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HomeMy WebLinkAbout10/10/2007 P&Z Packet• • • CITY OF LINO LAKES PLANNING & ZONING BOARD MEETING Wednesday, October 10, 2007 6:30 p.m. Council Chambers (Scheduled to be televised on Ch. 16) Please be courteous and turn off all electronic devices during the meeting. AGENDA I. CALL TO ORDER AND ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES: August 8, 2007 IV. OPEN MIKE V. ACTION ITEMS A. Final Plat for an eight lot residential subdivision to be called Grandview, 7330 Lake Drive, Royal Oaks Realty — Paul Bengtson VI. DISCUSSION ITEMS A. Update on Comp Plan Process B. Update on 49/J VII. ADJOURN Meeting guidelines on reverse side. City of Lino Lakes Planning & Zoning Board MEETING GUIDELINES Open Mike — The purpose of a Board Meeting is to accomplish the business of the city. When presenting at a meeting please remember to be respectful, and follow these guidelines: • Please address the meeting chair. • State your name and address for the record. • Please observe a 4- minute limit. • The topic must relate to city business. • Open Mike is for items not on the agenda. • A spokesperson must represent a group of five or more — groups will have 8 minutes. • The Presiding Officer may limit duplicative presentations. • Remember, the meeting is to discuss city business only. Public Hearing - Held as a separate item of business on the agenda. The public hearing segment is your opportunity to tell the Board how you feel about issues scheduled to be heard. Typically, a hearing follows these steps: • The Presiding Officer (Chair or Vice - Chair) will announce the proposal to be reviewed and ask for the staff report. The presiding Officer shall maintain strict order and etiquette at all meetings. • Staff will present their report on the proposal. • Board members will then ask City Staff questions about the proposal. • The Presiding Officer will then open up the public hearing for anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Comments should be limited to four (4) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Board as a body and not to any individual Board Member or City Staff Member unless permission is granted by the Presiding Officer. No person shall be permitted to enter into any discussion, either directly or through a member of the Board without the permission of the Presiding Officer. • After everyone in the audience wishing to speak has given his/her comments, the Presiding Officer shall close the public hearing. • The Board will then discuss the proposal. No further public comments are allowed. • The Board will then make a recommendation(s) and/or a decision. When you are called upon for your comments, please step to the microphone at the podium and state your name and address for the record. Occasionally, the Board may continue a hearing to another meeting before taking action. Meeting Etiquette The Planning & Zoning Board must preserve order and decorum while the meeting is in session. A resident shall not, by conversation or otherwise, delay or interrupt the proceedings or the business of the Board, nor disturb any resident or Board Member while speaking or refuse to obey the orders of the Board. • CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES ED PRESENT , l hael Hyden, Ferry Laden, Robert NeIs ©n, Brian P©galz Vice Chaff , Michae' Paul " Tralle (Choi Rob Rafferty' Sul Bengtson, Jeff Smyser, Jim Stud enski I. CALL TO ORDER AND ROLL CALL: Chair Tralle called the Lino Lakes Planning and Zoning Board meeting to order at 6:30 • p.m. on August 8, 2007. • II. APPROVAL OF AGENDA The agenda was approved as presented III. APPROVAL OF MINUTES: July 11, 2007 Mr. Hyden made a MOTION to approve the July 11, 2007 Minutes. Motion was supported by Mr. Laden. Motion carried 4 - 0. (Nelson abstained.) IV. OPEN MIKE Chair Tralle declared Open Mike at 6:33 p.m. There was no one present for Open Mike. Mr. Laden made a MOTION to close Open Mike at 6:34 p.m. Motion was supported by Mr. Hyden. Motion carried 5 - 0. V. ACTION ITEMS DRAFT MINUTES Planning & Zoning Board August 8, 2007 Page 2 A. CONTINUED PUBLIC HEARING for a Conditional Use Permit for a Rural Residential Planned Unit Development to be called Moon Marsh, 8300 East Rondeau Lake Road, Brian Wessel Mr. Smyser presented the staff report. Mr. Smyser discussed items that have been resolved since the last meeting, including stormwater volume, building pads and lot lines, groundwater elevation, septic design and function. Staff recommended approval with the conditions as listed in the staff report. Staff explained that the homeowner's association will be responsible for owning and maintaining the private road. Mr. Smyser explained the septic system design that will be used on the development, and added that staff is impressed with the sophisticated system. Mr. Smyser noted that there will be a maintenance agreement in place for the septic system. Mr. Tralle reopened the Public Hearing at 6:42 p.m Mr. Brian Wessel, 8300 East Rondeau Lake Road, applicant, stated that he appreciates the board's input and staff's cooperation. He said he is looking forward to going before city council with this project. Mr. Laden asked how the AUAR process went for Mr. Wessel. Mr. Wessel responded that the AUAR was very appropriate to protect the environment. Mr. Pogalz made a MOTION to close the Public Hearing at 6:44 p.m. Motion supported by Mr. Hyden. Motion carried 5 -0. Mr. Laden made a MOTION to recommend approval of the Conditional Use Permit for a Rural Residential Planned Unit Development to be called Moon Marsh at 7330 Lake Drive, with the conditions of approval as listed in the staff report. Motion was supported by Mr. Hyden. Motion carried 5 - 0. VI. DISCUSSION ITEMS A. Concept Plan of Main Street Village Mr. Smyser reviewed a concept plan for Main Street Village. Mr. Smyser stressed the importance of circulation for traffic flow and safety. He explained that staff is still reviewing options for this site. Mr. Smyser noted that staff is waiting for geotechnical information, including soil borings. He stated that staff recently learned that MnDOT turned right -of -way (old Otter Lake Road) back to Anoka County, which may help facilitate the project. DRAFT MINUTES • • • • • Planning & Zoning Board August 8, 2007 Page 3 Mr. Smyser explained that phasing is planned for the development due to a slow market. He assured the board that circulation will connect throughout the site, adding that circulation elements will be completed as the site continues to develop. Staff advised the applicant to submit a peak parking analysis for proposed users, and will continue to tweak parking areas shown on the plat to improve the plan. Colored elevations will be required with the submittal application. Staff will suggest enhancing architectural features, however Mr. Smyser noted that he has been impressed with the design and materials that have been submitted. Staff stated that all buildings are within maximum building heights and the applicant has submitted signage specifications. Mr. Smyser asked for input from board members in order to achieve the best possible development. Mr. Pogalz asked if there is a timeline for the reconstruction of the bridge. Staff replied it is projected for 2010, as funding has not been completely addressed. Mr. Pogalz asked if the developer would still like to begin the project this year, and staff responded they believe so. Board member concerns included the city's trail system plan, opportunities for pedestrian areas and traffic flow within the development. Mr. Tom Schutte, Azure Properties, applicant, stated that Azure properties plans to develop three of the corners at this freeway interchange. He stated that they will work with the city on staff and board concerns. His concerns include the interior traffic flow study, a parking plan, and site entrances and intersections. He stated they intend to include a coffee shop on the corner with a potential patio in the back. He noted that infiltration is a really big and difficult issue, adding that they became aware at the Environmental Board meeting that they are not in complete conformance with the necessary requirements, but are working with staff on this issue. Mr. Schutte introduced Kathy Anderson, architect, and SunTide Realty staff, who were present for questions. Mr. Pogalz stated concern about the traffic plan accommodating large trucks. Kathy Anderson remarked that their plans have been fine tuned for location and size, noting that it is helpful to have specific users in order to plan details for the site. Ms. Anderson commented that they should be able to add glass to the corner treatments of the Main Street facade, but noted that some users may not buy in to it. They would like to show the board how pedestrians will be able to access the site internally. Mr. Laden stated concern about the image of the city if the backs of buildings are continually built against the major roads. He commented that outdoor seating should be in the front of the building, not the back of the building. Ms. Anderson stated that there is room for a small island area that could be used for the seating area in front. DRAFT MINUTES Planning & Zoning Board August 8, 2007 Page 4 Mr. Tralle commented on the retail building on Main Street, asking that they tweak the traffic flows and use Old Otter Lake road as an access, possibly for large vehicles. Ms. Anderson displayed a visual example of how the site will layout in conjunction with the highway. She added that a drive- through is proposed for the coffee shop. Ms. Anderson stated that the city has provided a clear direction for them, and they are getting excited and anxious. They would like to be very complete with their project. The board thanked the developer and architect for their presentation. B. Update on Comprehensive Plan Mr. Smyser stated that the Advisory Panel took a bus tour on July 18, in which panel members were asked to comment on specific areas of the city. He noted that staff and consultants are working to review the comments and compile draft land use alternatives. Mr. Smyser said they received good feedback from the panel. He added that the next meeting is on August 22, when staff will present a future land use map with alternatives. Mr. Smyser asked board members for comments on the bus tour. Board members commented that it went well and it was eye opening to see areas of the city they are not familiar with. VII. ADJOURNMENT Mr. Pogalz made a MOTION to adjourn the meeting at 7:54 p.m. Motion was supported by Mr. Nelson. Motion carried 5 -0. Respectfully submitted, Dawn Bugge Community Development Assistant DRAFT MINUTES • • • • • AGENDA ITEM 5.A STAFF ORIGINATOR: Paul Bengtson P &Z MEETING DATE: October 11, 2007 TOPIC: Grandview Final Plat BACKGROUND Royal Oaks Realty received approval of a Preliminary Plat for Grandview from the City Council on August 13, 2007. The applicant is now requesting final plat approval of the eight lot residential subdivision that will be known as Grandview. ANALYSIS The final plat is substantially conforming to the preliminary plat that was approved by the City Council. Title commitments have been forwarded to the city attorney for review and his comments will be incorporated prior to City Council action on the item. The Development Agreement between the city and developer will address the vast majority of the conditions required by Resolution No. 07 -111 which approved the Preliminary Plat. The exceptions being the conditions requiring the vacation of existing roadway easements and the conservation easement will need to be handled separately. The Vacation of the permanent roadway easement was heard by the City Council on October 8, 2007 and the 2nd reading of that ordinance will accompany this final plat and the development agreement to the October 22, 2007 City Council meeting. The Conservation Easement documents have been submitted and mostly mirror the easement granted to the city for Marshan Meadows with a few minor exceptions. The main change is being proposed to address the allowance of docks onto Marshan Lake. The developer's current proposal does not quite meet staffs expectations so we are recommending that it be amended slightly to clarify that docks will be allowed, but all other disturbance of the easement area will be prohibited. This change will be required prior to the City Council review of the Final Plat and an executable copy of the document will need to be submitted prior to the final plat mylars being released to the developer. RECOMMENDATION Staff is recommending approval of the final plat request. This review is based on the following plans and information: Grandview Conservation Easement Documents received September 17, 2007 Grandview Final Plat received October 4, 2007 • • • Conservation Easement Grandview THIS CONSERVTION EASEMENT is made, granted and conveyed this day of , 2007, by Royal Oaks Realty, Inc., a Minnesota corporation, (hereinafter referred to as the "Developer "): 1. The Developer hereby grants and conveys onto the City of Lino Lakes a permanent nonexclusive easement for conservation purposes over, across, through and upon the following described premises (the "Conservation Easement Area ") situated in Anoka County, Minnesota to wit: 2. The location of the Conservation Easement Area is described as follows: That part of Lot 1, Block 2, GRANDVIEW, Anoka County, Minnesota lying easterly of a line described as beginning at a point on the south line of said Lot 1 distant 233.61 feet easterly from the southwest corner of said Lot I, said south line is assumed to bear North 89 degrees 56 minutes 04 seconds West; thence North 15 degrees 56 minutes 49 seconds West a distance of 41.37 feet; thence WEST 19.17 feet; thence North 37 degrees 30 minutes 38 seconds West a distance of 56.29 feet to a point on the north line of said Lot 1 distant 198.83 feet easterly from the northwest comer of said Lot 1 and said line there terminating. That part of Lot 2, Block 2, GRANDVIEW, Anoka County, Minnesota lying easterly of a line described as beginning at a point on the south line of said Lot 2 distant 232.07 feet easterly from the southwest corner of said Lot 2, said south line is assumed to bear North 89 degrees 56 minutes 04 seconds West; thence North 15 degrees 56 minutes 49 seconds West a distance of 85.52 feet to a point on the north line of said Lot 2 distant 233.61 feet easterly from the northwest corner of said Lot 2 and said line there terminating. That part of Lot 3, Block 2, GRANDVIEW, Anoka County, Minnesota lying easterly of a line described as beginning at a point on the south line of said Lot 3 distant 222.96 feet easterly from the southwest corner of said Lot 3, said south line is assumed to bear North 89 degrees 56 minutes 04 seconds West; thence North 10 degrees 54 minutes 58 seconds West a distance of 85.57 feet to a point on the north line of said Lot 3 distant 232.07 feet easterly from the northwest corner of said Lot 3 and said line there terminating. That part of Lot 4, Block 2, GRANDVIEW, Anoka County, Minnesota lying easterly of a line described as beginning at a point on the south line of said Lot 4 distant 202.40 feet easterly from the southwest corner of said Lot 1, said south line is assumed to bear North 89 degrees 54 minutes 25 seconds East; thence North 07 degrees 02 minutes 29 seconds East a distance of 90.98 feet to a point on the north line of said Lot 4 distant 222.96 feet easterly from the northwest comer of said Lot 1 and said line there terminating. • • For purposed of this easement, there shall be no mowing, lawn chemicals, disposal of yard wastes, or general dumping within the easement area and that the easement area shall be left in a natural state. Conservation area signs shall be placed on each property line at the point of intersection of said property line and the described wetland buffer zone. These signs shall remain in place in perpetuity and may be replaced or changed as needed at the sole discretion of the City of Lino Lakes. ROYAL OAKS REALTY, INC. By: Marcel Eibensteiner Its: President STATE OF MINNESOTA ) )SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2007 by Marcel Eibensteiner, the President of Royal Oaks Realty, Inc., a Minnesota corporation, on behalf of the corporation. DRAFTED BY: Royal Oaks Realty, Inc. 1000 County Road E West Suite 150 Shoreview, MN 55126 651- 203 -2901 Notary Public • 0 0 0 0 O a) 0 0 m S•'3 s33 1CI 8CT gya p $g yia Zyp g* IIry r II reb 3N °ryN 5�q5 Z`� �E.e $@ 99 7 < u 29_"1 �-1 I, _'31.13 .0 ..3 a14t,; 44on F 5 1 s=gm 3 a 3'3 0s $'' -"' 3534y33 '2553 >1JC0 WfrDgfrp 4110 zg Ei8 o•8 $E 9$� !J11 3]a 3lg „'E 3�5 5! 4-g _8954ay 's9 4_g. 1 1'35m35 4iliMg 1 1 6 1 m0 zy SSO'S4'S+3'E aiie- 965 9 g.'� _ BSS7 M.62,20.LOS� _6;49 "' I\ i; '� /�'Jg� .�OaNx NxO N141 —�I •• x - -I '1 xsru'zr,-_, ^\ .. -_'j o * l .yp N PE 2a a. al i < ✓ ° ..1'::--- 1 4 4 h J 9 +1 Lxanyse.'az?v_ y 2 I `+k -y try N. �;;, i5 m, J6 jm/ M co 0 z - g N ", J ol C0 J ay �o,y =s - - -`� • sy' J wav Eie�",N R ate. x»� xo. •,_ ..,0 _ \ ,1 \ z% \ z�.z• c o a" 45' r' k. - oz • a U U a U • i0 H \ BiZb£ aszsmos 91 T»i SIN ONV p i>vbt 3mn 153x - Dexcripiioru by EQ.. And &Son,, Inc. on 9/14/07 CRANDVIEW KNOW ALL MEN BY THESE PRESENTS That Royal Oolo Realty, Inc, o Minnesota corporation, fee owner of the following described property situated in the City of Lino Lakes, State of Minnesota, County of Anoka. to wit Tract C. Registered Lad Survey No 182. Anoka County, Minnesota. end that Gethsemane United Methodist Church, o Minnesota religious corporation, fee owner and Bremer Bank Notional Association, mortgagee of the following descrbed property situated in the City of Lino Lakes. State of Minnesota. County of Anoka, to wit Tract 8, Registered Land Survey No. 182 Anoka County. Minnesota. Has caused the same to be surveyed anal platted as GRANDVIEW and dos hereby dedicate to the public for pWx6c use forever the public ways and the drainage and ut8ity easements as shown on the plat ROYAL OAKS REALTY, INC. In witness whereof said Royal Oaks Realty, Inc., a Mnnesoto corporation, has caused these presents to be signed by its proper officer the doy of 200_ Marcel Ebenstener President STATE OF MINNESOTA COUNTY OF The foregoing insuument was acknowledged before me this day of President of Royal Oaks Realty, Inc, 0 Minnesota corporation, on behalf of the corporation. Notary Public, County, Minnesota My Commission Expires I .. NORTH UNE TRACT 2, RLS NO. 182 SECTION 17, TYR. 31, RGE. 22 / NORTH LINE OF1GOVERNMENN7 LOT 4 SCTION 17, TrR. 31, RG'E. 22 Err -- 7: vI ' 1549.60 599'56'o4'E WEST LINE TRACT B ANO C, RL in co to r (V nth 115.81 200— by Marcel Ebenstener, as GE HSEMANE UNITED METHODTSi CHUROH In witness whereof sold Gethsemane United Methodist Church, o Minnesota religious corporation, has caused these presents to be signed by its proper officer this day of 200— Lorry Lethal Trustee STATE OF MINNESOTA COUNTY OF The foregoing instrument was acknowledged before me the day of 200— by Lary Lethal, as Trustee of Gethsemane United McBwdert Church, o Minnesota re igiaes eaporation, on behalf of the corporation Notary Public. Canty. Minnesota My Commission Expires BREMER BAN( In witness whereof said Bremer Bonk Notional Association has doused these presents to be signed by its proper officer this day of 200_ Printed name: STATE OF MINNESOTA COUNTY OF The foregoing instrument was oclmooedged before me this doy of 200_- by as of Bremer Bonk, Notional Association, on behalf of the association. Notory Public. County, Minnesoto My Commission Expires t- in I ~_ r r,l, I /I I/ I r , 3201 \ 32.01 nN o in DRAINAGE AND UNLIT( E cr1ENT 12 -r 4� 145.1ri m \b P\\ V 1 1 N89°56'04"W 763 ± _16D.15- C 2 1 c ■ ilk 434± 607± 11 56b411 457± AL 468± I hereby certify that 1 hove surveyed ond plotted the land described on this plat as GRANDVIEW and that this plat a a correct representation of the boundary survey, that dl mathematical data ond labels ore jeortecBy designated on the plot that a0 outside boundary monuments of the plat have been correctly set and that a0 other required monuments w• be oarreeby set within one year of the recording of the plat that as of the dole of this certificate, 00 water boundaries and wet lands, as defined in Minnesota Statutes 505.01, Sdxd. 3, ore drown and laded on the dot and that d public wogs are shown and labeled on the plat • • Daniel W. Oberm1a, Lend Surveyor Minnesota Registration No. 25341 STATE OF MINNESOTA COl14TY OF • The foregoing Surveyor's Certificate was acknowledged before me this Daniel W. Oberraler, Land Surveys. Notary Public. County, Minnesota My Commission Eopnes doy of City of Lino lakes Canny of Anoka Section 17, T31, R22 200_ by This plat of GRANDVIEW was approved by the City Connd of Lino Lakes, Minnesota at o regular meeting thereof held this day of • 200 ond N applicable, the written comments ond recommendations of the Commissioner of Transportation and the County Highway Engineer hove been received by the City or the prescribed 30 doy period has elapsed without receipt l of such comments and recommendations, as provided by Mnnesoto Statutes, Section 505.03, Sabel. 2. By Mayor The plot has been checked and approved the doy of Larry D. Holes n Anoka County Surveyor By City Clerk ZO0— MARSHAN LAKE DATA BENCHMARK: AT GA8,T SITE ON MARSHAN LAKE, A 60d SPIKE, 1.0 roc1 ABOVE GROUND, Oh THE NORTHWEST SIDE OF 0.5 FOOT ASH TREE AT 111E INTERSECTION O WOODEN RAMP FOR DOCK ELEVATION= 886.37 ( N.G.V.D 1929) WATER ELEVATION: AUGUST 28, 2007 = 578.92 rte. 1. (N.G.V.D 1929) HIGHEST KNOWN WATER ELEVATION: 68256 FEET ( N.G.VD 1929) ACCORDING TO RECORDS OF 111E MINNESOTA DEPARTMENT OF NATURAL RESOURCES 0 P 13553 1 \ 3 vtm \ � ■, V: -. BLOCK 2 T4.� I f- 2 DRANAGE AND 161.71 UTILITY FASDAENT 6N3 S8956'04'E 441 • 603± SIISt51504'E i1. L., �:.1, 5 4 DRAINAGE AND U76.ITY 80359EM 4 x1• AL TIE 30 30 —SOUTH Len£ TRACT B, RLS NO. 162 SECTION 17, TAP. 31, ROE 22- I DENOTES ANOKA COUNTY CAST IRON MONUMENT • DENOTES FOUND IRON MONUMENT O DENDTES 1i INCH BY 10 INCH, IRON PIPE MARKED BY RLS NO 25341 TO BE SET WITHIN ONE YEAR OF TH5 RECORDING OAT5 OF THIS PLAT. I 30 30 —r- 801 N89°54'25"E yr \ scum UNE TRACT C. 10.5 N0. 182 " SECTION 17. 1WP. 31. RM. 22 VI `i i \x r 1 I- se r- I, K, _ GRAPHIC SCALE ( D4 STET ) 1 mob 40 It FILE coat RECEIVED ,' OCT 0 4 2007 // crry OF i_ovo LAKEs Eor the Pamames 01 this oat the west sne -.. ,. ., 4, Section 17, Township 31, Ronpe 22, Anoka County, Minnesota, is assumed to hove o bearing of N0095'O5'W. NORTi-1 DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: I I I I Issl I I J L Being 5 feet in width, unless otherwise indicated, and adjoining side lot Ines, and 10 feet in width and adjoining right of way fines as shown on the plot. E. R. RUO $r SONS, INC. M"SR Professional Land Surveyors S� \rud\ CAD \06prcj\06553PP\ 06543_1INAL -PLAT .dwg 10/4/2007 3/07.39 PN CDT AGENDA ITEM VI A STAFF ORIGINATOR: Jeff Smyser P & Z MEETING DATE: October 10, 2007 TOPIC: Discussion: Comprehensive Plan Process Update BACKGROUND The Comprehensive Plan Advisory Panel meeting scheduled for Wednesday, October 17 has been cancelled. Discussions and decisions on the land use map were more time consuming than originally envisioned. While this put us a little behind schedule, the Panel discussions were very productive and resulted in good, clear decisions. Staff now is working with the consulting team on updating the land use map and analyzing data from the map to see how it will guide growth and infrastructure needs. In addition, the open house that was scheduled for November will also be rescheduled. • Staff is working on updating the Comp Plan schedule to determine future meeting dates. • • AGENDA ITEM VI B STAFF ORIGINATOR: Jeff Smyser P & Z MEETING DATE: October 10, 2007 TOPIC: Discussion: Update, 49 /Co Rd J Signalization BACKGROUND As you know, we have been working with other jurisdictions to signalize the intersection of Hodgson Road and Co. Rd. J. The plans are complete and the actual contracting and construction work will be managed and /or performed by others. Anoka County prepared the road plans. Ramsey County prepared the signal plans and will mill and repave the roads in the vicinity of the intersection. The City of Shoreview will act as the contracting jurisdiction to hire a contractor to install the signals. Shoreview also is contributing a significant amount of the costs of the project, for which we are grateful. In fact, the two counties and Shoreview are bearing the design and capital costs for the project. Lino Lakes will be responsible for costs of electricity for the signals. We had hoped that the signals would be installed in 2007. However, as explained in the attached letter from Ramsey County, the signals will not go in until 2008. This is because Ramsey County funding does not exist in its 2007 budget for the road work. While this is unfortunate, the project will be budgeted for 2008 and so we can look forward to signal installation next year. • Department of Public Works Kenneth G. Haider, P.E., Director and County Engineer E/ at.J p o 4 1 j- S (1j NAGS Po rA %pc;aco 'fC� 9-od8 1425 Paul Kirkwold Drive Arden Hills, MN 55112 -3933 • (651) 266 -7100 • Fax (651) 266 -7110 E -mail: Public.Works @co.ramsey.mn.us September 7, 2007 Mr. Mark Maloney, PE Public Works Director City of Shoreview 4600 Victoria Street N. Shoreview, MN 55126 Re: Highway 49 and County Road J Signal System Improvements Ramsey County Update Dear Mark; We have been in discussions with Anoka County, Lino Lakes and Shoreview for the installation of a signal system at the intersection of Highway 49 and County Road J. Ramsey County staff believes that this project would be a great improvement to all agencies involved to reduce the high amount of delay that is occurring at this intersection. We have reviewed our current funding and workforce status to conduct. the necessary work in order to install a signal system and have determined that we will not be able to meet the pavement widening, mill and overlay portion of this project in 2007. After an August 26th meeting discussing the proposed signal system, a tentative schedule was determined to proceed as early as this fall. Unfortunately, Ramsey County will not be able to fund the proposed paving improvements and meet a project schedule in the fall of 2007. Currently we have over exceeded our maintenance paving budget for 2007. In addition, we believe that the amount of work that needs to be done at this intersection cannot be completed this fall. We are very concerned that we would not have adequate time to get this project completed prior to freeze -up. As an alternative proposal, I have had a meeting with our Maintenance and Engineering staff and have come up with a modified schedule to construct this project in 2008. Ramsey County maintenance would conduct the milling and overlay work and be able to properly fund the proposed project. Doing the work in 2008 will allow the County to apply adequate forces and equipment to get the project completed and allow us to designate the funding in our 2008 program Minnesota's First Home Rule County printed on recycled paper with a minimum of lo% post - consumer content Highway 49 — County Road J City of Shoreview Page 2 of 2 In our commitment to getting these improvements completed, I have discussed with our Engineering staff that the plans and all agreements should still move forward in order to have this project completed and ready to bid in the spring of 2008. This includes consolidating all donated equipment from the Anoka and Ramsey Counties into one location at Ramsey County's public works yard, prepare a biddable plan and specification for the traffic signals and prepare /execute the agreements with the Counties of Anoka/Ramsey and Cities of Lino Lakes and Shoreview prior to spring of 2008. I know how important this project is to the City of Shoreview, its residents and the general public that utilize this intersection on a daily basis. I hope that Shoreview can accommodate this schedule and we look forward to partnering with Shoreview, Lino Lakes and Anoka County on this project. If you have any questions or would like to discuss this please call me at 651- 266 -7104. Sincerely, 6n4 Ken Haider, PE Director of Public Works Cc: Dan Soler, Ramsey County Doug Fischer, Anoka County Mike Grochala, City of Lino Lakes • •