HomeMy WebLinkAbout08/24/2009 Council Packet•
SUMMARY MINUTES
Monday, August 24, 2009
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup
Acting City Administrator Dan Tesch
nie
Council Workroom (not televised)
A) Retirement Incentive
B) Update on charter amendment (televising meetings)
C) Anoka County Blaine Airport Advisory Commission
0T1��
Pg 4 -8
➢ Open Mike / Public Comment
Sean McCoshen, 6707 Clearwater Creek Drive, requested that the council
consider a code change to address the problem of nuisance police calls
➢ Call to Order and Roll Call
6:45 p.m. — Present were Council Members Reinert, Gallup, O'Donnell and
Stoltz; Mayor Bergeson was absent
➢ Pledge of Allegiance
➢ Setting the Agenda: Addition or deletion of agenda items
Agenda amended to add Item 3A, Retirement Incentive for council action
A)
Consideration of Expenditures:
i) August 24, 2009 (Check No. 86485 through
86592) in the amount of $387,385.56;
ii) Centennial Fire District (Check No. 3896 through
3922) in the amount of $29,506.16
B) Consider Resolution No. 09 -60 authorizing amendment
to the joint powers agreement with the Vadnais Lakes Area
Water Management Organization (VLAWMO) to reflect
approved watershed boundary changes
Pg 9 -27
Pg 28
Pg 29 -32
Council Agenda
-2- 8/24/2009
SUMMARY MINUTES
C) Consider approval of August 10, 2009 Special Council
Work Session Minutes
D) Consider approval of August 10, 2009 City Council
Meeting Minutes
E) Consider approval of July 6, 2009 Council Work
Session Minutes
Pg 33 -38
Pg 39 -40
Action Taken: Motion by Stoltz, seconded by O'Donnell,
to approve the Consent Agenda, Items 1A through 1E,
was adopted
of
No report
ARTNiEN
A) Consider approval of an early retirement incentive program
Action Taken: Motion by O'Donnell, seconded by Stoltz,
to approve the early retirement incentive program as presented,
was adopted
:NVREPO
No report
No report
atr
I
icl a' Grc c
A) Consider Approval of EDAC 5 -year Strategic Plan and
2010 Action Plan
Action Taken: Motion by Reinert, seconded by Stoltz,
to accept the Plan, as presented, was adopted
B) Consider Approval of Resolution No. 09 -62, Approving
Payment Request No. 4 (Final) and Compensating Change
Order No. 1, 2008 Surface Water Management Project,
James E. Studenski
Action Taken: Motion by O'Donnell, seconded by Reinert,
to approve Resolution No. 09 -62 as presented, was adopted
Council Agenda -3- 8/24/2009
SUMMARY MINUTES
C) Consider Approval of Resolution No. 09 -61, Accepting
Quotes and Awarding a Contract, 2009 Surface Water
Management Project, James E. Studenski
Action Taken: Motion by Stoltz, seconded by O'Donnell,
to approve Resolution No. 09 -61 as presented, was adopted
D) Consideration of Resolution No. 09 -56 Approving Traffic
Signal Agreement with Mn /DOT, I -35E /Main Street
Action Taken: Motion by Reinert, seconded by O'Donnell,
to approve Resolution 09 -56 as presented, was adopted
None
BUSH
A) Consider approval of August 3, 2009 Council Work
Session Minutes Council Member Stoltz absent
Action Taken: Motion by O'Donnell, seconded by Reinert
to approve the minutes as presented, was adopted; Council
Member Stoltz abstained
y
B) Consider approval of May 14, 2009 Special Council
Work Session Minutes Council Member Reinert absent Pg 113 -115
Action Taken: Motion by Stoltz, seconded by O'Donnell,
to approve the minutes as presented, was adopted; Council
Member Reinert abstained
Action Taken: Motion by Stoltz, seconded by O'Donnell,
to adjourn at 6:45 p.m. was adopted
f 4- t- t-
Community Calendar - A Look Ahead
August 25, 2009 through September 14, 2009
Tuesday, August 25
Wednesday, August 26
Thursday, September 3
Monday, September 7
Tuesday, September 8
Tuesday, September 8
Monday, September 14
5:30 pm, Community Room
6:30 pm, Council Chambers
7:00 am, Community Room
Labor Day Holiday
5:30 pm, Council Chambers
Following special meeting,
Community Room
6:30 pm, Council Chambers
Special Work Session
Environmental Board
EDAC
City Hall Closed
Special Council Mtg
Council Work Session
Council Meeting
•
REVISED
Monday, August 24, 2009
* * * * * * * * * **
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup
Acting City Administrator Dan Tesch
Council Workroom (not televised)
A) Retirement Incentive
B) Update on charter amendment (televising meetings)
C) Anoka County Blaine Airport Advisory Commission
Pg 4-8
> Open Mike / Public Comment
> Call to Order and Roll Call
> Pledge of Allegiance
> Setting the Agenda: Addition or deletion of agenda items
A) Consideration of Expenditures:
i) August 24, 2009 (Check No. 86485 through
86592) in the amount of $387,385.56;
ii) Centennial Fire District (Check No. 3896 through
3922) in the amount of $29,506.16
Pg 9 -27
Pg 28
B) Consider Resolution No. 09 -60 authorizing amendment
to the joint powers agreement with the Vadnais Lakes Area
Water Management Organization (VLAWMO) to reflect
approved watershed boundary changes Pg 29 -32
C) Consider approval of August 10, 2009 Special Council
Work Session Minutes To follow
D) Consider approval of August 10, 2009 City Council
Meeting Minutes Pg 33 -38
Council Agenda
-2-
REVISED
E) Consider approval of July 6, 2009 Council Work
Session Minutes
8/24/2009
Pg 39 -40
No report
No report
No report
No report
A) Consider Approval of EDAC 5 -year Strategic Plan and
2010 Action Plan
B) Consider Approval of Resolution No. 09 -62, Approving
Payment Request No. 4 (Final) and Compensating Change
Order No. 1, 2008 Surface Water Management Project,
James E. Studenski
C) Consider Approval of Resolution No. 09 -61, Accepting
Quotes and Awarding a Contract, 2009 Surface Water
Management Project, James E. Studenski
Consideration of Resolution No. 09 -56 Approving Traffic
Signal Agreement with Mn/DOT, I- 35E/Main Street
Pg 41 -70
Pg 71 -79
Pg 80 -87
Pg 88 -107
None
A)
B)
Consider approval of August 3, 2009 Council Work
Session Minutes Council Member Stoltz absent
Consider approval of May 14, 2009 Special Council
Work Session Minutes Council Member Reinert absent
Pg 108 -112
Pg 113 -115
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Council Agenda
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REVISED
8/24/2009
Community Calendar - A Look Ahead
August 25, 2009 through September 14, 2009
4 Tuesday, August 25
Wednesday, August 26
4 Thursday, September 3
4 Monday, September 7
4 Tuesday, September 8
4 Tuesday, September 8
4 Monday, September 14
5:30 pm, Community Room
6:30 pm, Council Chambers
7:00 am, Community Room
Labor Day Holiday
5:30 pm, Council Chambers
Following special meeting,
Community Room
6:30 pm, Council Chambers
Special Work Session
Environmental Board
EDAC
City Hall Closed
Special Council Mtg
Council Work Session
Council Meeting
•
iv l
S h/da,t,,e 0.0-1,1/24 c,:c C
ft4o 1
August 24, 2009
To: City Council
From: Lino Lakes Employees Who Are Members of AFSCME
Subject: Serving Lino Lakes Residents in a Challenging Situation
We employees of the City of Lino Lakes recognize that the City is facing a
situation it has never before encountered. We recognize that the recession has
created difficult budgetary challenges for the City Council and the department
directors. We appreciate their efforts to deal with the challenges.
The people who deliver the services to Lino Lakes residents are concerned about
the potential reduction or elimination of services. We hope that the people on the
City Council recognize that the services provided to the residents are delivered by
people—employees--not by numbers on a list. We provide multiple services that
Lino Lakes residents and businesses expect and deserve. Each of our individual
roles provides on a daily basis an important part of the services to the community.
We know better than anyone how the residents are helped and how they will be
affected if these services are no longer available. This is true of those of us in
AFSCME as well as employees in other collective bargaining units. Budget
decisions will affect not only our lives, but all residents of Lino Lakes.
The August 6 memo from the Finance Director offered many budget options for
consideration. We are encouraged that you are looking at all possible options. We
ask that we be involved in discussions of eliminating the delivery of services which
so thoroughly involve and depend on us. The actions that would affect employees
and service delivery raise many questions. We ask that you not make assumptions
without talking with us. We would like to work cooperatively to solve problems.
We believe this is the best way to serve the citizens of Lino Lakes.
Daniel Tesch, Director of Administrai
24 August 2009
Early Retirement Incentive Program
315
• AGENDA ITEM Eft 3A
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STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
DRAFT
BACKGROUND
Due to recent budget reductions the city needs to cut back on expenditures and part of
the overall budget plan to reduce staffing levels. In order to help with staff reductions,
an Early Retirement Incentive Program is being proposed. The program has been
developed as an incentive to assist employees who wish to retire and save the city
money by reducing salary costs. By offering this program, we hope employees who
are already eligible to retire do so in order to avoid laying off other employees.
RECOMMENDATION
1. Approve the attached Early Retirement Incentive Program.
ATTACHMENTS
The Early Retirement Incentive Program
CITY OF LINO LAKES
VOLUNTARY EARLY
RETIREMENT PROGRAM
The City of Lino Lakes needs to reduce its operating costs as a result of the City losing around
$240,000 of state aid and other revenue reduction in 2009. One approach being implemented
by the City to minimize employee layoffs is to offer a voluntary Early Retirement Incentive
Program to eligible employees for a limited time only. Anyone interested in this program must
submit an application by 18 September, 2009, to Dan Tesch, Director of Administ, ation. An
application form is enclosed in this packet.
Eligibility Requirements
> You are a full -time employee with 10 or more years of service with the City of Lino
Lakes.
> You are eligible for a reduced or full pension through PERA immediately upon
retiring.
> Your application is subject to the approval of the Director of Administration.
Early Retirement Incentives
> Twelve (12) weeks of additional severance pay at your current hourly rate.
> Ten thousand ($10,000.00) dollars will be deposited into a Post Retirement Health
Care Savings Account, which will be opened for employees who are not currently
enrolled with the Minnesota State Retirement System (MSRS).
> These incentives are being offered in addition to the regular benefits granted to a
retiring employee per City policy or union contract
Other Considerations
> Participation in this program is strictly voluntary.
> To accept this offer, you must sign the release agreement, which waives your right to
pursue any legal claim against the City of Lino Lakes and its employees.
> The program application form must be completed and submitted to the Director of
Administration by 18 September, 2009. The last working day must be no later than
16 October, 2009.
> The City reserves the right to decline any employee's request for the early retirement
incentive based on the number of requests received, an employee's critical skills, or
business need.
My questions regarding this program can be directed to Dan Tesch at 651- 982 -2404.
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CITY OF LINO LAKES EARLY
RETIREMENT INCENTIVE
PROGRAM APPLICATION
Name: Position Title:
Department Date of Application:
❑ I voluntarily elect to apply for the City of Lino Lakes sponsored early retirement incentive program. I
understand that, if approved, the City wilt:
1. Contribute an incentive equivalent to twelve (12) weeks of gross salary at my current rate of pay.
This payment will be taxable and paid directly to me; and
2. Deposit ten thousand ($10,000.00) dollars into a Post Employment Health Care Savings
Account I will be offered benefits continuation at the point of separation and it will be my
responsibility to pay any continued benefits in a timely manner.
In return, I understand and agree that I wilt: (1) submit my voluntary resignation in writing with a
resignation date that corresponds to the date listed below, and (2) sign the Waiver and Release of Claims
form waiving my rights to pursue any legal claim against the City of Lino Lakes, its employees and
officers.
I agree that if my application for an early retirement is approved by the Director of Administration, I will
resign from my employment with the City of Lino Lakes on or before 16 October 2009.
❑ I understand that any vacation or sick leave severance payments will be distributed according to my
tabor agreement or, if I am not a member of a bargaining unit, the City's personnel policy and
applicable post -employment health care savings contribution requirements.
❑ I have read and understand all the information in the Early Retirement Incentive Program. I
understand that once my application is accepted by the City of Lino Lakes, my application cannot be
revoked or nullified by me. I further understand that the Director of Administration retains the sole
discretion to approve or deny any applications based on the number of applications received, the
potential cost savings or lack thereof, an employee's critical skills, or the business needs of the City.
Employee signature
Date
Status of Application:
❑ Approved
O Denied
Dan Tesch, Director of Administration Date
My Acknowledgement of the Consideration
and Purpose of the Release
I acknowledge that I would not be eligible for the payments and benefits under the
Incentive Plan unless I sign (and then do not rescind) this Participation Agreement and
Release.
I received the Incentive Plan materials authorized by the City Council Resolution and
reviewed them. These materials include descriptions of who is eligible for the Incentive
Plan and the time limitations under the Incentive Plan. The city encouraged me to seek
counsel from a financial advisor and lawyer before signing this agreement.
I have at least 45 calendar days to consider whether to sign the Participation Agreement
and Release. I understand that I may knowingly and voluntarily agree to waive the 45
calendar day consideration period by electing to sign the Release before the 45 calendar
days have passed. The city encouraged me to take my time and carefully evaluate my
circumstances before deciding if signing this agreement is the right thing for me to do.
A. What I Am Releasing
In consideration for the payments and benefits under the Incentive Plan, I fully release
and discharge the City of Lino Lakes from any and all claims, complaints, liabilities of
any kind, known or unknown (each a "claim"). I understand that by releasing the City of
Uno Lakes from each and every claim, I am releasing all of my rights to bring any claim
against the City of Uno Lakes based on any action, decision or event occurring prior to
my signing this Agreement, including, without limitation, the terms and conditions of my
employment with the City of Lino Lakes and the ending of my employment. Except as
permitted by law, I will not commence any proceeding relating to any claim, and if the
law permits me to commence such a proceeding, I agree that I may not seek or recover
any monetary damages or other relief as a result of any such proceeding.
My release includes any claim based upon THE AGE DISCRIMINATION IN
EMPLOYMENT ACT, 29 U.S.C. § §621, et seq.; federal, state or local employment
discrimination laws, regulations or requirements, including, but not limited to Title VII of
Civil Rights Act, 42 U.S.C. § §2000e, et seq.; the Americans with Disabilities Act 42
U.S.C. § §12101, et seq.; and the Minnesota Human Rights Act, Minn. Stat. Ch. 363;
Minnesota Statute Chapter 13 and any other statute, ordinance, or regulation; any
contract, quasi-contract or promissory estoppel; any tort, including wrongful discharge,
misrepresentation, fraud, infliction of emotional distress, or defamation; or any other
legal or equitable theory.
I also release and waive any rights and claims I may have under the Veterans
Preference Act, Minn. Stat. 197.46.
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B. What I am Not Releasing
I am not releasing any claims for post termination benefits, such as retirement benefits,
under the provisions of any employee benefit plan. I also am not waiving any rights
have with regard to events that occur after the date of this Release. I am also not
waiving or releasing workers compensation benefits with the exception of claims under
Minnesota Statute 176.82.
C. If I Want to Rescind this Participation Agreement and Release
I understand that I have fifteen (15) calendar days from the day I sign this Participation
Agreement and Release in which to change my mind and rescind it. In order for this
rescission to be effective, it must be in writing and delivered to Dan Tesch, Director of
Administration, within fifteen (15) days from the date I sign this agreement. I understand
that my delivery of a written rescission can be either by hand by 4:00 p.m. on the last
day or by certified mail retum receipt requested, postmarked by the last day.
/ 2009
Employee Signature Date Signed
Witness*
* Witness signature does not need to be notarized
EMPLOYEE — Once signed and dated:
• Make TWO COPIES of this form
• Keep one copy for your records
• Give one copy to your supervisor
• Submit the original to: Dan Tesch, Director of Administration
1
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WS — Item B
WORK SESSION STAFF REPORT
Work Session Item B
Date: August 24, 2009
To: City Council
From: Julie Bartell
Re: Proposed Charter Amendment (televising meetings)
Background
On July 13, 2009 the Lino Lakes Charter Commission submitted the attached charter
amendment and indicated that this amendment should be considered a proposal under
Minnesota Statutes, Section 410.12, Subd. 7, Amendment by ordinance. The proposal
was distributed to the council at their work session that evening, thus commencing the
statute defined schedule for consideration of this type of amendment.
Schedule: The following list outlines what has transpired to this point and the schedule
that lies ahead; the schedule is based on statute requirements as well as the city charter.
➢ The city was required to publish a public hearing notice on the amendment prior
to August 13). Based on council direction, a notice appeared in the Quad
Community Press on August 11.
> The public hearing is required to be held on or between the dates of August 25
and September 11. The council set the public hearing for Tuesday, September 8,
5:30 p.m., preceding the regular council work session that evening.
> Within one month of the public hearing (by October 8) the council must vote on
the proposed charter amendment ordinance (regular council meetings during that
period are on September 14th and 28th). Section 3.05 of the City Charter
establishes certain procedures on adoption of ordinances including a requirement
for two readings at least 14 days apart. The city attorney has advised that the
public hearing could be considered the first reading and that a simple majority
vote could approve the first reading. Since the second reading must occur at least
14 days later, the September 14th council meeting is too soon. Therefore, if first
reading is approved, the ordinance will appear on the September 28 council
meeting agenda. Statute states that the ordinance is enacted if it receives an
affirmative vote of all members of the council.
1
➢ If the ordinance is enacted, there is a minimum 90 -day delay before the
amendment becomes effective during which a 60 -day period is allowed for
submission of a registered voter petition for referendum (thus commencing a new
process for ballot consideration).
Ordinance Text: The city received two legal opinions relative to the text of the
proposed amendment that question the clarity of the wording. Accordingly the council
directed the city attorney to redraft the language for clarity for consideration by the
charter commission. The commission rejected the new language developed by the city
attorney and chose to keep the wording as they originally proposed. The ordinance
containing the text of the amendment is attached.
Implementation Questions: The council has asked for more information on both the
cost and logistics of implementing the amendment. There would be additional
unbudgeted costs to the city in televising all council meetings. The cost for video
technician services is $12 per hour (with a 3 hour minimum). An estimate for additional
meetings requiring televising would be the 12 regular work sessions plus any special
work sessions (there were approximately 6 special work sessions not held on regular
council days in 2008 and 9 already in 2009). I did not include special council meetings in
the estimate since the amendment identifies only regular council meetings.
The city council chamber is currently the only meeting room ready for use in televising
meetings. Since council work sessions are held on the same evening each month as the
Park and Recreation Board, those board meetings would have to be relocated and not
televised or additional facilities developed that are television ready. There could be other
room conflicts that arise with special meetings.
Requested Council Direction
This report is provided to update the council on the charter amendment previous to the
public hearing scheduled for September 8.
Attachment(s)
1. Letter from Charter Commission proposing charter amendment
2. Minnesota Statutes, Section 410.12.
3. Ordinance No. 06 -09, Amending the City Charter
2
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Lino Lakes Charter Commission
600 Town Center Parkway
Lino Lakes, MN 55014
Mayor Bergeson
600 Town Center Parkway
Lino Lakes, MN 55014
HAND DELIVERED
July 13, 2009
RECEIVED
JUL 1 3 2009
CITY OF LINO LAKES
Honorable Mayor Bergeson,
To increase Lino Lakes city information available to citizens and to promote transparency in our
local govemment, the Charter Commission voted on 7/9/09 to recommend that the City Council
adopt the foliowing by Ordinance pursuant to Minnesota Statutes 410.12 Subd. 7.
The following amendment would be added to Charter 3, Section 3.01 of the City Charter.
"All regular open council meetings, the Open Mike portion, and council work sessions shall be
televised. Should the City Council determine it is necessary to exempt a given council meeting or
council work session from this procedure, they may do so by motion."
Cordially,
/Dai
Caroline Dahl,
Chair Lino Lakes Charter Commission
cc: Council member Kathi Gallup
Council member Jeff O'Donnell
Council member Jeff Reinert
Council member Dan Stoltz
City Clerk Julie Bartell
Acting City Administrator Dan Tesch
410.12, 2008 Minnesota Statutes Page 1 of 3
2008 Minnesota Statutes
410.12 AMENDMENTS.
Subdivision 1. Proposals. The charter commission may propose amendments to such charter
and shall do so upon the petition of voters equal in number to five percent of the total votes cast at the
last previous state general election in the city. Proposed charter amendments must be submitted at
least 12 weeks before the general election. Only registered voters are eligible to sign the petition. All
petitions circulated with respect to a charter amendment shall be uniform in character and shall have
attached thereto the text of the proposed amendment in full; except that in the case of a proposed
amendment containing more than 1,000 words, a true and correct copy of the same may be filed with
the city clerk, and the petition shall then contain a summary of not less than 50 nor more than 300
words setting forth in substance the nature of the proposed amendment. Such summary shall contain a
statement of the objects and purposes of the amendment proposed and an outline of any proposed new
scheme or frame work of government and shall be sufficient to inform the signers of the petition as to
what change in government is sought to be accomplished by the amendment. The summary, together
with a copy of the proposed amendment, shall first be submitted to the charter commission for its
approval as to form and substance. The commission shall within ten days after such submission to it,
return the same to the proposers of the amendment with such modifications in statement as it may
deem necessary in order that the summary may fairly comply with the requirements above set forth.
Subd. 1 a. Alternative methods of charter amendment. A home rule charter may be amended
only by following one of the alternative methods of amendment provided in subdivisions 1 to 7.
Subd. 2. Petitions. The signatures to such petition need not all be appended to one paper, but to
each separate petition there shall be attached an affidavit of the circulator thereof as provided by this
section. A petition must contain each petitioner's signature in ink or indelible pencil and must indicate
after the signature the place of residence by street and number, or other description sufficient to
identify the place. There shall appear on each petition the names and addresses of five electors of the
city, and on each paper the names and addresses of the same five electors, who, as a committee of the
petitioners, shall be regarded as responsible for the circulation and filing of the petition. The affidavit
attached to each petition shall be as follows:
State of )
County of )
ss.
being duly sworn, deposes and says that the affiant, and the affiant only,
personally circulated the foregoing paper, that all the signatures appended thereto were made in the
affiant's presence, and that the affiant believes them to be the genuine signatures of the persons whose
names they purport to be.
Signed
(Signature of Circulator)
Subscribed and sworn to before me
this day of
Notary Public (or other officer)
•
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https : / /www.revisor.leg.state.mn.us /statutes / ?id= 410.12 7/13/2009
410.12, 2008 Minnesota Statutes Page 2 of 3
authorized to administer oaths
The foregoing affidavit shall be strictly construed and any affiant convicted of swearing falsely
as regards any particular thereof shall be punishable in accordance with existing law.
Subd. 3. May be assembled as one petition. All petition papers for a proposed amendment
shall be assembled and filed with the charter commission as one instrument. Within ten days after
such petition is transmitted to the city council, the city clerk shall determine whether each paper of
the petition is properly attested and whether the petition is signed by a sufficient number of voters.
The city clerk shall declare any petition paper entirely invalid which is not attested by the circulator
thereof as required in this section. Upon completing an examination of the petition, the city clerk shall
certify the result of the examination to the council. If the city clerk shall certify that the petition is
insufficient the city clerk shall set forth in a certificate the particulars in which it is defective and shall
at once notify the committee of the petitioners of the findings. A petition may be amended at any time
within ten days after the making of a certificate of insufficiency by the city clerk, by filing a
supplementary petition upon additional papers signed and filed as provided in case of an original
petition. The city clerk shall within five days after such amendment is filed, make examination of the
amended petition, and if the certificate shall show the petition still to be insufficient, the city clerk
shall file it in the city clerk's office and notify the committee of the petitioners of the findings and no
further action shall be had on such insufficient petition. The finding of the insufficiency of a petition
shall not prejudice the filing of a new petition for the same purpose.
Subd. 4. Election. Amendments shall be submitted to the qualified voters at a general or special
election and published as in the case of the original charter. The form of the ballot shall be fixed by
the governing body. The statement of the question on the ballot shall be sufficient to identify the
amendment clearly and to distinguish the question from every other question on the ballot at the same
time. If 51 percent of the votes cast on any amendment are in favor of its adoption, copies of the
amendment and certificates shall be filed, as in the case of the original charter and the amendment
shall take effect in 30 days from the date of the election or at such other time as is fixed in the
amendment.
Subd. 5. Amendments proposed by council. The council of any city having a home rule
charter may propose charter amendments to the voters by ordinance Any ordinance proposing such
an amendment shall be submitted to the charter commission. Within 60 days thereafter, the charter
commission shall review the proposed amendment but before the expiration of such period the
commission may extend the time for review for an additional 90 days by filing with the city clerk its
resolution determining that an additional time for review is needed. After reviewing the proposed
amendment, the charter commission shall approve or reject the proposed amendment or suggest a
substitute amendment. The commission shall promptly notify the council of the action taken. On
notification of the charter commission's action, the council may submit to the people, in the same
manner as provided in subdivision 4, the amendment originally proposed by it or the substitute
amendment proposed by the charter commission. The amendment shall become effective only when
approved by the voters as provided in subdivision 4. If so approved it shall be filed in the same
manner as other amendments. Nothing in this subdivision precludes the charter commission from
proposing charter amendments in the manner provided by subdivision 1.
Subd. 6. Amendments, cities of the fourth class. The council of a city of the fourth class
having a home rule charter may propose charter amendments by ordinance without submission to the
charter commission. Such ordinance, if enacted, shall be adopted by at least a four -fifths vote of all its
https : / /www.revisor.leg.state.mn.us /statutes / ?id= 410.12 7/13/2009
410.12, 2008 Minnesota Statutes Page 3 of3
members after a public hearing upon two weeks' published notice containing the text of the
proposed amendment and shall be approved by the mayor and published as in the case of other
ordinances. The council shall submit the proposed amendment to the people in the manner provided
in subdivision 4, but not sooner than three months after the passage of the ordinance The amendment
becomes effective only when approved by the voters as provided in subdivision 4. If so approved, it
shall be filed in the same manner as other amendments.
Subd. 7. Amendment by ordinance. Upon recommendation of the charter commission the city
council may enact a charter amendment by ordinance Within one month of receiving a
recommendation to amend the charter by ordinance, the city must publish notice of a public hearing
on the proposal and the notice must contain the text of the proposed amendment. The city council
must hold the public hearing on the proposed charter amendment at least two weeks but not more than
one month after the notice is published. Within one month of the public hearing, the city council must
vote on the proposed charter amendment ordinance. The ordinance is enacted if it receives an
affirmative vote of all members of the city council and is approved by the mayor and published as in
the case of other ordinances. An ordinance amending a city charter shall not become effective until 90
days after passage and publication or at such later date as is fixed in the ordinance Within 60 days
after passage and publication of such an ordinance, a petition requesting a referendum on the
ordinance may be filed with the city clerk. The petition must be signed by registered voters equal in
number to at least five percent of the registered voters in the city or 2,000, whichever is less. If the
requisite petition is filed within the prescribed period, the ordinance shall not become effective until it
is approved by the voters as in the case of charter amendments submitted by the charter commission,
the council, or by petition of the voters, except that the council may submit the ordinance at any
general or special election held at least 60 days after submission of the petition, or it may reconsider
its action in adopting the ordinance. As far as practicable the requirements of subdivisions 1 to 3
apply to petitions submitted under this section, to an ordinance amending a charter, and to the filing
of such ordinance when approved by the voters.
History: (1286) RL s 756; 1907 c 199 s 1; 1911 c 343 s 1; 1939 c 292 s 1; 1943 c 227 s 1; 1949
c 122 s 1; 1959 c 305 s 3,4, 1961 c 608 s 5,6,- 1969 c 1027 s 3; 1973 c 503 s 1 -4; 1986 c 444; 1998 c
254 art 1 s 107; 1999 c 132 s 42; 2005 c 93 s 1; 2008 c 331 s 7
•
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https : / /www.revisor.leg.state.mn.us /statutes / ?id= 410.12 7/13/2009
•
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1St Reading:
Publication:
2nd Reading:
Effective:
Council Member
moved for adoption of the following ordinance:
CITY OF LINO LAKES
ORDINANCE NO. 06-09
AN ORDINANCE AMENDING THE CITY CHARTER TO REQUIRE
THAT COUNCIL MEETINGS BE TELEVISED
The City of Lino Lakes ordains that Section 3.01 of the Home Rule Charter be
amended as follows (added text underlined):
Section 1 Amendment of City Charter
Section 3.01. Council Meetings. The Council shall meet regularly at such times and
places as the Council shall designate by ordinance. The Mayor or any two members of
the Council may call special meetings of the Council upon at least twenty -four (24) hours
notice to each member, and such reasonable public notice as may be prescribed by
Council rule in compliance with the laws of Minnesota. The twenty -four (24) hours
notice shall not be required in an emergency. To the extent provided by law, all meetings
of the Council and its committees shall be public, and any citizen shall have access to the
minutes and records of the Council at all reasonable times. During any of its public
meetings, the Council shall not prohibit, but may place reasonable restrictions upon
citizen's comments and questions.
All regular open council meetings, the Open Mike portion, and council work sessions
shall be televised. Should the City Council determine it is necessary to exempt a given
council meeting or council work session from this procedure, they may do so by motion.
Section 2 In Effect According to City Charter
This ordinance shall be in force and effect from and after its passage and publication
according to the Lino Lakes City Charter.
John Bergeson, Mayor
Attest: Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this day of , 2009.
The motion for the adoption of the foregoing ordinance was duly seconded by Council
Member and upon vote being taken thereon, the following voted in
favor thereof:
The following voted against same:
Whereupon said ordinance was declared duly passed and adopted.
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EXPENDITURES
August 24, 2009
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Date: 08/13/2009 Time: 16:26:31 City of Lino Lakes
FM Entry - Invoice Journal
Ranges:
Vendor #: (A)
Invoice #: (A)
Entry Journal #: (R) 8115 8137
Trans #: (A)
Line #: (A)
Due Date: (A)
Bank #: (A)
Operator: KKF Page: 1
Options: Detail / Summary: S Invoice Status: A # of copies: 1
Sort: A Check Over Expend: N
•
Discount
Vendor # Name # of items Net Gross Discount Lost
001260 ACCLAIM BENEFITS 1 153.45 153.45 .00 .00
000093 ACE SOLID WASTE, INC. 1 538.22 538.22 .D0 .00
000408 AFSCME COUNCIL #5 1 970.62 970.62 .00 .00
000998 AGGREGATE INDUSTRIES, INC. 1 71.51 71.51 .00 .00
007848 ALAN MADISON PRODUCTIONS 1 149.00 149.00 .00 .00
000157 ALL SEASONS RENTAL, INC. 1 48.26 48.26 .00 .00
000158 ALL STAR SPORTS, INC. 1 8,670.00 8,670.00 .00 .00
000210 AMERICAN FASTENER & SUPPLY, INC. 2 110.00 110.00 .00 .D0
002694 AMERICAN MESSAGING 1 19.17 19.17 .00 .00
000318 AMER/PRIDE LINEN /APPAREL SERVICES, INC. 1 141.96 141.96 .00 .00
00719D ANCOM COMMUNICATIONS, INC. 1 29.56 29.56 .00 •
007378 ANDERSON, KAREN 1 174.30 174.30 .00 .D0
000370 ANOKA COUNTY CENTRAL COMMUNICATIONS 2 827.18 827.18 .00 .00
004063 ANOKA COUNTY LICENSE BUREAU 1 22.00 22.00 .0D .00
003617 ANOKA COUNTY SHERIFF'S OFFICE 2 559.68 559.68 .00 .00
000421 ANOKA CO TREASURER DEPT 1 1,746.88 1,746.88 .00 .00
000420 ANOKA COUNTY 1 426.00 426.00 .00 .00
000610 BAUER BUILT, INC. 1 698.53 698.53 .D0 .00
007842 BEAUBIEN, WENDEE 1 10.00 10.00 .00 .00
000720 BLAINE, CITY OF 1 2,008.23 2,008.23 .00 .00
007849 BLAUER TACTICAL SYSTEMS USA,LLC 2 750.00 750.00 .DD .00
000724 BLUE TOW SERVICE, INC. 3 466.40 466.40 .00 .00
Date: 08/13/2009 Time: 16:26:31 City of Lino Lakes
FM Entry - Invoice Journal
•
Name
Operator: KKF Page: 2
Discount
# of items Net Gross Discount Lost
900471 BONESTROO, INC. 1 9,726.25 9,726.25 .00 .00
000743 BOWDICH, JACKIE M. 1 986.80 986.80 .00 .00
007847 BROKKE- BOURDAUS, REBECCA 2 220.00 220.00 .00 .00
001101 CENTENNIAL LAKES POLICE DEPARTMENT 1 2,560.00 2,560.00 .00 .00
001110 CENTENNIAL UTILITIES 4 1,449.36 1,449.36 .00 .00
002700 CENTERPOINT /MINNEGASCO, INC. 2 238.97 238.97 .00 .00
001070 CENTURY FENCE COMPANY, INC. 1 86.77 86.77 .D0 .00
007373 CHEMSEARCH DIVISION 1 685.98 685.98 .00 .00
004670 COMCAST 2 69.9D 69.90 _D0 .00
001187 CONNEBUS ENERGY 1 4,881.81 4,881.81 .00 .00
007465 DAVIS EQUIPMENT CORPORATION 2 192.27 192.27 .00 .00
000256 DEEP ROCK WATER COMPANY 1 104.80 104.80 .00 .00
D01380 EARL F. ANDERSEN, INC 2 233.73 233.73 .0D .00
001148 EGAN OIL COMPANY 2 6,750.82 6,750.82 .00 .00
561 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 2 331.34 331.34 .00 .00
750 FIRST CALL AUTO PARTS 14 430.07 430.07 .00 .00
001560 FRATlALLONE'S HARDWARE, INC. 1 4.69 4.69 .00 .00
007850 GENTILINI, LAURIE 1 20.00 20.00 .00 .00
001680 GOPHER STATE ONE CALL 1 388.60 388.60 .00 .00
001066 GR EENLTFE SUPPLY L.L.C. 1 90.78 90.78 .00 .00
001480 HAWKINS INC. 1 9,615.94 9,615.94 .DD .00
004562 HD SUPPLY WATERWORKS, LTD. 3 2,988.98 2,988.98 .00 .00
001859 HOME DEPOT CREDIT SERVICES 1 593.06 593.06 .00 .00
D03271 HSBC BUSINESS SOLUTIONS 1 24.95 24.95 .00 .00
000303 INSTRUMENTAL RESEARCH, INC. 1 142.50 142.50 .00 .DD
000082 J. H. LARSON COMPANY, INC. 1 209.87 209.87 .00 .00
000828 JASON'S BOBBY & STEVE'S AUTO WORLD 1 30.00 30.00 .D0 .00
•
Date: 08/13/2009 Time 16:26:31 City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 3
Dis
Vendor # Name # of items Net Gross Discount
000888 RICK JOHNSON DEER & BEAVER INC.
007851 JRK SEED AND TURF SUPPLY
002110 KATH AUTO PARTS, INC.
001860 KENNEDY AND GRAVEN, INC.
007852 KUCHENMEIbilat., CONNOR
002248 LARSON ALLEN, LLP
002208 LAW ENFORCEMENT LABOR SERVICES, INC.
002320 LEAGUE OF MN CITIES INS TRST
000032 LEIBEL, KYLE
007853 LIEBGOTT, TERRYL
000177 MAIN FLORAL LTD, INC.
003230 MECKLE, TERRY
002550 MENARDS, INC.
002570 METRO COUNCIL ENRIVONMENTAL SERVICES
007694 METROPOLITAN COUNCIL
003882 MINNESOTA SHREDDING LLC
002931 MN CHILD SUPPORT PAYMENT CENTER
003445 MN DEPT OF LABOR /INDUSTRY
003050 MRPA
00307D MTI DISTIBUTING, INC.
003300 NORTHWAY IRRIGATION /LANDSCAPING
007730 ON SITE SANITATION INC
003443 OTTER LAKE ANIMAL CARE CENTER, INC.
003474 PAYNE, TIM
007587 PENN CONTRACTING, INC.
000217 POLAR CHEVROLET & MAZDA
000057 PREMIUM WATERS, INC.
-12-
1 90.00 90.00 .00
1 713.93 713.93 .00
1 16.96 16.96 .00 .0D
1 51.25 51.25 .00 .00
1 45.00 45.00 .00 .00
1 2,581.35 2,581.35 .00 .00
1 924.00 924.00 .00 .00
1 143,180.00 143,180.00 .0D .00
1 624.85 624.85 .0D .00
1 20.00 20.00 .00 .00
1 41.14 41.14 .00 .00
1 43.98 43.98 .00 .00
1 71.54 71.54 .00 .00
1 25,740.00 25,740.00 .00 .00
1 52,112.79 52,112.79 .00 .00
1 46.50 46.50 .00
1 681.40 681.40 .00 .0D
1 40.00 40.00 .00 .00
3 1,036.00 1,036.00 .00 .00
1 97.94 97.94 .DD .00
1 2,775.00 2,775.00 .00 .DD
3 740.99 740.99 .00 .00
1 1,765.06 1,765.06 .00 .00
1 100.00 100.00 .00 .00
1 4,426.15 4,426.15 .00 .0D
3 251.35 251.35 .00 .00
2 94.42 94.42 .OD .00
.0D
.00
Date: 08/13/2009 Time: 16:26:32 City of Lino Lakes
FM Entry - Invoice Journal
V. #
Name
Operator: KKF Page: 4
Discount
# of items Net Gross Discount Lost
003600 PRESS PUBLICATIONS, INC. 1 103.35 103.35 .00 .00
007696 RATWIK, ROSZAA & MALONEY, PA 1 3,350.06 3,350.06 .00 .00
D03804 ROBINSON LANDSCAPING, INC. 1 83.36 83.36 .0D .00
900491 ROSEVILLE, CITY OF 2 6,720.88 6,720.88 .00 .00
000405 RYDEEN, LESTER 1 101.27 101.27 .D0 .00
D03910 SAM'S CLUB, INC. 1 224.68 224.68 .00 .00
007671 SEVERSON, SHEI.DON, DOUGHERTY & MOLENDA, 1 310.00 310.00 .0D .00
003293 SKYHAWKS SPORTS ACADEMY, INC. 2 1,336.00 1,336.00 .D0 .00
007855 SLIP'S SHARPENING SERVICE 1 45.00 45.00 .00 .00
007854 SPAULDING, PATTI 1 20.00 20.00 .00 .00
000768 SPORTS UNLIMITED, INC. 1 1,300.00 1,300.00 .00 .00
004100 SPRINGSTED, INC. 1 500.00 500.00 .00 .DD
000365 STAPLES BUSINESS ADVANTAGE, INC. 6 3,395.63 3,395.63 .00 .00
004192 STATE OF MINNESOTA 4 400.00 400.00 .00 .00
7833 STOTERAU, DENNIS 1 16.0D 16.00 .00 .00
240 STREICHER'S, INC. 3 97.94 97.94 .00 .00
004340 T.A. SCHIFSKY AND SONS, INC. 2 10,248.91 10,248.91 .00 .DD
002790 TESSMAN SEED COMPANY, INC. 2 5,050.69 5,050.69 .00 .00
004350 TKDA 11 41,726.66 41,726.66 .00 .00
007682 TOUSLEY FORD, INC. 2 49.43 49.43 .D0 .0D
004560 U S BANK 1 4,845.90 4,845.90 .00 .00
007856 URQUHART, ALEX 1 45.00 45.00 .00 .DD
004760 WALDOCH SPORTS, INC. 1 19.64 19.64 .00 .00
004840 WINNICK SUPPLY, INC. 1 107.92 107.92 .D0 .00
007421 WRIGHT /HENNEPIN CO -OP ELECTRIC ASSOC 1 5,712.73 5,712.73 .00 .00
003250 XCEL ENERGY 7 337.56 337.56 .00 .00
004880 ZACK'S INC. NUN. INDUS. SUP 1 1,276.16 1,276.16 .00 .OD
•
Date: 08/13/2009 Time: 16:26:32 City of Lino Lakes
FM Entry - Invoice Journal
Vendor # Name
# of items
Operator: RICF Page: 5
Net Gross Discount
Dis
Grand Totals:
-14-
172 387,385.56 387,385.56
.00 .00*
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Date: 08/13/2009 Time: 16:26:32
•ccOUflt #
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Main
City of Lino Lakes
FM Entry - Invoice Journal
Description
Operator: KKF
Fiscal Debit
Page: 6
Credit
101 -155D -000 GENERAL FUND PREPAID EXPENSES 08/2009 85,245.00
101 -2040 -ODD GENERAL FUND PAYROLL WITHHOLDING 08/2009 2,576.02
101 - 2081 -000 GENERAL FUND DUE TO COUNTY-FENCE PERMIT 08/2009 426.00
101 - 2120 -000 GENERAL FUND SAC PAYABLE D8 /2009 26,000.00
101- 3414 -000 GENERAL FUND SAC /SURCHARGE FEE 08/2009 - 260.00
101- 3422 -000 GENERAL FUND POLICE OTHER REVENUES 08/2009 2,560.00
101- 401- 4151 -000 MAYOR /COUNCIL WORKER'S COMPENSATATION 08/2009 21.00
101 - 401 -490D -000 MAYOR /COUNCIL MARKETING R EDUCAT 08/2009 41.14
101 -402- 4151 -ODD GENERAL ADMINISTRATION WORKER'S COMPENSA 08/2009 893.00
101- 402 - 4410 -D00 GENERAL ADMINISTRATION CONTRAC.ThL SERVIC D8/2009 153.45
101 - 403- 4151 -000 GENERAL ELECTIONS WORKER'S COMPENSATION 08/2009 54.00
101- 404- 4151 -000 GENERAL CABLE WORKER'S COMPENSATION 08/2009 5.00
101- 406 - 4151 -000 GENERAL SENIORS WORKER'S COMPENSATION 08/2009 34.00
101 - 407- 4151 -000 GENERAL FINANCE WORKER'S COMPENSATION D8/2009 565.00
101- 407 - 4308 -000 GENERAL FINANCE AUDITOR . 08/2009 1,135.81
101- 407- 4310 -000 GENERAL FINANCE OTHER CONSULTANT 08/2009 5,769.58
101- 407 - 4330 -000 GENERAL FINANCE TRAVEL /TUITION D8/2009 225.00
101 -414- 4301 -000 GENERAL LEGAL CONSULTANTS MUNICIPAL ATTO 08/2009 2,688.56
101 -415- 4151 -000 ECONOMIC DEV WORKER'S COMPENSAT 08/2009 163.0D
101 -416- 4151 -000 PLANNING&ZONING WORKER'S COMP 08/2009 240.00
101- 416 - 4410 -00D PLANNING R ZONING CONTRACT SERVICES 08/2009 9,726.25
101 - 417 -441D -000 ENGINEERING CONTRACTED SERVICES 08/2009 20,278.05
101 -418- 4151 -000 COMM DEV WORKERS COMPENSATI 08/2009 359.00
101 -418- 4330 -D00 COMM DEV TRAVEL /TUITION 08/2009 106.86
101 -420- 4151 -000 GENERAL POLICE WORKER'S COMPENSATION 08/2009 23,046.0D
101 -42D- 4200 -000 GENERAL POLICE OFFICE SUPPLIES 08/2009 706.01
101 -420- 4211 -000 GENERAL POLICE MAINTENANCE SUPPLIES 08/2009 156.96
101 - 420- 4214 -000 GENERAL POLICE CRIME PREVENTION 08/2009 3,280.77
101 - 420- 4330 -ODD GENERAL POLICE TRAVEL /TUITION 08/2009 3,072.69
101 - 420 -437D -000 GENERAL POLICE UNIFORMS 08/2009 97.94
101- 420 - 4381 -000 GENERAL POLICE ELECTRICITY 08/2009 21.37
101- 420 - 4410 -D00 GENERAL POLICE CONTRALt'hl) SERVICES 08/2009 2,883.45
101 -42D- 5000 -ODD GENERAL POLICE CAPITAL OUTLAY 08/2009 2,481.93
101- 422 - 4151 -000 BUILDING INSPECTIONS WORKERS COMP 08/2009 413.00
101 - 422 - 4304 -000 COAL BUILDING INSPECTIONS MUN ENG 08/2009 221.45
101 -43D- 4106 -000 GENERAL STREETS TEMPORARIES 08/2009 45.00
101 -430- 4151 -000 GENERAL, STREETS WORKER'S COMPENSATION 08/2009 10,184.00
101 - 430 - 4223 -00D GENERAL STREETS STREET SIGnTS 08/2009 1,980.61
101- 430 - 4224 -000 ORAL STREETS PATHCEING MATERIALS 08/2009 10,248.91
101- 430 - 4228 -000 GENERAL STREETS SALT /SAND 08/2009 71.51
101 -430- 4240 -000 COAL STREETS SMALL TOOLS 08/2009 425.39
101- 430 - 4321 -000 GENERAL STREETS TELEPHONE 08/2009 3.83
101 -430- 4370 -000 GEENERAi. STREETS UNIFORMS 08/2D09 43.98
101- 430 - 4385 -D00 GENERAL STREETS STREET LIGHTS 08/2009 6,976.84
101 -430- 4410 -000 GENERAL STREETS CONTRALTh1).SERVICES 08/2009 90.00
101 -43D- 4421 -00D GENERAL STREETS CONTRACTED STORM SYSTEM 08/2009 10,941.59
101- 431 - 4106 -D00 GENERAL FLEET TEMPORARIES 08/2009 45.00
101 -431- 4151 -000 GENERAL FLEET WORKER'S COMPENSATION 08/2009 1,398.00
101 -431- 4211 -000 GENERAL FLEET MAINTENANCE SUPPLIES 08/2009 29.56
101 -431- 4212 -000 GENERAL FLEET VEHICLE FUEL DB/2009 6,750.82
101- 431 - 4221 -000 GENERAL FLEET SEDP PARTS 08/2009 1,805.07
101 - 431 -430D -000 GENERAL FLEET PROFESSIONAL SERVICES 08/2009 176.18
101 - 431 - 4370 -000 GENERAL FLEET UNIFORMS 08/2009 101.27
-15-
Date: 08/13/2009 Time: 16:26:32 City of Lino Lakes Operator: KKF Page: 7
FM Entry - Invoice Journal
Account #
Description Fiscal Debit Credit
101- 431 - 4410 -000 GENERAL FLEET CONTRACTED SERVICES 08/2009 40.61
101- 431 - 4452 -000 GENERAL FLEET SUBSCRIPTIONS /DUES 08/2009 40.00
101- 432 - 4151 -000 GOVER BUILDINGS WORKER'S COMP 08/2009 1,051.00
101- 432- 4200 -000 GOVER BUILDINGS OFFICE SUPPLIES 08/2009 1,191.87
101 -432- 4211 -000 GOVER BUILDINGS MAINTENANCE SUPPLIES 08/2009 895.85
101- 432 - 4321 -000 GOVER BUILDINGS TELEPHONE 08/2009 1,021.20
101 - 432 - 4381 -000 GOVER BUILDINGS ELECTRICITY 08/2009 1,625.47
101 - 432 - 4383 -000 GOVER BUILDINGS HEAT 06/2009 1,495.90
101- 432 - 4384 -000 GOVER BUILDINGS SANITATION D8/2009 419.18
101 - 432 - 4410 -000 GOVER BUILDINGS CONTRACTED 08/2009 288.90
101- 450- 4151 -00D GENERAL PARKS WORKER'S COMPENSATION 08/2009 3,007.00
101 - 450- 4211 -000 GENERAL PARKS MAINTENANCE SUPPLIES 08/2009 5,876.10
101- 450- 4381 -000 GENERAL PARKS ELECTRICITY 08/2009 64.48
101 - 450- 4383 -000 GENERAL PARKS HEAT 08/2009 69.19
101 -450- 4384 -000 GENERAL PARKS SANITATION 08/2009 119.04
101- 45D -441D -000 GENERAL PARKS CONTRALTEa) SERVICES 08/2009 700.38
101 -450- 4415 -000 GENERAL PARKS RENTAL EQUIPMENT 08/2009 48.26
101- 451- 4151 -000 GENERAL RECREATION WORKER'S COMPENSATION 08/2009 642.00
101- 451- 4211 -000 GENERAL RECREATION MAINTENANCE SUPPLIES 08/2009 15.92
101 -451- 4330 -000 GENERAL RECREATION TRAVEL /TUITION 08/2009 700.00
101- 461 - 4151 -000 GENERAL ENVIRONMENTAL WORKER'S COMPENSAT 08/2009 90.00
101- 461 - 4211 -000 GENL ENVIRONMENTAL MAINTENANCE SUPPLIES 0B/2009 379.41
101 -461- 4330 -000 GENERAL ENVIRONMENTAL TRAVEL /TUITION 08/2009 100.00
101- 462 - 4151 -000 GENL SOLID WASTE WORKER'S COMPENSATION 08/2009 51.00
101- 463 - 4151 -000 GENERAL FORESTRY WORKER'S COMPENSATION 08/2009 407.00
101 - 463 - 4211 -000 GENERAL FORESTRY MAINTENANCE SUPPLIES 08/2009 334.52
Fund Total: 267,379.13
201 - 1550 -000 RECREATION PREPAID EEPENSES 08/2009 2,176.00
201 -200- 4151 -000 RECREATION WORKER'S COMPENSATION 08/2009 1,088.00
201- 200 - 4308 -000 RECREATION PROGRAM REC AUDITOR 08/2009 25.81
201 -202- 4211 -803 RECREATION MAINT SUPPL- BASpET$ALT 5 PLAY 08/2009 50.00
201- 202 - 4211 -839 RECREATION MAINT SUP - SOFTBALL ADULT SUMM 08/2009 150.00
201 -202- 4211 -840 RECREATION MAINT SUP - SOFTBALL ADULT FALL 08/2009 336.00
201 -205- 4211 -810 RECREATION MAINT SUFI, CRNVL /PIAYGR 08/2009 75.11
201- 207 - 4211 -851 RECREATION MAINT SuPL YOUTH GOLF LESSONS 08/2009 457.00
201 -207- 4211 -879 MAINTENANCE SUPPL LACROSSE CAMP 08/2009 1,300.00
201- 207 - 4211 -880 MAINTENANCE SUPPL HAWKS PROGRAM 08/2009 139.00
201 -207- 4211 -881 MAINTENANCE SUPPL VOLLEYBALL CMP 08/2009 740.00
201 -208- 4211 -850 RECREATION MAINT SUP YOUTH GOLF LEAGUE 08/2009 119.98
201 -208- 4211 -856 RECREATION MAINT SUFI. YOUTH SOCCER 08/2009 8,670.00
201 - 3810 -811 RECREATION SAFETY CAMP 08/2009 60.00
201- 3810 -812 RECREATION DAY CAMP 08/2009 220.00
201 - 3810 -856 RECREATION YOUTH SOCCER 08/2009 26.00
Fund Total: 15,632.90
301 - 499 - 4308 -000
CLOSED BOND FUND AUDITOR- CONSULTANTS 08/2009
Fund Total:
.DD
.DD
103.25
103.25 .00
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Date: 08/13/2009 Time: 16:26:32 City of Lino Lakes
FM Entry - Invoice Journal
•.CcOUflt #
Operator: KRF Page: 8
Description Fiscal Debit Credit
324- 470- 4300 -000
401 - 499 -4306 -000
403 - 432 -5000 -000
406- 499- 4306 -053
406- 499 - 4308 -000
411- 499 -4340 -000
416 - 499 - 4340 -000
• 417- 499 -4340 -000
418- 499 - 4340 -000
421 - 499- 4304 -085
421 - 499- 4304 -086
•
G.O. Improv Ref7mAing Bonds 2003 DEBT SE 08/2009 500.00
Fund Total: 500.00 .00
CAPITAL IMPROVEMENT PROJECTS AUDITOR 08/2009
Fund Total:
GOVERNMENT BUILDINGS CAPITAL OUTLAY DB/2009
Fund Total:
154.88
154.88 .00
234.70
234.70 .00
AREA AND UNIT OTHER PLANNING FEES San Se 08/2009 8,865.34
AREA AND UNIT OTHER AUDITOR 08/2009 154.88
Fund Total: 9,020.22
T.I.F. DISTRICT 1 -5 ADVERTISING
.00
08/2009 20.67
Fund Total: 20.67 .00
T.Z.F. DISTRICT 1 -9 OTHER ADVERTISING 08/2009 20.67
Fund Total: 20.67 .00
T.I.F. DISTRICT 1 -10 OTHER PRINTING E PU 08/2009 20.67
Fund Total: 20.67 .00
T.I.F. District 1 -11 OTHER PRINTING & PU 0B/2009 41.34
Fund Total: 41.34 .00
STREET MAINTENANCE OTHER MUNICIPAL ENGIN D8/2009
STREET MAINTENANCE OTHER MUNICIPAL ENGIN 08/2009
Fund Total:
596.51
978.16
1,574.67
.00
422 - 499 - 4308 -000 SURFACE WATER MANAGEMENT AUDITOR 08/2009 25.81
Fund Total: 25.81 .00
474- 499 - 4301 -0B2
I35E INTERCHANGE OTHER MUNICIPAL ATTORNE 08/2009 906.75
-17-
Date: 08/13/2009 Time: 16:26:32 City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 9
Account # Description Fiscal Debit
Credit
Fund Total: 906.75
601- 1550 -000 WATER OPERATING PREPAID EXPENSES 08/2009 2,613.00
601 - 2140 -000 WATER OPERATING STATE WATER CONNECTION F 08/2009 44.52
601- 494 - 4151 -00D WATER OPERATING WATER WORKER'S COMP 08/2009 1,306.00
601 - 494 - 4211 -000 WATER OPERATING MAINTENANCE SUPPLIES 08/2009 2,349.92
601 -494- 4215 -D0D WATER OPERATING WATER METERS D8/2009 1,440.46
601 - 494 - 4222 -000 WATER OPERATING CHEMICALS 08/2009 9,615.94
601 - 494 - 4300 -000 WATER OPERATING PROFESSIONAL SERVICES 08/2009 3,578.89
601 - 494- 4304 -000 WATER OPERATING MUNICIPAL ENGINEER 08/2009 1,356.44
601 - 494- 4321 -000 WATER OPERATING TELEPHONE D8/2009 11.51
601 - 494 -4381 -000 WATER OPERATING ELECTRICITY D8/2009 1,884.52
601- 494 - 4382 -000 WATER OPERATING UTILITIES 08/2009 622.71
601- 494 - 4383 -000 WATER OPERATING BEAT 08/2009 70.38
601- 494 - 4410 -000 WATER OPERATING CONTRACTED SERVICE 08/2009 194.30
Fund Total: 25,088.59
602 -155D -000 SEWER OPERATING PREPAID EXPENSES 08/2009 5,419.00
602- 495- 4151 -000 SEWER OPERATING WORKER'S COMPENSAT D8/2009 2,710.00
602- 495- 4211 -000 SEWER OPERATING MAINTENANCE SUPPLIES 08/2009 173.80
602- 495- 4300 -000 SEWER OPERATING PROFESSIONAL SERVICES 08/2009 619.52
602- 495 -4304 -000 SEWER OPERATING MUNICIPAL ENGINEER 08/2009 1,356.43
602 - 495- 4321 -000 SEWER OPERATING TELEPHONE OB/2009 3.83
602 - 495- 4381 -000 SEWER OPERATING ELECTRICITY 08/2009 359.42
602 - 495- 4382 -000 SEWER OPERATING UTILITIES 08/2009 1,341.00
602- 495 -4383 -000 SEWER OPERATING BEAT 08/2009 52.86
602- 495- 4405 -00D SEWER OPERATING MWCC SEWER CHARGES 08/2009 52,112.79
602 - 495- 4410 -000 SEWER OPERATING CONTRACTED SERVICE 08/2009 194.30
Fund Total: 64,342.95
801- 2022 -000 CONTRACTOR'S DEPOSITS POLICE FORFEITURES D8/2009 517.95
801- 2023 -000 CONTRACTOR'S DEPOSITS POLICE DRUG FORFEI 08/2009 125.57
801 - 2317 -102 The Preserve Engineering 08/2009 116.00
801- 2331 -102 MARSEAN MEADOWS ENGINEERING D8/2009 542.20
801- 2364 -103 Ad Graphics - Taylor Administration DB/2009 67.78
801- 2376 -102 Grandview Engineer 08/2009 203.33
801- 2394 -102 Pine Glen 2nd Addn. Administration 08/2009 745.53
Fund Total: 2,318.36
Grand Totals: 387,385.56
Control
Control Grand Totals: .00
A/P
.00
.D0
.00
.00
.D0
.00
Date: 08/13/2009 Time: 16:26:32 City of Lino Lakes
FM Entry - Invoice Journal
•ccolmt #
•
•
Operator: KKF Page: 10
Description Fiscal Debit Credit
101 -2020 -000 GENERAL FUND ACCOUNTS PAYABLE 08/2009 267,379.13
201 - 2020 -000 RECREATION ACCOUNTS PAYABLE 08/2009 15,632.90
301- 2020 -000 CLOSED BOND FUND ACCOUNTS PAYABLE /2009 103.25
LE
324 - 2020 -000 G.O. Improv Refunding Bonds 2003 ACCOUNT OB/2009 500.00
401 - 2020 -000 CAPITAL IMPROVEMENT PROJECTS ACCOUNTS PA 08/2009 154.88
403 - 2020 -000 OFFICE EQUIPMENT REVOLVING FND ACCTS PA 08/2009 234.70
406 - 2020 -000 AREA AND UNIT ACCOUNTS PAYABLE 08/2009 9,020.22
411 - 2020 -000 T.I.F. DISTRICT 1 -5 ACCOUNTS PAYABLE 08/2009 20.67
416- 202D -00D T.I.F. DISTRICT 1 -9 ACCOUNTS PAYABLE 08/2009 20.67
417- 2020 -000 T.I.F. DISTRICT 1 -10 ACCOUNTS PAYABLE 08/2009 20.67
418- 2020 -000 T.I.F. District 1 -11 ACCOUNTS PAYABLE 08/2009 41.34
421 - 2020 -000 SEAL COATING ACCOUNTS PAYABLE 08/2009 1,574.67
422 - 2020 -D00 SURFACE WATER MANAGEMENT ACCOUNTS PAYABL 08/2009 25.81
474 - 2020 -00D I35E INTERCHANGE PROJECT ACCTS PAY 08/2009 906.75
601- 2020 -000 WATER OPERATING ACCOUNTS PAYABLE 08/2009 25,088.59
602- 2020 -000 SEWER OPERATING ACCOUNTS PAYABLE 08/2009 64,342.95
801 - 2020 -000 CONTRACTOR'S DEPOSITS ACCOUNTS PAYABLE 08/2009 2,318.36
A/P Grand Totals: .D0 387,385.56
Discount
Discount Grand Totals: .00 .00
Manual Checks - Cash
Cash Grand Totals: .00 .00
Date: 08/13/2009 Time: 16:24:17
Ranges:
Operator: KKF
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund:
Dept Id:
Program:
Vendor #:
Invoice #:
Schedule Journal #:
Bank #:
(A)
(A)
(A)
(A)
(A)
(R) 8118
(A)
Options: Print Ranges /Options: Y
Page on Department: N
Department Vendor Name
8139
# of copies: 1
Description
MAYOR /COUNCIL
MAYOR / COUNCIL
ADMINISTRATION
ADMINISTRATION
AFSCME COUNCIL #5
ANOKA COUNTY
CENTENNIAL LAKES POL
LAW ENFORCEMENT LABO
LEAGUE OF MN CITIES
METRO COUNCIL ENVIRO
MN CHILD SUPPORT PAY
MONTHLY UNION DOES
MONTHLY CHARGES
JUNE 09 EAGLE BROOK OT
MONTHLY UNION DUES
ANNUAL WORKERS COMPENSAT
JULY 2009 SAC CHARGES
BRIAN C HRONSKI #0014011
Total for Department
MAIN FLORAL LTD, INC FRESH ARRANGEMENT
LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Total for Department 401
ACCLAIM BENEFITS MONTHLY FSA PARTICIPATIO
LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Total for Department 402
u'.t.FCTIONS LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Total for Department 403
CABLE LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Total for Department 404
SENIORS LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Total for Department 406
FINANCE
FINANCE
FINANCE
FINANCE
LEGAL CONSULTANTS
LEGAL CONSULTANTS
LARSON ALLEN, LLP
LEAGUE OF MN CITIES
U S BANK
ROSEVILLE, CITY OF
Total for Department 407
FINAL BILL OF FINANCIAL
ANNUAL WORKERS COMPENSAT
MNGFOA
MONTHLY IT SUPPORT
SEVERSON, SHELDON, D INVESTIGATION - CHARTER
RATWIK, ROSZAK & MAL PROFESSIONAL SERVICES
Total for Department 414
ECONOMIC DEVELOPMENT LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Total for Department 415
PLANNING & ZONING LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Amount
970.62
426.00
2,560.00
924.00
85,245.00
25,740.00
681.40
116,547.02*
41.14
21.00
62.14*
153.45
893.00
1,046.45*
54.00
54.00*
5.00
5.00*
34.00
34.00*
1,135.81
565.00
225.00
5,769.58
7,695.39*
310.00
2,378.56
2,688.56*
163.00
163.00*
240.00
-20-
•
•
•
Date: 08/13/2009 Time: 16:24:17 Operator: KKF
•
Department
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
PLANNING & ZONING
ENGINEERING
ENGINEERING
COMM DEV
COMM DEV
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
11111ECE
:CE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
BONESTROO, INC. PROF SVCS FROM 6/21/08 -
Total for Department 416
TKDA
TKDA
2009 GEN FUND ENGRG SVCS
PINE STREET PAVING IMPRO
Total for Department 417
LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
U S BANK BARNES E NOBLE
Total for Department 418
LEIBEL, KYLE TUITION REIMBURSEMENT
PREMIUM WATERS, INC. WATER /BOTTLES
STAPLES BUSINESS ADV DUPLICATE PAYMENT
STAPLES BUSINESS ADV FLDR, 2 POCKET, UNLAMINA
STAPLES BUSINESS ADV FURN WORRSURFACE /TASK CH
STAPLES BUSINESS ADV OFFICE SUPPLIES
STAPLES BUSINESS ADV PRIMERA BLK INK FOR BRA
ANOKA COUNTY CENTRAL SMART BATTERY
ANOKA COUNTY CENTRAL WIRELESS INTERNET ACCESS
BLUE TOW SERVICE, IN 1998 HONDA SPORT BIKE 10
BOWDICH, JACKIE M. COLLEGE TUITION REIMBURS
JASON BOBBY & STEVE' CAR WASHES
CONNEKUS ENERGY MONTHLY ELECTRIC CHARGES
EMERGENCY AUTOMOTIVE LABOR TO REPAIR CONTROL
KATE AUTO PARTS, INC GLASS CLEANS /CAR TRUCK
LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
OTTER LAKE ANIMAL CA IMPOUND /BOARDING FEE JUL
ANOKA COUNTY SHERIFF JULY 24TH RANGE USE
ANOKA COUNTY SHERIFF JUNE 16TH E 17TH RANGE U
MINNESOTA SHREDDING
SAM'S CLUB, INC.
INC.
STREICHER'S,
II S BANK
II S BANK
U S BANK
II S BANK
ANDERSON,
KAREN
ALAN MADISON
SING OF CONFIDENTIA
MONTHLY CHARGES
D HAGER UNIFORM ALLOWANC
AMERICINN OF HUTCHINSON
APPLE ONLINE STORE
DMZ *DELL K -12 /GOVT
SPARTAN PROMOTIONAL
NIGHT TO UNITE SUPPLIES
PRODUCT DVD -THE MASTER /THE LAST
BLAUER TACTICAL SYST SPEAR SYSTEM COMA/IVES
Total for Department 420
BUILDING INSPECTIONS LEAOUh OF MN CITIES ANNUAL WORKERS COMPENSAT
BUILDING INSPECTIONS TKDA 2DD9 GEN FUND ENGRG SVGS
Total for Department 422
STREETS
STREETS
STREETS
STREETS
•
ANOKA COUNTY TREASUR 2009 2ND QTR SIGNAL MAIN
JOHNSON, RICK/DEER & 1 DEER CALL FOR JULY 20D
AGGREGATE INDUSTRIES CONCRETE SAND
CONNEKUS ENERGY MONTHLY ELECTRIC CHARGES
9,726.25
9,966.25*
20,178.49
99.56
20,278.05*
359.00
106.86
465.86*
624.85
52.28
- 147.44
10.81
2,336.79
572.22
45.74
53.00
774.18
162.43
986.80
3D_00
21.37
140.00
16.96
23,046.00
1,765.06
160.31
399.37
46.50
224.68
97.94
151.36
2,046.13
435.80
620.68
174.30
149.00
750.0D
35,747.12*
413.0D
221.45
634.45*
1,746.88
90.00
71.51
1,048.04
-21-
Date: 08/13/2009 Time: 16:24:17
Department
Operator: KKF
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
EARL F. ANDERSEN, IN
LEAGUE OF MN CITIES
AMERICAN MESSAGING
MECKLE, TERRY
XCEL ENERGY
T.A. SCHIFSKY AND SO
TKDA
TKDA
ZACK'S INC. MUN. IND
WRIGHT /HENNEPIN CO -0
PENN CONTRACTING, IN
URQUHART, ALEX
Total for
9' STREET SIGN PLATES
ANNUAL WORKERS COMPENSAT
MONTHLY CHARGES
T MECKLE (LATHING ALLOWA
MONTHLY ENERGY USAGE
AC FINE ASPHALT
2008 SURFACE WATER MGMT
2009 SURFACE WATER MGMT
ASPH REMOVER /DHRP RAZOR/
STREETLIGHT REPAIRS
FINAL 2008 SURFACE WATER
TRAFFIC COUNTS
Department 430
AMERICAN FASTENER E
AMERICAN FASTENER i
POLAR CHEVROLET & MA
POLAR CHEVROLET E MA
RYDEEN, LESTER
BAUER BUILT, INC.
EGAN OIL COMPANY
EGAN OIL COMPANY
EMERGENCY AUTOMOTIVE
LEAGUE OF MN CITIES
MTI DISTIBUTING, INC
HSBC BUSINESS SOLUTI
MN DEPT OF LABOR /IND
STATE OF MINNESOTA
WINNICK SUPPLY, INC.
ANCOM COMMUNICATIONS
DAVIS EQUIPMENT CORP
TOUSLEY FORD, INC.
TOUSLEY FORD, INC.
ON SITE SANITATION I
FIRST CALL AUTO PART
FIRST CALL AUTO PART
FIRST CALL AUTO PART
FIRST CALL AUTO PART
FIRST CALL AUTO PART
CARR BOLT /H% CAP /H% NUT
EX CAP /FLTWASH /CABLE TIE
PIPE
TRAILER BRAKE CONNECTOR
L RYDEEN CLOTHING ALIOWA
BRIDGESTONE FARM TT FIRE
ULSD #2 DYED
UNL GASOLINE -
SPEAKER,100W DYNAMAX ES1
ANNUAL WORKERS COMPENSAT
SWITCH 99 -3410
PIN SNAPS /METAL LurUFF /D
20772/20774 BCISI,PAIR
HAZARDOUS CHEMICAL INVEN
CHAIN SLIP HOOK W /LATCH,
XTS STD SPRING ACTION BE
U JOINT
FA1754
SHIELD - S
MONTHLY SANITATION CHARG
r•us�s
FUSIBLE LINK /b'us.S
OIL FILTER
OIL FILTERS
OIL FILTERS
FIRST CALL AUTO PART RETURN TRANS FILTER
FIRST CALL AUTO PART WIZ 46438
KUCHENMEISTER, CONNO TRAFFIC COUNTS
SLIP'S SHARPENING SE SHARPEN BLADES /CHAINS
Total for Department 431
GOVERNMENT BUILDINGS PREMIUM WATERS, INC.
GOVERNMENT BUILDINGS J. H. LARSON COMPANY
GOVERNMENT BUILDINGS ACE SOLID WASTE, INC
GOVERNMENT BUILDINGS DEEP ROCK WATER COMP
GOVERNMENT BUILDINGS AMERIPRIDE LINEN /APP
WATER/BOTTLES
SYL CF13DD /835 13W COMP
RUBBISH REMOVAL
MONTHLY CHARGES
SCRAPER MAT /MISC MATS
233.73
10,184.00
3.83
43.98
216.07
10,248.91
99.56
6,415.88
425.39
5,712.73
4,426.15
45.00
41,011.66*
17.23
92.77
120.17
131.18
101.27
698 -53
2,105.30
4,645.52
191.34
1,398.00
97.94
24.95
40.00
100.00
107.92
29.56
192.27
26.09
23.34
40.61
34.07
16.72
10.21
23.33
13.66
-8.82
23.35
45.00
45.00
10,386.51*
-22-
42.14
209.87
419.18
104.80
141.96
•
•
•
Date: 08/13/2009 Time: 16:24:18
•
Department
Operator: KKF
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARRS
Ks
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
RECREATION
RECREATION
RECREATION
RECREATION
ENVIRONMENTAL
ENVIRONMENTAL
ENVIRONMENTAL
SOLID WASTE
•
STAPLES BUSINESS ADV
CENTENNIAL UTILITIES
CONNEXUS ENERGY
LEAGUE OF MN CITIES
CENTERPOINT /MINNEGAS
U S BANK
U S BANK
U S BANK
U S BANK
U S BANK
COMCAST
COMCAST
CHEMSEARCH
ROSEVIT.T,R,
CITY OF
Total for
OFFICE SUPPLIES
600 TOWN CENTER PKWY GAS
MONTHLY ELECTRIC CHARGES
ANNUAL WORKERS COMPENSAT
MONTHLY CHARGES
BUY.COM
DELL.COM
HP.COM
NUANCE
OFFICE MAK
CITY HALL MONTHLY INTERN
MONTHLY INTERNET CHARGE
10 GAL CHEMSEARCH BBB
MONTHLY TELEPHONE 08/09
Department 432
ACE SOLID WASTE, INC
ALL SEASONS RENTAL,
GREENLIFE SUPPLY L.L
CENTURY FENCE COMPAN
CENTENNIAL UTILITIES
CENTENNIAL UTILITIES
CONNEXUS ENERGY
HOME DEPOT CREDIT SE
LEAGUE OF MN CITIES
MENARDS, INC.
CENTERPOINT /MINNEGAS
TESSMAN SEED COMPANY ATHLETIC TWO MIX/RYE/FAS
TESSMAN SEED COMPANY EC GROW 24 -0 -12 8D% UMIAK
ROBINSON LANDSCAPING 2 YDS OF MULCH
WALDOCH SPORTS, INC. CAP ASSY
ZACK'S INC. MUN. IND ASPH REMOVER /DHRP RAZOR/
ON SITE SANITATION I BEHM'S PARK FINAL
ON SITE SANITATION I MONTHLY SANITATION CHARG
ON SITE SANITATION I SUNSET OAKS PARK FINAL
Total for Department 450
RUBBISH REMOVAL
SOD Upirtk 18" GAS
TALPIRID BOX
DAC LATCH /OFFET HINGE
6918 SUNRISE GAS USAGE
7204 LAKE DR GAS USAGE
MONTHLY ELECTRIC CHARGES
MONTHLY, CHARGES
ANNUAL WORKERS COMPENSAT
12" WALL CAP
MONTHLY CHARGES
LEAGUE OF MN CITIES
MRPA
U S BANK
U S BANK
ANNUAL WORKERS COMPENSAT
MEMBER CONFERENCE t'EES
MICHAELS
TARGET
Total for Department 451
LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
PAYNE, TIM COURSE REIMBURSEMENT
JRK SEED AND TURF GU 4 ULTRA /IMPEL RED /RAZOR
Total for Department 461
LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
Total for Department 462
577.51
1,399.90
1,625.47
1,051.00
96.00
34.78
170.33
112.48
85.69
211.08
34.95
34.95
685.98
951.30
7,989.37*
119.04
48.26
90.78
86.77
22.24
13.61
64.48
47.94
3,007.00
71.54
33.34
1,515.78
3,534.91
83.36
19.64
425.38
20.31
659.76
20.31
9,884.45*
642.00
700.00
2.13
13.79
1,357.92*
90.00
100.00
379.41
569.41*
51.00
51.00*
-23-
Date: 0B/13/2009 Time: 16:24:18
Department
Operator: KKF
Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
FORESTRY
FORESTRY
PROGRAM REC
PROGRAM REC
ADULT SPORTS
ADULT SPORTS
LEAGUE OF MN CITIES ANNUAL WORKERS COMPENSAT
JRK SEED AND TURF SU 4 ULTRA /IMPEL RED /RAZOR
Total for Department 463
Total for Fund 101
LEAGUE OF MN CITIES
STOTERAU, DENNIS
BEAUBIEN, WENDEE
BROKKE- BOURDAUX, REB
BROKKE- BOURDAUX, REB
GENTILINI, LAURIE
LIEBGOTT, TERRYL
SPAULDING, PATTI
Total for
LARSON ALLEN, LLP
LEAGUE OF MN CITIES
Total for
ANNUAL WORKERS COMPENSAT
RETURN JERSEY & SOCKS
SHIRT REFUND
PROGRAM REFUND
WITHDREW FROM COURSE
PROGRAM REFUND
PROGRAM REFUND
PROGRAM REFUND
Department
FINAL BILL OF FINANCIAL
ANNUAL WORKERS COMPENSAT
Department 200
MRPA BALANCE OF TEAM REGISTRA
U S BANK GREEN MILL
Total for Department 202
SPECIAL EVENTS /TRIPS U S BANK WAL -MART
Total for Department 205
YOUTH
YOUTH
YOUTH
YOUTH
INS1xUCTIONAL
INSTRUCTIONAL
INSTRUCTIONAL
INSTRUCTIONAL
YOUTH SPORTS
YOUTH SPORTS
OTHER
DEBT SERVICE
OTHER
SPORTS UNLIMITED, IN LACROSSE INTRO /BORRT.rarA
SKYHAWKS SPORTS ACAD RICE LAKE ELEM - 2053.20
SKYHAWKS SPORTS ACAD RICE LAKE ELEM - 2071.20
SKYHANKS SPORTS ACRD RICE LAKE ELEM -2040.204
Total for Department 207
ALL STAR
U S BANK
SPORTS, INC SOCCER BALLS SIZE 3 & 4
CHOMONIK GOLF
Total for Department 208
Total for Fund 201
LARSON ALLEN, LLP FINAL BILL OF FINANCIAL
Total for Department 499
Total for Fund 301
SPRINGSTED, INC. GEN OBLIGATION INVPR. &
Total for Department 470
Total for Fund 324
LARSON ALLEN, LLP FINAL BILL OF FINANCIAL
Amount
407.00
334.52
741.52*
267,379.13*
2,176.00
16.00
10.00
110.00
110.00
20.00
20.00
20.00
2,482.00*
25.81
1,088.00
1,113.81*
336.00
200.00
536.00*
75.11
75.11*
1,300.00
457.00
740.00
139.00
2,636.00*
8,670.00
119.98
8,789.98*
15,632.90*
103.25
103.25*
103.25*
500.00
500.00*
500.00*
154.88
•
•
•
Date: 08/13/2009 Time: 16:24:18 Operator: KKF
•
Page: 6
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
Total for Department 499 154.88*
Total for Fund 401 154.88*
GOVERNMENT BUILDINGS U S BANK OFFICE MAX 234.70
Total for Department 432 234.70*
Total for Fund 403 234.70*
OTHER LARSON ALLEN, LLP FINAL BILL OF FINANCIAL 154.88
OTHER TKDA COMP PLAN UPDATE 8,865.34
Total for Department 499 9,020.22*
Total for Fund 406 9,020.22*
OTHER PRESS PUBLICATIONS. ANNUAL DISCLOSURE PUBLIC 20.67
Total for Department 499 20.67*
Total for Fund 411 20.67*
OTHER PRESS PUBLICATIONS, ANNUAL DISCLOSURE PUBLIC 20.67
Total for Department 499 20.67*
Total for Fund 416 20.67*
11, PRESS PUBLICATIONS, ANAL DISCLOSURE PUBLIC 20.67
Total for Department 499 20.67
Total for Fund 417 20.67*
OTHER PRESS PUBLICATIONS, ANNUAL DISCLOSURE PUBLIC 41.34
Total for Department 499 41.34*
Total for Fund 41B 41.34*
OTHER TKDA 2009 OVERLAY PROJECT 978.16
OTHER TKDA 2009 SEALCOAT PROJECT 596.51
Total for Department 499 1,574.67*
Total for Fund 421 1,574.67*
OTHER LARSON ALLEN, LLP FINAL BILL OF FINANCIAL 25.81
Total for Department 499 25.81*
Total for Fund 422 25.81*
OTHER KENNEDY AND GRAVEN, I35 a MAIN ST INTERCHANG 51.25
OTHER RATWIR, ROSZAK & MAL 35E /CSAH 14 INTERCHANGE 855.50
Total for Department 499 906.75*
•
Date: 08/13/2009 Time: 16:24:18
Department
Operator: KKF
Page: 7
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
Total for Fund 474
BLAINE, CITY OF 2ND QTR BLAINE WATER USE
LEAGUE OF MN CITIES ANNUL WORKERS COMPENSAT
Total for Department
INSTRUMENTAL RESEARC
BLAINE, CITY OF
CONNEXUS ENERGY
HAWKINS , INC.
GOPHER STATE ONE CAL
HOME DEPOT CREDIT SE
LARSON ALLEN, LLP
LEAGUE OF MN CITIES
AMERICAN MESSAGING
CENTERPOINT /MINNEGAS
%CEL ENERGY
NORTHWAY IRRIGATION/
STATE OF
STATE OF
STATE OF
STATE OF
TKDA
HD SUPPLY WATERWORKS
BD SUPPLY WATERWORKS
MINNESOTA
MINNESOTA
MINNESOTA
MINNESOTA
TOTAL COLIFORM BACTERIA
2ND QTR BLAINE WATER USE
MONTHLY ELECTRIC CHARGES
CHLORINE /HYDRO ACID /LPC-
MONTHLY LOCATES
MONTHLY CHARGES
FINAL BILL OF FINANCIAL
ANNUL WORKERS C MPENSAT
MONTHLY CHARGES
MONTHLY CHARGES
MONTHLY ENERGY USAGE
INSTALL RAIN SENSORS
EASARDOUS MATERIAL INCID
HAZARDOUS MATERIAL INCID
HAZARDOUS MATERIALS INCI
HAZARDOUS MATERIALS INCI
2009 GEN FUND ENGRG SVCS
SRII 3/4 ECR 1000G
SVC CHR FOR INV DATED 07
HD SUPPLY WATERWORKS UPPER /LOWER SUPPORT 0 RI
ZACK'S INC_ MUN. IND ASPH REMOVER /DHRP RAZOR/
Total for Department 494
Total for Fund 601
LEAGUE OF MN CITIES ANNUL WORKERS COMPENSAT
Total for Department
BLAINE, CITY OF
CENTENNIAL UTILITIES
CONNEBUS ENERGY
FRATTALIONE'S HARDWA
GOPHER STATE ONE CAL
HOME DEPOT CREDIT SE
LARSON ALLEN, LLP
LEAGUE OF MN CITIES
AMERICAN MESSAGING
2ND QTR BLAINE WATER USE
SUNRISE GAS USAGE
MONTHLY ELECTRIC CHARGES
GREASE SILICONE
MONTHLY LOCATES
MONTHLY CHARGES
FINAL BILL OF FINANCIAL
ANNUL WORKERS COMPENSAT
MONTHLY CHARGES
CENTERPOINT /MINNEGAS MONTHLY CHARGES
TKDA 2009 GEN FUND ENGRG SVCS
METROPOLITAN COUNCIL MONTHLY WASTEWATER FLOW
Total for Department 495
Total for Fund 602
Amount
906.75*
44.52
2,613.0D
2,657.52*
142.50
622.71
1,763.03
9,615.94
194.30
376.01
361.39
1,306.00
11.51
70.38
121.49
2,775.00
75.00
75.00
75.00
75.00
1,356.44
1,410.79
29.67
1,548.52
425.39
22,431.07*
25,088.59*
5,419.00
5,419.00*
1,341.00
13.61
359.42
4.69
194.30
169.11
619.52
2,710.00
3.83
39.25
1,356.43
52,112.79
58,923.95*
64,342.95*
-26-
•
•
Date: 08/13/2009 Time: 16:24:18 Operator: IMF
•
Department
Page: B
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description Amount
BLUE TOW SERVICE, IN 2000 CBEV MONTI CARLO FO 125.57
BLUE TOW SERVICE, IN 2001 F150 4 %4 FORFEITURE 178.4D
ANOKA COUNTY LICENSE CN 08- 019811 SEIZZED VEHI 22.00
TKDA AD GRAPHICS -07/09 67.78
TKDA GRANDVIEW JULY 2009 203.33
TKDA MARSHAN MEADOWS 07/09 542.20
TKDA PINE GLEN 2 - JULY 2009 745.53
RATWIK, ROSZAK & MAL BANK OF SCOTLAND V. LAKE 116.00
FIRST CALL AUTO PART CN 07- 255214 AIR /FUEL /TR 44.56
FIRST CATS, AUTO PART CN 07- 255214 PLUGS /BRAKE 192.32
FIRST CALL AUTO PART CN 07- 255214 TRANS FILTE 15.15
FIRST CALL AUTO PART CN 07- 255214 WINDOW FILM 69.42
FIRST CALL AUTO PART CN 07- 255214 WIPER BLADE 6.08
FIRST CALL AUTO PART RELAY TOWING -9.98
Total for Department 2,318.36*
Total for Fund 801 2,318.36*
Grand Total 387,385.56*
•
•
CENTENNIAL FIRE DISTRICT
Check Register - FIRE GL Page: 1
Check Issue Dates: 8/42009 - 8/19/2009 Aug 19, 2009 11:19AM
Report Criteria:
Report type: Summary
GL Check Check Vendor
Period Issue Date Number Number
Payee
Description
08/09 03/14/2009 3896 30490
08/09 08/1412009 3897 31008
08/09 08/14/2009 3898 40040
08/09 08/142009 3899 160050
08/09 03/19/2009 3900 10500
08/09 08/19/2009 3901 11565
08/09 08/19/2009 3902 20350
08/09 03/192009 3903 30300
08/09 08/192009 3904 30480
08/09 08/192009 3905 30485
08/09 08/19/2009 3906 31008
08/09 08/192009 3907 31137
08/09 08/192009 3908 40010
08/09 08/192009 3909 50120
08/09 08/19/2009 3910 60600
08/09 08/192009 3911 60650
OB/09 08/19/2009 3912 120331
08/09 03/19/2009 3913 120450
OB/09 08/19/2009 3914 130440
06/09 08/19/2009 3915 161605
08/09 08/19/2009 3916 170180
08/09 08/192009 3917 180060
08/09 08/192009 3918 180500
06/09 08/19/2009 3919 190850
08/09 08/192009 3920 210232
08/09 08/192009 3921 220200
03/09 08/192009 3922 240100
Grand Totals:
CENTERPOINT ENERGY
COMCAST
DEEP ROCK WATER CO
PAETEC
AMERICAN TEST CENTE
ASPEN MILLS
JOE BIBEAU
CARPET RESOURCES
CENTENNIAL UTILITIES
CENTER MART
COMCAST
CONNEXUS ENERGY
DALCO
EMERGENCY APPARATU
FRANKLIN PRODUCTS
FRATTALLONE'S HARDW
LEAGUE OF MN CITIES I
CITY OF LINO LAKES
METRO FIRE, INC
INVENTORY TRADING C
QWEST
BRADLEY C RACUTT
RANDY ROLSTAD
JERRY STREICH
UNI-SELECT
VERIZON WIRELESS
XCEL ENERGY
STATION 2 GAS
INTERNET CENTERVILLE STATI
H2O COOLER
PHONES STATION 2
ANNUAL LADDER TESTING
UNIFORM
FUEL CANS
CARPET STATION 3
STATION 1 UTILITIES
JULY FUEL
INTERNET STATION 1
ELECTRIC
CAN LINERS
REPAIR
FIRE PREVENTION SUPPLY
BLDG SUPPLIES
2008 WKCOMP ADJ
JULY REIMBURSEMENTS
HELMET
SHIRTS FOR TRAINEES
PHONE EXPENSE
MILEAGE/LODGING
WATER SAFETY SUPPLIES FO
SAFETY CAMP FOOD EXPENSE
VEH PARTS
CELL PHONES
ELECTRIC STATION 2
Check
Amount
52.78 M
189.00 M
18.81 M
388.09 M
915.00
190.34
36.27
925.41
93.99
726.07
94.00
375.59
40.84
20.88
236.92
38.33
934.00
22,017.59
183.68
142.00
55.69
335.38
225.62
479.61
17.99
201.52
570.76
29,506.16
M = Manual Check, V = Void Check
•
•
•
AGENDA ITEM 1B
STAFF ORIGINATOR: Julie Bartell, City Clerk
MEETING DATE: August 24, 2009
TOPIC: Resolution No. 09-60, authorizing amendment to joint
powers agreement with Vadnais Lake Area Water
Management Organization ( VLAWMO)
VOTE REQUIRED: 3/5
BACKGROUND
An update of the watershed boundaries for the area has been completed and the
Vadnais Lake Area Water Management Organization (VLAWMO) is in the process of
implementing appropriate changes. As part of this process, they request that the city
authorize amendment of the existing joint powers agreement between VLAWMO and
the city to reflect a new legal description.
RECOMMENDATION
Approval of Resolution No. 09-60 authorizing an amendment to the city's joint powers
agreement with VLAWMO.
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
COUNTY OF ANOKA
RESOLUTION NO. 09-60
Authorizing amendment to joint powers agreement with Vadnais Lake Area
Water Management Organization (VLAWMO)
Whereas, the City of Lino Lakes is a member of the Vadnais Lake Area Water
Management Organization (VLAWMO) and maintains a joint powers agreement
(JPA) to provide water management as required under MN Statutes, Chapters
103B and 103D; and
Whereas, all affected JPA municipalities have been consulted in the boundary
change process and have approved the new boundaries between adjoining
watersheds; and
Whereas, the attached map and legal description of VLAWMO have been
developed to reflect the updated boundaries of this watershed;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LINO LAKES, MINNESOTA:
That the City Council authorizes amendment of the joint powers agreement with
the following amendment together with the attached updated legal description
and map of the VLAWMO watershed area:
Amendment to the Joint Powers Agreement
Protect and Manage the Vadnais Lake Area Water Management
Organization
Said amendment is made and entered into as of the last date of execution by and
between the participating units of local govemment of the cities of Gem Lake,
Lino Lakes, North Oaks, Vadnais Heights, and White Bear Lake and the
Township of White Bear.
The updated legal description and map of the VLAWMO jurisdiction dated May 6,
2009 are attached tot his resolution and hereby replace the previous legal
description and are incorporated as Appendix A of the VLAWMO joint powers
agreement.
•
•
•
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 24th day of August, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
VLAWMO
Dan Tesch
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Dear Dan Tesch,
August 4, 2009
Communities
Gem Lake
Lino Lakes
North Oaks
Water Service
Vadnais Heights
White Bear Lake
White Bear Township
As you are aware an update, of the watershed boundaries has bee►,in process for some time The new
watershed boundary lines were approved by each of your communities last year The Minnesota Board
of Water and Soil' Resources approved the petitions for change lastiVlarch. One last step remains.
A new legal description of the Vadnais Lake Area Water Management Organization ( VLAWMO) has been
f developed'Ey Stevens Engineering and is enclosed. The legal description, watershed map and the
x experience of the technical experts who generated it have been reviewed by: the VLAWMO legal
t counsel. A
.11 "Based upon his (Joe Grandburg, Stevens) certcation, his training and experience, and the
methodology explained to me, it is my opinion that the VLAWMO Board rrmy rely,upon the legal
description and map prepared by Stevens." Roger Jensen, VLAWMO legal Counsel 4
4
:, ,,,t,f
,.
VLAWMO asks all of our member communities to amend the YLAVYMO Joint Powers Agreement by
replacing the previous legal description with the new Appendix A including both the updated legal
k -f
description and the attendant map.
s ObviousiX feel free
A sample draft l esolution of Amendment to the JPIK is :also enclosed for your use.
to modify the resolution to fit your resolution conventions.;
•
Please return a signed Resolution:by. September 30, 2009 or earlier
Please contact nee with questions or comments. Thank you for all your help through this long process' rt,
Sincerely,
Stephanie McNamara,
Administrator
Vadnais Lake Ares 11Nater
anagement.Organization
r::
800 East Country Road E; Vadnais Heights, MN 55127; 651- 204 -6070, Fax: 651- 204 -6173
website: www.vlawmo.oro; email: office @vlawmo.org
—32—
•
•
•
r c�
SPECIAL WORK SESSION August 10, 2009
DRAFT
1
2 CITY OF LINO LAKES
3 MINUTES
4 SPECIAL WORK SESSION
5
6 DATE : August 10, 2009
7 TIME STARTED : 5:30 p.m.
8 TIME ENDED : 9:42 p.m.
9 MEMBERS PRESENT : Council Members Reinert, Stoltz,
10 Gallup, O'Donnell and Mayor Bergeson
11 MEMBERS ABSENT : none
12
13 Staff present: Acting City Administrator, Dan Tesch; Director of Finance, Al Rolek;
14 Director of Public Safety, Dave Pecchia; Director of Public Services, Rick DeGardner;
15 Director of Community Development, Michael Grochala; Kent Strege, Police Captain;
16 City Clerk, Julie Bartell
17
18 Mayor Bergeson called the meeting to order at 6:05 p.m. in the Council Workroom at
19 Lino Lakes City Hall.
20
21 Director Rolek reviewed his written report. He outlined the challenges facing the city's
22 budget including a national recession, a contracting city tax base, an ailing housing
23 market and decline in building activity and uncertain energy costs. The budget proposed
24 is 2.1 percent lower than that adopted for 2009. The levy presented is higher (up 6.17 %)
25 than the previous year, mainly due to the obligation the city has to repay debt on certain
26 general obligation bonds for which special assessment charges have not been received.
27 He pointed out that the budget presented was scrutinized by the city's management team.
28 Personnel costs are the biggest portion of the budget and no increase is proposed other
29 than in the area of insurance and staff under labor contracts as well as the city council
30 whose salary increases are already approved. The budget presented does not fulfill the
31 council's request to bring forward $1,000,000 in reductions however options for
32 consideration are included in the report. A reduction of $2,000,000 would involve a
33 monumental shift in what services the city delivers.
34
35 Acting Administrator Tesch reported on a possible retirement incentive program. Based
36 on eligibility, the incentive would involve an additional 12 weeks of severance pay (in
37 addition to regular severance) and a $10,000 deposit to a health savings account. Finance
38 Director Rolek pointed out that for the incentive to be an effective budget tool, it would
39 have to occur in 2009. Mr. Tesch will present the details to the council for consideration
40 at the next regular meeting. Police Chief Pecchia was informed that there will no doubt
41 be some type of restriction on what positions would be eligible.
42
43 A council member verified that the downward economic trends will continue to impact
44 city finances for more than just 2010 and that has to drive decisions also. Regarding fund
45 balance, the finance director verified that his opinion is that the use of fund balance down
SPECIAL WORK SESSION August 10, 2009
DRAFT
46 to the $500,000 amount would not adversely affect the city's credit rating; however,
47 formal approval of a fund balance policy is recommended.
48
49 A council member pointed out that the level of resources and the activity level for the city
50 don't concur. Staff was directed to bring forward reductions in that light. The options
51 presented have essentially been reviewed by the council previously. If the staff isn't
52 willing to bring forward the necessary cuts, the council will have to do that.
53
54 A council member pointed out that the area of personnel is the biggest part of the budget
55 and so is obviously the way to get the necessary reductions. To make that type of
56 decision, the council should hear about how service levels to the residents will be
57 impacted.
58
59 A citizen in the audience addressed the group. She commended the council for
60 considering reductions because that is a necessary action. It is disappointing that more
61 direct recommendations are not included in the staff report. She spoke against any
62 revenue increases. Her question about reduction of funds for street maintenance was
63 explained as no reduction by the finance officer. She recommends that since revenue
64 from building permits is down drastically, that would be an obvious area for reduction
65 since that revenue would normally fund personnel costs for the service. When fuel cost
66 increases were questioned, the finance officer explained that energy costs are volatile so
67 he doesn't recommend severe changes in budgeting. She suggests that health insurance
68 costs should also be reviewed and perhaps other health insurance options could be
69 considered. Another recommendation is to reduce engineering costs in a down economy.
70 Also, overtime costs (police department mentioned) should be reviewed because use of
71 overtime has a low value for the dollar.
72
73 A council member requested more consideration on staffing changes and pointed out
74 areas within budgets that probably have less activity because of the state of the city.
75 Collaborations for park services should be considered.
76
77 A council member noted that the council salary should also be on the table.
78
79 The meeting was recessed at 6:33 p.m. for the purpose on conducting the regular council
80 meeting.
81
82 The meeting was reconvened at 7:40 p.m.
83
84 Council members individually offered their opinion on the options listed in the staff
85 report.
86
87 A council member suggested that sharing of clerical duties should be a possibility. Also
88 suggested was outsourcing of building inspection duties, with consideration that the area
89 has shrunk by about eighty percent. Staff explained that such a change would involve
90 service considerations. The building department should generally be self - supporting with
2
•
•
•
SPECIAL WORK SESSION August 10, 2009
DRAFT
91 the fees they collect. Staff further explained that the nature of business being conducted
92 by the building department has changed but the level of permits is staying somewhat the
93 same. Last year was, of course, impacted by storm damage.
94
95 Public Services Director DeGardner noted the existing joint powers agreement with the
96 school district through which the city spends $50,000 to $60,000 per year in maintaining
97 some jointly used facilities.
98
99 In the administrative, fmance, planning, parks and streets areas, staff was asked to explain
100 current needs.
101
102 At the request of council, the directors explained the process they used to get to this point.
103 Was there communication and opinions shared between directors? Mr. Rolek explained
104 that each director prepared a budget for their area of responsibility as they normally
105 would for the budget. There was then discussion amongst the group about how
106 reductions and how they would impact services. The directors also recognized that while
107 this is a very serious situation, at some time the economy will turn around and the city
108 needs to be in a position to move with that. They discussed and evaluated the possibly of
109 outsourcing some services. Police Chief Pecchia added that the group did identify up to
110 15 positions that could be eliminated although there was not necessarily consensus on
111 which positions.
112
113 A council member suggested that the number one job of the directors was to bring
114 forward reductions that would represent an appropriate level of resources for the current
115 activity at city hall first and then the council would look past that at other pieces that
116 could fill in the puzzle (such as revenue, retirement, furlough, etc). He recommends that
117 each director make suggestions across the entire organization perhaps even anonymously
118 and then tabulate those results to get to some real recommendations.
119
120 Connie Sutherland, Charter Commissioner, asked if the directors have discussed the
121 possibility of salary decreases across the board. Mr. Rolek explained that option could be
122 problematic since most of the city's employees are attached to labor agreements.
123
124 At the request of the council, Mr. Rolek reviewed the delinquent tax situation for the
125 special assessments associated with the general obligation bonds of 2005A. There is an
126 option to cover the debt service through internal financing for 2010. The forfeiture
127 process would begin in 2010 but it's a lengthy process; staff is in the process of analyzing
128 the options involved in that outcome including public purpose.
129
130 A council member asked if staff is actively exploring the possibility of some sharing in
131 the area of public safety services (police and fire). The Police Chief indicated those are
132 possibilities and they hold significant potential in savings. The council member also
133 asked if, in the area of fire services, could there be efficiencies in merging in additional
134 cities? The council member also asked for more information on increasing recreation
135 program fees.
SPECIAL WORK SESSION August 10, 2009
DRAFT
136
137 A council member pointed out the dynamic of not having a city administrator in place.
138 That makes the decision making process somewhat different. Also, as a process person,
139 he would like to see staff bring back $1,000,000 in reductions, perhaps in increments. He
140 recognizes that there is a balanced budget proposed even though it includes options not
141 approved by the council. He believes the goal of the council is to not raise the tax levy.
142
143 A council member suggested some review of the process used by Centennial Fire to save
144 funds each year for equipment purchases rather than financing. Also it may be time to
145 look at the city engineer situation also.
146
147 At the request of the Finance Director, the council reviewed the list of options and each
148 offered their opinions.
149
150 When discussing the 6.17% increase in the total levy, Mr. Rolek explained that the
151 increase is mainly due to the special assessment delinquency that was discussed
152 previously.
153
154 A council member reiterated his desire to have directors weigh in individually on
155 organization -wide options. A director expressed concern about offering opinions in
156 areas where he has little familiarity.
157
158 A council member suggested that a collective effort of directors would be preferable since
159 it would allow for collaboration options.
160
161 A council member suggested a moderate approach to the delinquent special assessment
162 problem. He proposes a split by handling part of the problem through internal loans and
163 part by reductions.
164
165 The council directed the directors to come to the August 25, 2009 work session with
166 specific recommendations for reductions. The directors pledged to work together and
167 bring the information the council requests; there will be no individual surveys.
168
169 A council member suggested that since there will obviously need to be some personnel
170 cuts, they should be considered in each and every area of the organization.
171
172 Acting Administrator Tesch explained that there was no list of positions included in the
173 report in part because presenting that level of information in fact sets the wheels in
174 motion and the city needs to be prepared to act accordingly.
175
176 Police Chief Pecchia noted that the Police Department has historically taken a big hit with
177 reductions. The department was down three positions in 2008. At this point, he is asking
178 that he be authorized to proceed with a proposal to fill the vacant police officer position
179 but to eliminate a CSO position at the same time. The council said they would consider
180 that request sometime in the future.
4
•
•
•
•
SPECIAL WORK SESSION August 10, 2009
DRAFT
181
182 A council member suggested that the matter of reviewing a storm water utility should be
183 put on a work session agenda soon if it is to be a viable option for the 2010 budget. Staff
184 concurred.
185
186 The council will continue the budget discussion at the special work session on August 25,
187 2009 beginning 5:30 p.m.
188
189 The council concurred with the previously discussed idea of participating in a joint
190 meeting with the charter commission. The charter commission members present asked
191 that the council be polled for possible dates that could be presented to the commission.
192 The first joint meeting would be to discuss the charter budget request. There could be
193 other meetings to maintain on -going communication. The next regular meeting of the
194 commission will be October 8 at 6:30 p.m.; if the commission agrees, the council is open
195 to that date.
196
197 The meeting was adjourned at 9:42 p.m.
198
199 These minutes were considered and approved at the regular Council meeting held on August 24,
200 2009.
201
202
203
204
205 City Clerk, Julianne Bartell John Bergeson, Mayor
5
•
•
•
COUNCIL MINUTES August 10, 2009
DRAFT
1
2 CITY OF LINO LAKES
3 MINUTES
4 REGULAR COUNCIL MEETING
5
6
7 DATE : August 10, 2009
8 TIME STARTED : 6:30 p.m.
9 TIME ENDED : 7:31 p.m.
10 MEMBERS PRESENT : Council Members Gallup, Reinert, O'Donnell,
11 Stoltz and Mayor Bergeson
12 MEMBERS ABSENT : none
13
14 Staff members present Acting City Administrator, Dan Tesch; City Attorney, Joseph Langel;
15 Director of Community Development, Michael Grochala; City Engineer, Jim Studenski; Director of
16 Public Safety, Dave Pecchia; Director of Finance, Al Rolelq City Planner, Jeff Smyser, City Clerk,
17 Julie Bartell.
18
19 PUBLIC COMMENT /OPEN MIKE
20
21 There was no public comment.
22
23 SETTING'1IiE AGENDA
24
25 The agenda was approved as presented.
26
27 SPECIAL PRESENTATION
28
29 Lino Lakes Ambassadors - 2008 -2009 Ambassadors Stephanie Hannan, Samantha Barriga and
30 Peggy Ly thsnked the council for supporting the Ambassadors Program and presented several
31 float trophies received on behalf of the city. They introduced this year's ambassador candidates.
32
33 CONSENT AGENDA
34
35 Council Member Stoltz moved to approve the Consent Agenda_ Council Member O'Donnell
36 seconded the motion. Motion carved_
37
38 ITEM ACTION
39
40 1A. Consideration of Expenditures:
41 i) August 10, 2009 (Check No. 86374 through 86484), $509,827.08; Approved
42 ii) Centennial Fire District (Check No. 3882 through 3895),
43 $8,220.62 Approved
44
45 1B. Approval of July 27, 2009 Council Work Session Minutes Approved
COUNCIL MINUTES August 10, 2009
DRAFT
46
47 1C. Approval of July 27, 2009 City Council Meeting Minutes Approved
48
49 1D. Approval of Resolution No. 09 -55 approving application of the
50 Lino Lakes Lions Club for a 1-4 day temporary on -sale liquor
51 license and off -site gambling permit for the annual Pheasant Feed
52 at St. Joseph's Church on September 26, 2009 Approved
53
54 FINANCE DEPARTMENT REPORT, AL ROLEK
55
56 There was no report from the Finance Department.
57
58 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
59
60 3A. Charter Commission Budget Request — Acting Administrator Tesch recalled that the
61 Lino Lakes Charter Commission has submitted a letter requesting additional funding in 2009.
62 The request is for $4,000 to be used for legal services to develop a charter amendment that
63 would include a limit on property taxes.
64
65 When the council requested information on a possible schedule for a charter amendment, staff
66 explained that the Minnesota Statutes prescribe different schedules and processes for different
67 types of amendments and since there is no amendment in hand nor has the commission indicated
68 what type of amendment they intend to submit, the process is not clear.
69
70 When a council member asked if the request could be funded from the city's contingency fund,
71 Finance Director Rolek noted that a source for this request has not been identified but there is a
72 small amount of money left in the contingency.
73
74 A council member remarked that without funding, the commission cannot proceed with their
75 prescribed duties.
76
77 Council Member Reinert moved to approve the budget request of the Charter Commission.
78 Mayor Bergeson seconded the motion.
79
80 A council member noted that while the amendment suggested could be an important
81 consideration for the city, decisions about taxation and services should remain with the elected
82 officials chosen by the citizens. He would support a process whereby the council and the charter
83 commission work together on the question however. With the difficult budget decisions facing
84 the city for 2010, working together is the best approach.
85
86 Two other council members concurred with the concept of working collaboratively with the
87 charter commission. A joint meeting between the two bodies was suggested as well as holding
88 off on the commission's funding request until the bodies can determine together how best to
89 proceed.
90
2
—34—
•
COUNCIL MINUTES August 10, 2009
• DRAFT
91 A council member noted that there is a major road work issue in this city that is impacted by the
92 charter and he would like to see an amendment that addresses that pressing issue.
93
94 Motion lost on a voice vote.
95
96 Connie Sutherland, Charter Commission Member, 889 Main Street. Regarding the road issue,
97 she became part of the commission after she saw how that matter is being mishandled by the
98 city's leaders. She doesn't believe the commission is opposed to meeting with the council but
99 she understands that in the past those efforts have fallen short on the council's part. She is
100 interested in hearing more about how the council wants to reach out to the commission.
101
102 Kelly Gunderson, Charter Commission Secretary/Member, 135 Ulmer Drive. The commission
103 has been forced due to lack of funding to let go of their professional minute taker services. The
104 minute production process is not easy for her and has caused some delay. The approximately
105 $21 left in the budget is not sufficient. She feels their budget has been left deficient in part due
106 to their forced need to respond to the audit ordered by the city. As far as working with the
107 council, she has been disappointed that the council never attends commission meetings (during
108 her seventeen months as a member) and was greatly disappointed when the commission tried to
109 work with city staff on last year's amendment only to have their work edited inappropriately.
110 The mayor and the city council should revisit the request for funding and approve some funding
111 for the remainder of 2009.
112
113 The mayor offered use of the city's recording device to assist with minute taking.
114
115 Caroline Dahl, Charter Commission Chair, 1101 Holly Court. Ms. Dahl recalled that past
116 efforts to schedule a joint meeting with the council and have been denied by the city
117 administrator and council. She hopes that council and staff will fulfill the request to meet this
118 time around.
119
120 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
121
122 4A. Resolution No. 09 -57, Authorizing Execution of Agreement with Department of
123 Public Safety for the Anoka County DWI Task Force Grant — Police Chief Pecchia reported
124 that the city has participated in these task force efforts for the past two years and this would be
125 the final year of the grant. Staff recommends that the agreement be executed to continue the
126 city's participation.
127
128 Council Member O'Donnell moved to approve Resolution No. 09 -57 as presented. Council
129 Member Gallup seconded the motion. Motion carried.
130
131 4B. Resolution No. 09 -58, Authorizing Execution of Agreement with the Department of
132 Public Safety for HEAT (HiVis Enforcement of Aggressive Traffic) Communities Grant-
.133 Police Chief Pecchia reported that the city began participating in this program this year in an
134 effort to improve safety on the roadways. It includes assistance from the state troopers to deal
COUNCIL MINUTES August 10, 2009
DRAFT
135 with aggressive driving issues. Staff is recommending that this agreement be executed to
136 continue city participation in the program.
137
138 Council Member Gallup moved to approve Resolution No. 09 -58 as presented. Council
139 Member Stoltz seconded the motion. Motion carried.
140
141 4C. Resolution No. 09 -59, Authorizing Execution of Agreement with the Department of
142 Public Safety for the Safe & Sober Communities Grant — Police Chief Pecchia reported that
143 the city has participated in this safe and sober program for the past ten years. This is another
144 program that improves safety levels on the city's roadways. Staff is recommending that an
145 agreement be executed to continue the city's participation in the program.
146
147 Council Member Reinert moved to approve Resolution No. 09 -59 as presented. Council
148 Member Gallup seconded the motion. Motion carried.
149
150 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
151
152 There was no report from the Public Services Department.
153
154 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA
155
156 6Ai. Second reading of Ordinance No. 04-09: Zoning Ordinance Amendment to Allow
157 Public, Educational, and Religious Buildings as Conditional Uses in the General Business
158 and Limited Business Zoning Districts, and Amending City Code so that Required
159 Distance for Liquor License shall not apply if School or Church is in Limited Business or
160 General Business Zoning District — City Planner Smyser reported that the council approved
161 first reading of this ordinance at the July 27, 2009 council meeting. The ordinance would
162 amend the zoning regulations for general business and limited business zoning districts to allow
163 religiou/public educational uses and in addition would amend the liquor code to exempt the
164 required distance for liquor licenses within those previously mentioned zoning districts. A
165 resolution authorizing summary publication of the ordinance is also presented for council
166 consideration.
167
168 The city's Economic Development Advisory Committee had submitted a letter in support of the
169 changes. The city's Planning and Zoning Board unanimously approved these amendments.
170
171 A council member suggested that while the concept of the change makes sense, he still has
172 concerns about this not fitting in Lino Lakes — it seems more inner city. Would it be possible to
173 amend this so that it would be for free- standing buildings only? He doesn't have a problem with
174 the specific situation involved with the former VFW building.
175
176 Attorney Langel responded that zoning by nature of structure isn't necessarily appropriate. The
177 larger concern is the federal law that is involved and the need to have a "compelling" reason to
178 not comply with that law. There is a high standard to meet.
4
—36—
•
COUNCIL MINUTES August 10, 2009
DRAFT
179 A council member suggested that it is a good thing when a faith community expands into this
180 community This is already an established group in the city. Also there needs to be recognition
181 that churches don't always have steeples any longer.
182
183 Council Member Stoltz moved to dispense with full reading of the ordinance and to approve the
184 second reading of Ordinance No. 04-09 as presented. Council Member O'Donnell seconded the
185 motion. A roll call vote was taken. Motion carried as follows: Yeas, 4 (Stoltz, O'Donnell,
186 Gallup, Bergeson); Nays, 1 (Reinert).
187
188 6Aii. Resolution No. 09 -54, Approving Summary of Ordinance No. 04-09 for Publication,
189 Jeff Smyser
190
191 Council Member O'Donnell moved to approve Resolution No. 09 -54 as presented. Council
192 Member Stoltz seconded the motion. Motion carried..
193
194 6Bi. Second reading of Ordinance No. 05-09: Amending Planned Unit Development
195 Section of Zoning Ordinance to Remove Six -Month Limit on Extensions for Submitting
196 Final Development Plan - City Planner Smyser noted that first reading of this ordinance was
197 approved by the council on July 27, 2009. The ordinance would eliminate the six -month limit
198 on extensions for submittal of certain development plans for the reasons explained the first
i199 reading. Summary publication of the ordinance is also recommended by staff.
200
201 Council Member O'Donnell moved to dispense with full reading of the ordinance Council
202 Member Gallup seconded the motion. Motion carried on a voice vote.
203
204 Council Member O'Donnell moved to approve the second reading of Ordinance No. 05 -09 as
205 presented. Council Member Reinert seconded the motion. A roll call vote was taken. Motion
206 carried as follows: Yeas, 5; Nays none.
207
208 6Bii. Resolution No. 09 -53, Approving Summary of Ordinance No. 05 -09 for Publication,
209
210 Council Member Reinert moved to approve Resolution No. 09 -53 as presented. Council
211 Member Stoltz seconded the motion. Motion carried.
212
213 UNFINISHED BUSINESS
214
215
216
217
218
219
220
•221
222
223
224 Member O'Donnell seconded the motion. Motion carved.
There was no imfinished business.
NEW BUSINESS
There was no new business.
There being no further business, Council Member Stoltz moved to adjourn at 7:31 p.m. Council
5
—37—
COUNCIL MINUTES August 10, 2009
DRAFT
225
226 These minutes were considered and approved at the regular City Council Meeting on August 24,
227 2009.
228
229
230
231
232
233 Julianne Bartell, City Clerk John Bergeson, Mayor
234
6
—38—
•
•
•
CITY COUNCIL WORK SESSION July 6, 2009
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3 CITY COUNCIL WORK SESSION
4
5 DATE : July 6, 2009
6 TIME STARTED : 6:08 p.m.
7 TIME ENDED : 7:45p.m.
8 MEMBERS PRESENT : Council Members Gallup, O'Donnell
9 Reinert, Stoltz and Mayor Bergeson
10 MEMBERS ABSENT : none
11
12
13 Also Present City Administrator Dan Tesch; Community Development Director Michael
14 Grochala; City Engineer Jim Studenski; City Finance Director Al Rolek; Economic
15 Development Coordinator Mary Alice Divine; City Clerk Julie Bartell
16
17 1. I- 35E/CSAH 14 Interchange Update - The council received an update on the
18 proposed project at the special council meeting that proceeded the work session.
19 2. Pine Street Improvements - Petition to have the City of Lino Lakes research
20 the cost of paving Pine Street — City Engineer Studenski reported that, since this item
21 was discussed at the last work session, staff has sent a survey to the 34 property owners
22 on Pine Street (by certified mail) that explained the proposed project and process. The
23 survey asked for a yes or no response on the question of paving the entire length of Pine
24 Street Of the 34 surveys sent, 28 have been returned with 14 voting yes and 14 voting
25 no. He reviewed a map indicating the location of the votes. There is a decisive break
26 line with the majority of the votes for repaving west of the street's intersection with 4th
27 Avenue (12 of 13) being "no" and the majority of the votes for repaving east of that
28 intersection (14 of 15) were yes. He provided additional details regarding drainage,
29 utilities and assessment process.
30
31 The council asked if the City of Columbus is still on board for sharing this project A
32 cost sharing arrangement for the feasibility study would be appropriate. Also Lino Lakes
33 would not want to be faced with funding the entire project if Columbus were to back out.
34
35 Mr. Studenski explained that the City of Columbus is patiently watching Lino Lakes
36 knowing that our process for public improvements is longer, they have already indicated
37 that their residents are in support of the project There would have to be a joint powers
38 agreement for the project so a detailed discussion between the cities will be necessary.
39
40 The council discussed the possibility of making their approval of proceeding on this
41 process contingent upon the participation of the City of Columbus but staff suggested that
42 may not be possible.
43
CITY COUNCIL WORK SESSION July 6, 2009
DRAFT
44 The council concurred that they would consider authorization for the feasibility study at
45 the upcoming council meeting. They would like to see the cost of a study up to 4t
46 Avenue and for the entire length of Pine Street
47 Review Regular Agenda — The council reviewed the following items:
48 Item 3Ai and 3Aii, relating to the 2009 Blue Heron Days festival, were explained by
49 Economic Development Coordinator Divine. In the past, the Blue Heron Days
50 community festival carried insurance by the area Jaycees, however, last year they were
51 not available. The city worked with the League of Minnesota Cities on determining
52 coverage under the city's current liability insurance. Ms. Divine explained that staff is
53 requesting that the council once again recognize liability coverage for the festival events
54 identified in her letter. She noted that some of the events included in the festival will be
55 carrying their own insurance. In a related item (3Aii), the council is requested to
56 authorize the use of certain city -owned property for festival activities and, as they have
57 done in the past, to waive charges for certain permit fees and public services required for
58 the festival.
59 Item 3Aiii, Item 3B and Item 3C were reviewed by City Clerk Bartell. Those items relate
60 to issuance of special event permits for the Blue Heron Days festival, American Legion
61 picnic and Miller's on Main Tent event The council confirmed that the Miller's event
62 will not require a variance on the set-back for the tent this year. The council discussed
63 the issue of noise from the Miller's event and was informed that the sound was monitored
64 last year and was not found to exceed allowable noise levels. Based on that information
65 and that there were few complaints received about the 2008 event, the council did not
66 request noise monitoring for this year's event
67 Charter Commission Audit The mayor noted that the council has not dealt with the
68 matter of the results of the audit There were three areas pointed out by the council when
69 the audit was reviewed; staff was directed to report back and provide recommendations if
70 possible in those areas.
71 City Administrator Position. The council recognized that the interview process was
72 nearing (July) and pondered the possibility of delaying or slowing that down until after
73 the 2010 budget is reviewed. The council agreed to hold a special meeting before the
74 next regular council meeting to receive an update on the hiring process as well as an
75 update on the budget from the finance director.
76 The meeting was adjourned.
77 These minutes were considered and approved at the regular Council meeting held on
78 August 24, 2009.
79
80
81
82 Julianne Bartell, City Clerk John Bergeson, Mayor
•
•
•
•
•
•
AGENDA ITEM 6A
STAFF ORIGINATOR: Mary Alice Divine
C.C. MEETING DATE: August 24, 2009
TOPIC: Consideration of Approval of EDAC 5 -year Strategic
Plan and 2010 Action Plan
BACKGROUND
The Economic Development Advisory Committee (EDAC) has as its directive to help the
city council encourage growth of new and existing business. EDAC has revisited and
updated its long -range economic development plan and one -year action plan per the
economic development goals in the draft Comprehensive Plan. The five -year plan is
intended to be a general guide for economic development, while the one -year plan
outlines more specific goals and objectives based on current market conditions,
opportunities and constraints.
The Tong -range plan reviews past accomplishments and recognizes that the slowdown
in market conditions is a time for preparing Lino Lakes to be well prepared to manage
future economic growth. EDAC's focus is on attracting high value industrial, business
and services to the community that have an emphasis on job creation and provide
needed goods and services to the residents of the city.
EDAC's one year - action plan focuses on facilitating the redevelopment of the
intersection of Hodgson Road and County Road J, and working with the development
and investment community to complete the Town Center while being adaptable to
current market conditions. EDAC is also working on developing criteria for evaluating
prospective development so that EDAC and the city council can work together to
balance the rights of property owners, residents and developers in order to achieve
development that improves the community as a whole.
OPTIONS
1. Council approve the EDAC Strategic Plan and One -Year Action Plan
2. Council retum to EDAC for revision
ATTACHMENTS
1. EDAC 5 -year strategic plan
2. EDAC 1 -year action plan
no Lakes Economic Development Plan •
2010-2015
COLUMBUS TOWNSHIP
Legend
MI UNO LAKES PARKS
NB UNO LAKES SCHOOLS
IN RICE CREEK CHAIN OF LAKES REGIONAL PARK
CITY OF CENTERVILLE
-43-
WHITE BEAR TOWNSHIP
CITY OF LINO LAKES
FIVE YEAR ECONOMIC DEVELOPMENT PLAN
2010 -2015
BACKGROUND
In 1992 the City of Lino Lakes adopted an Economic Development Plan and established
the Economic Development Authority Advisory Board (EDAAB). Its mission was to 1)
actively promote the development of quality commercial, retail and light industrial
businesses within the City of Lino Lakes, and 2) maintain and encourage the growth of
existing businesses within the City of Lino Lakes. In 1998 EDAAB changed its name to
the Economic Development Advisory Committee (EDAC) - to reflect its status as a
volunteer advisory group rather than an official board required by state statute, but its
mission remains the same.
EDAC established goals within the original economic development plan, and updates its
goals within its one -year action plan. To date, the action plans have resulted in the
location of more than 70 new businesses in the city with an additional market value of
more than $115 million. The economic development goal in the 2002 Comprehensive
Plan was to expand the valuation of commercial/industrial to 10 percent of the tax base
by 2010. This goal was reached in 2008. (See Attachment A).
This updated strategic economic development plan revisits and revises its original goals
to reflect the efforts accomplished over the past five years amid a changing market and
changing community.
INVENTORY
Lino Lakes is a city covering an area of approximately 33 square miles located in the
northeast part of the Twin Cities metropolitan area. A high amenity community, the
current population of Lino Lakes is approximately 20,000.
In the central part of the city, the Rice Creek Chain -of -Lakes Regional Park preserves
3,500 acres of lakes, shore land, and rolling topography in a unique natural environment.
In addition, there are 13 lakes and extensive areas of wetlands. The lakes, wooded area,
and parks will preserve natural habitat as population growth continues.
•
•
•
•
•
Light Industrial
The Apollo Business Park on Apollo Drive is a 100 -acre Tight industrial development that
includes office/warehouse, manufacturing, and wholesale distribution facilities. The park
is full although the recessionary period of 2008 -2009 have forced the closings of several
tenants within the park.
A Tight industrial business park called Clearwater Creek Development Center is located
on 35E. Most of the remaining vacant land within the park is owned by a private
developer. It holds good potential for future industrial business development.
The Marshan Industrial Park on Lake Drive began development in 2003. This park has
two remaining small acreage sites for new light industrial business.
The draft comprehensive plan space needs analysis projects an additional 47,000 sq. ft.
of industrial on the west side of the city and 127,000 sq. ft. on the east side of the city by
2020.
Commercial
In recent years the city has tumed its focus to the development of commercial business
in the Town Center in Lino Lakes. Commercial development refers to any nonindustrial
development that is taxed at a CA tax rate, i.e., professional offices, service businesses,
entertainment, and retail. Retail development refers to that which provides consumer
goods at retail prices.
The Town Center on 35W is the primary commercial area that has been designated as
the future "downtown" Lino Lakes. Extensive planning since 1998 has provided the
momentum for development. To date, SuperTarget, Kohl's, three 14,000 sq. ft. multi -
tenant buildings, three banks, two clinics, a convenience store /gas station, the Lino
Lakes Civic Complex, McDonald's. DQ, Discount Tire, affordable apartments, the
YMCA and two hotels have developed in the Town Center area. In addition, the 35W
interchange and bridge have been reconstructed.
Current economic conditions have stalled development, primarily within the high
density, mixed use portion of the project. Moving forward with the project as conditions
approve is a high EDAC priority. The draft comprehensive plan analysis for commercial
use indicates that from 2006 -2010 there will be a total of 24,000 sq. ft. of retail demand
on the west side of the city. However, the city has already exceeded that amount of
retail development, and has considerable empty leasable space available. It can be
assumed that additional retail will be slow until population figures for that market area
2
increase. The analysis indicates an additional 150,000 sq. ft. will be sustainable by
2020.
The 35E corridor is attracting development interest. A high priority is funding the
completion of the 35E interchange as a necessary condition for any significant
commerciaVindustrial development. With improvements in place, the draft
Comprehensive Plan analysis indicates the potential for 66,000 sq. ft. of retail space by
2010; and 410,000 sq. ft. by 2020.
COMPREHENSIVE PLAN
It was the intent of EDAC to incorporate the new Lino Lakes Comprehensive Plan
objectives for commercial and industrial land into its Economic Development Plan. This
includes an aggressive economic development growth strategy that recognizes the
relationship between housing growth and commerciaVindustrial growth. While EDAC's
focus is commercial and industrial expansion and retention, it supports goals and
policies for providing diverse types of housing as part of a sustainable city. EDAC
continues to support the goals and policies of the draft comprehensive plan and will
incorporate them into its action plan.
GOALS /OBJECTIVES
GOAL ONE
Minimize the residential tax burden by raising the commerciaVretaiVindustrial tax bases.
•
•
1. OBJECTIVE
Develop an Economic Development Plan for the City of Lino Lakes through 2015
that corresponds to the draft Comprehensive Plan's commerciaVindustrial
objectives and any updates and revisions thereto.
2. OBJECTIVE
Annually update a one -year Action Plan component of the Five -Year Economic
Development Plan.
3. OBJECTIVE
Identify opportunities within the Comprehensive Plan for future commercial and
industrial growth and initiate planning procedures to manage future growth for the
betterment of the community.
•
3
•
•
GOAL TWO
Continue a strong and innovative pattern for the growth of quality economic
development within the City of Lino Lakes.
1. OBJECTIVE
Continue an active economic development process to discover new business
opportunities.
2. OBJECTIVE
Focus city financial and professional staff resources to enable Lino Lakes to
effectively pursue quality economic development opportunities within a
competitive business environment.
3. OBJECTIVE
Prioritize economic development efforts to ensure that the city's financial
commitment in infrastructure, staff time and incentives produces the strongest
commercial /industrial tax base, widest range of goods and services and high
quality development that will meet the needs of future generations.
4. OBJECTIVE
Focus resources on attracting high value industrial, business and professional
services enterprises that have an emphasis on job creation.
5. OBJECTIVE
Support the growth and well being of existing businesses in Lino Lakes.
6. OBJECTIVE
Strive to attain an area wide reputation for being receptive and responsive to
new quality economic development.
7. OBJECTIVE
Support the continuation of the administrative review process to streamline the
planning process for development proposals.
4
GOAL THREE
Provide continuous and effective coordination and facilitation of the economic
development process.
1. OBJECTIVE
Work in coordination with planning, engineering, finance and environment to
provide comprehensive departmental procedures for effective and orderly
strategies to enable potential new businesses to come to Lino Lakes.
2. OBJECTIVE
Review changes to comprehensive zoning ordinances that are developed and/or
proposed to be developed to reflect the changing quality of commercial and
industrial development in the city.
3. OBJECTIVE
Identify changing opportunities and constraints and adapt the city's criteria for
prospect selection to achieve the highest quality commercial and industrial
development possible.
4. OBJECTIVE
Meet with the City Council and other advisory boards as appropriate to ensure
continued interaction and communication on economic development policies and
projects.
GOAL FOUR
Implement a long range improvement plan for the "doors" and "windows" of
Lino Lakes to redevelop blighted and substandard areas.
1. OBJECTIVE
Attract new businesses that are complementary to existing businesses and
residential areas, and will contribute to the customer attraction and business
interchange of local commercial areas.
2. OBJECTIVE
Commit city financial and staff resources to the redevelopment of commercial
and industrial properties.
3. OBJECTIVE
Ensure that commercial areas surrounded by residential land uses are designed
to compatibly coexist, creating a physical sense of neighborhood and an
interrelationship between the two land use
5
•
•
•
•
•
GOAL FIVE
Protect and enhance the unique natural environment of Lino Lakes as a
sustainable community resource.
1. OBJECTIVE
Promote the Tong -term preservation of the city's high value natural resources by
supporting Planned Unit Development as an effective tool for implementing the
city's " Comprehensive Plan.
2. OBJECTIVE
Maximize the inherent attractiveness of the physical surroundings of
each new economic development project.
ATTACHMENTS:
1. Definitions of Zoning Districts
2. Inventory of Development from 1996 -2008
3. Economic Development Tools
6
ATTACHMENT 1,
DEFINITIONS
1. BUSINESS DISTRICTS
Neighborhood Business (NB): Local businesses for convenience, limited office, retail
or service outlets which deal directly with the daily requirements of the immediate
neighborhood and which are located along a collector or arterial artery. They are not
intended to draw customers from the entire community.
General Business (GB): Contains a wide variety of business uses including retail,
service and semi - industrial uses. They may contain businesses, which tend to serve
other business or industry as well as those catering to shopper's needs.
Light Industrial (U): Uses include service industries and industries which manufacture,
fabricate, assemble or store, where the process o er likely to create
influences. Generally,
vibrations, dust, heat, smoke, odor, glare
these include wholesale, service and Tight industries which are dependent upon raw
materials refined elsewhere.
General Industrial (GI): These are areas which, because of availability to
thoroughfares, suitable topography, and isolation, are appropriate for industrial uses
of a more intense nature and ones which may have certain nuisance characteristics.
•
•
•
•
•
ATTACHMENT 2
•
I dUIC 2 -10: LIIIU Lan■ aA�Y•n•Y
Project
••• • •..J.•••••—
Acreage
Square
Footage
Year
Built
Location
NoI -Tec
3.5
21,900
1996 & 98
Apollo Bus.
Park
Mag -Con
2.5
15,000
1996
Apollo Bus.
Park
LL Business Center #1
3
32,000
1996
Apollo Bus.
Park
Progressive Engineering
2.1
16,000
1996
Apollo Bus.
Park
AdGraphics
20
138,400
1996
Clearwater Creek
Northern Wholesale
11
115,000
1996
Clearwater Creek
EAM
1
5,600
1997
Apollo Bus.
Park
GNW Machine
4.2
40,660
1997
Clearwater Creek
Rice Industries
2
10,000
1998
Apollo Bus.
Park
LL Business Center #2-4
7.2
22,000
1998
Apollo Bus.
Park
Contract Hardware
2.1
18,000
1999
Apollo Bus.
Park
LL Business Center #5-6
3
50,000
1999
Apollo Bus.
Park
LL Business Center #7 -8
3
22,000
2000
Apollo Bus.
Park
Marmon /Keystone
8
80,000
2000
Apollo Bus.
Park
Twin City Fabrication
4
20,000
2000
Apollo Bus.
Park
North American
Composites
2.5
24,000
2000
Apollo Bus.
Park
Summit Fire
5
30,076
2001
Apollo Bus.
Park
Hillyard
2
25,000
2002
Apollo Bus.
Park
Distribution Alternatives
13.5
265,000
2004
Marshan Ind.
Park
Schwan's Foods
2
12,400
2006
Marshan Ind.
Park
Totals:
107.8
1,007,036
Lino Lakes Commercial Projects
—52—
•
2,248,9001
O
CO
h
a
r
980, 5001
00
0
O
O
r
600,0001
1,752,3001
437,200
00
CA
-
r
r
00
N
0
CI")
_
Cr)
r
6,622,800
1,840,800
593,600
3,060,300
0
110
0
r
0
00
10
1,000,0001
1,125,200
2,233,000
1,235,2001
00
0
10
r
-
3,000,0001
0
0
O
r
-
3,000,0001
53,291,9001
-
Location 1
Town Center
Town Center
Town Center
35E /CSAH 14
Town Center
Town Center
135E/CSAH 14
Lake Drive
35E /CSAH 14
Town Center
Town Center
Town Center
'Town Center
0
0
_0
d
Birch /Hodgson
Town Center
Town Center
Apollo Drive
Town Center
Lake Drive
Lake Drive
Apollo Drive
_
0
0
0
00
0.
'Apollo Drive
Town Center Pkwy
Year 1
Built
CD
O
O
r
ti
O
0)
r•
C0
CO
0)
r
CO
CO
CA
r
C0
O
0
r
O
O
0
,
0
0
0
N
r
0
0
N
r
0
0
N
N
0
0
N
N
0
0
N
N
0
0
N
N
0
0
N
N
0
0
N
Cr) Cr)
0 0
0 0
N N
Cr)
0
0
N
ir
0
0
N
2004
2005
2006
2005
under const.
Ps
0
O
N
m
0
O
N
Square
Footage 1
O
CO')
O
C-
_
co
O
5,0001
O
O_
1n
5,0001
O
o
1n
N
C)
13,700
0
0
r
0
0
C')
182,7601
86,5841
CO
r
Nr
r
O
0
1n
m O
0 er
O C7
C'r)
m
C-
10
1 15,763
0
10
CO
1 25,872
1 25,856
1 57,486
1 15,015
r
CA
N
r-
co
O
r.)
0
to
00 co
0
Orb
es
0
C,
co
r'
CY)r
10
N:
r
10
CD
CV
co
Cr)
Cc)
CD
co
r
'7
r,
0
CO
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10
CO
in
l-
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CV
11:7
r
10 r
h r
c)
CO
O
r
CD
r
r
r
N
0
r
10
r
63.28
0
O
a
IMed Centers
Fairview Clinic
ILL State Bank
Clearwater Creek C Store
Community Nat'l Bank
Fast Break C Store
Patriot Bank
N
m
C
0
m
2
C
m
a
CO
McDonalds 1
ITarcet
0
1 t
0
1JADT multi- tenant
Lake Dentistry
Spirit Hills Center
DQ Grill & Chill
IMueller Office Bldg
McCullough multi- tenant
Discount Tires
Rud Surveyors
Wells Fargo
Metro Land Survey
CS
C
C
D J
0
0
0
Q
ISMW Credit Union
Country Inn & Suites
1Totals:
—52—
•
•
ATTACHMENT 3
Development Tools
This portion of the chapter presents items that serve as a focus for city actions. These actions
seek to achieve the vision for the future of Lino Lakes in areas where market forces alone will not
be sufficient State taw provides a broad array of powers and tools titiat may assist the city in
these initiatives. The following section provides a brief drsaission of the tools airrently available
to the city.
Overview of Statutory Authority
Every statutory power contains a unique set of authorizations and restrictions. Understanding
these provisions is a key to eve use. In some cases, the city may have several options. For
example, public improvements can be financed with special assessments, special service districts,
housing improvement areas, tax abatement, and tax increment financing. To evaluate the use of
potential statutory powers, the city should find the answers to the following questions.
Who can use the powers ?Most municipal powers are granted directly to the city. In these
cases, the city council can act without the involvement cif any other body. Some development
powers reside solely with another entity, such as the housing and redevelopment authority and
the economic development authority.
How do the powers functon? Every municipal development power carries certain
requirements and implications for its use. For example, tax increment financing involves a
complex set of statutory requirements. Property owners must petition to start the process for
establishing a special service district Tax abatement discussions should involve the county.
These are just some of the important issues that shape decisions on finding and using the right
tools to implement the plan.
Does the power provide funding mealy? Marry statutes provide access to revenues and
debt that can be used to finance implementation initiatives. Several questions can help guide the
evaluation of the funding capacity in a given statute:
• What revenues are authorized?
• How can the revenues be used?
• Can the city issue the bonds as `general obligations,' achieving the lowest interest rates?
• Do the bonds count against the oty's debt limit?
• What approvals are needed to authorize use of these powers?
Some key sources of statutory authority come from the following:
• Constructing public improvements and levying special assessments — Chapter 429
• Constructing, operating, and maintaining water, sanitary sewer and storm water utility
systems — Section 444.075
• Creating and using special service districts — Sections 428A.01 through 428A.101
• Creating and using housing improvement areas — Section 428A.11
• Establishing and using tax ina ner t financing districts — Sections 469.174 through
469.1791
• Making and using tax abatement levies — Sections 469.1812 through 469.1815
• Powers granted to cities through housing and redevelopment authorities — Sections
469.001 through 469.047
• Powers granted to dties through economic development authorities — Sections 469.090
through 469.1081
• Lease financing for real and personal property — Section 465.71
Finance Tools
Economic development adorns require a framework for financial- decision mid guided by
investment of public dollars to achieve economic development objectives
several key pp
• Financial resources are limited. The city has limned funding to apply to economic
development initiatives, so the use of resources must be targeted to achieve the greatest
effect on the community.
• Financial decisions require long-term perspective. The airrer t use of financial resources
may reduce monies available in the future. In evaluating short-term opportunities, it is
important to question the tang -term impact on amity development.
• Public funds should lead to private investment While this section focuses on public
finance actions, economic development cannot become reality without private
investtment. The use of public funds should be targeted to actions that encourage private
investment in Lino Lakes.
A complete examination of the tools available to the city is not possible, but providing an
overview of the most commonly used and legal important
dvice � for actual
projects should be made using appropriate
Tax Increment Financing
Tax inaernent financing (TIF) is the primary development finnance tool available to Minnesota
cities. TIF is the property tax simple byby new develop in
ront (or �i c�� and used to
finance activities needed to encourage the development The challenge in using TIF Des with the
complex and ever-changing statutory limitations. These complexities make it impractical to
provide a thorough explanation of tax increment firandng as part of this plan. Instead, this
section highlights the use of TIF as it relates to the implementation of the plan.
7)'pe of 77F Districts
Four types of TIF districts have application to the plan.
• Redevelopment
• Renewal and Renovation
• Horsing
• Economic Development
Tax Abatement
Tax wit acts like a simpler and less powerful version of tax increment financing. With TIF,
the dty control the entire property tax revenue from new development Under the abatement
statute (Minn esota Statutes, Sections 469.1812 through 469.1815), the aty; county, and school
district have independent authority to grant an abatement.
Special Assessments
Public improvements are often financed using the power to levy special assessments (Minnesota
Statutes Chaps 429). A special assessment is a� � a period of years.
part of the costs associated with improves, and the retabititation of
This tool can be applied to both the construction of new improvements
ruing improvements.
•
•
Limitations
The Lino Lakes Gty Charter makes it significantly more difficult to use special assessments as an
economic development tool than in other communities. The Clty Charter contains a process to
allow property owners to use petitions to protest a special assessment project prevent
from occurring if the is sufficient opposition. In addition, if the proposed special assessment is
for less than 100% of the cost of the improvement, the City Charter requires a citywide vote on
the Project-
Special Service District
A special service district is a tool for financing the construction and maintenance of public
improvements within a defined area. Minnesota Statutes, Sections 428A.01 through 428A.10
govern the creation and use of special service districts. This legislation is currently scheduled to
sunset in 2009. A special service district provides a means to levy taxes (service charge) and
provide improvements and service to a commerdal area.
Housing Improvement Area
The City has the power to establish a special tmdng district to make improvements in areas of
o wneromupied housing (Minnesota Statutes, Sections 428A.11 through 428A21). The housing
improvement area is similar in concept to the special service district It is a special taxing district
that can be used to finance a variety of improvements.
Utility Revenues
The city operates three municipal utilities: water, sanitary sewer and storm water. The revenues
from the operation of these utilities are available to pay for capital improvements in support of
community development initiatives. State Law (Minnesota Statutes, Section 444.075) gives the
authority to pledge these revenues to general obriigation bonds for utility system improvements.
Street State Aid
The city receives state aid for the construction and maintenance of the local streets. This aid can
only be used for streets designated for inclusion in the local state aid street system. These
revenues can also be pledged to pay debt service on bonds issued for the aonstrudion and
maintenance of state aid streets (M.S. 162.18).
Street Reconstruction
A relatively new municipal power is the ability to issue bonds to finance street reconstruction
projects (M.S. 47558). To use this authority, the streets to be reconstrucbed must be part of a
"street reconstruction plan' that describes the streets to be reconstructed, the estimated ate,
and any planned recorstruction of other city streets over the new fire years. The issuance of the
bonds must be approved by a vote of all of the members of the governing body following a public
hearing. The issuance is subject to a reverse referendum provision. The city must hold an
election prior to issuance if petitioned by voters within 30 days of the public hearing. Unlike most
municipal debt, these bonds are subject to the debt limit.
Lease Revenue Bonds
Public buildings can be financed through the issuance of lease revenue bonds. This tool combines
taro pieces of statutory authority. A housing and redevelopment authority (or ®A using these
powers) has the ability to issue revenue bonds to finance projects pursuant to a redevelopment
plan. These projeds can include the construction of public buildings. Most HRAs do not, however,
have sufficient revenues to severe these bonds. A city can provide this revenue through a lease
purchase agreement with the HRA. The authority for the lease comes from Minnesota Statutes,
Section 465.71.
Capital Improvement Bonds
Capital improvement bonds are the newest capital finance power for Minnesota cities. This
authority was granted by the State Legislature in 2003. Through this authority, the City can issue
bonds to finance the aoqusltion or betterment of a dty hall, a public safety fealty, or a public
works facility. The statute does not define the precise nature of public safety or public works
fealties. This debt authority is subject to several procedural requirements and limitatiorm
Implementation
To implement the Economic Development
Plan, the City will consider the following
implementation measures, which were developed from strategies identified in the Visioning and
Comprehensive Plan process:
•
To expand and diversify the City's tax base by encouraging moved -use and nodal development to
lesson the tax burden on residential properties (Goal 1), the City of Lino Lakes will:
• Establish guidelines for the appropriate inclusion of green spaces, paths, sidewalks and
other people - oriented amenities within eirr areas and throughout the city.
• Review and dearly define design standards to promote consistent application and timely
approvals for commercial and industrial development
To work with developers to identify innovative strategies for attracting entry level and smaller
entrepreneurial businesses to Lino Lakes (Goal 2), the City of Lino Lakes will:
• Collaborate with business support organizations to save the needs of current and future
businesses.
To attract and encourage new light industrial, high tech, business and professional services
enterprises and maintain and expand existing businesses in Lino Lakes (Goal 3), the City of lino
Lakes wm:
• Develop strategies and programs to attract high tech and high value industrial and
business and professional services enterprises that have an emphasis on job creation.
• Continue to support local business retention and expansion initiatives.
• Promote the rehabilitation and redevelopment of existing commercial fealties by
continuing to pursue and make available various financial programs and assisiance.
• The HNC wil continue to prepare five year economic development plans.
• The EDAiC will continue to prepare one year adion plans.
• Consider the use of available financial incentives (Le. TIF/tac abatements/grants, etc) to
attract businemes to relocate or start up in lino Lakes.
•
To promote efficient, planned commercial and industrial expansion within the Cry's growth areas,
accessible to public infrastructure and transportation (Goal 4), the city of Lino Lakes will:
• Require that new commercial, industrial, and institutional developments may only occur
in sewered areas in accordance with the staging plan.
• identify key commercial and industrial development opportunities within the City's
planned growth areas in locations with access to major traction
To promote Lino Lakes' location within the metropolitan region as an advantage in doing business
(Goal 5), the City of Lino Lakes will:
• Work to actively market Lino Lakes as a great place to live and work.
• Monitor the intemmet presence of similar cities on a periodic basis to ensure that Lino
Lakes' economic development websrte is competitive in terms of content, appearance
and ease of use.
ACTION PLAN
EDAC, 2009 - 2010
A. TEAM
1. Economic Development Authority
2. Economic Development Advisory Committee
3. Community Development Staff
4. Consultants: Springsted
Kennedy & Graven
Bonestroo
B. PROJECTS
District 1
1. Hodgson Road/County Rd. J Redevelopment
District 2
2. Legacy at Woods Edge
3. Town Center Development
4. Lake Drive Development
5. Apollo Business Park
6. Marshan Industrial Park
District 3
1. I -35E Corridor Development
C. PROGRAMS
1. Local Business Retention and Expansion
2. Lino Lakes Promotional Program
3. Prospect Subsidy Evaluation
4. Economic Development Evaluation
D. FUTURE PROJECTS
1. 1 -35E/J Development
2. Main St/Lake Drive
7
•
ONE YEAR ACTION PLAN PROJECTS
DISTRICT 1
HODGSON ROAD /COUNTY ROAD J
ACCOMPLISHED:
• A Master Plan identifying appropriate land uses, access and
circulation, utility routing and redevelopment opportunities was
approved and is a part of the city's Comprehensive Plan (2007)
• Traffic signals installed ( 2008)
PURPOSE: Facilitate the redevelopment of underutilized and substandard
properties at the intersection that benefit the local community by
providing goods and services not currently available.
TIME FRAME: 2009 -2010
STRATEGIES:
1. Recognizing that redevelopment of the area will require an anchor
tenant in order to drive development and needed infrastructure
improvements to the area, work with the developers, neighborhood and
city council to facilitate the development of a grocer on the 17 -acre site
on the west side of Hodgson Road.
2. Recognize that current market conditions and evolving community needs
may require reexamination and potential amendments to the 49/J
Master Plan.
3. Encourage a developer /neighborhood meeting to develop a list of issues
that could negatively impact the surrounding neighborhoods.
4. Work with the developer to address negative impacts through site
design, limitation of hours, neighborhood connections and other
mitigation techniques.
5. Assist with and encourage redevelopment of negative area characteristics
as part of project improvements.
6. Work with new development to provide a "gateway" element.
7. Evaluate the cost/benefits of providing public incentives to a
development project for the purpose of removing blight, improving traffic
flow and extending infrastructure to the area.
8. Work to retain impacted existing businesses by providing support and
technical assistance.
8
PROJECTED RESULTS
Removal of blighted and substandard structures, extension of
utilities, improvements to Hodgson Road and County Road J, and
a new anchor tenant can be an impetus for additional mixed use
development, including retail, restaurant, service and housing.
Development can also provide pedestrian connections to
surrounding neighborhoods, improvement of a gateway into Lino
Lakes and new services and jobs to the community.
9
—60—
•
•
District 2
LEGACY AT WOODS EDGE
ACCOMPLISHED:
• Land Swap (1995)
• Civic Complex (1998)
• Sale of city property(2004)
• Awarded three Livable Communities Grants
• Sale of sandblasting plant (2004)
• Public financing for completion of infrastructure, including upgrade of
Lake Drive (2005)
• Infrastructure complete (2006)
• Country Inn & Suites (tax base within TIF District (2006)
• YMCA (2006)
• Lakewood Apartments (affordable component of development
agreement)(2007)
• 13,000 sq. ft. retail space(2007)
PURPOSE: EDAC recognizes that facilitation of the Woods Edge development
1110 as the focal point of the Town Center based on the guiding
principles established in the Master Plan as a highest priority.
•
TIME FRAME: Ongoing
STRATEGY:
1. Work with bank/investors /commercial brokers to generate development
interest in purchase of the remaining property.
2. Work with bank/commercial brokers to generate interest in existing
tenant space.
3. Promote the unique opportunities for mixed use and higher densities
available on this site.
4. Develop additional development options for the city council to consider
based on current market conditions and developer interest.
PROJECTED RESULTS:
The Woods Edge project will incorporate public facilities into a mixed -
use commercial /residential development center to provide municipal
services, a physical sense of identity for the City, an active, pedestrian -
oriented environment, and a profitable business center. The City
initiative has used city facilities and the YMCA as a means to stimulate
private development, increase the value of land along I -35W, enhance
10
the City's tax base, and provide more direct control over the quality of
development within the City.
TOWN CENTER DEVELOPMENT
ACCOMPLISHED:
PURPOSE:
• Shopping Center development
• Target/Kohl's on tax rolls in 2008 after tax abatement agreement
• Interchange /35W bridge improvement complete.
• Anoka County Library site selected
• Additional retail, multi- tenant, hotel, banks, fast food.
Facilitate the development of the Town Center area to ensure
high quality mix of retail, service, restaurant and office space that
services the needs of the residents and draws on the regional
market for success.
TIME FRAME: Ongoing
STRATEGY:
1. Continue to work with developers, landowners and prospects.
2. Identify redevelopment opportunities within the Town Center and
recommend public investment strategies to facilitate redevelopment of
blighted and underutilized land.
3. Continue long range planning efforts to integrate existing and new
development through a mix of uses, connecting pedestrian walkways,
architecture and landscaping.
PROJECTED RESULTS:
The Town Center will create a physical sense of identity for the
City, and a profitable business center that will increase the value
of land along I -35W, enhance the City's tax base, create jobs and
provide a wide range of goods and services for the community.
11
•
•
LAKE DRIVE DEVELOPMENT
• Completion of city land sale at 49/J (2006)
• RUD Survey development of Gateway corner (2006)
• Completion of design plan for gateway elements (implementation not funded)
• Schwan's relocated to Marshan Business Park (2006
• Schwan's buildings on Lake Drive demolished (2007)
PURPOSE:
TIME FRAME:
STRATEGY:
Establish an environment that favors more orderly
commercial and industrial growth on Lake Drive from
Hodgson Road to Main Street in Lino Lakes.
Ongoing
1. Identify areas for redevelopment due to existing non-
conforming conditions, compatibility problems or under -
utilization of the site.
2. Consult with City Council regarding vision and policies for 3-
acre city -owned site on Lake Drive/77th Street
3. Facilitate the development of new retail and office centers on
Lake Drive, including the city owned parcels (3 acres), by
promoting redevelopment TIF to assist in the purchase and
demolition of non - conforming uses.
4. Identify opportunities to consolidate site access points and
promote shared driveways.
PROJECTED RESULTS:
Development of Lake Drive from Hodgson Road to Main Street in
a manner that realizes its full potential and meets the objectives in
the Comprehensive Plan
12
APOLLO BUSINESS PARK
•
ACCOMPLISHED:
• All parcels sold in business park, park to full buildout
• Multi - tenant rental properties developed as incubator space
• Last TIF District will be decertified at the end of 2009
• More than 1, 000 jobs
• More than 400,000 sq. ft. manufacturing/distribution
PURPOSE: Continue marketing the Apollo Business Park to high quality
companies to support full occupancy of existing buildings.
TIME FRAME: Ongoing
STRATEGY:
1. Work with landowners, landlords and prospective users to market vacant
properties and leasable space in the business park.
2. Strategize methods for creating opportunities based on current market
trends.
PROJECTED RESULTS:
Full occupancy of Apollo Business Park, realizing the optimal tax
base and job creation.
13
•
MARSHAN INDUSTRIAL PARK
APOLLO LANDING
ACCOMPLISHED:
• Two businesses sold in business park, two sites remaining
• TIF District formed in 2003.
PURPOSE: Full occupancy of Marshan Industrial Park
TIME FRAME: Ongoing
STRATEGY:
1. Continue working with Rehbein Cos. to market vacant properties
2. Strategize methods for creating opportunities based on current market
trends.
PROJECTED RESULTS:
IDFull occupancy of Marshan Industrial Park, realizing the optimal tax
base and job creation.
•
14
District 3
35E CORRIDOR
ACCOMPLISHED
• Clearwater Creek Development Center improvements (1990s)
• 3 industrial users
• AUAR Complete for entire corridor
• Main Street reconstruction complete to 35E
• Interchange planning on hold until funding sources identified
PURPOSE:
•
Coordinate the planning of the 35E Corridor to ensure
comprehensive policies for design, development and financing are in
place to promote high quality commerciaUndustrial and uses.
TIME FRAME: Ongoing
STRATEGY:
1. Facilitate the development of Clearwater Creek Development
Center as a generator of tax base to provide a source of public
revenue for major infrastructure improvements on the 35E
interchange.
2. Promote the use of economic development tools to generate
new development to finance needed public improvements, thus
promoting additional economic development.
3. Continue a productive working relationship with local
landowners and jointly market land to private light industrial and
commercial companies and developers.
4. Promote the redevelopment potential of the Clearwater Creek
Development Center to enhance its marketability.
PROJECTED RESULTS
An integrated plan that is proactive in its approach to transportation improvements, land
use, and greenway development to ensure this major development corridor is designed
to foster high quality professional, light industrial, commercial and residential use. This
15
•
•
plan will allow the City to facilitate the orderly economic development of the eastern
"door" to Lino Lakes to enhance the city's tax base.
ONE YEAR ACTION PLAN PROGRAMS
LOCAL BUSINESS RETENTION AND EXPANSION PROGRAM
ACCOMPLISHED:
• EDAC business survey (2008)
• Schwan's relocation (2006)
• Chaired Quad Business Expo (2008)
• Birch Street Corridor Study underway (2009)
PURPOSE:
To provide an atmosphere of support and recognition of local
business and industry's contribution to Lino Lakes and to
encourage growth within the City.
TIME FRAME: Annual
STRATEGY:
1. Continue initiating regular contact with businesses in Lino Lakes to
develop a positive public /private relationship.
2. Direct prospective tenants to available leasable and for -sale space in
shopping centers and business parks.
3. Encourage the use of public incentives to move incompatible existing
businesses located within the city to compatible sites within Lino Lakes.
4. Continue updating the inventory of existing businesses for on -going
communications.
5. Continue updating the inventory of for sale land and buildings on the
city's website
6. Work with the local media to publicize achievements and contributions
of local businesses within the community.
7. Work with the local Chambers of Commerce to provide additional
support to local businesses.
16
PROJECTED RESULTS:
The program is expected to enhance communication between
local businesses and the City to produce a positive business
climate, support growth and retain industry within the City.
Acting as a partner with local business will enhance the City's
reputation for being receptive to quality economic development.
2. LINO LAKES PROMOTIONAL PROGRAM
ACCOMPLISHED:
PURPOSE: Focus the marketing /promotional campaign to effectively
define the image Lino Lakes wishes to enhance, define the target
audience, and communicate that image through a variety of public
relations efforts.
TIME FRAME: Annual
STRATEGY:
1. Develop cost effective branding program and promotional
materials to effectively communicate the opportunities
available in Lino Lakes to developer leads, the media and
targeted businesses.
PROJECTED RESULTS:
The development of a Lino Lakes "image" as a community
offering high quality housing, excellent business opportunities,
good schools, and a country-like atmosphere close to the heart of
the metro area.
17
•
•
3. PROSPECT SUBSIDY EVALUATION
ACCOMPLISHED:
PURPOSE:
TIME FRAME:
STRATEGY:
Regular review and evaluation the City's financing program
as part of long range economic development planning to
optimize the use of tax increment financing and other funding
sources.
Annual
1. Reevaluate the city's TIF policy to ensure it is compatible with
the city's goals and objectives.
2. Prioritize the potential uses for business subsidies to ensure
that the city's financial tools and limited resources are
resulting in the highest potential development.
3. Continue public education regarding the appropriate use of
financial tools to encourage development, the long -term
benefits of city participation in commercial /industrial growth,
and the need to ensure financial stability through a broad tax
base that is less dependent on residential taxes.
PROJECTED RESULTS:
An ongoing evaluation of current and future uses business
subsidies will promote development within the City in a manner
that most effectively benefits the city's tax base.
—69—
18
4. ECONOMIC DEVELOPMENT EVALUATION
•
ACCOMPLISHED:
• EDAC participation on the Comprehensive Plan Advisory Panel
• Completion of a draft Comprehensive Plan currently under council
review
PURPOSE:
Periodic review and evaluation of city policies, plans and
procedures to ensure the mechanisms available to the city are
implementing the city's objective to strengthen the tax base.
TIME FRAME: Annual
STRATEGY:
1. Support the city council in a periodic review of the city's Land
Use, Transportation, Utilities and Growth Management Plan to
determine if adjustments are necessary to meet the city's
goals and objectives.
2. Participate in ordinance review that is relevant to economic
development upon approval of the Comprehensive Plan
3. Encourage the involvement of citizens and business owners in
public discussions if it is determined that periodic strategy
realignment is necessary.
4. Develop criteria for evaluating prospective development so
that EDAC and the city council can work together to balance
the rights of property owners, residents and developers in
order to achieve development that improves the community as
a whole.
PROJECTED RESULTS:
Effective management practices that protect the city's natural
resources, achieve economic sustainability and maintain high
standards for growth and development.
19
•
•
•
AGENDA ITEM 6B
STAFF ORIGINATOR: James E. Studenski, City Engineer
COUNCIL MEETING DATE: August 24, 2009
TOPIC: Resolution No. 09-62, Approving Payment
Request No. 4 (Final) and Compensating
Change Order No. 1, 2008 Surface Water
Management Project.
VOTE REQUIRED: Simple Majority
BACKGROUND:
At the August 13, 2008 City Council Meeting the 2008 Surface Water
Management Project was awarded to Penn Contracting, Inc.
The contractor for the 2008 Surface Water Management Project, Penn
Contracting, Inc. is requesting City approval of Payment Request No. 4 (Final) in
the amount of $4,426.15. A copy of the Final Payment is attached. The
contractor has satisfactorily completed all work and has provided all necessary
documentation.
Also included with the request for Final Payment is Compensating Change Order
No. 1 in the deduct amount of $4,320.00. A copy of the Compensating Change
Order is attached. With this Change Order, the final project amount is
$88,523.00.
Approval of the Final Payment will begin the one -year warranty period.
RECOMMENDATION:
Staff recommends the approval of Resolution No. 09-62, Approving Payment
Request No. 4 (Final) and Compensating Change Order No. 1, 2008 Surface
Water Management Project
Council Member introduced the following resolution
and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-62
APPROVING PAYMENT REQUEST NO. 4 (FINAL) AND
COMPENSATING CHANGE ORDER NO. 1, 2008 SURFACE WATER
MANAGEMENT PROJECT
WHEREAS, pursuant to the resolution of the Council adopted August 13, 2008,
awarding the contract for 2008 Surface Water Management Project to Penn
Contracting, Inc.;
WHEREAS, a complete breakdown is detailed in Payment No. 4 (Final) and
Compensating Change Order No. 1;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LINO LAKES, MINNESOTA
Payment Request No. 4 (Final) and Compensating Change Order No. 1
is approved for a final contract amount of $88,523.00.
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 24"' day of August, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the
following voted in favor thereof.
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•TKDA
•
•
444 Cedar Street, Suite 1500
Saint Paul, MN 55101 -2140
(651) 292-4400
(651) 292 -0083 fax
www.tkda.com
Proj. No. 14043.003 Cert. No. 4(F) St Paul, MN, August 13 , 2009
To City of Lino Lakes, Minnesota
This Certifies that Penn Contracting, Inc.
For 2008 Surface Water Management Projects
Is entitled to Four Thousand Four Hundred and Twenty Six Dollars and 15/100 —($4,426.15)
FINAL
being 4th estimate for pawl payment on contract with you dated August 13 ,
Owner
, Contractor
Received payment in full of above Certificate.
TKDA
gut-
20 Jates E. Studenski, P.E.
RECAPITULATION OF ACCOUNT
Contract price plus extras
All previous payments
All previous credits
Extra No.
CONTRACT
PLUS EXTRAS
$ 83,731.00
PAYMENTS
$ 84,096.85
CREDITS
Change Order No. 1
$ 9,112.00
Compensating Change Order No. 1
$ (4,320.00)
Credit No. 1
$
AMOUNT OF THIS CER'I ll-'ICATE
Totals
$ 4,426.15
$ 88,523.00
88,523.00
Credit Balance
There will remain unpaid on contract after
payment ofthis Certificate
— — 8
$ 88,523.00 $ 8,523.00 $
An Employee Owned Company Pramtfrm<R1ive Action and Equal Opportunity
TKDA
Engineers- Architects- Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 4(F) Period Fnriing August 6 , 20 09 Page 1 of 1 Proj. No.14043.003
Contractor Penn Comtractmg, Inc. Original Contact Amount $83.731.00
Project 2008 Surface Water Management Projects
Location Citv of Limo Lakes, Minnesota
Total Contract Work Completed
Total Approved Credits
Total Approved Extra Wodc Completed
Approved Extra Orders Amount Completed
Total Amount Earned This Estimate
Less Approved Credits
Less 0 % Retained
Less Previous Payments
Total Deductions
Amount Due This Estimate
S
S 88,523.00
S 0.00
0.00
0.00
0.00
84,096.85
•
S 0.00
S 88,523.00 •
84,096.85
S 4,426.15
Contractor Date
Penn Contracting, In
e �♦^+�'�� Date Q ' !3' coq
Engineer
James E. Studenski, P.E
•
PERIOD ENDING: August 13, 2009
ESTIMATE NO. 4(9
2008 SURFACE WATER MANAGEMENT PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14043.003
CONTRACT QUANTITY UNIT AMOUNT
NO. DESCRIPTION
ITEM UNIT QUANTITY TO DATE PRICE TO DATE
PROJECT 1 - 496 LONESOME PINE
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00
2
BUILD CATCH BASIN OVER EXISTING 21" ST. SEWER TYPE 409 1.0 1.0 $ 4,131.00 $ 4,131.00
EA
LF
3 4" PERFORATED DRAINTILE WITH ROCK & FABRIC WRAP 120.0 125.0 $ 20.00 $ 2,500.00 EA 1.0 1.0 $ 3,450.00 $ 3,450.00
4 INSTALL YARD DRAIN BOX CY 20.0 - $ 50.00 $
6 TOPSOI 30.0 20.0 $ 5.00 $ 100.00
6 SILT FEN CE L F 1.0 _ $ 650.00 $
7 SPRINKLER REPAIR SY 1,000.0 150.0 $ 4.00 $ 600.00
8 SOD EA - 3.0 $ 150.00 $ 450.00
• 9 DRAINTIL.E TEES WITH CAPS - 1.0 $ 250.00 $ ` .00
• 10 REMOVE BUSH AT HOMEOWNER'S REQUEST $ 11,881.00
SUBTOTAL PROJECT 1
PROJECT 2 - OLD BIRCH STREET 400.00
1 MOBILIZATION 1.0 1.0 $ 400.00 $
2 CLEAN STORM SEWER PIPE LF 90.0 90.0 $ 10.00 $ 900.00
3 CLEAN/OPEN STORM SEWER OUTFALL EA 6.0 6.0 $ 1,200.00 $ 7,200.00
4 SEED / RESTORATION LS 1.0 1.0 $ 700.00 $ 700.00
$ 9,200.00
SUBTOTAL PROJECT 2
PROJECT 3 - BIRCH STREET 400.00 $
1 MOBILIZATION EA 1.0 - $
2 COMMON EX CY 40.0 S 75.00 $ CAVATION SY 200.0 - S 4.00 $
3 SOD
4 SILT FENCE LF 50.0 - $ 5.00 $ -
$
SUBTOTAL PROJECT 3
PROJECT 4 - RUFFED GROUSE COURT
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00
2 CLEAN/OPEN D / RESTORATION STORM SEWER OUTFALL EA 1.0 1.0 $ 2,500.00 $ 2,500.00
3 SEED / RESTORATION L.S 1.0 1.0 $ 1,000.00 $ 1,000.00
• 4 DITCH TO DRAIN LF - 50.0 $ 10.00 $ 500.00
• 5 REMOVE CLUMP OF TREES LS 1.0 $ 500.00 $ 500.00
$ 4,900.00
SUBTOTAL PROJECT 4
PROJECT 5 - OSPREY COURT
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400 00
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,500.00 $ 2,500.00
3 SEED / RESTORATION LS 1.0 1.0 $ 550.00 $ 550.00
$ 3,450.00
SUBTOTAL PROJECT 5
PROJECT 6 - HODGSON ROAD
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,000.00 $ 2,000.00
DITCHING DITCHING LF 150.0 100.0 $ 14.00 $ 1,400.00
4 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00
$ 4,800.00
SUBTOTAL PROJECT 6
PROJECT 7 - LAMOTTE CIRCLE
1 MOBILIZATION EA 1.0 1.0 $ 400.00 S 400-00
2 CLEAN STORM SEWER PIPE LF 500.0 500.0 $ 10.00 $ 5,000.00
3 SEED /RESTORATION LS 1.0 1.0 $ 1,500.00 $ 1,500.00
• 4 ADDITIONAL MOBILIZATION L S - 1.0 $ 1,500.00 $ 1,500.00
,�
• 5 CLEAN/OPEN STORM SEWER OUTFALL 1.0 $ 2,500.00 $ 2,500.00
1.0 $ 500.00 $ 500.00
EX
• 6 CLEAR AND GRUB BRUSH/SMALL TREES - 1.0 $ 800.00 $ 800.00
• 7 EXTEND OUTFALL PIPE LS - 1.0 $ 1,600.00 $ 1.800.00
• 8 PLACE RIP RAP, ABOUT 8 CY $ 13,800.00
SUBTOTAL PROJECT 7
i
ESTIMATE NO. 4(9
PERIOD ENDING: August 13, 2009
2008 SURFACE WATER MANAGEMENT PROJECT
CRY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14043.003
CONTRACT QUANTITY UNIT AMOUNT
ITEM
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE
PROJECT 8 - PHEASANT RUN SOUTH
1 MOBILIZATION
2 CLEAR AND GRUB TREES
3 SALVAGE & REINSTALL CHAIN UNK FENCE
4 TOPSOIL BORROW
5 SPRINKLER REPAIR
6 SOD
7 DRAINTILE (Change Order No. 1)
8 YARD DRAINT BOX (Change Order No. 1)
9 LANDSCAPE ROCK (Change Order No. 1)
SUBTOTAL PROJECT 8
G�qGc--();��
•
1.0 1.0 $ 400.00 $ 400.00
20 - $ 400.00 $ -
200.0 - S 6.00 $ -
40.0 16.0 S 50.00 $ 800.00
1.0 - $ 500.00 $ -
1,000.0 320.0 $ 4.00 $ 1,280.00
100.0 100.0 $ 25.00 $ 2,500.00
20 20 $ 1,500.00 $ 3,000.00
1.0 1.0 $ 1,500.00 $ 1,500.00
$ 9,480.00
PROJECT 9 - MARVY STREET
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00
2 CLEAN STORM SEWER PIPE LF 90.0 90.0 $ 10.00 $ 900.00
3 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,000.00 $ 2,000.00
4 COMMON EXCAVATION CY 40.0 40.0 $ 40.00 $ 1,600.00
5 SEED / RESTORATION LS 1.0 1.0 $ 1,500.00 $ 1,500.00
SUBTOTAL PROJECT 9 $ 6,400.00
PROJECT 10 - APOLLO MEADOWS
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00
2 PLACE RIP RAP AT FLARED ENDS CY 25.0 25.0 $ 200.00 $ 5,000.00
3 SEED / RESTORATION LS 1.0 1.0 $ 2,000.00 $ 2,000.00 4111
• 4 CEAN/OPEN STORM SEWER OUTFALL EA - 2.0 $ 1,500.00 $ 3,000.00
SUBTOTAL PROJECT 10 $ 10,400.00
PROJECT 11 - 4TH AVENUE
1 MOBIUZATION EA 1.0 1.0 $ 400.00 $ 400.00
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,200.00 $ 2,200.00
3 SEED 1 RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00
• 4 REMOVE AND DISPOSE TREE STUMPS LS - 1.0 $ 400.00 $ 400.00
SUBTOTAL PROJECT 11 $ 4,000.00
PROJECT 12 - 79Th STREET AND NANCY DRIVE
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00
2 CLEAN STORM SEWER PIPE LF 200.0 200.0 $ 10.00 $ 2,000.00
3 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,200.00 $ 2,200.00
4 SEED 1 RESTORATION LS 1.0 1.0 $ 1,006.00 $ 1,000.00
SUBTOTAL PROJECT 12
PROJECT 13 - HIGHLAND MEADOWS.
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00
2 PLACE RIP RAP AT FLARED END SECTIONS CY 5.0 6.0 $ 250.00 $ 1,500.00
3 SEED / RESTORATION LS 1.0 1.0 $ 600.00 $ 600.00
SUBTOTAL PROJECT 13 $ 2,600.00
PROJECT 14 - PALOMINO TRAIL DITCH WORK
( Change Order No. 11
1 MOBILIZATION LS 1.0 1.0 $ 500.00 $ 500.00
2 EXCAVATOR WITH OPERATOR HR 4.5 4.5 $ 150.00 S 675.00
3 LABOR HR 13.5 13.5 $ 62.00 $ 837.00
4 MISCELLANEOUS MATERIALS LS 1.0 1.0 $ 100.00 $ 100.00
SUBTOTAL PROJECT 14 $ 2,112.00 •
$ 88,523.00
TOTAL ESTIMATE NO. 4(9
•
Saint Paul, MN August 13
To Penn Contracting. Inc.
CHANGE ORDER
TKDA
Engineering - Architecture - Planning
Compensating
20 09 Proj. No. 14043.003 Change Order No.
2
for 2008 Surface Water Management Projects
for Citv of Lino Lakes. Minnesota
are hereby
directed to make the following change to your contract dated
is subject to all contract stipulations and
August 13 , 20 08 .The C i
ange and the work affected thereby
covenants. This Change Order will (tee) (decrease) (net-change) the contract sum by
Four Thousand Three Hundred TwentyDoliars and 00!10
You
COMPENSATING CHANGE ORDER
This rhange order shows the actual quantities installed at the unit price bid amounts (see attached itemization):
0 NET CHANGE =
•
Amount of Original Contract
Additions approved to date (Change Order No. 1)
Deductions approved to date (Nos. )
Contract amount to date
Amount of this Change Order (Add) (Deduct) (No Change)
Revised Contract Amount
Approved City of Lino Lakes. Minnesota
By
Approved Penn Contracting, Inc.
Owner
Contractor
TKDA
(S 4.320.00)
S (4,320.00)
S
S
S
S
s
S
83,731.00
9,112.00
92,843.00
(4,320.00)
88,523.00
,,,F,E&'--
Jades E. Studenski, P.E.
White - Owner
Pink - Contractor
Blue - TKDA
COMPENSATING CHANGE ORDER NO. 2
2008 SURFACE WATER MANAGEMENT PROJECT
CITY OF UNO LADS, MINNESOTA
TKDA PROJECT NO. 14043.003
PERIOD ENDING: August 13, 2009
•
ITEM CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT
PROJECT 1 • 496 LONESOME PINE
1 MOBIUZATION EA 1.0 1.0 $ 400.00 S 400.00 $ $ 400.00
2
BUILD CATCH BASIN OVER EXISTING 21' ST. SEWER TYPE 409
3 4' PERFORATED DRAINTILE WITH ROCK & FABRIC WRAP
4 INSTALL YARD DRAIN BOX
5 TOPSOIL
6 SILT FENCE
7 SPRINKLER REPAIR
8 SOD
• 9 DRAINTILE TEES WITH CAPS
• 10 REMOVE BUSH AT HOMEOWNERS REQUEST
SUBTOTAL PROJECT 1
PROJECT 2 - OLD BIRCH STREET
1 MOBILIZATION
2 CLEAN STORM SEWER PIPE
3 CLEAN/OPEN STORM SEWER OUTFALL
4 SEED / RESTORATION
SUBTOTAL PROJECT 2
S<' q
1.0 1.0 $ 4,131.00 $ 4,131.00 $ - $ 4,131.00
120.0 125.0 $ 20.00 $ 2,500.00 $ 100.00 $ 2,400.00
1.0 1.0 $ 3,450.00 $ 3,450.00 $ - $ 3,450.00
20.0 - $ 50.00 $ - $ (1,000.00) $ 1,000.00
30.0 20.0 $ 5.00 $ 100.00 $ (50.00) $ 150.00
1.0 - $ 650.00 $ $ (650.00) $ 650.00
1,000.0 150.0 $ 4.00 $ 600.00 $ (3,400.00) $ 4,000.00
3.0 $ 150.00 $ 450.00 $ 450.00 $
1.0 $ 250.00 $ 250.00 $ 250.00 $
$ 11,611.00 $ (4,300.00) $ 16,111.00
EA 1.0 1.0 $ 400.00 $ 400.00 $ $ 400.00
LF 90.0 90.0 $ 10.00 $ 900.00 $ - $ 900.00
EA 6.0 6.0 $ 1,200.00 $ 7,200.00 $ - $ 7,200.00
LS 1.0 1.0 $ 700.00 $ 700.00 $ - $ 700.00
$ 9,200.0 $ - $ 8,200m
PROJECT 3 - BIRCH STREET
1 MOBILIZATION EA 1.0 - $ 400.00 $ - $ (400.00) $ 400.00
2 COMMON EXCAVATION CY 40.0 $ 75.00 $ - $ (3,000.00) $ 3,000.00
3 SOD SY 200.0 - $ 4.00 $ - $ (800.00) $ 800.00
4 SILT FENCE LF 50.0 - $ 5.00 $ - $ (250.00) $ 250.00
SUBTOTAL PROJECT 3 $ - $ (4,4511.00) $ 4,450.00
PROJECT 4 - RUFFED GROUSE COURT
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 $ $
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,500.00 $ 2,500 -DD $ $ 2.5
3 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 $ $ 1,000.00
• 4 DITCH TO DRAIN LF - 50.0 $ 10.00 $ 500.00 $ 500.00 $ -
• 5 REMOVE CLUMP OF TREES LS 1.0 $ 500.00 $ 500-00 $ 500.00 $ -
SUBTOTAL PROJECT 4 $ 4,900.01 $ 1,000.00 $ 3,900.00
PROJECT 6 - OSPREY COLDtT
1 MOBIUZATION EA 1.0 1.D $ 400.00 $ 400.00 $ $ 400.00
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,500.00 $ 2,500.00 $ - $ 2,500.00
3 SEED / RESTORATION LS 1.0 1.0 $ 550.00 $ 550.00 $ - $ 550.00
SUBTOTAL PROJECT 6 $ 3,460110 $ - $ 3,450.00
PROJECT 6 - HODGSOI
1 MOBILIZATION
2 CLEAN/OPEN STORM SEWER OUTFALL
3 DITCHING
4 SEED / RESTORATION
SUBTOTAL PROJECT
EWA= JAMMLOBag
1 MOBILIZATION
2 CLEAN STORM SEWER PIPE
3 SEED / RESTORATION
• 4 ADDmONAL MOBILIZATION
• 5 CLEAWOPEN STORM SEWER OUTFALL
• 6 CLEAR AND GRUB BRUSH/SMALL TREES
• 7 EXTEND OUTFALL PIPE
• 8 PLACE RIP RAP, ABOUT 8 CY
SUBTOTAL PROJECT 7
EA 1.0 1.0 $ 400.00 $ 400.00 $ - $ 400.00
EA 1.0 1.0 9 2,000.00 $ 2,000.00 $ - $ 2,000.00
LF 150.0 100.0 $ 14.00 $ 1,400.00 $ (700.00) $ 2,100.00
LS 1.D 1.0 $ 1,100.00 $ 1,000.00 $ - $ . 1,000.00
$ 4,100111 $ (700.00) $ 6,600.00
66gg6��i
1.0 1.D $ 400.00 $ 400-00 $ - $ 400.00
500.0 500.0 $ 10.00 $ 5,000.00 $ - $ 5,000.00
1.0 1.0 $ 1,500.00 $ 1,500-00 $ $ 1,500.00
1.0 $ 1,500.00 $ 1,500.00 $ 1,500.00 $
1.0 $ 2,500.00 $ 2,500.00 $ 2,500.00 $
1.0 $ 500.00 $ 500.00 $ 500.00 $
1.0 $ 800.00 $ 600.00 $ 800.00 $
1.0 $ 1,600.00 $ 1,600.00 S 1,600.00 $ -
$ 13,800.00 $ 1,100.00 $ 6,900.00
•
lialP
6 SURFACE WATER MANAGEMENT PROJECT
L:fTY OF LINO LADS, MINNESOTA
TKDA PROJECT NO. 14043.003
ENSATING CHANGE ORDER NO. 2
ITEM CONTRACT QUANTITY
NO. DESCRIPTION UNIT QUANTITY TO DATE
PROJECT D - PHEASANT RUN SOUTH
1 MOBILIZATION
2 CLEAR AND GRUB TREES
3 SALVAGE & REINSTALL CHAIN LINK FENCE
4 TOPSOIL BORROW
5 SPRINKLER REPAIR
6 SOD
7 DRAINTILE (Change Order No. 1)
B YARD DRAINT BOX (Change Order No. 1)
9 LANDSCAPE ROCK (Change Order No. 1)
SUBTOTAL PROJECT 8
6�g6gqi�
PERIOD ENDING: August 13, 2009
UNIT AMOUNT NET CONTRACT
PRICE TO DATE CHANGE AMOUNT
1.0 1.0 5 400.00 $ 400.00 $ - 5 400.00
2.0 - $ 400.00 $ $ (800.00) $ 800.00
200.0 - $ 6.00 $ $ (1,200.00) $ 1,200.00
40.0 16.0 $ 50.00 $ 800.00 5 (1,200.00) $ 2,000.00
1.0 - $ 500.00 $ - $ (500.00) $ 500.00
1,000.0 320.0 5 4.00 $ 1,280.00 $ (2,720.00) $ 4,000.00
100.0 100.0 $ 25.00 5 2,500.00 $ - $ 2,500.00
2.0 2.0 $ 1,500.00 $ 3,000.00 $ - $ 3,000.00
1.0 1.0 $ 1,500.00 5 1,500.00 $ - $ 1,500.00
i 9,460.00 $ (6,420.00) $ 15,900.00
PROJECT 9 - MARVY STREET
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 $ $ 400.00
2 CLEAN STORM SEWER PIPE LF 90.0 90.0 6 10.00 $ 900.00 $ $ 900.00
3 CLEAWOPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,000.00 $ 2,000.00 $ $ 2,000.00
4 COMMON EXCAVATION CY 40.0 40.0 $ 41100 $ 1,600.00 $ - $ 1,600.00
5 SEED / RESTORATION LS 1.0 1.0 $ 1,500.00 $ 1,500.00 $ - $ 1,500.00
SUBTOTAL PROJECT 9 $ 6,400.00 $ - i 6,400.00
PROJECT 10 - APOLLO MEADOWS
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 $ - $ 400.00
2 PLACE RIP RAP AT FLARED ENDS CY 25.0 25.0 $ 200.00 $ 5,000.00 $ - $ 5,000.00
3 SEED / RESTORATION LS 1.0 1.0 $ 2,000.00 $ 2,000.00 $ - $ 2,000.00
• 4 CEAN/OPEN STORM SEWER OUTFALL EA - 2.0 $ 1,500.00 $ 3,000.00 $ 3,000.00 $ -
SUBTOTAL PROJECT 10 $ 10,400.00 $ 3,000J00 $ 7,400.00
1110 PROJECT 11 -4TH AVENUE
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 $ - $ 400.00
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,200.00 $ 2,200.01 $ - $ 2,200.00
3 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 $ - $ 1,000.00
• 4 REMOVE AND DISPOSE TREE STUMPS LS - 1.0 $ 400.00 $ 400.00 $ 400.00 $
SUBTOTAL PROJECT 11 $ 4,000.08 $ 400.00 $ 3,600.00
PROJECT 12 - 79TH STREET AND NANCY DRIVE
1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 $ - $ 400.00
2 CLEAN STORM SEWER PIPE LF 200.0 200.0 $ 10.00 $ 2,000.00 $ - $ 2,000.00
3 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,200.00 $ 2,200.00 $ - $ 2,200.00
4 SEED /RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 $ - $ 1,0130.00
SUBTOTAL PROJECT 12 $ 6,600.00 $ - $ 6,600.00
PROJECT 13 HIGHLAND MEADOWS
1 MOBILIZATION EA 1.0 1.0 $ 401.00 $ 401.00 $ - $ 400.00
2 PLACE RIP RAP AT FLARED END SECTIONS CY 5.0 6.D $ 250.00 $ 1,500.00 $ 250.00 $ 1,250.00
3 SEED / RESTORATION LS 1.0 1.D $ 600.00 $ 660.00 $ - $ 600.01
SUBTOTAL PROJECT 13 $ 2,500.00 $ 260.00 i 2,26010
PROJECT 14 - PALOMINO TRAIL DITCH WORK
IChanoe Order No.11
1 MOBILIZATION LS 1.0 1.0 $ 500.00 $ 500.00 $ - $ 500.00
2 EXCAVATOR WITH OPERATOR HR 4.5 4.5 $ 150.00 $ 675.00 $ - $ 675.00
3 LABOR HR 13.5 13.5 $ 62.00 $ 637.00 $ - $ 837.0D
4 MISCELLANEOUS MATERIALS LS 1.0 1.0 $ 100.00 $ 100.00 $ - $ 100.00
SUBTOTAL PROJECT 14 $ 2,112.08 $ - $ 2,112.00
TOTAL COMPENSATING CHANGE ORDER NO. 2
•
$ 88,523.08 $ (4,320.00) $ 92,843.00
•
•
•
AGENDA ITEM 6C
STAFF ORIGINATOR: James E. Studenski, City Engineer
COUNCIL MEETING DATE: August 24, 2009
TOPIC: Resolution No. 09 - 61, Accepting Quotes and
Awarding a Contract, 2009 Surface Water
Management Project
VOTE REQUIRED: Simple Majority
BACKGROUND:
Quotes were received by 10:00 a.m. on August 14, 2009. The results of the quotes are
presented below.
Contractor Amount of Bid
Penn Contracting, Inc. $ 96,890.00
Amt Construction Co. $ 100,588.80
CW Houle, Inc. $ 105,999.00
Rehbein Companies $ 134,772.65
Engineer's Estimate $ 98,775.00
Penn Contracting completed the 2008 Surface Water Management project and
performed well. Staff is recommending awarding the contract for the 2009 Surface
Water Management Project to Penn Contracting.
A copy of the complete quote tabulation is attached.
RECOMMENDATION:
Staff recommends approval of Resolution Number 09 — 61, Accepting Quotes and
Awarding a Contract, 2009 Surface Water Management Project.
Council Member introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-61
RESOLUTION ACCEPTING QUOTES AND AWARDING A CONTRACT — 2009
SURFACE WATER MANAGEMENT PROJECTS
WHEREAS, pursuant to a request for quotes for the construction of 2009 Surface
Water Management Projects, quotes were received, opened and tabulated according to
law, and the following quotes were received complying with the request
Contractor Amount of Bid
Penn Contracting, Inc. $ 96,890.00
Amt Construction Co. $ 100,588.80
CW Houle, Inc. $ 105,999.00
Rehbein Companies $ 134,772.65
Engineer's Estimate $ 98,775.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract
with Penn Contracting, Inc., in the name of the City of Lino Lakes for the
construction of the 2009 Surface Water Management Project.
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 24th day of August, 2009.
The motion for the adoption of the foregoing resolution was duty seconded by Council
Member and upon vote being taken thereon, the following
voted in favor thereof.
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
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TABULATION OF BIDS
2009 SURFACE WATER MANAGEMENT PROJECTS
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.004
BIDS OPENED: AUGUST 14, 2009, AT 10:00 A.M.
"DENOTES ERROR IN BIDDERS CALCULATION
ITEM C
NO DESCRIPTION _
2
0
s
CLEAR AND GRUB TREE (4" DIA OR GREATER)
COMMON BORROW (FILL OVER PIPE)
SALVAGE AND REINSTALL 30" FES
STORM SEWER MANHOLE, TYPE 409
30" RCP STORM SEWER, CLASS 3
N R K 1 PIPE BEDDING
TRENCH BTABILIZrt OC
CLASS III RIPRAP Wl FABRIC
SILT FENCE
TOPSOIL BORROW FOR EXISTING YARD AREA
D AREA
128" X 18" RCP ARCH SEWER
28" X 18" RCP ARCH FE8 W/ TRASHGUARD
1PLACE BENTONITE AROUND PIPE (MATERIAL SUPPLIED)
TRENCH STABILIZATION ROCK / PIPE BEDDING
AGGREGATE BABE CLASS 6 (6" DEPTH)
BITUMINOUS WEAR COURSE (2" DEPTH)
CLASS III RIPRAP W/ FABRIC
'SEED I nts I VTVi 1 ON
SUBTOTAL PROJECT 3
C
1 MUMLIiAuIUI
2 ROCK CONSTRUCTION ENTRANCE
WER OUTFAI 1
;LEAN /OPEN STORM SE
;LEAN STORM SEWER PIPE
;LEAR AND GRUB TREE (4" DIA OR GREATER)
C
0
Q
U
=c
0C
o:
d'l..
:LAtlif III nirry r •n rnvn,v
EROSION CONTROL BLANKET CATEGORY 3
SEED / RESTORATION
SUBTOTAL PROJECT 1
(SOD FOR EXISTING YAR
SEED/ RESTORATION OVER NEW PIPE
•
•
0
m•
REMOVE 911 UMINVUa rnvcmcn
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UNIT TOTAL UNIT TOTAL
PRICE AMOUNT PRICE AMOUNT
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$ 708.00 ■
$ 445.00 ■
$ 200.00
$ 1,820.001
$ eoo.ao
$ eoo.00
$ 1,480.00
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$ 1,513.00
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$ 3,460.001
$ 1,280.00
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)A PROJECT NO. 14292.004
B OPENED: AUGUST 14, 2009, AT 10:00 A.M.
NOTES ERROR IN BIDDERS CALCULATION
DESCRIPTION
•
•
CLEAN STORM SEWER rlrt
CLEAR AND GRUB TREE (4" DIA OR GREATER)
REGRADE DITCH
SPRINKLER REPAIR
SOD FOR EXISTING YARD AREA
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TOTAL SURFACE WATER MANAGEMENT PROJECTS
-85-
•
•
•
•
REHBEIN COMPANIES
C.W. HOULE, INC.
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$ 8,400.00
$ 1,380.00
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$ 22,290.00
$ 1,880,00
$ 1,000.00
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$ 1,400.00
$ 796.00
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$ 21.00
$ 460,00
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$ 676.00
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$ 1,000.00
$ 1,600.00
$
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$ 272.00
$ 1,740.00
$ 676.00
$ eeo.00
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$ 800.00
$ 8.378.00
$ 17.00 1
$ 876.00
$ 1,720.00
1 $ 105.00
$ 400.00
$ 630.00
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PAIR 1
SPRINKLER RE
90D FOR EXISTING YARD AREA 200
SEED /RESTORATION 1
SUBTOTAL PROJECT
PROJECT 6 - APOLLO MEADOWS TOWN 1
MOBILIZATION
SALVAGE AND REINSTALL 15" RCP STORM SEWER
2ALVAOE AND REINSTALL 15" FES
(CONSTRUCT MH OVER EXISTING 19" STORM SEWER,
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SUBTOTAL PROJECT 7
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4" PE PERFORATED DRAINTILE W/ ROCK AND FABRIC WFLI
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AOBILIZATION
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$ 21.00
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$ 29.00
$
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$ 92.00
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$ 960.00
$ 750.00
$
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$ 960.00
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$ 800.00
$ 4,130.00
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$ 980.00
$ 300.00
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$
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$ 1,200.00
$ 1,000.00
$ 316.00
$ 1 400.00
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REGRADE DITCH
GEED /RESTORATION
SUBTOTAL PROJECT 11
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MOBILIZATION
SALVAGE AND REINSTALL SPLIT RAIL FENCE
CLEAN /OPEN STORM SEWER OUTFALL
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SEED /RESTORATION
SUBTOTAL PROJECT 12
TOTAL SURFACE WATER MANAGEMENT PROJECTS
W
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CLEAN /OPEN STORM SEWER OUTFALL
CLEAN STORM SEWER PIPE
CLEAR AND GRUB TREE (4" DIA OR GREATER)
REGRADE DITCH
SEED / RESTORATION
SUBTOTAL PROJECT 10
CLEAN /OPEN STORM SEWER OUTFALL
CLEAN STORM SEWER PIPE
CLEAR AND GRUB TREE (4" DIA OR GREATER)
REGRADE DITCH
SEED 1RESTORATION
SUBTOTAL PROJECT 9
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•
•
STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
AGENDA ITEM 6D
Michael Grochala
August 24, 2009
Consideration of Resolution No. 09 -56
Approving Traffic Signal Agreement with
Mn /DOT, I- 35E/Main Street.
Simple Majority
BACKGROUND
As part of the I35E/Main Street interchange project, three new traffic signals will be
installed and interconnected with the existing signal systems located at the Main St/20th
Avenue and Main Street and Otter Lake Road.
The purpose of the signal agreement is to assign operational and maintenance
responsibilities to the individual jurisdictions. Under the terms of the agreement, the
City is responsible for providing a power supply, monthly electrical costs and ongoing
maintenance of the street lights (luminaries). Anoka County is responsible for the
maintenance of the system components.
The responsibilities are consistent with existing signal agreements between the County,
State and City. Execution of the agreement does not commit the city to funding the
CSAH 14/I -35E interchange project. Such commitment will be subject to a separate
Joint Powers Agreement with Anoka County.
RECOMMENDATION
Staff is recommending approval of Resolution No. 09 -56.
ATTACHMENTS
1. Resolution No. 09 -56
2. Mn/DOT Agreement No. 94607M
Council Member
introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-56
RESOLUTION APPROVING AGREEMENT
WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
MN/DOT SIGNAL AGREEMENT NO. 94607M
MAIN STREET (CSAH 14)/I -35E INTERCHANGE
WHEREAS, The Minnesota Department of Transportation, Anoka County, City of
Centerville and City of Lino Lakes have determined that there is justification and it is in
the public's best interest to install new traffic control signals including street lights and
signing (Traffic Control Signals), on County State Aid Highway No. 14 at 21st Avenue;
and on Trunk Highway No. 35E at County State Aid Highway No. 14, West Ramps and
East Ramps; and provide maintenance and electrical energy for the existing traffic
control signals including street lights and signing (Traffic Control Signals) on County
State Aid Highway No. 14 at County Road No. 84 (Otter Lake Road) and at County
State Aid Highway No. 54 (20th Avenue); and install traffic signal interconnect
(Interconnect) on County State Aid Highway No. 14 from County Road No. 84 (Otter
Lake Road) to County State Aid Highway No. 54 (20th Avenue); and
WHEREAS, approval of MN/DOT Signal Agreement No. 94607M does not commit the
City to fund the CSAH 14/1 -35E interchange project, and fulfillment of the City's
obligations under the Signal Agreement are contingent upon execution of a joint powers
agreement with Anoka County.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA that the City of Lino Lakes enter into Mn/DOT Agreement
No. 94607M with the State of Minnesota, Department of Transportation; and
BE IT FURTHER RESOLVED that the Mayor and the City Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
John J. Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 24th day of August, 2009.
•
•
4111
•
•
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGNAL
AGREEMENT NO. 94607M
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE COUNTY OF ANOKA
AND
THE CITY OF LINO LAKES
AND
THE CITY OF CENTERVILLE
TO
Provide Maintenance and Electrical Energy for the New Traffic
Control Signals with Street Lights, Emergency Vehicle Pre-
emption, and Signing on County State Aid Highway No. 14 at 21st
Avenue; and on Trunk Highway No. 35E at County State Aid Highway
No. 14, West Ramps and East Ramps; and Provide Maintenance and
Electrical Energy for the Existing Traffic Control Signals with
Street Lights, Emergency Vehicle Pre - emption, and Signing on
County State Aid Highway No. 14 at County Road No. 84 (Otter
Lake Road) and at County State Aid Highway No. 54 (20th Avenue) ;
and for the New Interconnect on County State Aid Highway No. 14
from County Road No. 84 (Otter Lake Road) to County State Aid
Highway No. 54 (20th Avenue) in the Cities of Lino Lakes and
Centerville, Anoka County, Minnesota.
S.P. 0282 -25 (T.H. 35E =390)
S.A.P. 02- 614 -28 and 02- 614 -29
Prepared by Metropolitan District Traffic Engineering
ESTIMATED AMOUNT RECEIVABLE AMOUNT ENCUMBERED
NONE None
Otherwise Covered
•
•
•
•
PARTIES
THIS AGREEMENT is entered into by the Minnesota
Department of Transportation, (State), and the County of Anoka,
(County), the City of Lino Lakes, (Lino Lakes) and the City of
Centerville, (Centerville).
RECITALS
Minnesota Statutes Section 161.20 authorizes the
Commissioner of Transportation to enter into agreements with any
governmental authority for the purposes of constructing,
maintaining and improving the Trunk Highway system.
The Parties have determined that there is
justification and it is in the public's best interest to install
new traffic control signals including street lights and signing
(Traffic Control Signals), on County State Aid Highway No. 14 at
21st Avenue; and on Trunk Highway No. 35E at County State Aid
Highway No. 14, West Ramps and East Ramps; and provide
maintenance and electrical energy for the existing traffic
control signals including street lights and signing (Traffic
Control Signals) on County State Aid Highway No. 14 at County
Road No. 84 (Otter Lake Road) and at County State Aid Highway
No. 54 (20th Avenue); and install traffic signal interconnect
(Interconnect) on County State Aid Highway No. 14 from County
Road No. 84 (Otter Lake Road) to County State Aid Highway No.
54 (20 th Avenue) .
94607M
-1-
-92-
Lino Lakes and Centerville request and the State
agrees to the installation of Emergency Vehicle Pre - emption
Systems, (EVP Systems), as a part of the new Traffic Control
Signal installations. The existing Traffic Control Signals have
EVP Systems currently fully operational.
The County, Lino Lakes, Centerville and the State will
participate in the maintenance, operation, and electrical energy of
the new and existing Traffic Control Signals, EVP Systems and
Interconnect.
CONTRACT
1. The County, with its own resources or by
contract, will install new Traffic Control Signals and EVP
Systems on County State Aid Highway No. 14 at 21st Avenue (System
"A "); and on Trunk Highway No. 35E at County State Aid Highway
No. 14, West Ramps (System "B ") and East Ramps (System "C "); and
provide maintenance and electrical energy for the existing
Traffic Control Signals on County State Aid Highway No. 14 at
County Road No. 84 (Otter Lake Road) and at County State Aid
Highway No. 54 (20th Avenue); and install Interconnect on County
State Aid Highway No. 14 from County Road No. 84 (Otter Lake
Road) to County State Aid Highway No. 54 (20th Avenue) pursuant
to State Project No. 0282 -25 (T.H. 35E =390) and State Aid
Project No's 02- 614 -28 and 02- 614 -29. The Construction Costs and
94607M
-2-
-93—
•
•
•
•
•
State - furnished Materials Cost will be covered in Municipal
Agreement No. 94579.
2. Lino Lakes will be responsible for the cost and
application to secure an adequate power supply to the service
pads or poles for Systems "A ",
"B"
"C" and the existing Traffic
Control Signal on County State Aid Highway No. 14 at County Road
No. 84 (Otter lake Road). Lino Lakes will thereafter pay all
monthly electrical service expenses necessary to operate Systems
"A ", "B ", "C" and the existing Traffic Control Signal on County
State Aid Highway No. 14 at County Road No. 84 (Otter lake
Road) .
3. Upon completion of this project (System "A "), It
shall be the County's responsibility, at its cost and expense,
to: (1) replace the signal system L.E.D. indications; and
(2) clean the new traffic control signal; and (3) clean the new
controller and service cabinets; b) It shall be Lino Lakes
responsibility, at
luminaire mast arm
all its components,
necessary; and (3) relamp the
its cost and expense, to: (1) clean the
extensions; (2) maintain the luminaires and
including replacement of the luminaire if
street lights; and (c) It shall be
the State's responsibility to maintain the traffic control
signal cabinet, control equipment and interconnect, repair
knockdowns of the new traffic control signal system, perform all
other traffic control signal and street light maintenance, and
94607M
-3-
-94-
be responsible for timing and operation of the new Traffic
Control Signal, all on a reimbursable basis with the County.
4. Upon completion of this project (System "B" and
"C "), a) It shall be the County's responsibility, at its cost
and expense, to: (1) replace the signal system L.E.D.
indications; (2) clean the new traffic control signal; and (3)
clean the new controller and service cabinets; b) It shall be
Lino Lakes responsibility, at its cost and expense, to:
(1) clean the luminaire mast arm extensions; (2) maintain the
luminaires and all its components, including replacement of the
luminaire if necessary; and (3) relamp the street lights; and
(c) It shall be the State's responsibility at its cost and
expense, to maintain the signing and interconnect and perform
all other traffic control signal and street light maintenance.
5. Upon completion of this project (for the existing
Traffic Control Signal on County State Aid Highway No. 14. at
County Road No. 84 (Otter Lake Road), a) It shall be the
County's responsibility, at its cost and expense, to:
(1) replace the signal system L.E.D. indications; (2) clean the
existing traffic control signal; and (3) clean the existing
controller and service cabinets; b) It shall be Lino Lakes
responsibility, at its cost and expense, to: (1) clean the
luminaire mast arm extensions; (2) maintain the luminaires and
all its components, including replacement of the luminaire if
necessary; and (3) relamp the street lights; and (c) It shall be
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the State's responsibility to maintain the traffic control
signal cabinet, control equipment and interconnect, repair
knockdowns of the existing traffic control signal system,
perform all other traffic control signal and street light
maintenance, and be responsible for timing and operation of the
existing Traffic Control Signal, all on a reimbursable basis
with the County.
6. Centerville will be responsible for the cost and
application to secure an adequate power supply to the service
pad or pole for the existing Traffic Control Signal on County
111 State Aid Highway No. 14 at County State Aid Highway No. 54 (20th
Avenue). Centerville will thereafter pay all monthly electrical
service expenses necessary to operate the existing Traffic
Control Signal on County State Aid Highway No. 14. at County
State Aid Highway No. 54 (20th Avenue).
7. Upon completion of this project (for the existing
Traffic Control Signal on County State Aid Highway No. 14 at
County State Aid Highway No. 54 (20th Avenue), a) It shall be the
County's responsibility, at its cost and expense, to:
(1) replace the signal system L.E.D. indications; and (2) clean
the existing traffic control signal; and (3) clean the existing
controller and service cabinets; b) It shall be Centerville's
responsibility, at its cost and expense, to: (1) clean the
• luminaire mast arm extensions; (2) maintain the luminaires and
all its components, including replacement of the luminaire if
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necessary; and (3) relamp the street lights; and (c) It shall be
the State's responsibility to maintain the traffic control
signal cabinet, control equipment and interconnect, repair
knockdowns of the existing traffic control signal system,
perform all other traffic control signal and street light
maintenance, and be responsible for timing and operation of the
existing Traffic Control Signal, all on a reimbursable basis
with the County.
8. The EVP Systems will be installed, operated,
maintained, or removed in accordance with the following
conditions and requirements:
a) All maintenance of the EVP Systems (System
^B" and ^C ") must be done by State forces.
b) All maintenance of the new EVP System
(System ^A ") and the existing EVP System on
County State Aid Highway No. 14 at County
Road No. 84 (Otter Lake Road) will be
performed by the State, all on a
reimbursable basis with Lino Lakes.
c) All maintenance of the existing EVP System
on County State Aid Highway No. 14 at County
State Aid Highway No. 54 (20th Avenue) will
be performed by the State, all on a
reimbursable basis with Centerville.
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d) Emitter units may be installed only on
authorized emergency vehicles, as defined in
Minnesota Statutes Section 169.01,
Subdivision 5. Authorized emergency
vehicles may use emitter units only when
responding to an emergency. Lino Lakes and
Centerville will provide the State's
Metropolitan District Engineer or his
designated representative a list of all
vehicles with emitter units, upon request.
e) Malfunction of the EVP Systems must be
reported to the State immediately.
f) In the event the EVP Systems or its
components are, in the opinion of the State,
being misused or the conditions set forth in
Paragraph c above are violated, and such
misuse or violation continues
Lakes or Centerville receives
from the State, the State may
Systems. Upon removal of the
pursuant to this Paragraph, all of its parts
and components become the property of the
State.
g) All timing of the EVP Systems will be
determined by the State
after Lino
written notice
remove the EVP
EVP Systems
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9. All timing of the new and existing Traffic
Control Signals will be determined by the State, and no changes
may be made except with the approval of the State.
10. The State will, for System "A" and for the
existing traffic control signals on County State Aid Highway No.
14 at County Road No. 84 (Otter Lake Road) and at County State
Aid Highway No. 54 (20th Avenue), provide the necessary labor,
material and equipment to maintain and keep in repair the
traffic control signal cabinets and control equipment, repair
knockdowns of the new and existing Traffic Control Signal
systems and perform all other traffic control signal and street
light maintenance not performed by the County, Lino Lakes or
Centerville, and will be responsible for the timing and
operation of the new Traffic Control Signal on County State Aid
Highway No. 14 at 21St Avenue (System "A ") and for the existing
Traffic Control Signals and on County State Aid Highway No. 14
at County Road No. 84 (Otter Lake Road) and at County State Aid
Highway No. 54 (20th Avenue) .
11. Upon completion of any Traffic Control Signal
work performed under this agreement for System "A" and for the
existing Traffic Control Signals on County State Aid Highway No.
14 at County Road No. 84 (Otter Lake Road) and at County State
Aid Highway No. 54 (20th Avenue), the State will submit to the
County a detailed invoice in duplicate listing all labor,
equipment and materials used.
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Upon completion of any EVP work performed under
this agreement for System "A" and for the existing EVP System on
County State Aid Highway No. 14 at County Road No. 84 (Otter
Lake Road), the State will submit to Lino Lakes a detailed
invoice in duplicate listing all labor, equipment and materials
used.
Upon completion of any work performed under this
agreement for the existing EVP System on County State Aid
Highway No. 14 at County State Aid Highway No. 54 (20th Avenue),
the State will submit to Centerville a detailed invoice in
duplicate listing all labor, equipment and materials used.
The County, Lino Lakes and Centerville will
reimburse the State for services provided hereunder as follows:
a) Direct labor charges will be reimbursed at
the actual hourly rates paid to State forces
performing the work.
b) Fringe benefits will be reimbursed as a
percentage of direct labor charges, such
percentage to be determined by the State
Accounting and Finance Section at the
beginning of each State fiscal year from the
current cost accounting data.
c) Overhead costs will be reimbursed as a
percentage of the total of direct labor
charges, fringe benefits and the cost of any
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materials, equipment and personal expense
provided, such percentage to be determined
by the State Finance and Accounting Section
at the beginning of each State fiscal year
from the current cost accounting data.
d) Any material used will be reimbursed at
their actual cost to the State.
12. Upon receipt of said invoice, the County, Lino
Lakes and Centerville will promptly pay the State the full
amount due. If the County, Lino Lakes or Centerville fails to
pay any amount due to the State under this agreement, the
Commissioner of Transportation may withhold payment of State Aid
money to the County, Lino Lakes or Centerville to the extent
provided by Minnesota Statutes, Section 161.38, Subdivision 6.
13. Any party may terminate this agreement upon
providing 30 days notice to the other party. The County's
termination must be accomplished by a resolution of the County
Board. Lino Lakes or Centerville's termination must be
accomplished by a resolution of each respective City Council.
The State's termination must be accomplished by a letter from
Mn /DOT's Metropolitan District Engineer or his designated
representative. Upon termination it will be the County's
responsibility, for System "A" and for the existing Traffic
Control Signals on County State Aid Highway No. 14 at County
Road No. 84 (Otter Lake Road) and at County State Aid Highway
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No. 54 (20th Avenue), at its costs and expense, to maintain and
keep in repair the new and existing Traffic Control Signals.
Upon termination, the timing of System "A" and existing Traffic
Control Signals on County State Aid Highway No. 14 at County
Road No. 84 (Otter Lake Road) and at County State Aid Highway
No. 54 (20th Avenue) will be determined by the County's Engineer.
Upon termination it will be Lino Lakes responsibility, for
System "A" and for the existing EVP System on County State Aid
Highway No. 14 at County Road No. 84 (Otter Lake Road), at its
costs and expense, to maintain and keep in repair the new and
existing EVP Systems, including timing. Upon termination it will
be Centerville's responsibility, for the existing EVP System on
County State Aid Highway No. 14 at County State Aid Highway No.
54 (20th Avenue), at its costs and expense, to maintain and keep
in repair the existing EVP System, including timing.
14. Each party will be solely responsible for its own
acts and omissions, and the results thereof, to the extent
authorized by law. The State's liability is governed by the
Minnesota Tort Claims Act, Minnesota Statutes Section 3.736 and
the County's, Lino Lakes and Centerville's liability is governed
by Minnesota Statutes Chapter 466. Each party will be solely
responsible for its own employees for any Workers Compensation
Claims.
15. By signing this agreement, the County, Lino Lakes
and Centerville authorize the State to enter upon the County,
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Lino Lakes and Centerville public right of way to install and
maintain the new and existing Traffic Control Signals and EVP
Systems.
16. Any amendment to this Agreement must be in
writing and will not be effective until it has been executed
approved
original
and
by the same parties who executed and approved the
Agreement, or their successors in office.
17. If any party fails to enforce any provisions of
this Agreement, that failure does not waive the provision or its
right to enforce it.
18. This Agreement contains all negotiations and
agreements between the parties.
regarding this
to bind either
19.
No other understanding
Agreement, whether written or oral, may be used
party.
Minnesota law governs this contract. Venue for
all legal proceedings arising out of this Agreement, or its
breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
20. This Agreement is effective on the date the State
obtains all required signatures under Minnesota Statutes 160.05,
Subdivision 2, and will remain in effect until terminated by
written agreement of the parties.
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21. Authorized Agents
a. The State's Authorized Agent for the purpose of the
administration of this Agreement is Allan Espinoza,
Mn /DOT Metropolitan District Traffic Engineering, or
his successor. His current address and phone number
are 1500 West County Road B2, Roseville, MN 55113,
(651) 234 -7812.
b. The County's Authorized Agent for the purpose of the
administration of this Agreement is Doug Fischer, Anoka
County Engineer, or his successor. His current address
and phone number are Anoka County Highway Department,
1440 Bunker Lake Boulevard Northwest, Andover, MN.
55304, (763) 862 -4213.
c. Lino Lakes Authorized Agent for the purpose of the
administration of this Agreement is Daniel Tesch,
Interim City Administrator, or his successor. His
current address and phone number are 600 Town Center
Parkway, Lino Lakes, MN 55014, (651) 982 -2404.
d. Centerville's Authorized Agent for the purpose of the
administration of this Agreement is Dallas Larson,
City Administrator, or his successor. His current
address and phone number are 1880 Main Street,
Centerville, MN 55038, (651) 429 -3232.
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COUNTY OF ANOKA
APPROVED AS TO FORM: By:
Chairperson of Board
County Attorney Date:
RECOMMENDED FOR APPROVAL:
County Highway Engineer
By:
Title:
Date:
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CITY OF LINO LAKES
By:
Mayor
Date:
By:
Title:
Date:
15
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CITY OF CENTERVILLE
By:
Mayor
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION DEPARTMENT OF TRANSPORTATION
RECOMMENDED FOR APPROVAL:
By:
Metropolitan District State Design Engineer
Engineer
Date:
COMMISSIONER OF ADMINISTRATION As to form and execution:
As delegated to Materials
Management Division By:
By:
16
Contract Management
Date:
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CITY COUNCIL WORK SESSION
•
CITY OF LINO LAKES
MINUTES
CITY COUNCIL WORK SESSION
DRAFT
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DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
August 3, 2009
: August 3, 2009
. 5:35 p.m.
: 8:15 p.m.
: Council Members Gallup, O'Donnell
Reinert, and Mayor Bergeson
: Council Member Stoltz
Also Present: Director of Public Safety, Dave Pecchia; Community Development Director,
Michael Grochala; City Planner, Jeff Smyser, City Finance Director, Al Rolek; Economic
Development Coordinator Mary Alice Divine; City Clerk Julie Bartell; City Attorney, Joe Langel
1. Charter Commission Budget Request - The Lino Lakes Charter Commission had submitted a letter
to the council requesting additional funding of $4,000 in 2009.
Charter Commission Chair Caroline Dahl and Charter Commission Member Connie Sutherland were
present Ms. Sutherland was introduced as a subcommittee member and explained that the commission is
seeking funding to work with their attorney to frame language regarding a tax cap amendment It was
noted that the cities of Fridley (since 2001), Mounds View (since 2006) and West St. Paul (1950's) have
similar charter provisions. Other cities have tax related language in their charters. The Lino Lakes
Charter Commission would like to look for what would make the most sense for this city. Ms.
Sutherland noted that she had not had the opportunity to meet with the city's finance officer.
Finance Director Rolek remarked that when thinking about this type of restriction, it would be important
to proceed carefully so as to identify the areas you want to target or control and the factors that should be
considered. The council is the elected bod that has control over the budget
A council member noted that the-I -business (commercial and industrial) tax base is low in the city
and that affects property taxation. That takes some time to build.
Ms. Sutherland distributed a chart comparing population change in the city to tax levy increases.
A council member noted that the merits of the amendment would not be under consideration at this
meeting; the request before the council is for additional funding for attorney assistance. Chair Dahl
added that there could be other "housekeeping" amendments related to such matters as data practice.
Council Members O'Donnell and Reinert agreed to add the question of the additional funding to the
council agenda.
A council member remarked that it would be discerning to have legal work done by the commission and
then have it repeated by the city. Ms. Sutherland suggested that the commission's work relates to
framing an amendment while the council would deal with finalizing language.
CITY COUNCIL WORK SESSION August 3, 2009
DRAFT
47 2. Proposed Charter Amendment (televising meetings) — City Clerk Bartell reviewed the written
48 report. The amendment was officially received by the council on July 13 and was designated as an
49 amendment by ordinance under state statute. The process for such an amendment is included in the
50 report. Ms. Bartell noted that City Attorney Joseph Langel as well as Attorney Michael Doherty have
51 reviewed the proposed amendment. The subject of the amendment has been found to be an appi iate
52 one for a charter amendment The attorneys have indicated that they have some questions about the
53 language in the amendment, however.
54 City Attorney Langel stated that an ordinance would need to be drafted but, more importantly, he also
55 believes that some language is not clear enough to avoid future confusion or misread. He suggests you
56 don't want more language in the amendment than you need. The "open mike" portion isn't actually part
57 of the meeting so it should be reworded to identify it as a public comment period. "Council work
58 sessions" is not an official term so that should not be included. He would prefer that this proposed
59 amendment be reworked so that it doesn't run afoul in the future. He suggests that the council ask the
60 commission to take the amendment back for more work knowing that it will be returned.
61 A council member suggested that City Attorney Langel be directed to assist with redrafting of the
62 language.
63 City Clerk Bartell noted that if the commission doesn't agree to take the amendment back, the schedule
64 defined by statute must continue.
65 A council member noted that just the council chambers are television ready and there are other groups
66 that use those facilities. There could be cost implications such as retrofitting other rooms.
67 A council member noted that the quality of production has not been defined by the commission nor is it
68 included in the amendment Perhaps just a simple single camera filming would suffice.
69 Charter Commissioner Sutherland noted that perhaps a simple recording device may be enough. The
70 goal is transparency.
71 A council member noted that the idea of transparency should also include charter commission meetings.
72 Commissioner Sutherland suggested that the commission would be glad to have the assistance of the city
73 attorney.
74 The suggestion is that the commission should formally withdraw the amendment, reword it and then
75 resubmit it
76 Commissioner Sutherland asked for clarity on how assistance will be provided to make the necessary
77 changes.
78 The council concurred that the city attorney will work on the matter.
79 Chair Dahl noted that she doesn't have the authority to rescind the action of the commission (there was a
80 formal vote taken on the amendment)
81 A council member suggested that perhaps the commission could allow the council leniency with the
82 statutory schedule.
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• CITY COUNCIL WORK SESSION
DRAFT August 3, 2009
83 The group concurred that the schedule will proceed as proposed with the understanding that there could
84 be a revision in the language and that language will be provided as soon as possible after the commission
85 considers the matter on Thursday of this week.
86 A council member suggested that there will be questions about the concept of televising all the meetings.
87 City Clerk Bartell reviewed the proposed schedule of consideration by the council. The council elected
88 to schedule a public hearing on the amendment for September 8, 2009, 5:30 p.m, to precede the regularly
89 scheduled work session that evening.
90 5. Centennial Utilities Commission — Robin Doege (city rep) — Mr. Doege said that he is
91 reporting to the council as he promised he would do when he interviewed for appointment to the position.
92 He has met with the city's former representative, Vernon Reinert, and received valuable historical data
93 about the work of the commission through many years. The franchise agreement is in place until March
94 31, 2012. There was some discussion about how the franchise agreement could ever be amended (all
Mr. Doege pointed out that there is an option in the agreement for the city to acquire
95 parties must agree). g P system is in good shape. Mr Doege
96 as property the lines located within the city. In his opinion, the
97 shared information from an auditor's report that was recently received by the commission. The city does
98 receive a franchise fee but that does mean that there isn't as much funding left with the utility for capital
99 improvements.
100 A council member noted that the utility is clearly presented as a department of e City of Circle Pines.
101 As the utility has grown and other cities joined, perhaps that isn't as appropriate
102 Mr. Doege remarked that the franchise agreement indicates that passing a certain revenue point entitles
103 the city to another representative on the commission (and that point has been surpassed). He will ask
104 Circle Pines Administrator Jim Keinath about that situation as a direction from the council.
105 A council member asked when Mr. Doege recommends that the city start working on a new franchise
106 agreement, knowing that the expiration lies ahead. Mr. Doege will research that question.
107 The council thanked Mr. Doege for his volunteer service to the city through the commission.
JPA with Anoka County — Community Development Director Grochala
108 3. I- 35E/14 Fondling/ funding for the project. The new
109 reported that discussions with Anoka county have continued regarding es of
110 base cost is $5.4 million for a project that encompasses both intersections. There are several types
flow
— grant funding, state funding, county funding and federal stimulus funding.
111 funding proposed ;�
112 is an issue since the city wouldn't be in a position to issue bonds on deferred assessments. The county
113 understands that situation and has indicated that it would be willing to issue the bonding for the city's
114 share (with the possibility of a surcharge). The percentage rate for the bonds cannot yet be determined
115 but the county does carry an AAA rating, so that will keep the rate low. He added that the city has also
116 been looking at the opportunity to gain credits through the process (such as turn back of county roads or
117 reservation of land for a county maintenance facility), to keep costs as low as possible. The two big
118 unlmowns are right -of -way costs and construction bids. Staff wants the council to have this information
119 so that they can begin drafting a joint powers agreement for the project. Mr.Grochala then pointed out
120 that the proposed assessment area for the project encompasses vvnesv�h,n area cov�edrbayr the nd regulations asked if
121 and an area that is exempt. There are seven property
122 the result of four of those property owners signing a petition against the project would be to halt the
123 project.
•
CITY COUNCIL WORK SESSION August 3, 2009
DRAFT
124
125 City Attorney Langel opined on the matter. A matter of consideration is what was intended when the
126 charter language was approved. He suspects that the language never contemplated the situation that this
127 project presents. There could be a strong argument that the majority of seven is not sufficient but there is
128 also concern that those outside the charter zone wouldn't be appropriately involved in a petitioning
129 process.
130 Mr. Grochala noted that there is some concern, as the council heard at the public hearing, about the
131 interest rate for deferred assessments. That figure cannot be determined at this point. There was a
132 discussion about how assessments are decided and Mr. Grochala noted that the city proposes to use trip
133 generation as a guideline. Ultimately, the city will have to put together an assessment roll and those
134 proposed to be assessed will be invited to a public hearing, will understand the amount and terms of the
135 assessment and will have an opportunity to appeal their assessment to the district court. Staff is asking
136 the council for direction on the parameters of a JPA and also on the matter of the impact of the charter
137 provisions.
138 Attorney Langel suggested that the city will have to deal with a decision about how a petition will be
139 viewed if in fact one is submitted.
140 The council had general agreement with the parameters of the JPA that had been presented.
141 4. Liquor License Investigation Fee — City Clerk Bartell reviewed the report before the council
142 regarding the city's practice and charges for liquor license background investigations. The process has
143 come under review since one renewal applicant is refusing to pay the fee for the annual background
144 investigation. The city attorney is suggesting that the council reinforce the rationale and the city code
145 language if they wish to continue the requirement for investigations for renewal applicants.
146 The council concurred that annual investigation is a good practice and they would like to continue that.
147 Staff was directed to pi epare a resolution that reinforces the practice and also pi Gpare the appropriate
148 code amendment (to be considered as part of the recodification approval).
149 The council suggested that it may be appropriate to rework how the investigation cost is charged, perhaps
150 by adding it into the license fee.
151 Review Regular Agenda - City Planner Smyser reviewed Item 6A, second reading of an ordinance He
152 provided requested information on what other cities are doing in the same area_ While zoning districts
153 can be titled or separated differently in cities, it appears that most cities do allow the situation staff is
154 presenting for this city. The city's Economic Development Advisory Committee will also be offering an
155 opinion as of the end of the week.
156 A council member noted concern about "shoddy" church -type operations that could take advantage of the
157 change. It would be preferable to consider individual situations as they come forward. Staff pointed out
158 that the city isn't allowed to grant variances to zoning.
159 The meeting was adjourned al 8:15 p.m.
160 These minutes were considered and approved at the regular Council meeting held on August 24,
161 2009.
•
CITY COUNCIL WORK SESSION August 3, 2009
410 DRAFT
162
163
164
165 Julianne Bartell, City Clerk John Bergeson, Mayor
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CITY COUNCIL WORK SESSION
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
DRAFT
CITY OF LINO LAKES
MINUTES
SPECIAL WORK SESSION
May 14, 2009
: May 14, 2009
. 1:00 p.m.
. 4:20 p.m.
: Council Member Gallup, O'Donnell,
Stoltz and Mayor Bergeson
: Council Member Reinert
Also Present: Acting Administrator, Dan Tesch; Community Development Director,
Michael Grochala; Public Safety Director, Dave Pecchia; Public Services Director, Rick
DeGardner, Finance Director, Al Rolek
Others present Facilitator Lisa Lynn of Lynn and Associates
STRATEGIC PLANNING SESSION
Ms. Lynn recalled that the council had met the previous Saturday in a special work
session on the matter of strategic planning. A document outlining the strategic profile
discussion of the council was distributed (on file). The document is intended to guide the
city as budget and other policy decisions are made. The council would now like to
discuss the profile with key staff and coordinate ideas to move ahead
The council's views on the city's core culture and value proposition were reviewed. The
three core values identified by the council are operational excellence, program/service
leader and customer intimacy. These are values that should drive future decisions. Ms.
Lynn pointed out some of the desired outcomes from these strategy sessions including:
how to deal with the economic crisis, values as leaders, collaborative relationship with
staff and how to manage spending, and desired city administrator characteristics. The
vision statements developed by the council will also be reviewed. It was noted that the
statement "Lino Lakes — a city with a vision" is on the city's Web site but what vision
does that represent? Staff responded to the draft vision statements of the council: life
cycle housing is not a reality right now the idea that Lino Lakes is rural isn't really
accurate anymore; rural isn't accurate but perhaps the idea is more toward conservation of
amenities; have to walk the talk about development of different types of housing. Those
present broke up into small groups (staff with a council member) to talk further about
vision statement ideas. Groups reported that they discussed how housing variety could be
achieved — adopt the comp plan, bring in amenities that would help bring in affordable
but not necessarily subsidized housing, can a vision statement be too specific because
there are a lot of words that trigger bad feelings, generally the idea is "a great place to
live ", safety should be an aspect also. "Lino Lakes — a safe place to live, work and play -
for life" was the generally accepted vision statement.
CITY COUNCIL WORK SESSION May 14, 2009
DRAFT
46 •
47 The group discussed organizational values and staff was asked if there were any values
48 missing from the list that the council developed. A staff member suggested that
49 leadership is of great importance in reaching goals; also teamwork is vital. Staff and
50 council discussed the value of respect and how it translates into working together. The
51 consultant pointed out that when there are clear goals and everyone is working toward the
52 same end, it makes the work along the way better. When looking at the idea of
53 independence (from other communities around the city), a staff member pointed out that
54 there is interdependence — in areas such as economic development, jobs, and
55 infrastructure. The council and staff discussed recreation aspects of the city also. When
56 it was noted that economics may be an item missing from the discussion, a staff member
57 suggested that the economic situation that the city faces could be a good opportunity to
58 reinvent city services perhaps through volunteerism or collaboration with other
59 jurisdictions/ organizations. The consultant recognized that type of value as creativity.
60
61 The council and staff discussed strategic objectives and the following statement was
62 developed: Enhance our quality through effective leadership by balancing the needs of
63 our citizens with the responsible use of resources.
64
65 The consultant reviewed some strengths and weaknesses recognized by the council. They
66 had also discussed opportunities and threats that could impact the city. Staff noted that
67 they do not agree that water bills are three times higher in Lino Lakes and that taxes are
68 higher than everywhere else. In the area of funds received from the state, council and
69 staff recognized that many cities are taking an approach of no longer relying on receipt of
70 any such funds.
71
72 The consultant then noted that the council completed a "balanced scorecard" exercise —
73 using four perspectives of finances, customers, internal processes, and learning and
74 growth. Four goals were developed from those areas. In the area of finances, staff spoke
75 about upcoming budget process and suggested the more perspective on goals, service
76 priorities and community values as seen by the council the better for staff in presenting a
77 budget. A council member suggested that he was hoping that the council could set values
78 and goals but collaboration with staff on details will be required because the council
79 doesn't know the inner workings and also needs professional advice on such things as the
80 projected length on the real estate value drop. The council will also be looking to staff to
81 provide information on revenue possibilities, beneficial organizational changes, etc.
82 The council and staff discussed the importance of maintaining a working relationship
83 with the city's advisory boards and also the Charter Commission. A staff member noted
84 the importance staff of hearing one voice from the council as a body. The council, in
85 turn, suggested that all levels of the staff organization should be involved and encouraged
86 to make improvement suggestions for the organization.
87
88 The council will have a work session in the future to further discussion of the budget with
89 the information gained in this session.
90
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CITY COUNCIL. WORK SESSION May 14, 2009
DRAFT
91 The meeting was adjourned at 4:20 p.m.
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93 These minutes were considered, corrected and approved at the regular Council meeting held on
94 August 24, 2009.
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99 Julianne Bartell, City Clerk John Bergeson, Mayor
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