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Home My WebLink About05-27-2014 Council Meeting MinutesCOUNCIL MINUTES May 27, 2014 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : May 27, 2014 5 TIME STARTED : 6:40 p.m. 6 TIME ENDED : 7:20 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT . 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; Chief of Police John Swenson; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 Mayor Reinert announced that there was recently some confusing information reported by the media 17 regarding flags at the American Legion in Lino Lakes. The fact is that the city did not tell the Legion 18 that they had too many flags flying and they have been told that they can fly as many American flags 19 as they wish. 20 21 John DeHaven, 1612 Birch Street, asked the council to consider limiting the time that individuals can 22 serve on city advisory boards. He thinks that four years is enough. 23 24 SETTING THE AGENDA 25 26 The agenda was approved as presented. 27 28 CONSENT AGENDA 29 30 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1G as presented. 31 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 32 33 ITEM ACTION 34 35 Consideration of Expenditures: 36 37 May 27, 2014 (Check No. 98030 — 98109, $374,306.90) Approved 38 39 Centennial Fire Dist. (Check No. 6404 - 6425, $97,095.15) Approved 40 41 May 5, 2014 Council Work Session Minutes Approved 42 43 May 12, 2014 Council Meeting Minutes Approved 44 45 May 5, 2014 Closed Council Meeting Minutes Approved 1 COUNCIL MINUTES May 27, 2014 APPROVED 46 47 Resolution No. 14 -42, Special Event Permit for 48 Lino Lakes YMCA Farmers Market Approved 49 50 May 12, 2014 Board of Appeal Minutes Approved 51 52 Appointment to Park Board Approved 53 54 FINANCE DEPARTMENT REPORT, AL ROLEK 55 56 There was no report from the Finance Department. 57 58 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 59 60 3A) Springsted's Fire Department Analysis — Administrator Karison reported that the Fire 61 Department Analysis report as prepared by Springsted, Inc. is before the council. 62 63 He noted the five specific components of the analysis: 64 - Baseline fire service overview; 65 - Models for department organization; 66 - Addition of one fire facility in Lino Lakes; 67 - Essential needs required for starting a fire department; 68 - Pros and cons of combining the police department and fire department. 69 70 He also reviewed options a future fire department: 71 Stay with current fire department (identified as a poor option with the governance issues that 72 exist); 73 - Create a Lino Lakes Fire Department (identified as a good option); 74 Contracting for fire service through other departments in the ares (identified as not a good 75 option due mostly to time constraints but could be considered in the future); 76 Establishing a new district with other jurisdictions (identified as not a good option because of 77 timing and independence issues); 78 - Establish a new city department and contract for services with CFD (identified as not a good 79 option); 80 Create a public safety department by combining the police department and fire department 81 (identified as a recommended option). 82 83 He noted again the two options recommended for consideration by staff 84 85 He then reviewed the steps needed to be taken by the city council in order to move forward: 86 - Communicate with architectural firms on the design of a new fire station; 87 Contract with consultants on formation of a business model; 88 Development of a phasing plan for implementation of the department; 89 - Personnel decisions; 90 - Establish a pension plan for fire personnel. 2 COUNCIL MINUTES May 27, 2014 DRAFT 91 92 Mr. Karlson noted that the report contains information regarding service projections, the overall need 93 for a new station in Lino Lakes, that the annual operating costs would not increase, that some mutual 94 aid will still be needed for fire services, and that there will be certain costs related to starting a new 95 department. But he added that the numbers in the report are a worst case scenario. 96 97 The action requested of the city council: 98 - Accept the report; 99 - Move forward with recommendations as the council desires. 100 101 Mayor Reinert noted that, as far as moving to having a new department, he feels that the decision was 102 really made by the council members of all three cities involved in the Centennial Fire District (CFD). 103 He highlighted that if the city were to locate the new fire station at Birch Street and Centerville Road, 104 a response time map for that location shows improved response coverage from what currently exists. 105 Furthermore that location would involve land already owned by the city. He also noted that there 106 have been some dishonest statements made about costs rising and he can report that the analysis 107 indicates that costs on a day to day operational basis won't increase. He added that the new station 108 the city is looking at will actually have more space than anticipated and that means the possibility of a 109 community meeting room. The possibility of a police substation has also been discussed. He 110 explained why equipment costs will be less than estimated in the report because there will be 111 equipment from the CFD and some recruitment of firefighters. The council will be having more 112 discussion about the plans including pension options. 113 114 Brad Robinson, 597 Marshan Lane, addressed the council. He noted that there was a "fire 115 committee" that worked with the consultants on providing information and direction on the analysis. 116 He wonders why someone with experience in fire services wasn't included in that group. 117 Administration Karlson explained that the fire committee mentioned was a working group — three 118 staff members and the mayor — and their purpose was to provide basic information needed by the 119 consultants who did the analysis. 120 121 Matt Long, 997 Kelly Street, said he has a question about morale for the firefighters. While the city is 122 planning to recruit from current CFD personnel, he only knows of one person that is interested at this 123 time. That leaves him worried that the firefighters recruited for the new department will not have 124 enough experience. It would not be a good situation to have a new station with all new firefighters - 125 there must be some experience to rely on and he knows that because he is a firefighter. It would help 126 to get firefighters more involved in the discussion as it moves forward. The mayor concurred that 127 there is work to be done to get a department together and new station into shape; he is concerned that 128 misinformation will only hamper the situation. 129 130 Council Member Kusterman moved to accept the Fire Department Analysis as prepared by Springsted. 131 Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 132 133 PUBLIC SAFETY DEPARTMENT REPORT, JOHN SWENSON 134 135 There was no report from the Public Safety Department. 3 COUNCIL MINUTES May 27, 2014 DRAFT 136 137 PUBLIC SERVICES DEPARTMENT REPORT. RICK DEGARDNER 138 139 There was no report from the Public Services Department. 140 141 COMMUNITY DEVELOPMENT DEPARTMENT REPORT. MICHAEL GROCHALA 142 143 6A) Resolution No. 14 -44, Authorizing Preparation of Plans and Specifications for the 2014 144 Street Overlay Project — Community Development Director Grochala explained the request before 145 the council to prepare plans and specifications for the annual street overly program in the city. The 146 2014 program is being increased utilizing funds saved in previous years. He reviewed a map of the 147 projects planned in 2014, including over two miles of roadway. 148 149 Council Member Roeser moved to approve Resolution No. 14 -44 as presented. Council Member 150 Kusteiman seconded the motion. Motion carried on a unanimous voice vote. 151 152 6B) Resolution No. 14 -45, Authorizing Preparation of Plans and Specifications for the 2014 153 Surface Water Management Project — Community Development Director Grochala explained the 154 request before the council to prepare plans and specifications for the annual surface water 155 management program in the city. This is a project done each year that consists of maintenance 156 activities on the city's storm water system. Included in this year's project is the correction of drainage 157 at the intersection of Linda and Laurene Avenue, as previously discussed by the council as part of the 158 Talan Ridge project. 159 160 Council Member Roeser moved to approve Resolution No. 14 -45 as presented. Council Member 161 Kusterman seconded the motion. Motion carried on a unanimous voice vote. 162 163 UNFINISHED BUSINESS 164 165 There was no Unfinished Business. 166 167 NEW BUSINESS 168 169 There was no New Business. 170 171 COMMUNITY EVENTS 172 173 KIT'E DAY - FREE will be held at Rice Lake Elementary (east side soccer fields) Saturday, June 7, 174 from 10:30 am to 11:30 am. Each person who attends will receive a free kite until they are gone. 175 176 177 178 179 180 4 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 9 200 COUNCIL MINUTES DRAFT COMMUNITY CALENDAR May 27, 2014 Wednesday, May 28 Monday, June 2 4. Thursday, June 5 4- Monday, June 9 Community Calendar —A Look Ahead May 27, 2014 through June 9, 2014 6:30 pm, Council Chambers 5:30 pm, Community Room 8:00 am, Community Room 6:30 pm, Council Chambers Environmental Board Council Work Session EDAC City Council Meeting ADJOURN There being no further business, Council Member Roeser moved to adjourn at 7:20 p.m. Council Member Kusterman seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, J - =, 014. u i.. e Bartell, City lerk 5 Jeff Re'd e • , �°. yor