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HomeMy WebLinkAbout09/12/2012 P&Z Packet• • CITY OF LINO LAKES PLANNING & ZONING BOARD MEETING Wednesday, September 12, 2012 6:30 p.m. Council Chambers Please be courteous and turn off all electronic devices during the meeting. AGENDA I. CALL TO ORDER AND ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES: August 8, 2012 IV. OPEN MIKE V. ACTION ITEMS A. Variance to reduce the side yard setbacks at 8001 Lake Dr., Miller's On Main B. PUBLIC HEARING to consider amending the Conditional Use Permit at 6221 Holly Drive to allow for expansion of the existing satellite communications facility VI. DISCUSSION ITEMS A. None VII. ADJOURN • Meeting guidelines on reverse side. City of Lino Lakes Planning & Zoning Board MEETING GUIDELINES Open Mike — The purpose of a Board Meeting is to accomplish the business of the city. When presenting at a meeting please remember to be respectful, and follow these guidelines: • Please address the meeting chair. • State your name and address for the record. • Please observe a 4- minute limit. • The topic must relate to city business. • Open Mike is for items not on the agenda. • A spokesperson must represent a group of five or more — groups will have 8 minutes. • The Presiding- Officer may limit duplicative presentations. • Remember, the meeting is to discuss city business only. Public Hearing - Held as a separate item of business on the agenda. The public hearing segment is your opportunity to tell the Board how you feel about issues scheduled to be heard. Typically, a hearing follows these steps: • The Presiding Officer (Chair or Vice - Chair) will announce the proposal to be reviewed and ask for the staff report. The presiding Officer shall maintain strict order and etiquette at all meetings. • Staff will present their report on the proposal. • Board members will then ask City Staff questions about the proposal. • The Presiding Officer will then open up the public hearing for anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Comments should be limited to four (4) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Board as a body and not to any individual Board Member or City Staff Member unless permission is- granted by the Presiding Officer. No person shall be permitted to enter into any- discussion, either directly or through a member -of the Board without the permission of the Presiding Officer. • After everyone in the audience wishing to speak has given his/her comments, the Presiding Officer shall close the public hearing. • The Board will then discuss the proposal. No further public comments are allowed. • The Board will then make a recommendation(s) and/or a decision. When you are called upon for your comments, please step to the microphone at the podium and state your name and address for the record. Occasionally, the Board may continue a hearing to another meeting before taking action. Meeting Etiquette The Planning & Zoning Board must preserve order and decorum while the meeting is in session. A resident shall not, by conversation or otherwise, delay or interrupt the proceedings or the business of the Board, nor disturb any resident or Board Member while speaking or refuse to obey the orders of the Board. • • II. APROVAL OF AGENDA CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT . STAFF PRESENT August 8, 2012 6:31 P.M. 7:39 P.M. Neil Evenson, Michael Hyden (Vice Chair), Perry Laden, Lou Masonick, Robert Nelson, Michael Root, Paul Tralle (Chair) None Paul Bengtson I. CALL TO ORDER AND ROLL CALL: Chair Tralle called the Lino Lakes Planning and Zoning : •meeting to order at 6:31 p.m. on August 8, 2012. The Agenda eras approved a presented. III. APPROVAL OF MINUTES July 11, 2012 Mr. Laden made a MOTION approve the July 11, 20-12 Meeting Minutes. supported by Mr. Hyden. Motion carried 6 - 0. IV. OPEN MIKE Chair Tralle declared Open Mike at 6:34 p.m. There was no one present for Open Mike. Motion was Mr. Hyden made a MOTION to close Open Mike at 6:35 p.m. Motion was supported by Mr. Laden. Motion carried 6 - 0. V. ACTION ITEMS • DRAFT MINUTES Planning & Zoning Board August 8, 2012 Page 2 A. CONTINUED PUBLIC HEARING to consider amending Section 7 of the Zoning Ordinance which includes requirements for Business Districts Paul Bengtson, Associate Planner, presented the staff report. Staff requested direction from the board prior to proceeding with the proposed amendment. Chair Tralle declared the Public Hearing open at 6:42 p.m. There was no one present to speak. Board members discussed the proposed amendment. Board members understood_the reasoning for combining the sii. B and NB districts. However, they liked having a district with less - intensiveses for . «` that are adjacent to residential. It was suggested that either the uses of a motor fuel station and a drive - thru facility could be removed from the newly designed district; or performance standards should be increased to protect any neighboring residential areas from these uses. Mr. Bengtson explained that a Mixed Use zone -would likely be created to allow for a combination of residential and commercial uses. It was suggested that staff review the mi of and yard requirements so as to not deter potential businesses. Staff addressed the proposal to rezone fiit:s Lake Dr. /Orange St. as referred to in the staff report. Mr. Masonick asked f any federal funding is available to the city to run utilities to this are& Mr. Bengtson wa • ware of any such funding. Staff noted that the intent for the rezone of these prope is to allow for continued commercial use of the .egi - es, through interim use permits, until utilities are available. off will makes onsideration es to the proposed text amendment and bring them before the board ture meeting. Mr. Motion VI DISCUSSI =STEMS A. ION at 7:27 p.m. to table the Public Hearing to a future date. y Mr. Nelson. Motion carried 6 - 0. Mr. Masonick stated that some residents had addressed concerns about the newly designed intersection at 35E/Main St and the difficulty accessing the gas station and local businesses. Board members agreed that it is extremely difficult to access the Dairy Queen and the gas station in this area. They suggested that improved signage would be helpful to direct people to entrance and exit areas. They stated that the businesses may also need to rearrange their signage. The board members were challenged to drive this area and experience the difficulty for themselves. Mr. Tralle pointed out the excessive cost to a business owner of adding signage. Board DRAFT MINUTES • • Planning & Zoning Board August 8, 2012 Page 3 • members suggested that is it likely that the gas station will not succeed due to this access problem. Mr. Hyden addressed the difficulty of the intersection of Apollo Drive and Marketplace Drive entering and exiting the Marketplace businesses. He noted that there have been a number of accidents in this area due to a stop sign in one direction, but not the other. Board members agreed that this intersection is a problem for drivers. Board Members questioned how the city could approve poorly designed intersections and access areas such as these. Staff suggested that the board members contact the city engineer with their concerns. Mr. Root noted that Encompass Digital Me L e_applicant that was approved for grading and earth removal at 6221 Holly ve) did erect truck hauling signs as recommended by the board. Mr. Tral = ' 'nted out that this applicant was a well prepared applicant. VII. ADJOURNMENT Mr. Nelson made a MOTION to adjourn the meeting at '� 'p.m. Motion was supported by Mr. Masonick. Motion carried 6 - 0. • Respectfully submitted, Dawn Bugge Community Developmen • DRAFT MINUTES • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND AGENDA ITEM V.A. Michael Grochala September 12, 2012 Variance to reduce the side yard parking setback to 4 feet and the street parking setback to 0 feet, 8001 Lake Drive, Miller's On Main Simple Majority The City has been working with Anoka County to reconstruct the intersection of Lake Drive and Main Street and install traffic signals and turn lanes. During the design process it was determined that the Miller's on Main parking lot encroached approximately 10 feet into the Main Street road right -of -way. As part of the project the parking will be relocated onto the Miller's site and new sidewalk constructed along the Main Street side -of Miller's. The existing lot width of approximately 65 feet cannot meet the required setbacks and accommodate the two sided 90 degree parking arrangement that currently exists. A variance from the parking setback requirement is being requested to facilitate this shift. The applicant and City of Lino Lakes as co- applicant are requesting a variance from the parking setback requirement to facilitate this shift. As proposed the parking lot would have a 0 foot setback from the Main Street property line and a four foot setback from the north side lot line. ANALYSIS Comprehensive Plan, Land Use and Zoning: The table below identifies the existing land use and zoning as well as guided land uses for the area. Location Existing Land Use Guided Land Use Existing Zoning Site Commercial Mixed Use GB North Commercial Mixed Use GB South Commercial Commercial GB East Vacant Commercial GB West Residential Low Density Residential GB Parking Setbacks: The parking setbacks for the GB, General Business District are as follows: Streets 15 feet Rear Yard 10 feet Side Yard 10 The proposed variance would reduce the street parking setback from the required 15 feet to 0 feet. The side yard setback would be reduced from the required 10 feet to 4 feet. The number of parking stalls, due to a more efficient design and removal of an access, will increase from 40 to 45 stalls. OPINION When considering this request it is important recognize the existing conditions on the site. Approximately half of the existing parking stalls are located within the street right -of -way. By relocating the parking stalls and granting the 0 foot setback the city would be decreasing the nonconformity, improving pedestrian and vehicle safety, and providing additional off - street parking. FINDINGS In considering all requests for Variance or appeal and in taking subsequent action, the City shall make a finding of fact: a. The variance shall be in harmony with the general purposes and intent of the ordinance. The proposed variance will reduce the existing non - conforming conditions of the parking lot and allow for construction of a sidewalk and separation from parked cars and moving traffic on Main Street. b. The variance shall be consistent with the comprehensive plan. The improvement of the Lake /Main intersection is identified in the City's comprehensive plan. Relocation of the parking lot helps to improve vehicular safety in the area. c. There shall be practical difficulties in complying with the ordinance. Practical difficulties means that the property owner proposes to use the property in a reasonable manner not permitted by the ordinance. The owner is only requesting the ability to maintain the parking for his use that currently exists. Parking spaces are a reasonable use to service the existing commercial use. d. That the plight of the landowners is due to physical circumstances unique to his property not created by the landowner. The width of the property is not adequate to support the existing number of parking stalls entirely on -site and still meet the zoning setbacks. This is in part due to acquisition of right -of -way by Anoka County in the mid 80's. e. The variance shall not alter the essential character of the locality. 2 • • • • • • The parking lot is currently extending into public street right -of -way. Granting of the variance will improve the existing conditions. RECOMMENDATION Staff is recommending approval of the variance request. ATTACHMENTS 1. Site Plan • a :F g ae EXHIBIT 1 PROPERTY LINE EXISTING i i — PARKING LOT EXTENSION 2 3 7 8 9 O r11 12 13 9120 r21 5 / . 8 At- 5, 42 44 Q 1 \� ( L_il 1 J OM x 26 27 j 29 30 31 32 33 34 35 36 37 — 'CD — 1:€2— f61R—C &G 38 39 40 L NEED TO RELOCATE POWER POLE PROPOSED PROPERTY LINE / // 1/ // // 1\ 8 C &G TKDA ENGINEERING • ARCHITECTURE • PLANNING PROJ. NO.14850.00 LINO LAKES, MINNESOTA SEPT. 22, 2011 FEASIBILITY STUDY MILLER ON MAIN PARKING LOT PLANNING AND ZONING BOARD AGENDA ITEM V.B. STAFF ORIGINATOR: Michael Grochala MEETING DATE: September 12, 2010 TOPIC: Amending Conditional Use Permit Facility Expansion, Encompass Digital Media— 6221 Holly Drive VOTE REQUIRED: Simple Majority INTRODUCTION Encompass Digital Media, operators of the satellite farm at 6221 Holly Drive are requesting an amended conditional use permit to allow the construction of a 48 x 56 feet (2,688 sq.ft.) building and the placement of a new satellite antenna on the existing site. SCHEDULE OF ACTIONS: Planning & Zoning Board September 12, 2012 • City Council September 24, 2012 Action Deadline October 15, 2012 (may be extended) • BACKGROUND Since approximately 1984, Encompass Digital Media or its preceding owners have operated a satellite and fiber optic communications facility on a small portion (5 acres) of the 101 acre site. The City Council recently approved a Conditional Use Permit for the site in August to allow for removal of the earth berm on the south side of the property. Overall the City has reviewed eight (8) conditional use permits for this site since 1984. ANALYSIS Zoning: The site is zoned R, Rural. Commercial and public radio and television transmitting antennas are allowed by conditional use permit. Comprehensive Plan: The site is guided for Civic /Institution uses recognizing this unique land use. Planned Site Modifications 1. The applicant proposes to construct a 48 X 56 feet (2,688 sq.ft.) building to house a new electronic equipment. The building will be located to the west of the current building with the same exterior appearance as the existing buildings. The building will be a natural concrete gray with a "raked" finish. 2. The applicant proposes to construct a single satellite antenna with a diameter of 13.2 meters (approximately 43 feet) and 48 feet in height. The antenna will be oriented to the SE. 3. The applicant proposes will also relocate and possibly remove some of the existing antennas on the site. The specific number and location are dependent on the setting of the new antenna and will be determined during the construction process. 4. Installation of perimeter fencing of 8 to 10 feet in height. Applicant is also proposing a solid barrier wall wrapping around the SE and SW corners of the compound. The wall will be 8 to 10 feet in height and constructed of wood or concrete. Arborvitae bushes or similar planting is proposed on the south side of the wall. 5. Earth berm removal. Removal of the berm was approved under a separate conditional use permit. The completion of the activity was defined in the CUP as September 1, 2012. The applicant has requested an extension of time to facilitate the site improvements. FINDINGS The Planning and Zoning Board shall recommend a conditional use permit and the Council shall order the issuance of such permit only if it finds the following criteria have been met: a. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan. b. The proposed development application is compatible with present and future land uses of the area. c. The proposed development application conforms to performance standards herein and other applicable City Codes. d. Traffic generated by a proposed development application is within the capabilities of the City when: e. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. f. Will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. • • • • RECOMMENDATION As noted this facility has been in operation for the past 28 years. The proposed modifications are consistent with the general operation of the facility. The proposed use is consistent with the zoning of the property and the proposed land use as specified in the comprehensive plan. Due to the low intensity of site activity the proposed use is compatible with adjacent existing and future uses. The site is consistent with performance standards regarding tower and antenna facilities. The site operation does not generate traffic that exceeds the capabilities of streets. The site does not generate nuisances that would be detrimental to neighboring properties. Staff is recommending approval of the amended conditional use permit to allow for the expansion as proposed and_the extension of the earth moving operations in accordance with the following conditions: 1. A revised landscaping plan should be submitted identifying the length and location of wall proposed for the southeast and southwest corners of the site. Plant types and locations shall be specified on the plan. 2. Earth moving operation will be completed by November 1, 2012. Exposed soils will be covered in accordance with city requirements. 3. A site performance agreement will be executed by the applicant and the City. 4. All building construction will be completed in accordance with building code requirements. • ATTACHMENTS 1. Site Map 2. Proposed Development 3. Erosion Control Map 4. Building Elevation Photo • FENCE EQUIP BLDG Generator EQUIP EQUIP BLDG BLDG 892 Wetland ■ 893' Upland 12' GRAVEL DRIVEWAY GRASS — Diesel Tank Elect. Boxes ❑Q❑ ONE STORY BRICK BLDG 2375.6 SQFT Floor Elev.= 897.2' 894' GRASS 895' GRASS 897' o EARTHEN MOUND 0 15 30 POND Wetlerid i.� Upland Wetland SUPER REVISIONS DESCRIPTION ORIGINAL SUBMISSION REVISED SIGNATURE W _ w ENCOMPASS DIGITAL MEDIA FACILITY LINO LAKES, MINNESOTA ICECOR PROJECT #102012006 a. 2 LU 1— SHEET NO. 1 of 3 FENCE ".f EQUIP BLDG EQUIP BLDG GRAVEL 0 15 30 60 FEET GRASS 892 _ Wetland Upland 893' GRAVEL'S ONE STORY BRICK BLDG 2375.6 SQFT Floor Elev.= 897.2' GRAVEL L� 894' 12' GRAVEL DRIVEWAY GRASS Diesel Tank Elect. Boxes 0 ❑0 GRASS czop T7 c131 12 LMove Blue Dishes from old location to this location once berm removed. / U 892' POND O Upland Wetland M 0 IY ■ - 0 co co o z rn z o x o v� o O o o a p a REVISIONS DESCRIPTION ORIGINAL SUBMISSION REVISED SIGNATURE REVISED CONTOURS, NO WETLAND FILL OR FILL WITHIN THE FLOODPLAIN F 0 N ENCOMPASS DIGITAL MEDIA FACILITY LINO LAKES, MINNESOTA ICECOR PROJECT #102012006 PROPOSED DEVELOPMENT MAP SHEET NO. 2 0F3 c3I FENCE nd "We 41111 - BLDG 896' MIEFA 892' 3 GRAVEL EQUIP BLDG GRAVEL Generator VE BLDG GRASS I � 89), a 897' 897' GRASS 896' — Diesel Tank Elect. Boxes ONE STORY BRICK BLDG 2375.6 SQFT Floor Elev.= 897.2' Wetland 'land 12' GRAVEL DRIVEWAY 0 C4 GRAVEL GRAVEL 894' GRASS ¶141) 895' 12 0 15 30 60 FEET GRASS GRASS L Move Blue Dishes from old location to this location once berm removed. 1 , 24 toj V SILTFENCE /BIOLOG HAYBALE CHECK DAM 892' 8.6' tend POND Upland Wetland REVISIONS DESCRIPTION ORIGINAL SUBMISSION REVISED SIGNATURE REVISED CONTOURS, NO WETLAND FILL OR FILL WITHIN THE FLOODPLAIN 0 0 (D ENCOMPASS DIGITAL MEDIA FACILITY LINO LAKES, MINNESOTA ICECOR PROJECT #102012006 EROSION CONTROL MAP SHEET NO. 3 of 3 ENCOMPASS DIGITAL MEDIA / INMARSAT EXPANSION • Building Detail Building by FABCON PreCast Concrete Panels identical to existing building finish Door placement will be slightly different from photo Overall height of building 13' 6" above grade Photo is of existing 40' X 50' building New building will look the same from the outside with dimension of 48' X 56' • • AIlalict 1 F 7(117 CITY OF LINO LAKES Paaa 1 • • • CITY OF LINO LAKES