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HomeMy WebLinkAbout09/10/2008 P&Z Packet• CITY OF LINO LAKES PLANNING & ZONING BOARD MEETING Wednesday, September 10, 2008 6:30 p.m. Council Chambers (Scheduled to be televised on Ch. 16) Please be courteous and turn off all electronic devices during the meeting. AGENDA I. CALL TO ORDER AND ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES: July 9, 2008 IV. OPEN MIKE V. ACTION ITEMS A. Recommendation to the City Council regarding approval of the Draft 2030 • Comprehensive Plan — Jeff Smyser VI. DISCUSSION ITEMS A. None VII. ADJOURN Meeting guidelines on reverse side. City of Lino Lakes Planning & Zoning Board MEETING GUIDELINES Open Mike — The purpose of a Board Meeting is to accomplish the business of the city. When presenting at a meeting please remember to be respectful, and follow these guidelines: • Please address the meeting chair. • State your name and address for the record. • Please observe a 4- minute limit. • The topic must relate to city business. • Open Mike is for items not on the agenda. • A spokesperson must represent a group of five or more — groups will have 8 minutes. • The Presiding Officer may limit duplicative presentations. • Remember, the meeting is to discuss city business only. Public Hearing - Held as a separate item of business on the agenda. The public hearing segment is your opportunity to tell the Board how you feel about issues scheduled to be heard. Typically, a hearing follows these steps: • The Presiding Officer (Chair or Vice - Chair) will announce the proposal to be reviewed and ask for the staff report. The presiding Officer shall maintain strict order and etiquette at all meetings. • Staff will present their report on the proposal. • Board members will then ask City Staff questions about the proposal. • The Presiding Officer will then open up the public hearing for anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Comments should be limited to four (4) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Board as a body and not to any individual Board Member or City Staff Member unless permission is granted by the Presiding Officer. No person shall be permitted to enter into any discussion, either directly or through a member of the Board without the permission of the Presiding Officer. • After everyone in the audience wishing to speak has given his/her comments, the Presiding Officer shall close the public hearing. • The Board will then discuss the proposal. No further public comments are allowed. • The Board will then make a recommendation(s) and/or a decision. When you are called upon for your comments, please step to the microphone at the podium and state your name and address for the record. Occasionally, the Board may continue a hearing to another meeting before taking action. Meeting Etiquette The Planning & Zoning Board must preserve order and decorum while the meeting is in session. A resident shall not, by conversation or otherwise, delay or interrupt the proceedings or the business of the Board, nor disturb any resident or Board Member while speaking or refuse to obey the orders of the Board. • • • CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT July 9, 2008 • 6 :31 P.M. 8:10 P.M. • : Michael Hyden, Perry Laden, Brian Pogalz'' (Vice Chair), Paul Tralle (Chair), Rob Rafferty Robert Nelson, Michael Root • Paul Bengtson, Jeff Smyser I. CALL TO ORDER AND ROLL CALL: Chair Tralle called the Lino Lakes Planning and Zoning Board meeting to order at 6:31 p.m. on July 9, 2008. Mr. Nelson and Mr. Root were absent, as they had informed staff prior to the meeting. II. APPROVAL OF AGENDA Mr. Tralle requested a discussion of the progress of the 35W bridge construction as well as an update on the Legacy at Woods Edge. The agenda was approved with the addition of Discussion Item B. III. APPROVAL OF MINUTES: May 14, 2008 Mr. Hyden made a MOTION to approve the May 14, 2008 Minutes. Motion was supported by Mr. Pogalz. Motion carried 4 - 0. IV. OPEN MIKE Chair Tralle declared Open Mike at 6:33 p.m. There was no one present for Open Mike. Mr. Pogalz made a MOTION to close Open Mike at 6:34 p.m. Motion was supported by Mr. Laden. Motion carried 4 - 0. DRAFT MINUTES Planning & Zoning Board July 9, 2008 Page 2 V. ACTION ITEMS A. Variance to the Shoreland Ordinance to allow the replacement of a sewage treatment system located at 7625 Peltier Lake Dr. Paul Bengtson, Associate Planner, presented the staff report. Staff noted that the applicant plans to have a box mound system installed on top of the existing septic system. The city will require inspection of this system annually rather than every other year. City Staff recommended approval of the Variance with one condition as listed in the staff report. Mr. Mark Fairbanks, 7625 Peltier Lake Drive, applicant, was present for questions. Applicant stated his back yard has never flooded. Mr. Mike McElhatton, North Branch, MN, designer of the system was available for questions. Mr. McElhatton explained why the site to the northeast of the house was not a desirable area for the septic system. Mr. McElhatton explained what the design of the system will look like. Pete Kluegel, City Building Official, stated that he is comfortable with the proposed system. Staff stated that the city follows up with property owners to monitor required septic inspections. Mr. Pogalz made a MOTION to recommend approval of the Variance to the Shoreland Ordinance at 7625 Peltier Lake Drive. There was no second for the motion. Some board members questioned if there was a better location for the system stating concern about the proposed minimal setback from the shoreland. Other board members stated that they believe that the proposed location is the most opportune location. They are trying to correct a situation that needs rectifying. City Staff pointed out that the city could not grant variances to state setbacks that were in place in the applicant's front yard. Mr. McElhatton said that he had conferred with a number of people to determine where the best location would be for the necessary septic system. He stated this box mound system has been used for 6 -8 years, noting that they have installed a dozen or so in the area with no problems. Mr. McElhatton explained that septic systems are sized according to the number of bedrooms in the home and the amount of determined use. Staff explained that they had received notice from the DNR that they had no objections to the variance. DRAFT MINUTES • • • • • • Planning & Zoning Board July 9, 2008 Page 3 Mr. McElhatton stated that the existing system failed compliance inspection when the property owner purchased the house. He noted that building on top of the existing system would actually improve treatment. Mr. Pogalz made a MOTION to recommend approval of the Variance to the Shoreland Ordinance at 7625 Peltier Lake Drive to allow for the installation of a septic system. Board members requested that staff amend the findings of fact prior to City Council. Mr. Rafferty stated that the consulting professionals should have been named in the report and the survey clarified to show the entire system including the drain field, and photographs of this type of system provided. Motion was supported by Mr. Hyden. Motion carried 4 - 1. (Laden voting nay.) B. PUBLIC HEARING for Amendment to Zoning Ordinance text to accommodate Animal Control Regulations, Non - Conforming Uses, Accessory Structures located within an Easement, and typographical corrections Paul Bengtson, Associate Planner, presented the staff report. Mr. Bengtson reviewed each section of text to be changed with the proposed amendment. City Staff recommended approval of the Zoning Ordinance Text Amendment. Mr. Tralle opened the Public Hearing at 8:00 p.m. Mr. Rafferty left the meeting at 8:00 p.m. There was no one present to speak. Mr. Hyden made a MOTION to close the Public Hearing at 8:01 p.m. Motion was supported by Mr. Laden. Motion carried 4 - 0. Mr. Laden made a MOTION to recommend approval of the Zoning Ordinance Text Amendment. Motion was supported by Mr. Hyden. Motion carried 4 - 0. VI. DISCUSSION ITEMS A. Comp Plan Update Mr. Smyser updated the board on the progress of the Comprehensive Plan Update. Preliminary draft of the comp plan was received by staff from the consulting team. Corrections will be made and sent out to the Comprehensive Plan Advisory Panel prior to a meeting to review the document in August. Three panel meetings are scheduled in August for review of the plan. A public hearing will be required at a future Planning and Zoning Board Meeting. DRAFT MINUTES Planning & Zoning Board July 9, 2008 Page 4 B. Updates on Bridge Construction & Legacy at Woods Edge Mr. Smyser stated that a ribbon cutting ceremony took place for the 35W bridge over Lake Drive. He noted that the project is close to completion. Mr. Smyser said that the CSAH 14 project is scheduled to be completed prior to the start of school openings. He noted that the Anoka County Highway Department website has detailed updates on the construction progress. Mr. Smyser explained that progress of the Legacy at Woods Edge project has been affected by the drop in the housing market. Financial experts are looking at numbers and nothing new is proposed for building at this time. He added that a Sears Applicance Outlet is being constructed near Kohl's and a Liquor Barrel is going into the strip mall on the southwest corner of Lake Drive and Main Street. VII. ADJOURNMENT Mr. Hyden made a MOTION to adjourn the meeting at 8:10 p.m. Motion was supported by Mr. Laden. Motion carried 4 -0. Respectfully submitted, Dawn Bugge Community Development Assistant DRAFT MINUTES • • • • • AGENDA ITEM V A STAFF ORIGINATOR: Jeff Smyser P & Z MEETING DATE: September 10, 2008 TOPIC: PUBLIC HEARING -2030 Comprehensive Plan BACKGROUND Over the past two years, Lino Lakes has been working to prepare a plan for its future. The 2030 Comprehensive Plan is the result of all this work. The draft plan is the focus of the public hearing tonight. The public hearing is the next step in a long process toward the adoption of the City's plan. Process The 2030 Comprehensive Plan is the result of a process. It began with an extensive public survey in 2006. This was followed by the creation of a citizen visioning committee and its the 2030 Vision Plan, a document defining a vision for the future and key outcomes that must occur to attain the vision. The third part of the process is the Resource Management Plan, prepared by the Rice Creek Watershed District. This document addresses wetland management in the context of wetland functions and the effects of anticipated future land use. As the Watershed Distrcit was preparing its document, the City was preparing the new comprehensive plan. The Comprehensive Plan Advisory Panel comprises members of the citizen visioning committee, the City's citizen advisory boards, and at -large members appointed by the City Council. Consultants from Bonestroo and city staff presented to the and discussed with the Panel a wide variety of information such as types of land use, potential growth, locational factors, and infrastructure needs. Over the course of 2007 -08, the Panel met 16 times and wrangled with difficult questions about the future of the community. Piece by piece, the new comprehensive plan came together. Periodically over the past year and a half, we held open houses to allow the community to learn first hand about the plan and to listen to what our citizens had to say about it. The three other elements of the process —the public survey, the Vision document, and the Resource Management System Plan provide a foundation for the 2030 Comprehensive Plan. The new comprehensive plan will implement the city's long range vision and provide a guide for city officials for achieving the vision and preserving valuable natural resource areas. The Park Board and the Environmental Board held a joint meeting on August 27 to discuss the plan. The Economic Development Advisory Committee met the next morning. A week ago, on September 3, we held the third public open house. Based on discussions by the citizen boards and at the open house, we've assembled a list of small corrections and changes that should be made to the draft document. These changes may consist of a few words here and there or some small revisions to lines on maps. However, they are important in their meaning and long range implications, so staff believes they are worth pointing out to the Planning & Zoning Board and the public at this public hearing. The next step will be a recommendation from the P & Z to the City Council to approve the plan. The following step will be a City Council approval to distribute the plan to adjacent jurisdictions for review. This includes our neighboring municipalities, our three school districts, as well as Anoka, Ramsey, and Washington Counties. The Metropolitan Council rules require that the P & Z review the plan again after the review by adjacent communities, so we will bring it back for discussion and another approval. Our lead consultant from Bonestroo, Ciara Schlichting, will present a summary of the 2030 Comprehensive Plan and the changes to the review draft that we are recommending. This is a public hearing, and we are here to hear from members of the public after the presentation. RECOMMENDATION Approve the 2030 Comprehensive Plan. • •