HomeMy WebLinkAbout06/20/2012 Env Bd Packet•
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City of Lino Lakes
Environmental Board Meeting
June 20, 2012
6:30 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
April 25, 2012
3. Approval of Agenda
4. Open Mike
5. Action Items
A. Anoka County Recycling Enhancement Grant Program
6. Discussion Items
A. Commercial /Industrial / Business Recycling Discussion. Special Guest
Anoka County Commissioner Jim Kordiak, and Amy Ulbricht of Anoka County
Integrated Waste Management
B. Spring Recycle Day Summary and "Curbside Trash to Treasure."
C. Peltier Island Heron Rookery Update
D. Vadnais Lake Area Water Management Organization/ Summary of the
Total Maximum Daily Load (TMDL) Study.
E. Community Garden Update
8. Adjourn
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ENVIRONMENTAL BOARD MEETING April 25, 2012
APPROVED CITY OF LINO LAKES
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
STAFF PRESENT
1.
2.
3.
: April 25, 2012
. 6:30 P.M.
. 8:35 P.M.
: Mary Jo O'Dea, Barbara Bor, Paula
Andrzejewski, Martha DeHaven, Steve
Heiskary, Theresa Klaman and Nancie Klebba
: None.
: Environmental Coordinator Marty Asleson
CALL TO ORDER
Ms. O'Dea called the meeting to order at 6:32 p.m.
APPROVAL OF MINUTES
None.
APPROVAL OF AGENDA
ADD
Item E: Heron donation.
Mr. Heiskary made a motion to approve the agenda. Ms. Klaman seconded the
motion to approve the agenda. Motion carried unanimously
4. OPEN MIKE
Open mike closed at 6:33 p.m.
5. ACTION ITEMS
A. Stormwater Annual Public Hearing for Stormwater Pollution Plan
Implementation/Tim Payne City of Lino Lakes, Mark Ostrander and David
Rydeen of the Minnesota Correctional Facility in Lino Lakes.
Mr. Asleson presented his staff report to the board. As part of the SWPPP the
City and Correctional Facility must solicit public input at an annual meeting
required under the Public Education and Outreach Plan.
DRAFT MINUTES 1
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ENVIRONMENTAL BOARD MEETING April 25, 2012
Mr. Tim Payne, Street's Supervisor for the City of Lino Lakes, presented the
annual storm water City of Lino Lakes
Mr. Payne stated the meeting shall comply with public notice requirements to
provide an opportunity for interested persons to make oral or written comments on
the stormwater pollution prevention plan. Persons not in attendance may submit
written comments on the SWPPP. It shall provide an opportunity for members of
the community to ask questions and provide input concerning stormwater
management policies and best management practices
The meeting provides a forum for the city to present the purpose, goals and
requirements of the SWPPP and is intended to educate, inform and encourage
citizens to provide input and comment on the SWPPP. It also provides
opportunity for the City to consider input from the public.
Mr. Payne reviewed and presented pictures of common contaminants, before and
after a storm event.
He stated The National Pollutant Discharge Elimination System (NPDES)
Stormwater Permitting Program for MS4's is designed to reduce pollution that
enters surface waters from storm sewers to the maximum extent practicable.
The NPDES stormwater permitting program is administered by the MPCA.
NPDES permits are then issued in three areas which are: construction, industrial
and municipalities
Each type of NPDES permit requires the creation and implementation of a
SWPPP.
Six Minimum Control Measures (MCMs)
1. Public Education and Outreach
2. Public Participation and Involvement
3. Illicit Discharge Detection & Elimination
4. Construction Site Stormwater Runoff Control
5 Post - Construction Stormwater Management
6. Pollution Prevention/Good Housekeeping
He reviewed the 2011 Accomplishments.
Public Education and Outreach (MCM 1)
Public Participation and Involvement (MCM 2)
Illicit Discharge Detection and Elimination (IDDE) (MCM 3)
Construction Site Stormwater Runoff (MCM 4)
Post - Construction Stormwater Management in New & Redevelopment (MCM 5)
Pollution Prevention and Good Housekeeping for Municipal Operations (MCM 6)
DRAFT MINUTES 2
ENVIRONMENTAL BOARD MEETING April 25, 2012
• He then presented the 2012 Implementation Goals which are:
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• Continue rain garden installation projects
• Continued education initiatives
• Continue to promote school and volunteer participation
• Improve municipal operations practices
• Effectively transition with new requirements within the 2012 reissue of the
MS4 permitting
• Resume proactive maintenance.
Next present for the Minnesota Correctional Facility (MCF) Stormwater
Prevention Plan are Mark Ostrander and David Rydeen.
Mr. Ostrander presented background information about MCF.
• MCF -LL has MS4 permit
• Facility size 150 acres
• 5 outfalls, 3 retention ponds
• Approximately 1,300 offenders and 450 staff
• Treatment facility /no industry
• Physical plant, garage, lawn & grounds
• Developed and implemented SWPPP in 2006
He reviewed the 2011 SWPPP Activities:
• Created procedures to prevent illicit discharges
• Conducted training on SWPPP & MS4 requirements
• Inspected facility outfalls and retention ponds
• Storm drain inlet cleaning
• Campus parking lot and Street sweeping
• Pavement repair projects
They provide education materials for Employees as well as visual displays which
are used to promote employee and offender awareness about impact of stormwater
run off on water quality
He reviewed MCF's SWPPP Best Practices as well as the 2012 SWPPP
Activities. He stated MCF will continue to focus on preventing stormwater
pollution by:
• Conducting Facility Inspections
• Maintaining BMPs for lawn and grounds care
DRAFT MINUTES 3
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ENVIRONMENTAL BOARD MEETING April 25, 2012
• Clearing storm drain inlets
• Cleaning spills properly
• Reporting pollution and illegal dumping
• Performing pond/ditch maintenance
• Repairing soil erosion on campus grounds
Ms. O'Dea opened the public hearing for comments at 7:11 p.m. Mr. Heiskary
questioned Mr. Payne about proactive vs. reactive maintenance. How do we
move in the direction we would like to move? Mr. Heiskary stated it sounds like
the budget was burned. Mr. Payne stated if we had an unforeseen project, such as
a pipe collapse, we would have to deal with it and delay a planned project. We
are gradually making progress on projects we know are there at this point. Mr.
Payne stated older projects need to be taken care of before they become urgent.
Mr. Heiskary questioned if pipes were inspected at a more rapid rate, would it
help deal with the issues before they happen. Ms. O'Dea questioned if all pipes
are all about the same age. Mr. Payne stated yes. Ms. O'Dea states when doing
proactive work, might want to inspect more thoroughly. Mr. Payne stated he feels
he has a good handle on what the worst spots are at this time. Mr. Asleson stated
NPDES rules are forcing the City to be more proactive in planning how to prevent
future problems. Ms. Bor questioned in the budget cycle in there an allowance to
increase. Mr. Asleson stated the money is coming from the general fund.
Ms. Bor stated a fabulous job was done presenting the annual stormwater
information to the Board.
Ms. O'Dea:
Any other public comments?
Any other public comments?
Ms. O'Dea closed the public hearing at 7:17 p.m.
6. DISCUSSION ITEMS
A. PowerEd /Jessica Aleshire
Ms. Aleshire stated she is a Program Manager from PowerEd with McKinstry
Company. Empowering people and saving energy.
She stated she had the privilege of working with Centennial School District along
with a few cities. They are expecting that in 2013, they will be offering new
opportunity for municipalities and staff.
DRAFT MINUTES 4
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ENVIRONMENTAL BOARD MEETING April 25, 2012
Ms. Aleshire reviewed McKinstry's capabilities, corporate stats and regional
office locations.
The objectives of McKinstry is to save energy, which saves money, saves jobs,
reduces waste, can increase occupant comfort and productivity.
Capital projects and operational efficiencies are all cultural changes that can make
cities more efficient and do not take much up -front investment.
PowerEd is an innovative building efficiency and energy awareness program with
a systematic approach that helps meet environmental and fiscal goals with
measureable results.
People: Energy awareness and behavioral change. Performance: Operational
improvements — reporting back data. Process: Progress tracking and reporting.
She reviewed difference we can make. Such as:
Develop, announce and implement an energy policy.
Turn off lights when not needed or when leaving the room.
Illuminate only the area required.
Turn off computer monitors when not in use
Shut blinds or shades at the end of the day.
Unplug electronics from outlets or use power strips.
Dress appropriately for the weather.
Keep vents clear of furniture, books and paper.
Use electronic communications and data storage whenever possible.
Print on both sides of paper.
Ms. Aleshire stated using a regular power strip to shut everything down saves
energy rather than shutting everything down individually.
Ms. O'Dea questioned if they monitor water usage. Ms. Aleshire stated no, they
only monitor electric and gas.
Ms. Bor questioned if a school or city is looking to educate or expand what is the
best way of doing this that would make the most difference? Schools are always
looking for ways to save money. Ms. Aleshire stated yes, and they tend to be the
simplest things such as turning off the lights. This is the biggest bang for the
buck. Keeping an eye on heating and cooling within the buildings is also a good
option.
Ms. Aleshire stated there is more money spent on utilities than on a single student.
DRAFT MINUTES 5
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ENVIRONMENTAL BOARD MEETING April 25, 2012
B. Green Step Presentation/University of Minnesota Student Group, Intra-
College Program, Sustainability and Social Justice Environmental Science.
Diana McKeown present from CERTs (Clean, Energy, Resource Teams). CERT
is one of seven partners in the GreenStep program. She stated she will present a
brief overview of the program.
She stated the program is voluntary. If a group chooses to sign up, there are
certain things that group would need to do. There are 28 best practices and
actions under each of the areas. It is a big menu of options focused on cost
savings & energy use reduction.
GreenStep is about providing a pathway to sustainability with actions.
GreenStep different is focused on Minnesota and geared toward smaller cities.
The best practices are developed by experts in their fields from Minnesota. It is
action oriented, allows flexibility with each Best Practice, gives credit for actions
we have already taken and helps identify new actions to take. It also identifies
real resources people who can use.
It was questioned if there are other cities already involved. Ms. McKeown stated
yes, a few other cities are: Mahtomedi, Oakdale, Edina, Eagan, Apple Valley, Pine
River, Red Wing and Saint Cloud.
The 28 best practices are listed in 5 categories: There are additional actions under
each of the five categories:
Building & lighting
Transportation
Land Use
Environmental Management
Economic & Community Development
Sample Best Practices:
Improve efficiency of city street lighting and signals, farmer's market, etc.
Building Community Interest:
Have a local city council approve a resolution that says you want to work toward
designation. Name a GreenStep cities coordinator and you will be recognized for
Step 1.
Students from the University of Minnesota Sustainability and Social Justice
Environmental Science Department presented some of their findings from the
research they have done in Lino Lakes.
DRAFT MINUTES 6
ENVIRONMENTAL BOARD MEETING April 25, 2012
• Piper Donlin stated she really cares about initiating sustainable practices and
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improving the quality of the environment and sustaining the environment.
She stated with the adoption of the comprehensive plan which was put in place
last year really emphasizes sustainable practices and conservation which is a huge
part of the GreenStep program.
She reviewed many best practices that the City has put in place with the
comprehensive plan.
One member of the group, an exchange student from Norway, stated the most
inspiring thing is seeing cities like Lino Lakes and local communities
implementing the BP before they are told by the federal government.
Ms. Donlin s compared the contrast between Hopkins and Lino Lakes. The City
of Hopkins is currently a case study and both the cities fall into category A. The
City of Hopkins is on board with the GreenStep program. They are in the process
of completing step 17 out of the 28 steps. They are currently a Step 2 City. They
have been the in program for a year and a half. They have done many things such
as install solar panels, farmers market, energy efficient lighting. These steps have
saved them lots of money.
Their biggest challenge is lack of time which is the case in Lino Lakes. Most of
the City of Hopkins success is due to the work of a student intern from the
University of Minnesota. Their student gets credit from the University for the
work completed.
Mr. Asleson questioned if the City were to start this process would we lose
contact with this group? It was stated yes, for the group from the University of
Minnesota and no not with Diane McKeown from CERT. Ms. McKeown is the
representative for our area.
Ms. O'Dea stated the City is a Blue Thumb partner. She stated there is not a lot of
man power. Is there a significant amount of time that needs to be put into this
program?
Ms. McKeown stated if a city had an intern, that person could look through the
comp plan and go through the checklist. A resolution would then need to be
passed. She stated she would not be surprised if we weren't close to step two.
There was discussion about bringing a resolution to the council. It was stated the
League of Minnesota Cities recognizes cities who participate.
Mr. Heiskary stated if the council hears benefits from the group, it would be good.
DRAFT MINUTES 7
• ENVIRONMENTAL BOARD MEETING April 25, 2012
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Ms. O'Dea asked for a recommendation to put forth a resolution to the City
Council. Ms. Andrzejewski made a motion to approve the resolution and Ms.
Klaman seconded the motion. Motion carried unanimously
Ms. O'Dea asked the group to format a resolution. They will then forward it on to
Mr. Asleson.
C. Earth Day Review
Mr. Asleson stated there were many opportunities to talk about storm water,
recycling, etc.
He presented the Blue Thumb display on How Your Roots Grow to the Board and
how native roots work.
Ms. Andrzejewski stated bottle tops are now recyclable. She stated she will send
an email to city staff of current recyclables to put on the website.
D. Upcoming Recycling Day/May 5
Ms. O'Dea received an email from Rob Rafferty regarding turning trash into
treasure. Residents may put objects they would like to recycle on the curb. If
residents are interested in these items, they can take them. If they are still on the
curb the next week, residents can bring the items to the City's recycle day.
It was decided, this item could be added onto the Environmental Board goals for
2013.
Mr. Asleson stated he will be sure to hand out flyers on where to recycle carpet,
mattresses and hazardous waste.
It was stated we will be using a new metal recycling company this year.
Walter's Recycling will donate a roll -off for Recycle Day again this year.
E. Miscellaneous: Heron Donation
Mr. Asleson stated the Blaine Women's Jaycees are donating money for the
rookery.
It was stated a resolution accepting the donation should be done as well as a
donation form.
DRAFT MINUTES 8
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ENVIRONMENTAL BOARD MEETING April 25, 2012
8. ADJOURN
It was noted that the next meeting of the Environmental Board will be on
Wednesday, May 29, 2012at 6:30 p.m.
There being no further business, Ms. DeHaven moved to adjourn at 8:35 p.m.
Ms. Bor seconded the motion. Motion carried unanimously.
Transcribed by:
Lisa Hogstad
Community Development Secretary
DRAFT MINUTES 9
111 Agenda Item 5A
Staff Originator: Marty Asleson
Environmental Board Meeting Date: June 20, 2012
TOPIC: Recycling Enhancement Grant Program
Background:
Attached is a letter from Anoka County Commissioner Jim Kordiak on behalf of the
Anoka County Integrated waste Department. The letter outlines Enhancement Grant
opportunities from the County. Please note that the due date for this grant is June 29.
This is a 25 % (City) match grant opportunity for up to $50,000.
ANALYSIS:
It looks like this grant could be used for programs like "Trash to Treasures ", can- cages,
and perhaps the Commercial, Industrial/Business recycling expansion goal of the
Environmental Board.
We will have 9 days after the meeting to apply for grant money. It also means that we
will have to budget for the 25% cost match. In kind funds can be used for the match
portion of this grant.
Recommendation:
Staff recommends that we apply for the Anoka County Recycling Enhancement grant
dollars, and forward on to the City Council for approval. Given the application date of
the 29th' we may have to defer the City Council approval of this application till after the
grant deadline.
Attachments:
Letter from Anoka County Commissioner Jim Kordiak and grant doccumentation
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COUNTY OF ANOKA
OFFICE OF COUNTY BOARD OF COMMISSIONERS
GOVERNMENT CENTER
2100 3RD AVENUE STE 700 • ANOKA, MN 55303 -5024
(763) 323 -5700
May 30, 2012
JIM A. KORDIAK
County Commissioner
District #4
Marty Asleson, Environmental Director
City of Lino Lakes
600 Town Center Pkwy
Lino Lakes, MN 55014
Dear Marty:
Anoka County is offering another Recycling Enhancement Grant Program to help municipalities
increase the amount of material recycled in their communities. The primary objectives of the grant
program being proposed are:
• to increase the amount of material recycled in the County,
• to promote collaboration among our municipalities, and
• to provide recycling innovation and efficiency of drop -off recycling centers, recycling
day events and municipally sponsored community events.
Following are project examples that may meet this objective:
• Improving or expanding the collection of materials for recycling.
• Purchasing equipment to improve operation of a drop -off recycling center or event
collection site.
• Additional staff time for planning and implementation for drop -off recycling centers or
events.
• Developing, expanding or improving a drop -off recycling center or event collection site.
• Improving or implementing a recycling program at a municipally sponsored community
event.
• Expanding education efforts to target new materials, facility users and small businesses.
Grant funds will be provided to municipalities on a reimbursement basis. No matching funds are
required for grant proposals of $50,000 or less. Matching funds of 25% of the total grant amount
are required for grant requests over $50,000; in -kind staff and other expenses are eligible for use as
matching funds. The application deadline is June 29, 2012. Grant program guidelines and
application form are attached.
FAX: 763 -323 -5682
Affirmative Action / Equal Opportunity Employer TDD /TTY: 763 - 323 -5289
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If you have any questions our grant manager, Carolyn Smith is available at 763 - 323 -5735 or
carolyn.smith @co.anoka.mn.us. Thank you for your help conserving our resources.
JK:kr
cc: Jeff Karlson, City Administrator
Sincerely,
,,,,„ (-.<9,1),7
Jim Kordiak
Chair, Anoka County Waste Management
and Energy Committee
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COUNTY
2012 RECYCLING ENHANCEMENT GRANT
Guidelines & Application Instructions
I. Introduction
Anoka County has established a 2012 Recycling Enhancement Grant Program for supporting recycling
projects by local public entities. The primary objectives of these grant funds is to increase the amount of
material recycled in the County at drop -off recycling centers, recycling day events and municipal
community events. Potential grantees include all twenty -one Anoka County municipalities.
II. Objective
The following objective has been established for uses of these grant funds. Project examples are included
to provide guidance to applicants and stimulate ideas for projects that meet County and Regional Solid
Waste Master Plan goals. Proposed projects that are consistent with these objectives will be considered.
Objective: Recycling Innovation and Efficiency of Drop -off Recycling Center, Recycling Day Events
and Municipally Sponsored Community Events.
The objective would be to introduce innovative ideas to existing recycling collection methods and develop
projects that may contribute to more efficient, abundant, and/or cost - effective collection of recyclables at
drop -off recycling centers and recycling day /community events. The following are project examples that
may meet this objective:
• Improving /expanding the collection of materials for recycling such as, but not limited to, mattresses,
carpet, electronics and /or additional plastic or paper items at recycling drop -off centers or recycling
day events.
• Management program for hard to recycle bulky items.
• Implementing collection of materials not currently being accepted for recycling at spring and fall
recycling day events and drop -off recycling centers.
• Additional staff time for planning and implementation for drop -off recycling centers, recycling days
or municipal events.
• Security equipment such as fencing and cameras.
• Equipment for drop -off recycling centers such as roll -off containers, balers, pallet jacks and forklifts.
• Expansion or improvement to an existing drop -off recycling center. Consideration will be given to
provide funds to lease space for a center in a pilot program to determine if the program is successful
prior to purchase or erecting a permanent building.
• Improving or implementing a recycling program at a municipally sponsored community event.
• Recycling containers for municipal events.
• Funds to assist in planning for and /or building a recycling drop -off center.
• Target education for drop -off recycling centers and recycling day events to promote the addition of
new materials and for use by small businesses.
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III. Guidelines
The following guidelines apply to all project proposals.
A. No matching funds are required for grant proposals up to $50,000. Matching funds of 25% of the
total grant amount are required for grant requests over $50,000; in -kind staff and other expenses are
eligible for use as matching funds.
B. Grant funds are a reimbursement grant, however grant funds will be provided upon receipt of a
purchase order or an invoice to the municipality for eligible project expenses.
C. Drop -off center guidelines are as follows:
• Municipality must promote the drop -off recycling center quarterly (at a minimum) in
newsletters, cable TV, local newspapers, and mailings.
• Recycling drop -off center must be open to all Anoka County residents. (Tonnage credit does
not have to be provided to other municipalities and the host municipality is not required to
subsidize the cost for recycling materials dropped off by out -of- municipality residents.)
• Recycling drop -off center must be enhanced by:
o providing additional hours or days per week/month,
o increasing the efficiency of an existing operation; or
o accepting additional materials or substantially increasing the quantity of materials
accepted.
• The program must accept and promote the recycling drop -off center for small business
recyclables in reasonable quantities. For example, the recycling drop -off center should be
able to receive a pick -up load of material from a small business. Note that the municipality
may require special arrangements be made by appointment to receive the material.
D. Recycling Day Event guidelines are as follows:
• Recycling day events must be enhanced by:
o providing additional days per year,
o increasing the efficiency of an existing operation; or
o accepting additional materials or substantially increasing the quantity of materials
accepted.
• Recycling day events must be open to all Anoka County residents. (Tonnage credit does not
have to be provided to other municipalities and the host municipality is not required to
subsidize the cost for recycling materials dropped off by out -of- municipality residents.)
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E. Municipal event enhancement guidelines are as follows:
• Funding for recycling containers, a consistent recycling program is the primary goal of the
county so that residents may freely go from one municipal event to another and recognize
recycling containers. A joint purchase of recycling containers or signage may be offered by
the county to assist this effort.
• Planning, implementation and promotion of municipal event recycling opportunities.
F. Recycling Enhancement Grant Funds may not fund existing activities or operations. Funding is
intended for new and innovative projects or to expand the scope of existing recycling efforts. Funding
is intended to initiate and defray initial capital, start up, and educational /promotional costs for
implementation of enhanced recycling activities.
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G. Eligible expenses include, but are not limited to: site improvements, equipment purchase and
installation, and purchase of supplies for the recycling enhancement project.
H. Priority will be given to projects as follows:
• Projects that will provide a county -wide benefit.
• Collaborative projects for two or more municipalities.
I. Municipalities that did not expend all 2011 SCORE allocations must demonstrate that the 2012
SCORE allocation will be fully expended by providing a budget for 2012.
J. If a proposal is submitted as a collaborative effort with more than one public entity or organization, a
single public entity must act as the primary applicant and submit an application on behalf of all
collaborators..
K. Applicants can request funding for more than one project, if all grant funds are not requested at the
end of the application period. Additional grant requests require submission of a separate application.
L. Projects must be completed by December 31, 2012. With the approval of the County, the grant period
may be extended for good cause.
M. The committee reviewing the applications reserves the right to recommend award of partial funding
for project proposals. (County commissioner, county staff and two recycling coordinators not
applying for grants.)
IV. Assistance
If you have any questions about the Recycling Enhancement Grant Program, please contact Carolyn
Smith at carolyn.smith @co.anoka.mn.us or 763 - 323 -5735. You are encouraged to contact Carolyn
Smith for assistance with developing a project or reviewing draft project ideas prior to submitting a
grant application.
V. Reporting
A final project report must be submitted at least one month after the expiration of the grant agreement.
The reports must detail efforts made to achieve project results, results of those efforts, including
quantitative data when available, and project expenditures.
VI. Application & Timeline
• Project proposals must be received by 4:30 p.m., on Friday, June29, 2012, using the form provided by
the County addressed as follows:
Carolyn Smith
3
Anoka County Integrated Waste Management Department
2100 3rd Ave STE 340
Anoka, MN 55303 -5032
or a signed electronic copy of each proposal may be submitted via e -mail to
carolyn.smith@co.anoka.mn.us.
Successful project applicants will be notified in July after review and approval of the grant application.
After the initial submission deadline has passed, proposals may continue to be accepted, as long as
funds are available. Once all funds have been committed, no additional project proposals will be
accepted.
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2012 RECYCLING ENHANCEMENT GRANT
Application Form
Application Due — 4:30 PM, Friday, June 29, 2012
(Grant applications must be submitted using this form — All sections must be completed)
E -mail Signed Copy to: carolyn.smith @co.anoka.mn.us
Or Mail Signed Copy to:
Applicant Information:
Name of Entity:
Contact Person:
Address:
City, State, Zip:
Phone:
Carolyn Smith
Integrated Waste Management Department
2100 3rd Ave., STE 340
Anoka, MN 55303 -5032
763 - 323 -5735
Title:
E -mail:
Project Title:
Grant Request:
Matching Funds: Total Project Cost:
Authorizing Signature: The signature of the person who has the authority to enter into a contract with
Anoka County on behalf of your municipality (e.g., City Manager, Administrator, etc.).
Name (Printed) Title:
Signature:
1. Project Description:
Provide a brief, one page or less, project description. The project description should address:
• project scope and design;
• expected outcomes;
• current relevant practices and what practices will be changed during the project;
• key individuals participating in project activities, including any project collaborators;
• overall project timeline; and
• why project is compelling and worthy of funding.
2. Proposed Project Tasks, Work Plan, and Timeline:
List/describe the main tasks that your organization will undertake and the estimated timeline for each
task.
3. Project Budget:
Provide a detailed budget. Provide a detailed budget including expenses for staff, printing, copying,
mailing, equipment, materials, etc. If the grant request is more than $50,000, you must identify the nature
and source of matching funds. (See Guidelines for more information on eligible and ineligible expenses).
Tasks /Items
Costs
Total Grant Amount Requested
Match Tasks /Items
Costs
Total Match
Total Project Costs
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4. Environmental Benefits:
Describe how the project will enhance your current recycling efforts. Provide as many quantitative
measures as possible (examples: project will result in the collection of mattresses for recycling, recycling
containers will be provided in our parks or an estimated collection of an additional 15 tons of plastic).
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Environmental Board
AGENDA ITEM 6A
STAFF ORIGINATOR: Marty Asleson
MEETING DATE: June 20, 2012
TOPIC: Commercial /IndustrialBusiness /Public and Semipublic Recycling Goal
Implementation.
INTRODUCTION
The Lino Lakes Environmental Board is responsible for overseeing the Solid Waste and
Recycling Program for the City of Lino Lakes. Each year the Board establishes goals for the
upcoming year. The Board established a new recycling goal for 2012. The new goal was to
investigate the expansion recycling efforts in the city with particular attention to Commercial,
Industrial, small business and public semi public entities.
BACKGROUND
The City of Lino Lakes receives grant money each year from the county to manage a residential
recycle program. A requirement of the program is to assess the success of recycling.
Recycling tonnage summaries are assembled on a bi- annual basis and reports sent to Anoka
County Integrated Solid Waste. In general, the business portion of the waste stream in Lino
Lakes is not under required reporting covered under score funding, so in the past the county
receives spotty reporting on what is being recycled from business in Lino Lakes.
Discussions of the need to increase recycling in Anoka County were heard at the Anoka County
Solid Waste Advisory Committee meetings in 2011. The Committee was working on a new
comprehensive plan. These discussions were brought back to the Lino Lakes Environmental
Board. It was in December of 2011 that the Lino Lakes Environmental Board decided to
pursue the expansion of the cities' program to include Business. Since little was known about
our business recycling, staff was asked by the Environmental Board to meet with our City
licensed haulers about recycling issues in our business community.
In February of 2012, City staff invited our licensed commercial vendors to a meeting in City
Hall to discuss the issues of commercial /Industrial/business and semi public recycling in the
City, ways that truck trips may be decreased, best management practices employed that might
reduce our street ware issues, and interest in using some of our recycle elements such as
aluminum cans in the businesses areas to fund raise and stimulate more recycle interest.
After this meeting, nothing was heard from the haulers until a follow up letter was written by
Mike Berkopec from Ace Solid Waste included information on business recycling in Lino
Lakes. Mr. Berkopec's letter also addressed the "other" concerns of the board but for this report
has been excluded.
According to Mike and the confidential information on Ace Solid waste recycling accounts,
"commercial recycling is happening in Lino Lakes." Two of the biggest challenges to
commercial recycling are space and a secondary issue is cost. Mike thought they could provide
economical solutions for businesses when they have enough volume to make it worth it for
everybody. Ace also thought the idea of `cans for athletes" as proposed by council member
Dave Roeser is a good one and are supportive of the effort.
Environmental Coordinator Marty Asleson, and Public Facilities Director Rick DeGardner
together with Randy Tripplet from Acre Solid Waste met with Council Member Dave Roeser
on Thursday, the 24th of May to further discuss recycling as a fundraiser for City recreation
initiatives. Mr. Tripplet offered Ace Solid Waste's help in setting up a can and possibly
"other" recyclable materials that could be used for fundraising. A discussion ensued about
proper sequencing the concerns of enabling commercial recycling and fundraising. That is, the
fundraising system could evolve out of a new business community recycling model suggested
by Council Member Roeser. Attachment 1
In addition to the efforts stated above, the Environmental Board addressed means to
communicate with the Lino Lakes businesses on recycling. A questionnaire that was used by
the Anoka County in the past was given to the Environmental Board by Amy Altman. Lino
Lakes Economic Development Coordinator Mary Devine modified the survey with the Lino
Lakes business community in mind. (Please see Attachment 2). Mary Derive has also supplied
Environmental Staff with a data base of information on the Lino Lakes businesses. There are
198 listed businesses on this list.
City staff has also been given some indication from the County that there might be some
assistance with an intern to help make personal contact with the businesses, and can cages. An
intern would be used to make contact, establish recycling relationships and business
champions, and ultimately help to set up the Dave Roeser recycling business model. With an
intern, the Environmental Board Goal of increased business recycling, and the Cities Athletic
Complex fundraising might be reached sooner than later.
RECOMMENDATION
Staff is asking for direction on next steps for the business recycling goal.
ATTACHMENTS
1. Council Member Dave Roeser's business recycling model.
2. Recycling business survey.
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Tract./ 01. e,,s 1_
Commercial and Non - Profit Entities Involvement in Recycling
Objective: To develop methods that increase the collection of recycled materials in Lino Lakes through
the involvement of commercial and non - profit entities in a way that is not a burden on those entities.
Issue: Recycling of bottles and cans is currently limited to residential properties. Commercial properties
often recycle cardboard but do not have a program available to them for bottles and cans. Employee
lunchrooms and break areas can accumulate larger quantities of recycled goods than most households.
Employees who are already trained to recycle at home are often looking for ways to recycle at work.
There are no model programs that involve businesses recycling bottles and cans.
Target Areas: Businesses, churches, government, schools and other non residential buildings within
Lino Lakes. Bars near our borders (Blue Heron in Hugo and Kelly's in Centerville) could be included since
they generate large volumes of cans.
Methods: A plan needs to be established that will:
• Educate employees and inhabitants of non residential buildings of our recycling program
• A collection method that is not a burden on non residential properties. Strictly voluntary.
• A goal of profiting from the collection of cans. The can collection will count toward the cities
Anoka County collection goal and the cans could be brought to a recycler for funds to be used to
improve the environment in Lino Lakes through park development. Lino Lakes has several school
districts servicing the community. Parks would be one common goal and tied to the environment
by expanding the use of the great outdoors.
• Make the program fun, have goals and give recognition to participants. Pass out "We've gone
green and recycle to benefit Lino Lakes" to be displayed at the establishments.
• Find the person in each organization with a passion for the environment. There is always
someone. Teach them to be organizers within that entity. They will get their "boss" to place
separate recycling cans within their facility. They can arrange for the collection (often the
cleaning crew can be trained to leave recycling in a specific area) and find someone who can
drop off the materials at collection sites. Recycling might save garbage hauling costs the business
already has by reducing the container size or frequency of pickups. The key recycler could email
estimates of weights each week/month.
• Collection sites convenient to commercially zoned areas. Lake & Main, 35E & Main, Spirit Hills
Center, Lake & Lilac Dr. and the fire halls.
Recycling ideas that have worked:
• In my own business, we recycle. I have a separate recycling bin that all employees use and I
bring all the materials home each week. In a previous business, I had an employee who brought
the bags home (I had over 50 employees) and her husband took them to the recycler for cash
that was their "mad money ". It just takes one person to get this started.
• WBL North Campus has collection bin for cans in school parking lot for can drop off. Funds go to
school.
• Hugo Fire Hall has a collection bin as a fund raiser. It is also near the VFW hall and from the
contents of the bin; I'd guess that the VFW Hall brings their cans over regularly.
• Many schools across the U.S. have participated in the Aluminum Can Council's America Recycles
Day School Challenge to raise funds. During a 12 -week period each fall, schools join with
aluminum suppliers and beverage can manufacturers in a national recycling competition. In
2009, more than 133 schools participated and raised over $53,000 and recycled more than
48,094 pounds of used aluminum beverage cans.
• The ACC's National School Challenge is a friendly, intra- industry contest where beverage can
manufacturers Ball Corporation, Metal Container Corporation and Rexam and aluminum suppliers
Alcoa Inc., Arco Aluminum and Novelis Inc. partner with schools to see which facility/school team
can recycle the most aluminum cans per student.
We need an education program for commercial properties, a convenient collection site program,
communication tools to measure progress, and goals for everyone to work towards. We can do this and
lead the way for other communities to help protect our environment.
Dave Roeser
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Minnesota law mandates that as a state, wethat- cities reduce both the volume and
hazardous nature of waste that they we generate. To comply with the law, Anoka County
created an effective and environmentally-safe waste management system. Since le 1994,
- , Lino Lakes'
residents and business owners see a this waste management fee on their property tax
statements. This fee funds programs related to recycling, hazardous waste disposal,
composting and waste reduction.Your waste management charge _fee decreased 33 %
effective January 1, 2012.
The City of Lino Lakes remains dedicated to the promotion of recycling. -The Lino Lakes
Environmental Board would like to aslc you to request that you take a few minutes to
answer this survey so that we may better understand ways to what may help increase the
volume of recyclable materials that the city we collects. Recycling protects our public
health, land, air and water through waste -to- energy conversion.
Thank yous!.
Resident Questions:
1. Do you currently recycle? Yes No
2. If yes, what materials do you currently recycle? (Check all that apply)
Aluminum cans
Plastic bottles
Paper (computer, news, mail, magazine papers)
Corrugated cardboard
Glass bottles and jars
41.3.
If no, please help us understand -why you do not recycle. what gets in the way to
doing this? ( check all that apply)
Unfamiliar with what can/cannot be recycled
Don't produce enough recyclables to bother with
Don't have time to commit to recycling
Don't have interest in recycling
Aluminum can
Plastic bottles
Paper (computer, news, mail, magazine papers)
Corrugated cardboard
Glees betties and jars
5. Have you visited a Hazardous Waste Collection site in the past year? Yes No
4 -6. If yes, what materials did you bring to the site?
5.?. Where do you look for information on recycling and waste management? (check
all that applyies)
Formatted: Indent: Left: 0.54 ", No bullets or
numbering
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Waste Waste hauler services /vendor
Anoka County
My City Newsletter Website
Minnesota Pollution Control Agency
Rethink Recycling Web site
General interne search
Church stewardship group
Other
I do not look for information on recycling and waste management
F >:R. Do you participate in the City of Lino Lakes Recycle Day in May the spring of
each year? Yes No
7.0. Do you think this is the best time of year to collect your household items for
recycling?
-.10. How could might the City abetter advertise the event to help you
remember the date?
11. How could the City improve Recycle Day for your household?
Formatted: Indent: Left: 0.25 ", No bullets or
numbering
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Environmental
Memo
To: Lino Lakes Environmental Board
From: Marty Asleson
Date: June 20, 2012
Re: Spring Recycle Day
The following material totals were collected at Spring Recycling Day 2012.
Batteries 1,513 Ibs
House Hold 1,424 lbs
Electronics 15,120 Ibs
Appliances 16,200 Ibs
Tires Approximately 300 or 6000 Ibs
Fluorescent 313 or 78 lbs
Total of 20.5 tons
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Environmental
Memo
To: Lino Lakes Environmental Board
From: Marty Asleson
Date: June 20, 2012
Re: Curbside "Trash to Treasure" Discussion Item 6B
Council Member Rafferty has proposed a duplication of the White Bear Lake program called "Trash to
Treasure Day." White Bear Lake and Township designate a day that residents can place usable
unwanted items (trash) on the boulevard that might be someone else's "treasure." The event is held on
a Saturday between the hours of 8am to 4 pm. Mr. Raferty suggests we might try this event 1 week
before Recycle Day, and anything that is left over could be brought to Recycle Day.
Attached is a news clip from their event. If you would like to try this I think we need to establish it as a
2013 Goal. We could do more research between now and then.
• Page 1
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June 4, 2012
Mr. Brian Haglund
Blaine Jaycees
PO Box 490014
Blaine, MN 55449
Dear Mr. Haglund,
Thank you very much for your $2000 donation from the Blaine Jaycees to be used for our Great
Blue Herons on Peltier Island. As you know our Great Blue Herons were almost eradicated from
their nesting area on Peltier Island. At one time the Peltier island heron Rookery was the second
largest rookery in the metropolitan area. A large contributor to the loss was raccoon predation.
Your money will be used to protect the heron nesting from raccoons by purchacing flashing that
will prevent the raccoons from climbing into the nest trees. The money may also be used to
restore and or protect nesting habitat by replacing wind destroyed nesting trees or possibly
treating Black Ash from emerald ash borer that the Herons are nesting in. About a third of the
trees that the herons nest in are Black Ash.
The heron is a very important cultural element to the City of Lino Lakes in that the Heron is our
City symbol. We have the heron on our stationary, our water towers, on light poles, in our city
council chamber, on the weather vane on top of city hall. We have Blue heron Elementary and
Blue Heron Days. The Herons are enjoyed by residents of both the City of Lino Lakes and the
City of Blaine in ponds behind houses and wading on the shores of our lakes.
Again thank you for your very generous donation. We will update you on the heron status in the
years to follow.
Sincerely,
Marty Asleson
Environmental Coordinator
City of Lino Lakes