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HomeMy WebLinkAbout11/18/2009 P&Z Packet• CITY OF LINO LAKES PLANNING & ZONING BOARD MEETING • • Wednesday, November 18, 2009 6:30 p.m. Council Chambers (Scheduled to be televised on Ch. 16) Please be courteous and turn off all electronic devices during the meeting. AGENDA I. CALL TO ORDER AND ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES: October 14, 2009 IV. OPEN MIKE V. ACTION ITEMS A. None VI. DISCUSSION ITEMS A. CSAH 34 (Birch Street) Corridor Study — SRF Consulting Group and Anoka County VII. ADJOURN Meeting guidelines on reverse side. City of Lino Lakes Planning & Zoning Board MEETING GUIDELINES Open Mike — The purpose of a Board Meeting is to accomplish the business of the city. When presenting at a meeting please remember to be respectful, and follow these guidelines: • Please address the meeting chair. • State your name and address for the record. • Please observe a 4- minute limit. • The topic must relate to city business. • Open Mike is for items not on the agenda. • A spokesperson must represent a group of five or more — groups will have 8 minutes. • The Presiding Officer may limit duplicative presentations. • Remember, the meeting is to discuss city business only. Public Hearing - Held as a separate item of business on the agenda. The public hearing segment is your opportunity to tell the Board how you feel about issues scheduled to be heard. Typically, a hearing follows these steps: • The Presiding Officer (Chair or Vice - Chair) will announce the proposal to be reviewed and ask for the staff report. The presiding Officer shall maintain strict order and etiquette at all meetings. • Staff will present their report on the proposal. • Board members will then ask City Staff questions about the proposal. • The Presiding Officer will then open up the public hearing for anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Comments should be limited to four (4) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Board as a body and not to any individual Board Member or City Staff Member unless permission is granted by the Presiding Officer. No person shall be permitted to enter into any discussion, either directly or through a member of the Board without the permission of the Presiding Officer. • After everyone in the audience wishing to speak has given his/her comments, the Presiding Officer shall close the public hearing. • The Board will then discuss the proposal. No further public comments are allowed. • The Board will then make a recommendation(s) and/or a decision. When you are called upon for your comments, please step to the microphone at the podium and state your name and address for the record. Occasionally, the Board may continue a hearing to another meeting before taking action. Meeting Etiquette The Planning & Zoning Board must preserve order and decorum while the meeting is in session. A resident shall not, by conversation or otherwise, delay or interrupt the proceedings or the business of the Board, nor disturb any resident or Board Member while speaking or refuse to obey the orders of the Board. • CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT October 14, 2009 • 6:32 P.M. . 7:50 P.M. : Elizabeth Brady, Michael Hyden, Perry Laden, Robert Nelson, Brian Pogalz (Vice Chair), Michael Root, Paul Tralle (Chair) : None : Paul Bengtson I. CALL TO ORDER AND ROLL CALL: • II. • Chair Tralle called the Lino Lake p.m. on October 14, 2009. APROVAL OF AGENDA g and Zoning Board meeting to order at 6: 32 The Agenda was approve presented. III. APPROVAL OF MINUTES: September 9, 2009 Mr. Laden made a MOTION to approve the September 9, 2009 Minutes. Motion was supported by Mr. Hyden. Motion carried 6 - 0. IV. OPEN MIKE 11 • Chair Tralle declared Open Mike at 6:34 p.m. There was no one present for Open Mike. Mr. Pogalz made a MOTION to close Open Mike at 6:35 p.m. Motion was supported by Ms. Brady. Motion carried 6 - 0. V. ACTION ITEMS DRAFT MINUTES Planning & Zoning Board October 14, 2009 Page 2 A. PUBLIC HEARING to Amend the Planned Unit Development for Legacy at Woods Edge to modify the Lino Lakes Town Center Design and Development Guide Land Use Plan and the requirements for assisted living facilities in the Mixed Use District Mr. Bengtson presented the staff report. He distributed and discussed updated plans and proposed text amendments to the board. Chair Tralle opened the Public Hearing at 6:47 p.m. Keith Schupp, Winkelman Building Corp., 340 Hwy 10 S., St. Cloud, MN and Scott Koester, WAI Continuum, 381 E. Kellogg Blvd., St. Pau MN were present as representatives of the applicant. Mr. Koester explained that the existing hotel is conducive for conversion into assisted living /memory care as they will mostly be changing the use of existing/�ces. They are proposing two access changes, one fora kitchen and one for a beauty/barber shop on site. The beauty/barber shop may be accessible to the public as well. The biggest change to the floor plan will be converting the existing pool area into a'' dining /socialization area. The windows to the streetscape make a great opportunity for the dining location. There is no proposed change to the exterior elevation. They will utilize the existing structure as best they can. They will convert the existing hotel rooms into living quarters with minor changes for accessibility and little char e to/ Actual ty g �tual living spaces. Mr. Koester noted that staff was concerned about the creation of the en area, in regards to equipment and exhaust. He explained that they will need to create a dormer for the exhaust hood, but no additional site equipment will be necessary as the exhaust and ductwork are already in place. They will modify one window into a doorway for access to the beauty/barber shop. He stated that they will continue to work through the details as they move forward with the project. re Mr. Koester reponded to questions from the board. No exterior fenced area or formal arden is planned for the site. Their goal is for a total of 70 -72 residential units. They firmed that MN building code allows for the existing structure to be used for assisted They anticipate the erne third floor to be used for memory care patients and accessible only by key-Card. U `'grades to the elevator system will be necessary to allow for key - card access. 'r Traffic to the site should be less than with the hotel, as no residents will be driving, and visitors are usually expected over lunchtime or in the evening. A typical resident at the facility will be one who requires assistance with two or more daily activities. Residents will not be expected to be out in the community unless they are accompanied by family or staff. Mr. Schupp stated that they are looking at a total time frame for conversion of about four months. DRAFT MINUTES • • • • • Planning & Zoning Board October 14, 2009 Page 3 Mr. Koester confirmed that the kitchen entrance will be used for deliveries. Ms. Brady made a MOTION to close the Public Hearing at 7:06 p.m. Motion was supported by Mr. Pogalz. Motion carried 6 -0. Mr. Pogalz made a MOTION to recommend approval of the Amendment to the Planned Unit Development for Legacy at Woods Edge to modify the Lino Lakes Town Center Design and Development Guide Land Use Plan and the requirements for assisted living facilities in the Mixed Use District. Motion was supported by Mr. Nelson. Motion carried 6 -0. B. CONTINUED PUBLIC HEARING to consider amending the Zoning Ordinance to clarify requirements for Home Occupations, and Residential Storage/Parking Associate Planner Paul Bengtson presented the staff report, addressing any changes made since the September meeting. Under the Home Occupation Section, staff drafted amendments to the hours of operation, the number of allowed business trips, and the number of allowed delivery trips. A number of board members agreed that the proposed allowable hours were too restrictive. They commented that them should be some allowance for evening hours. Since there is a limit to the number of trips, they don't feel it necessary for the city to be unnecessarily restr with the hours. Other board meters thought that strict boundaries are necessary to encourage home businesses to be g neigh They considered the importance of preserving the residential area, and felt that if a busing gets to a point that they need to accommodate more customers at later hours, it may be/time to get a building to conduct their business. Board Members discussed whether Tier B should require a permit and/or a fee. Some members agreed that it is restrictive enough for the city to enforce requirements and regulations without requiring a permit or a fee. Other members felt there needs to be teeth in an ordinance for it to be effective. Staff reminded the board that requirements should be measurable and not open to interpretation. Under Parking Regulations, staff added text to allow for environmentally - friendly surface options. Staff combined trailers with recreational vehicles, and added text to prohibit the use of recreational vehicles as living quarters while parked on a property. • There were no new proposed changes to the area of Exterior Storage since the last meeting. DRAFT MINUTES Planning & Zoning Board October 14, 2009 Page 4 Mr. Laden made a MOTION to amend the restricted hours of operation under Tier C to "Between the hours of 9 p.m. and 7 a.m. no customers or employees..." Motion was supported by Mr. Root. Motion carried 4 -3. (Brady, Pogalz and Hyden voting nay.) Staff explained that the reason for charging a permit fee for Tier B is to cover the administrative time to verify the applicant address, confirm the requirements of the proposed use, and enter the permit information into a database tracking system. A site visit would require additional time by the city building official if necessary. Mr. Laden asked if it would be possible to charge a fee only if a site visit is required. Staff replied that they would have to establish a threshold for determining when a site visit would be required. Mr. Tralle commented that a split in fees may create problems. Mr. Nelson wondered why the city should even track home occupations falling under Tier B. Staff replied that anytime a customer or employee enters a building they should be assured of life - safety codes. Mr. Nelson made a MOTION to remove the issuance of a permit and fee for Tier B. Motion was supported by Mr. Laden. Motion carded 4-3. ( Pogalz, Brady and Root voting nay.) Board members commented that even though no permit will be required, they believe it is a good idea to have regulations in place and clarity as to what is allowed. Mr. Nelson made a MOTION to close the Public Healing at 7:46 p.m. Motion was supported by Mr. Hyden Motion carried 6-0. Mr. Nelson made a MOTION to recommend approval of Amending the Zoning Ordinance to clarif requirements for Home Occupations, and Residential Storage/Parking. Motion was supported by Mr. Laden. Motion carried 4 -2. (Pogalz and • Brady voting nay.) VI. DISCUSSION ITEMS A. Comprehensive Plan Update Mr. Bengtson gave the board an update that the plan was submitted to the Metropolitan Council in August Staff met with the Met Council to discuss questions and submitted additional information to Met Council as requested. B. Governor Declares "Community Planning Month" Mr. Bengtson stated that the month of October is National Community Planning Month. Included in the board member packets was a Proclamation signed by Governor Tim Pawlenty declaring October as Community Planning Month in the State of MN. VII. ADJOURNMENT DRAFT MINUTES • • • Planning & Zoning Board October 14, 2009 Page 5 • Mr. Hyden made a MOTION to adjourn the meeting at 7:50 p.m. Motion was supported by Mr. Pogalz. Motion carried 6 - 0. • • Respectfully submitted, Dawn Bugge Community Development Assistant DRAFT MINUTES • AGENDA ITEM VI A STAFF ORIGINATOR: Jeff Smyser P & Z MEETING DATE: November 18, 2009 TOPIC: Discussion: CSAH 34 (Birch Street) Corridor Study BACKGROUND For the past year, we have been cooperating with Anoka County on a study of the CSAH 34 (Birch Street) corridor. The purpose of the study is to plan for intermediate, long range, and ultimate transportation improvements along the Birch Street corridor. The study will address congestion, safety, access, and mobility concerns. We anticipate that the study will be completed by Spring of 2010. Corridor issues and needs have been identified. An analysis of the existing and future conditions has been completed. Roadway and trail concept alternatives have been evaluated. A preliminary staging plan for future corridor improvements has been prepared. There have been several meetings of a Neighborhood Advisory Committee. There have been two open house events, and a third open house, a small scale version, will occur prior to the November 18 P & Z meeting. These all provided the opportunity to explain the future traffic projections, the roadway improvements needed to handle the future traffic, and the step -by -step analyses that resulted in a preliminary staging plan. This preliminary plan includes three stages for the needed roadway improvements: intermediate, long term, and ultimate. That is, the proposed improvements would not be completed all at once. Instead, the improvements would be staged over the next 20 -plus years. Specific improvements would be based on safety and capacity needs, the amount of corridor development, available funding, and the benefits gained from interim improvements. A set of four guidelines have been drafted for determining when certain types of improvements will be constructed Ultimately, a final report outlining recommendations will be prepared. The recommendations will help the City of Lino Lakes guide development. By implementing land use and access policies that support the CSAH 34 corridor plan, the City of Lino Lakes will work toward minimizing future impacts as the staged improvements occur. The consulting firm of SRF has been conducting the analyses for the project. The project manager from SRF, Brian Shorten, will give a presentation on the project to the P & Z and explain the major issues, the process, the preliminary staging plan, and the guidelines. • The public can visit the project website for a description of the project and to see information assembled for the study: http: / /ww2.anokacounty.us /v3 highway /CSAH34 /index.html