HomeMy WebLinkAbout11/23/2009 Council Packet (2)SUMMARY MINUTES
CITY COUNCIL 1 C ENDA
Monday, November 23, 2009
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert & Gallup
UNIL.W'O SESSION,`;,
Community Room (not televised)
A) 2010 Budget Update
Special Council Work Session scheduled for Nov. 30, 2009,
6:00 p.m., to continue budget discussion
B) Review Regular Agenda
or
See separate agenda
EETIN(
RITY (EI
➢ Call to Order and Roll Call
➢ Pledge of Allegiance
➢ Open Mike / Public Comment
➢ Setting the Agenda: Addition or deletion of agenda items
Oath of office taken by Council Member Roeser following the call to order
CONSENT AGENDA
A) Consideration of Expenditures:
i) November 23, 2009 (Check No. 87174 through
87253) in the amount of $222,718.25;
ii) Centennial Fire District (Check No. 4025 through
4044) in the amount of $36,981.86
B) Consider approval of November 2, 2009 Special City
Council Meeting Minutes
C) Consider approval of November 2, 2009 Council Work
Session Minutes
D) Consider approval of November 9, 2009 City Council
Meeting Minutes
E) Approve application of Centennial Middle School PTA
to conduct excluded bingo event on February 5, 2010
Pg 4 -16
Pg 17
Pg 18 -21
Pg 22 -27
Pg 28
Council Agenda
-2- 11/23/2009
SUMMARY MINUTES
F) Consider approval of November 9, 2009 Canvassing
Board Minutes
Action taken: Motion by Gallup, seconded by Reinert, to
approve the Consent Agenda, Items 1A through 1F, was
adopted
FINANCE DEP
No report.
REPORT, AI Rolek
ADMINISTRATION I E 'AR MENT REPORT, Ban T s ai,
A) City Code Update Project
i.
Consider second reading & adoption of Ordinance
No. 10 -09, Amending, restating, revising,
updating, codifying, and compiling certain
ordinances of the city dealing with the subjects
embraced in the Code of Ordinances, Julie Bartell
Action Taken: Motion by Reinert, seconded by Gallup,
to approve Ordinance No. 10 -09 as presented was adopted:
Yeas, 5; Nays none.
ii. Consider second reading and adoption of Ordinance
No. 09 -09, establishing the 2010 City Fee Schedule
(Appendix A to the City Code) Julie Bartell
Action Taken: Motion by O'Donnell, seconded by Roeser,
to approve Ordinance No. 09 -09 as presented was adopted:
Yeas, 5; Nays none.
Pg 29
Pg 30 -34
Pg 35
iii) Consider Resolution No. 09 -98, Approving
An Iication of Ordinance No. 09 -09 Pg 36 -38
Action Taken: Motion by Reinert, seconded by O'Donnell,
to approve Resolution No. 09 -98 as presented, was adopted
B) Consider approval of Resolution No. 09 -106, Approving
and Adopting an Emergency Preparedness and Response
Plan for Pandemic Influenza and Public Health
Emergencies, Dan Tesch
Action Taken: Motion by Reinert, seconded by Gallup,
to approve Resolution No. 09 -106 as presented, was adopted
PUBLIC SAFETY DEPARTMENT REPORT, Dave Pecch
No report.
Pg 39 -75
•
Council Agenda
-3- 11/23/2009
SUMMARY MINUTES
PUBLIC SERVICES DEPARTMENT RE
RTC Fick DeGardner
A. Consider second reading of Ordinance No. 13 -09, Sale of
Outlot B, Highland Meadows West 3`d Addition, Rick DeGardner
Action Taken: Motion by Reinert, seconded by Roeser,
to approve Ordinance No. 13 -09 as presented was adopted:
Yeas, 5; Nays none.
COMMUNITY DEVELOPMENT REPI R `, Mi hael Grachala
A) Legacy at Woods Edge PUD Amendment
i. Consideration of Second Reading of Ordinance No. 11 -09,
Amending Ordinance 04 -04 and the Lino Lakes Town Center
Design and Development Guide to allow Assisted Living Facilities
in certain land use categories within the Legacy at Woods
Edge project area, Paul Bengtson
Action Taken: Motion by O'Donnell, seconded by Roeser,
to approve Ordinance No. 11 -09 as presented was adopted:
Yeas, 5; Nays none.
iii. Consider Resolution No. 09 -94, Summary of
Ordinance No. 11 -09 for Publication, Paul Bengtson
Action Taken: Motion by Reinert, seconded by Roeser,
to approve Resolution No. 09 -94 as presented, was adopted
B) Lino Lakes Lodging LLC Contract Addendum, Mary Alice Divine
i. Consideration of Resolution No. 09 -105, Approving an
Addendum to the Contract for Private Development between
the City of Lino Lakes and Lino Lakes Lodging, LLC
Action Taken: Motion by Gallup, seconded by Roeser,
to approve Resolution No. 09 -105 as presented, was adopted
C) I -35E /CSAH 14 Interchange Project, Michael Grochala
i. Consideration of Resolution No. 09 -102, Approving Joint Powers
Agreement with City of Hugo, Interchange Cost Participation
Action Taken: Motion by O'Donnell, seconded by Roeser,
to approve Resolution No. 09 -102 as presented, was adopted
ii. Consideration of Resolution No. 09 -103, Ordering
Preparation of Feasibility Study, 21st Avenue Realignment
Action Taken: Motion by Reinert, seconded by Roeser,
to approve Resolution No. 09 -103 as presented, was adopted
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Council Agenda
-4- 11/23/2009
SUMMARY MINUTES
D) Consideration of Resolution No. 09 -104, Approving Change Order
No. 17, Lake Drive /35W Interchange Improvement Project, Michael
Grochala
Action Taken: Motion by O'Donnell, seconded by Gallup,
to approve Resolution No. 09 -104 as presented, was adopted.
E) 2009 Street Maintenance Projects, James E. Studenski
i. Consider Resolution No. 09 -99, Approving Payment
Request No. 2R(Final) and Compensating Change
Order No. 1, 2009 Overlay Project.
Action Taken: Motion by O'Donnell, seconded by Roeser,
to approve Resolution No. 09 -99 as presented, was adopted.
ii. Consider Resolution No. 09 -100, Approving Payment
Request No. 2(Final) and Compensating Change Order
No. 1, 2009 Sealcoat Project.
Action Taken: Motion by Roeser, seconded by O'Donnell,
to approve Resolution No. 09 -100 as presented, was adopted.
F) Consideration of Resolution No. 09 -101, Approving Change
Order No. 1 and Payment Request No. 1, 2009 Surface Water
Management Project, James E. Studenski
Action Taken: Motion by Reinert, seconded by Roeser,
to approve Resolution No. 09 -101 as presented, was adopted.
Pg 99 -105
Pg 106 -112
Pg 113 -121
None
None
Motion by Bergeson to adjourn at 7:10 p.m. was seconded
by Council Member O'Donnell and adopted
4- wt--4-
Community Calendar - A Look Ahead
November 24, 2009 through December 14, 2009
Thurs /Fri, November 26 -27
Thursday, December 3
Thursday, December 3
Monday, December 7
Monday, December 7
Wednesday, December 9
Monday, December 14
Thanksgiving Holiday
7:00 am, Community Room
7:00 pm, Police Workroom
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
6:30 pm, Council Chambers
City Hall Closed
EDAC
Charter Commission
Council Work Session
Park Board
Planning & Zoning
Council Meeting
•
Monday, November 23, 2009
* * * * * * * * * **
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members O'Donnell, Reinert & Gallup
Community Room (not televised)
A) 2010 Budget Update
B) Review Regular Agenda
See separate agenda
➢ Call to Order and Roll Call
➢ Open Mike / Public Comment
➢ Pledge of Allegiance
➢ Setting the Agenda: Addition or deletion of agenda items
A) Consideration of Expenditures:
i) November 23, 2009 (Check No. 87174 through
87253) in the amount of $222,718.25;
ii) Centennial Fire District (Check No. 4025 through
4044) in the amount of $36,981.86
B) Consider approval of November 2, 2009 Special City
Council Meeting Minutes
C) Consider approval of November 2, 2009 Council Work
Session Minutes
D) Consider approval of November 9, 2009 City Council
Meeting Minutes
E) Approve application of Centennial Middle School PTA
to conduct excluded bingo event on February 5, 2010
F) Consider approval of November 9, 2009 Canvassing
Board Minutes
Pg 4 -16
Pg 17
Pg 18 -21
Pg 22 -27
Pg 28
Pg 29
Council Agenda
-2-
11/23/2009
No report.
A) City Code Update Project
i. Consider second reading & adoption of Ordinance
No. 10 -09, Amending, restating, revising,
updating, codifying, and compiling certain
ordinances of the city dealing with the subjects
embraced in the Code of Ordinances, Julie Bartell
Reading and roll call required
ii. Consider second reading and adoption of Ordinance
No. 09 -09, establishing the 2010 City Fee Schedule
(Appendix A to the City Code) Julie Bartell
Reading and roll call required
iii) Consider Resolution No. 09 -98, Approving
summary publication of Ordinance No. 09 -09
B) Consider approval of Resolution No. 09 -106, Approving
and Adopting an Emergency Preparedness and Response
Plan for Pandemic Influenza and Public Health
Emergencies, Dan Tesch
Pg 30 -34
Pg 35
Pg 36 -38
Pg 39 -75
No report.
A. Consider second reading of Ordinance No. 13 -09, Sale of
Outlot B, Highland Meadows West 3rd Addition,
Rick DeGardner Reading and roll call required
A) Legacy at Woods Edge PUD Amendment
i. Consideration of Second Reading of Ordinance
No. 11 -09, Amending Ordinance 04 -04 and the
Lino Lakes Town Center Design and Development
Guide to allow Assisted Living Facilities in certain
land use categories within the Legacy at Woods
Edge project area, Paul Bengtson
Reading and roll call required
ii. Consider Resolution No. 09 -94, Summary of
Ordinance No. 11 -09 for Publication,
Paul Bengtson
Pg 76 -79
Pg 80
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Council Agenda -3-
B)
11/23/2009
Lino Lakes Lodging LLC Contract Addendum, Mary Alice Divine
i. Consideration of Resolution No. 09 -105,
Approving an Addendum to the Contract for Private
Development between the City of Lino Lakes and
Lino Lakes Lodging, LLC
Pg 82 -84
C) I -35E /CSAH 14 Interchange Project, Michael Grochala
i. Consideration of Resolution No. 09 -102, Approving
Joint Powers Agreement with City of Hugo, Interchange Pg 85 -89
Cost Participation
ii. Consideration of Resolution No. 09 -103, Ordering Pg 90 -95
Preparation of Feasibility Study, 21St Avenue
Realignment
D) Consideration of Resolution No. 09 -104, Approving Change
Order No. 17, Lake Drive /35W Interchange Improvement
Project, Michael Grochala Pg 96 -98
E) 2009 Street Maintenance Projects, James E. Studenski
i. Consider Resolution No. 09 -99, Approving Payment
Request No. 2R(Final) and Compensating Change
Order No. 1, 2009 Overlay Project.
ii. Consider Resolution No. 09 -100, Approving Payment
Request No. 2(Final) and Compensating Change Order
No. 1, 2009 Sealcoat Project.
F) Consideration of Resolution No. 09 -101, Approving Change
Order No. 1 and Payment Request No. 1, 2009 Surface Water
Management Project, James E. Studenski
None
None
Pg 99 -105
Pg 106 -112
Pg 113 -121
Community Calendar- A Look Ahead
November 24, 2009 through December 14, 2009
Thurs /Fri, November 26 -27
Thursday, December 3
Thursday, December 3
Monday, December 7
Monday, December 7
Monday, December 14
Thanksgiving Holiday
7:00 am, Community Room
7:00 pm, Police Workroom
5:30 pm, Community Room
6:30 pm, Council Chambers
6:30 pm, Council Chambers
City Hall Closed
EDAC
Charter Commission
Council Work Session
Park Board
Council Meeting
•
AGENDA
ECONOMIC DEVELOPMENT AUTHORITY
MONDAY, NOVEMBER 23, 2009
City Council Chambers
6:20 P.M.
1. Call to Order and Roll Call
2. Consideration of Minutes of January 12, 2009
3. Consideration of Resolution No. 09 -01, Addendum to Contract for Private
Development between the EDA and Lino Lakes Lodging, LLC.
• 4. Adjourn
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EDA MINUTES January 12, 2009
DRAFT
• DATE
TIME STARTED : January 12, 2009
: 6:55 p.m.
TIME ENDED : 7:02 p.m.
MEMBERS PRESENT : Commissioners Gallup, O'Donnell, Reinert,
Bergeson, Stoltz
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MEMBERS ABSENT
OTHERS PRESENT: : Gordon Heitke; Mary Divine, Mike Grochala
The meeting was called to order at 6:55 p.m. by President O'Donnell.
CONSIDERATION OF THE MINUTES OF JUNE 28, 2008
EDA Member Bergeson moved to approve the January 28, 2008 minutes. EDA Member Stoltz
seconded the motion. Motion carried unanimously.
CONSIDERATION OF ANNUAL APPOINTMENTS
Mary Divine, Economic Development Coordinator, gave a short recap of activity taking place,
including the last tax abatement payment on the Target/Kohl's project, and TIF District No. 1 -9
will be decertified at the end of 2009. She informed the members that each year the EDA is
required to make a number of appointments; the list was before the authority for consideration.
EDA Member Bergeson moved to appoint EDA Member Gallup as President of the EDA for
2009, EDA Member Reinert as Vice President; and EDA Member Dan Stoltz as Treasurer. EDA
Member Gallup seconded the motion. Motion passed unanimously.
EDA Member Stoltz moved to approve the remaining appointments as recommended by staff .
EDA Member Reinert seconded the motion. Motion carried unanimously.
ADJOURNMENT
There being no further business, EDA Member Reinert moved to adjourn. EDA Member
Bergeson seconded the motion. Motion carried unanimously.
Meeting adjourned at 7:02 p.m.
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AGENDA ITEM 3
STAFF ORIGINATOR: Mary Alice Divine
CC MEETING DATE: November 23, 2009
TOPIC: Resolution 09 -01 — Addendum to Contract for Private
Development between the Lino Lakes Economic
Development Authority and Lino Lakes Lodging, LLC
BACKGROUND
In 2004 the EDA and the City entered into a Development Contract with Hartford
Development, Inc. and provided assistance within Tax Increment Financing District No.
1 -11. As pursuant to the contract, redevelopment occurred and a successor to the
contract (Country Inn & Suites) redeveloped a portion of the commercial component of
the minimum improvements as defined in the original contract.
A developer is acquiring the hotel to convert it to an assisted living and memory care
facility. The EDA has an interest in ensuring that the developer or its successors
continue to pay real estate taxes on an assessed value that provides as much tax
increment as before the conversion.
This agreement obligates payment of taxes on a minimum assessed value of
$3,750,000. The county assessor may, in actuality, place a higher value on the facility
once final plans have been submitted, and the final assessed value will be executed in
an assessment agreement that will be valid until the maturity date of the original
contract.
In order to provide the developer with a future option to sell the facility to a non - profit,
the agreement requires a payment in lieu of taxes (the "PILOT Agreement "), for a period
of 30 years if a non - profit owns the facility. Prior to the contract maturity date a non-
profit would be required to make payment as if the property were subject to taxes. After
the maturity date the annual payment would be only on the City's share of taxes.
RECOMMENDATION
Staff recommends approving Resolution No. 09 -01.
ATTACHMENTS
1. Addendum to Contract for Private Development
LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 09 -01
RESOLUTION APPROVING AN ADDENDUM TO CONTRACT FOR
PRIVATE DEVELOPMENT BETWEEN THE LINO LAKES ECONOMIC
DEVELOPMENT AUTHORITY, THE CITY OF LINO LAKES, AND LINO
LAKES LODGING, LLC
BE IT RESOLVED By the Board of Commissioners ("Board") of the Lino Lakes Economic
Development Authority ( "Authority ") as follows:
Section 1. Recitals.
1.01. The Authority administers Development District No. 1 (the "Project)" and Tax
Increment Financing District No. 1 -11 (the "TIF District ") pursuant to Minnesota Statutes, Sections
469.124 to 469.134 ( "Development District Act ") and Sections 469.174 to 469.179 (the "TIF Act ").
1.02. The Authority, City of Lino Lakes (the "City ") and Legacy Holdings/Lino Lakes,
LLC (the "Developer ") entered into a into a Contract for Private Development dated December 20,
2004, amended by a First Amendment thereto dated September 13, 2005 (the "Original Contract "),
setting forth the terms and conditions of redevelopment of certain property within the Project,
referred to generally as the Legacy at Woods Edge Project.
1.03. Lino Lakes Lodging (the "Assisted Living Developer ") proposes to acquire and
convert the existing hotel that was previously developed within the Legacy at Woods Edge Project,
and in connection with such conversion, the Assisted Living Developer, Authority and City propose
to enter into an Addendum to the Original Contract (the "Addendum ").
1.04. The Board has reviewed the Addendum and determined that it is in the best interests
of the Authority to approve the same.
Section 2. Authority Approval; Further Proceedings.
2.01. The Addendum as presented to the Board is hereby in all respects approved, subject
to modifications that do not alter the substance of the transaction and that are approved by the
President and Acting Executive Director, provided that execution of the documents by such officials
shall be conclusive evidence of approval.
2.02. The President and Acting Executive Director are hereby authorized to execute on
behalf of the Authority the Addendum and any documents referenced therein requiring execution by
the Authority, and to carry out, on behalf of the Authority its obligations thereunder.
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• Approved by the Board of Directors of the Lino Lakes Economic Development Authority,
this 23rd day of November, 2009.
ATTEST:
Secretary
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President
Fourth Draft
November 18, 2009
ADDENDUM TO
CONTRACT FOR PRIVATE DEVELOPMENT
LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY
CITY OF LINO LAKES, MINNESOTA
AND
LINO LAKES LODGING, LLC
NOVEMBER 23, 2009
This Document was drafted by:
KENNEDY & GRAVEN, Chartered
470 US Bank Plaza
200 South Sixth Street
Minneapolis, Minnesota 55402
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This Addendum to Contract for Private Development is made the 26th day of November,
2009 by and between the Lino Lakes Economic Development Authority (the "Authority'), the
City of Lino Lakes, Minnesota (the "City "), and Lino Lakes Lodging, LLC, a Minnesota limited
liability company (the "Assisted Living Developer ").
WITNESSETH:
WHEREAS, the City, Authority and Hartford Development, Inc. (the "Original
Developer ") entered into a Contract for Private Development dated December 20, 2004, as
amended by a First Amendment thereto dated September 13, 2005 (the "Original Contract "),
providing for redevelopment by the Original Developer of certain property in the City and
certain assistance by the Authority in such effort, all located within Development District No. 1
(the "Project ") and Tax Increment Financing District No. 1 -11 (the "TIF District "); and
WHEREAS, pursuant to the Contract, the Original Developer caused to be constructed a
hotel on a portion of the Development Property (as defined in the Original Contract), which hotel
was operated as a County Inn and Suites (the "Hotel ") by a successor to the Original Developer;
and
WHEREAS, the Hotel constituted a portion of Commercial Component of the Minimum
Improvements as such terms are defined in the Original Contract; and
WHEREAS, the Assisted Living Developer has acquired the Hotel and the Parcel on
which it is located, and proposes to convert such property for use as a 69 -unit assisted living and
memory care facility (the "Assisted Living Improvements "); and
WHEREAS, the Authority and City believe that conversion of the Hotel to the Assisted
Living Facility will facilitate the long -term development potential for the Development District
and the TIF District, and such improvement is in the vital and best interests of the Authority and
the health, safety, morals, and welfare of its residents, and in accord with the public purposes and
provisions of the applicable State and local laws and requirements under which the Project has been
undertaken and is being assisted.
NOW, THEREFORE, in consideration of the foregoing premises and the mutual
obligations set forth in this Agreement, the parties hereto hereby agree as follows:
1. Definitions. Capitalized terms in this Addendum have the meaning provided in
the Original Contract, except as follows:
"Addendum" means this Addendum to the Original Contract, as the same may be from
time to time modified, amended or supplemented.
"Assessment Agreement" means the Assessment Agreement between the Authority and
Assisted Living Developer in the form set forth as Schedule C hereto.
"Assisted Living Developer" means Lino Lakes Lodging, LLC, a Minnesota limited
liability company, and any successor to its rights and obligations hereunder permitted under
Article VIII of the Original Contract.
"Assisted Living Improvements" means the conversion of the 83 -room Hotel into 69
assisted living and memory care units on the site of the former Hotel, now referred to as the
Assisted Living Property.
"Assisted Living Property" means the portion of the Development Property described on
Schedule A hereto.
"Hotel" means the existing Country Inn and Suites located on the Assisted Living
Property.
"PUD Amendment" means the PUD Amendment to the Lino Lakes Town Center Design
and Development Guide approved by the City on
2. Representations and Warranties
(a) The City makes the following representations to Assisted Living Developer:
(1) Under the provisions of the Act, the City has the power to enter into this
Addendum and carry out its obligations hereunder.
(2) The Project is for a purpose within the power of the City under the Act,
and was created, adopted and approved in accordance with the terms of the Act.
(b) Assisted Living Developer represents and warrants that:
(1) The Assisted Living Developer is a limited liability corporation duly
organized and in good standing under the laws of the State, is duly authorized to transact
business within the State, has the power to enter into this Addendum, and has duly
authorized execution of this Addendum by action of its governing body.
(2) The Assisted Living Developer will construct, operate and maintain, or cause
to be constructed, operated and maintained, the Assisted Living Improvements in
accordance with the terms of this Addendum, the Development Plan and all applicable local,
state and federal laws and regulations (including, but not limited to, applicable
environmental, zoning, building code and public health laws and regulations).
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(3) The Assisted Living Developer has received no notice or communication
from any local, state or federal official that the activities of the Assisted Living Developer or
the Authority in the Project Area may be or will be in violation of any environmental law or
regulation (other than those notices or communications of which the Authority is aware).
The Assisted Living Developer is aware of no facts the existence of which would cause it to
be in violation of or give any person a valid claim under any local, state or federal
environmental law, regulation or review procedure.
(4) The Assisted Living Developer will obtain, in a timely manner, all required
permits, licenses and approvals, and will meet, in a timely manner, all requirements of all
applicable local, state and federal laws and regulations which must be obtained or met
before the Minimum Improvements and Additional Improvements may be lawfully
constructed. The Assisted Living Developer did not obtain a building permit for any portion
of the Minimum Improvements before the date of approval of the TIF Plan for the TIF
District.
(5) Neither the execution and delivery of this Addendum, the consummation of
the transactions contemplated hereby, nor the fulfillment of or compliance with the terms
and conditions of this Addendum is prevented, limited by or conflicts with or results in a
breach of, the terms, conditions or provisions of any corporate restriction or any evidences
of indebtedness, Addendum or instrument of whatever nature to which the Assisted Living
Developer is now a party or by which it is bound, or constitutes a default under any of the
foregoing.
(6) The Assisted Living Developer shall promptly advise Authority in writing of
all litigation or claims affecting any part of the Assisted Living Improvements and all
written complaints and charges made by any governmental authority materially affecting the
Assisted Living Improvements or materially affecting Assisted Living Developer or its
business which may delay or require changes in construction of the Assisted Living
Improvements.
3. Use, Ownership of Assisted Living Property; Restrictions
(a) Assisted Living Developer's use of the Assisted Living Property shall be subject
to and in compliance with all of the conditions, covenants, restrictions and limitations imposed
by this Agreement, the Restrictions and all applicable laws, ordinances and regulations.
(b) Assisted Living Developer hereby represents and warrants that it is the owner in
fee simple of the Assisted Living Property, and there will be no liens, defects or other
encumbrances upon title to the Assisted Living Property that would hinder the development of
the Assisted Living Property by Assisted Living Developer as contemplated by this Agreement.
(c) Prior to issuance of a building permit for the Assisted Living Improvements, the
Assisted Living Developer shall execute the Assessment Agreement in substantially the form
attached as Schedule C, and shall cause the County assessor to execute the assessor's certificate
attached thereto. The Assisted Living Developer shall use its best efforts to obtain the County
assessor's certification of a minimum market value of $4,400,000 for the Assisted Living
Property and the Assisted Living Improvements thereon, in which event that amount will be
inserted in Section 1 of the Assessment Agreement. If the County assessor is unable to certify
such amount as reasonable, the Assisted Living Developer shall cause the County assessor to
certify such lesser amount that the assessor determines to be reasonable, but in no event may the
minimum market value certified by the County assessor and inserted in Section 1 of the
Assessment Agreement be less than $3,750,000. The Assisted Living Developer shall cause the
Assessment Agreement to be promptly recorded in the offices of the County recorder or registrar
of titles, as the case may be.
(d) For all purposes of the Original Contract, the Assisted Living Improvements shall
be deemed to be a portion of the Commercial Component and shall not be treated as rental
housing or as part of the Rental Housing Component.
(e) Until the Maturity Date the Assisted Living Developer agrees for itself, its
successors and assigns, in addition to the obligation pursuant to statute to pay real estate taxes, that
it is also obligated by reason of this Addendum to pay before delinquency all real estate taxes
assessed against the Assisted Living Property Parcel and the Assisted Living Improvements thereon.
The Assisted Living Developer acknowledges that this obligation creates a contractual right on
behalf of the Authority to sue the Assisted Living Developer or its successors and assigns to collect
delinquent real estate taxes and any penalty or interest thereon and to pay over the same as a tax
payment to the county auditor. In any such suit, the Authority shall also be entitled to recover its
costs, expenses and reasonable attorney fees. The parties agree and understand that upon a
permitted Transfer under Section 8.3 of the Original Contract, the transferee assumes the obligation
under this Section as to the property transferred, and the Assisted Living Developer is released.
(f) The Assisted Living Developer agrees that through the Maturity Date, it will not
cause a reduction in the real property taxes paid in respect of the Assisted Living Property (1)
willful destruction of the TIF Parcel or any part thereof; (2) willful refusal to reconstruct damaged
or destroyed property, except to the extent otherwise provided in Section 5.1(e) of the Original
Contract; (3) apply for a deferral or abatement of property tax on the Assisted Living Property
pursuant to any law; or (4) convey or transfer or allow conveyance or transfer of the Assisted Living
Property to any entity that is exempt from payment of real property taxes under State law except as
otherwise provided in this paragraph. As an exception to clause (4) of this paragraph, Assisted
Living Developer may transfer the Assisted Living Property to an entity that is exempt from
payment of real property taxes under State law if: (i) the Authority approves the Transfer under the
terms of Section 8.2 of the Original Contract; and (ii) the transferee executes an agreement with the
City under which the transferee pays to the City, at the time real estate taxes are otherwise payable,
a payment in lieu of taxes (the "PILOT Agreement "). The PILOT Agreement must have a term of
at least 30 years. Prior to the Maturity Date, the annual payment under the PILOT Agreement must
be an amount equal to the total Tax Increment that would be payable to the City if the property were
subject to ad valorem taxes, plus the City's share of taxes on the original tax capacity (as defined in
the TIF Act)of the Assisted Living Property. After the Maturity Date, the annual payment under the
PILOT Agreement must be the City's share of taxes on the Assisted Living Property.
4. Construction of Assisted Living Improvements.(a) Before commencement of
construction of the Assisted Living Improvements, Assisted Living Developer shall submit
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Construction Plans to the Authority and City. The Construction Plans shall provide for
construction of the Assisted Living Improvements in conformity with this Addendum, and all
applicable federal, State and local laws and regulations. The Authority Representative shall
approve the Construction Plans in writing if, in the reasonable discretion of the City, the
Construction Plans: (a) conform to the terms and conditions of this Addendum; (b) conform to
the terms and conditions of the PUD Amendment; (c) conform to all applicable federal, State and
local laws, ordinances, rules and regulations; (d) are adequate to provide for construction of the
Assisted Living Improvements; and (f) no Event of Default has occurred.
(b) No approval by the City shall relieve Assisted Living Developer of the obligation
to comply with the terms of this Agreement, applicable federal, State and local laws, ordinances,
rules and regulations, or to properly construct the Project. No approval by the City shall
constitute a waiver of an Event of Default. Any disapproval of the Construction Plans shall set
forth the reasons therefore, and shall be made within 30 days after the date of their receipt by the
City. If the City rejects the Construction Plans, in whole or in part, Assisted Living Developer
shall submit new or corrected Construction Plans within 30 days after written notification to
Assisted Living Developer of the rejection. The provisions of this Section relating to approval,
rejection and resubmission of corrected Construction Plans shall continue to apply until the
Construction Plans have been approved by the City.
(c) Subject to Unavoidable Delays, the Assisted Living Developer will substantially
complete construction of the Assisted Living Improvements on or before November 1, 2010.
(d) All work with respect to the Assisted Living Improvements shall be in substantial
conformity with the Construction Plans approved by the City. Upon approval by the City of the
Construction Plans, the Assisted Living Developer shall promptly begin the Assisted Living
Improvements and diligently prosecute the completion the development of such improvements in
accordance with this Addendum.
(e) Promptly after completion of the Assisted Living Improvements, the City will
furnish the Assisted Living Developer with an appropriate Certificate of Completion,
substantially in the form of Exhibit A hereto (which is hereby incorporated herein and made a
part hereof), as conclusive evidence of satisfaction of the covenants under this Section of the
Addendum. The furnishing by the City of a Certificate of Completion shall not constitute
evidence of compliance with or satisfaction of any obligation of Assisted Living Developer to
any Mortgagee.
(f) If the City shall refuse or fail to provide a Certificate of Completion, the City
shall, within fifteen (15) days after Assisted Living Developer provides an architect's certificate
evidencing completion of the Project, provide Assisted Living Developer with a written
statement specifying in what respect Assisted Living Developer has failed to complete the
Assisted Living Improvements in accordance with this Addendum, or is otherwise in default, and
what measures or acts will be necessary, in the opinion of the City, for Assisted Living
Developer to obtain the Certificate of Completion. Failure by the City to provide a Certificate of
Completion for the Assisted Living Improvements shall not constitute an Event of Default under
this Agreement.
(g) Until a Certificate of Completion is issued, the Assisted Living Developer shall
make, in such detail as may reasonably be required by the City, and forward to the City, written
reports as to the actual progress of work on the Project.
(h) The Assisted Living Developer agrees to permit the City and any of its officers,
employees or agents access to the Assisted Living Property for the purpose of inspection of all
work being performed in connection with the Assisted Living Improvements; provided, however,
that the City shall have no obligation to inspect such work.
5. City Costs. Assisted Living Developer shall pay all standard charges and fees due
with respect to real estate developments and allocable to the Assisted Living Project under City
ordinances and the City Code, including but not limited to, building permit fees, plat fees,
inspection fees, storm water fees and the like. Assisted Living Developer shall also pay, upon
demand and reasonable itemization thereof, all costs reasonably incurred by the City or
Authority to third parties directly relating to this Addendum and the Assisted Living
Improvements, and all costs of City services reasonably allocable to the foregoing. Assisted
Living Developer acknowledges that the City and Authority have incurred and will continue to
incur certain costs and expenses for services of the City's and Authority's attorneys and
consultants retained for the purposes of preparing this Addendum and reviewing the proposed
Assisted Living Improvements. The Assisted Living Developer agrees to pay to the City the
amount of such attorneys' and consultants' costs and expenses. Within thirty (30) days after
receipt of a request by the City, accompanied by invoices received from City or Authority
attorneys and consultants clearly showing the work done and the basis of the fees and charges
billed, the Assisted Living Developer shall pay to the City or Authority the amount of attorneys'
and consultants' costs incurred by the City or Authority; provided that the obligation of the
Assisted Living Developer extends only to the reasonable costs of City and Authority attorneys
and consultants that are incurred for services reasonably required in connection with the
foregoing unless otherwise consented to by the Assisted Living Developer.
6. Miscellaneous. Assisted Living Developer assumes and agrees to be bound by all
obligations of the Original Developer set forth in Articles VII, VIII, IX and X of the Original
Contract, but solely as and to the extent such obligations relate to the Assisted Living
Improvements and the Assisted Living Property For the purposes of notice under Section 10.6 of
the Original Contract, the Assisted Living Developer's address is:
Lino Lakes Lodging, LLC,
P.O. Box 647, Waite Park, MN 56387;
Attention: Leon Heinen
7. Recording; Covenants Run With the Land. The Authority and City shall record
this Addendum, at Assisted Living Developer's cost, in the appropriate property records of the
County. The parties agree and understand that the covenants described in this Agreement run
with the land and shall be binding on all present and future owners and occupants of the Assisted
Living Property until termination of this Addendum in accordance with its terms.
6
•
•
•
•
•
8. Term of Agreement. This Addendum shall terminate upon the the Maturity Date;
provided that notwithstanding the termination of this Addendum, the Restrictions shall remain in
full force and effect until terminated in accordance with their terms.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as
of the date first above written.
LINO LAKES ECONOMIC DEVELOPMENT
AUTHORITY
By
Its President
By
Its Executive Director
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me this day of , 2009 by
and , the President and Acting Executive Director of the Lino
Lakes Economic Development Authority, on behalf of the Authority.
Notary Public
•
•
•
•
•
•
STATE OF MINNESOTA )
) SS.
)
COUNTY OF ANOKA
CITY OF LINO LAKES, MINNESOTA
By
Its Mayor
By
Its City Administrator
The foregoing instrument was acknowledged before me this day of , 2009 by
John Bergeson and Daniel Tesch, the Mayor and Acting City Administrator of the City of Lino
Lakes, Minnesota, on behalf of the City.
Notary Public
LINO LAKES LODGING, LLC
By
Its
STATE OF MINNESOTA )
) SS.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
, 20 , by Lino Lakes Lodging, LLC, the on
behalf of the company.
Notary Public
•
•
•
•
•
SCHEDULE A
DESCRIPTION OF ASSISTED LIVING PROPERTY
Parcel Number Address
17- 31 -22 -12 -0061 725 Town Center Parkway
Lino, Lakes, MN 55014 -2179
Property Description
Lot 4, Block 1, The Village No. 4, Subject to Ease of Rec
SCHEDULE B
CERTIFICATE OF COMPLETION
WHEREAS, Lino Lakes Lodging, LLC ( "Assisted Living Developer ") is the owner and
Developer of property in the City of Lino Lakes, Minnesota, described on Schedule A attached
hereto and made a part hereof (the "Property "); and
WHEREAS, the Property is subject to the provisions of a certain Addendum to Contract
for Private Development Agreement (the "Addendum ") dated November 23, 2009 by and
between Assisted Living Developer and the Lino Lakes Economic Development Authority and
the City of Lino Lakes, Minnesota (the "City "); and
WHEREAS, Assisted Living Developer has fully and duly performed all of the covenants
and conditions of Assisted Living Developer under the Agreement with respect to the completion
of the Assisted Living Improvements (as defined in the Addendum);
NOW, THEREFORE, it is hereby certified that all requirements of Assisted Living
Developer under the Addendum with respect to the completion of the Assisted Living
Improvements have been completed and duly and fully performed, and this instrument is to be
conclusive evidence of the satisfactory termination of the covenants and conditions of the
Addendum as they relate to the completion of the Assisted Living Improvements. All other
covenants and conditions of the Addendum shall remain in effect and are not terminated hereby.
Dated this day of
CITY OF LINO LAKES, MINNESOTA
By
Its
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me this day of
, 20 , by , the of the
City of Lino Lakes, Minnesota.
Notary Public
B -1
•
•
•
•
•
SCHEDULE C
ASSESSMENT AGREEMENT
THIS AGREEMENT is dated as of November 23, 2009, and is between the LINO LAKES
ECONOMIC DEVELOPMENT AUTHORITY (the "Authority "), and LINO LAKES
LODGING, LLC, a Minnesota limited liability company (the "Company ").
WHEREAS, on or before the date hereof the Authority, the City of Lino Lakes ( "City ") and
the Company have entered into an Addendum to Contract for Private Development dated November
23, 2009 (the "Addendum ") regarding the development of certain property in the City described as
Lot 4, Block 1, The Village No. 4, Anoka County, Minnesota (the "Property"); and
WHEREAS, pursuant to the Addendum the Company is obligated to construct certain
improvements upon the Property, referred to in the Addendum as the Assisted Living
Improvements; and
WHEREAS, the Authority and Company desire to establish a minimum market value for
the Property and the Assisted Living Improvements to be constructed thereon, pursuant to
Minnesota Statutes, Section 469.177, Subdivision 8; and
WHEREAS, the Authority and the County Assessor (the "Assessor ") have reviewed the
preliminary plans and specifications for the improvements and have inspected such improvements;
NOW, THEREFORE, the parties to this Agreement, in consideration of the promises,
covenants and agreements made by each to the other, do hereby agree as follows:
1. The minimum market value which shall be assessed for ad valorem tax purposes for
the Property together with the Assisted Living Improvements constructed thereon shall be
$ as of January 2, 2011 notwithstanding the progress of construction by such date,
and as of each January 2 thereafter until termination of this Agreement under Section 2 hereof
2. The minimum market value herein established shall be of no further force and effect
and this Agreement shall terminate on the earlier of the following: (a) the date of receipt by the
Authority of the final payment from Anoka County of Tax Increments from the TIF District No. 1-
11, or (b) the Maturity Date as defined in the Addendum. The event referred to in Section 2(a) or
(b) of this Agreement shall be evidenced by a certificate or affidavit executed by the Authority.
3. This Agreement shall be promptly recorded by the Authority. The Company shall
pay all costs of recording.
4. Neither the preambles nor provisions of this Agreement are intended to, nor shall
they be construed as, modifying the terms of the Addendum between the Authority and the
Company.
5. This Agreement shall inure to the benefit of and be binding upon the successors and
assigns of the parties.
6. Each of the parties has authority to enter into this Agreement and to take all actions
required of it, and has taken all actions necessary to authorize the execution and delivery of this
Agreement.
7. In the event any provision of this Agreement shall be held invalid and unenforceable
by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable
any other provision hereof.
8. The parties hereto agree that they will, from time to time, execute, acknowledge and
deliver, or cause to be executed, acknowledged and delivered, such supplements, amendments and
modifications hereto, and such further instruments as may reasonably be required for correcting any
inadequate, or incorrect, or amended description of the Property or the Minimum Improvements or
for carrying out the expressed intention of this Agreement, including, without limitation, any further
instruments required to delete from the description of the Property such part or parts as may be
included within a separate assessment agreement.
9. Except as provided in Section 8 of this Agreement, this Agreement may not be
amended nor any of its terms modified except by a writing authorized and executed by all parties
hereto.
10. This Agreement may be simultaneously executed in several counterparts, each of
which shall be an original and all of which shall constitute but one and the same instrument.
11. This Agreement shall be governed by and construed in accordance with the laws of
the State of Minnesota.
This Document was drafted by:
KENNEDY & GRAVEN, Chartered
470 US Bank Plaza
200 South Sixth Street
Minneapolis, Minnesota 55402
•
•
•
•
•
IN WITNESS WHEREOF, the Authority has caused this Assessment Agreement
to be executed in its name by its duly authorized officers and the Company has caused this
Assessment Agreement to be executed in its corporate name.
LINO LAKES ECONOMIC
DEVELOPMENT AUTHORITY
By
Its President
By
Its Executive Director
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
On this day of , 2009, before me, a notary public within and for Anoka
County, personally appeared and to me personally known who by me
duly sworn, did say that they are the President and Acting Executive Director of the Lino Lakes
Economic Development Authority (the "Authority ") named in the foregoing instrument; that the
seal affixed to said instrument is the seal of said Authority; that said instrument was signed and
sealed on behalf of said Authority pursuant to a resolution of its governing body; and said
and acknowledged said instrument to be the free act and deed
of said Authority.
Notary Public
LINO LAKES LODGING, LLC
By
Its
STATE OF MINNESOTA )
) SS.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
, 20 , by Lino Lakes Lodging, LLC, the on
behalf of the company.
Notary Public
•
•
•
CERTIFICATION BY COUNTY ASSESSOR
The undersigned, having reviewed the plans and specifications for the aforementioned
improvements to be constructed and the market value assigned to the land upon which the
improvements are to be constructed, hereby certifies as follows: The undersigned Assessor, being
legally responsible for the assessment of the above described property, hereby certifies that the
values assigned to the land and improvements are reasonable.
STATE OF MINNESOTA )
) ss
COUNTY OF ANOKA )
ANOKA COUNTYASSESSOR
By
Its
•
2009 by The foregoing instrument was acknowledged before me this day of
, the of Anoka County.
•
Notary Public
C -5
Date: 11/12/2009 Time: 16:09:55
Ranges:
Operator: KKF
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund:
Dept Id:
Program:
Vendor #:
Invoice #:
Schedule Journal #:
Bank #:
(A)
(A)
(A)
(A)
(A)
(R) 8294
(A)
Options: Print Ranges /Options: Y
Page on Department: N
Department Vendor Name
- 8294
# of copies: 1
Description
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ELECTIONS
ELECTIONS
FLFCTI ONS
ELECTIONS
FINANCE
FINANCE
FINANCE
AFSCME COUNCIL #5
ANOKA COUNTY
ANOKA COUNTY
LAW ENFORCEMENT LABO
MN CHILD SUPPORT PAY
MINNESOTA REVENUE
Total for D
MONTHLY LOCAL #5 DUES
OCT 09 RECORDING FEES •
SEPT 09 RECORDING FEES
LOCAL 260/299 DUES
BRIAN C HRONSKI ID #0014
D LICHTSCHEIDL WAGE LEVY
epartment
LEAGUE OF MINNESOTA
PRESS PUBLICATIONS,
PRESS PUBLICATIONS,
PRESS PUBLICATIONS,
SPRINT
Total for
PRESS PUBLICATIONS,
PRESS PUBLICATIONS,
PRESS PUBLICATIONS,
VIGER, JEAN
CODE CONTRACT & LEGAL RE
ADOPTION OF CODE OF ORDI
D STOLTZ RESIGNATION PUB
SUMMARY OF ORD 07 -D9 PUB
MONTHLY CELL CHARGES
Department 402
NOTICE OF MUNICIPAL ELEC
NOTICE OF MUNICIPAL ELEC
VOTING TABULATING PUBLIC
REIMBURSE ELECTION DAY E
Total for Department 403
MATT PARROTT AND SON W2 & 1099 FORMS
FREAD, KIMBERLY MILEAGE REIMBURSEMENT
ROSEVILLE, CITY OF NOV 09 IT SUPPORT
Total for Department 407
PLANNING a ZONING PRESS PUBLICATIONS, RESCBEDULE P E Z MEETING
Total for Department 416
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
PREMIUM WATERS, INC.
ANOKA COUNTY CENTRAL
ANOKA COUNTY CENTRAL
CUB FOODS
ASPEN MILLS, INC.
ASPEN MILLS, INC.
CONNEXUS ENERGY
FRATTALLONE'S HARDWA
SAM'S CLUB, INC.
STREICHER'S, INC.
STREICHER'S, INC.
MONTHLY BOTTLED WATER CH
OCT 09 WIRELESS INTERNET
RADIO SYSTEM EQUIPMENT'C
MISC SUPPLIES
K STREGE UNIFORM ALLOWAN
POLICE RESERVE UNIFORMS
OCT 09 UTILITY USAGE
KEYS DOUBLE CUT
MISC SUPPLIES
C BRAGELMAN UNIFORM ALLO
J MARTIN UNIFORM ALLOWAN
-5-
Amount
886.20
346.60
622.60
1,050.00
681.40
160.32
3,747.12*
4,226.00
238.50
35.78
47.70
116.82
4,664.80*
29.81
190.80
23.85
171.48
415.94*
179.68
19.80
5,769.58
5,969.06*
19.88
19.88*
28.14
774.18
462.98
128.72
19.13
298.90
21.37
6.39
60.27
96.18
229.99
•
•
•
Date: 11/12/2009 Time: 16:09:55
•
Department
Operator: KKF
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
•ETS
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
STREICHER'S, INC.
STREICHER'S, INC.
STREICHER'S, INC.
STREICHER'S, INC.
STRETCHER'S, INC.
STREICHER'S, INC.
THOMPSON ASSOCIATES
MULTI CARE ASSOCIATES
ST. PAUL, CITY OF
PHYSIO- CONTROL, INC.
SCHIRMERS, CHAD
KLOSNER, VINCE
T- MOBILE USA
JOHNSON, ZACHARY
Total for D
MAP LIGHT FOR EXPEDITION
RECHARGEABLE BATTERY
RETURN STREAMLIGHT STING
STREAMLIGHT STINGER /TRAF
T PETERSON UNIFORM ALLOW
W WEGENER UNIFORM ALLOWA
PERSONNEL EVALUATION - M
M PAULSON PHYSICAL
OCT 09 RADIO SVC & MAINT
LIFEPAK 500 RECHARGEABLE
PETERSON & SCHIRMERS UNI
✓ KLOSNER UNIFORM ALLOWA
LOCATOR TOOL
Z JOHNSON UNIFORM ALLOWA
epartment 420
ANOKA COUNTY TREASUR
BROCK WHITE, INC.
RICK JOHNSON DEER &
CONNEXUS ENERGY
AMERICAN MESSAGING
XCEL ENERGY
T.A. SCHIFSKY AND SO
T.A. SCHIFSKY AND SO
VIKING INDUSTRIAL CE
WILLIAMS, JUSTIN
WRIGHT /HENNEPIN CD-0
PENN CONTRACTING, IN
Total for
3RD QTR SIGNAL MAINT
RENTAL OF MELTER FOR 3 D
DEER REMOVAL FOR MONTH 0
OCT 09 UTILITY USAGE
MONTHLY PAGER SERVICE
MONTHLY ENERGY CHARGE
AC FINE ASPHALT
AC MODIFIED ASPHALT
MAXLITE DISPOSABLE FOAM
J WILLIAMS CLOTHING ALLO
MONTHLY UTILITY USAGE •
CERT NO 1 - 2009 SURFACE
Department 430
AMERICAN FASTENER &
RYDEEN, LESTER
BEE LINE ALIGNMENT S
BEE LINE ALIGNMENT S
ALTERNATOR & STARTER
EGAN OIL COMPANY
CRYSTEEL TRUCK EQUIP
FRATTALLONE'S HARDWA
G & K SERVICES, INC.
FACTORY MOTOR PARTS
FACTORY MOTOR PARTS
HSBC BUSINESS SOLUTI
HUGO MILL
TOUSLEY FORD, INC.
TOUSLEY FORD, INC.
TOUSLEY FORD, INC.
S /CAP,KOPR- KOTE,KOTE LUB
L RYDEEN CLOTHING ALLOWA
#366 2008 CROWN VIC ALIG
#369 2008 CROWN VIC ALIG
SHOP PARTS
2000 GALLONS UNLEADED
JOYSTICK MTG KIT /CONN PI
WINDOW REPAIR SCREEN
MISC SUPPLIES
PRO BATT PP54 /PRO BATT P
THERMOSTAT ASM - '04 CHE
WATERPROOF FLOATING FLAS
✓ BELT
SUPPORT /DEFLECTOR
SWITCH
WHEEL ASSY
FIRST CALL AUTO PART STOCK SUPPLY
Total for Department 431
GOVERNMENT BUILDINGS ACE SOLID WASTE, INC MONTHLY RUBBISH REMOVAL
•
78.00
133.54
- 133.54
171.95
45.95
17.09
425.00
364.00
425.00
193.39
53.54
34.81
100.00
16.97
4 053.95*
2,577.87
742.00
90.00
1,046.05
3.23
247.67
63.08
90.78
16.07
63.08
180.00
73,517.65
78,637.48*
41.21
62.04
75.00
75.00
107.13
4,775.80
98.24
6.3B
32.28
213.94
13.55
17.12
52.36
68.31
44.72
482.00
351.64
6,516.72*
437.51
s
Date: 11/12/2009 Time: 16:09:55
Department
Operator: KKF
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
ENVIRONMENTAL
FORESTRY
FORESTRY
ADULT SPORTS
DEBT SERVICE
DEEP ROCK WATER COMP
ANCHOR PAPER COMPANY
C. P. OFFICE PRODUCT
CENTENNIAL UTILITIES
CONNEXUS ENERGY
DALCO, INC.
CENTERPOINT /MINNEGAS
NARDINI FIRE EQUIPME
COMCAST
COMCAST
MONTHLY WATER PURCHASE 1
YELLOW, BLUE, WHITE COPY
APPT BK,WKLY PLNR,REFIL-
OCT 09 UTILITY USAGE
OCT 09 UTILITY USAGE
RIM BNGR /URINAL BLOCK /CA
OCT 09 GAS USAGE
ABC FIRE EXT INSPECTION
1189 MAIN ST
600 TOWN CTR
MNTHLY INTE
PKWY MNTHLY
ROSEVILLE, CITY OF NOV 09 MONTHLY PHONE BIL
Total for Department 432
ACE SOLID WASTE, INC MONTHLY RUBBISH REMOVAL
CENTENNIAL UTILITIES OCT 09 UTILITY USAGE
CONNEXUS ENERGY OCT 09 UTILITY USAGE
FRATTALLONE'S HARDWA 3" ROLLER /PAINT BRUSH
FRATTALLONE'9 HARDWA MASK TAPE /FLOURESCENT OR
CENTERPOINT /MINNEGAS OCT 09 GAS USAGE
VIKING INDUSTRIAL CE MAXLITE DISPOSABLE FOAM
ON SITE SANITATION I MONTHLY RENT -RG UNIT
CRAIG SEVERSON CONST CONSTR. REMODEL AT 7204
Total for Department 450
PRESS PUBLICATIONS, RESCHEDULE ENVIRON BOARD
Total for Department 461
ANOKA COUNTY TREASUR VIBRATOR PLOW RENTAL 8/1
ASLESON, MARTY M ASLESON CLOTHING ALLOW
Total for Department 463
Total for Fund 101
SCHOEPHOERSTER, NED
PETERSON, MARY JANE
Total for
BOESPFLUG, JUSTIN
Total for
COACHES REFUND
PROGRAM REFUND - CORE PO
Department
TOURNAMENT REIMBURSEMENT
Department 202
Total for Fund 201
II S BANK INCIDENTAL EXPENSES /0420
Total for Department 47D
71.36
578.57
103.55
3,387.89
1,132.67
285.01
190.16
177.50
34.95
34.95
951.30
7,385.42*
119.04
148.69
64.12
19.00
13.34
65.69
16.06
314.76
17,752.00
18,512.70*
19.88
19.88*
1,442.81
345.12
1,787.93*
131,730.88*
45.0D
20.00
65.00*
160.00
160.00*
225.00*
1,035.00
1,035.00*
Total for Fund 321 1,035.00*
OTHER ALLIED BLACKTOP, INC CERT NO 2 - 2009 SEALCOA
OTHER T.A. SCHIFSKY AND SO CERT NO 2 - 2009 OVERLAY
Total for Department 499
6,771.70
10,454.68
17,226.38*
•
Date: 11/12/2009 Time: 16:09:55
•
Department
Operator: KKF
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
4111R
R
R
SEWER
SEWER
SEWER
•
Total for Fund 421
INSTRUMENTAL RESEARC
CIRCLE PINES POST OF
CONNEXUS ENERGY
GOPHER STATE ONE CAL
AMERICAN MESSAGING
CENTERPOINT /MINNEGAS
XCEL ENERGY
HD SUPPLY WATERWORKS
HD SUPPLY WATERWORKS
HD SUPPLY WATERWORKS
HD SUPPLY WATERWORKS
VIKING INDUSTRIAL CE
WINNICK SUPPLY, INC.
TOTAL COLIFORM HAL laaA
MONTHLY UTILITY POSTAGE
OCT 09 UTILITY USAGE
OCT 09 LOCATES
MONTHLY PAGER SERVICE
OCT 09 GAS USAGE
MONTHLY ENERGY CHARGE
#14 SRII 3/4" MEAS CHANB
#18 3 PLY REMOTE WIRE
#3096 REPAIR
SRII 3/4" REGISTER ECR 1
MAXLITE DISPOSABLE FOAM
BALL VALVE /UNION /RANDOM
Total for Department 494
Total for Fund 601
CIRCLE PINES POST OF MONTHLY UTILITY POSTAGE
CENTENNIAL UTILITIES
CONNEXUS ENERGY
FRATTALLONE'S HARDWA
GLENN REHBEIN EXCAVA
GOPHER STATE ONE CAL
LINO LAKES BLACKTOP,
AMERICAN MESSAGING
CENTERPOINT/MINNEGAS
VIKING ELECTRIC SUPP
S.R.WEIDEMA, INC.
WINNICK SUPPLY, INC.
METROPOLITAN COUNCIL
OLSON'S SEWER SERVIC
OCT 09 UTILITY USAGE
OCT 09 UTILITY USAGE
NYLON TWINE
CORRECTION OF SANITARY S
OCT 09 LOCATES
ASPHALT DRIVEWAY REMOVAL
MONTHLY PAGER SERVICE .
OCT 09 GAS USAGE
FUS TR100R
CORRECTION TO SEWER SERV
GALV TEE /ELBOW /NIPPLES /S
MONTHLY WATER FLOW CHARG
1189 MAINT STR- ROTORING-
Total for Department 495
Total for Fund 602
BLUE TOW SERVICE, IN CN 09- 253733 2006 GRAND
BROCK WHITE, INC. 5 - 50 LBS BAGS OF PAM -1
Total for Department
Total for Fund 801
Grand Total
17,226.38*
172.5D
346.93
1,215.28
131.22
12.70
199.66
36.30
570.46
481.62
167.42
3,042.81
16.07
154.13
6,547.10*
6,547.10*
346.93
13.61
281.15
5.87
1,842.25
131.23
1,500.00
3.23
38.77
68.84
8,951.25
67.94
52,112.79
260.75
65,624.61*
65,624.61*
125.15
204.13
329.28*
329.28*
222,718.25*
-g-
Date: 11/12/2009 Time: 16:15:07 City of Lino Lakes
FM Entry - Invoice Journal
Ranges:
Vendor #: (A)
Invoice #: (A)
Entry Journal #: (R) 8288 - B288
Trans #: (A)
Line #: (A)
Due Date: (A)
Bank #: (A)
Operator: KKF Page: 1
Options: Detail / Summary: S Invoice Status: A # of copies: 1
Sort: A Check Over Expend: N
Discount
Vendor # Name # of items Net Gross Discount Lost
000093 ACE SOLID WASTE, INC. 1 556.55 556.55 .00 .D0
000408 AFSCME COUNCIL #5 1 886.20 886.2D .00 .00
000160 ALLIED BLACKTOP, INC. 1 6,771.70 6,771.70 .00 .00
001013 ALTERNATOR & STARTER STORE, THE 1 107.13 107.13 .00 .00
000210 AMERICAN FASTENER & SUPPLY, INC. 1 41.21 41.21 .00 .00
002694 AMERICAN MESSAGING 1 19.16 19.16 .00 .00
000320 ANCHOR PAPER COMPANY, INC. 1 578.57 578.57 .0D .00
000370 ANOKA COUNTY CENTRAL COMMICATIONS 2 1,237.16 1,237.16 .00 .00
000421 ANOKA CO TREASURER DEPT 2 4,020.68 4,020.68 .00 .00
000420 ANOKA COUNTY 2 969.20 969.20 .00 .00
000490 ASLESON, MARTY 1 345.12 345.12 .00
000541 ASPEN MILLS, INC. 2 318.03 318.03 .00
000861 BEE LINE ALIGNMENT SERVICE 2 150.0D 150.00 .0D .00
000724 BLUE TOW SERVICE, INC. 1 125.15 125.15 .00 .D0
007922 BOESPFLUG, JUSTIN 1 160.00 160.00 .00 .00
000833 BROCK WHITE, INC. 2 946.13 946.13 .00 .D0
000946 C. P. OFFICE PRODUCTS 1 103.55 103.55 .0D .D0
001110 CENTENNIAL UTILITIES 1 3,550.19 3,550.19 .0D .00
002700 CENTERPOINT /MINNEGASCO, INC. 1 494.28 494.28 .00 .0D
001100 CIRCLE PINES POST OFFICE 1 693.86 693.86 .00 .00
004670 COMCAST 1 69.90 69.90 .00 .0D
001187 CONNEXUS ENERGY 1 3,760.64 3,760.64 .00 .00
•
Date: 11/12/2009 Time: 16:15:07 City of Lino Lakes
FM Entry - Invoice Journal
.r #
Name
Operator: KKF Page: 2
Discount
# of items Net Gross Discount Lost
900415 CRAIG SEVERSON CONSTRUCTION 1 17,752.00 17,752.00 .00 .00
001230 CRYSTEEL TRUCK EQUIPMENT, INC. 1 98.24 98.24 .00 .00
000389 CUB FOODS 1 128.72 128.72 .00 .00
001270 DALCO, INC. 1 285.01 285.01 .00 .00
000256 DEEP ROCK WATER COMPANY 1 71.36 71.36 .00 .00
001148 EGAN OIL COMPANY 1 4,775.80 4,775.80 .00 .00
003220 FACTORY MOTOR PARTS COMPANY, INC. 2 227.49 227.49 .00 .00
007750 FIRST CALL AUTO PARTS 1 351.64 351.64 .00 .00
00156D FRATTALLONE'S HARDWARE, INC. 5 50.98 50.98 .00 .00
D07925 FREAD, KIMBERLY 1 19.80 19.80 .00 .00
002326 G & K SERVICES, INC. 1 32.28 32.28 .00 .00
001616 GLENN REHBEIN EXCAVATING, INC. 1 1,842.25 1,842.25 .0D .00
001660 GOPHER STATE ONE CALL 1 262.45 262.45 .00 .00
004562 HD SUPPLY WATERWORKS, LTD. 5 4,262.31 4,262.31 .00 .00
003271 HSBC BUSINESS SOLUTIONS 1 17.12 17.12 .00 .00
•24 HUGO MILL 1 52.36 52.36 .00 .00
03 INSTRUMENTAL RESEARCH, INC. 1 172.5D 172.50 .00 .00
007927 JOHNSON, ZACHARY 1 18.97 18.97 .00 .D0
007726 KLOSNER, VINCE 1 34.81 34.81 .00 .00
002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 1,050.00 1,050.00 .00 .00
002310 LEAGUE OF MINNESOTA CITIES 1 4,226.00 4,226.00 .00 .00
002380 LINO LAKES BLACKTOP, INC. 1 1,500.00 1,500.00 .00 .00
D02486 MATT PARROTT AND SONS COMPANY, INC. 1 179.68 179.68 .00 .00
007694 METROPOLITAN COUNCIL 1 52,112.79 52,112.79 .00 .00
007581 MINNESOTA REVENUE 1 160.32 160.32 .00 .00
002931 MN CHILD SUPPORT PAYMENT CENTER 1 681.40 681.40 .00 .00
007371 MULTICARE ASSOCIATES OF THE 1 364.00 364.00 .00 .00
•
Date: 11/12/2009 Time: 16:15:07 City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 3
Discount
Vendor # Name # of items Net Gross Discount Lo•
003090 NARDINI FIRE EQUIPMENT CO., INC. 1 177.50 177.50 .00 .00
007763 OLSON'S SEWER SERVICE, INC. 1 260.75 260.75 .00 .00
007730 ON SITE SANITATION INC 5 314.76 314.76 .00 .00
007587 PENN CONTRACTING, INC. 1 73,517.65 73,517.65 .00 .00
007924 PETERSON, MARY JANE 1 20.00 20.00 .00 .00
007656 PHYSIO- CONTROL, INC. 1 193.39 193.39 .00 .00
000057 PREMIUM WATERS, INC. 1 28.14 28.14 .00 .00
003600 PRESS PUBLICATIONS, INC_ 8 606.20 606.20 .00 .00
000B88 RICK JOHNSON DEER & BEAVER INC. 1 90.00 90.00 .00 .00
900491 ROSEVILLE, CITY OF 2 6,720.88 6,720.88 .00 .00
000405 RYDEEN, LESTER 1 62.04 62.04 .00 .00
003874 S.R.WEIDEMA, INC.
1 8,951.25 8,951.25 .00 .00
003910 SAM'S CLUB, INC. 1 60.27 60.27 .0D .00
007708 SCHIRMERS, CHAD 1 53.54 53.54 .00 .00
007923 SCHOEPHOERSTER, NED 1 45.00 45.00 .00 .0D
004788 SPRINT 1 116.82 116.82 .00
al
007468 ST. PAUL, CITY OF 1 425.00 425.00 .00
004240 STREICHER'S, INC.
8 639.16 639.16 .DD .00
007926 T- MOBILE USA 1 100.00 100.00 .00 .00
004340 T.A. SCHIFSKY AND SONS, INC.
3 10,608.54 10,608.54 .00 .00
004416 THOMPSON ASSOCIATES
1 425.00 425.00 .00 .00
007682 TOUSLEY FORD, INC. 3 595.03 595.03 .00 .00
004560 0 S BANK 1 1,035.00 1,035.00 .00 .00
004720 VIGER, JEAN 1 171.48 171.48 .00 .00
003465
VIKING ELECTRIC SUPPLY, INC. 1 68.84 68.84 .00 .00
004730 VIKING INDUSTRIAL CENTER, INC.
1 48.20 48.20 .00 .00
007245 WILLIAMS, JUSTIN
1 63.08 63.08 .00 .00
•
Date: 11/12/2009 Time: 16:15:08 City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 4
Discount
•or # Name # of items Net Gross Discount Lost
004840 WINNICK SUPPLY, INC. 2 222.07 222.07 .D0 .00
007421 WRIGHT /HENNEPIN CO -OP ELECTRIC ASSOC 1 180.00 180.00 .00 .D0
003250 XCEL ENERGY 7 283.97 283.97 .00 .D0
Grand Totals: 124 222,718.25 222,718.25 .00 .00*
•
•
Date: 11/12/2009
Account #
Time 16:15:08
City of Lino Lakes
FM Entry - Invoice Journal
Operator: KKF Page: 5
Description Fiscal Debit Credit
Main
101- 2040 -000
101 - 2081 -000
101- 402 - 4321 -000
101- 402 - 4340 -000
101- 402 -4410 -000
101 -403- 4200 -000
101- 403- 4340 -000
101 -407- 4200 -000
101- 407 - 4310 -000
101- 407 - 4330 -000
101 - 416 - 4340 -000
101 - 420 -4200 -000
101 - 420 - 4211 -000
101 -420- 4300 -000
101 -420- 4321 -000
101- 420- 4370 -000
101 - 420 - 4381 -000
101 - 420- 4386 -000
101 -420- 4410 -000
101 -430- 4223 -000
101 - 430- 4224 -000
101 - 430 - 4240 -000
101- 430 - 4321 -000
101 -430- 4370 -000
101- 430- 4385 -000
101- 430- 4410 -000
101- 430 - 4415 -000
101 -430- 4421 -000
101- 431 - 4212 -000
101 -431- 4221 -000
101 - 431 - 4300 -000
101 - 431 -437D -000
101- 432- 4200 -000
101- 432 - 4211 -000
101 - 432- 4321 -000
101- 432 - 4381 -000
101 -432- 4383 -000
101- 432- 4384 -000
101 -432- 4410 -000
101- 450- 4211 -000
101 -450- 4381 -000
101 - 450- 4383 -000
101 -450- 4384 -000
101- 450- 4410 -00D
101 - 461 -4340 -000
101- 463 - 4370 -000
101- 463 - 4410 -000
201- 202 -4106 -840
201- 3810 -810
GENERAL FUND PAYROLL WITHHOLDING 11/2009 2,777.92
GENERAL FUND DUE TO COUNTY -FENCE PERMIT 11/2009 969.20
GENERAL ADMINISTRATION TELEPHONE 11/2009 116.82
GENERAL ADMINISTRATION ADVERTISING 11/2009 321.98
GENERAL ADMINISTRATION CONTRACTED SERVIC 11/2009 4,226.00
GENERAL ELECTIONS OFFICE SUPPLIES 11/2009 171.48
GENERAL ELECTIONS ADVERTISING 11/2009 244.46
GENERAL FINANCE OFFICE SUPPLIES 11/2009 179.68
GENERAL FINANCE OTHER CONSULTANT 11/2009 5,769.58
GENERAL FINANCE TRAVEL /TUITION 11/2009 19.80
PLANNING & ZONING ADVERTISING 11/2009 19.88
GENERAL POLICE OFFICE SUPPLIES 11/2009 188.99
GENERAL POLICE MAINTENANCE SUPPLIES 11/2009 1,165.76
GENERAL POLICE PROFESSIONAL SERVICES 11/2009 789.00
GENERAL POLICE TELEPHONE 11/2009 100.00
GENERAL POLICE UNIFORMS 11/2009 515.66
GENERAL POLICE ELECTRICITY 11/2009 21.37
GENERAL POLICE POLICE RESERVES 11/2009 470.85
GENERAL POLICE CONTRACTED SERVICES 11/2009 802.32
GENERAL STREETS STREET SIGNS 11/2009 2,577.87
GENERAL STREETS PATHCHING MATERIALS 11/2009 153.86
GENERAL STREETS SMALL TOOLS 11/2009 16.07
GENERAL STREETS TELEPHONE 11/2009 3.23
GENERAL STREETS UNIFORMS 11/2009 63.08
GENERAL STREETS STREET LIGHTS 11/2009 1,473.72
GENERAL STREETS CONTRACTED SERVICES 11/2009 90.00
GENERAL STREETS RENTAL EQUIPMENT 11/2009 742.00
GENERAL STREETS CONTRACT D STORM SYSTEM 11/2009 73,517.65
GENERAL FLEET VEHICLE FUEL 11/2009 4,775.80
GENERAL FLEET SHOP PARTS 11/2009 1,528.88
GENERAL FLEET PROFESSIONAL SERVICES 11/2009 150.00
GENERAL FLEET UNIFORMS 11/2009 62.04
GOVER BUILDINGS OFFICE SUPPLIES 11/2009 682.12
GOVER BUILDINGS MAINTENANCE SUPPLIES 11/2009 285.01
GOVER BUILDINGS TELEPHONE 11/2009 1,021.20
GOVER BUILDINGS ELECTRICITY 11/2009 1,132.67
GOVER BUILDINGS HEAT 11/2009 3,578.05
GOVER BUILDINGS SANITATION 11/2009 437.51
GOVER BUILDINGS CDNTRAL.1'ED 11/2009 248.86
GENERAL PARKS MAINTENANCE SUPPLIES 11/2009 48.40
GENERAL PARKS ELECTRICITY 11/2009 64.12
GENERAL PARKS HEAT 11/2009 214.38
GENERAL PARKS SANITATION 11/2009 119.04
GENERAL PARKS CONTRAIILD SERVICES 11/2009 18,066.76
GENERAL ENVIRONMENTAL ADVERTISING 11/2009 19.88
GENERAL FORESTRY UNIFORMS 11/2009 345.12
GENERAL FORESTRY CONTRACTED SERVICES 11/2009 1,442.81
Fund Total: 131,730.88
RECREATION TEMP SOFTBALL ADULT FALL 11/2009 160.00
RECREATION PENNY CARNIVAL /PLAYGROUND 11/2009 20.00
.00
Date: 11/12/2009 Time: 16 :15:08
•
•
Account #
City of-Lino Lakes
FM Entry - Invoice Journal
Operator: TGIF Page: 6
Description Fiscal Debit Credit
201 - 3810 -856
321 - 470 - 6030 -000
421 - 499 - 4400 -085
421- 499 - 4400 -086
601- 494 - 4211 -000
601- 494 - 4215 -000
601- 494 -4300 -000
601- 494 - 4321 -000
601- 494 - 4322 -D00
601- 494 - 4381 -000
601 - 494 - 4383 -000
601- 494 - 4410 -000
602 - 495- 4211 -000
602- 495 - 4300 -000
602 - 495- 4321 -000
602 - 495- 4322 -000
602- 495- 4381 -000
602 - 495- 4383 -000
602- 495- 4405 -000
602 - 495- 4410 -000
801- 2023 -000
801- 2387 -000
Control
A/P
RECREATION YOUTH SOCCER 11/2009 45.00
Fund Total: 225.00
PUB PROJ REV REFUND BOND 1999C AGENT FEE 11/2009 1,035.00
Fund Total: 1,035.00
STREET MAINTENANCE OTHER CONTRACTOR 2009 11/2009 6,771.70
STREET MAINTENANCE OTHER CONTRACTOR 2009 11/2009 10,454.68
Fund Total: 17,226.38
WATER OPERATING MAINTENANCE SUPPLIES 11/2009 170.20
WATER OPERATING WATER METERS 11/2009 4,262.31
WATER OPERATING PROFESSIONAL SERVICES 11/2009 172.50
WATER OPERATING TELEPHONE 11/2009 12.7D
WATER OPERATING POSTAGE 11/2009 346.93
WATER OPERATING ELECTRICITY 11/2009 1,251.58
WATER OPERATING HEAT 11/2009 199.66
WATER OPERATING CONTRAtl'r.0 SERVICE 11/2009 131.22
Fund Total: 6,547.10
SEWER OPERATING MAINTENANCE SUPPLIES 11/2009 142.65
SEWER OPERATING PROFESSIONAL SERVICES 11/2009 260.75
SEWER OPERATING TELEPHONE 11/2009 3.23
SEWER OPERATING POSTAGE 11/2009 346.93
SEWER OPERATING ELECTRICITY 11/2009 281.15
SEWER OPERATING HEAT 11/2009 52.38
SEWER OPERATING MWCC SEWER CHARGES 11/2009 52,112.79
SEWER OPERATING CONTRACI'E1l SERVICE 11/2009 12,424.73
Fund Total: 65,624.61
CONTRACTOR'S DEPOSITS POLICE DRUG FORFEI 11/2009 125.15
CONTRACTOR'S DEPOS Highland Meadows 3rd 11/2009 204.13
Fund Total: 329.28
Grand Totals: 222,718.25
Control Grand Totals: .00
.00
.00
.D0
.00
.D0
.0D
.0D
.00
Date: 11/12/2009 Time: 16:15:08 City of Lino Lakes
FM Entry - Invoice Journal
Account #
Operator: KKF Page: 7
Description Fiscal Debit Credit
101 - 2020 -000
201 - 2020 -000
321 - 2020 -000
421 -2020 -000
601 - 2020 -000
602 - 2020 -000
801- 2020 -000
Discount
Manual Checks - Cash
601 - 1010 -000
602 - 1010 -000
GENERAL FUND ACCOUNTS PAYABLE 11/2009 131,730.88
RECREATION ACCOUNTS PAYABLE 11/2009 225.00
PUBL PROJ REV REFUND BONDS 1999C ACCT PY 11/2009 1,035.00
SEAL COATING ACCOUNTS PAYABLE 11/2009 17,226.38
WATER OPERATING ACCOUNTS PAYABLE 11/2009 6,200.17
SEWER OPERATING ACCOUNTS PAYABLE 11/2009 65,277.68
CONTRACTOR'S DEPOSITS ACCOUNTS PAYABLE 11/2009 329.28
A/P Grand Totals: .00 222,024.39
Discount Grand Totals: .00 .00
WATER OPERATING CASH 11/2009 346.93
SEWER OPERATING CASH 11/2009 346.93
Cash Grand Totals: .00 693.86
•
•
•
•
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 11/3/2009 - 11/18/2009 Nov 18, 2009 01:58PM
Report Criteria:
Report type: Summary
GL Check Check Vendor
Period Issue Date Number Number
Payee
Description
11/09 11/18/2009 4025 10600
11/09 11/18/2009 4026 11565
11/09 11/18/2009 4027 30480
11/09 11/18/2009 4028 30485
11/09 11/18/2009 4029 30490
11/09 11/18/2009 4030 30575
11/09 11/18/2009 4031 31008
11/09 11/18/2009 4032 31137
11/09 11/18/2009 4033 40010
11/09 11/18/2009 4034 40040
11/09 11/18/2009 4035 50130
11/09 11/18/2009 4036 50150
11/09 11/18/2009 4037 120450
11/09 11/18/2009 4038 140600
11/09 11/18/2009 4039 150140
11/09 11/18/2009 4040 160050
11/09 11/18/2009 4041 160150
11/09 11/18/2009 4042 170180
11/09 11/18/2009 4043 180600
11/09 11/18/2009 4044 240100
Grand Totals:
ANCOM COMMUNICATIONS, IN
ASPEN MILLS
CENTENNIAL UTILITIES
CENTER MART
CENTERPOINT ENERGY
CITY OF CIRCLE PINES
COMCAST
CONNEXUS ENERGY
DALCO
DEEP ROCK WATER COMPANY
EMERGENCY MEDICAL PRODU
ENERGY SALES, INC
CITY OF LINO LAKES
NORTHERN AIR CORPORATIO
OFFICE DEPOT, INC
PAETEC
PEARSON EDUCATION
QWEST
CITY OF ROSEVILLE
XCEL ENERGY
PAGER REPAIR
UNIFORM
STATION 1 UTILITIES
FUEL
STATION 2 GAS
3RD QTR ACCOUNTING SERVI
INTERNET STATION 1
ELECTRIC
HAND TOWELS
BOTTLED WATER
MEDICAL SUPPLIES
STATION 2 BLDG MTC
FUEL
STATION 2 HEATER MTC BAY 2
OFFICE SUPPLIES
PHONES STATION 2
EMT CLASS WORKBOOKS
PHONE EXPENSE
IT SERVICE CONTRACT
ELECTRIC STATION 2
Check
Amount
198.11
89.58
152.14
148.86
146.35
1,500.00
188.00
256.56
168.18
33.94
262.79
68.56
30,155.18
1,759.96
195.91
431.25
106.96
55.66
655.58
408.29
36,981.86
•
M = Manual Check, V = Void Check
•
•
•
SPECIAL COUNCIL MEETING November 2, 2009
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3 SPECIAL COUNCIL MEETING
4
5 DATE : November 2, 2009
6 TIME STARTED : 5:33 p.m.
7 TIME ENDED : 6:42 p.m.
8 MEMBERS PRESENT : Council Members Reinert, Gallup, O'Donnell
9 and Mayor Bergeson
10 MEMBERS ABSENT : none
11
12 Staff Present: Acting Administrator Dan Tesch; Community Development Director Michael
13 Grochala; Public Safety Director Dave Pecchia; City Attorney Joseph Langel; Deputy City Clerk
14 Jean Viger, Economic Development Coordinator Mary Alice Divine; City Clerk Julie Bartell
15
16 Mayor Bergeson called the meeting to order at 5:33 p.m. in the Community Room at Lino Lakes
17 City Hall.
18
19 Deputy Clerk Viger reviewed what had occurred to this point relative to the resignation of former
20 council member Stoltz including the council declaring by resolution a vacancy and Anoka
21 County instructing the city to proceed with the provisions of our city charter relative to
22 vacancies. The city has published and advertised as much as possible in the short period of time
23 allowed, a Notice of Vacancy, and that same notice will be posted on the city website and at all
24 polling places. If voters have questions about the vacancy and the process to fill it, they will be
25 referred to the notice or city hall. To avoid confusion election judges will not answer questions
26 but, if necessary, will instruct voters to vote for two as per the printed ballot If a voter were to
27 vote for more than two, the voting machine will not accept the ballot and the voter will be given
28 an opportunity to revote or to override the machine whereby the votes for that race only would
29 not be counted.
30
31 City Attorney Langel opined that the winner of the third seat (the third highest vote getter for city
32 council) would be filling a vacancy and therefore could take office as soon as possible. That
33 would generally be after the election is canvassed or later as the council determines.
34
35 The council concurred that the vacant position should be filled as soon as possible.
36
37 The meeting was adjoumed at 5:42 p.m.
38
39 These minutes were considered, corrected and approved at the regular Council meeting held on
40 November 23, 2009.
41
42
43
44 City Clerk, Julianne Bartell John Bergeson, Mayor
•
•
•
CITY COUNCIL WORK SESSION November 2, 2009
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3 CITY COUNCIL WORK SESSION
4
5 DATE : November 2, 2009
6 TIME STARTED : 5:45 p.m.
7 TIME ENDED : 8:20 p.m.
8 MEMBERS PRESENT : Council Members Gallup, O'Donnell
9 Reinert, and Mayor Bergeson
10 MEMBERS ABSENT : none
11
12
13 Also Present: Acting City Administrator Dan Tesch; Director of Public Safety Dave Pecchia;
14 Community Development Director Michael Grochala; City Planner Paul Bengtson; City Attorney
15 Joseph Langel; Economic Development Coordinator Mary Alice Divine; City Clerk Julie Bartell
16
17 1. Ordinance language enabling reverse mortgages — City Attorney Langel reported that
18 he spoke with the bank involved about the situation with the DeHaven's reverse mortgage
19 request. While it was originally thought that they would need to split their lot, it has come to
20 light that rather than a split the bank's concern is now that the city has a restriction on the deed
21 and they want that removed.
22 Martha DeHaven, 1612 Birch Street, told the council that she and her husband went through a
23 lengthy process attempting to secure a second mortgage on their property. Three years later, the
24 market isn't making that possible but they now find themselves with a covenant on their property
25 that is causing a problem. Their attorney has suggested that they seek advice and assistance
26 from the city to have it removed..
27 Community Development Director Grochala remarked that the city has no need for the
28 declaration attached to the property so therefore would not have a problem if the DeHavens have
29 it removed.
30 The council concurred that the intent of helping the DeHavens has been to devise a system or a
31 trail that would be helpful to like residents who wish to stay in their homes. They directed the
32 city attorney to work with the DeHaven's attorney as necessary to assist in developing or defining
33 what is needed for the purpose of assisting with whatever the bank is now requiring for
34 financing.
35 2. Establishing 501(03 for Lino Lakes Volunteers in Police Services
36 Organization - Police Chief Pecchia noted that his department is in the process of exploring the
37 option of creating a non -profit organization (501c3) to serve as a fiscal resource to volunteer
38 groups that work with them. He reviewed information distributed showing the amount of
39 services and hours the volunteer organizations provide to the department. He noted the groups
40 involved, the Community Emergency Response Team (CERT), Interns, Public Safety Citizens
CITY COUNCIL WORK SESSION November 2, 2009
DRAFT
41 Commission, Volunteers in Police Services, the chaplains, Police Explorers and Police Reserves.
42 Representatives of some groups spoke about their work.
43 Karen Anderson, Community Relations Coordinator for the Lino Lake Police Department, added
44 that the non -profit group would include representatives of all those volunteer organizations. The
45 non -profit status would allow them to raise funds for their efforts. This idea is being formulated
46 and the department wishes for the council to be aware at this early stage.
47 City Attorney Langel indicated that he sees no problem in the establishment of such a group.
48 A council member urged caution that, when funds are being raised, there should be no
49 implication that services are attached to donations.
50 3. Amending the Composition of the EDA — Economic Development Coordinator Divine
51 introduced Joe Stranik and Dave Roeser, members of the Economic Development Advisory
52 Committee (EDAC). She recalled that the city council and EDAC discussed the possibility of
53 adding a member or members of EDAC to the city's Economic Development Authority (EDA)
54 that is currently comprised of council members only, in order to provide a communication device
55 for EDAC as well as draw on their business expertise. She reviewed the information in her staff
56 report regarding how the city's EDA could be structured to include citizen members. The
57 concept had been researched by attorney Steve Bubul of Kennedy and Graven at the city's
58 request. Ms. Divine also reviewed the pros and cons of adding citizens members included in her
59 report. She reported on EDAC's comments on the legal review and noted their request for
60 information on how citizen members would be covered by the city's insurance. She is requesting
61 council direction on whether to proceed with a change process and, if so, what change.
62 Council members commented as follows:
63 - it makes sense to have a member of EDAC on the EDA but that shouldn't be a voting member
64 since they are not elected officials;
65 - No issues with a voting member from EDAC; it's more important to consider the EDA's
66 power,
67 - Don't like the idea of excluding a council member from the EDA to add a EDAC member;
68 - Good idea to bring in two EDAC members (let them decide who from their ranks) and no issue
69 with those members being allowed to vote with final council approval on actions;
70 EDAC Member Stranik suggested that, if there is EDAC membership, it should be two designees
71 to allow for coverage (absences). He suggested that the Committee will come back with their
72 position on the question of voting or non - voting member.
73 Ms. Divine added that they are looking at something beginning in January 2010. The attorney
74 will be asked to further opine on the question of appropriate terms.
75 4. Zoning Ordinance Amendment - Home Occupations, Residential Parking,
76 and Exterior Storage (Regular Agenda Item) — City Planner Bengtson noted that the council
77 discussed the question of changes to the home occupation language in the zoning ordinance when
78 they were reviewing the comprehensive plan update. Staff indicated they would be coming back
2
—19—
•
•
•
•
•
CITY COUNCIL WORK SESSION November 2, 2009
DRAFT
79 with some clarification to the definition of home occupation and exclusions. After much
80 discussion at the staff and Planning and Zoning Board level, the council is receiving a proposal
81 for a three -tiered system (replacing the current two -tiered system). Mr. Bengtson pointed out that
82 staff continues to recommend a permit fee for the top two tiers while the Planning and Zoning
83 Board recommended a fee for only tier three. The Board also recommended extending the hours
84 for tier three. The system includes registration that staff feels will be helpful in staying in touch
85 with businesses as well as making it clear what is allowed.
86 Mr. Bengtson noted that the report also includes some "clean-up" changes relating to parking and
87 exterior storage, with an analysis as well as recommendations in both of those areas
88 The council concurred that a low fee would be appropriate. Staff indicated there is no urgency to
89 approving the proposal and a council member requested more time to review the proposal. The
90 council requested: a) copies of the Planning and Zoning Board minutes; b) more discussion at the
91 next regular work session; and c) the current zoning code language.
92 5. (Low Impact Development) Bonestroo Professional Services Contract — Community
93 Development Director Grochala noted that the council has approved execution of a grant from
94 the Minnesota Department of Natural Resources for community conservation assistance. Staff
95 brought forward a contract for consulting services with Bonestroo and the council requested
96 further information. Mr. Grochala explained that the general goal of the low impact development
97 — a part of the city's overall goals — is to use a sensitive approach to storm water management.
98 The consultant in this case would assist in setting up the city's system to promote this type of
99 development consideration as developments are considered.
100 The council will consider the contract with Bonestroo at the next regular meeting.
101 6. Televising of City Meetings - Acting Administrator Tesch noted that the council
102 received a recommendation from the Charter Commission to televise all council meetings and
103 has considered and discussed this matter at several meetings. Regular council meetings held in
104 the council chambers are currently televised. Staff is presenting options for televising council
105 work sessions.
106 Council members commented on the options:
107 - It would seem possible to use the council chambers less formally for work sessions or to wait to
108 properly outfit the community room;
109 - Would recommend a pilot project using the chambers (it was acknowledged that the Park Board
110 meetings would be dislocated under this option);
111 - Would prefer to properly outfit the community room but the money to pay for that just isn't
112 available;
113 - On option to improve transparency is to put the "open mike" section of the council meeting on
114 camera; if that is done, it must be kept orderly with a sign -up sheet and rules and a limitation of
115 discussion to city business;
116 - There should be away for people to address the council off camera if that is their desire.
• 117 The council concurred to implement the change in "open mike" immediately.
3
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CITY COUNCIL WORK SESSION November 2, 2009
DRAFT
118 Regular Council Agenda Review
119 The meeting was adjourned at 8:20 p.m.
120 These minutes were considered and approved at the regular Council meeting held on November
121 23, 2009.
122
123
124
125 Julianne Bartell, City Clerk John Bergeson, Mayor
4
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•
•
COUNCIL MINUTES November 9, 2009
DRAFT
• 1
2 CITY OF LINO LAKES
3 MINUTES
4 REGULAR COUNCIL MEETING
5
6
7 DATE : November 9, 2009
8 T EVIE STARTED : 6:30 p.m.
9 TIME ENDED : 7:15 p.m.
10 MEMBERS PRESENT : Council Members Gallup, Reinert, O'Donnell,
11 and Mayor Bergeson
12 MEMBERS ABSENT : none
13
14 Staff members present: City Attorney, Joseph Langel; Director of Public Safety Dave Pecchia;
15 Director of Finance Al Rolek; Director of Community Development Michael Grochala; City
16 Engineer Jim Studenski; Public Services Director Rick DeGardner; City Clerk Julie Bartell.
17
18 PUBLIC COMMENT /OPEN MIKE
19
20 There was no public comment.
21
SETTING THE AGENDA
• 22
23
24 The agenda was amended to indicate that Items 6Bi and 6Bii would be considered at a future ..
25 meeting; and to add presentation of a donation from the Turtleman Triathalon.
26
27 SPECIAL PRESENTATIONS
28
29 Centennial Fire District — Life Saver Award - Chief Jerry Streich presented several awards given
30 by North Memorial Ambulance Service. These awards are presented when a responder supplies
31 care from the time they arrive until the time they are discharged. Two awards are being
32 presented this evening. He presented an award to the following firefighters who were involved
33 in a life saving incident on June 17, 2009: David Bruder, Bill King, Michael Masters, Michael
34 Manthey, James Mesaros, Michael Peterson, Michael Schellenberg, James Scott, and Kevin
35 Stewart. Chief Streich also presented awards for a life saving incident that occurred on July 6,
36 2009 to the following firefighters: Michael Manthey, Michael Mooney, Brad Recutt, Kevin
37 Stewart. Mayor Bergeson assisted with the distribution of awards.
38
39 Turtleman Triathalon — Police Chief Pecchia accepted a check for the Lino Lakes Police
40 Department for $3,500 from Mark Steng representative of the Turtleman Triathalon. There are
41 twelve Police Reserve volunteers that assist during this event. Chief Pecchia noted that the
42 donation is very much appreciated.
43
44 Council Member Reinert moved to accept the funds. Council Member Gallup seconded the
. 45 motion. Motion carried.
1
_22_
COUNCIL MINUTES November 9, 2009
DRAFT
46
47
48 CONSENT AGENDA
49
50 Council Member O'Donnell moved to approve the Consent Agenda. Council Member Gallup
51 seconded the motion. Motion carried.
52
53 ITEM ACTION
54
55 1A. Consideration of Expenditures:
56 i) November 9, 2009 (Check No. 87107 through 87173),
57 $297,996.64; Approved
58 ii) Centennial Fire District (Check No. 4012 through 4024),
59 $8,822.76 Approved
60
61 1B. Approval of October 26, 2009 Council Work Session Minutes Approved
62
63 1C. Approval of October 26, 2009 City Council Meeting Minutes Approved
64
65 1D. Consideration of Resolution No. 09 -93, Accepting Donations
66 for the Gobbler Games Special Event Approved
67
68 FINANCE DEPARTMENT REPORT, AL ROLEK
69
70 2A. Consideration of Resolution 09 -97, Authorizing the Issuance of $4,335,000
71 G.O. Revenue Note to Anoka County for the Reconstruction of the
72 I- 35E /CR 14 Interchange
73 Finance Director Al Rolek noted that the amount of the note has changed to $4,260,000 based
74 on current negotiations. A joint powers agreement (JPA) for reconstruction of the I- 35E/CSAH
75 14 interchange under a project led by Anoka County has been approved by the council. The
76 JPA calls for the city's portion of the project costs to be financed through the county and the city
77 would concurrently issue this note to secure it's payment to the county. He briefly reviewed the
78 terms of the proposed bonds and introduced Terri Heaton of Springsted, Inc (financial
79 consultant) and Steve Bubul of Kennedy & Graven (bond counsel).
80
81 Ms. Heaton explained that the bonds were priced through Anoka County to come in with the
82 best possible interest rate. The interest rate is 3.49 percent based on a premium bid.
83
84 Steve Bubul explained that the city is issuing the note because the county is constructing the
85 project and doing initial financing for the entire project. The process chosen to pay the county is
86 seen to be efficient and beneficial to the city. The numbers presented to the council are tied to
87 the debt service that the county is committing to as well as a small annual fee to be paid to the
88 county.
89
90 Council Member O'Donnell moved to approve Resolution No. 09 -97 as presented. Council
2
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•
•
COUNCIL MINUTES November 9, 2009
DRAFT
• 91 Member Reinert seconded the motion. Motion carried.
92
93 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
94
95 3A. City Code Update Project
96 i. Public hearing and first reading of Ordinance No. 10 -09, amending,
97 restating, revising, updating, codifying, and compiling certain ordinances
98 of the city dealing with the subjects embraced in the Code of Ordinances
99
100 City Clerk Bartell reported that the Lino Lakes City Code establishes the laws, rules and
101 policies under which the city operates. Although there have been amendments approved by the
102 council and state law changes impacting city regulations, this document has not been updated
103 since 1993. Therefore staff engaged in a project to have the code reprinted to include updated
104 language and all ordinance amendments since 1993. The process has involved an external
105 legal review of the code as well as an internal process that included input from department
106 directors and several city council work session reviews. Changes have been incorporated and
107 the code has been reprinted. If the code is approved, it will also be made available on -line.
108
109 The public hearing was opened.
110
111 There being no one present wishing to speak on this item, the public hearing was closed at 6:50
ID112 p.m.
113
114 Council Member Reinert moved to dispense with full reading of the ordinance Council
115 Member O'Donnell seconded the motion. Motion carried.
116
117 Council Member Reinert moved to approve the first reading of Ordinance No. 10 -09 as
118 presented. Council Member Gallup seconded the motion. Motion carried.
•
119 ii. First reading of Ordinance No. 09 -09, establishing the 2010 City Fee
120 Schedule (Appendix A to the City Code)
121 City Clerk Bartell explained that Item 3Aii is the city fee schedule. The city charges certain fees
122 for services and those fees are consolidated into one schedule to be reviewed and adopted on an
123 annual basis. The fee schedule is then included as Appendix A to the code. The fee schedule
124 presented has been reviewed and updated for 2010 by department directors. By and large, the
125 recommended changes are non - substantive and corrective in nature, for example removing
126 duplications, adding sales tax where appropriate, or removing services that are no longer
127 provided.
128 Council Member O'Donnell moved to approve the first reading of Ordinance No. 09 -09 as
129 presented. Council Member Gallup seconded the motion. Motion carried.
130
131 3B. Temporary Sergeant Assignment
132
3
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COUNCIL MINUTES November 9, 2009
DRAFT
133 Police Chief Pecchia reported that with a retirement and injuries in the department, the
134 department would like to have an acting sergeant position. This has been done in the past and
135 serves as a good training situation. He recommends the temporary change.
136
137 Council Member Reinert moved to approve the temporary assignment. Council Member
138 O'Donnell seconded the motion. Motion carried.
139
140 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
141
142 There was no report from the Public Safety Department.
143
144 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
145
146 5A. First reading of Ordinance No. 13 -09, sale of a segment of parkland, Highland
147 Meadows Park
148
149 Public Services Director DeGardner reported that Mr. and Mrs. Judd of 670 Arlo Lane are
150 interested in acquiring a piece of city -owned property adjacent to Highland Meadows Park in
151 order to provide adequate setback for a proposed addition to their garage. He explained that
152 historically the property in question was intended to be sold to the Judds by the owner /developer
153 of the land as a buffer area but since that didn't occur, the land was deeded to the city. He
154 reviewed the possible financial gain from the sale and the city charter requirements regarding
155 the sale of land. Typically staff is guarded regarding the sale of park land but is open to this sale
156 because the land in question was never intended to be a part of the park and has no effect on the
157 functionality of the park. He explained that the Park Board considered this sale and
158 recommended that the city convey the easternmost ten feet of Outlot B to the Judds for $2,000
159 with the Judds to be responsible for associated fees. The Judds are requesting that the city
160 convey the entire Outlot B parcel to them for $4,000 and that city be responsible for associated
161 fees. Mr. DeGardner remarked that if the city does in fact sell the property in question, he
162 recommends certain conditions explained in the report.
163
164 Council Member Reinert moved to approve the first reading of Ordinance No. 13 -09 to reflect
165 the sale of the property to Mr. and Mrs. Judd for $4,000 and with the city being responsible for
166 related fees. Council Member O'Donnell seconded the motion. Motion carried.
167
168
169
170 6A.
171
172
173
174
175 6B. Legacy at Woods Edge PUD Amendment
176
COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA
This ordinance had been removed from the agenda.
4
—25—
•
•
•
COUNCIL MINUTES November 9, 2009
DRAFT
• 177 i. Second Reading of Ordinance No. 11 -09, Amending Ordinance 04 -04 and
178 the Lino Lakes Town Center Design and Development Guide to allow
179 Assisted Living Facilities in certain land use categories within the Legacy at
180 Woods Edge project area, Paul Bengtson
181 ii. Consideration of Resolution No. 09 -94, Summary of Ordinance No. 11 -09 for
182 Publication, Paul Bengtson
183
184 Consideration of Items 6Bi and 6Bii was postponed to a future meeting by consent of the
185 council.
186
187 6C. Consideration of Resolution No. 09 -91, Authorizing Execution of Professional
188 Services Agreement with Bonestroo for Update of Official Controls (Tabled
189 10/26/2007)
190
191 Community Development Director Grochala recalled that the city was granted and accepted a
192 grant award from the Minnesota Department of Natural Resources to assist with integration of
193 natural resources information into development, conservation and policy plans. Staff is
194 proposing that the city contract with Bonestroo, Inc. to assist in updating city ordinances in this
195 area.
196
197 A council member indicated that he agrees with the motive and intent of the work but also wants
198 assurance that it would not be an encumbrance to someone developing a single family lot.
• 199
200 Director Grochala replied that staffs intent is to weave some requirements into the city code to
201 expand in the area of environmental sensitivity but not as encumbrances to developing lots.
202
203 Council Member Gallup moved to approve Resolution No. 09 -91 as presented. Council
204 Member O'Donnell seconded the motion. Motion carried.
205
206 UNFINISHED BUSINESS
207
208 There was no unfinished business.
209
210 NEW BUSINESS
211
212 There was no new business.
213
214
215
216 There being no further business, Council Member O'Donnell moved to adjourn at 7:15 p.m.
217 Council Member Gallup seconded the motion. Motion carried.
218
219 These minutes were considered and approved at the regular City Council Meeting on November
220 23, 2009.
• 221
222
5
—26—
223
COUNCIL MINUTES
224 Julianne Bartell, City Clerk
225
226
227
228
229
230
231
232
233
234
235
236
November 9, 2009
DRAFT
John Bergeson, Mayor
Community Calendar- A Look Ahead
November 10, 2009 through November 23, 2009
4 Wednesday, November 11
4 Wednesday, November 18
4 Wednesday, November 18
4 Monday, November 23
• Monday, November 23
Veterans Day Holiday
6:30 pm, Council Chambers
6:30 pm, Community Room
5:30 pm, Community Room
6:30 pm, Council Chambers
City Hall Closed
Planning & Zoning
Environmental Board
Council Work Session
Council Meeting
6
-27-
• AGENDA ITEM 1 E
•
•
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: November 23, 2009
TOPIC: Approve Application of Centennial Middle School PTA to
Conduct Excluded Bingo Event
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
The City has received an application from the Centennial Middle School PTA to conduct
their annual bingo fundraising event at Centennial Middle School, 399 Elm Street on
February 5, 2010.
Under Minnesota Statutes, Section 349.166, excluded bingo may be conducted by an
organization that conducts four or fewer bingo occasions in a calendar year, or in
connection with a county fair, the state fair, or a civic celebration if it is not conducted
for more than 12 consecutive days. The Centennial Middle School organization meets
this requirement. The organization also meets the requirements of the Lino Lakes City
Code in regard to the number of members who are residents of the City.
The application, a certificate indicating the non - profit status of the organization and the
results of a background check are on file in the city clerk's office.
OPTIONS:
1 Approve the request to conduct the bingo event.
2. Deny the request.
RECOMMENDATION:
Option No. 1
•
•
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
DRAFT
CITY OF LINO LAKES
MINUTES
CANVASSING BOARD
: November 9, 2009
. 6:20 p.m.
. 6:25 p.m.
: Council Members Reinert, Gallup,
O'Donnell and Mayor Bergeson
: none
Staff members present: Deputy City Clerk Jean Viger, City Attorney Joseph Langel; and
City Clerk Julie Bartell
Deputy City Clerk Viger reviewed the results of the Lino Lakes election held on
November 3, 2009.
At the board's request, City Attorney Langel reported on the status of filling the vacant
city council seat. Under the provisions of the city charter the third highest vote getter
will fill the vacant seat, that person being Dave Roeser. Under state statute, Mr. Roeser
would be eligible to receive his election certificate and take the oath of office seven days
after canvassing is complete, or November 17, 2009 at the earliest. That is also
contingent upon Mr. Roeser filing his campaign fund disclosures.
Canvassing Board Member Gallup moved to accept the November 3, 2009 General
Election Results, as presented. Canvassing Board Member Reinert seconded the motion.
Motion carried.
Being no further business, Canvassing Board Member O'Donnell moved to adjourn at
6:25 p.m. Canvassing Board Member Gallup seconded the motion. Motion carried.
These minutes were considered, corrected and approved at the regular Council meeting held on
November 23, 2009.
City Clerk, Julianne Bartell John Bergeson, Mayor
•
•
STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
BACKGROUND
AGENDA ITEM 3Ai
Julie Bartell, City Clerk
November 23, 2009
Second reading and adoption of Ordinance No. 09 -10,
Adopting a Code of Ordinances for the City of Lino
Lakes (amending, restating, revising, updating,
codifying, and compiling certain ordinances of the city
dealing with the subjects embraced in the code of
ordinances)
3/5
The Lino Lakes City Code establishes the laws, rules and policies under which the city
operates. Although there have been amendments approved by the council and some
state law changes impacting city regulations, this document has not been updated
since 1993. The council's most recent Goals, Objectives, Management Action Plan
calls for completion of a project to bring this document up to date.
Currently, the City Code is maintained in the form of a three -ring binder into which staff
inserts ordinances as they are approved by the city council. A portion of the code
update project is to have that code book reprinted to include all changes since 1993.
In addition, staff intends that the city will also maintain the code on -line, making
information accessible from the city's Web page. This type of access to city
regulations is now widely expected by citizens, the city's legal counsel, the police
department and the larger community in general.
To this end, city staff and the council have engaged in the following process:
• The city hired a codifier company who prepared a draft code that includes all
changes since 1993 and whose legal staff advised the city on changes to bring
the code up to date (mainly with state law);
• Department directors were asked to review and approve portions of the draft
code that relate to their area of responsibility along with consider the changes
recommended by the code company's legal counsel;
• The city clerk inserted all changes into the draft code document for review by
the council. The council has overviewed the code, section by section, with staff
explaining any changes that were seen as substantive and with the council
incorporating changes as they deemed appropriate;
• Based on council direction at the October work session, staff has proceeded
with an approval preparation process by publishing appropriate notice that a
new code will be considered by the council and informing tobacco dealers of
changes to regulations impacting their business (as required by state law).
The update project does not include the zoning section of the code since those
regulations will be updated as part of implementation of the comprehensive plan.
A copy of the new code that shows all the changes (underline and strike out) has been
available for public review throughout the project.
The council held a public hearing and granted approval to first reading of Ordinance
No. 10 -09 on November 9, 2009.
RECOMMENDATION
Staff recommends approval of second reading and adoption of Ordinance No. 09 -10
adopting a new city code.
•
•
•
•
•
l'` Reading: November 9, 2009
Publication:
2nd Reading:
Effective:
Council Member moved for adoption of the following
ordinance.
CITY OF LINO LAKES
COUNTY OF ANOKA
ORDINANCE NO. 10 -09
ADOPTING A CODE OF ORDINANCES FOR '11iL+' CITY OF LINO
LAKES, MINNESOTA, AMENDING, RESTATING, REVISING, UPDATING,
CODIFYING, AND COMPILING CERTAIN ORDINANCES OF THE CITY
DEALING WITH 11:11C SUBJECTS EMBRACED IN THE CODE OF
ORDINANCES.
Whereas, pursuant to State law and the Charter of the City of Lino Lakes, Section
3.11, the City Council has reviewed, rearranged and revised the Lino Lakes Code of
Ordinances as part of a project to update said Code; and
Whereas, pursuant to the Charter of the City of Lino Lakes, Section 3.11, the City
Council has authorized publication of said Code into a book that has been made available
for public review; and
Whereas, pursuant to the Charter of the City of Lino Lakes, Section 3.11, a notice
was published in the city's official newspaper for two successive weeks informing the
public of the City Council's intent to adopt the updated Lino Lakes Code of Ordinances;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LINO LAKES
DOES ORDAIN:
Section 1. The general ordinances of the city as amended, restated, revised,
updated, codified and compiled in book form, including penalties for the violations of
various provisions thereof, are adopted and shall constitute the Code of Ordinances of the
City of Lino Lakes. This Code also adopts, by reference, certain statutes and
administrative rules of the State of Minnesota as named in the Code of Ordinances.
Section 2. The Code of Ordinances as adopted in Section 1 shall consist of the
following titles:
TITLE 100: GENERAL PROVISIONS
TITLE 200: COUNCIL AND ADMINISTRATION
TITLE 300: PUBLIC PROPERTY AND IMPROVEMENTS
TITLE 400: WATER AND SEWER
TITLE 500: GENERAL REGULATIONS
TITLE 600: BUSINESS AND ACTIVITY LICENSES
TITLE 700: LIQUOR AND BEER
TITLE 900: NUISANCES
TITLE 1000: LAND USAGE
TITLE 1100: SHORELAND AND FLOOD PLAIN MANAGEMENT
TABLE OF SPECIAL ORDINANCES
APPENDIX: FEE SCHEDULE
PARALLEL REFERENCES
Section 3. All prior ordinances pertaining to subjects treated in the Code of
Ordinances shall be deemed repealed from and after the effective date of this ordinance,
except as they are included and re- ordained in whole or in part in the Code of
Ordinances; provided this repeal shall not affect any offense committed or penalty
incurred, or any right established prior to the effective date of this ordinance, nor shall
this repeal affect the provisions of ordinances levying taxes; appropriating money,
annexing or detaching territory; establishing franchises; granting special rights to certain
persons; authorizing public improvements; authorizing the issuance of bonds or
borrowing of money; authorizing the purchase or sale of real or personal property;
granting or accepting easements, plat or dedication of land to public use; or vacating or
setting the boundaries of streets or other public places; nor shall this repeal affect any
other ordinances of a temporary or special nature or pertaining to subjects not contained
in or covered by the Code of Ordinances. All fees established in prior ordinances shall
remain in effect unless amended in this Code of Ordinances, or included in the city's fee
schedule ordinance.
Section 4. This ordinance adopting the Code of Ordinances shall be a sufficient
publication of any ordinance included in it and not previously published in the city's
official newspaper. The city clerk shall cause a sufficient quantity of the Code of
Ordinances to be printed for general distribution to the public at a cost established by the
city, and shall furnish a copy of the Code of Ordinances to the County Law Library or its
designated depository. The official copy of this Code of Ordinances shall be marked and
kept in the office of the city clerk.
Section 5. The Code of Ordinances is declared to be prima facie evidence of the
law of the city and shall be received in evidence as provided by Minnesota Statutes by the
courts of the State of Minnesota.
Section 6. This ordinance adopting the Code of Ordinances, and the Code of
Ordinances itself, shall take effect upon passage and publication according to the city
charter.
Attest: Julianne Bartell, City Clerk
-33-
John Bergeson, Mayor
•
•
IIIAdopted by the Lino Lakes City Council this 23rd day of November, 2009.
The motion for the adoption of the foregoing ordinance was duly seconded by Council
Member and upon a vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said ordinance was declared duly passed and adopted.
•
•
•
AGENDA ITEM 3Aii
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: November 23, 2009
TOPIC: 2nd Reading and Adoption of Ordinance No. 09 -09
Establishing the 2010 Fee Schedule
VOTE REQUIRED: Simple Majority (3/5 Vote)
BACKGROUND:
In order to provide for a more efficient and timely method of reviewing and adjusting the
various fees charged by the City, fees are consolidated into one schedule to be
reviewed and adopted on an annual basis. Rather than including fees individually
within sections of the Lino Lakes Code of Ordinances, the fee schedule is included as
Appendix A to the code.
The City's current fee schedule has been circulated to department directors with a
request to update or amend the schedule as appropriate for 2010.
Ordinance No.09 -09 (the proposed 2010 Fee Schedule) is attached. Recommended
amendments to the ordinance are printed in red. By and large, the changes are non -
substantive and corrective in nature, i.e. removing duplications, adding sales tax where
appropriate, or removing services that are no longer provided. In addition to those
corrections, some changes are outlined below for your review:
Party Wagon — This service is no longer available through the Parks &
Recreation Department due to budget constraints;
Ordinance Amendment — These are not new fees but are replacing those
previously entitled Rezoning; the new language better describes this activity;
Concept Plan Review — A new escrow deposit is being established for this
type of review.
The 2010 Fee Schedule Ordinance was presented to the council on November 9, 2009
and first reading was approved. Staff is now requesting second reading and approval
of this ordinance.
RECOMMENDATION:
Approve second reading and adoption of Ordinance No. 09 -09
lst Reading:
Publication:
2 "d Reading:
Effective:
City of Lino Lakes
Ordinance No. 09 -09
AN ORDINANCE ADOPTING THE 2010 CITY OF LINO LAKES FEE SCHEDULE AND
PROVIDING FOR THE ISSUANCE OF LICENSES, PERMITS AND COLLECTION OF FEES
THEREOF; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND PREVIOUS FEE
SCHEDULES THAT CONFLICT THEREWITH.
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes
City Code, and upon a review of a study conducted by City Staff, a fee schedule for City services and
licensing is hereby adopted as follows:
2010 FEE SCHEDULE
ALCOHOLIC BEVERAGES
3.2 Beer Investigation
3.2 Beer Off -Sale
3.2 Beer On -Sale
3.2 Beer On -Sale Temporary
Club License
Liquor License Investigation Fee
Liquor On -Sale License
Liquor Off -Sale
Liquor Temporary Permit
Temporary Set -Up License
Wine License Investigation Fee
Wine
Sunday Liquor
AMUSEMENT & COMMERCIAL RECREATION
Cabaret License
Dances
Gambling Permit Application
State Licensed Gambling
BUSINESS & MISCELLANEOUS
Assessment Search Fee
Burning Permit
Dog Kennel - Private
Dog Kennel - Commercial
Dog License Male /Female
Dog License Male /Female
Copies: Mailed Minutes
1
$250.00 Indiv.; $450.00 Corporate
$200.00/Year
$300.00/Year
$50.00 + $5.00 /Day
$300.00
$250.00 Indiv.; $450.00 Corporate
$4,500.00/Year
$200.00
$50.00
$25.00
$250.00 Indiv.; $450.00 Corporate
$500.00/Year
$200.00/Year
$35.00
$200.00/Year
$10.00
Regulation Tax
3% of gross receipts less prizes paid
$20.00 /Search
$50.00
$20.00/Year
$100.00 /Year
$10.00
$5.00 (Spayed or Neutered)
$36.00/Year
Copies: Mailed Agenda
Copies: Per Page
Copies: New Resident Labels
Copies: Aerial /Topo Map
City Charter
City Code Book
City Map
Comp. Plan.
Computer Disk or DVD
Environmental Handbook
Fax Charge
Garbage Hauler License
Overweight Permit
Pawn Shop Class A
Pawn Shop Class B
Class A Secondhand Goods Dealer
Class B Secondhand Goods Dealer
Class C Secondhand Goods Dealer
Pawn Shop Investigation
Pawn Shop In State Investigation
Pawn Shop Out State Investigation
Peddler, Solicitor, Transient Merchant
Recycling Container Purchase
Rental License (annual)
Rental License Reinspection Fee
Special Event Permit
Tapes: Audio
Tapes: Video
Tobacco License
Return Check Charge
Zoning Maps
Zoning Ordinance
PARK & RECREATION USER FEES
Field Rental - Resident Only
Baseball /Softball Drag Only
Baseball /Softball Drag & Chalk
Soccer (Excluding Youth)
Picnic Shelter Reservation
Party Wagon Block qty
Mon. Thurs., Non Block Party
Fri., Sat. Or Sun., Non Block Party
Playground Grab Bags
2
$12.00 /Year
1st 10 Copies Free, then .25 per Page
$5.00 per Month Flat Fee
$10.00
1st Copy Free; $10.00 Each Add'l
$75.00
$2.50
$55.00
$7.00
$55.00
1st 10 Pages Free, then .25 per Page
$75.00 /First Truck; $45.00 Each Add'l
$20.00
$10,000.00
$7,000.00
$720.00
$105.00
No Fee
$15,000 (deposit on costs)
$750.00
$20,000.00
$250.00/6 months
1st Free / $8.00 for each Additional
$50.00 for 1 or 2 units
$50.00 + $10 per unit for 3 or more units
(fee to be reduced by 50% if issues less
than six months from expiration date)
$50.00
$50.00
$10.00
$15.00
$50.00
$30.00
$5.00 /Large or Colored
$25.00
$20 /Evening
$30 /Evening
$65 /Evening
Residents - No Fee
Non - Resident - $25
S-4-0
$10.00 / $25.00
•
•
FIRE REGULATIONS
Annual Permit for Sale
Of Consumer Fireworks
POLICE FEES
Copy of Report
Copy of Report — Mail In
Vehicle Lockouts
Clearance Letter
Fingerprinting
Video Image Printing
Photographs
Booking Photographs
Electronic Photographs
False Alarms
Vehicle Forfeiture Fee
Videotape Copy
(Costs include all applicable taxes)
BUILDING - CONSTRUCTION UTILITIES
Fee Table
$350 exclusive retail seller / $100 in
conjunction with existing retail store
Free to subject of data up to 3 pages; 4`h'
page $1.00; then $.25 add'l pages up to
100
$4.00 up to 4 pages; $.25 per page
thereafter
No charge
$5.00
$10.00, by appt.
$5.00
$25.00 plus developing cost
$5.00
$5.00 per page of four
3 free; 4 -10 $50.00;
11 or more $100.00 /calendar yr.
$100.00 per vehicle
$25.00
Building Permit Fee Schedule
Total Valuation
Fee
$1.00 to $500.00
$23.50
$501.00 to $2,000.00
$23.50 for the first $500.00 plus $3.05 for each additional $100.00,
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00
$69.25 for the first $2,000.00 plus $14.00 for each additional
$1,000.00, or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00
$391.25 for the first $25,000.00 plus $10.10 for each additional
$1,000.00, or fraction thereof, to and including $50,000.00
$50,001.00 to $100,000.00
$643.75 for the first $50,000.00 plus $7.00 for each additional
$1,000.00, or fraction thereof, to and including $100,000.00
$100,001.00 to $500,000.00
$993.75 for the first $100,000.00 plus $5.60 for each additional
$1,000.00, or fraction thereof, to and including $500,000.00
$500,001.00 to $1,000,000.00
$3,233.75 for the first $500,000.00 plus $4.75 for each additional
$1,000.00, or fraction thereof, to and including $1,000,000.00
$1,000,001.00 and up
$5,608.75 for the first $1,000,000.00 plus $3.15 for each additional
$1,000.00, or fraction thereof
Building Permit Fees shall be based on the Fee Table.
•Fire Suppression Permit fee shall be based on Fee Table
Minimum fee of $50.00 for all permits
3
Other Inspections and Fees:
Work commencing before permit issuance Double Permit Fee
Erosion Control Inspection Fee (single, two - family, townhomes up to 8 units) $150.00
Multi - family > 8 units, Commercial, Industrial and Institutional determined
by separate agreement.
Erosion Control Reinspection Fee $50.00 per trip
Inspections outside of normal business hours $50.00 per hour*
Reinspection fee $50.00 per trip
Inspections for which no fee is specifically designed $50.00 per trip
Additional plan review required by changes, additions, or revisions $50.00 per hour **
For use of outside consultants for plan checking and inspections, or both Actual Cost * **
In Ground Swimming Pool $141.00
Above Ground Swimming Pool $50.00
Plan Review Fee
a. 65% of the Building Permit Fee
b. 25% of the Building Permit Fee for review of similar plans (Master Plan) in a 12 month period
Easement Encroachment Fee $55.00
Fence Permit $50.00
Roofing Permit $100.00 •
Siding Permit $100.00
Replacement Windows /Door Permit $100.00
Retaining Wall Permit $50.00
All Residential Mechanical Permits, (except new construction and air conditioning $50.00
Residential New Construction Mechanical Permit $60.00
Residential Air Conditioning Permit 1% of the contract price ($50.00 minimum fee)
Commercial Mechanical Permit 1% of the contract price ($50.00 minimum fee)
Manufactured Home Permits $90.00
Plumbing Permit 9.00 per fixture ($1-5 0. 0 $50.00 minimum fee)
Water Heater $15.00
Sewer Connection Fee $200.00 •
Water Connection Fee $250.00
4
Contractor License Verification
Contractor License
• SAC (Sewer Availability Charge)
1/4" Water Meter
1" Water Meter
MXU Unit
Touch Pad
Curb Stop Covers
Septic Installation or Repair Permit
Septic Pumping Permit
Demolition Permit
Lawn Sprinkler /Irrigation System Permit (effective June 26, 2008)
Irrigating or Watering of New Landscaping Permit (sod or seed)
• Lawn Sprinkling Violation
$5.00 per permit
$50.00
Per Met Council
$290.00 City cost plus 10% handling fee and sales tax
$325.00 City cost plus 10% handling fee and sales tax
$125.00 City cost plus 10% handling fee and sales tax
•
$20700-$18.00 plus sales tax
$68.00-$70.00 plus sales tax
$150.00
$5.00
$50.00
$50.00
No Charge
$25.00 for first violation
$50.00 for each subsequent citation
Driveway Replacement Permit $50.00
Fee Refund — Per applicant request, City staff may refund permit fees up to 80% for voided permits.
Plan review fees and state surcharge fees are non - refundable. No refund shall be provided if permit has
expired.
All permits issued are subject to applicable State surcharge fees.
* Inspections made out side of normal business hours is a three -hour minimum charge
Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision,
overhead, equipment, hourly wages, and fringe benefits of the employees involved.
* ** Actual costs include administrative and overhead costs.
**
Sign Permit - Temporary (portable/banner)
Sandwich Board
$25.00 /Term
$25.00
An escrow may be required, as determined by the City Engineer, to cover all costs incurred by the City for
plan revision and construction observation.
ESCROW DEPOSITS
In order to obtain a Certificate of Occupancy, escrow deposits shall be collected if exterior work
cannot be completed due to inclement weather, as determined by City Staff, whereupon a Temporary
Certificate of Occupancy would be issued subject to the execution of an escrow agreement and
5
payment thereof. Any unfinished work must be completed within six months (weather permitting)
from the date of issuance. The following escrow amounts are hereby established:
a. Driveway - $1,000.00
b. Exterior Concrete - $1,000.00
c. As -built Surveys - $1,000.00
d. Stucco (final coat only) - $1,000.00
e. Garage Floor - $1,000.00
f. Landscaping - $2,500.00 (landscaping may be escrowed year -round per City Staff)
Escrow deposits include a $50.00 non - refundable administrative fee.
Escrow deposits can be submitted through one of the following procedures:
a.) Escrow can be paid to the City upon execution of an agreement signed by both the payee and the
City.
b.) The title company or lending institution can hold the escrow upon execution of an agreement
signed by both the title company or lending institution and the City.
RIGHT -OF -WAY MANAGEMENT
Excavation Permit Fees
Hole (includes administration, plan review, inspection, testing and mapping) $125.00
Trench (includes administration, plan review, inspection, testing & mapping)..$70.00 per 100 lineal
feet plus hole fee
Obstruction Permit Fee (includes administration, recording, review & inspection)...$50.00 plus $.05 per
lineal foot
Permit Extension Fee (includes administration, recording & review) $55.00
Delay Penalty $60.00
for up to three days of non - completion and non -prior notice before specified date.
After three days an additional charter of $10.00 per day will be levied
Degradation Fee Formula:
This formula covers degradation for depreciation caused by intrusion into the right -of -way. The
depreciation applies to the original surface of the right -of -way and to the overlays and seal -coats applied to
the surface. The formula includes life expectancy schedules for each and has an estimated cost per square
yard based on the quality of the right -of -way surface required for different levels of traffic. This formula
creates a degradation fee which is determined by the cost per square yard for street, overlay, and seal -coat,
multiplied by the depreciation schedule, multiplied by the area of the street patch.
Degradation Fee: (cost per square yard for street overlay, and seal -coat x depreciation schedule rates)
x area of street patch = degradation fee.
UTILITY FEES
Sewer Rate $52.00 /Quarter /Reu +$1.00 Per 1000 Gallons
Over 10,000 Gallons
6
Water Meter Rental
Additional Accessories
Utility Non - Payment Certification Fee
Valve—Replacement
Underground Utility Permit
$400.00 (Deposit) / $25 Per Month
$25.00 Per Month
$30.00
$50.00
Meter Testing (Our Cost, Delivered To Minneapolis)
5/8" — 3/4" Meter Test
1" Meter Test
1-1/2" — 2" Meter Test
City Trunk Utility Connection Fees
Sanitary Sewer Unit
Water Unit
$50.00
$65.00
$100.00
$2,840.00 Per Sac Unit
$3,760.00 Per Sac Unit
Water Utility Rates (as amended December 8, 2008)
Residential
$10.00 per Quarter /
$1.80 per Thousand
$2.00 per Thousand
$2.50 per Thousand
$3.00 per Thousand
$3.50 per Thousand
Non - Residential Domestic
$10.00 per Quarter /
$1.80 per Thousand
$2.00 per Thousand
$2.25 per Thousand
Non - Residential Irrigation
$2.50 per Thousand
$3.00 per Thousand
$3.50 per Thousand
REU *, plus
Gallons (0 — 20,000 Gal.)
Gallons (20,001 — 40,000 Gal.)
Gallons (40,001 — 80,000 Gal.)
Gallons (80,001 — 120,000 Gal.)
Gallons (over 120,000 Gal.)
REU *, plus
Gallons (0 — 20,000 Gal.)
Gallons (20,001 — 40,000 Gal.)
Gallons (over 40,000 Gal.)
Gallons (0 — 40,000 Gal.)
Gallons (40,001 — 80,000 Gal.)
Gallons (over 80,000 Gal.)
* REU = a residential equivalent connection:
1. Residential — a single housing unit
2. Non - Residential REU = per Met Council Service Availability Charge Procedures Manual
SURFACE WATER MGMT
Land Use Type
I.
Single /Two
Family Lots
II.
Multi Family
Lots
III.
Commercial /Industrial/
Institutional Property
Fee Charge per Sq. Ft. of Development
Area
$ 0.132
$ 0.175
$ 0.194
7
Surface Water Management Charge: Applied to developing parcels in accordance with the policy
provisions established in Resolution No. 92 -70. Credits may be earned for watershed improvements.
CULVERT PRICES
All culvert prices are based on market prices and include tax & delivery and 15% administration fee
LAND USE
ESCROW
FEE DEPOSIT*
Alternative Urban Areawide Review (AUAR)
To be charged to land development applications
within I -35E Corridor AUAR area that require
preliminary plats; conditional use permits; site
and building plans; and planned unit
developments. Once paid the same land will not
be charged again.
$269 per acre
Application Fee (Required With Each Submittal) $100.00
Comprehensive Plan Amendment
40 Acres or Less $1,500
More Than 40 Acres $5,000
Conditional Use Permit
Residential $750
Commercial /Industrial /Institutional $5,000
Environmental Assessment Worksheet $10,000
Interim Use Permit $750
Ordinance Amendment
Map Amendment (Rezone)
40 Acres or Less
Over 40 Acres
Text Amendment
$1,500
$5 000
$1,500
Rezoning
40 Acres or Less - - --500
More Th ,,, n n n ores $5,000
9
Planned Unit Development
General Concept Plan $2,500
Development Stage Plan $10,000
Final Plan $2,500
Park Dedication - Residential
Park Dedication - Commercial / Industrial
8
$2,500 per unit
$2,175 per acre
Site Plan Review $5,000
Subdivision
•Concept Plan Review $1,500
Minor Subdivision / Lot Split $1,000
Preliminary Plat
40 Acres or Less $2,500
Over 40 Acres $10,000
Final Plat $1,500
Tax Increment Financing or Tax Abatement $7,500
•
Vacation (Street, Utility, Drainage) $500
Variance $500
Zoning Confirmation Letter $25
*An escrow account shall be established as indicated above to cover all expenses incurred by the City as part
of the plan review. In the case of applications including multiple requests the highest escrow deposit amount
will be the only one initially required. The applicant is responsible for all costs incurred by the City during
plan review. If the escrow account drops below 10% of the original deposit amount the City will require the
submittal of an additional escrow deposit sufficient to cover any anticipated expenses. Upon the City's
determination that the project is complete or expired, the City will return the remaining escrow deposit to the
applicant.
ENGINEERING
Flood Plain
Elevation Certificate
Elevation Certificate Survey
Digital Contour Mapping
LATE FEE
$200.00 Fee
Addl $1,000.00 Escrow Deposit
$800 per 1/2 Section Increment
Late penalty fee: a late charge of 10% or $25.00, whichever is greater, will be charged for any fees not paid
when due.
Section 2. Effective Date of Ordinance. This Ordinance shall be effective , 2010.
Passed by the Lino Lakes City Council this day of , 2009.
ATTEST:
1111
Julie Bartell, City Clerk
9
John J. Bergeson, Mayor
• AGENDA ITEM 3Aiii
•
•
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: November 23, 2009
TOPIC: Resolution No. 09 -98
Summary of Ordinance 09 -09 for publication
(2010 Fee Ordinance)
VOTE REQUIRED: 4/5 vote
BACKGROUND:
Ordinance No. 09 -09 establishing 2010 fees will be considered for second reading and
approval by the city council on November 23, 2009. If approved, due to the length of
this ordinance, staff is requesting authorization to publish the ordinance in a summary
form. Minnesota Statutes, Section 412.191 allow for summary publication when
appropriate; a copy of the summary is attached to Resolution No. 09 -98.
OPTIONS:
1. Approve Resolution No. 09 -98 authorizing summary publication;
2. Deny Resolution No. 09 -98 thus requiring staff to publish Ordinance No. 09 -09 in
its entirety;
3. Return to staff.
RECOMMENDATION:
Option No. 1
Council Member introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09 -98
RESOLUTION APPROVING A SUMMARY OF ORDINANCE NO. 09 -09
FOR PUBLICATION
WHEREAS, the City Council approved Ordinance No. 09 -09, establishing the
2010 Fee Schedule, for first reading on November 9, 2009 and second reading
and final passage on November 23, 2009; and
WHEREAS, Ordinance No. 09 -09 is lengthy and MN statute 412.191 allows the
city to publish a summary of an ordinance, and
WHEREAS, the City Council has determined that the summary clearly informs
the public of the intent and effect of the ordinance, and
WHEREAS, the publication in the official newspaper will include a notice that a
full printed copy of the ordinance is available at City Hall,
NOW, THEREFORE BE IT RESOLVED THAT the City Council approves the
summary in Attachment A for publication according to state law and the City
Charter.
Passed by the Lino Lakes City Council this 23rd day of November 2009.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
•
•
ATTACHMENT A, RESOLUTION 09 -98
CITY OF LINO LAKES
COUNTY OF ANOKA
SUMMARY OF ORDINANCE NO. 09 -09
AN ORDINANCE ADOPTING THE 2010 CITY OF LINO LAKES FEE
SCHEDULE; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND
PREVIOUS FEE SCHEDULES THAT CONFLICT THEREWITH.
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City
Charter, and the Lino Lakes City Code, and upon a review of a study conducted
by City staff, a fee schedule for City services and licensing is hereby adopted as
follows:
2010 FEE SCHEDULE
A. Alcoholic Beverages;
B. Amusement and Commercial Recreation;
C. Business and Miscellaneous;
D. Park & Recreation User Fees;
E. Fire Regulations;
F. Police Fees;
G. Building — Construction Utilities;
H. Escrow Deposits;
I. Right -Of -Way Management;
J. Utility Fees;
K. Surface Water Management;
L. Land Use;
M. Engineering;
Section 2. Effective Date of Ordinance. This ordinance shall be
effective 30 days after its publication.
Passed by the Lino Lakes City Council on November 23, 2009.
This is a summary of the adopted ordinance. A full printed copy of the ordinance
is available at City Hall.
•
•
AGENDA ITEM 3B
STAFF ORIGINATOR: Daniel Tesch, Director of Administration /Acting CA
MEETING DATE: 23 November 2009
TOPIC: Emergency Preparedness and Response Plan:
Pandemic Influenza & Public Health Emergency
VOTE REQUIRED: 3/5
BACKGROUND
Over the last one - hundred years there have been several outbreaks of human
influenza ranging from isolated events to large -scale widespread 'pandemic' episodes
causing significant social disruption. All public and private agencies must be prepared
to deal with possible impacts and to continue core service operations.
The City has prepared the attached plan which identifies our essential services and
personnel, identifies a chain of command and how to provide services with limited
personnel. The plan also includes how to conduct an election and hold public meetings
in the midst of a pandemic.
RECOMMENDATION
Approve the Emergency Preparedness Plan
ATTACHMENTS
Resolution 2009 — 106
Emergency Preparedness Plan
Appendix C
CITY OF LINO LAKES
RESOLUTION No. 2009 - 106
A RESOLUTION APPROVING AND ADOPTING THE
EMERGENCY PREPAREDNESS AND RESPONSE PLAN:
PANDEMIC INFLUENZA AND PUBLIC HEALTH EMERGENCY
Whereas, over the last one - hundred years there has been several outbreaks of human
influenza ranging from isolated events to large -scale widespread `pandemic' episodes
causing significant social disruption, and;
Whereas, all public and private agencies, including cities, must be legitimately prepared
to deal with the possible impacts of a large -scale pandemic influenza episode, and;
Whereas, the City of Lino Lakes, (the City) has invested significant staff time and
resources to consider its facilities and legitimate capacities to potentially manage and
continue core service operations in the event of a pandemic situation impacting the local
community, and;
Whereas, the City has also informed the public through its quarterly newsletters, public
events and press releases to also "Be Prepared" at home and in their place of business
to similarly respond to a pandemic situation, and;
Whereas, additional City planning efforts included extensive meetings and discussions
with local stakeholders including Anoka County, the Minnesota Correctional Facility and
the Centennial Fire District, to bring attention to this matter, and,
Whereas, such discussions brought forth significant understandings of possible issues
that may arise during a pandemic episode including what resources may or may not be
available; and,
Whereas, as a result of such planning and outreach efforts, the City has prepared a
specific emergency response plan that is anticipated to guide the City's operations and
response should a pandemic episode, or other similar public health emergency arise.
NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Lino Lakes
does hereby adopt the EMERGENCY PREPAREDNESS AND RESPONSE PLAN FOR
PANDEMIC INFLUENZA AND PUBLIC HEALTH EMERGENCIES and authorizes the
implementation of such parameters when deemed necessary and as outlined.
Passed by the City Council of the City of Lino Lakes this day of , 2009.
John Bergeson, Mayor
ATTEST:
Daniel Tesch, Acting City Administrator
•
•
•
•
Emergency Preparedness
and
Response Plan
Pandemic Influenza -
Public Health Emergencies
FINAL VERSION FOR COUNCIL APPROVAL
SEPTEMBER 2009
Page 1
—41—
Table of Contents Page
I. Purpose and Background - What is an Influenza Pandemic and
Why are We Preparing? 3
II. General Statement of City Service Priorities in the Event of
Pandemic Influenza 4
III. Reiteration and Clarification of City Service Capacity in the
Event of a Pandemic or Similar Public Health Emergency 6
IV. Identification of Essential and Non - Essential Employees 6
V. Official Public Works and Police Departmental Policies 7
VI. Vital Contacts and Possible Additional Resources 13
VII. Appendices 14
A. City Emergency Operations Plan — General Plan
B. Centennial Fire District — Pandemic Response Plan
C. Resolution No.
D. Personal Preparedness Checklist
•
•
•
S I. Purpose and Background - What is an Influenza Pandemic and why are we
preparing?
The purpose of this document is to outline a coordinated and rational City response to a
possible outbreak of Pandemic Influenza (such as AVIAN INFLUENZA / H5N1).
A pandemic is a global disease outbreak. An influenza pandemic occurs when a new
influenza A virus emerges for which there is little or no immunity in the human
population, begins to cause serious illness and then spreads easily person -to- person
worldwide, the most serious of which could lead to significant human deaths and social
disruption.
Historically, the 20th century saw 3 pandemics of influenza:
• 1918 influenza pandemic caused at least 675,000 U.S. deaths and up to 50
million deaths worldwide
• 1957 influenza pandemic caused at least 70,000 U.S. deaths and 1 -2 million
deaths worldwide
• 1968 influenza pandemic caused about 34,000 U.S. deaths and 700,000
deaths worldwide
Characteristics and challenges of a pandemic:
1. Rapid Worldwide Spread
0 • When a pandemic influenza virus emerges, its global spread is considered
inevitable.
• Preparedness activities should assume that the entire world population would
be susceptible.
• Countries might, through measures such as border closures and travel
restrictions, delay arrival of the virus, but cannot stop it.
2. Health Care Systems Overloaded
• Most people have little or no immunity to a pandemic virus. Infection and
illness rates soar. A substantial percentage of the world's population will
require some form of medical care.
• Nations unlikely to have the staff, facilities, equipment and hospital beds
needed to cope with large numbers of people who suddenly fall ill.
• Death rates are high, largely determined by four factors: the number of people
who become infected, the virulence of the virus, the underlying characteristics
and vulnerability of affected populations and the effectiveness of preventive
measures.
• Past pandemics have spread globally in two and sometimes three waves
•
3. Medical Supplies Inadequate
• The need for vaccine is likely to outstrip supply.
• The need for antiviral drugs is also likely to be inadequate early in a
pandemic.
• A pandemic can create a shortage of hospital beds, ventilators and other
supplies. Surge capacity at non - traditional sites such as schools may be
created to cope with demand
• Difficult decisions will need to be made regarding who gets antiviral drugs and
vaccines.
4. Economic and Social Disruption
• Travel bans, closings of schools and businesses and cancellations of events
could have major impact on communities and citizens.
• Care for sick family members and fear of exposure can result in significant
worker absenteeism.
Accordingly many factors become vital in preparing for this type of situation.
Understanding what a pandemic is, what needs to be done at all levels to prepare for
pandemic influenza, and what could happen during a pandemic helps us make informed
decisions both as individuals and as a community. Should a pandemic occur, the public
must be able to depend on its government to provide scientifically sound public health
information quickly, openly and dependably. This document intends to outline what
capacities the City of Lino Lakes may have in the event of an outbreak of Pandemic
Influenza.
REGARDLESS OF THE EFFORTS OF THE CITY OF LINO LAKES OR ANY OTHER
GOVERNMENTAL AGENCY, ALL PLANNING MUST BEGIN AT HOME; EVERY
HOUSEHOLD SHOULD ALSO BE PREPARING FOR A POSSIBLE PANDEMIC
INFLUENZA EPISODE — SEE APPENDIX FOR A PERSONAL CHECKLIST
OF THE MINIMAL ITEMS EVERY HOUSEHOLD SHOULD HAVE SET ASIDE.
•
•
II. General Statement of City Service Priorities in the Event of Pandemic
Influenza
Should there in fact be an outbreak of Pandemic Influenza the City of Lino Lakes will
move into a "Pandemic Emergency Operations Mode" whereby the following six
priorities will take precedence over all other City operations:
1. Ensure that potable water is being pumped into the City's Water Tower(s).
Depending on severity of Pandemic the City may restrict use of water to only
fire fighting and limited domestic use, with further limited access for other
uses such as lawn watering, car washing, etc.
2. Ensure that sanitary lift stations are functioning, and drawn down via the use •
of portable electric generation or septic contractors if needed.
Page 4
—44—
•
•
3. Ensure that City streets (specifically Priority Routes) are passable to
emergency vehicles; this may require the assistance of Anoka County or
other communities in the event of a significant snowfall.
4. Ensure that general peace and order are preserved. Work with other
jurisdictions, National Guard, etc.
5. Ensure that fire fighting services are available (Centennial Fire District) (See
Centennial Fire District — Preparedness Plan).
6. Act in concert with Anoka County or other coordinating health agencies to
distribute possible antiviral medications or other available vaccine(s) if
available.
Beyond these priorities; general City operations will be suspended until further notice.
The City Council will determine at what stage the City moves into this Pandemic
Emergency Operations Mode. Should the City Council not be able to make such
determination, the City's Emergency Management Coordinator may make this
determination after consultation with the City Administrator if available.
Under this Mode, the City Administrator and the Emergency Management Coordinator
may take meaningful and necessary steps to respond to the Pandemic Emergency
where possible but consistent with the six priorities and applicable law.
While the City operates in Pandemic Emergency Operations Mode all other NON
EMERGENCY public services provided by the City will be suspended including the
following, (not an exhaustive listing):
1. Processing and issuance of NON - EMERGENCY OR HEALTH RELATED
land -use application or building permits — all ordinances remain in effect
subject to future review and enforcement.
2. Paying of invoices of non - emergency vendors; the City may experience some
minimal late payment fees.
3. Planning & Zoning Board and Park Board and other committees and
commissions are suspended.
4. License Renewals, Records Retention, Non - Emergency Correspondence,
Contract Management
5. Park & Trail Maintenance.
6. Recreation programs.
III. Reiteration and Clarification of City Service Capacity in the Event of a
Pandemic
IN THE EVENT OF A SERIOUS PANDEMIC OR OTHER SIMILAR PUBLIC HEALTH
EMERGENCY, THE CITY OF LINO LAKES DOES NOT AND WILL NOT HAVE A
CAPACITY TO PROVIDE OR COORDINATE PUBLIC SHELTERS, MEALS AND /OR
OTHER SOCIAL ASSISTANCE. THIS SERVICE MUST BE PROVIDED, IF AT ALL
POSSIBLE, BY ANOKA COUNTY OR OTHER PUBLIC / PRIVATE AGENCIES SUCH
AS THE RED CROSS.
THE CITY OF LINO LAKES ALSO DOES NOT HAVE THE CAPACITY TO RENDER
AID OR PROVIDE MATERIALS OR SUPPLIES TO THE MAJOR INSTITUTIONS IN
THE CITY. THIS INCLUDES THE MINNESOTA CORRECTIONAL FACILITY.
THE CITY'S BEST USE OF LIMITED STAFF AND RESOURCES IS TO ENSURE
FUCTIONING WATER AND SEWER SERVICES, FIRE PROTECTION, PASSABLE
STREETS AND GENERAL CIVIL PEACE.
BE PREPARED AT HOME AND IN YOUR ORGANIZATIONAL STRUCTURES FOR A
PANDEMIC RESPONSE — ALWAYS ASSUME YOU WILL BE ON YOUR OWN.
IV. Essential and Non - Essential Employees
Each City Department may be responsible for certain actions in the event of a
Pandemic. In this regard, all City Labor Agreements contain a specific provision for staff
"Call Back" whereby City staff must report to work should they be requested to do so.
However, should the City move into Pandemic Emergency Operations Mode ALL
Police and Public Works staff and the City Administrator become ESSENTIAL
EMPLOYEES (RESPONDERS), while the balance of the City staff are considered
NON - ESSENTIAL and would not be required to report to a CaII Back should the City
move into a Pandemic Emergency Operations Mode.
These NON - ESSENTIAL staff include:
1. Administration Department Personnel
• Administration Director
• City Clerk
• Deputy Clerk
• Department Secretary
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2. Finance Department Personnel:
• • Finance Director
• Payroll / Accounts Payable
• Accountant III
• Accounting Clerk
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3. Community Development Personnel:
• Community Development Director
• Economic Development Coordinator
• Economic Development Assistant
• Senior Planner
• Associate Planner
• Building Official
• Building Inspector
• Building Technician
• Senior Planner
• Associate Planner
• Department Secretary
• Police Secretary
• Seasonal or Temporary Park Workers
4. Public Services
• Office Manager
• Department Secretary
• Recreation Supervisors
• Custodian
V. Official Public Works and Police Departmental Policies
Public Works Policy for Staffing Levels and Response
The Public Works division consists of 3 utilities personnel, 6 streets personnel, 1
mechanic, 4 park personnel, one Superintendent and one Director. In the event of an
activation of the City of Lino Lakes Emergency Operations Plan or other situation
requiring additional manpower or extended operations such as the-institution- of the City -
shifting into Pandemic Emergency Operations Mode, the Public Services Director,
City Administrator, or On -Call personnel in the absence of the Public Services Director
or City Administrator may implement all or parts of this policy.
In the event of a regional disaster, pandemic, or widespread health care event, it can be
expected that there may be a loss of available staff for duty of up to 50% or more in
some incidents. These absences can be expected due to inability to travel or workers'
own need to care for their family and themselves. This will require the City to take
extra measures to assure the essential operations of the Public Services Department
and reliable delivery of essential services to residents.
1. All essential staff on duty will remain on duty until properly relieved from their
assigned duties or task. These staff will remain available at City Hall or other
designated location until released from or assigned to other duty.
2. Workers and staff off -duty may be placed On -Call for contact for.
• Immediate duty,
• Change of shifts or work hours,
• Other emergency placement.
On -call staff is required to report for duty or respond to contact within 20 minutes.
Employees must be able to report to a duty station within 45 minutes while on-
call in emergencies. "White board notes" and active use of time clocks will be
used to verify staffing levels. In emergency operations, staff availability and
status may be shared with Police and other emergency operations units.
3. Public Services Staff that have not been contacted and hear of an emergency
event in the City of Lino Lakes through other sources, are required to make
reasonable efforts to contact the City and advise of their status and a contact
phone #. If no contact is possible or if the event is of major or large area
concern, staff shall immediately report for service.
4. In the event of a pandemic or other widespread health care event, duty rotations
to maintain essential water and wastewater services shall be scheduled. All
vacation and other discretionary leave will be cancelled. Available staff will
relieve each other as possible for breaks and home care issues. The City will
accommodate workers request to bring family members with them to City Hall for
shelter while on -duty.
Public Services Policy for Emergency Operations
This Policy establishes guidelines for the Public Services Department in the event of a
hazard or situation that will tax the resources and manpower ability of the department
over an extended period of time. These guidelines can be preventative in nature, or
reactive to prevent further loss of manpower and resources.
In the event of a hazard or event such as: natural disaster causing severe property and
infrastructure damage limiting access to the city, pandemic flu or other wide spread
health care event, radiological / chemical exposure, other events requiring extended
manpower and resources at times in which the manpower and resources of the
department may be limited due to those employees also being personally involved or
affected by those events, the department may take some or all of the following
measures to ensure continued service to the citizens of Lino Lakes as best as can be
accomplished.
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Employee Call Back and Scheduling
Employees of the Department will be put on "On- call" status as needed. This status will
make the employee aware of the event and the possible expected response time for
them to On Duty Status. During On -call status the employee will be able to be reached
via telephone or `texting' and respond, ready for duty at the Lino Lakes City Hall, within
45 minutes of notification. The notification of on -call status and possible expected time
of response to duty will allow the employee time to prepare their personal matters if
needed and obtain the proper rest prior to reporting for duty.
Decisions for placing employees on On -Call, or calling in for immediate duty, will be
authorized by the Public Services Director, the City Administrator or if not available, the
current on -call person. The Department will begin emergency operations and maintain
public services in the following priority:
• Water for fire and drinking water
• Sewer lift stations
• Street clearing and debris removal
• Other work
For prolonged operations, an attempt will be made to stagger the days and hours of
work for employees. Emergency operations may require extreme work hours and days
depending on the severity of the event.
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Levels of Events
Events will be classified by level to assist department personnel in determining their
response and possible assignments.
Level 1: An incident or extended period of operations falling into this category can be
expected that the department will implement extended shifts or call in of needed
personnel for an immediate emergency. This would include water main breaks or lift
station failures. It could also include street clearing and debris removal from a localized
occurrence.
Level 2: An incident with extended periods of operations falls into this category. It can
be expected that the department will implement extended shifts, reassignments of
personnel, and extended operational periods of up to several days or more. The
limited resources of the department may require the department to prioritize and
respond to items on the priority list. Items in this category may be from large area
freezing rain and power loss, large area clean up from winds and storms or catastrophic
failure of critical infrastructure such as a sewer main collapse or building explosion.
Level 3: An incident or operational period of this magnitude is expected to tax the
resources of the department to its fullest. The Department can expect to be in this type
of operational level for several weeks or longer. During this time all resources may
need to be devoted to critical operations only. Pandemic events, acts of war and
tornado damage may fall to this category.
Special Circumstances: The Department will implement special responses or
measures at any level as deemed necessary by supervisory staff. The goal is use the
least extraordinary response to maintain the minimum requirements until work on an
emergency is complete. Examples of some extreme measures that may have to be
considered in worst case scenarios could include:
• Set up of cots and emergency food supplies for staff for continuous staffing.
• Bring in bulk storage for fuel for wells and lift station generators for extended
operations.
• If travel is banned, open up emergency lanes only in snow for emergency
vehicles.
• If extended generator operations are required, consider limited hours of utility
operation. Keep towers full but shut off except for limited hours each day and
turn on if needed for fire emergencies. Pump lift stations after daily water use
time. Maintain security of generators and fuel.
• Allowing family members to stay with operations staff at city facilities to avoid
added travel and cross contamination issues.
• Consider isolation of staff from all other contact to keep utilities in operation
without risk of contact with pandemic infections.
In a Pandemic situation, maintaining water and sewer
functionality is number one!
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Police Department Policy for Staffing Levels and Response
In the event of an activation of the Lino Lakes Emergency Operations Plan or extended
operations such as the institution of the City shifting into Pandemic Emergency
Operations Mode, the Chief of Police, City Administrator, or other Police Command
personnel in the absence of the Chief of Police or City Administrator may implement all
or parts of this policy.
In the event of a regional disaster, pandemic, or widespread health care event, it can be
expected that there may be a Toss of available staff for duty of up to 40% or more in
some incidents. These absences can be expected due to Officers own needs to care for
their family and themselves. This will require the City to take extra measures to assure
the essential operations of the police department and safety of the citizens.
1. All Officers on duty will remain on duty until properly relieved from their assigned
duties or task.
2. All Officers will remain available at City Hall or other designated location until
released from duty.
3. Officers off duty may be called in for immediate duty, advised of required time to
report for duty, or advised to remain on a standby status. A log / roster will be
maintained by a designated person and an updated copy kept in the command
center. The date and time each employee was notified and their estimated time
of arrival, scheduled report time, status of standby, or unavailability - listing the
reason - will be logged.
Officers that have not been contacted and hear of an emergency event in Lino
Lakes through other sources, are required to contact the command post and
advise of their status and a contact phone #.
4. Officers on standby status may be required to be able to be at a location they can
be contacted at, or in possession of a working pager or cell phone to allow
contact at any time in lieu of responding immediately, or at a scheduled report
time, when notified of the event.
5. In the event of a pandemic or other widespread health care event, the
requirement for a medical excuse of 3 days or longer of sick leave may be
waived by the City Administrator. Officers will maintain daily contact with the
department giving updates and expected dates of returning fit for duty.
6. All vacation and other discretionary leave may be cancelled.
7. Officers on duty in need of emergency leave to care for family will be granted
such leave as soon as possible. Considerations for the severity of the "condition"
of the Officers family will need to be determined for each employee needing
immediate leave; while maintaining the continued essential operations of the
department. All reasonable attempts to give an expected time for granted leave
will be given to the officer, as these times can be very stressful being away from
their own families.
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Police Department - Policy for Emergency Operations
This policy establishes guidelines for the Police Department in the event of a hazard or
situation that will tax the resources and manpower ability of the Police Department over
an extended period of time. These guidelines can be preventative in nature, or reactive
to prevent further loss of manpower and resources.
In the event of a hazard or event such as: natural disaster causing severe property and
infrastructure damage limiting access to the city, pandemic flu or other wide spread
health care event, radiological / chemical exposure, other events requiring extended
manpower and resources at times in which the manpower and resources of the Police
Department may be limited due to those employees also being personally involved or
affected by those events, the Police Department may take some or all of the following
measures to ensure continued service to the citizens of Lino Lakes as best as can be
accomplished.
Employee Call Back and Scheduling
Employees of the Police Department will be put on a Standby status as needed. This
status will make the off duty employee aware of the event and the possible expected
response time for them to On Duty Status. During standby status the employee will be
able to be reached via pager or telephone and respond ready for duty within 1 hour of
notification. The notification of standby status and possible expected time of response
to duty will allow the officer time to prepare their personal matters if needed and obtain
the proper rest prior to reporting for duty.
If it is determined that response will be likely by personnel in the immediate future, after
evaluation of the current situation by Police Department supervisor, the personnel may
be placed in On CaII status. During this time the personnel are to prepare to respond
immediately upon further notification.
Placing employees on Standby, On Call, or calling in for immediate duty will be
authorized by the Chief of Police, or in the Chief's absence, by a Sergeant. If no
ranking Police Department supervisor is available the senior officer available can make
the decision.
The Police Department will begin extended shift rotations of employees as needed. An
attempt will be made to stagger the shift start and end times in a fashion to prevent all
officers starting and ending shifts at the same time. This will allow the proper period of
briefing, debriefing, and relief as needed.
See also OPH P.D. Policy reference Emergency Operations Absenteeism Policy.
Levels of Events
Events will be classified by level when possible. This classification will assist Police
Department personnel in determining their response and possible assignments.
Level 1: An incident or extended period of operations falling into this category can be
expected that the department will implement extended shifts of personnel up to a
several day period. Non - patrol sections within the Police Department can be expected
to operate at normal staffing levels, but may be reassigned temporarily if needed.
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Additional manpower can be expected on patrol with the expectation of attempting to
provide normal police response in the city to calls for service and handling of the event.
Level 2: An incident with extended periods of operations falling into this category can
be expected that the Police Department will implement extended shifts, reassignments
of section personnel, and extended operational periods of up to 5 days or more. The
Police Department may have limited ability to respond to calls for service within the city
due to manpower limitations or safety of Police Department personnel. The limited
resources of the Police Department may require the Department to prioritize and
respond to calls as able. Customer service type calls such as lockouts and other
service type calls may not be responded to. Calls for service reporting crimes not in
progress may be handled by telephone by available personnel.
Level 3: An incident or operational period of this magnitude is expected to tax the
resources of the Police Department to its fullest. The Police Department can expect to
be in this type of operational level for extended periods of 5 days or longer. During this
time all resources may need to be devoted to patrol operations and handling of the
event for the city. Investigations not involving crimes against person will be delayed
until the operation period is over. Response to life emergency or in progress calls will
be handled as resources are available, while other non - emergency calls may be
handled if resources become available.
Special Circumstances: The Police Department may implement special responses or
measures at any level as deemed necessary by supervisory staff. Examples of some
measures, but not limited to:
• No response to non -life threatening medical calls during a wide spread health
event. This action may be taken to preserve the health of Police Department
personnel needed for law enforcement action. Limiting or no personal contact
with citizens reporting non emergency calls or requests for service.
• Officers of the Police Department having been crossed trained in several aspects
of the Department operations can perform those needed duties if required.
These duties include completing the complaint process of arrested suspects and
administrative paper work; a duty normally performed by police dispatch.
• Police administrative duties could be completed from the personal residence of
an employee with internet access allowing processing of police and court records
via secured access. Non emergency phones of the Police Department may be
forwarded to WC Dispatch.
VI. Vital Contacts and Possible Additional Resources
City Staff
Name & Position
Phone
E -mail
Dan Tesch, Acting City Administrator
651 - 982 -2404
Dan.tesch • ci.lino- lakes.mn.us
Al Rolek, Finance Director
651 - 982 -2410
Alan. rolek(aaci.lino- lakes.mn.us
Michael Grochala, Director of
Community Development
651 - 982 -2427
Michael.grochala(c�ci.lino-
lakes.mn.us
Rick DeGardner, Public Services
Director
651 - 982 -2444
Rick .degardneraci.lino- lakes.mn.us
www.centennialfire.orq
Tim Hillesheim, Utilities Supervisor
651 - 982 -2452
Tim .hillesheim @ci.lino- lakes.mn.us
Tom DeWolfe, Streets Supervisor
651 - 982 -2451
Tom. dewolfepci.Iino- lakes.mn.us
Dave .pecchia @ci.lino- lakes.mn.us
David Pecchia, Chief of Police
651- 982 -2301
Jerry Streich, Fire Chief
651 - 784 -7472
Jerry .streich@centennialfire.org
Other
Organization
Phone
Website
Centers for Disease Control and
Prevention
1- 800 - 232 -4636
vwvw.cdc.dov
American Red Cross
Minneapolis Chapter
1- 800 - 733 -2767
612 - 871 -7676
www.redcross.orq
Anoka County Govemment Center
763 - 421 -4760
www.co.anoka.mn.us
Centennial Fire District
651 - 784 -7472
www.centennialfire.orq
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VII. Appendices
1. City Emergency Operations Plan - General Plan
2. Centennial Fire District — Pandemic Response Plan
3. Authorizing Resolution No.
4. Personal Preparedness Checklist
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Appendix A
City Emergency Operations Plan -
General Plan
(To be inserted with final version once approved)
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Appendix B
Centennial Fire District -
Pandemic Response Plan
Appendix D
Personal Preparedness Checklist
P5B_ a e19
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Chain of Command at Lino Lakes City Hall
October 2009
Title
Name
Phone
1
City Administrator
651.982.2405
2.
Director of
Administration
Daniel Tesch
651.982.2404
3.
Finance Director
Al Rolek
651.982.2410
4.
Community
Development Director
Michael Grochala
651.982.2427
5.
Public Services
Director
Rick DeGardner
651.982.2444
6.
City Clerk
Julie gill
651.982.2402
CHAPTER 209: EMERGENCY MANAGEMENT
Section
209.01 Policy and purpose
209.02 Definitions
209.03 Establishment of emergency management organization
209.04 Powers and duties of Director
209.05 Local emergencies
209.06 Emergency regulations
209.07 Emergency management a government function
209.08 Participation in labor disputes or politics
209.01 POLICY AND PURPOSE
Because of the existing possibility of the occurrence of disasters of
unprecedented size and destruction resulting from fire, flood, tornado, blizzard,
destructive winds or other natural causes, or from sabotage, hostile action, or from
hazardous material mishaps of catastrophic measure; and in order to insure that
preparations of this City will be adequate to deal with such disasters, and generally, to
provide for the common defense and to protect the public peace, health, and safety, and
to preserve the lives and property of the people of this City, it is hereby found and
declared to be necessary:
(1) To establish a City emergency management organization responsible for
City planning and preparation for emergency government operations in
time of disasters.
(2) To provide for the exercise of necessary powers during emergencies and
disasters.
To provide for the rendering of mutual aid between this City and other
political subdivisions of this State and of other states with respect to the
carrying out of emergency preparedness functions.
(4) To comply with provisions of Minnesota Statutes, Chapter 12, Section
12.25, which requires that each political subdivision of Minnesota shall
establish a local organization for emergency management.
(3)
209.02 DEFINITIONS
For the purpose of this chapter, the following definitions shall apply.
EMERGENCY MANAGEMENT. The preparation for and the carrying out of all
emergency functions, other than functions for which military forces are primarily
responsible, to prevent, minimize and repair injury and damage resulting from disasters
caused by fire, flood, tornado and other acts of nature, or from sabotage, hostile action,
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or from industrial hazardous material mishaps. These functions include, without
limitation, fire - fighting services, police services, emergency medical services,
engineering, warning services, communications, radiological, and chemical, evacuation,
congregate care, emergency transportation, existing or properly assigned functions of
plant protection, temporary restoration of public utility services and other functions
related to civil protection, together with all other activities necessary or incidental for
carrying out of the foregoing functions. Emergency management includes those
activities sometimes referred to as "Civil Defense" functions.
DISASTER. A situation which creates an immediate and serious impairment to
the health and safety of any person, or a situation which has resulted in or is likely to
result in catastrophic Toss to property and for which traditional sources of relief and
assistance within the affected area are unable to repair or prevent the injury or loss.
EMERGENCY. An unforeseen combination of circumstances which calls for
immediate action to prevent from developing or occurring.
EMERGENCY MANAGEMENT FORCES. The total personnel resources
engaged in city -level emergency management functions in accordance with the
provisions of this resolution or any rule or order there under. This includes personnel
from City departments, authorized volunteers, and private organizations and agencies.
EMERGENCY MANAGEMENT ORGANIZATION. The staff element
responsible for coordinating city -level planning and preparation for disaster response.
This organization provides City liaison and coordination with federal, state, and local
jurisdictions relative to disaster preparedness activities and assures implementation of
federal and state program requirements.
209.03 ESTABLISHMENT OF AN EMERGENCY MANAGEMENT ORGANIZATION
There is hereby created with the City govemment an emergency management
organization which shall be under the supervision and control of the City Emergency
Management Director, hereinafter called the "director". The director shall be appointed
by the City Council/Mayor and shall be paid his/her necessary expenses. The director
shall have direct responsibility for the organization, administration, and operation of the
emergency preparedness organization, subject to the direction and control of the City
Council/Mayor.
209.04 POWERS AND DUTIES OF THE DIRECTOR
(1) The director, with the consent of the CouncilMayor, shall represent the City
on any regional or state conference for emergency management. The director shall
develop proposed mutual aid agreements with other political subdivisions of the state
for reciprocal emergency management aid and assistance in an emergency too great to
be dealt with unassisted, and shall present such agreements to the CounciVMayor for its
action. Such arrangements shall be consistent with the State Emergency Plan.
(2) The director shall make studies and surveys of the manpower, industries,
resources and facilities of the City as deemed necessary to determine their adequacy
for emergency management and to plan for their most efficient use in time of an
emergency or disaster. The director of emergency management shall establish the
economic stabilization systems and measures, service staffs, boards and sub - boards
required, in accordance with state and federal plans and directions subject to approval
of the CouncilMayor.
(3) The director shall prepare a comprehensive emergency plan for the
emergency preparedness of the City including municipal and unincorporated areas and
shall present such plan to the CounciVMayor for its approval. When the Council/Mayor
has approved the plan by resolution, it shall be the duty of all City agencies and all
emergency preparedness forces of the City to perform the duties and functions
assigned by the plan as approved. The plan may be modified in like manner from time
to time. The director shall coordinate the emergency management activities of the City
to the end that they shall be consistent and fully integrated with the emergency plan of
the Federal Government and the State and correlated with emergency plans of other
political subdivisions within the State.
(4) In accordance with the State and County Emergency Plan, the director shall
institute such training programs, public information programs and conduct practice
warning alerts and emergency exercises as may be necessary to assure prompt and
effective operation of the City Emergency Plan when a disaster occurs.
(5) The director shall utilize the personnel, services, equipment, supplies, and
facilities of existing departments and agencies of the City to the maximum extent
practicable. The officers and personnel of all such departments and agencies shall, to
the maximum extent practicable, cooperate with and extend such services and facilities
to the City Emergency Management organization and to the Governor upon request.
The head of each department or agency, in cooperation with the director, shall be
responsible for the planning and programming of such emergency activities as will
involve the utilization of the facilities of the department or agency.
(6) The director shall, in cooperation with existing City departments and
agencies affected, assist in the organizing, recruiting and training of such emergency
management personnel that may be required on a volunteer basis to carry out the
emergency plans of the City and State. To the extent that such emergency personnel
recruited to augment a regular City department or agency for emergencies shall be
assigned to such departments or agencies and shall be under the administration and
control of said department or agency.
(7) Consistent with the state emergency services law, the director shall
coordinate the activity of municipal emergency management organizations within the
City and assist in establishing and conducting training programs as required to assure
emergency operational capability in the several services (Minnesota Statutes, Chapter
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(8) The director shall carry out all orders, rules and regulations issued by the
Govemor with reference to emergency management.
(9) The director shall act as principal aide and advisor to the City official
responsible for direction and control of all City emergency operations during an
emergency. The director's main responsibility is to assure coordination among the
operating departments, non - govemmental groups, and with higher and adjacent
governments.
(10) The director shall prepare and submit such reports on emergency
preparedness activities as may be requested by the City Council/Mayor.
209.05 LOCAL EMERGENCIES
(1) Only the Mayor of a municipality or their legal successors may declare a local
emergency. It shall not be continued for a period in excess of three days except by or
with the consent of the governing board of the political subdivision. Any order or
proclamation declaring, continuing, or terminating a local emergency shall be given
prompt and general publicity and shall be filed promptly by the chief of the locals
records - keeping agency of the subdivision.
(2) A declaration of a local emergency shall invoke necessary portions of the
response and recovery aspects of applicable local or inter jurisdictional disaster plans,
and may authorize aid and assistance there under.
(3) No jurisdictional agency or official may declare a local emergency unless
expressly authorized by the agreement under which the agency functions. However, an
inter jurisdictional disaster agency shall provide aid and services in accordance with the
agreement under which it functions.
209.06 EMERGENCY REGULATIONS
(1) Whenever necessary to meet a declared emergency or to prepare for such
an emergency for which adequate regulations have not been adopted by the Governor
or the City CounciVMayor, the CounciVMayor may, by resolution, promulgate
regulations, consistent with applicable federal or state law or regulation, respecting: the
conduct of persons and the use of property during emergencies; the repair,
maintenance, and safeguarding of essential public services, emergency health, fire, and
safety regulation, drills, or practice periods required for preliminary training, and all other
matters which are required to protect public safety, health, and welfare in declared
emergencies.
• (2) Every resolution of emergency regulations shall be in writing; shall be dated;
shall refer to the particular emergency to which it pertains, if so limited, and shall be filed
in the Office of the City Administrator, which copy shall be kept posted and available for
public inspection during business hours. Notice of the existence of such regulation and
its availability for inspection at the Administrator's Office shall be conspicuously posted
at the front of the city hall or other headquarters of the City or at such other places in the
affected area as the CounciVMayor shall designate in the resolution. By like resolutions,
the CounciVMayor may modify or rescind any such regulation.
(3) The City CounciVMayor may rescind any such regulation by resolution at any
time. If not sooner rescinded, every such regulation shall expire at the end of 30 days
after its effective date or at the end of the emergency to which it relates, whichever
comes first. Any resolution, rule, or regulation inconsistent with an emergency
regulation promulgated by the CounciVMayor shall be suspended during the period of
time and to the extent such conflict exists.
During a declared emergency, the City is, notwithstanding any statutory or
charter provision to the contrary, empowered, through its governing body, acting within
or without the corporate limits of City, to enter into contracts and incur obligations
necessary to combat such disaster by protecting the health and safety of persons and
property and providing emergency assistance to the victims of such disaster. The City
may exercise such powers in the light of the exigencies of the disaster without
compliance with the time consuming procedures and formalities prescribed by law
pertaining to the performance of public work, entering rental equipment agreements,
purchase of supplies and materials, limitations upon tax levies, and the appropriation
and expenditure of public funds including, but not limited to, publication of resolutions,
publication of call for bids, provisions of personnel laws and rules, provisions relating to
low bids, and requirement for budgets.
209.07 EMERGENCY MANAGEMENT A GOVERNMENTAL FUNCTION
All functions there under and all other activities relating to emergency
management are hereby declared to be governmental functions. The provisions of this
section shall not affect the right of any person to receive benefits to which he /she would
otherwise be entitled under this resolution or under the worker's compensation law, or
under any pension law, nor the right of any such person to receive any benefits or
compensation under any act of Congress.
209.08 PARTICIPATION IN LABOR DISPUTE OF POLITICS
The emergency management organization shall not participate in any form of
political activity, nor shall it be employed directly or indirectly for political purposes, nor
shall it be employed in a labor dispute.
(Or. 11 -07, passed 9- 24-07)
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MUNICIPAL ELECTION PROCEDURE
1. On or about January 2nd of each year send a reminder to file an annual campaign
financial report by January 31A to all candidates/committees who have not filed a
Final Report. (MS. 211A.02)
2. In February prepare calendar for entire election season.. (List every task and date
to be completed. Refer to your previous municipal calendar and the election
calendar prepared by Anoka County and/or the secretary of state's office.
(Attachment "A")
3. In March send a letter to all polling locations notifying them of the upcoming
municipal election and reserving the facility for Election Day. Request a return
written conformation in the self-addressed, stamped envelope. (Senior Center,
Centennial Fire Station #2, St Joseph Catholic Church, Living Waters Lutheran
Church, Rice Creek Covenant Church and the Rice Lake Elementary SchooL)
(Attachment `B")- the school district has its own reservation form -mail
completed form and a request for confirmation to Kathy Johnson, Centennial
District Office) Reserve the Community Room - Precinct No. 4-for Election Day
and the Police Classroom to use as a breakroom/lunchroom
4. In June run Accu -Vote and AutoMark diagnostic test
5. Two weeks before 11 day to file affidavit of candidacy, publish a Notice of
Election/Notice of Candidate Filing. Email `request to publish" to the Quar1
Press, email to the Citizen (check publication date) and the Forest Lake Times.
(Attachment "C") Since many residents do not read the Public Notice section of
the newspaper, prepare a Small article and ask the Qnad Press to publish it in
"Community Briefs" or some other conspicuous place in the paper. Also, post
same notice at city hall ten days before filing opens, send notice to Anoka County
Elections and office of the SOS.. (MS. 205.13, Subd 2)
6. Send letter and forms to the residents (potential election judges) on the
"prospective list" sent to the city by the major political parties. Also send to
former election judges as needed (get names from prior rosters). (Attachment
"D") Be sure to enclose a self - addressed, stamped envelope for their reply. (If you
feel you will need additional judges, advertise in the Quad Press, place notices in
the City Newsletter, the cable channel and the city's web site).
7. Check supplies to determine if there are enough Affidavit of Candidacy and
Receipt for Filing forms. (Attachment "E") Also make sure that there are
enough Campaign Manuals, extra copies of the Campaign Financial Report forms
and Campaign Financial Report Certification of Filing forms to give each
candidate or campaign committee. At this time check to see "if there are enough
Transfer Cases (at least two for each precinct).
MUNICIPAL ELECTION PROCEDURE
8. On Tuesday, 10 weeks (70 days) before the election, candidate registration begins.
The registration period ends at 5:00 p.m. on Tuesday, 8 weeks (56 days) before
the election. Register each candidate by completing the Affidavit of Candidacy &
Receipt for Filing. Each candidate must pay a filing fee of $5.00 or present a
petition in place of the filing fee (204B11, subd,. 2) Candidates can file Affidavits
of Candidacy with the City Clerk or Deputy Clerk/Election Liaison during regular
business hours. Give each candidate the forms needed to file Financial Reports.
Also give them a copy of the sign ordinance. (Attachment "E") (M,R 205.13,
Subd 1)
9. Candidates may withdraw their candidacy by filing an Affidavit of Withdrawal
with the City Clerk or Deputy Clerk/Election Liaison no later than 5.00 p.m. two
days after filings close. (Attachment "F" -not in computer) (MLK 205.13, Subd
6)
10. Prepare a list of candidates and a letter of written Notice of Election to the county
auditor or complete the CANDIDATE AND BALLOT QUESTION
CER111-1CATION form and fax to Anoka County Elections. (Attachment "G "-
not in computer) (MS. 205.16, Subd 4)
11. Frequently Asked Questions: If calls come in through the front desk and you are
not available and the receptionist cannot answer the question have receptionist
direct caller to city web site — www.cilino- lakes.mn.us — click on City
Departments, on Administration, then Voting and Elections. (Attachment "H")
Can also find information on Anoka County or SOS website.
12. Prepare list of election judges using the returned forms from letters sent earlier.
Prepare agenda item. At least 25 days prior to the election, present list of election
judges to the City Council at a regular councl meeting for their approvaL (MS.
204B.21, Subd 2)(Attachment 1) You can now start preparing the roster.
a. If you have exhausted all resources available and you are still shy a few
judges, you may recruit city personneL
b. For a Municipal Election, if necessary, establish a date for election judge
training before the judges that are not certified are mailed the notice of
election. (A day training session and an evening training session are
advisable.) NOTE: Anoka County trains election judges every other year,
(even years) therefore, New Election Judge Training must be performed by
the election liaison in the city. Get training tape and manuals from Anoka
County.
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MUNICIPAL ELECTION PROCEDURE
13. Prepare Notice of Absentee Voting (Attachment "J") and fax or email to the
Quad Press, The Citizen and the Forest Lake Times. (This notice should appear in
the Quad Press on Tuesday 6 weeks before the election or 2 weeks before
absentee voting begins and on Tuesday, 5 weeks before the election and one week
before absentee voting begins. (MS. 205.13, Subd la)
14. Once Council has approved the list of election judges, finish preparing roster for
each precinct and mail to each judge that portion of roster pertaining to him/her.
(Attachments "K" and "KK")
15. Determine the number of ballots needed for the election. (MS. 204B.29) You will
need to contact Anoka County Elections and Voters Registration (Susan Hosford,
763 - 323 -5278 or Cindy Reichert, 763- 323 -5277) to determine how many
registered voters there are in each precinct. If there is a school board election or a
school referendum, you must determine the number of ballots needed for b ballots
those
voters. (Anoka County Elections will assist with ballot form and ordering
from printer) This process should be completed and ballots should be ordered no
later than 10 days before absentee voting begins. Ballots must be ready for the
beginning of absentee voting which starts 30 days before the election. (MS.
204B.35, Subd 4) If this is a special election to fill a vacant office,
for
refer to the
City Charter, City Code and State Statute for the specific procedure establishing the election.
16. Thirty (30) days prior to the election, absentee voting begins. Be sure that at least
one other person in the office is trained to conduct absentee voting. This will
ensure that residents who come to city hall to vote absentee will be able to do so
when the Deputy Clerk/Election Liaison is not available.
a- Mail absentee ballot application requests to those voters who cannot come
to city hall to vote absentee as soon as you receive the request.
17. On Tuesday, 28 days prior to the election, prepare Notice of Election
(Attachment "L") and Sample Ballot(s) (Attachment "M") and email to Quad
Press with instructions to publish the Notice and Sample Ballot(s) 21 days prior to
the election and 14 days prior to the election. Also send the same Notice and
Sample Ballot(s) to the Forest Lake Times and the Citizen with instructions to
publish the Notice and Sample Ballot(s) once approximately two (2) weeks prior
to the election. (If there are school board races or school bond issues, there will be
at least two (2) different ballots. Publish a sample of each ciifferent ballot) MS.
205.16, subd 16
18. On Tuesday, 21 days prior to the election, voter pre - registration closes at 5:00
p.m.
MUNICIPAL ELECTION PROCEDURE
19. On Tuesday,
21 days prior to the election, schedule Public Accuracy Test and
send Notice of Public Accuracy Test (Attachment "N") to the Quad Press so that
it can be published 14 days prior to the test. Send same Notice to the head judges
to let them know when the Public Accuracy Test is scheduled (I include this
notice in their letter confirming their appointment). Ask them to attend the Public
Accuracy Test so that they can verify the test was conducted properly. (Public
Accuracy Test must be conducted no more than 14 days before the election. (MS.
206.83)
20. On Tuesday, 21 days prior to the election, the first Notice of Election and Sample
Ballot(s) are published in the Quad Press. (MS. 205.16. subd 1) (Attachments
"L &M")
21. Fifteen (15) days prior to the election, post Notice of Election and Sample
Ballot(s) on door at city hall and at each polling place (City Charter).
22. On Tuesday, 14 days prior to the election, the second Notice of Election and
Sample Ballot(s) are published in the Quad Press. (MS. 205.16. subd 16)
23. On Friday, 10 days prior to the election, candidates must file Financial Report
with the Deputy Clerk if the candidate or campaign committee received
contributions totaling more than $750. or if the candidate or campaign committee
incurred expenses of more than $750.. (If you do not hear from a candidate or
campaign committee, call them and remind them.) M.S. 216.03 Subd 4B)
24. Approximately three (3) weeks prior to the Public Accuracy Test, send a
memorandum to Public Works asking that they bring the black ballot boxes and
the plastic supply boxes from storage to city hall_ This memo should also detail
the items to be transported to each of the polling places on the day before the
election. (Attachment "0").
supplies are delivered take inventory of each supply box. (Inventory Form
25. After supp
is in Election Forms" 3-ring binder). Rep lenish supplies, if needed.
26. Prior to the Public Accuracy Test, pick up supply boxes from
Anoka County Elections. (Boxes should contain pens for marking ballots, seals
for the Accu -Vote machine and AutoMark, register tapes and new ink ribbon for
both machines, etc.)
27. Not more than 14 days prior to the election, the Deputy Clerk and head judges
perform a Public Accuracy Test (Attachment "P") The Deputy Clerk will make
sure that all needed supplies are placed in the supply boxes before the supply
boxes are transported to the polling places. (Supplies should include paper plates,
coffee cups, coffee, utensils and napkins.) After the PAT the Precinct Certification
form should be placed in the Accu -Vote suitcase.
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MUNICIPAL ELECTION PROCEDURE
28. Saturday prior to the election, city hall is open from 10:00 aim to 3:00 p.m. for
absentee voting.
This is also a good time to prepare manila envelopes to be included in the white
supply boxes. The following envelopes are needed:
1. 9x12 envelopes for each precinct marked "TIME SAFETS ". This
envelope should contain lime sheets and W- 4 forms.
31. The day before Election Day, Public Works will transport election equipment,
ballot boxes and supply boxes to the polling places. (There will be two (2) supply
boxes, one is clear plastic (city box) and the other is blue (county box). Prior to
this day, get a key for St Joseph Catholic Church & Living Waters Lutheran
Church. I have a key for the Senior Center. Make arrangements for someone to be
at Rice Creek Covenant Church, Rice Lake Elementary & Centennial Fire Station
#2. Check out a key card with Sandie Wood to enter city hail after hours to
modem results from the "copy room ". Get the Community Room key from the
receptionist for Election Day. Also, make arrangements for judges to get into
Rice Lake Elementary School, Rice Creek Covenant Church and Centennial Fire
Station #2 at 6:00 a.m. sharp on Election Day
32 The day before Election Day, make arrangements for one head judge from each
precinct to pick up the proper ballots, the Accu -vote computer and polling place
key. (Some precincts do not give out keys and will have someone available to
open the doors at 6am.)
33. First Tuesday following the first Monday, ELECTION DAY. The polls are open
from 7:00 a.m. to 8:00 p.m.
34. Within 7 days after the election, the City Council meets to canvass the
election results. (MS. 205.185, Subd 3) Post in front entry of city hall and add to
agenda. (Attachment "T")
35. Within 24 hours, return county supply boxes and all voter registration material
to Anoka County. (MS. 204C.27)
36. Last day to request a recount of the election, 4:30 p.m., seven (7) days after the
canvass is completed.. (MS.204C.36, Election Rules- 8235.0300)
37. Issue Certificate of Election to each successful candidate (MS. 205.185 Subd 3)
Attachment "V")
38. 30 days following the election, last day for candidates or campaign committees to
file a Financial Report. (MS. 211 A 02)
_GE5
MUNICIPAL ELECTION PROCEDURE
39. On the first Monday after January 1st, term of office begins. Newly elected
officials are sworn in at the first Council meeting of the year. Complete the
Official Oath and bring them to this meeting. (Attachment "W")
40. Candidates or campaign committees must file Financial Report by 4:30 p.m.
January 31st, unless a Final Report was filed previously. (MS. 21111_02)
Updated OS/13/09
-PAPTE 6
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2009 CITY ELECTION CALENDAR
January 6, 2009 (Tuesday)
Send reminder to candidates to file annual campaign
financial report by January 311 if Final Report has not
been filed
January 31, 2009 (Saturday) Campaign Financial Report due (MS. 21L4.02
Subd 1)
February 2 through 27, 2009 Prepare election calendar for entire election season
(Attachment A)
March 2, 2009 (Monday) Send letter to contact person at polling places
scheduling use of building for Election Day -be sure to
request return confirmation (Attachment B)
Accu -Vote diagnostics run (Bring Accu -Vote systems
from Record Retention Room to City Hall for testing)
Email request to publish Notice of Filing (stating first &
last dates candidate may file, closing time for filing on
last day & offices to be filled) to the Quad Press,
legalsepresspubs.com (deadline is Wednesday 5pm for
following Tuesday). (Attachment C)
Notice of Filing is published in Quad Press (MS
205.13, Subd2)(See Attachment C)
Send prospective election judges (gathered from major
political party lists and previous election judges rosters)
a letter & form which includes Tennesson Warning
(Attachment D)
Post Notice of Filing (10 days before filing period
opens - 205.13, Subd 2)
Email Notice of Filing/Election to Diane, Anoka County
Elections and send hard copy to Cindy R, Anoka County
Election Supervisor. Also fax Notice to Office of SOS -
651- 296 -9073.
June 15, 2009 (Monday)
August 3, 2009 (Monday)
August 11, 2009 (Tuesday)
August 14, 2009 (Friday)
August 25, 2009 (Tuesday)
Candidate filing period opens (70-56 days before
election MS 205.13, Subd 1 a)(Attachment E)
September 8, 2009 (Tuesday) Candidate filing period closes at 5:00 p.m. (56 days
before election MS. 205.13, Subd la)
September 10, 2009 (Thursday) Candidates may withdraw until 5:00 p.m. (within 2 days
after filing closes MS 205.13 Subd 6) (Attachment F)
2009 CITY ELECTION CALENDAR
September 11, 2009 (Friday)
September 17, 2007 (Monday)
September 18, 2009 (Friday)
September 21, 2009 (Monday)
September 28, 2009 (Monday)
September 29, 2009 (Tuesday)
October 1, 2009 (Thursday)
October 2, 2009 (Friday)
October 5 thru 16, 2009
October 5, 2009 (Monday)
October 12, 2009 (Monday)
*provide written Notice of Election to County Auditor's
Office (Cindy Reichert) including date of election,
offices open and/or questions on the ballot (MS 205.16
Subd 4) (Attachment G)
*Ballot layout programming begins
*Prepare FAQ form & give a copy to the front desk so
public can have basic questions answered immediately.
(Attachment 13) Also web site addresses for Anoka
County Elections and Office of Secretary of State
Prepare agenda item for approval of election judges at
September 28, 2009 City Council Meeting. Attach list
of judges prepared from response of Attachment D.
Start preparing roster (Attachment I)
Email request to publish Notice of Absentee Voting in
September 291' edition of the Quad Press. (Attachment .J)
City Council approves appointment of election judges
(MS 204B.21, Subd 2)(See Attachment 1)
* Send memo to Public Works requesting ballot boxes
and supply boxes delivered to council workroom
( Anachment 0).
Notice of Absentee Voting is published in Quad Press
Pick up absentee supplies from Anoka County
*Pick up 2 voting booths for AB voting at city hall
*Absentee ballots ready for city election, Absentee
Voting begins (30 days before election -MS. 203B.05)
*Pick up memory cards, test ballots & predetermined
results from Anoka County
*Mark ballots and "pre-test" Public Accuracy Test
*Modem results from each polling location to Anoka
County
Finish preparing roster and send letter and that part of
the roster that pertains to each election judge for review
and any corrections or changes. (Attachment 1
*Email request to publish lg Notice of Election in the
October 20th edition of the Quad Press. (Attachment L)
*Email request to publish Notice of Public Accuracy
Test in the October 20th edition of the Quad Press
(Attachment 19
—PAGE 2
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2009 CITY ELECTION CALENDAR
October 13, 2009 (Tuesday)
October 19, 2009 (Monday)
October 20, 2009 (Tuesday)
October 23, 2009 (Friday)
October 27, 2009 (Tuesday)
October 28, 2009 (Wednesday)
October 30, 2009 (Friday)
October 31, 2009 (Saturday)
November 2, 2009 (Monday)
*Voter pre - registration closes at 5:00 p.m. (21 days
before election-MS. 201.061)
*Rrnail request to publish 2nd Notice of Election in the
October 27$ edition of the Qnari Press
*Rmail request to publish sample ballot in the October
27* edition of the Quad Press. (See attachment M)
*11 Notice of Election is published in Quad Press (MS.
205.16) (See Attachment L)
*Notice of Public Accuracy Test is published in Quad
Press (MS 206.83)(See Attachment N)
*Post Notice of Election in each polling place & in entry
of City Hall
*Candidates must file financial report if candidate
received contributions or made disbursements of more
than $750.00. This cover all activity from the year end
report or initial report (10 days before election MS
211A02, Subd 1
* 2nd Notice of Election & Sample Ballot are published
in Quad Press (MS 205.16)
*Place Canvass of Election Item on Council
Agenda
*Pick up supply boxes at Anoka County
*Call polling places and arrange time for supply and
voting booth drop off
* Deputy Clerk and Head Judges perform Public
Accuracy Test (at least 14 days before election MS
206.83) (Attachments P)
Order 7 fruit trays & Muffins from Cub Foods for
Election Day Morning
City offices must be open from 10:00 a.m. to 3:00 p.m.
for acceptance of absentee ballot applications and
casting of absentee ballots (MS 203B.085)
*City offices open until 5:00 p.m. for
absentee voting (MS 203B.085)
*Head judges pick up Accu -Vote & ballots
* Post Notice of Canvass of Election (Attachment 7)
—ZE 3
2009 CITY ELECTION CALENDAR
November 3, 2009 (Tuesday)
November 4, 2009 (Wednesday)
November 9, 2009 (Monday)
November 10, 2009 (Tuesday)
November 16, 2009 (Monday)
November 17, 2009 (Tuesday)
December 3, 2009 (Thursday)
January 4, 2009 (Monday)
January 112009 (Monday)
January 29, 2009 (Friday)
*ELECTION DAY, polls open 7:00 a.m. to
8:00 p.m. (MS.204C. 05, Subd 1)
6AM - Pick up fruit trays & muffins at Cub Foods along
with a box of (1 dozen) doughnuts for public works as a
thanks for setting up the precincts & the voting signs
Deliver ASAP to all precincts & to public works.
*Agents designated to deliver AB's must return voted
ballot no later than 3:00 p.m. (MS 2033.11, Subd 4,
MS 3033.08, Subd 1)
Return rosters & VR cards to Anoka County (Supplies)
City Council meets at 6:20 p.m. to canvass the
election results - regular council meeting will follow
(within 7 days of election MS 205.185, Subd 3)
Certificate of Filing Report Due-no later than 7 days
after the election.(211A.05)
Last day to request a recount or contest the election..
76 day after Canvass. (M.S. 204C.36, M.S. 209.021
Subd. 1)
Mail a Certificate of Election to winning candidates
(MS 205.185 Subd3) (Attachment S)
Candidates must file financial report (MS 211A 02,
Subd 1)
Term of office begins (MS 412.02, Subd 2)
*Official Oath at first council meeting -have candidate
sign two copies -one for city's file (Attachment T)
Candidates Must File Financial Report (MS
211A02,Subd lb)
8A4'rE 4
•
City Council Meeting - Conducted by Telephone
Council Member Cell Phone Numbers
(numbers are included in emergency packet)
Process for Conference Calls (for phones in Council Work Room, Library or Community Room)
• One council member, the city attorney or city administrator should be on -site unless that is not
feasible due to health or emergency situation
• Contact first member
• Push "more" button on phone and then "Conf" button
• Dial next participant
• Continue process until all members are on the line
In Conducting the Meeting:
• All members should be able to hear each other
• Unless it is not feasible, public should be able to attend and hear proceedings
• Votes should be taken by roll call so each member's vote is identified
•
•
AGENDA ITEM NO. 5A
STAFF ORIGINATOR: Rick DeGardner, Public Services Director
COUNCIL MEETING DATE: November 23, 2009
TOPIC: Consider Second Reading of Ordinance No. 13 -09,
Sale of Outlot B, Highland Meadows West 3rd Addition
VOTE REQUIRED: 4 /5ths Majority
BACKGROUND:
The first reading of Ordinance No. 13 -09 was approved at the November 9th City
Council meeting.
Mr. and Mrs. Judd, 670 Arlo Lane, are interested in acquiring Outlot B, Highland
Meadows West 3rd Addition to provide the required setback for an addition to their
garage. Outlot B is approximately 20' X 148' and is adjacent to Highland Meadows
Park.
Attachment A shows the existing layout of Highland Meadows Park. The original 4.6
acres of land was dedicated to the city to fulfill park dedication requirements for the
Highland Meadows West development (cash was also received). Outlot B (.07 acres) of
Highland Meadows West 3rd Addition was retained by the developer with the intent of
selling the strip of land to the Judd's to create a buffer between their home and the
parkland. Final terms between the developer and the Judd's didn't come to an
agreeable conclusion so in 2002, the developer deeded Outlot B to the City with no
restrictions.
When contemplating the sale of city owned property, it's important to be mindful of the
inherent value of public land. Even if a small segment of public property is going to be
sold, the City needs to demonstrate a clear and substantive benefit to the general
public. Any financial gain should provide for some significant enhancements
(landscaping, benches, etc) to Highland Meadows Park. Administrative fees are
estimated to be approximately $1,000.
City Charter language regarding sale of property is as follows: Section 12.05. Sales of
Real Property. No real property of the City shall be disposed of except by ordinance.
The proceeds of any sale of such property shall be used as far as possible to retire any
outstanding indebtedness incurred by the City in the purchase, construction or
improvement of this or other property used for the same public purpose. If there is no
such outstanding indebtedness, the Council may by resolution designate some other
public use for the proceeds____.____
Staff is typically guarded recommending the sale of parkland. However, in this
particular situation, Outlot B was not part of the City's plan for this neighborhood park.
Rather, it was a result of the developer deeding Outlot B to the City after the original
intent (selling it to the adjacent property owner) didn't materialize. Selling Outlot B will
have no effect on the functionality of this park. Outlot B currently consists of non -
maintained prairie grass with its western boundary 70+ feet from the paved trail.
Attachment B shows the master plan of Highland Meadows Park.
Staff recommends the following conditions of approval:
1. Outlot B be combined with the existing Judd parcel. This will require the
Judd's submitting a lot combination form to Anoka County.
2. The City retains a drainage and utility easement covering the western 5 feet
of the newly combined property. This is required by ordinance for a minor
subdivision and is standard procedure.
OPTIONS:
1. Approve Second Reading of Ordinance No. 13 -09.
2. Do not approve Second Reading of Ordinance No. 13 -09.
3. Return to staff for further review.
RECOMMENDATION:
Option 1
•
•
•
•
•
•
Council Member moved for adoption of the following ordinance:
CITY OF LINO LAKES
ORDINANCE NO. 13 -09
APPROVING THE SALE OF OUTLOT B, HIGHLAND
MEADOWS WEST 3RD ADDITION
SECTION 1: FINDINGS
The City Council makes the following findings:
1. In 2002, Outlot B of Highland Meadows West - 3rd Addition (PIN 08- 31- 22 -13-
0139) was quit claim deeded by TSM Development, Inc. to the City with no
restrictions.
2. Mr. and Mrs. Judd (670 Arlo Lane) are interested in acquiring Outlot B,
Highland Meadows West 3`d Addition to provide the necessary setback for an
addition to their garage.
3. Selling Outlot B will have no effect on the functionality of Highland Meadows
Park.
4. The City Charter language regarding sale of property is as follows: Section
12.05. Sales of Real Property. No real property of the City shall be disposed
of except by ordinance. The proceeds of any sale of such property shall be
used as far as possible to retire any outstanding indebtedness incurred by the
City in the purchase, construction or improvement of this or other property
used for the same public purpose. If there is no such outstanding
indebtedness, the Council may by resolution designate some other public use
for the proceeds.
SECTION 2
The City Council of the City of Lino Lakes, Anoka County, Minnesota does
ordain:
1. The City Council has approved the sale of Outlot B, Highland Meadows West
3rd Addition for $4,000 with the following conditions of approval:
• The property that is sold be combined with the existing Judd parcel.
• The City retains a drainage and utility easement covering the western 5
feet of the newly combined property.
2. All related expenses will be the responsibility of the City.
John J. Bergeson, Mayor
ATTEST:
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 23rd day of November, 2009.
The motion for the adoption of the foregoing ordinance was duly seconded by
Council Member and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against same:
Whereupon said ordinance was declared duly passed and adopted.
•
•
•
STAFF ORIGINATOR:
CC MEETING DATE:
TOPIC:
AGENDA ITEM 6Ai -
Paul Bengtson
November 23, 2009
i. Second Reading of Ordinance No. 11 -09
PUD Amendment - Town Center Design and
Development Guide. Permissible Land Uses
and other language regarding Assisted Living
Facilities
ii. Resolution 09 -94 - Summary of Ordinance No.
11 -09 for Publication
BACKGROUND
The LLTCDDG pages 12 -18 are attached to this report; this includes the Land Use Plan
and Regulating Plan for the purpose of interpreting the impact of the changes proposed
by staff. The text changes proposed by staff are highlighted.
PERMISSIBLE USES
Lino Lakes Lodging LLC, a property owner in the Legacy at Woods Edge project area,
has requested an amendment to the way the Town Center Design and Development
Guidelines treat Assisted Living Facilities.
Staff has reviewed the request and the guidelines and is recommending the attached
amendment which would allow Assisted Living Facilities above commercial uses in the
mixed use districts and, with limitations, in certain commercial districts. The attached
map depicts the location of all and use districts within the project area.
Staff is proposing to allow Assisted Living Facilities as a permitted use in all commercial
districts, however the use will not be allowed to occupy the first floor of a building except
in the Commercial Districts within block 2. This will allow operators to provide a desired
service to the residents of Lino Lakes while still preserving the first floor of the main
commercial core for traffic generating commercial uses.
No changes are being proposed to the high architectural standards already included in
the Town Center Design and Development Guidelines.
-80-
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
On October 1, 2009 the EDAC discussed the conversion of the Country Inn & Suites to
an assisted living /memory care facility. EDAC's areas of consideration were the impact
of change of use on future economic development of the area and the change from
commercial to rental tax classification. Preliminary estimates of taxes generated by the
new use indicate that the impact will not be significant.
After considering potential economic benefits to the community versus the risk of a
vacant facility, EDAC unanimously recommended to change the land use in the Legacy
at Woods Edge development to accommodate assisted living on that site. EDAC
recommends as a condition of approval that the city and the developer enter into a
development agreement that ensures payment in lieu of taxes if the facility is sold to a
non - profit, non - taxpaying entity.
PLANNING AND ZONING BOARD
On October 14, 2009 the Planning and Zoning Board held a public hearing on this
request and after deliberation voted unanimously to recommend approval of the
request.
REDEVELOPMENT OF AN EXISTING BUILDING
When redeveloping an existing building by changing the use, staff feels that it is
appropriate for the PUD Final Plan to remain in effect and an administrative Site Plan
Review be completed to guarantee that all requirements of the LLTCDDG will be met
with the proposed change.
In addition to the administrative Site Plan Review, the City Council will also need to
complete a Development Agreement to guarantee that all city interests are appropriately
addressed.
RECOMMENDATION
Staff recommends approving the second reading of Ordinance No. 11 -09 and
Resolution No. 09 -94, the summary for publication.
ATTACHMENTS
1. LLTCDDG pages 12 -18 with proposed amendments shown.
2. ORDINANCE NO. 11 -09
3. RESOLUTION NO. 09 -94 — Summary for Publication
•
•
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Legacy at Woods Edge
Lino Lakes, Minnesota
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Figure 3
12
Legend
- Residential
- Residential-X
- Commercial
1111111 - Mixed Use
- ()Pen time
- Civic
RN KES
Regulating Plan for
Legacy at Woods Edge
Lino Lakes, Minnesota
\/
Figure 4
13
Legend
Build to Line
70% Required
*NO
50% Required
IBM Required Streets
Project Identity Features
• Major Entry
i•
• i Architecture Features
CI OF
RN LKES
•
•
•
•
•
•
CHAPTER 2.
GOVERNING PLANS
Development in the Town Center is governed by the Land Use and Regulating Plans, described below, as
well as by the standards in the following chapters.
2.1. THE LAND USE PLAN
Figure 3, the Land Use Plan, spells out the basic arrangement and extent of activities within the Town
Center. The land uses shown in the Land Use Plan correspond to the Mixed Use, Commercial, and Civic
District, which have one set of design and development standards; and the Residential District, which has
another set of design and development standards.
The boundaries shown on the Land Use Plan are approximate. As long as development conforms to the
regulating plan, boundaries may change based on detailed site analysis and revised regulations for the
protection of environmental assets. The Land Use Plan ensures mixed use and shows specific boundaries
for the Residential District. However, residences may alse be built as upper -story housing over ground -
floor retail or office commercial in the Mixed -Use District;. Assisted Living Facilities are also allowed in
certain portions of the Commercial District and above other commercial uses in the Mixed -Use District.
as long as the minimum number of units is built. The minimum and maximum numbers of residential
units are assigned in the Lino Lakes Comprehensive Plan.
Minor adjustments to the Land Use Plan are permitted at the discretion of the City Council, if the Council
finds they are consistent with the intent of the Development Standards. Adjustments are subject to review
and reversal by the City Council. Significant adjustments will require amendment to this land use plan
and design standards.
2.2. THE REGULATING PLAN
Figure 4, the "Regulating Plan," specifies essential physical features for the Town Center area, including
required streets, "Build -to Lines," building entrances, gateways, and landscaped frontages.
Required Streets
A minimum framework of required streets is shown in Figure 4, the Regulating Plan. The design of
streets must conform to the standards set forth in the Regulating Plan. Parking lot drive aisles are not
considered streets.
Build -to Lines
Build -to Lines define locations where buildings must be built within a certain distance of the public right -
of -way. Bringing building fronts close to the edge of streets enhances the continuity, attractiveness and
intimacy of pedestrian spaces.
The build -to line defines a location at which 1) a certain minimum percentage of the block length must
contain buildings, and 2) those buildings must be built within a maximum distance from the Right of
Way. The Regulating Plan shows the location of Build -to Lines, which require either 50 or 70 percent of
the block to have buildings, parks, or plazas.
Specific regulations for Build -to Lines are:
• Build -to Lines occur at the edge of the dedicated right -of -way, where private property meets a
publicly - accessible street or path.
• For each block, a minimum percentage (50 or 70 percent) of the linear length of the build -to line must
have a building front, park, or plaza, as specified on Figure 4, the Regulating Plan. The minimum
build -to requirement is measured as a percent of each "block." A block is defined as a continuous
street segment, delimited by two cross streets (not driveways) or where the roadway makes a
significant change in direction. If a non - required street is added and bisects a build -to line, the build -
to requirements govern each separate segment.
• To contribute towards meeting the Build -to requirement, building facades must be set back no more
than 5 feet from the public right of way in the commercial and mixed use districts and no more than
15 feet in the residential district.
• Parks or plazas may be used to satisfy up to 20 percent of the build -to requirement, and must be
landscaped with shade trees and furnished with seating areas. (In other words, 20 percent of the 50 or
70 percent requirement may be parks or plazas. For example, for a 70 percent build -to requirement
along a 500 -foot long block, 350 feet (70 percent of 500 feet) would have to have buildings, parks, or
plazas, and the parks or plazas could not constitute more than 70 feet of frontage (20 percent of 350
feet).
• Parking lots, driveways, loading zones, and other vehicular areas do not count towards the minimum
build -to requirement. Such areas, with the exception of driveways and curb cuts, must be screened as
described under "Landscaped Frontages" in Chapter 3.
Standards for Build -to Lines and associated elements such as minimum building height, building
frontage, and building entry and window placement and frequency are described in greater detail in
Building Massing and Placement Standards (for the Mixed -Use, Commercial, Civic, and Residential
District, Chapters 3 and 4.
Landscaped Frontages
Landscaped Frontages shall be used to extend a sense of enclosure to the street in locations where street -
facing buildings are not required. Landscaped frontages will also screen views of parking lots and
loading areas, and will help establish a unique project identity.
Required Building Entries
The Regulating Plan shows locations where major building entries must be provided to create important
pedestrian and visual connections. These entries are located at important corners or intersections,
typically where a larger store would locate, where pedestrian and automobile activity is high, or where
buildings face onto public parks. Placing entries at these locations helps ensure that the buildings relate to
the street and that pedestrians have a direct route of entry to the buildings. Pedestrians passing through
these entries establish a "critical mass" of activity at major corners and near parks.
Although building tenants typically will also need an entry from the rear parking lot, they are prohibited
from closing off or locking up the street - facing entry to simplify their security and layout needs.
Gateways
Entrances to the Town Center shall be marked by distinctive features that announce the Town Center and
foster a memorable sense of arrival.
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CHAPTER 3.
COMMERCIAL, MIXED -USE &
CIVIC DISTRICT STANDARDS
3.1. ALLOWABLE USES
Table 1 indicates allowable land uses, both permitted (P) and conditional (C), in each of the land use
Districts designated on the Land Use Plan. Conditional uses are expected to meet special requirements in
their design or on -going operation.
The Mixed -Use, Commercial and Civic Districts preclude uses that would likely detract from their
compact and pedestrian- friendly character. In Mixed -Use Districts, community- and neighborhood-
serving retail stores (such as full - service grocery, drug and hardware stores), entertainment uses,
restaurants, and specialty shops are preferred. Assisted Living Facilities allowed in certain portions of the
Commercial Districts, are subject to Commercial and Mixed Use standards. Upper -story housing is alse
allowed in Mixed -Use Districts over retail or office commercial or civic uses. All housing in Mixed Use
Districts are subject to , and is subject to the standards for the Mixed -Use Districts, rather than the
standards for the Residential Districts.
Commercial and
Mixed Use
Districts. Building
entries and
windows shall line
streets to create a
"Main Street"
pedestrian friendly
character.
Activity. Outdoor
seating and cafes
are encouraged on
sidewalks and
within setbacks in
the Commercial
and Mixed -Use
District, to
increase activity
and interest at the
street.
SECTION 3.1 ALLOWABLE USES
Table 1. Allowable Land Uses in Mixed-Use Commercial, and Civic Districts
Allowable Land Use
Comm
ercial
Mixed Use
Civic
Commercial Uses
Amusement enterprises including billiard halls, pinball & video
arcades entirely within the principal use, but exclude driving ranges,
miniature golf courses, and go-cart tracks. [1] [6]
P
-
-
Cinemas, theaters and auditoriums, except sports assembly, exhibit
halls, and convention halls.
P
-
-
Eating places /restaurants /private clubs and lodges:
• With outdoor seating areas [4] [6]
• With drive - through or drive -up facilities [5]
• With entertainment, bar or cocktail lounge at least 50 feet from the
Residential District. [2]
P
C
C
A
P
C
-
A
-
-
-
-
Finance services including banks, savings & loans, credit services:
• With drive- through or drive -up facilities [5].
P
C
P
-
-
Drive-through or drive -up services not listed elsewhere [5]
C
-
-
Finance, insurance & real estate services, including security &
commodity brokers & dealers, insurance & real estate agents, and
brokers; not including banks, savings & loans, & credit services.
P
P
-
Food stores, including supermarkets, meat & fish stores, fruit &
vegetable stores, candy stores, bakeries, health food stores, and
catering establishments.
P
P
-
Convenience stores without gas pumps
P
P
-
Furniture & home furnishing retail sales, incl. household appliances,
electronic equipment & office furniture. Must be less than 40,000 s.f.
footprint.
P
P
-
Garden supplies, excluding hay, grain & bulk feed sales and storage.
Must be less than 40,000 s.f. footprint.
P
P
-
General merchandise retail, including but not limited to: variety,
hardware, and dry goods stores, but excluding vending machine
operators and direct selling organizations. Must be less than 40,000
s.f. footprint.
P
P
-
Miscellaneous retail trade including florists, tobacco shops,
newspapers & magazines, camera & photo supplies, gifts, optical
goods, pet sales & supplies, books, stationery, art & hobby supplies,
antiques, stamps & coins, jewelry sales & minor repair.
P
P
-
Health clubs and gymnasiums.
P
-
P
Hotel
P
-
-
TABLE 1 NOTES:
P = permitted use. C = conditional use. (See Appendix A for Conditions of Use)
A = accessory to permitted or conditional use
[1] Driving ranges and other outdoor amusement enterprises are prohibited because of their land - intensive nature.
Hours of operation may be imposed as a condition of approval.
[2] Establishments that serve alcohol, and /or feature amplified music are conditionally permitted as an accessory
use to restaurants subject to City Code requirements if they are at least 50 feet from the Residential District.
•
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•
Table 1 (continued). Allowable Land Uses.
Allowable Land Use
Commercial
Mixed Use
Civic
Personal services including clothes laundering,
photographic services, barber & beauty services, dry
cleaning and shoe repairs, but excluding industrial
laundering.
P
P
-
Professional services including medical & health offices &
clinics, engineering & design services, legal and counseling
services, but excluding laboratories, hospitals, sanitariums
and rest homes.
P
P
-
Laboratories, hospitals, sanitariums, and rest homes.
-
-
-
Assisted Living Facilities, provided that they are not on the
P
P
_
first floor of a building except they are allowed on the first
floor of a building in areas with a 50% build to line or less.
Public & Quasi- Public Uses
Indoor recreation facilities
-
-
P
Outdoor recreation facilities (floodlighting not to exceed 0.5
foot - candles at the property line of adjacent residential uses);
-
-
P
Concession stands (not exceeding 500 square feet);
P
P
P
Community - serving centers & facilities, including daycare
and senior, recreation & teen centers.
P
P
P
Cultural facilities including auditoriums, libraries and art
galleries.
P
P
P
Semipublic facilities and institutions without sleeping
accommodations, including the following: churches and
other religious institutions, non -profit social service
organizations, philanthropic and charitable institutions.
P
P
P
University, college, community college, and professional
schools (except truck driving schools).
P
P
P
Residential Uses
Residential units 17g1t=t
-
P
-
l}ving) above ground -floor commercial space (c.g. retail or
-
12
_
assitedlis
Temporary Uses
Christmas tree or pumpkin lot sales, not to exceed 45
calendar days per year per type of sale. [6]
P
P
P
Farmers' markets including the sale of vegetables, fruit,
baked goods, and other agricultural products, once a week
and limited to 6 hours per week [3]
P
P
P
Art fairs & festivals, subject to City Code [6]
P
P
P
Temporary outdoor display and sales of merchandise
associated with principle use
A
A
-
Other Uses
-
-
-
See Section 1, Subd. 1-E of the Lino Lakes Zoning Ordinance
[3] The City Planning Department may establish administrative standards.
[4] Outdoor seating may occur between buildings and within allowable building setbacks (see Table 3). Outdoor
seating may also occur on sidewalks within street rights -of -way, provided that there is a clear passage for
pedestrian movement that is at least 6 feet in width.
[5] Refer to the diagram on page 20 for guidance on siting drive - throughs.
[6] The City may set limits on hours of operation to avoid nuisance issues.
CITY OF LINO LAKES
ORDINANCE NO. 11 -09
AN ORDINANCE AMENDING THE PLANNED UNIT DEVELOPMENT FOR
THE LEGACY AT WOODS EDGE (LINO LAKES TOWN CENTER) AS
CREATED BY ORDINANCE 04 -04 AND PREVIOUSLY AMENDED BY
ORDINANCES 14 -08 AND 09 -05.
The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain:
SECTION I. FINDINGS
The City Council makes the following findings regarding the application for amending
the Planned Unit Development for the property described below, based on the
factors listed in Section 2, Subd.1E of the Lino Lakes zoning ordinance:
1. The proposed action has been considered in relation to the specific policies
and provisions of and has been found to be consistent with the official City
Comprehensive Plan, as the site is guided for mixed uses.
2. The proposed use is or will be compatible with present and future land uses
of the area. The project area is guided for a mix uses. Land in the area of
the site is already developed with mixed uses or designated for such use.
3. The Lino Lakes Town Center Design & Development Guide contains
specific performance standards that will apply to any Assisted Living
Facility use that is proposed within the Planned Unit Development area.
4. The proposed use can be accommodated with existing public services and
will not overburden the City's service capacity. Public improvements have
been completed that will service the entire Planned Unit Development area
adequately.
5. Traffic generation by the proposed use is within capabilities of streets
serving the property in conjunction with the public improvements proposed.
The Planned Unit Development for the Legacy at Woods Edge (Lino Lakes Town
Center) as approved by Ordinance 04 -04 is hereby amended as follows:
•
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•
SECTION 2.
A. Section 2.1 of the Lino Lakes Town Center Design & Development Guide,
attached to Ordinance 04 -04 as Exhibit B, shall be amended as follows:
2.1. THE LAND USE PLAN
Figure 3, the Land Use Plan, spells out the basic arrangement and extent of activities within the Town
Center. The land uses shown in the Land Use Plan correspond to the Mixed Use, Commercial, and Civic
District, which have one set of design and development standards; and the Residential District, which has
another set of design and development standards.
The boundaries shown on the Land Use Plan are approximate. As long as development conforms to the
regulating plan, boundaries may change based on detailed site analysis and revised regulations for the
protection of environmental assets. The Land Use Plan ensures mixed use and shows specific boundaries
for the Residential District. However, residences may alse be built as upper -story housing over ground -
floor retail or office commercial in the Mixed -Use District, Assisted Living Facilities are also allowed in
certain portions of the Commercial District and above other commercial uses in the Mixed -Use District.
as long as the minimum number of units is built. The minimum and maximum numbers of residential
units are assigned in the Lino Lakes Comprehensive Plan.
Minor adjustments to the Land Use Plan are permitted at the discretion of the City Council, if the Council
finds they are consistent with the intent of the Development Standards. Adjustments are subject to review
and reversal by the City Council. Significant adjustments will require amendment to this land use plan
and design standards.
B. Section 3.1 of the Lino Lakes Town Center Design & Development Guide,
attached to Ordinance 04 -04 as Exhibit B, shall be amended as follows:
3.1. ALLOWABLE USES
Table 1 indicates allowable land uses, both permitted (P) and conditional (C), in each of the land use
Districts designated on the Land Use Plan. Conditional uses are expected to meet special requirements in
their design or on -going operation.
The Mixed -Use, Commercial and Civic Districts preclude uses that would likely detract from their
compact and pedestrian - friendly character. In Mixed -Use Districts, community- and neighborhood-
serving retail stores (such as full - service grocery, drug and hardware stores), entertainment uses,
restaurants, and specialty shops are preferred. Assisted Living Facilities allowed in certain portions of the
Commercial Districts, are subject to Commercial and Mixed Use standards. Upper -story housing is alse
allowed in Mixed -Use Districts over retail or office commercial or civic uses. All housing in Mixed Use
Districts are subject to , and is subject to the standards for the Mixed -Use Districts, rather than the
standards for the Residential Districts.
C. Table 1 of Section 3.1 (Allowable Uses) of the Lino Lakes Town Center Design &
Development Guide, attached to Ordinance 04 -04 as Exhibit B, the Table title
shall be amended, the use Assisted Living Facility added at the end of the
Commercial Uses section, and the Residential Uses section shall be amended as
follows:
SECTION 3.1 ALLOWABLE USES
Table 1. Allowable Land Uses in Mixed -Use, Commercial,
and Civic Districts
Allowable Land Use
Comm
ercial
Mixed Use
Civic
Commercial Uses
Assisted Living Facilities, provided that they are not on the first floor
of a building except they are allowed on the first floor of a building in
areas with a 50% build to line or less.
P
P
Residential Uses
Residential units
above ground -floor commercial space {c.g. retail or employment),
P
SECTION 3.
As above amended, said Ordinance shall stand as initially passed and previously
amended.
SECTION 4.
This ordinance shall be in force and effect from and after its passage and publication
according to the Lino Lakes City Charter.
Passed by the Lino Lakes City Council this day of , 2009
John J. Bergeson, Mayor
ATTEST:
Julianne Bartel, City Clerk
•
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•
•
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09 -94
RESOLUTION APPROVING A SUMMARY OF
ORDINANCE NO. 11 -09 FOR PUBLICATION
WHEREAS, the City Council has approved the first and second reading of Ordinance
No. 11 -09, amending Ordinance No. 04 -04 which established the Planned Unit
Development for the Legacy at Woods Edge and the Lino Lakes Town Center Design
and Development Guideline for the project; and
WHEREAS, Ordinance No. 11 -09 is lengthy and MN Statute 412.191 provides for a city
to publish a summary of an ordinance, and
WHEREAS, the City Council determines that the summary clearly informs the public of
the intent and effect of the ordinance, and
4111 WHEREAS, the publication in the official newspaper will include a notice that a full
printed copy of the ordinance is available at City Hall.
NOW, THEREFORE BE IT RESOLVED THAT the City Council approves the summary
in Attachment A for publication according to state law and the City Charter.
Passed by the Lino Lakes City Council this 9th day of November 2009.
John J. Bergeson, Mayor
ATTEST:
Julie Bartell, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
• Whereupon said resolution was declared duly passed and adopted.
ATTACHMENT A, RESOLUTION 09 -94
CITY OF LINO LAKES
COUNTY OF ANOKA
SUMMARY OF ORDINANCE NO. 11 -09
AN ORDINANCE amending Ordinance No. 04 -04 which established the Planned Unit
Development for the Legacy at Woods Edge and the Lino Lakes Town Center Design
and Development Guideline for the project
The purpose of amending the Planned Unit Development for the Legacy at Woods Edge
that was created by Ordinance No. 04 -04 is to clarify the use known as Assisted Living
Facilities and to clearly identify the district requirements for the placement of such
facilities within the project area, and to correct non - substantive errors in the Lino Lakes
Town Center Design and Development Guideline which regulates the development of
the project area.
Passed by the Lino Lakes City Council on November 9, 2009.
This is a summary of the adopted ordinance. A full printed copy of the ordinance
is available at City Hall
•
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AGENDA ITEM 6B -i
STAFF ORIGINATOR: Mary Alice Divine
CC MEETING DATE: November 23, 2009
TOPIC: Resolution 09 -105 — Addendum to Contract for
Private Development between the City of Lino Lakes
and Lino Lakes Lodging, LLC
BACKGROUND
In 2004 the EDA and the City entered into a Development Contract with Hartford
Development, Inc. and provided assistance within Tax Increment Financing District No.
1 -11. As pursuant to the contract, redevelopment occurred and a successor to the
contract (Country Inn & Suites) redeveloped a portion of the commercial component of
the minimum improvements as defined in the original contract.
A developer is acquiring the hotel to convert it to an assisted living and memory care
facility. The City has an interest in ensuring that the developer or its successors
continue to pay real estate taxes on an assessed value that provides as much tax
increment as before the conversion.
This agreement obligates payment of taxes on a minimum assessed value of
$3,750,000. The county assessor may, in actuality, place a higher value on the facility
once final plans have been submitted, and the final assessed value will be executed in
an assessment agreement that will be valid until the maturity date of the original
contract.
In order to provide the developer with a future option to sell the facility to a non - profit,
the agreement requires a payment in lieu of taxes (the "PILOT Agreement "), for a period
of 30 years if a non - profit owns the facility. Prior to the contract maturity date a non-
profit would be required to make payment as if the property were subject to taxes. After
the maturity date the annual payment would be only on the City's share of taxes
RECOMMENDATION
Staff recommends approving Resolution No. 09 -105.
ATTACHMENTS
1. None. See Addendum to Contract for Private Development in your EDA packet.
—82—
CITY OF LINO LAKES
RESOLUTION NO. 09-105
RESOLUTION APPROVING AN ADDENDUM TO CONTRACT FOR
PRIVATE DEVELOPMENT BETWEEN THE LINO LAKES ECONOMIC
DEVELOPMENT AUTHORITY, THE CITY OF LINO LAKES, AND LINO
LAKES LODGING, LLC
BE IT RESOLVED By the City Council ( "Council ") of the City of Lino Lakes, Minnesota
( "City ") as follows:
Section 1. Recitals.
1.01. The Lino Lakes Economic Development Authority ( "Authority") administers
Development District No. 1 (the "Project)" and Tax Increment Financing District No. 1 -11 (the
"TIF District ") pursuant to Minnesota Statutes, Sections 469.124 to 469.134 ( "Development District
Act ") and Sections 469.174 to 469.179 (the "TIF Act ").
1.02. The Authority, City and Legacy Holdings/Lino Lakes, LLC (the "Developer ") entered
into a into a Contract for Private Development dated December 20, 2004, amended by a First
Amendment thereto dated September 13, 2005 (the "Original Contract "), setting forth the terms and
conditions of redevelopment of certain property within the Project, referred to generally as the
Legacy at Woods Edge Project.
1.03. Lino Lakes Lodging (the "Assisted Living Developer ") proposes to acquire and
convert the existing hotel that was previously developed within the Legacy at Woods Edge Project,
and in connection with such conversion, the Assisted Living Developer, Authority and City propose
to enter into an Addendum to the Original Contract (the "Addendum ").
1.04. The Council has reviewed the Addendum and determined that it is in the best
interests of the City to approve the same.
Section 2. City Approval; Further Proceedings.
2.01. The Addendum as presented to the Council is hereby in all respects approved,
subject to modifications that do not alter the substance of the transaction and that are approved by
the Mayor and Acting City Administrator, provided that execution of the documents by such
officials shall be conclusive evidence of approval.
2.02. The Mayor and Acting City Administrator are hereby authorized to execute on
behalf of the City the Addendum and any documents referenced therein requiring execution by the
City, and to carry out on behalf of the City its obligations thereunder.
—83—
•
•
•
•
•
Approved by the City Council of the City of Lino Lakes, Minnesota this 231d day of
November, 2009.
A "ITEST:
City Clerk
2
—84—
Mayor
•
•
•
STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
BACKGROUND
AGENDA ITEM 6C (i)
Michael Grochala
November 23, 2009
Consideration of Resolution No. 09 -102 Approving
Joint Powers Agreement with City of Hugo for
Construction- I- 35E/CSAH 14 (Main Street)
Interchange
Simple Majority
On October 5, 2009 the City approved the Joint Powers Agreement with Anoka County for
the construction of the I- 35E/CSAH 14 ( Main Street) interchange. The City's share of the
project is estimated at $4,241,833.
The City of Hugo has been a participant in the I -35W /E Coalition and recognizes the
importance of the improvements to the region. Therefore the City of Hugo is committing
financial assistance, in the amount of $100,000, for construction of the interchange. The
Joint Powers Agreement (JPA) provides for payment to the City of Lino Lakes upon
acceptance of bids and project award by the County.
RECOMMENDATION
Staff is recommending approval of the JPA with the City of Hugo.
ATTACHMENTS
1. Resolution No. 09 -102
2. Joint Powers Agreement
-85-
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09 -102
RESOLUTION APPROVING JOINT POWERS AGREEMENT
WITH CITY OF HUGO
I -35E/ CSAH 14 (MAIN STREET) INTERCHANGE RECONSTRUCTION
WHEREAS, the Cities of Hugo and Lino Lakes have participated in the 1 -35 W/E Coalition
along with several surrounding cities, counties, and state agencies for the purpose of
consolidating efforts regarding common transportation needs affecting the region, and
WHEREAS, the City of Lino Lakes, and the County of Anoka have entered into an
agreement to reconstruct the Interchange of I -35E and County State Aid Highway 14 (Main
Street) including the bridge over I -35E, hereinafter referred to as the "Project"; and
WHEREAS, the City of Hugo has proposed to contribute financially to the City of Lino Lakes
local share of project costs; and
WHEREAS, Minnesota Statutes section 471.59 authorizes political subdivisions to enter into
joint powers agreements.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA:
1. The City Council hereby approves the Joint Powers Agreement with the City of Hugo
for the Reconstruction of the Interchange of I -35E and County State Aid Highway 14
(Main Street) and authorizes the Mayor and City Clerk to execute said agreement on
behalf of the City.
John J. Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 23 day of November, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted
2
-86-
•
•
•
•
•
JOINT POWERS AGREEMENT
I -35E /CSAH 14 Interchange
THIS AGREEMENT made and entered into this day of , 2009, by and
among the City of Hugo, Washington County, Minnesota ( "Hugo ") and the City of Lino Lakes,
Anoka County, MN ( "Lino Lakes ")
WITNESSETH:
WHEREAS, the Cites of Hugo and Lino Lakes have participated in the I -35 W/E
Coalition along with several surrounding cities, counties, and state agencies for the purpose of
consolidating efforts regarding common transportation needs affecting the region, and;
WHEREAS, the interchange at I -35E and CSAH 14 in Anoka County has been the
source of major congestion affecting this region for the past several years, and serves as the
primary entrance for traffic entering and exiting Hugo, and;
WHEREAS, recent development in Hugo, and other nearby cities, has contributed to the
traffic and congestion at this interchange, resulting in long delays for traffic using roads near the
interchange, and;
WHEREAS, Hugo has determined that improvements to this interchange are important
for the purposes of reducing traffic delays, and improving access to and from the City. Reducing
traffic delays at the interchange will improve the City's economic development prospects,
improve the quality of life for residents within the community, and will reduce air pollution in
the City, and;
WHEREAS, the I -35 W/E coalition has succeeded in obtaining Federal funding for the
design and construction of the interchange at I -35E and CSAH 14 in Anoka County, and;
WHEREAS, construction plans for the project have been approved, and Lino Lakes and
Anoka County have entered into a joint powers agreement concerning the construction and
financing for this project, and;
WHEREAS, Hugo recognizes the benefits of the completion of this project to all
taxpayers in Hugo, has offered financial assistance for the project at meetings of the I -35 W/E
coalition, and now commits financial support for the project via this joint powers agreement,
and
WHEREAS, Minnesota State Statute authorizes political subdivisions to enter into joint
powers agreements.
NOW THEREFORE, HUGO AND LINO LAKES MUTUALLY AGREE THAT:
1. Lino Lakes, through its agreement with Anoka County will complete the approved
interchange project in accordance with the timelines contemplated under that agreement.
2. Hugo will submit payment to Lino Lakes not to exceed $100,000 within 30 days upon
receipt of an invoice for said funds from Lino Lakes. Said invoice may be submitted
following the acceptance of bids and after authorization has been given to the contractor
to proceed with construction of the project.
3. Said funds shall be used in the construction of the improvements, and the City of Lino
Lakes shall provide documentation to the City of Hugo sufficient to demonstrate that
the funds have been utilized to construct the interchange.
IN WITNESS WHEREOF, Hugo and Lino Lakes have caused this agreement to be
duly executed on the day and year first above written.
•
•
•
By
Fran T iron, Mayor
STATE OF MINNESOTA
CITY OF HUGO
) ss.
COUNTY OF WASHINGTON)
By VFW,
Michele Lindau, City Clerk
On this 9 day of (10 e..1/ , 2009, before me, a Notary Public, personally
appeared Fran Miron and Michele Lindau, of the City of Hugo, a Minnesota municipality within the
State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the
authority of the City Council of the City of Hugo, and Fran Miron and Michele Lindau
acknowledged said instrument to be the free act and deed of said City of Hugo.
CITY OF LINO LAKES
rJJ"llJ'lfI_/ll /ff �rJ ✓llfJ! ff ,!�
DEBICLOSE.
NOTARY PUBLIC - MINNESOTA
My Commission Expires Jan. 31,2011
By By
John J. Bergeson, Mayor Julie Bartell, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF
_ On this day of , 2009, before me, a Notary Public, personally
appeared John Bergeson and Julie Bartell, of the City of Lino Lakes, a Minnesota municipality
within the State of Minnesota, and that said instrument was signed on behalf of the City of Lino
Lakes by the authority of the City Council of the City of Lino Lakes, and John Bergeson and Julie
Bartell acknowledged said instrument to be the free act and deed of said City of Lino Lakes
Notary Public
•
•
STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
BACKGROUND
AGENDA ITEM 6C(ii)
Michael Grochala
November 23, 2009
Consideration of Resolution No. 09 -103
Authorizing Report on Improvements, 21st
Avenue Realignment
4/5
In October the City entered into a Joint Powers Agreement with Anoka County for the
reconstruction of the I- 35E/CSAH 14 (Main Street) Interchange. The interchange
project includes modification of the existing local street access with 21st Avenue. As
currently constructed, the CSAH 14/21st Avenue intersection provides limited access to
properties north and south of CSAH 14. Commonly referred to as a % access, traffic
movements to and from 21st Avenue are limited to right -in, right -out, and left -in only
movements.
During the interchange design process, following discussion with neighboring
properties, Anoka County, and Mn /DOT, an alternative access plan was proposed for
properties Tying north and south of CSAH 14. Under the proposed interchange plans,
access to properties Tying north of CSAH 14 will be provided by a full movement,
signalized intersection at the current 21st Avenue location. Movement to properties
Tying south of CSAH 14 will be limited to right -in only at this location. Full access to
properties Tying south of CSAH 14 will be provided by a new signalized intersection,
located easterly of 21st Avenue in conjunction with the freeway ramps. This new
intersection will require the construction of a new local roadway (21st Avenue
realignment) to connect to the existing street and service existing /future development.
City staff has discussed these improvements with the property owner and developer
who are supportive of the proposed improvements. It is anticipated that the
improvements will be constructed and assessed to the properties Tying south of the
CSAH 14. Construction is expected to happen concurrently with the interchange
improvements.
To initiate the design of the roadway system staff is requesting council authorization to
order the report on improvement (feasibility study). TKDA, the City's engineer, has
proposed to complete the study for the amount of $16,300. The study is proposed to be
initially funded by State Aid dollars previously designated for the City's share of the
interchange design and planning. If the project proceeds and is assessed, the dollars
—90--
can be incorporated into the final assessment amount.
The project area lies within a Charter exempt zone. In accordance with the City Charter
provisions the public improvement process will follow Minnesota Statutes, Chapter 429.
RECOMMENDATION
Staff is recommending approval of Resolution No. 09 -103
ATTACHMENTS
1. Resolution No. 09 -103
2. Conceptual 21St Avenue Alignment
3. TKDA Proposal
•
•
•
Attachment 2
II
Existing 21st Avenue Intersection
•
4
•
Attachment 3
Conceptual 21st Avenue Realignment
41.11,1.01.1.P.
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. f
tie"- ,4...h1.11y4LX?,`,,.."+""‘" :VI/
Conceptual 21st Avenue
Realignment (Green)
•
■-•
• Council Member
its adoption: introduced the following resolution and moved
CITY OF LINO LAKES
RESOLUTION NO. 09 -103
RESOLUTION AUTHORIZING PREPARATION OF REPORT ON IMPROVEMENT
21ST AVENUE REALIGNMENT
WHEREAS, it is proposed to improve 21st Avenue between 21st Avenue and a new
intersection with CSAH 14, proposed to be constructed approximately 550 feet easterly
of the present 21st Avenue alignment, by grading, storm sewer, bituminous surfacing,
curb and gutter, water main, sanitary sewer, sidewalk and street lights and to assess
the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statues, Chapter 429 and the City Charter, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
That the proposed improvement be referred to TKDA, Inc., the City's Engineer, for study
in the amount of $16,300 and that they are instructed to report to the council with all
convenient speed advising the council in a preliminary way as to whether the proposed
improvement is necessary, cost- effective, and feasible; whether it should best be made
as proposed or in connection with some other improvement, the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate
individual assessments for affected parcels.
John J. Bergeson, Mayor
ATTEST:
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 23`d day of November, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted
in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
_92_
CITY OF LINO LAKES, MINNESOTA
AUTHORIZATION FOR PROFESSIONAL SERVICES
TO: Toltz, King, Duvall, Anderson
and Associates, Incorporated
444 Cedar Street, Suite 1500
St. Paul, Minnesota 55101
Pursuant to our General Agreement dated March 8, 1993, as amended on January 18, 1994, you
are hereby authorized to proceed with the professional services described as follows.
21st AVENUE RELOCATION FEASIBILITY
I. PROJECT DESCRIPTION
The CITY requests preparation of a Feasibility Report for Street, Drainage, and Utility
Improvements in the City of Lino Lakes for the 21st Avenue Relocation Project.
Provide Engineering Services for the preparation of a Feasibility Reports in connection with
Street, Drainage, and Utility Improvements for the streets and business area identified above,
hereinafter referred to as the 21st Avenue Relocation Project. This Project consists of
determining the feasibility, associated costs for street relocation, and drainage improvements for
the streets and business area as shown in the Clearwater Creek Retail Development Concept
Plan. The study will include a review of the costs to relocate the streets and to provide drainage
through the installation of a storm sewer system, if necessary. The study will also review the
condition of the sanitary sewer and watermain facilities to identify improvements that would
need to be completed in conjunction with the street relocation.
The Report will be prepared as a desktop survey using existing mapping information available
from the CITY, and from conducting a windshield survey of the study area. Cost estimates will
be preliminary, but compiled in sufficient detail to determine economic viability of the
recommended improvements, and to determine the preliminary assessments that would be
attributed to the benefiting properties. The scope of the Report does not include a detailed field
survey.
II. SERVICES TO BE PROVIDED BY TKDA
TKDA is requested to provide the following services:
A. Consult with the CITY to clarify and define the requirements for the Project. Review
available data and be available for general consultation.
—93—
•
IIB. Advise the CITY as to the necessity of the CITY providing or obtaining from others data
or services pertinent to the Project and assist the CITY with obtaining such data and
services.
C. Identify and analyze requirements of governmental authorities having jurisdiction to
approve the design of the Project and participate in consultations with such authorities.
D. Provide analysis of the CITY'S needs, planning surveys, site evaluations, and
comparative studies of prospective sites and solutions.
E. Provide a general economic analysis of the CITY'S requirements applicable to various
alternatives.
F. Prepare Feasibility Reports in sufficient detail to determine if the areas within the Project
are cost - effective and feasible. The Reports will consist of exhibits and schematic
layouts, conceptual design criteria, preliminary estimate of Project cost, and identification
of typical financial impact to benefiting properties /users, conclusions, and
recommendations.
G. Furnish 10 copies of each final Feasibility Report to the CITY. A meeting will be held
with CITY staff to review the Feasibility Reports.
• H. Assist with presentation of the Feasibility Reports to the City Council. Present the
information at the public hearing for the Project.
I. Services include up to a total of three meetings and/or public presentations with the
CITY'S representatives.
III. ADDITIONAL SERVICES
If authorized by the CITY, furnish or obtain from others Additional Services of the types listed
below which are not considered as normal or customary services. Additional Services shall be
compensated for on an Hourly Rate basis as defined in our General Agreement, Article 3, a part
hereof, and such compensation shall be over and above any maximums or Lump Sum amounts
set forth in this Authorization.
A. Obtain detailed topographic surveys and prepare detailed topographic base maps of the
sites for design purposes.
B. Registered land or right -of -way surveys, property surveys or locating property corners;
right -of -way mapping, plats; legal descriptions; land appraisals, negotiations, and/or
related services.
C. Investigations of existing conditions or facilities or to make measured drawings thereof,
IIIor to verify the accuracy of drawings or other information furnished by the CITY.
D. Environmental studies, wetland delineations, and wetland surveys.
E. Soil borings and laboratory tests; field and/or other geotechnical investigations.
F. Expenses associated with public hearing(s) including meeting place, hearing officer,
court reporter, typing of transcript, and publication of public notices.
G. Publication and wiling expenses associated with public notifications, including the
tabulation of property owners' mailing addresses.
H. Assistance in obtaining financing for the Project; detailed quantity surveys of material,
equipment, and labor.
I. Services resulting from significant changes in extent and scope of the Project or its design
including, but not limited to, changes in size, complexity, CITY'S schedule, or character
of construction or methods of financing, and revising previously accepted studies, reports
when such revisions are due to causes beyond TKDA'S control.
J. Preparing to serve or serving as expert witness in connection with any legal or arbitration
proceeding.
IV. PERIOD OF SERVICE
TKDA shall commence services promptly upon receipt of the signed Authorization, and
complete and distribute the Feasibility Reports within 90 days thereafter.
V. COMPENSATION
Compensation to TKDA for services provided under SECTION II of this Authorization shall be
as defined in Agreement Article 3 in the amount of $16,300.
Approved at a meeting of the City Council on , 2009.
By
Attest
•
•
Consultant Acceptance by , 2009. 40
Authorized TKDA Representative
•
•
•
STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
AGENDA ITEM 6D
Michael Grochala
November 23, 2009
Resolution No. 09 -104, Approving Change Order
No.17, Lake Drive /35W Improvement Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND:
On May 14, 2007 the City Council awarded the Lake Drive /I -35W Improvement Project
to Lunda Construction Company in the amount of $7,531,701.71.
In July of 2008 EJM Pipe Services began to install a new storm pipe jacked under I-
35W to perpetuate the drainage around the new Lake Drive bridge. Work was
temporarily suspended by the Mn /DOT project engineer and SEH (design engineer) to
address changes in design materials. The contractor is entitled to costs associated with
and resulting from the unavoidable delay.
Change Order No. 17 provides for a negotiated lump sum payment in the amount of
$1,202.34.
RECOMMENDATION:
Staff is recommending approval of Resolution No. 09 -104.
ATTACHMENTS
1. Resolution No. 09 -104
2. Change Order No. 17
Council Member introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-104
RESOLUTION APPROVING CHANGE ORDER NO. 17
LAKE DRIVE!I35W IMPROVEMENT PROJECT
WHEREAS, pursuant to the resolution of the City Council adopted May 14, 2007, the
City awarded the construction contract for the Lake Drive /I -35W Improvement Project to
Lunda Construction Company, and
WHEREAS, EJM Pipe Service began to install a new strom pipe jacked under 1 -35W to
perpetuate the drainage around the new bridge no. 02817; and
WHEREAS, said work was temporarily suspended by the project engineer pending
approval of the pipe jacking material by the design engineer; and
WHEREAS, EJM Pipe Service has submitted a claim requesting payment for costs
associated with the delay; and
WHEREAS, the project engineer has determined that the contractor is entitled to costs
resulting from the delay.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
1. Change Order No.17, is hereby approved in the amount of $1,202.34.
John J. Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 23`d day of November, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
Mn/DOT TP- 2460 = 0112 -92)
SHEET 1 OF 1 SHEETS
State of Minnesota - Department of Transportation
CHANGE ORDER # 17
Contractor: Lunda Construction Co.
Address: 15601 Clayton Avenue S.
Rosemount, MN 55068
State Project No.: 0280 -55
Contract No. Z07502
Location: In Lino Lakes on CSAH 23 (Lake Dr.) From 1000 ft. south of Town Center Parkway to Apollo Dr.
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions.
On July 29, 2008 EJM Pipe Services began to install a new storm pipe jacked under I -35W to perpetuate the drainage
around the new bridge no. 02817. Approximately midday the Contractor was ordered to stop work by the Project
Engineer until the pipe jacking material being used was approved by the Design Enb Weer.
The suspension of work began midday of July 29, 2008 and the Contractor resumed work on July 31, 2008.
The Project Engineer after further review of the Contractors claim submittal determined that the Contractor is entitled to
costs associated resulting from the unavoidable delay.
Payment to the Contractor for the unavoidable delay will be at the Negotiated Lump Sum Unit Price shown below in the
Estimate of costs.
Increase — Contract Unit Items Group No. 1
Item No.
ESTIMATE OF COST
Description Unit Quantity Unit Price Amount
Work Delay LS 1 $1,093.04 $1,093.04
Prime Contractor
10% Allowance LS 1 $ 109.30 $ 109.30
CHANGE IN CONTRACT TIME
Due to this change the Contract Time:
a. Is increased ( ) by Working Days
Is decreased ( ) by Working Days
Is increased ( ) by Calendar Days
Is decreased ( ) by Calendar Days
b. Is not changed (X )
May be revised if the work affected
the controlling operation ( )
Total Increase This Change Order $1,202.34
Issued By �� L �_ �S-e;
Project/Resident/ r✓. unty Engineer Date
Approved By:
City of Lino Lakes
Approved By:
Anoka County
Accepted By:
Date
Date
L. /030 -09
Contractor's Authorized Representative Date
Original to Project Engineer; copies to Contractor, City of Lino Lakes, Anoka County
—98—
AGENDA ITEM 6Ei
STAFF ORIGINATOR: James E. Studenski, City Engineer
COUNCIL MEETING DATE: November 23, 2009
TOPIC: Resolution No. 09 -99, Approving Payment Request
No. 2R (Final) and Compensating Change Order
No. 1, 2009 Overlay Project.
Vote Required: Simple Majority
BACKGROUND:
At the April 27, 2009 meeting, City Council awarded the 2009 Overlay Project contract to
T.A. Schifsky and Sons, Inc.
The contractor for the 2009 Overlay Project, T.A. Schifsky and Sons, Inc., is requesting
City approval of Payment Request No. 2R (Final) in the amount of $10,454.68. A copy
of the Final Payment is attached. The contractor has satisfactorily completed all work
and has provided all necessary documentation.
Also included with the request for Final Payment is Compensating Change Order
No. 1 in the deduct amount of $1,175.70. A copy of the Compensating Change Order is
attached. With this Change Order, the final project amount is $157,286.30, which is
below the contract amount of $158,462.00.
Approval of the Final Payment will begin the one -year warranty period.
RECOMMENDATION:
Staff recommends the approval of Resolution No. 09 -99, Approving Payment Request
No. 2R (Final) and Compensating Change Order No. 1, 2009 Overlay Project.
•
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-99
APPROVING PAYMENT REQUEST NO. 2R (FINAL) AND
COMPENSATING CHANGE ORDER NO. 1, 2009 OVERLAY PROJECT
WHEREAS, pursuant to the resolution of the Council adopted April 27, 2009, awarding
the contract for 2009 Overlay Project to T.A. Schifsky and Sons, Inc.;
WHEREAS, a complete breakdown is detailed in Payment No. 2R (Final) and
Compensating Change Order No. 1;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
Payment Request No. 2R (Final) and Compensating Change Order No. 1 is
approved for a final contract amount of $157,286.30.
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 23rd day of November, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
TKDA
ENGINEERING • ARCHITECTURE • PLANNING
The right time The right people. The right campan¢
vw-
444 Cedar Street, Suite 1500
Saint Paul, MN 55101 -2140
(651) 292 -4400
(651) 292 -00B3 Fax
www.tkda.com
Proj. No. 14292.003 Cert. No. 2R (FINAL) St. Paul, MN, October 23 , 2009
To City of Lino Lakes, Minnesota
Owner
This Certifies that T.A. Schifsky & Sons, Inc. , Contractor
For 2009 Overlay Project
Is entitled to Ten Thousand Four Hundred Fifty -Four Dollars and 68/100
FINAL
being 2nd estimate for paitial payment on contract with you dated
Received ent j ti0 o •bove Certificate.
06
T. Schifsky & Sons, Inc.
D cbber 20
,
TKDA
($ 10,454.68 1
April 27, 2009
■
es E. Studenski, P.E.
RECAPITULATION OF ACCOUNT
An Employee Owned Company Proin :n1rmative Action and Equal Opportunity
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price phis extras
$
158,462.00
All previous payments
$
146,831.62
All previous credits
Extra No.
Compensating Chage Order No. 1
$
(1,175.70)
n n
11 11
n n
Credit No.
$
n n
n n
n n
n n •
AMOUNT OF THIS CER1'11-4CATE
$
10,454.68
Totals
$
157,286.30
$
157,286.30
$ -
Credit Balance
$
There will remain unpaid on contract after
payment of this Certificate
$
-
$
157,286.30
$
157,286.30
$ -
An Employee Owned Company Proin :n1rmative Action and Equal Opportunity
TKDA
Engineering - Architecture - Planning
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
FINAL
Estimate No. 2R Period Ending September 24 , 2009 Page 1 of 1 Proj. No. 14292.003
Contractor T. A. Schifslcy.& Sons Inc. - Original Contract Amount $158,462.00
Project 2009 Overlay Project
Location City of Lino Lakes, Minnesota
Total Contract Work Completed
Total Approved Credits
Total Approved Extra Work Completed $ 0.00
Approved Extra Orders Amount Completed
Total Amount Earned This Estimate
Less Approved Credits
Less 0 % Retained
Less Previous Payments
Total Deductions
Amount Due This Estimate
0.00
0.00
146,831.62
$ 157,286.30
$ 0.00
$ 0.00
$
157,286.30
146,831.62
$ 10,454.68
Contractor
G-r) Date - Z6 0.40 9.
TA Schifsky So. .. d /
%,, w Date it 23 -2_007
Engineer
James E. Studensld, P.E.
—102—
•
•
ESTIMATE NO. 2R (FINAL)
PERIOD ENDING: September 24, 2009
409 OVERLAY PROJECT
ITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.003
ITEM CONTRACT QUANTITY UNIT AMOUNT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE
1 MOBILIZATION LS 1 1 $ 10,000.00 $ 10,000.00
2 RECLAIM BITUMINOUS SY 11,350 11,115 $ 0.55 $ 6,113.25
3 HAUL OUT EXCESS MILLINGS (LV) CY 630 389 $ 4.65 $ 1,808.85
4 RESHAPE MILLINGS (3% CROWN) RS 37 35 $ 67.50 $ 2,362.50
5 BITUMINOUS BASE COURSE 2360 (LVNW 35030) TN 1,380 1,420 $ 52.00 $ 73,840.00
6 BITUMINOUS WEARING COURSE 2360 (LVWE 45030) TN 1,110 1,095 $ 52.00 $ 56,940.00
7 BITUMINOUS MATERIAL FOR TACK COAT GAL 610 600 $ 2.25 $ 1,350.00
8 BITUMINOUS CURBING LF 520 469 $ 4.50 $ 2,110.50
9 SAWCUT BITUMINOUS DRIVEWAYS LF 100 136 $ 125 $ 170.00
10 REMOVE BITIMINOUS DRIVEWAY MATERIAL SY 100 0 $ • 1.80 $
11 BIT. WEARING COURSE 2360 (LVWE 45030) (FOR DRIVES) SY 100 96 $ 13.45 $ 1 ,29120
12 REHABILITATE CATCH BASINS EA 6 4 $ 325.00 $ 1,300.00
TOTAL $ 157,286.30
TOTAL ESTIMATE NO. 2R (FINAL) $ 157,266.30
•
•
CHANGE ORDER
TKDA
Engineers - Architects - Planners
Compensating
Saint Paul, MN September 24 2009 Proj. No. 14292.003 Change Order No. 1R
oWr-
To T.A. Schfisky and Sons, Inc.
for 2009 Overlay Project
for City of Lino Lakes. Minnesota
You are hereby directed to make the following change to your contract dated
April 27 , 20 09 . The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (increase) (decrease) (net change) the contract sum by
One Thousand One Hundred Seventy -Five Dollars and 70/100 ($ 1,175.70).
COMPENSATING CHANGE ORDER
This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization):
NET CHANGE _
Amount of Original Contract
Additions approved to date (Nos. )
Deductions approved to date (Nos. )
Contract amount to date
Amount of this Change Order (M4) (Deduct) RIe e)
Revised Contract Amount
Approved City of Lino Lakes
By
Owner
Approved
T.A. Schfiskv and Sons, Inc.
Contractor
By -,I. lb
—104—
TKDA
By
$ (1,175.70)
$ 158,462.00
$ 158,462.00
$ (1,175.70)
$ 157,28630
es E Studenski, P.E.
White - Owner
Pink - Contractor
Blue - TKDA
•
•
COMPENSATING CHANGE ORDER NO. 1R
PERIOD ENDING: September 24, 2009
•2009 OVERLAY PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT ND. 14292.003
ITEM CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT
1 MOBILIZATION LS 1 1 $ 10,000.00 $ 10,000.00 $ $ 10,000.00
2 RECLAIM BITUMINOUS SY 11,35D 11,115 $ 0.55 $ 6,113.25 $ (129.25) $ 6,2425D
3 HAUL OUT EXCESS MILLINGS (LV) CY 630 389 $ 4.65 $ 1,808.85 $ (1,120.65) $ 2,929.50
4 RESHAPE MILLINGS (3% CROWN) RS 37 35 $ 67.50 $ 2,362.50 $ (135.00) $ 2,497.50
5 BITUMINOUS BASE COURSE 2360 (LVNW 35030) TN 1,380 1,420 $ 5200 $ 73,840.00 $ 2,080.00 $ 71,760.00
6 BITUMINOUS WEARING COURSE 2360 (LVWE 45030) TN 1,110 1,095 $ 52.00 $ 56,940.00 $ (780.00) $ 57,720.00
7 BITUMINOUS MATERIAL FOR TACK COAT GAL 61D 600 $ 225 $ 1,350.00 $ (2250) $ 1,372.50
8 BITUMINOUS CURBING LF 52D 469 $ 4.5D $ 2,110.50 $ (229.50) $ 2,340.00
9 SAWCUT BITUMINOUS DRIVEWAYS LF 10D 136 $ 1.25 $ 170.00 $ 45.00 $ 125.00
10 REMOVE BITIMINOUS DRIVEWAY MATERIAL SY 100 0 $ 1.80 $ - $ (180.0D) $ 180.00
11 BIT. WEARING COURSE 2360 (LVWE 45030) (FOR DRIVES) SY 10D 96 $ 13.45 $ 1,291.20 $ (53.80) $ 1,345.0D
12 REHABILITATE CATCH BASINS EA 6 4 $ 325.00 $ 1,300.00 $ (650.0D) $ 1,950.00
TOTAL COMPENSATING CHANGE ORDER NO. 1R
•
•
-105-
$ 157,266.30 $ (1,175.70) $ 158,462.0D
•
•
AGENDA ITEM 6Eii
STAFF ORIGINATOR: James E. Studenski, City Engineer
COUNCIL MEETING DATE: November 23, 2009
TOPIC: Resolution No. 09 -100, Approving Payment
Request No. 2 (Final) and Compensating Change
Order No. 1, 2009 Sealcoat Project
Vote Required: Simple Majority
BACKGROUND:
At the April 27, 2009 meeting, City Council awarded the 2009 Sealcoat Project contract
to Allied Blacktop, Inc.
The contractor for the 2009 Sealcoat Project, Allied Blacktop, Inc., is requesting City
approval of Payment Request No. 2 (Final) in the amount of $6,771.70. A copy of the
Final Payment is attached. The contractor has satisfactorily completed all work and has
provided all necessary documentation.
Also included with the request for Final Payment is Compensating Change Order
No. 1 in the deduct amount of $266.00. A copy of the Compensating Change Order is
attached. With this Change Order, the final project amount is $135,434.00, which is
below the contract amount of $135,700.00.
Approval of the Final Payment will begin the one -year warranty period.
RECOMMENDATION:
Staff recommends the approval of Resolution No. 09 -100, Approving Payment Request
No. 2 (Final) and Compensating Change Order No. 1, 2009 Sealcoat Project
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-100
APPROVING PAYMENT REQUEST NO. 2 (FINAL) AND
COMPENSATING CHANGE ORDER NO. 1, 2009 SEALCOAT PROJECT
WHEREAS, pursuant to the resolution of the Council adopted April 27, 2009, awarding
the contract for 2009 Sealcoat Project to Allied Blacktop, Inc.;
WHEREAS, a complete breakdown is detailed in Payment No. 2 (Final) and
Compensating Change Order No. 1;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
Payment Request No. 2 (Final) and Compensating Change Order No. 1 is
approved for a final contract amount of $135,434.00.
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 23rd day of November, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
TKDA
ENGINEERING - ARCHITECTURE • PLANNING
The right time. The right Pe* The right cow
444 Cedar Street Suite 1500
Saint Paul, MN 55101 -2140
(651) 282-4400
(551) 292 -0083 Fax
www.tkda.com
Proj. No. 14292.002 Cert. No. 2(Final) St. Paul, MN, October 7 , 2009
Owner
, Contractor
To City of Lino Lakes, Minnesota
This Certifies that Allied Blacktop Co.
For 2009 Sealcoatinz
Is entitled to Six Thousand Seven Hundred Seventy -One Dollars and 70/100 ($ 6,771.70 )
FINAL
being 2nd estimate for paitgal payment on contract with you dated April 27 , 2009
Received payment in full of above Certificate.
Allied Blacktop Co.
, 20
TKDA
es E. Studenski, P.E.
RECAPITULATION OF ACCOUNT
An Employee Owned Company—PrIn9kAffirmative Action and Equal Opportunity
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus extras
$ 135,700.00
All payments
$
128,662.30
previous
All credits
previous
Extra No.
Compenstaing Change Order No. 1
$ (266.00)
n n
n n
n 71
Credit No.
$
n n
n n
n n
n n
AMOUNT OF THIS CER1IYICATE
$
6,771.70
Totals
$ 135,434.00
$
135,434.00
$
Credit Balance
$
There will remain unpaid on contract after
payment of this Certificate
$
-
I $ 135,434.00
1 $
135,434.00
$ -
An Employee Owned Company—PrIn9kAffirmative Action and Equal Opportunity
TKDA
Engineering - Architecture - Planning
•
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 2(Final) Period Ending September 24 , 20 09 Page 1 of 1 Proj. No. 14292.002
Contractor Allied Blacktop Co. Original Contract Amount $135,700.00
Project 2009 Sealcoating
Location City of Lino Lakes, Minnesota
Total Contract Work Completed
Total Approved Creciitc
Total Approved Extra Work Completed
Approved Fora Orders Amount Completed
Total Amount Earned This Estimate
$
$ 135,434.00
$ 0.00
0.00
$ 0.00
$ 135,434.00
Less Approved Credits $ 0.00
Less 0 % Retained $ 0.00
Less Previous Payments $ 128,662.30
Total Deductions $
Amount Due This Estimate
Contractor
Engineer
Allied Blacktop Co.
James E. Studenski, P.E.
-109-
Date
Date
128,662.30
$ 6,771.70
/0/q/69
ESTIMATE NO. 2 (FINAL)
111/2009 SEALCOAT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.002
PERIOD ENDING: September 24, 2009
ITEM CONTRACT QUANTITY UNIT AMOUNT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE
1 BITUMINOUS SEALCOATING W/1/8" TRAP ROCK CHIPS SY 115,000.0 115,000.0 $ 1.17 $ 134,550.00
2 CRACK SEALING - (MATERIAL SUPPLIED BY CITY) LB 4,600.0 3,536.0 $ 025 $ 884.00
$ 135,434.00
SUBTOTAL
TOTAL ESTIMATE NO. 2 (FINAL) $ 135,434.00
- 1 1 0 -
pwr
CHANGE ORDER
TKDA
Engineers- Architects - Planners
Compensating
Saint Paul, MN October 7 20 09 Proj. No. 14292.002 Change Order No. 1
To Allied Blacktop Co.
for 2009 Sealcoat Project
for City of Lino Lakes, Minnesota
the following You are hereby directed to make g change to your contract dated
April 27 , 20 09 . The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (iastease) (decrease) (net-chaEge) the contract sum by
Two Hundred Sixty -Six Dollars and 00/100 ($ 266.00 ).
COMPENSATING CHANGE ORDER
This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization):
$ (266.00)
NET MANGE _
$ 135,700.00
Amount of Original Contract $
Additions approved to date (Nos. ) $
Deductions approved to date (Nos. )
$ 135,700.00
Contact amount to date $ (266.00)
Amount of this Grange Order (Add) (Deduct) ()
$ 135,434.00
Revised Contract Amount
Approved City of Lino Lakes TKDA
Owner
By By 2Jdk
Iames E. Studenski, P.E
Approved Allied Blacktop Co.
Contractor
White - Owner
Pink - Contractor
Blue - TKDA
•
•
CCMPENSATING CHANGE ORDER NO. 1
0 2009 SEALCOAT PROJECT
CITY OF UNO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.002
PERIOD ENDING: September 24, 2009
ITEM CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT
1 BITUMINOUS SEALCOATING Wt1!8' TRAP ROCK CHIPS SB 115,000.0 4,600.0 115,000.0 3,536.0 $ 0.25 $ 134,550.00 664.00 $ (266.00) $ 131,150 0D
2 CRACK SEALING - (MATERIAL SUPPLIED BY CITY)
$ 135,434.00 $ (266.00) $ 135,700.0D
TOTAL COMPENSATING CHANGE ORDER NO. 1
•
•
-1 1 2-
•
•
•
AGENDA ITEM 6F
STAFF ORIGINATOR: James E. Studenski, City Engineer
COUNCIL MEETING DATE: November 23, 2009
TOPIC: Resolution No. 09 -101, Approving Change Order
No. 1 and Payment Request No. 1, 2009 Surface
Water Management Project.
Vote Required: Simple Majority
BACKGROUND:
At the August 24, 2009 meeting, City Council awarded the 2009 Surface Water
Management Project contract to Penn Contracting, Inc.
The contractor for the 2009 Surface Water Management Project, Penn Contracting, Inc.,
is requesting City approval of Payment Request No. 1 in the amount of $73,517.65. A
copy of the Final Payment is attached.
Also included with the request for Payment is Change Order No. 1 in the amount of
$2,550.00. A copy of the Change Order is attached. The additional work covered by
Change Order No.1 includes tree removal, additional fill, storm sewer cleaning,
additional rip rap and the installation of a trench drain along Birch Street to address storm
water runoff issues. With this Change Order, the contract amount is $99,440.00.
RECOMMENDATION:
Staff recommends the approval of Resolution No. 09 -101, Approving Change Order No.
1 and Payment Request No. 1, 2009 Surface Water Management Project.
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09-101
APPROVING CHANGE ORDER NO. 1 AND PAYMENT REQUEST NO. 1,
2009 SURFACE WATER MANAGEMENT PROJECT
WHEREAS, pursuant to the resolution of the Council adopted August 24, 2009, awarding
the contract for 2009 Surface Water Management Project to Penn Contracting, Inc.;
WHEREAS, a complete breakdown is detailed in Payment No.1 and Change Order No. 1;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
Change Order No. 1 and Payment Request No. 1 and are approved for a final
contract amount of $99,440.00.
John Bergeson, Mayor
Julianne Bartell, City Clerk
Adopted by the Lino Lakes City Council this 2311 day of November, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in favor
thereof
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
•
•
•
•
•
•
Saint Paul, MN
CHANGE ORDER
TKDA
Engineering - Architecture - Planning
November 13 20 09 Proj. No. 14292.004 Change Order No. 1
To Penn Contracting, Inc.
for 2009 Surface Water Management Projects
for City of Lino Lakes, Minnesota
You are hereby directed to make the following change to your contract dated
July 27 , 20 09 . The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (increase) (deupease) (net -serge) the contract sum by
Two Thousand Five Hundred Fifty Dollars and 00/100 1$ 2,550.00 )
This change order provides for changes in the work of this contract according to the attached itemization.
NET CHANGE =
$ 2,550.00
Amount of Original Contract $ 96,890.00
Additions approved to date (Nos. ) $
Deductions approved to date (Nos. ) $
Contract amount to date $ 96,890.00
Amount of this Change Order (Add) (Deduct) (Ne -fie) $ 2,550.00
Revised Contract Amount $ 99,440.00
Approved City of Lino Lakes TKDA
Owner
By By
es E. Studenski, P.E.
Approved Penn Contracting, Inc. White - Owner
Contractor Pink - Contractor
Blue - TKDA
By
CHANGE ORDER NO. 1 November 6, 2009
2009 SURFACE WATER MANAGEMENT PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.004
ITEM
NO.
DESCRIPTION
CONTRACT UNIT CONTRACT
UNIT QUANTITY PRICE AMOUNT
DEDUCT THESE ITEMS
PROJECT 4 - WEST SHADOW LAKE DRIVE CROSSING
2 CLEAN /OPEN STORM SEWER OUTFALL EA 1 $ (500.00) $ (500.00)
5 REGRADE DITCH LF 150 $ (25.00) $ (3,750.00)
SUBTOTAL PROJECT 4 $ (4,250.00)
ADD THESE ITEMS
PROJECT 6 - APOLLO MEADOWS TOWNHOMES
9 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 2 $ 200.00 $ 400.00
10 COMMON BORROW (FILL OVER PIPE) CY 48 $ 10.00 $ 480.00
SUBTOTAL PROJECT 6 $ 880.00
PROJECT 7 - LOIS LANE
10 CLEAN STORM SEWER PIPE
SUBTOTAL PROJECT 7
LF
PROJECT 8 - BLACKBIRD LANE
9 EROSION CONTROL BLANKET CATEGORY 3
SUBTOTAL PROJECT 8
PROJECT 10 - JAMES STREET
7 CLASS III RIPRAP W/ FABRIC
SUBTOTAL PROJECT 10
SY
CY
50 $ 10.00 $ 500.00
$ 500.00
60 $ 2.00 $ 12
$ 12
2 $ 150.00 $ 300.00
$ 300.00
PROJECT 13 - BIRCH STREET TRENCH DRAIN
1 INSTALL TRENCH DRAIN IN CONCRETE LS 1 $ 4,500.00 $ 4,500.00
2 CLASS II RIPRAP W/ FABRIC CY 5 $ 100.00 $ 500.00
SUBTOTAL PROJECT 13 $ 5,000.00
TOTAL CHANGE ORDER NO. 1 $ 2,550.00
•
TKDA
ENGINEERS • ARCHITECTS • PLANNERS
444 Cedar Street, Suite 1500
Saint Paul, MN 55101 -2140
(651) 292-4400
(651) 292 -0083 Fax
www.tkda.com
Proj. No. 14292.004 Cert. No. 1 St. Paul, MN, November 13 , 20 09
To City of Lino Lakes, Minnesota
This Certifies that Penn Contracting, Inc.
For 2009 Surface Water Management Projects
Owner
, Contractor
Is entitled to Seventy -Three Thousand Five Hundred Seventeen Dollars and 65/100 ($ 73,517.65 )
being 1st estimate for partial payment on contract with you dated July 27 , 2009
Received payment in full of above Certificate. TKDA
Zoo
Z./12641--
, 20 James E. Studenski, P.E.
RECAPITULATION OF ACCOUNT
An Employee Owned Company Promol4ngjA7irative Action and Equal Opportunity
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus extras
$
96,890.00
All previous payments
$
-
All previous credits
Extra No.
.
Change Order No. 1
$
2,550.00
tt II
ft It
II II
$
-
tt II
tt tt
tt
tt tt
$
73,517.65
AMOUNT OF THIS CER 1.1-4CATE
Totals
$
99,440.00
$
73,517.65
$
-
Credit Balance
$
-
There will remain unpaid on contract after
payment of this Certificate
$
25,922.35
$
99,440.00
$
99,440.00 I
$
- I
An Employee Owned Company Promol4ngjA7irative Action and Equal Opportunity
TKDA
Engineers- Architects - Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 1 Period Ending November 6 , 20 09 Page 1-of 1 Proj. No. 14292.004
Contractor Penn Contracting, Inc. Original Contract Amount $96,890.00
Project 2009. Surface Water Management Projects
Location City of Lino Lakes, Minnesota
Total Contract Work Completed $ 77,387.00
Total Approved Credits $ 0.00
Total Approved Extra Work Completed $ 0.00
Approved Extra Orders Amount Completed $ 0.00
Total Amount Earned This Estimate $ 77,387.00
Less Approved Credits $ 0.00
Less 5 % Retained $ 3,869.35
Less Previous Payments $ 0.00
Total Deductions $
Amount Due This Estimate $
Contractor Date
Penn Contracting, Inc. _
Engineer • Date
James E. Studenski, P.E.
3,869.35
73,517.65
//-17 -2-00 7
•
•
•
ESTIMATE NO. 1
2009 SURFACE WATER MANAGEMENT PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.004
ITEM
NO.
DESCRIPTION
PERIOD ENDING: November 6, 2009
CONTRACT QUANTITY UNIT AMOUNT
UNIT QUANTITY TO DATE PRICE TO DATE
PROJECT 1 - ROHAVIC LANE
1 MOBILIZATION LS 1 1.D $ 500.00 $ 500.00
2 ROCK CONSTRUCTION ENTRANCE LS 1 1.0 $ 500.00 $ 500.00
3 CLEAN /OPEN STORM SEWER OUTFALL EA 1 1.0 $ 500.00 $ 500.00
4 CLEAN STORM SEWER PIPE LF 200 0.0 $ 8.00 $
5 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 1 7.0 $ 250.0D $ 1,750.00
6 REGRADE DITCH LF 100 84.0 $ 30.00 $ . 2,520.00
7 CLASS III RIPRAP W/ FABRIC CY 5 0.0 $ 150.00 $
8 EROSION CONTROL BLANKET CATEGORY 3 SY 200 150.0 $ 2.00 $ 300.00
9 SEED / RESTORATION LS 1 1.0 $ 1,000.00 $ 1,000.00
SUBTOTAL PROJECT 1 $ 7,070.00
PROJECT 2 - TOMAHAWK TR AND CHIPPEWA TR DITCH REPAIR
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 20 29.0 $ 200.00 $ 5,800.00
3 COMMON BORROW (FILL OVER PIPE) CY 110 178.0 $ 10.00 $ 1,780.00
4 SALVAGE AND REINSTALL 30" FES EA 1 1.0 $ 1,000.00 $ 1,000.00
5 STORM SEWER MANHOLE, TYPE 409 EA 1 1.0 $ 3,500.00 $ 3,500.00
6 30" RCP STORM SEWER, CLASS 3 LF 48 48.0 $ 100.00 $ 4,800.00
7 TRENCH STABILIZATION ROCK / PIPE BEDDING LF 48 54.0 $ 10.00 $ 540.00
8 CLASS III RIPRAP W/ FABRIC CY 30 30.0 $ 100.0D $ 3,000.00
9 SILT FENCE LF 50 50.0 $ 3.00 $ 150.00
10 TOPSOIL BORROW FOR EXISTING YARD AREA CY 60 15.5 $ 12.00 $ 186.00
11 SOD FOR EXISTING YARD AREA SY 360 0.D $ 4.00 $
12 SEED / RESTORATION OVER NEW PIPE LS 1 0.0 $ 1,000.00 $
SUBTOTAL PROJECT 2 $ 21,256.00
PROJECT 3 -FAWN LANE EQUALIZER PIPE REPAIR
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 REMOVE BITUMINOUS PAVEMENT SY 90 97.0 $ 3.00 $ 291.00
3 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 1 1.0 $ 300.00 $ 30D.00
4 REMOVE STORM SEWER PIPE LF 12 20.0 $ 20.00 $ 400.00
5 28" X 18" RCP ARCH SEWER LF 8 8.0 $ 100.00 $ 800.00
6 28" X 18" RCP ARCH FES W/ TRASHGUARD EA 2 2.0 $ 1,000.00 $ 2,000.00
7 PLACE BENTONITE AROUND PIPE (MATERIAL SUPPLIED) LF 16 20.0 $ 20.00 $ 400.00
8 TRENCH STABILIZATION ROCK / PIPE BEDDING LF 20 20.D $ 10.00 $ 200.00
9 AGGREGATE BASE CLASS 5 (6" DEPTH) TN 30 42.0 $ 20.00 $ 840.00
10 BITUMINOUS WEAR COURSE (2" DEPTH) TN 20 0.0 $ 200.00 $
11 CLASS III RIPRAP W/ FABRIC CY 20 20.0 $ 100.00 $ 2,000.00
12 SEED / RESTORATION LS 1 1.0 $ 800.00 $ 800.00
SUBTOTAL PROJECT 3 $ 8,531.00
PROJECT 4 - WEST SHADOW LAKE DRIVE CROSSING
1 MOBILIZATION LS 1 0.0 $ 500.00 $
2 CLEAN/OPEN STORM SEWER OUTFALL EA 3 0.0 $ 500.00 $
3 CLEAN STORM SEWER PIPE LF 400 0.0 $ 8.00 $
4 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 3 0.0 $ 200.00 $
5 REGRADE DITCH LF 250 0.0 $ 25.00 $
6 EROSION CONTROL BLANKET CATEGORY 3 SY 30D 0.D $ 2.00 $
7 SPRINKLER REPAIR LS 1 0.0 $ 50.00 $
8 SOD FOR EXISTING YARD AREA SY 200 0.0 $ 4.00 $
9 SEED / RESTORATION LS 1 0.0 $ 1,006.00 $
• SUBTOTAL PROJECT 4 $
•
-119-
ESTIMATE NO. 1
2009 SURFACE WATER MANAGEMENT PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.004
ITEM
NO.
DESCRIPTION
PERIOD ENDING: November 6, 2009
CONTRACT QUANTITY UNIT AMOUNT
UNIT QUANTITY TO DATE PRICE TO DATE
PROJECT 5 - STAGECOACH TRAIL
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 EXCAVATION AND GRADING CY 20 7.0 $ 50.00 $ 350.00
3 4" PE PERFORATED DRAINTILE W/ ROCK AND FABRIC WRAP LF 100 124.0 $ 20.00 $ 2,480.00
4 INSTALL YARD DRAIN BOX EA 1 2.0 $ 1,000.00 $ 2,000.00
5 SPRINKLER REPAIR LS 1 0.0 $ 50.00 $ -
6 SOD FOR EXISTING YARD AREA SY 120 50.0 $ 5.00 $ 250.00
SUBTOTAL PROJECT 5 $ 5,580.00
PROJECT 6 - APOLLO MEADOWS TOWNHOMES
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 SALVAGE AND REINSTALL 15" RCP STORM SEWER LF 56 16.0 $ 20.00 $ 320.00
3 SALVAGE AND REINSTALL 15" FES EA 1 1.0 $ 200.00 $ 200.00
4 CONSTRUCT MH OVER EXISTING 15" STORM SEWER, TYPE 409 EA 1 1.0 $ 3,500.00 $ 3,500.00
5 CLASS III RIPRAP W/ FABRIC CY 15 15.0 $ 100.00 $ 1,500.00
6 SOD FOR EXISTING YARD AREA SY 100 5.0 $ 4.00 $ 20.00
7 EROSION CONTROL BLANKET CATEGORY 3 SY 300 300.0 $ 2.00 $ 600.00
8 SEED / RESTORATION LS 1 1.0 $ 500.00 $ 500.00
SUBTOTAL PROJECT 6 $ 7,140.0D
PROJECT 7 - LOIS LANE
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 4 5.0 $ 200.00 $ 1,000.00
3 REMOVE 24" APRON EA 1 1.0 $ 200.00 $ 200.00
4 REMOVE STORM SEWER PIPE LF 16 16.0 $ 20.00 $ 320.0
5 24" RCP FES WITRASHGUARD EA 1 1.0 $ 1,100.00 $ 1,100.00
6 24" RCP STORM SEWER, CLASS 3 LF 16 16.0 $ 80.00 $ 1,280.00
7 CLASS III RIPRAP W/ FABRIC CY 5 5.0 $ 150.00 $ 750.00
8 EROSION CONTROL BLANKET CATEGORY 3 SY 200 180.0 $ 2.00 $ 360.00
9 SEED / RESTORATION LS 1 1.0 $ 500.0D $ 500.00
SUBTOTAL PROJECT 7 $ 6,010.00
PROJECT 8 - BLACKBIRD LANE
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 CLEAN /OPEN STORM SEWER OUTFALL EA - 1 1.0 $ 500.00 $ 500.00
3 CLEAN STORM SEWER PIPE LF 50 0.0 $ 10.00 $ -
4 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 2 0.0 $ 200.00 $ -
5 REGRADE DITCH LF 30 40.0 $ 30.00 $ 1,200.00
6 SPRINKLER REPAIR LS 1 0.0 $ 50.00 $ -
7 SOD FOR EXISTING YARD AREA SY 75 0.0 $ 5.00 $ -
8 SEED / RESTORATION LS 1 1.0 $ 500.00 $ 500.00
SUBTOTAL PROJECT 8 $ 2,700.00
PROJECT 9 - 62ND STREET
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1 1.0 $ 500.00 $ 500.00
3 CLEAN STORM SEWER PIPE LF 170 0.0 $ 10.00 $ -
4 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 2 2.0 $ 200.00 $ 400.00
5 REGRADE DITCH LF 75 78.0 $ 25.00 $ 1,950.0D
6 SEED / RESTORATION LS 1 1.0 $ 500.00 $ 500.00
SUBTOTAL PROJECT 9 $ 3,850.00
PROJECT 10 - JAMES STREET
1 MOBILIZATION _ LS 1 1.0 $ 500.00 $ 500.00
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1 1.0 $ 500.00 $ 500.00
3 CLEAN STORM SEWER PIPE LF 70 70.0 $ 10.0D $ 700.00
4 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 2 2.0 $ 200.00 $ 400.00
5 REGRADE DITCH LF 30 30.0 $ 30.00 $ 900.00
6 SEED / RESTORATION LS 1 1.0 $ 500.0D $ 500.00
SUBTOTAL PROJECT 10 $ _ 3,500.00
-120-
ESTIMATE NO. 1
•2009 SURFACE WATER MANAGEMENT PROJECT
CITY OF LINO LAKES, MINNESOTA
TKDA PROJECT NO. 14292.004
•
ITEM
NO.
DESCRIPTION
PERIOD ENDING: November 6, 2009
CONTRACT QUANTITY UNIT AMOUNT
UNIT QUANTITY TO DATE PRICE TO DATE
PROJECT 11 - DIANE STREET
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 CLEAN /OPEN STORM SEWER OUTFALL EA 1 1.0 $ 500.00 •$ 500.00
3 CLEAN STORM SEWER PIPE LF 50 0.0 $ 10.00 $ -
4 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 2 2.0 $ 200.00 $ 400.00
5 REGRADE DITCH LF 30 30.0 $ 30.00 $ 900.00
6 SEED / RESTORATION LS 1 1.0 $ 500.00 $ 500.00
SUBTOTAL PROJECT 11 $ 2,800.00
PROJECT 12 - COUNTRY LANE
1 MOBILIZATION LS 1 1.0 $ 500.00 $ 500.00
2 SALVAGE AND REINSTALL SPLIT RAIL FENCE LF 30 10.0 $ 10.00 $ 100.00
3 CLEAN/OPEN STORM SEWER OUTFALL EA 1 _ 1.0 $ 500.00 $ 500.00
4 EXCAVATION AND GRADING CY 15 15.0 $ 70.00 $ 1,050.00
5 CLEAN STORM SEWER PIPE LF 200 0.0 $ 10.00 $ -
6 SEED / RESTORATION LS 1 1.0 $ 500.00 $ 500.00
SUBTOTAL PROJECT 12 $ 2,650.00
SUBTOTAL ESTIMATE NO. 1 $ 71,087.00
CHANGE ORDER NO. 1
PROJECT 4 - WEST SHADOW LAKE DRIVE CROSSING
2 CLEAN/OPEN STORM SEWER OUTFALL EA 1 0.0 $ (500.00) $
5 REGRADE DITCH LF 150 0.0 $ (25.00) $
SUBTOTAL PROJECT 4 $
PROJECT 6 - APOLLO MEADOWS TOWNHOMES
9 CLEAR AND GRUB TREE (4" DIA OR GREATER) EA 2 2.0 $ 200.00 $ 400.00
10 COMMON BORROW .(FILL OVER PIPE) CY 48 48.0 $ 10.00 $ 480.00
SUBTOTAL PROJECT 6 $ 880.00
PROJECT 7 - LOIS LANE
10 CLEAN STORM SEWER PIPE
SUBTOTAL PROJECT 7
PROJECT 8 - BLACKBIRD LANE
9 EROSION CONTROL BLANKET CATEGORY 3
SUBTOTAL PROJECT 8
LF 50 0.0 $ 10.0D $
$
SY
60 60.0 $ 2.00 $ 120.00
$ 120.00
PROJECT 10 - JAMES STREET
7 CLASS III RIPRAP W/ FABRIC CY 2 2.0 $ 150.00 $ 300.00
SUBTOTAL PROJECT 10 $ 300.00
PROJECT 13 - BIRCH STREET TRENCH DRAIN
1 INSTALL TRENCH DRAIN IN CONCRETE LS
2 CLASS II RIPRAP W/ FABRIC CY
SUBTOTAL PROJECT 13
SUBTOTAL CHANGE ORDER NO. 1
1
5
1.0 $ 4,500.00 $ 4,500.00
5.0 $ 100.00 $ 500.0D
$ 5,000.00
•
$ 6,300.00
TOTAL ESTIMATE NO.1 $ 77,387.00
-121-