HomeMy WebLinkAbout09/28/2009 Council PacketSUMMARY MINUTES
Monday, September 28, 2009
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert, Stoltz & Gallup
Acting City Administrator, Dan Tesch
UNCIL:WORK SE
N
Community Room (not televised)
A. Review of Regular Meeting Agenda
Aa
➢ Open Mike / Public Comment
Kevin Stanton, 1157 Main Street, proposes that the city switch to Amsoil for city
vehicles
➢ Call to Order and Roll Call
6:40 p.m. — Present were Council Members Reinert, Gallup, O'Donnell and
Mayor Bergeson; Council Member Stoltz was absent
➢ Pledge of Allegiance
➢ Setting the Agenda: Addition or deletion of agenda items
Agenda amended to add 35W sound wall petition; and to delete Items 6D i & ii
i
Petition requesting installation of a noise barrier on the south side of 35W
The council heard comments from several persons relative to the
petition and their request for a noise barrier; The council directed
staff to review the concerns and confer with MnDOT on the situation;
The council will receive a report from staff at a future work session
A) Consideration of Expenditures:
i) September 28, 2009 (Check No. 86722 through
86795) in the amount of $384,251.31;
ii) Centennial Fire District (Check No. 3960 through
3978) in the amount of $37,428.17
B) B) Consider Approval of Resolution No. 09 -70, Appointing
Qualified Election Judges for 2009 Municipal Election
Pg 4 -18
Pg 19
Pg 20 -23
Council Agenda
-2- 9/28/2009
SUMMARY MINUTES
C) Consider approval of September 8, 2009 Council Work Session
Minutes
D) Consider approval of September 14, 2009 City Council Meeting
Minutes Pg 24 -28
E) Consider Approval of Application to Conduct Excluded Bingo
submitted by Blue Heron PTO, for event on November 19, 2009 Pg 29
F) Resolution No. 09 -80 Declaring October as Domestic Violence
Awareness Month Pg 30
G) Consider approval of August 25, 2009 Special Work Session
Pg 31 -36
Minutes
H) Consider approval of August 31, 2009 Special Work Session
Pg 37 -38
Minutes
I) Consider approval of September 8, 2009 Special City Council
Meeting Minutes Pg 39 -42
Action Taken: Motion by Gallup, seconded by O'Donnell,
to approve the Consent Agenda, Items lA through II,
was adopted
ATnEN?
No report.
w.
ARTMEN
A)
Consider Second Reading and Passage of Ordinance No. 06 -09,
Amending Section 3.01 of the Lino Lakes City Charter
to require that council meetings be televised
Reading and roll call required
Action Taken: Motion by Reinert, seconded by O'Donnell,
to table the matter (to be considered at a special council meeting
on October 5, 5:30 p.m.) was adopted
Pg 43 -44
B) Conditional offer of employment for the position of Police
Officer
Action Taken: Motion by O'Donnell, seconded by Gallup,
to approve the conditional offer of employment was adopted
Vc: ENT
cr
Pg 45
A) Consider Resolution No. 09 -79, Accepting Recovery Act
Assistance Grant in the amount of $336,645
Pg 46 -47
Council Agenda
-3-
SUMMARY MINUTES
Action Taken: Motion by Gallup, seconded by Reinert,
to approve Resolution No. 09 -79 as presented, was adopted
9/28/2009
ARTMMt
No report.
A)
Consider Resolution No. 09 -71 Accepting Feasibility Study,
Pine Street Paving Improvements, James E. Studenski
Action Taken: Motion by O'Donnell, seconded by Gallup,
to approve Resolution No. 09 -71 as presented, was adopted
,)B) Consider First Reading of Ordinance No. 07 -09 Imposing
a Tax Upon Lodging, Mary Alice Divine Pg 48 -57
Action Taken: Motion by O'Donnell, seconded by Gallup,
to approve first reading of Ordinance No. 07 -09, was adopted
C) Extending Deadlines
i. Consider Resolution No. 09 -76, Extending Deadlines
for Main Street Village Planned Unit Development
and Conditional Use Permits, Jeff Smyser Pg 58 -60
ii. Consider Resolution No. 09 -77, Extending Deadlines
for The Preserve Planned Unit Development,
Jeff Smyser Pg 61 -63
iii. Consider Resolution No. 09 -78, Extending Deadlines
for Moon Marsh Planned Unit Development,
Jeff Smyser
Action Taken: Motion by Reinert, seconded by Gallup,
to approve Resolutions 09 -76, 09 -77 and 09 -78 as presented,
was adopted
D) I 35E /CSAH 14 (Main Street) Interchange
i. Consideration of Resolution No. 09 72, , Ordering
Improvement, I 35E /CSAH 1'I (Main Street)
Interchange Improvements, Michael Grochala
ii. Consideration of Resolution No. 09 73, Authorizing
Execution of Joint Powers Agreement with Anoka
County, I 35E /CSAH 14 (Main Street) Interchange
Improvements, Michael Grochala
E) Consideration of Resolution No. 09 -74, Approving Change
Order No. 18, I -35W /CSAH 23 (Lake Drive) Interchange
Improvement Project, Michael Grochala
Action Taken: Motion by O'Donnell, seconded by Gallup,
to approve Resolution No. 09 -74 as presented, was adopted
Pg 64 -67
Council Agenda
None
-4-
SUMMARY MINUTES
None
9/28/2009
Action Taken: Motion by Gallup, seconded by Reinert,
to adjourn at 7:40 p.m., was adopted
4- 4- t- 4- 4- 4-
Community Calendar- A Look Ahead
September 28, 2009 through October 12, 2009
Wednesday, September 30
Thursday, October 1
Monday, October 5
Monday, October 5
Thursday, October 8
Monday, October 12
cancelled
7:00 am, Community Room
5:30 pm, Community Room
cancelled (rescheduled to Oct 27)
6:30 pm, Community Room
6:30 pm, Council Chambers
Environmental Board
EDAC
Council Work Session
Park Board
Charter Commission
Council Meeting
•
EXPENDITURES
September 28, 2009
•
•
Date: 09/18/2009 Time: 09:18:47 Operator: KKF
Ranges:
Page: 1
City of Lino Lakes
FM Entry - Invoice - Payment Processing - Council
Check Date: (A)
Check #: (R) 86722 - 86795
Schedule Journal: (A)
Bank #: (A)
Options: # of copies: 1 Sort: C Detail/Summary: D
Check# Vendor Name Description Dept Amount
86722 ACE SOLID WASTE, INC. RUBBISH E. RECYCLE CHARGE 101 -432- 538.21
Check Total: 538.21
86723 BOWDICH, JACKIE M.
TUITION REIMBURSEMENT 101 -420- 968.76
Check Total: 968.76
86724 BRAGELMAN, CHRISTOPHER TUITION REIMBURSEMENT 101 -420- 1,110.96
Check Total: 1,110.96
86725 CONNEXUS ENERGY
86726 MOONEN, PATRICK
MONTHLY ENERGY USAGE 101 -420- 21.37
MONTHLY ENERGY USAGE 101 -430- 1,109.81
MONTHLY ENERGY USAGE 101 -432- 1,430.21
MONTHLY ENERGY USAGE 101 -450- 9.22
MONTHLY ENERGY USAGE 601 -494- 1,933.94
MONTHLY ENERGY USAGE 602 -495- 293.36
Check Total: 4,797.91
P MOONEN CLOTHING ALLOWA 101 -422- 189.98
Check Total: 189.98
86727 OPTUMHEALTH FINANCIAL SE AUG. PLAN PARTICIPATION 101 -402 - 64.96
Check Total: 64.96
86728 PREMIUM WATERS, INC. MONTHLY SERVICES 101 -432- 42.14
Check Total: 42.14
86729 SAM'S CLUB, INC.
86730 U. S. BANK
LLPD BREAKROOM SUPPLIES 101 -42D- 34.24
BREAKROOM SUPPLIES 101 -432- 157.98
Check Total: 192.22
CAMERA EQUIPMENT 201 -205- 26.76
BREAKFAST W /SANTA & OTHE 201 -205- 179.91
YOUTH ART CLASSES 201 -205- 40.25
NIGHT TO UNITE SUPPLIES 101 -420- 42.43
ARCVIEW -CRIME MAPPING 101 -420- 4,297.64
PAVER PARKING AT LEGACY 101 -430- 69.80
M ASLESON MN LANDSCAPE S 101 -461- 120.00
T PAYNE MN LANDSCAPE SUM 101 -461- 120.00
BANNERS /BLUE HERON DAYS 101 -462- 55.91
Check Total: 4,952.70
86731 AID ELECTRIC SERVICE, IN TR /WR 20A TV GRI REC /POL 101 -432- 269.91
LABOR /TRUCK CHARGE 101 -450- 512.40
Check Total: 782.31
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Date: 09/18/2009 Time: 09:18:47 Operator: KKF
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Page: 2
City of Lino Lakes
FM Entry - Invoice - Payment Processing - Council
Check# Vendor Name Description Dept Amount
86732 ALL SEASONS RENTAL, INC. MIXING TRAILER /READY MIX 101 -430- 317.64
TOWABLE BBQ GRILL PROPAI B01- -204 91.60
SOD C:urYEN 18• GAS 101 -450- 48.40
Check Total: 457.64
86733 AMERICAN FASTENER & SUPP HSE CLAMP/PAN BD MACK /CO 602-495 -
Check Total:
190.09
190.09
86734 ANOKA COUNTY LICENSE BUR DUPLICATE TITLE 101 -431- 17.50
Check Total: 17.50
86735 ANOKA COUNTY SHERIFF'S 0 USE OF ANOKA COUNTY RANG 101-420 -
Check Total:
86736 ANOKA COUNTY
86737 ASPEN MILLS, INC.
86738 BURGER, LUANN
QUIT CLAIM DEEDS /DEV CON 101 - -208
Check Total:
K LEIBEL UNIFORM ALLOWAN 101-420 -
Check Total:
FALL SESSION 2009 - DANC 201-207 -
Check Total:
86739 C. P. OFFICE PRODUCTS OFFICE PRODUCTS 101-432 -
Check Total:
86740 CENTENNIAL LAKES POLICE JULY EAGLE BROOK OVERTIM 101- -342
Check Total:
86741 CENTENNIAL UTILITIES MONTHLY GAS USAGE 602-495 -
Check Total:
86742 CENTRAL COMMUNICATIONS VERIZON WIRELESS INTERNE 101-420 -
Check Total:
86743 CENTRAL PENSION FUND
86744 COMCAST
86745 EGAN OIL COMPANY
SEPT. 09 CONTRIBUTIONS 101 - -204
Check Total:
MONTHLY INTERNET CHARGES 101-432 -
Check Total:
UNL GASOLINE CHARGES
Check Total:
86746 FACTORY MOTOR PARTS COMP BATTERY CORE RETURN
Check Total:
101 -431-
101 -431-
414.14
414.14
322.0D
322.00
435.54
435.54
840.00
840.0D
250.42
250.42
2,200.00
2,200.00
2,000.17
2,000.17
774.18
774.18
2,457.60
2,457.60
34.95
34.95
4,209.90
4,209.90
512.64
512.64
86747 FAHRNER ASPHALT SEALERS, LONG LINE PAINTING 101 -430- 1,995.00
Check Total: 1,995.00
•
Date: 09/18/2009 Time: 09:18:47 Operator: KKF
Check# Vendor Name
Page: 3
City of Lino Lakes
FM Entry - Invoice - Payment Processing - Council
Description
Dept Amount
86748 FIRST CALL AUTO PARTS
86749 G & K SERVICES, INC.
OIL & FUEL FILTERS
Check Total:
SHOP TOWELS
Check Total:
101 -431-
101 -430-
86750 GILLUND ENTERPRISES, INC BRAKE PARTS /CHAIN LURE /C 101-431 -
Check Total:
86751 HAWKINS , INC.
HYDRO ACID /INHIB PHOSPHA 601-494 -
Check Total:
86752 HD SUPPLY WATERWORKS, LT LABOR FROM 7/23 TO 8/23 601-494 -
UPPER STANDPIPE W67 601-494 -
Check Total:
86753 HUGO FEED MILL, INC.
86754 HUGO MILL
86755 INFRATECH TECHNOLOGIES,
86756 INSTRUMENTAL RESEARCH, I
86757 INTL UNION OF OPER ENGR
86758 LAKEWOOD APARTMENTS
5 GAL RAZOR PRO
Check Total:
STRUT ASM
Check Total:
101 -450-
101 -431-
GROUT THREE CATCH BASIN 101 -43D-
Check Total:
TOTAL COLIFORM BACTERIA 601-494 -
Check Total:
SEPT. UNION DUES
Check Total:
BILLING ERROR
Check Total:
86759 LEAGUE OF MINNESOTA CITI CITY MEMBERSHIP DUES
Check Total:
86760 LEAGUE OF MN CITIES INS
101- -204
601 - -115
101 -401-
09 -10 VOLUNTEER COVERAGE 101 - -155
INSURANCE ALLOCATION 200 602- -155
Check Total:
86761 LIFE SAFETY SYSTEMS, INC ANNUAL FIRE ALARM SYSTEM 101-432 -
Check Total:
86762 MAIN FLORAL LTD, INC.
86763 MARTY LAW FIRM, LLC
GREEN PLANT
Check Total:
101 -401-
42.71
42.71
122.29
122.29
142.60
142.60
10,109.03
10,109.03
3,316.98
3,644.68
6,961.66
266.92
266.92
125.78
125.78
1,307.25
1,307.25
142.50
142.50
496.00
496.00
10,454.5D
10,454.50
13,817.00
13,817.00
1,500.00
183,272.00
184,772.00
790.88
790.88
37.44
37.44
AMENDING THE CHARTER COS 101 -405- 107.30
Check Total: 107.30
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Date: 09/18/2009 Time: 09:18:47 Operator: KKF
•
Page: 4
City of Lino Lakes
FM Entry - Invoice - Payment Processing - Council
Check* Vendor Name Description Dept Amount
86764 MCFOA REGION IV
J VIGER /J BARTELL REGIST 101 -402- 12.0D
Check Total: 12.00
86765 MCPA (MN CRIME PREVENTIO K ANDERSON MCPA REGISTRA 101 -420- 150.00
check Total: 150.00
86766 MECELE, TERRY
T MECKLE CLOTH ALLOWANCE 101 -430- 169.99
Check Total: 169.99
86767 METROPOLITAN COUNCIL 07/07 -06/08 FLOW CHARGES 602-495 -
Check Total:
52,112.79
52,112.79
86768 MIDWEST GANG INVESTIGATO K MCCARTHY MGIA TRAINING 101 -420- 20.00
Check Total: 20.00
86769 MINNESOTA AIWA
T. HILLESHEIM ANNA CONFE 601 -494- 205.00
Check Total: 205.00
86770 MINNESOTA MAYORS ASSOCIA MN MAYOR ASSOC MEMBERSHI 101 -401- 20.00
Check Total: 20.00
86771 MN CHILD SUPPORT PAYMENT BRIAN C HRONSKI 00140117 101 - -204 681.40
Check Total: 681.40
86772 MN DEPT OF LABOR /INDUSTR 111773 PAIR /455143 PAIR 101 -430- 20.00
Check Total: 20.00
IP 86773 MN NCPERS LIFE INSURANCE SEPT 09 PERA LIFE 101 - -2D4 384.00
Check Total: 384.00
86774 NAC MECHANICAL& ELECTRIC TESTED RPZ'S 601 -494- 260.50
REPROGRAM GRAMS FREQ DRI 101 -432- 414.63
Check Total: 675.13
•
86775 NORTHWAY IRRIGATION /LAND HUNTER PGP ROTOR 101 -450- 240.00
Check Total: 240.00
86776 01rrJC LAKE ANIMAL CARE C IMPOUND FEES /BOARDING CI 101 -42D- 340.82
Check Total: 340.82
86777 PETTY CASE /LLPD
86778 PHILIP'S TREE CARE
86779 PITNEY BOWES, INC.
PETTY CASH -COB 101 -420- 208.11
Check Total: 208.11
APPLICATION OF BROADLEAF 101 -450- 2,142.31
Check Total: 2,142.31
RENTAL CHARGES 101 -432- 269.96
Check Total: 269.96
86780 PLAYPOWER LT FARMINGTON, ROPE WALL /DECK ACCESS /BA 101 -450- 4,360.33
Date: 09/18/2009 Time: 09:18:47 Operator: KKF
Page: 5
City of Lino Lakes
FM Entry - Invoice - Payment Processing - Council
Check# Vendor Name Description Dept Amount
Check Total: 4,360.33
86781 QQEST SOFTWARE SYSTEMS, 10/09 -10 /10 M3 AGERFLUS 101 -431- 389.00
Check Total: 389.00
86782 ROSEVILLE, CITY OF
86783 SHI INTL CORP
JPA 09/09 - IT SUPPORT 101 -407- 5,769.58
MONTHLY PHONE 9/09 101 -432- 951.30
Check Total: 6,720.88
OFFICE PROF PLUS 2007 403 -432- 328.11
Check Total: 328.11
86784 SHORT- FT.T.TOTT- HENDRICKSO GIS SERVICES 101 -418- 639.00
Check Total: 639.00
B6785 STREICHER'S, INC.
B HAMMES UNIFORM ALLOWAN 101 -420- 493.54
Check Total: 493.54
86786 T.A. SCHIFSKY AND SONS, AC FINE ASPHALT 101 -430- 2,033.04
Check Total: 2,033.04
867B7 TDS METROCOM MN MONTHLY PHONE CHARGES 101 -420- 992.23
Check Total: 992.23
B67BB THOMAS, SEAN REIMBURSE TOURN 201 -202- 160.00
Check Total: 160.00
86790 TKDA PINE STREET PAVING IMPRO 101 -417- 1,438.58
CENTURY FARMS 4TH ADM 801- -234 67.78
VAUGHAN ADDN 801- -230 67.78
MARSHAN MEADOWS 801 - -233 276.20
THE PRESERVE 801- -231 204.60
COMP PLAN UPDATE 406 -499- 1,420.03
PINE GLEN 2 801- -239 135.55
GRANDVIEW 801 - -237 340.15
AD GRAPHICS B01 - -236 138.10
2009 SURFACE WATER MGMT 101 -430- 4,296.59
2009 SEALCOAT PROJECT 421 -499- 8,941.71
NORTH SPRINGS CHURCH COP 801 - -230 1,436.04
2009 GEN FUND ENGRG SVCS 601 -494- 24,081.88
Check Total: 42,844.99
86791 TOUSLEY FORD, INC. LAMP ASY 101 -431- 264.03
Check Total: 264.03
B6792 TWIN CITY FAB, INC. ALM RINGS 602 -495- 241.80
Check Total: 241.80
86793 UPS /UNITED PARCEL SERVIC SHIPPING CHARGES DUE 101 -420- 22.16
Check Total: 22.16
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Date: 09/18/2009 Time: 09:18:47 Operator: KXF
Page: 6
City of Lino Lakes
FM Entry - Invoice - Payment Processing - Council
Check# Vendor Name Description Dept Amount
86794 VIKING INDUSTRIAL CENTER N-DEX PLUS 8 MIL GLOVES 602-495 -
Check Total:
86795 %CEL ENERGY
•
7509 LAKE DR ENERGY USAG 101 -430-
1180 BIRCH ST ENERGY USA 601-494 -
Check Total:
Report Total:
294.00
294.00
253.18
6,115.73
6,368.91
384,251.31
Date: 09/18/2009 Time: 09 :14:32 Operator: KKF
Ranges:
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund: (A)
Dept Id: (A)
Program: (A)
Vendor #: (A)
Invoice #: (A)
Schedule Journal #: (R) 8189 - 8195
Bank #: (A)
Options: Print Ranges /Options: Y # of copies: 1
Page on Department: N
Department Vendor Name Description Amount
ANOKA COUNTY QUIT CLAIM DEEDS /DEV CON 230.00
CENTRAL PENSION FUND SEPT_ 09 CONTRIBUTIONS 2,457.60
CENTENNIAL LAKES POL JULY EArU•R BROOK OVERTIM 2,200.00
INTL UNION OF OPER E SEPT. UNION DUES 496.00
LEAGUE OF MN CITIES 09 -10 VOLUNTEER COVERAGE 1,000.00
LEAGUE OF MN CITIES INSURANCE ALLOCATION 200 109,066.00
MN CHILD SUPPORT PAY BRIAN C HRONSKI 00140117 681.40
MN NCPERS LIFE INSUR SEPT 09 PERA LIFE 384.00
Total for Department 116,515.00*
MAYOR /COUNCIL MAIN FLORAL LTD, INC GREEN PLANT 37.44
MAYOR /COUNCIL LEAGUE OF MINNESOTA CITY MEMBERSHIP DUES 13,817.00
MAYOR /COUNCIL LEAGUE OF MN CITIES INSURANCE ALLOCATION 200 3,223.00
MAYOR /COUNCIL MINNESOTA MAYORS ASS MN MAYOR ASSOC MEMBERS= 20.00
Total for Department 401 17,097.44*
ADMINISTRATION MCFOA REGION IV J VIGER /J BARTELL REGIST 12.00
Total for Department 402 12.00*
CHARTER MARTY LAW FIRM, LLC AMENDING THE CHARTER COS 107.30
Total for Department 405 107.30*
SENIORS TDS METROCOM MN MONTHLY PHONE CHARGES 39.53
Total for Department 406 39.53*
FINANCE ROSEVILLE, CITY OF JPA 09/09 - IT SUPPORT 5,769.58
Total for Department 407 5,769.58*
PLANNING & ZONING ANOKA COUNTY QUIT CLAIM DEEDS /DEV CON 46.00
Total for Department 416 46.00*
ENGINEERING TKDA 2009 GEN FOND ENGRG SVCS 19,297.86
ENGINEERING TKDA PINE STREET PAVING IMPRO 1,438.56
Total for Department 417 20,736.44*
COMM DEV SHORT- ELLIOTT- HENDRI GIS SERVICES 639.00
Total for Department 418 639.00*
POLICE CENTRAL COMMUNICATIO VERIZON WIRELESS INTERNE 774.18
POLICE TDS METROCOM MN MONTHLY PHONE CHARGES 660.94
•
Date: 09/18/2009 Time: 09:14:32
•
Department
Operator: KKF
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
ASPEN MILLS, INC.
MCPA (MN CRIME PREVE
LEAGUE OF MN CITIES
Orit:R LAKE ANIMAL CA
PETTY CASH /T.T.PD
PETTY CASH /LLPD
PETTY CASH /LLPD
ANOKA COUNTY SHERIFF
STREICHER'S, INC.
STREICHER'S, INC.
STREICHER'S, INC.
STREICHER'S, INC.
STREICHER'S, INC.
STRETCHER'S, INC.
STREICHER'S, INC.
STREICHER'S, INC. V KLOSNER UNIFORM ALLOWA
UPS /UNILED PARCEL SE SHIPPING CHARGES DUE
MIDWEST GANG INVESTI K MCCARTHY MGIA TRAINING
Total for Department 420
K LEIBEL UNIFORM ALLOWAN
K ANDERSON MCPA REGISTRA
INSURANCE ALLOCATION 200
IMPOUND FEES /BOARDING CI
PETTY CASH - CLASSIC CAD D
PETTY CASH -CP PIZZA HUT
PETTY CASH -CUB
USE OF ANOKA COUNTY RANG
B HAMMES UNIFORM ALLOWAN
C BRAGEIMAN UNIFORM ALLO
K STREGE UNIFORM ALLOWAN
P NOLL UNIFORM ALLOWANCE
REURN ITEMS
T NOLL UNIFORM ALLOWANCE
T PETERSON UNIFORM ALLOW
BUILDING INSPECTIONS TKDA 2009 GEN FUND ENGRG SVCS
Total for Department 422
STREETS
STREETS
STREETS
EFT: S
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
•
ALL SEASONS RENTAL,
ALL SEASONS RENTAL,
TDS METROCOM MN
INFRATECH TECHNOLOGI
G & K SERVICES, INC.
G & K SERVICES, INC.
MECKLE, TERRY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
MN DEPT OF LABOR /IND
T.A. SCHIFSKY AND SO
TKDA
TKDA
CB REPAIR /MIXING TRAILER
MIXING TRAILER /READY MIX
MONTHLY PHONE CHARGES
GROUT THREE CATCH BASIN
SHOP TOWEL
SHOP TOWELS
T MECKLE CLOTH ALLOWANCE
7458 LAKE DR UNIT SIGN
7509 LAKE DR ENERGY USAG
7597 LAKE DR ENERGY USAG
7603 LAKE DR ENERGY USAG
7607 LAKE DR ENERGY USAG
DR ENERGY U
7694 VILLAGE
111773 PAIR /455143
AC FINE ASPHALT
2008 SURFACE WATER
2009 SURFACE WATER
FAHRNER ASPHALT SEAL LONG LINE PAINTING
Total for Department 430
PAIR
MGMT
MGMT
AMERICAN FASTENER & HSE CLAMP /PAN HD MACH /CO
EGAN DIL COMPANY UNL GASOLINE CHARGES
GILLUND ENTERPRISES, BRAKE PARTS /CHAIN LUBE /C
LEAGUE OF MN CITIES INSURANCE ALLOCATION 200
FACTORY MOTOR PARTS BAl'iNRY CORE RETURN
FACTORY MOTOR PARTS MARINE BATTERY /PRO BATT
QQEST SOFTWARE SYSTE 10/09 -10 /10 MANAGERPLUS
435.54
150.00
7,318.00
340.62
79.59
66.11
62.41
414.14
249.99
181.68
22.40
5.33
-22.40
10.67
39.47
6.40
22.16
20.00
10,857.43*
170.00
170.00*
158.82
158.82
39.53
1,307.25
93.33
26.96
169.99
32.56
143.34
24.70
26.16
9.30
17.12
20.00
2,033.04
39.22
4,257.37
1,995.00
10,554.51*
40.73
4,209.90
142.60
7,743.00
-67.50
580.14
389.00
Date: 09/18/2009 Time: 09:14:32
Department
Operator: KKF
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
ANOKA COUNTY LICENSE
HUGO MILL
TOUSLEY FORD, INC.
TOUSLEY FORD, INC.
FIRST CALL AUTO PART
FIRST CALL AUTO PART
DUPLICATE TITLE
STRUT ASM
LAMP ASY
SWITCH - W
OIL & FUEL FILTERS
TIRE GAUGE
Total for Department 431
GOVERNMENT BUILDINGS AID FT,RCTRIC SERVICE TR /WR 20A
GOVERNMENT BUILDINGS TDS METROCOM MN MONTHLY
GOVERNMENT BUILDINGS C. P. OFFICE PRODUCT OFFICE
GOVERNMENT BUILDINGS CENTENNIAL UTILITIES
GOVERNMENT BUILDINGS LEAGUE OF MN CITIES
GOVERNMENT BUILDINGS LEAGUE OF MN CITIES
GOVERNMENT BUILDINGS LIFE SAFETY SYSTEMS,
GOVERNMENT BUILDINGS PITNEY BOWES, INC.
GOVERNMENT BUILDINGS COMCAST
GOVERNMENT BUILDINGS NAC
GOVERNMENT BUILDINGS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
ADULT SPORTS
IV GRI REC /POL
PHONE CHARGES
PRODUCTS
MONTHLY GAS USAGE
09 -10 VOLUNTEER COVERAGE
INSURANCE ALLOCATION 200
ANNUAL FIRE ALARM SYSTEM
RENTAL CHARGES
MONTHLY INTERNET CHARGES
MECHANICAL& ELEC REPROGRAM GRAHM FREQ DRI
ROSEVI1.T.F, CITY OF MONTHLY PHONE 9/09
Total for Department 432
PLAYPOWER LT FARMING
AID F.T.RCTRIC SERVICE
AID ELECTRIC SERVICE
ALL SEASONS RENTAL,
PHILIP'S TREE CARE
PHILIP'S TREE CARE
CENTENNIAL UTILITIES
HUGO FEED MILL, INC.
NORTHWAY IRRIGATION/
ROPE WALL /DECK ACCESS /BA
24HR 120V TIMER /20A GFI
LABOR /TRUCK CHARGE
SOD CUTTER 18' GAS
APPLICATION BROADLEAF HE
APPLICATION OF BROADLEAF
MONTHLY GAS USAGE
5 GAL RAZOR PRO
HUNTER PGP ROTOR
Total for Department 45D
Total for Fund 101
THOMAS, SEAN REIMBURSE TOURN FEE
Total for Department 202
YOUTH INSTRUCTIONAL BURGER,
LUANN FALL SESSION 2009 - DANC
Total for Department 207
Total for Fund 201
GOVERNMENT BUILDINGS SET INTL CORP OFFICE PROF PLUS 2007
Total for Department 432
OTHER
TKDA
Total for Fund 403
COMP PLAN UPDATE
Total for Department 499
17.50
125.78
219.31
44.72
33.87
8.84
13,487.89*
269.91
120.87
250.42
1,949.91
500.00
36,248.00
790.88
269.96
34.95
414.63
951.30
41,800.83*
4,360.33
396.40
116.00
48.40
1,685.42
456.89
36.65
266.92
240.00
7,607.01*
245,439.96*
160.00
160.00*
840.00
840.00*
1,000.00*
328.11
328.11*
328.11*
1,420.03
1,420.03*
•
Date: 09/16/2009 Time 09:14:32
Department
Operator: KKF
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
OTHER
OTHER
WATER
WATER
WATER
WATER
WA1KR
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
•
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
TKDA
TEDA
Total for Fund 406
2009 OVERLAY PROJECT
2009 SEALCOAT PROJECT
Total for Department 499
Total for Fund 421
LEAGUE OF MN CITIES INSURANCE ALLOCATION 200
LAKEWOOD APARTMENTS BILLING ERROR
Total for Department
INSTRUMENTAL RESEARC TOTAL COLIFORM BACTERIA
TDS METROCOM MN MONTHLY PHONE CHARGES
MINNESOTA AWWA T. HILLESHEIM AWWA CONFE
HANKINS , INC. HYDRO ACID /INHIB PHOSPHA
LEA61.16 OF MN CITIES INSURANCE ALLOCATION 200
XCEL ENERGY 1190 BIRCH ST ENERGY USA
XCEL ENERGY 600 TOWN CTR PKWY ENERGY
TKDA 2009 GEN FUND ENGRG SVCS
HD SUPPLY WATERWORKS 3/0 UPPER ROD,VLV BOX,ST
HD SUPPLY WATERWORKS HD LOWER ROD,HYD EXT,PLA
HD SUPPLY WATERWORKS LABOR FROM 7/23 TO B/23
HD SUPPLY WATERWORKS UPPER STANDPIPE W67
HD SUPPLY WATERWORKS WAT HOSE CAP GASKET
NAC MECHANICAL& F P.0 TES1'r:D RPZ' S
Total for Department 494
Total for Fund 601
LEAGUE OF MN CITIES
Total for
INSURANCE ALLOCATION 200
Department
AMERICAN FASTENER &
TWIN CITY FAB, INC.
CENTENNIAL UTILITIES
LEAGUE. OF MN CITIES
TKDA
VIKING INDUSTRIAL CE
METROPOLITAN COUNCIL
Total
for
HSE CLAMP /PAN HD MACH /C0
ALM RINGS
MONTHLY GAS USAGE
INSURANCE ALLOCATION 200
2009 GEN FUND ENGRG SVCS
N -DE% PLUS 8 MIL GLOVES
07/07 -06/08 FLOW CHARGES
Department 495
Total for Fund 602
ALL SEASONS RENTAL,
ANOKA COUNTY
TKDA
TKDA
TKDA
TKDA
TOWABLE BBQ GRILL PROPAI
QUIT CLAIM DEEDS /DEV CON
AD GRAPHICS
BRYNE /LANGER ADDN -ERCAV
CENTURY FARMS 4TH ADDN
EAGLE BROOK CHURCH PARK
1,420.03*
4,773.09
4,168.62
8,941.71*
8,941.71*
7,003.00
10,454.50
17,457.50*
142.50
111.36
205.00
10,109.03
3,502.00
90.60
6,025.13
2,307.01
967.98
2,113.99
2,349.00
1,489.77
40.92
260.50
29,714.79*
47,172.29*
6,112.0D
6,112.00*
149.36
241.80
13.61
3,057.00
2,307.01
294.00
52,112.79
58,175.57*
64,287.57*
91.60
46.00
138.10
276.20
67.78
612.53
Date: 09/18/2009 Time: 09:14:32 Operator: KU
Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
TKDA FRIENDSHIP PLACE PROJECT 170.08
TRDA VIEW 340.15
TKDA MARSHAN MEADOWS 276.20
TKDA NORTH SPRINGS CHURCH CUP 377.23
TKDA PINE GLEN 2 135.55
TKDA THE PRESERVE 204.60
TEDA VAUGHAN ADDN 67.78
Total for Department 2,803.80*
Total for Fund 801 2,803.80*
Grand Total 371,393.47*
•
•
-15-
Date: 09/18/2009 Time: 09:11:18
Journal #:
Transaction #:
Check Date:
Check #:
Bank #:
City of Lino Lakes Operator:
FM Entry - Invoice Cash Disbursement Journal
(A)
(A)
(A)
(R) 86722 - 86795
(A)
Options: # of copies: 1 Void Checks: N
Vendor Name Check Date Type Jrn1# Trans
Title Description
Check #
Account #
Page on Check: N
Amount
KIF Page: 1
Invoice
Check
•
•
86722 ACE SOLID WASTE, INC. 09/10/2009 R 8186 1
101 - 432 - 4384 -000 GOVER BUILDINGS SANITATIO RUBBISH & RECYCLE CHARGES
Invoice 0007151305 Total:
86723 BOWDICH, JACKIE M. 09/10/2009 R 8186 2
101- 420- 4330 -D0D GENERAL POLICE TRAVEL /TUI TUITION REIMBURSEMENT
Invoice 09/08/2009 Total:
86724 BRAGELMAN, CHRISTOPHER 09/10/2009 R 8186 3
101 -420- 4330 -000 GENERAL POLICE TRAVEL/TUT TUITION REIMBURSEMENT
Invoice 09/03/2009 Total:
86725 CONNEXUS ENERGY 09/10/2009 R
101 -420- 4381 -000 GENERAL POLICE ELECTRICIT MONTHLY
101 - 430 - 4385 -000 GENERAL STREETS STREET LI MONTHLY
101- 432 - 4381 -000 GOVER BUILDINGS ELECTRICI MONTHLY
101 -450- 4381 -000 GENERAL PARKS ELECTRICITY MONTHLY
601- 494- 4381 -000 WATER OPERATING ELECTRICI MONTHLY
602 - 495 - 4381 -000 SEWER OPERATING ELECTRIC' MONTHLY
Invoice
86726 MOONEN, PATRICK
101 - 422 -4370 -000 GENERAL
86727 OPTUMBEALTH FINANCIAL
101- 402 - 4321 -000 GENERAL
8186 4
ENERGY USAGE
ENERGY USAGE
ENERGY USAGE
ENERGY USAGE
ENERGY USAGE
ENERGY USAGE
AUG. 28TH Total:
09/10/2009 R 8186 5
BUILDING INSPECTI P MOONEN CLOTHING ALLOWANCE
Invoice D9/04/09 Total:
SERVICES 09/10/2009 R 8186 6
ADMINISTRATION TE AUG. PLAN PARTICIPATION
Invoice 97927 Total:
86728 PREMIUM WATERS, INC_ 09/10/2009 R 8186 7
101- 432- 4410 -000 GOVER BUILDINGS CONTRACTE MONTHLY SERVICES
Invoice 412694 08 09 Total:
86729 SAM'S CLUB, INC. 09/10/2009 R 8186
101 -42D -4200 -000 GENERAL POLICE OFFICE SUP LLPD BREARRODM SUPPLIES
101 - 432 - 4200 -000 GOVER BUILDINGS OFFICE SU BREAKROOM SUPPLIES
Invoice AUG. 09 Total:
86730 U. S. BANK
101- 462 -4410 -000
101- 430 - 4229 -000
101 -461- 4330 -000
101- 461 -433D -000
101- 420 - 4214 -000
101- 420 - 4214 -00D
8
09/10/2009 R 8186 9
GENERAL SOLID WASTE CONTR BANNERS /BLUE HERON DAYS
GENERAL STREETS GRAVEL /MI PAVER PARKING AT LEGACY
GENERAL ENVIRONMENTAL TRA M ASLESON MN LANDSCAPE SUMMIT
GENERAL ENVIRONMENTAL TRA T PAYNE MN LANDSCAPE SUMMIT
GENERAL POLICE CRIME PREV NIGHT TO UNITE SUPPLIES
GENERAL POLICE CRIME PREY ARCVIEW -CRIME MAPPING
-16-
538.21
968.76
1,110.96
21.37
1,109.81
1,430.21
9.22
1,933.94
293.36
189.98
64.96
42.14
34 -24
157.98
55.91
69.80
120.00
120.00
42.43
4,297.64
538.21
968.76
1,110.96
4,797.91
189.98
64.96
42.14
192.22
538.21
968.76
1,110.96
4,797.91
189.98
64.96
42.14
192.22
Date: 09/18/2009 Time: 09:11:18 City of Lino Lakes Operator: KKF Page: 2
FM Entry - Invoice Cash Disbursement Journal
Check # Vendor Name Check Date Type Jrn1# Trans
Account # Title Description Amount Invoice Check
201 -205- 4211 -825 RECREAT MAINT SUYL BREARF CAMERA EQUIPMENT
201- 205- 4211 -825 RECREAT MAINT suJL NREARF BREAKFAST W /SANTA & OTHER EVENT
201 -205- 4211 -812 RECREATION MAINT SUPPLIES YOUTH ART CLASSES
Invoice AUG. 09 Total:
26.76
179.91
40.25
4,952.70
4,952.70
12,857.84•
•
•
Date: 09/18/2009 Time: 09 :11:18 City of Lino Lakes Operator: KKF Page: 3
FM Entry - Invoice Cash Disbursement Journal
•Account # Description Debit Credit
Recap Totals: 101 - 1010 -000 GENERAL FUND CASH 10,383.62
101 - 402 - 4321 -000 GENERAL ADMINISTRATION TELEPHONE 64.96
101 - 420 - 4200 -000 GENERAL POLICE OFFICE SUPPLIES 34.24
101- 420 - 4214 -000 GENERAL POLICE CRIME PREVENTION 4,340.07
101 - 420- 4330 -000 GENERAL POLICE TRAVEL /TUITION 2,079.72
101 -420- 4381 -000 GENERAL POLICE ELECTRICITY 21.37
101 - 422- 4370 -000 GENERAL BUILDING INSPECTIONS UNIFORMS 189.98
101 - 430 - 4229 -000 GENERAL STREETS GRAVEL /MISC 69.80
101- 430 - 4385 -000 GENERAL STREETS STREET LIGHTS 1,109.81
101- 432- 4200 -000 GOVER BUILDINGS OFFICE SUPPLIES 157.98
101 - 432 - 4381 -000 GOVER BUILDINGS ELECTRICITY 1,430.21
101- 432 - 4384 -000 GOVER BUILDINGS SANITATION 538.21
101 - 432 - 4410 -000 GOVER BUILDINGS CONTRACTED 42.14
101- 450- 4381 -000 GENERAL PARKS ELECTRICITY 9.22
101- 461 - 4330 -000 GENERAL ENVIRONMENTAL TRAVEL /TUITION 240.00
101 - 462 - 4410 -000 GENERAL SOLID WASTE CONTRACTED SERVICES 55.91
Totals: 10,383.62* 10,383.62*
201 - 1010 -000 RECREATION CASH 246.92
201- 205- 4211 -812 RECREATION MAINT SUPPLIES DAY CAMPS 40.25
201 - 205- 4211 -825 RECREAT MAINT suet, BREAKFAST WITH SANTA 206.67
Totals: 246.92* 246.92*
601 - 1010 -000 WATER OPERATING CASH 1,933.94
601- 494- 4381 -000 WATER OPERATING ELECTRICITY 1,933.94
Totals: 1,933.94* 1,933.94*
602 - 1010 -D00 SEWER OPERATING CASH 293.36
602 - 495 - 4381 -000 SEWER OPERATING ELECTRICITY 293.36
Totals: 293.36* 293.36*
4110 Grand Totals: 12,857.84* 12,857.84*
Control Acct:
Grand Totals: .00* .00*
•
_18_
CENTENNIAL FIRE DISTRICT
Check Register - FIRE GL Page: 1
Check Issue Dates: 9/9/2009 - 9/23/2009 Sep 23, 2009 11:57AM
Report Criteria:
Report type: Summary
GL Check Check Vendor
Period Issue Date Number Number
Payee
Description
Check
Amount
09/09 09/23/2009 3960
09/09 09/23/2009 3961
09/09 09232009 3962
09/09 09/23/2009 3963
09/09 09232009 3964
09/09 09232009 3965
09/09 09232009 3966
09/09 09232009 3967
09/09 09232009 3968
09/09 09232009 3969
09/09 09/23/2009 3970
09/09 09232009 3971
09/09 09/23/2009 3972
09/09 09/23/2009 3973
09/09 09/23/2009 3974
09/09 09/23/2009 3975
09/09 09232009 3976
09/09 09232009 3977
09/09 09232009 3978
Grand Totals:
11565 ASPEN MILLS
20120 BATTERIES PLUS
20385 BRISBIN PLUMBING, INC
30480 CENTENNIAL UTILITIES
31008 COMCAST
31137 CONNEXUS ENERGY
40010 DALCO
40040 DEEP ROCK WATER CO
50130 EMERGENCY MEDICAL P
120450 CITY OF UNO LAKES
120490 LOFFLER COMPANIES, 1
130440 METRO FIRE, INC
160150 PEARSON EDUCATION
190025 S & S ELECTRIC
210232 UNI- SELECT
220200 VERIZON WIRELESS
220250 VIKING TROPHIES
240100 XCEL ENERGY
40015 DARLING'S SALES & SER
FLASHLIGHTS
LAPTOP BATTERY
PLUMBING STATION 2
STATION 1 UTILITIES
INTERNET STATION 1
AUG ELECTRIC STATION 1
CLEANING SUPPUES
BOTTLED WATER
MEDICAL SUPPLIES
AUGUST REIMBURSEMENTS
COPIER MTC CONTRACT
SCBA FLOW TESTS
TRAINING BOOKS
ELECTRICAL WORK STATION 2
VEH PARTS
CELL PHONES
AWARD PLATES
ELECTRIC STATION 2
COMMERCIAL WASHER
3,349.94
458.02
350.00
96.20
94.00
417.36
601.64
14.76
633.76
20,010.48
105.55
65.00
1,185.00
633.50
81.41
201.00
277.45
629.07
8,224.03
•
37,428.17 41)
•
M = Manual Check, V = Void Check
•
•
•
AGENDA ITEM 1B
STAFF ORIGNINATOR: Jean Viger, Deputy Clerk
MEETING DATE: September 28, 2009
TOPIC: Consider Resolution 09 -70, Appointing Qualified Election Judges for
2009 Municipal Election
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
In 2008 the Anoka County Office of Elections and Registration trained and certified the attached list of election
judges. This certification is valid throngjh August 31, 2010.
Last year cities were given the authority to appoint qualified applicants to serve as election jnriges without
requiring them to indicate whether they are affiliated with a major political party. Minnesota Statute 204B21,
subd. 2, was amended to provide that individuals who meet the qualifications to serve as an election judge
(including those not affiliated with a major political party) are eligible to be appointed to serve in that capacity.
Changes to that statute also require that "at least two election judges in each precinct polling place must be
affiliated with different major political parties ". This will assure that judges affiliated with two different
political parties are available at all times during the hours the polling place is open to carry out certain duties
that require political balance be maintained.
After city council approval, applicants will be selected from this list to serve as election judges for the 2009
Municipal Election on Tuesday, November 3'1.
OPTIONS:
1. Approve the attached list of prospective election judges.
2. Reject list
RECOMMENDATION:
1. Approve list
Council Member introduced the following resolution and moved its adoption:
WHEREAS,
WHEREAS,
WHEREAS,
COUNTY OF ANOKA
CITY OF LINO LAKES
RESOLUTION NO. 09-70
APPOINTING ELECTION JUDGES
FOR NOVEMBER 3, 2009 MUNICIPAL ELECTION
•
the Lino Lakes City Council met at its regularly scheduled meeting of September 28, 2009; and
a Municipal Election will be held on November 3, 2009; and
pursuant to Minnesota Statute 204B.20, election judges shall be appointed to serve in an election
precinct and the appointing authority shall designate one of the judges to serve as the head
election judge; and
WHEREAS, pursuant to Minnesota Statute 204B.21, a roster of trained certified judges was prepared from
lists of eligible voters provided by the major political parties and from previous rosters; and
WHEREAS, the appointments shall be made at least 25 days before the election at which the election judge
will serve.
NOW, THEREFORE, BE IT RESOLVED, that the named persons on the attached list of certified eligible
voters are hereby appointed to serve as election judges and head election judges for the 2009 Municipal
Election if called upon to do so.
Adopted by the City Council of the City of Lino Lakes this 28th day of September, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor thereof.
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
John J. Bergeson, Mayor
A PEST:
Julie Bartell, City Clerk
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CITY COUNCIL WORK SESSION
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
DRAFT
CITY OF LINO LAKES
MINUTES
CITY COUNCIL WORK SESSION
September 8, 2009
: September 8, 2009
. 6:35 p.m.
. 11:35 p.m.
: Council Members Gallup, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
Also Present: Acting City Administrator, Dan Tesch; Director of Public Safety, Dave Pecchia;
Community Development Director, Michael Grochala; Public Services Director, Rick
DeGardner; City Engineer, Jim Studenski; City Finance Director, Al Rolek; Economic
Development Coordinator Mary Alice Divine; City Clerk Julie Bartell; City Attorney, Joe Langel
18 1. Harvey Karth re: intersection of Lake Drive and Main Street — Mr. Karth presented
19 data regarding traffic at the intersection and compelled the council to look into additional traffic
20 controls there.
21 Engineer Studenski explained that this situation involves the intersection of two county
22 roadways. He has been in contact with Anoka County in an effort to plan for signaling of the
23 intersection, however, there are some issues involved regarding the need for additional right of
24 way/land to upgrade the traffic control. Staff will speak again with the county and will also
25 prepare a resolution for council consideration.
26 Mr. Karth indicated that he is aware that there are some issues and he feels that an upgrade
27 doesn't have to be grandiose. There are many safety concerns at the intersection as seen with the
28 number of citations that are passed out on average.
29 2. Charter Commission Audit — Acting Administrator Tesch recalled that when the
30 council received the results of the audit done on the charter commission by Attorney Michael
31 Dougherty, they indicated there would be more discussion on several points. Those points are:
32 the commission's operating guidelines, the commission's bill paying guidelines, data practice
33 and communications about the commission's work with the residents. Since the council has
34 reviewed the audit results, Charter Commission Attorney Karen Marty provided a response and
35 audit Attorney Dougherty has provided a response to her response.
36 At the request of the council, City Attorney Langel reviewed and opined on the points. He noted
37 first that charter commissions are governed by Minnesota Statutes, Chapter 410, and their role is
38 also established in that statute. Regarding the matter of what bills the city can and cannot pay for
39 the charter commission, Mr. Langel said that he agrees with the rationale presented by Attorney
40 Dougherty in that the commission is a public entity and therefore there are certain things they can
41 and cannot spend money on. They can spend money on framing amendments to the city charter
CITY COUNCIL WORK SESSION September 8, 2009
DRAFT
42 including the hiring of an attorney for that purpose. Anything beyond that becomes questionable.
43 It is clear that no municipal or government entity may spend public funds to advocate for a
44 position. Regarding data privacy, a responsible authority should be designated by the group and
45 person should have access to the data of the commission as well as be able to respond to requests
46 for data in a timely manner. It isn't the city's obligation. A charter commissioner noted that a
47 response to the data practice question is included in their attorney's response to the audit; as well,
48 they have contacted other charter commissions and have found none that have designated a data
49 practice authority. It is an on -going discussion and the commission is not clear on how to
50 proceed; they believe that all their records are kept and accessible at city hall. A council member
51 suggested that the commission may want to contact the League of Minnesota Cities for assistance
52 in planning their data practices.
53 Pat Smith, former charter commission chair, commented that he understands from experience the
54 difficulties that can arise because the commission is self - policed; it would be helpful to televise
55 commission meetings and to have spending run through the council.
56 Council comments included recognizing that audits are done to review practices and provide
57 advice on improvements and it would be appropriate to respond to the advice given by this audit.
58 The issues are outlined by the audit and the job at hand is how to address them. The League of
59 Minnesota Cities provides advice in areas such as city charters and could be a useful and free tool
60 to deal with charter questions. The council recognizes that the commission is a volunteer
61 organization and encourages them to ask for help if needed.
62 Comments from the audience included questioning why the city is paying money to an
63 organization that has no guidelines. The brochure that was produced by the charter commission
64 about the charter amendment on public improvements was one - sided, unfair to those who
65 opposed their position and the council should know ahead how public funds will be spent.
66 Wrong was done by the commission and to restore credibility an apology is in order to allow
67 everyone to move forward.
68 Comments from charter commission members included that the commission's impetus for
69 getting an audit response from their attorney was not to dispute but rather for advice on
70 responding. The audit attorney and the commission attorney clearly don't agree and that is not
71 unusual with legal opinions. The city practices should be reviewed and held to the same high
72 standard as they want for the commission.
73 The council will be asking the commission to consider establishing guidelines and procedures
74 and to include an education process on them for new members. If they need some professional
75 help in that area, they should ask.
76 3. Charter Commission Budget — City Clerk Bartell noted that the council's discussion of
77 the charter commission's budget was initiated by a July 24, 2009 letter from the commission
78 requesting additional funding in 2009 and a budget level in 2010. The council has discussed the
79 budget with some commission representatives at work sessions and a joint meeting with the
80 charter commission was held in August. Budget points have been submitted explaining the
81 commission's current request.
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82 A council member recalled that at the joint meeting there was some discussion about creating
83 some line items within the commission's budget so that funds would be reserved for operating
84 expenses. Perhaps a "guidelines and procedures" line item should be added.
85 Finance Director Rolek noted that the attorney has opined a very narrow scope of how public
86 funds can be expended by the commission.
87 Commissioner Sutherland reviewed the budget points. In regard to the outstanding bill to the
88 charter attorney and using funds to set up guidelines and procedures, City Attorney Langel
89 referred to the audit report and the interpretation in it that the statute doesn't allow for such
90 expenditures; the statute may be outdated but it is still the law. There could be some typical
91 expenses that go along with the activity of framing and amending that could be argued.
92 When asked if the council could authorize payment of the outstanding bill for attorney services
93 related to responding to the audit, City Attorney Langel said that, given the statutory language, he
94 does not believe that is a valid expense that can be paid by the City of Lino Lakes.
95 There was additional discussion in the area of what the city can and cannot fund with a
96 determination that costs relating to frame and amend are all that are allowed. A charter
97 commissioner indicated that they would review their outstanding attorney bill and determine
98 what is included that relates to frame and amend.
99 The council will consider the charter commission budget at the September 14, 2009 council
100 meeting.
101 4. Kraus Anderson development proposal — Mary Alice Divine introduced Matt
102 Alexander and development consultant, Kathy Anderson, both representing Kraus Anderson's
103 proposal to develop a grocery facility on the west side of Hodgson Road at County Road J. Mr.
104 Alexander explained that meetings on the proposal have been held with the neighborhood and the
105 county and the next step would be a traffic analysis completed at the expense of the developer.
106 Mr. Alexander showed display boards indicating the site plan and a head -on view of the
107 proposed development. They have spent a great deal of time looking at buffering the
108 development from area residences. The development concept includes the possibility of some
109 type of housing down the line. They are committed to clear guidelines with the development.
110 They have talked to the county about potential road improvements and while they are not
111 prepared to fully fund such improvements, they (the developer) want to do what they can to move
112 forward. Hence the need for a study and hence their request to hear how the council sees the
113 proposal.
114 Ms. Divine added that the city's Economic Development Advisory Committee (EDAC) has been
115 involved in the process and are recommending that the council support moving forward with a
116 concept plan for the project.
117 When a council member asked about the feedback the developers have received from the
118 neighborhood, Mr. Alexander indicated that response has been across the board from "it's about
CITY COUNCIL WORK SESSION September 8, 2009
DRAFT
119 time" to "the area should be a park ". On the question of whether or not the store would be a 24-
120 hour operation, he indicated they could not commit on that either way.
121 Community Development Director Grochala added that the comprehensive plan calls for the area
122 to be mixed use; while there isn't anything in the plan that would prohibit the proposed
123 development, there are items such as traffic, water and sewer that would have to be discussed.
124 Ms. Anderson added that this project involves a large site with the possibility of mixed use,
125 however, it needs an anchor to be feasible. There is a grocery store interested.
126 A resident in the area of the proposed development asked for an explanation of what the
127 developer is asking the council to approve. Ms. Divine explained that Kraus Anderson
128 understands that this would not be an approval of the development but they would like a sense of
129 where the council is at now on the project.
130 Resident of Woodridge Lane said she supports the development and asked the council to
131 consider the revenue and jobs this will bring to the city. Also, it would be a nice replacement for
132 what exists on the site now.
133 When a council member asked why the grocer is currently the only secured tenant, Mr.
134 Alexander explained that Kraus Anderson would build knowing that they have the responsibility
135 (and obviously an interest) in getting the site filled and they normally have a 50% lease situation
136 before building. As far as city control, the Planned Unit Development (PUD) process will allows
137 the city certain use restrictions.
138 Dave Roser, EDAC Member, added that he attended the neighborhood meetings on the proposal.
139 He believes it is good to begin that communication process early, as they have. He's seen issues
140 arise and has seen the developer respond. He thinks this is a good developer and tenant.
141 Rosemary Storberg, 6978 Lake Drive, noted concern that there has traditionally been a negative
142 impact on area wells when these projects occur.
143 A resident from the area said he was speaking on behalf of a few neighbors along the property
144 line and remarked that the city's Master Plan doesn't call for this development. This is an area
145 without a traffic signal and access and traffic are a concern. The area residents are not speaking
146 for no development but are asking for what was planned for the site and that is not a big box
147 retailer. This would not be a good gateway to the city.
148 Ms. Anderson noted that the situation called for by the master plan was developed in some other
149 areas (in other cities) and those developments have generally not done.
150 A resident of Woodridge Lane noted concern about a 24 hour operation at this site and that it
151 doesn't match the area.
152 Mr. Roser added that there is an opportunity now to continue to gather more information on the
153 project and have input on what will make it work for the neighborhood.
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154 Recognizing that the conversation is very early, this is not a true decision point and that more
155 discussion is needed, the council concurred that they would support continuing the conversation
156 with the developer.
157 5. Proposal to convert Country Inn & Suites to Assisted Living/Memory Care -
158 Economic Development Coordinator Divine reported that the city has been approached by a
159 developer interested in conversion of the Country Inn and Suites. She indicated that a
160 representative of Winkelman Building is present to discuss the concept and would like input
161 from the council on the idea. As noted in her report, some considerations in changing the hotel
162 use to a living facility would relate to the Land Use Plan for Legacy at Woods Edge (the area site
163 is within an area designated as commercial) and the potential impact on the vicinity if a change
164 of use occurs. She reviewed other possible issues related to the existing development agreement
165 and the area's status as a tax increment district.
166 Mr. Schoenecker presented his information to the council. Winkelman Building is a well
167 established company with much experience in senior housing. This would be a well managed
168 facility and they have a goal of blending into the community. He pointed out that although this
169 particular use wasn't planned for the site, senior housing was planned for the area. The facility
170 would produce good jobs. He pointed out that the market has not been there for the hotel and it
171 has not been successful.
172 The council discussed with Mr. Schoenecker the proposed facilities including the proposal for
173 congregate dining. The council concurred that they would continue consideration of the
174 proposal.
175 The work session was recessed for a short period of time and then reconvened.
176 9. 2010 Budget Discussion - Finance Director Rolek distributed a written report to the
177 council indicating the city directors' current recommendations for 2010 budget adjustments that
178 would bring the city to a tax rate of 38.616% (the amount directed by the council). He noted that
179 the Early Retirement Incentive Plan could produce some change to the forecast but the deadline
180 for the program has not yet passed so the impact isn't known.
181 The council concurred that they will consider a reduction to their own budget in 2010 and they'd
182 like more information on those line items for a future decision.
183 The council concurred that they would be voting on setting the maximum tax levy (at 38.616 tax
184 rate) at the council meeting on September 14 and that it would be a maximum with a goal for
185 reduction from that rate.
186 8. 35E /CSAH 14 Interchange JPA/FundingUpdate — Community Development Director
187 Grochala reviewed his report updating the council on the funding scenario for the project. He
188 highlighted that additional non -city funding in the amount of $2 million has been identified and
189 thus the projected local share has been reduced to an estimated $4,221,000. He noted that the
190 high amount of city assessed funding that is expected to be deferred continues to be a funding
• 191 challenge. With the county indicating that they would only be willing to carry the debt for five
CITY COUNCIL WORK SESSION September 8, 2009
DRAFT
192 years and with interest and service charges, the city would need to identify an interim revenue
193 stream for the debt pending receipt of deferred assessments. The county is proposing some
194 flexibility in areas such as by giving credits for things like road turn backs and a future garage
195 site. The council may be asked to consider a joint powers agreement on the project at the
196 September 28, 2009 council meeting.
197 The council will hold a special work session on September 14 (before the regular council
198 meeting) to receive more financial information on the proposal.
199 Review of Regular Council Meeting Agenda
200 The meeting was adjourned at 11:25 p.m.
201 These minutes were considered and approved at the regular Council meeting held on September
202 28, 2009.
203
204
205
206 Julianne Bartell, City Clerk John Bergeson, Mayor
207
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44 1D. Approval of application of Aquinas Roman Catholic Home
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COUNCIL MINUTES
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
September 14, 2009
DRAFT
CITY OF LINO LAKES
MINUTES
REGULAR COUNCIL MEETING
: September 14, 2009
. 6:40 p.m.
. 7:07 p.m.
: Council Members Gallup, Reinert, O'Donnell,
Stoltz and Mayor Bergeson
MEMBERS ABSENT : none
Staff members present Acting City Administrator, Dan Tesch; City Attorney, Joseph Langel;
Director of Public Safety, Dave Pecchia; Director of Finance, Al Rolek; City Clerk, Julie Bartell.
PUBLIC COMMENT /OPEN MIKE
There was no public comment.
SETTING '1111 AGENDA
The agenda was approved as presented.
CONSENT AGENDA
Council Member Reinert moved to approve the Consent Agenda. Council Member Stoltz
seconded the motion. Motion carried_
ITEM ACTION
1A. Consideration of Expenditures:
i) September 14, 2009 (Check No. 86593 through 86721),
$215,176.77;
ii) Centennial Fire District (Check No. 3923 through 3934),
$2,530.70
1B. Approval of Resolution No. 09-63, ratifying the City's practice
of investigating liquor license renewal applicants
1C. Approval of Resolution No. 09-69, Authorizing a temporary
on -sale liquor license for American Legion Post 566 for their
October 10, 2009 Booyah event
Approved
Approved
Approved
Approved
COUNCIL MINUTES September 14, 2009
DRAFT
45 Education Services to conduct an excluded bingo event on
46 October 10, 2009 and February 5, 2010 at St. Joseph's Church Approved
47
48 FINANCE DEPARTMENT REPORT, AL ROLEK
49
50 2A. Resolution No. 09-66 Adopting Preliminary 2009/2010 Property Tax Levy - Finance
51 Director Rolek remarked that the city is required to adopt and certify a preliminary tax levy for
52 the coming year on or before September 15. The council has been reviewing some details for
53 the 2010 budget and directed staff to prepare a resolution to forward a preliminary levy based on
54 a maximum tax rate of 38.616%, a decrease from the 2009 tax rate. The council may reduce the
55 levy from the number submitted but cannot increase it.
56
57 Council Member Stoltz moved to approve Resolution No. 09 -66 as presented. Council Member
58 Reinert seconded the motion. Motion carried.
59
60 2B. Resolution No. 09 -67 Setting Truth -in- Taxation Hearing Date - Finance Director
61 Rolek explained that the city is required to hold a public hearing to receive input on the
62 proposed levy and general operating budget. Staff is proposing that the council set the hearing
63 for December 14, 2009 (during the regularly scheduled council meeting of that date).
64
65 Council Member Gallup moved to approve Resolution No. 09 -67 as presented. Council
66 Member O'Donnell seconded the motion. Motion carried.
67
68 2C. Resolution No. 09-68 Canceling the 2009/2010 Debt Service Tax Levy for G.O. Tax
69 Increment Financing Bond Series 2007A — Finance Director Rolek reported that there is an
70 established annual tax levy included in the bond issuance for the payment of debt services
71 related to these bonds. It was anticipated and is now recommended that the tax levy is not
72 required for 2010 and therefore staff is recommending that it is be cancelled as set forth in the
73 resolution.
74
75 Council Member O'Donnell moved to approve Resolution No. 09 -68 as presented. Council
76 Member Stoltz seconded the motion. Motion carried.
77
78 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
79
80 3A. Charter Commission Budget appropriation — Acting Administrator Tesch reported
81 that the city council and the charter commission have had discussions about the charter
82 commission budget for 2010 as well as an outstanding bill from charter attorney, Karen Marty.
83 Based on his discussion with Charter Commissioner Connie Sutherland just prior to this
84 meeting, Mr. Tesch explained that the commission is, at this time, submitting a bill from Ms.
85 Marty in the amount of $107.30 for expenses directly related to framing and amending the city
86 charter. The council and charter commission will continue discussion of outstanding budget
87 questions at a joint meeting in the near future.
88
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COUNCIL MINUTES September 14, 2009
DRAFT
89 At the request of the council, Finance Director Rolek explained that the amount presented is
90 beyond the approximate $20.00 remaining in the commission's 2009 budget. If the council
91 wishes to authorize payment of the $107.30, that should be done by increasing (amending) the
92 budget by resolution.
93
94 At the request of the council, City Attorney Langel confirmed that, based on the information
95 presented, this would be an acceptable expense under state statute. He suggested that it would
96 be good to get an assurance from the commission that the 2009 budgeted funds that have already
97 been expended by the commission were also in that acceptable area.
98
99 A council member recommended that the future discussions on the charter budget include a
100 clear process on identifying acceptable expenses before they are incurred or are paid.
101
102 Charter Commissioner Storberg, 6978 Lake Drive, noted that the commission incurred some of
103 their expenses due to the audit that was initiated by the city. She asked if there is a precedent
104 on paying that type of expense.
105
106 City Attorney Langel responded that he does not believe that the statute allows the city to pay
107 for that type of expense (responding to an audit).
108
109 Council Member Reinert moved to amend the 2009 budget to provide for payment of $107.30 to
110 Charter Commissioner Attorney Karen Marty. Council Member Gallup seconded the motion.
111 Motion carried.
112
113 3B. Resolution No. 09-65, Approving an Off -Sale Liquor and Tobacco License for C's
114 J & K Liquors at 6013 Hodgson Road (transfer of ownership) — City Clerk Bartell reported
115 that the city has been informed that there is a change in ownership of J & K Liquors, an off -sale
116 liquor store located at 6013 Hodgson Road. An application has been submitted by Mr. Sisouk
117 Vang for an off -sale liquor and tobacco license for this store. The application process is
118 complete, the related fees have been paid and insurance information has been provided to the
119 City as required. In accordance with the Lino Lakes Code of Ordinances, this application
120 requires approval by the City Council. The ordinance does require that opportunity be given to
121 any person wishing to be heard for or against the granting of the license.
122
123 Council Member O'Donnell moved to approve Resolution No. 09 -65 as presented. Council
124 Member Gallup seconded the motion. Motion carried.
125
126 3C. Discussion regarding a Representative from Lino Lakes on the Anoka County -
127 Blaine Airport Advisory Commission — Acting Administrator Tesch reported that the advisory
128 commission has amended their by -laws so that a representative of the Lino Lakes community
129 can sit on the commission. The representative could be either an elected official or city staff.
130
131 The council requested that the item be placed on the October work session agenda_ They would
132 like to know also if a citizen representative is possible.
133
COUNCIL MINUTES September 14, 2009
DRAFT
134
135 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
136
137 4A. Resolution No. 09 -64, Approving the Centennial School District Contract for Youth
138 Resource Officer — Public Safety Director Pecchia presented the on -going contract (with
139 numbers updated for the coming year).
140
141 Council Member Reinert moved to approve Resolution No. 09 -64 as presented. Council
142 Member Stoltz seconded the motion. Motion carried.
143
144 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
145
146 There was no report from the Public Services Department.
147
148 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA
149
150 There was no report from the Community Development Department.
151
152 UNFINISHED BUSINESS
153
154 There was no unfinished business.
155
156 NEW BUSINESS
157
158 8A. Approval of August 24, 2009 City Council Meeting Minutes
159
160 8B. Approval of August 24, 2009 Work Session Minutes
161
162 Council Member O'Donnell moved to approve the August 24, 2009 City Council and Work
163 Session minutes as presented. Council Member Gallup seconded the motion. Motion carried.
164 Mayor Bergeson abstained from voting.
165
166 8C. Approval of August 20, 2009 Joint City Council/Charter Commission meeting
167 minutes
168
169 Council Member Gallup moved to approve the August 20, 2009 Joint City Council/ Charter
170 Commission meeting minutes as presented. Council Member Reinert seconded the motion.
171 Motion carried. Council Member Stoltz and Mayor Bergeson abstained from voting.
172
173
174
175 There being no further business, Council Member Stoltz moved to adjourn at 7:07 p.m. Council
176 Member O'Donnell seconded the motion. Motion carried.
177
178 These minutes were considered and approved at the regular City Council Meeting on September
179 28, 2009.
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COUNCIL MINUTES
183 Julianne Bartell, City Clerk
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September 14, 2009
DRAFT
John Bergeson, Mayor
Community Calendar— A Look Ahead
September 15, 2009 through September 28, 2009
Monday, September 28 5:30 pm, Community Room Council Work Session
Monday, September 28 6:30 pm, Council Chambers Council Meeting
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AGENDA ITEM 1 E
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: September 28, 2009
TOPIC: Approve Application for Blue Heron Elementary PTO to
Conduct Excluded Bingo
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
Under Minnesota Statute 349.166, excluded bingo may be conducted by an
organization that conducts four or fewer bingo occasions in a calendar year, or in
connection with a county fair, the state fair, or a civic celebration if it is not conducted
for more than 12 consecutive days. Blue Heron Elementary PTO holds only this one
gambling event each year.
The Blue Heron Elementary PTO is requesting approval to hold its Annual "Back to
School Family Bingo Night". This event will be held at Blue Heron Elementary School,
405 Elm Street, on Thursday, November 19, 2009. There is no license fee involved and
there will be no charge to play bingo.
The application, a certificate of non -profit status and the results of the background
check on the applicant are on file in the city clerk's office.
OPTIONS:
1. Approve the request to conduct the bingo event.
2. Deny the request.
RECOMMENDATION:
Option No. 1
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AGENDA ITEM 1F
Council Member introduced the following resolution and moved its adoption:
City of Lino Lakes
Resolution No. 09 -80
October of 2009 is proclaimed as
Domestic Violence Awareness Month
WHEREAS, the community problem of domestic violence has become a critical public
health and welfare concern in Anoka County; and
WHEREAS, domestic violence is a crime, the commission of which will not be tolerated
in Anoka County and perpetrators of said crime are subject to prosecution and
conviction in accordance with the law; and
WHEREAS, over thousands of women and children have and will continue to access
assistance from Alexandra House, Inc., a domestic violence service provider, and
WHEREAS, domestic violence will be eliminated through community partnerships of
concemed individuals and organizations working together to prevent abuse while at the
same time effecting social and legal change; and
WHEREAS, October is National Domestic Violence Awareness Month; and
WHEREAS, during National Domestic Violence Awareness Month, Anoka County
organizations will inform area residents about domestic violence, its prevalence,
consequences and what we, as a concerned community can do to eliminate its
existence.
NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that the Lino Lakes
City Council proclaims October to be Domestic Violence Awareness Month.
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 28th day of September 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
• Whereupon said resolution was declared duly passed and adopted.
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SPECIAL WORK SESSION
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
August 25, 2009
DRAFT
CITY OF LINO LAKES
MINUTES
SPECIAL WORK SESSION
: August 25, 2009
. 5:35 p.m.
: 8:05 p.m.
: Council Members Reinert, Stoltz, Gallup,
O'Donnell and Mayor Bergeson
: none
Staffpresent: Acting City Administrator, Dan Tesch; Director of Finance, Al Rolek; Director of
Public Safety, Dave Pecchia; Director of Public Services, Rick DeGardner; Director of
Community Development, Michael Grochala; City Clerk, Julie Bartell
Mayor Bergeson called the meeting to order at 5:35 p.m. in the Community Room at Lino Lakes
City Hall.
2010 Budget Proposal - Mayor Bergeson explained that the purpose of the meeting is to discuss
the budget but no action will be taken.. He noted that the council has concurred with the terms of
an early retirement program.
Finance Director Rolek reviewed his written report outlining a budget proposal for 2010 based
on previous directives of the council. The proposal takes into consideration the ranking of
alternatives by council members at the previous meeting. It includes staff reductions, an unpaid
furlough mandate for employees, assumes certain fee revenue to replace tax levy dollars and
begins the phasing in of a debt levy for the outstanding bond obligation. He explained that the
impact of this budget would be a reduction in the city's tax capacity rate from 2009 levels; staff
is recommending that the tax capacity rate be kept at the 2009 level in order to maintain future
flexibility and create less onerous effects on city service levels. Mr. Rolek discussed the
negative service impact of personnel reductions.
Mr. Rolek reviewed the items included in the levy reduction proposal: a ten- position workforce
reduction, discontinuance of the joint powers agreement with Centennial School District for field
services, revenue increases (storm water utility and franchise fees), an internal loan for Legacy
bond debt service, renegotiation of union contracts and a mandatory one -week furlough for all
staff He reviewed the impact of the proposed reductions on the tax levy and then reviewed net
tax capacity calculations. He pointed out that tax levels on residential properties of various
values is far less in 2009 than it was in 1999, indicating that the city has continued to provide the
same level of services at less cost through that ten year period.
It was noted by a council member that the tax bill to residents will include the county and school
district levy also and those rates are yet unknown. The city controls only about 35% of that
property tax bill.
SPECIAL WORK SESSION August 25, 2009
DRAFT
The directors had included information in the report on the service impacts that would result
from the proposed staff reductions. Mr. Rolek added that service levels will absolutely be
impacted by the reductions and it would be unwise to reduce to the point where the city cannot
respond appropriately to an increase in needs or to a point that is not sustainable
Directors were asked to comment. Community Development Director Grochala remarked that
much time has been spent by directors evaluating the situation based on the directive of the
council and they have done so knowing also that they cannot responsibly ignore the long -term
needs of the city. Based on recent strategic planning activities, the council has identified their
values for decision making — operational excellence, customer intimacy, and program and
service leadership. Those are the three things that would be hurt the most from these reduction
proposals.
Public Safety Director Pecchia noted that the Police Department has included their impact
statement in the staff report. He added that they have relied on their citizens' public safety
commission to work through the process and have made recommendations based on their goal to
continue to deliver an appropriate and a high level of services to the community.
Public Services Director DeGardner asked that the council carefully review the indications of
service reductions that will occur with the loss of each individual position. If these workforce
reductions are implemented, the citizens will be absolutely be impacted as far as services.
Finance Director Rolek said that he concurs that staff reductions will have significant service
level impacts. Businesses sometimes reduce personnel and understand there will be resulting
production decreases. The city however cannot reduce production. The Finance Department in
particular has no less work and, in fact, would have more work if a storm water utility is
implemented.
Administration Director Tesch noted that the city has recently been recognized for its high
quality of life. These cuts are to the point where that they will impact some basic functions of
the city.
The council had been requested to receive input from the charter commission regarding their
budget. Commissioners Dahl and Sutherland were present.
Commissioner Sutherland read a statement that thanked the council members that attended the
recent joint council charter commission meeting, provided background on the role and structure
of the charter commission, focused on the independent nature of the commission's work, and
noted the impact of responding to an audit of the commission. Ms. Sutherland provided the
council with written information that included historical data on the commission's funding, a
revenue/population comparison of the city, and the commission's most recent bill from attorney
Karen Marty. She noted that the attorney bill indicates that most of the commission's legal
expenses of late have been associated with responding to the city's audit She provided
information also on the commission's standard "cost of doing business" items such as
publication and recording secretary, noting that the commission is requesting $3,000 for the
remainder of 2009 for that type of cost. She pointed out that the statute that sets a budget amount
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SPECIAL WORK SESSION August 25, 2009
DRAFT
• for charter commissions was passed in 1947. The commission is further requesting an additional
$1,500 for the remainder of 2009 to fund attorney fees relating to the commission's efforts to
frame and amend. Further, based on discussions at the joint meeting, the commission requests
that the 2010 budget for the commission be set at $8,500 (to fund operating expenses, attorney
consulting fees, frame and amend legal fees and strategic planning). The council could delineate
that funding if they so choose. The commission requests that the items be added to the agenda
and voted upon at the next regular council meeting. Ms. Sutherland also provided some written
information for review relative to what the city has spent on legal fees for review of a proposed
charter amendment as well as some information on costs gathered from other cities that have
looked at tax cap amendments to their charter.
It was confirmed that the budget request for 2009 is $6,07035 (that includes the initial $1,500
appropriated in the approved budget).
A council member noted that the 2010 budget isn't yet determined and is still well under
consideration so the commission's request really becomes a part of that discussion_ The council
could appropriately make a determination on the 2009 supplemental request though. A council
member noted that those council members present at the joint meeting agreed to put the matter
on the September 14, 2009 council agenda based on discussion at the September 8 work session.
It was noted that staff has not yet reported back on the council's questions and directives related
to the charter commission audit and that information should be fully reviewed and understood as
the council looks at the charter's budget. Staff was directed by Council Members Stoltz and
Reinert to report on the charter commission audit directives at the September 8 council work
session. Commissioner Sutherland requested that the council receive Charter Attorney Karen
Marty's response to the charter audit as part of the background information for that item.
Regarding the budget request for 2010, a council member recommended that the discussion
should include how the council and commission will be working together as much as possible in
formulating amendments, leaving the costly legal work to be done on a product agreeable to both
groups. Is that an approach that is agreeable to the commission? Ms. Sutherland suggested that
the concept of strategic planning could be helpful in developing collaboration. A council
member suggested that it would be helpful to include more itemization on the $8,500 2010
budget request, as city departments would do.
A council member requested a copy of Ms. Sutherland statement (as it was in writing) to be
written into the record. She replied that she would provide the portion relating to numbers.
The council returned to the overall 2010 budget discussion. It was noted that staff is
recommending holding the budget at the 2009 tax rate (approximately $8,700,000). To move
from the $8,400,000 proposed to that larger figure should probably be done through changes in
the workforce reduction area to avoid reductions in services. The schedule was clarified — the
maximum levy will be submitted to the state in mid - September after that and until mid -
December the work will continue to finalize a budget
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SPECIAL WORK SESSION August 25, 2009
DRAFT
A council member had been contacted by an employee asking the council to consider alternatives
to workforce reduction such as furloughs. It was clarified that the council is looking at all
possibilities including a retirement incentive.
There was a discussion about a storm water utility and franchise fees as possible revenues
sources. It was noted by Director Rolek that most cities in the metro area have implemented a
storm water utility and he added it is generally considered a more equitable way to meet the
water quality mandate because it removes the cost from the levy and reaches users in a different
way. The franchise fee is widely used in the area as well. Staff will be reporting at an upcoming
work session on those two revenue options. A council member noted that the budget for 2011
may be just as or more difficult as 2010 and the council may want to reserve the storm water and
franchise fee options for those difficult times ahead.
Regarding fund balance, Mr. Rolek noted his reservations in recommending any use of that-
important resource. It is a one -time use and must be considered cautiously however it could be a
good stop -gap until the economy and budget start revitalizing.
A council member noted that the city's leadership has worked hard to keep stable or lower the
tax rate in the past. If that choice continues, it is important to be cognizant of the impact on staff,
citizens and services. It is clearly a difficult time for cities and tough choices on both ends —
taxes and services — are being made. Mr. Rolek noted that governments generally feel the
impact of an economic downturn such as this later because of the taxation process etc. It is
important however to remember that the city needs to be ready for the rebound when it comes.
City employees were in attendance at the meeting and were invited by the council to
engage in the discussion.
Bart Anderson, AFSCME Council 5 business agent for Local 2454 read a letter prepared by the
union membership. He also noted concern regarding the proposal for early retirement in that it
has not been properly negotiated through the collective bargaining process. He will be reviewing
the program documents and will work with Mr. Tesch if there are concerns. He is also
concerned that the union has not been asked to engage in a meet and confer process in regard to
proposed layoffs. Mr. Anderson noted the great concern of the Local membership with the
current situation as well as the membership's interest in working together with the council and
city to meet the challenges.
Tim Hillescheim, on behalf of the 49ers union, suggested they would welcome the chance to talk
about options and how their members can be a part of collectively working together to solve
some of the city's budget problems.
Lisa Hogstad, Community Development Secretary, remarked that the written report received by
the council indicates the duties that would be lost with the proposed work force reduction. She is
concerned that the information presented is incomplete and that those employees do much more
and the city will lose much more than what is being presented.
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SPECIAL WORK SESSION August 25, 2009
DRAFT
• Dawn Bugge, Community Development Assistant, remarked that she believes this situation
speaks to the point that you don't know what you've got until it's gone. She asked that the
council be mindful of that as decisions are made and services are lost.
Georgia Woltjer, Building Secretary, stated that she has worked in customer service for her
entire career and she believes that it would be devastating to the city's service level to only have
one window open to the public. If there is a storm similar to last year, there is no way she can
issue 8,000 permits and answer the phones for the entire building.
Carol Danielson, Administrative Assistant, remarked that during her three and a half years with
the city, she has been proud to be an employee representing the city and feels that staff provides
a high quality of service. The city would lose a very high caliber of employee.
Tanya Mozingo, Recreation Supervisor, asked the council to consider all level of city services
that are at risk. Services don't start and end with the taxpayers. The employees work hard,
enjoy their work and provide a high level of service to all residents, preschoolers on up.
Jackie Bowdich, Police Department, acknowledged the difficulty of the situation. Services as
well as people are an important consideration. The loss of a job can be devastating and result in
harsh consequences such as the inability to pay for homes, cars, schooling, etc. She hopes the
council will consider that employees are real people. She believes that the employees are willing
to stand together and make concessions to help the city get through the budget crisis.
Paul Bengtson, Associate Planner, asked the council to consider that a reduction in an area such
as planning could result in the need to pay for more outside consulting services. He encourages a
closer look at cutting back on that type of fees so the city can maintain its current employees who
can provide superior services based on their knowledge and experience within the city.
Lester Rydeen, City Mechanic, noted that he came to the city from the private sector where he
had heard plenty of jokes about government workers. Coming to work here, however, he found
real employees doing real work providing real services. The numbers the council is looking at
are tough but he hopes they will remember the benefit and need for continuity. The practical
knowledge and experience these employees have built up and will pass on are important
elements to the present and the future functioning of the city.
Connie Sutherland, resident of Lino Lakes, commented that it is striking that the budget
recommendations seem unequal — there are no proposals for reductions at the director or non-
union levels. She thinks broad spectrum reductions, rather than just hitting the front line
workers, would cause less service impact. She encourages the council to be more creative, to
hear that employees are willing to work with the city on ways to hold onto experienced workers
and to look at reductions in a broader sense as the private sector is currently doing.
The work session was briefly recessed at 7:30 p.m. reconvened at 7:45 p.m.
Finance Rolek recalled that the council will be asked to consider the levy limit at the council
meeting on September 14, 2009. A council member suggested that the enormity of the budget
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SPECIAL WORK SESSION August 25, 2009
DRAFT
work still to be done will have some bearing on how the council sets that maximum levy. The
council will consider the budget again at the next regular work session (September 8) and as well
at a special work session on August 31. A council member asked that staff provide a picture of
what it would look like to have the Legacy situation fully funded throrngh an internal loan. The
council concurred that they want more information on the storm water utility.
Two members remarked that the council owes it to everyone involved to dedicate adequate time
up front in the process to deal with the process fully; they are committed to having as many
meetings as are necessary to deal with this properly. Employees are welcome to engage in the
process; and council members encourage the employee groups to get their negotiating process
underway with the city.
The meeting was adjourned at 8:05 p.m.
These minutes were considered and approved at the regular Council meeting held on September
28, 2009.
City Clerk, Julianne Bartell John Bergeson, Mayor
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SPECIAL WORK SESSION
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TIME ENDED
MEMBERS PRESENT
DRAFT
CITY OF LINO LAKES
MINUTES
SPECIAL WORK SESSION
August 31, 2009
: August 31, 2009
. 5:30 p.m.
. 6:40 p.m.
: Council Members Reinert, Stoltz,
Gallup, O'Donnell and Mayor Bergeson
MEMBERS ABSENT : none
Staff present: Acting City Administrator, Dan Tesch; Director of Finance, Al Rolek;
Director of Public Safety, Dave Pecchia; Director of Public Services, Rick DeGardner,
Director of Community Development, Michael Grochala; City Clerk, Julie Bartell
Mayor Bergeson called the meeting to order at 5:30 p.m. in the Community Room at
Lino Lakes City Hall.
The council continued previous discussions of the 2010 budget proposal.
Finance Director Rolek indicated that, at the last work session, the council had asked for
more information in the area of discussion with staff and labor bargaining groups,
valuation data from Anoka County, and internal loan funding for the Legacy bond debt
service.
Acting Administrator Tesch reported that he had met with labor representatives (LELS,
AFSCME and 49ers) with the goal of discussing budget options to avoid employee lay-
offs. Everyone is on board as far as looking at furloughs in the area of one to two weeks.
He has also discussed the early retirement incentive program details with the unions and
feels they are now on board.
Finance Director Rolek provided written information to the council on net tax capacity
calculations. He has calculated that each percentage change in rate equals an amount just
under $197,000; he presented the levy amount necessary to hold the 2009 tax rate as well
as the budget reduction amount needed for that level tax rate. It was clarified that the
figures presented are expenditure based with no new revenue included.
A council member requested discussion about the possibility of further delaying the
filling of the City Administrator position, recognizing that these are extraordinary times
and everything should be on the table. Staff explained that they have included that
position in the 2010 budget proposals.
A council member recommended that the first decision point should be the tax rate goal
45 and move from there on a specific budget Another council member recalled previous
46 discussions about the need to look at decisions on a two -year basis recognizing that more
SPECIAL WORK SESSION August 31, 2009
DRAFT
47 hard times most likely lay ahead in 2011. That two -year view should include all the
48 pieces, and hard decisions in the area of employees should be made up front and perhaps
49 revenue options such as storm water utility and franchise fees left for next year.
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51 Finance Director Rolek discussed the interfund loan proposed to handle the 2010 debt
52 service on the Legacy bonds. Staff is still assuming that approximately one -half of that
53 debt service will be handled through such a loan, thereby leaving some flexibility for
54 2011.
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56 Regarding the maximum tax rate that will be approved by the council on September 14
57 and forwarded, the council concurred they would go with 38.616 (a reduction). Having
58 that number in place, Mr. Rolek suggested that the council can have more discussion at
59 the September 8 work session on how to budget to represent that figure. The council
60 concurred that the figure is a maximum and the goal is a reduction from that point.
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62 There was a discussion of fund balance and Mr. Rolek asked for clarification that the
63 originally proposed use of $93,377 is on the table. One council member suggested that
64 the maximum rate discussion leaves the fund balance at a different figure. Another
65 member said he believes that fund balance represents levied but unused tax funds that
66 should be returned to the taxpayers (or to use the funds as part of a future budget). A
67 third council member suggested that he doesn't support use of fund balance at all — it
68 isn't a prudent budgeting tool. A majority of the council agreed to leave the $93,377 on
69 the table but with further discussion and review of fund balance.
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71 Regarding implementation of revenue options, staff remarked that they could begin the
72 review process but wouldn't recommend planning on any revenue for 2010 — 2011 would
73 be more realistic.
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75 On Mr. Rolek's question about presenting options for (partial or fully) funding internally
76 the debt service on the Legacy bonds, the council requested that staff report back on the
77 status of the project and options to get things moving.
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79 The meeting was adjourned at 6:40 p.m.
so
81 These minutes were considered and approved at the regular Council meeting held on September
82 28, 2009.
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87 City Clerk, Julianne Bartell John Bergeson, Mayor
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SPECIALCOUNCIL MEETING September 8, 2009
DRAFT
1
2 CITY OF LINO LAKES
3 MINUTES
4 SPECIAL COUNCIL MEETING
5
6 DATE : September 8, 2009
7 TIME STARTED : 5:35 p.m.
8 TIME ENDED : 6:25 p.m.
9 MEMBERS PRESENT : Council Members Reinert, Stoltz,
10 Gallup, O'Donnell and Mayor
11 Bergeson
12 MEMBERS ABSENT : none
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14 Also Present: Acting City Administrator Dan Tesch; Community Development Director
15 Michael Grochala; Public Safety Director Dave Pecchia; Director of Finance Al Rolek;
16 City Planner Jeff Smyser; City Clerk Julie Bartell
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18 Mayor Bergeson called the meeting to order at 5:35 p.m. in the Council Chambers at Lino
19 Lakes City Hall.
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21 The only agenda item was consideration of Public Hearing and First Reading of
22 Ordinance No. 06 -09, amending the City Charter to require that council meetings
23 be televised.
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25 City Clerk Bartell explained that the charter amendment proposal before the council was
26 brought forward by the Lino Lakes Charter Commission on July 13. The amendment
27 would add language to Section 3.01 of the Lino Lakes City Charter requiring all regular
28 open council meetings, the Open Mike portion, and council work sessions to be televised.
29 The charter commission requested that the amendment be considered a proposal under
30 Minnesota Statutes, Section 410.12, Subd. 7 Amendment by Ordinance. That statute sets
31 forth a schedule for consideration that the city must follow. A public hearing notice is
32 required within one month of receiving the proposal (published on August 11), and a
33 public hearing is to be held between Aug 25 and Sept 11 (hearing being held tonight, Sept
34 8). Looking forward, the council must vote on the proposal within one month of the
35 public hearing (October 8 deadline). The remainder of the schedule for consideration,
36 including two readings at least 14 days apart, was reviewed. It was noted that the city
37 attorney had provided an opinion and some changes clarifiying the text of the
38 amendment, however, the charter commission had rejected any change Ms. Bartell also
39 outlined information included in the staff report on how the amendment could be
40 implemented.
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42 Charter Commissioner Connie Sutherland explained that the commission brought forward
43 the proposed amendment to promote transparency in local government. The verbage of
44 the amendment includes adding the "Open Mike" portion to the televised portion of the
45 council meeting. It will also require televising of the council work sessions to give
SPECIALCOUNCIL MEETING September 8, 2009
DRAFT
1 citizens the opportunity to see how the council discusses and reaches its decisions for the
2 city.
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4 Mayor Bergeson opened the public hearing.
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6 Paul Tralle, 945 Evergreen Trail, supports the amendment adding that he would like to
7 see all the city's government groups, including the charter commission, be added to the
8 requirement (to be televised).
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10 Pat Smith, 6922 West Shadow Lake Drive, stated that he is a former charter commission
11 chair person and he agrees with the concept of televising the charter commission
12 meetings so the public can view their activities as well.
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14 There being no one else wishing to speak, Council Member O'Donnell moved to close
15 the public hearing. Council Member Reinert seconded the motion. Motion was adopted.
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17 Council Member Reinert moved to approve first reading of the charter amendment
18 ordinance The motion was seconded_
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20 The council asked for more information on the attorney's work to clarify the amendment
21 language
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40 The city attorney stated that he is unaware as to whether or not open mike is included in
41 the city code as part of the regular meeting. If in fact it is, it would be unnecessary to
42 include that designation. The amendment could simply read "all council meetings will be
43 televised ".
44
City Attorney Langel explained that he identified some language in the amendment (as
proposed by the commission) to be unnecessary or inaccurate. For example the
amendment identifies all "open" council meetings but all council meetings are open so
there is no need for that word. Additionally council work sessions are identified but
council work sessions are regular council meetings so they would be covered without
being specifically identified. Also the open mike portion wouldn't be included unless it
is a part of the meeting. He prepared language that he feels is clearer but it was rejected
by the commission.
Commissioner Sutherland explained that the city code calls for the open mike portion to
be a part of the meeting and the commission feels it is important to identify that portion in
particular. The commission feels the language is clear and appropriate in that the charter
itself is written in "working man's language ". They would like a guarantee, through the
charter, that the open mike portion will remain televised. In addition she explained that
the commission has discussed televising their meetings but she cannot speak on behalf of
the commission in approving any changes.
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SPECIALCOUNCIL MEETING September S, 2009
DRAFT
1 Council members commented. There is concern that the council should not lose the
2 ability to have a less formal forum in which citizens can come forward; the formality of
3 the council chambers (where meetings can be televised) is less appropriate for some
4 discussions. There is obviously interest in seeing charter commission meetings televised
5 also for transparency.
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7 When asked about a process for making a change to the language, City Attorney Langel
8 explained that the amendment cannot be changed by the council, only by the commission.
9 The amendment is proposed to the section of the charter that deals with council process
10 so it isn't inappropriate to include it there and as well if the charter commission were to
11 be added, that language is appropriate to the charter document If however the desire is to
12 add advisory groups appointed by the council (Planning & Zoning, Environmental, etc.)
13 that would be appropriate in the city code.
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15 Commissioner Sutherland suggested that supporting this amendment brought forward by
16 the commission would be a good first step in building a positive working relationship
17 between the council and the commission.
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19 Charter Commissioner Kelly Gunderson explained the commission's recording process.
20 Since the commission has no budget left, they have been unable to continue the services
21 of a professional minute taker. She has been taking the minutes. Regarding the proposed
22 charter amendment, it is the matter at hand and it should be dealt with before proceeding
23 discussion on other things like requiring televising of other meetings.
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25 Council comments: concem about following the process for changing rules of the city
26 and utilizing the charter (the constitution of the city) to make a legislative change more
27 appropriately done by ordinance or resolution; this is a good first step to working
28 together with the commission and the next step should be talking about how to include
29 commission meetings; some reservations when hearing that the text of the amendment is
30 somewhat flawed; the issue of transparency could be dealt with in other ways; can this
31 be proposed as an ordinance this evening?
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33 Attorney Langel responded that the council could introduce and vote on an ordinance this
34 evening.
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36 The council indicated that they would like to know if the commission would support a
37 change to the code in lieu of amending the charter. Commissioner Gunderson replied that
38 it isn't possible to speak on behalf of the commission; if the council wants feedback, they
39 should make an official request for consideration by the commission.
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41 A council member directed Acting Administrator Tesch to attempt to set up a joint
42 meeting with the charter commission before second reading of the amendment, to allow
43 for discussion of a change. While the amendment process must proceed, a second track
44 to find an ordinance solution can proceed.
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SPECIALCOUNCIL MEETING September 8, 2009
DRAFT
1 On the motion to approve first reading of the ordinance, the motion was approved on a
2 voice vote.
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4 The meeting was adjourned at 6:25 p.m.
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6 These minutes were considered, corrected and approved at the regular Council meeting held on
7 September 28, 2009.
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12 City Clerk, Julianne Bartell John Bergeson, Mayor
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STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
AGENDA ITEM 3A
Julie Bartell, City Clerk
September 28, 2009
2nd Reading of Ordinance No. 06 -09, Amending Section
3.01 of the Home Rule Charter to require that council
meetings be televised
Affirmative vote of all members of the City Council
BACKGROUND
On July 13, 2009 the Lino Lakes Charter Commission submitted a charter amendment
and indicated that the amendment should be considered a proposal under Minnesota
Statutes, Section 410.12, Subd. 7, Amendment by ordinance. The proposal was
distributed to the council at their work session that evening, thus commencing the
statute defined schedule for consideration of this type of amendment.
Consideration of the proposed amendment has transpired as follows:
> A public hearing notice was published on August 11, 2009.
> The public hearing was held and first reading of the ordinance approved on
September 8, 2009;
The statute further requires that within one month of the public hearing (by October
8), the council must vote on the proposed charter amendment ordinance. The
ordinance is enacted only if it receives an affirmative vote of all members of the
council.
If the ordinance is enacted, it will be properly signed and published as required by
the city charter. There is a minimum 90-day delay before the amendment becomes
effective during which a 60-day period is allowed for submission of a registered voter
petition for referendum (thus commencing a new process for ballot consideration). If
no petition is received, the amendment becomes final and will be properly filed and
placed into the city charter.
ATTACHMENTS
1. Ordinance No. 06 -09, Amending the City Charter
1 st Reading: q- g_ 2 oo 9
Publication:
2nd Reading:
Effective:
Council Member
moved for adoption of the following ordinance:
CITY OF LINO LAKES
ORDINANCE NO. 06-09
AN ORDINANCE AMENDING '1'HL CITY CHARTER TO REQUIRE
THAT COUNCIL MEETINGS BE TELEVISED
The City of Lino Lakes ordains that Section 3.01 of the Home Rule Charter be
amended as follows (added text underlined):
Section 1 Amendment of City Charter
Section 3.01. Council Meetings. The Council shall meet regularly at such times and
places as the Council shall designate by ordinance The Mayor or any two members of
the Council may call special meetings of the Council upon at least twenty -four (24) hours
notice to each member, and such reasonable public notice as may be prescribed by
Council rule in compliance with the laws of Minnesota. The twenty -four (24) hours
notice shall not be required in an emergency. To the extent provided by law, all meetings
of the Council and its committees shall be public, and any citizen shall have access to the
minutes and records of the Council at all reasonable times. During any of its public
meetings, the Council shall not prohibit, but may place reasonable restrictions upon
citizen's comments and questions.
All regular open council meetings, the Open Mike portion, and council work sessions
shall be televised. Should the City Council determine it is necessary to exempt a given
council meeting or council work session from this procedure, they may do so by motion.
Section 2 In Effect According to City Charter
This ordinance shall be in force and effect from and after its passage and publication
according to the Lino Lakes City Charter.
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AGENDA ITEM 3B
STAFF ORIGINATOR: Dan Tesch
Director of Administration
DATE: September 28, 2009
TOPIC: Consideration of making a conditional job offer to
Matt Paulson for the position of Police Officer
VOTES REQUIRED: Simple Majority
BACKGROUND
The Lino Lakes Police Department is requesting council to approve a conditional job
offer to Matt Paulson. This position is a full -time swom officer to begin as soon as
possible upon completion of the required background.
OPTIONS
1. Approve the conditional offer as requested.
2. Deny the conditional offer.
RECOMMENDATION
Option No. 1
•
AGENDA ITEM 4A
STAFF ORIGINATOR: David J. Pecchia
Public Safety Director /Chief of Police
DATE: September 28, 2009
TOPIC: Consideration of Resolution No. 09 -79, accepting a
$336,645 Recovery Act Justice Assistance Grant.
VOTES REQUIRED: Simple Majority
BACKGROUND
The Lino Lakes Police Department is requesting council to adopt Resolution No. 09 -79,
accepting the Recovery Act Justice Assistance Grant of $336,645 from the Office of
Justice Programs. This grant funds one officer from 10/1/2009 through 9/30/2011, and
a second officer for the time period 1/1/2010 through 12/31/2011. These non -
supplanting funds will be utilized to continue transitioning the police department from
Problem Oriented Policing to Intelligence Led Policing. Intelligence Led Policing is a
data driven, best practices approach to crime reduction. The goal of the project is to
produce useful crime maps and analysis that help administration direct resources with
the overarching goal of reducing crime and improving the quality of life.
OPTIONS
1. Adopt Resolution No. 09 -79, accepting the grant.
2. Retum the Resolution to staff for further information.
RECOMMENDATION
Option No. 1
•
Council Member
introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09 -79
RESOLUTION ACCEPTING A $336,645 GRANT FROM THE OFFICE OF JUSTICE
PROGRAMS FOR SUPPORT OF THE TRANSITION TO INTELLIGENCE LED
POLICING;
WHEREAS, The Lino Lakes Police Department utilizes a Problem Oriented Policing
philosophy in its approach to achieving the goals of crime reduction and
quality of life improvement; and
WHEREAS, The Lino Lakes Police Department continues to build on this success by
transitioning to Intelligence Led Policing to better utilize our resources
towards these goals;
WHEREAS, The Lino Lakes Police Department applied for and was awarded a
Recovery Act Justice Assistance Grant of $336,645 from the Office of
Justice Programs in non - supplanting funds to continue this transition;
WHEREAS, The grant funds one officer from 10/1/2009 — 9/30/2010 and a second
officer from 1/1/2010 — 12/31 /2011;
NOW, THEREFORE, BE IT RESOLVED, the Lino Lakes City Council members, do
hereby accept the grant of $336,645.
John Bergeson, Mayor
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 28th day of September 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
BACKGROUND
AGENDA ITEM 6A
James E. Studenski, City Engineer
September 28, 2009
Resolution No. 09 -71, Accepting Feasibility
Report and Calling for a Public Hearing,
Pine Street Paving Improvement Project
4/5 Vote
The Pine Street Paving Improvement Project Feasibility Report was authorized by the
City Council on July 13, 2009. The report was initiated by a resident petition to research
the costs of paving Pine Street.
The attached feasibility report dated September 23, 2009 includes paving and minor
surface water management improvements for Pine Street from both Lake Drive to the
Western Terminus and Lake Drive to 4th Avenue. This report was prepared in
coordination with the City of Columbus. The estimated improvement project costs to
pave Pine Street from Lake Drive to the western terminus are $699,500 and $398,500 to
pave from Lake Drive to 4th Avenue. The estimated project costs include a 5%
contingency and 20% indirect costs (legal, engineering, and administrative).
The City of Columbus is going through their process for the feasibility report with their
pertinent assessment information attached. City staff will continue to work with City of
Columbus staff on a Joint Powers Agreement for this project.
The Lino Lakes public hearing will be held at the October 26th City Council Meeting.
RECOMMENDATION
Staff recommends accepting Resolution No. 09 -71, Accepting Feasibility Report and
Calling for a Public Hearing, Pine Street Paving Improvement Project.
Council Member moved for adoption of the following resolution:
CITY OF LINO LAKES
RESOLUTION NO. 09-71
RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A
PUBLIC HEARING — PINE STREET PAVING IMPROVEMENT PROJECT
WHEREAS, pursuant to approval of the Council July 13, 2009, a study has been
prepared by the City Engineer, with reference to the Pine Street Paving Improvement
Project Feasibility Report, received by the City Council September 28, 2009, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost - effective, and feasible,
WHEREAS, the City proposes to assess the benefited property for all or a portion of the
cost of the improvement, pursuant to Minnesota States, Chapter 429, and Chapter 8 of the
Lino Lakes City Charter.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LINO LAKES, MINNESOTA:
1. The Pine Street Paving Improvements Feasibility Report has been accepted and the
Engineer is designated as the engineer for this improvement and he is directed to call
for a public hearing for the Pine Street Paving Improvements Project.
2. The Council will consider the improvement of such street in accordance with the
report and the assessment of abutting property for the portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 and City Charter at an
estimated total cost of the improvement of $398,500 for the paving of Pine Street
from Lake Drive to 4th Avenue / Jodrell Street.
3. A public hearing shall be held on such proposed improvement on the 26th day of
October, 2009 in the Council chambers of the City Hall at 6:30 p.m. and the clerk
shall give mailed and published notice of such hearing and improvement as required
by law.
John J. Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 28th day of September, 2009.
The motion for the adoption of the foregoing ordinance was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
FEASIBILITY REPORT
PINE STREET PAVING IMPROVEMENTS
(From: Lake Drive to 4th Avenue /Jodrell Street
and Lake Drive to the Western Terminus)
SUBGRADE PREPARATION AND
BITUMINOUS SURFACING
CITY OF COLUMBUS, MINNESOTA
CITY OF LINO LAKES, MINNESOTA
TKDA
ENGINEERING • ARCHITECTURE • PLANNING
The rlgMtime. The right people. The right company
Date: September 23, 2009
Project No. 14292.005
444 Cedar Street, Suite 1500
Saint Paul, MN 55101
(651) 292-4400
(651) 292 -0083 Fax
www.6cdacom
TKDA
ENGINEERING • ARCHITECTURE • PANNING
The right time. The right people. The right eampans
FEASIBILITY REPORT
SAINT PAUL, MINNESOTA
SEPTEMBER 23, 2009
PINE STREET PAVING IMPROVEMENTS
(From: Lake Drive to 4th Avenue /Jodrell Street
and Lake Drive to the Western Terminus)
SUBGRADE PREPARATION
AND BITUMINOUS SURFACING
CITY OF COLUMBUS, MINNESOTA
CITY OF LINO LAKES, MINNESOTA
PROJECT NO. 14292.005
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
James E. Studenski, P.E.
License No. 23757
14292.005.000
•
•
•
PINE STREET PAVING IMPROVEMENTS
(From: Lake Drive to 4th Avenue /Jodrell Street
and Lake Drive to the Western Terminus)
CITY OF COLUMBUS, MINNESOTA
CITY OF LINO LAKES, MINNESOTA
PROJECT NO. 14292.005
TABLE OF CONTENTS
PAGE NO.
SECTION I. BACKGROUND
SECTION II.
SECTION III.
SECTION IV.
SECTION V.
SECTION VI.
SECTION VII.
1
PROPOSED IMPROVEMENTS 1
ESTIMATED PROJECT COST 3
FINANCING OF IMPROVEMENTS 4
PRELIMINARY ASSESSMENT RATE 4
STATEMENT OF FEASIBILITY 4
PROPOSED PROJECT SCHEDULE 5
APPENDIX
PAGES
PRELIMINARY COST ESTIMATE 2
PRELIMINARY ASSESSMENT ROLE 2
RICE CREEK WATERSHED DISTRICT ENGINEER MEMO 2
LOCATION MAP 3
n 14292.005.000
11. PROPOSED IMPROVEMENTS
PINE STREET PAVING IMPROVEMENTS
(From: Lake Drive to 4th Avenue /Jodrell Street
and Lake Drive to the Western Terminus)
1. BACKGROUND
CITY OF COLUMBUS, MINNESOTA
CITY OF LINO LAKES, MINNESOTA
In 2005 a petition was submitted for the paving of Pine Street. Both the City of Lino Lakes
and the City of Columbus conducted surveys of the residents to determine support for the
paving of Pine Street. City of Lino Lakes responses resulted in 25% for paving, 34%
against paving, and 41 % did not respond. The residents in the City of Columbus voted
54% in favor of paving Pine Street from Lake Drive to the western terminus and 63% in
favor of paving from Lake Drive to 4th Avenue /Jodrell Street. Due to a lack of interest no
further action was taken by either the City of Lino Lakes or the City of Columbus.
In April 2009, the City of Lino Lakes received a petition to research the costs of paving
Pine Street. A survey was sent to Lino Lake's residents along Pine Street to gauge
interested in the project. The survey responses resulted in 86% of the residents living east
of the intersection of Pine Street and 4th Avenue /Jodrell Street being in favor of the
project. Per the results of the survey, and communication with the City of Columbus the
Lino Lakes City Council ordered preparation of a feasibility study for the paving of Pine
Street from Lake Drive to 4th Avenue /Jodrell Street and Lake Drive to the Westem
Terminus of Pine Street. The City of Columbus approved a motion to share the cost of
completing the feasibility study. Past resident surveys and current interest in the City of
Columbus have shown enough support to order the completion of a feasibility study.
Once the feasibility study is complete, both the City of Columbus and the City of Lino
Lakes will review the study and determine the next step in the improvement process.
STREET IMPROVEMENTS:
The existing gravel roadbed is approximately 26 feet wide from Lake Drive to 4th Avenue /
Jodrell Street and then 24 to 26 feet wide from 4th Avenue / Jodrell Street to the west end
1 0014292.005
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and no soft spots or subgrade failure has been observed. The public works departments
of both cities perform regular maintenance of Pine Street. A new gravel surface was
placed on Pine Street in 2006 consisting of approximately 5,200 tons of gravel. Each year
approximately 8,000 gallons of a dust control agent is applied to Pine Street. Pine Street is
re- graded with a motor grader approximately 30 times each year. The material and labor
costs and resources are split 50% - 50% between the City of Lino Lakes and Columbus.
It is recommended that Pine Street be improved by constructing a 3.5 inch thick bituminous
surface for a 24 foot wide rural section east of the 4th Avenue /Jodrell Street intersection
and 22 feet wide west of 4th Avenue /Jodrell Street with an approximately 1 foot shoulder on
either side from Lake Drive to the westem terminus or 4th Avenue /Jodrell Street. The
work would begin by replacing 3 cross culverts in poor condition and salvaging and
replacing two culverts at elevations recommended by the Rice Creek Watershed District.
Then about 1 inch of gravel would be added for shaping purposes. The road would then be
graded, shaped, and compacted to a uniform width and crown. The bituminous paving
would be constructed in a two inch base course and a one and a half inch wear course,
each layer being thoroughly compacted before placing the next layer. Gravel shouldering
would be added for about a 1 foot width and existing driveways would be matched for
elevation.
STORMWATER MANAGEMENT:
The Rice Creek Watershed District has Water Quality, Volume Control, and Rate Control
rules that the paving of Pine Streets fall under. The Rice Creek Watershed Districts rule
RMP -3 applies to the project and indicates that a public linear project must meet Water
Quality and Volume Control requirements. However, an exemption for a project that paves
a rural section gravel road similar to the Pine Street paving improvements exists if the ditch
is maintained and does not discharge directly to a wetland or another sensitive water body.
City staffs have met with the Rice Watershed District representatives to obtain a
determination on the stipulations of the exemption noted above. Per a memo attached in
the appendix and dated September 1, 2009 from the Rice Creek Watershed District
Engineer, Houston Engineering Inc., the Pine Street Paving project has been exempted
from any Water Quality and Volume Control rules.
2 0014292.005
Rice Creek Watershed district rule C6 requires rate control for the Pine Street Paving
Project. The rate control rule requires that the stormwater runoff rate for the proposed
project does not exceed the existing runoff rate for critical 2 year and 100 year frequency
events. The Rice Creek Watershed District is requiring submittal of a hydrologic model to
demonstrate the proposed runoff rates do not exceed the existing rates. Depending on the
results of the hydrologic model the watershed district may waive the rate control
requirements based on an exemption for projects discharging to large water bodies with
storage capacity.
In summary the Rice Creek Watershed District has exempted the Pine Street paving
project from the district's water quality and volume control requirements and is requiring
that the Pine Street Paving Project demonstrate that the project meets the district's rate
control requirements.
Hi. ESTIMATED PROJECT COST
Attached to this Report is a complete estimate of cost including construction,
contingencies, engineering, and all other miscellaneous costs. The total estimated project
cost is:
PINE STREET (Lake Drive to 4th Avenue /Jodrell Street)
Street Improvements $ 371,725
Stormwater Management $ 26,775
Total $ 398,500
Project costs to be split 50% - 50% between Lino Lakes and Columbus
Amount to be Assessed (Lino Lakes) $ 199,250
Amount to be Assessed (Columbus) $ 199,250
PINE STREET (Lake Drive to Westem Terminus)
Street Improvements $ 649,415
Stormwater Management $ 50,085
Total $ 699,500
Project costs to be split 50% - 50% between Lino Lakes and Columbus
Amount to be Assessed (Lino Lakes) $ 349,750
Amount to be Assessed (Columbus) $ 349,750
3 0014292.005
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IV. FINANCING OF IMPROVEMENTS
It is proposed that 100% of the project cost be assessed to benefiting properties. A
benefiting property is defined as a lot or parcel of record abutting a road or gaining its legal
access from the road proposed for improvement. Each lot of record is evaluated for
subdivision based on current road frontage and acreage requirements, then is assessed
on a per lot unit basis.
V. PRELIMINARY ASSESSMENT RATE
It is recommended that the Unit Method of assessment be used. A "unit" is defined as a
directly benefiting unit. The assessment rate formula can be derived as follows:
Total Amount to be Assessed
Number of Direct Assessable Units
= Preliminary Assessment Rate
The resulting preliminary assessment rate for the Lino Lakes portion is as follows:
Pine Street from Lake Drive to 4th Avenue /Jodrell Street
$199,250
21
= $9,488.10 /Unit
Pine Street from Lake Drive to Western Terminus
$349,750
38
= $9,203.95/Unit
See map in the Appendix for determination of benefited units.
VI. STATEMENT OF FEASIBILITY
The paving of Pine Street from Lake Drive to 4th Avenue /Jodrell Street and the paving of
Pine Street from Lake Drive to the western terminus is feasible and should best be made
as proposed. Resident support for the project exists on the east portion of the project from
Lake Drive to 4th Avenue /Jodrell Street.
4 0014292.005
VII. PROPOSED LINO LAKES PROJECT SCHEDULE
Order Feasibility Study July 13, 2009
Accept Feasibility Study and Call Public Hearing September 28, 2009
• Notice of hearing shall be published twice, at least one week apart, in the official
newspaper of the City no less than two weeks prior to the date of hearing, and
• A copy of the hearing, including estimated unit prices and the estimated total
price, shall be mailed to each benefited property owner at least two weeks prior
to the date of the hearing.
Public Hearing October 26, 2009
Petitioning Process
• Within 60 days after close of public hearing, the following petitions can be filed:
(October 26, 2009 to December 25, 2009 = 60 Days)
— A petition against improvement by either majority of property owners
proposed to be assessed or if initiated by (1 a) at least equal to number
petitioning for improvement under (1 a). Council can not make improvement
at expense of benefited property owners. Council can not vote on same
improvement for one year from public hearing.
— If petition for improvement at least equal to (4ai), then Council can order
improvement.
Authorize Improvement Project December 28, 2009
Approve Plans and Specifications and Order Ad for Bids March 22, 2010
Bid Opening April 21, 2010
Assessment Hearing May 24, 2010
Award Contract May 24, 2010
Start Construction Summer 2010
End Construction Fall 2010
5 0014292.005
•
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APPENDIX
•
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PRELIMINARY COST ESTIMATE September 23, 2009
BITUMINOUS STREET PAVING (7,230 LF @ 24' WIDE)
PINE STREET - LAKE DRIVE TO 4TH AVENUE /JODRELL STREET
LINO LAKES, MINNESOTA
PROJECT NO. 14292.005
ITEM
NO. DESCRIPTION
UNIT
UNIT QUANTITY PRICE
AMOUNT
1 SALVAGE AND REINSTALL CULVERTS LF 40.0 $ 55.00 $ 2,200.00
2 REPLACE CULVERTS LF 120.0 $ 65.00 $ 7,800.00
3 SUBGRADE PREPARATION RS 72.3 $ 200.00 $ 14,460.00
4 GRAVEL BASE FOR SHAPING TN 1,150.0 $ 18.00 $ 20,700.00
5 2" BITUMINOUS BASE COURSE TN 2,300.0 $ 60.00 $ 138,000.00
6 TACK COAT GA 1,000.0 $ 2.50 $ 2,500.00
7 1 1/2" BITUMINOUS WEAR COURSE TN 1,750.0 $ 62.00 $ 108,500.00
8 RCWD STORMWATER MANAGEMENT REQUIREMENTS LS 1.0 $ 20,000.00 $ 17,500.00
9 EROSION CONTROL BLANKET CATEGORY 3 SY 500.0 $ 1.50 $ 750.00
10 SEED / RESTORATION SY 750.0 $ 2.00 $ 1,500.00
11 SILT FENCE LF 750.0 $ 2.00 $ 1,500.00
SUBTOTOAL $ 315,410.00
+5% CONTINGENCIES $ 15,590.00
SUBTOTAL WITH CONTINGENCIES $ 331,000.0.
+20% ENGINEERING, LEGAL, ADMINISTRATION $ 67,500.00
TOTAL ESTIMATED PROJECT COST $ 398,500.00
•
•
PRELIMINARY COST ESTIMATE September 23, 2009
BITUMINOUS STREET PAVING (11,630 LF @ 22' to 24' WIDE)
PINE STREET - LAKE DRIVE TO WEST END TERMINUS
LINO LAKES, MINNESOTA
PROJECT NO. 14292.005
ITEM
NO. DESCRIPTION
UNIT
UNIT QUANTITY PRICE AMOUNT
1 SALVAGE AND REINSTALL CULVERTS LF 80.0 $ 55.00 $ 4,400.00
2 REPLACE CULVERTS LF 120.0 $ 65.00 $ 7,800.00
3 SALVAGE GRAVEL CY 850.0 $ 6.00 $ 5,100.00
4 SELECT GRANULAR BORROW (CV) CY 2,550.0 $ 14.00 $ 35,700.00
5 REPLACE SALVAGED GRAVEL CY 850.0 $ 6.00 $ 5,100.00
6 SUBGRADE PREPARATION RS 116.3 $ 200.00 $ 23,260.00
7 GRAVEL BASE FOR SHAPING TN 1,795.0 $ 18.00 $ 32,310.00
8 2" BITUMINOUS BASE COURSE TN 3,720.0 $ 60.00 $ 223,200.00
9 TACK COAT GA 1,600.0 $ 2.50 $ 4,000.00
10 1 1/2" BITUMINOUS WEAR COURSE TN 2,815.0 $ 62.00 $ 174,530.00
11 RCWD STORMWATER MANAGEMENT REQUIREMENTS LS 1.0 $ 35,000.00 $ 35,000.00
12 EROSION CONTROL BLANKET CATEGORY 3 SY 500.0 $ 1.50 $ 750.00
13 SEED / RESTORATION SY 1000.0 $ 2.00 $ 2,000.00
14 SILT FENCE LF 1000.0 $ 2.00 $ 2,000.00
•
•
SUBTOTOAL $ 555,150.00
+5% CONTINGENCIES $ 28,350.00
SUBTOTAL WITH CONTINGENCIES $ 583,500.00
+20% ENGINEERING, LEGAL, ADMINISTRATION $ 116,000.00
TOTAL ESTIMATED PROJECT COST $ 699,500.00
PINE STREET PAVING IMPROVEMENTS (LAKE DRIVE TO 4TH AVENUE /JODRELL STREET)
City of Columbus, Minnesota
City of Lino Lakes, Minnesota
TKDA PROJECT NO. 14292.005
ESTIMATED STREET COST
ESTIMATED STORM SEWER COST
TOTAL ESTIMATED PROJECT COST
STREET COST PER UNIT
STORM SEWER COST PER UNIT
TOTAL LINO LAKES COLUMBUS
$ 378,500.00 $ 189,250.00 $
$ 20,000.00 $ 10,000.00 $
$ 398,500.00 $ 199,250.00 $
$ 9,011.90
$ 476.19
189,250.00
10,000.00
199,250.00
LINO LAKES ASSESSMENTS
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Property
Address
426 PINE STREET
426 PINE STREET
490 PINE STREET
508 PINE STREET
510 PINE STREET
558 PINE STREET
598 PINE STREET
614 PINE STREET
650 PINE STREET
680 PINE STREET
PINE OAKS ADDITION
PINE OAKS ADDITION
PINE OAKS ADDITION
PINE OAKS ADDITION
808 PINE STREET
826 PINE STREET
844 PINE STREET
862 PINE STREET
884 PINE STREET
908 PINE STREET
8385 LAKE DRIVE
PID
No.
05- 31 -22 -22 -0006
05- 31 -22 -22 -0003
05- 31 -22 -22 -0002
05- 31 -22 -21 -0003
05- 31 -22 -21 -0004
05- 31 -22 -21 -0006
05- 31 -22 -21 -0005
05- 31 -22 -12 -0002
05- 31 -22 -12 -0003
05- 31 -22 -12 -0004
04- 31 -22 -12 -0071
04- 31 -22 -12 -0070
04- 31 -22 -12 -0069
04- 31 -22 -12 -0068
04- 31 -22 -12 -0067
04- 31 -22 -12 -0066
04- 31 -22 -21 -0001
$ 9,488.10
•
Assessable Street Storm Sewer
Front Footage Assessment Assessment Total
(feet) Units Per Unit Per Unit Assessment
548 1 $ 9,011.90 $ 476.19 $ 9,488.10
400 1 $ 9,011.90 $ 476.19 $ 9,488.10
327 1 $ 9,011.90 $ 476.19 $ 9,488.10
150 1 $ 9,011.90 $ 476.19 $ 9,488.10
177 1 $ 9,011.90 $ 476.19 $ 9,488.10
486 1 $ 9,011.90 $ 476.19 $ 9,488.10
495 1 $ 9,011.90 $ 476.19 $ 9,488.10
330 1 $ 9,011.90 $ 476.19 $ 9,488.10
489 1 $ 9,011.90 $ 476.19 $ 9,488.10
488 1 $ 9,011.90 $ 476.19 $ 9,488.10
334 1 $ 9,011.90 $ 476.19 $ 9,488.
334 1 $ 9,011.90 $ 476.19 $ 9,488.
335 1 $ 9,011.90 $ 476.19 $ 9,488.10
335 1 $ 9,011.90 $ 476.19 $ 9,488.10
207 1 $ 9,011.90 $ 476.19 $ 9,488.10
210 1 $ 9,011.90 $ 476.19 $ 9,488.10
210 1 $ 9,011.90 $ 476.19 $ 9,488.10
210 1 $ 9,011.90 $ 476.19 $ 9,488.10
237 1 $ 9,011.90 $ 476.19 $ 9,488.10
210 1 $ 9,011.90 $ 476.19 $ 9,488.10
581 1 $ 9,011.90 $ 476.19 $ 9,488.10
TOTAL
7093 21 $ 189,250.00 $ 10,000.00 $ 199,250.00
Preliminary Assessment Roll
PINE STREET PAVING IMPROVEMENTS (LAKE DRIVE TO WESTERN TERMINUS)
City of Columbus, Minnesota
City of Lino Lakes, Minnesota
TKDA PROJECT NO. 14292.005
ESTIMATED STREET COST
ESTIMATED STORM SEWER COST
TOTAL ESTIMATED PROJECT COST
STREET COST PER UNIT
STORM SEWER COST PER UNIT
LINO LAKES ASSESSMENTS
No.
1
2
3
4
5
6
7
8
• 9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
29
30
31
32
33
34
35
36
•
Property
Address
62 PINE STREET
64 PINE STREET
66 PINE STREET
68 PINE STREET
70 PINE STREET
154 PINE STREET
166 PINE STREET
172 PINE STREET
180 PINE STREET
234 PINE STREET
250 PINE STREET
330 PINE STREET
340 PINE STREET
384 PINE STREET
392 PINE STREET
8383 4TH AVENUE
426 PINE STREET
426 PINE STREET
490 PINE STREET
508 PINE STREET
510 PINE STREET
558 PINE STREET
598 PINE STREET
614 PINE STREET
650 PINE STREET
680 PINE STREET
PINE OAKS ADDITION
PINE OAKS ADDITION
PINE OAKS ADDITION
PINE OAKS ADDITION
808 PINE STREET
826 PINE STREET
844 PINE STREET
862 PINE STREET
884 PINE STREET
908 PINE STREET
8385 LAKE DRIVE
PID
No.
06- 31 -22 -22 -0002
06- 31 -22 -22 -0003
06- 31 -22 -22 -0004
06- 31 -22 -22 -0005
06- 31 -22 -21 -0005
06- 31 -22 -21 -0002
06- 31 -22 -21 -0003
06- 31 -22 -21 -0001
06- 31 -22 -24 -0001
06- 31 -22 -12 -0003
06- 31 -22 -12 -0002
06- 31 -22 -12 -0001
06- 31 -22 -11 -0006
06- 31 -22 -11 -0003
06- 31 -22 -11 -0004
06- 31 -22 -11 -0001
05- 31 -22 -22 -0006
05- 31 -22 -22 -0003
05- 31 -22 -22 -0002
05- 31 -22 -21 -0003
05- 31 -22 -21 -0004
05- 31 -22 -21 -0006
05- 31 -22 -21 -0005
05- 31 -22 -12 -0002
05- 31 -22 -12 -0003
05- 31 -22 -12 -0004
04- 31 -22 -12 -0071
04- 31 -22 -12 -0070
04- 31 -22 -12 -0069
04- 31 -22 -12 -0068
04- 31 -22 -12 -0067
04- 31 -22 -12 -0066
04- 31 -22 -21 -0001
TOTAL LINO LAKES
$ 659,500.00 $ 329,750.00
$ 40,000.00 $ 20,000.00
$ 699,500.00 $ 349,750.00
$ 8,677.63
$ 526.32
$ 9,203.95
COLUMBUS
$ 329,750.00
$ 20,000.00
$ 349,750.00
September 23, 2009
Assessable Street Storm Sewer
Front Footage Assessment Assessment Total
(feet) Units Per Unit Per Unit Assessment
60 1 $ 8,677.63 $ 526.32 $ 9,203.95
150 1 $ 8,677.63 $ 526.32 $ 9,203.95
300 1 $ 8,677.63 $ 526.32 $ 9,203.95
150 1 $ 8,677.63 $ 526.32 $ 9,203.95
360 1 $ 8,677.63 $ 526.32 $ 9,203.95
205 1 $ 8,677.63 $ 526.32 $ 9,203.95
205 1 $ 8,677.63 $ 526.32 $ 9,203.95
100 1 $ 8,677.63 $ 526.32 $ 9,203.95
360 1 $ 8,677.63 $ 526.32 $ 9,203.95
250 1 $ 8,677.63 $ 526.32 $ 9,203.95
740 2 $ 17,355.26 $ 1,052.63 $ 18,407.89
391 1 $ 8,677.63 $ 526.32 $ 9,203.95
264 1 $ 8,677.63 $ 526.32 $ 9,203.95
330 1 $ 8,677.63 $ 526.32 $ 9,203.95
165 1 $ 8,677.63 $ 526.32 $ 9,203.95
458 1 $ 8,677.63 $ 526.32 $ 9,203.95
548 1 $ 8,677.63 $ 526.32 $ 9,203.95
400 1 $ 8,677.63 $ 526.32 $ 9,203.95
327 1 $ 8,677.63 $ 526.32 $ 9,203.95
150 1 $ 8,677.63 $ 526.32 $ 9,203.95
177 1 $ 8,677.63 $ 526.32 $ 9,203.95
486 1 $ 8,677.63 $ 526.32 $ 9,203.95
495 1 $ 8,677.63 $ 526.32 $ 9,203.95
330 1 $ 8,677.63 $ 526.32 $ 9,203.95
489 1 $ 8,677.63 $ 526.32 $ 9,203.95
488 1 $ 8,677.63 $ 526.32 $ 9,203.95
334 1 $ 8,677.63 $ 526.32 $ 9,203.95
334 1 $ 8,677.63 $ 526.32 $ 9,203.95
335 1 $ 8,677.63 $ 526.32 $ 9,203.95
335 1 $ 8,677.63 $ 526.32 $ 9,203.95
207 1 $ 8,677.63 $ 526.32 $ 9,203.95
210 1 $ 8,677.63 $ 526.32 $ 9,203.95
210 1 $ 8,677.63 $ 526.32 $ 9,203.95
210 1 $ 8,677.63 $ 526.32 $ 9,203.95
237 1 $ 8,677.63 $ 526.32 $ 9,203.95
210 1 $ 8,677.63 $ 526.32 $ 9,203.95
581 1 $ 8,677.63 $ 526.32 $ 9,203.95
TOTAL
11,581 38 $ 329,750.00 $ 20,000.00 $ 349,750.00
•
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External Memorandum.
To: Nick Tomczilc Permit RCWD
Date: September 1, 2009
cc: Chris Winter
Jim Studenski
.HOUSt011Engineering Inc.
From:
Brent Johnson, RE. 4-d-dal
Subject: Paving of Rural Section Gravel Road—Pine Street
HEI Project No. 5555-070.07
Introduction:
The Cities of Lino Lakes and Columbus are cooperating on a road project along their common 'boundary. Pine
Street is currently a rural section gravel surface road with right of way ditches adjacentto both shoulders Pine
Street is to be paved under this plan from Lake Drive west to the end of the road at Station 116+30(2.2 miles),
but the 'rural section' with adjoining right of way ditches will be preserved (ie. this project only paves the road
surface and.does riot include the installation of curb and ,gutter or storrn sewer).
Water Quality and Volume Control
Rice Creek Watershed District-rule RMP-3 includes the City of Lino Lakes RMP-3 rule 3.D.ii indicates that
for public linear roadway projects District Rule C-51 applies to the Pine Street Project. In addition, as per
Rule C.11.d,
'The criteria of paragraph SO) are waived for a projed that paves rural section gravel roadway if
right-of-way ditch is Maintained and does not discharge directly to wetland or another sensitive
water body.
Rice Creek Watershed District staff and the. District Engineer view "discharge directly° in this rule to mean 'to
create a concentrated The We do not expectthe toad Or tight of way dftches within the generally flat lands
along Pine Street to create a concentrated -flow. For example, the-Districrs Impervious Disconnection Guidance
on page 3 of 5 indicates full credit would be given to a rural road section where the maximum flow length over
impervious surfaces it 75 feet or lets, the pervious disconnection length is greaterthan the flow path over
impervious and the pervious disconnection areas have a slope less than or equal -to 5%, The Pine Street
impervious road surfaces would be considered disconnected-under this guidanc.e. The grade of the road and
ditches are generally fiat, runoff frbm the road lbws to vegetated areas and is disconnected, dispersed and not
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downgradient impact-
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STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
AGENDA ITEM 6B
Mary Alice Divine
September 28, 2009
Consideration of First Reading Ordinance No.
07 -09 relating to a Tax Imposed Upon Lodging
Simple Majority
BACKGROUND
In 2009, seven cities in the north metro area elected to leave Visit Minneapolis North, a
convention and visitors bureau (CVB) that covered much of the northwest and northern
metro area since 1998. These cities, which include Coon Rapids, Blaine, Anoka,
Shoreview, Fridley, Ham Lake and Mounds View, agreed that Visit Minneapolis North
marketing efforts were geared more to cities west of the Mississippi River, and that they
were not getting the full benefit of the tax for marketing lodging and amenities within
their cities. They have agreed to opt out of the established CVB effective December 31,
2009 and establish a new CVB called Minnesota Metro North Tourism.
The funding for CVBs comes from a 3% lodging tax that is collected from lodging
properties in the participating communities. Under Minnesota Statutes 469.190, 95% of
the funds collected via this tax are passed on to the CVB for the purpose of marketing
and promoting the city or town as a tourist or convention center, and the remaining 5%
is retained by the city to cover administrative expenses.
In January of 2009 the city council passed a resolution that supported the participation
of the hotels in Lino Lakes in a newly created convention and visitors bureau, and
directed staff to introduce an ordinance for consideration to impose a lodging tax as
such time as was appropriate.
Over the past several months, the opt -out cities have been meeting to discuss the most
appropriate way to establish a new CVB that could effectively promote the newly
organized region. They would like to establish the board of directors and be organized
by the first of the year. They have asked Lino Lakes and New Brighton, two cities not
previously involved in a convention and visitors bureau, if they would like to participate.
The hotels in Lino Lakes have also requested that the city participate. To do so, the city
must first initiate a lodging tax by ordinance.
The ordinance outlines the requirements for the collection of the tax and the process for
administration of the tax. If approved the lodging tax would become effective on January
1, 2010.
Also as a part of the approvals process, the city council will be considering:
1. By -laws which outline the representation and responsibilities of the board
of directors. Participation on the board will be based on the percentage of
lodging fee contributions by each member city. Based on the percentage
of taxes collected, Lino Lakes will have one member on the board of
directors. The following shows the estimated contributions by city:
Community Contributions
Budgeted Contribution
Percentage
Contribution
Blaine
$60,000
9%
Coon Rapids
$205,000
31%
Ham Lake
$15,000
2%
Lino Lakes
$40,000
6%
Shoreview
$200,000
30%
Anoka
$15,000
2%
Fridley
$38,000
6%
Mounds View
$45,000
7%
New Brighton
$30,000
4%
$648,000
2. The city council should consider who it would like to appoint to represent
the city on the board of directors.
3. Articles of incorporation, outlining the nonprofit status of Minnesota Metro
North Tourism with the management vested in a board of directors.
4. Joint powers agreement, in which the city enters into an agreement with
the new CVB, establishes the services to be rendered by the CVB, the
mechanisms for remitting the tax and commits the CVB to joint promotion
of all participating cities.
Staff will bring these documents for council consideration following the second reading
of the lodging tax ordinance in October.
RECOMMENDATION
Staff is recommending approval of the first reading of Ordinance No. 07 -09 authorizing
the imposition of a lodging tax in Lino Lakes to be effective January 1, 2010,
ATTACHMENTS
2
1. Ordinance No. 07 -09
2. Letter of Support from Hampton Inn & Suites
3. Letter of Support from Country Inn & Suites (to follow)
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1st Reading:
Publication:
2nd Reading:
Effective:
Council Member moved for adoption of the following
ordinance:
CITY OF LINO LAKES
ORDINANCE NO. 07-09
AN ORDINANCE CREATING CHAPTER 607 OF THE CITY CODE RELATING
TO TAX IMPOSED UPON LODGING
• The City Council of the City of Lino Lakes does hereby ordain as follows:
•
Section 607.1. PURPOSE. The Legislature has authorized the imposition of a
tax upon lodging at the hotel, motel, rooming house, tourist court or other use of space
by a transient and
The imposition of such a tax would provide funding for a convention and tourism
bureau to promote the City as a tourist and convention center.
Section 607.2. DEFINITIONS. As used in this Chapter, the following words
and terms shall have the meaning as stated:
1. The term "Director" means the Finance Director of the City.
2. The term "City" means the City of Lino Lakes.
3. The term "lodging" means the furnishing for a consideration of lodging by a
hotel, motel, rooming house, tourist court, resort, bed and breakfast, private
campground except where lodging shall be for a continuous period of thirty
(30) days or more to the same lodger(s). The furnishing of rooms owned by
religious, educational or nonprofit organizations for self - sponsored activities
shall not constitute "lodging" for purposes of this article.
—50—
4. The term "Operator" means the person who provides lodging to others or any
officer, agent or employee of such person_
5. The term "Person" means any individual, firm, corporation, partnership,
association, estate, trustee, executor, administrator, assignee, syndicate, lessee,
or receiver or any other combination of individuals. Whenever the term
"person" is used in any provision of this chapter prescribing and imposing a
penalty, the term as applied to a corporation, association, or partnership shall
mean the officers, or partners thereof as the case may be.
6. The term "rent" means the Gross Receipts from the furnishing of lodging.
7. The term "Lodger" means the person obtaining lodging from an operator.
8. The term "Lodging Tax" means a tax imposed by the City of three percent
(3 %) of the gross receipts from the furnishing for consideration of lodging.
Section 6073 IMPOSITION OF LODGING TAX. Pursuant to M.S.A. §
469.190, there is hereby imposed a three percent (3 %) lodging tax on the gross receipts
from the furnishing for consideration of lodging within the City of Lino Lakes on or after
January 1, 2010. The lodging tax shall be stated and charged separately and shall be
collected by the operator from the lodger. The tax collected by the operator shall be a
debt owed by the operator to the City and shall be extinguished only by payment to the
City. In no case shall the lodging tax imposed by this section upon an operator exceed the
amount of lodging tax that the operator is authorized and required by this chapter to
collect from the lodger.
Section 607.4 COLLECTIONS. Each operator shall collect the tax imposed
by this chapter at the time the rent is paid. The tax collections shall be deemed to be held
in trust by the operator for the City. The amount of tax shall be separately stated from the
rent charged for the lodging.
Section 607.5. ADVERTISING NO LODGING TAX. It shall be unlawful for
any operator to advertise or hold out or state to the public or any customer, directly or
indirectly, that the lodging tax or any part thereof will be assumed or absorbed by the
operator, or that it will not be added to the rent or that, if added, it or any part thereof will
be refunded. In computing the tax to be collected, amounts of tax less than one cent shall
be considered an additional cent.
Section 607.6 PAYMENT AND RETURNS. The taxes imposed by this chapter
shall be paid by the operator to the city monthly not later than 25 days after the end of the
month in which the taxes were collected. At the time of payment, the operator shall
submit a return upon such forms and containing such information as the director may
require. At the minimum, the return shall contain the following information:
A. The total amount of rent collected for lodging during the period
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covered by the return;
B. The amount of lodging tax required to be collected and due for the period;
C. The signature of the person filing the return or that of his/her agent duly
authorized in writing;
D. The period covered by the return;
F. The amount of uncollectible rental charges subject to the lodging tax.
The operator may offset against the lodging taxes payable with respect to any reporting
period, the amount of taxes imposed by this chapter previously paid as a result of any
transaction the consideration for which became uncollectible during such reporting
period, but only in proportion to the portion of such consideration which became
uncollectible.
Section 607.7 EXAMINATION OF RETURN, ADJUSTMENTS, NOTICES
AND DEMANDS. The director may rely upon the Minnesota sales tax return filed by
the operator with the State of Minnesota in determining the accuracy of a return filed
under this ordinance However, the director shall be authorized to make any investigation
or examination of the records and accounts of the person making the return if the director
reasonably determines that such steps are necessary for determining the correctness of the
return. The lodging tax computed on the basis of such examination shall be the lodging
tax due. If the lodging tax due is found to be greater than that paid, such excess shall be
paid to the City within ten (10) days after receipt of a notice thereof given either
personally or sent by registered mail to the address shown on the return. If the lodging tax
paid is greater than the lodging tax found to be due, the excess shall be refunded to the
person who paid the lodging tax to the city within ten (10) days after determination of
such refund.
Section 607.8 REFUNDS Any person may apply to the director for a refund of
taxes paid for a prescribed period in excess of the amount legally due for that period,
provided that no application for refund shall be considered unless filed within one year
after such tax was paid, or within one year from the filing of the return, whichever period
is the longer. The director shall examine the claim and make and file written findings
thereon denying or allowing the claim in whole or in part and shall mail a notice thereof
by registered mail to such person at the address stated upon the return. If such claim is
allowed in whole or in part, the director shall credit the amount of the allowance against
any taxes due under this chapter from the claimant and the balance of said allowance, if
any, shall be paid by the director to the claimant.
Section 607.9. FAILURE TO FILE RETURN.
Subd. 1 The director shall notify any operator of a facility who fails to file a
return or who files an incorrect, false or fraudulent return of such fact. Such operator
shall file such return or corrected return within five (5) days of the receipt of such written
notice and pay any lodging tax due thereon. If such persons shall fail to file such return or
corrected return, the director shall make a return or corrected return for such person from
such knowledge and information as the director can obtain, and assess the lodging tax
due on the basis thereof, which said lodging tax shall be paid within five (5) days of the
receipt of written notice and demand for such payment. Any such return or assessment
made by the director shall be prima facie correct and valid, and such person shall have
the burden of establishing its incorrectness or invalidity in any action or proceeding in
respect thereto.
Subd. 2 If any portion of a tax imposed by this chapter, including penalties
thereon, is not paid within 30 days after is required to be paid, the City Attorney may
institute such legal action as may be necessary to recover the amount due plus interest,
penalties, the costs and disbursements of any action.
Subd. 3 Upon a showing of good cause, the director may grant an operator one
30 (30) day extension of time within which to file a return and make payment of taxes as
required by this chapter provided that interest during such period of extension shall be
added to the taxes due at the rate of 10 percent per annum.
Section 607.10 PENALTIES.
Subd. 1. Calculated Penalty. The following penalties shall apply in the given
situations:
A. Failure to file a return or pay lodging tax to the City within thirty (30)
days of the due date: a penalty of ten percent (10 %) of the unpaid lodging
tax.
B. Failure to file a return or pay lodging tax imposed by the City by more
than thirty (30) days but less than sixty (60) days of the due date: a penalty
of fifteen percent (15 %) of the unpaid lodging tax.
C. Failure to file a return or pay lodging tax imposed by the City by more
than sixty (60) days but less than ninety (90) days of the due date: a
penalty of twenty percent (20 %) of the unpaid lodging tax.
D. Failure to file a return or pay lodging tax imposed by the City by more
than ninety (90) days of the due date: a penalty of twenty -five percent
(25 %) of the unpaid lodging tax.
Subd. 2. Minimum Penalty. If the penalty as computed does not exceed Ten
Dollars ($10.00), a minimum penalty of Ten Dollars ($10.00) shall be assessed. The
penalty shall be collected in the same manner as the lodging tax.
Subd. 3. Interest. The amount of lodging tax not timely paid, together with any
penalty, shall bear interest at the rate of eight percent (8 %) per annum from the time such
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lodging tax should have been paid until paid. Any interest and penalty shall be added to
the lodging tax and be collected as part thereof.
Section 607.11 APPLICATION OF PAYMENTS. All payments shall be
credited first to penalties, next to interest and then to the lodging tax due.
Section 607.12 ENFORCEMENT. If any portion of the lodging tax imposed
by the city, including penalties thereon, is not paid within thirty (30) days after it is
required to be paid, the City Attorney may institute legal action as may be necessary to
recover the amount due plus interest penalties, the costs and disbursement of any action.
Section 607.13 ADMINISTRATION OF LODGING TAX. The director is
authorized to confer with the Minnesota commissioner of revenue to the end that an
agreement between the City and the commissioner of revenue may be entered into for the
purpose of providing for the administration and collection of the taxes imposed by this
chapter. Such an agreement shall not become effective until presented to the council for
its approval and when so approved the tax imposed by this chapter shall be collected and
administered pursuant to the terms of said agreement.
Section 607.14 EXAMINATION OF RECORDS. The director and those
persons acting on behalf of the director authorized in writing by the director may examine
the books, papers, and records of any operator of a facility subject to the lodging tax
imposed by the city in order to verify the accuracy of any return made, or if no return was
made, to ascertain the lodging tax imposed by the city through this ordinance Every such
operator is directed and required to give the director the means, facilities and opportunity
for such examination and investigations as are hereby authorized.
Section 607.15 VIOLATIONS. Any person who shall willfully fail to make a
return required by this chapter, or who shall fail to pay the tax after written demand for
payment, or who shall fail to remit the taxes collected or any penalty or interest imposed
by this chapter after written demand for such payment or who shall refuse to permit the
director or any duly authorized agents or employees to examine the books, records and
papers under his or her control, or who shall willfully make any incomplete, false or
fraudulent return shall be guilty of a misdemeanor.
Section 607.16 APPEAL
Subd. 1 Any operator aggrieved by any notice, order or determination made by the
director under this ordinance may file with the director a petition for review of such
notice, order or determination detailing the operator's reasons for contesting the notice,
order or determination. The petition shall contain the name of the petitioner, the
petitioner's address and location of the lodging subject to the order, notice or
determination.
Subd. 2 The petition for review shall be filed with the city clerk within ten (10) days
after the notice, order or determination for which review is sought has been mailed or
served upon the person requesting review.
Subd. 3 Upon receipt of the petition, the City Administrator, or his designee, shall set a
date for a hearing and shall give the petitioner at least five (5) days prior written notice of
the date, time and place of such hearing.
Subd. 4 At the hearing, the petitioner shall be given an opportunity to show cause why
the notice, order or determination should be modified or withdrawn. The hearing shall be
conducted by the City Administrator or his designee, provided only that the person
conducting the hearing shall not have participated in the drafting of the order, notice or
determination for which the review is sought. The person conducting the hearing shall
make written findings of fact and conclusions based upon the applicable sections of this
chapter and evidence presented. The person conducting the hearing may affirm, reverse
or modify the notice, order or determination made by the director.
Subd. 5. Any decision rendered by the City Administrator pursuant to this subdivision
may be appealed to the City Council. A petitioner seeking to appeal a decision must file a
written notice of appeal with the City Clerk within ten (10) days after the decision has
been mailed to the petitioner. The matter will thereup9on be placed on the council agenda
as soon as is practical. The City Council shall make written findings of fact and
conclusions based upon this ordinance and the evidence presented. The City Council may
modify, reverse or affirm the notice, or order or determination that is subject to the
review. All requests for review must be made within one (1) year of the date of notice,
order or determination.
Section 607.17. USE OF PROCEEDS. The Ninety -five (95) percent of the
gross proceeds obtained from the collection of lodging taxes shall be used by the City in
accordance with Minnesota Statutes 469.190 as the same may be amended from time to
time to fund a local convention or tourism bureau for the purpose of marketing and
promoting the city as a tourist or convention center.
Section 607.18 EFFECTIVE DATE. The lodging tax imposed by this
ordinance shall apply to all lodging furnished on or after January 1, 2010.
John Bergeson, Mayor
Attest Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this day of , 2009.
The motion for the adoption of the foregoing ordinance was duly seconded by
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• Council Member and upon a vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said ordinance was declared duly passed and adopted.
•
09/15/2009 21:39 FAX 7634133202
11.11 Lir?* makes Hai' etrxt Ir." St 5u1 3
BORI S -UREKE
579 .e.p — Lakes, MP-1 557:14
1001
tee: 763.746.7999
fart: 793.746.9409
9115109
To: Lino Lakes City Council Members
From: Lino Lakes Hampton Inn & Suites
As of January 1, 2010 there is plan for a new Convention and Visitors Bureau to be formed is the
local area which would include the City of Lino Lakes. We at the Hampton mterested
C I
in becoming a member of this new CVB and need to have the approval by the Lino Lakes
in order to proceed. As of January 1, 2010 we will start mliecting a lodging tax from all guests that visit
our property and the tax will be subm itted to thl o�in the aty. Being a will
part of administer
will tax from our property as well as other blocks �� from
positively affect our hotel, as we will now be able to acquire sporting event group Y
the National Sports Center, which up until this point we have not d been able to
the tote fact City we
are not a part of the current CVB. I am asking for the support approval
Council to pass the ordinance in order for us to proceed with the new CVB.
Thank you for your time and consideration.
Sincerely,
Barbara White
Hampton Inn & Suites
for res e€vation please v.si us a: WWW.haeripttrIlettl.00111 or call 1.800.harreptan
—57—
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AGENDA ITEM 6 C i
STAFF ORIGINATOR: Jeff Smyser
C.C. MEETING DATE: September 28, 2009
TOPIC: Consideration of Resolution No. 09 -76
Main Street Village Extension of Time
VOTE REQUIRED: 3/5
BACKGROUND
On February 11, 2008, the City Council approved the Main Street Village project. This included
the approval of three resolutions:
- Resolution No. 08 -17 for a Conditional Use Permit for a Planned Unit Development -
Development Stage Plan/Preliminary Plat; and
- Resolution 08 -18 for a Conditional Use Permit for a Motor Fuel Station; and
- Resolution 08 -19 for a Conditional Use Permit for Commercial Car Wash.
A planned unit development (PUD) development stage plan must be followed by the PUD final
plan application within twelve months. Similarly, a final plat must be submitted within one year
of the preliminary plat approval. For a conditional use permit (CUP), construction must begin
within one year of approval.
Ordinances allow extending these approvals. They were extended once on November 24, 2008
with Resolution No. 08- 140. The PUD final plan/final plat submittal was extended to August
11, 2009. The CUPs for the motor fuel station and the car wash were extended to allow
construction to begin by December 31. The applicant will not be able to meet these deadlines
due to the widespread slowdown in development in the region.
This project would provide some new commercial tax base near the I -35E interchange. The
recommendation is to extend the deadlines Since the final plat must be approved prior to
construction of the infrastructure needed by any uses on the site, construction of the gas station
and car wash can begin later than the final plat submittal.
OPTIONS
1. Approve Resolution No. 09 -76 granting extensions for submitting the PUD -final plan /final
plat and for construction to begin on the motor fuel station and carwash.
2. Deny Resolution No. 09 -76.
3. Return to staff with direction.
RECOMMENDATION
Option 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-76
RESOLUTION APPROVING AN EXTENSION OF TIME ON 1HE PLANNED UNIT
DEVELOPMENT — DEVELOPMENT STAGE PLAN, FINAL PLAT, AND
CONDITIONAL USE PERMITS FOR MAIN STREET VILLAGE
WHEREAS, on February 11, 2008 the City Council granted approvals for the Main Street
Village project with the following actions:
- Resolution No. 08 -17, a Conditional Use Permit for a Planned Unit Development -
Development Stage Plan/Preliminary Plat; and
- Resolution No. 08 -18, a Conditional Use Permit for a Motor Fuel Station; and
- Resolution No. 08 -19, a Conditional Use Permit for Commercial Car Wash.
and
WHERAS, Section 2, Subd. 10.F.8.g. of Ordinance No. 08 -03, the City's Zoning Ordinance,
requires that a PUD -final plan be submitted within one year of approval of the PUD-
development stage plan; and
WHERAS, Section 2, Subd. 2.B.11. of the City's Zoning Ordinance states that if construction
has not begun within one year of approval of a conditional use permit the permit is void; and
WHERAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be
submitted within one year of approval of the preliminary plat; and
WHEREAS, the motor fuel station and car wash approved with Resolutions 08 -18 and 08 -19
cannot receive building permits until the final plat has been approved;
WHEREAS, the City Council approved an extension of project deadlines on November 24,
2008 with Resolution No. 08- 140; and
WHEREAS, Ordinance No. 05 -09 amended the Zoning Ordinance to allow an extension of a
Planned Unit Development after the deadline date passes, for six months at a time; and
WHEREAS, a request has been submitted to the City for additional extension;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves the following extensions:
1. A PUD -final plan/final plat application for the CUP/PUD approved with Resolution No.
08 -17 must be submitted by April 1, 2010.
—59—
•
•
• 2. Construction on the motor fuel station and car wash approved with Resolutions No. 08 -18
and 08 -19 shall begin within six months of final plat approval.
BE IT FURTHER RESOLVED, that all of the conditions of approval included in Resolution
Nos. 08 -17, 08 -18, and 08 -19 continue to apply.
•
•
John J. Bergeson, Mayor
A'11EST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 28th day of September, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted..
—60—
Resolution No. 09 -76, page 2
•
•
AGENDA ITEM 6 C
STAFF ORIGINATOR: Jeff Smyser
C.C. MEETING DATE: September 28, 2009
TOPIC: Consideration of Resolution No. 09 -77
Extension of Time for The Preserve
VOTE REQUIRED: Simple Majority
BACKGROUND
In 2006 the City Council approved The Preserve, a residential subdivision. This approval
included:
- Ordinance 08 -06: Rezone to Planned Unit Development (PUD)
- Resolution 06 -137: Development Stage Plan/Preliminary Plat
A PUD development stage plan must be followed by the final plan application within twelve
months. Likewise, a final plat must be submitted within one year of the preliminary plat
approval. The project did not meet these deadlines due to the widespread slowdown in
development in the region. We extended the deadline once with Resolution 08 -109. The
recommendation is to extend the PUD final plan/final plat submittal deadline once again.
The preservation of open space on this site will be an important step in the implementation of the
City's larger greenway vision. The Preserve site includes a high value natural resource area that
includes a major drainage through the southern part of Lino Lakes. Permanent open space is to
be created behind most lots that extends for hundreds of feet. These areas are to be placed in a
permanent conservation easement. The approval included a restoration and management plan for
wetlands and other open space. A public trail also would be created.
OPTIONS
1. Approve Resolution No. 09 -77 granting an extension for submitting the PUD -final plan /final
plat.
2. Deny Resolution No. 09 -77.
3. Return to staff with direction.
RECOMMENDATION
Option 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-77
APPROVING AN EXTENSION OF TIME ON 'i'liE
PLANNED UNIT DEVELOPMENT DEVELOPMENT STAGE PLAN
AND FINAL PLAT FOR THE PRESERVE
WHEREAS, on September 11 and August 28, 2006 the City Council granted approvals for the
The Preserve project with the following actions:
- Ordinance 08 -06: Rezone to Planned Unit Development (PUD)
- Resolution 06 -137: Development Stage Plan/Preliminary Plat
and
WHERAS, Section 2, Subd. 10.F.8.g. of Ordinance No. 08 -03, the City's Zoning Ordinance,
requires that a PUD -final plan be submitted within one year of approval of the PUD-
development stage plan; and
WHERAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be
submitted within one year of approval of the preliminary plat; and
WHEREAS, Ordinance No. 05 -09 amended the Zoning Ordinance to allow an extension of a
Planned Unit Development after the deadline date passes, for six months at a time; and
WHEREAS, the City granted one extension with Resolution 08 -109; and
WHEREAS, a request has been submitted to the City for additional extension;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves an extension for submittal of the PUD -final plan/final plat application for the
Planned Unit Development approved with Resolution No. 06 -137.
BE IT FURTHER RESOLVED, that the following conditions apply:
1. The PUD -final plan/final plat application must be submitted by April 1, 2010.
2. All of the conditions of approval included in Resolution No. 06 -137 continue to apply.
John J. Bergeson, Mayor
A'IThST:
Julie Bartell, City Clerk
•
•
•
•
•
Adopted by the Lino Lakes City Council this 28th day of September, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
—63—
Resolution No. 09 -77, page 2
•
•
STAFF ORIGINATOR:
C.C. MEETING DATE:
TOPIC:
VOTE REQUIRED:
BACKGROUND
AGENDA ITEM 6 C iii
Jeff Smyser
September 28, 2009
Consideration of Resolution No. 09 -78
Extension of Time for Moon Marsh
Simple Majority
In 2007 the City Council approved the Moon Marsh project with Resolution No. 07 -142. This
approved a Conditional Use Permit for a Planned Unit Development and PUD Development
Stage Plan/Preliminary Plat.
A PUD development stage plan must be followed by the final plan application within twelve
months. Likewise, a final plat must be submitted within one year of the preliminary plat
approval. Construction must begin within one year of approval of a conditional use permit. The
project did not meet these deadlines due to the widespread slowdown in development in the
region. The recommendation is to extend the PUD final plan/final plat to April 1, 2010.
The preservation of open space on this site will be a step in the implementation of the City's
larger greenway vision. The Moon Marsh site includes a high value natural resource area.
Permanent open space is to be created within the site that will be placed in a permanent
conservation easement.
OPTIONS
1. Approve Resolution No. 09 -78 granting an extension for submitting the PUD -final plan /final
plat.
2. Deny Resolution No. 09 -78.
3. Return to staff with direction.
RECOMMENDATION
Option 1
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-78
APPROVING AN EXTENSION OF TIME ON THE
CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT
DEVELOPMENT STAGE PLAN AND A FINAL PLAT FOR MOON MARSH
WHEREAS, on September 10, 2007 the City Council granted approvals for the Moon Marsh
project with Resolution 07 -142 approving a Conditional Use Permit for a Planned Unit
Development and PUD Development Plan/Preliminary Plat; and
WHEREAS, Section 2, Subd. 10.F.8.g. of Ordinance No. 08 -03, the City Code 's Zoning
Ordinance, requires that a PUD -final plan be submitted within one year of approval of the PUD-
development stage plan; and
WHEREAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be
submitted within one year of approval of the preliminary plat; and
WHEREAS, Section 2, Subd. 2.B.11. of the City's Zoning Ordinance states that if construction
has not begun within one year of approval of a conditional use permit the permit is void; and
WHEREAS, the City granted one extension with Resolution 08 -106; and
WHEREAS, Ordinance No. 05 -09 amended the Zoning Ordinance to allow an extension of a
Planned Unit Development after the deadline date passes, for six months at a time;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby approves the following extensions:
1. Submittal of the PUD -final plan/final plat application for the Planned Unit Development
approved with Resolution No. 07 -142.
2. Beginning of construction under the Conditional Use Permit requirement.
BE IT FURTHER RESOLVED that these extensions are subject to the following conditions:
1. The escrow account must be paid in full prior to any additional City review, action, or
activity that would incur additional charges against the escrow.
2. The PUD final plan/final plat must be submitted by April 1, 2010.
3. Construction must begin within six months of final plat approval.
•
•
•
• 4. All of the conditions of approval included in Resolution No. 07 -142 continue to apply.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
Adopted by the Lino Lakes City Council this 28th day of September, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
•
Whereupon said resolution was declared duly passed and adopted.
•
Resolution No. 09 -77, page 2
•
•
•
STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
AGENDA ITEM 6E
Michael Grochala
September 28, 2009
Resolution No. 09 -74, Approving Change Order
No.18, Lake Drive /35W Improvement Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND:
On May 14, 2007 the City Council awarded the Lake Drive /I -35W Improvement Project
to Lunda Construction Company in the amount of $7,531,701.71.
During the course of final inspections erosion failures were identified adjacent to County
Ditch 10 -22 -32 at the southern end of the project. Following review with the Rice Creek
Watershed District, Mn /DOT and project engineers a repair plan was designed to
remedy the situation.
Change Order No. 18 directs the contractor to furnish all equipment, materials and
labor necessary to repair the identified areas at an estimated cost of $4,500.
RECOMMENDATION:
Staff is recommending approval of Resolution No. 09 -74.
ATTACHMENTS
1. Resolution No. 09 -74
2. Change Order No. 18
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09 -74
RESOLUTION APPROVING CHANGE ORDER NO. 18
LAKE DRIVE/135W IMPROVEMENT PROJECT
WHEREAS, pursuant to the resolution of the City Council adopted May 14, 2007, the
City awarded the construction contract for the Lake Drive/1 -35W Improvement Project to
Lunda Construction Company, and
WHEREAS, final erosion control inspections found erosion failures adjacent to County
Ditch 10 -22 -32 along the south end of the project; and
WHEREAS, the project engineer has determined that repairs are necessary to correct
the erosion problem,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
1. Change Order No.18, is hereby approved in the amount of $4,500.00
John J. Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 28th day of September, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
Mn/DOT TP- 2460 - 0112 -92)
SHEET 1 OF 2 SHEETS
State of Minnesota - Department of Transportation
CHANGE ORDER # 18
Contractor: Lunda Construction Co.
Address: 15601 Clayton Avenue S.
Rosemount, MN 55068
State Project No.: 0280 -55
Contract No. Z07502
Location: In Lino Lakes on CSAH 23 (Lake Dr.) From 1000 ft. south of Town Center Parkway to Apollo Dr.
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions.
At approximately on the west side of C.S.A.H. 23 at station 22+00 (Rice Creek Box Culvert) the adjacent
shoulder is showing erosion failure (20 ft X 4 ft) as well as the south Rip Rap ditch draining to the creek is
showing a depression due to erosion undermining the Rip Rap.
After review the Project Engineer has determined due to the sensitivity of the Marshan lake /wetlands this area
of repair shall be immediately repaired.
The C.S.A.H. 23 shoulder repair approximately (20 ft X 4 ft) shall be excavated approximately 14 inches and
than backfilled with a blended combination of crushed aggregate (1.5" minus) and compost material (two 6"
lifts compacted). Followed with shingled sod placed to a finish grade that is below the inplace bituminous
shoulder grade.
The south Rip Rap ditch channel draining to Rice Creek as shown in the attached plan shall have pea rock cast
over the area to fill only the voids and not cover existing rip rap (approximately 2 cyds). After placement of pea
rock both the north and south rip rap channels draining to Rice Creek shall have an annual rye grass (10 lbs)
cast through the area.
This Change Order directs the Contractor to furnish all equipment, materials and labor necessary to repair the
above described areas of erosion.
All work will be performed in accordance with the pertinent portions of the Special Provisions, Mn/DOT
Standard Specifications, Mn/DOT Standard Plates and as directed by the Engineer.
Payment to the Contractor for this work will be at the Mn/DOT 1904 Force Account, as shown below in the Estimate of
Cost:
Force Account
Description
Erosion Repair Areas
•
ESTIMATE OF COST
Amount
$4,500.00
Mn/DOT TP -2460 -0112 -92)
SHEET 2 OF 2 SHEETS
State of Minnesota - Department of Transportation
CHANGE ORDER # 18
State Project No.: 0280 -55
Contract No. Z07502
Contractor: Lunda Construction Co.
Address: 15601 Clayton Avenue S.
Rosemount, MN 55068
Location: In Lino Lakes on CSAH 23 (Lake Dr.) From 1000 ft. south of Town Center Parkway to Apollo Dr.
In accordance with the teens of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions.
•
Distribution: S.P. 0280 -55 Group 01 — 100%
CHANGE IN CONTRACT TIME
Due to this change the Contract Time:
a. Is increased ( ) by Working Days
Is decreased ( ) by Working Days
Is increased () by Calendar Days
Is decreased ( ) by Calendar Days
b. Is not changed (X )
Issued By.
Project/Resident/Fiunty Engineer Date
Approved By
City of Lino Lakes
Approved By:
c. May be revised if the work affected Anoka County
the controlling operation ( )
Date
Date
Accepted By 7\7%),‘ L.
Contractor's Authorized Representative Date
Original to Project Engineer, copies to Contractor, City of Lino Lakes, Anoka County
This Change Order is for known and anticipated
costs only. Should this change impact a controlling
item, schedule or work sequence, creating a delay or
an acceleration of the work, or cause us to incur
additional or indirect costs which are now unknown
and not anticipated, we reserve the right to an
additional ad ustrnent in the contract pace and/or
contract time. a L Pt CC,&S r_ �-•
6111-4 Ont‘ -/Orr