the Plan is submitted, the city cannot make fundamental changes and that is the 213 problem. The Plan as a whole is fundamentally different from what citizens have said they 214 want/hie about the City. There are obvious differences of opinion on that matter among the 215 council members. The council member stated that the three areas of most concern should be 216 pace, quality and density, or moderate/slow pace, high quality and low density and the Plan 217 doesn't represent those. It is most important to get the Plan done right rather than on a schedule. 218 219 A council member noted that the changes the council has asked for are well documented and so 220 there is a comfort level that they will be implemented into the Plan. As far as citizen input, there 221 was a visioning group and the Plan speaks well to what that group put forward.. 222 223 A council member added that process is as important as the decision. The unsung heron along COUNCIL MINUTES June 8, 2009 DRAFT 224 the way are all those who have voiced their opinion through the process, for and against. He is 225 impressed by the process as it has been inclusive and well representative. Regarding affordable 226 housing, it is offensive to be exclusive in that area since it is important to many different people, 227 including seniors and young workers who need places to live. No one is supporting fast growth 228 or low quality; that just doesn't represent anyone's goal. He asked staff to clarify what action 229 this evening would represent. 230 231 Consultant Schlicting explained that the council is not allowed at this point to adopt the Plan. 232 The motion is for preliminary approvaL After tonight, staff will incorporate the changes 233 explained in the staff report into the Plan, send the Plan to the Metropolitan Council, who will 234 undoubtedly make some requests for additional information but eventually return the document 235 to the city for final approval. If the council finds that they want to make a fundamental change to 236 the Plan, it would have to be re- reviewed by the Metropolitan Council. 237 238 A council member thanked everyone involved in the process. There have been many dedicated 239 people involved in the process who have broadly represented the community. There was two 240 years of volunteer work. Thanks were also offered to staff and the consultant for their effort 241 working on the Plan. The product is a good piece of work. 242 243 A council member added that the Plan would be good for Lakeville, Woodbury or Burnsville but 244 not Lino Lakes. 245 246 Motion carried on a roll call vote as follows: Yeas: Stoltz, Gallup, O'Donnell, Bergeson; Nays: 247 Reinert. 248 249 UNFINISHED BUSINESS, 250 251 There was no lmfinished business. 252 253 NEW BUSINESS 254 255 8A. Approval of May 4, 2009 Council Work Session Minutes. Council Member 256 O'Donnell absent 257 258 8B. Approval of May 4, 2009 Special Council Meeting (portion closed) Minutes. 259 Council Member O'Donnell absent 260 261 Council Member Stoltz moved to approve the May 4, 2009 minutes as presented. Council 262 Member Gallup seconded the motion. Motion carried. Council Member O'Donnell abstained 263 from voting. • • • COUNCIL MINUTES June 8, 2009 DRAFT 264 265 8C. Approval of April 29, 2009 Special Council Work Session Minutes. 266 Mayor Bergeson absent 267 268 Council Member O'Donnell moved to approve the April 29, 2009 Special Council Work Session 269 Minutes as presented. Council Member Stoltz seconded the motion. Motion carried. Mayor 270 Bergeson abstained from voting. 271 272 8D. Approval of May 26, 2009 Liquor Compliance Hearing Minutes. Council Members 273 Stoltz and Reinert absent 274 275 8E. Approval of May 26, 2009 Work Session Minutes. Council Members Stoltz and 276 Reinert absent 277 278 8F. Consider approval of May 26, 2009 City Council Meeting Minutes. Council 279 Members Stoltz and Reinert absent 280 281 Council Member Gallup moved to approve the May 26, 2009 Minutes as presented. Council 282 Member O'Donnell seconded the motion. Motion carried. Council Members Stoltz and Reinert 283 abstained from voting. i 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 • ADJOURN There being no further business, Council Member Stoltz moved to adjourn at 8:05 p.m. Council Member O'Donnell seconded the motion. Motion carried. These minutes were considered and approved at the regular City Council Meeting on June 22, 2009. Community Calendar— A Look Ahead June 9, 2009 through June 22, 2009 i Wednesday, June 10 Cancelled Planning & Zoning 4 Monday, June 22 5:30 pm, Council Workroom Council Work Session 4 Monday, June 22 6:30 pm, Council Chambers Council Meeting Julianne Bartell, City Clerk John Bergeson, Mayor • • • AGENDA ITEM 1C STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: June 22, 2009 TOPIC Consider Resolution No. 09 -37, Approving 2009 -2010 Tobacco License Renewals VOTE REQUIRED: Simple Majority (3/5 Vote Required) BACKGROUND: All tobacco licenses in the City of Lino Lakes expire on June 30, 2009. Staff has been working with the license holders to put in place all renewal information so as to allow for Council consideration at this time. Attached is a list of the establishments that have submitted renewal applications. As indicated, the applicants have completed the necessary documentation and paid the required fee for the license. OPTIONS: 1. Adopt Resolution 09 -37 approving renewal of tobacco licenses for the period of July 1, 2008 through June 30, 2010. 2. Deny any or all of said licenses. ATTACHMENT: 1. 2009 Tobacco License Renewal List Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 09-37 APPROVING THE RENEWAL OF TOBACCO LICENSES FOR THE 2009/2010 LICENSING PERIOD WHEREAS, the licensing period for and ending on June 30 the following year, is one year, commencing on July 9 WHEREAS, the City Council is required to approve the renewal of tobacco licenses; WHEREAS, city staff has reviewed the renewal applications that have been submitted and verified that licensing requirements are met; WHEREAS, the city has completed the required background investigations; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: The City of Lino Lakes hereby adopts Resolution No. 09-37 approving the renewal of tobacco licenses as set forth in Exhibit A that is attached to this resolution. Adopted by the Council of the City of Lino Lakes this 22rd day of June, 2009. John Bergeson, Mayor Julianne Bartell, City Clerk The motion for the adoption of foregoing being taken duly following by Council Member and upon voted in favor thereof: The following voted against same: • • • • • • 2009 Tobacco License Renewals Applicant License Type Background Fees Updated 6-15 -2009 License # Lakes Liquor, Inc. 7860 Lake Drive (55014) Tobacco T -09-05 LTV & Associates, Inc. d/b /a/ J &K Liquors 6013 Hodgson Road (55014) Tobacco T -09-03 S & C Liquor, Inc. d/b /a Eagle Liquor and Tobacco 730 Apollo Drive, #190 (55014) Tobacco T -09-02 Spirit Hills Wine & Liquor, Inc. d/b /a Spirit Hills Wine & Liquor 6501 Ware Road (55014) Tobacco T -09-06 Trapper's Bar & Grill, LLC d/b /a Trapper's 6810 Lake Drive (55014) Tobacco T -09-07 Holiday Stationstores d/b /a Holiday Stationstore #376 7509 Lake Drive (55014) Tobacco T -09-11 Q. & S. Inc. d/b /a Lino Lakes Qulk Stop 6501 Ware Road, Suite 360 (55014) Tobacco T-09-12 Jason's Bobby & Steve's Auto World 7090 21st Av (55038) Fast Break 7601 Lake Drive (55014) Tobacco T -09-04 Tobacco T -09-09 Lino Lakes Liquor Barrel, Inc. 7997 Lake Drive, Suite 120 (55014) Tobacco T -09-08 7731 Lake Drive (55014) Fast-Break-on-Main 7997 Lake Drive (55014) Tobacco Did not renew Tobacco Closed 5/31/2009 All approvals are contingent upon the applicant(s) finally meeting all state and local requirements. All approvals are for the period of July 1, 2009 through June 30, 2010 (except where noted otherwise) All licenses approved by the Council on (except where noted otherwise). STAFF ORIGINATOR: C.C. MEETING DATE: TOPIC: VOTE REQUIRED: AGENDA ITEM 1.D. Paul Bengtson June 22, 2009 Consideration of Resolution No. 09 -39 Century Farm North 5th Addition • Planned Unit Development Extension of Time Simple Majority BACKGROUND The Century Farm North project received preliminary plat approval in 2003 with Resolution No. 03 -60. The approval included a phasing plan that would allow the final platting of certain dwelling units annually over five years time. The City's subdivision ordinance requires that a final plat be submitted within one year of the final plat of the previous phase. The City Council previously adopted Resolution 07 -165 and Resolution 08 -107, which allowed the developer until April 30, 2009 to submit the final plat for the fifth phase. The developer has asked for another extension. The city's growth management policy monitors both lots platted and MUSA allocated. This development originally was allocated 33 lots and 9.4 acres of MUSA in 2007. As development has slowed, these can easily be provided for within the 2009 or 2010 lot and MUSA allocations. Each phase of Century Farm North requires the creation of a new long term escrow account, so no money is currently held by or owed to the city in regards to the fifth phase. A full final plat application will be required when the developer is ready to proceed, which will include an escrow deposit per the city's fee schedule. RECOMMENDATION Staff is recommending adoption of Resolution No. 09 -39 approving an extension for the Final Plat submittal, subject to the following conditions: 1. The complete Final Plat for Century Farm North 5th Addition must be submitted by April 30, 2010; unless an additional extension is granted by the City Council. 2. All conditions of approval for Resolution No. 03 -60 will continue to apply to the site. 3. The 9.4 Acres of MUSA reserve assigned to Century Farm North 5th Addition by Resolution No. 03 -60 shall not be reallocated to a different project if the final plat for the 5th Addition is submitted by April 30, 2010. ATTACHMENTS 1. Resolution No. 09 -39 —35— Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 09-39 RESOLUTION APPROVING AN EXTENSION OF TIME FOR l'HE SUBMITAL OF THE FINAL PLAT CENTURY FARM NORTH 5111 ADDITION WHEREAS, review and approvals of plats are govemed by state statutes and City ordinances, and WHEREAS, the Planned Unit Development — Development Stage Plan for Century Farm North, approved by the City Council on April 28, 2003 with Resolution 03-60, included a phasing plan for final platting a specified number of units each year, and WHERAS, the phasing plan also specified numbers of acres of Metropolitan Urban Service Area (MUSA) reserve that would be granted to each annual phase, and WHERAS, the city's Subdivision and Platting Ordinance requires the final plat for subsequent phases be submitted within one year of approval of the final plat for the previous phase, and WHEREAS, a request has been submitted to the City to extend the time allowed for submittal of a final plat upon approval by the City Council, and WHEREAS, the Planned Unit Development — Development Stage Plan for Century Farm North is still in compliance with City requirements. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby approves an extension to the submittal time of the final plat for Century Farm North 5th Addition, subject to the following conditions: 1. The complete Final Plat for Century Farm North 5th Addition must be submitted by April 30, 2010; unless an additional extension is granted by the City Council. 2. All conditions of approval for Resolution No. 03 -60 will continue to apply to the site. 3. The 9.4 Acres of MUSA reserve assigned to Century Farm North 5th Addition by Resolution No. 03-60 shall not be reallocated to a different project if the final plat for the 5th Addition is submitted by April 30, 2010. John J. Bergeson, Mayor ATTEST: Julie Bartell, City Clerk Adopted by the Lino Lakes City Council this 22nd day of June, 2009. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof The following voted against same: Whereupon said resolution was declared duly paned and adopted. • • • • • • CITY COUNCIL WORK SESSION June 8, 2009 DRAFT 1 CITY OF LINO LAKES 2 SPECIAL COUNCIL. WORK SESSION 3 MINUTES 4 5 DATE : June 8, 2009 6 TIME STARTED : 5:30 p.m. 7 TIME ENDED : 6:25 p.m. 8 MEMBERS PRESENT : Council Member Gallup, O'Donnell, 9 Stoltz, Reinert and Mayor Bergeson 10 MEMBERS ABSENT : none 11 12 13 Staff members present Director of Administration, Dan Tesch; Director of Public Safety, 14 Dave Pecchia; Director of Community Development, Michael Grochala; City Planner, 15 Jeff Smyser 16 17 2030 COMPREHENSIVE PLAN UPDATE 18 19 Community Development Director Grochala reviewed the written report that was 20 received by the council the previous Friday relative to the 2030 Comprehensive Plan 21 Update (the Plan). The information includes a memorandum reflecting the council's 22 direction of June 3 to change the forecast numbers (attachment F to the report). He 23 reviewed the list of revisions. He explained that Bonestroo consultant Ciara Schlicting 24 will go over the revisions at the council meeting. Basically, the city employment 25 forecasts, land use and staging maps will not change and the city will do an educational 26 component to get more information on affordable housing in other cities. The report 27 contains information presented in the past including comments from area jurisdictions 28 and responses, staff comments and recommended changes, city council revisions that 29 were discussed over the last eight months (revisions of growth management policy to a 30 five year review period), five year phasing within the ten year staging, some changes 31 related to Planning & Zoning review, density modifications, and a housing goal language 32 change regarding affordable housing. Staff will work on implementing the changes as 33 quickly as possible into the actual plan, 34 35 A council member expressed some discomfort in voting on the Plan without the actual 36 changes included. Staff assured the council that the changes are fully presented in the 37 report. The Metropolitan Council may or may not request modifications to what the city 38 submits but the Plan will definitely come back to the council for final approval. 39 40 Mme Trehus, 675 Shadow Court, was present. He suggested there are some serious errors 41 in the Plan. 42 43 A council member remarked on the inappropriateness of bringing forward accusations of 44 errors this late in a two year process. 45 CITY COUNCIL WORK SESSION June 8, 2009 DRAFT 1 Mr. Trehus explained that the density calculations are inaccurate. The Metropolitan 2 Council is asking the city to meet a 3 acre minimum but his calculations have the city 3 higher than that 4 5 Ms. Schlicting responded that the Metropolitan Council has a very detailed methodology 6 for calculating density. The city has followed their requirements to a tee and is at 3.04. 7 8 It was clarified that the information in the report in not in error but Mr. Trehus suggested 9 that it is not reflective of all the information then, adding that lower density rural areas 10 include existing properties that are not counted so that would bring up the numbers. Mr. 11 Trehus also expressed concern that there is acreage missing from the land use planning 12 maps but staff explained that utilizing all the maps/tables would accurately reflect all the 13 acres in the city. Mr. Trehus disagreed and continued to review the numbers. 14 15 Amy Donlin, 6100 Centerville Road, remarked that the form of the document is difficult 16 for a lay citizen to understand but it's important to address questions that arise. She 17 participated in the last comp plan process but is concerned that for all the time and funds 18 that went into that process, the resulting plans weren't utilized as the city has grown. She 19 has felt alienated from the process. 20 21 Mr. Trehus expressed concern that the Plan process did not allow enough citizen input. 22 23 Community Development Director Grochala acknowledged that there have been many 24 different opinions voiced during the process of putting this Plan together. Staff has tried 25 to keep the process as open as possible. 26 27 Ms. Schlicting highlighted the unique character of the citizen participation process for 28 this Plan_ Rather than calling upon citizens to come to meetings, people were randomly 29 selected to participate in the citizen advisory group to get an accurate cross section. 30 People who showed up to general open houses were offered participation down the line in 31 the issue teams. Speaking for her company that has been involved in hundreds of these 32 Plans, never before have the citizens of the city written the goals and policies as is the 33 case in Lino Lakes. 34 35 Mr. Trehus expressed concern that the Plan pulls the city away from the current type of 36 predominant housing and moves too drastically in another direction. He feels there can 37 be no room for error in the document because it will be used heavily and be legally 38 binding in the future. 39 40 A council member recommended delaying a vote to allow for review of the completed 41 Plan. 42 43 There was discussion about how citizen challenges to the Plan have been received. 44 45 The meeting was adjourned at 6:25 p.m. • • • CITY COUNCIL WORK SESSION June 8, 2009 DRAFT 1 2 These minutes were considered, corrected and approved at the regular Council meeting held on 3 June 22, 2009. 4 5 6 7 Julianne Bartell, City Clerk John Bergeson, Mayor 8 • • AGENDA ITEM 1F STAFF ORIGINATOR: David J. Pecchia Public Safety Director /Chief of Police DATE: June 22, 2009 TOPIC: Resolution No. 09-40, authorizing purchase of office equipment for the police department VOTES REQUIRED: Simple Majority BACKGROUND The Lino Lakes Police Department has partnered with Century College to develop crime mapping and analysis capabilities. The office equipment purchased will be utilized to provide a work area for interns /volunteers as they work on projects and programs related to crime analysis /mapping and other public safety services. The request is for the cost of the office equipment up to $3,000. OPTIONS 1. Approve office equipment purchase. 2. Deny purchase of office equipment RECOMMENDATION Option No. 1 CITY OF LINO LAKES RESOLUTION NO. 09-40 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE DRUG FORFEITURE FUND TO THE CRIME PREVENTION ACCOUNT WHEREAS, the purchase of the office equipment creates a deficit in the Crime Prevention Account, and WHEREAS, a portion of the Drug Forfeiture Fund is to be used to refund the Crime Prevention Account NOW THEREFORE BE IT RESOLVED, that the following transfer be adopted: Increase Decrease Crime Prevention (420 -4214) up to $3,000.00 Drug Forfeiture Fund (801 -2023) Up to $3,000 Adopted by the City Council of Lino Lakes this 22nd day of June 2009. John Bergeson, Mayor Julianne Bartell, City Clerk • • • • • • AGENDA ITEM 3A STAFF ORIGINATOR: Dan Tesch, Director of Administration MEETING DATE: 22 June 2009 TOPIC: Family Medical Leave for Military Families VOTE REQUIRED: 315 BACKGROUND Recent Federal legislation has expanded Family Medical Leave (FMLA) to include military families. Eligible employees who are the spouse, child, parent or next of kin of a covered service member are now eligible for 26 weeks of leave during a single 12 month period to care for the covered service member with a serious injury or illness. Additionally, the spouse, child or parent of a military service member may take up to 12 weeks of leave during a single 12 month period for qualifying exigencies that may arise due to active service. RECOMMENDATION Adopt and add the following policies to the city's personnel policies. ATTACHMENTS Family Medical Leave for Military Families. ARTICLE 6.12 A FAMILY MEDICAL LEAVE (FMLA) FOR MILITARY FAMILIES Purpose In accordance with amendments to the Family and Medical Leave Act (FMLA) by the National Defense Authorization Act for FY 2008 (NDAA), the FMLA has been expanded to allow eligible employees the following new military family leave entitlements. 1. Up to 12 weeks of job protected leave in a 12 month period for any "qualifying exigency" arising out of the active duty or call to active duty status of a spouse, son, daughter, or parent. 2. Up to 26 weeks of job protected leave in a single 12 month period" to care for a covered servicemember with a serious injury or illness. Eligibility An eligible employee is one who has worked for the City for a cumulative period of 12 months and worked at least 1,250 hours for the City during the 12 month period preceding the date the leave has been requested. Military Caregiver Leave An eligible employee who is the spouse, son, daughter, parent, or "next of kin" (the nearest blood relative) of a covered servicemember may take up to 26 weeks of leave during a "single 12 month period' to care for the covered servicememeber with a serious injury or illness. Covered Servicemember. A current member of the Armed Forces, including the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list for a serious injury or illness. Serious Iniury or Illness: An injury or illness incuured by a servicemember in the line of duty on active duty that may render the servicemember medically unfit to perform the duties of his or her office, grade, rank, or rating. "Outpatient status" means the servicemember is assigned to either a military medical treatment facility as an outpatient or is assigned to a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients. • • 411 Qualifying Exigency Leave • • An eligible employee who is the spouse, son, daughter or parent of a military member, may take up to 12 weeks of leave during a 12 month period for qualifying exigencies arising out of the fact that the military family member is on active duty or has been notified of an impending call or order to active duty, in support of a contingency operation. It should be noted that per the terms of the federal statute, qualifying exigency leave is available only to a family member of a military member in the National Guard or Reserves and it does not extend to family members of military members in the Regular Armed Forces. Qualifying Exigencies include: • Short notice (7 days or Tess) deployment — can take up to 7 days leave to address any issues that arise due to a short notice of a call to active duty. • Military events and related activities - to attend any official ceremony, program or event sponsored by the military or to attend family support or assistance programs sponsored or promoted by the military, military service organizations, or the American Red Cross that are all related to the active duty or call to active duty status of a covered military member. • Childcare — to arrange for alternative childcare, to provide childcare on a non - routine, urgent, immediate need basis, to enroll or transfer a child in a new school or day care facility, and to attend certain meetings at a school or a day care facility if they are necessary due to circumstances arising from the active duty or call to active duty of the covered military member. • Financial and legal arrangements - to make or update financial and legal arrangements to address a covered military member's absence while on active duty or call to active duty status, such as preparing and executing financial and healthcare powers of attorney, transferring bank account signature authority, obtaining military identification cards, or preparing or updating a will or living trust. • Counseling - to attend counseling provided by someone other than a health care provider for oneself, the covered military member, or the child of the covered military member, the need for which arises from the active duty or call to active duty status of the covered military member. • Rest and recuperation — can take up to 5 days of leave to spend time with a covered military member who is on short -term temporary rest and recuperation leave during the period of deployment. • Post - deployment activities — to attend arrival ceremonies, reintegration briefings and events, and any other official ceremony or program sponsored by the military for a period of 90 days following the termination of the covered military member's active duty status and to address issues that arise from the death of a covered military member while on active duty status, such as recovering the body of the covered military member and making funeral arrangements. • Additional activities — To address any other events which arise out of the covered military member's active duty or call to active duty status that the employer and employee have agreed upon. Length of Leave Qualifying Exigency Leave: The length of FMLA leave is not to exceed 12 weeks in a 12 month period and the leave year is a rolling 12 month period measured forward from the first date leave is used. For example, an employee who takes 12 weeks of FMLA leave beginning on March 1 would not be entitled to any additional FMLA leave until the following March 1. The maximum 12 weeks of FMLA leave cannot be carried over from year to year. The actual leave entitlement shall depend on the employee's regular work schedule. For example, full -time employees who work the equivalent of 5 days a week would be entitled to 60 days (or 480 hours) of leave every 12 -month period and part-time employees who regularly work 3 full days each week, would be entitled to 36 days (or 288 hours) of leave every 12 -month period. Military Caregiver Leave: The length of FMLA leave is not to exceed 26 weeks in a "single 12 month period" to care for the servicemember with a serious injury or illness. The "single 12 month period" begins on the first day the employee takes FMLA for this reason and ends 12 months after this date. If an employee does not take all of their 26 weeks of leave entitlement to care for a covered servicemember during this `single 12 month period", the remaining part of their leave is forfeited. The actual leave entitlement shall depend on the employee's regular work schedule. For example, full -time employees who work the equivalent of 5 days a week would be entitled to 130 days (or 1040 hours) during the "single 12 month period" and part-time employees who regularly work 3 full work days each week, would be entitled to 78 days (or 624 hours) of leave during the 'single 12 month period." The leave entitlement applies on a per - covered- servicemember, per -injury basis so that an eligible employee may be entitled to take more than one period of 26 weeks of leave if the leave is to care for a different covered servicemember or to care for the same servicemember with a different serious injury or illness. Combined Total FMLA Leave Entitlement An eligible employee is limited to a combined total of 12 weeks for a FMLA - qualifying reason as stipulated in this Article and in Article 21, with the exception that if the qualifying reason is to care for a covered service member, then the combined total is 26 weeks in the 'single 12 -month period ". (Only 12 of the 26 weeks total may be used however for a FMLA - qualifying reason other than to care for a covered service member). For example, an employee may not take more than 12 weeks of FMLA leave for a qualifying exigency event during the "single 12 -month period ", even if the employee takes fewer than 14 weeks of FMLA leave to care for a covered service member. —43— • • • • • • 21A-3 Married Employees If an employee's spouse is also an employee of the City, then they together are limited in the amount of family leave they may take in Article 21 for the birth and care of a newbom child, placement of a child for adoption or foster care, or to care for a parent who has a serious health condition. The limit is a combined total of 12 weeks of FMLA for both of them for these events (or 26 weeks if leave to care for a covered service member with a serious injury or illness is also used as set forth in this Article). Spouses employed by the City are not each separately entitled to 12 weeks or 26 weeks of FMLA leave for these events. For example if the FMLA qualifying event was for the care of a covered service member with a serious injury or illness who was the son of both employees, then one spouse could take either all 26 weeks, and the other would not be eligible for any FMLA time, or they could each take 13 weeks of FMLA for this event or some other combination as long as the total for both did not exceed 26 weeks in the °single 12 month period". Use of Paid Leave Benefits An employee will be required to substitute applicable accrued leave time benefits for all or part of the FMLA leave taken for any reason in this policy, with the exception of leave taken for the birth or adoption of a child under Article 21. In this situation, the employee has the option to utilize all of their accrued leave benefits, or take the entire leave as unpaid. These accrued leave time benefits would include sick time, vacation time, floating holidays and compensatory time, with the use of such determined by the terms and conditions as set forth in each related leave time policy. The use of this applicable accrued leave time occurs simultaneously with FMLA leave and does not extend the length of FMLA leave. An employee cannot choose to use some of their applicable accrued leave benefits, and supplement the remaining time with unpaid leave, but rather shall be required to use all applicable accrued leave time benefits until exhausted before any remaining time under FMLA shall be unpaid. Notice Requirements Military Caregiver Leave: The employee is required to provide written notice of not less than 30 days before the date the requested leave is to begin. If the leave is to begin in less than 30 days, the employee shall provide such written notice as soon as practicable. Qualifying Exigency Leave: The employee is required to provide written notice of the need for foreseeable leave as soon as practicable. The notice for either type of leave request must be provided to the Human Resources Department, with a copy to the Department Director. (Notice forms to request an FMLA leave, are available in the Human Resources Department). -44- 21A-4 Certification Requirements Military Caregiver Leave: The employee must submit the required certification forms to include medical certification to support a request for leave to care for a covered servicemember with a serious injury or illness. Qualifying Exigency Leave: The employee must submit a copy of the covered military member's active duty orders and certification providing the appropriate facts related to the particular exigency for which leave is sought, including contact information if the leave involves meeting with a third party. The required information and certification forms for either type of leave request must be provided to the Human Resources Department within 15 days from the date the leave is requested, or as soon as reasonably practicable. (The required certification forms are available in the Human Resources Department). Intermittent Leave FMLA leave may be taken intermittently whenever medically necessary to care for a covered servicemember with a serious injury or illness. However, when leave is needed for planned medical treatment, the employee must make a reasonable effort to schedule treatment so as not to unduly disrupt the employer's operation. FMLA leave also may be taken intermittently for a qualifying exigency arising out of the active duty status or call to active duty of a covered military member. All requests for intermittent leave will be evaluated by the Department Director and Human Resources Director on a case by case basis. The City may require the employee to transfer temporarily to an alternative position, with equivalent pay and benefits, that better accommodates the intermittent leave schedule than the regular position. Job Protection An employee retuming from FMLA leave will be reinstated in his/her former position or a position equivalent in pay, benefits and other terms and conditions of employment. The employee's reinstatement rights are the same as they would have been had the employee not been on leave. Thus, if the employee's position would have been eliminated or the employee would have been dismissed but for the leave, the employee would not have the right to be reinstated upon retum from leave. An exception to the Job Protection provisions of this policy may be made if the employee on leave is a salaried employee and is among the highest paid 10% of the City's employees, and restoring employment of the employee would result in • • • • • • 21 A -5 substantial economic injury to the City. In this situation the employee would be notified of the City's intent to deny restoration and would be given the opportunity to retum to work immediately to retain his/her job. The City may cancel a leave of absence at any time the employee utilizes the leave for purposes other than stated when the leave was granted. Effect on Benefits Seniority and other benefits not specifically addressed in this section, shall not accrue during any period of unpaid FMLA leave. However, any benefits accrued prior to the commencement of unpaid FMLA leave will not be lost. Insurance Benefits An employee granted FMLA leave will continue to be covered under the City's Flexible Benefit Plan under the same conditions and at the same level of City contribution as would have been provided if they had been continuously employed during the leave period. If there are changes in the City's contribution levels, or employee premium co- share amounts while the employee is on leave, those changes will take place as if the employee were still on the job. The employee shall be required to continue payment of the employee portion of all group insurance benefits elected under the Flexible Benefit Plan. The employee will be advised at the beginning of the leave period as to the amount and method of payment. If an employee's contribution is more than 30 days late, the City may terminate the employee's insurance benefits. Leave Time Benefits An employee on paid FMLA leave shall continue to accrue leave time benefits such as vacation and sick leave, for the duration of the paid leave. An employee on unpaid FMLA leave shall not accrue any additional leave time benefits for the duration of the unpaid leave. Holidays shall not be paid during any period of unpaid FMLA leave. Failure to Return From FMLA Leave If the employee fails to retum from FMLA leave, for reasons other than the continuation of the serious injury or illness of the covered servicemember, or for circumstances beyond the employee's control, and in either situation, medical certification is required within 30 days of failure to retum, the City may seek reimbursement for the premiums paid for group insurance benefits on behalf of the employee during the period of unpaid leave. 21A-6 Failure of an employee to retum to work upon the expiration of all eligible leaves of absence covered in these rules, shall be cause for discipline, up to and including separation from employment If the absence continues for three or more days without permission, the City may deem an employee to have voluntarily resigned. Coordination with Other Leave Provisions If an employee has eligibility for Family Medical Leave (Section 6.12), Military Family Leave (Section 6.12A), Funeral Leave (Section 6.7), or any other leave as provided for in this policy manual, this leave shall also count towards the leave time available per the provisions of those policies. The leaves will run concurrently with some exceptions as provided for in the applicable policy provisions, until eligibility for any of the leaves expire. June /20/09 Issued • • • • AGENDA ITEM 3B STAFF ORIGINATOR: Daniel Teach, Director of Administration MEETING DATE: 22 June 2009 TOPIC: Adjustments to Military Leave VOTE REQUIRED: 3/5 BACKGROUND The Minnesota legislature recently expanded requirements to military leave to include military ceremonies, Family Readiness events and bereavement leave. • RECOMMENDATION Approve and acid to the Lino Lakes Personnel Policy Handbook. ATTACHMENTS Policy • ARTICLE 6.8A MILITARY FAMILY LEAVE Purpose, In accordance with Minnesota Statutes 181.947, 181.948 and 192.325, the following military leave entitlements are available to an employee who has an immediate family member in the military service. Military Ceremonies, Family Training or Readiness Events and Reintegration Programs for Spouse, Parent or Child This leave applies to immediate family members defined as an employee's spouse, parent or child. An employee shall be granted an unpaid leave to attend the following kinds of events relating to the military service of the employee's immediate family member. • Department or retum ceremonies for deploying or returning military personnel or units; • Family training or readiness events sponsored or conducted by the military, • Events held as part of official military reintegration programs The unpaid leave may not exceed two (2) consecutive calendar days or six (6) days in a calendar year. An employee may substitute the appropriate paid leave if desired. Military Ceremonies for Extended Family Members This leave applies to immediate family members defined as an employee's spouse, parent, child, grandparent, grandchild, sibling, legal guardian, fiance, or fiancee. An employee whose immediate family member, as a member of the US Armed Forces, has been ordered into active service in support of a war or other national emergency shall be granted an unpaid leave to attend a send -off or homecoming ceremony for the mobilized service member. Time off is limited to the actual time necessary for the employee to attend the ceremony, not to exceed one (1) unpaid day in any calendar year. An employee may substitute the appropriate paid leave if desired. The City may, however, deny such leave if the leave would unduly disrupt the operations of the City. • • • • • Family Member Injured/Killed in Active Service This leave applies to immediate family members defined as an employee's spouse, parent, child, grandparent, or sibling. An employee shall be granted an unpaid leave for up to ten (10) work days, which is the equivalent of 80 hours for a full -time employee and 40 hours for a part-time employee, for an immediate family member, who as a member of the US Armed Forces, has been injured or killed while engaged in active service. An employee may substitute the appropriate paid leave if desired. Notice Requirements The request for any leave under this policy must be provided to the Human Resources Department, with a copy to the Department Director, as soon as practicable. (A notice form to request leave under this policy is available in the Human Resources Department). Effect on Benefits The City will continue to pay its contribution towards the premiums for insurance benefits and an employee shall continue to accrue leave benefits during any portion of an approved unpaid leave under this policy for up to ten (10) work days, which is the equivalent of 80 hours for a full -time employee and 40 hours for a part-time employee. If a holiday falls during the time an employee is on an approved unpaid leave under this policy, the employee will not be paid for the holiday. Salary increases will not be affected by this type of leave. Coordination with Other Leave Provisions If an employee has eligibility for Section 6.12A Family Medical Leave, Section 6.12 Family Medical Leave (FMLA) for Military Families, Funeral Leave, or any other leave as provided for in this policy manual, this leave shall also count towards the leave time available per the provisions of those policies. The leaves will run concurrently with some exceptions as provided for in the applicable policy provisions, until eligibility for any of the leaves expire. Section 6.7. • • • STAFF ORIGINATOR: CITY COUNCIL MEETING DATE: TOPIC: ACTION REQUIRED: BACKGROUND AGENDA ITEM 6A Michael Grochala June 22, 2009 Consideration of Resolution No. 09 -38 Approving County Project within Municipal Corporate Limits (CSAH 14/I -35E Interchange) Simple Majority City staff has been working with Anoka County for the past two years, to complete the design of the CSAH 14 (Main Street)/ I -35E Interchange. The proposed project includes total reconstruction of the interchange into a partial cloverleaf. (Attachment 2). The project also includes the widening of CSAH 14 from two lanes to four lanes, between 950 feet west of the west ramps and 800 feet east of the east ramps of the interchange, and the replacement of the CSAH 14 bridge over I -35E,. The proposed new bridge will follow urban design standards and be 250 feet long with a 6-foot median. Westbound, there will be 8 -foot and 4 -foot shoulders, two 12 -foot through lanes, and a 12 -foot right tum lane. Eastbound, there will be a 14 -foot left tum lane, two 12 -foot through lanes, an 8 -foot shoulder, and a 10 foot pedestrian/bicycle trail. The total estimated cost of the project is approximately $23,000,000. The project has been the recipient of nearly $11,580,000 in federal funding and it is anticipated that the State of Minnesota will contribute construction engineering in the amount of $1,200,000. However, that leaves approximately $10,200,000 to be split locally by Anoka County and the City of Lino Lakes. Discussion with Anoka County regarding the local funding component are ongoing. At this time staff is requesting council approval of the interchange plans. Approval of the plans does not commit the City to any funding obligation. The funding component of the project will be subject to approval of a subsequent Joint Powers Agreement. RECOMMENDATION Staff is recommending approval of Resolution No. 09 -38. ATTACHMENTS 1. Resolution No. 09 -38 2. Project Layout Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 09-38 APPROVING COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS ANOKA COUNTY STATE AID HIGHWAY (CSAH) 141 I -35E INTERCHANGE S.P. 02- 614-28 WHEREAS, plans for Project No. SP 02- 614-28 showing proposed alignment, profiles, grades and cross - sections for the construction, reconstruction or improvement of the County State -Aid Highway No. 14/ Interstate 35E Interchange within the limits of the City as a Federal Aid Project have been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA that said plans be in all things approved and the City Engineer is hereby authorized to sign the construction plans on behalf of the City. John J. Bergeson, Mayor ATTEST: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this 22th day of June, 2009. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. —52— 2 • • • EXISTING S.B. 35E-, 530 530 BEGIN S.P. 02- 614 -28 E.B. C.S.A.H. 14 STA. 180 +:2.73 N.W. L0I tHO�( S.W. POND 20TH AVE. .B. C.S.A.H. 14 SIGNA SYSTEM "A" �Q RE AINING WALL 1ST A (4% SIGNAIr SYSTEM "B" C)14 . S.W. RAMP 112 107 46,500 ADT 125 mm 00 YID. B. C.S.A.H. 14 CITY OF.CENTERVILLE CITY OF LINO LAKES N.W. POND I N.W. t!0OP I '. N.W. RAMP 150 " _.G _ 550_ 120,000 ADT �( 560 r ,____,___ __� __ _ 22ND AVE. BEGIN S.P. 0282 -25 EXISTING N.B. 35E STA 532 +42.69 \ " \ \`EXISTING N.B. 35E ANOKA COUNTY 152 1,040 /(455) 8,100 ADT 410 0 300 600 scale In feet END S.P. 0282 -25 EXISTING N.B. 35E STA 608 +47.00 600 131 200/(10707- 8,800 ADT S.E. RAMP BRIDGE NO. 02812 OTTER LAKE ROAD- END S.P. 02- 614 -28 E.B. C.S.A.H. 14 STA. 211 +63.20 600 -*( 133 .E. RAMP N. . POND .E. LOOP N N_ 0 0 47,300 ADT 1127 <149> SIGNAL SYSTEM LEGEND XXX TOPOGRAPHY AND UTILITY PLANS SHEET NO. REMOVAL PLANS SHEET NO. XXX CONSTRUCTION PLANS SHEET N0. `XXX) SUPERELEVATION PLANS SHEET NO. INPLACE ROADWAY PROPOSED CONSTRUCTION SIGNAL SYSTEM XXXX /(XXXX) = PEAK HR.AMIPEAK HR.PM XXXXADT = 2030ADT NOTES: PROJECTED TRAFFIC VOLUMES (2030) SHOWN ON THIS SHEET WERE OBTAINED FROM SRF REPORT C.S.A.H. 14/I35E PROJECTED TRAFFIC VOLUMES, DATED JULY 2006. NO DATE BY CKD APPR REVISION .. \HI- MU \PIan \CO261429 _GL 1 DGN 1 hereby certify that this plan, op.alfleatlon, r report was prepared by me or under my direct auPers.deloi, and that 1 am a duly Licensed Professional Engineer under the lows of the State of Minnesota. Print Name: AARON VACEK aftlet Vac- Date '3'OI L!cense • 44277 STATE PROJECT N0. 0282 -25 (TH 35E) STATE PROJECT N0. 02- 614 -28 COUNTY PROJECT N0. X CITY PROJECT N0. X DRAWN BY V. MICHELS DESIGNED BY A. VACEK CHECKED BY S. PRUSAK COMM. NO. 0086509 CONSULTING GROUP, INC. ANOKA COUNTY GENERAL LAYOUT C.S.A.H. 14 /T.H. 35E INTERCHANGE SHEET 2 OF 471 ®i ® ® 129 a411;0 1 k540 3 120 u i 128 k 340 � �_...m >..... - - - — _330 T T, —T-T T T 1- - -T 560 BEGIN S.P. 0282 -25 EXISTING N.B. 35E STA 532 +42.69 \ " \ \`EXISTING N.B. 35E ANOKA COUNTY 152 1,040 /(455) 8,100 ADT 410 0 300 600 scale In feet END S.P. 0282 -25 EXISTING N.B. 35E STA 608 +47.00 600 131 200/(10707- 8,800 ADT S.E. RAMP BRIDGE NO. 02812 OTTER LAKE ROAD- END S.P. 02- 614 -28 E.B. C.S.A.H. 14 STA. 211 +63.20 600 -*( 133 .E. RAMP N. . POND .E. LOOP N N_ 0 0 47,300 ADT 1127 <149> SIGNAL SYSTEM LEGEND XXX TOPOGRAPHY AND UTILITY PLANS SHEET NO. REMOVAL PLANS SHEET NO. XXX CONSTRUCTION PLANS SHEET N0. `XXX) SUPERELEVATION PLANS SHEET NO. INPLACE ROADWAY PROPOSED CONSTRUCTION SIGNAL SYSTEM XXXX /(XXXX) = PEAK HR.AMIPEAK HR.PM XXXXADT = 2030ADT NOTES: PROJECTED TRAFFIC VOLUMES (2030) SHOWN ON THIS SHEET WERE OBTAINED FROM SRF REPORT C.S.A.H. 14/I35E PROJECTED TRAFFIC VOLUMES, DATED JULY 2006. NO DATE BY CKD APPR REVISION .. \HI- MU \PIan \CO261429 _GL 1 DGN 1 hereby certify that this plan, op.alfleatlon, r report was prepared by me or under my direct auPers.deloi, and that 1 am a duly Licensed Professional Engineer under the lows of the State of Minnesota. Print Name: AARON VACEK aftlet Vac- Date '3'OI L!cense • 44277 STATE PROJECT N0. 0282 -25 (TH 35E) STATE PROJECT N0. 02- 614 -28 COUNTY PROJECT N0. X CITY PROJECT N0. X DRAWN BY V. MICHELS DESIGNED BY A. VACEK CHECKED BY S. PRUSAK COMM. NO. 0086509 CONSULTING GROUP, INC. ANOKA COUNTY GENERAL LAYOUT C.S.A.H. 14 /T.H. 35E INTERCHANGE SHEET 2 OF 471 • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES CITY COUNCIL WORK SESSION June 1, 2009 : June 1, 2009 . 5:30 p.m. . 7:35 p.m. : Council Member Gallup, Reinert, Stoltz and Mayor Bergeson : Council Member O'Donnell Also Present City Administrator Dan Tesch; Community Development Director Michael Grochala; City Engineer Jim Studenski; City Finance Director Al Rolek; Economic Development Coordinator Mary Alice Divine; City Clerk Julie Bartell EDAC UPDATE — ECONOMIC DEVELOPMENT PLAN /ONE -YEAR ACTION PLAN — Economic Development Coordinator Divine reported that the Economic Development Advisory Committee (EDAC) has recently completed an update of their Five -Year Plan and one year action plan as called for in their goals and the city's draft comprehensive plan. A copy of their draft is included in the council's letter. The council has a goal relating to enhancement of economic development that includes holding a meeting with EDAC to discuss the council's economic development goals, EDAC's role in meeting those objectives and establishing some communications procedures, etc. EDAC is very interested in proceeding with such a joint meeting. The council was informed that the next regular meeting of EDAC is July 16, 2009, at 7:00 a.m. All council members present agreed to attend that meeting. It would also be helpful to share the results of the recent value setting sessions with the EDAC group. CHARTER COMMISSION AUDIT - Attorney Michael Doherty presented the results of the audit conducted on the practices of the Lino Lakes Charter Commission. He noted that the council received a memorandum that was presented to the city on April 6, 2009 outlining the investigation results as well as a summary of the attorney opinions contained in the report. The audit was started as an investigation on the expenditure of public dollars and whether or not the Charter Commission had overextended its authority in that area. Under state law, charter commissions have limited powers that are enumerated in Chapter 410 of the Minnesota Statutes and they have no power past that Their focus is to be limited to the charter itself and whether it should be amended. The city has an obligation under state law to pay up to $1,500 per year for allowed commission expenditures; additional reasonable expenses can be authorized by the council but not beyond allowed expenditures. In an attempt to gather information about how funds were expended by the commission, Mr. Doherty asked the commission for public data related to communication on the subject He received a response from their attorney indicating that the data would not be made available and that any data the commission has is CITY COUNCIL WORK SESSION June 1, 2009 DRAFT 1 maintained at city hall. Mr. Doherty reported that the city has no legal obligation to be 2 the commission's repository of data unless that duty is first accepted by the city. Charter 3 commissions have an obligation under data practice law to take care of their own 4 information. Mr. Doherty did not receive access to the e-mails between commission 5 members that he requested and that are public data In reviewing the commission 6 minutes, there was no evidence that the charter commission ever approved the 7 expenditure of funds (for signs and brochures). There is reference to something like a 8 subcommittee and, if that group did exist, it is under the same obligation to maintain data 9 and make it public. 10 11 A council member suggested that the report seems to indicate that there were some 12 activities that weren't within the scope of the commission's legal charge; are there any 13 consequences for those actions? 14 15 Mr. Doherty reviewed the section of the report that relates to signs and brochures used by 16 the commission. To the extent that those were not legal and allowable expenses, the city 17 should not have paid the bill if and when it was presented. Further the commission has 18 no authority to enter into a contract or to order goods. Regarding the commission's Web 19 site, while the site is prepared and paid for by other than the city, if it represents the 20 commission, it cannot contain advocacy or preferential information; it must be neutral to 21 any ballot questions. 22 23 A council member suggested that the bills were prepaid by the city. 24 25 Responding on a question of consequences, Mr. Doherty explained that there is little that 26 could occur in that area between the city and the commission since the commissioners are 27 appointed by the chief judge. It would be up to the judge to deal with issues. It would be 28 within the council's purview to inform the chief judge of issues if they deem that is 29 necessary. The council doesn't make appointments to the commission, the chief judge 30 has that responsibility. An individual could pursue a complaint under fair campaign 31 practices. 32 33 A council member suggested that the council must consider the matter of intent If there 34 was something done that could be considered illegal, did the commission know that? It 35 may be prudent to put something together to inform the commission of what is legal and 36 what isn't Mr. Doherty suggested the League of Minnesota Cities is a good resource for 37 assistance in that area. The council member added that individual charter commission 38 members shouldn't be =17-fled on issues; they are volunteers. Mr. Doherty pointed out 39 that the Web page was presented as belonging to the commission however. Mr. Doherty 40 further explained that the commission has more limitations than the city council and 41 cannot even offer an information piece — the commission is not allowed to present that 42 type of information. The city, on the other hand, cannot advocate but can provide 43 information. 44 • • • • CITY COUNCIL WORK SESSION June 1, 2009 DRAFT There was discussion among council members about whether or not the information piece done by the city was opinionated. It was pointed out that the piece was approved in its 3 entirety by the city's attorney. 4 5 On the issue of data practices, Mr. Doherty suggested that it will be a policy issue 6 whether the city takes on the responsibility (under contract) to maintain the commission's 7 data If so, there needs to be a clear understanding of how the practices will occur and 8 responsibilities. The commission has the same obligation as the city to appoint a 9 responsible authority and follow data practice law. It was pointed out by a council 10 member that it may be difficult for a volunteer group to respond to public requests for 11 data 12 13 A council member suggested that the result of the audit should be to move toward 14 improvements but not to be punitive — a positive outcome should be the goal. 15 16 A council member noted three issues that the council should deal with: 1) if there are 17 issues of inappropriate activities, they should be addressed because wrong is wrong, 2) a 18 system should be developed to review expenditures to ensure they are appropriate; and 3) 19 data practice of the commission is an issue and it needs to be clear how data will be 20 properly handled in the future. These matters should be put on a future council agenda 21 for discussion. It was suggested that a process for expenditures could be: a) commission 22 approval; b) council approval; c) expense can be incurred. 23 24 Charter Commission member Rosemary Storberg was present. She suggested that city 25 hall also did everything wrong that attorney Doherty said the commission has done. The 26 commission was simply defending the existing charter. 27 28 A council member clarified that the city's piece was found to be neutral by the city 29 attorney. 30 31 A council member noted that the city didn't write the rules but if something was done 32 wrong, it needs to be dealt with. The council has an obligation to deal with the findings 33 of the independent audit. 34 35 At the request of a council member, Mr. Doherty confirmed that the law offers the 36 commission no authority to present an opinion. He further explained that the way the law 37 works for individuals and government entities is different — individuals can do something 38 unless the law says it is prohibited; government entities can only do things that are 39 specifically designated by state law. The commission has no authority to contract except 40 for attorney services and charter printing services. It was clarified that individual 41 commission members, as well as council members, can do advocacy as long as they don't 42 purport to represent the group. 43 CITY COUNCIL WORK SESSION June 1, 2009 DRAFT 1 Mr. Bob Bening, 6788 E. Shadow Lake Road, in regard to a statement that the council 2 cannot make appointments to the commission, pointed out that state law allows the 3 council to do so if the chief jmlge doesn't do it 4 5 The council discussed the history of receiving instruction regarding charter commissions 6 from the League of Minnesota Cities (LMC). Both the council and the commission have 7 had the benefit of those presentations. In this case, it would be appropriate to take full 8 advantage of those services. 9 10 When asked if his appointed task has been completed, Mr. Doherty responded yes with 11 the exception of following through on the data practice request for information on how 12 the contract for services was let. 13 14 Rosemary Storberg, speaking as a citizen of Lino Lakes, noted her concern that the audit 15 wouldn't have happened if the referendum hadn't lost She suggests that too much 16 money has been spent already on these issues (the referendum) and she doesn't think the 17 citizens of Lino Lakes would welcome yet more publicity. It would not be good for the 18 city. 19 20 A council member clarified that the council never took a stand on how they wanted the 21 referendum to turn out. The citizens need to have as much information as necessary for 22 them to understand what is going on. The effort should be to continue to provide 23 proactive information that is helpful to the public in understanding the charter. 24 25 A council member noted the history of the referendum that includes a citizen task force 26 recommendation that was more moderate than what was on the ballot The process of 27 bringing that thorough and thoughtful recommendation to the people was high jacked_ 28 29 A citizen in the audience remarked that the citizens of the city have every right to know 30 when something runs afoul. It appears the commission worked outside the boundaries of 31 their authority whether they knew or not 32 33 A council member remarked that the council needs to be pro active on communicating 34 how the charter works. How do we communicate what our charter means? That's 35 another task for the council to consider. 36 37 ANNUAL FINANCIAL AUDIT 38 39 Finance Director Rolek introduced Michelle Bruley and Craig Poppenhagen of the city's 40 financial auditing firm, LarsonAllen, LLP Mr. Poppenhagen distributed a summary of 41 the 2008 alit and reviewed the content (summary and all audit reports on file). 42 43 The audit will be considered for approval by the council at their meeting on June 8, 2009. 44 Once the document is approved, it will be posted on the city's Web sit 45 • CITY COUNCIL WORK SESSION June 1, 2009 DRAFT . i PINE STREET PAVING 2 3 City Engineer Studenski recalled that, after receiving a petition from some Pine Street 4 residents requesting street paving, the council directed staff to investigate the matters of 5 how that street is currently maintained, how street construction could possibly be funded, 6 what a construction schedule would look like, and update a cost estimate from 2004. He 7 reported that the road is graded monthly and sprayed for dust control with costs basically 8 split between the city and the City of Columbus. Regarding funding, the road is not 9 designated for any state aid and unless a project would be 100% assessed to property 10 owners, it would require referendum approval. He presented two cost estimates, for a 11 project extending from Lake Drive to the end of Pine Street and for a project from Lake 12 Drive to 4th Avenue only. Costs would be split equally between Lino Lakes and 13 Columbus residents. He reviewed a possible schedule based on a scenario of one- 14 hundred percent assessment. 15 16 The council and Mr. Studenski discussed how assessments would be considered (by 17 property, not by footage). Lots that could possibly be subdivided would be assessed 18 based on that potential. The council asked if the Columbus side of the street is firmly 19 committed to the project and will the level of interest on the Lino Lakes' side remain the 20 same when the cost is presented? 21 • 22 23 A resident in the audience suggested that the last time the suggestion of street improvement was considered, the matter became so confused that people were reluctant 24 to sign on. The council concurred that providing adequate and clear information to the 25 residents is important. 26 27 A resident suggested that the issue may be just that the grading and regular maintenance 28 work isn't done properly. 29 30 A council member suggested that the project remain on a dual track to look at both a 31 project only to 4th Avenue as well as one for the entire street, so the project doesn't die if 32 the whole thing isn't viable. 33 34 Staff was directed to work with the neighborhood in putting together a letter with a cost 35 estimate and other information to be sent out by the city to all property owners. 36 37 The meeting was adjourned at 7:35 p.m. 38 39 These minutes were considered, corrected and approved at the regular Council meeting held on 40 June22, 2009. 41 42 43 45 Julianne Bartell, City Clerk John Bergeson, Mayor